HomeMy WebLinkAbout10/17/2023 10. Resolution authorizing a Joint Use Agreement with the Yakima School District No. 7 1
a,
ga,
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 10.
For Meeting of: October 17, 2023
ITEM TITLE: Resolution authorizing a Joint Use Agreement with the Yakima
School District No. 7
SUBMITTED BY: *Ken Wilkinson, Parks & Recreation Manager, (509) 576-6416
Scott Schafer, Public Works Director
Sara Watkins, City Attorney
SUMMARY EXPLANATION:
The City of Yakima and the Yakima School District have a long history of cooperative utilization of
park, recreation, athletic and other facilities for the mutual benefit of the Yakima area. Over the
past years, a need to update the agreement has arisen due to changes in the usage of the
facilities owned by each entity. The new agreement identifies and outlines the current facilities
that may be used by the Yakima School District and the City of Yakima Parks & Recreation
Division. In addition to recreation, athletic facilities, this agreement identifies the authorized use
of parking lots and locations for the Yakima School district summer lunch program which utilizes
the parks for meal distribution.
ITEM BUDGETED: NA
STRATEGIC PRIORITY: Partnership Development
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution.
ATTACHMENTS:
Description Upload Date Type
D Resolution Joint Use Agreement 10/5/2023
D Joint Use Agreement-Yakima School District 10/5/2023
❑ 2023-Park&Recreation Fees-Exhibit C 10/5/2023
Yakima School District Public Use of Facilities
D 10/5/2023
Operational Procedures-includes fees
2
RESOLUTION NO. R-2023-
A RESOLUTION authorizing a Joint Use Agreement between the City of Yakima and the
Yakima School District for use of recreational and other facilities
WHEREAS, the City of Yakima (City) and the Yakima School District (District) each own
land and buildings which, over the years, have been used cooperatively and collaboratively for
recreational, athletic, and other purposes for the benefit of the Yakima community; and
WHEREAS, the City and the District have entered into past joint use agreements
addressing joint use of general facilities and joint use of specific facilities, which need to be
updated; and
WHEREAS, the District continues to need the use of City facilities to assist in
accomplishing its goal and obligation to provide athletic and recreational opportunities to its
students on an equitable basis; and
WHEREAS, the City has recently reduced its need for the use of District facilities; and
WHEREAS, both parties have updated their requirements and fees for use of their
respective facilities which the other will be required to pay under this Joint Use Agreement to
offset the costs of maintenance of those facilities; and
WHEREAS, the parties want to continue their collaborative partnership to provide
recreational and athletic opportunities to the residents of Yakima and the students in the Yakima
School District under the agreed upon Joint Use Agreement; and
WHEREAS, the City Council of the City of Yakima finds that it is in the best interests of
the City and its residents to approve the Joint Use Agreement with the Yakima School District;
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the Joint Use Agreement with the
Yakima School District to provide for the terms and conditions of joint use of City and District
recreational and other facilities.
ADOPTED BY THE CITY COUNCIL this 17th day of October, 2023.
ATTEST: Janice Deccio, Mayor
Rosalinda Ibarra, City Clerk
3
JOINT USE AGREEMENT
This JOINT USE AGREEMENT("Agreement") is executed by and between YAKIMA SCHOOL
DISTRICT NO. 7 ("District") and the CITY OF YAKIMA,WASHINGTON ("City") pursuant to and in
accordance with the Interlocal Cooperation Act, RCW 39.34.
WHEREAS,the City and the District each own land and buildings and over the years the City and
District enjoyed a cooperative and collaborative relationship regarding the shared use of each party's
recreational, athletic, and other facilities;
WHEREAS,the terms of the use of the parties' respective facilities was provided for under
several interlocal agreements entered into in accordance with the Interlocal Cooperation Act, RCW
39.34., et.seq.;
WHEREAS,the District continues to need the use of city facilities to assist it in accomplishing its
goal and obligation to provide athletic and recreational opportunities to its students on an equitable
basis;
WHEREAS,the parties wish to address the changing needs of the parties;
WHEREAS,the parties want to continue their collaborative partnership to provide recreational
and athletic opportunities to the residents of Yakima and students in the Yakima School District;
WHEREAS,the City has significantly reduced its need for the use of District facilities and has also
identified a need to collect revenue for the use of its facilities by YSD to offset the costs to it for
maintaining those facilities; and
WHEREAS,the parties now,therefore, wish to create a global agreement covering the subject
matter;
NOW, WHEREFOR, in consideration of the mutual covenants, promises and conditions set forth
herein, it is agreed by and between the City and the District as follows:
I. Purpose. The purpose of this agreement is to describe the conditions for the joint use of
City and District facilities.The facilities covered by this Agreement are listed in Exhibit "A" (City-owned
facilities) and Exhibit "B" (District-owned facilities), attached hereto and incorporated herein by this
reference. By signing this Agreement,the Parties agree that each prior agreement for use of any facility
listed on Exhibits "A" and "B" hereto are hereby terminated by agreement, notice requirements for such
termination waived, and shall no longer be valid as to any of their terms and/or conditions. This
agreement will however, as provided in Section 22 below, have no effect on the Agreement between
the City of Yakima and Yakima School District for Development, Maintenance and Use of the Upper
Kiwanis Park, dated June 2011, or the Development Agreement for Lions Park, dated July 16, 2014, and
those agreements shall remain in full force and effect.
4
2. Term. This Agreement shall be effective on October 1, 2023 and shall continue for a
period of ten (10)years unless the Agreement is terminated by either party in accordance with Section
30 of this Agreement. This Agreement may be continued for an additional eight (8)year extension upon
approval of the parties.
3. Use. Each party agrees to make its facilities listed in the attached Exhibits available for
use by the other party for the duration of this Agreement. The use by one party of the other party's
facility shall be in a manner and at a time that is mutually agreed upon by the parties in advance in
accordance with Section 6 below. Full responsibility for supervision of the participants, spectators,
activity, and use rests with the user, unless otherwise agreed upon in writing.
4. Maintenance. Except as may be otherwise provided in this Agreement, each party
agrees to maintain its own facilities, including providing utilities and necessary custodial care.
5. Priority Use. For City-owned facilities,the City shall have first priority use and the
District shall have second priority use over all other users. For School District-owned facilities,the
School District's facility use policy and procedures will be followed. The School District's facility use
policy and procedures will be provided to the City, as well as any updates or amendments made during
the term of this Agreement. These priorities shall be reviewed at least once a year by the parties. In the
event of a dispute concerning priority of use arises,the City's Manager and District's Superintendent will
meet for the purpose of reaching a resolution of the dispute. This agreement is intended to cover
scheduled events and regular practices that may preclude use of a facility by the public. It is not
intended to cover occasional casual use consistent with the public's general non-scheduled use of the
facilities.
6. Administration/Scheduling Use. This Agreement shall be administered by the City of
Yakima Parks and Recreation Manager or his/her designee and the District Superintendent or his/her
designee. Meetings shall be held at least once per year to plan for future joint use and to otherwise
administer this Agreement. The parties will, during this meeting or at other meetings that may be
agreed upon by the parties, agree to schedules providing for the use of each facility covered under this
Agreement by each of the parties. Use of facilities will be subject to fees set forth in Exhibit C. In
addition, each party must fill out the other party's applications and/or paperwork associated with use of
said facility. Applications can be made for an entire season or multiple dates so as to not require a
separate application for each use of the property, where appropriate.
