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Home My WebLink About04/18/2023 06.N. Resolution authorizing an agreement with HLA Engineering and Land Surveying, Inc to provide Professional Construction Management, Observation and Administration Services for the Nob Hill Boulevard Resurfacing and Pacific Avenue Sidewalk I Y�'1114'+ �0� BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.N. For Meeting of:April 18, 2023 ITEM TITLE: Resolution authorizing an agreement with HLA Engineering and Land Surveying, Inc to provide Professional Construction Management, Observation and Administration Services for the Nob Hill Boulevard Resurfacing and Pacific Avenue Sidewalk Improvements Projects 2619 and 2612 SUBMITTED BY: Scott Schafer, Director of Public Works * Bill Preston, City Engineer- (509) 576-6754 SUMMARY EXPLANATION: The City of Yakima's Nob Hill Boulevard Resurfacing project includes resurfacing from 15th Ave to 28th Ave. Pacific Ave. Sidewalk Improvements constructs missing sidewalk segments along Pacific Ave. The City used the procedure established by Washington State law for the bidding and awarding of public capital improvement projects with HLA Engineering and Land Surveying, Inc. being selected to provide professional services for construction engineering and administration services on the projects in the amount not to exceed $230,900.00. The two projects will be combined into one construction project for ease of administration and reduction of construction costs. The Agreement has been attached for City Council review. The Nob Hill Resurfacing project is being state funded with a Transportation Improvement Board (TI B)Award of$1,335,000 requiring a 20% local match and the Pacific Ave. Sidewalk Improvements project, is being funded by a $250,000 Award for Complete Street with no local match required. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: 2 Description Upload Date Type D Resolution HLA Projects 4/5/2023 Resolution D Consultant Agreement 3/31/2023 Contract 3 RESOLUTION NO. R-2022- A RESOLUTION authorizing an Agreement with HLA Engineering and Land Surveying, Inc. to provide Professional Construction Management, Observation and Administration Services for the Nob Hill Boulevard Resurfacing and Pacific Avenue Sidewalk Improvements Projects 2619 and 2612. WHEREAS, the Nob Hill Boulevard Resurfacing project received $1,335,000 from the Transportation Improvement Board (TIB) for design and construction with a minimum 20% local match required; and WHEREAS, the Pacific Avenue Sidewalk Improvements project received $250,000 from TIB for Complete Streets requiring no local match; and WHEREAS, the Nob Hill Boulevard Resurfacing and Pacific Avenue Sidewalk Improvements projects will be combined into one construction project for ease of administration and reduced construction costs; and WHEREAS, the City of Yakima (City) has the need to perform construction management on the Nob Hill Boulevard Resurfacing and Pacific Avenue Sidewalk Improvements Projects; and WHEREAS, the City used the procedure established by Washington State law for the bidding and awarding of public capital improvement projects; and WHEREAS, HLA was determined to be qualified to perform the needed professional construction management work and was selected to provide professional construction management, observation and administration services; and WHEREAS, the City Council of the City of Yakima finds that entering into the Professional Services Agreement with HLA Engineering and Land Surveying, Inc., for construction management on the Nob Hill Boulevard Resurfacing and Pacific Avenue Sidewalk Improvements projects is in the best interests of the City and its residents; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a Professional Services Agreement with HLA Engineering and Land Surveying, Inc., attached hereto and incorporated herein by this reference, not to exceed Two Hundred Thirty Thousand Nine Hundred Dollars ($230,900) to provide construction management services and services outlined in the Professional Services Agreement. ADOPTED BY THE CITY COUNCIL this 18th day of April, 2023. ATTEST: Janice Deccio, Mayor Sonya Clear Tee, City Clerk 4 Contract Supplemental Agreement Supplemental Agreement Organization and Address: Number: 1 HLA Engineering and Land