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Home My WebLink About06/27/2023 04. City Administration Budget Presentation Y�'1114'+ `c,...41 4)? CL3LOril BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4. For Meeting of: June 27, 2023 ITEM TITLE: City Administration Budget Presentation SUBMITTED BY: Rosylen Oglesby,Assistant City Manager SUMMARY EXPLANATION: ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: ATTACHMENTS: Description Upload Date Type 0 Oty Administration Budget Presentation 6/22/2023 Corer Memo 'y �� ` r r; %'' r P NING Sv. .� / ! \�� `0� CityAdministration ,4,4 N•110: 4 { YS/s R�- ____i_._ _ City Council Budget Study Session June 27, 2023 Overview This presentation aims to discuss the impacts of potential service reductions in certain areas of the City Administration Budget . Services Under City Administration • City Council • Convention & Event Center • Capitol Theatre • City Management • Trolley • City Clerk/Records • Indigent Defense • Information Technology • Downtown Yakima Business Improvement District • Economic Development • Central Business District Capital • Community Relations Improvement • Front Street Business • Neighborhood Development Improvement Area Services* • Tourism Promotion Area Pg.3 • City Council Budget Study Session • City Administration Budget Review• June 27,2023 jam; The Economic Reality • The General Fund is experiencing significant increases in expenditures with little to no expected growth in revenues (taxes and fees). • The City must balance the budget by state law. • Current revenues cannot cover the growing expenditures. • The City Manager must develop and present a budget that ensures alignment of expenses and revenues. ovENue Pg.4 • City Council Budget Study Session • City Administration Budget Review• June 27,2023 (j� The Economic Reality continues . . . • There are no anticipated "windfalls" available to aid in reducing the impact (i.e. , ARPA, CARES, etc. ). • Previous methods to push off financial challenges to delay making necessary revenue adjustments have resulted in our structural economic challenges. • Reminder — previous methods included , but were not limited to: • Temporary hiring freezes • Not keeping pace with the competitive job market • Restricting employee training & development • Cuts in staffing & operations but maintaining the same level of service OvENut • Delaying major purchases, i.e., equipment, software v\M;vurrukL • Underinvestment in infrastructure & facilities Pg.5 • City Council Budget Study Session • City Administration Budget Review• June 27,2023 yJ The City Manager 's Direction • As a start, all General Fund departments must identify significant reductions to reach a goal of $7 million — avg . 10% reduction per department. • Some cuts will be immediate, while others will be phased in over time. • The City Manager does not support reducing salaries or mandating furloughs. • Reductions of this size will clearly impact the services the City currently provides, eliminating the entire service. Pg.6 • City Council Budget Study Session • City Administration Budget Review• June 27,2023 am; L City Manager ,, • ... ,.., . „„,,,, .,,,,,i. IN 4 Economic {� Development ai r. r � ~ 4 r Organizational C CITY MANAGER Departments City Administration Community Development Human Resources 1111111 Lega I OMNI Municipal Court Airport Public Works Pg.8 • City Council Budget Study Session • City Administration Budget Review: City Manager& Economic Development • June 27, 2023 0 Services Offered • Leads the budget process and approved the final proposal for the City Council presentation . • Provides administrative leadership and oversight of all city operations and policy recommendations. • Provides administrative oversight in the discharge of the City Council Policies. • Coordinates the City's economic development initiatives and community collaborations and partnerships . Pg. 9 • City Council Budget Study S sion • City Administration Budget Review: City Manager& Economic Dev a n, .June ,,. ,o„ ;�;. Services Offered