HomeMy WebLinkAbout11/21/2023 16.B. YMCA Aquatic Center Report September 2023 1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 16.B.
For Meeting of: November 21, 2023
ITEM TITLE: YMCA Aquatic Center Report September 2023
SUBMITTED BY: Scott Schafer, Public Works Director(509)576-6411
SUMMARY EXPLANATION:
In October 2015, the City of Yakima entered into a public-private partnership with the YMCA of
Yakima for the construction and operation of an Aquatic Center located at Chesterley Park to
enhance the overall quality of life for the residents and community members of Yakima. In 2018,
amendments to the original agreements were made to restructure the financial and reporting
arrangements between the parties with terms that were more mutually beneficial.
Per the Agreement, the YMCA is to meet with the City Manager and provide written report
summaries and in-person updates on the status of the Aquatic Center's financial performance,
usage and programs on a quarterly basis.
Attached for City Council review is the YMCA Aquatic Center General Overview for September
2023.
ITEM BUDGETED: NA
STRATEGIC PRIORITY: Partnership Development
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
D YMCA Aquatic Center Report September 2023
2
YMCA/Rotary Aquatic Center
General Overview September 2023
While we have not done exact hourly counts throughout the entire year,
over the first eight months of the year, the aquatics area serves an average
of more than 500 people per day. On Saturdays, that number tops 600
people, while Sunday numbers are lower due to a shorter operating day. The
numbers are higher during the summer when school is not in session. The
same is true of extended school vacations at spring break and Christmas.
Recreational swim sessions continue to be popular. Participation is limited
during those sessions to keep total patrons at or under 100 people. This
number helps with safety and monitoring as a large percentage of people in
these sessions use the leisure pool and slides. Nearly seventy percent of rec
swim participants are not YMCA members. While day pass and family swim
pass revenues have exceeded expectations for most of the year, they did
taper off slightly in August.
Swim lessons are full. The YMCA is adding a Saturday class in the fall to
provide another opportunity for those seeking lessons.
Senior water walking and senior aquatics classes continue to be extremely
popular. Those classes are packed in terms of participants and available
space. The Y is looking at possible additions in the months ahead.
From the time the pools open in the morning at 5:30 until about 10:00AM,
there are about 35-40 participants pretty consistently through those hours.
There is a slight midday lull, with participation picking up in the afternoons.
Staffing continues to be a challenge. Lifeguards tend to be mostly young
adults. There is a high turnover rate with this age group.
Financially, through July, revenues are about $30,000 below budget.
Operating expenses are about $40,000 below budget. The net financial
performance through the first seven months is $9800 better than budget.
Wages and occupancy costs have been lower than budgeted, which has
produced the positive variance in net operations.
2024 Yakima YMCA Preliminary 3
'Aquatics Budget
Revenue from Operations
Membership 38,000
Aquatics Programs 482,000
Merchandise sales 450
Memorials, grants, gifts 0
Total Revenues 520,450
Operating Expenses
Wages/Benefits/Taxes 407365
Aquatics Supplies 12150
Telephone Expense 480
Total occupancy costs 388500
Repair & maintenance, non-capital 126850
Admin support 15500
Equipment 3250
Training/Certifications 5750
Insurance 30395
Professional dues 300
Miscellaneous 700
Total operating expenses 991,240
Net Operating Income/Loss ($470,790)
50% of net operating costs: $235,395
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Aquatics Budget Detail
Revenue
Membership: per contract, 1% of membership revenue
Aquatics Programs: Swim lessons, birthday parties, aquatics day passes,
rec swim fees, aquatics monthly passes, graduation parties and lifeguard
classes.
Merchandise sales: Mostly swim diapers and plastic diaper covers.
Operating Expenses
Wages/Benefits/Taxes: Wages for all Chesterley aquatics staff, health
insurance benefits, retirement benefits and taxes
Aquatics Supplies: Inner tubes, noodles, dumbbells, life jackets, goggles,
lifeguard tubes, backboards, office supplies and first aid supplies.
Total Occupancy Costs: Power, natural gas, water/sewer, pool chemicals
and filter media.
Repair & maintenance, non-capital: replacements parts, supplies,
maintenance labor, cleaning, chemicals (not for water treatment), pool
mechanical equipment (less than 3 years lifespan, example: igniter switches
for water heaters, UV system parts) and vendor repairs.
Admin support: Senior management, finance and HR.
Equipment: Computers, office chairs, pool lift batteries, lane lines...
Training & Certifications: Certification renewals for aquatics director as
well as staff, training session costs for staff.
Insurance: Prorated share of facility liability insurance. 2023 cost was
slightly over $2500 per month based on functional expense allocation.