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HomeMy WebLinkAbout09/05/2023 06.A. Approval of minutes from the August 15, 2023 City Council regular meeting, August 22, 2023 City Council study session, and August 28, 2023 City Council special joint meeting with the Yakima School District 1 o is ' -i °.',, a,\,,::,.. •-•••1 ga _____) BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.A. For Meeting of: September 5, 2023 ITEM TITLE: Approval of minutes from the August 15, 2023 City Council regular meeting,August 22, 2023 City Council study session, and August 28, 2023 City Council special joint meeting with the Yakima School District SUBMITTED BY: Rosalinda Ibarra, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Approve minutes. ATTACHMENTS: Description Upload Date Type D 8-15 draft minutes Cover Memo D 8-22 draft minutes Cover Memo D 8-28 draft minutes Cover Memo 2 MINUTES YAKIMA CITY COUNCIL August 15, 2023 City Hall --Council Chambers -129 N 2nd Street, Yakima, WA 5:30 p.m. Regular meeting conducted in person and virtually via Zoom 1. Roll Call Present: Mayor Janice Deccio, presiding;Assistant Mayor Soneya Lund and Councilmembers Matt Brown, Patricia Byers, Holly Cousens, Danny Herrera, and Eliana Macias (attending remotely via Zoom) Staff: City Manager Robert Harrison,Acting City Attorney Cynthia Martinez, and City Clerk Rosalinda Ibarra 2. Pledge of Allegiance Mayor Deccio led the Pledge of Allegiance. 3. Interpreter Services Mayor Deccio introduced Jorge Villasenor who announced interpreter services are available in Spanish. 4. Open Discussion for the Good of the Order A. Presentations/ Recognitions/ Introductions Recognition of Karina Solorio, CivicSpark Fellow, Sustainable Yakima Committee Economic Development Services Assistant Sy Ruiz recognized Karina Solorio for her work with the Sustainable Yakima Committee through the CivicSpark Program. Ms. Solorio assisted the Sustainable Yakima Committee in researching, analyzing, and presenting various issues to help create a one-year action plan. Dan Schapiro, member of Sustainable Yakima Committee, thanked and praised Karina for her research and hard work. Jeff Scott, member of Sustainable Yakima Committee, mentioned her ability to provide science-based data which allowed the committee to progress much faster with her contributions. 5. Council Reports A. Council discussion regarding agenda topics for joint meeting with Yakima School District Council members identified topics of interest to include in the joint meeting with the Yakima School District on August 28, 2023. 1. Update on MLK pool design Page 1 of 4 3 2. Closing street and connecting school campus with MLK park 3. Free bus passes for students 18 and under 4. Recap regarding Handle with Care Program 5. Clarification regarding access to the grass areas being closed off 6. Concerns about lack of air conditioning on busses during long routes and hot weather 7. Summary of recovery since COVID including data of students'education levels 8. YSD budget challenges and long-term solutions 6. Consent Agenda Mayor Deccio referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. Items 6G and 6L were removed from the consent agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion --see motion directly below.) MOTION: Cousens moved and Lund seconded to approve the consent agenda as amended. The motion carried by unanimous vote. A. Approval of minutes from the August 2, 2023 City Council regular meeting and August 8, 2023 City Council study session B. 2023 2nd Quarter Financial Report 4110 C. July 2023 Investment Transaction Report D. Approve payment of disbursements for the period July 1-31, 2023 E. Project Completion and Contract Acceptance with Kone Inc. for the City Hall Elevator Modernization Project 2555 F. Resolution accepting Change Order No. 1 with American Rock Products for the Nob Hill Boulevard Resurfacing and Pacific Avenue Sidewalk Improvements Projects 2619 and 2612 RESOLUTION NO. R-2023-105,A RESOLUTION accepting Change Order No. 1 with American Rock Products for the Nob Hill Boulevard Resurfacing and Pacific Avenue Sidewalk Improvements Projects 2619 and 2612. G. This item was removed from the Consent Agenda H. Resolution authorizing a three-year professional services agreement with HLA Engineering and Land Surveying, Inc. to provide engineering services for the Yakima Wastewater Collections System including Task Order No. 2023-01 RESOLUTION NO. R-2023-107,A RESOLUTION authorizing a three-year Professional Services Agreement with HLA Engineering and Land Surveying, Inc. to provide engineering services for the Yakima Wastewater Collections System including Task Order No. 2023-01. I. Resolution authorizing a multiple award for Bid 12331 Asphalt& Materials for the Public Works Department RESOLUTION NO. R-2023-108,A RESOLUTION authorizing a multiple award for Bid Page 2 of 4 4 12331 Asphalt and Materials for the Yakima Public Works Department. J. Resolution authorizing an amendment to a lease agreement with the Yakima Air Terminal-McAllister Field and PocketiNet Communications, Inc RESOLUTION NO. R-2023-109,A RESOLUTION authorizing an amendment to an Airport Lease Agreement between the City of Yakima