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HomeMy WebLinkAbout2023-018 Ordinance amending the City of Yakima Municipal Code Section 1.34 related to the Community Integration CommitteeAN ORDINANCE amending the City of Yakima Municipal Code Section 1.34 concerning the Community Integration Committee. WHEREAS, in 2016 the City Council approved the creation of the Community Integration Exploratory Committee to evaluate whether a permanent advisory committee regarding community integration should be created; and WHEREAS, from December 2016 through October 2017, seven residents met as the exploratory committee, researched other communities' activities regarding community integration, brainstormed ideas for action items for a permanent committee, evaluated the Yakima community to determine if it would benefit from a permanent committee, and ultimately drafted and presented a final report to the City Council; and WHEREAS, the exploratory committee presented its final report on October 17, 2017, and recommended that a permanent committee be created by the City; and WHEREAS, in addition to the recommendation to create a permanent committee, the exploratory committee also made recommendations regarding administrative and operational details of the committee; and WHERAS, the City Council, on November 7, 2017, took up the matter of whether to make the community integration committee permanent and again heard from some of the committee members, after which the Council voted to make the committee a permanent committee of the City of Yakima, based on the final report provided to Council; now, therefore, Section 1. Yakima Municipal Code Chapter 1.34: Community Integration Committee, shall be added to read as follows: Chapter 1.34 Community Integration Committee 1.34.010 Establishment 1.34.020 Purpose 1.34.030 Membership 1.34.040 Terms of Office 1.34.050 Meetings 1.34.060 Functions and Duties 1.34.070 Vacancies 1.34.080 Removal 1.34.090 Expenditures —Budget 1.34100 Staff assistance 1.34.010 Establishment. There is hereby established within the city of Yakima a community integration committee to be appointed by the City Council to carry out the purposes listed herein. 1.34.020 Purpose. The purpose and intent of the community integration committee is to advise the Yakima City Council on ways to improve community engagement; diversify the city government and workforce; provide additional review of policies, ordinances and resolutions; and give a voice to all Yakima residents. 1.34.030 Membership. (a) The committee is comprised of seven members. One of the seven appointed members shall be designated as "youth members" and shall be between the ages of sixteen and twenty-two years of age at the time of appointment. (b) Appointments shall be made to ensure that varied community perspectives are represented and, to the extent possible, reflect the current demographics of the City, including consideration of historically underrepresented communities. (c) Members shall serve without compensation. (d) Members shall be residents of the City of Yakima. (e) Staff members may be appointed to the committee by the city manager to serve as liaison members of such committee to provide information and assistance to the committee, but shall not be entitled to vote on any matter voted on by the committee. 1.34.040 Terms of Office. (a) The term of office for a non -youth member of the committee member shall be four (4) years. (b) The term of office for a youth member of the committee shall be two (2) years. (c) No member may serve more than two full consecutive terms on the committee. (d) For the initial round of appointments, four of the non -youth member positions will serve four-year terms and three of the non -youth member positions shall serve two-year terms. After the conclusion of the initial terms, all subsequent terms of each non -youth member position shall be for four years. 1.34.050 Meetings (a) At its first meeting of each calendar year, the committee shall elect its own chairperson, vice -chairperson and secretary; which persons shall hold office for one year and until their successors are appointed. (b) The committee should hold regular monthly public meetings that may be broadcast by the City. Monthly public meetings will initially be held on the second Monday of the month. The committee may change the date and time of its meetings upon unanimous vote of the members of the committee and approval by the City. The committee may conduct subcommittee meetings during other times and at other dates the committee deems necessary or appropriate. Such subcommittee meetings shall be limited to conducting internal discussions regarding specific projects and formulation of recommendations to the committee. (c) Minutes of each meeting shall be kept by the secretary and sent to the staff liaison appointed to the committee and any other City staff person or Council person as determined by the City. (d) All committee meetings shall be open to the public. (e) To constitute a quorum for the transaction of business there shall be four committee members present. (f) An agenda shall be prepared and distributed by the chairperson prior to each meeting which includes a list of individual items of committee business that are intended to be discussed. 