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HomeMy WebLinkAbout01/20/2009 11 Tahoma Cemetery Retail Monuments and Headstones Sales • BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 11 For Meeting of January 20, 2009 ITEM TITLE: Consideration of a Proposal for the Retail Sale of Monuments and Headstones at Tahoma Cemetery SUBMITTED BY: Chris Waarvick, Director of Public Works Ken Wilkinson, Parks and Recreation Division Manager CONTACT PERSON) TELEPHONE: Ken Wilkinson /575 -6020 SUMMARY EXPLANATION: Since 1990, the annual subsidy paid by Parks and Recreation to balance the Tahoma Cemetery budget has totaled over $2 million. In a continuing effort to reduce that subsidy, in November, 2008, staff issued a Request for Proposals (RFP) for the retail sale of monuments and headstones at Tahoma, the results of which would ultimately be presented to City Council for its review, consideration and authorization of a course of action. While other municipal cemeteries in Washington legally provide this monument and headstone service to its patrons, it is the sole prerogative of the Yakima City Council to determine an operating model for Tahoma Cemetery. This agenda statement provides information regarding the proposal, the results of the RFP and other related information. (Continued on next page.) Resolution X Ordinance Contract Other (Specify) Report Mail to (name and address): Phone: Funding Source: APPROVED FOR SUB MITT City Manager STAFF RECOMMENDATION: Staff recognizes this as a Council Policy choice. BOARD /COMMISSION /COMMITTEE RECOMMENDATION: The Parks Commission was briefed on this matter, as reflected in the attached Minutes, but took no action. COUNCIL ACTION: Tahoma Cemetery January 20, 2009 Page two 0 Prior to staffs completion of the accompanying full report for Council's deliberation and action, the owner of Midstate Monuments, Randy Howe, appeared before the City Council to object to the proposed retail sales at Tahoma. Council responded by directing staff to prepare a report for its review. The following report provides information regarding Tahoma's burials, fees, budget and history and the November Request for Proposals as well as the response from Pacific Coast Memorials. Steps taken in 2007 and 2008 have reduced the Parks and Recreation subsidy to Tahoma from $125,000 in 2007 to $50,000 in 2009. That was achieved by transferring some of the costs, including one full -time employee, to the Park Maintenance budget. Additional past cost reduction steps have included a conversion from irrigation water to domestic (potable) water and elimination of the supervisory position. Service and marketing enhancements included replacement of perimeter fencing and, more importantly, expansion of available burial area and installation of a new outdoor niche wall. Staff believes the proposal to market memorials and headstones at Tahoma Cemetery is consistent with the City of Yakima Vision (March 2008) and with the City. Council Strategic Priorities (also March 2008). Notwithstanding the sale of monuments to offset the parks operating subsidy, a larger issue looms over Tahoma Cemetery. Its continued operation will depend, if not on the kinds of business revenue enhancements that monument sales represent, on continued subsidy from a resource constrained Parks revenue stream. If Tahoma cannot continue to accept burials, no monuments will be sold for use at the Cemetery. Staff respectfully recommends that this over - arching issue be discussed with the Council Budget Committee at the appropriate time this year. Potential long -range concepts for further reduction of the Parks and Recreation subsidy of the Cemetery include consideration of a voter approved Cemetery District or abandonment of further sale of burial sites. In the later case, the City would still need to continue to honor existing pre -need sales and perpetual care agreements. The work load would "tail out" over time to landscaping and perpetual care. How long this would take is unclear. 0 -• •,•-„:1 ...-„te . . • F' ,.'...: -, f .,,;',.. TF,'*7'.% • ' It ,n ' , ',•= • ' 1 ••• t, ..4 ••• . ?,•••••: • !'t ,- , 74. 't • • 4 r7: .. 7 -3 - : : •ft'• '. - '. . ',.." • ' • ; • • I i " 4.'1 ,,, • t", ' • • t 3: 3: • : ••• ,3 - * VA. t • C• -i - - '• - '1 :1 --• •■• • Ir' '.• pl .1•• 't r • i • '' , , e ... i ... • C''' 3 3 ' . r .,„ • 3 • .11 3 :.": 7 ,3: .3• "' : 33 1, ' ,7 • -.•:. 1 , 7 ' 3.1' ••% -.: e t . .. ''''. -,,--- . 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A :- .„:_:. • , : t• . - ,,, , .. . - •', ' - " ' - - - - -- . ___ .. _ ... ,.1..t.i,v1 , 44 ,,...,,.,„,,_, ; ,", . ;, .,t. .,..,. , , , ,... ;,,,„: : ,,5.4 ,33-9t:, / 1 ' .:'... : 1.'s.1-A4 , IV * ft 4 f i4 ri • 1 s',..!'i _'- :: '. c J. i ,i, ,... :\ .4, - . TAHOMA CEMETERY Quick Facts Average number of burials per year since 1992 153 Total number of burials in 2008 119 Cremain burials in 2008 56 or 47.0% Average number of monuments set per year since 2000 114 Number of FTE's taking care of Tahoma in 1990 5.00 Number of FTE's taking care of Tahoma in 2009 3.03 The subsidy from the Parks and Recreation budget has funded approximately 38% of the cemetery's budget since 2000. Parks and Recreation has spent more than $2,000,000 to underwrite the cemetery's operations since 1990. Tahoma's unique and historic monuments contribute to the high cost of maintenance due to the need for weedeating and specialized mowing. Steps have been taken to reduce Tahoma's operations and maintenance costs. Significant reductions indude staff reductions from 5 FTE's in 1990 to 3 in 2009 and conversion from domestic water to irrigation water for irrigation. Park Maintenance Operations provided assistance as needed. The Repairs and Maintenance (480) line item was eliminated in the 2008 and 2009 budgets. Revenue from the Cemetery Trust is limited to interest and comprises only $25,000 or less than 10 per cent of the 2009 budget. Previous efforts to find a buyer have not been successful. The existence of executed perpetual care contracts severely hindered past attempts to privatization of the Tahoma was named to the Washington Heritage Register in January, 2004. • PROPOSAL • Sales will be limited to Tahoma interments. Families will not be required to purchase monuments for their deceased from Tahoma. The "mark -up" will be consistent with industry standards and will be affected only by the cost of the of the monument It will not be tied to internal costs and will not unfairly depress the cost of the product at the consumer level. Reasonable pricing will be a major criteria for selection of the wholesaler. Mark -up revenue will remain in the cemetery budget. Proceeds from the sales of headstones and monuments will be used to offset operational costs and the annual subsidy from the Parks and Recreation Division. Local monument companies are eligible to submit bids. Sales of monuments occurs at a number of Washington State municipal cemeteries including but not limited to Port Angeles, Bellingham, Pasco and Bremerton. • • Parks and Recreation's Subsidy to Tahoma Cemetery since 1990 = $2,029,000 or an average of $100,000 per year $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $0 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 t Subsidy $90,000 $50,000 $60,000 $50,000 $95,000 $100,00 $100,00 $110,000 $85,000 $95,000 $105,00 $122,00 $152,00 $135,00 $150,00 $135,00 $130,00 $125,00 $90,000 $50,000