HomeMy WebLinkAbout11/07/2023 07.A. Approval of minutes from the October 17, 2023 City Council regular meeting and October 24, 2023 City Council study session 1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7.A.
For Meeting of: November 7, 2023
ITEM TITLE: Approval of minutes from the October 17, 2023 City Council
regular meeting and October 24, 2023 City Council study session
SUBMITTED BY: Rosalinda Ibarra, City Clerk
SUMMARY EXPLANATION:
See attached.
ITEM BUDGETED:
STRATEGIC PRIORITY:
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Approve minutes.
ATTACHMENTS:
Description Upload Date Type
D 10-17 draft minutes 10/23/2023 Coker Memo
D 10-24 draft minutes 10/26/2023 Cover Memo
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MINUTES
YAKIMA CITY COUNCIL
October 17, 2023
City Hall --Council Chambers -129 N 2nd Street, Yakima, WA
5:30 p.m. Regular Meeting conducted in person and virtually via Zoom
1. Roll Call
Present: Mayor Janice Deccio, presiding;Assistant Mayor Soneya Lund (attending remotely
via Zoom) and Councilmembers Matt Brown, Patricia Byers, Holly Cousens, Danny Herrera
and Eliana Macias (attending remotely via Zoom)
Staff: City Manager Robert Harrison, City Attorney Sara Watkins and City Clerk Rosalinda
Ibarra
2. Pledge of Allegiance
Mayor Deccio introduced Girls Scouts Troop 2226 and 2314 who led the Pledge of Allegiance.
3. Interpreter Services
Mayor Deccio introduced Jorge Villasenor who announced interpreter services are available in
Spanish.
4. Public Comment
Michael Kay, resident of Yakima, CEO of Camp Hope, addressed information provided to City
Council regarding recent events and the status of Camp Hope.
Joe Daniels, City resident, read a religious passage for City Council. Mr. Daniels asked
Council who to address concerns regarding community issues involving residents of color.
Tony Courcy, City resident, commented on several matters.
5. Open Discussion for the Good of the Order
A. Proclamations
Harvest Marching Band Festival Proclamation
Mayor Deccio proclaimed October 21, 2023 as "Harvest Marching Band Festival Day" and
Steven Kessler accepted the proclamation.
6. Council Reports
None.
7. Consent Agenda
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Mayor Deccio referred to the items placed on the Consent Agenda, questioning whether
there were any additions or deletions from Council members present. Item C and Item N were
removed from the consent agenda. The City Clerk read the Consent Agenda items, including
resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one
motion without further discussion—see motion directly below.)
MOTION: Cousens moved and Byers seconded to approve the consent agenda as
amended. The motion carried by a 7-0 roll call vote.
A. Approval of minutes from the October 2, 2023 City Council special meeting,
October 3, 2023 City Council regular meeting and October 10, 2023 City Council
study session
B. 2023 3rd Quarter Treasury Report
C. Item C was removed from the Consent Agenda '
Item C was removed from the Consent Agenda. 411r.
D. Approve payment of disbursements for the period September 1-30, 2023
E. Project Completion and Contract Acceptance with Knobels Electric Inc for the City
Hall Sidewalk Replacement Project 2750
F. Set date of November 7, 2023 for public hearing regarding the Ad Valorem Tax
(property tax)for collection in 2024
G. Set date of November 7, 2023 for a Public Hearing to declare property surplus to
the City needs and abandon a section of former Drainage Improvement District
(DID)#39
H. Set dates of November 7 and 21, 2023, for public hearings on the 2024 Mid
Biennial Budget for the City of Yakima
I Resolution authorizing a multiple award to Newco Inc dba Cascade Columbia and
Two Rivers Terminal, for Bid 12337 Miscellaneous Chemicals for the Wastewater
Treatment Plant.
IMI
RESOLUTION NO. R-2023-137, A RESOLUTION authorizing a multiple award for Bid
12337 Miscellaneous Chemicals for the Wastewater Treatment Plant.
J. Resolution awarding Bid 12338 and authorizing an agreement with Northstar
Chemical, Inc., for Liquid Aluminum Chlorohydrate (ACH)
RESOLUTION NO. R-2023-138,A RESOLUTION awarding Bid 12338 and authorizing an
agreement with Northstar Chemical, Inc., for Liquid Aluminum Chlorohydrate (ACH).
K. Resolution authorizing an agreement with the Washington Traffic Safety
Commission for high visibility traffic safety emphasis patrols
RESOLUTION NO. R-2023-139,A RESOLUTION authorizing an Interlocal Agreement with
the Washington Traffic Safety Commission for funding to provide traffic safety emphasis
patrols.
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L. Resolution authorizing an agreement with Washington Traffic Safety Commission to
provide pass-through funding from the US Department of Transportation to fund an
impaired driving emphasis officer and equipped patrol vehicle
RESOLUTION NO. R-2023-140,A RESOLUTION authorizing an agreement with
Washington Traffic Safety Commission to provide pass-through funding from the US
Department of Transportation to fund an impaired driving emphasis officer and equipped patrol
vehicle.
M. Resolution authorizing Supplemental Agreement 1 to the Professional Services
Agreement with Haley&Aldrich Inc to perform the design and remediation for the
environmental cleanup of the former Tiger Oil site at 2312 W Nob Hill Blvd EV2999
RESOLUTION NO. R-2023-141,A RESOLUTION authorizing Supplemental Agreement 1 to
the Professional Services Agreement with Haley &Aldrich Inc to perform the design and
remediation for the environmental cleanup of the former Tiger Oil site at 2312 W Nob Hill
Boulevard.
N. Item N was removed from the Consent Agenda prior to the Council meeting
Item N was removed from the Consent Agenda prior to the Council meeting.
O. Ordinance adopting the City Council's decision on the Comprehensive Plan
Amendment (CPA#001-23) and concurrent Rezone (RZ#001-23)
ORDINANCE NO. 2023-037,AN ORDINANCE amending the Future Land Use Map and
Zoning Map of the City of Yakima for parcel 181315-14472 as follows: Future Land Use Map
from Mixed Residential to Commercial Mixed-Use and Zoning Map from Multi-Family
Residential (R-3)to General Commercial (GC).
Items Removed from the Consent Agenda
A. Financial Policy- Debt Policy (New)
City Manager Harrison provided a description of the Financial Policy- Debt Policy.
Item C was removed from the consent agenda.After discussion,
MOTION: Byers moved and Cousens seconded to place Item C on the next
scheduled business meeting for discussion. The motion passed by unanimous vote.
B. 4114 Resolution authorizing an agreement with ImageTrend for Emergency Medical
Services (EMS) statewide reporting software for the Fire Department
Item N was removed from the agenda by staff prior to the Council meeting. This item was
removed from the agenda in its entirety; there was no discussion or action on the item.
DEPARTMENT ITEMS
8. Draft 2024 State and Federal Legislative Priorities
Communications & Public Affairs Director Randy Beehler briefed Council on the Draft 2024
State and Federal Legislative Priorities for the City of Yakima.
9. 2023 Vacant Building Safety Project 3rd Quarter Report
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Code Administration Manager Glenn Denman reported on the 2023 3rd Quarter Vacant
Building Safety Project implementation efforts.
10. Resolution authorizing a Joint Use Agreement with the Yakima School District No. 7
The Joint Use Agreement with the Yakima School District requires additional review and will
be added to a future meeting.
11. Ordinance amending the 2023 Budget for the City of Yakima and making appropriations from
unappropriated fund balances within various funds for expenditure during 2023 for various
purposes (First Reading)
Interim Director of Finance and Budget Rosylen Oglesby briefed Council on the first reading
proposed amendments to the 2023 budget. The City Clerk read the ordinance by title only.
First reading of AN ORDINANCE amending the 2023 budget for the City of Yakima; and
making appropriations from Unappropriated Fund Balances within various funds for
expenditure during 2023 for various purposes.
12. Ordinance amending the City of Yakima Municipal Code 5.96-Ambulance Services
Fire Chief Aaron Markham briefed the Council on the proposed amendments to Yakima
Municipal Code Section 5.96-Ambulance Services. The City Clerk read the ordinance of the
title only.After discussion,
MOTION: Brown moved and Cousens seconded to pass the ordinance. The motion
carried by a 7-0 vote.
ORDINANCE NO. 2023-038,AN ORDINANCE amending the City of Yakima Municipal
Code Section 5.96.080 entitled Conditions of ambulance service.
13. Other Business
MOTION: Byers moved and Cousens seconded to adjourn to an executive session for
10 minutes regarding pending litigation pursuant to RCW 42.30.110(1)(a)(i). The motion
carried by unanimous vote.
Present for Executive Session: Mayor Deccio,Assistant Mayor Lund (present via phone), and
Councilmembers Brown, Byers, Cousens, Herrera, and Macias (present via phone).
Executive session was held at 6:25 p.m. and adjourned at 6:35 p.m., at which time the meeting
reconvened.
14. Adjournment
MOTION: Byers moved and Cousens seconded to adjourn to a study session on
October 24, 2023 beginning at 5:00 p.m. in the Council Chambers at Yakima City
Hall. The motion carried by unanimous vote. The meeting adjourned at 6:35 p.m.
CERTIFICATION
READ AND CERTIFIED ACCURATE BY
COUNCIL MEMBER DATE
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COUNCIL MEMBER DATE
ATTEST:
CITYCLERK MAYOR
0
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19Afill&T,
MINUTES
YAKIMA CITY COUNCIL
STUDY SESSION
October 24, 2023
City Hall --Council Chambers - 129 N 2nd Street, Yakima, WA
5 p.m. Study Session. Meeting conducted in person and virtually via Zoom.
