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HomeMy WebLinkAbout07/21/2009 00 Agenda and Packet a David Edler, Mayor r �� a 's Yakima Micah Cawley, Assistant Mayor • Maureen Adkison ' Kathy Coffey City Council Rick Ensey nay `..._.." Agenda Bill Lover 129 N. 2nd Street,Yakima,WA. 98901 Sonia Rodriguez Phone: (509) 575 -6000 • Fax (509) 576 -6614 City Manager Email: ccouncil @ci.yakima.wa.us • www.ci.yakima.wa.us Richard A. Zais, Jr. Anyone wishing to address the Council, please fill out the form found on the tables and give it to the City Clerk YAKIMA CITY COUNCIL ADJOURNED MEETING WITH PARKS AND RECREATION COMMISSION JULY 21, 2009 — 12:00 — 1:30 P.M. HARMAN CENTER AT GAILLEON PARK 1. Roll Call 2. Discussion of Yakima City Parks and Recreation Facilities, Programs, Collaborations and Services 3. Audience Comments (1:15 — 1:30 p.m.) 4. Adjournment O Yakima AO- Qty City of Yakima Vision Statement: To create a culturally diverse, economically vibrant, safe, and strong Yakima community. 11111 r Adopted March 2008 1994 YAKIMA CITY COUNCIL & PARK COMMISSION MEETING July 21, 2009 HARMAN CENTER at Gailleon Park N. 65 Avenue and Summitview Yakima; Washington 12 :00 P.M. AGENDA 1. Welcome - Bob Busse — Yakima Parks and Recreation Commission Chairman 2. Overview of. Yakima City Parks and Recreation Facilities, Programs, Collaborations and Services [Power Point presentation] 3. Discussion of Critical Issues 4. Guidance and Direction for the Future 5. Other Discussion Items 4111 • 0 COUNCIL TRANSMITTAL July 16, 2009 To: Honorable Mayor and Members of the City Council City Manager Dick Zais From: Chris Waarvick, Director of Public Works Ken Wilkinson, Parks and Recreation Manager While it has not moved as quickly as we would have liked, we are pleased to report progress continues on the Kiwanis Park Redevelopment Project. The following is a quick review of activity to date and considerations for the future: • After the July, 2008, groundbreaking, work on the new skate park continued at a steady rate and it opened to the public last November 3. An asphalt apron around the bowl, 10,000 square feet of sod were added this spring. Picnic tables and benches will go in this summer. • The services clubs - Kiwanis, Lions and Rotary - completed the purchase of 1.88 acres of land on the northwest corner of the park and transferred ownership to the City in August 2008. Buildings on the property were subsequently demolished and the land cleared. The five parcels await development. • City staff met with representatives of the service clubs and other interested parties including ® the Parker Youth and Sports Foundation and local girls fastpitch throughout 2008 and into this year to discuss a master plan for the redevelopment. It was determined construction would occur in stages with the first one beginning in fall, 2009, and including one or two ballfield(s), a new restroom, children's play area, two sports courts (volleyball and basketball), handicapped access pathway, additional parking and Title 12 curb, gutter and sidewalk improvements to the north side of Maple Street. The second phase will include two or three ballfields which, when added to the first phase, will create a new youth ball complex. • In June, 2009, Yakima School District filed a Letter of Intent with the City for development of a Inter Local Agreement for development of the ballfield complex. (Letter attached.) With this agreement comes $500,000 from the school district and the understanding that money would be used for the purpose of complying with Title IX requirements. Considerations for the future. The most complicated aspect of this redevelopment project is Kiwanis Pond. With respect to the pond, two scenarios have been discussed: • Development of a three -field complex. This can be achieved with little or no effect on the pond using the newly