7. Condition of Property. Each party agrees to return the facility it uses to the party owning
that facility in the same condition it enjoyed before the use, normal wear and tear and general
custodian requirements excepted. Responsibility for damage to the owner's facility rests with the user
as does liability for payment therefore. The user may be permitted use of the owner's equipment (such
as tennis and volleyball nets and/or ballfield equipment) under conditions to be agreed upon prior to
their use. Damage to equipment caused by the user shall be the financial responsibility of the user.
8. Additional requirements of specific City-owned Property.
a. Parks used for Cross-Country events. Those parks listed on Exhibit A which are
authorized to be used for cross-country events, other than the Sunfair Cross
Country meet, have the following additional costs and requirements:
5
i. Courses should not be set up more than twenty-four hours prior to the
event to allow for public use of the park.
ii. An additional fee may be charged, and paid for,for each cross-country
meet to address damages to the grass. Damages shall be addressed as
outlined in Section 7 above. Damage to grass must be supported by
sufficient evidence to determine the extent of the damage. Transitory
impact to grass from use that is readily correctable will not constitute
damage sufficient to require payment.
iii. All items associated with the cross-country event (banners, signage,
flagging, course markings, mats, etc.) shall be removed immediately
following each event. If YSD fails to do so,the City is hereby authorized
to remove any remaining items from the event and charge YSD for all
costs associated with removal, including, but not limited to, staff time.
b. Sunfair Cross Country Meet
The Sunfair Cross Country meet is not included in this Agreement. The
sponsoring organizations for Sunfair shall go through the established process to
rent Franklin Park for the duration of the meet, including both set-up and take-
down periods.
c. Slow pitch softball will be limited to using Gateway Field 5 for practices, or
Gardner Fields, and will not be allowed to use the Upper Kiwanis Fields for
practices.
9. Parking lots. YSD and the City jointly use the following parking lots for both park patron
use and school parking:
a. Franklin Park Parking Lot—Tieton Drive (owned by City)
b. Franklin Middle School East Parking Lot (owned by YSD)
c. Washington Middle School Parking Lot—E. Beech Street (owned by YSD)
d. Lions Park Parking Lot-5th Avenue (owned by City and also subject to the 2014
Development Agreement referenced in Section 1 above)
At no time shall any of the parking lots be closed to the owner's business without prior written consent
of the owner. In the event a party wishes to have exclusive use of a parking lot, it shall make such
request to the other party no later than 14 days prior to the proposed event and pay a reasonable sum
for the exclusive use for an event or other short-term purpose.
10. Summer lunch program. YSD currently conducts a summer lunch program which
provides free lunches to students at various locations within the City. Currently a number of City parks
6
are used for pick-up points for these lunches. YSD agrees to the following if it seeks to use City parks for
the summer lunch program during the term of this Agreement:
a. YSD shall provide minimum staffing of three (3) staff members per mobile food
unit and two YSD-provided trash cans. The cans will be marked YSD. YSD is
responsible for packing out all trash accumulated in those trash cans at each
location.
b. YSD shall provide the City a list of proposed locations for the summer lunch
program on or before March 1st of each year. The City shall approve or deny
each location on or before May 1st. If the City denies a specific location, it will
strive to recommend an alternate location that could be used in the vicinity for
the summer lunch program.
c. For each approved location, YSD shall provide the City a site plan for use, which
will include, but not necessarily be limited to, information regarding the location
of the mobile food unit, location and number of trash cans provided by YSD,the
number of staff members to be present at each location, and the dates and
times the mobile food unit will be at the location.
11. Consideration. The parties agree that fees will be charged for the use of each other's
facilities covered by this Agreement in accordance with Exhibit C("Fee Schedule"). Each party shall pay
the lowest rate on the respective fee schedules for use of the other's facility. Each party shall provide an
updated Fee Schedule to the other following the yearly review of the agreement during the month of
July if there are any changes in fees associated with use of the property. Once provided to the other
party,those new fees shall become effective February 1st of each year.
12. Notice of Cancellation. If either party (the user or the owner) has to cancel the use of a
facility at an agreed-upon scheduled time,that party must give the other party notice of cancellation. In
the event of owner cancellation, at least 48 hours notice of the cancellation must be provided. In the
event of user cancellation, at least 24 hours notice of cancellation must be provided. In addition, if the
party canceling the use is the owner of the facility,that party shall reschedule the use at the earliest
possible time acceptable to the party seeking to use the facility. If required prior notice is not provided
then the party failing to provide notice shall pay 100%of the fee associat3ed with use of the facility.
13. Performance Excused under Certain Conditions. Either party's failure to perform its
obligations under this Agreement shall be excused if due to causes beyond the control and without the
fault or negligence of the party, including but not limited to acts of God, acts of the public enemy,fires,
floods, epidemics, strikes, and/or weather conditions.
14. Property Ownership. Unless otherwise provided herein or agreed to in writing by the
parties, all property acquired by either party during the term of this Agreement related to its
performance under this Agreement shall be paid for solely by that party and shall remain the property of
that party in the event of termination of this Agreement. Any property acquired jointly by the City and
the District during the term of this Agreement relating to the subject of this Agreement shall, upon
termination of this Agreement, be disposed of in such manner as mutually agreed upon by the parties.
7
15. Nondiscrimination Provision. The parties shall not discriminate in the performance of
this Agreement in violation of any federal, state, and/or local law or regulation on the basis of race, age,
color, sex, religion, national origin, creed, marital status,the presence of any sensory, mental or physical
handicap, or other status protected by law. This provision shall include but not be limited to use of each
other's facilities pursuant to this Agreement.
16. The Americans with Disabilities Act. The parties agree to comply with the Americans
with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA), and its implementing regulations, and
Washington State's anti-discrimination law as contained in RCW Chapter 49.60 and its implementing
regulations. The ADA provides comprehensive civil rights to individuals with disabilities in the area of
employment, public accommodations, state and local government services, and telecommunications.
17. Indemnification and Hold Harmless. Each party hereto agrees to be responsible and
assume liability in the performance of this Agreement for its own wrongful and/or negligent acts or
omissions and those of its officers, elected officials, agents, volunteers, and/or employees to the fullest
extent allowed by law. In its role as user of the other party's facility, each party agrees to defend,
indemnify and hold the owning party harmless from any and all claims, demands, losses, liens, and
liabilities of any nature or description (including attorneys'fees and disbursements) arising out of the
use unless otherwise expressly agreed to in writing. In the event that the officials, officers, agents,
and/or employees of both the City and District are negligent, each party shall be liable for its
contributory share of negligence for any resulting suits, actions, claims, liability, damages,judgments,
costs and expenses (including reasonable attorneys'fees). Nothing contained in this Section or this
Agreement shall be construed to create a liability or a right of indemnification in any third party. The
provisions of this Section shall survive the termination or expiration of this Agreement.
