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Home My WebLink About10/21/2008 22A Temporary Emergency Cold Weather Shelters Policy BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON 411 AGENDA STATEMENT 2 Item No. For Meeting of October21, 2008 ITEM TITLE: Consideration of a Resolution authorizing adoption of a policy regarding temporary emergency cold weather shelters in the City of Yakima to be valid November and December 2008, and January, February and March 2009 . SUBMITTED BY: William R. Cook, Director of Community and Economic Development Department CONTACT PERSON/TELEPHONE: Joe Caruso, Acting Codes Manager -- 509 - 575 -6257 SUMMARY EXPLANATION: In January of 2007, the City Council passed a resolution authorizing the Yakima County Homeless Network to use two churches, First Baptist Church and the Vineyard Church, in the downtown area for temporary emergency cold weather shelters. This year, the Yakima County Homeless Network has requested Vineyard Church to shelter the women and First Baptist Church to shelter the men. In addition, a need for homeless couples has developed and the First Baptist Church will be used as a shelter for approximately six (6) homeless couples. The policy is to be valid November and December ill 2008, and January, February and March 2009. Temporary Shelters The proposed Temporary Emergency Shelter Program sets minimum standards and requirements for cold weather emergency shelters. Requirements set out in the policy focus on the temporary volunteer managed characteristic of these shelters. The floor plan configuration of the homeless persons within each of the churches would be reviewed and approved by the Building/Fire Official. Resolution X Ordinance Other (Specify) Contract Mail to (name and address): Phone: Funding Source APPROVED FOR SUBMITTAL: � k% City Manager STAFF RECOMMENDATION: Adopt Resolution BOARD RECOMMENDATION: COUNCIL ACTION: s RESOLUTION NO. R -2007- A RESOLUTION of the City of Yakima, Washington, authorizing and directing the City of Yakima Department of Community and Economic Development to identify and implement a policy regarding temporary emergency cold weather shelters in the City of Yakima, and providing that such policy shall be valid only during November, December 2008, and January, February and March, 2009. WHEREAS, the City of Yakima, in conjunction with the Yakima County Homeless Network, is aware that there is within the City of Yakima a population of homeless persons who may require temporary emergency shelter from cold weather; and WHEREAS, owners of various buildings, including churches, located within the City of Yakima have indicated that they are willing and able to provide temporary emergency' shelter; and WHEREAS, the City of Yakima currently has no municipal code provisions, whether under the zoning, buildings, fire, or other codes, expressly allowing, authorizing, or regulating the use of such structures as temporary emergency shelters; 41) and WHEREAS, the City of Yakima Department of Community and Economic Development has endeavored to create interim policy guidelines to address and regulate temporary emergency shelters; and WHEREAS, the Yakima City Council finds and determines that it is in the public interest to adopt the resolution set forth herein; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Yakima, Washington: The City of Yakima Department of Community and Economic Development is hereby authorized and directed to implement the proposed policy statement and application materials attached hereto This resolution shall be effective after its adoption and for a period expiring on the last day of March, 2008. ADOPTED at a regular meeting of the Council of the City of Yakima, Washington, this 21st day of October, 2008. David Edler, Mayor ATTEST: 110 City Clerk • • First Baptist Church of Yakima A gateway community for all people 515 East Yakima Avenue — Yakima, Washington 98901 -2701 (509) 248 -4434 FAX (509) 248 -4435 CITY CODE °`1 : DIVISION September 29, 2008 • OCT ,� MR4 Department of Community and Economic Development FAXED® 129 North Second Street ❑ R E(; Vp FYI Yakima, WA98901 0 PAID __ - RE: Emergency Cold Weather Temporary Shelter The First Baptist Church has been approached by the Homeless Network to provide shelter for couples during the winter of 2007 -2008. We are willing to do so, following the same standards and expectations that were in place last year, 2006 -2007, when we Rev. David lit.' bens provided shelter for single men. • • - - Senior Pastor. In that regard I certify the following: • 1) The sleeping area is in the basement of the church basement with multiple exits. 