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HomeMy WebLinkAbout2015-031 Refuse Rates, Fees, and Charges Revision; YMC Amendments 4.16.010, 4.16.070, 4.16.080, 4.16.140, 4.16.150AN ORDINANCE ORDINANCE NO. 2015-031 relating to health and sanitation; revising various refuse rates, fees and charges; adjusting various refuse rates, fees and charges; and amending Sections 4.16.010; 4.16.070; 4.16.080; 4.16.140; and 4.16.150 of the Yakima Municipal Code accordingly. WHEREAS, the City Council determines that it is in the best interests of the citizens of the City that ordinances related to refuse fees, charges and related matters be amended as set forth in this Ordinance; and WHEREAS, the City Council determines that the rates, fees and charges contained in this Ordinance are fair, just and reasonable; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Section 4.16.010 of the City of Yakima Municipal Code (YMC) is hereby amended to read as follows: 4.16.010 Definitions. As used in this chapter, the following words and phrases shall have the following meanings ascribed to them, unless the context indicates otherwise: "Ashes" means residue resulting from the combustion of coal, coke, wood or other material in domestic, industrial or commercial stoves, furnaces or boilers. "Base Fee" means a "ready to serve" fee included within each refuse account. The Base Fee is intended to defray operating costs incurred by the utility for the provision of refuse utility service throughout the utility service area, including but not limited to transportation and refuse collection services serving all accounts and persons within the utility service area. Such costs are incurred by the city even when an individual collection account is suspended or otherwise held in abeyance. "Cart" means a container for refuse or yard material designed for automated collection. "Prepared" and "raw garbage" means waste materials from kitchens, dining rooms and similar places from which liquids have been drained. "Refuse" means all sweepings, trash, rubbish, litter, garbage, industrial or domestic wastes, organic wastes or residue of animals sold as meat, fruit or other vegetable matter from kitchens, dining rooms, markets, or places dealing in or handling meats, fowls, fruits, grain or vegetables, ashes and cinders, offal, animal excreta and accumulated waste materials or substances which may become nuisances, provided that any of the aforementioned items must occur in volumes greater than one cubic foot. "Special haul material" means waste material such as dirt, wood, stone, brick, plaster or materials resulting from the demolition, alteration or construction of buildings or structures, or yard trimmings or material larger than four inches in diameter or too long to fit within a ninety-six gallon cart when covered by its lid, or discarded fruit. "Trash" means waste material containing no putrid matter. "Unacceptable material" means material that is not accepted at the county landfill or other disposal sites for disposal. Unacceptable material includes but is not limited to, tires, paints, oil, fluorescent tubes, car batteries, liquids or chemicals or other hazardous materials. "Yard material" means waste material from tree and shrub trimmings, yard trimmings, leaves and brush and uprooted trees or shrubs. For the purpose of YMC 4.16.020, yard materials are rubbish, trash, or other refuse. (Ord. 2013-009 § 1 (part), 2013: Ord. 2004-25 § 1, 2004: Ord. 2001-34 § 1, 2001: Ord. 2272 § 1, 1979: Ord. 441, 1963; Ord. B-1523 § 1 (part), 1953). Section 2. YMC 4.16.070 is amended to read as follows: 4.16.070 Refuse—Containers required. Refuse containers for residential use shall be furnished by the city. The city retains ownership of the containers. It shall be unlawful for any person, firm or corporation to store or permit the storage of refuse on or about the premises occupied by them unless such refuse is kept in those certain containers hereinafter provided. (Ord. 2013-009 § 1 (part), 2013: Ord. B-1523 § 3, 1953). Section 3. YMC 4.16.080 is amended to read as follows: 4.16.080 Refuse—Removal by city—Containers required. Containers and all materials deposited in them shall not be removed by anyone other than city of Yakima solid waste staff or designee. It shall be unlawful for any municipal employee to collect or remove at city expense any refuse from the premises of any person, firm or corporation, or tenant thereof, unless such premises are equipped with those certain containers hereinafter provided for, and unless such refuse is kept and stored in such containers. (Ord. 2013-009 § 1 (part), 2013: Ord. B-1523 § 4, 1953). Section 4. YMC 4.16.140 is amended to read as follows: 4.16.140 Classification of premises—Charges. A. For the purpose of regulating the collection of garbage and refuse in the city of Yakima there are established two classifications: one to be known as the "residential classification," and the other as the "business classification." The residential classification shall include all premises occupied as a single-family housekeeping unit, either in dwelling houses, apartments, or other multiple residences. "Residential unit," as used herein, is defined as a unit in which all persons reside together as a single family, whether in single or multiple dwellings. The business classification shall include all other premises. Provided, property owned by the city may be served by city equipment and crews independently of the classifications and rates established by this chapter; provided further, the rules and regulations established by this chapter pertaining to receptacles and to the preparation, storage, and collection of garbage, refuse and debris shall be applicable to all property within the city, including that owned by the city. B. The collection of all refuse in the business classification shall be made only by licensed collectors, hereinafter provided for, at rates to be set by the Washington Utilities and Transportation Commission. C. The collection of all refuse in the residential classification shall be conducted by the city of Yakima equipment and personnel and financed by garbage and refuse collection fees hereinafter set forth. The city of Yakima shall not collect refuse from apartments or multiple units in excess of four units except upon the request of the owner or operator thereof. The following collection fees and practices shall apply for all garbage collection services conducted by the city of Yakima. 1. There are hereby imposed for refuse collection in the residential classification the following charges for each single-family dwelling and for each residential unit in any multiple dwelling: Type of Residential Average Refuse Collection Monthly Weekly Service Charge Charge At Curb or Alley Each 32 -gallon cart $16.02 $3.69 Each 96 -gallon cart $18.32 $4.23 Carry -Out Collection Each 32 -gallon cart $$29.12 $6.73 Each 96 -gallon cart $$31.16 $7.19 An overfill fee of two dollars and fifty-one cents shall be imposed each time an automated cart is filled past its visible full limit or the cart lid will not close due to overfilling. Carts filled with unacceptable material will be tagged and left at the curb. A call-back charge of twelve dollars and ninety cents shall be imposed each time a customer requests refuse collection service at a time other than the regularly scheduled time. Metal bin service charges shall be as follows: Average Type of Residential Bin Monthly Weekly Service Charge Charge 2 -Yard Each bin, collected $93.22 $21.53 weekly Each additional bin $93.22 $21.53 Each additional pickup $56.33 $13.01 per bin 4 -Yard Each bin, collected $148.43 $34.28 weekly Each additional bin $148.43 $34.28 Average Type of Residential Bin Monthly Weekly Service Charge Charge Each additional pickup $110.07 $25.42 per bin 6 -Yard Each bin, collected $203.68 $47.04 weekly Each additional bin $203.68 $47.04 Each additional pickup $166.79 $38.52 per bin An overfill fee of thirteen dollars and seventy-three cents shall be imposed each time a bin is filled past its visible full limit or the bin lid will not close due to overfilling. Bins containing unacceptable material will not be collected. Temporary 2 -Yard Bin Accounts: Initial Delivery/Rental Fee Pickup Charge Daily Service Fee Temporary 4 -Yard Bin Accounts: Initial Delivery/Rental Fee Pickup Charge Daily Service Fee Temporary 6 -Yard Bin Accounts: Initial Delivery/Rental Fee Pickup Charge Daily Service Fee $45.77 $11.45 $0.38 $73.24 $18.30 $0.60 $100.70 $25.18 $0.98 Bin service will be considered temporary for the first two months of service and charged per day rent charges accordingly. After two consecutive months of service, users will be considered permanent. 2. In addition to the charges imposed by subsection (C)(1) of this section, a separate charge, to be known as the "yard service charge," is imposed on each residential unit that elects to receive yard material collection service from the city during the nine-month period of each year commencing March 1st and ending November 30th. Such service shall utilize one or more ninety -six-gallon carts owned and provided by the city. The yard service charges shall be as follows: Average Type of Residential Monthly Weekly Yard Waste Service Charge Charge Each 96 -gallon cart $14.82 $3.44 Each additional 96 -gallon $7.41 $1.71 cart The appropriate charge shall be billed to each residential unit that elects to receive this service at the time and as a part of the billings rendered for other city services applicable for that nine-month period. A two month minimum service level shall be established. If yard waste service is cancelled mid-season accompanied by a cart removal request a twelve dollar and ninety cents call back fee shall be imposed. A call-back charge of twelve dollars and ninety cents shall be imposed each time a customer requests yard material collection service at a time other than the regularly scheduled time. Yard waste containers shall only contain vegetation material such as grass clippings and plant trimmings including woody material less than four inches in diameter. Dirt, construction and demotion debris, tree branches more than four inches in diameter, or rubble is not allowed in yard waste containers. Yard waste containers filled with non - vegetation material will be tagged and left at the curb. Failure to use this container as described will result in an additional refuse container fee added to the utility bill. 3. All of the charges for garbage and refuse collection provided in subsections (C)(1) and (C)(2) of this section shall be billed for and paid at the same time and for the same period as billings and payments are made for other city utility services; or, in the event a customer is served by the refuse division but is not served with another city utility, garbage and refuse collection charges shall be billed and paid for according to the schedule which would be applicable to such customer were he so served with another city utility service. Accounts shall become delinquent if not paid within the time specified by YMC 7.50.080 for payment of water service charges. 