18. Insurance.
a. At all times during the term of this Agreement,YSD shall maintain in effect
insurance to protect the City and YSD against all claims, damages, losses, and
expenses arising out of or resulting from any use or the City's facilities subject to
this Agreement. YSD shall maintain in force insurance in limits no less than
those stated below as applicable. City reserves the right to require higher limits
should it deem it necessary in the best interest of the public. If YSD carries
higher coverage limits than the limits stated below, such higher limits shall be
shown on the Certificate of Insurance and Endorsement and the City shall be
named as an additional insured for such higher limits. Failure by the City to
demand such verification of coverage with these insurance requirements or
failure of the City to identify a deficiency from the insurance documentation
provided shall not be construed as a waiver of YSD's obligation to maintain such
insurance. YSD's insurance coverage shall be primary insurance with respect to
those who are Additional Insureds under this Agreement. Any insurance, self-
insurance or insurance pool coverage maintained by the City shall be in excess
of the YSD's insurance and neither the City nor its insurance providers shall
contribute to any settlements, defense costs, or other payments made by YSD's
insurance when YSD is utilizing City facilities under this Agreement.
8
To comply with this section,YSD may add the City of Yakima as an additional
insured to its current policies if they meet or exceed the limits outlined herein.
The City should be listed as follows on the Certificate of Insurance and
Endorsement: City of Yakima, its elected and appointed officials, officers,
agents, employees, and volunteers.
i. General Liability Insurance. Before this Agreement is fully
executed.
b. At all times during the term of this Agreement,the City shall secure and
maintain in effect insurance to protect the City and YSD against all claims,
damages, losses, and expenses arising out of or resulting from any use or the
YSD's facilities subject to this Agreement. The City shall provide and maintain in
force insurance in limits no less than those stated below as applicable. YSD
reserves the right to require higher limits should it deem it necessary in the best
interest of the public. If the City carries higher coverage limits than the limits
stated below, such higher limits shall be shown on the Certificate of Insurance
and Endorsement and YSD shall be named as an additional insured for such
higher limits. Failure by YSD to demand such verification of coverage with these
insurance requirements or failure of YSD to identify a deficiency from the
insurance documentation provided shall not be construed as a waiver of the
City's obligation to maintain such insurance. The City's insurance coverage shall
be primary insurance with respect to those who are Additional Insureds under
this Agreement. Any insurance, self-insurance or insurance pool coverage
maintained by YSD shall be in excess of the City's insurance and neither YSD nor
its insurance providers shall contribute to any settlements, defense costs, or
other payments made by the City's insurance when the City is utilizing YSD
facilities under this Agreement.
i. General Liability Insurance. Before this Agreement is fully
executed by the parties,the City shall provide YSD with a
certificate of insurance as proof of the general liability insurance
and umbrella liability insurance with a total liability limit of the
limits required in the policy, subject to minimum limits of Two
Million Dollars ($2,000,000.00) per occurrence combined single
limit bodily injury and property damage, and Two Million Dollars
($2,000,000.00)general aggregate. The certificate shall clearly
state who the provider is,the coverage amount,the policy
number, and when the policy and provisions provided are in
effect. Said policy shall be in effect for the duration of this
Agreement. The policy shall name YSD, its elected and
appointed officials, officers, agents, employees, and volunteers
as additional insureds. The insured shall not cancel or change
the insurance without first giving YSD thirty(30) calendar days
prior written notice. The insurance shall be with an insurance
9
company or companies rated A-VII or higher in Best's Guild and
admitted in the State of Washington.
ii. Commercial Automobile Liability Insurance. Before this
Agreement is fully executed by the parties,the City shall provide
YSD with proof, if requested,that the City maintains a minimum
of Two million Dollars ($2,000,000.00) per occurrence combined
single limit bodily injury and property damage for commercial
automobile liability.YSD, its elected and appointed officials,
officers, agents, employees and volunteers shall be named as an
additional insured on Commercial Automobile Liability
Insurance policies.
c. Failure of either or all of the additional insureds to report a claim under such
insurance shall not prejudice the rights of the City or YSD,their elected and
appointed officials, officers, employees, agents, and representatives
thereunder. Neither party shall be responsible for payment of the other party's
premiums because of being named as additional insureds. None of the policies
issued pursuant to the requirements contained herein shall be canceled,
allowed to expire, or changed in any manner that affects the rights of the other
party until thirty(30) days after written notice to the other party of such
intended cancellation, expiration or change.
d. At any time during the life of this Agreement or any extension, if a party fails to
maintain the required insurance in full force and effect,this Agreement may be
terminated immediately.
19. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not be
assigned or transferred in whole or in part by either party to any other person or entity.
20. No Third Party Rights. This Agreement is entered into for the sole benefit of the City
and the District. It shall confer no benefits or rights, direct or indirect, on any third persons. No person
or entity other than the parties themselves may rely upon or enforce any provision of this Agreement.
The decision to assert or waive any provision of this Agreement is solely that of each party.
21. Severability. Whenever possible, each provision of this Agreement shall be interpreted
in such a manner as to be effective and valid under applicable law. Any provision of this Agreement
which shall prove to be invalid, unenforceable, void, or illegal shall in no way affect impair, or invalidate
any other provisions hereof, and such other provisions shall remain in full force and effect. Any
provision of this Agreement in direct conflict with any statutory provision of the State of Washington
shall be deemed modified to conform to such statutory provision.
22. Integration, Supersession, and Modification. This Agreement sets forth all of the terms,
conditions, and agreements of the parties relative to the subject matter hereof and supersedes all other
facility use agreement between the parties with the exception of the AGREEMENT BETWEEN THE CITY
OF YAKIMA AND YAKIMA SCHOOL DISTRICT NO. 7 FOR DEVELOPMENT, MAINTENANCE AND USE OF THE
UPPER KIWANIS PARK dated June 2011, and the Development Agreement for Lions Park, dated July 16,
10
2014, which shall remain in full force and effect. This Agreement also supersedes any and all prior
negotiations, discussions, and understandings between the parties as to the subject matter hereof.
There are no terms, conditions, or agreements with respect thereto, except as herein provided and no
amendment or modification of this Agreement shall be effective unless reduced to writing and executed
by the parties.
23. Non-Waiver. The waiver by the City or the District of the breach of any provision of this
Agreement by the other party shall not operate or be construed as a waiver of any subsequent breach
by either party or prevent either party thereafter enforcing any such provision.
24. Notices. Unless stated otherwise herein, all notices and demands shall be in writing and
sent to the parties to their addresses as follows:
TO CITY:
Parks and Recreation Manager
City of Yakima Public Works Administration
2310 Fruitvale Blvd.
Yakima, WA 98902
TO DISTRICT:
Superintendent
Yakima School District No. 7
104 N. 4th Avenue
Yakima, WA 98902
or to such other addresses as the parties may hereafter designate in writing. Notices and/or demands
shall be sent by registered or certified mail, postage prepaid or hand delivered. Such notices shall be
deemed effective when mailed or hand delivered at the addresses specified above.
25. Survival. Any provision of this Agreement that imposes an obligation after termination
or expiration of this Agreement shall survive the term or expiration of this agreement and shall be
binding on the parties to this Agreement.
26. Governing Law. This Agreement shall be governed by and construed in accordance with
the laws of the State of Washington.
