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Home My WebLink About05/16/2023 06.I. Resolution authorizing a contract with Thomson Reuters for legal research database usage 1 sAieti ,'',„`Y�',11�1 '�,�--.\410*. 4 :yes '',:,Z(:,".f.'2,2-FY BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.1. For Meeting of: May 16, 2023 ITEM TITLE: Resolution authorizing a contract with Thomson Reuters for legal research database usage SUBMITTED BY: Sara Watkins, City Attorney SUMMARY EXPLANATION: The City Legal Department utilizes a legal database provided by Thomson Reuters (called "Westlaw")to search and review federal and state (all states) case law, as well as treatises, law review articles and other practice-based publications when evaluating questions from City departments, the City Manager, and the City Council. A quote was provided for the next 36 months with monthly charges for the first 12 months of$3,054.29/month, with a percentage increase for each additional 12-month period. Access to this database is integral to the Legal department's ability to provide the best advice possible to the City. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt resolution. ATTACHMENTS: Description Upload Date Type 0 Res-Westlaw Contract Renewal 5/9/2023 Resolution ❑ Contract Westlaw Yakima City Attorney 5/9/2023 Contract 2 RESOLUTION NO. R-2023- A RESOLUTION authorizing a contract with Thomson Reuters for legal research database usage. WHEREAS, the City of Yakima (City) includes a Legal department that provides legal advice and information to internal departments, the City Manager and the City Council; and WHEREAS, the City Legal department, in formulating and providing advice, often needs to consult case law, and other legal treatises and documents; and WHEREAS, Thomson Reuters provides a database service wherein all case law (all states and all federal cases) can be searched, as well as treatises, law review articles, and other relevant documents which the Legal department can use to evaluate issues and formulate opinions and advice; and WHEREAS, the City Council of the City of Yakima finds that it is in the best interests of the City to enter into an agreement with Thomson Reuters to provide research database usage to the City's Legal department; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute the Thomson Reuters Order ID: Q- 06124301, and all other necessary documents for utilization of the legal database during the next thirty-six months. ADOPTED BY THE CITY COUNCIL this 16'h day of May, 2023. Janice Deccio, Mayor ATTEST: Sonya Clear Tee, City Clerk Order Form Order ID: Q-06124301 ;; '? THOMSON REUTERS' Contact your representative dan.nagan@thomsonreuters.com with any questions.Tha*you. Sold To Account Address Shipping Address Billing Address Account#: 1000238159 Account#: 1000238159 Account#: 1000238159 YAKIMA CITY ATTORNEY YAKIMA CITY ATTORNEY YAKIMA CITY ATTORNEY 200 S 3RD ST 200 S 3RD ST 200 S 3RD ST YAKIMA WA 98901-2830 US YAKIMA WA 98901-2830 US YAKIMA,WA 98901-2830 "Customer" US This Order Form is a legal document between Customer and A. West Publishing Corporation to the extent that products or services will be provided by West Publishing Corporation,and/or B. Thomson Reuters Enterprise Centre GmbH to the extent that products or services will be provided by Thomson Reuters Enterprise Centre GmbH. A detailed list of products and services that are provided by Thomson Reuters Enterprise Centre GmbH and current applicable IRS Certification forms are available at:https://www.tr.com/trorderinginfo West Publishing Corporation may also act as an agent on behalf of Thomson Reuters Enterprise Centre GmbH solely with respect to billing and collecting payment from Customer.Thomson Reuters Enterprise Centre GmbH and West Publishing Corporation will be referred to as"Thomson Reuters","we"or"our,"in each case with respect to the products and services it is providing,and Customer will be referred to as`you",or`your" or"Client". Thomson Reuters General Terms and Conditions apply to all products ordered,except print and is located at http://tr.comlTermsandConditions. In the event that there is a conflict of terms between the General Terms and Conditions and this Order Form,the terms of this Order Form control. This Order Form is subject to our approval. Thomson Reuters General Terms and Conditions for Federal Subscribers is located at https://static.leaalsolutions.thomsonreuters.corn/static/Federal-ThomsonReuters-General-Terms-Conditions.pdf In the event that there is a conflict of terms between the General Terms and Conditions and this Order Form,the terms of this Order Form control. This Order Form is subject to our approval. ■ ProFlex Products See Attachment for details Material# Product Monthly Charges Minimum Terms (Months) 40757482 West Proflex $3,054.29 36 Minimum Terms Your subscription is effective upon the date we process your order ("Effective Date") and Monthly Charges will be prorated for the number of days remaining in that month, if any. Your subscription will continue for the number of months listed in the Minimum Term column above counting from the first day of the month following the Effective Date. Your Monthly Charges during the first twelve(12)months of the Minimum Term are as set forth above. If your Minimum Term is longer than 12 months,then your Monthly Charges for each year of the Minimum Term are displayed in the Attachment to the Order Form. I r II1J Minimum If 1_j At the end of the Minimum Term,we will notify you of any change in Monthly Charges at least 60 days before each 12-month term starts.Either of us may cancel the Post-Minimum Term subscription by sending at least 30 days written notice. Federal Government Subscribers Optional Minimum Term.Federal government subscribers that chose a multi-year Minimum Term,those additional months will be implemented at your option pursuant to federal law. Banded Product Subscriptions. You certify your total number of attorneys (part-time partners, shareholders, associates, contract or staff attorneys, of counsel, and the like), corporate users, personnel or full-time-equivalent students is indicated in this Order Form. Our pricing for banded products is made in reliance upon your certification. If we learn that the actual number is greater or increases at any time,we reserve the right to increase your charges as applicable. 