2) Smoke detectors are located in the sleeping area and on all other floors within the building. 3) Please see the attached certificate of insurance. 4) There will be no cooking associated with the shelter. 5) There will be adult staff at a ratio of one staff member per eight overnight guests. Dr. Estelle Sckock Missionary Emeritus On -duty staff will remain awake /alert. 6) A floor plan of the building is attached. 7) A letter from the Homeless Network indicating our participation in the Network's emergency shelter program is attached. Shelter contact: Dave Roberts office phone: 248 -4434 home phone: 972 -0271 cell phone: 949 -8807 • Sincerely, Dave Roberts ms's l • o ACORD TM CERTIFICATE OF LIABILITY INSURANCE • DATE (MM/DDIYY) 10/01/2008 PRODUCER Wendy A Heyne THIS CERTIFICATE 15 ISSUED AS A MATTER OF INFORMATION Church Mutual Insurance Company ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HO THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER TH 3000 Schuster Lane COVERAGE AFFORDED BY THE POLICIES BELOW Merrill M 54452 If calling from Washington: 1- 800 - 554-2642 Option 1 11 calling from Outside Washington: 1- 800 - 554.2642 Option 4, then area coda 509 INSURERS AFFORDING COVERAGE INSURED • INSURER A: Church Mutual Insurance Company FIRST BAPTIST CHURCH OF YAKIMA INSURER B: 515 E YAKIMA AYE INSURER C: YAKIMA WA 98901 -2774 INSURER D: • Group INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 15 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INBR POUCY EFFECTIVE POLICY EXPIRATION LTR TYPE OF INSURANCE POUCY NUMBER DATE (MM/DDNY) DATE (MMIDDNYY) LIMITS A GENERAL LIABILITY 0047252.02- 893211 02119/2008 02/19/7011 EACH OCCURRENCE $ 1,000,000 FIRE DAMAGE (Any on, Pre) $ COMMERCIAL GENERAL LIABILITY � MED EXP (Any one persO $ 10,000 --- -- — CLAIMS MADihLQCCURRfiNCE / PERSONAL &ACV INJURY $ 1,000,000 GENERAL AGGREGATE $ 3,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - coaiwOP A00 '$ 1,000,000 Z POLICY I LOCATION $ 1 PROJECT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ t9* AccI ant _ BODILY INJURY $ ANY AUTO (Per Pereen) ALL OWNED AUTOS _J SCHEDULED AUTOS • HIRED AUTOS NON-OWNED AUTOS $ODILY INJURY 5 (Per Aeoldent) PROPERTY DAMAGE $ (Per AceIdent) — GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ^ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGO $ EXCESS LIABILITY EACH OCCURRENCE $ OCCURRENCE E CLAIMS MADE AGGREGATE $ 5 — • D!DUCTTBLE ❑ RETENTION $ $ 1 —1 $ WORKERS COMPENSATION AND J WC STATUTORY LIMITS EMPLOYEICS LIABILITY ] OTHER . • \ E.L EACH ACCIDENT $ E.L. DISEASE - PA $ EMPLOYEE E.L. DISEASE. POLICY LMIT $ OTHER DESCRIPTION OF OPiRATI ON8 'LOCATIONSNENICLEStEXCLUSIONS AOOED EY ENDORSEMENPSPECIAL PROVISIONS Evidence of Liability Insurance for participation in the Homele*s Network Extreme Weather Shelter Program for the anticipated heavy storm weather (November 2008 to March 2009). 101. — CERTIPICATE HOLDER 0 ADDITIONAL INSURED; INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES Re CANCELLED 8!PO City of Yakima EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO 129 North 2nd Street DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE L. Yakima, WA Sato FAILURE TO DO SO SHALL IMPOSE NO OBUGATION OR LIABILITY OF ANY UPON THE INSURER. ITS AGENTS OR RIPRE!ENYATIVES AUTHORIZED REPRESENT THE I , • AA o o� • o 1988 ACORD 25 -5 (7197) IMPORTANT If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions offthe policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the • _ issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it -- - - -- affirmatively or negatively amend, extend or alter the coverage _afforded by e_poiicies listed thereon_ - --- - ACORO 25-5 (7197) libbata._ • • V • • • • 0111 . 11111 { � 1 I �4; I s y_ . :�� 1 Baptist • • • ' eS 5 � SOC RECORD- 10/01/08 1P tis j ii �!