HomeMy WebLinkAbout12/12/2023 08. Resolution authorizing an Agreement with the Cowiche Canyon Conservancy for the trail use, maintenance and operation of the area known as Rocky Top 1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 8.
For Meeting of: December 12, 2023
ITEM TITLE: Resolution authorizing an Agreement with the Cowiche Canyon
Conservancy for the trail use, maintenance and operation of the
area known as Rocky Top
SUBMITTED BY: *Ken Wilkinson, Parks & Recreation Manager(509) 576-6416
Brooke Hargreaves, Senior Assistant City Attorney
SUMMARY EXPLANATION:
The City of Yakima (City) owns two 40-acre parcels west of the City. The properties were
acquired for the purpose of the creation of a portion of the William O. Douglas Trail. The
properties were purchased utilizing various grants. The two parcels are part of a larger network of
land which the William O. Douglas Trail traverses. The concept is to create a pathway from AC
Davis High School all the way to Mt. Rainier. Continued efforts are being made to create this trail
connection to Mt. Rainier.
The City, as determined in the City Charter, cannot operate recreational areas outside the city
limits and needs to partner with another organization for the maintenance and operation of the
properties. The Cowiche Canyon Conservancy has graciously agreed to maintain and operate
these parcels and work with the William O. Douglas Trail foundation to keep the trail open for
public use. The Cowiche Canyon Conservancy has a long standing great reputation in our
community for providing recreation opportunity to people and also protecting local habitat and will
be a great partner.
The Agreement with the Cowiche Canyon Conservancy for use, maintenance and operation of
the trail within the Rocky Top area has been enclosed for City Council review.
ITEM BUDGETED: NA
STRATEGIC PRIORITY: Partnership Development
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution.
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ATTACHMENTS:
Description Upload Date Type
D Resolution-CCC agreement 11/29/2023 Resolution
D Cowiche Canyon Conservancy agreement-Rocky Top 11/29/2023 Contract
William O. Douglas Trail-RCO Grant Information 11/15/2023 Backup Material
project snapshot
❑ RCO Agreement 06-1851 C-William O. Douglas Trails 11/15/2023 Backup Material
Connections-Exhibit A
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RESOLUTION NO. R-2023-
A RESOLUTION authorizing an agreement with Cowiche Canyon Conservancy for the
maintenance and operation of the Rocky Top property.
WHEREAS, in 2010 the City purchased 80 acres on Cowiche Mountain in
unincorporated Yakima County for the purposes of (1) protecting and promoting public
recreational access to the historic William O. Douglas Trail corridor and (2) protecting sensitive
natural and cultural resource areas on both sides of the Trail corridor; and (3) recreation
opportunities for the residents of Yakima County, and
WHEREAS, the property purchase was funded using a combination of federal and state
grants awarded by Washington State Department of Transportation (WSDOT) and Washington
Recreation and Conservation Office (RCO Grant#06-1851), including matching SAFETEA-LU
Enhancement funds, and
WHEREAS, the City, Yakima County, and William O. Douglas Trail Foundation are
sponsors of the William O. Douglas Trail and are working with local, state and federal agencies,
as well as citizen groups and other organizations, to develop the property to its full potential for
the community, and
WHEREAS, the property has recreational, cultural, social and economic benefits that
extend beyond the community to include the region, the State and the Nation, and the William
O. Douglas Trail traverses Cowiche Mountain where U. S. Supreme Court Justice William O.
Douglas hiked and botanized, and
WHEREAS, the City requires management, maintenance, and operation services for the
property, and this Agreement between the City and the CCC updates a previous management
agreement dated August 27, 2009 that was authorized by City Council Resolution Nos. R-2006-
87 and R-2008-98, and
WHEREAS, the City anticipates development of a comprehensive plan for use,
maintenance and operation of the Property and surrounding property, and
WHEREAS, the CCC represents that they have the required expertise and are willing to
perform the maintenance and operation services required by the City in accordance with the
terms and conditions of this Agreement, and
WHEREAS, the City Council of the City of Yakima finds that entering into this Agreement
is in the best interests of the City and its residents; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute this Agreement with Cowiche Canyon
Conservancy, attached hereto and incorporated herein by this reference, to provide the services
as described in the Agreement.
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ADOPTED BY THE CITY COUNCIL this 12th day of December, 2023.
Janice Deccio, Mayor
ATTEST:
Rosalinda Ibarra, City Clerk
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ROCKY TOP TRAIL USE, MAINTENANCE
AND OPERATION AGREEMENT BETWEEN THE CITY OF YAKIMA AND
COWICHE CANYON CONSERVANCY
THIS ROCKY TOP TRAIL USE, MAINTENANCE AND OPERATION
AGREEMENT (hereinafter "Agreement") is made and entered into by and between the
City of Yakima, a Washington municipal corporation (hereinafter the "City") and
Cowiche Canyon Conservancy (hereinafter "CCC"), a Washington non-profit 501(c)3
corporation.
WHEREAS, in 2010 the City purchased 80 acres (hereinafter "The Property") on
Cowiche Mountain in unincorporated Yakima County for the purposes of (1) protecting
and promoting public recreational access to the historic William O. Douglas Trail
corridor and (2) protecting sensitive natural and cultural resource areas on both sides of
the Trail corridor; and (3) recreation opportunities for the residents of Yakima County;
WHEREAS, the Property purchase was funded using a combination of federal
and state grants awarded by Washington State Department of Transportation (WSDOT)
and Washington Recreation and Conservation Office (RCO Grant #06-1851), including
matching SAFETEA-LU Enhancement funds;
WHEREAS, the City, Yakima County, and William O. Douglas Trail Foundation
are sponsors of the William O. Douglas Trail and are working with local, state and
federal agencies, as well as citizen groups and other organizations, to develop the
Property to its full potential for the community;
WHEREAS, the Property has recreational, cultural, social and economic benefits
that extend beyond the community to include the region, the State and the Nation, and
the William O. Douglas Trail traverses Cowiche Mountain where U. S. Supreme Court
Justice William O. Douglas hiked and botanized;
WHEREAS, the City requires management, maintenance, and operation services
for the Property, and this Agreement between the City and the CCC updates a previous
management agreement dated August 27, 2009 that was authorized by City Council
Resolution Nos. R-2006-87 and R-2008-98;
WHEREAS, the City anticipates development of a comprehensive plan for use,
maintenance and operation of the Property and surrounding property; and
WHEREAS, the CCC represents that they have the required expertise and are
willing to perform the maintenance and operation services required by the City in
accordance with the terms and conditions of this Agreement;
NOW, THEREFORE, in consideration of the mutual covenants, promises and
agreements set forth herein, it is agreed by and between the City and the CCC as
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follows:
1. William O. Douglas Trail. The William O. Douglas Trail is a linear pathway and
associated natural and cultural resource areas on both sides of the Trail (hereinafter
referred to as "Trail"), extending from downtown Yakima westward to Mt. Rainier
National Park with portions owned and maintained by various public and private entities.
