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Home My WebLink About05/02/2023 06.A. Approval of minutes from the April 18, 2023 City Council regular meeting, April 25, 2023 City Council study session and April 27, 2023 City Council special meeting Y�'1114'+ `c,...41 4)? CL3LOril BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.A. For Meeting of: May 2, 2023 ITEM TITLE: Approval of minutes from the April 18, 2023 City Council regular meeting,April 25, 2023 City Council study session and April 27, 2023 City Council special meeting SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Approve minutes. ATTACHMENTS: Description Upload Date Type 0 4-18 4/20/2023 Corer Memo ❑ 4-25 4/27/2023 Corer Memo 0 4-27 4/27/2023 Corer Memo 2 i,ih Rpou,n;v $ MINUTES YAKIMA CITY COUNCIL April 18, 2023 City Hall --Council Chambers - 129 N 2nd Street, Yakima, WA 5:30 p.m. Regular meeting -conducted in person and virtually via Zoom 1. Roll Call Present: Mayor Janice Deccio, presiding,Assistant Mayor Soneya Lund and Councilmembers Matt Brown, Patricia Byers, Danny Herrera, and Holly Cousens Staff: City Manager Robert Harrison, City Attorney Sara Watkins and City Clerk Sonya Claar Tee Absent and Excused: Councilmember Eliana Macias 2. Pledge of Allegiance Mayor Dec led t Ple e of A ianc •- 3. Interprete Services Mayor Deccio intipited rge Vi enor who announced interprete ervices are available in Spanish. 4. Open Discussion for the Good of the Order A. Proclamations Earth Day proclamation Mayor Deccio proclaimed April 22, 2023 as "Yakima Earth Day"and Mick Nelson Janke accepted the proclamation and invited the community to attend the event. Assistant Mayor Lund and Councilmember Byers stated they plan to attend. B. Presentations/ Recognitions/ Introductions Recognition of Susan Knotts for 20 years of service to the City of Yakima Director of Finance and Budget Jennifer Ferrer-Santa Ines recognized Susan Knotts for 20 years of service to the City of Yakima. 5. Council Reports None. 6. Consent Agenda Mayor Deccio referred to the items placed on the Consent Agenda, questioning whether there Page 1 of 5 3 were any additions or deletions from Council members present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title.(Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Lund moved and Cousens seconded to approve the consent agenda. The motion carried by unanimous vote, Macias absent. A. Approval of minutes from the April 4, 2023 City Council regular meeting and April 11, 2023 City Council study session B. Approve payment of disbursements for the period March 1-31, 2023 C. 2023 1st Quarter Treasury Report D. Set date of June 6, 2023 for a Closed Record Public Hearing to consider an appeal of the Hearing Examiner's Decision for a 4-lot Preliminary Short Plat E. Project Completion and Contract Acceptance for Hancock Sandblast& Paint LLC for the Naches River Water Treatment Plant Effluent Flume Concrete Repair Project AC2601 F. Resolution accepting and approving 1st Quarter 2023 Claim Report RESOLUT N N• --2 1 3-053, RES ATION ccepting and proving the 1st Quarter 2023 Claim eport f• h= - ima G. ' •soluti• .ut rizing into oca a -e nt with Yakim raining Center(YTC) t - 911 II answ: -nd dis+ g services RESOLUTION NO. R-2023-054, RESOLUTION authorizing an Interlocal Agreement(ILA) with Yakima Training Center (YTC)to provide 911 call-taking and dispatching services. H. Resolution awarding RFP 12240P and authorizing an agreement with Hall and Gilliland PLLC to provide Public Defense Services for Indigent Defendants RESOLUTION NO. R-2023-055,A RESOLUTION awarding RFP 12240P and authorizing an agreement with Hall and Gilliland PLLC to provide Public Defense Services for Indigent Defendants. Resolution authorizing a contract with Insituform Technologies, LLC. for Project SC2560 Cured-In-Place Pipe Rehabilitation of Sanitary Sewer Mains RESOLUTION NO. R-2023-056,A RESOLUTION authorizing a Contract with Insituform Technologies, LLC. for Project SC2560 Cured-In-Place Pipe Rehabilitation of Sanitary Sewer Mains. J. Resolution authorizing a contract with Prospect Construction, Inc. for Project WP2631 Rehabilitation of Primary Clarifiers at the Wastewater Treatment Plant RESOLUTION NO. R-2023-057,A RESOLUTION authorizing a Contract with Prospect Construction, Inc. for Project WP2631 Rehabilitation