4. Occupied Residences. A residence shall be considered occupied until the owner or his/her authorized agent notifies the city's utility billing department that the unit is vacant. Vacancy status starts the date the owner gives proper notice or at a future date specified by the owner. A residence is considered occupied until it no longer contains residents or occupants. Upon notification to the city, the account can be placed in abeyance for a fee of $25.00, which will suspend the monthly refuse charge until a notification of occupancy is received by utility billing. The refuse containers will be picked up upon abeyance notification and returned upon renewed occupancy notification. If containers are not available for pick up, then the abeyance will be denied and monthly refuse charges will continue to be billed. Garbage and refuse collection charges will be suspended for any customer upon advance notice to the office of the division of utility accounts that a particular premises served will be unoccupied and such charges will be resumed on notice to such office to resume service. No refund of charges will be made if the resident makes application after the fact. Except as otherwise provided in subsection 5 below pertaining to snowbird accounts, no such suspension of charges for garbage and refuse collection service will be made for any premises served with any other city utility unless all city utility service to such premises are likewise suspended or placed in abeyance. Application for resumption of service to a new customer shall be made to the office of the division of utility accounts on forms provided for that purpose which shall contain the name of the customer and the street address and number of units of the premises to be served. 5. Snowbird — Owner/occupants who are planning to leave the City of Yakima for a period greater than 30 days may make application at the city utility division to have their waste collection placed in snowbird status for the time of their absence. The absence must be continuous and the request for a disruption in serve must be made prior to the resident leaving the city for an extended period. No refund of charges will be made if the resident makes application after the fact. Owner/occupant must request a resumption of service in the month of their return. If the cart is placed out for service while the account is in snowbird status, a collection fee will be assessed. Owner/occupant must request a resumption of service in the month of their return. If the cart is placed out for service while the account is in snowbird status, a collection fee will be assessed. Owner/occupant will be charged the ready to serve fee of seven dollars and twenty-two cents a month or one dollar and sixty-seven cents for each week that they are in snowbird status. Waste pick up may be discontinued for no more than ninety days and not less than thirty days during snowbird status. A callback fee will be assessed if a cart is requested to be removed during snowbird status. Any resident who is found abusing this policy will not be given the opportunity to availing themselves to this policy in the future. 6. Collection service may be suspended for nonpayment of accounts, but such suspension shall not relieve the person owing such account from the duty of complying with the provisions of this chapter or other ordinances pertaining to garbage, refuse, or sanitation. Such suspension of service shall render the premises where such collection service is suspended subject to condemnation for lack of sanitary requirements, and the owner or person in charge or in possession of said premises shall be subject to prosecution for maintaining a nuisance thereon, as well as enforcement of all other applicable laws. 7. Upon failure to pay such charges and upon delinquency, the amount thereof shall become a lien against the property from which the garbage collection service shall have been rendered. Such lien shall be made effective by filing a notice thereof specifying the charges, the period covered by the charges and giving a legal description of the premises at which the service was rendered. Such lien shall be filed with the same official and within the time and shall be foreclosed within the time and manner prescribed by law for filing and foreclosing liens for labor and material, and shall be superior to encumbrances filed subsequent to the filing of such lien, but shall be subject to all general taxes and local improvement assessments, whether levied prior or subsequent thereto. D. The yard material collection service, for which the yard service charge is imposed by subsection (C)(2) of this section, shall include the weekly collection of yard material from automated ninety -six-gallon carts furnished by the city department of public works during the nine-month period for which the yard service charge is billed to any particular premises. For collection purposes, the total weight of each cart including yard material deposited therein may not exceed two hundred pounds. Yard material larger than four inches in diameter or too long to fit within a yard waste cart when covered by its lid shall not be placed in a cart for collection, but may, upon proper request, be collected as special haul material. E. In addition to the regulations adopted and charges imposed by subsections C and D of this section, further charges are imposed in the following types of service: 1. A charge of two dollars and fifty-one cents, in addition to the surcharge for collecting refuse and yard material, shall be made for each extra container, bag, box or bundle of tree or shrub trimmings, collected from any particular residential premises. 2. For a special garbage pickup, actual cost shall be charged to the customer. Actual cost shall include the city's actual cost for labor, equipment rental, and landfill fees. The minimum charge for this service shall be twenty-five dollars. (Ord. 2013-009 § 1 (part), 2013: Ord. 2011-64 § 1, 2011: Ord. 2011-06 § 1, 2011: Ord. 2009-60 § 1, 2009: Ord. 2009- 49 § 1, 2009: Ord. 2007-63 § 1, 2007: Ord. 2006-07 § 1, 2006: Ord. 2005-77 § 1, 2005: Ord. 2004-80 § 1, 2004: Ord. 2004-25 § 8, 2004: Ord. 2002-58 § 1, 2002: Ord. 2001-75 § 1, 2001: Ord. 2001-34 §§ 2-4, 2001; Ord. 2000-61 § 1, 2000: Ord. 99-52 § 1, 1999: Ord. 98- 71 § 1, 1998: Ord. 97-75 § 1, 1997: Ord. 96-83 § 1, 1996: Ord. 95-61 § 1, 1995; Ord. 94-81 § 1, 1994: Ord. 3507 § 1, 1993: Ord. 3425 § 1, 1991; Ord. 3319 § 1, 1990; Ord. 3228 § 1, 1989; Ord. 3005 §§ 1, 2, 1987; Ord. 2922 § 6, 1985; Ord. 2880 § 4, 1985; Ord. 2868 §§ 1, 2, 1985; Ord. 2658 § 1, 1982; Ord. 2574 § 1, 1981; Ord. 2480 § 1, 1980; Ord. 2272 §§ 2, 3, 1979; Ord. 2144 §§ 1, 2, 1977; Ord. 1876 §§ 1, 2, 1975; Ord. 1589 § 1, 1973; Ord. 1363 § 1, 1971; Ord. 1238 § 1, 1970; Ord. 441, 1963: Ord. 259 (part), 1961: Ord. B-2028, 1957: Ord. B-1876, 1956: Ord. B-1523 § 10, 1953). 3. A replacement fee respective to the cost of the bin shall be applied to the utility account if the refuse containers are damaged, misused or lost. 4. The city will clean any size residential container. Cleaning is completed off site; therefore, an agreed time will be scheduled for to pick up the containers. Charges for this service are based on an hourly rate and will be arranged at the time of the request and billed to the utility account. 5. Residents will be limited to one free cart exchange per year per household. Each exchange over the one-time exchange will be charged a call back rate of twelve dollars and ninety cents. 6. A call-back charge of twelve dollars and ninety cents shall be imposed when a customer fails to have a cart accessible for removal after the first attempt. 7. Request to have refuse collected on private drives not at the curbside will be assessed the carry -out fee. 8. Residential requests for call back or return by solid waste personnel to empty containers which had cars parked too close to a container; not a curbside and in street by 6:00 am; had grass, cardboard or any other obstruction preventing the flow of the refuse out of the container; or to pick up additional refuse will be charged a call back fee of twelve dollars and ninety cents. Section 5. YMC 4.16.150 is amended to read as follows: 4.16.150 Disposal of garbage and refuse by private citizens - Compulsory- Base Fee. A. Service Compulsory. Every residential premises in the city falling within the residential classification shall be assessed and shall be required to pay for refuse collection services provided by the refuse and recycling division of the department of public works or its licensed collector in accordance with the provisions of this chapter. (Ord. 2013-009 § 1 (part), 2013: Ord. 96-12 § 1, 1996: Ord. 3005 § 3, 1987: Ord. 259 (part), 1961: Ord. B-1523 § 11, 1953). B. Base Fee. The Base Fee imposed for refuse collection in the residential classification shall be $7.22 per month for each single-family dwelling and for each residential unit in any multiple dwelling. The refuse collection service charges set forth in YMC 4.16.040 C include the Base Fee. In the event any customer in the residential classification declines or refuses to allow the city or its licensed contractor to collect refuse, such customer shall remain liable for the Base Fee and any other applicable charges unless such garbage and refuse charges are suspended pursuant to YMC 4.16.140 C (4). C. Disposal of Garbage and Refuse by Private Citizens. No garbage shall be collected or disposed of by other than the refuse and recycling division of the department of public works or by a licensed collector; provided that nothing in this chapter shall prevent a person from hauling refuse accumulated from that person's own premises to the sanitary landfill for disposal in accordance with regulations applicable to the sanitary landfill operation. Notwithstanding the above, the Base Fee shall be assessed by the city on every premises in the city falling within the residential classification pursuant to subsections A and B above, and paid by such resident, even when such residents elects to haul any or all refuse accumulated from that person's own premise to the sanitary landfill for disposal. Section 6. Except as amended herein, Chapter 4.16 YMC shall remain unchanged. Section 7. This ordinance shall be in full force and effect thirty (30) calendar days after its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL at a regular meeting and signed and approved this 3rd day of November, 2015. Publication Date: November 6, 2015 Effective Date: December 6, 2015 viituA Micah Cawley,74ayor '1111111 1, nun 11,1:1141r10 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 14. For Meeting of: November 3, 2015 ITEM TITLE: Ordinance amending Title 4, Health and Sanitation, Chapter 4.16 Relating to 2015 Refuse Rates and General House Keeping revisions for clarification and efficiency purposes SUBMITTED BY: Scott Schafer, Public Works Director Loretta Zammarchi, Refuse & Recycling Manager - 576-6421 SUMMARY EXPLANATION: The City of Yakima's Solid Waste and Recycling Division has not had a rate increase applied to its operational costs since 2008. Inflation, personnel cost, and equipment modernization expenses have depleted the Division's reserves. Current rates for waste collection services do not cover the cost of service. In the absence of a rate increase, beginning in 2016 the General Fund would be required to cover a projected $321,000 annual refuse operating deficit. In 2015, the City eliminated the following services to offset the necessity of a rate increase: • Refuse Code Enforcement Officer position • Illegal dump and community clean ups events • Abatement of litter and debris accumulating in alleyways and in the public right of way • Shopping cart collection and removal • Fall Leaf Bag Collection Program During a Study Session on July 28, 2015, the Solid Waste and Recycling Division presented an updated rate increase proposal based on current cost of service and an anticipated deficit of $321,000 for fiscal year 2016. The Division also presented a bundled rate fee proposal for weekly garbage and every -other -week recycling and yard waste collection. To address the significant need for a