HomeMy WebLinkAbout07/07/2009 09B 1st Quarter 2009 Revenue and Expenditure Report/Preliminary Update through June 2009 BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 9 =8
For Meeting Of July 7, 2009
ITEM TITLE: 1st Quarter 2009 Revenue and Expenditure Report/Preliminary update
through June, 2009
SUBMITTED BY: Dick Zais, City Manager
Rita DeBord, Finance Directo ;..�';' "�
Cindy Epperson, Deputy Dir --�or of Accounting & Budgeting
CONTACT PERSON/TELEPHONE: Cindy Epperson, 575 -6070
SUMMARY EXPLANATION:
The attached report provides a comprehensive summary of the City of Yakima's 2009 budget
and expenditure status through March 31, 2009. Overall, the 1st quarter activity reflects a
stable, but guarded fiscal position within the context of the national recession. General City
expenses are within budget estimates at 24.1% through March 31 and General Government
revenues are at 23.6% through this period. The City's other operating and enterprise funds
have generated revenues of 20.0% and expenditures of 21.3% of budget estimates through the
first quarter of 2009.
The national recession caused a slow -down in a few key revenue sources in the first quarter,
and City Management responded with a cost containment plan implemented in April of 2009 to
reduce overall expenditures by about $1.1 million to remain within the lower revenue projections.
This plan includes maintaining certain position vacancies for the remainder of the year, along
with taking advantage of the lower fuel costs, and additional reductions in professional services
and travel /training budgets.
However, in June, 2009, general sales tax receipts, which comprise approximately 30% of
General Fund total revenues, dropped sharply to their lowest level for the month of June since
2003. Year to date receipts as of June 30th are 92% of 2008 actual levels for the same time
period.
Continued
Resolution Ordinance Other (Specify) Report
Contract Mail to (name and address)
• Phone
Funding Source Not Applicable
APPROVED FOR SUBMITTAL Ci Manager
STAFF RECOMMENDATION: Accept Report
BOARD /COMMISSION /COMMITTEE RECOMMENDATION:
COUNCIL ACTION:
Exacerbating this downward trend in sales tax is escalation in 2009 jail costs, attaining levels
never before seen. As a response to these new developments, City Management has issued
further new directives outlined in the attached memorandum to Department Directors and
Division Managers, and will be seeking additional expenditure reductions between now and year
end. Management will closely observe Council's budget priorities and impacts the community,
and will review the Impact of all major expenditure reduction options with the Council's direction
and approval prior to implementation. Additionally, the 2010 Budget will be very austere, and
includes . zero cost of living salary increases and possible layoffs of staff to avoid depleting
reserves in an effort to a stable budget position.
(Note), The 2009 beginning balances used in this report are preliminary and may be affected by
final year -end and /or audit adjustments; however, no material changes to these amounts are
anticipated.
Attachment: 6 -30 -09 City Manager's Budget Directive Memorandum
•
MEMORANDUM
June 30, 2009
To: . All Department Directors
All Division Managers
From: Dick Zais, City Manager
CC: City Council
All Employee Bargaining Group Representatives
Subject: Updated 2009 General Government Budget Reduction
Directives
This memorandum contains unfortunate news and difficult remedies for us all;
concerning the city's budget, however it is our reality. The coming days, weeks
and months, will demand your best effort, as I believe that is what it will take, if
we are to weather the storm ahead with the least damage possible to our -
organization.
Last Tuesday, June 23, 2009, each of you received a copy of an e-mail I sent to
City Council Members regarding a 20% reduction in sales taxes compared to the
same reporting period a year ago, and that we are now projecting our year -end
sales taxes will be reduced by nearly 10 %, and result in a loss of up to ($1.5)
million in the 2009 General Government Budget this year. Other revenues are
also declining at this time. Our local economy is hurting, which is translating into
significant negative reductions in our basic tax resources. Those Council
Members and staff attending last weeks Association of Washington. Cities
meeting in Spokane learned that the a similar economic downturn in revenues is
being experienced in most municipalities in the State, as well as the State
budget.
I previously related to you the current projection of 2009 expenses, inclusive of
the budget reductions we began implementing in the General Governmental
budget last April. Yesterday, I was advised by the Yakima Police Department
that due to an increase in prisoners, the jail budget may be exceeded by more
than $1 million dollars this year. There are very few choices available to us to
reduce jail expenses at this time. Our current heightened crime enforcement
efforts and the requirements for mandatory by the courts is adding
significantly to the numbers of prisoners detained in all jail facilities utilized by the
City. We all want our anti -crime efforts to succeed, and they are; however, our
success here is resulting in a dramatic increase in jail costs. In fact, the
projected increase in jail expenditures over budget is nearly equal to the total
expenditure reductions we implemented earlier this year. Given these trends and
an anticipated increase by Yakima County in rates for our detainees, jail costs for
2010 are likely to exceed projections for this year. In addition, we face several
other budget challenges and demands next year.
Prior to the news on escalating jail costs, as of last week we were already
forecasting a preliminary General Government budget shortfall of $3.3 million for
2010. The added impact of rising jail costs could increase this deficit to over $4
million next year, and this number assumes a wage freeze in 2010 for all
employees.
The result of declining revenues and higher expenses has the potential of
creating a "perfect storm" which threatens the City's fiscal stability. It cannot be
ignored and must be addressed immediately. Clearly additional measures are
needed at this time to address the budget shortfalls that the City is facing for
2009 -10. Accordingly, I am updating our previously Budget Reduction Directives
and expenditure controls at this time, and will be issuing further cost reduction
targets for all General Government operations in the near future. 1 am keenly
aware that future budget reductions may be difficult and painful; however, we
must be prepared to make them if we are to avoid a financial calamity. In this
regard, we will closely observe the adopted City Council's budget priorities and
impacts to service to the community, and will review the impact of all major
expenditure reduction options with the Council prior to implementation.
Amended 2009 Budget Expenditure Controls
Accordingly, based upon the above, I am reinforcing and amending the General
Government expenditure controls previously issued. These controls are to be
followed by all Department Heads and Division Managers in the management of
your General Government Operating budgets: I am directing that the following
actions be taken for all General Government Budgets. effective immediately:
1. Vacant Positions (Permanent and Temporary' *:
• All current and new vacant General Government positions,
excluding uniformed. Police Officers, Correction Officers, and
Firefighter positions are frozen as of this date and are subject to
deletion from the 2010 budget. Any other staffing requests must be
reviewed and approved by the City Manager before proceeding
with any hiring process.
2. Overtime and Compensatory Time:
• Overtime or compensatory time is authorized only for police
emphasis patrols, emergencies, to maintain mandatory minimum
staffing levels, shift schedules, to comply with the Fair Labor
Standards Act, collective bargaining agreements, or to meet critical
project schedules. Any other exceptions must be approved by the
City Manager.
• Monthly updates of all overtime and compensatory time for the
previous month must continue to be submitted to the City Manager
for review. (Over /comp time for emergency callouts and to meet
minimum staffing levels are exempted from this monthly update
requirement.)
3. Vehicle Purchases /Fuel Conservation:
• Vehicle purchases authorized in the 2009 budget which have not
been ordered at this time are terminated. No non - budgeted vehicle
purchase orders are to be processed. Purchase orders already in
process are subject to cancellation upon review by the City
Manager.
• The Equipment Rental Division Manager is directed to implement
stricter gas /fuel conservation measures to reduce fuel consumption
by a minimum of a 10% below current usage for the balance of this
year. Likewise, Department Directors and Division Managers are
directed to work with the Equipment Rental Division Manager in
implementing the conservation measures that will result in this fuel
reduction goal:
4. Training and Travel:
All Out -of State Travel/Training is hereby restricted to (a) that
required for prisoner transportation and (b) mandatory training not
otherwise available within the State of Washington and (c) lobbying
for the City's interests in Washington DC; (d) and as required to
serve as an officer on a national professional association board of
directors, mandatory training necessary for required professional
certifications for which there is no in -State alternative. •Exceptions
to this restriction will require approval by the City Manager prior to
any registrations being processed or other travel arrangements are
made.
• All In -State Travel/Traininq is hereby restricted to prisoner
transportation; . mandatory training necessary for required
professional certifications, where required to make presentations to
professional associations, lobbying the Washington State
Legislature; and as required to serve as an officer on a professional
association board of directors; or as deemed essential for the
conduct of City business by the City Manager.
Any exceptions will require prior approval by the City Manager.
5. Operating Supplies /Repair and Maintenance /Capital Outlay Purchases:
• All supplies, repairs and capital outlay expenditures greater than
$2,500 MUST be ordered by September 30, except those
expenditures required for emergency response /repair.
