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Home My WebLink About03/21/2023 06.A. Approval of minutes from the March 7, 2023 City Council regular meeting and March 14, 2023 City Council retreat j•-• Y�'1114'+ `c,...41 4)? CL3LOrli BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.A. For Meeting of: March 21, 2023 ITEM TITLE: Approval of minutes from the March 7, 2023 City Council regular meeting and March 14, 2023 City Council retreat SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Approve minutes. ATTACHMENTS: Description Upload Date Type 0 3-i 3/10/2023 Corer Memo ❑ 3-14 3/16/2023 Corer Memo 2 -,<TT-3NN, iih Rpou,n;v $ MINUTES YAKIMA CITY COUNCIL March 7, 2023 City Hall -- Council Chambers 5:30 p.m. Regular meeting 6 p.m. public hearings -conducted in person and virtually via Zoom 1. Roll Call Present: Mayor Janice Deccio, presiding,Assistant Mayor Soneya Lund and Councilmembers Matt Brown, Patricia Byers, Holly Cousens, Danny Herrera and Eliana Macias (attending remotely via Zoom) Staff: City Manager Robert Harrison, City Attorney Sara Watkins and Acting City Clerk Brandy Bradford 2. Pledge of Allegiance _ Mayor Deccio led the Pled e of All glance. 3. Interprete ervices Mayor Dec ced rge Vil senor who announced interprete ervices are available in Spanish. 4. Open Discussion for the Good of the Order A. Proclamations Consideration of draft Welcome Home Vietnam Veterans proclamation MOTION: Lund moved and Cousens seconded to accept the proclamation. The motion carried by unanimous vote. B. Presentations/ Recognitions/ Introductions Yakima Valley Tourism 2022 Annual Report Presentation Item No. 4.B.ii. in the Agenda is Item No. 4.B.i. in the Minutes. John Cooper, Yakima Valley Tourism President and CEO, presented the 2022 Annual Report. ii. Presentation on request from the Yakima Regional Public Facility District to rename the Yakima Convention & Event Center's South Ballroom to the Kathy Coffey Ballroom Item No. 4.B.i. in the Agenda is Item No. 4.B.ii. in the Minutes. Page 1 of 4 3 Connie Upton, General Manager of the Yakima Convention & Event Center, presented on the Yakima Regional Public Facility District's request to rename the Yakima Convention & Event Center's South Ballroom to the Kathy Coffey Ballroom. MOTION: Cousens moved and Byers seconded to approve renaming the Yakima Convention & Event Center's South Ballroom to the Kathy Coffey Ballroom. The motion carried by unanimous vote. C. Appointments to Boards, Commissions and Council Committees Appointments to Charter Civil Service Commission, Lodging Tax Advisory Committee and Arts Commission MOTION: Lund moved and Brown seconded to appoint Sean Worley to the Charter Civil Service, Kathy Kramer to the Lodging Tax Advisory Committee and Dana Dwinell to the Arts Commission. The motion carried by unanimous vote. 5. Council Reports A. Retreat follow up City Manager Harrison requested Council provide clarification regarding Council action on the vacant building registry and standards. Mr. Harrison also requested confirmation of no changes to Council's strategic priorities. Council confirmed there are no changes to the five strategic priorities an. -• -sted s -. . . 'de inform- 'on on h. . .- ci ' dressed vacant buildings a - -. ,at • n o ► takeh► • s be i .•-• ations at the beginning • he pro .s. A 6. Consent A •nda Mayor Dec - ed to - items - . d on the _• -nt Agenda, q stioning whether there were any additions or deletions from Council members present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Lund moved and Byers seconded to approve the consent agenda. The motion carried by unanimous vote. A. Approval of minutes from the February 21, 2023 City Council regular meeting and February 28, 2023 City Council retreat B. 2022 4th Quarter Financial Report C. Resolution authorizing the write-off of certain uncollectable parking citations RESOLUTION NO. R-2023-033, A RESOLUTION authorizing the write-off of certain uncollectable parking citations and penalties for the City of Yakima. D. Resolution authorizing the write-off of certain uncollectable utility accounts receivables RESOLUTION NO. R-2023-034, A RESOLUTION authorizing the write-off of certain uncollectable accounts receivable by the utility funds of the City of