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Home My WebLink About11/04/2008 03B Airport Budget Presentation 1 „ f YAKO A AIR TERMINAL McALLISTER FIELD 2400 West Washington Ave. • Yakima, Washington 98903 • (509) 575 -6149 • (509) 575 -6185 Fax R E C E I r,. E. CITY OF Y �\'K October 16, 2008 Mike Leita, and, Q T 2 ,9 2 00 3 The Board of County Commissioners County Courthouse OFFICE OF CITY COUNCIL 128 N. Second Street Yakima, WA 98901 Dave Edler, Mayor, and the Yakima City Council 129 N. Second Street Yakima, WA 98901 Subject: Submission, 2009 Airport Operations Budget. Dear Yakima County Commissioners and Yakima City Council: Joint Airport Operations Agreement In accordance with the Joint Air' Terminal Operations Agreement, Section 6, Budget, it is the Board's responsibility to submit to both the City of Yakima and Yakima County our Airport Operations Budget by November l' of each year. Attached you will find the airport's 2009 Operating Budget as approved by the Yakima Air Terminal Board on October 23, 2008. Budget Narrative: You will note that the airport will require a transfer of an estimated $28,515 from our operating reserves to the operations budget to balance the 2009 fiscal year budget. We are ending the 2008 fiscal year with a projected $89,625 cash carry forward. The cash carry forward from 200E was the product of three quarters of revenue from Delta Airlines, and, a result of v:,r conservative spending on capital projects. The capital projects cannot be put off any longer without affecting our operations. For 2009, the loss of Several iinajor tenants and the need to replace this aging equipment has caused the need for this transfer. The loss of major tenants inciu;les Delta Airlines, Columbia Basin Travel, DHL Air • - Freight, and Eagle Signs) Airport Board arid staff arc working diligently to find replacement tenants for these spaces. The remaining revenue streams making up the 2009 budget are stable, and, are shown Ask conservatively. To compensate for the loss of revenue, a tight fiscal line has been taken on expenditures with no major increases from the 2008 budget. In addition, during the first quarter of 2009 we will be evaluating and revising (where appropriate) our fee Presentation: You will note that our presentation has changed from past years. Even though it is a `simplified' submission process, the essential data needed for the City and County to assess the budget and act upon the information (we believe) is in an easily understood format. It is a format used by many public agencies. Conclusion: As the City and County are aware, we are in the process of selecting a new Airport Manager. One of the, main tasks that will be expected of the new manager will be to promote economic development on and around the airport. By doing so, it will work to enhance our revenue stream and allow us to continue maintaining the highest possible standards for the safety and security of our operation. Sincerely, - 4j.f6A5?, Bill Wheeler, Chair Yakima Air Terminal Board • 0 YAKIMA MR TERMINAL McALLISTER FIELD 2400 West Washington Ave. • Yakima, Washington 98903 • (509) 575 -6149 • (509) 575 -6185 Fax Yakima Air Terminal — McAllister Field 2009 Operating Budget The Yakima Air Terminal Board of Directors, at the regularly scheduled Airport Board meeting on October 23, 2008, by resolution of the board, adopted: the 2009 Airport - Operating Budget as outlined below. Beginning Cash on Hand $ 507,570 Restricted Cash on Hand $ (288,794) Anticipated Cash Carry Forward $ 89,625 4110 2009 Projected Income. $1,123,578 Total Anticipated Cash on Hand $1,431,979 Total Anticipated Disbursements $1,241,717 Ending Anticipated unrestricted Cash on Hand $ 190,262 Plus Restricted Cash On Hand $ 288,794 Total Cash on Hand — Final 09 $ 479,056 Signed and dated this 23 day of October, 2008 Bill Wheeler, Chair, Yakima Air Terminal Board Les Flue, Secretary, Yakima Air Terminal Board CITY ; < OCT 2, 2008 AKA ASR TERM! � : �n- c � - - -- - McALLISTER __F 2400 West Washington Ave • Yakima, Washington 98903 • (509) 575 -6149 • (509) 575 -6185 Fax October 16, 2008 Mike Leita, County Commissioner County Courthouse 128 N. Second Street Yakima, WA 98901 Dave Edler, Mayor . Yakima City Council 129 N. Second Street Yakima, WA 98901 Dear Commissioner Leita and Mayor Edler: The Yakima Air Terminal Board is respectfully requesting that the Yakima County Commissioners and Yakima City Council reinstate the Memorandum of Understanding and Intent that was originally put in place in May of 1995 whereas the City and County, being owners of the facility, had agreed to split between themselves the cost of Property and Boiler & Machinery insurance coverage. This was to assist the airport in difficult financial times. This agreement was referred to as Resolution R -95 -65 by the city of Yakima, and was dated by . the Board of Yakima County Commissioners on the 2 " of May, 1995. The Board can provide copies of this document upon request if needed. This year, the airport has suffered financial setbacks due to the loss of Delta Airlines, Columbia _ Basin Travel (formerly Global Travel), DHL Air Freight Company, and the pending loss of Eagle Sign Company. Combine these losses with the overall downturn in the economy, the increase in energy costs and increased fuel prices, and it has put a significant strain on the airport operating budget. With the assistance of the City and County on this issue, we feel we will be able to present a balanced budget to the City and County by the first of November. We will be able to maintain our current level of service and safety while actively seeking new tenants to fill these vacancies. Please let us know at your earliest convenience if this arrangement would be acceptable. Sincerely, Bill Whee er, 6air . 0 Yakima Air Terminal Board FOR COUNCIL INFO ONLY C CCC _ ES DATE !o`2S /lam • kir& YAKS A AIR TERMINAL . c.A L L I.ST_E. - FIELD . 