• Directors and Division Managers are expected to operate within
. their 2009 authorized budgets and are directed to ensure that.
expenditures — within each service unit — to the extent possible do
not exceed the authorized budget. The Finance Director and
accounting staff is directed to monitor these expenses and directed
to disallow any expenses that exceed the service unit budget and .
freeze all future expenses. The City Manager's authorization is
required for any exceptions and to move budget allocations
between divisions and /or service units.
• When unexpected or emergency situations occur, all necessary
expenditures not budgeted must be absorbed into the Department's
authorized budget by the elimination of other non - essential
budgeted expenditures. ALL exceptions must be pre - approved by
the City Manager.
6. Outside Legal Assistance:
• All requests for future legal services are to be performed to the
extent possible by the City Attorney's offices. Any request for
engaging outside legal counsel requires prior approval directly by
the City Attorney and City Manager.
In addition to the General Government expenditure controls previously issued
and as amended above, following are several other matters requiring your
attention:
1. Professional Service Agreements, Maintenance contracts, and
Professional Membership Dues:
Each Department Director is to provide a report on the status of
Professional Service Agreements, Maintenance Contracts and
Professional Memberships within their operating budgets for the
current year and presented during their departmental budget
reviews for 2010. Every agreement, contract and professional
membership will be reexamined with respect to benefit, cost, and
the necessity for future budgets.
2. Outstanding bills:
Division Managers are responsible to ensure that an accurate and
appropriate invoice is received for all outstanding bills within a
reasonable timeframe after the liability is incurred. All outstanding
bills /invoices must be submitted to the Finance Department for
payment within 30 days of receipt of valid invoice.
3. Request for Furlough Options:
All Department Directors and Division Managers are requested to
prepare recommendations for the possible furlough of City
employees with respect to reducing costs and preserving jobs
where possible. Examples include reducing the hours of operation
for public counter services such as paying bills in city hall, public
works /parks offices and municipal court, the permit center, city
clerk, human resources, the senior center, police records /complaint
desk, and other city offices, et al. In this effort Department
Directors and Managers are expected to review all operations
under their purview in identifying opportunities for such reductions.
Recommendations shall identify reductions in; level of service, all
costs, and anticipated impacts.
4. Request for Layoff Options
For the first time in over 25 years with the City, I am requesting that
Department Directors and Division Managers begin to identify and
prepare options for the layoff of City employees. In this effort you
are to identify positions, not individual employees, provide projected
savings, impact on level of service to the public. All layoffs will
need to follow Civil Service Rules and procedures.
In order to maintain essential services, there may be circumstances
in which the City will need to fill some vacancies and still layoff
staff. This will need to be studied carefully in each department and
comprehensively by us all- -led by my office.
5. Request for Solicitation of Suggestions /Ideas from City Employees
City Management has already begun the process of meeting with
Employee labor groups to discuss the City's fiscal situation and to
initiate the negotiation of a wage and benefit freeze for all city
employees in 2010. Thus far, the labor groups have been willing to
listen and to be open to discussing our proposal.
am encouraging each of you to be very open with our employees
about the fiscal challenges confronting us and ask that you engage
them directly in soliciting ideas and suggestions on how to control,
reduce and contain costs in your budgets, while at the same time
preserving essential services to our citizens where ever possible.
Unfortunately, significant and painful cost reduction measures will need to be
implemented in 2009 and included in the 2010 budget. Further direction will be
provided in the near future regarding amended cost reduction targets for the
balance of 2009 and for the 2010 budget.
Summary: The cost increases already experienced in 2009 coupled with those
currently identified that will impact the 2010 General Government budget are
daunting and significant. It is imperative that we take action now in order to keep
current spending in line with available resources and prepare f or the budget
reductions that will be necessary in 2010.
Budget control over all expenditures must be a top priority for the balance of this
year and beyond. It is my expectation that each Department Director and
Division Manager will make budget management their top priority and be
personally engaged in the control, monitoring, oversight and implementation of
these budget constraints and spending restrictions. I will continue to review your
progress in meeting these budget directives during our monthly departmental
meetings, and in the 2010 Budget sessions we will be holding in the coming
months.
appreciate your cooperation and with the assistance of all employees, we will
find a way to continue to provide critical and essential services to our citizens,
administer a balanced budget as required by law, and maintain a stable fiscal
condition. Our Employees will be looking to you for leadership innovation and
support. As I mentioned above, a direct dialogue with the employees is
encouraged. We have been here before, and what we learned from the
experience is that it takes all of us, working together, to minimize the kind of
damage that current economic conditions can have upon our organization. As
leaders, it is important that we work to keep our employees focused on solutions
to the challenges ahead.
Thank you.
a
MEMORANDUM
JULY 2, 2009
TO: The Honorable Mayor and Members of the City Council
FROM: Dick.Zais, City Manager
Rita D eB ord, Finance Director
Cindy Epperson, Deputy Director of Accounting & Budgeting •
SUBJECT: First Quarter2009 Budget Revenue and Expenditure Report
This report provides a comprehensive summary of the City's financial status from January
1 through March 31, 2009. This summary information is provided by fund in the following
categories:
General Government Resources
• General Government Expenditures
• Other Operating and Enterprise Funds
• Capital Funds
• Reserve Funds
Overall, the City's first quarter budget status reflects a stable, but guarded fiscal position
within the context of the national recession.
As of this date, the 2009 amended City of Yakima Budget is $207,098,700 or $6,299,047
greater than the adopted 2009 Budget. The increase is due primarily to carry -over 2008
encumbrances of $3.05 million, and a non - lapsing appropriation for Wastewater
construction projects of $3 million.
CJE /Finance Page 1
Rev /Exp 1st Qtr 2008 Reportdoc -- 06/19/09
GENERAL GOVERNMENT RESOURCES
Table I identifies and compares General Government resources by major source through the first
quarter for 2007, 2008 and _2009. As of March 31, 2009, total General Government resources which
include actual beginning balances, are at $21,230,347 or 31.6% of the total 2009 budget. (This
compares to a level of 31.7% for the same period in 2008.)
GENERAL FUND RESOURCES
Property Tax receipts for the first three months of 2009 are $586,646 or 7.6% of this year's budget
compared to $559,496 or 7.6% of last year's budget for the same period. The flow of receipts to
date depends on collection activity. The first half assessment is due to the County by April 30.
Yakima County Treasurer's Office estimates that we should collect between 96% and 97% of the
current year levy, and 50% of the delinquent tax balance. Collections appear to be on target to
meet this estimate.
Local Criminal Justice Sales Tax (General Fund) receipts through the first quarter are $412,416 or
24.0% compared to $413,483 or 25.5% at this time last year for the 0.3% Criminal Justice Sales Tax.
The City's portion of the 0.1% sales tax is $231,800 or 23.6% of estimates to date, versus $224,240 or
24.7% at the same time last year. (See discussion on General Sales Tax below.)
Sales tax receipts through March 31 are $3,279,773 or 23.5% of budget estimates compared to
$3,394,798 or 24.8% at this time last year, representing a decline in revenues of 3.4% through the
first quarter. The 2009 budget was set assuming modest growth of about 1.5% in sales tax
revenue, as the permitting function was still predicting the continuation of new construction.
However, the severe national recession is affecting this important revenue source, and City
Management implemented cost containment measures in April, 2009 to address the expected
shortfall. There is a two - month lag from the point of sale to our receipt of sales tax revenues.
Franchise tax receipts of $5,537 through the first quarter are at 11.6% of budget estimates. The
Water franchise fee is paid monthly, and picks up through the summer months as water usage
increases for irrigation.
Utility tax receipts through the first quarter are $3,480,450 or 30.0% for 2009 compared to
$3,148,773 or 29.1% for the first three months of 2008. Much of this increase is in the area of
natural gas, which experienced a rate increase for 2009. These taxes are functions of usage (which
is heavily impacted by weather), rates, and the timing of billings.
Business License receipts through the first quarter of 2009 are $465,891 or 89.6% compared to
$474,200 or 94.8% for the first three months of 2008. Most of this revenue is collected at the
beginning of the budget year, as this is an annual fee.
CJE /Finance Page 2
Rev /Exp 1st Qtr 2008 Repot -- 06/19/09
General Government Resources (Continued._..)
Gambling Tax is performing as expected in the first quarter. The total collected of $248,128 is
26.6% of budget.
The Police Federal Grants revenues of $21,945 or 6.7% are a function of the timing of program
_ expenditures and the related billing. Grant programs are on target for the budget year.
State Shared Revenue such as Liquor Excise of $100,077 or 23.8% is close to budget estimates for
this period, as are Liquor. Profits of $139,786 or 22.6 %. As these are per capita allocations, they are
expected to approximate budget by year -end.