Segments of the trail are open to the public for non-motorized recreation use. This
agreement is expressly limited to the property owned by or under the control of the City
and located in the SE '/4 of the SW IA and the SW IA of the SE '/4 of Section 10,
Township 13 North, Range 17 E.W.M., (Yakima County Assessor's Parcel Numbers
171310-34001 and 171310-43003) ("Property"), which includes a portion of the William
O. Douglas Trail.
2. Scope of Services. In consideration of the CCC providing the following scope of
services and keeping the Property open for the recreational use and enjoyment of
residents and visitors of Yakima and the Yakima Valley, and continuing the
commemoration of the legacy of William O. Douglas and his love of nature, the
education of the public, and the mutual goals of the CCC and the City to provide
recreational activities to the public and conserve the Property for recreation consistent
with RCO Grant Agreement #06-1851, the CCC shall provide the City with the following
services at no cost to the City:
A. The CCC shall inspect the Property at least monthly, including the Trail, for
purposes of evaluating and monitoring the Property's condition, for ensuring the
Property is maintained in satisfactory condition affording broad public access, and, for
enhancing public health and safety;
B. The CCC shall, in conjunction with evaluating and monitoring the condition of
the Property, take all necessary and prudent steps to maintain the Property and this
shall include removing any vegetation that block or interfere with the public's use and
enjoyment of the Property for non-motorized recreation, filling in any holes on the trails
that have developed, checking for any hazards that have arisen, weed control, and
addressing any other public health or safety issues related to the condition of the
Property with the goal of maintaining it in a safe condition;
C. The CCC shall operate and maintain the Property in compliance with local,
state and federal law as well as the requirements of the funding agencies providing
grants for the Property (RCO Grant Agreement #06-1851 is attached as Exhibit A);
D. The CCC shall confer with City staff on the condition of the Property in a
timely manner to address all necessary issues in the implementation of this Agreement
and promptly advise City staff of any matters affecting the continued use, maintenance
and operation of the Property for the benefit of the public;
E. The CCC shall confer with local, state and federal agencies and, where
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relevant, other entities (including public, private and non-profit organizations) to address
all necessary issues in the implementation of this Agreement;
F. The CCC shall take all necessary and prudent steps to safeguard, protect,
and preserve the Property's sensitive natural and cultural resources, including the
threatened Lithosol ecosystem and associated Tauschia plants (Lomatium
lithosolamans) and biological soil crust. As the City's agent, the CCC shall notify in
writing the Yakama Nation on any proposed ground disturbance (development activity
resulting in the manipulation of the terrain or of earth materials) more than 4 inches
deep, with copies of all documents being sent to the City, and which agency is limited
only to this particular section 2(F) of the Agreement. If any archaeological resources are
encountered, work must cease immediately, and the CCC must promptly notify the
Yakama Nation Cultural Resources Program and the Department of Archaeology and
Historic Preservation, with copies of all documents being sent to the City;
G. The CCC shall work with the City's sign shop or a local sign company on
signage for the Property that (1) Provides appropriate wayfinding signage at the
trailhead and on the Property, (2) Notifies the public when trails leave City-owned land
and enter private property, and (3) Notifies the public, at least at the main trailhead, that
off-trail travel is prohibited to protect sensitive natural and cultural resources. The City
should strive to allow and approve signage that is consistent with signs presently at the
Property. All signs must be approved by the City Engineer. The CCC is responsible for
all sign costs;
H. The CCC shall file this Agreement with the Washington State Recreation and
Conservation Office in accord with the Washington Wildlife and Recreation Program
(WWRP) grant terms and conditions; and
I. The CCC shall take all additional steps necessary to meet the requirements of
this Agreement and the RCO WWRP Grant Agreement #06-1851, including but not
limited to the actions required to safeguard public health and safety in the use and
enjoyment of the Property while ensuring the right of continuous public access.
3. Term. Unless terminated in accordance with this Agreement, the term of this
Agreement shall be from the date all parties have signed the Agreement, terminating at
11:59 p.m. on December 31, 2028 (the "Initial Term"); provided, however, that this
Agreement will automatically renew for up to two (2) additional five (5) year terms each
(each a "Renewal Term"), unless the CCC or the City (the "Notifying Party") gives the
other party to this Agreement written notice of the Notifying Party's intention to terminate
the Agreement at least sixty (60) days before the expiration of the initial term or the
renewal term as applicable.
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4. Records Retention:
A. The records relating to the Agreement shall, at all times, be subject to inspection
by and with the approval of the City, but the making of (or failure or delay in making) such
inspection or approval shall not relieve the CCC of responsibility in accordance with this
Agreement, notwithstanding the City's knowledge of defective or non-complying
performance, its substantiality or the ease of its discovery. The CCC shall provide the
City sufficient, safe, and proper facilities, and/or send copies of the requested documents
to the City. The CCC's records relating to the Agreement will be provided to the City upon
the City's request.
B. The CCC shall promptly furnish the City with such information and records which
are related to this Agreement as may be requested by the City. Until the expiration of six
(6) years, or for a longer period if required by law or by the Washington Secretary of
State's record retention schedule, Contractor shall retain and provide the City access to
(and the City shall have the right to examine, audit and copy) all of the CCC's books,
documents, papers and records which are related to this Agreement. If any litigation,
claim, or audit is started before the expiration of the six-year period, the records shall be
retained until all litigation, claims or audit findings involving the records have been
resolved.
C. All records relating to the CCC's duties and services under this Agreement
must be made available to the City, and the records relating to the Agreement are City of
Yakima records. They must be produced to third parties, if required pursuant to the
Washington State Public Records Act, Chapter 42.56 RCW, or by law. All records relating
to the CCC's services under this Agreement must be retained by the CCC for the
minimum period of time required pursuant to the Washington Secretary of State's records
retention schedule.
D. The terms of this section shall survive any expiration or termination of this
Agreement.
5. Ownership of Documents. All reports, evaluations and data prepared or obtained by
the CCC pursuant to this Agreement shall be the property of the City. The CCC shall
provide the City with electronic originals and/or reproducible copies of such documents.
The CCC does not intend or represent that such documents are suitable for reuse by
the City or others on extensions of this project or with regard to any other project. Any
such reuse without the written permission of the CCC shall be at the City's risk.
6. Information Provided by the City. The City shall provide the CCC with access to all
information at its disposal that is pertinent to the site of project area, including but not
limited to previous reports, drawings, plats, surveys, utility records, and other similar
data. Absent specific written direction to the contrary, the CCC shall be entitled to rely
upon the completion and accuracy of such documentation.
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7. Independent Contractor Status of CCC. The CCC and the City understand and
expressly agree that the CCC is an independent contractor in the performance of each
and every part of this Agreement. The CCC, as an independent contractor, assumes the
entire responsibility for carrying out and accomplishing the work/services required under
this Agreement. The CCC, as an independent contractor, shall have the sole judgment
of the means, mode or manner of the actual performance of work/services required
under this Agreement. Additionally, and as an independent contractor, the CCC and
their employees shall make no claim of City employment nor shall claim against the City
any related employment benefits, social security, and/or retirement. Nothing contained
herein shall be interpreted as creating a relationship of servant, employee, partnership,
or agency between the CCC and/or any officer, employee or agent of the CCC and the
City, other than as specifically outlined in Section 2(F).
8. Liability Insurance Requirements.
A. Liability insurance. Before this Agreement is fully executed by the parties, the
CCC shall provide the City with a Certificate of Insurance and Endorsement as proof of
liability insurance providing coverage for bodily injury and property damage with limits
not less than Two Million Dollars per occurrence, and Two Million Dollars in the
aggregate. The above coverage limits may be satisfied by the procurement of an
Umbrella or Excess policy if necessary. The certificate shall clearly state who the
provider is, the amount of coverage, the policy number, and when the policy and
provisions provided are in effect. Said policy shall be in effect for the duration of this
Agreement. The policy shall name the City, its elected and appointment officials,
officers, employees, agents and volunteers as Additional Insureds, and shall contain a
clause that the insurer will not cancel or change the insurance without giving the City
(30) days prior written notice. The Certificate of Insurance shall be provided to the City
annually with each new insurance policy period. The insurance shall be with an
insurance company or companies rated A-VII or higher in Best's Guide and admitted in
the State of Washington.