27. Venue.The venue for any action to enforce or interpret this Agreement shall lie in the
Superior Court of Washington for Yakima County,Washington.
11
28. Compliance with Law. The parties to this Agreement shall comply with all applicable
federal, state and local laws, rules and regulations in carrying out the terms and conditions of this
Agreement. Each party shall be responsible for complying with all relevant safety laws and regulations
and for taking all necessary safety precautions while using the other party's facility pursuant to this
Agreement.
29. Neutral Authorship. Each of the provisions of this Agreement has been reviewed and
negotiated and represents the combined work product of the parties hereto. No presumption or other
rule of construction that would interpret the provisions of this Agreement in favor of or against the
party preparing the same shall be applicable in connection with the construction or interpretation of any
provision of this Agreement.
30. Termination. Either party may terminate this Agreement, with or without cause, by
giving the other party one hundred eighty (180) days prior to August 1st of any year prior written notice
of termination.
31. Financing. The parties intend to the greatest possible extent to coordinate budgeting
for programs and facilities impacted by this Agreement. The parties understand that each has its own
financial responsibilities and budgetary requirements. However, recognizing those limitations,the
parties hope to avoid unnecessary duplication of recreational programs and avoid overlapping of
facilities use. Should either party require a substantial change in budget, which would affect its
performance under this Agreement,that party will provide the other party with reasonable advance
notice of such change.
32. Filing. A copy of this Agreement shall be filed for record with the Yakima County
Auditor or, alternatively, listed by subject on each party's website or other electronically retrievable
public source pursuant to RCW 39.34.040.
AGREED to this day of , 2023
CITY OF YAKIMA, WASHINGTON
By:
Robert Harrison, City Manager
YAKIMA SCHOOL DISTRICT NO. 7
By:
Dr.Trevor Greene, Superintendent
ATTEST:
Rosalinda Ibarra, City Clerk
12
Exhibit A-City-Owned Facilities
The following are City-Owned Facilities that are anticipated to be used by YSD and the anticipated use of
each facility.
Cross Country
Franklin Park
Randall Park
Kiwanis Park
Chesterley Park
Tennis Courts
Kissel Park
Franklin Park
Lion's Park
Soccer Fields
Chesterley Park
Ball Fields
Gateway Sports Fields
Gardner Park
Upper Kiwanis Fields
Golf
Fisher Park
P.E. Classes
Franklin Park
Gardner Park
Fisher Park
MLK Park
Pool
Lion's Park Pool
Franklin Pool
13
Summer Meals Program
Larson Park Kissel Park Chesterly Park
Randall Park Cherry Park Franklin Park
Gardner Park Kiwanis Park Miller Park
MLKJr. Park
General Recreational Use
Franklin Park Chesterley Park Larson Park
Kissel Park Franklin Park Lions Park
Randall Park Gardner Park SE Community Park
MLKJr. Park Gilbert Park McGuinness Park
Miller Park Kiwanis Park
14
Exhibit B- District-Owned Facilities
Gyms:
Lewis and Clark(2 gyms) McKinley
Wilson (2 gyms) Barge Lincoln
Whitney Garfield
Ridgeview Washington Middle School
Roosevelt Franklin Middle School
McClure Nob Hill Elementary
Gilbert Hoover
Robertson Adams
MLK
High School:
Eisenhower High School Cafeteria and Classrooms
Davis KIVA
Playfields at District Schools
Track Facilities
School classrooms at all YSD school facilities
15
Exhibit C—Fee Schedule
16
Exhibit"C"
2023 FEE SCHEDULE
Yakima Parks and Recreation Division
Effective Date —January 1, 2023
PARK MAINTENANCE
Description Non Resident Resident
Resident Adult Youth
Soccer League Field Rental — per hour minimum 2 hours $18 $15 $10
Soccer Tournaments — per day [50%non-refundable deposit per field] $144 $120 $73
Soccer Field Line Painting — per field $96 $80 $60
Special Line Painting — per field e.g. lacrosse,3v3 soccer, etc. $95 $90 $85
Gateway Tournaments — Non-Refundable Deposit per Tournament
$1,000 Minimum cost per tournament $5000 $500 $500
[$40 per game per field,$25 per 15 minutes after 10pm Fri.&Sat.&after 5pm on
Sun.]
Gateway- All Fields - One Day $700 $625 $575
Gateway- Second Day $500 $375 $335
Gateway- Field #5 for Practice— per hour minimum 2 hours $30 $25 $15
Kiwanis Tournaments— Non-Refundable Deposit per Tournament
$725 Minimum cost per tournament $450 $450 $450
[$30 per game per field,$25 per 15 minutes after 10pm Fri. &Sat. &after 5pm on
Sun.]
Kiwanis - All Fields —One Day $625 $575 $525
Kiwanis - All Fields — Second Day $455 $325 $250
Elks - orange, black, blue, red fields — per field, per day $35 NA $30
Elks - larger green field - per day $85 NA $80
Gardner Tournaments - per field - per day [$200 non-refundable $210 $200 $140
deposit]$400 Minimum cost per tournament
Gardner Field Rental - per hour- per field, 2 hour minimum $30 $25 $15
Temporary Fences - per field - per tournament NA $250 NA
Field Prep - per hour $72 $60 $48
Mowing - per hour $100 $100 $100
Sports Field Lights - per hour $65 $55 $30
Tennis Court Reservations - per court, per hour $18 $15 $10
COMMUNITY RECREATION
All programmed recreation activities, except summer playgrounds, youth drop in programs and
additional programs determined by City Council will follow the "Program Fee Formula" as identified.
Description Resident Non-Resident
Beyond the Bell - After School Program — per child, per day $3 [tax not $5 [tax not
included] included]
Beyond the Bell —After School Program - Monthly $46 [tax not $63 [tax not
included] included]
Summer Day Camp — Monday through Friday for 9 weeks $60 [includes tax] $85 [includes tax]
Special Services to Organizations Contract
17
Exhibit"C"
FISHER PARK GOLF COURSE
Description Adult Juniors Seniors Youth
Greens Fees
9 holes $12 $9 $11 $5
2nd 9 holes $8 $5 $7 $5
Sundays — after 3:00 pm $8 $5 $7 $5
Family (2 Adults, 2 Juniors) —9 holes $30
Family (2 Adults, 1 Junior) $25
Family (1 Adult, 2 Juniors) $24
Golf Passes
20 Round $192 $140 $176 NA
Season Pass $912 $625 $836 NA
Couples Season Pass $1460 NA $1338 NA
Specials
Ladies Day, Men's Day, etc. - 9 holes $9 $8 $9 NA
Moonlight Golf $30
KXDD Loyal Listener Day $7 $6 $7 NA
Monday—Seniors Day NA NA $7 NA
Rentals
Corporate Outings — 1/2 Day (4 hours or less) $800
Corporate Outings —full day (5 hours or more) $1200
Corporate Outings —Glow Ball $975
Club Rental $7
Pull Cart Rental $5
Electric Cart— per nine holes $16
Golf Lessons
Adult/Youth formula
The First Tee of Yakima No Charge
AQUATICS
Honored Citizen is defined as a person that is 62 years old or older or is a Yakima Transit Honored
Citizen State of Washington Handicapped Parking Placard (wallet card) holder, SSI Disabled or
active military with an ID. Ages 3 and under may swim for free when accompanied by a paying adult.
