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Home My WebLink About05/23/2023 05. Yakima Fire Department Budget PresentationBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 5. For Meeting of: May 23, 2023 ITEM TITLE: Yakima Fire Department Budget Presentation SUBMITTED BY: Aaron Markham, Fire Chief SUMMARY EXPLANATION: The Yakima Fire Department is giving a presentation on budget reductions. ITEM BUDGETED: NA STRATEGIC PRIORITY: NA F-11:22 :191TA 4 11&1 Z4411 4 J, 111 A r-111111 --Y& 9: 1416111 Iva J, F-11 Z TITO 4 V ATTACHMENTS: Description Upload Date Type D rpoint 5118/2023 Cower Memo YAKIMA FIRE DEPARTMENT Budget presentation ORGANIZATIONAL CHART Total o- 2 • Yakima County 911 (SunComm) is a multi -agency, multi -discipline and multi -jurisdictional 9-1-1 and Dispatch Center that serves the City of Yakima and Yakima County • SunComm received 160,433 9-1-1 calls in 2022 • 12,235 Yakima Fire Incidents • 6,058 EMR Red & Yellow Calls (ambulance) • 65,573 Yakima Police Incidents • 25,237 Traffic Stops • We provide contracted 9=1-1 and dispatch services to Yakima Training Center as well as contracted dispatch services to Union Gap Police Department 3 o- SUNCOMM "No • The total budget is split between 911 (account 151) and Dispatch (account 154) • 2023 total (154) budget is $1768,581(general fund) • 10% equals $176,858 • Entry level Telecommunicator salary and benefits = $91,388 • A reduction of two positions (currently vacant) would reduce the budget by 10% 4 • Other agencies have expressed interest in having SunComm provide dispatch services to them • Services are determined by a price per call formula for the agency • At this time we are limited (because of radio frequencies) to add any more subscribing agencies, like Union Gap PD • If new agencies are added, staffing levels would need to be adjusted to cover the added work load 5 o- • The Yakima Fire Department (YFD) is a career fire department • The department responded to 12,235 total incidents in 2022 • The service area covers approximately 36.2 square miles • We provide contracted fire protection and EMS response to the City of Union Gap as well as Yakima County Fire Protection District #10 (Fruitvale) and #1 1 (Broadway) V x YFD MISSION STATEMENT WE WILL PRO VIDE ALL-RISK KMERGEZVCY AND NON -EMERGENCY SERVICES -WO O UR COMMVVITY WF ARE COMMITTED TO SERVING WITH CO URA GF AND COMPASSIONA,S STEWARDS OF THE PUBLIC TR t',S'T WE SMALL LEAVE A POSIVI VV AND GENUINE IMPA CT ON ALL WHO CALL UPON US 2022 CALL TYPE PERCENTAGES False Alarm & False Call 5% Good Intent Call 3% Service Call F — , 91 % I i Hazardous Condition (No Fire) 2% • Fires •Overpressure rupture, explosion, ove no fire • Rescue & Emergency Medical Service • Hazardous Condition (No Fire) • Service Call •Good Intent Call M False Alarm & False Call Rescue & Emergency Medical Service 76% THE CITY MANAGER'S DIRECTION "No • All city departments must identify significant reductions to reach a goal of seven million dollars • Some cuts may be done sooner while others may be phased in over time • The City Manager does not support reducing salaries or mandating furloughs to save costs • Reductions of this size will clearly impact the services currently provided by the City Expaditum by Func-fion 322 FirQ 'Suppression 323 hivvstigatiom ,325 Training 329 Administration 331 Suppmsion facilitiis 337 Emorgency Fropar4ttno:c, 329 Fire Truck DQbt Sorvice $69 FirQ Apparatm, Dobt Seivico 3 521 it Aerial &- Famp Dobt Set"ice Total 1441Im MAR"NEM 2022 2023 % Chng 202.4 % Chng 2020 2021 Estimated Ptojected 2022 Projected 2023 Actual Actual Year -End Budget to 2023 Budge to 2024 $ 13,655,735 S 13 �, 777 33, 16 3 14,3779,143, S 14,443,,,49,6 (2,9)% S 14,35q,353 2.3% 2 0 -i, s7, 6 359,3393 366,336 3.1 Ai, 331,079 19 *o 44,345 26,2 71 60,000 62,500 42"1 % 62,500 —0'0 1,160,954 1, 16,5,9E6 1,qz"336 1,465,003 F. % 1,,BZ,9,gss 4A % 2528269 302,964 2377,273 4K!472 610.1; % 4o9,S96 1.9% 36,335 39,761 coo "000 q0,000 01 0 9Q,000 n/a n /a ,39,216 39,216 39,z16 39,216 — % — (100.0)"* 153,309 1,167 15-3,017 1s,2,359 (0,1)% 15-11,1694 (0„ 1)0,0 $ 15,650,747 !,F 7,5775,77.4 S 17,240,933 S 17,0773S2 (0,9)%, S 170536,510 2.6 I.W City Management Indigent Defense 8' City Council City Clerk/Records Human Resources Legal 11 Municipal Court at Planning Code Administration City Hall Facility 11 Economic Development 11 Police Fire .5% Information Technology s: Intergovernmental 1% Operating Transfers Finance Police Pension ® Parking o- YAKIMA FIRE DEPARTMENT GENERAL FUND • The Yakima Fire Department is allocated roughly 23% of the City's General Fund • Nearly 89% of the fire Department budget is dedicated to personnel salary and benefits 10% REDUCTION ■ A 10% budget reduction is approximately 1.7 million dollars ■ The only way the Fire Department can reduce expenditures to this degree is by cuts in personnel costs ■ The average Firefighter's base salary and benefits is $143,000/yr. ■ 12 FF x $143,000 = $1,716,000 ■ Twelve Firefighters equates to one full company or the staffing for one station ■ Reducing the least busy engine company/station is a consideration ■ The daily staffing would need to change from 23 to 20 as a result m At M pr. 40a Station 91 TRK Station 96 ARFF 94 Shift Commander 15 N- PERSONNEL SHIFT STRENGTH Any unscheduled leave for other reasons: injury, illness etc. results in a personnel shortage OT situation Station 91 Station 91 TRK ADJUSTED DAILY STAFFING Station 96 0 IMMEMMOMM 000 2@� Da i y sta ing �µ reduced to 20 ARFF 94 Shift Commander 17 N- PERSONNEL SHIFT STRENGTH This results in a personnel shortage at a minimum of one position every shift STATION LOCATIONS • Closing a station will require an adjustment to all the stations primary response zones as illustrated in the previous slide • This will significantly increase response times, potential doubling some, for locations farthest West RESPONSE TIMES Average Response Times Per Quarter FIRE CALLS EMS • Q 1 6.19 (6M, 11 S) 572 (5M, 43S) • Q2 6.88 (6M, 53S) 5.45 (5M, 27S) • Q3 7.65 (7M39S) 5.42 (5M, 25S) • Q4 6.47 (6M, 28S) 5.68 (5M, 41 S) o- DISTANCE BETWEEN FIRE STATIONS • STA 91 TO STA 93 == 2.8 MILES STA 92 TO STA 94 = 3.9 MILES • STA 91 TO STA 95 = 2.1 MILES STA 92 TO STA 95 = 6.4 MILES • STA 91 TO STA 92 = 5.8 MILES STA 92 TO STA 93 = 3.4 MILES • STA 91 TO STA 94 = 3.9 MILES • STA 91 TO STA 96 = 5.2 MILES • STA 96 TO STA 94 = 3.8 MILES STA 95 TO STA 94 = 2.5 MILES • STA 96 TO STA 95 = 2.7 MILES STA 93 TO STA 94 = 2.4 MILES • STA 96 TO STA 93 = 9.3 MILES STA 93 TO STA 95 = 7.9 MILES • STA 96 TO STA 92 = 8.3 MILES 22 PERCENTAGE OE DUPLICATE CALLS PER STATION STA. 91 = 27.29% STA. 92 = 13.19% STA. 93. = 21.22% STA. 94 _ 11.21 % STA. 95 E 22+.62% STA. 96 (UG) = 8.63% Approximately 1 1 % of our total call volume requires a response from outside a station's primary response zone because the primary station has already been assigned a call (the exception is station 91 which is staffed with two companies). 23 • Station 92 located at 7707 Tieton Drive, responds to the fewest fire and EMS calls • Station 92 responded to 1457 incidents in 2022 • Almost 80% were EMS calls • Station 91, located at 401 North Front Street, responds to 2.7 times more total calls and almost 9 times more fires than Station 92 J Our budget challenge is not only for the next budget cycle but also for today • We started 2023 off with a staffing shortage carried over from last fall • We hired five (5) firefighters that began their Training Academy on February 13, 2023 to fill those vacancies • Then between Jan. 27 to Mar. 21 2023, we had six (6) more vacancies created between retirements and people changing departments • Eight (8) employees were out at the same time on some kind of prolonged leave • At one point in time, our operational staffing was down a total of 18 people o- • May 1 St, we started our second Fire Academy with six (6) new firefighters { • The week of May 8, 2023, five (5) probationary firefighters were assigned to shift work • Two employees were released to return to work, leaving six (6) still out on prolonged leave • Our current vacancies are at three (3) with the potential of two more, bringing the total to five (5) by mid -year • Lastly, the six (6) firefighters in Academy will be assigned to shift work around the first week of August • When the working budget was refreshed with the April payroll, we had exceed our 2023 overtime budget by $310,071 (total spent $916,108) 28 t REDUCING OVERTIME FOR 2023 • Immediately reduce service levels from seven companies to six • This will not completely eliminate overtime but it will significantly reduce the spending until more people are available on shift and/or return to duty LONG RANGE REVENUE OPTION CREATION OF A REGIONAL FIRE AUTHORITY u 30 SHORT RANGE REVENUE OPTIONS • Staffing for Adequate Firefighters and Emergency Response grant (SAFER) 3 year terms, zero matching funds • City limit EMS Levy ($0.25) added to the Yakima County EMS Levy (new levies require at least a 60% majority vote) terms are 6 to 10 years)