HomeMy WebLinkAbout07/05/2023 06.D. Resolution authorizing an amendment to the Yakcorps ILA to allow Yakima County to act as the fiscal agency and to create an additional operating committeeBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.D.
For Meeting of: July 5, 2023
ITEM TITLE: Resolution authorizing an amendment to the Yakcorps I LA to allow
Yakima County to act as the fiscal agency and to create an
additional operating committee
SUBMITTED BY: Erica McNamara, Public Safety Communications Manager
SUMMARY EXPLANATION:
The City currently is a member of the Yakima Consortium for Regional Public Safety (Yakcorps).
The consortium is comprised of public safety entities throughout the county and is responsible for
the administration of the regional CAD system known as Spillman. Staff recommends the
proposed changes as Yakima County currently prepares the annual billing for Spillman. This
change would consolidate and streamline the process. The addition of the Public Safety Radio
Communications committee is also recommended as this is the most efficient forum to address
interoperability issues county -wide.
ITEM BUDGETED: NA
STRATEGIC PRIORITY:
F-11:21:21 :191TA 4 11&1 Z4411 4 J, 111 A r-1111111 --Y& 9: 14161111 Iva J, V-11 Z TITO 4 V
Adopt resolution.
ATTACHMENTS:
Description Upload Date Type
D resolution 6/30/2023 Cowr Memo
0 agreement 6/28/2023 Co\A-r Memo
RESOLUTION NO. R-2023-
RESOLUTION authorizing an amendment to the Yakima Consortium for Regional Public
Safety (YAKCORPS) to allow Yakima County to act as the fiscal agency
and to create an additional operating committee.
WHEREAS, the City of Yakima (CITY) and the other undersigned public safety entities
have previously entered into an Interlocal Agreement for the Yakima Consortium for Regional
Public Safety, City Contract Number 2010-068, and
WHEREAS, the parties desire to identify the fiscal agency as Yakima County; and
WHEREAS, the parties desire to create an additional operating committee known as the
Public Safety Radio Communications; and
WHEREAS, all parties believe this cooperation will provide mutual advantage; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to accept and execute the amendment to the
Interlocal Agreement between the City and the public safety entities in Yakima County to allow
Yakima County to act as the fiscal agency and to create an additional operating committee.
ADOPTED BY THE CITY COUNCIL this 5t" day of July, 2023.
ATTEST:
Rosalinda Ibarra, City Clerk
Janice Deccio, Mayor
COMMISSIONER KYLE CURTIS
DISTRICT 2 Ty Y
M, MARL CITY OF YAKIMA
FMIAY 3 1 2023
12
hvofYakima
,ttn: Mayor Janice Deccio,Council and Bob Harrison '
29N2ndStreet '
akinna,VV4989O1
ear Mayor Janice Deccio, Council and Bob Harrison -
am writing to you asthe Executive Board Chair ofthe Yakima Consortium for Regional Public Safety
FAKCCIRPS)ofwhich your jurisdiction bomember. YAKCORPSwas established tuprovide public safety
?n/icestoYakima County byestablishing terms ofefficiency, economy, improved tools, improved
)ordination of data and improving the ability to better protect and serve the citizens of Yakima County.
YAKCCIRPS Special General Membership Meeting was called and took place on May 1, 2023 to consider two
) proposed amendments tothe YAK[ROPS|nter|ooa1 Agreement andapprrethe 'proposed 2U24Budeet.
)th of those amendments and the 2024 Budget were discussed and approved tr, be forwarded to all
ember jurisdictions. Per Article 30 of our Interl-ocal Agreement I am forwarding the recommended
nendmoentsand |enoattaching the following signature page that will need tnbesigned and filed with
/kima[ounty.
YAKCCIRPSY^terLocal Agreement | Article 30Amendments:
'' ` Each memberjurisdiction
all recommended '
amendments, modifications or a replacement_the Agreement before 'its
governing body within forty-five (45) days of receipt of such from the Executive Board. Approval by at
least two-thirds of the legislative bodies of memberjurisdictions is required to authorize any
amendment, modification or replacement to this Agreement.
noposed 2024YAKCORPS Budge
he attached budget was reviewed, discussed and approved to be forwarded to member jurisdictions.