Description Non Resident Resident
[includes tax] [includes tax]
Swim Lessons
Tiny Tots through Level 6 $42 $33
Semi — Private — (8 sessions) $125 $100
Community Water Safety $65 $50
Competitive Stroke Class $65 $50
Lifeguard Training $132 $122
Water Safety Instructor Class formula
18
Exhibit"C"
Water Exercise Classes
Hydro-Fit, Aquacise, etc.
10 Visit punch card $47 $38
Drop— in $7 $6.50
Zumba—30 day unlimited formula
Zumba— 10 visit punch card formula
Other Services & Classes
Utilize Program Fee Formula formula
General Recreation Swimming
Youth (age 4 — 17) $2.00
Adult (age 18 —62) $4
Honored Citizen $2.50
Family (up to four kids &2 adults) $13
Lap Swimming/Water Walking
Adult $4
Honored Citizen $2.50
Passes
Youth —3 Month $52
Adult—3 Month $105
Honored Citizen —3 Month $64
Family—3 Month — up to 6 family members $227
Family Pass —3 Months— up to 8 family members $300
Youth —Coupon book— 10 swims $17
Adult—Coupon book— 10 swims $35
Honored Citizen —Coupon book— 10 swims $23
Description Non Resident Resident
[tax not included] [tax not included]
Pool Rentals — minimum of 1 hour rental
Lions Pool
1 —50 participants — price per hour $150 $125
Each additional 50 participants $50 $50
Franklin Pool
1 —50 participants $190 $165
Each additional 50 participants $50 $50
Party Area— up to 10 kids & 2 adults $150 $125
Party groups larger than 10 children - $8.00 each $8 $8
Other Rentals Non Resident Resident
Swim team meets — per hour $150 $125
Swim team practice— per hour per lane $21 $17
For Profit Agencies 25% add
19
Exhibit"C"
COMMUNITY CENTERS — Harman &Washington Fruit
Description Non Profit Fee Regular Fee
[plus tax] [plus tax]
Harman Center Rentals
Ballroom —all 3 sections — up to 5 hours - $300 per hour $1125 $1500
Ballroom —all 3 sections - additional hours $200 $200
Ballroom cleaning & damage deposit [moo w/alcohol permit] $500/$1000 $500/$1000
Ballroom Sections— per section per hour $90 $110
Classroom —weekends/evenings, 2 hour min. $50 $60
Classroom — normal open hours $40 $50
Weekly & Monthly User $40 $50
Set Up & Clean Up Fee for Ballroom - per hour $90 $110
Trips and Tours formula formula
Classes - Miscellaneous formula formula
Regular Schedule Weekly Classes — per quarter $12
Forever Fitness $15
Exercise (Session/Month) $6/$40
Line Dancing (Session/Month) $4/$15
Ballroom Dancing (Session/Month) $10/$40
Zumba (Session/Month) $5/$35
Pool/Billiards —yearly dues $25
Drop-In Price $1.25
Activity Cards $15
Subscriptions Per Year
Mailed Copy—Quarter $4
Mailed Copy—Yearly $15
Reserved Activity Space —fee per quarter $12
Tournaments formula formula
Washington Fruit Rentals
Ballroom — Minimum 3 hours $90 $110
Classroom A & B— Monday— Friday— per hour $40 $50
Classroom A & B— Sat. — Sun. — per hour—2 hour min. $50 $60
Set Up & Clean Up Fee for Ballroom - per hour+ tax $90 $110
ADULT SPORTS
Description
Program Fee Formula formula
YOUTH SPORTS
Description
Program Fee Formula formula
20
Exhibit"C"
PICNIC SHELTERS
Description Non Resident Resident
Half Day Rental (9:00am-2:00pm or 2:30pm-Dusk) $90 $60
All Day Rental (9:00am-Dusk) $120 $ 85
SPECIAL EVENT FEE
Special Event Fee
1 —50 participants No Additional Fee
51 — 100 participants $85
101 —200 participants $110
201 —300 participants $210
*301 —400 participants $310
All special events require an onsite meeting with Parks and Recreation staff prior to event. Events
of over 250 people require an Onsite Supervisor at a cost of$40 per hour. An additional $.50 will be
charged for each additional person over 300 people.
CONCESSIONS PERMIT FEES
One day concessions permit $40
Yearly concessions permit $315
ADDITIONAL SERVICES
Park Bench Rental —delivery fee applies $10.00 per bench per day
Picnic Table Rental — delivery fee applies $20.00 per picnic table per day
21
Yakima School District Operational Procedures
4330
Page 1 of 12
Public Use of School District Facilities
Yakima School District buildings and facilities have been provided primarily and specifically
for use in the educational and extracurricular programs for school-age children. Any other use
of district facilities must be subordinated to these uses.
The use of school facilities by members of the community is encouraged. After educational
and extracurricular program needs have been met, priority use of facilities will be given to
Yakima School District and groups herein listed under 7.0 Priority Access to School
Facilities. Regulations governing this use shall be developed by the superintendent. Use of
such facilities by the community shall not interfere with regular school educational or
extracurricular activities. Approval of the use of facilities by a group or organization does not
constitute endorsement of this group or its objectives by the district.
School facilities may be rented for scientific, artistic, sporting, cultural, or other community
events open to the public which are sponsored by individuals or by recognized non-profit
organizations or groups.
School facilities may also be used, subject to paying reasonable rental value or actual district
cost, by individuals or groups whose intended use is solely commercial, private for profit,
religious instruction or worship, or partisan political; provided, however, that school facilities
shall not be rented for such purposes on a regular or continuing basis. The lessee agrees to
protect all responsibilities listed for lessee; see section 3, Responsibilities of Lessee. A
schedule of rental fees and charges shall be developed by the superintendent or designee.
In determining the intended use of the facility, the district at its discretion shall determine and
decide the primary use being made of the facility as evidenced by the application for use. The
district reserves the right to grant or deny use of school facilities at its sole discretion. Appeals
may be made to the assistant superintendent of human resources.
Facilities will not be rented during normal school day hours. An exception to this will be
allowed for such activities as school picture photographers, as long as such use does not
interfere with the educational program.
The district understands that casual use of playgrounds, baseball, football or soccer fields by the
community may occur from time to time, providing the use does not interfere with school or
scheduled activities.
1. General Provisions
1.1 The school district reserves the right to deny use of school facilities to any
applicant when the intended use or the principles, philosophy, or background of
the applicant organization would be detrimental to the best interest of the school
district and its educational program. Appeals may be made to the assistant
superintendent of human resources.
1.2 School facilities are not available for public dances.
22
Yakima School District Operational Procedures
4330
Page 2 of 12
1.3 Tobacco products/alcoholic beverages/drugs or other controlled substances are not
permitted at any time on school district premises, including all grounds and play
fields.
1.4 A school district employee must always be assigned and on-site at all times of
rental and be responsible for unlocking and securing the building for after-school
use. The lessee shall be responsible for said employee's wage costs, inclusive of
any overtime and employment taxes.