1.34.060 Functions and Duties (a) The committee generally shall serve in an advisory capacity to the City Council concerning community integration within the city, specifically in the following three capacities: (1) To apply an integration lens, focusing on equity and access, to evaluate policies, resolutions and ordinances for their potential impact (positive and/or negative) on community integration and provide feedback in the form of an oral or written report for the City Council's review prior to passage. (2) Provide recommendations to the City Council on methods to elevate the sense of belonging and civic pride among Yakima residents through increased engagement and investment, and aid the City Council in this area as appropriate, (3) Assist and provide advice regarding outreach and education to empower Yakima residents to be actively engaged in the community and in their neighborhoods. (b) Assist the City Council on specific projects delegated to the committee by the City Council. 1.34.070 Vacancies. Any vacancy in the membership of the committee shall be filled for the unexpired term in the same manner as the original appointment. 1.34.080 Removal. The committee may, by majority vote, recommend to the city council removal of an appointed member upon such grounds as may be deemed appropriate. Failure to attend three consecutive meetings may be cause for removal. The city council, either after recommendation by the committee, or independently, by majority vote, may remove any appointed member of the committee and declare the position vacant. 1.34.090 Expenditures —Budget. The expenditures of the committee shall be limited to appropriations as determined by the City Council. All services requiring appropriations shall be submitted through the budget of the City Council; provided, however, the City Council may specifically authorize expenditures pursuant to its rules. 1.34.100 Staff assistance. Staff acting as a liaison to the committee, as assigned by the city manager, shall provide reasonable staff assistance and may serve to facilitate communications from the committee to the City Council. Section 2. Severability. If any section, subsection, paragraph, sentence or clause of this ordinance is declared invalid or unconstitutional for any reason, such decision shall not affect the validity or constitutionality of the remaining portions of the ordinance. Section 3. This ordinance shall be in full force and effect 30 days after its passage, approval, and publication as provided by law and by the City Charter. •• I Item No. 11. Y" ITEM TITLE: Ordinance amending the City of Yakima Municipal Code Section 1.34 related to the Community Integration Committee SUBMITTED BY: Randy Beehler, Communications & Public Affairs Director SUMMARY EXPLANATION: At a recent Community Integration Committee (CIC) meeting, the committee recommended amending some language in Yakima Municipal Code (YMC) Section 1.34 in order to improve operations of the Cl C. At its May 16th regular meeting, the Council will be asked to consider amending YMC Section 1.34 as recommended by the C I C and as explained in an attached memo. A redline version of YMC Section 1.34 With the proposed amendments included is 4 attached. ITEM BUDGETED• WMT4170 ATTACHMENTS: IVA .30 Description Upload Date Type D Menlo re: Proposed amendments to YMC Section 1.34 5/8/2023 Cover Memo D ordinanceredline5/1112023 Cover Memo D ordinance final 5/11/2023 Cover Menlo Lfl'N�LIUIJ� � � 11V�VI1Ul1 To: •Members From: Communications & Public Affairs Director Randy Beehler Subject: Proposed Amendments to YMC 1.34 Date: Thursday, May 1111, 2023 Council members, At a recent Community Integration Committee (CIC) meeting, the CIC recommended some amendments be made YMC 1.34 (which established the CIC) be in order to improve operations of the CIC. At its May 16th regular meeting, the Council will be asked to consider amending YMC 1.34 as recommended by the CIC and as explained in this memo. The proposed revisions to YMC 1.34 are as follows: - Reduce the number of committee members from 9 to 7 — The CIC, like many City advisory committees, has been hard pressed to maintain a full complement of 9 members. In fact, the only time the committee had 9 members was in its first year in 2017. As a result, when some committee members are absent from a meeting, the committee is not able to achieve a quorum and, therefore, cannot conduct business. Reducing the committee size to 7 members would make achieving a quorum more likely more often. - Reduce the required youth positions from 2 to 1 — This revision is connected to the above revision reducing of the total number of committee members. The ordinance that created the CIC requires there be at least 2 youth members (aged 16-22 at time of appointment). The committee has been hard pressed to have two active youth members at any given time. In fact, there have been periods during which the committee had no youth members. Reducing the required youth members from 2 to 1 would make maintaining 1 youth member more likely. - Remove the language, "...if requested..." from Section 1.34.020 - The committee is recommending removal of the aforementioned language in order to, in the opinion of the committee, eliminate potential misinterpretation of the committee's charge. The committee feels constrained by the current language because that language makes the committee less likely to provide programmatic or policy advice to the Council without be asked to do so by the Council. - Remove the language, "When requested by the City Council..." from Section 1.34.060 (a) (1) — The same explanation given regarding the recommended revision to Section 1.34.020 applies to this recommendation. - Remove the language, "When requested and as appropriate..." from Section 1.34.060 (a) (2) — The same explanation given regarding the recommended revisions to Section 1.34.020 and Section 1.34.060 (a) (1) applies to this recommendation. Please let me know if you have questions or need additional information about this issue prior to the Council's May 16th regular meeting. 