of Primary Clarifiers at the Wastewater Treatment Plant. Page 2 of 5 4 K. Resolution authorizing an agreement with H.W. Lochner, Inc for the design of Bravo Company Boulevard Project 2337 RESOLUTION NO. R-2023-058,A RESOLUTION authorizing a Professional Services Agreement with H.W. Lochner, Inc. to prepare civil engineering plans and specifications for the Bravo Company Boulevard Project (PROJECT) 2337. L. Resolution authorizing Supplement 5 to the Professional Services Agreement with Landau Associates, Inc. for construction oversight of the Bravo Co. Blvd Utilities Project AF2337 RESOLUTION NO. R-2023-059,A RESOLUTION authorizing Supplement 5 to the Professional Services Agreement with Landau Associates, Inc. (LAI)to conduct additional tasks in the construction oversight of the Bravo Company Blvd Underground Utilities Project AF2337. M. Resolution authorizing an agreement with Gray and Osborne to provide Professional Services for the City's Engineering Division RESOLUTION NO. R-2023-060,A RESOLUTION authorizing a Professional Services Agreement with Gray and Osborne, Inc. (G&O) to provide professional services, general civil engineering and staff support services to the City of Yakima on various projects and related work. N. Resolution authorizing an agreement with HLA Engineering and Land Surveying, Inc to provide Professional Construction Management, Observation and tion •r the Hill B nd Pacific Avenue ewalk pri rojec A 9 an 612 RESOLUT N NO. -21 3-0. R •N uthorizing an reement with HLA Engineerinu :nd - . Su eying, . •rovid ro sional Const tion Management, Observatio . • -•minist .tion Se ' u- for the •• ill Boulevard surfacing and Pacific Avenue Sidewalk Improvements Projects 2619 and 2612. O. Resolution placing the Shopping Cart Collection Fee in the Master Fee Schedule RESOLUTION NO. R-2023-062,A RESOLUTION of the City of Yakima, updating a Master Fee Schedule. P. Ordinance updating Classification and Compensation Plan for City Employees Section 2.20.100 ORDINANCE NO. 2023-014,AN ORDINANCE relating to City personnel; adopting a classification and compensation plan for City employees to be effective May 21,2023 and repealing all preceding pay ordinances in the City of Yakima Municipal Code. Q. Ordinance amending the 2023 Budget for the City of Yakima and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2023 for various purposes (Second Reading) ORDINANCE NO. 2023-015, AN ORDINANCE amending the 2023 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various funds for expenditure during 2023 for various purposes including 2022 encumbrances as described in the attached Schedule. 7. Public Comment Page 3 of 5 5 Ben Hittle, Steve Mercy, and Joe Mann, residents and business owners, stated they are working to identify ideas and concept plans for parking in the downtown area and will report back to Council in the near future with their suggestions. PUBLIC HEARINGS 8. Public hearing to consider: A) Resolution adopting the amended Six-Year Transportation Improvement Program for the period of 2023 through 2028, and to amend the Transportation Systems Plan 2040; and B) Resolution amending the Yakima Urban Area Comprehensive Plan Capital Facilities Element City Engineer Bill Preston briefed Council on the public hearing. Mayor Deccio opened the public hearing. Tony Courcy, resident, addressed the Council regarding lack of handicap ramps in the vicinity of Fruitvale and 16th Avenue. Mayor Deccio closed the public hearing. The City Clerk read the resolutions by title only. MOTION: Lund moved and Cousens seconded to adopt the resolutions. The motion carried by unanimous vote, Macias absent. RESOLUTION NO. R-2023-063,A RESOLUTION amending the adopted Six-Year Transportation Improvement Program (T IP)for the period of 2023 through 2028 and amending the Transp•• - • yste • ' -• 040. RESOLUT IN NO. -21 3-064 RE , ION i amend the ima Urban Area Comprehe e Plan a. _ . -i ies E •1 1 in. .. - - the a ded Six-year Transportai n Impr• -m: Pro. ( ' ' or • • p: •d of 2023 th gh 2028. 9. Other Business MOTION: Lund moved and Byers seconded to bring back to a future meeting a discussion about having the Bicycle and Pedestrian Advisory Committee review traffic calming measures related to speeding. The motion carried by unanimous vote, Macias absent. MOTION: Herrera moved and Brown seconded to bring back to a future meeting a discussion to present options for refuse pickup other than alleys. The motion carried by unanimous vote, Macias absent. 