continues . . . COMMUNITY SUPPORT 2023 2024 Projected Projected DAY Group (Main Street Tax Credit) $ 213,333 $ 213,333 Yakima County Development Association (YCDA)* $ 50,000 $ 50,000 Greater Yakima Chamber of Commerce* $ 25,000 $ 25,000 DYB I D - Downtown Flower Baskets & Pots $ 44,300 $ 44,300 Yakima Arts Commission (Windows Alive & Utility Box Wraps)* $ 10,000 $ 10,000 Total community support $ 342,633 $ 342,633 SPECIAL EVENT SUPPORT 2023 2024 Projected Projected DAY for promotion of various downtown events* $ 10,000 $ 10,000 Fireworks* $ 15,000 $ 15,000 Viva La M usica* $ 35,000 $ 35,000 Miller Park Concerts* $ 20,000 $ 20,000 Total community support $ 80,000 $ 80,000 *General Fund Supported Pg.10 • City Council Budget Study Session • City Administration Budget Review: City Manager& Economic Development • June 27, 2023 2023 - 2024 Budget (Combination of CityManager & Economic Development) 2020 2021 2022 2023 2024 10% Actual Actual Estimated Projected Projected Reducation Expenditures by Object Year-End Budget Budget 100 Salaries & Wages $ 366,622.00 $ 375,716.00 $ 552,690.00 $ 579,626.00 $ 596,688.00 200 Personnel Benefits $ 75,849.00 $ 97,099.00 $ 167,580.00 $ 159,043.00 $ 163,651 .00 Sub-Total Salaries & Benefits $ 442,471 .00 $ 472,815.00 $ 720,270.00 $ 738,669.00 $ 760,339.00 300 Supplies for Consumption & Resale $ 8,205.00 $ 1 ,532.00 $ 6,500.00 $ 6,500.00 $ 6,500.00 400 Services & Pass-Through Payments $2,166,944.00 $ 729,949.00 $ 742,242.00 $ 547,664.00 $ 547,664.00 700 Debt Service Principal $ 9,192.00 $ 12,487.00 $ 12,885.00 $ 13,296.00 $ 13,720.00 800 Debt Service Interest & Issuance $ 4,966.00 $ 1 ,671 .00 $ 1 ,273.00 $ 862.00 $ 438.00 Total Expenditures $2,631 ,778.00 $ 1 ,218,454.00 $ 1 ,483,170.00 $ 1 ,306,991 .00 $ 1 ,328,661 .00 $132,866.10 Reduction is based on the 2024 Projected Budget Pg. 11 • City Council Budget Study Session • City Administration Budget Review: City Manager& Economic Development • June 27, 2023 ,y Proposed (Combination of CityManager & Economic Development) Total General Fund Budget 2024 10% of 2024 Budget !km $1 ,328,661 $132,861 .10 Proposed Reduction Item Estimated Savings Total Elimination of $81 ,606 Grant Writer Position Reducing Support to $10,000 Community Support Eliminate Support to Special Event Support $80,000 p pp Total: $171 ,606 (13%) Pg.12 • City Council Budget Study Session • City Administration Budget Review: City Manager& Economic Development • June 27, 2023 ' Impact of Elimination • Grant Writer Position • Majority of the duties will be absorbed by the Economic Development Service Assistant. • Community Support • No support for Yakima Arts Commission ($10K) • Windows Alive • Utility Box Wraps • Special Events Support • Promotion of various downtown events ($10K) • No more fireworks ($15K) • Reduce funding for concerts at Miller Park ($20K) & Viva La MUsica ($35K) Pg.13 • City Council Budget Study Session • City Administration Budget Review: City Manager 8 Economic Development• June 27,2023 jam; 14. .41 11),It..: 9S• �:F S • /1! / L MM , rio ii _ �f i. t i • d�; � ftService r _ <dfv?is:^contalne�5lc:bas a... a p mr w o -� 95 ch1>dnesbn°tls.i�o i �u°°i^V'a;yr . OP <P>Cras a for good°W^"> rpaa r gli e 96 ,</P> lusto otl1o,aprc.<!n1> 98 </div>a class."htn nin-ig ec,.�f a r"...au r ,� '� iee '' f 1 ` * ' wit! • • let </div> A <a span delft carousel-control"n„r.• ia� _s �_ a�ati wow* 4 103 <span class=glyphlcon glyphican-ch..r,.. ry.+naaawry.. a V lea (span class=sr-only">Prarlausc/spn> �� 104 </a> 18S <a class•"right carousel-control"MCF•gt.•re.e6•1•"ars1.• 106 <span class-"giyphicon glyphican-de.ran•Mdr et.rme1.'w'a. `--,,, " 1e7 <span class•"sr-only">aea s•s</sp � �' lee </a> MIN V `3 169 </div><! -/.caroused " li a71e Faotured intent Section--> — �: �•—' 12, 112 container"> u. 113 <dlv classes > 4•></ coo, �• 1 <dlv class= " cn7>s . -4 114 (dig classcal-�d> Aiv>fG > r . -14, !� 119 (dig cies,.