B. The CCC's insurance coverage shall contain a waiver of subrogation, which
must be reflected on the additional insured endorsement(s), and be primary insurance
with respect to those who are Additional Insureds under this Agreement. Any
insurance, self-insurance, or insurance pool coverage maintained by the City shall be in
excess of the CCC's insurance and neither the City nor its insurance providers shall
contribute to any settlements, defense costs, or other payments made by the CCC's
insurance.
C. The CCC shall require that all subcontractors it enters into Agreements with
shall maintain and provide proof of insurance in accordance with this section, including
but not limited to the same level of coverage and naming the City, its elected and
appointed officials, officers, employees, agents and volunteers as additional insureds.
The insurance shall be with an insurance company or companies rated A-VII or higher
in Best's Guide and admitted in the State of Washington, or an approved surplus lines
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company. Subcontractor insurance shall also include a waiver of subrogation which
must be reflected on the additional insured endorsement(s) and be primary insurance
with respect to those who are Additional Insureds under this Agreement. Any
insurance, self-insurance or insurance pool coverage maintained by the City shall be in
excess of any subcontractor's insurance and neither the City nor its insurance providers
shall contribute to any settlements, defense costs, or other payments made by the
subcontractor's insurance.
D. If at any time during the life of this Agreement, or any extension, the CCC or
any subcontractor fails to maintain the required insurance in full force and effect, all
work under this Agreement shall be discontinued immediately. Notice shall be given to
the City immediately upon failure to maintain said insurance. Any failure to maintain the
required insurance may be sufficient cause for the City to terminate the Agreement.
E. The terms of this section shall survive any expiration or termination of this
Agreement with respect to any event occurring prior to such expiration or termination.
9. Indemnification.
A. The CCC agrees to release, indemnify, defend, and hold harmless the City, its
elected and appointed officials, officers, employees, agents, representatives, insurers,
attorneys, and volunteers, together the "Indemnified Parties", from all liabilities, losses,
damages, and expenses related to all claims, suits, arbitration actions, investigations,
and regulatory or other governmental proceedings arising from or in connection with this
Agreement or the acts, failures to act, errors or omissions of the CCC, or any CCC's
agent or subcontractor, in performance of this Agreement, except for claims caused by
one or more of the Indemnified Parties' sole negligence.
B. Should a court of competent jurisdiction determine that this Agreement is
subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injury to persons or damages to property caused by or resulting from the concurrent
negligence of the CCC and the City, the CCC's liability, including the duty and cost to
defend, shall be only to the extent of the CCC's negligence.
C. It is specifically and expressly understood that the CCC waives any immunity
that may be granted to it under the Washington State industrial insurance act, Title 51
RCW, solely for the purposes of this indemnification. The CCC's indemnification shall
not be limited in any way by any limitation on the amount of damages, compensation or
benefits payable to or by any third party under workers' compensation acts, disability
benefit acts or any other benefits acts or programs. The CCC shall require that its
subcontractors, and anyone directly or indirectly employed or hired by CCC, and
anyone for whose acts CCC may be liable in connection with its performance of this
Agreement, comply with the terms of this paragraph, waive any immunity granted under
Title 51 RCW, and assume all potential liability for actions brought by their respective
employees. The Parties acknowledge that they have mutually negotiated this waiver.
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D. The provisions of this Section shall survive the expiration or termination of this
Agreement with respect to any event occurring prior to such expiration or termination.
10. Taxes and Assessments. The CCC shall be solely responsible for compensating
their employees and for paying all related taxes, deductions, and assessments,
including but not limited to, federal income tax, FICA, social security tax, assessments
for unemployment and industrial injury, and other deductions from income which may be
required by law or assessed against either party as a result of this Agreement. In the
event the City is assessed a tax or assessment as a result of this Agreement, the CCC
shall pay the same before it becomes due. If any leasehold tax becomes due and
owing, the CCC shall pay said required leasehold tax.
11. Nondiscrimination Provision. During the performance of this Agreement, the CCC
shall not discriminate in violation of any applicable federal, state and/or local law or
regulation on the basis of age, sex, race, creed, religion, color, national origin, marital
status, disability, honorably discharged veteran or military status, pregnancy, sexual
orientation, and any other classification protected under federal, state, or local law. This
provision shall include but not be limited to the following: users of the Property and
users of the Trail, employment, upgrading, demotion, transfer, recruitment, advertising,
layoff or termination, rates of pay or other forms of compensation, selection for training,
and the provision of services under this Agreement.
12. Compliance With Law. The CCC agree to perform all work/services under and
pursuant to this Agreement in full compliance with any and all applicable laws, rules,
and regulations adopted or promulgated by any governmental agency or regulatory
body, whether federal, state, local or otherwise.
13. No Insurance. It is understood the City does not maintain liability insurance for the
CCC or its employees and subcontractors.
14. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not
be assigned or transferred in whole or in part by the CCC to any other person or entity
without the prior written consent of the City, which is at the sole discretion of the City. In
the event that such prior written consent to an assignment is granted, then the assignee
shall assume all duties, obligations and liabilities of the CCC stated herein.
15. Delegation of Services. The CCC is the sole point of contact with regard to all
contractual matters arising hereunder, including the performance of services. The
services provided for herein shall be performed by the CCC, and no person other than
regular associates, volunteers, or employees of the CCC shall be engaged on such
work or services. The CCC shall not (by contract, operation of law or otherwise)
delegate or subcontract performance of any services to any other person or entity
without the prior written consent of the City. The City shall have the sole discretion to
approve or deny such request. Any such delegation or subcontracting without the City's
prior written consent shall be voidable at the City's option. Any subcontractor shall
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assume all duties, obligations and liabilities of the CCC stated herein, this Agreement
and each and every provision herein shall be incorporated in full by reference into the
subcontract, and the subcontractor shall agree to each and every term of this
Agreement.
No delegation of subcontracting of performance of any of the services, with or without
the City's prior written consent, shall relieve the CCC of its responsibility to perform the
services in accordance with this Agreement. The CCC shall be fully responsible for the
performance, acts and omissions of the CCC's employees, CCC's subcontractors, and
any other person who performs or furnishes any services for CCC on the Property.
16. No Conflict of Interest. The CCC represents that it, its Board members, or its
employees do not have any interest and shall not hereafter acquire any interest, direct
or indirect, which would conflict in any manner or degree with the performance of this
Agreement. The CCC further covenant that it will not hire anyone or any entity having
such a conflict of interest during the performance of this Agreement.
17. Severability.
A. If a court of competent jurisdiction holds any part, term or provision of this
Agreement illegal or invalid in whole or in part, the validity of the remaining provisions
shall not be affected, and the parties' rights and obligations shall be construed and
enforced as if the Agreement did not contain the particular provision held invalid.
B. If any provision of this Agreement is in direct conflict with any statutory
provision of the State of Washington, that provision which may conflict is deemed
inoperative and null and void insofar as it may conflict and is deemed modified to
conform to such statutory provision.
C. Should the City determine that the severed portions substantially alter this
Agreement so that the original intent and purpose of the Agreement no longer exists,
the City may, in its sole discretion, terminate that Agreement.
18. Third Parties. The City and the CCC are the only parties to this Agreement and are
the only parties entitled to enforce its terms. Nothing in this Agreement gives, is
intended to give, or shall be construed to give or provide, any right or benefit, whether
directly or indirectly or otherwise, to third persons.
19. Drafting of Agreement. The City and the CCC have participated in the drafting of
this Agreement. As such, it is agreed by the parties that the general contract rule of law
that ambiguities within a contract shall be construed against the drafter of a contract
shall have no application to any legal proceeding, arbitration and/or action in which this
Agreement and its terms and conditions are being interpreted and/or enforced.