7-mL iurs.. us Applicable Law.If you are a state or local governmental entity,your state's law will apply and any claim may be brought in the state or federal courts located in your state. If you are a non-governmental entity,this Order Form shall be interpreted under Minnesota state law and any claim by one of us shall exclusively be brought in the state or federal courts in Minnesota.If you are a United States Federal Government subscriber,United States federal law will apply and any claim may be brought in any federal court. Charges, Payments&Taxes.You agree to pay all charges in full within 30 days of the date of invoice. You are responsible for any applicable sales,use,value added tax(VAT),etc.unless you are tax exempt.If you are a non-government customer and fail to pay your invoiced charges,you are responsible for collection costs including attorneys'fees. Excluded Charges And Schedule A Rates. If you access products or services that are not included in your subscription you will be charged our then-current rate ("Excluded Charges"). Excluded Charges will be invoiced and due with your next payment. For your reference, the current Excluded Charges schedules are located in the below link. Excluded Charges may change from time-to-time upon 30 days written or online Page 1 of 3 notice.We may,at our option,make certain products and services Excluded Charges if we are contractually bound or otherwise required to do so by a third party provider or if products or services are enhanced or if new products or services are released after the effective date of this ordering document. Modification of Excluded Charges or Schedule A rates is not a basis for termination under paragraph 9 the General Terms and Conditions. 4 http://static.le gals oluti ons.thoms onr euter s.com/static/agre ementlpl an-2-pro-govt-agencies.p df eBilling Contact.All invoices for this account will be emailed to your e-Billing Contact(s)unless you have notified us that you would like to be exempt from e-Billing. Credit Verification.If you are applying for credit as an individual,we may request a consumer credit report to determine your creditworthiness. If we obtain a consumer credit report,you may request the name, address and telephone number of the agency that supplied the credit report. If you are applying for credit on behalf of a business,we may request a current business financial statement from you to consider your request. Cancellation Notification Address. Send your notice of cancellation to Customer Service, 610 Opperman Drive, P.O. Box 64833, Eagan MN 55123-1803 Returns and Refunds. You may return a print product to us within 45 days of the original shipment date if you are not completely satisfied. Please see http://static.legalsolutions.thomsonreuters.com/static/returns-refunds.pdf or contact Customer Service at 1-800-328-4880 for additional details regarding our policies on returns and refunds. Product Specific Terms.The following products have specific terms which are incorporated by reference and made part of this Order Form if they apply to your order.They can be found at https://static.leaalsolutions.thomsonreuters.com/static/ThomsonReuters-General-Terms-Conditions- PST.pdf.If the product is not part of your order,the product specific terms do not apply.If there is a conflict between product specific terms and the Order Form,the product specific terms control. 'Campus Research 'Contract Express 'Hosted Practice Solutions •Pro View eBooks 'Time and Billing 'West km Software 'West LegalEdcenter •Westlaw •Westlaw Doc&Form Builder •Westlaw Paralegal •Westlaw Patron Access •Westlaw Public Records • Amended Terms and Conditions Government Non-Availability of Funds for Online.Practice Solutions or Software Products You may cancel a product or service with at least 30 days written notice if you do not receive sufficient appropriation of funds. Your notice must include an official document, (e.g.,executive order,an officially printed budget or other official government communication)certifying the non- availability of funds. You will be invoiced for all charges incurred up to the effective date of the cancellation. Acknowledgement: Order ID: O-06124301 Signature of Authorized Representative for order Title Printed Name Date This Order Form will expire and will not be accepted after 5/29/2023. Page 2 of 3 Attachment Order ID: Q-06124301 THOMSON REUTERS Contact your representative dan.nagantV thomsonreuters.corn with any questions.Thank fou. Payment,Shipping,and Contact Information Payment Method: Order Confirmation Contact(#28) Payment Method:B ill to Account Contact Name:WATKINS,SARA Account Number: 1000238159 Email:sara.watkins@yakimawa.gov This order is made pursuant to: eBilling Contact Shipping Information: Contact Name SARA WATKINS Shipping Method: Ground Shipping-U S Only Email sarawatkins@yakimawagov ProFlex Multiple Location Details Account Number Account Name Account Address Action 200 S 3RD ST 1000238159 YAKIIVIA CITY ATTORNEY YAKIMA Nev., WA 98901-2830 US ProFlex Product Details Quantity - Unit Service Material# Description _ 1 Each 40757482 West Proflex 11 Attorneys 42510228 Westlaw Edge National Primary Law,Enterprise access,Government 11 Attorneys 41974282 GvtDrafting Assistant For Government(WestlawPROa¢) 11 Attorneys 42077755 Westlaw All Analytical,Enterpriseaccess,Government - Account Contacts Account Contact Account Contact Account Contact Account Contact First Name Last Name Email Address Customer Type Description Patricia Martinez patricia.martinezxyakimawa.gov EML PSWD CONTACT Lapsed Products Sub Material Active Subscription to be Lapsed _ 40757481 W est Pro flex Charges During Minimum Term Material Product Monthly %mcr Monthly %mcr Monthly u/oincr Monthly %mcr Monthly # Name Year 1 Yr 1-2* Year 2 Yr 2-3* Year 3 Yr 3 4* Year 4 Yr 4-5* Year 5 Charges Charges Charges Charges Charges 40757482 West ex $3,054.29 5.00 $3207.00 5.00 $3367.35 N/A $N/A N/A sN/A Charges During Minimum Term - Pricing is displayed only for the years included in the Minimum Term.Y ears without pricing in above grid are not included in the Minimum Term. Refer to your Order Form for the Post Minimum Term pricing Page 3 of 3