Criminal Justice funds are $154,941 or 35.9% of budget, compared to $152,380 in 2008. As the
formula is recalculated annually starting with the July distribution, the budget assumes a
reduction for the last half of 2009.
Overall, Total Intergovernmental revenues are on target with $727,207 or.25.5% received through
March 31, 2009.
Licenses and Permits revenue is $155,008 or 19.0% of budget through the first quarter of 2009,
compared with $224,269 or 25.7% of budget received in the same time in 2008. This revenue
source was also affected by national economic conditions in the mortgage industry. The decline
of this revenue source has also been considered for the cost containment plan. Because permits
are the precursor to construction spending, this trend will be monitored for possible effects on
future sales tax receipts.
Fines and Forfeitures receipts of $464,397 are 28.4% of budget, and are 8.3% more than the 2008
level of $428,651. Much of this was caused by an increase in the penalty schedules effective in
mid -2008.
All other significant General Fund revenue sources are performing as expected.
Beginning Balance 0
The actual 2009 General Fund Beginning Balance is currently estimated to be $6,798,731; $548,023
more than the 2008 final amended Beginning Balance of $6,250,708. Of the total 2009 Beginning
Balance, $2,125,434 is presently obligated to balance the amended General Fund budget, as
compared to $1,954,256 of Beginning Balance which was used to balance the 2008 amended
General Fund budget. It should be noted that even though almost $2 million was earmarked to be
used to balance the 2008 budget, actual results of operations netted an increase in reserve levels of
over $0.5 million.
Total General Fund Resources equal $18,284,398 or 33.0% of budget through March 31, 2009.
This compares with $17,351,305 or 33.1% of last year's budget resources through the first quarter
of the year.
CJE /Finance Page 3
Rev /Exp 1st Qtr 2008 Report.doc — 06/19/09
General Government Resources (Continued.....)
Summary:
Overall, General Government revenue is performing reasonably well in light of the national
economic condition and is within budget tolerance. A cost containment plan was implemented in
early April to lower expenditures in response to the decline in sales tax and permitting fee
revenues.
PARKS AND RECREATION FUND RESOURCES
Parks and Recreation revenues of $563,498 are at 13.3% of budget estimates through the first
quarter of 2009. This compares with last year's resources to budget for three months of $553,531
or 13.2 %. Utility Tax receipts on City -owned utilities amounting to $229,052 (21.3% of the 2009
estimate) have been transferred, to date, to the Parks Fund from the General Fund. The total
revenue is below 25% because of the timing of Parks program activities (such as swimming, golf
and softball) coupled with the Property Tax receipts, which aren't collected from the County until
the second quarter.
STREET AND TRAFFIC OPERATIONS FUND RESOURCES
Total Street Fund revenues are $558,444 or 9.7 %. Fuel tax receipts are $285,068 or 21.1 % - -as this is
a per gallon tax, higher fuel costs and statewide unemployment are pushing down consumption.
As of March 31, 2009 Property Tax, the major revenue category in the Street Fund, is $261,768 or 6.1%
of the total 2009 (as compared to 5.6% or.$238,056 for the same period last year) because of the
timing of receipts.
Summary
Table II identifies the beginning balance, revenues and expenditures to date, and the ending
balance for each of the three General Government Funds. For 2009, at the end of the first quarter, "
the Cumulative General Government Revenue is $12,607,609 or 21.5% of budget compared to
$12,218,824 or 21.8% at March 31, 2008.
At March 31, 2009, the net General Government Balance (beginning reserves plus current
revenues less current expenditures) is $6,501,734, compared to $6,857,913 in 2008.
CJE /Finance Page 4
Rev /Exp 1st Qtr 2008 Report.doc -- 06/19/09
GENERAL GOVERNMENT .EXPENDITURES
Table III summarizes expenditure activity on a departmental basis for General Government
budgets.
GENERAL FUND EXPENDITURES
General Fund budget data of interest include:
Police expenditures, $5,379,393 or 24% are below first quarter averages, due primarily to position
vacancies. The entire budget for insurance /risk management is transferred to the Risk
Management Fund in the first quarter, as the annual insurance premiums are due in this period.
This expense was offset by the timing of the jail payments (only 2 months are included in this
total.)
Fire expenditures of $2,168,095 are 24.3% of the 2009 budget through the first quarter. This slight
saving is the result of the timing of supply purchases, offset by the full payment for risk
management (as described above in the Police narrative.)
Information Systems expenditures are at $720,664 or 25.5% because of the timing of contract
payments and project implementation.
Code Administration, Financial Services, Legal, and Engineering are respectively at 22.8 %,
23.1 %, 20.8 %, 21.6% of budget, due primarily to position vacancies.
Planning and Human Resources are at 21.5% and 21.9% of budget respectively, a function of the
timing of supply purchases and outside professional services.
Records expenditures of $75,665 or 16.9% exclude one -time payment of election costs estimated to
be $125,000 in 2008. The City is in receipt of the election bill, and the actual cost is about $75,000,
which will be paid in the 2nd quarter. (Note: The City has not yet received the bill for the EMS
special election.)
City Hall Maintenance expenditures are $166,265 or 39.0% of budget, primarily because the entire
insurance payment of about $84,000 was made to the Risk Management fund to purchase
property/boiler insurance in the first quarter.
Intergovernmental expenditures of $96,846 are 26.2% because the City pays all of the
Yakima County Emergency Management assessment in the first quarter. Additionally, Yakima
County Development Association (YCDA) receives a semi - annual payment in the first quarter.
City Council pays the City's annual dues to the Association of Washington Cities in the first
quarter. Therefore, expenditures of $94,044 are 44.0% of budget at March 31, 2009.
•
CJE /Finance Page 5
Rev /Exp 1st Qtr 2008 Report.doc -- 06/19/09
General Government Expenditures (Continued )
SunDome paid $75,000 or 50% of its budget in the first quarter of 2009 because of timing of
annual debt service payments.
State Examiner only incurred incidental expenditures of $4,284 in the first quarter as the 2008
financial statement audit is just in planning stages.
Urban Area Hearings Examiner expenditures to date are $16,761 or 29.9 %, reflecting the number
of cases heard and paid for as of March 31, 2009.
District Court expenditures of $3 or .5% match the revenue being submitted on old cases still
being collected by District Court. As most of the receivables are several years old, both the
revenue and expenditures are dropping off as time passes.
All other General Fund Departments are close to the first quarter average of 25 %.
Summary:
In total, the General Fund is 24.0% expended through the first quarter, and is within authorized
budget levels. The 2009 General Fund budgeted ending balance is projected to be $4,673,297 or
about 9% of the budget.
PARKS AND STREETS EXPENDITURES
Parks expenditures are at $947,883 or 21.7 %, and Street and Traffic Operations expenditures are
at $1,576,979 or 26.0% to date. In both areas, many costs are seasonal in nature, and as the impact
of summer recreation and parks maintenance programs is accounted for, the associated program
costs should bring actual expenditure levels closer to budget by year -end. Even though Streets
and Traffic have salary savings, the first quarter includes the full year of insurance charges and
some debt service obligations, and not quite half of the snow and ice control budget has been
spent to date.
Summary:
Overall, General Government expenditures are within budget estimates - 24.1% through March
31, 2009. In April, City Management implemented a cost containment plan to reduce total
expenditures by about $1.1 million or 1.8% to match the downturn in revenues.
CJE /Finance Page 6
Rev /Exp 1st Qtr 2008 Reportdoc -- 06/19/09
OTHER OPERATING AND ENTERPRISE FUNDS
Table. IV represents the status of the Operating and Enterprise Funds.
The Economic Development Fund has a fund balance of $197,780 at March 31. Revenues amount
to $22,793 or 25.3 %, while expenditures are at $15,168 or 10.4% of budget. The savings are a result
of the timing of the deployment of professional services (i.e. historical preservation, HUD 108
loans, etc.)
The Community Development Fund shows a fund balance of $80,983 at the end of the first
quarter. Revenues are at $148,930 or 3.4% of budget, while expenditures are $357,717 or 7.9% of
budget. The budget includes about $2.2 million of program carryover from the prior year
(including the Marvin Gardens development). The 2009 HUD grants have not yet been awarded
(even though estimates were included in the 2009 budget), so program expenses are still using
primarily the carried forward funds.
Community Relations Fund revenues are $127,010 or 21.0% of budget through the first quarter.
Expenditures are $129,528 or 22.4 %; resulting in a fund balance of $860,057 at March 31
representing primarily an accumulation of capital grant proceeds.