2400 West Washington Ave • Yakima, Washington 98903 • (509] 57 • 509157'5-6185 Fax CITY OF 'Y,s.KIr A • October 23, 2008 OCT 2 3 2008 Dave Edler, Mayor and the Yakima City Council OFFICE OF CITY COJ',CIL 129 N. Second Street . Yakima, WA 98901 ^ . Dear Mayor Edler and City Council Members: - - — - - - - -- - . As you are aware, there has been a lot of discussion on how to equitably assess airport property and users for the new stormwater fee. We have came up with a possible solution, but it will require concurrence and action of the City Council if they so desire. Assessing storm water fees through the use of parcel numbers is inaccurate. Since the airport has • been added to many times over the years, there are many different parcel numbers covering the grounds, some being assessed and some not. There lies the main problem. If Council agrees, we would propose the following: 1. All public use areas (runways, taxiways, roads and ramps) would be exempt as are public roads and streets (since they are publicly owned by the City and County). 2. We will have each tenant who has a separate parcel number check and see if they have previously been biIIed separately for the assessment. If so, we will reduce their square footage out of the total in paragraph 3. 3. Airport staff has calculated the total square footage of impervious surface for every leased parcel on the airport. From that, we can give the City exact square footages to calculate the ERU's. From this, an accurate assessed value can be made. 4. The Airport will collect the fees from our tenants and remit them to the proper authority. If the City Council is willing to follow this method of resolution, I feel everyone would benefit. We would need action from the Council to `officially' exempt the public areas on the airport, and when the ordinance is changed, we can begin the process of working with City staff on the leased parcels ERU's to calculate an accurate assessment. 1 We have already been assessed the first half of the 2008 fees and feel that, just because of the 0 inherent fault of trying to use parcel numbers, we may have been overcharged. If we find this to be true, we can make the difference up on the next billing. • • Please let me know your feelings on this matter. Sincerely, Bill Neeler, hair Yakima Air Terminal Board cc. Airport Board Yakima County Commissioners • Yakima Air Terminal - McAllister Field Page 1 2009 Budget 2008 2,008 2009 BUDGET Amended Budget SUMMARY PAGE Beginning Year Cash Balance 0 89,625 OPERATING INCOME 1,042,470 1,167,598 1,123,578 OPERATING EXPENSES: AIRFIELD 353,950 333,620 354,962 TERMINAL 163,325 293,839 311,160 ADMINISTRATION 399,300 368,729 399,783 COMMERCIAL 3,900 4,317 7,300 INSURANCE 66,000 62,147 62,147 w. «w N.NY .....Yi Y. ... ...O.M��.Yw...w« «.......�.�.w.. SUB-TOTAL - OPERATING EXPENSES 986,475 1,062,652 1,135,352 aik NET OPERATING GAIN /(LOSS) 55,995 104,948 (11,775) MAJOR PROJECTS & PURCHASES 11,921 15,321 106,365 ...«...« ..e.woe�a��weww...w.......ww.� w. w�. ww.. ..— .. «...w..N.wM.......w ««. « «.. BALANCE • 44,074 89,625 (28,515) • FILENAME: 2008 Budget oanF nr in TT /Z0'd S8T9SLS60Si • - 1dNIN 31 JI3 t1WI)IM • 6Z:80 8002 -02 -130 Yakima Air Terminal - McAllister Field Page 2 2009 Budget 0' 2008 2,008 2009 BUDGET Amended Budget AIRFIELD OPERATING INCOME; 3001 AIRIFIELD -LAND FEES - AIRLINES 118,000 114,442 93,114 3004 AIRFIELD -LAND FEES - FREIGHT s 40,000 35,612 36,000 3007 AIRFIELD -LAND FEES - CHARTER 3,500 4,824 5,000 3010 AIRFIELD -LAND FEES - UNSCHED 7,000 5,346 5,000 3013 AIRFIELD -FUEL FLOW 34,200 29,033 30,000 3016 AIRFIELD RENT - AVIATION 150,000 144,872 145,900 3019 AIRFIELD- RENT -RAMPS 480 58 400 3022 AIRFIELD -TAX SALES -RAMP 150 0 120 3028 AIRFIELD - ID BADGES 900 533 5,000 3080 AIRFIELD - INCOME - POWER 11,220 8,806 • 9,598 3089 AIRFIELD - NON TAX / EQUIP . 