YAKCCIRPS
rte12 (D) - Annual Budget: July 311tDeadline: Each member
jurisdiction shall submit, x'writing, any objections, concerns ondxrchange requests regarding the
proposed budget, /f`' to the ' no later than - 31*.
'-
EQUESTED NEXTSTEPS
---- - -
' RPS
��amend�UYAK[O |nt�rLo�a| with the amendments -pdtobe
xprovedbvyour 'udsdk±i0n. As page^�been prov�. ' for your
signature`-upon �'- ratification bv
)ur board.
Would be happy to present at an upcoming meeting toyour jurisdiction and to provide an overview of the
�oposecl two (2) amendments, 2024 Budget and answer any questions you may have.
|128 North Second Street |RVozu #`=1 Yakima, WA9#9Ol| 1
x�
�.s 13 AR htCOMMISSIONER KYLE CURTIS
Once the necessary signature pages have been collected and filed I will provide a printed copy and electronic
copy of the amended YAKCORPS InterLocal Agreement.
Thank you for you time and your continues membership in YAKCORPS. If you'd like to get in touch with me
my phone number is 509-654-0582.
With appreciation,
Kyle Curtis
Chair, YAKCORPS Executive Board
Board of Yakima County Commissioners - District 2
C: 509-654-0582 1 E: kyle.curtis@co.yakima.wa,us
Attached
YAKCORPS InterLocal Agreement (June 2010)
DRAFT of new YAKCORPS Article 9 — Operating Committees
DRAFT of new YAKCORPS Article 11— Fiscal Agency
2024 YAKCORPS Budget
Signature Page
2023 — 2024 YAKCORPS EXECUTIVE BOARD
Board of County Commissioners
Kyle Curtis (Chair)
Mayor of Yakima
Janice Deccio
Mayor Upper Valley Cities
Sherry Raymond
Mayor Sunnyside
Dean Broersma
Mayor Lower Valley Cities
Jose Trevino, Granger
Fire Commissioner Lower Valley
Dave Charvet
Fire Commissioner Upper Valley
Brad Helms
128 North Second Street ( Room #232 1 Yakima, WA 98901 1 509-574-1500 1 www.yakimacounty.us/cmrs
By mail:
Yakima County
An: Julie Lawrence, Clerk of the Board
128 N 2 d Street — Room 232
Yakima, WA 98901
By email:
ju lie. lawrence@co.yakima.wa.us
Yakima Consortium for Regional Public Safety (YAKCCIRPS)
INTERLOCAL AGREEMENT SIGNATURE PAGE FOR
APPROVED this day of June, 2023.
N21111=3
fim
UNIM
MMMII�e 01
HEM=
El
A. The Operations Board shall establish the following standing Committees to
conduct the d business of
1. Public Safety Dispatch/ Mobile Data -Fire
2. Public Safety Dispatch/ Mobile Date -Law
3. Public Safety Records Fire
4. Pub|icSafetyRecondn—Lavv
5. Jails and Corrections
6. Prosecutors
Z Pub|icSafetyTechDo|ogy
ARTICLE 11 — Fiscal Agency
A. The Qty-&��_Yaklrna County shall act as the fiscal agent for YAKCORPS. All YAKCORPS funds
shall be deposited with and disbursed by the Yakima Gity--Count Treasurer's office, pursuant to vouchers
approved by (1) the Chair of the Executive Board or authorized designee, or (2) the Chair of the Operations
Board, or authorized designee, if such expenditure is authorized within the approved budget, or by (3) the
Consortium's Technology Services Provider, for expenditures less than $7,500, if such expenditure is
authorized within the approved budget and if the Service Provider is also an employee of a Consortium
B. Emergency Situations: However, not withstanding the above, inthe case ofanemergency, the
Service Provider Director and/or the Chair of the Operations Boais/are authorized to purchase
materials, equipment and professional services for the purpose
of
..nf(1) preventing an imminen
t syste
m that would cause an emergency situation for one or more members ofthe Consortium, or
restoring the public safety systems to an operational status during an emergency situation. TheConsortiumn will be fully liable for the actions and purchases of the Service Provider Director an- theOperatioDsBoardChmirduhnQan'emergencyoituatinn.
