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Home My WebLink About03/24/2009 15 Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Program Agreement Amendment / Extension BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON 410 AGENDA STATEMENT Item Not I S For Meeting of: March 24, 2009 ITEM TITLE: Authorizing and directing the City Manager of the City of Yakima to amend the Agreement with the State of Washington Department of Social and Health Services and the Professional Services Agreement with Kraft Consulting, to allow the Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Program to continue for an additional year. SUBMITTED BY: Cindy Epperson, Deputy Director, Accounting & Budgeting G CONTACT PERSON/TELEPHONE: Linda Kraft, Executive Director, 452 -1519 Cindy Epperson, 575 -6070 SUMMARY EXPLANATION: At their June 6, 2006 meeting, City Council adopted Resolution 2006 -91 that authorized the City Manager to enter into an agreement with the State of Washington Department of Social and Health Services, Division of Child Support (DSHS), so that the City could act as fiscal agent for a federal child support enforcement demonstration project, which was established as the Healthy Families Yakima program, led by Linda Kraft, Executive Director. The federal program had a 5 year commitment, however, the original contract with the state was only executed for 2 years, with an option for 3 one -year extensions, since the expectation that as the program developed there would likely be changes identified for future contracting periods. 0 The program is nearing the end of its third year of operations, and DSHS has identified minor contract revisions, which included primarily the additional budget and reporting dates for the fourth year of the program. The contract with the Executive Director is also nearing the end of the third year. As that agreement mirrors the contract with the State, similar minor changes are included in a contract amendment for Kraft Consulting. The attached resolution will authorize the City Manager to amend both the State Agreement and the Agreement with Kraft Consulting to continue the project for an additional year. Resolution 1 Ordinance _ Other (Specify) Contract X Mail to (name and address): Funding Source: DCS Grant and ma donation in the Community Services Fund APPROVED FOR SUBMITTAL: _ --Th�—. City Manager STAFF RECOMMENDATION: Adopt the attached resolution. BOARD /COMMISSION RECOMMENDATION: COUNCIL ACTION: 110 RESOLUTION NO. A RESOLUTION Authorizing and directing the City Manager of the City of Yakima to amend the Agreement with the State of . Washington Department of Social and Health Services, and the Professional Services Agreement with Kraft Consulting, to allow the Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Program to continue for an additional year. WHEREAS, the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" is a federally funded five -year community demonstration initiative intended to facilitate and study the creation of a community coalition providing programs and supporting efforts designed to strengthen family relations, reduce family violence through education and related public services, cooperate with Child Support Enforcement to reach their clients and increase parental financial responsibility towards their children; and WHEREAS, the State of Washington has obtained an OCSE Federal Office of Child Support Enforcement Waiver Terms and Conditions allowing the City of Yakima to obtain federal IV -D match funds to continue to operate the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project for an additional year; and • WHEREAS, the City of Yakima is supporting this effort by serving as a subrecipient and fiscal agent for the disbursement of Federal IV -D match funds granted for the project, as authorized by Resolution R 2006 -91 at Council's June 6, 2006 meeting; and WHEREAS the City of Yakima and the State of Washington Department of Social and Health Services now wish to continue this agreement through March 31, 2010; and WHEREAS, KRAFT CONSULTING, a business within the State of Washington, with offices at 408 North First Street, Yakima, Washington, 98901, specializing and experienced in directing, developing and managing complex strategic planning, has been acting as the Executive Director for the, "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative," child support enforcement demonstration project, otherwise known as, "Healthy Families Yakima," since June of 2006; and WHEREAS the City of Yakima and Kraft Consulting now wish to continue this agreement through March 31, 2010; and WHEREAS, the City Council of the City of Yakima has reviewed the attached amendments to the existing Agreements, which is responsive to City of Yakima concerns; and WHEREAS, the City Council of the City of Yakima deems it to be in the best interest of • the City of Yakima to amend the agreement with the State Department of Social and Health cim/2009HFYagreements/Page 1 of 2 Services and the Professional Services Agreement with Kraft Consulting for an additional year, • now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized and directed to execute the attached amendments to: A. The City of Yakima Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Program Agreement with the State of Washington Department of