20. Integration. This written document constitutes the entire agreement between the
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City and the CCC. This agreement supersedes and replaces all prior agreements, oral
or written. There are no other oral or written Agreements between the parties as to the
subjects covered herein. No changes or additions to this Agreement shall be valid or
binding upon either party unless such change or addition be in writing and executed by
both parties.
21. Waiver of Breach. A waiver by either party hereto of a breach of the other party
hereto of any covenant or condition of this Agreement shall not impair the right of the
party not in default to avail itself of any subsequent breach thereof. Leniency, delay or
failure of either party to insist upon strict performance of any agreement, covenant or
condition of this Agreement, or to exercise any right herein given in any one or more
instances, shall not be construed as a waiver or relinquishment of any such agreement,
covenant, condition or right.
22. Termination. The City or the CCC may terminate this Agreement, with or without
cause, by giving the other party sixty (60) calendar days written notice of termination.
23. Notices. Unless stated otherwise herein, all notices and demands shall be in writing
and sent or hand delivered to the parties to their addresses as follows:
TO CITY: City Engineer
129 N. 2nd St.
Yakima, WA 98901
TO CCC: Cowiche Canyon Conservancy
P.O. Box 877
Yakima, WA 98907
or to such other addresses as the parties may hereafter designate in writing. Notices
and/or demands shall be sent by registered or certified mail, postage prepaid, or hand
delivered. Such notices shall be deemed effective when mailed or hand delivered at the
addresses specified above.
Emergency contact: Cowiche Canyon Conservancy
509-248-5065
info@cowichecanyon.org
City of Yakima
Parks and Recreation Manager
509-575-6005
24. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington.
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25. Venue. The venue for any action to enforce or interpret this Agreement shall lie in
the Superior Court of Washington for Yakima County, Washington.
CITY OF YAKIMA COWICHE CANYON CONSERVANCY
By: By:
Robert Harrison, City Manager Celisa Hopkins, Executive Director
DATE: DATE:
ATTEST:
Rosalinda Ibarra, City Clerk
City Contract No.
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1y WASHINGTON STATE
Recreation and Project Snapshot
_.......mill
Conservation Office PRISM Project#06-1851 (Completed)
William O. Douglas Trail Connections
Project Details
Project Status: Closed Completed since 04/05/2012
Project Type: Acquisition&Development
Project Sponsor: City of Yakima
S7 r Funding Board: Recreation and Conservation Funding
Board
Funding
a inx.a
WWRP-Trails: $568,687
__j. L, f Total RCO Grant: $568,687 (46%)
a-'-,'`,! I j 7_2, Sponsor Match: $656,403 (54%)
Total Agreement: $1,225,091(100%)
(Yakima City or Wiliam O.Douglas Trail Connections(#06-1851)
Attachment#34544,Link 1 Douglas Hill acquisition map Links
Original Project Agreement
Amendments:2
Attachments:64 files
Project Description
The City of Yakima acquired and developed a trail system along 6th Avenue from I Street to the Neches River and also acquired parcels at two oilier worksites outside of the
city limits for future development of the William 0 Douglas trail system.The project acquired eight properties totalling 114 acres,The Wiliam 0 Douglas trail will eventually
link Yakima with the Wenatche National Forest.The primary recreation opportunity is trail use.The trail along fith Avenue in Yakima will be maintained by the City of Yakima.
The trail segments outside the city will be developed,operated,and managed by other William 0 Douglas trail partners.
Project Contacts
Project Sponsor:City of Yakima
Project Kenneth Wilkinson
Contact: Ken.Wilkinson@yakimaWA.gov
(509)575-6416
Funding Agency:Recreation and Conservation Office
Project Myra Barker
Manager: myra.barker@rco.wa.gov
(360)867-8508
Project Location
General Area: Three worksites with
multiple properties as
segments of the William 0
Douglas trail corridor.
Waterbody: Neches River,Yakima River
County: Yakima
Legislative District: 14
Congressional District 2022: 04
Sections: 08
Sections: 09
Sections: 10
Sections: 11
Sections: 12
Sections: 16
Sections: 17
Sections: 18
Township: T13NR17E
Township: T13NR18E
Coordinates: 46.62759506
-120.52044702
Worksites
Worksite Name Scope of Work Actual Development Cost
6th Avenue Trail(#1) Administrative costs(Acq),Architectural&Engineering $173,685
(A&E),Cultural resources(Acq),Demolition,Easement,
16
General site preparation,Install fencing/barriers,Land,
Landscaping improvements,Obtain permits,Standard
Incidentals,Survey(Acq),Trail development
Cowiche Canyon Road(#4) Administrative costs(Acq),Architectural&Engineering $164,926
(A&E),Cultural resources(Acq),Demolition,Easement,
Land,Standard Incidentals
Summitview Rd-Trail Administrative costs(Acq),Architectural&Engineering $12,805
Crossing(#5) (A&E),Cultural resources(Acq),Easement,Land,
Standard Incidentals,Survey(Acq)
Total $351,416
Properties
Actual Acquisition Actual Acquisition
Worksite Name Property Name Acres Cost
6th Avenue Trail(#1) Property 1-Private 0.34 $13,543
Landowner
Cowiche Canyon Road(#4) Property 2-Private 16 77 $266,854
Landowner
Cowiche Canyon Road(#4) Property 3-Private 3.98 $189,739
Landowner
Cowiche Canyon Road(#4) Property 4-Private 6.52 $99,605
Landowner
Cowiche Canyon Road(#4) Property 5-Private 4.80 $87,124
Landowner
Cowiche Canyon Road(#4) Property 6-Private 1.70 $7,210
Landowner
Cowiche Canyon Road(#4) Property 7-Private 0.00 $1,649
Landowner
Summitview Rd-Trail Property 8-Private 40.00 $69,304
Crossing(#5) Landowner
Summitview Rd-Trail Property 9-Private 40.00 $69,251
Crossing(#5) Landowner
Total 114.11 $804,279
Project Permits
Applied Received Expiration
Permit Type Date Date Date Permit Number
Hydraulics Project Approval[HPA]
NEPA
SEPA
Shoreline Permit
Project Milestones
Milestone Name Target Date Description
RFP Complete/Consultant Hired 10/31/2007
Order Appraisal Review(s) 11/30/2007
Project Start 02/01/2008
A&E Complete/Permits Submitted 06/30/2008
Plans/Specs Reviewed Mgmt Agy 07/31/2008
Annual Project Billing Due 07/31/2008
Survey Complete 09/30/2008
Purchase Agreement Signed 10/31/2008
Environmental Clearance Rec'd 12/31/2008
Special Conditions Met 01/31/2009 Ensure compliance with EO 05-05 before reimbursement
of property costs.
Annual Project Billing Due 07/31/2009
Bid Awarded 06/01/2010 6th Ave Trail
Acquisition Closing 06/30/2010
Special Conditions Met 06/30/2010 Four parcels owned by BNSF Railway Co.will have a
closing date of 06/30/2010.