0 0 0 3099 AIRFIELD - MISC INCOME 200 500 500 -- .......M ..s...._ .._.._.._.• ON.H..NC.M..Y..s_...s._.......w ........_--_.-- SUB-TOTAL - AIRFIELD INCOME 365,650 344,026 330,632 ..... _--- _— _...................... ------- w_ ._.............._.__----- - - -_.• 0 FILENAME: 2008 Budget Ir'20'd S8i9SLS60Si 1dNIW2131 dIU UWI71UA 62:80 8002 -02 -100 Yakima Air Terminal - McAllister Field Page 3 2009 Budget 2008 2,008 2009 BUDGET Amended Budget TERMINAL OPERATING INCOME: 3101 TERMINAL - RENT- AIRLINES 120,000 118,776 97,436 3104 TERMINAL USE - CHARTERS ' 1,800 1,800 1,913 3105 TERMINAL - RENT - TSA 13,380 17,840 30,100 3107 TERMINAL - PARKING LOT 142,500 166,429 145,000 3110 TERMINAL - ADVERTISING 7,400 8,000 9,000 3113 TERMINAL - RESTAURANT 9,000 13,033 13,020 3114 TERMINAL - BOARD ROOM 250 0 3116 TERMINAL - CAR RENTALS 130,000 136,632 132,631 3119 TERMINAL - TRAVEL AGENCY 19,000 16,096 0 3122 TERMINAL - CONCESSIONS 5,500 3,152 0 3124 TERMINAL - TSA SECURITY GRANT 116,946 116,946 3125 TERMINAL- VEND - VEND /GAMES 3,500 3,600 3,743 3131 TERMINAL - PAY PHONES 0 40 46 3134 TERMINAL - PARKING METERS 5,500 6,181 6,500 0 3137 TERMINAL -ATM REVENUE 0 8 0 3138 TERMINAL - FALSE FEEDS 0 0 0 3180 TERMINAL - INCOME - POWER 8,500 11,801 12,863 3186 TERMINAL - INCOME - WATER 2,000 3,282 3,694 3190 TERMINAL- FINGERPRINT (170) 50 50 3198 TERMINAL - SECURITY 0 0 3199 TERMINAL - MISC INCOME 0 15 SUB -TOTAL - TERMINAL INCOME 468,160 623,688 572,956 COMMERCIAL OPERATING INCOME: 3203 COMMERCIAL - GENERAL 115,000 104,165 910,412 3209 COMMERCIAL - AGRICULTURE 10,000 12,283 18,800 3212 COMMERCIAL - AIRPORTER SHUTTLE 7,500 8,503 10,859 3218 COMMERCIAL - OPTION INCOME 25,000 30,000 28,000 3280 COMMERCIAL - INCOME - POWER 10,800 10,470 11,421 3283 COMMERCIAL - INCOME - NATURAL GA 0 0 0 3286 COMMERCIAL - INCOME - WATER 480 480 480 3299 COMMERCIAL - MISC INCOME 0 5 0 SUB -TOTAL - COMMERCIAL INCOME 168,780 163,906 179,972 0 FILENAME: 2008 Budget °AI_C 9 nG 111 iiib0'd S8i9SLS60Si 1dNIW631 dlti dWI>iW 62:80 8002- 02 -1J0 Yakima Air Terminal - McAllister Field Page 4 2009 Budget 2008 2,008 2009 BUDGET Amended Budget OTHER INCOME; 3900 OPERATING INTEREST INCOME 15,000 15,000 14,181 3905 TAX SALES - MISC 0 0 3910 RETURN OF LEASEHOLD TAX 13,000 13,000 13,949 3915 REIMBURSEMENT - TELEPHONE 0 0 3920 2002 - SALE OF REST EQUIP 11,880 8,000 11,887 3926 INTEREST EARNED -REST EQUIP 0 0 • SUB -TOTAL - OTHER INCOME 39,880 36,000 40,018 .M..M.w..O....... ..b........ p..... ......0....N.......w.ww...w..w. ww.w.. TOTAL OPERATING INCOME 1,042,470 1,167,598 1,123,578 0 FILENAME: 2008 Budget Per= a (1F in TT /S0'd SBT9SLS60ST 1UNIW2J31 dIti UWI>1 W 6E:80 Bow- 0£ -1J0 Yakima Air Terminal - McAllister Field Page 5 2009 Budget 2008 2,008 2009 BUDGET Amended Budget AIRFIELD EXPENDITURES: AIRFIELD SALARIES: 4001 SALARIES 200,000 173,343 193,591 4003 SALAIRES -OR 5,000 2,278 3,414 4004 SALARIES - REIMBURSED (3;000) (7,925) (7,000) SUB TOTAL - SALARIES 202,000 167,694 190,005 AIRFIELD EQUIPMENT: 4010 SMALL EQUIP. & TOOLS 0 500 500 4011 EXPENDABLES 100 500 500 4012 R & M SUPPLIES 10,000 . 