HomeMy WebLinkAbout04/04/2023 06.F. Resolution authorizing contract amendment No. 1 extending the term of Bid 11807P Bulk Printing and Mailing Services with InfoSend for two additional years 1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.F.
For Meeting of:April 4, 2023
ITEM TITLE: Resolution authorizing contract amendment No. 1 extending the
term of Bid 11807P Bulk Printing and Mailing Services with
I nfoSend for two additional years
SUBMITTED BY: Susan Knotts,Acting Purchasing Manager
*James Dean, Utility Customer Service Manager
SUMMARY EXPLANATION:
Utility Billing's current contract for bulk printing and mailing services with InfoSend expires on May 21,
2023. Utility Billing is extending their current contract for an additional two years with an expiration
date of May 21, 2025, allowing Utilities the time to contract and implement their new Merchant
Payment system before doing a full Request for Proposal (RFP) process for their bulk printing and
mailing services.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Public Trust and Accountability
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
Description Upload Date Type
0 Resolution Authorizing Contract Amendment 1 3/22/2023 Resolution
0 Contract Amendment 1 3/23/2023 Contract
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RESOLUTION NO. R-2023-
A RESOLUTION authorizing a Contract Amendment with InfoSend Inc., for Bulk Printing
and Mailing Services.
WHEREAS, the City of Yakima and InfoSend, Inc. have previously entered into a
contract for bulk printing and mailing services on May 22, 2018, City Contract Number 2018-
086; and
WHEREAS, the current agreement with InfoSend Inc., 2018-086, is set to expire on
05/21/23; and,
WHEREAS, the parties wish to amend the contract pursuant to Section 4 of the initial
Agreement to allow for two additional one year extensions; and
WHEREAS, the First Amendment to Professional Services Agreement will extend Bulk
Printing and Mailing Services for Utility Services through 5/21/25, or until a new award has been
completed, whichever comes first, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute a Contract Amendment with InfoSend
Inc., for Bulk Printing and Mailing, attached hereto and incorporated herein by this reference.
ADOPTED BY THE CITY COUNCIL this 4'h day of April, 2023.
Janice Deccio, Mayor
ATTEST:
Sonya Clear Tee, City Clerk
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FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
FOR BULK PRINTING AND MAILING SERVICES
Whereas, the City of Yakima and InfoSend, Inc. have previously entered into a contract
for bulk printing and mailing services on May 22, 2018, City Contract Number 2018-086; and
Whereas, the parties wish to amend the contract pursuant to Section 4 of the initial
Agreement to allow for two additional one year extensions.
Now, Therefore, City and InfoSend, Inc. agree to amend Section 3 of the Agreement to
read as follows:
3. Contract Term
The period of this Contract shall be for a period of one year from its effective date.
The City may, at its option, extend the Contract on a year to year basis for up to
six additional years provided, however,that either party may at any time during the
life of this Contract,or any extension thereof,terminate this Contract by giving thirty
(30) days' notice in writing to the other party of its intention to cancel. Contract
extensions shall be automatic, and shall go into effect without written confirmation,
unless the City provides advance notice of the intention to not renew. Prices
remain firm for the first twelve month period of the Contract.
All other terms and conditions of the agreement remain in effect unchanged.
This amendment shall become effective once authorized signatories of both InfoSend, Inc.
and the City of Yakima have signed this Amendment.
CITY OF YAKIMA INFOSEND, INC.
By: By:
Robert Harrison, City Manager R zai, resident
Date: Date: J /di
ATTEST:
Sonya Claar Tee, City Clerk
City contract no.