1. For the purposes ntedOca|Agreement, asystem emergency shall mean anactual or
imminent failure of the Consortium's system the nature of which could jeopardize the
security or confidentiality of system information and/or cause critical elements of the
Consortium's system to stop functioning properly and thereby jeopardize the safety and
security nfcitizens, public safety employees ortheir property.
2. It is intended that the Consortium's systems shall include those systems owned and
operated by, or on behalf of, the Consortium, including software and server hardware and
as defined in Article 15, herein. It is further intended that the Consortium's systems do not
include systems, services and/or hardware that may be necessary for the proper operation
of the Consortium systems, but are not owned , / operated by the Consortium; such as the
communications network, jurisdictions' individual workstations and the like.
Proposed 2024 YAKCORPS Budget
_
Spillman &
2024
Spillman
Spillman
County
Agency
Logins Spillman
ERS
Hardware
Software
Support
GIS
Justware This Year's Total Last Year's Total
Difference
911 Cali Center / Dispatch
_
SunComm:
28 $
-
$ 248.19$
7,960.96' $
5,555.00. $
4,462.54 $.
- $'.
18,226.69' $.
18,580.26 $
(353.57)
-1.9%..
911 Call Center / Dispatch Total
28 $
-
$ 248.19 $
7,960.96 $
5,555.00 $
4,462.54 $
- $
18,226.69 $
18,580.26 $
(353.57)
-1.9%
Yakima County
District Court
0 $
-
$; - $
- $
- $
- $
_ $
_ $
818.42 $ '.,
(918.42)-100.0%
County Procesecutor
72 $
-
$I. 638.21 $
20,471.04 $
12,299.33 $
- $
111,584.96 $
144,993.54 $
124,723.50 $ :
20,270.04-
16:3°/!.
Department of Corrections
173 $
-
$ 1,533.49 $
49,187.37 $
47,136.21 $
- $
-. $
97,857.06 $
100,728.58 $ '.
(2,871.52)
-2.9%...
District Court Probation
4 $
-
$ 35.46 $
1,137.28 $
1,876.28 $
- $
- $
3,049.01 $
2,560.96 :$ :.
488 O5`
.,19<1°l0..
Family Court
0 $
-
$. - $
- $
- $
_ $.
_. $
- $
1,227.63 $
(1,227.63)-100.0%
PreTrial
3 $:
-
$ 26.59 $
852.96 $
1,723.00 $
- $
- $
2,602.55 $
2,151.75
Sheriff
119 $'.
-
$ 1,054.83 $
43,473.75 $
32,958.38 $
18,965.78 $'
1,585.10 $
98,037.83 $
82,468.90 $ '..,
15,08.93
9u�,..
Superior Court
0.5 $
-
$ 8.86 $
144.26 $
153.28 $
-. $
- $
306.40 $
1,227.63 $
(921.23) -75.0%
Yakima County Total
372 $
-
$ 3,297.44 $
115,266.66 $
96,146.47 $
18,965.78. $
113,170.05 $
346,846.40 $
315,907.37 ; $
30,939.43
9189C
Cities
_
Grandview Fire
0.5 $
328.63
$ 8.86 $
144.26 $:
153.28 $
159.38 $
- $
794.41 $
689.48
Grandview Police.
20 $
-
$. 177.28. $i.
7,306.51 $:
4,328.76 $..
3,187.53 $._..
- $
15,000.08 $.
15,303.33 $ '..
(303.25)
-2.0%
Grandview Sub -Total
20.5 $
328.63.
$ 186.15 $
7,450.77 $
4,482.04 $
3,346.90. $
$
15,794.49 $
15,992.81 $
(198.32)
-1.2%
Granger Fire
0.5' $
328.63
$ 8.86 $.
144.26 $:
153.28 $
159.38.: $
$
794`41 $.