3 0 - 0 0 , -. , , , , AN ORDINANCE a"ng 'Section 1.34 Community Integration Committee.- tG-the-GAy-Gf-Yakima WHEREAS, in 2016 the City Council approved the creation of the Community Integration Exploratory Committee to evaluate whether a permanent advisory committee regarding community integration should be created; and WHEREAS, from December 2016 through October 2017, seven residents met as the exploratory committee, researched other communities' activities regarding community integration, brainstormed ideas for action items for a permanent committee, evaluated the Yakima community to determine if it would benefit from a permanent committee, and ultimately drafted and presented a final report to the City Council; and 0 13 Is 011,;46ifl I I I I I 1 1111111 UWA 91zK*11q;1(-710 0 GYAI QN-421 VAL I I M WHEREAS, in addition to the recommendation to create a permanent committee, the exploratory committee also made recommendations regarding administrative and operational details of the committee; and WHERAS, the City Council, on November 7, 2017, took up the matter of whether to make the community integration committee permanent and again heard from some of the committee members, after which the Council voted to make the committee a permanent committee of the City of Yakima, based on the final report provided to Council; now, therefore,an,d Section 1. Yakima Municipal Code Chapter 1.34: Community Integration Committee, shall be added to read as follows: Chapter 1.34 Community Integration Committee 1.34.010 Establishment 1.34.020 Purpose 1.34.030 Membership 1.34.040 Terms of Office 1.34.050 Meetings 1.34.060 Functions and Duties 1,34.070 Vacancies 134.080 Removal 1.34.090 Expenditures —Budget 1.34.100 Staff assistance 1.34.010 Establishment. There is hereby established within the city of Yakima a community integration committee to be appointed by the City Council to carry out the purposes listed herein. 1.34.020 Purpose. The purpose and intent of the community integration committee is to advise the Yakima City Council on ways to improve community engagement; diversify the city government and workforce; provide additional review of policies, ordinances and resolutions# request ; and give a voice to all Yakima residents. 1.34.030 Membership. (a) The committee is comprised of {tee seven members. OneTwo of the t seven appointed members shall be designated as "youth members" and shall be between the ages of sixteen and twenty-two years of age at the time of appointment. (b) Appointments shall be made to ensure that varied community perspectives are represented and, to the extent possible, reflect the current demographics of the City, including consideration of historically underrepresented communities. (c) Members shall serve without compensation. (d) Members shall be residents of the City of Yakima. (e) Staff members may be appointed to the committee by the city manager to serve as liaison members of such committee to provide information and assistance to the committee, but shall not be entitled to vote on any matter voted on by the committee. 1.34.040 Terms of Office. (a) The term of office for a non -youth member of the committee member shall be four (4) years. (b) The term of office for a youth member of the committee shall be two (2) years. (c) No member may serve more than two full consecutive terms on the committee. (d) For the initial round of appointments, four of the non -youth member positions will serve four-year terms and three of the non -youth member positions shall serve two-year terms. After the conclusion of the initial terms, all subsequent terms of each non -youth member position shall be for four years. 1.34.050 Meetings (a) At its first meeting of each calendar year, the committee shall elect its own chairperson, vice -chairperson and secretary; which persons shall hold office for one year and until their successors are appointed. (b) The committee should hold regular monthly public meetings that may be broadcast by the City. Monthly public meetings will initially be held on the second Monday of the month. The committee may change the date and time of its meetings upon unanimous vote of the members of the committee and approval by the City. The committee may conduct subcommittee meetings during other times and at other dates the committee deems necessary or appropriate. Such subcommittee meetings shall be limited to conducting internal discussions regarding specific projects and formulation of recommendations to the committee. (c) Minutes of each meeting shall be kept by the secretary and sent to the staff liaison appointed to the committee and any other City staff person or Council person as determined by the City. IM (d) All committee meetings shall be open to the public. (e) To constitute a quorum for the transaction of business there shall be fkve-four committee members present. (f) An agenda shall be prepared and distributed by the chairperson prior to each meeting which includes ae list of individual items of committee business that are intended to be discussed. 