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Home My WebLink About01/03/2023 06.G. Resolution authorizing acceptance of a Highway Safety Improvement Program (HSIP) Award for Systemic Pedestrian Safety Improvements Project 2675 1 \III'or : BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.G. For Meeting of: January 3, 2023 ITEM TITLE: Resolution authorizing acceptance of a Highway Safety Improvement Program (HS I P)Award for Systemic Pedestrian Safety Improvements Project 2675 SUBMITTED BY: Scott Schafer, Director of Public Works * Bill Preston, City Engineer- (509) 576-6754 SUMMARY EXPLANATION: The City of Yakima was selected to receive the 2022 City Safety Program funding through the federal Highway Safety Improvement Program (HS I P) in the amount of$317,000, for the Systemic Pedestrian Safety Improvement Project 2675. Systemic Pedestrian Safety Improvements will involve installing new controllers and modules on existing signal systems to allow them to be programmed for leading pedestrian intervals. The following intersections will receive signal system upgrades: • W. Lincoln Ave & N 5th Ave. • E. Yakima Ave. & N 3rd St. • E. MLK Jr. Blvd. & N. 1st St. • E. Lincoln Ave. & N. 1st St. • E. Yakima Ave. & 8th St. • E. Yakima Ave. & 6th St. • W. Nob Hill Blvd. & S. 24th Ave. • N. 40th Ave. & River Rd/Powerhouse Rd. • W. Mead Ave. & S. 3rd Ave. • E. Walnut& S. 6th St. There will also be safety improvements at the intersection of 5th Avenue and D Street. Those improvements will include curb extensions, or bulb outs, as well as painted crosswalks. Construction is expected to begin in 2023 and is 100% HSIP funded with no local match required. ITEM BUDGETED: No STRATEGIC PRIORITY: Public Safety 2 APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: Description Upload Date Type D resolution 12/20/2022 Cotter Memo D Award Letter 10/11/2022 Backup Material 3 RESOLUTION NO. R-2023- A RESOLUTION authorizing acceptance of a Highway Safety Improvement Program (HSIP) award for the Systemic Pedestrian Safety Improvements, City Project 2675 WHEREAS, the Yakima City Council has established that the creation and approval of a Local Road Safety Plan to prioritize implementation of systemic safety improvements is a priority; and WHEREAS, in order for projects to be eligible for Highway Safety Improvement Program (HSIP) funding, projects must be identified in a Local Road Safety Plan, and WHEREAS, the City of Yakima has received a grant from the Highway Safety Improvement Program, requiring no local matching funds, to upgrade signal controllers at intersections throughout Yakima to allow for leading pedestrian intervals, and to install curb extensions at the North 5'h Avenue and D Street intersection; and WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and its residents to accept the HSIP grant award for the purpose of improving pedestrian safety by upgrading signal system controllers to allow for leading pedestrian intervals, and installing curb extensions at the intersection of 5'h Avenue and D Street, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to accept the HSIP grant, attached hereto and incorporated herein by this reference, not to exceed Three Hundred and Seventeen Thousand Dollars ($ 317,000.00) as described in the Grant Award Letter. ADOPTED BY THE CITY COUNCIL this 3rd day of January, 2023. Janice Deccio, Mayor ATTEST: Sonya Clear Tee, City Clerk 4 Washington State Transportation Building WI De artment of Trans rtation 310 Maple Park Avenue S.E. p � P.O.Box 47300 Olympia,WA 98504-7300 360-705-7000 TTY:1-800-833-6388 www.wsdot.wa.gov September 13, 2022 NIr. Bill Preston,PE Public Works Director City of Yakima 129 North 2nd Street Yakima, Washington 98901 Systemic Pedestrian Safety Imnprovemnents 2022 City Safety Selections Federal Funding Dear Mr. Preston: WSDOT is pleased to advise you that the above-mentioned safety project was recently selected to receive funding through the Highway Safety Improvement Program(HSIP). The federal