11,000 11,000 4013 FUEL 15,000 15,000 15,000 4014 RADIO REPAIR 1,400 500 1,000 4015 CONTRACT REPAIRS 5,000 5,000 5,000 • SUB TOTAL - EQUIPMENT 31,500 32,500 33,000 • FILENAME:'2008 Budget oer_c g nc 1n ii /90'd S8T9SLS60ST 111NIW2131 dIU dWIAUA 62:80 8002 -02 -130 Yakima Air Terminal - McAllister Field Page 6 2009 Budget 2008 2,008 2009 BUDGET Amended Budget AIRFIELD GENERAL OPERATIONS: 4021 EXPEND SUPPLIES 1,000 100 500 4022 R & M SUPPLIES 6,000 6,000 6,000 4023 CONTRACT REPAIRS 1,000 2,500 3,600 4024 SAFETY /SECURITY 1,000 645 700 4025 MISC SERVICES 2,000 2,700 2,700 4026 MISC. PERMITS 50 0 0 4027 BUILDING R& M 0 0 0 4028 BLDG - CONTRACT REPAIRS 1,000 1,000 1,000 4029 TRAINING & TRAVEL 1,000 2,247 2,500 4030 TAXES 2,500 3,189 - 3,588 4032 MEALS 0 400 300 4035 AIRFIELD CONTRACT SERVICES 2,000 4,059 2,000 4060 FRINGES - LIFE INSURANCE 600 • 712 607 4061 FRINGES - DISABILITY 1,800 1,500 1,500 4062 FRINGES - PERS 11,000 16,900 16,900 4063 FRINGES - MEDICAL 19,000 17,086 17,617 4064 FRINGES - L & I 5,500 3,723 5,688 4065 FRINGES - MEDICARE 2,000 2,082 1,814 4068 PERSONNEL LEAVE ACCRUALS 0 0 4069 FRINGES - CASH IN LIEU 8,200 8,862 5,872 4072 AIRFIELD - LEASES 5,370 5,370 4080 AIRFIELD EXP - POWER 42,500 43,876 42,500 4083 AIRFIELD EXP - GAS 8,200 7,250 7,500 4086 AIRFIELD EXP - WATER /SEWER 2,300 3,025 3,500 4099 AIRFIELD - MISC EXPENSE 1,800 200 200 SUB TOTAL - GENERAL OPS 120,450 133,426 131,957 TOTAL- AIRFIELD 353,950 333,620 354,962 • FILENAME: 2008 Budget oeaeanc IT /L0'd SBI9SLS60Si 1dNIWda 2IIU UW1>1W 02:80 8002- 02 -.DO Yakima Air Terminal - McAllister Field Page 7 2009 Budget 2008 2,008 2009 BUDGET Amended Budget TERMINAL EXPENDITURES: TERMINAL SALARIES: 4101 SALARIES 73,000 80,015 75,000 4103 SALARIES - O/T 1,500 1,054 1,490 4104 SALARIES - REIMBURSED (97) (145) SUB TOTAL • SALARIES • 74,500 80,972 78,345 TERMINAL GENERAL OPERATIONS: ' 4111 EXPEND SUPPLIES 5,500 6,000 8,800 4112 R & M SUPPLIES 3,200 3,000 3,200 4113 CONTRACT REPAIRS 5,000 8,166 6,937 4114 MISC SERVICES 5,500 9,722 9,800 4120 TAXES 371 500 0 4121 REST. UNPAID BAL 0 0 0 4123 ATM EXPENSES 0 0 0 4124 CONTRACT SECURITY 0 116,946 116,948 4129 TERMINAL TRAINING & TRAVEL 100 0 0 4160 FRINGES - MEDICAL INSURANCE 5,500 5,636 5,872 4161 FRINGES - LIFE INSURANCE 225 134 152 4162 FRINGES - DISABILITY 450 792 1,908 4163 FRINGES - PERS 3,600 • 5,582 5,448 4164 FRINGES - L & I 3,000 1,509 1,380 4165 FRINGES - MEDICARE 1,000 855 972 4166 FRINGES - UNEMPLOYMENT 0 0 4180 POWER 31,500 41,975 45,750 4183 GAS 10,500 9,526 9,600 4186 WATER/SEWER 13,000 18,684 19,000 4199 MISCELLANEOUS 750 1,155 750 __.. «. «.. »•.•ww ••wu wwwvw••w•.wwww•www• wwww• wwww••... »____.____._.....