1.5 If kitchen facilities are to be used a regular cafeteria employee must be in
attendance, lessee shall be responsible for said employee's wage costs, inclusive
of any overtime and employment taxes.
1.6 Officials representing the school district reserve the right to enter the school
buildings at any time.
1.7 No keys will be loaned. Whenever these facilities are rented, the facilities
scheduling coordinator or their appointed representatives will open and close the
building. The facilities scheduling coordinator or their appointed representative of
the school district on duty shall be in complete authority.
1.8 Gym shoes are required for all gym floors and elsewhere for activity-type
games and events, including but not limited to basketball, volleyball or
badminton. Heeled and/or hard-soled shoes should not be worn on gym
floors.
1.9 During the summer, use of the school facilities may be restricted if such use
interferes with the summer maintenance program.
1.10 All groups or organizations using facilities are responsible for total clean up of
all facilities used or for the wage cost of district custodians to perform these
duties, inclusive of any overtime and employment taxes.
1.11 Failure to comply with facilities use rules or polices may result in the
revocation of the facilities use agreement and/or the denial of the future
use of school facilities.
2. Applications
2.1 No permit will be granted for the use of buildings or grounds except upon
application, which shall be made to the facilities scheduling coordinator at the
central services building, 104 North Fourth Avenue.
2.2 All applications shall be presented in time to allow adequate consideration by the
designated school representative. Ten (10) days shall be the minimum. Rental fees
will be calculated and estimates submitted in accordance with the current fee
schedule. The district reserves the right to determine the most appropriate facility
for the event.
2.3 A single application may be made for a series of meetings or meetings of like
character. However, if any of the meetings is found to conflict with school
programs, such meeting will be canceled or rescheduled for another time or place.
2.4 Upon approval of an application, a permit will be issued by the facilities
scheduling coordinator to be forwarded to the principal. Orientation with the
principal may be required prior to use.
2.5 The district reserves the right to revoke any permit and refund any rental up to ten
(10) calendar days prior to the time of the event.
23
Yakima School District Operational Procedures
4330
Page 3 of 12
2.6 Payment of rental fees shall be required in advance of the event.
2.7 After all charges are determined, a copy listing these charges will be sent to the
rental group. In all cases, payment for the use of school facilities and any related
costs shall be made at the school district business office, 104 North Fourth Avenue.
2.8 Any and all use of district facilities shall be totally free from obscure and
controversial purposes and purposes of a disruptive nature. Objections to a specific
use of district facilities by any group must be made in writing to the superintendent
and signed by the individual and/or group of individuals lodging the complaint.
When a valid complaint is lodged, the following shall apply:
2.8.1 Use of facilities by the applicant may be suspended temporarily to afford
the superintendent or designee and all concerned parties sufficient time to
meet for the purpose of a hearing. The applicant shall be duly notified in
time to contact the members of the group regarding the temporary
suspension of facility use, pending the hearing.
2.8.2 Within ten (10) days of temporary suspension, the superintendent or
designee, the complainant, and the applicant shall convene at a specified
time and location to determine the validity or non-validity of the complaint.
The superintendent shall be the deciding authority, and their decision shall
be final. A written copy of the decision may be obtained by any and all
members of either the complainant group or the application group by
request.
3. Responsibilities of Lessee
3.1 The lessee agrees to protect, indemnify, and save harmless the district, its officers,
directors and employees, from any and all claims, liabilities and damages, or rights
of action directly or indirectly growing out of the use of the premises covered by the
application for use agreement. Lessee further agrees to provide evidence of
insurance in the form of a certificate for limits of not less than one million dollars
($1,000,000) combined single limit. Certificate shall name the Yakima School
District#7, its officers, directors and employees as additional insured, and provide
not less than ten (10) days notice of cancellation or material change. This insurance
shall be primary. The certificate shall be amended, deleting the wording "endeavor
to" and "this certificate is issued as a matter of information only, and confers no
rights upon the certificate holder." This wording shall be crossed off the certificate
form and initialed by an authorized representative of the insurance company.
3.2 The lessee and all members of the group occupying school facilities are
responsible for reasonable and proper care of the facility used and any material or
equipment found therein. Any loss or damage resulting from activities of the
group or activities of any person present because of the activity booked will be
billed to the leasing organization. Failure to comply with this regulation and to pay
any damage charges which may be assessed will result in denial of further
privilege of use of school facilities and may result in legal action.
3.3 The leasing organization is responsible for the conduct of all persons in
attendance. Adequate adult supervision of a youth group or program must be
24
Yakima School District Operational Procedures
4330
Page 4 of 12
provided by the leasing sponsor to assure proper conduct of occupants. Such adult
supervision must be present with youth groups and in effective control at all times.
Secondary student initiated groups wishing to meet and to use school facilities must
be supervised at all times by a district employee.
3.4 The district requires any organization that operates a youth program where there
is any reasonable risk that participants in the youth program might suffer a head
injury or concussion to assure that the following requirements are met before any
use of the district facilities (RCW 28A.600 and RCW 4.2.4.660); see OP 3436.
The youth organization must sign a facilities use agreement with the district that
shall include, in addition to other necessary terms the following requirements:
a. The youth organization must provide written evidence of having obtained
a bodily injury and accident liability policy; see section 3.1 above for
insurance requirements.
b. The youth organization must provide the district with a statement of
compliance acknowledging that the youth organization and its coaches and
volunteers have taken all training that is reasonably available to the
organization and provided by WIAA on head injuries and concussions and
that the youth organization will fully comply with all of the requirements,
policies and guidelines promulgated by the WIAA related to head injuries
and concussion.
The facilities program will compile a list of activities that must comply with the
provisions of this operational procedure, as well as maintain procedures to verify that
all qualified organizations have fully complied with legal requirements.
3.5 The lessee shall remove at their own expense materials, equipment, furnishings
and rubbish in excess of two (2)thirty (30) gallon garbage containers.
3.6 The lessee using the facilities for a series of dates shall notify the office of the
facilities scheduling coordinator if the days or times of use change in number,
dates, or any other matter. If such notification is not made, and if paid employees
show up to work the event, the lessee shall be responsible for their actual wage
cost, inclusive of overtime and employment taxes.
3.7 When large crowds are anticipated, it will be the responsibility of the leasing
organization to notify police and fire for aid in providing security and fire
protection. The lessee is responsible for notifying the district in writing as to what
fire and security arrangements have been made. Any additional cost for same shall
be borne by the leasing organization.
3.8 The lessee is responsible for the wage cost of district custodians to perform
clean up of the facilities, inclusive of overtime and employment taxes.
25
Yakima School District Operational Procedures
4330
Page 5 of 12
4. Traffic Control, Parking, Fire, and Security Requirements
4.1 Traffic - The lessee may be required to provide an off-duty law enforcement
officer if the facilities scheduling coordinator anticipates traffic congestion as a
result of an event. The cost shall be the responsibility of the lessee.
4.2 Parking - The lessee may be required to provide an off-duty law enforcement
officer, to hire district security person(s) and/or to organize and provide adult
parking supervisors if the facilities scheduling coordinator anticipates parking
problems as a result of an event. The cost shall be the responsibility of the lessee.