acquired property and the land between the pond and the old incinerator. . • Development of a four -field complex. Identified as the preferred option, this would allow the fields to be arranged in a "pinwheel" with the home plates in the center, similar to the ® layout seen at the Gateway Complex also at Kiwanis Park However, this design would require eliminating most or all of Kiwanis Pond. The pond is classified as a Class 3 wetland r and removing any or all of it will require a Department of Ecology approved mitigation or replacement. In addition, this option may also incur additional costs including an engineered grading plan, soil balance and excavation and fill costs. Staff met with representatives of the service clubs trusts July 9 for further discussions regarding the final draft of a master plan design along with ramifications of altering or eliminating Kiwanis Pond. (A copy of that schematic is attached.) • • • Estimated Budget (additional breakdown attached.) Expenditures Skate Park $ 325,100 Upper Kiwanis Redevelopment Project 1,735,700 Revenues Skate Park $ 325,100 Upper Kiwanis Redevelopment Project 1,700,000 • O • • • • • _. i!. , 1 . , i , C , . . I — - �r — L — � $� t v ,4:77e:, i + ' �� "' 7 .', — C ili m ^,a141,141., ... 4 'fi . ^ br '�.' '+I .0.:+, - i 1 I fftwv ▪ . i e . I - r 1 G + ao's I AIM MrM : � - 7t0' Wt1Yld " - ' 1 , Arr i g' ■ ' R `.. . � � ▪ X M ,� .., �, III , rho � 3 � `\ I _ ' y y ,�r 3 __' "_ a , s!F } + 1 11 p ' ' x / —'t t f r ,� n F 1 2 „ l s00 W1A10 f ,,, \ \ ^ � ' b eu•:. .fi �v r;si.t.�r�rr�' x { � �s _ k `r. . �� b: ' 2 4 �� t ) .r -� 1 4- J �i $ 0 ' • A Y '.` 3 ' 1 �1 I I l i b 7 p , ^^d f *. a , t r r '' i ��' `' +Ya �.e �' „ x ,�T :a"�' � , �',\ ' t" l?* � i . 4ai 1 F � # i p� - v � s,4q = $' .' , �• • 3 I \\ t p r ,„ x. 77 � � opt � . } 0 _ .- i . �`2{ 4 7 1�OMA �". �' 3'. " ' `\ ' fk - ;m 4y. �.` 1 V r 1V. ' - 1 r •��+. / \� 4 C \ • v.,. $ sKArc --Dr" . t j '' '� i s - / ` R t i ao p is r r I ., i I RS �' _ �' . — -1 41 ' I A I I O I !! . t� is c'.1 J( jwanLs Par .� _, Yakima, Wasningtort o ,� ,m � • S IATE . E • • UPPER KIWANIS REDEVELOPMENT /SKATE PARK BALANCE SHEET Revenues Expenditures LAND ACQUISITION As of 12/31/08 A Yakima Service Clubs ( Kiwanis, Lions and Rotary) Purchase of 5 parcels of property $562,000 562,000 SUBTOTAL LAND ACQUISITION $562,000 562,000 CASH REVENUES RCO Grant (State) $200,000/land acquisition $500,000 $300,000 /park development Parks Capital Fund (City) $100,000 initial allocation A Five -year line of credit (City) $500,000 to be repaid with REET 1 dollars Parks Capital Fund (City) $125 000 second allocation , SUBTOTAL /KIWANIS REDEVELOPMENT $1,225,000 CASH REVENUES Councilmanic Bonds (City) $225,000 Apple Valley Kiwanis $35,600 w Tony Hawk Foundation $25,000 CBDG Public Facilities $25,000 Block Grant Money $14,500 SUBTOTAL /SKATE PARK $325,100 KIWANIS REDEVELOPMENT /SKATE PARK EXPENDITURES Skate Park $305,149 A &E/Skate Park $17,698 Kiwanis Redevelopment $0 SUBTOTAL /SKATE PARK EXPENDITURES 322,847 YAKIMA SCHOOL DISTRICT PLEDGE $500,000 TOTAL PROJECT $2,612,100 $884,847 REMAINING BALANCE $1,727,253 O 7/16/2009 • y YAKIMA:PUBLIC 0(43) 104 N. FOURTH AVENUE SCHOOLS YAKIMA, WASHINGTON 98902 -2636 YAKIMA SCHOOL DISTRICT NUMBER 7 (509) 573 -7000 June 19, 2009 • • Dick Zais, City.Manager City of Yakima 129 North Second Street Yakima, WA 98901 RE: Upper Kiwanis Park Development , • Dear Dick, • Pursuant to earlier conversations between the City of Yakima and service clubs' • representative Greg Luring, the school district is committing to .enter into an Inter Local Agreement between the City of Yakima and the Yakima School District for the purpose . of developing Upper Kiwanis Park fastpitch fields. The intent is to provide 3 -4 quality • size fields to accommodate little league and girls' fastpitch softball requirements. • It is my