The Community Services Fund consisting of the Healthy Families Yakima program experienced
revenues of $75,605 or 14.5 %, and expenditures of $73,935 or 15.2% of the 2009 budget, as
amended for project carryover. The program was continuing its media campaign in the first
quarter with a much higher matching rate than previously anticipated. The fund balance is
$12,838 at the end of the first quarter.
Growth Management Fund had no activity in the first quarter, and a fund balance of $24,372 at
March 31. This budget contemplates grants to update portions of the Comprehensive Plan in
compliance with the Growth Management Act.
Cemetery Fund revenues are $46,701 or 18.9% of budget through the first quarter, as interest
earnings have not yet been transferred from the Cemetery Trust fund. Expenditures are $60,158
or 23.1 %. The fund balance at March 31 is $53,162.
Emergency Services Fund revenues are $81,596 or 7.7% of budget and expenditures are $256,313
or 22.0% of budget through the first quarter. The fund balance at March 31, 2009 is $6,704. The
revenue source is a special voter - approved property tax, with the first half due in the second
quarter.
Public Safety Communications. Fund revenues are $849,779 or 29.2% of budget and expenditures
are $848,147 or 28.0 %, slightly above the first quarter target because of an annual software
maintenance payment. The March 31 fund balance is $265,564.
PEIA (Parking and Business Improvement) assessments and collections follow quarterly cycles.
Revenues are at $63,644 or 30.3% and expenditures are $3,952 or 1.9% of budget, as the first
quarter payment to the Committee for Downtown Yakima was made at the beginning of the
second quarter. The fund balance at March 31 is $61,188.
CJE /Finance Page 7
Rev /Exp 1st Qtr 2008 Report.doc -- 06/19/09
Other Operating and Enterprise Funds (Continued.....)
Trolley (Yakima Interurban Lines) Operating Fund revenues are $1,546 or .6% and expenditures
are $2,393 or 1.0 %. The majority of the revenue and expense budgets are a grant to upgrade the
trolley facilities, and this project only incurred minor expenses in the first quarter. The balance at
March 31 is $1,943.
Front Street Business Improvement Area revenues are $834 or 23.6 %, and no expenditures were
made in the first quarter; resulting in a balance of $8,301.
Tourist Promotion Fund revenues of $245,187 are presently at 17.3% of budget. Expenditures are
$340,131 or 23.1% of budget. The balance at March 31 is $135,360. Historically, the first quarter
revenues are lower than the rest of the year, because of the slowdown in convention business and
Hotel/Motel tax generated during the winter months. However, revenues are expected to steadily
increase as the year progresses because of scheduled convention center business. The economic
downturn is also affecting Hotel/Motel tax, and the Visitors and Convention Bureau has
implemented a reduction in management fees and other variable operating costs to stay within
available resources.
Public Facilities District Fund - Convention Center realized revenues of $181,119 — 27.4% of the
2009 budget. Expenditures totaled $172,591 — 24.8% of budget. The ending fund balance is
$54,264.
Public Facilities District- Capitol Theatre is a new fund that was set up at the end of 2008 to
differentiate PFD sales tax revenues that are dedicated to the construction of the Production
Center and Pavilion from other PFD revenue. For the first quarter of 2009, revenues are $136,456,
or 27.4% of budget Expenditures are $82,192 or 16.5% of budget, leaving a fund balance of
$54,264 at March 31.
Tourism Promotion Area Fund receipts are $58,789 or 14.5% of the 2009 budget. Expenditures
total $58,789 or 14.5 %. Like hotel /motel tax, the tourism promotion fee is lowest in the first
quarter through the winter months. All fees collected are forwarded by contract to the Yakima
Valley Visitors' and Convention Bureau for promotion emphases. The ending balance at March
31, 2009 is $414.
Capitol Theatre Fund revenues are $60,790 or 19.3% of budget —the transfer from the reserve
fund is being made semi - annually in the second quarter. Expenditures of $100,547 are at 31.6 %, a
function of the timing of major maintenance projects and full insurance payments in the first
quarter. The fund balance at March 31 is $109,068.
Stormwater Operating Fund revenues are $192,943 or 10.7% of budget. As this is included on the
property tax bill, a majority of the revenue will be collected in the April/May timeframe.
Expenditures are $211,875 or 11.8% of budget, because the transfers for capital and program
repayment to Wastewater and Streets funds are being timed to occur after the revenue collection.
The fund balance at March 31 is $319,353.
CJE /Finance Page 8
Rev /Exp 1st Qtr 2008 Reportdoc -- 06/19/09
Other Operating and Enterprise Funds (Continued )
Transit operations completed the first quarter of 2009 with revenues totaling $1,385,454 or 19.2%
of budget, which exclude the federal grant, and expenditures at $1,872,871 or 25.1 %. (As noted in
other narratives, the entire insurance transfer is made in the first quarter.) The operating fund
balance at March 31 is $99,340.
Refuse expenditures are $1,102,430 or 23.7% of the budget through March 31, 2009. This is below
scheduled levels because of the timing of payments for landfill charges (only two months are
included.) Total revenues are at $1,008,366 or 21.8 %, as the Yard Waste program is discontinued
through the winter months. The fund balance at March 31 is $110,023.
Wastewater Operating Fund revenues are $4,004,952 or 24.0% of estimated levels, while
expenditures are at $4,103,603 or 24.3% of budget due primarily to the timing of transfers to
capital /debt service funds. The fund balance at March 31 is $1,630,213.
Water Operating Fund revenues of $1,431,623 to date equal 20.8% of budget estimates, and reflect
the timing of billing cycles and historically lower water usage in the winter months. Expenditures
are at $1,786,777 or 24.5 %, also a function of the timing of capital /debt service transfers. The fund
balance at March 31 is $1,505,567.
Irrigation Fund revenues are at $735,174 or 27.6% of budget estimates. Expenditures are $827,240
or 29.7% through the first quarter —ditch charges and insurance contributions are paid in the first
quarter. The fund balance at March 31 is $171,199.
The Equipment Rental Fund shows revenues, of $1,160,548 or 20.2% of budget estimates.
Expenditures are at $720,119 or 12.0 %, a function of the timing of capital purchases. The fund
balance at March 31 is $4,783,870.
Environmental Fund had no revenue activity in the first quarter. Expenditures are $26,927 or
1.9% of budget. The fund balance at March 31 is $487,317. This fund's revenue comes in
primarily at the end of the year, while expenditure timing is related to projects — clean-up projects
at the airport funded by grants from the Dept of Ecology are in the planning stages.
Public Works Administration revenues are $305,027 or 25.0% of budget through the first quarter,
and expenditures are $373,308 or 31.1% of budget over the same time period. As mentioned in
other discussions, the insurance contribution is paid in the first quarter. The fund balance at
March 31 is $106,512.
Summary:
In total, Other Operating and Enterprise Funds have generated revenues of $12,324,866 or
20.0 %, while expenditures are at $13,526,711 or 21.3% of budget estimates through the first three
months of 2009. These results are similar to the first quarter of the prior year.
CJE /Finance Page 9
Rev /Exp 1st Qtr 2008 Reportdoc — 06/19/09
CAPITAL-FUNDS
Table V represents the status of our Capital Construction and Capital Reserve Fund balance. The
activity in the Capital Funds is dependent on the scope and timing of capital projects; therefore,
the first quarter percentage comparison to total budget is not expected to reflect the percentage of
the year completed.
Several projects are approaching the construction phase in the Arterial Street Fund. $7,317,146 is
budgeted for construction projects during 2009 —the major ones being the Nob Hill Overpass
Repair, 16th and Washington Avenue intersection reconstruction, and the W.O. Douglas bridge
and trail pathways. Revenue through March is $90,122 or 1.4% of budget. Expenditures, which
are based on an approved project prospectus, are $204,895 or 2.8% of budget. The fund balance at
March 31 is $1,775,305.
The Central Business District (CBD) Capital Fund provides resources for CBD studies and
capital projects, and the 2009 budget includes the third phase of improvements along Yakima
Avenue being done as part of the Downtown Yakima Futures Initiative. The balance at March 31
is $499,183. Revenues of $8,870 represent 24.8% of budget, while expenditures to date are
$125,933 or 49.0 %, as both Phase 11 and Phase III were in close -out stages.
The Capitol Theatre Construction Fund was reactivated to account for major capital projects
proposed for the Theatre. Expenditures of $138,781 or 1.4% of budget have been made for design
costs relating to the expansion project. This budget also includes the carryforward of
improvements to be funded by a federal grant. Revenues for the first quarter are at $82,192, or
.8%, as the General Obligation bonds are in process to be issued mid -2009, leaving a fund balance
at March 31 of $10,796.
