HomeMy WebLinkAbout06/20/2023 06.J. Resolution authorizing an amendment to grant contract 22-56104-035 with the Department of Commerce to provide additional funding to private and public utilities to help address residential customer arrearages as a result of the COVID pand 1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.J.
For Meeting of: June 20, 2023
ITEM TITLE: Resolution authorizing an amendment to grant contract 22-56104-
035 with the Department of Commerce to provide additional
funding to private and public utilities to help address residential
customer arrearages as a result of the COVI D pandemic
SUBMITTED BY: Jennifer Ferrer Santa-Ines, Director of Finance and Budget
James Dean, Utility Customer Services Manager*
SUMMARY EXPLANATION:
Utility Services Division was awarded a grant through the Washington State Department of
Commerce in December of 2022 to provide funding to private and public utilities to help address
residential customer arrearages as a result of the COVI D pandemic.
The amendment to this contract will allow for an additional $454,751.61 to be awarded to the City
of Yakima. The funding is to be applied to accounts that accrued balances between March 2, 2020
and December 31, 2021 that meet the guidelines outlined in the proviso.
ITEM BUDGETED: NA
STRATEGIC PRIORITY: NA
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
Description Upload Date Type
d Resolution 6/12/2023 Resolution
❑ Contract amendment 6/9/2023 Contract
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RESOLUTION NO. R-2023-
A RESOLUTION authorizing a Grant Agreement Amendment with the Washington
State Department of Commerce for the Federally funded
Residential Utility Arrearages assistance program.
WHEREAS, in 2022, the Washington State Department of Commerce Energy
Division opened a grant funding opportunity in the amount of$100,000,000.00 awarded by
the United States Department of Treasury; and
WHEREAS, the purpose of the grant is to provide funding for public and private
utilities to address residential customer arrearages compounded by the COVID pandemic
and the related downturn that were accrued between March 1, 2020 and December 31,
2021; and
WHEREAS, the City of Yakima entered into Grant Agreement 22-56104-035 with
the Washington State Department of Commerce on December 6, 2022 for $450,927.95;
and
WHEREAS, the City of Yakima entered into Grant Agreement 22-56104-035
Amendment Number: 1 with the Washington State Department of Commerce on December
19, 2022 for an additional $53,298.98; and
WHEREAS, the Washington State Department of Commerce Energy Division
extended an additional funding opportunity in the amount of $454,751.61; and
WHEREAS, the funds must be accepted and awarded by June 30, 2023; and
WHEREAS, it is required for the City and the Department of Commerce to enter
into an agreement outlining the conditions, requirement and terms for allocating the funding;
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to enter into Grant Agreement 22-56104-
035 Amendment Number: 2 with the Washington State Department of Commerce, to fund
the Utility Residential Customer Arrearages proviso; is authorized to accept the grant to
be applied as outlined in the contract
ADOPTED BY THE CITY COUNCIL this 20'h day of June, 2023.
ATTEST: Janice Deccio, Mayor
Rosalinda Ibarra, City Clerk
Amendment
Contract Number: 22356104-035A
Amendment Number: 2
Washington State Department of Commerce
Energy Division
Utility Residential Customer Arrearages
1.Contractor 2. Contractor Doing Business As(optional)
City of Yakima
129 N 2nd St
Yakima,WA 98901-2937
3.Contractor Representative(only if updated) 4.COMMERCE Representative(only if updated)
5.Original Contract Amount 6.Amendment Amount 7.New Contract Amount
(and any previous amendments)
$504,226.93 $454,751.61 $958,978.54
8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date
Federal:X State: Other: N/A: 6/1/2023 06/30/2023
11.Federal Funds(as applicable): Federal Agency: CFDA Number:
$958,978.54 US Department of the Treasury
12.Amendment Purpose:
The purpose of this contract is to provide funding for public and private water, sewer,garbage, electric,and natural gas utilities to
address low-income customer arrearages compounded by the COVID-19 pandemic and the related economic downturn that were
accrued between March 1, 2020, and December 31,2021.
COMMERCE,defined as the Department of Commerce, and the Contractor,as defined above, acknowledge and accept the terms
of this Contract As Amended and attachments and have executed this Contract Amendment on the date below to start as of the date
and year referenced above. The rights and obligations of both parties to this Contract As Amended are governed by this Contract
Amendment and the following other documents incorporated by reference: Contractor Terms and Conditions including Attachment
"A"—Scope of Work,Attachment"B"—Budget. A copy of this Contract Amendment shall be attached to and made a part of the
original Contract between COMMERCE and the Contractor.Any reference in the original Contract to the "Contract"shall mean
the"Contract as Amended".
FOR CONTRACTOR FOR COMMERCE
Robert Harrison, City Manager Michael Furze,Assistant Director,Energy Division
Date Date
APPROVED AS TO FORM ONLY
Sandra Adix
Assistant Attorney General
3/20/2014
Date
Department of Commerce
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Amendment
This Contract is amended as follows:
Additional Funds: $454,751.61
ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE
AND EFFECT.
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