understanding that the following reflects the amounts already contributed by the • parties involved in the Upper Kiwanis Park Development: City of Yakima $725,000, Service Clubs $560,000, State of Washington $500,000. The Yakima School District's contribution would be $500,000. The Yakima School District intends to enter into an • Inter Local Agreement with the City of Yakima for the purpose of complying with Title IX requirements having priority use of the fields during WIAA seasons in support of the district's athletic programs.. Please consider this correspondence as a Letter of Intent to enter into an Inter Local • Agreement between the City of Yakima and the Yakima School District. The Inter Local Agreement will provide specific details on the development of the fields, the timing for district payments, and indicate that the district will have priority use of the fields during WIAA seasons in support of the district's athletic programs. Once these details have been worked out, the Inter Local Agreement will be subject to Yakima School Board approval. Should you have any further questions on this arrangement, please contact Dr. Jack Irion, Deputy Superintendent, at 573 -7010. . • Sincerely, enjam n A. Soria Superintendent "The Yakima School District encourages workforce diversify and Building Community through Education complies with all state and federal laws prohibiting unlawful discrimination." • Comparison of Recreation Districts 06/25/2009 11:32 AM k.t .. �� t 'd e k * a Municipal Research and Services Center of Washington Working Together for Excellence in Local Government 1934 — 2009 Updated 03/05 Comparison of Recreation Districts Park and Recreation District (Ch. 36.69 RCW), Metropolitan Park District (Ch. 35.61 RCW), and Park and Recreation Service Area (RCW 36.68.400 - .620) Note this is a summary, consult statutes for actual provisions. Park and Recreation Park and Recreation Metropolitan Park District Service Area District RCW 36620.400 - Ch 36.69 RCW Ch. 35.61 RCW History History History Ch. 58 Laws of 1957 Ch. 218 Laws of 1963 Chapter 98, Laws of authorized class AA gave first class counties 1907 authorized cities of counties to establish authority to establish the first class to create Park and Recreation park and recreation metropolitan park Districts. Second, eighth, service areas in districts (MPD). The and ninth -class counties unincorporated areas statutes were amended were given similar within the county. In by Chapter 88, Laws of authority in 1959. No 1965 the authority to was 2002. districts were formed extended to all counties. under the original The ability to fund zoos Prior to 2002, cities Recreation District Act and aquariums was under 5,000 and counties for Counties. According added in 1985. could not create to a 1982 Interagency metropolitan park Committee for Outdoor districts. Now all cities Recreation (IAC) survey • and counties may form 25 districts were formed metropolitan park after 1970 and ten after districts (MPDs) that 1980. Most were formed include territory in to provide general portions of one or more recreation services or cities or counties. were formed solely to finance a new swimming The first MPD was pool ..or,finance an formed by Tacoma in existing one. Recreation 1907. A second district Resources: A Heritage was formed in Yakima for the Future, IAC around 1945 and 1986. Number: 54/56 functioned until 1969. http: / /www.mrsc.org /Subjects /Parks /prcompare.aspx Page 1 of 13 LE 1 # a ti YAKIMA and ecreation o f M. our mission is to provide and promote recreational opportunities for all citizens. This is accomplished Through professional staff who provide recreational programs and activities and who maintain facilities according to standards that make them aesthetic and desirable for use. Through our services we strive to enhance personal well- being and