10. Adjournment MOTION: Lund moved and Byers seconded to adjourn to a City Council study session on April 25, 2023 at 5:00 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote, Macias absent. The meeting adjourned at 6:05 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE Page 4 of 5 6 COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR Page 5 of 5 7 ..------,7;77.31' * .-11.>„ ii- r 4 •a6 +1,"lit...„AT )•1' MINUTES YAKIMA CITY COUNCIL STUDY SESSION April 25, 2023 City Hall -- Council Chambers - 129 N 2nd Street, Yakima, WA 5:00 p.m. meeting -conducted in person and virtually via Zoom 1. Roll Call Present: Mayor Janice Deccio, presiding and Councilmembers Matt Brown, Patricia Byers, Holly Cousens, Danny Herrera, and Eliana Macias (attending via Zoom) Staff: City Manager Robert Harrison, City Attorney Sara Watkins, City Clerk Sonya Claar Tee, and City Clerk in-training Rosalinda I barra Absent:Assistant Mayor Soneya Lund (excused) 2. Public commen mi _ _ ■ None. = 3. Financial Policy ReillIw and Alternate Revenue Optiol City Manager Bob Harrison provided the foundational information regarding budget status and challenges forecasted for future budget cycles, and the expectations for how the upcoming budget discussions will be presented for Council's consideration. Mr. Harrison provided an overview of what healthy and resilient cities look like regarding budget matters. Jennifer Ferrer-Santa Ines, Director of Finance & Budget, reviewed existing financial policies, which were last presented to Council in 2013, and noted some recommended modifications will be presented at a future meeting. Director Ferrer-Santa Ines reported at the close of 2022, the City did not meet Council's fund balance policy to maintain 16.7% (reflects two months of operational expenditures) in the City's General Fund reserves, which provides for general government services, including public safety, parks, streets, and organizational support of internal service departments. Ms. Ferrer-Santa Ines added that the City has been operating with the 1% property tax increase year after year since voters approved Initiative 747 in 2001. Meanwhile, inflation remains high and labor contracts have negotiated cost of living increases as high as 5.5%. She stated this is no match for a 1% increase in property tax and the volatility of sales tax collections.After questions from Council members, Ms. Ferrer-Santa Ines stated the Yakima County Assessor offered to present to the City Council information on how property taxes are calculated and distributed, which will be scheduled in the future. Page 1 of 2 8 Ms. Ferrer-Santa Ines also reported on revenue options she provided to the Council in July 2022, but there has been no action and without additional revenue generation, the only option remaining is to reduce service levels.An overview of potential revenue options was presented for Council discussion and future consideration. 4. Adjournment MOTION: Cousens moved and Byers seconded to adjourn to a City Council special meeting on April 27, 2023, at 11:30 a.m. at the Valley Mall - Food Court, Union Gap, WA. The motion carried by unanimous vote, Lund absent. The meeting adjourned at 6:33 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CI K i1 , ;1 Page 2 of 2 7:574/,„,,, 9 0. -10\il y4,, i +1":o..,.RATED•__$ MINUTES YAKIMA CITY COUNCIL SPECIAL MEETING April 27, 2023 Valley Mall - Food Court-2529 Main Street, Union Gap, WA 11:30 a.m. 1. Roll Call Present: Councilmembers Danny Herrera, Patricia Byers, and Matt Brown Staff: City Manager Bob Harrison and Public Affairs Manager Randy Beehler Absent and excused: Mayor Janice Deccio,Assistant Mayor Soneya Lund and Councilmembers Eliana Macias and Holly Cousens 2. Chamber of Commerce State of the City event A quorum was not present at the meeting and the City Council special me g was cancelled.A State of the City report was provided by those Council membe sent. 3. Adjournment The meeting ended a :55 p.m. he next meeting will e a City Council regular meeting on May 2, 2023 at 5:30 p.m. in the City Hall Council Chambers. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR Page 1 of 1