1.34.060 Functions and Duties (a) The committee generally shall serve in an advisory capacity to the City Council concerning community integration within the city, specifically in the following three capacities: (1) b s ,; e y4 - ity-C o u oll,-t° o apply an integration lens, focusing on equity and access, to evaluate policies, resolutions and ordinances for their potential impact (positive and/or negative) on community integration and provide feedback in the form of an oral or written report for the City Council's review prior to passage. (2) Provide recommendations to the City Council on methods to elevate the sense of belonging and civic pride among Yakima residents through increased engagement and investment, and aid the City Council in this area whet as appropriate. (3) Assist and provide advice regarding outreach and education to empower Yakima residents to be actively engaged in the community and in their neighborhoods. (b) Assist the City Council on specific projects delegated to the committee by the City Council. 1.34.070 Vacancies. Any vacancy in the membership of the committee shall be filled for the unexpired term in the same manner as the original appointment. 1.34.080 Removal. The committee may, by majority vote, recommend to the city council removal of an appointed member upon such grounds as may be deemed appropriate. Failure to attend three consecutive meetings may be cause for removal. The city council, either after recommendation by the committee, or independently, by majority vote, may remove any appointed member of the committee and declare the position vacant. 1.34.090 Expenditures —Budget. The expenditures of the committee shall be limited to appropriations as determined by the City Council. All services requiring appropriations shall be submitted through the budget of the City Council; provided, however, the City Council may specifically authorize expenditures pursuant to its rules. 1.34.100 Staff assistance. Staff acting as a liaison to the committee, as assigned by the city manager, shall provide reasonable staff assistance and may serve to facilitate communications from the committee to the City Council. Section 2. Severability. If any section, subsection, paragraph, sentence or clause of this ordinance is declared invalid or unconstitutional for any reason, such decision shall not affect the validity or constitutionality of the remaining portions of the ordinance. Section 3. This ordinance shall be in full force and effect 30 days after its passage, approval, and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 16'" day of O May.2- 2023. r' i M ATTEST: Sonya Claar Tee, City Clerk Publication Date: Effective Date: AN ORDINANCE amending the City of Yakima Municipal Code Section 1.34 concerning the Community Integration Committee. WHEREAS, in 2016 the City Council approved the creation of the Community Integration Exploratory Committee to evaluate whether a permanent advisory committee regarding community integration should be created; and WHEREAS, from December 2016 through October 2017, seven residents met as the exploratory committee, researched other communities' activities regarding community integration, brainstormed ideas for action items for a permanent committee, evaluated the Yakima community to determine if it would benefit from a permanent committee, and ultimately drafted and presented a final report to the City Council; and WHEREAS, the exploratory committee presented its final report on October 17, 2017, and recommended that a permanent committee be created by the City; and WHEREAS, in addition to the recommendation to create a permanent committee, the exploratory committee also made recommendations regarding administrative and operational details of the committee; and WHERAS, the City Council, on November 7, 2017, took up the matter of whether to make the community integration committee permanent and again heard from some of the committee members, after which the Council voted to make the committee a permanent committee of the City of Yakima, based on the final report provided to Council; now, therefore, Section 1. Yakima Municipal Code Chapter 1.34: Community Integration Committee, shall be added to read as follows: Chapter 1.34 Community Integration Committee 1.34.010 Establishment 1.34.020 Purpose 1`34.030 Membership `.34.040 Terms of Office .34.050 Meetings 1.34.060 Functions and Duties 1.34.070 Vacancies 1.34.080 Removal .34.090 Expenditures —Budget 1.34.100 Staff assistance 1.34.010 Establishment. There is hereby established within the city of Yakima a community integration committee to be appointed by the City Council to carry out the purposes listed herein. 1.34.020 Purpose. The purpose and intent of the community integration committee is to advise the Yakima City Council on ways to improve community engagement; diversify the city government and workforce; provide additional review of policies, ordinances and resolutions; and give a voice to all Yakima residents. 