and PocketiNet Communications, Inc. K. Resolution updating the Master Fee Schedule on the Airport's Rates and Charges RESOLUTION NO. R-2023-110,A RESOLUTION of the City of Yakima, updating a Master Fee Schedule related to Airport rates and charges. L. This item was removed from the Consent Agenda M. Ordinance amending Yakima Municipal Code Chapter 7.04 Tahoma Cemetery ORDINANCE NO. 2023-034,AN ORDINANCE relating to Public Services and Utilities; amending section 7.04 of the Yakima Municipal Code; prescribing penalties; updating administrative and recordkeeping procedures, liner size availability, available services, and other housekeeping measures. Items Removed from the Consent Agenda A. Resolution authorizing an agreement with Leslie& Campbell Inc. for construction of the Yakima Convention & Event Center 2023 Re-Roofing Project 2755 Assistant Mayor Lund stated she would abstain from voting due to conflict of interest. The City Clerk read the resolution by title only. MOTION: Cousens moved and Byers seconded to approve the resolution. The motion carried by unanimous vote; Lund abstained. RESOLUTION NO. R-2023-106,A RESOLUTION authorizing an agreement with Leslie& Campbell Inc for the Yakima Convention & Event Center 2023 Re-Roof Project 2755. B. Ordinance amending the Yakima Municipal Code 4.16.170 Refuse Storage, Collection, and Disposal and the addition of clarifying Americans with Disabilities Act (ADA) language Councilmember Byers mentioned citizen concerns about carry-out service. Solid Waste and Recycling Manager Bradburn provided an update. After discussion, the City Clerk read the ordinance by title only. MOTION: Byers moved and Cousens seconded to pass ordinance. The motion carried by unanimous vote. ORDINANCE NO. 2023-033,AN ORDINANCE amending the City of Yakima Municipal Code Chapter 4.16, Garbage Storage, Collection and Disposal. 7. Public Comment Don, City resident, spoke regarding several topics. Page 3 of 4 5 DEPARTMENT ITEMS 8. 2023 Update on Capital Improvement Projects Report City Engineer Bill Preston presented the 1st and 2nd Quarter 2023 Capital Improvements Projects, including challenges and future projects. 9. Resolution setting the date of September 5, 2023 for a Public Hearing to Amend the Transportation Benefit District (TBD) Project List City Engineer Bill Preston briefed the Council on the proposed resolution. The City Clerk read the resolution by title only. MOTION: Lund moved and Brown seconded to adopt the resolution. The motion carried by unanimous vote. RESOLUTION NO. R-2023-111,A RESOLUTION setting the time and place for public hearing on September 5, 2023 at 6:00 PM for public comment on amending the Transportation Benefit District (TBD) Project List. 10. Other Business MOTION: Lund moved and Brown seconded to request that staff provide a presentation to the City Council on the contract for Fire Service with Union Gap be added to the Study session on 08/22/2023. The motion carried by unanimous vote. 11. Adjournment MOTION: Lund moved and Cousens seconded to adjourn to the next Council study session on August 22, 2023, at 5:00 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote. The meeting adjourned at 6:19 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITYCLERK MAYOR Page 4 of 4 6 • 0: -1 ) ," ...... gb'k �1e MINUTES YAKIMA CITY COUNCIL STUDY SESSION August 22, 2023 City Hall --Council Chambers - 129 N 2nd Street, Yakima, WA 5:00 p.m. --conducted in person and virtually via Zoom 1. Roll Call Present: Mayor Janice Deccio, presiding;Assistant Mayor Soneya Lund and Councilmembers Matt Brown, Patricia Byers, Holly Cousens (attending remotely via Zoom), Danny Herrera and Eliana Macias (attending remotely via Zoom) Staff: City Manager Robert Harrison,Acting City Attorney Cynthia Martinez and City Clerk Rosalinda I barra 2. Public comment (allow 15 minutes) Erik Gonzalez, Executive Director of Urbanists Collective, a non-profit arts organization, spoke regarding an upcoming civic engagement opportunity including a community art project in the form of a mural which will be located on Front Street. 3. Resolution authorizing a Memorandum of Understanding regarding mental health services at Camp Hope temporary emergency homeless encampment Acting City Attorney Cynthia Martinez briefed the Council on the proposed resolution. The City Clerk read the resolution by title only. MOTION: Lund moved and Brown seconded to adopt the resolution. The motion carried by unanimous vote. RESOLUTION NO. R-2023-112,A RESOLUTION authorizing a Memorandum of Understanding regarding mental health services at Camp Hope Temporary Emergency Homeless Encampment. 4. Update on the Yakima Air Terminal-McAllister Field new terminal building project funded by the Community Project Funding (CPF) Yakima Air Terminal Director Robert Hodgman updated the Council on the status of the Yakima Air Terminal-McAllister Field's new terminal building project funded by two Community Project Funding (CPF) Program, totaling $10 million dollars. The allocated funds are to be used for the design, engineering and construction of a new terminal building. 