Yakima. Page 2 of 4 4 E. Resolution authorizing the write-off of certain uncollectable central accounts receivables. RESOLUTION NO. R-2023-035, A RESOLUTION authorizing the write-off of certain uncollectable central accounts receivables for the City of Yakima. F. Resolution authorizing an intergovernmental agreement with the State of Arizona Procurement Office to purchase four Para Transit vans RESOLUTION NO. R-2023-036, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to enter into an Intergovernmental Cooperative Purchasing Agreement with the State of Arizona Procurement Office. G. Ordinance granting a telecommunications system franchise to Fatbeam, LLC ORDINANCE NO. 2023-010, AN ORDINANCE granting a non-exclusive franchise to Fatbeam, LLC ("Fatbeam")to construct, operate and maintain a Telecommunications System, with all necessary facilities, within the City of Yakima, Washington (the"City"); setting forth provisions, terms and conditions accompanying the grant of this Franchise; providing for City regulation of construction, operation, maintenance and use of the Telecommunications System; prescribing penalties for the violations of its provisions; and setting an effective date. 7. Public Comment Aaron Buchanan, resident and son of former Mayor Kathy Coffey, thanked Council for honoring his mother. He also individually thanked City staff members including the YPD Honor Guard fory _ _ '. as for hi' .ther's , per and Connie Upton for h, oring S e :kim- • enti and Event C er's Ballroom renaming to the Kath offey = Ir. Dr. Rob Da - ' ty ' perint- -r .f Yaki S ool District, s ke regarding the YSD Capital Facilities Advisory Committee and the intent of the school district to put a bond on next year's ballot. PUBLIC HEARINGS 8. Public hearing and Ordinance on the Prickly Pear Annexation in the vicinity of Sorenson Road and S 38th Avenue Joseph Calhoun, Planning Manager, presented the information and ordinance. Mayor Deccio opened the public hearing and, with no one coming forward or calling in to speak, closed the hearing. MOTION: Cousens moved and Brown seconded to pass the ordinance. The motion carried by unanimous vote. ORDINANCE NO. 2023-011, AN ORDINANCE annexing the Prickly Pear Annexation area to the City of Yakima, contingent on Yakima County Boundary Review Board approval. 9. Closed record public hearing and Ordinance to consider the Hearing Examiner's recommendation regarding a rezone request located in the vicinity of 1406 S Fair Avenue Joseph Calhoun, Planning Manager, reviewed the recommendations. Mayor Deccio opened the public hearing and, with no one coming forward or calling in to speak, closed the hearing. Councilmember Herrera expressed concerns of a zoning change and equity to nearby Page 3 of 4 5 residents. Attorney Watkins reminded Council that in a closed record hearing they must vote based on what information was provided in the record. After discussion, MOTION: Herrera moved and Brown seconded to reject the Hearing Examiner's decision and ordinance. The motion carried by a 5-2 vote, Byers and Lund voting no. DEPARTMENT ITEMS 10. Resolution approving Grant Change Request Letter to Washington State Department of Commerce Public Works Director Scott Schafer briefed Council on the item. MOTION: Cousens moved and Byers seconded to adopt the resolution. The motion carried by unanimous vote. RESOLUTION NO. R-2023-037, A RESOLUTION authorizing the City Manager to submit a Grant Change Request to Washington State Department of Commerce. 11. Update on 2023 Session of the Washington State Legislature Communications & Public Affairs Manager Beehler provided an update on the 2023 Session of the Washington State Legislature and current status of bills the Council is in favor of or opposed to in this legislative session. 12. Other Business MOTION: •usen o d and ers - ded bring back a future meeting a discussio n the • in • • • =nd• - • -hid motio arried by unanimous vote. 13. Adjournm: MOTION: Lund moved and Byers seconded to adjourn to the Council retreat on March 14, 2023, at 4:00 p.m. at the Washington Fruit Community Center. The motion carried by unanimous vote. The meeting adjourned at 6:39 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR Page 4 of 4 6 y 41,..