Parks and Recreation Capital Fund revenue to date is $62,500 or 5.0% of budget, while
expenditures are at $17,322 or 1.4 %. The major project included in the 2009 budget is the
development of upper Kiwanis Park. The balance at March 31 is $220,557.
Fire Capital Fund expenditures through the first quarter of 2008 are at $10,641 or .7% consisting
primarily of design costs for the remodel of Fire Station 94 at the airport, and revenues of $63,974
or 18.8% have been received. The balance at March 31 is $1,561,390. The other major project in
this fund's budget is the replacement of a ladder truck.
Law and Justice Capital Fund revenues to date are $169,313 or 15.4% and expenditures are
$117,471 or 7.7% of budget. The fund balance at March 31 is $683,245.
CJE /Finance Page 10
Rev /Exp 1st Qtr 2008 Report.doc -- 06/19/09
Capital Funds (Continued.....)
The Public Works Trust Construction Fund was created to accumulate revenue received and to
track capital projects, including those associated with the State Public Works Trust Loan Program.
Revenue of $172,577 or 18.7% of budget has been received through the first quarter, and include
the first quarter percent Real Estate Excise Tax. The softening of the real estate market has caused
a marked drop in this revenue. However, since this fund had such a large fund balance entering
this year, the project list for 2009 is not being reduced, but future years will likely see a reduction
in funds available for projects beyond debt service. Expenditures of $201,706 or 16.3% of budget
were made through the same period. The fund balance at the end of the first quarter is $1,422,201.
Loan payments are due in the second quarter.
The Real Estate Excise Tax— Second quarter percent (REET 2) Capital Construction
fund is used to account for the second quarter percent Real Estate. Excise Tax (REET 2). Through
the first quarter, $97,577 or 11.9% of the revenue budget has been received. Expenditures of
$155,428, or 9.4% were made through the same period. (See the discussion for the Public Works
Trust Construction Fund above.) The supplies and equipment for the street resurfacing program
will be reduced by $200,000 in 2009 and into future years to maintain adequate debt service and
project match. The fund balance at March 31, 2009 is $1,172,277.
The Local Improvement District (LID) Construction Control Fund is used to account for
resources and costs associated with LID projects. Projects are paid for through interest bearing
warrants redeemable at the end of the project either by pay -off's by affected property owners or
proceeds of bond sales. Therefore, this fund will carry a negative fund balance until active
projects are completed. The balance as of March 31 is ($397,553).
The Transit Capital Reserve Fund has a current fund balance of $598,606. This represents the
reserve that the City Council has directed be set aside to provide funds for capital projects and
equipment. Expenditures are at $525,395 or 47.6 %, while revenues are 7,340 or 1.3 %. (All Transit ,
sales tax goes into the operating fund until the grant is drawn down.)
The Stormwater Capital Fund has a current fund balance of $126,752. The revenue budget of
$350,000 consists of a transfer from the operating fund with an expenditure budget of $325,000 for
the study and design of stormwater capital projects. As of March 31, there has been a total of
$492, or .2 %, in expenditures.
The Convention Center Capital Improvement Fund reflected a balance of $353,778 in the
Convention Center Reserve at the end of the first quarter of 2009. Revenues were $50,750 or
23.5% of budget. Expenditures are $4,318 or 1.6% to date, as the capital projects are in various
stages of completion. The downturn in Hotel/Motel tax will affect the scheduled purchases
and /or fund balance as the year progresses.
CJE /Finance Page 11
Rev /Exp 1st Qtr 2008 Report.doc -- 06/19/09
Capital Funds (Continued.....)
At the end of the first quarter the Cumulative Reserve for Capital Improvement Fund
shows a balance of $302,432. Expenditures are $249,846 or 1.3% of budget, with revenues of
$177,833 to date. The major project budgeted in this fund is the Railroad Grade Separation. As
this is a large project to be funded primarily by reimbursable grants, Finance will be researching
options to provide adequate cash flow during the interim times between project payments and the
receipt of grant reimbursements.
The purpose of the Wastewater Facilities Capital Reserve Fund is to provide resources for
contingency modifications at the Wastewater Treatment Plant. Revenues of $152,000 are
estimated for 2009 and will be generated primarily from Sewer Operating Fund contributions,
Sewer Service Agreements with Union Gap and Terrace Heights, and investment income. To
date, $5,178 or 3.4% of budgeted revenues have been received. Planned expenditures of $363,186
in 2009 are for miscellaneous capital improvements and replacement of the digester Dystor
covers - there have been $45,890 in expenditures to date. The fund balance at March 31 is
$617,136.
The Sewer Construction Fund provides principally for off -site system improvements such as new
interceptor and trunk line extensions. Revenue consisting primarily of capital transfers from the
operating fund is budgeted at $1,391,350 —with no actual revenue to date. $2,491,332 is presently
budgeted for sewer system planning and improvement, with the major projects being a sewer
trunk line in the Congdon . annexation area and sewer improvements in under- served
neighborhoods. Actual expenditures at the end of the first quarter amounted to $233 or 0 %. The
fund balance at March 31 is $2,705,324.
Expenditures are $52,269 or 2.2% through the first quarter in the Domestic Water Improvement
Fund. The major projects in the 2009 budget of $2,380,100 are a new well at Gardner Park and an
automated meter reading system. Revenues are budgeted to be $1,708,000 and include a Public
Works Trust Fund loan, a transfer from the operating fund and interest earnings. As of March 31,
there was no revenue because of the timing of the contribution from the operating fund, therefore,
the ending balance was $2,760,977.
The Wastewater Facility Project Fund ended first quarter 2009 with a fund balance of $5,224,946,
which includes a portion of the revenue bond proceeds that were issued in'2008. For 2009, budget
expenditures of $5,937,540 are anticipated to continue construction of capital improvements
mandated by NPDES permit requirements. Actual expenditures through the first quarter of 2008
are $747,248 or 12.6% and revenues to date are $15,675 or 1.4 %, again the result of timing of
operating fund contributions.
The Irrigation System Improvement Fund revenues through the first quarter of 2009 amount to
$261,752 or 28.9 %. $330,339 or 11.1% has been expended for system repairs, leaving a fund
balance of $2,984,949, consisting mainly of accumulated capital contributions.
CJE /Finance .Page 12
Rev /Exp 1st Qtr 2008 Report.doc -- 06/19/09
RESERVE FUNDS
Table VI illustrates the position of the City's Employee Benefit and Pension Reserve Funds.
The Unemployment Compensation Reserve is used to pay unemployment claims filed by former
employees. Through the first quarter, the City had actual expenditures amounting to $29,526 or
19.4% of the 2009 budget. Revenue, which is primarily from pro - rations to City operating
departments, is $27,636 or 25.5% through the first quarter. The current reserve balance is =
$394,608. The City operates a self— insured program.
The Employees Health Benefit Reserve pays for group medical and dental claims for covered
City employees and eligible dependents. Revenues for this fund are primarily generated from
monthly charges for each covered employee which are paid by operating budgets through
assessments, and through payments from active and retired employees and other persons who
are entitled to participate in the City's health benefit plan. Actual revenues through the first
quarter were $2,323,563 or 24.9% while expenditures of $2,130,687 or 22.7% were experienced.
The current fund balance is $3,288,960, before considering the required 15% reserve of
approximately $1.2 million.
The Worker's Compensation Reserve provides for payment by the City of industrial insurance
medical claims and time loss payments for City employees who are injured while performing
their assigned duties. Through the first quarter, expenditures were $361,839 or 21.4% of budget.
Revenues, billed on an interfund basis, are at $292,173 or 18.7 %. The March 31, 2009 fund balance
is $1,069,257 on a cash basis, without considering the claims reserve of about $1 million.
The Wellness/Employee Assistance Program fund expenditures during the first quarter were
$38,796 or 29.8% of budget, leaving a balance of $114,200 at March 31, 2009. Revenues are
recorded at the end of the year as medical insurance savings from vacant positions.
Firemens' Relief and Pension expenditures are at $428,212 or 26.4% of budget through March 31,
2009. Revenue to date, which is largely dependent upon the flow of property tax receipts, is
$93,006 or 5.8 %. The first quarter balance is $439,425.
General Contingency Reserves
Table VI also illustrates the position of the Contingency Reserve Funds of the City.
The General Contingency Fund has a $376,919 balance at March 31, 2009.
The Capitol Theatre Reserve is programmed to transfer $71,927 consisting of interest income and
the cash reserve to the Capitol Theatre Operating Fund to help support the major capital
maintenance program of the theatre. Additionally, this fund was budgeted in 2008 to extend an
interfund loan of $500,000 to the construction fund for cash flow during the Theatre's expansion
project. The loan was not accessed in 2008, but will be drawn in the 2 quarter of 2009, at which
time a non - lapsing appropriation for the loan will be recorded. (This loan is proposed to be paid
back upon the issuance of a General Obligation bond later in 2009.) The fund balance as of March
31 is $521,134.