�ca.id-e", 44 1 (div des II Our Customers • City of Yakima: • Public Safety — YPD, YFD , Legal , Courts and SunComm — 57%* • Public Works — Transit, Streets, Parks, Water — 19%* • Administration — City Manager's Office, Council , Finance, Engineering , HR — 23%* • Other Agencies Supported : • City of Selah • City of Union Gap • Yakima Training Center • Various Fire Districts * Percentage of 16,093 ITS Work Requests over 3-Year Period Pg. 15 • City Council Budget Study Session • City Administration Budget Review: Information Technology Services • June 27, 2023 Support Services Offered • Cyber Security • Networking • Land Mobile Radio (LMR) • Public Safety — YFD, YPD & SunComm • Public Works — Transit, Water, Streets • End Point — Desktop and Mobile Support • Desktops, Laptops, Tablets, In-Car Mobile computer environments • GIS — Geographical Information Systems • Public Safety, Public Works, Codes and most other Departments • Application Development pp • EnterpriseApplication Support Pg. 16 • City Council Budget Study Session • City Administration Budget Review: Information Technology Services • June 27, 2023 ITS Organizational Chart IT Services Manager I IT Services Assistant Operations Su ervisin Senior Operations Supervisor — p g Supervisor — Front End Analyst Infrastructure i Pg. 17 • City Council Budget Study Session • City Administration Budget Review: Information Technology Services • June 27, 2023 Infrastructure Organizational Chart Operations Supervisor — Infrastructure ITS Systems ITS Systems ITS Systems ITS Systems ITS Network Administrator Administrator Administrator Administrator Engineer - Vacant ITS Network Analyst - Vacant J Pg. 18 • City Council Budget Study Session • City Administration Budget Review: Information Technology Services • June 27, 2023 Front End Organizational Chart Operations iiiiLSupervisor— Front End Senior Client Senior Application Services Technician Analyst 1 Application lir Client Services Client Services Client Services Client Services Support Analyst — Application Technician Technician Technician Technician Vacant —50% Support Analyst General Fund i Pg. 19 • City Council Budget Study Session • City Administration Budget Review: Information Technology Services • June 27, 2023 GIS and Application Development Organizational Chart sm Supervising Senior Analyst "L 1 Jr. Full Stack Senior Full Stack Senior Full Stack GIS Specialist Developer — Developer — Developer Vacant Vacant I J Pg. 20 • City Council Budget Study Session • City Administration Budget Review: Information Technology Services • June 27, 2023 IT Services Budget Total General Fund Budget 2024 $4,486,190 Notable Facto Amount Total Software Specific to a Department $471 ,303 Revenue into General Fund $252,062 Total: $723,365 Remaining Budget $3,762,825 $376,825 (10%) Pg. 21 • City Council Budget Study Session • City Administration Budget Review: Information Technology Services • June 27, 2023 10 % Reduction Impact Estimated First Year Proposed Reduction I - •• Total Savings Savings Elimination of In-House Print Shop $125,786 2022 Elimination of Temporary Employee $17,304 2022 Positions Elimination of Electronics 2023 Technician P r t $116,034 Position n o from ITS Budget Develop Internal Public Disclosure tSoftware $8,500 2024 Re quest ues Elimination of Printer Support 2024 Contract $20,000 Total: $287,624 (7.6%) Pg. 22 • City Council Budget Study Session • City Administration Budget Review: Information Technology Services • June 27, 2023 Impact of th Cuts • The elimination of positions , contracts and services have or will shift support and duties to other areas of ITS . • Elimination of pp su ort contract will : printer • Increase the work load to the Client Services Technicians • Require city employees to print to centralized locations Pg. 23 • City Council Budget Study Session • City Administration Budget Review: Information Technology Services • June 27, 2023 ------,:-__- _____' Neisgehnfboicrehsood ,.., ______,_ Al IL 71" -Ill_ :0.:. -___—____--__-__----:----------------II-------------------------____AI-2 , :000 4- Development -A7'r 11 ----------; __ ,-_________ --__ 1 JG - :----:---------::—.