1,321.66 $ i
(527.25) -39.9%
Granger Police
11 $
-
$ 97.50 $
4,018.58 $.
2,949.24 $
1,753.14. $
$
8,818.46 $.:
8,318.33 ' $
- ; 500.13
Granger Sub -Total
11.5 $
328.63
$ 106.37 $
4,162.84 $
3,102.52 $
1,912.52.. $
$
9,612.88 $
9,639.99 $
(27.11)
-0.3%'.
Mabton'Fire
0.5 $
-
$ 8.86 $
144.26 $.
153.28 $I
159.38' $
- $.
465.78 $.
507.26 $
(41.48)
-8.2%
Mabton Police
2 $
-
$ 17.73 $
568.64 $
1,569.72 $
318.75. $
$
2,474.84 $
2 347.86
Mabton Sub -Total
2.5 $
-
$ 26.59 $
712.90 $
1,723.00 $
478.13 $
- $
2,940.62 $
2,855.12
Moxee Police
10 $
-
$ 88.64 $
3,653.26 $
2,795.96 $
1,593.76 $
- $'
8,131.62' $
7,736.25 `$
. 937
r'5;7�/a`
Nile Fire District
0.5 $
-
$ 8.86 $
144.26 $
153.28 $
159.38 $
- $'
465.78 $
507.26 $
(41.45)
-8.2%:
Prosser
0 $
-
$ - $
- $
- $
-
-0.0l........
Selah Fire.
1 $
328.63
$:. 8.86 $
284.32: $
153.28' $
159.38 $.
- $:
934.48 $
678.85
Selah Police:
22 $
-
$1... 195.01 $
8,037.16 $
4,635.32 $
3,506.28 $.
- $
16,373.77 $
13,557.08 -$ -
2,816.69 ..
20.8(,.
Selah Sub -Total
23.0 $
328.63
$ 203.87 $'
8,321.48 $
4,788.60 $
3,665.65 $
- $
17,308.25. $
14,235.93 „$, ,'
3,07232.,
Sunnyside Fire
0.5 $
328.63
$ 8.86 $
144.26 $
153.28 $
159.38 $
- $
794.41 $
814.40 $
(19.99)
2.5%
Sunnyside Police
59 $.
-
$. 522.98 $
21,554.21 $
11,201.74 $
9,403.20 $;
- $..
42 682.13 $
39,328.97
Sunnyside Sub -Total
59.5 $
328.63
$ 531.85 $
21,698.47 $
11,355.02 $
9,562.58 $
- $
43,476.55 $
40,143.37 $ `."
3,333t18
-.&41A..
Yakima Fire
22 $
328.63
$ 195.01 $
6,255.04 $
3,372.16 $
3,506.28 $
- $
13,657.13 $
10,959.65
Yakima Police
175 $
-
$ 1,551.22 $
63,931.98 $
29,653.53 $
27,890.85 $
- $
123,027.57 $
106,243.19 ,$
.16,754.38 .
15:8%
Yakima Prosecutor
15: $..
-
$ 132.96 $
4,264.80 $
2,299.20 $
- $
31,633.36 $
38,330.33 $
34,644.56
Yakima Sub -Total
212.0 $
328.63
$ 1,879.19 $
74,451.82 $
35,324.89 $
31,397.13 $
31,633.36. $
175,015.02 $:
151,847.40 '$
23167t62
,15e3%'.
Tieton Police
6 $.
-
$ 53.18 $
2,191.95 $
919.68 $
956.26 $
- $
4,121.08 $.
3,492.50'$Frn�62858,
Toppenish Fire
2 $.
328.63
$ 17.73 $
568.64 $.
306.56 $
318.75 $:
- $
1,540.32 $.
814.40
Toppenish Police
15 $
-
$,. 132.96 $.
5,479.88 $..
3,562.36 $
2,390.64 $..
- $
11,565.85 $:
10,064.58 '$' ;;;
' '1,5D1.23 .