1. Roll Call
Present: Mayor Janice Deccio, presiding;Assistant Mayor Soneya Lund (attending remotely
via Zoom) and Councilmembers Matt Brown, Patricia Byers, Holly Cousens, Danny Herrera,
and Eliana Macias
Staff: City Manager Robert Harrison, City Attorney Sara Watkins, and City Clerk Rosalinda
I barra
2. Public comment (allow 15 minutes)
Jay Hirst, President of Kittitas Interactive Management, spoke about the lack of parking
enforcement downtown and impact that has on agencies who purchase monthly parking
permits.
Ken Johnsen, Trolley Association, expressed interest in working with the City to seek funding
opportunities to ease the burden of the infrastructure costs for the Trolley repairs.
Raymond Paolella, William O. Douglas Trail Association, spoke regarding Trolley
infrastructure and his desire to work with the City to identify and seek grant funding to aid the
project.
3. Mid-biennial Budget-Session 2 of 2
Assistant City Manager Rosylen Oglesby presented the continuation of the mid-biennial
review. She explained the modifications of proposed revenue and expenditure forecast for
the 2024 fiscal budget and its impact to the General Fund and the City's financial reserves,
noting the comparison of property and sales tax revenues and disbursements.
Police Chief Murray, Corrections Commander Davis, and Human Resources Director
Mendoza moderated the discussion regarding projected expenditures including increases to
jail housing, aquatic operating & capital, stop loss insurance, annual technology maintenance,
salaries and benefits, salary survey findings, indigent defense, labor and industries, and
collective bargaining negotiations. Staff highlighted several challenges the City is
experiencing with hiring new employees and retaining employees.
Parks and Recreation Manager Ken Wilkinson provided information regarding expenses and
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revenues for programs and services offered at Lions Pool, Franklin Pool, Fisher Park Golf
Course, and Tahoma Cemetery. He also updated Council on the financial status of the
Aquatic Center at MLK Jr. Park and upcoming expenses for the Yakima Rotary Aquatic
Center.
4. Set the date of November 7, 2023, for a public hearing on potential Utility Tax increase.
MOTION: Cousens moved and Byers seconded to set November 7, 2023 as a public
hearing date for potential utility tax increase. The motion carried by unanimous vote.
MOTION: Cousens moved and Byers seconded to take a 5-minute break
(recess). The motion carried by unanimous vote.
The meeting reconvened at 7:01 p.m.
5. Discussion on the Yakima Trolley Infrastructure
City Engineer Bill Preston provided an update on the Yakima Trolley infrastructure. He noted
the two areas of concern reported by Sargent Engineers Inc. are the status of the bridge
spanning over the Naches River and the trolley tracks within 6th Avenue.
The 6th Avenue/Trolley Track Repair project is listed on the Transportation Benefit District
(TBD) list. Mr. Preston provided Council several options to consider moving forward with the
6th Avenue reconstruction:
• Reconstruct 6th Avenue and replace the trolley tracks -$6.9 million
• Remove and replace just the trolley tracks -$3.9 million
• Reconstruct 6th Avenue and remove the trolley tracks -$3 million
After Council discussion, no action was taken. The original plan to reconstruct 6th Avenue
and replace the trolley tracks will remain in place.
6. Update on 40th Ave & Chestnut Traffic Analysis Project 2602
City Engineer Bill Preston provided an update to the findings of the traffic analysis conducted
by Transportation Engineering Northwest LLC (TENW) at the intersection of 40th Avenue
and West Chestnut Avenue. The report includes evaluation of the existing conditions,
previous improvements, and recommendations for potential improvement alternatives. The
recommended alternatives for improvements at that intersection include: traffic signal, Hawk
signal, bike reroute, road diet, and RRFB enhancement.
Council discussed at length the alternatives and provided further direction to staff.
MOTION: Cousens moved and Byers seconded to direct staff to move ahead with
exploring the Hawk System for 40th Ave. and Chestnut Ave. and present back to
Council with funding piece included. The motion carried by unanimous vote.
7. Discussion on State Auditor's Exit Conference Report
Councilmember Holly Cousens introduced the discussion regarding the State Auditor's Exit
Conference Report. The report noted a finding with respect to inadequate internal controls
for ensuring compliance with federal requirements for suspension and debarment.
MOTION: Byers moved and Macias seconded to add to a future study session a
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presentation on the process of hiring contractors and how we can include local
preference. The motion carried by unanimous vote.
Cousens reminded Council about an upcoming AWC event in Cle Elum.
8. Adjournment
MOTION: Byers moved and Cousens seconded to adjourn to the next Council
regular meeting on November 7, 2023, at 5:30 p.m. in the Council Chambers at City
Hall. The motion carried by unanimous vote. The meeting adjourned at 7:49 p.m.
CERTIFICATION
READ AND CERTIFIED ACCURATE BY
COUNCIL MEMBER DATE
COUNCIL MEMBER DATE
ATTEST:
CITYCLERK MAYOR
<11) 1111111"
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