CJE /Finance Page 13
Rev /Exp 1st Qtr 2008 Report.doc -- 06/19/09
Reserve Funds (Continued )
The Risk Management Reserve provides for payment of liability insurance and litigation defense
through an internal service fund. The Reserve is funded by allocations from the various operating
funds of the City transferred at the beginning of the year, and interest earned by the fund.
Revenue to date amounts to $2,223,118 or 84.9% of budget. Expenditures, which encompass
payment of the City's annual premiums for liability, property and miscellaneous coverages;
broker fees; and legal services are $705,507 or 25.3% of budget. The cash balance at March 31 is
$2,664,378 without considering the liability for incurred but unpaid claims of about $1 million.
Bond Redemption Funds
Table VII illustrates the financial position of the City's General Obligation and Revenue Bond
Funds. ' The timing of actual expenditures are a function of the terms of each bond and its related
repayment schedule —most bond principal payments are due in the last quarter of the year.
CJE /Finance Page 14
Rev /Exp 1st Qtr 2008 Report.doc -- 06/19/09
2009 Variance
Amended 2009
Funds Budget Actual Amount Percent
General $50,773,849 $12,203,750 $38,570,099 76.0%
Parks and Recreation -- 4,377,543 947,883 3,429,660 78.3%
Street & Traffic Operations 6,074,833 1,576,979 4,497,854 74.0%
General Government
Subtotal $61,226,225 $14,728,612 $46,497,613 75.9%
Community Development $4,525,424 $357,717 $4,167,707 92.1%
Utilities /Other Operating 59,021,753 13,168,994 45,852,759 77.7%
Capital Improvement 60,361,561 3,243,685 57,117,876 94.6%
G.O. Bonds/Notes 2,924,782 0 2,924,782 100.0%
Water /Sewer Revenue Bonds 2,860,417 0 2,860,417 100.0%
Employee Benefit Reserves 12,992,013 2,989,060 10,002,953 77.0%
Operating Reserves 3,161,525 705,507 2,456,018 77.7%
Trust and Agency Funds 25,000 0 25,000 100.0%
Total $207,098,700 $35,193,575 $171,905,125 83.0%
Gen Gov Encumbrances $ 447,265
Total City Encumbrances $ 2,604,724
Adj Gen Gov Variance $46,050,348 75.2%
Adj Total City Variance $169,300,401 81.7%
Original Budget $ , — 200,799,653
Increase $ 6,299,047
Wwater projects non - lapsing 2,965,726
$ 6,017,715
Parks &
General Fund Recreation Fund Street Fund Total
Beginning Balance
Amended Budget 6,776,251 451,356 1,285,387 $8,512,994
Actual Beginning Balance 6,776,251 451,356 1,285,387 8,512,994
- (Gain) Loss 0 0 0 0
Revenue
Amended Budget 48,648,415 4,244,385 5,764,810 58,657,610
Actual 11,485,667 563,498 558,444 12,607,609
Gain (Loss) - 37,162,748 - 3,680,887 - 5,206,366 - 46,050,001
Expenditures
Amended Budget 50,773,849 4,377,543 6,074,833 61,226,225
Actual 12,203,750 947,883 1,576,979 14,728,612
Difference 38,570,099 3,429,660 4,497,854 46,497,613
Ending Balance
Budgeted 4,650,817 3 18,198 975,364 5,944,379
Actual 6,058,168 66,971 266,852 6,391,991
Current Year gain/(loss) - $718,083 - $384,385 - $1,018,535 - $2,121,003
Less: Encumbrances 399,898 0 47,367 447,265
Net Balance $5,658,270 $66,971 $219,485 $5,944,726
City of Yakima Table I
Page 1 of 2 General Government esources 25.0%
3 Year Comparison - March 2009 Year to Date of Year
General Fur d Resources: 2007 2008 2009
% % Amended %
To -Date Rcvd To -Date Rcvd Budget To -Date Rcvd
Property Tax $532,819 7.8% $559,496 7.6% $7,726,000 $586,646 7.6%
Criminal Justice Sales Tax Inc .3% 357,656 24.9% 413,483 25.5% 1,720,450 412,416 24.0%
Criminal Justice Sales Tax 214,201 25.4% 224,240 24.7% 983,150 231,800 23.6%
Sales Tax 3,194,567 24.3% 3,394,798 24.8% 13,927,830 3,279,773 23.5%
Franchise Tax
Nob Hill Water Assn. - -2.0% 2,496 6.7% 2,454 5.7% 47,586 5,537 11.6%
Total Franchise Tax 2,496 6.7% 2,454 5.7% 47,586 5,537 11.6%
Utility Tax
Pacific Power -- 6.0% , 906,584 31.6% 1,076,661 35.7% 3,650,000 1,145,237 31.4%
Nob Hill Water Assn. - -14.0% - 17,664 6.4% 17,381 5.8% 330,000 38,915 11.8%
Natural Gas -- 6.0% 762,783 50.9% 620,449 40.2% 1,339,000 811,977 60.6%
Yakima Waste Systems - -10.0% 81,352 23.0% 78,420 22.5% 310,000 52,040 16.8%
Cellular Telephone -- 6.0% 238,107 20.9% 341,367 29.1% 1,545,000 401,856 26.0%
Telephone -- 6.0% 314,337 26.1% 322,200 26.0% 1,140,000 276,885 24.3%
Water -- 14.0% 155,320 18.7% 147,265 16.3% 906,000 184,580 20.4%
Wastewater -- 14.0% 432,224 23.9% 460,211 23.7% 1,980,000 477,345 24.1%
Refuse -- 9.0% 82,074 24.1% 84,819 22.9% 415,130 91,615 22.1%
Total Utility Tax 2,990,445 29.0% 3,148,773 29.1% 11,615,130 3,480,450 30.0%
Business License Tax 468,169 93.6% 474,200 94.8% 520,000 465,891 89.6%
Gambling Tax 238,356 24.2% 226,150 23.8% 932,000 248,128 26.6%
Dangerous Bldg Tax Assessment 0 n/a 2,724 n/a 30,000 2,524 8.4%
Leasehold Excise Tax 1,221 610.5% 1,161 580.5% 200 1,145 572.5%
Total. Taxes 7,999,930 23.4% 8,447,479 23.5% 37,502,346 8,714,310 23.2%
Police Federal Grants 29,181 17.2% 0 0.0% 326,981 21,945 6.7%
Fire Federal Grants 11,186 13.7% 0 0.0% 60,000 15,000 25.0%
Criminal Justice Funds 151,960 38.7% 152,380 35.9% 431,000 154,941 35.9%
Liquor Excise Tax 89,590 26.2% 96,285 24.5% 420,000 100,077 23.8%
Liquor Profits 127,184 21.1% 143,535 23.7% 619,500 139,786 22.6%
School Dist. #7 Resource Officers 85,638 24.9% 88,207 25.0% 370,440 90,853 24.5%
Other Intergovermental 38,381 14.6% 113,415 23.3% 624,368 204,605 32.8%
Total Intergovernmental 533,120 24.3% 593,822 22.9% 2,852,289 727,207 25.5%
erp 7/2/2009 Revenues Gen Gov- 2009.xls
City of Yakima Table I
Page 2 of 2 General Government Resources 25.0%
3 Year Comparison - March 2009 Year to Date of Year
General Fund Resources (Contd.) 2007 2008 2009
Percent Percent Amended Percent
To -Date Received To -Date Received Budget To -Date Received
Licenses and Permits $223,181 28.3% $224,269 25.7% $814,000 $155,008 19.0%
Charges for Service 1,018,434 23.7% 1,188,945 26.6% 4,880,680 1,168,684 23.9%
Fines and Forfeitures 361,473 27.9% 428,651 31.1% 1,632,900 464,397 28.4%
Misc. Revenue 187,303 23.9% 217,066 23.0% 925,200 256,061 27.7%
Non- Revenue 5,302 530.2% 365 36.5% 1,000 0 0.0%