funding is limited to the amount shown below: Systemic Pedestrian Safety Improvements $317,000 Scope: See attached Project Summary—delivered as one contract. NOTE: The project is eligible for 100%HSIP funding,for all phases authorized prior to April 30, 2026.If any phase is not obligated by this date, remaining funding will be rescinded, and the agency will need to re-compete for funding or construct the project with local funds. Scope and funding modifications require prior approval from WSDOT Local Programs. In order to meet state and federal requirements,the following are required: ■ Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. • Please refer to the Local Programs web page for detailed information, including: (http://www.wsdotwa.govilocalprograms/) ✓ Local Agency Guidelines (LAG)manual for the requirements regarding programming, authorization,reimbursement, etc.; ✓ Projects utilizing federal funds must be included in your current Transportation Improvement Program(TIP) as a complete programmed project. Once your TIP amendment is approved,WSDOT will amend the Statewide Transportation Improvement Program (STIP); ✓ Funding and billing forms; ✓ Local Project Report is required to be completed by the end of June and December each year. To access the database you will need an account name and password. Your account name is Yakima and your password is Yakim007. The password is case sensitive. • If the project is not actively pursued, or becomes inactive (23 CFR 630),the project is at risk of being cancelled, and funds reprogrammed. • FHWA requires that all projects are ADA compliant upon completion or the federal funds must be repaid. 5 Bill Preston City of Yakima 2022 City Safety Selections September 9, 2022 As a reminder, Local Programs requires all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance please contact Randy Giles, your Region Local Programs Engineer at 509.577.1780. Sincerely, Jay Drye, PE Director Local Programs JD:st:ml Enclosure cc: Christina Wickenhagen, Executive Director, YVCOG Randy Giles, South Central Local Programs Engineer Project Summary Program: 2022 City Safety Program 6 Date:August 2022 Agency: City of Yakima Project Title:Systemic Pedestrian Safety Improvements Project Description: Install leading pedestrian intervals and curb extensions. Detailed Project Description Upgrade signal controllers and install leading pedestrian intervals. Install curb extensions. Locations: 1. Upgrade signal controllers and install leading pedestrian intervals: a. W Lincoln Ave and N 5th Ave b. E Yakima Ave and N 3rd Street c. E MLK Jr Blvd and N 1st St d. E Lincoln Ave and N 1st St e. E.Yakima Ave and 8th St f. E Yakima Ave and 6th St g. W Nob Hill Blvd and S 24th Ave h. N 40th Ave and River Rd/Powerhouse Rd i. W Mead Ave and S 3rd Ave j. E Walnut and S 6th St 2. Install curb extensions: a. N 5th Avenue and D Street Project Schedule(Estimated) Project added to the STIP 2/23 Project agreement signed with WSDOT Local Programs 3/23 Begin PE (phase authorized by FHWA through WSDOT) 6/23 Community/stakeholder engagement complete 9/23 Environmental documents approved by WSDOT 9/23 Begin right-of-way(phase authorized by FHWA through WSDOT) N/A Right-of-Way completed (certification by FHWA through WSDOT) N/A Contract advertised 10/23 Contract awarded 11/23 Construction complete 6/24 Page 1 of 2 Project Cost and Award Amount 7 Phase Total Cost Local Match Amount Awarded Preliminary Engineering $45,000 $0 $45,000 Right-of-Way $0 $0 $0 Construction $272,000 $0 $272,000 Total $317,000 $0 $317,000 * Project must obligate construction funds by April 30, 2025 to waive the 10%local match requirement for the construction phase. If you agree to the project summary described above, please sign or electronically sign below and return to Ed Spilker at Ed.Spilker@wsdot.wa.gov. Concurrence: I agree to the project summary described above. Approving Authority Name(Print): BID Preston Approving Authority Signature: --'r^"'`^ Date: 0//Z Page 2 of 2