No driving or parking on track fields, turf, and Sidewalks. Failure to do so
may result in loss of facility use.
4.3 Fire - The lessee is required to follow all precautions for fire safety, to
comply with all applicable fire safety rules and regulations, and to obey
the fire marshal's edicts.
4.4 Security - The lessee may be required to hire district security personnel and/or
to provide an off-duty law enforcement officer if the facilities scheduling
coordinator anticipates security problems as a result of an event. The cost shall
be the responsibility of the lessee.
5. Damages, Defacement and Loss
5.1 Any damage to school district premises and/or equipment owned by the school
district will be charged to the lessee or the organization, which will be responsible
for the cost of any necessary repairs or replacement necessary to restore the
premises to their original condition as determined by the facilities scheduling
coordinator.
5.2 The school district assumes no responsibility for any personal property brought on
district premises by the lessee, and the school district is not liable for any loss,
damage or destruction to such personal property that may be sustained by the lessee
in connection with any service to be carried out under the terms of this agreement.
6. Priority Access to School Facilities
The mission, vision, beliefs, objectives and legal requirements of the Yakima School
District are aimed at youth. The superintendent and district staff subscribe to the belief that
public schools are owned and operated by and for its patrons. The public is encouraged to
use school facilities but shall be expected to reimburse the district for such use to ensure
that funds intended for education are not used for other purposes. Our commitment to
district youth, followed by patron use of district facilities, governs the following
prioritization of the use of Yakima School District buildings and grounds.
Use of non-commons and non-gymnasium indoor school facilities by the above or similar
groups is limited to the following times when the school facility is operated and staffed:
• elementary school- 3:45 — 5:00 p.m.;
• middle school- 3:00— 5:00 p.m.; and
• high school- 3:05 — 5:00 p.m.
26
Yakima School District Operational Procedures
4330
Page 6 of 12
This allows the building's teachers to complete their contracted work day at their work
stations. Use of gymnasiums may continue into the evening until 9:30 p.m.
When scheduling school district facilities for use outside the regular school day, priority in
scheduling shall be given in the following sequence, which has sample groups listed. The
facilities scheduling coordinator, with approval of the building principal, shall assign school
district rooms and, in consultation with the district athletic director as needed, gymnasiums
and play/athletic fields.
Application requests for use of school facilities may be submitted beginning May 1, for the
following school year and will be assigned using the following timeframes:
Priority I: May 1-31
Priority II: June 1-30
Priority III: July 1-30
Priority IV: August 1-31
Priority V: September 1-30
Applications received outside of the designated ranges listed above will be reviewed on a
first-come first-serve basis by priority and date received.
6.1 Priority I: Yakima School District Educational and Extra-curricular Programs
No charge unless labor or damage costs are incurred.
6.1.1 School curricular and extra-curricular groups, such as drama, debate, the
performing arts, intramurals, athletics, Associated Student Body (ASB)
clubs;
6.1.2 Faculty, curriculum and staff development meetings;
6.1.3 School support groups, such as PTSA and parent booster clubs;
6.1.4 School photos, college recruitment or district-sponsored college courses; the
district will provide official recruiting representatives of the state and United
States military forces, Job Corps, Peace Corps, and AmeriCorps with access
to school facilities (including number of days and type of presentation space)
equal to and no less than the access provided to other post-secondary
occupational or educational representatives.
6.1.5 Washington Interscholastic Athletic Association (WIAA)
district, regional or state playoffs.
6.1.6 Others, as approved by the superintendent.
6.2 Priority II: Non-profit Activities of Youth Organizations
Rental fee may be waived. Labor, damage, and utility costs will be charged.
Available facilities may be scheduled on a first-come basis by community-sponsored
youth groups and teams, but not limited to, Boy Scouts, Cub Scouts, YMCA, YWCA,
Girl Scouts, Brownies, Camp Fire, 4-H, AAU, Grid Kids, and Little League; see section
3.4 regarding requirements for youth groups/organizations.
27
Yakima School District Operational Procedures
4330
Page 7 of 12
6.3 Priority III: Local Government Agencies and Contractual Groups
Rental fee may be waived. Labor, damage, and utility costs will be charged.
Available facilities may be scheduled on a first-come basis by Yakima City, County, or
Washington State department or agency meetings; and other public municipal
government/agency meetings.
6.4 Priority IV: Non-profit Activities of Adult Organizations
Rental fee may be waived. Labor, damage, and utility costs will be charged.
Available facilities may be scheduled on a first-come basis by recognized non-profit
civic, social, recreational, and charitable organizations including, but not limited to,
college courses, Kiwanis, Red Cross, League of Women Voters, hospital auxiliaries,
United Way, YWCA, YMCA, Cancer Society, Toastmasters, Rotary, and Greenway
Foundation. Excluded are any groups or organizations whose aim is commercial or
for the monetary benefit of any individual or group of individuals.
6.5 Priority V: Commercial or For-profit Motivated Events
Established rental cost plus labor, utility fees, and any damage costs will be charged.
Available facilities may be scheduled and rented on a first-come basis by groups,
associations, or activities whose motive is commercial gain or monetary benefit,
either directly or indirectly. This includes organizations whose purposes are
advertising or promoting sales or use of products or services when the motive of
such sales results in monetary gain to an individual or group of individuals. Also
included are entertainment programs, which yield any financial return to the
entertainers or promoters, whether such financial return is based on a fee, percentage
of admissions, or any other arrangement, included in this classification. State or
national conferences or assemblages on a one-time basis are included in this priority
classification.
7. Rental Rate Structure by Priority Access Categories
Rental rates are based upon utility costs, maintenance costs, equipment replacement costs
and reasonable or additional cleaning costs. Rental rates apply to use of the physical area
requested and the halls and restrooms only. When equipment such as public address systems,
special lights or scenery is used, extra charges apply.
7.1 Priority I: No charge unless labor or damage costs are incurred.
7.2 Priority II-IV: Rental fee may be waived. Labor, damage, and utility costs will be
charged.
7.3 Priority V: Established rental cost plus labor, utility fees, and any damage costs will be
charged.
8. Rental Rates (see following charts)
Location District Staff Labor/Rent Hourly cost
28
Yakima School District Operational Procedures
4330
Page 8 of 12
All sites Custodial Labor school day $40 per hour
All sites Custodial Labor non-school day $60 per hour
All sites Maintenance Labor school day $50 per hour
All sites Maintenance Labor non-school day $75 per hour
All sites Scoreboard Operator Labor Employee Cost
Elementary school Gymnasium Rent $20 per hour
Elementary school Fields Rent $30 per hour
Middle school Commons Rent $30 per hour
Middle school Gymnasium Rent $30 per hour
Middle school Baseball/Softball field Rent $30 per hour
Middle school Football/Soccer field Rent $30 per hour
Middle school Track Rent $30 per hour
High school Auditorium Rent $70 per hour
High school Commons Rent $40 per hour
High school Gymnasium Rent $40 per hour
High school Baseball field Rent $30 per hour
High school Football practice field Rent $30 per hour
High school Tennis Courts Rent $30 per hour
High school, Davis KIVA Rent $40 per hour
High school, Davis Soccer field Rent $30 per hour
High school, Davis Track Rent $30 per hour
High school, Ike Softball field Rent $30 per hour
All sites Kitchen Rent $50 per hour(4-hour minimum)
Stadium Zaepfel Rent $200 per hour(4-hour minimum)
Sites not listed above Rooms not listed above Rent $20 per hour
Sites not listed above Fields not listed above Rent $30 per hour
All sites Personnel not listed above Labor Average cost
29
Yakima School District Operational Procedures
4330
Page 9 of 12
9. Equipment Use - On Site
Groups leasing school facilities may obtain the use of equipment for a particular activity
for the appropriate rental rate, providing the equipment is used in conjunction with the
rental of the facility and that a qualified district employee is available to operate the
equipment. Without prior arrangement, the school district will provide only the furniture
and equipment normally found in the area leased.