to Improve the quality of life that makes Yakima a great place to live, work and play. I 0 s ;;•V y " •Y4. __parks_andie(reatioAt - - -. collaborations ... ... Yakima School District ... Arboretum ... Allied Arts ... Folklife Festival ... West Valley School District ...Yakima Valley Community Tennis Club ... Hispanic Chamber of Commerce . .. Southeast Community Center ... Yakima Greenway ... Older American Nutrition Program .. Aging and Long Term Care ... U.S. Air Force Band ... New Northwest Broadcasters ... Subway Kiwanis, Lions and Rotary Clubs ... Yakima Sports Commission ... Yakima Youth Soccer Association ... Washington Service Corps /AmeriCorps ... Eisenhower, Davis, West Valley and Selah high school swim teams ... Little League ... parks_and_n!eereationD__ T -- 1 4 kikV.44p 4 All three of these options ... ... are authorized by legislation to acquire and manage parks and recreational facilities and programs. ... must be approved by a majority of the voters voting. ... are funded by property tax levies. All three are junior taxing authorities but they differ in the levies they can assess. • Park and Recreation Districts and Service Areas can access up to 60¢ per $1,000 of assessed property for a period of six years if 60% of their voters vote "yes." • Metropolitan Park Districts can levy up to 75¢ per $1,000 of assessed property. Set by the legislative body, the levy is permanent and does not require a vote of the people. Taxing Authority Hierarchy Libraries Hospitals Fire Districts Metropolitan Park Districts Ports Emergency Medical Service Park and Recreation Districts /Areas Flood Districts Cemeteries 2 1 0- 4 1 central business ,1 vill!9 /I/ district Sp { a p ■ support for Yakima ,t, F X c � ' t I 4 Downtown Association with ' tR,� I i 4 k i irrigation assistance along 3S I ' ;y� } $ a t s Yakima Avenue from 9th Street to 7th Avenue i i � ��,, t � ' and from Walnut to MLK . �, y Blvd. between Front and 3rd r V ''� ' � t Sheet - pay water bills, major ' t t x repairs and winterization __parks_and_t!ecreat on _ park maintenance operations each year maintenance staff • maintain 2 pools, 12 restrooms and16 playgrounds • mow 333 acres of grass 33 times "- • spray 4,700 trees twice {rv,. F i t • take care of 26 tennis courts . • tend a 9 -hole golf course _ "-:r:,• ,; • oversee new projects -, • * { * • respond to special requests • r k - _i 7.5 permanent FTE r Z ,^ 3.75 permanent seasonals A- t i .x. 1.54 temps 2008 expenditures $1,403,668 a ' 2008 revenues $19,000 _-p.arks and_recreatton___ -__, - _- ------- yakima city parks Cherry Park North 44th Avenue Park Chesterley Park Portia Park Elks Park Powerhouse Canal Pathway Emil Kissel Park North 44th Avenue Park Fisher Park Golf Course Portia Park Franklin Park Randall Park Gailleon Park Raymond Park Gardner Park Rosalma Garden Club Park Gilbert Park S. E. Community Park Kiwanis Park So. 2nd Street Park Larson Park So. 6th Avenue Parkway Lions Park Summltview Park Martin Luther King Park Tieton Terrace Park McGuinness Park Miller Park Wafter Oriman Parkway Milroy Park West Valley Park Naches Avenue Parkway parks a nd_t_ecieation_ _,_ ---- 2 plus these non -park properties Fairbrook Addition islands Englewood reservoir River Road pump station Waterfall across from Target Triangle at MLK and Fair Fruitvale & 5th waterfall and roundabout Triangle at East Maple and Fair Lot at 72nd and Zier IM Perry soccer complex __ parks _and_recreation __________ community recreation g ar e s c • summer sunset concerts ,,,.''�, r • outdoor summer cinema • • free summer playgrounds • special events .65 permanent FTE .38 temps 2008 expenditures $83,176 2008 revenues $5,000 _ parks and_&'ecreatioR4 13,558 golfers in 2008 fisher ' olf course - course maintenance, open •,• golf, lessons, leagues and tournaments ! open 230 days/year S� { } "j average 59 golfers/day �• aver ag g a ? / ^ adults 42% juniors 10% ro r I ry seniors 13% :v. `64 families 7% { special programs 28% t 1 i FTE !