Toppenish Sub -Total
17.0 $
328.63
$ 150.69 $
6,048.52 $
3,868.92 $
2,709.40 $
- $
13,106.16 $
10,878.98 $„'
7227:18'
Union Gap Fire
0.5 $
328.63
$ 8.86 $
144.26 $
153.28 $.:
- $
- $
635.04 $..
1,828.92 $
(1,193.88)-65,3%'I
Union Gap Police
23 $
$... 203.87 $
8,402.49 $.
4,788.60 $: _
3,665.65 $
- $
17,060.62 $`
12,392.92 $
4166730
3711
Union Gap Sub -Total
23.5 $
328.63
$ 212.74 $
8,546.75 $
4,941.88 $
3,665.65 $
$
17,695.65 $`
14,221.84 ; $ '
3,473
Proposed 2024 YAKCQRPS Budget
apato Fire
Wapato Police
1 $
328.63
$
8.86
$
284.32 $
153.28 $
159.38
$
- $
934.48
$
1,321.66 $ (387.18) 29 3%.
13 $
-
$
115.23
$
4,749.23 $
3,255.80 $
2,071.89
$
- $
10,192.16
$
10,064.58 jE '-' 1 7 8
Wapato Sub -Total
14.0 $
328.63
$
124.10
$
5,033.55 $
3,409.08 $
2,231.27
$
- $
11,126.63
$
,
11,386.24 $ (25961) -2 I
Zillah Fire
Zillah Police
1 $
328.63
$
8.86
$
284.32 $
153.28 $
159.38
$
- $
934.48
$
814.40 g 7
12.. $
$
106.37
$
4,383.91 $
3,102.52 $
1,912.52
$
- $
9;505.31
$
,,17FQ�"
8,90042 $ �" {(n
Zillah Sub -Total
13.0 $
328.63
$
115.23
$
4,668.23 $
3,255.80 $
2,071.89
$
$
10,439.79
$
9,714 82
Cities Total
413.0 $
2,957.71
$
3,687.46
$
147,084.80 $
80,120.67 $
63,750.51
$
31,633.36 $
329,234.51
$
292,652 51,,
Other Agencies _
ALSABM
AMR
8 $
-
$
70.91
$
2,274.56 $
1,226.24 $
1,275,01
$
- $
4,846.72
$
4,05810 $ 7 j
ATF
0
4 $
$
$
-
$NO
-
35.46
$
1,137.28 $
613.12 $
-
$
$
1,785.86
$
1,636 83
LEAD
US Probation
13 $
6 $
-
-
$
$
115.23
53.18
$
$
3,696.16 $
1,705.92 $
3,255.80 $
919.68
2,071.89
$
- $
9,139.08
$
7,42048
Washington DOC
2 $
-
$
17.73
$
568.64 $
$
530.32 $
-
-
$
$
- $
- $
2,678.79
1,116.69
$
1,227 63
Washington State Patrol
4 $
-
$
35.46
$
1,137.28 $
613.12 $
$
1,003 99 $ ,f
Yakima Training Center Fire
0.5 $
-
$
8.86
-
$
_ $
1,465.78
$
1,636 83
Yakima Training
ig Center
19 $
$
144.26 $
153.28 $
159.38
$
- $
465.78
$
371 72
Yakima Valley Office of Emergency Managemei
1 $
-
$
$
168.42
$
6,941.19 $
2,912.32 $
3,028.15
$
- $
13,050.08
$
12,223 75
-
8.96
$
284.32 $
153.28 $
-
$
_ $
446.46
$
409.21
YVCOG
3. $
-
$
26.59
$
1,095.98 $
1,723.00 $
Other Agencies Total
60.5 $
-
$
540.71
$
18,985.58 $
478.13
$
- $
3,323.70
$
12,100 17 $
7,012 56
$
- $
38,639.02
$
29 988.54
Fire Districts
Fire District 1 (Cowiche)
Fire District 3
1 $
328.63
$
3.86
$
284.32 $
153.28 $
159.38
$
- $
934.48
$
81440
(Naches)
0.5 $
-
$
8.86
$
144.26 $
153.29 $
159.38
$
- $
465.78
$
507.26 $ (41:48)
Fire District 4 (Nile)
0.5 $
328.63
$
8.86
$
144.26 $
153.28 $
159.38
$
- $
794.41
$
-8.2%
1,828.92 $ (1 034..51) -56.6%