-..),,,,,,,,,,, II,, o0-1* • +1i''l lli R POR ATED•�$ MINUTES YAKIMA CITY COUNCIL CITY COUNCIL RETREAT March 14, 2023 Washington Fruit Community Center, 602 N. 4th Street, Yakima, WA 4 p.m. Retreat continuation 1. Roll Call Present: Mayor Janice Deccio, presiding,Assistant Mayor Soneya Lund and Councilmembers Matt Brown, Patricia Byers, Danny Herrera and Eliana Macias Staff: City Manager Robert Harrison, Communication & Public Affairs Manager Randy Beehler and City Clerk Sonya Claar Tee Absent: Councilmember Holly Cousens 2. Public Comment( ow 15 minutes) A I None. 3. City Council Retreat Follo p I Bu t D' ussion As facilitator, Communication & Public Affairs Manager Randy Beehler outlined the retreat agenda. City Manager Harrison reviewed a memo on the City budget, format and schedule, noting the focus will be on all City's services funded by the general fund. 4. Status of Downtown Planning Efforts Community Development Director Davenport reviewed a PowerPoint on downtown planning efforts, including challenges in the Central Business District and a status update on the 2014 Downtown Master Plan action steps. Council discussed enforcing truck routes in order to remove trucks from Yakima Avenue. Ms. Davenport noted this would require a traffic and engineering study as well as new traffic signals. Public Works Director Schafer discussed clean city enforcement in the downtown area. Assistant Mayor Lund requested a future discussion on the Downtown Master Plan action steps with the exception of the plaza, with Council agreement. City Manager Harrision reported downtown cruising is coming soon, which will result in complaints. Councilmember Brown noted the ordinance doesn't specify where cruising begins and ends.Assistant Mayor Lund suggested starting two blocks west of Naches, which may alleviate some complaints. Mayor Deccio shared her concern that semi-trucks were participating. Chief Murray stated he will provide a report from the YPD Traffic division related to cruising in the near future. 5. Downtown I m p rove m e nt Projects Public Works Director Schafer reviewed improvement projects that have occurred within the past Page 1 of 2 7 few years and noted downtown infrastructure conditions. He also mentioned the 2017 LED lighting project,with an estimated cost of$2.3 million for the downtown area. Assistant Mayor Lund and Councilmember Brown shared a concern about a lack of lighting in the City parking lot on Second Street. City Manager Harrison noted there are no funds currently available to pay for improved lighting in the City-owned parking lots. Councilmember Brown asked about obtaining funding from the legislature to help with more projects. City Manager Harrison noted there are not as many funding opportunities available as there were in the past and the City recently recieved funding assistance for the North First Street project as well as Miller Park. 6. 2022 Fire Response Statistics Fire Chief Markham provided more detail on the number of emergency fire and medical calls in the downtown area. Councilmember Byers questioned how many house fires had smoke alarms. Chief Markham will see if the information is recorded. 7. Downtown Safety Issues Councilmember Byers shared her frustration with the number of crimes committed downtown considering the City's investments and asked about utilizing electronic home monitoring for chronic offenders. Chief Murray noted the cost of home monitioring is paid by the client to avoid losing their job. Councilmember Brown asked how many offenders are chronic offenders. Chief Murray will see if there is a report that could be provided. Councilmember Macias asked about crimes happening on North First Street and what can be done. Chief Murray reported the Police Department is working with Code Enforcement and Legal to abate issues on North First Street similar to a recent abatement in the a Avenu City Manager Harr in sugg .te tud In wi ess p ers to discuss solutions, which C, ncil ag -d u help' 8. Adjournment MOTION: Lund moved and Byers seconded to adjourn to the next Council regular meeting on March 21, 2023, at 5:30 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote, Cousens absent. The meeting adjourned at 5:46 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR Page 2 of 2