rate structure that supports the cost of service, staff is proposing the rate increase developed by our consultant Bell and Associate, Inc. that was presented at the Study Session to be effective December 3, 2015. The proposal also includes the following: • Discontinue 64 -Gallon Carts • Implementation of a Ready -to -Serve Rate • Increase to Overfill Fees • Increase to Call -Back Charges • General House Keeping Attached for City Council review is the 2015 Refuse Rates Memorandum as well as clean and strikeout copies of Refuse YMC 4.16. At the conclusion of the July Study Session, City Council requested staff to follow up on several issues. Attached as background material of the requested information, is a Refuse Study Session Follow Up Memorandum and a Summary of the Refuse Study Session Follow Up Memorandum. Staff strongly recommends approving the rate increase and deferring the implementation of a City-wide curbside recycling program and the associated bundled rate structure that would incorporate both curbside recycling and yard waste with garbage. Too many unknown factors exist at this time coupled with the current market downturn for recyclable materials. Staff would bring this back to City Council for further discussion and consideration later in 2016. Resolution: Ordinance: X Other (Specify): Contract: Contract Term: Start Date: End Date: Item Budgeted: Yes Amount: Funding Source/Fiscal Impact: Refuse Operating Fund Strategic Priority: Public Safety Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: RECOMMENDATION: City Manager Staff respectfully requests that the City Council approve the rate increase; Ordinance amending Title 4, Health and Sanitation, Chapter 4.16 to provide the Refuse Division with proper funding levels and general house keeping revisions for clarification and efficiency purposes. ATTACHMENTS: Description Upload Date D Refrise IR.a e I ncrease IM memo 10/20/2015 D Refmse Summary Memo to Study Session 1111cmw Up 10/20/2015 D Study Sessliorn If::.d'llcmw Up Memo 10/20/2015 D ordnance dean 10/22./2015 D ordnance strikeout 10/22./2015 Type Omer Memo F. adlkulp IMateiriial° F. adlkulp IMateiriial° Omer Memo Omer Memo MEMORANDUM October 20, 2015 TO: Honorable Mayor, Members of the City Council, and Tony O'Rourke, City Manager FROM: Scott Schafer, Director of Public Works Loretta Zammarchi, Solid Waste and Recycling Manager SUBJECT: 2015 Refuse Rates The City of Yakima's Solid Waste and Recycling Division has not had a rate increase applied to its operational costs since 2008. Since that time, an inflation rate exceeding 14% has been allowed to deplete the Division's reserves. Collection rates regulated by the Washington Utilities and Transportation Commission in the unincorporated areas of Yakima County were adjusted twice during this same period for Waste Management (Yakima Waste Systems). Current rates for waste collection services do not cover the cost of service. In a work session in April 2014, City Council was notified of the issue when the cost for residential services were presented for discussion. In the fall of 2014, staff followed up by presenting a rate request to Council. The request was based upon a Rate Study conducted by Bell and Associates, Inc., that illustrated an annual deficit of nearly $300,000 within the Solid Waste Division due to the fact that rates have not been adjusted since 2008 and rates implemented over previous years were not set at the costs of service. In addition to those findings, the results of a small scale pilot project that was conducted in the summer of 2014 to test assumptions and validate cost estimates for a recycling program were presented. The City Council decided to defer any Refuse rate increase until 2015 and directed staff to eliminate approximately $300,000 from its 2015 budget which included its Refuse Code Enforcement Officer position, abatement of litter and debris accumulating in alleyways and in the public right of way; shopping cart collection and removal, illegal dump and community clean ups events and the Fall Leaf Bag Collection Program. During a Study Session on July 28, 2015, the Solid Waste and Recycling Division presented an updated rate increase proposal based on current cost of service and an anticipated deficit of $321,000 for fiscal year 2016. The Division also presented a bundled rate fee proposal for weekly garbage and every -other -week recycling and yard waste collection. It was discussed that in order to provide residential services that are fair and equitable to all residents, collection rates need to be established based upon cost of service to ensure: ❖ Reliable and sustainable services ❖ An operating reserve of 12% or 45 days ❖ Fund capital replacement reserves sufficient to replace assets (trucks) when needed to avoid service interruption. ❖ Adjustments for inflation and increase operational costs ❖ Adhere to financial management policies and steward of public funds The condition of the City's Refuse fleet was also discussed. Staff emphasized their concerns that currently 40% of its Refuse collection trucks have exceeded their life expectancy of 7 years; leading to significant maintenance costs. That number increases to 55% in 2016. To avoid disruption in serving our customers, staff is evaluating renting or leasing to own vehicles to improve the health of our fleet. The poor condition of the Refuse fleet is directly attributed to the lack of proper funding to this Division. Without clear direction from City Council at the conclusion of the July 28, 2015 Study Session, and the need to implement a rate structure that supports the cost of service, staff is proposing the following rate increase: Proposed Action City Council approves the proposed Refuse rates as outlined in Table 1 and 3 below with rates becoming effective December 3, 2015. This option adds $0.26 per cart into the rate structure for residential garbage to cover the cost of tipping fees at the landfill associated with illegal dump and/or community clean ups. Table 1 - Proposed Residential Collection Rates Effective December 3, 2015 Description 32 gallon 96 gallon 64 gallon 96 gallon garbage garbage yard debris yard debris Current Rate $10.00 $17.02 $7.01 $12.82 Proposed Rate $16.02 $18.32 discontinue $14.82 $2.00 1 $ Increase/month $6.02 $1.30 # of Customers 7,858 17,789 1,036 5,426 of Customers 31% 69% 4% 21% In an effort to insure that refuse rates are fair and equitable to all, the rate for the 32 gallon cart has been adjusted to reflect the true cost of service. A majority of the rate payers, 69% who utilize the 96 gallon cart, are subsidizing the rates for the customers who utilize a 32 gal cart. What appears to be a higher increase to the 32 gallon cart is an adjustment to reflect the true cost of service. The two main costs contributors that differentiate the cost of service is the higher disposal cost for the 96 gallon cart and the cart replacement cost. As such, taxes also contribute to the difference in the overall cost of service. All other costs remain the same for both cart sizes. Table 2 on the following page differentiates the cost of service in more detail between the 96 gallon cart and the 32 gallon cart. Table 2 - Cost of Service Detail for Solid Waste Cart Collection Cost 96 gal Cart 32 gal Cart Labor Expense $2.93 $2.93 Collection Expense $2.56 $2.56 Admin Expense $1.63 $1.63 Inter -fund Transfers $1.02 $1.02 Disposal $3.46 $1.73 Truck Replacement $1.66 $1.66 Roll Cart Replacement $0.60 $0.43 Total Collection Cost $13.86 $11.96 471 Fund Replenishment $1.30 $1.30 WA Refuse Tax (5.1% of Collection Cost) $0.72 $0.62 Utility Tax (15% of Collection Cost) $2.18 $1.88 Illegal Dump / Com Clean -Ups $0.26 $0.26 Cost of Service Monthly Rate $18.32 $16.02 Table 3 - Proposed Bin Collection Rates Effective December 3, 2015 Description 2 Yd. Bin 4 Yd. Bin 6 Yd. Bin Current Rate $18.88 $30.20 $41.53 Proposed Rate $21.53 $34.28 $47.04 $ Increase/month $2.65 $4.08 $5.51 # of Customers 278 13 21 The additional $0.26 per cart charge will generate approximately $77,000 per year. This will assist in covering the costs associated with the tipping fees at the landfill for illegal dump and/or community clean ups. It does not however, fund a position that was lost in the 2015 Budget cuts and does not allow the Refuse Division to effectively address illegal clean ups in a timely manner. Illegal clean ups will continue to be addressed based on staff availability. Proposed Action includes the following: • Discontinue 64 -Gallon Carts - Discontinuing the 64 -gallon cart aids in standardizing cart inventory; adding efficiency and cost savings to the Refuse Division. • Ready -to Serve Rate - The proposed Ready -to -Serve rate is $7.22 and represents the fixed cost of the residential refuse collection system such as carts, trucks, etc. Residents that choose not to have collection services, i.e., Snowbirds, would be assessed this Ready -to -Serve fee which is similar and consistent with other City enterprise funds such as Water/Irrigation and Wastewater. • Overfill Fees - The overfill fee for carts is currently $2.35 and is being proposed to be increased to $2.51. The proposal for bin overfill fees is $13.73 from the current $12.26. • Call -Back Charge — A call-back charge in an amount of $12.90 shall be imposed each time a customer requests refuse collection service at a time other than the regularly scheduled time. This is an increase from the current $12.06. • General House Keeping - Revisions within the Ordinance for clarification and efficiency purposes. Recycling/Bundled Rates Staff strongly recommends delaying the implementation of a City-wide curbside recycling program and the associated bundled rate structure which would incorporate both curbside recycling and yard waste with garbage. Staff would bring this back to City Council for consideration later in 2016. There are many factors for City Council to consider. Current market conditions are not favorable for recyclable materials. The global market has changed with a majority of the recyclable materials no longer a source of revenue in offsetting a portion of operational costs. In addition, an RFP will need to be conducted to identify and secure a vendor that is willing to take the City's recyclable materials at a cost to be determined. Most importantly, the upfront capital required of the Solid Waste Division to fund the carts, trucks, and additional staff to implement the recycling program and expansion of the yard waste service is not an option under its current financial status. In addition, the roll-out for City-wide curbside recycling will need to be planned accordingly and will be required to be phased in over a couple of years once funding for the recycling program has been secured prior to implementing the program. However, the first priority should be for the City's Solid Waste and Recycling Division to recover once a proper rate structure is adopted, by eliminating budget deficits, improving its fleet and allowed to become financially sound to ensure current and future success. Recommendation Deferment of adequate rate increases will only serve to significantly increase the financial needs and immediate costs of the City's collection assets; while placing the entire infrastructure in immediate jeopardy. Having an appropriate rate structure and available funding to support the maintenance, repair, and replacement of the infrastructure is crucial in protecting public health and promoting economic development. It is therefore staff's recommendation to City Council to approve the collection rate increase as proposed above while deferring curbside recycling/bundled rate for discussion