Proposed Completion Date 06/30/2010
Recorded Documents to Mgmt Agy 07/30/2010
Construction Started 07/30/2010 6th Ave Trail
Annual Project Billing Due 07/30/2010
Progress Report Due 07/30/2010
Agreement End Date 12/31/2010
Final Docs/Billing to Mgmt Agy 02/28/2011
Project Attachments
Attachment Type Attachment Title Attach Date
Agreement-State Agreement.pdf 12/26/2014
Agreements-Special WOD Trail Use Agreement.pdf 11/01/2011
17
Application authorization Authorization Memo(City&County).pdf 04/28/2006
Correspondence WO Douglas Trail Foundation RCO-BNSF Trail 1.15.2016.pdf 02/11/2016
Correspondence WO Douglas Trail Foundation RCO Letter 12.10.2015.pdf 02/11/2016
Correspondence Response to WODouglas Trail Foundation.pdf 01/26/2015
Correspondence Response to City on Proposed Trail Rte&Restoration Project.pdf 01/26/2015
Correspondence CCC Maintenance Agreement.pdf 09/03/2010
Correspondence Extension Request and Scope change.doc 06/23/2010
Correspondence Yakima Greenway letter of support.jpg 06/20/2006
Correspondence Cowiche Canyon Conservancy letter of support.jpg 06/20/2006
Correspondence Audubon letter.jpg 06/12/2006
Correspondence Ltr re educational programs.jpg 05/01/2006
Deed SWD Harris p.2.pdf 06/07/2013
Deed Easement Deed Westtowne.pdf 06/07/2013
Deed SWD Rippee.pdf 06/07/2013
Deed SWD Lamas.pdf 06/07/2013
Deed SWD Ketchen.pdf 06/07/2013
Deed SWD Jennerjohn.pdf 06/07/2013
Deed SWD Funkhouser.pdf 06/07/2013
Deed SWD Cowiche C Cons..pdf 06/07/2013
Deed SWD Harris.pdf 11/01/2011
Deed of right DOR Westtowne.pdf 06/07/2013
Deed of right DOR Rippee.pdf 06/07/2013
Deed of right DOR Lamas.pdf 06/07/2013
Deed of right DOR Ketchen.pdf 06/07/2013
Deed of right DOR Jennerjohn.pdf 06/07/2013
Deed of right DOR Harris.pdf 06/07/2013
Deed of right DOR Lemon-CCC.pdf 06/07/2013
Deed of right Funkhouser Deed.pdf 11/01/2011
Easement Easement Harris.pdf 06/07/2013
Legal description Legal Descriptions.pdf 10/16/2007
Map WestTowne easement area.pdf 05/25/2011
Map 6th Avenue Pathway&Trolley Bridge.jpg 06/26/2006
Map:Parcel map Funkhouser Funding Areas.pdf 12/30/2010
Map:Regional Location Wm 0 Douglas Trail Map.pdf 05/01/2006
News Article IAC grant authorized by City&County.jpg 04/27/2006
Photo photo 10.jpg 12/04/2014
Photo photo 9.jpg 12/04/2014
Photo photo 8.jpg 12/04/2014
Photo photo 7.jpg 12/04/2014
Photo Photo 6.jpg 12/04/2014
Photo photo 5.jpg 12/04/2014
Photo photo 4.jpg 12/04/2014
Photo photo 3.jpg 12/04/2014
Photo photo 2.jpg 12/04/2014
Photo photo 1.jpg 12/04/2014
Plans,Maps,Visuals Legend(regional location map).jpg 04/27/2006
Presentation notes Evaluation Script 08-01-06.pdf 07/31/2006
Project plan document Waypoints on VVm 0 Douglas Trail.pdf 04/24/2006
Project presentation Evaluation Presentation 08-01-06.ppt 07/31/2006
Resolution City Resol No 2006-65.jpg 04/28/2006
Resolution County's Resolution No 246-2006.jpg 04/27/2006
Site plan map 6th Avenue pathway plans.jpg 07/03/2006
Site plan map Link 5 Summitview-Trail crossing map.jpg 07/03/2006
Site plan map Link 4 Cowiche Canyon Pathway map.jpg 07/03/2006
Site plan map Link 3 Powerhouse-Painted Rocks acquisition map.jpg 07/03/2006
Site plan map Link 2 Greenway-Powerhouse acquisition map.jpg 07/03/2006
Site plan map Link 1 Douglas Hill acquisition map.jpg 07/03/2006
Site plan map Cowiche-Powerhouse bridge.jpg 04/28/2006
Site plan map Site map(western half).jpg 04/25/2006
Site plan map Site location(eastern half).jpg 04/24/2006
Visuals Hikers&trolley inaugural hike 9-9-05.pdf 05/01/2006
Visuals Hikers descendina Douglas Hill at Selah Gao.odf 04/24/2006
Date orlast change:06202023
Exhibit A
WWRP Project Agreement 18
Outdoor Recreation Account
Project Sponsor: City of Yakima Project Number: 06-1851 C
Project Title: William O. Douglas Trail Connections Approval Date: 6/7/2007
A. PARTIES OF THE AGREEMENT
This Project Grant Agreement(Agreement)is entered into between the Recreation and Conservation Funding Board
(RCFB), P.O. Box 40917, Olympia, Washington 98504-0917 and City of Yakima, 129 N Second St,Yakima,WA
98901(Sponsor)and shall be binding upon the agents and all persons acting by or through the parties.
B. PURPOSE OF AGREEMENT
This Agreement sets out the terms and conditions by which a grant is made from the Outdoor Recreation Account of
the State of Washington's General Fund. The grant is administered by the RCFB to the Sponsor for the project
named above.
C. DESCRIPTION OF PROJECT
The subject Project is described on the attached Project Summary.
D. TERM OF AGREEMENT
The Project Sponsor's on-going obligation for the above project is perpetual unless otherwise identified in this
Agreement.
E. PERIOD OF PERFORMANCE
The Project reimbursement period shall begin on February 1, 2008 and end on June 30, 2010. No expenditure made
before or after this period is eligible for reimbursement unless incorporated by written amendment into this
Agreement.
F. PROJECT FUNDING
The total grant award provided by the RCFB for this project shall not exceed$796,883.00. The RCFB shall not pay
any amount beyond that approved for funding of the project. The Sponsor shall be responsible for all total project
costs that exceed this amount. The contribution by the Sponsor toward work on this project at a minimum shall be as
indicated below:
Percentage Dollar Amount
RCFB -WWRP -Trails 46.42% $796,883.00
Project Sponsor 53.58% $919,712.00
Total Project Cost 100.00% $1,716,595.00
G. RIGHTS AND OBLIGATIONS
All rights and obligations of the parties to this Agreement are subject to this Agreement and its attachments, including
the Sponsor's Application, Project Summary, Eligible Reimbursement Activities Report, Project Milestones, and the
General Provisions, all of which are attached hereto and incorporated herein.
Except as provided herein, no alteration of any of the terms or conditions of this Agreement will be effective unless
provided in writing. All such alterations, except those concerning the period of performance, must be signed by both
parties. Period of performance extensions need only be signed by RCO's Director.
The Sponsor has read,fully understands and agrees to be bound by all terms and conditions as set forth in these
documents.
H. COMPLIANCE WITH APPLICABLE STATUTES,RULES,AND RCO POLICIES
This Agreement is governed by, and the Sponsor shall comply with, all applicable state and federal laws and
regulations, including Chapter 79A.15 RCW, Chapter 286 WAC and published agency policies,which are
incorporated herein by this reference as if fully set forth.
WWRP Project Agreement — Outdoor Recreation Account
Chapter 79A.15 RCW, Chapter 286 WAC Page 1 of 2
PROJAGR.RPT
19
I. ADDITIONAL PROVISIONS OR MODIFICATIONS OF THE GENERAL PROVISIONS
1. On July 1, 2007, the name of the Interagency Committee for Outdoor Recreation changed to the
Recreation and Conservation Funding Board and the office name changed to the Recreation and
Conservation Office. The General Provisions of the Project Agreement do not reflect this change. To
allow immediate implementation of this project, the existing provisions are hereby incorporated into the
agreement. All references to the Board refer to the Recreation and Conservation Funding Board.
References to the Office refer the Recreation and Conservation Office.