� i 1.5 permanent seasonals I 1.19 temps 2008 expenditures $216,648 2008 revenues $112,250 ___parks_and r_eci eathOA9- - - - - -- -- - - -. -- 3 • franidin pool . 2008 attendance �, � .7 � �' 28,483 10 -week season -'=-, : - pool maintenance, a recreational swims, lap swims : r — 't' ' and water walking, lessons, wi t -- high school swim teams and • r c t = m ` rentals '� . 99 permanent FTE F .k - 3.62 temps ®.� . - . I 2008 expenditures $83,281 2008 revenues $137,100 - .parks_and_t'oc ei.ion______-__ —_ - -- lions pool 2008 4 attendance ,• 11 r open year -round l' a V` - pool maintenance, a '', recreational swims, lap swims t 11 and water walking, lessons, . . _ high school swim teams and rentals „ . : 2.01 permanent FTE 7.35 temps 2008 expenditures $394,141 2008 revenues $144,000 - -paEks and_l ect'eatLO.fl - - - -_ -- aquatic center 4 � - ", • feasibility study completed May, t 2008 • proposed location: old Boise Cascade mill site kA ti r ' • p funding source: public in facilities district q � p • discussions continue a F � � Rr y s ` 1 construction cost $27.6 million f '= annual operations $1.6 million a.n #F,m __.park!_and_r_ect_eation___ _____________ - 4 harman center , 2008 attendance = 95,234 or 319 /day - social services, educational classes, recreational activities, pool, clubs, tours and volunteers plus rentals for meetings and special events 3.10 permanent FEE 2.11 temps 2008 expenditures $694,554 2008 revenues $579,312 ____parks..andxeccreatk n - -_ — -- sports and athletics 2008 attendance 48,052 adults 4 3,342 youth st .:I - softball, basketball, 4' i volleyball and soccer leagues and tournaments • ( ballfield maintenance Gateway rentals 1 j 1.65 permanent FEE 51 3.53 temps (#1,,,,-.4 2008 expenditures $377,270 2008 revenues $263,850 -- parRc§ and_ p�ecYe�tA9 ➢d�- --- ._�___._--- ---_.__��_ i1 Gateway Ete l I sports complex *+ f home to Parks and Recreation (c? 1 , 0 softball leagues 4vso vi half the tournaments are 3 € , sponsored by Parks and y « � Recreation; the other half by organizations renting the facility ° L ""° - approximately half the teams attending tournaments come from out of town and bring family and friends with them WIAA "B" girls fast pitch play -offs _parks andigcr_eation 5 tahoma cemetery 65 acres � r - 30,000 headstones ' . , ' 109 burials in 2008 4 - + 9 p, ,, listed on the Washington �> r State Heritage Register d1, Y a :I 1 , �, IN `3 1�Tx L . + j 2.60 permanent FTE g a. L : 3 .43 temps 4:w ' —* 2008 expenditures $256,186 '- €!L1`' -s' ' 2008 revenues $235,115 2008 park subsidy $90,000 __parks and_recre.ation _ e fixed operations . and inter -fund transfers ¢ t 16% of the 2009 Parks and , 4, f , : , l F Recreation budget pays for office T • ' ` and shop rental, equipment r ' c ;' replacement, clerical staffing, the v s � ",. g recreation program guide, a management and general g kii , q � ;; overhead. 2008 expenditures $680,765 2008 revenues $3,700 _parks and_recreation_ ______ .�_._._ • ;; opportunities to improve recreation for ' k ' r #t all of Yakima's citizens and 1 * t - to draw visitors to this community, . 4 1 on the one hand ... .. and on the other hand, challenges 1,. t , to our ability to manage i Y i i ..� ; .„ • � • .4:41,-,74.7., limited resources. " .orb 1 t (a , 1. 9 W{, :€ . ___ parks_and_recreation—_____._ _______ 6 special challenges ... • graffiti and vandalism r � r costs $30,000 annually " ' � just for supplies 4 F 3 ; t, t � :V � {L ' 1411 2009 revenue shortfalls eliminated the DOC " i� 4 contract parks and Fretxeatioaa- _ __ -- critical issues • diminishing resources • economic downturn • changing demographics . c hanging trends i t tP' ��1 • aging facilities V • safety concerns __-parks.ani _r-eemeafeola__ ----- ____ -- • 7