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HomeMy WebLinkAboutR-1995-162 Cascade Medical Group, Inc.RESOLUTION NO. R-95- 162 A RESOLUTION authorizing the City Manager and the City Clerk of the City of Yakima to execute a Professional Services Agreement Between the City of Yakima and Cascade Medical Group, Inc., d/b/a Cascade Transportation Services. WHEREAS, the City of Yakima recognizes that employees are its most important resources and their well-being is vital, and WHEREAS, substance abuse has become a major barrier to a healthy, safe, and efficient work environment and that it shows up in higher accident rates, high workers compensation costs, greater absenteeism, and increased health insurance costs, and WHEREAS, on February 15, 1994, the United States Department of Transportation (DOT), acting through the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA), promulgated new controlled substance and alcohol testing regulations requiring that the City of Yakima make, by January 1, 1996, certain employment positions subject to pre-employment controlled substance testing, controlled substance and alcohol random testing, controlled substance and alcohol reasonable suspicion testing, controlled substance and alcohol post -accident testing, controlled substance and alcohol return -to -duty testing, and controlled substance and alcohol follow-up testing; and WHEREAS, and pursuant to Resolution No. R-95-156, the City adopted a new substance abuse policy in order to provide a healthy, safe, and efficient workplace for its employees and to comply with said federal requirements; and WHEREAS, the City does not have the staffing levels or specialized expertise necessary to perform said controlled substance and alcohol testing; and WHEREAS, Cascade Medical Group, Inc., d/b/a Cascade Transportation Services has the experience and expertise necessary and is willing to perform said controlled substance and alcohol testing in accordance with the terms and conditions of the attached agreement; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into an agreement with Cascade Medical Group, Inc., d/b/a Cascade Transportation Services for controlled substance and alcohol testing in accordance with the terms and conditions of the attached agreement, now, therefore, Page 1 (l. fir../drug.a lc.To1 P. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk are hereby authorized and directed to execute the attached and incorporated Professional Services Agreement Between the City of Yakima and Cascade Medical Group, Inc., d/b/a Cascade Transportation Services for controlled substance and alcohol testing services. ADOPTED BY THE CITY COUNCIL thiso2 '.day of , 1995 ATTEST 9/7(„Ax.v, g_a--6-E-& �.� City Clerk Page 2 as ru idzuoui.. ,, p. -4A d7 Mayor PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF YAKIMA AND CASCADE MEDICAL GROUP, INC. D/B/A CASCADE TRANSPORTATION SERVICES THIS AGREEMENT is made and entered into this / day of , 1995, by and between the City of Yakima, hereafter the "City," and Cascade Medical Group, Inc., d/b/a Cascade Transportation Services, hereafter "Cascade." WHEREAS, the City of Yakima recognizes that employees are its most important resources and their well-being is vital. WHEREAS, substance abuse has become a major bather to a healthy, safe, and efficient work environment and that it shows up in higher accident rates, high workers compensation costs, greater absenteeism, and increased health insurance costs. WHEREAS, on February 15, 1994, the United States Department of Transportation (DOT), acting through the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA), promulgated new controlled substance and alcohol testing regulations requiring that the City of Yakima make, by January 1, 1996, certain employment positions subject to pre-employment controlled substance testing, controlled substance and alcohol random testing, controlled substance and alcohol reasonable suspicion testing, controlled substance and alcohol post -accident testing, controlled substance and alcohol return -to -duty testing, and controlled substance and alcohol follow-up testing. WHEREAS, and pursuant to Resolution No. R-95-156, the City adopted a new substance abuse policy in order to provide a healthy, safe, and efficient workplace for its employees and to comply with said federal requirements. WHEREAS, the City does not have the staffing levels or specialized expertise necessary to perform said controlled substance and alcohol testing. WHEREAS, Cascade has the experience and expertise necessary and is willing to perform said controlled substance and alcohol testing in accordance with the terms and conditions of the attached Agreement. NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements set forth herein, it is agreed by and between the City and Cascade as follows: Page l of 10 11c)agr/druq,alcohol pm 1. Professional Services. Cascade shall provide the City with controlled substance and alcohol testing and related services as specified in Exhibit "A," which is attached and hereby incorporated into this Agreement. 