2. Before reimbursement of any property acquisition or development related expenses, the sponsor must
comply with Governor's Executive Order 05-05 regarding Archeological and Cultural Resources for the
scope of work approved in this Project Agreement. The Recreation and Conservation Office will issue
a notice to proceed when appropriate documentation has been received.
In the event that archaeological or historic materials are discovered during project activities, work in the
immediate vicinity must stop; the area must be secured, and the Sponsor must notify the concerned
tribe's cultural staff and cultural committee, the Recreation and Conservation Office, and Department of
Archaeology and Historic Preservation.
3. The Burlington Norhern Santa Fe Railway Company parcels will be purchased by the sponsor on an
extended acquisition timeline beginning 02/01/08 to 06/30/10. Parcel numbers include: 181309-34012,
181316-22001, 181317-12008 and 181308-33003.
J. FEDERAL,FUND INFORMATION
(none)
K. PROJECT GRANT AGREEMENT REPRESENTATIVE
All written communications sent to the Sponsor under this Agreement will be addressed and delivered to:
Prpiect Contact RCFB
Name: Ray Paolella Recreation and Conservation Office
Title: Attorney Natural Resources Building
Address: 200 South Third Street PO Box 40917
Yakima, WA 98901 Olympia,Washington 98504-0917
www.rco.wa.gov/rcfb/
These addresses shall be effective until receipt by one party from the other of a written notice of any change.
L. ENTIRE A GREEMEN T
This agreement, along with all attachments, constitutes the entire agreement of the parties. No other understandings,
oral or otherwise, regarding this Agreement shall exist or bind any of the parties.
M. EFFECTIVE DATE
This agreement, for project#06-1851C, shall be effective upon signing by all parties.
STATE OF WASHINGTON
RECREATIO AND CON Rj 4fIN OFFICE
BY: Yi DATE:
Kaleen Cottinghaml) ector
PROJECT NSOR
BY: DATE:
TITLE: G� '�*\-)hi
Pre-approved as to form:
BY: IS/ CITY CONTRAC r NO. r -10.Z Assistant Attorney General RESOLUTION NO
WWRP Project Agreement Outdoor Recreation Account
Chapter 79A.15 RCW,Chapter 286 WAC Page 2 of 2
PROJAGR.RPT
• . rtr fir Washington Wildlife and Recreation Program 20
OUID00N Trails Category
NECNENTION Post-Evaluation Project Summary
TITLE: William O. Douglas Trail Connections NUMBER: 06-1851C (Combined)
STATUS: Board Funded
SPONSOR: City of Yakima EVALUATION SCORE: 60.6250
BOARD RANKING: 2 of 24
COSTS: SPONSOR MATCH:
WWRP-Trails $796,883 46% Donated Labor
Local $919,712 54% Force Acct-Labor
Grant-State
Total $1,716,595 100%
DESCRIPTION: .
Yakima will use this grant to complete the William O. Douglas Trail by acquiring five missing links (four parcels and
one trail easement totaling 4.5 linear miles). In addition to purchasing land a trail will be constructed starting at"I"
Street and continuing north one mile to the Naches River bridge north end. A physically separated
pedestrian/bicycle bridge will be constructed over Cowiche Creek, together with bridge approaches to access the
trail located on abandoned railroad land. Renovations to an existing pedestrian bridge, trail markers and
interpretive signs, are also part of the planned development.
LOCATION INFORMATION:
Across Yakima County
COUNTY: Yakima
SCOPE(ELEMENTS):
Administrative costs Fencing &Gates Signing
Allowable land costs Incidentals Site Preparation
Architectural & Engineering Sales Tax Trails
ANTICIPATED ACREAGE:
Acres To Acres To Acres To
ACREAGE TYPE Be Acquired Be Dev/Restored Be Renovated
Riparian lands 5.00
Uplands 130.00
FISCAL YEAR: 2008 1 DATE PRINTED: January 28, 2008
1PAPSUM1.RPT William O. Douglas Trail Connections
6 CCmmimtiir
OUTDOOR Eligible Reimbursement Activities Report 21
RECRERTION
Project Sponsor: City of Yakima Project Number: 06-1851 C
Project Title: William O. Douglas Trail Connections Approval: 6/7/2007
Acquisition Items;
Worksite Property _ Element _ Item
#1,Douglas Hill-Trolley Bridge Douglas Hill-trolley bridge connecti Administrative costs Administrative costs
#1,Douglas Hill-Trolley Bridge Douglas Hill-trolley bridge connecti Allowable land costs Easement-trail
#1, Douglas Hill-Trolley Bridge Douglas Hill-trolley bridge connecti Allowable land costs Land
#1, Douglas Hill-Trolley Bridge Douglas Hill-trolley bridge connecti Incidentals Appraisal and review
#1, Douglas Hill-Trolley Bridge Douglas Hill-trolley bridge connecti Incidentals Closing
#1, Douglas Hill-Trolley Bridge Douglas Hill-trolley bridge connecti Incidentals Cultural resources
#1, Douglas Hill-Trolley Bridge Douglas Hill-trolley bridge connecti Incidentals Hazardous substances assess
#1, Douglas Hill-Trolley Bridge Douglas Hill-trolley bridge connecti Incidentals Recording fees
#1,Douglas Hill-Trolley Bridge Douglas Hill-trolley bridge connecti Incidentals Survey-boundary
#1, Douglas Hill-Trolley Bridge Douglas Hill-trolley bridge connecti Incidentals Title reports/insurance
#2,Greenway-40th-Powerhouse Rd Greenway-40th Avenue-Powerhous Administrative costs Administrative costs
#2, Greenway-40th-Powerhouse Rd Greenway-40th Avenue-Powerhous Allowable land costs Easement-trail
#2,Greenway-40th-Powerhouse Rd Greenway-40th Avenue-Powerhous Allowable land costs Land
#2,Greenway-40th-Powerhouse Rd Greenway-40th Avenue-Powerhous Incidentals Appraisal and review
#2,Greenway-40th-Powerhouse Rd Greenway-40th Avenue-Powerhous Incidentals Closing
#2,Greenway-40th-Powerhouse Rd Greenway-40th Avenue-Powerhous Incidentals Cultural resources
#2,Greenway-40th-Powerhouse Rd Greenway-40th Avenue-Powerhous Incidentals Hazardous substances assess
#2,Greenway-40th-Powerhouse Rd Greenway-40th Avenue-Powerhous Incidentals Recording fees
#2,Greenway-40th-Powerhouse Rd Greenway-40th Avenue-Powerhous Incidentals Survey-boundary
#2, Greenway-40th-Powerhouse Rd Greenway-40th Avenue-Powerhous Incidentals Title reports/insurance
#3,Powerhouse Rd-Painted Rocks Powerhouse Rd.-Painted Rocks cor Administrative costs Administrative costs
#3, Powerhouse Rd-Painted Rocks Powerhouse Rd.-Painted Rocks cor Allowable land costs Easement-trail
#3, Powerhouse Rd-Painted Rocks Powerhouse Rd.-Painted Rocks cor Allowable land costs Land
#3, Powerhouse Rd-Painted Rocks Powerhouse Rd.-Painted Rocks cor Incidentals Appraisal and review
#3,Powerhouse Rd-Painted Rocks Powerhouse Rd.-Painted Rocks cor Incidentals Closing
#3, Powerhouse Rd-Painted Rocks Powerhouse Rd.-Painted Rocks cor Incidentals Cultural resources
#3, Powerhouse Rd-Painted Rocks Powerhouse Rd.-Painted Rocks cot Incidentals Hazardous substances assess
#3, Powerhouse Rd-Painted Rocks Powerhouse Rd.-Painted Rocks cor Incidentals Recording fees