Surveying, Inc. 2803 River Road Yakima, WA 98902 Original Contract Number: Execution Date of Supplement: 2022-192 City Project Number: Completion Date of Supplement: AT 2612/2619 December 31, 2024 Project Title: Original Amount Payable: Nob Hill Boulevard Resurfacing and Pacific $306,710 Avenue Sidewalk Improvements HLA Project No. 22145C Revised Amount Payable this Supplement: $537,610 (Increase of$230,900) Supplemental Agreement No. 1 The City of Yakima (CITY),Washington desires to supplement the Original Contract No. 2022-192 entered into with HLA Engineering and Land Surveying, Inc. on October 19, 2022, by Resolution No. 2022-141. All provisions in the basic contract remain in effect except as expressly modified by this supplement. The changes to the Agreement are described as follows: Exhibit A: Scope of Services The attached Exhibit A-Scope of Services for additional tasks to be performed as part of this Supplemental Agreement include Construction Engineering services associated with eighty (80) contract days. Exhibit B: Construction Fees Payment for this supplemental work, as shown on Exhibit B is not to exceed $230,900, bringing the total amount of the Agreement to $537,610 (Original Task Order Amount of$306,710 plus Supplement No. 1 amount of$230,900). Exhibit C: Schedule of Rates Exhibit C shall be supplemented with the attached 2023 calendar year schedule of rates for the completion of the Agreement for Professional Services. If you concur with this supplement and agree to the changes as stated above, please sign the appropriate spaces below and return to this office for final action. By: By: Consultant Signature City Manager Signature Date VAts02VGeneralAContracts&Task Orders V Yakima A2022\Nob Hill Blvd.Resurfacing&Pacific Ave.Sidewalk ImpACN Agreement\2023-03-24 Contract No.2022-192 Supplement 1 docx 5 EXHIBIT A Scope of Services Nob Hill Boulevard Resurfacing and Pacific Avenue Sidewalk Improvements Project Project Management 1. Provide monthly status reports and invoices for work performed. 2. Maintain project files for Agency review. Assumptions: 1. City will prepare funding reimbursements. Construction Engineering and Administration (The construction contract duration is eighty (80) working days. The fee estimate assumes each working day consists of twelve (12) hours per day.) Coordinate and facilitate preconstruction meeting, including preconstruction agenda and meeting record. Prepare and issue Notice to Proceed to Contractor. Furnish the field survey crew to set horizontal and vertical control for the project. Provide staking for construction, including but not limited to structures, curb and gutter, sidewalk, subgrade elevations, signing, and pavement markings. Provide submittal review for project materials as provided by the Contractor per the specifications. Maintain submittals list for duration of project. Respond to Contractor Request for Information (RFI). Administer construction meetings anticipated once per week during the duration of improvements. Furnish a qualified resident engineer (inspector) to observe construction and be at the project site during all significant work. The resident engineer shall provide surveillance of construction for substantial compliance with plans and specifications. It is anticipated the Contractor may perform asphalt paving work at night and concrete curb/sidewalk work during the day, requiring two shifts to observe construction. Prepare daily progress reports. Prepare weekly statements of working days. Consult and advise the Agency during construction and report of the completed work with Agency representatives. Review acceptance sampling and testing for construction materials. Perform measurement and computation of pay items. Recommend progress payments for the Contractor to the Agency. Prepare proposed contract change orders and/or force account computations as required. Conduct final inspection with the Contractor, Agency, and HLA, and prepare punchlist of items to be addressed by the Contractor and provide to the Agency. VAts02VGeneralAContracts&Task Orders V Yakima A2022\Nob Hill Blvd.Resurfacing&Pacific Ave.Sidewalk ImpACN Agreement\2023-03-24 Contract No.2022-192 Supplement 1 docx 6 Prepare and furnish reproducible record drawings and field notes of completed work in accordance with project