Social and Health Services originally dated June 8, 2006; and B. The City of Yakima Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative Professional Services Agreement with Kraft Consulting originally dated June 8, 2006. ADOPTED BY THE CITY COUNCIL this 24th day of March, 2009. David Edler, Mayor ATTEST: City Clerk 410 cim/2009HFYagreements/Page 2 of 2 DSHS CONTRACT NUMBER: ♦ rr�yttoonn CONTRACT AMENDMENT 0664 -94430 7F OC1AL exbvicESTr' Greater Yakima Valley Healthy Amendment No. 0664- 94430 -02 Marriage and Responsible Fatherhood Program This Contract Amendment is between the State of Washington Department of Program Contract Number Social and Health Services (DSHS) and the. Contractor identified below. Contractor Contract Number s CONTRACTOR NAME CONTRACTOR doing business as (DBA) • Yakima, City of . CONTRACTOR ADDRESS WASHINGTON UNIFORM DSHS INDEX NUMBER BUSINESS IDENTIFIER (UBI) 129 N. 2nd St . 397 -005 -272 75633 Yakima, WA 98901 . CONTRACTOR CONTACT CONTRACTOR TELEPHONE CONTRACTOR FAX CONTRACTOR EMAIL ADDRESS Cindy Epperson _ (509) 575 - 6070 Ext: (509) 576 - 6364 ceppersoci ci.yakima.wa.us DSHS ADMINISTRATION DSHS DIVISION DSHS CONTRACT CODE Economic Services•Administration Division of Child Support 3000LC - 64 . DSHS CONTACT NAME AND TITLE DSHS CONTACT ADDRESS Kathleen Jenkins 712 Pear St SE • DCS Program Administrator PO Box 9162 • Olympia, WA 98507 -9162 DSHS CONTACT TELEPHONE DSHS CONTACT FAX CONTACT E - MAIL ADDRESS (360) 664 - 5319 Ext: (360) 664 - 5340 I kmjenkin @dshs.wa.gov IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS CONTRACT? CFDA NUMBERS Yes 93.563 ENDMENT START DATE • CONTRACT END DATE 4/1/2009 /200 3/31 /2010 PRIOR MAXIMUM CONTRACT AMOUNT AMOUNT OF INCREASE OR DECREASE TOTAL MAXIMUM CONTRACT AMOUNT $900,000.00 $300,000.00 $1,200,000.00 REASON FOR AMENDMENT; CHANGE OR CORRECT OTHER: SEE PAGE TWO ATTACHMENTS. When the box below is marked with an X, the following Exhibits are attached and are incorporated into this Contract Amendment by reference: ❑ Additional Exhibits (specify): This Contract Amendment, including all Exhibits and other documents incorporated by reference, contains all of the terms and conditions agreed upon by the parties as changes to the original Contract. No other understandings or representations, oral or otherwise, regarding the subject matter of this Contract Amendment shall be deemed to exist or bind the parties. All other terms and conditions of the original Contract remain in full force and effect. The parties signing below warrant that they have, read and understand this Contract Amendment, and have authority to enter into this Contract Amendment. CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED ' DSHS SIGNATURE PRINTED NAME AND TITLE DATE SIGNED Ramona Bushnell, Contracts Officer . DSHS /Economic Services Administration 0 DSHS Central Contract Services 1 • 6024PF Contract Amendment (3 -31-06) • • • This Contract between the State of Washington Department of Social and Health Services (DSHS) and the Contractor is hereby amended as follows: 1. The Contract End Date is extended through 03/31/2010. 2. The Maximum Consideration payable to the Contractor for the period of this extension is $198,000 ($300,000 total for the contract with the local match) for a new maximum consideration payable under this Contract of $792,000 ($1,200,000 total for the contract with the local match). 3. The maximum amount of federal match finds payable for the period of this extension shall not exceed $198,000 (contractor will provide $102,000 in local funding or in -kind match). 4. The Statement of Work, Exhibit A, is amended as follows: OCSE Progress Reports, add the following: (10) The progress report due date for the fifth annual report is January 31, 2010. All other terms and conditions of this Contract remain in full force and effect. • S DSHS Central Contract Services Page 2 5 6024PF Contract Amendment (3 -31-06) The City of Yakima Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative Professional Services Agreement Amendment It is the agreement of the parties to amend The City of Yakima Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative Professional Services Agreement originally executed on June 8, 2006 and amended on June 10,. 2008, as follows: 1. The agreement is extended through March 31, 2010. 2. The maximum consideration payable to Kraft Consulting for the period of this extension is $116,712. 3. The Statement of Work, Exhibit B, is amended as follows: OCSE Progress Reports, add the following: (10) , The progress report due date for the fifth annual report is January 31, 2010. This Agreement, including all exhibits and other documents incorporated by reference, contains all the terms and conditions agreed upon by the parties as changes to the original Agreement. No other understandings or representations, oral or otherwise, regarding the subject matter of this Agreement Amendment shall be deemed to exist or bind the parties. All other terms and conditions of the original Agreement as amended remain in full force and effect. The parties signing below warrant that they have read and understand this Agreement and have authority to enter_ into this Agreement Amendment. CITY OF YAKIMA KRAFT CONSULTING Richard A. Zais, Jr., City Manager Linda C. Kraft, Kraft Consulting Date: Date: cim/kraftconsulting/Page 1 of 1