#3, Powerhouse Rd-Painted Rocks Powerhouse Rd.-Painted Rocks cor Incidentals Survey-boundary
#3, Powerhouse Rd-Painted Rocks Powerhouse Rd.-Painted Rocks cor Incidentals Title reports/insurance
#4, Cowiche Canyon Road Cowiche Canyon Pathway Administrative costs Administrative costs
#4, Cowiche Canyon Road Cowiche Canyon Pathway Allowable land costs Easement-trail
#4,Cowiche Canyon Road Cowiche Canyon Pathway Allowable land costs Land
#4, Cowiche Canyon Road Cowiche Canyon Pathway Incidentals Appraisal and review
#4,Cowiche Canyon Road Cowiche Canyon Pathway Incidentals Closing
#4, Cowiche Canyon Road Cowiche Canyon Pathway Incidentals Cultural resources
#4, Cowiche Canyon Road Cowiche Canyon Pathway Incidentals Hazardous substances assess
#4, Cowiche Canyon Road Cowiche Canyon Pathway Incidentals Recording fees
#4,Cowiche Canyon Road Cowiche Canyon Pathway Incidentals Survey-boundary
#4, Cowiche Canyon Road Cowiche Canyon Pathway Incidentals Title reports/insurance
#5, Summitview Rd-Trail Crossing Summitview Rd.-Trail crossing Administrative costs Administrative costs
#5, Summitview Rd-Trail Crossing Summitview Rd.-Trail crossing Allowable land costs Easement-trail
#5,Summitview Rd-Trail Crossing Summitview Rd.-Trail crossing Allowable land costs Land
#5,Summitview Rd-Trail Crossing Summitview Rd.-Trail crossing Incidentals Appraisal and review
#5, Summitview Rd-Trail Crossing Summitview Rd.-Trail crossing Incidentals Closing
#5,Summitview Rd-Trail Crossing Summitview Rd.-Trail crossing Incidentals Cultural resources
#5,Summitview Rd-Trail Crossing Summitview Rd.-Trail crossing Incidentals Hazardous substances assess
#5,Summitview Rd-Trail Crossing Summitview Rd.-Trail crossing Incidentals Recording fees
#5, Summitview Rd-Trail Crossing Summitview Rd.-Trail crossing Incidentals Survey-boundary
#5,Summitview Rd-Trail Crossing Summitview Rd.-Trail crossing Incidentals Title reports/insurance
ELIGREIM.RPT January 28, 2008 Page: 1
Lurrcgr»ey
CammirrrrJr
OUTDOOR Eligible Reimbursement Activities Report 22
RECREATION
Development/Restoration Items:
Worksite Element Item Unit Quantity Descri2tion
#1, Douglas Hill-Trolley Bridge Architectural&Engineering A&E development Lump Sum 1.00
#1, Douglas Hill-Trolley Bridge Fencing&Gates Fencing-chain link Linear Ft 4,000.00 4 ft heavy duty chain link
fence
#1, Douglas Hill-Trolley Bridge Sales Tax Sales Tax Lump Sum 1.00
#1, Douglas Hill-Trolley Bridge Signing Interpretive signs Each 1.00 Various interpretive and
informational
#1, Douglas Hill-Trolley Bridge Site Preparation Clearing Acres 0.50 Removal of structures&
obstructions
#1, Douglas Hill-Trolley Bridge Site Preparation Erosion control Lump sum 1.00 Spill prevention plan
#1,Douglas Hill-Trolley Bridge Site Preparation Grubbing Acres 0.50 Clearing water birches,
sumacs,etc.for bridge
installation
#1, Douglas Hill-Trolley Bridge Site Preparation Site preparation-other Lump sum 1.00 N.of 6th Ave.to
ped-bike bridge
excavation,$60/CY
#1,Douglas Hill-Trolley Bridge Site Preparation Site preparation-other Lump sum 1.00 6th Avenue excavation,
$60/CY
#1, Douglas Hill-Trolley Bridge Site Preparation Traffic control Lump sum 1.00 Temp.control devices.
Traffic supervisor(8 hr x
$35/hr)
#1, Douglas Hill-Trolley Bridge Trails Bridges Each 1.00 40-foot wooden bridge,
5-ton cap,with hand
railing
#1,Douglas Hill-Trolley Bridge Trails Bridges Each 2.00 Wing walls for wooden
bridge over creek
#1,Douglas Hill-Trolley Bridge Trails Bridges Each 1.00 Pedestrian-bike bridge
renovation
#1, Douglas Hill-Trolley Bridge Trails Railroad crossing Each 1.00 Pedestrian-bike bridge
path construction(wood
planking)
#1,Douglas Hill-Trolley Bridge Trails Surface base Miles 0.80 6th Avenue gravel base
#1,Douglas Hill-Trolley Bridge Trails Trails-asphaltic concrete Miles 0.10 Cowiche Creek bridge
approaches,0.2 mi
#1,Douglas Hill-Trolley Bridge Trails Trails-asphaltic concrete Miles 0.80 6th Avenue(4 ft asphalt
footpath)
#1, Douglas Hill-Trolley Bridge Trails Trails-asphaltic concrete Miles 0.20 Pedestrian-Bike bridge
approaches, 10-12 ft
wide bike-ped
ELIGREIM.RPT January 28, 2008 Page: 2
lnr ragearry
Conrmrrtcr far 23
OU100011 Legal Description
RECRERTION
Project Sponsor: City of Yakima Project Number: 06-1851 C
Project Title: William O. Douglas Trail Connections IAC Approval: 06/07/2007
Worksite Name
Property Name
Legal Description
Worksite#1 Douglas Hill -Trolley Bridge
Douglas Hill-trolley bridge connecti
The legal description of the property purchased with funding assistance provided through this Project Agreement(and
protected by a recorded Deed-of-Right)shall be amended into the Project Agreement prior to reimbursement of the final
payment.
Worksite#2 Greenway-40th -Powerhouse Rd
Greenway-40th Avenue-Powerhouse Rd.
The legal description of the property purchased with funding assistance provided through this Project Agreement(and
protected by a recorded Deed-of-Right)shall be amended into the Project Agreement prior to reimbursement of the final
payment.
Worksite#3 Powerhouse Rd -Painted Rocks
Powerhouse Rd.-Painted Rocks connect
The legal description of the property purchased with funding assistance provided through this Project Agreement(and
protected by a recorded Deed-of-Right)shall be amended into the Project Agreement prior to reimbursement of the final
payment.
Worksite#4 Cowiche Canyon Road
Cowiche Canyon Pathway
The legal description of the property purchased with funding assistance provided through this Project Agreement(and
protected by a recorded Deed-of-Right)shall be amended into the Project Agreement prior to reimbursement of the final
payment.
Worksite#5 Summitview Rd -Trail Crossing
Summitview Rd.-Trail crossing
The legal description of the properly purchased with funding assistance provided through this Project Agreement(and
protected by a recorded Deed-of-Right)shall be amended into the Project Agreement prior to reimbursement of the final
payment.
LEGALDSC.RPT January 28, 2008 Page 1
20 Itrrrtugenry
OUTDOOR
Milestone Report By Project 24
RECRERTION
Project Number: 06-1851 C
Project Name: William O. Douglas Trail Connections
Sponsor: Yakima City of
Project Manager: Adam Cole
X I Milestone Target Date CommentslDescri•tion
X RFP Complete/Consultant Hired 10/31/2007
X t Order Appraisal/Review 11/30/2007
Project Start 02/01/2008
A&E Complete/Permits Submitted 06/30/2008
Plans/Specs Reviewed Mgmt Agy 07/31/2008
Annual Project Billing 07/31/2008
Survey Complete 09/30/2008
1 Purchase Agreement Signed 10/31/2008
Environmental Assess Complete 12/31/2008
I Special Conditions Met 01/31/2009 Ensure compliance with EO 05-05
before reimbursement of property
costs.