in 2016. This would provide the City's Solid Waste and Recycling Division with the proper funding levels required to financially recover and continue delivering this vital service to our community. MEMORANDUM October 20, 2015 TO: Honorable Mayor, Members of the City Council, and Tony O'Rourke, City Manager FROM: Scott Schafer, Director of Public Works Loretta Zammarchi, Solid Waste and Recycling Manager SUBJECT: Summary of the Refuse Study Session Follow Up Memorandum Below is a brief summary to City Council as to why the City is unable or recommends not implementing the following items from the Refuse Study Session Follow Up Memorandum: City of Olympia Model Implementing a residential garbage service that models the City of Olympia, would be a significant budgetary increase for the City of Yakima's Refuse Division. It would require providing residential garbage service every other week as opposed to weekly pick-ups customers currently rely upon, by eliminating their 32 gal containers and upsizing to a 96 gal container. The Refuse Division would need approximately $448,000 upfront to either purchase or arrange to lease to own the carts to accomodate the customers currently utilizing the 32 gal carts. This approach is financially unfeasible for the City of Yakima in its current state. In addition, the City of Olympia subsidizes their "every other week" residential garbage service to cover their fixed -overhead costs through the revenue collected from their commercial garbage customers. Unfortunately the City of Yakima chose to give up the commercial garbage service and associated revenue to Waste Management in 1952. Staff strongly recommends not to implement garbage service such as the City of Olympia. Water Shut-off to resolve Refuse Delinquencies City Legal reported that typically a lien and foreclosure process is different for each type of utility service and since the City "bundles" utility billing for its customers (Water/Wastewater/Refuse), the City is not at liberty to impose one lien/delinquency collection method in order to collect on a different type of utility. Low Income Assistance Program Implementing a low income assistance program for Refuse will require that it be equally applied to each of the other utilities (Water/Wastewater). This will increase the need for subsidization on behalf of the majority of the citizens. In addition, becomes an unfunded administrative obligation in maintaining and tracking each account to ensure participates are and remain eligible for such a program; costing each utility more to administer this program. Staff recommends not to implement a Low Income Assistance Program. Contracting Out Illegal Dump Cleanups Contracting out the services for illegal dumps will require selecting a contractor through the RFP process. Direct costs for labor in the physical removal of the material during cleanups in addition to the tipping fees at the landfill, will dictate the terms of the contract. In addition, indirect costs such as reporting, tracking, and directing the contractor of the illegal dumps will also apply as the City would need to monitor the work of the contractor and their reports to ensure work is completed to the satisfaction of the City. An "amount not to exceed" would need to be determined; resulting in some of the illegal dumps not being addressed due to the limitation of funds within the contract. In the end, a significant amount of work and expenses is needed to contract out the services for illegal cleanups. The responsibility and costs remain with the City. Funding to implement such a program was cut from the 2015 budget and continues to be unavailable to the Refuse Division. If the rate increase proposal is approved, only the cost of tipping fees at the landfill is covered to a limited extent. Staff strongly recommends not contracting out the services for illegal dump cleanups. Cost Reduction of 32 -Gallon Carts Reducing the cost of the 32 -gallon cart instead of implementing the true cost of service, will require that the additional cost be placed onto the 96 -gallon cart to ensure adequate funding is available to cover the cost of service for the Refuse Division. Increasing the cost and the associated subsidy of the 96 -gallon cart too much, will force individuals to downsize to the 32 -gallon cart without a reduction in the volume of their garbage. This usually creates problems for the Refuse drivers as customers tend to overfill the 32 - gallon carts because they do not want to pay the higher cost of the 96 -gallon cart. In doing so, carts become compacted making it extremely difficult for the drivers to properly empty the carts into the trucks. Overfills also contribute to unsightly conditions and potential code violations. Staff recommends eliminating any form of subsidy by charging the true cost of service for each specified sized cart. STUDY SESSION FOLLOW UP MEMORANDUM August 3, 2015 TO: Honorable Mayor, Members of the City Council, and Tony O'Rourke, City Manager FROM: Scott Schafer, Director of Public Works Loretta Zammarchi, Solid Waste and Recycling Manager SUBJECT: Study Session Follow -Up Questions The following information is being provided as a follow to the question raised in the Study Session on July 27th, 2015. • Cost to Contract Out Illegal Dumps? • What would it cost to implement a program that looks like Olympia's model? What would it cost to increase the 32 gal cost by only $1.04, $2.50, or $3.00? COST TO CONTRACT OUT ILLEGAL DUMPS There are many aspects that the City of Yakima (City) may want to consider regarding the contracting out of illegal dump clean ups. The following are points one may want to focus on: Administrative costs — How are administrative cost covered? BACKGROUND The Solid Waste and Recycling Division (SWD) receives complaints from citizens, Yak Back and Code Administration (Code) If Code receives a complaint, a Code Enforcement officer inspects and inputs the illegal dump location into the City's database (Paladin) for reporting and tracking purposes. Code then passes on the illegal dump site information to the Refuse Division for clean-up. Due to the budget cuts in 2015, the Solid Waste Code Enforcement Officer was eliminated as well as funding for illegal dump and community clean ups. This makes responding to illegal dump clean ups by the SWD very difficult. The SWD completes approximately 80 service orders a day or approximately 20,800 a year. A service order is a citizen's request for some type of refuse service. This entails cart/bin delivery; empting or exchanging. Staff is required to shift from their daily duties of completing service orders to rate payers to trying to address illegal dumps. This disruption in service orders has a direct impact on the customer service, customer satisfaction due to delay in services requested and on income generated from services. If the City seeks to contract out the physical removal of illegal dumps it would need to keep in mind the need to fund (indirect costs) how the City will administer the contract. As part of the administration of the contact, a City employee would need to collect and enter illegal dump complaints into Paladin and/or other databases for reporting, tracking, and disseminating sites to the contractor. The City would also have to monitor the contractor to insure that work is completed and that proper reports are filed. 1 Below is an example of illegal dumps reported to the SWD in one day. • 517 north 24th Ave. - kitchen cabinet out by the street. • 519 north 25th Ave. in the alley there's a pile of brush and misc. • 2409 Englewood there's a pill of brush by the street and the other items in the yard. • 1102 south 8th Street brush in the alley. • 1109 south 7th Street large pile of wood in the alley. • 1512 south 1St Ave. pile of brush by the road. 1523 south 2nd Ave. couch — carpet — mattress — etc. • 803 south 3rd Ave. in the alley wood. • 7 south 16th Ave. by the bus stop fiesta food shopping cart by the bus stop store needs contacted. — • 122 north 18th Ave. low limbs clear view problem. • 1113 Cherry in alley Yakima waste carts overfull to close to the pole; don't believe there being dumped bunch together. • Roy's Market — there are always piles of garbage dumped there. There's a lot there now. How Many Illegal Dumps Will Be Contracted Out for Clean Up? The average cost of an illegal dump clean-up for the City is approximately $90.00. To date, the SWD has cleaned and closed 63 illegal dumps at a cost of $5,573.14. The City's Code Division has an additional 368 open illegal dump sites. The Code Division only identifies illegal dumps; they do not perform clean-up. The cost for clean-up includes personnel, equipment, tipping fees and the administrative costs associated with illegal dump cleaning, closing and tracking. The table below shows the current charges for illegal dump clean-up. Given the nature of illegal dumps it is impossible to come up with an exact number that a contractor would be required to clean-up. We can estimate that it could be 850 illegal dumps yearly by using the number of current dump sites at a cost of $77,000 a year for the SWD to continue to address illegal dumps. These are only projections as the final cost is dependent upon the actual amount/tonnage collected and disposed. Current City of Yakima Solid Waste Labor and Equipment Costs Tipping/Disposal Fees $ Per Person/Hr Equipment Flatbed/Pickup Total without Rear Loader RearLoader* Totals $32.00 $36.00 $68.00 $78.00 $146.00 $32.00 $32.00 $ 32.00 Total $100.00 $178.00 $ 30.89 *Rear Loader is a specific type of garbage truck that can handle large volumes of waste. For efficiency, the Solid Waste Division utilizes the rear loader when it responds to a large illegal dump clean up or multiple site cleanups. It was difficult to find an example of a local illegal dump clean up contractor without going to a full RFP/RFI. The City's Purchasing Department was helpful in locating a few examples. The City's Code Administration has contracted for board-up/cleanup of abandon properties at approximately $50/hour. 2 • The City of Concord, CA awarded a contract for $48/item/site — not to exceed $15,000. The contract was paid by a state grant. This would equate to 166 sites cleaned using the City of Yakima $90/cleanup costs. • According to Dept. of Labor & Industries, prevailing wage would be required under chapter 39.12 RCW. Prevailing wage locally are estimated below. Prevailing Wage Labor Costs Tipping/Disposal Fees Personnel Wage Per Hour Supervisor Laborer Total Not Including Tipping fee $30.65 $24.69 55.34 Equipment $36.00 Totals $66.65 24.69 36.00 91.34 $32.00 EXAMPLE OF GENERAL REQUIREMENTS -SCOPE OF WORK FOR ILLEGAL DUMP CLEAN UP The initial Scope of Work for contracting out illegal dump clean up would include but not be limited to the following. Work includes, but is not limited to, providing all labor, materials, equipment, tools and services required to identify, debris clean-up and removal of illegally dumped waste within the city's right of ways. The primary purpose of this scope of work is to maintain the public health, safety, and well-being of the community and to restore the public areas to the city to dump -free condition in the shortest time period possible. The contractor shall not be paid to handle, process or dispose of debris that in unrelated to illegal dump clean ups. The contractor shall furnish and pay the costs, including sales tax and all other applicable taxes and fees, of all the necessary materials and shall furnish and pay for all the labor, tools, equipment, transportation and disposal cost. All equipment and vehicles utilized shall meet all requirements