Reasonable shifting of furniture within the room to meet the needs of the occupant will be
permitted, provided that it is returned to the original location and arrangement by the
lessee. No furniture or equipment may be removed from any room without prior approval.
9.1 Podiums, nets, and standards will be made available, but only upon written
request at the time of application.
9.2 Use of the following equipment, since it involves extra labor cost for moving,
setting up, or returning the equipment, will necessitate additional charges at the
current rental rate: band risers, bleachers, choir risers, choir shell, loudspeakers,
piano, spotlights, platform or stage. Direct cost for district labor will be added if
required.
9.1.1 A minimum two (2) hour labor charge is required by union contract for
any use of district employees on special call-out.
9.1.2 The charge for bleacher time includes pulling out and returning,
putting up and removing rails, and sweeping off the bleacher seats
and floor underneath.
9.3 Computer lab rentals include charges for all of the equipment in the lab,
regardless of the amount of equipment actually used. The labs are rented for
half-day (up to 4 hours) and full-day increments (5 to 12 hours). A computer lab
is defined as a room with 15 or more computers.
10 Equipment Rental Fee Schedule
Stadium Lights $35.00 per hour
Video Projector $35.00 per hour
30
Yakima School District Operational Procedures
4330
Page 10 of 12
Computer labs, 15 or more computers (all hardware within lab) $500/half-day (1 to 4 hours)
$1,000/full-day (5 to 12 hours)
Plus current hourly pay rate for trained operator
11. Central Services
11.1 Central Services conference rooms are heavily used for district meetings and
staff trainings.
11.2 Conference rooms are not set up for coffee service, custodial assistance or
connection to the internet for outside users.
11.3 Requests from outside groups are directed to other facilities in Yakima.
12. Special Additional Provisions for High School Auditoriums, High School
Gymnasiums, and Davis KIVA
12.1Yakima School District's building facilities have been provided primarily and
specifically for the use of educational programs for school-age children. Any other use
of district facilities must be subordinated to this educational program. These facilities
may be used for programs that are educational, civic or entertaining in nature and that
are beneficial to the welfare of the community.
12.2 All applications for use of these facilities are subject to the approval of the high school
principals and/or their respective managers for dates and times available.
12.3 Organizations, which desire commitments involving long-term use of these facilities,
may make special arrangements with the assistant superintendent of human resources.
12.4 A calendar of programs and events will be developed by the principals at these locations
each year during the month of September for the following twelve (12) month period
beginning September 1. If more than one (1) date is desired during any twelve (12) month
period, it is essential that those requests be made as early as possible to avoid conflict with
school use of facilities.
12.5 No keys will be loaned. Whenever these facilities are rented, the facilities scheduling
coordinator or their appointed representatives will open and close the building. The facilities
scheduling coordinator or their appointed representative of the school district on duty shall be
in complete authority.
12.6 At no time shall food or refreshments be carried into these areas, nor will food be served
or consumed within the perimeters of these areas except as required by script.
12.7 Tobacco products and/or alcoholic beverages/controlled substances are not permitted on
school premises at any time.
12.8 The superintendent or their designee shall develop a schedule of fees and charges which
will ensure that district funds shall not be used to support activities other than those
31
Yakima School District Operational Procedures
4330
Page 11 of 12
consistent with the mission of the district and authorized by the board. School administrative
officers reserve the right to enter these areas at any time.
12.9 If stage facilities are used in any of these facilities, district stage crew members and
systems operators shall be employed at the current rate paid by the district. This shall include
rehearsals, as well as actual performances.
12.10 Promotional material to be used in the lobbies and/or other areas must be approved by
the facilities scheduling coordinator. Displays in these areas shall be restricted to materials
directly related to program in these areas. Displays in any area may not be attached to the
walls; they must be free-standing, and they must comply with local fire code.
12.11 There shall be no sales of materials or transactions involving contracts for sale of
materials in these areas except for theatrical programs or items approved in advance by the
director of support services. Nothing shall be sold in the seating area of these facilities.
12.12 Tape or sound recorders and photography equipment shall not be set up or used in
these facilities without prior permission. Permission to tape or photograph a program must be
obtained from person(s)in charge, the artist(s), and director of support services prior to
performance.
12.13 The sponsor shall not grant live or delayed radio or television broadcast privileges to
any person, organization or activity in connection with the sponsor's use of the leased
facilities without prior approval of the assistant superintendent of human resources.
12.14 The lessee shall not transfer their contractual responsibilities to any other person or
group using these facilities.
12.15 During the school day, the use of these facilities normally is limited to school classes
and school related activities.
12.16 The use of these facilities is limited to the hours the building normally is open, unless
special arrangements are made with the high school principals and/or the director of support
services.
12.17 Eligibility for operations of any and all equipment will be determined by the school
principal, the facilities scheduling coordinator, and the facilities manager. School officials
shall be the sole judge of such eligibility.
12.18 The box office and the lobbies may be used for advanced sales, as well as performance
sales during the hours the building is open.
12.19 The facilities scheduling coordinator shall approve the copy for all tickets of admission
for all events held in these facilities.
12.20 These facilities have maximum seating capacities as determined by the fire marshal.
Any additional seating must be cleared by the assistant superintendent of human resources
and must meet local fire codes. No seating in aisles or stairways is permitted.
Cross References:
(cf.: 3436 —Concussion and
Head Injury in Youth Sports)
(cf.: 3511 — Secondary Student
Group Meetings)
(cf.: 4313 —Eliminating Tobacco and Alcohol on school Premises)
(cf.: 4320 —Distribution of Materials and Contacts with Students Promoted by Outside
Agencies)
32
Yakima School District Operational Procedures
4330
Page 12 of 12
Legal References:
RCW 28A.320.510 —Night Schools, Summer Schools, Meetings, Use of Facilities
RCW 28A.335.150 —Permitting Use and Rental of Playgrounds,
Athletic Fields or Athletic Facilities RCW 28A.335.155 —Use of
buildings for youth programs—Limited immunity
RCW 28A.230.180 -Educational and career opportunities in the military, student access to
information on, when
AGO 1973 No. 26, Initiative No. 276 — School districts—Use of school facilities for
presentation of programs—Legislature—Elections 20 USC SEC.4071 —Equal Access Act
Adoption Date:
770419
800923
851022
950321
950818
000516
011016
020820
060821
090908
100315
121130
131202
210420