� • Sunrise Outreach Center of Yakima • CITY OF YAKIMA O ® ®1 �+OMIN. DIVISION OCT , 2008 DT: October 01, 2008 FAXED❑ ®f,ECIM FYI ❑ PAID TO: City of Yakima CC: Joseph Caruso, Office of Code Administration Board of Directors Vineyard Christian Fellowship Board of Directors Sunrise Outreach Center — - -- - - RE: Extreme Weather Emergency Shelter for the Homeless • As of this date, all Shelter opening criteria set forth from city and county officials have been satisfied. A floor plan is attached indicating two exits, door swings and where in the building the sleeping area is. Although the sleeping area is down 9 stairs from the ground level, there are two exits well indicated with smoke detectors on each floor including the sleeping area. There will be up to 12 cots at this facility with two fully trained volunteers thus satisfying the ratio criterion. Proof of insurance carrier acknowledgment and fire coverage for this activity is attached. Let me know if there is any further information needed. e Hanson Executive Director Sunrise Outreach Assistant Pastor Vineyard Christian Fellowship of Yakima • - - _ R a Sunrise Outreach Center of Yakima, 221 East Martin Luther King Jr. Blvd. Yakima, WA 98901 EXIT Storage TV and Recreation;Room Office u Meal Area Reception N V Storage \ i EXIT Vineyard Shelter Floor Plan • • 41111 11111 10/01/2008 16 23 FAX 7155392938 CHURCH MUTUAL Z002 /002 ACORD TM CERTIFICATE OF LIABILITY INSURANCE DATE.(MMIOO/YY) DuCER Julie F Al$ f 10/01/2008 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION urch Mufua! Insurance Company ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER 9000 Schuster Lane THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE Merrill WI 54052 COVERAGE AFFORDED BY THE POLICIES BELOW. If calling from Washington 1.300- 554 -2642 Option 1 R calling from Outside Washmglon: 1 -800. 554 -2642 Option 9, then area code 509 INSURED INSURERS AFFORDING COVERAGE INSURER A: Church Mutual Insurance Company VINEYARD CHRISTIAN FELLOWSHIP OF YAKIMA INSURER B 221 E MARTIN LUTHER KING JR BLVD INSURER C. YAKIMA WA 98901 -2341 INSURER D Group INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT CR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR -MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR POLICY EFFECTIVE POLICY SXPIRATON LTR TYPE OF INSURANCE POLICY NUMBER DATE (MW00J1'Y) DATE (MMIDDIYY) 1 LIMITS A GENERAL LIABILITY 0184711 -02- 820490 mil 08/31/2007 08/31/2010 EACH OCCURRENCE S 1,000,000 ,L COMMERCIAL GENERAL LIABILITY FIRE DAMAGE/Any one /1re)r a CLAIMS MADE® OCCURRENCE- - -- _ M!D EYP (Any one person) j — - - - - - - -.70,000 PERSONAL ADV INJURY 3 1,000,000 GENERAL AGGREGATE s 3,000,000 GENT AGGREGATE LIMIT APPLIES PER ' PRODUCTS - COMP /OP AGO $ 1,000,000 2 POLICY ❑ LOCATION Prop.Ry Damage L.p b PROJECT 300,OOG Liability Any One Occurrence AuroNoalLi LIABILITY COMBINED BINDLE LIMIT ' S ANY AUTO lea Aoold.nt) BODILY INJURY ALL OWNED AUTOS (Per Parson) SCHEDULED AUTOS HIRED AUTOS 0 NON -0WNED AUTOS BODILY INJURY $ - (P.r Accident) PROPERTY DAMAGE $ LIABILITY IP.r ACCld.n . AUTO ONLY . EA ACCIDENT 5 J ANY AUTO OTHER THAN EA ACC i AUTO ONLY: AGO $ 'EXCESS LIABILITY EACH OCCURRENCE S OCCURRENCE ❑ CLAIMS MADE AGGREGATE $ 5 0 DEDUCTIBLE ❑ RETENTION $ $ WORKERS COMPENSATION AND - �''') $ EMPLOYERS LIABILITY - J WC STATUTORY LIMITS 7 OTHER . @.L EACH ACCIOENT $ E.L. DISEASE. EA b EMPLOYEE E.L. DISEASE. POLICY LIMIT 5 OTHER _ DESCRIPTION OF OPERATIONS ILOCATIONBNENICLES#SXCLUSIONS ADDED BY aNDORSEM2NTSPECIAL PROVISIONS 5 EVIdenco of Llablllty Insurance for parfioipation In the Extreme Weather Shelter Program from 11 -1 -08 to 2 -18-09 from 6!30 pm to 7:00 am. le be held at 221 E. Madin Luther King Jr. blvd. Yak /ma, WA. 101 CERTIFICATE HOLDER ❑ ADDITIONAL INSURED; INSURER LETTER: CANCELLATION klma gemsnt SHOULD ANY OF THE A90v8 DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 eond Street WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEV( BUT a, WA 94902 Ya FAILURE TO DO 60 SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OR REPRESENTATIVES AUTHORIZED R5PR68PNTA ACORD 253 (1197) j.tw - Gf1 1 w iI (� ID ACORD CORPORATION 1933 • • • • •