field records. Prepare administrative documents to the appropriate agencies which have jurisdiction over funding, design, and construction of this project. Monitor the Contractor and Subcontractor's compliance with State labor standards during the construction phase of this project, including requests to sublet, intents to pay prevailing wages, affidavits of wages paid, employee wage interviews, and issuing letters of non-compliance and/or missing documentation. All project communications including owner, Contractor, utilities, and others shall be directed through HLA. Prepare and submit recommendation of project acceptance and Notice of Completion of Public Works Contract (NOC) for Agency review and processing. VAts02VGeneralAContracts&Task Orders V Yakima A2022\Nob Hill Blvd.Resurfacing&Pacific Ave.Sidewalk ImpACN Agreement\2023-03-24 Contract No.2022-192 Supplement 1 docx 7 EXHIBIT B Construction Fees The following spreadsheet shows the estimated time and expenses to perform said services. The maximum amount of compensation to the ENGINEER shall not exceed the amount indicated, but the ENGINEER reserves the right to move fee and hours between tasks as necessary to complete the PROJECT. Project Title: Nob H.II Boulevard Resurfacing and Pacific Avenue Sidewalk Improvements Client: City of Yakima Date: March 21.2023 ENGINEERS HOURLY ESTIMATE Senior Proect Project Licensed Two Men Resident Contract Engineering Task Task Description Principal Engineer Engineer I Land Sure, Engneerr Administrator Technician Total Task Direct No. Engineer II Surveyor Crew Inspector III I Hours Costs 5250 1 5184 5165 $181 5256 1 5136 1 $151 1 597 1 Prepare and Issue Notice of Award 0 1 0 0 0 0 2 0 3 5486 2 Conduct PreConstruction Meei.ng 2 2 2 0 0 2 2 0 10 $1.772 3 Prepare and Issue Notice to Proceed 1 1 0 0 0 0 I 0 3 5585 4 Field Survey Crew for Horan/en Contrd 0 1 0 10 60 0 0 2 73 517.518 5 Materials Submiltol Review 2 8 2 0 0 4 2 4 22 53,536 6 Weekly Construction Meetings(1Xl16orc) 4 16 8 0 0 16 16 0 60 59.856 7 Construction Observation(BOdI 4 80 8 0 0 960 0 4 1056 5147.988 8 Field Inspection Reports 0 8 0 0 0 80 30 0 118 516.882 9 Weekly Statement or Wong,Days 2 2 0 0 0 8 8 8 28 $3,940 10 Materials on Hand 0 4 2 0 0 4 4 0 14 52.214 11 Prepare Monthly Progress Pay Estimates 4 8 4 0 0 0 20 0 36 56.152 12 Review Materials Testing Results for Complienue with Contract 0 8 2 0 0 2 2 0 14 $2.376 13 Prepare and Submit Change Orders 2 4 2 0 0 0 4 0 12 52.170 14 Review State Labor Standards Compeartce 0 2 0 0 0 0 4 8 14 51.748 15 Conduct Final Wark•Throu9hPrepare Punehi.1 2 4 2 0 0 4 8 0 20 53 318 16 Project Closeout 2 8 4 0 0 8 16 0 38 56.136 17 Record Drawings 0 2 1 0 0 8 4 0 15 52,225 Labor Subtotal 25 159 37 10 60 1096 123 26 1536 $228.932 SUBCONSULTANTS Subconsullents Fee Mark-us SO Subtotal Subconsullants SO EXPENSES Expenses: Cost/Unit Ground Days Days Miles Units Mileage $0,66 3000 51.970 Subtotal Expanses $1.970 TOTAL $230,900 1Vs021General\Contracts&Task OrderslYakima120221Nob Hill Blvd.Resurfacing&Pacific Ave.Sidewalk Imp1CN Agreement12023-03-24 Contract No.2022-192 Supplement 1.docx 8 EXHIBIT C SCHEDULE OF RATES FOR HLA Engineering and Land Surveying, Inc. Effective January 1, 2023, through December 31, 2023 Senior Principal Engineer $250.00 per hour Licensed Principal Engineer $223.00 per hour Licensed Principal Land Surveyor $223.00 per hour Licensed Professional Engineer $201.00 per hour Other Licensed Professional $201.00 per hour Project Engineer II $184.00 per hour Licensed Professional Land Surveyor $181.00 per hour Project Engineer I $165.00 per hour Contract Administrator III $151.00 per hour Senior Planner $149.00 per hour CAD Technician $145.00 per hour Engineering Technician III $136.00 per hour Planner $136.00 per hour Resident Engineer $136.00 per hour Surveyor $134.00 per hour Surveyor on Two Man Crew $128.00 per hour Contract Administrator II $126.00 per hour Engineering Technician II $117.00 per hour Surveyor on Three Man Crew $112.00 per hour Contract Administrator I $97.00 per hour Engineering Technician I $97.00 per hour Administrative/Clerical $97.00 per hour Vehicle Mileage Federal Rate VAts02VGeneralAContracts&Task Orders V Yakima A2022\Nob Hill Blvd.Resurfacing&Pacific Ave.Sidewalk ImpACN Agreement\2023-03-24 Contract No.2022-192 Supplement 1 docx