-- . ii ' : ,i ____________ —_________ -- —_________ ___ F _ • 1 II lir" s Iar ��l - Bicycle Apartments 1 I iuli ■ 509-594 6053 l -- . ,} 118 N.50'h Avenue Program Administration • Community Development Block Grant (CDBG ) • Federal : CV1 & CV3 • State: CV2 • HOME Investment Program ( HOME ) • HOME-ARP • Non- Federal Program • Homeownership & Opportunity for People Everywhere (HOPE 3) Pg. 25 • City Council Budget Study Session • City Administration Budget Review: Neighborhood Development Services • June 27, 2023 Services Offered • Single Family Rehabilitation Program • New Affordability Housing Program • Rental Housing Construction • Single Family Construction • Fair Housing Counseling • Landlord/Tenant Housing Information • Non-Housing Community Development • Public Service • Public Facilities & Infrastructure • Code Compliance • Economic Development (with restrictions) Pg. 26 • City Council Budget Study Session • City Administration Budget Review: Neighborhood Development Services • June 27, 2023 Organizational Chart Economic Development Services Manager (Vacant) 40%GF Supported Neighborhood Development Service Senior Program Supervisor Supervisor (Vacant) Housing Loan Specialist Grant Financial Home Remodeling (Vacant) Specialist Technician Housing Rehabilitation Assistant 100% GF Supported (Vacant) (Vacant) *GF = General Fund Pg. 27 • City Council Budget Study Session • City Administration Budget Review: Neighborhood Development Services • June 27, 2023 10 % Reduction Impact Total General Fund Budget 2024 10% of 2024 Budget $115,131 $11 ,513 Proposed Reduction Item Estimated Savings Total Postpone Hiring: Economic Development $57,688 Services Manager Total: $57K (50%) Pg. 28 • City Council Budget Study Session • City Administration Budget Review: Neighborhood Development Services • June 27, 2023 Impact on Neighborhood Development Services • Does not alleviate the city's legal requirements for providing services or oversight to the HUD and Non-Federal programs . • Postpone filling Economic Development Services Manager Position . • The Office of Neighborhood Development Services and Economic Development will continue reporting to Assistant City Manager. Pg. Council Budget Study S ssion • City Administration Budget Review: Neighborhoodoe a nt Services • June 27, 2023 �, • r.`,B . .A } .fil 1�,. I . , ______ __ __ r_ ______ ____ _ ___ .,_, C . t c . i _ " • "� - CITY ' -L-, • . . 0 t • I mEas Q - Fill I � r- I �, -.-_ - Yob...... Services Offered • Represents the residents . • Respond to community groups & constituents • Appoint the City Manager. • Approves all ordinances , resolutions, and contracts of the City. • Evaluates proposals and review, modify, and adopt the annual budget. • Miscellaneous duties : • Appointment of various boards & commissions • Serve as liaisons with other government bodies 2023 - 2024 Budget 2020 2021 2022 2023 % Chng 2024 10% Actual Actual Estimated Projected 2022 Projected Reducation Year-End Budget to 2023 Budget Expenditures by Object 100 Salaries & Wages $ 95,100 $ 95,100 $ 95,100 $ 95,100 - % $ 95,100 - % 200 Personnel Benefits 7,814 7,810 7,828 7,837 0.1 % 7,837 - % Sub-Total Salaries & Benefits 102,914 102,910 102,928 102,937 - % 102,937 - % 300 Supplies for Consumption & Resale 2,830 3,241 5,000 5,000 - % 5,000 - % 400 Services & Pass-Through Payments 21 ,750 129,508 176,876 176,876 - % 176,876 - % Total Expenditures $ 127,494 $ 235,659 $ 284,804 $ 284,813 - % $ 284,813 $ 28,481 Reduction is based on the 2024 Projected Budget Pg. 32 • City Council Budget Study Session • City Administration Budget Review: City Council • June 27, 2023 ':; 10 % Reduction Impact Total General Fund Budget 2024 10% of 2024 Budget $284,813 $28,481 Suggested Proposed Reduction Item Estimated Savings Total $? ? $? Total: $28,481 Pg. 33 • City Council Budget Study Session • City Administration Budget Review: City Council • June 27, 2023 Areas for City Council (Possible Reductions) • Membership • Travel • Professional Services Pg. 34 • City Council Budget Study Session • City Administration Budget Review: City Council • June 27, 2023 ,,,, J