Fire District 5 (Yakima)
Fire District
21 $
328.63
$
186.15
$
5,970.72 $
3,218.88 $
3,346.90
$
$
18,051.29
$
I0,452 39 k&9(
6 (Gleed)
0.5 $
-
$
8.86
$
144.26 $
143.38 $
159.38
$
- $
455.88
$
507.26 $ i (5138) -10.1%
Fire District 7 (Glade)
0.5 $
-
$
8.86
$
144.26 $
153.28 $
159.38
$
$
465.78
$
507.26$ (4148) -8 2%
Fire District 9 (Naches Heights)
0.5 $
-
$
8.86
$
144.26 $
153.28 $
159.38
$
$
465.78
$
507.26 $ 8.7%
( 4148)
Fire District 12 (West Valley)
1 $
328.63
$
8.86
$
284.32 $
153.28 $
159,38
$
$
934.48
$
814.40
Fire Districts Total
26 $
1,314.54
$
248.19
$
7,260.65 $
4,281.94 $
4,462.54
$
- $
17,567.86
$
15 93915
Grand Total
898.5 $
4,272.25
$
8,022.00
$
296,558.65 $
198,204.25 $
98,653.92
$
144,803.41 $
750 514.48
$
673,067.83
(0
Charge Description
►pillman Server Depreciation
Spillman Storage
GIS Service - Yakima County
GIS Services - City of Yakima
Spillman Red Hat License
County FTE for Support of Spillman
W
WSP ACCESS
KITCOM Quality Checks
Sundry Operating Expenses
On -call Overtime*
2024
Agency
Count
2024 Price
Total
28
$
6.28
$
175.80
28
$
2.59
$
72.40
28
$
79.69
$
2,231.27
28
$
79.69
$
2,231.27
28
$
4.20
$
117.51
28
$
133.48
$
3,737.42
28
$
280.12
$
7,843.45
1
$
1,263.16
$
1,263.16
28
$
1.55
$
43.34
28
$
11.06
$
309.56
28
$
7.20
$
201.53
$ 18,226.69
10
Charge Description
Spillman Vendor Support Jail
Spillman Server Depreciation
Spillman Storage
G|SSerxioe-YakinnaCounty
6|5Services - City ofYakima
Spillman Red Hat License
[ountyFTE for Support ofSpillman
Spillman License and Vendor Support
VVSPA[CESS
K\TCON1 Quality Checks
Sundry Operating Expenses
On -call Overtime*
CornnmendCentralExt0'CCVault
14
$
111.88
$
1,566.35
175
$
6.28
$
1,09873
175
$
2.59
$
452/49
175
$
79.69
$
13,945.42
175
$
79.69
$
13,945.42
175
$
4.20
$
734.42
175
$
133.48
$
23,358.85
175
$
280.12
$
49,021.59
I
$
1,263.16
$
1,26326
175
$
1.55
$
270.87
175
$
11.06
$
1,934.77
175
$
7.20
�
_
1,259.54
175
$
81.01
$
14,175.97
11
AA dce Tor Fire
Spillman server Depreciation
Spillman Storage
GIS Service - Yakima County
GIS Services - City of Yakima
Spillman Red Hat License
County FTE for Support Of SPillma
Spillman
KITCOM Quality Checks
Sundry Operating Expenses
On -call Overtime*
CommanclCentral Ext & CC Vault
MY of Yakima Fire
kg"n7 12
Total
328.63
$
328.63
22
$
6.28
$
138.13
22
$
2.59
$
56-88
22
$
79-69
$
1,753-14
22
$
79.69
$
1,753.14
22
$
4.20
$
92-33
22
$
133.48
$
2,936.54
22
$
280.12
$
6,162.71
22
$
1.55
$
34.05
22
$
11-06
$
243.23
22
$
7.20
$
158.34
0
$
81.01
$
$ 13�,65713
-ast Year (2023) $ 10,959.65
13