of Federal, State and local regulations including, without limitation, all Department of Transportation safety regulations, and are subject to the approval of the city. Contractor is responsible for determining and complying with applicable requirements for securing loads while in transit. At a minimum, contractor shall assure that all loads are transported without threat of harm to the general public, private property and public infrastructure. Contractor shall be responsible for establishing and scheduling collection routes in consultation with the city department/Code/SWD. 3 All debris collected from illegal dumps sites shall be taken to an approved solid waste landfill. There will be no dump sites, debris staging areas, or debris transfer within the city limits, nor will there debris be permanently or temporarily stored or placed within the city limits. Contractor shall be responsible for the conduct and action of all employees and subcontractors. Contractor's employees shall not exhibit any pattern of discourteous behavior to the public. Contractor should be prepared for potentially adverse working conditions. Contractor shall only bill the City for material that originates within the City. Proof collection site and landfill tickets will be required. The City shall provide monitoring and inspections as necessary to determine contract performance, which may include, but is not limited to, on-site inspection and metering of operations, and inspections of operating records during Contractor's operating hours. Contractor shall designate to the city key personnel having responsibilities for coordinating work activities with the city, and shall inform the city of any changes in such personnel. Any environmental samples, analyses or remediation actions required as a result of contractor's equipment, operations or activities shall be the full responsibility of the contractor. Debris that is classified as hazardous or toxic is not included in the scope of work. Hazardous or toxic materials or waste includes, but is not limited to petroleum products, asbestos electrical transformers, and known or suspected hazardous materials. The contractor must demonstrate proof of experience in identifying, collecting, removing, disposing and reporting illegal dump clean ups. The contractor shall provide proof of worker's compensation insurance for all employees. The contractor, shall submit proof of general liability insurance which shall remain in full force and effect throughout the term of the Contract in an amount specified by the City... Given the administrative responsibilities of the job for both the SWD and code compliance and the risk that would be affiliated with clean-ups and the oversight necessary with a contract, it is likely that contracting for illegal dump clean up would not save the City money. In addition, note that the current budget does not allocate any money for illegal dump clean-up at present whether in house our contracted out. For the Solid Waste Division to continue with illegal dump and community clean ups it is estimated that $0.26 would need to be added to the proposed rate increase. 4 WHAT WOULD IT COST TOR IMPLEMENT A PROGRAM THAT LOOKS LIKE OLYMPIA'S MODEL? As directed by Council, the City of Yakima's solid waste staff followed up with staff from the City of Olympia Waste ReSources Division to learn more about their current program. Waste ReSources collects garage, recycling and organics from single family properties using carts and automated side load trucks. Waste ReSources also collects from multi -family residences and commercial accounts. The total container count for garbage collection (2013 data) is 13,617; 14,472 for recycling and; 7,505 for organics. The garbage and recyclables for residential customers for the City of Olympia are collected on an every other week schedule. By contrast, the current container count for the city of Yakima is 25,647 for refuse and 6,462 for yard waste. The City does not collect from multi -family residences over 4 units nor does it collect refuse from the commercial sector. The City's solid waste staff inquired with Waste ReSources staff what they thought would be required to implement a similar program in Yakima. The response received was it is not a matter of cost as it is a matter of what recycling infrastructure do you have in place? Olympia's model is based on having a robust recycling program in place; access to a vendors and an on-going planning process. Ron Jones from ReSources stated that while looking at the Olympia model may be a framework, it is not a comparable project for any one community as all garbage is local. What is efficient and effective in one community may not work in another. Collection rates are not just set on arriving at a number to cover costs. They are set on an existing integrated system, the current level of service required to meet immediate needs and future projected levels of service projected to meet future needs. If the City of Yakima had a recycling infrastructure in place, i.e. trucks, vendor to accept recyclables, 12% reserves to cover the unexpected downturns, it could explore Every -Other -Week (EOW) garbage/recycling collection. This would require a long term commitment to planning with community stakeholders involved in a number of pilots to test the EOW model. Given that the variables are too numerous to give firm numbers, hypothetically, the cost could be the $6.22 as presented in the Bundled Rate presented to City Council at the July 28th study session. Projecting EOW garbage/recycling collection costs at this time is impossible but planning/exploring it in detail in the coming years can be accomplished. The following tables summarizes the estimated costs for Yakima and compares the current cost of service to Olympia. SW Volume Solid Waste Recycling Total Bundled Rate EOW Garbage/Recycling 32 gallon garbage $15.76 6.22 $21.98 5 96 gallon garbage $18.06 $6.22 $24.28 City of Olympia Collection Bundled Collection Rates 20 -gallon cart, every other week 35 -gallon cart, every other week 35 -gallon cart, 1 pickup/week 65 -gallon cart, every other week 65 -gallon cart, 1 pickup/week 95 -gallon cart, every other week 95 -gallon cart, 1 pickup/week COS per Rate per Monthly Subscriber Subscriber Difference $ 15.40 $ 8.78 $ (6.60) $ 17.10$ 15.21 $ (1.90) $ 26.50 $ 33.43 $ 6,90 $ 20.20 $ 20.76 $ 0.60 $ 32,60 $ 66.86 $ 34.20 $ 23.90 $ 35.94 $ 12.00 $ 40.00 $ 108.68 $ 68.70 Subscription Overall Monthly Percent* Costs Revenues Difference 14% $ 28,700 $ 16,400 $ (12,300) 28% $ 65,300 $ 58,100 $ (7,300) <1% $ 300 $ 400 $ 100 54%© $ 148,900 $ 153,100 $ 4,100 <1% $ < 100 $ 100 $ < 100 4% $ 12,900 $ 19,300 $ 6,500 <1% $ 300 $ 800 $ 500 Single -Family Bundled Garbage and Recycling - Monthly Totals $ 256,400 $ 248,100 $ (8,400) Annual Totals 53,011,000 S2,977,000 S (100,000) WHAT WOULD IT COST TO INCREASE THE 32 GAL COST BY ONLY $1.04, $2.50, OR $3.00? If the collection rate for 32 gallon service is set at a rate less than the cost of service, the rate for 96 gallon service need to increase over the cost of service to offset the revenue deficiency. At the cost of service, the monthly revenue generated is $449,191. To maintain this level of required revenue, a subsidy is required of the 96 gallon customers. The following table summarizes the subsidy for each incremental increase for the 32 gallon garbage cart and the rate required for the 96 gallon garbage cart in order to achieve the required revenues. Description Customer Current Cost of Increase Increase Increase s Rate Service by $1.04 by $2.50 by $3.00 32 Gallon 96 Gallon Monthly Revenue 7,800 $10.00 $16.02 $11.04 $12.50 $13.00 17,700 $17.02 $18.32 $20.51 $19.87 $19.65 $449,191 $449,191 $449,191 $449,191 If the 32 gallon cost is increased from $10 to $11.04, the 96 gallon cart would need to be increased by $3.49 (19%) over the current rate of $17.02. If the 32 was increased by $2.50 to $12.76, the 96 gallon cart would need to be increased by $2.85 (16%) to $19.87. If the 32 were increased by $3.00 to $13.00, the 96 would be increased by $2.63 (14%) to $19.65. One aspect that is not considered is how many customers will migrate to the 32 gallon from the 96 gallon garbage cart. Assuming 10% of the customers downsized to a 32 gallon cart, the increase required on the 96 is an additional $0.37 for the $1.30 increase and $0.15 for either the $2.50 or $3.00 increase. 6 PRIVILEGED AND CONFIDENTIAL: COVERED BY THE A7TORNEY-CLIENT AND ATTORNEY WORK PRODUCT PRIVILEGES MEMORANDUM TO Honorable Mayor Cawley and Members of the City Council Tony O'Rourke, City Manager FROM: Jeff Cutter, City Attorney DATE: July 31, 2015 SUBJ: Water shut-off to resolve refuse delinquencies There has been some recent consideration of means by which delinquent refuse accounts could be collected by the City. One method that has been discussed involves shutting off water service to residences that have failed to pay their refuse removal charges. While this action would no doubt result in some fairly timely resolution of the refuse charge delinquency, it would likely also generate some undesirable legal recourse against the City. The reason for the negative reaction is that the methods available to municipalities to collect delinquent utility bills is very specifically addressed in statute. Unfortunately, the means of collecting, typically through a lien and foreclosure process, is different for each type of utility service and the City is not at liberty to impose one lien/delinquency collection method in order to collect on a different type of utility. For water service delinquencies RCW 35.21.300 provides for a "pseudo -lien" method of collecting the past due balances by allowing the City to discontinue water service when an account becomes delinquent. This is a "self-help" lien that does not require recording with the County but rather provides a very immediate effect that is generally very successful in gaining payment on the utility. Wastewater and sewer liens are addressed in RCW 35.67.200 and .210. providing that a lien for past due sewer service bills shall be recorded with the County in the same manner as is prescribed for mechanic's liens, and foreclosed in the same fashion. For sewer service liens the statutes also provide an alternative means of collection that municipalities may use in situations where the municipality also provides the water service to the property that is delinquent on the sewer service bill, RCW 35.67.290 establishes a means in such cases to allow the municipality to shut off the water service to a property that is delinquent on sewer utility charges as a means of enforcing the sewer charge lien and collecting the delinquent fees, Unfortunately, for refuse charge delinquencies there is no similar provision. RCW 35.21.140 provides that liens for delinquent refuse disposal accounts shall be recorded with the County Auditor and foreclosed in the time and manner prescribed for labor and material liens. There is no alternate method provided for preserving or collecting refuse liens. The fact that the City includes all utilities in one billing statement does not eliminate the distinctions between methods of collection permitted by statute for each type of utility. If the delinquency exists in the water or sewer account, then service disconnect is justified. If the refuse charge is at issue, then recording a lien for the delinquent amount in accord with the statutory provisions is the only accepted means of collecting it. Zammarchi, Loretta From: Dean. James Sent: Friday, July 31, 2015 11:36 AM To: Schafer, Scott; Zammarchi, Loretta Subject: Delinquent account info. Attachments: collection sent since 2010.xls; delinquent acct info.pdf Scott and Loretta, Attached are three docume its containing the info requested by Council The collections sent doe .anent shows the number of accounts referred to collection since 2010 the only problem with it the system does not let me sort this by refuse only accounts so the total number is for all the utilities including irrigation. Also there is no way to pull a report showing how much of that has been collected thru the collection agency because it just shows as a payment on the account and I can't filter on who made the payment, The Account aging Summary Report files show the total amount of money owed to each utility. The over 1 year column would represent anything owed from July 1 2014 and older back to the last write off of date 2008. The council report of accounts to be written off breaks down by utility how much debt was written in 2014 for the the year 2008. This represents less than 1% of the total revenue collected for the Utilities and is pretty consistent with has been written off in previous years. Hope this helps and let me know if you need anything else. James Dean City of Yakima Utility Services Manager 509-576-6615 (o) 509-576-6649 (f) 01/03/2014 0333 PM Account Customer/ Service Address Council Report of Accounts to be Written Off WATER' Amt Duel TREI,GATION1 Amt Duel WASTEWATER! Amt Due REFUSE Amt Duel 193644 BUSH KATHRYN 608 S 3RD AVE 5133,87, Writeoff Amount' $33,87l 03974 TEPK CECIL 205 3 10TH AVE [94E6 94662 SELLS LEON 0 1003 N 4TE ST CUICK LUR.3 8 AUTO REPAIR 1019 S 33.0 AVE 9131,04! 