Transfers From Other Funds 40,000 100.0% 0 0.0% 40,000 0 0.0%
Capital Lease Financing 0 0 0 0
Total General Fund Revenue $10,368,743 23.8% $11,100,597 24.0% $48,648,415 $11,485,667 23.6%
Beginning Balance 5,439,858 100.0% 6,250,708 100.0% 6,798,731 6,798,731 100.0%
Total General Fund Resources $15,808,601 32.3% $17,351,305 33.1% $55,447,146 $18,284,398 33.0%
Parks & Recreation Fund Resources:
Property Tax 107,071 5.5% 101,536 5.6% 1,800,000 109,222 6.1%
Intergovernmental 42,333 23.4% 22,374 12.8% 180,200 32,836 18.2%
Charges for Services 191,590 25.0% 182,290 20.0% 934,265 163,615 17.5%
Misc. Revenue/Non- Revenue 28,360 11.1% 30,685 15.5% , 255,920 28,773 11.2%
Transfers From Other Funds 211,693 21.5% 216,646 19.6% 1,074,000 229,052 21.3%
Total Parks/Rec. Fund Revenue $581,047 14.1% $553,531 13.2% $4,244,385 $563,498 13.3%
Beginning Balance 431,032 100.0% 549,439 100.0% 451,356 451,356 100.0%
Total Parks/Rec. Fund Resources $1,012,079 22.2% $1,102,970 23.3% $4,695,741 $1,014,854 21.6%
Street/Traffic Fund Resources:
Property Tax 216,584 5.5% 238,056 5.6% 4,314,000 261,768 6.1%
County Road Tax 0 0.0% 0 0.0% 0 0 0.0%
Fuel Tax - Street 326,509 23.2% 312,412 21.8% 1,350,000 285,068 21.1%
Other Intergovernmental 0 0.0% 0 0.0% 0 0 0.0%
Charges for Services 10,065 59.2% 4,307 27.3% 15,760 11,160 70.8%
Misc. Revenue/Non- Revenue 24,872 41.4% 9,921. 16.5% 85,050 448 0.5%
Total Street/Traffic Fund Revenue $578,030 10.3% $564,696 9.9% $5,764,810 $558,444 9.7%
Beginning Balance 1,064,222 100.0% 1,386,069 100.0% 1,372,651 1,372,651 100.0%
Total Street/Traffic Fund Resources $1,642,252 24.6% $1,950,765 27.4% $7,137,461 $1,931,095 27.1%
Total General Government Resources $18,462,932 30.7% $20,405,040 31.7% $67,280,348 $21,230,347 31.6%
erp 7/2/2009 Revenues Gen Gov- 2009.xls
City of Yakima Table II
General Government Summary of Operations 25.0%
3 Year Comparison - March 2009 Year to Date Of Year
2007 2008 2009
% % %
Rcvd Rcvd Amended Rcvd
To -Date Exp To -Date Exp Budget To -Date Exp
General Fund
Beginning Balance $5,439,858 $6,250,708 $6,798,731 $6,798,731
Revenues $10,368,743 23.8% $11,100,597 24.0% $48,648,415 $11,485,667 23.6%
Expenditures $9,897,647 21.8% $11,392,836 23.5% $50,773,849 $12,203,751 24.0%
Ending Balance $5,910,954 $5,958,469 $4,673,297 $6,080,647
Parks and Recreation Fund
Beginning Balance $431,032 $549,439 $451,356 $451,356
Revenues $581,047 14.1% $553,531 13.2% $4,244,385 $563,498 13.3%
Expenditures $842,181 20.1% $854,525 19.3% $4,377,543 $947,883 21.7%
Ending Balance $169,898 $248,445 $318,198 $66,971
Street/Traffic Fund
Beginning Balance $1,064,222 $1,386,069 $1,372,651 $1,372,651
Revenues $578,030 10.3% $564,696 9.9% $5,764,810 $558,444 9.7%
Expenditures $1,408,866 23.8% $1,299,766 20.9% $6,074,833 $1,576,979 26.0%
Ending Balance $233,386 $650,999 $1,062,628 $354,116
Total General Government
Beginning Balance $6,935,112 $8,186,216 $8,622,738 $8,622,738
Revenues $11,527,820 21.6% $12,218,824 21.8% $58,657,610 $12,607,609 21.5%
Expenditures $12,148,694 21.9% - $13,547,127 22.9% $61,226,225 $14,728,613 24.1%
Net General Government Balance $6,314,238 $6,857,913 $6,054,123 $6,501,734
erp 7/2/2009 Revenues Gen Gov- 2009.xls
Table III
City of Yakima
General Government Expenditures
2009 Budget vs. Actual
2009 2009
Amended Expenditures Unexpended Percent
Budget To 3/31/09 Balance Spent
Police $ 22,447,888 $ 5,379,393 $ 17,068,495 24.0%
Fire 8,909,315 2,168,095 6,741,220 24.3%
Information Systems 2,823,003 720,664 2,102,339 , 25.5%
Transfers To Other Funds 2,232,275 542,911 1,689,364 24.3%
Code Administration 1,783,856 407,212 1,376,644 22.8%
Financial Services 1,540,878 355,433 1,185,445 23.1%
Police Pension 1,403,957 367,022 1,036,935 26.1%
Legal 1,459,796 303,476 1,156,320 20.8%
Municipal Court 1,321,304 299,400 1,021,904 22.7%
Engineering 1,199,716. 259,327. 940,389 21.6%
Utility Services 1,225,469 265,773 959,696 21.7%
Planning 901,557 193,462 708,095 21.5%
Records 449,013 75,665 373,348 16.9%
City Manager 521,307 126,809 394,498 24.3%
Human Resources 494,040 108,109 385,931 21.9%
City Hall Maintenance 426,178 166,265 259,913 39.0%
Indigent Defense 385,000 96,189 288,811 25.0%
Intergovernmental 370,076 96,846 273,230 26.2%
Purchasing 329,881 75,357 254,524 22.8%
City Council 213,540 94,044 119,496 44.0%
SunDome 150,000 75,000 75,000 50.0 %
State Examiner 103,000 4,284. 98,716 4.2%
Urban Area Hearings Exam. 56,000 16,761 39,239 29.9%
Probation Services 25,000 6,250 18,750 25.0%
District Court 1,800 3 1,797 0.2%
Total General Fund $ 50,773,849 $ 12,203,750 38,570,099 24.0%
Parks & Recreation Fund 4,377,543 947,883 3,429,660 21.7%
Street & Traffic Ops. 6,074,833 1,576,979 4,497,854 26.0%
Total General Government $ 61,226,225 $ 14,728,612 46,497,613 24.1%
cje 6/15/2009
Table IV
City of Yakima
Other Operating /Enterprise Funds
2009 Budget vs. Actual
Actual Revenue Appropriations
Beginning % , % Ending
Other Operating/ Balance Amended Actual Re- Amended Actual Ex- Balance
Enterprise Funds 1/1/2009 Budget Revenue ceived Budget Expenditures pended 3/31/2009 ..
Economic Development $ 190,155 $ 90,000 $ 22,793 25.3% $ 146,173 $ 15,168 10.4% $ 197,780
Neighborhood Development 289,770 4,388,602 .148,930. 3.4% 4,525,424 357,717 7.9% 80,983
Community Relations 862,575 604,420 127,010 21.0% 577,802 129,528 22.4% 860,057
Community Services 11,168 522,712 75,605 14.5% 487,712 73,935 15.2% . 12,838
Growth Management 24,372 25,466 0 0.0% 49,745 0 , 0.0% 24,372
Cemetery 66,619 247,750 46,701 18.9% 260,420 60,158 23.1% 53,162
Emergency Services 181,421 1,059,476 81,596 7.7% 1,167,430 256,313 22.0% 6,704 \
Public Safety Communications 263,932 2,912,166 849,779 292% 3,028,165 848,147 28.0% 265,564
P.B.I.A. (Parking & Business Imp.) 1,496 210,170 63,644 30.3% 204,592 3,952 1.9% 61,188.
Trolley 2,790 249,348 1,546 0.6% 248,207 2,393 1.0% 1,943
Front Street Business Imp. Area 7,467 3,535 834 23.6% 3,000 0 0.0% 8,301
Convention Center
(Tourist Promotion) 230,304 1,420,300 245,187 17.3% 1,474,205 340,131 23.1% 135,360.