5. Union Gap Fire Protection Services I nterlocal Agreement Presentation Page 1 of 2 7 Fire Chief Aaron Markham presented information regarding the interlocal agreement with Union Gap for fire protection services. 6. Budget Review and Revenue Options City Manager Robert Harrison provided the current status regarding the use of American Rescue Plan Act(ARPA)funds and an update on the use of remaining funds. City Manager Harrison and Assistant City Manager Rosylen Oglesby presented an overview of proposed budget cuts and revenue options identified throughout the budget study sessions. Councilmembers were in general consensus of implementing a majority of the budget reduction proposals presented. The meeting recessed for a break at 7:22 p.m. and reconvened at 7:28 p.m. Several proposed reductions and revenue options were identified for further discussion. 7. Adjournment MOTION: Lund moved and Byers seconded to adjourn to a special joint meeting with the Yakima School District Board of Directors on August 28, 2023 beginning at 4:30 p.m. in conference rooms A and B at the District's Central Services Building at 104 N. 4th Avenue. The motion carried by unanimous vote. The meeting adjourned at 7:59 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE ,s1/4COUNCIL MEMBER DATE ATTEST: 1110 CITYCLERK MAYOR Page 2 of 2 8 ,:kn • pR MINUTES YAKIMA CITY COUNCIL SPECIAL MEETING August 28, 2023 Yakima School District Central Services, Conference Rooms A& B - 104 N.4th Ave, Yakima 4:30 p.m. -5:00 p.m. Meet and Greet Social 15:00 p.m. -7:00 p.m. --conducted in person 1. Roll Call Yakima City Council present: Mayor Janice Deccio, presiding; and Councilmembers Matt Brown, Patricia Byers, Holly Cousens, Danny Herrera, and Eliana Macias.Assistant Mayor Soneya Lund was absent and excused. City Staff present included City Manager Robert Harrison and City Clerk Rosalinda Ibarra. Yakima School District Board present: Board President Norm Walker and Board members Ryan Beckett, Martha Rice, and Graciela Villanueva along with Superintendent Dr. Trevor Greene. Board member Raymond Navarro Jr. was absent. 2. Pledge of Allegiance President Norm Walker led the Pledge of Allegiance and the Yakima School District Land Acknowledgement was broadcast. 3. Public Comment(allow up to 15 minutes) None. 4. Aquatic Center at Martin Luther King Jr. Park Update Parks and Recreation Manager Ken Wilkinson presented an update on the progress of the Aquatic Center at Martin Luther King Jr. Park project and shared schematic designs approved by the Ad Hoc committee. The development design and construction documents are scheduled to be completed in December 2023. The total budget is estimated at$11,000,000 and the funding sources include City of Yakima (ARPA, CDBG, RCO Grant), Yakima County(ARPA), Washington State Legislative Grant, and other donations and grants. 5. Potential Street Closure Connecting MLK Jr. Park with Adams Elementary Public Works Director Scott Schafer described a proposal to possibly close a section of Race Street between 8th Street and 9th Street to create more open green space for the community to enjoy by connecting Martin Luther King Jr. Park to Adams Elementary School. Mr. Schafer noted the next step would be to conduct a comprehensive traffic analysis to evaluate the traffic volume, capacity, and safety impacts of the potential street closure. 6. Handle with Care Program Presentation Yakima Police Lt. Chad Janis and Director of Safety& Security Sara Cordova with the Yakima Page 1 of 2 9 School District shared a presentation on the Handle with Care Program, highlighting the successes and challenges of the notification system. Councilmembers and School board members praised the partnership between the City of Yakima and Yakima School District. 7. Free Bus Passes for Students 18 and Under Public Works Director Scott Schafer presented information about the City's fare-free service offered to those ages 18 and under. Mr. Schafer noted that since the implementation of the program, ridership has increased substantially.Additionally, this service has provided savings to the Yakima School District. 8. Upcoming Levy- Update and Q&A (Jake Kuper/Superintendent Greene) Assistant Superintendent of Finance Jake Kuper presented a detailed overview on the upcoming school levy and bond information and provided an opportunity for a question and answer session. Voters will decide whether to pass a levy tax to fund educational programs and operations (EP&O Levy) during a special election in February 2024. 9. Sidewalks President Norm Walker thanked the City for the sidewalk work completed near Robertson Elementary and encouraged efforts in other areas near elementary schools to improve safety and traffic flow. 10.One-Way Streets President Norm Walker and Superintendent Greene acknowledged that the changes to one-way streets near Adams Elementary, Hoover Elementary and Garfield Elementary have improved pickup and drop-off of students. 11.Adjournment MOTION: Cousens moved and Byers seconded to adjourn to the next City Council regular meeting on September 5, 2023, at 5:30 p.m. in the City Hall Council Chambers. The motion carried by unanimous vote, Lund absent. The meeting adjourned at 6:28 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR Page 2 of 2