92,42: 54,661 517,5131 164,6 p4951 :95,VEZ...;1,553,539Z6 1309 PAC:FIC AVE $479.79i $106,16 34826 MILLER SHERYL 507 S 7TH AVE 5.647 3.23:33.3 9993ANI2LEY. 1610 N 4TH ST 06653 SCHICKERT MACDE 612 S 7TH ST 7331 THOMPSON 02A33,13. K 912 N 6TH ST 1.97363 M_GL FEY MELODY 3211 BARGE ST 541,93,1 3122,881 $62,50 88,44, $99,05 152. q5E5.92] $280_41 $235,39 $34_ 9 $343,0/1 $210.54 $137,93 292,8 198,105 RWRIGUEE MARlA 706 3. 3RD ST APT D 3..8605 4B734002 V7LLA 400 S 61ST AVE l95.309 712SO3. JERRY 610 S 3RD ST $20.52 117_24 349.40 $91,94l 31,16 $479.65 [9922 wiSdART TANJA 301 S 13TH AVE S,relce 3.D54 -Off Amtl, $44.52l $35.601 594,107.621 321,337,351 51,9.14i $111,419,621 $93.4 691. Total Write -Off Amt 3256,554.44 Page 93 of 93 $289_34l Distribution 000 - General 000-000-699-0000-36990-MI0 Dietributinn471 - Refuse 471-000-000-0000-23910-000 471 -471 -212 -0000 -34375 -CCD 471-471-212-0000-34375-00N 471-471-212-0000-34375-REA 471-471-212-0000-34375-6E5 471 -471 -212 -0000 -34375 -SPE 471-471-212-0000-34375-XTR 471 -471 -212 -0000 -34375 -YAR Distribution 473 - Waste Water 473-000-000-0000-23910-000 473-473-211-6211-34350-109 473-473-211-6211-34350-00P 473 -473 -232 -0232 -34350 -SWR 473 -473 -233 -5233 -32210 -SPT Distribution 474 - Water Under 30 Account Aging Summary Report Under 60 Under 90 Under 365 Over 1 Year G/L Total 4,851.21 4144,.0J-: 91i0 -'40q 5515.453 52,551.04t 53, !379.451 5510.00 Under 30 6140.00 Under 60 $160,00 Under 90 0930.45 52501.34 Under 365 Over 1 Year 54,9'79.45 G/L Total 94,113.121 $3,007.5q $108.171 -9493.211 - 93,117.46 93,61E1.16, 90 .0ti $0.06 922,591.82 $4,058.62; 9448_914 92,764.55 516,435.26 $46,279.29 9359,719.5E, 564,814.3E1 514,178.441 $55,055.4E1 9259,551.60 9755,317.304 9366.39 0.0Li 1,204.71 $28.26 90.09 2,9'06.22 $28.25 973,657.441 96,047,34] $752.0 -$438.69 96,800.5C4 $67,018.63! 5460.546.31 Under 30 577,975,50 517,483.60 Under 60 Under 90 557,154,25 Under 365 5360901.67 0404,447.78 $7,665.5Z, $5,038.621 525.0 -51,217.24 Over 1 Year - $7,230.371 G/L Total 94,281.59 51,135,059.891 9165,914.471 551,130.46 5162,760.11 9653,397.471 92,168,262.634 $4,940.5q 925,565.831. $520.25 5184.69 5418.15, 915.19 $26,101.39. 55,566.04 $556.741 51,199,317,22 Under 30 4177,457.54 551.914.22 Under 60 474-000-000-0000-23910-000 I 474-474-341-0000-34340-OPR 474 -474 -699 -0000 -3699D -MIS Distribution 475 - Irr Ober 475-475-342-0000-34312-1E0 Distribution 479 - Irr Capital 479 -479 -348 -0000 -34312 -IRC 52,272.724 51,93 Under 90 -9232.09 9704.70! 91,456.221 $7,806.39 96,458.3E 52,144.841 934,606.3 $5,516.75f 916, 830J5a $53,575.4q 51,,,22449,, 5445.6/5.47 92,258,532.26 Under 365 ,052.971 Over 1 Year - 95,216.16 G/L Total -92,29 3,015.47 985,300.59 5510,124.39 5482,349.261, 565,919.40 $6,649.2$ 633,501.39 7,481.7 , 55418. 61 5492,103.74 Under 30 073,271.44 Under 60 92, 56,600.045 1, 50.4 Under 90 543 ,.555.64 5I96441254294 51E8,225-23 Under 30 50,908.88, 58,908..96 Under 60 510;191.41 510.181,4.9 Under 90 $234,e00.0E 563,167.47 5252,551422 Under 365 Over 1 Year 924,565.431, 024,965.6i 5101,605,43 65 2101. 05.47 Under 365 Over 1 Year G/L Total S33L090,671 03334S9S.67 G/L Total .24441:141'.; 56,046.55 $6,039.57, 915,022.5 454.5.44,49 5217,202.417 51244520.10 $5,048.65 55,589.57 515,322.35 565.534.14 S217,205-41 01 July 2015 2:20 AM City of Yakim Neighborhoo D velopment Servie,.s. Housing Stair and Related Associated Nonprofit Agencies frorni AngelicalONDS Subject: HOME/CDIBG Federal l'vlled Guidehnes June I, 2015 The tbl1),,sinlg income guidelines, issued annually by the United Siates Department u illousing and Lirban Development, will show etligible Met -mile levtiils for applicants iti the Sing1e-Fart:61y, Senior/Disabled, First Time Homeownership and New Construction Homeownership programs,. All the applications received after this date will be approved using the updated income guidelines, ni 111 () ME/IC.7 D Yp, °,11rn 1 t &ral Me um income Guidelines Family S)ze 1 7. .3 4 3 000/0 4f) (3]••) ,F46,,,4.00 $52.200 S57 ,. 900 $62 ,610() $6'7,200 I:,!!8.711 .„ 800 841188 S.3281850 81'87„0 S4) ' $41.8700."8r16,„300 $.50,050 $53.,750 S5."7,450 6588 SI1'..f8, 390 ,. S3 0 .,1160 S3 1,9:10 $37,,635 $40,690 S43,680 1;46,8870 ,5108-cil 5.82II,3 Mit $83.1,740 IS2('58100 1 $28„950 SIM ,..3(I0 S33,600 l'34.Y8r $112,150 '811,8)00 $1,5,653.1 SI 7,350 S ) 88750 S20,150 $21185,50 Nu:mbel:- 8 f S8190 2 S76) 027 $1 8240 Di APPLICATION FOR 2015 LIFELINE RATE FOR UTILITY SERVICES The City of Olympia offers a Lifeline rate on utility services for customers who qualify as: • Low income AND disabled OR • Low income AND over 62. This rate applies to residential customers only. Lifeline rates are 50% of the standard utility rate for water, sewer, storm water and solid waste. Once a customer qualifies for this program, the Lifeline rate becomes effective on the next billing cycle and must be renewed every year in order to maintain qualification. The combined household income must be less than the amounts listed below*: Members of Household Combined Household Income** 1 $25,050 2 $28,600 3 $32,200 4 $35,750 *The income amounts for eligibility are reviewed and updated annually. **For households with more than 4 family members please call for income limits, Along with the complete application, please include the following items: Proof of income for all members of household A copy of your tax return for the preceding calendar year or yearly social security statement (if you are not required to file and this was the only income) must be provided. Bank statements are not accepted as proof. c IF YOU DID NOT FILE A TAX RETURN, PLEASE EXPLAIN THE REASON: Proof of identification and age (usually in the form of driver's license or state issued ID) Proof of disability in the form of : Social security disability statement. A parking placard ID card issued by the Washington State Department of Licensing for certain debilitating conditions. (Not all conditions are covered in this requirement). For assistance in completing this application, please contact Utility Billing at 360-753-8340. City ❑ New Application Utility Account Number: Name: (Last Name Service Address: Mailing Address: Telephone Number: y (first Name) (if different than service address) j o n If using a parking placard ID card, please initial the following stating that the parking placard ID card was issued for one of the reasons listed. (As stated by RCW 46.19.010) • Has such a severe disability, that the person cannot walk without the use of or assistance from a brace, cane, another person, prosthetic device, wheelchair, or other assistive device; • Uses portable oxygen; Is restricted by lung disease to such an extent that forced expiratory respiratory volume, when measured by spirometry is less than one liter per second or the arterial oxygen tension is less than sixty mm/hg on room air at rest; • Has limited mobility and has no vision or whose vision with corrective lenses is so limited that the person requires alternative methods or skills to do efficiently those things that are ordinarily done with sight by persons with normal vision; • Has an eye condition of a progressive nature that may lead to blindness; Impairment by cardiovascular disease or cardiac condition to the extent that the person's functional limitations are classified as class III or IV under standards accepted by the American Heart Association; Number of residents in household; Please list names and ages; (List any additional on a blank page) Do you rent at this address or own? If you are a renter, who is the owner? Initial here: Dependant? Employed? Yes No_ Yes No Yes No Yes No Yes No Yes Noq Yes No Yes No Continued on the reverse DECLARATION OF COMBINED TOTAL YEARLY HOUSEHOLD INCOME • Total Social Security for all members of household $ • Total Federal Civil Service, Railroad or Military Retirement • Veterans benefits • Other retirements, pensions and annuities • Total wages, salaries, tips and consulting fees $ • Total unemployment and public assistance • All other interest received $ ®:® Total gross income from trusts, royalties, estates and dividends $ Total gross income from rentals, farm, partnerships or businesses $ Total capital gains (less sale of residence for reinvestment in new residence $ • All other income (List source • Less amount paid directly to nursing home for care of spouse or amount paid for in home care. TOTAL COMBINED YEARLY INCOME FOR ALL HOUSEHOLD MEMBERS Please remember to include proof for all the income listed above. Failure to provide will cause a delay and/or possible denial of application. I (we) declare under penalty of perjury under the laws of the State of Washington, that the foregoing is true and correct. Verification of any of the information contained in this application may be obtained from any source named herein. Signature Signature Date Date Lifeline Rate Program. The City of Olympia offers a Lifeline Rate on utilities services for customers who qualify as low-income and disabled, ()R low-income senior citizens (age 62 and over). This rate applies to residential customers only. Rates are 500/0 of the standard utility rate for Water, Solid Waste, Sewer, and Stormwater. Once you quality for this program, the Lifeline Rate becomes effective on your next billing cycle. Who is Eligible: Eligible customers must meet guidelines for low-income and disabled, or low-income and over the age of 62. For the purpose of our Lifeline Rate, low income is defined as 50% below the median family income for Thurston County. !louse Income Limits: Combined households income must be less than the amount listed below for the number of Person( s) per Family • 1 Person in the family no more than 525,050 • 2 People in the tam ly no more than $28,600 • 3 People in the family no more than $32,200 • 4 People in the family no more than $35,750 Applyin for the Pro Please attach the following items. • Proof off incitinne. A ropy of your tax .return for the preceding calendar year must be provided, For residents who do not tlio an IRS tax return, you must provide doeurnentation c.f iiiiii Cornpicitte the rte AN ORDINANCE