___ SUB TOTAL - GENERAL OPS 88,825 212,867 234,815 • TOTAL - TERMINAL 163,325 293,839 311,160 0 FILENAME: 2008 Budget eno2e . ne .n tt /80'd S8Z9SLS60ST 13NIWd31 dId UNIIEJA 02:80 8002- 02 -1J0 Yakima Air Terminal - McAllister Field Page 80 2009 Budget 2008 2,008 2009 BUDGET Amended Budget ADMINISTRATION EXPENDITURES: ADMINISTRATION SALARIES: 4201 SALARIES 298,800 251,368 257,702 4203 SALARIES - Off 0 4204 ADM - SALARIES - REIMBURSED (1,000) (1,307) (1,960) •N••N.wwww ._r..w_N. w- wr•N••N•NNY••N•- SUB TOTAL - SALARIES 297,800 250,061 255,742 ADMINISTRATION GENERAL OPERATIONS: 4210 SMALL EQUIPMENT 0 1,605 2,000 4211 OFFICE SUPPLIES 6,000 7,334 7,500 4212 PROFESSIONAL SERVICES 12,000 21,000 35,000 4213 TELEPHONE 9,000 10,425 10,000 4214 POSTAGE 1,200 2,000 1,000 0 4215 TRAINING & TRAVEL 5,000 6,500 6,000 4216 CONTRACT REPAIRS 100 216 1,000 4217 FINANCIAL AUDIT 5,500 2,240 2,500 4219 DUES & SUBSCRIPTIONS 3,500 4,111 5,300 4220 MISC SERVICES 200 0 0 4221 MEETINGS 0 250 1,000 4260 FRINGES - LIFE INSURANCE 650 560 759 4261 FRINGES - DISABILITY 2,100 1,740 1,440 4262 FRINGES - PERS 13,500 18,483 22,801 4263 FRINGES - MEDICAL 22.000 24,132 32,291 4264 FRINGES - L & I 2,800 887 1,721 4265 FRINGES - MEDICARE 2.700 2,574 3,027 4268 PERSONNEL LEAVE ACCRUALS 4269 FRINGES - CASH IN LIEU 13,000 9,787 5,872 4283 ADM EXPENSE - GAS 800 800 800 4286 WATER 250 970 900 4287 ADM EXPENSE SIED LOAN 0 2,630 2,630 4299 MISC EXPENSE 1,200 424 500 rr_._ w._ ��._.__ w_. wwr-..« r«.«-..«-. r «.NNN «•wNNN..•NN.NNN•••N•NN••N• N_ SUB TOTAL • ADMINISTRATION 101,500 118,668 144,041 --._ w_-•••• N_ NN. N.. N••... NN•• N•• N.• N.••• N• NN.••.•.•.•.. N. ..MM.rN..-_...--ww..-r.«N-..w_w _._ TOTAL ADMINISTRATION 399,300 368,729 399,783 ...•,.....----________________________ OOOOO ....... OOOOOOO ____. OOOOOOOOOOOOOO 00 N••- NN•••- _N•••••N•••••••N.NNw« 1 FILENAME: 2008 Budget van= ancin TT/60'd S819SLS6OST 1dNIW2131 did dWIAUA 02:80 8002- 02 -iJ0 Yakima Air Terminal - McAllister Field Page 9 2009 Budget 2008 2,008 2009 BUDGET Amended Budget COMMERCIAL EXPENSES: 4309 BLDG R & M 500 1,618 2,500 4312 R & M 1,000 50 500 4315 CONTRACT REPAIR 100 561 2,000 4330 TAXES 0 0 4380 POWER 0 0 4383 GAS 0 0 4386 WATER/SEWER 2,200 2,000 2,200 4399 MISC EXPENSE 100 88 100 TOTAL • COMMERCIAL 3,900 4,317 7,300 VI. COMMERCIAL EXPENSES INSURANCE EXPENDITURES: 4400 INSURANCE 86,000 62,147 62,147 !rolNNNNNNlNNl of NNl NNNN !!lNNNNOwoNN•owN!!NlNNNlNOww -. -.�..- TOTAL • INSURANCE 66,000 62,147 62,147 -N!M !N !!lONN!lNNNlN!•p!•!!!N!N)NNN N!!•!N! MAJOR PROJECTS & PURCHASES: 2008 MAJOR NEW COMPUTER _ JERRY + UPDATES 2,000 0 • SEID LOAN ::PAYBACK 'TO:CITY 8,356 8,356 8,365 REPLACE COPY MACHINE - ADMIN 3,565 3,565 0 TRACTOR, 75 HP :WITH CAB 60,000 20' ROTARY MOWER 19,000 PICK -UP - MAINTENANCE CREW 14,000 VEHICLE MANAGER 0 SIDEWALK /PARKING LOT SWEEPER 1,500 OPTION PAYMENT -: CONGDON /1 /08 0 RUNWAY & TAXI -WAY REPAINT 1,000 1816 S 24TH AVE IMPROVE FIRE TRUCK REPAIR 1,400 RESTAURANT EQUIPMENT REPLACE NEW ACCOUNTING SOFTWARE 2,500 TOTALS 11,921 _ N 15,321 - -ON 106,365 FILENAME' 2008 Budget DAP_c 0 nc 4n T i'Ot ' d S8T9SLS60ST 1tiN I W631 d I ti UW I)1W 02:80 8002 -02 -1001 II'd 1ti101 Yakima Air Terminal - McAllister Field Page 1040 2009 Budget 2008 2,008 2009 BUDGET Amended Budget 0 • FILENAME. 2008 Budget IIifl'd S8I9SLS60ST 1INIW621 2JId dWINdA 02:80 8002 -02 -100