Public Facilities District -Conv Ctr 146,508 719,000 181,119 25.2% 696,000 172,591 24.8% 155,036
Public Facilities District -Cap Thtr 0 498,000 136,456 27.4% 498,000 82,192 16.5% 54,264
Tourism Promotion Area 414 405,088 58,789 14.5% 405,088 58,789 14.5% 414
Capitol Theatre 148,825 314,567 60,790 19.3% 318,513 100,547 31.6% 109,068
Stormwater Operating Fund 338,285 1,795,000 192,943 10.7% 1,801,039 211,875 11.8% 319,353
Transit 586,757 7,223,591 1,385,454 19.2% 7,460,107 1,872,871 25.1% 99,340
Refuse 204,087 4,615,650 1,008,366 21.8% 4,652,022 1,102,430 23.7% 110,023
Wastewater Operating 1,728,864 16,702,714 4,004,952 24.0% 16,875,924 .4,103,603 24.3% 1,630,213
Water Operating 1,860,721 6,898,837 1,431,623 20.8% 7,303,953 1,786,777 24.5% 1,505,567
Irrigation 263,265 2,665,250 735,174 27.6% 2,784,200. 827,240 29.7% 171,199
Equipment Rental 4,343,441 5,749,355 . 1,160,548 20.2% 5,998,773 720,119 12.0% 4,783,870
Environmental 514,244 1,079,581 0 0.0% 1,381,220 26,927 1.9% 487,317
Public Works Admin. 174,793 1,220,130. 305,027 25.0% 1,199,463 373,308 •31.1% 106,512
Total Other Operating Funds $ 12,442,273 $ 61,620,708 $ 12,324,866 20.0% $ 63,547,177 $ 13,526,711 21.3% $ 11,240,428
cje 6/6/2009
Table V
City of Yakima
Capital Improvement Funds
2009 Budget vs. Actual
Actual Revenue Appropriations
Beginning % % Ending
' Balance Amended Actual Re- Amended Actual Ex- Balance
Capital Improvement Funds 1/1/2009 Budget Revenue ceived Budget Expenditures pended 3/31/2009
Arterial Street . $ 1,890,078 $ 6,643,041 $ 90,122 1.4% $ 7,317,146 $ 204,895 2.8% $ 1,775,305
Central Business District Capital 616,246 v 35,800 8,870 24.8% 257,235 125,933 49.0% 499,183
Capitol Theatre Construction 67,385 9,873,000 82,192 0.8% 9,728,750 138,781 1.4% 10,796
Parks and Recreation Capital 175,379 1,240,000 62,500 5.0% 1,275,000 17,322 1.4% 220,557
Fire Capital 1,508,057 340,153 63,974 18.8% 1,618,100 10,641 0.7% 1,561,390
Law and Justice Capital 631,403 1,100,814 169,313 15.4 %' 1,520,297 117,471 7.7% 683,245
Public Works Trust Construction 1,451,330 925,000 172,577 18.7% 1,235,570 201,706 16.3% 1,422,201
REET.2 Capital 1,230,128 820,000 97,577 11.9% 1,661,822 155,428 9.4% 1,172,277
LID Construction Control (82,075) 1,002,413 0 0.0% 430,000 315,478 73.4% (397,553)
Transit Capital Reserve 1,116,661 576,500 7,340 1.3% 1,103,013 525,395 47.6% 598,606
Stormwater Capital Fund 127,244 350,000 0 0.0% 325,000 492 0.2% 126,752
Convention Center
Capital Improvement 307,346 216,200 50,750 23.5% 270,770 4,318 1.6% 353,778
Reserve for Capital Improvement 374,445 19,465,100 177,833 0.9% 19,460,000 249,846 1.3% 302,432
Wastewater Facilities
Capital Reserve 657,848 152,000 5,178 3.4% 363,186 45,890 12.6% 617,136
Wastewater Collection System Proj. 2,705,557 1,391,350 0 0.0% 2,491,332 233 0.0% 2,705,324
Domestic Water Improvement . 2,813,246 1,708,000 0 0.0% 2,380,100 52,269 2.2% 2,760,977
Wastewater Facility Project 5,956,519 1,161,000 15,675 1.4% 5,937,540 747,248 12.6% 5,224,946
Irrigation System Improvement . 3,053,536 906,000 261,752 28.9% 2,986,700 330,339 11.1% 2,984,949
Total Capital Improvement Funds $ 24,600,333 $ 47,906,371 $ 1,265,653 2.6% $ 60,361,561 $. 3,243;685 _ 5.4% $ 22,622,301
cje 6/6/2009
Table VI
City of Yakima
Reserves and Other Funds
2009 Budget vs. Actual
Actual Revenue Appropriations
Beginning % % Ending
Employee Benefit Balance Amended Actual Re- Amended Actual Ex- Balance
Reserves . 1/1/2009 Budget Revenue ceived Budget Expenditures vended. 3/31/2009
Unemployment Compensation
Reserve $ 396,498 $ 108,550 $ 27,636 25.5% $ 152,202 $ 29,526 19.4% $ 394,608
Employees Health Benefit
Reserve 3,096,084 9,315,000 2,323,563 24.9% 9,395,738 2,130,687 22.7% 3,288,960 (1)
Worker's Compensation Reserve 1,138,923. 1,561,300 292,173 18.7% 1,694,397 361,839 21.4% 1,069,257 (1)
Wellness/EAP 152,996 120,000 0 0.0% 130,296 38,796 29.8% 114,200
Firemens' Relief and Pension 828,631 1,608,565 93,006 5.8% 1,619,380 428,212 26.4% 493,425
Total Employee. Benefit
Reserve Funds $ 5,613,132 $ 12,713,415 $ 2,736,378 21.5% $ 12,992,013 $ 2,989,060 23.0% $ 5,360,450
Operating Reserves
Contingency $ 351,919 $ 50,000 $ 25,000 50.0% $ 300,000 $ - 0.0% $ 376,919
Capitol Theatre Reserve 521,118 538,750 16 ' 0.0% 71,927 0 0.0% 521,134
Risk Management Reserve 1,146,767 2,618,500 2,223,118 84.9% 2,789,598 705,507 25.3% 2,664,378 (1)
Total Operating Reserve Funds $ 2,019,804 $ 3,207,250 $ 2,248,134 70.1% $ 3,161,525 $ 705,507 22.3% $ 3,562,431
Other Funds
Cemetery Trust $ . 566,365 $ 31,000 $ 1,308. 4.2% $ 25,000 $ - 0.0% $ 567,673
Pass Through Grants $ - $ - $ - $ - $ - $ -
(1) These fund balances exclude an accrual for incurred but not reported claims.
cje 6/6/2009
Table VII
City of Yakima
Bond Redemption Funds
2009 Budget vs. Actual
Actual Revenue Appropriations
Beginning % % Ending
General Obligation Bond Balance . Amended, Actual Re- Amended Actual Ex- Balance
Redemption 1/1/2009 Budget Revenue ceived Budget Expenditures pended 3/31/2009
L.I.D. Guaranty $ 79,720 $ 300 $ 32 $ . - $ - $ 79,752
1994 G.O. Ltd. - Police & Streets 263,649 364,100 175,000 48.1% 518,038 0 0.0% 438,649
1995 G.O. Street, Parks & Fire 194,251 268,000 18,528 6.9% 267,678 0 0.0% 212,779
1997 G.O. Line of Credit 0 50,000 0 0.0% - 50,000 , 0. 0.0% 0
1996 G.O. LTD - Convention Center 61,417 447,000 56,907 12.7% 441,365 ' 0 0.0% 118,324
2002 G.O. Convention. Center 151,407 ' 460,000 115,000 25.0% 460,413 0 0.0% 266,407
2005 G.O. Parks and Recreation Bond 4,663_ 980,289 492,095 50.2% 980,288 0 0.0% 496,758
L.I.D. Debt Service Control 32,144 213,000 20,614 9.7% 207,000 0 0.0% 52,758
Total General Obligation Bond
Redemption Funds $ . 787,251 $ 2,782,689 $ 878,176 31.6% $ 2,924,782 $ - 0.0% $ 1,665,427
Water /Sewer Revenue Bond Redemption .
1997 Water Revenue Bond Reserve $ 269,607 $ 400 $ - . . 0.0% $ - $ - $ 269,607
1978 Revenue Bond Reserve 144,663 700 0 0.0% 0 0 144,663
Water /Sewer Revenue Bonds 113,326. 545,541 272,571 50.0% 545,141 0 0.0% 385,897
1997 Water Revenue Bonds . 4,790 234,585 117,280 50.0% 234,560 0 0.0% 122,070
1978 Water /Sewer Revenue Bond 0 412,213 206,106 50.0% 412,213 0 0.0% 206,106
2003 Wastewater Bond Redemption 1 1,347,794 673,897 50.0% 1,347,794 0 0.0% 673,898
2003 Irrigation Bond Redemption 35,435 320,709 80,177 25.0% 320,709 0 0.0% 115,612
Water /Sewer Revenue Bond Reserve 965,200 2,500 0 0.0% 0 0 965,200
2003 Sewer Revenue Bond Reserve 0 0 0 0 0 0
Total Water /Sewer Revenue
Bond Redemption Funds $ 1,533,022 $ 2,864,442 $ 1,350,031 47.1% $ 2,860,417 $ 0.0% $ 2,883,053
cje 6/6/2009