1 Acquisition Closing 02/28/2009
Bid Awarded 03/31/2009
Recorded Documents to Mgmt Agy 04/30/2009
1 Construction Started 04/30/2009
Annual Project Billing 07/31/2009
! Project Complete 06/30/2010
1 Special Conditions Met 06/30/2010 Four parcels owned by BNSF Railway
Co. will have a closing date of
06/30/2010.
Final Docs/Billing to Mgmt Agy 09/30/2010
{=Milestone Complete
=Critical Milestone
1ILESTO.RPT January 28, 2008 Page: 1
=I:KtH I IVN ANU c:UNStKVA I IUN OFFICE FORM A-19 State of Washington
• Agency Name INVOICE VOUCHER • 25
Sponsors Certificate. I hereby certify under penalty of perjury that the items
Recreation and Conservation Office and totals listed herein are proper charges for materials,merchandise or
P.O, Box 40917 services furnished to the State of Washington,and that all goods furnished
Olympia, WA 98504-0917 and/or services rendered have been provided without discrimination because
of age,sex,marital status,race,creed, color,national origin,handicap,
religion or Vietnam era or disabled veterans status.
Sponsor
City of Yakima BY
129 N Second St
Yakima,WA 98901 (TITLE) (DATE)
oject Number 06-1851 C Invoice# Billing Period This is a Final Billing?
oject Name William O.Douglas Trail Connections 1 From: To: Yes[ ] No[ ]
Costs For This Billing
FFFProject 4 �{I��t�rrrl�{ �rfl • E Non-Reimbursable
4TEGORIES Agreement 1Ex I j� 'r� Expenditures Match Total
"' 71, `rd +t{+x.#. �S' s i ]- ^�,, r+. ,. 1a: x. ,�'' , • ,ya�-'� •-� - '`?fir u '�'1 1r.;, " afi
`r . ,4 ;,,q 7e t y S�._ ! 1 1A'.pry ' rf f: •..: :.i -"1 'vjfk
Land 4 J F.+3 ` Hr tr ' t 3!41
Incidentals • I,,V' I ; ` t"` •
• ++a '
r ,. u
Land/Inc Subtotal $955,079.53 r '� ,J e.i
A <iI
Admin Costs $47,658.47 ? F k' r,],_'
Acquisition Total $1,002,738.00 `�' '{■'frrfy ?C -" i 40
.. t •+.•! }.t •bF' . t�''b .s •ianrY> f Il.'10 a7.PS`��� :1 '`=p +$i#}Qd f=. • .. _ 9" 'M ' k 3,ti 8 [f
i s {tee�13r
construction $595,525.99 s •r u' OOa
.R vim. Y a r o-b- 1
4&E $118,331.01 t t�; •? 9 + ; `` z} v�� r i
Development Total $713,857.00 y x • � t =•�' '117OOT _ -
$1,716,595.00 $0.00
FUNDING& EXPENDITURE FORMULA
For RCO Use ONLY
• 4 t i for atlo _ re�ious a el
�,.kn ,. ,�� er1;!en•n �rl �--. ... .-.,,...�•-_., ..,�.m.'�r'_ `. � �-��'. --f. �,..:.�? .mbu`�sem�s
lonsor: 53.58% $919,712.00 Total Billed
;O Federal: Share Billed
;O: WWRP-TR 46.42% $796,883.00 Share Approved
Advance Balance
Match Owed Balance
Share Retained
Share Paid
reement Total: 100.00% $1,716,595.00 Match Bank
!�' '6e! 'r;' r a:94t"+'Ci!'�f` - - i Aw h, q 5 mom:-
9 Y?v�?" TJl�1F >
"� •arib ' ',-:atigke t:.a 'v 3 . es g [?old ' 3 ;e_dor m etn fir]dri e, sage
000000Y104-00 06-1851 C
t'a o¢da '�1�u i' .r PST A pn Ti ctex g:i3-.1?rag rode°x .' $S[ltr'fOb StTBSt[b!f66j`
210 070 106 92203 NZ 1
,�-".^.rt'i.�_ •-..*ir'Eit3 •.�V., tat..ci�n�Y-'1.9� .�._P�/gItl[tiPPO .. fi' V. `5.�'�2 ��� -:- 0*'!M�'c ..,,
ect Manager/Date Release Final Pmt[I Division Supervisor/Date Accounting/Date
/OICE.RPT 1 /28/2008 Current Funding
26
Press Release Template
City of Yakima offered grant to acquire and develop land for nonmotorized trail
activities.
(Yakima) -City of Yakima was awarded a grant of$796,883.00 from the Washington Wildlife and
Recreation Program, Outdoor Recreation Account, Trails category. The grant was awarded by the
Recreation and Conservation Funding Board (RCFB), and will be used for the following:
Yakima will use this grant to complete the William O. Douglas Trail by acquiring five
missing links (four parcels and one trail easement totaling 4.5 linear miles).The William O.
Douglas Trail is a 75-mile trail that runs through Yakima and connects to Mount Rainier
National Park. The trail is 90 percent complete. In addition to purchasing land, Yakima will
construct a .8-mile pedestrian pathway separated from Sixth Avenue and a short
bike-pedestrian pathway across Yakima's historic Naches River trolley bridge, giving trail
users access to the William O. Douglas hill climb and to the north bank of the Naches
River. Yakima will contribute$919,712 in a state grant, labor, and donated labor.
There were twenty-three applications submitted for consideration in the Washington Wildlife and
Recreation Program, Outdoor Recreation Account, Trails category. Each project went through an
evaluation process prior to being recommended for funding. The RCFB Board approved funding for
projects on Thursday, June 7, 2007.
Funding for the Washington Wildlife and Recreation Program, Outdoor Recreation Account, Trails
category comes from the sale of state general obligation bonds. City of Yakima will leverage local
contributions totaling $919,712.00 with grant monies to implement the project. Total estimated project
cost is$1,716,595.00. RCFB is the state's administrator of the grant program.
Contact: Ray Paolella, (509) 575-6030 (sponsor project manager)
Adam Cole, (360) 902-3084, AdamC@rco.wa.gov (RCFB project manager)
27
Amendment to Project Agreement
Project Sponsor: Cowiche Creek Conservancy Project Number: 07-1598 C
Project Title: Cowiche Creek Protection & Restoration Amendment Number: 1
Amendment Type:
Project Sponsor Change
Amendment Description:
The City of Yakima is added as a secondary sponsor to the grant to hold title to the properties
acquired. The City of Yakima is responsible for ensuring property is used for its intended
purpose in perpetuity. The Cowiche Canyon Conservancy remains the primary sponsor for fiscal
responsibilities. Any dispute between the sponsor and co-sponsor must be resolved according
to the Remedies and Disputes sections outlined in agreement.
Agreement Terms
In all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall remain
in full force and effect. In witness whereof the parties hereto have executed this Amendment.
State Of Washington Primary Project Sponsor
•
Recreation and Conservation Office
EXISTING
AGENCY:
BY: (4rguu ciei, BY:(.----\\A-49-1M44,1
Kaleen Cottingham
TITLE: Director TITLE: ?Y-e 5 LCULftt
DATE: ""I..'#I of DATE": �.¢,f ( -Labe
Pre-approved as to form:
BY: IS/
Assistant Attorney General
Secondary Project Sponsor
AGENCY: G +.„. ,
BY: r
TITLE: '1� t.-\
DATE: . \‘
SAL Project Project Sponsor Change Amendment
Salmon Funding Accounts Chapter 77.85 RCW,Chapter 286 WAC
AMENAGR2.RPT