ORDINANCE NO. 2015 - relating to health and sanitation; revising various refuse rates, fees and charges; adjusting various refuse rates, fees and charges; and amending Sections 4.16.010; 4.16.070; 4.16.080; 4.16.140; and 4.16.150 of the Yakima Municipal Code accordingly. WHEREAS, the City Council determines that it is in the best interests of the citizens of the City that ordinances related to refuse fees, charges and related matters be amended as set forth in this Ordinance; and WHEREAS, the City Council determines that the rates, fees and charges contained in this Ordinance are fair, just and reasonable; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Section 4.16.010 of the City of Yakima Municipal Code (YMC) is hereby amended to read as follows: 4.16.010 Definitions. As used in this chapter, the following words and phrases shall have the following meanings ascribed to them, unless the context indicates otherwise: "Ashes" means residue resulting from the combustion of coal, coke, wood or other material in domestic, industrial or commercial stoves, furnaces or boilers. "Base Fee" means a "ready to serve" fee included within each refuse account. The Base Fee is intended to defray operating costs incurred by the utility for the provision of refuse utility service throughout the utility service area, including but not limited to transportation and refuse collection services serving all accounts and persons within the utility service area. Such costs are incurred by the city even when an individual collection account is suspended or otherwise held in abeyance. - "Cart" means a container for refuse or yard material designed for automated collection. "Prepared" and "raw garbage" means waste materials from kitchens, dining rooms and similar places from which liquids have been drained. "Refuse" means all sweepings, trash, rubbish, litter, garbage, industrial or domestic wastes, organic wastes or residue of animals sold as meat, fruit or other vegetable matter from kitchens, dining rooms, markets, or places dealing in or handling meats, fowls, fruits, grain or vegetables, ashes and cinders, offal, animal excreta and accumulated waste materials or substances which may become nuisances, provided that any of the aforementioned items must occur in volumes greater than one cubic foot. "Special haul material" means waste material such as dirt, wood, stone, brick, plaster or materials resulting from the demolition, alteration or construction of buildings or structures, or yard trimmings or material larger than four inches in diameter or too long to fit within a ninety-six gallon cart when covered by its lid, or discarded fruit. "Trash" means waste material containing no putrid matter. "Unacceptable material" means material that is not accepted at the county landfill or other disposal sites for disposal. Unacceptable material includes but is not limited to, tires, paints, oil, fluorescent tubes, car batteries, liquids or chemicals or other hazardous materials. "Yard material" means waste material from tree and shrub trimmings, yard trimmings, leaves and brush and uprooted trees or shrubs. For the purpose of YMC 4.16.020, yard materials are rubbish, trash, or other refuse. (Ord. 2013-009 § 1 (part), 2013: Ord. 2004-25 § 1, 2004: Ord. 2001-34 § 1, 2001: Ord. 2272 § 1, 1979: Ord. 441, 1963; Ord. B-1523 § 1 (part), 1953). Section 2. YMC 4.16.070 is amended to read as follows: 4.16.070 Refuse—Containers required. Refuse containers for residential use shall be furnished by the city. The city retains ownership of the containers. It shall be unlawful for any person, firm or corporation to store or permit the storage of refuse on or about the premises occupied by them unless such refuse is kept in those certain containers hereinafter provided. (Ord. 2013-009 § 1 (part), 2013: Ord. B-1523 § 3, 1953). Section 3. YMC 4.16.080 is amended to read as follows: 4.16.080 Refuse—Removal by city—Containers required. Containers and all materials deposited in them shall not be removed by anyone other than city of Yakima solid waste staff or designee. It shall be unlawful for any municipal employee to collect or remove at city expense any refuse from the premises of any person, firm or corporation, or tenant thereof, unless such premises are equipped with those certain containers hereinafter provided for, and unless such refuse is kept and stored in such containers. (Ord. 2013-009 § 1 (part), 2013: Ord. B-1523 § 4, 1953). Section 4. YMC 4.16.140 is amended to read as follows: 4.16.140 Classification of premises—Charges. A. For the purpose of regulating the collection of garbage and refuse in the city of Yakima there are established two classifications: one to be known as the "residential classification," and the other as the "business classification." The residential classification shall include all premises occupied as a single-family housekeeping unit, either in dwelling houses, apartments, or other multiple residences. "Residential unit," as used herein, is defined as a unit in which all persons reside together as a single family, whether in single or multiple dwellings. The business classification shall include all other premises. Provided, property owned by the city may be served by city equipment and crews independently of the classifications and rates established by this chapter; provided further, the rules and regulations established by this chapter pertaining to receptacles and to the preparation, storage, and collection of garbage, refuse and debris shall be applicable to all property within the city, including that owned by the city. B. The collection of all refuse in the business classification shall be made only by licensed collectors, hereinafter provided for, at rates to be set by the Washington Utilities and Transportation Commission. C. The collection of all refuse in the residential classification shall be conducted by the city of Yakima equipment and personnel and financed by garbage and refuse collection fees hereinafter set forth. The city of Yakima shall not collect refuse from apartments or multiple units in excess of four units except upon the request of the owner or operator thereof. The following collection fees and practices shall apply for all garbage collection services conducted by the city of Yakima. 1. There are hereby imposed for refuse collection in the residential classification the following charges for each single-family dwelling and for each residential unit in any multiple dwelling: Type of Residential Average Refuse Collection Monthly Weekly Service Charge Charge At Curb or Alley Each 32 -gallon cart $a-9-09$16.02 $z? x$3.69 Each 96 -gallon cart $4-92$18.32 $3- 90$4.23 Carry -Out Collection Each 32 -gallon cart $19.36$29.12 Each 96 -gallon cart $28.1O$31.16 4$6.73 49$7.19 An overfill fee of two dollars and thirty five ccnts fifty-one cents shall be imposed each time an automated cart is filled past its visible full limit or the cart lid will not close due to overfilling._ Carts filled with unacceptable material will be tagged and left at the curb. A call-back charge of twelve dollars and six cents ninety cents shall be imposed each time a customer requests refuse collection service at a time other than the regularly scheduled time. Metal bin service charges shall be as follows: Average Type of Residential Bin Monthly Weekly Service Charge Charge 2 -Yard Each bin, collected $84.75$93.22 weekly 8$21.53 Each additional bin $81.75$93.22 $48,8 8$21.53 Each additional pickup $4-9,02$56.33 $11.3 per bin 2$13.01 4 -Yard Type of Residential Bin Service Each bin, collected weekly Each additional bin Each additional pickup per bin 6 -Yard Average Monthly Charge Weekly Charge $4$0-77$148.43 $30.2 9$34.28 $4$0-77$148.43 $30.2 9$34.28 $98.03$110.07 $22,6 4$25.42 Each bin, collected $479.82$203.68 $44-5 weekly 3$47.04 Each additional bin $479.82$203.68 $44-5 3$47.04 Each additional pickup $44.7-39$166.79 $33-9 per bin 7$38.52 An overfill fee of twelve dollars and twenty six cents thirteen dollars and seventy-three - shallcents shall be imposed each time a bin is filled past its visible full limit or the bin lid will not close due to overfilling. Bins containing unacceptable material will not be collected. Temporary 2 -Yard Bin Accounts: Initial Delivery/Rental Fee Pickup Charge Daily Service Fee Temporary 4 -Yard Bin Accounts: Initial Delivery/Rental Fee Pickup Charge Daily Service Fee Temporary 6 -Yard Bin Accounts: Initial Delivery/Rental Fee Pickup Charge Daily Service Fee $49-8-7$45.77 $40.22$11.45 $0-34$0.38 $65.39$73.24 $46.34$18.30 $0-54$0.60 $89-91-$100.70 $22243$25.18 $0-75$0.98 Bin service will be considered temporary for the first two months of service and charged per day rent charges accordingly. After two consecutive months of service, users will be considered permanent. 2. In addition to the charges imposed by subsection (C)(1) of this section, a separate charge, to be known as the "yard service charge," is imposed on each residential unit that elects to receive yard material collection service from the city during the nine-month period of each year commencing March 1st and ending November 30th. Such service shall utilize sixty four gallon cart or one or more ninety -six-gallon carts owned and provided by the city. The yard service charges shall be as follows: Average Type of Residential Yard Monthly Weekly Waste Service Charge Charge Each 61 pallor, cart $7,O4 62 Each 96 -gallon cart $42$14.82 $z? .96$3.44 Each additional 96 -gallon $6-44$7.41 cart 4g$1.71 The appropriate charge shall be billed to each residential unit that elects to receive this service at the time and as a part of the billings rendered for other city services applicable for that nine-month period. A two month minimum service level shall be established. If yard waste service is cancelled mid-season accompanied by a cart removal request a twelve dollar and ninety cents call back fee shall be imposed. A call-back charge of twelve dollars and six centsninety cents shall be imposed each time a customer requests yard material collection service at a time other than the regularly scheduled time. Yard waste containers shall only contain vegetation material such as grass clippings and plant trimmings including woody material less than four inches in diameter. Dirt, construction and demotion debris, tree branches more than four inches in diameter, or rubble is not allowed in yard waste containers. Yard waste containers filled with non -vegetation material will be tagged and left at the curb. Failure to use this container as described will result in an additional refuse container fee added to the utility bill. 3. All of the charges for garbage and refuse collection provided in subsections (C)(1) and (C)(2) of this section shall be billed for and paid at the same time and for the same period as billings and payments are made for other city utility services; or, in the event a customer is served by the refuse division but is not served with another city utility, garbage and refuse collection charges shall be billed and paid for according to the schedule which would be applicable to such customer were he so served with another city utility service. Accounts shall become delinquent if not paid within the time specified by YMC 7.50.080 for payment of water service charges. 