1.34.030 Membership. (a) The committee is comprised of seven members. One of the seven appointed members shall be designated as "youth members" and shall be between the ages of sixteen and twenty-two years of age at the time of appointment. (b) Appointments shall be made to ensure that varied community perspectives are represented and, to the extent possible, reflect the current demographics of the City, including consideration of historically underrepresented communities. (c) Members shall serve without compensation. (d) Members shall be residents of the City of Yakima. (e) Staff members may be appointed to the committee by the city manager to serve as liaison members of such committee to provide information and assistance to the committee, but shall not be entitled to vote on any matter voted on by the committee. 1.34.040 Terms of Office. (a) The term of office for a non -youth member of the committee member shall be four (4) years. (b) The term of office for a youth member of the committee shall be two (2) years. (c) No member may serve more than two full consecutive terms on the committee. (d) For the initial round of appointments, four of the non -youth member positions will serve four-year terms and three of the non -youth member positions shall serve two-year terms. After the conclusion of the initial terms, all subsequent terms of each non -youth member position shall be for four years. 1.34.050 Meetings (a) At its first meeting of each calendar year, the committee shall elect its own chairperson, vice -chairperson and secretary; which persons shall hold office for one year and until their successors are appointed. (b) The committee should hold regular monthly public meetings that may be broadcast by the City. Monthly public meetings will initially be held on the second Monday of the month. The committee may change the date and time of its meetings upon unanimous vote of the members of the committee and approval by the City. The committee may conduct subcommittee meetings during other times and at other dates the committee deems necessary or appropriate. Such subcommittee meetings shall be limited to conducting internal discussions regarding specific projects and formulation of recommendations to the committee. (c) Minutes of each meeting shall be kept by the secretary and sent to the staff liaison appointed to the committee and any other City staff person or Council person as determined by the City. (d) All committee meetings shall be open to the public. (e) To constitute a quorum for the transaction of business there shall be four committee members present. (f) An agenda shall be prepared and distributed by the chairperson prior to each meeting which includes a list of individual items of committee business that are intended to be discussed. 1.34.060 Functions and Duties (a) The committee generally shall serve in an advisory capacity to the City Council concerning community integration within the city, specifically in the following three capacities: (1) To apply an integration lens, focusing on equity and access, to evaluate policies, resolutions and ordinances for their potential impact (positive and/or negative) on community integration and provide feedback in the form of an oral or written report for the City Council's review prior to passage. (2) Provide recommendations to the City Council on methods to elevate the sense of belonging and civic pride among Yakima residents through increased engagement and investment, and aid the City Council in this area as appropriate. (3) Assist and provide advice regarding outreach and education to empower Yakima residents to be actively engaged in the community and in their neighborhoods. (b) Assist the City Council on specific projects delegated to the committee by the City Council. 1.34.070 Vacancies. Any vacancy in the membership of the committee shall be filled for the unexpired term in the same manner as the original appointment. 1.34.080 Removal. The committee may, by majority vote, recommend to the city council removal of an appointed member upon such grounds as may be deemed appropriate. Failure to attend three consecutive meetings may be cause for removal. The city council, either after recommendation by the committee, or independently, by majority vote, may remove any appointed member of the committee and declare the position vacant. 1.34.090 Expenditures —Budget. The expenditures of the committee shall be limited to appropriations as determined by the City Council. All services requiring appropriations shall be submitted through the budget of the City Council; provided, however, the City Council may specifically authorize expenditures pursuant to its rules. 1.34.100 Staff assistance. Staff acting as a liaison to the committee, as assigned by the city manager, shall provide reasonable staff assistance and may serve to facilitate communications from the committee to the City Council. Section 2. Severability. If any section, subsection, paragraph, sentence or clause of this ordinance is declared invalid or unconstitutional for any reason, such decision shall not affect the validity or constitutionality of the remaining portions of the ordinance. Section 3. This ordinance shall be in full force and effect 30 days after its passage, approval, and publication as provided by law and by the City Charter. Wi, • BY THE CITY COUNCIL, signed and approved this 16th • of May, 2023. I'lublication Date.- 7 ffective Date: