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Home My WebLink About12/01/2009 Special Meeting 13 YAKIMA CITY COUNCIL SPECIAL MEETING — BUDGET WRAP UP DECEMBER 1, 2009 – 8:00 A.M. – 10:30 NOON COUNCIL CHAMBERS – CITY HALL 1. ROLL CALL Present: Council: Mayor Dave Edler, presiding, Assistant Mayor Micah Cawley, Council Members Maureen Adkison, Kathy Coffey, Dave Ettl, Rick Ensey and Bill Lover Staff: City Manager Zais, Budget Director DeBord, Deputy Budget Director Epperson and City Clerk Kloster 2. OATHS OF OFFICE • Maureen Adkison & Dave Ettl The City Clerk administered the oath of office to newly elected Council Members Adkison and Ettl. 3. BUDGET WRAP UP City Manager Zais gave opening remarks in which he noted the elimination of positions, and that no new taxes have been requested. He reviewed the process to date utilizing the Priorities of Government format. OUTSIDE AGENCIES ENSEY MOVED AND LOVER SECONDED TO ELIMINATE FUNDING FOR THE 4 OF JULY COMMITTEE, THE GREATER YAKIMA CHAMBER OF COMMERCE, THE HISPANIC CHAMBER OF COMMERCE, THE YAKIMA SUNFAIR FESTIVAL ASSOCIATION, THE RETIRED SENIOR VOLUNTEER PROGRAM, THE SEASONS MUSIC FESTIVAL, ALLIED ARTS, THE YAKIMA SYMPHONY ORCHESTRA, CITIZENS FOR SAFE COMMUNITIES, THE YAKIMA MORELIA SISTER CITY ASSOCIATION, YAKIMA BASIN STORAGE ALLIANCE AND THE STATE FAIR PARK REQUEST. The motion failed by a 4 -3 vote; Adkison, Coffey, Edler, and Ettl voting no. COFFEY MOVED AND LOVER SECONDED TO ACCEPT ALL THE OUTSIDE AGENCIES IN A BLOCK (YAKIMA 4 OF JULY COMMITTEE, GREATER YAKIMA CHAMBER OF COMMERCE, THE HISPANIC CHAMBER OF COMMERCE, THE YAKIMA SUNFAIR FESTIVAL ASSOCIATION, THE ALLIED ARTS OF YAKIMA ARTS VAN, THE RETIRES SENIOR VOLUNTEER PROGRAM, SEASONS MUSIC FESTIVAL, THE YAKIMA SYMPHONY ORCHESTRA, CITIZENS FOR SAFE COMMUNITIES, AND THE YAKIMA - MORELIA SISTER CITY ASSOCIATION) AS BUDGETED IN THE FORECAST AND TO DECLINE THE $75,000 REQUEST FROM THE STATE FAIR PARK. The motion carried by a 4 -3 vote; Cawley, Ettl, Ensey voting no. 136 BUDGET WRAP UP DECEMBER 1, 2009 INTERGOVERNMENTAL AGENCIES City Manager Zais advised that the Office of Emergency Management sent a letter revising their budget request to include no increase for 2010. We are not recommending the option of withdrawing from Emergency Management. EDLER MOVED AND CAWLEY SECONDED TO PUT YAKIMA CLEAN AIR AUTHORITY, OFFICE OF EMERGENCY MANAGEMENT, AND YAKIMA VALLEY CONFERENCE OF GOVERNMENTS IN A BLOCK AND APPROVE AS BUDGETED IN THE FORECAST. The motion carried by unanimous roll call vote. ➢ Yakima County Development Association (YCDA) City Manager Zais said it was concluded that this budget could be shifted from the general fund into the economic development fund, but at half the level that it was originally funded for 2009. CAWLEY MOVED AND ENSEY SECONDED TO TRANSFER THE YCDA TO THE ECONOMIC DEVELOPMENT FUND AT $30,000. The motion carried by unanimous roll call vote. ➢ Committee for Downtown Yakima (CDY) It is budgeted at $40,000 but the Downtown Futures Committee has recommended it be reinstated at the full $50,00 which would come from reserves. COFFEY MOVED AND ADKISON SECONDED TO RESTORE TO THE FULL $50,000 BUDGET. The motion carried by a 6 -1 roll call vote; Lover voting no. GENERAL GOVERNMENT — Public Health & Safety POLICE ➢ Eliminate Crime & Intelligence Analyst Supervisor position CAWLEY MOVED AND ENSEY SECONDED TO CHANGE THE INTELLIGENCE SUPERVISOR POSITION TO A CRIME ANALYST POSITION. Council Member Lover suggested deferring a decision on this position until there has been further discussion on how the function will work organizationally. CAWLEY WITHDREW THE ORIGINAL MOTION, THEN MOVED AND LOVER SECONDED TO STUDY THE POSITION. The motion carried by a 4 - 3 vote; Adkison, Coffey, and Edler voting no. ➢ Transfer 1 additional Police Officer to COPS grant CAWLEY MOVED TO DENY THE STAFF RECCOMENDATION TO TRANSFER THE COPS POSITION. The motion died due to lack of a second. EDLER MOVED AND ETTL SECONDED TO TRANSFER THE ADDITIONAL OFFICER TO THE COPS GRANT. The motion carried by a 6 -1 roll call vote; Cawley voting no. FIRE ➢ Reinstate Canine Program - Wesley CAWLEY MOVED AND COFFEY SECONDED TO APPROVE AND ACCEPT THE FEDERAL FUNDING OFFERED BY ATF FOR A NET COST TO THE CITY OF $6,000. The motion carried by unanimous roll call vote. 2 137 BUDGET WRAP UP DECEMBER 1, 2009 D Extend Fire Secretary position to retirement (March 2010) CAWLEY MOVED AND LOVER SECONDED TO CHANGE THIS REQUEST TO REINSTATE THE POSITION FOR THE FULL YEAR OF 2010 TO BE REVIEWED IN NEXT YEAR'S BUDGET. The motion carried by a 4 -3 roll call vote; Coffey, Edler and Ensey voting no. CITY MANAGEMENT D Reinstate Assistant Prosecuting Attorney EDLER MOVED AND CAWLEY SECONDED TO REINSTATE THE ASSISTANT PROSECUTING ATTORNEY POSITION TO BE SUPPORTED FROM NARCOTIC UNIT REVENUES. The motion carried by unanimous roll call vote. MUNICIPAL COURT D Reinstate full time Municipal Court Cashier This issue had been discussed at a previous meeting and the consensus was to allow the position to be maintained in a vacant status. COMMUNITY AND ECONOMIC DEVELOPMENT D Animal Control Officer Options CAWLEY MOVED AND ADKISON SECONDED TO ACCEPT OPTION B, CONTRACT WITH THE HUMANE SOCIETY AND ELIMINATE THE POSITION. The motion carried by unanimous roll call vote. D Humane Society Contract CAWLEY MOVED AND LOVER SECONDED TO ACCEPT THE HUMANE SOCIETY CONTRACT. The motion carried by unanimous roll call vote. D Restore Dog License Fees CAWLEY MOVED AND ADKISON SECONDED TO RESTORE DOG LICENSE FEES TO THE 2007 LEVEL. The motion carried by unanimous roll call vote. GENERAL GOVERNMENT — Resource Management CITY MANAGEMENT D Reduce City Council Travel LOVER MOVED AND CAWLEY SECONDED TO REDUCE THE CITY COUNCIL BUDGET BY $5,000. The motion carried by a 6 -1 roll call vote, Edler voting no. FINANCE D Reduce Finance a. Eliminate 50% Financial Services Technician • b. Reduce printing costs c. Reduce Dues /Subscriptions 3 138 BUDGET WRAP UP DECEMBER 1, 2009 d. Postpone Fin/Treasury Services Officer position e. Reduce 2 Financial Services Specialist positions to 50% f. Reduce overtime ENSEY MOVED AND COFFEY SECONDED TO APPROVE ALL IDENTIFIED ITEMS ($107,000). The motion failed by a 2 -5 roll call vote; Ettl, Edler, Lover, Adkison and Cawley voting no. ETTL MOVED AND CAWLEY SECONDED TO REDUCE THE BUDGET BY ITEMS A, B, C @ $36,500. The motion carried by a 5 -2 roll call vote, Lover and Adkison voting no. GENERAL GOVERNMENT — Quality of Life CITY MANAGEMENT > Eliminate Diversity Promotion CAWLEY MOVED AND ADKISON SECONDED TO APPROVE. LOVER AMENDED THE MOTION AND COFFEY SECONDED TO MOVE THIS TO AN OUTSIDE AGENCY AND REDUCE IT TO $500. The amendment failed by a 2- 5 roll call vote; Edler, Ensey, Adkison, Cawley, and Ettl voting no. The original motion carried by a 5 -2 roll call vote; Lover and Coffey voting no. PUBLIC WORKS > Freeze Harman Center at 2009 expenditure level ($9000 reduction options) a. Reduce building temperature b. Reduce printing costs c. Reduce telephone budget d. Close 1 hour early 6 days /wk e. Close Tues/Thurs evenings & Saturdays CAWLEY MOVED AND LOVER SECONDED TO REJECT A -E AND KEEP THE BUDGET AS IS. The motion carried by a 6 -1 roll call vote; Ensey voting no. > Defer replacement of Parks & Recreation Administrative position to 4/1/10. CAWLEY MOVED AND ADKISON SECONDED TO APPROVE. The motion carried by unanimous roll call vote. GENERAL GOVERNMENT — Customer Service and Communications CITY MANAGEMENT > Defer updates to Yakima Municipal Code for one year COFFEY MOVED AND CAWLEY SECONDED TO APPROVE. The motion carried by unanimous roll call vote. PROPOSED 2010 FOLLOW -UP ITEMS > Study: Possible "Inmate Clean -Up" program, utilizing court ordered "community service" > Study: Possible Fire Authority > Study: Possible Parks District > Study: Options for addressing long -term Fire Capital funding needs 4 139 BUDGET WRAP UP DECEMBER 1, 2009 Based on questions, City Manager Zais suggested there be a motion formalizing the study request. The requests arose at the request of Council members during the course of budget sessions. The intent is to move forward with studies that will come back through both Council committees, in some cases a commission, and Council study sessions for further deliberation. CAWLEY MOVED AND ADKISON SECONDED TO FORWARD ALL STUDIES TO THE PROPER BOARDS, COMMISSIONS AND CITY COUNCIL COMMITTEES FOR FURTHER REVIEW. The motion carried by unanimous roll call vote. OTHER OPERATING FUNDS FIRE ➢ Identify a sustainable funding source for Fire apparatus /capital replacement program — This item was referred to the Public Safety Committee for a study in 2010 (see above) CITY MANAGEMENT ➢ Stormwater Utility Rate Adjustment for 2010 & 2011 — Item was approved by Council on 11/17/09 (Ord. 2009 -53) ➢ Upgrade a vacant position to Hydrologist ➢ SCADA Tip Out & Power Distribution ➢ Nutrient Removal Project ➢ Generate Engineering reports to address mandated NPDES & TMDL Issues ➢ Wastewater Collection System evaluation PUBLIC WORKS ➢ Purchase 5 heavy -duty low -floor transit buses ➢ Refuse rate increase — 3% ➢ Community Service Inmate Program — 2010 study CAWLEY MOVED AND ENSEY SECONDED TO ADOPT ALL THE OTHER OPERATING FUND RECOMMENDATIONS AND APPROVE AS STATED IN THE BUDGET. The motion carried by unanimous voice vote. 4. Audience Participation No one came forward to speak. CAWLEY MOVED AND ADKISON SECONDED TO DIRECT STAFF TO PREPARE THE FINAL BUDGET ORDINANCE FOR 2010 INCORPORATING ALL OF THE RECOMMENDATIONS, REVISIONS, AND COUNCIL ACTIONS FOR ADOPTION. The motion carried by 6 -1 roll call vote; Ensey voting no. City Manager Zais commented that, as has been noted, this is not necessarily the end for the 2010 budget. We will continue to monitor it closely and if we see a continued drop in revenue or if the legislature impacts us adversely, we will take additional steps on cost reductions sooner rather than later in the year. We will work with the Budget Committee on this throughout the year. 5 140 BUDGET WRAP UP DECEMBER 1, 2009 The final tally of the proposed changes results in a $1,493,000 dependency on cash reserves. That is within the tolerance set by Council. 5. Adjournment CAWLEY MOVED AND ETTL SECONDED TO ADJOURN. The motion carried by unanimous voice vote. The meeting adjourned at 10:35 a.m. itl READ AND CERTIFIED ACCURATE : 1 a.. C7 C • UNC L V DAT I �,. ■u L _ ' — o') -02 - I COUNCIL MEMBER DATE ATTEST: %/y CITY CLERK DAVID EDLER, • •R Minutes prepared by Linda Watkins. A CD and DVD of this meeting are available in the City Clerk's Office 6