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Home My WebLink About11/03/2015 12 Unappropriated Fund Balances; 2015 Budget Amendment and Appropriations 10 I 11, 0 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 12. For Meeting of: November 3, 2015 ITEM TITLE: First reading of an ordinance amending the 2015 budget and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2015 (no action required; second reading on November 17, 2015) SUBMITTED BY: Cindy Epperson, Director of Finance & Budget SUMMARY EXPLANATION: During our development of the 2016 preliminary budget, which requires analysis of 2015 budget trends and estimates, we noted several instances where additional appropriation is warranted so funds remain within budget at the end of 2015. In most cases there is additional revenue to support the additional expenditures, either in program revenues or grants. In the few cases that are not supported by additional revenue, the fund balance is adequate to absorb the increase. General Fund is estimated to come in below budget because of cost containment measures instituted because utility tax revenues are not meeting estimates. Therefore, we are not proposing additional appropriations in General Fund. We are asking for appropriation for the following purposes: Parks & Recreation Fund Beyond the Bell after school program (supported $20,000 by fee revenue) Arterial Street Fund West Valley Middle School vicinity Traffic Safety $609,000 Improvements (92% grant funded) Arterial Street Fund North 1st Street Phase 2 (100% grant funded) $885,000 Convention Center Ops Fund Electricity bill-Hot Summer- -Use of Fund balance $10,850 Capitol Theatre Ops Fund Mid -year lease adjustment for CTC offices -- funded $10,000 by additional Hotel/Motel Tax Parks Capital Fund Soccer Park Acquisition and Development -SOZO $5,000,000 project -- funded by General Obligation Bonds Environmental Fund Additional Clean -up of Tiger Mart sites - funded $550000 100% by Dept. of Ecology Grant ' Wastewater Op. Fund Additional Transfer to WW Facility Capital Fund- $1,000,000 supported by additional revenue from rates /charges In addition, the Downtown Plaza project should have been added to the Central Business District Capital Fund, but was erroneously included in the REET 2 Fund because REET 2 was the City's match of a community donation to complete the preliminary design. Because we are prohibited by law to move budget between funds, we are submitting a housekeeping appropriation that moves the entire project to the CBD capital fund. The attached appropriation adds these items to the 2015 budget, which increases the total City expenditure budget by $8,484,850, while the revenue budget is increasing by $8,428,000, with a net use of reserves Citywide of only $56,850 ($46,000 of Gas Tax in the Arterial Street Fund and $10,850 in the Convention Center Operating Fund). Resolution: Ordinance: X Other (Specify): Schedule I Contract: Contract Term: Start Date: End Date: Item Budgeted: NA Amount: Funding Source/Fiscal Impact: Strategic Priority: Public Trust and Accountability Insurance Required? No Mail to: Phone: APPROVED FOR City Manager SUBMITTAL: " RECOMMENDATION: Read Ordinance by title only at the November 3, 2015 meeting. Pass Ordinance after second reading at the November 17, 2015 meeting. ATTACHMENTS: Description Upload Date Type D Appropriation Ordinance 10/19/2015 Ordinance D Schedule detaiillliirng Appropriation Oirdliirnairnce 10/19/2015 Ordinance ORDINANCE NO. 2015 - AN ORDINANCE amending the 2015 budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various funds for expenditure during 2015 for various purposes described in the attached Schedule. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2015 in various amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 2015 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2015, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this day of , 2015 MICAH CAWLEY, MAYOR ATTEST: CITY CLERK First Reading: Publication Date: Effective Date: Cepperson 10/19/2015 City of Yakima 2015 Appropriation Schedule SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION PARKS & RECREATION FUND 131 519.1120 $20,000 Temporary salaries -After school /Beyond the Bell Program Total Expenditures $20,000 Parks and Recreation - Revenue 131 895.4710 $20,000 Beyond the Bell program fees Total Revenues $20,000 Net Use of Fund Balance $0 ARTERIAL STREET FUND Grants received in 2015 142 712.6530 $609,000 West Valley Middle School Vicinity Traffic Safety Improvements 142 712.6530 $885,000 North 1st Street Phase 2 Total Expenditures $1,494,000 Streets - Revenue 142 895.3302 $563,000 Grant for School Traffic Safety Improvements 143 895.3302 $885,000 Grant for North 1st Street Phase 2 Total Revenues $1,448,000 Net Use of Fund Balance $46,000 Grants matched by Gas Tax CONVENTION CENTER OPERATING FUND Additional Electricity -Hot Summer 170 278.4701 $10,850 Pacific Power - Electricity Total Expenditures $10,850 Net Use of Fund Balance $10,850 CAPITOL THEATRE OPERATING FUND Mid -Year lease adjustment - Capitol Theatre offices 171 271.4510 $10,000 Outside Rentals Total Expenditures $10,000 Capitol Theatre - Revenue 171 895.1304 $10,000 Additional Hotel /Motel Tax Total Revenues $10,000 Net Use of Fund Balance $0 PARKS CAPITAL FUND Soccer Park Acquisition and Development -SOZO project 331 543.6100 $2,723,000 Land 331 543.6300 $2,277,000 Improvements Other than Buildings Total Expenditures $5,000,000 Parks Capital- Revenue 331 895.9101 $5,000,000 General Obligation Bond Proceeds Total Revenues $5,000,000 Net Use of Fund Balance $0 cje 10/19/2015 Page 1 of 2 City of Yakima 2015 Appropriation Schedule SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION ENVIRONMENTAL FUND Grant - funded additional clean -up of Tiger Mart sites 555 561.4812 $550,000 Repair & Maintenance Contractors -Tiger Oil Site Total Expenditures $550,000 Environmental- Revenue 555 895.3445 $550,000 Dept of Ecology Grant -Tiger Mart remediation Total Revenues $550,000 Net Use of Fund Balance $0 Additional Transfer to Wastewater Facility Capital Fund -tied to WASTEWATER OPERATING FUND additional revenue 473 737.0055 $1,000,000 Transfer Out to Other Funds Total Expenditures $1,000,000 Wastewater - Revenue 473 895.7901 $500,000 Wastewater Connection Charges 473 895.2211 $100,000 Wastewater Pre - treatment Charges 473 895.2212 $100,000 Wastewater Discharge Permits 473 895.4318 $300,000 Wastewater- Strong Waste Revenue Total Revenues $1,000,000 Net Use of Fund Balance $0 Housekeeping - -Move Downtown Plaza budget to appropriate CBD CAPITAL FUND fund (to CBD Capital From REET 2 ) 321 702.6511 $800,000 Downtown Plaza- Engineering pre- Design Total Expenditures $800,000 CBD- Revenue 321 895.0050 $400,000 Transfer in from REET 2 Fund 321 895.6710 $400,000 Downtown Plaza Donations Total Revenues $800,000 Net Use of Fund Balance $0 REET 2 CAPITAL FUND 343 716.6500 ($800,000) Downtown Plaza- Engineering pre- Design 343 716.0055 $400,000 Transfer to CBD Fund for Downtown Plaza Design Total Expenditures ($400,000) REET 2- Revenue 343 895.6110 ($400,000) Downtown Plaza Donations Total Revenues ($400,000) Net Use of Fund Balance $0 City -wide Total Expenditures $8,484,850 City -wide Total Revenues $8,428,000 Net Use of Fund Balance $56,850 cje 10/19/2015 Page 2 of 2