4- . Occupied Residences. A residence shall be considered occupied until the owner or his/her authorized agent notifies the city's utility billing department that the unit is vacant. Vacancy status starts the date the owner gives proper notice or at a future date specified +� the futurc by the owner. A residence is considered occupied until it no longer contains residents or occupants. Upon notification to the city, the account can be placed in abeyance for a fee of $25.00, which will suspend the monthly refuse charge until a notification of occupancy is received by utility billing. The refuse containers will be picked up upon abeyance notification and returned upon renewed occupancy notification. If containers are not available for pick up, then the abeyance will be denied and monthly refuse charges will continue to be billed. Garbage and refuse collection charges will be suspended for any customer upon advance notice to the office of the division of utility accounts that a particular premises served will be unoccupied and such charges will be resumed on notice to such office to resume service. No refund of charges will be made if the resident makes application after the fact. Except as otherwise provided in subsection 5 below pertaining to snowbird accounts, no such suspension of charges for garbage and refuse collection service will be made for any premises served with any other city utility unless all city utility service to such premises are likewise suspended or placed in abeyance. Garbage and refuse collection charges will be suspended for any customer upon advance notice to the office of the division of utility accounts that a particular premises served will be unoccupied and such charges will be resumed on notice to such office to resume service. No such suspension of charges for garbage and refuse collection service will be made for any premises served with any other city utility unlet all city utility service to such premises is likewise suspended. Application for resumption of service to a new customer shall be made to the office of the division of utility accounts on forms provided for that purpose which shall contain the name of the customer and the street address and number of units of the premises to be served. 5. Snowbird — Owner/occupants who are planning to leave the City of Yakima for a period greater than 30 days may make application at the city utility division to have their waste collection placed in snowbird status for the time of their absence. The absence must be continuous and the request for a disruption in serve must be made prior to the resident leaving the city for an extended period. No refund of charges will be made if the resident makes application after the fact. Owner/occupant must request a resumption of service in the month of their return. If the cart is placed out for service while the account is in snowbird status, a collection fee will be assessed. Owner/occupant must request a resumption of service in the month of their return. If the cart is placed out for service while the account is in snowbird status, a collection fee will be assessed. Owner/occupant will be charged the ready to serve fee of seven dollars and twenty-two cents a month or one dollar and sixty-seven cents for each week that they are in snowbird status. Waste pick up may be discontinued for no more than ninety days and not less than thirty days during snowbird status. A callback fee will be assessed if a cart is requested to be removed during snowbird status. Any resident who is found abusing this policy will not be given the opportunity to availing themselves to this policy in the future. 6 . Collection service may be suspended for nonpayment of accounts, but such suspension shall not relieve the person owing such account from the duty of complying with the provisions of this chapter or other ordinances pertaining to garbage, refuse, or sanitation. Such suspension of service shall render the premises where such collection service is suspended subject to condemnation for lack of sanitary requirements, and the owner or person in charge or in possession of said premises shall be subject to prosecution for maintaining a nuisance thereon, as well as enforcement of all other applicable laws. 7 . Upon failure to pay such charges and upon delinquency, the amount thereof shall become a lien against the property from which the garbage collection service shall have been rendered. Such lien shall be made effective by filing a notice thereof specifying the charges, the period covered by the charges and giving a legal description of the premises at which the service was rendered. Such lien shall be filed with the same official and within the time and shall be foreclosed within the time and manner prescribed by law for filing and foreclosing liens for labor and material, and shall be superior to encumbrances filed subsequent to the filing of such lien, but shall be subject to all general taxes and local improvement assessments, whether levied prior or subsequent thereto. D. The yard material collection service, for which the yard service charge is imposed by subsection (C)(2) of this section, shall include the weekly collection of yard material from automated sixty four gallon or ninety -six-gallon carts furnished by the city department of public works during the nine-month period for which the yard service charge is billed to any particular premises. For collection purposes, the total weight of each cart including yard material deposited therein may not exceed two hundred pounds. Yard material larger than four inches in diameter or too long to fit within a yard waste cart when covered by its lid shall not be placed in a cart for collection, but may, upon proper request, be collected as special haul material. E. In addition to the regulations adopted and charges imposed by subsections C and D of this section, further charges are imposed in the following types of service: 1. A charge of two dollars and thirty fivcfifty-one cents, in addition to the surcharge for collecting refuse and yard material, shall be made for each extra container, bag, box or bundle of tree or shrub trimmings, collected from any particular residential premises. 2. For a special garbage pickup, actual cost shall be charged to the customer. Actual cost shall include the city's actual cost for labor, equipment rental, and landfill fees. The minimum charge for this service shall be twenty-five dollars. (Ord. 2013-009 § 1 (part), 2013: Ord. 2011-64 § 1, 2011: Ord. 2011-06 § 1, 2011: Ord. 2009-60 § 1, 2009: Ord. 2009-49 § 1, 2009: Ord. 2007-63 § 1, 2007: Ord. 2006-07 § 1, 2006: Ord. 2005-77 § 1, 2005: Ord. 2004-80 § 1, 2004: Ord. 2004-25 § 8, 2004: Ord. 2002-58 § 1, 2002: Ord. 2001-75 § 1, 2001: Ord. 2001-34 §§ 2-4, 2001; Ord. 2000-61 § 1, 2000: Ord. 99-52 § 1, 1999: Ord. 98-71 § 1, 1998: Ord. 97-75 § 1, 1997: Ord. 96-83 § 1, 1996: Ord. 95-61 § 1, 1995; Ord. 94-81 § 1, 1994: Ord. 3507 § 1, 1993: Ord. 3425 § 1, 1991; Ord. 3319 § 1, 1990; Ord. 3228 § 1, 1989; Ord. 3005 §§ 1, 2, 1987; Ord. 2922 § 6, 1985; Ord. 2880 § 4, 1985; Ord. 2868 §§ 1, 2, 1985; Ord. 2658 § 1, 1982; Ord. 2574 § 1, 1981; Ord. 2480 § 1, 1980; Ord. 2272 §§ 2, 3, 1979; Ord. 2144 §§ 1, 2, 1977; Ord. 1876 §§ 1, 2, 1975; Ord. 1589 § 1, 1973; Ord. 1363 § 1, 1971; Ord. 1238 § 1, 1970; Ord. 441, 1963: Ord. 259 (part), 1961: Ord. B-2028, 1957: Ord. B-1876, 1956: Ord. B-1523 § 10, 1953). 3. A replacement fee respective to the cost of the bin shall be applied to the utility account if the refuse containers are damaged, misused or lost. 4. The city will clean any size residential container. Cleaning is completed off site; therefore, an agreed time will be scheduled for to pick up the containers. Charges for this service are based on an hourly rate and will be arranged at the time of the request and billed to the utility account. 5. Residents will be limited to one free cart exchange per year per household. Each exchange over the one-time exchange will be charged a call back rate of twelve dollars and ninety cents. 6. A call-back charge of twelve dollars and ninety cents shall be imposed when a customer fails to have a cart accessible for removal after the first attempt. 7. Request to have refuse collected on private drives not at the curbside will be assessed the carry -out fee. 8. Residential requests for call back or return by solid waste personnel to empty containers which had cars parked too close to a container; not a curbside and in street by 6:00 am; had grass, cardboard or any other obstruction preventing the flow of the refuse out of the container; or to pick up additional refuse will be charged a call back fee of twelve dollars and ninety cents. Section 5. YMC 4.16.150 is amended to read as follows: 4.16.150 Disposal of garbage and refuse by private citizens -- - Compulsory- Base Fee. A. Service Compulsory. Every residential premises in the city falling within the residential classification shall be assessed and shall be required to pay for refuse collection services provided by the refuse and recycling division of the department of public works or its licensed collector in accordance with the provisions of this chapter. (Ord. 2013-009 § 1 (part), 2013: Ord. 96-12 § 1, 1996: Ord. 3005 § 3, 1987: Ord. 259 (part), 1961: Ord. B-1523 § 11, 1953). B. Base Fee. The Base Fee imposed for refuse collection in the residential classification shall be $7.22 per month for each single-family dwelling and for each residential unit in any multiple dwelling. The refuse collection service charges set forth in YMC 4.16.040 C include the Base Fee. In the event any customer in the residential classification declines or refuses to allow the city or its licensed contractor to collect refuse, such customer shall remain liable for the Base Fee and any other applicable charges unless such garbage and refuse charges are suspended pursuant to YMC 4.16.140 C (4). C. Disposal of Garbage and Refuse by Private Citizens. No garbage shall be collected or disposed of by other than the refuse and recycling division of the department of public works or by a licensed collector; provided that nothing in this chapter shall prevent a person from hauling refuse accumulated from that person's own premises to the sanitary landfill for disposal in accordance with regulations applicable to the sanitary landfill operation. Notwithstanding the above, the Base Fee shall be assessed by the city on every premises in the city falling within the residential classification pursuant to subsections A and B above, and paid by such resident, even when such residents elects to haul any or all refuse accumulated from that person's own premise to the sanitary landfill for disposal. It shall be the duty of every person occupying any residcntial prcmiscs in thc city falling within thc residential classification to cause all garbage to be removed and disposed of by the refuse and recycling division of the department of public works in accordance with the provisions of this chapter. No garbage shall be collected or disposed of by other than the refuse and recycling division of the department of public works or by a licensed collector; providcd, that nothing in this chapter shall prevent a person from hauling refuse accumulated from that person's own premises to the sanitary landfill for disposal in accordance with regulations applicable to the sanitary landfill - - - - - - - e solid waste may be collected and properly disposed of by any private hauler or citizen. (Ord. 2013 009 § 1 (part), 2013: Ord. 96 12 § 1, 1996: Ord. 3005 § 3, 1987: Ord. 259 (part), 1961: Ord. B 1523 § 11, 1953). Section 6. Except as amended herein, Chapter 4.16 YMC shall remain unchanged. Section 7. This ordinance shall be in full force and effect thirty (30) calendar days after its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL at a regular meeting and signed and approved this day of November, 2015. Micah Cawley, Mayor ATTEST: Sonya Claar Tee, City Clerk Publication Date: November , 2015 Effective Date: December , 2015