2. Consideration. a. Fee Schedule: The City shall pay Cascade for services rendered hereunder in accordance with the following fee schedule: Controlled Substance Test Fee This fee covers the cost for any DOT and/or non -DOT drug test, including collection at our Yakima collection site, courier, lab, and our MRO costs. $40.00 per test ii. Evidential Alcohol Test Fee $22.00 per test This fee covers the cost of any DOT alcohol test, including the cost of both the initial test and any required confirmation test, as well as record- keeping costs. iii. Random Program Administration $15.00 per month or This fee covers the cost of maintaining $45.00 per quarter random testing pools, selecting and for each driver pool record keeping. iv. After -Hours Collection No additional charge for after hours collection. No charge v. Mobile Drug and Alcohol Testing $20.00 Occasionally, mobile drug or controlled substance screen collections and alcohol testing are necessary. On these occasions, a $20.00 charge will be imposed in addition to the standard controlled substance and alcohol testing charges. The $20.00 charge shall cover both the mobile drug screen collection and alcohol testing. vi. Extended Substance Abuse Professional $75.00 per hour (SAP) Services (Optional) Under this Agreement, the City has the option, at its discretion, to utilize Cascade for both Basic SAP services and Extended SAP services. Cascade will Page 2 of 10 (1:)agr/drug,alcohol.pm provide Basic SAP services to the City at no charge. Cascade will provide Extended SAP services (referral, assessment, certification of compliance, and aftercare case management) at the rate of $75.00 per hour. vii. Cascade Data Systems (Background $28.00 per Check) (Optional) applicant Under this Agreement, the City has the option, at its discretion, to have Cascade perform a background check of applicants for City positions requiring a valid Commercial Driver's License for past violations of alcohol and/or controlled substance abuse prohibitions. Said background check will be provided at the rate of $28.00 per applicant. viii. Quality Control (Blind Testing) $40.00 per test Quality control testing is required and is a necessary part (and expense) of any DOT testing program. For every thirty- three (33) (three (3) per one hundred (100)) tests submitted by the City, a blind sample is submitted to the laboratory and reviewed by the MRO. ix. Expert Testimony $300.00 per day x. Other Testimony $150.00 per day (Technicians, administrative personnel, etc.) b. Total Cost Estimate: It is estimated by the City and Cascade that the annual cost for the services required hereunder shall total no more than Nine Thousand Seven Hundred and Twenty Dollars ($9,720.00), which can be broken down as follows: i. Ninety (90) DOT controlled substance tests $ 3,600.00 at Forty Dollars ($40.00) per test. ii. One hundred and ten (110) non -DOT $ 4,400.00 controlled substance tests at Forty Dollars ($40.00) per test. iii. Forty (40) evidential alcohol tests at $ 880.00 Twenty Two Dollars ($22.00) per test. Page 3 of 10 (1c)agr/drughalcohol.pm iv. Random program administration (four (4) $ 720.00 pools at Fifteen Dollars ($15.00) per pool per month. v. Quality control test of Thirty Dollars ($30.00) $ 120.00 per test (three (3) tests). TOTAL ESTIMATE $ 9,720.00 c. Monthly Progress Report: Cascade shall submit to the City monthly progress reports itemizing all services rendered and fees incurred for that month. Upon receipt of said monthly progress report the City shall make payment to Cascade within thirty (30) calendar days. 3. Term. The term of this Agreement shall commence on January 1, 1996 and shall terminate on December 31, 1997; provided, however, that the City has the option, at its discretion, to renew the Agreement with Cascade on an annual basis thereafter for a maximum total of three (3) additional years beyond the initial two (2) year term. 4. Status of Cascade. Cascade and the City understand and expressly agree that Cascade is an independent contractor in the performance of each and every part of this Agreement. Cascade and its employees shall make no claim of City employment nor shall claim against the City any related employment benefits, social security, and/or retirement. 5. No Conflict of Interest. Cascade represents that it or its employees do not have any interest and shall not hereafter acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of this Agreement. Cascade further covenants that it will not hire anyone or any entity having such a conflict of interest during the performance of this Agreement. 6. Taxes and Assessments. Cascade shall be solely responsible for compensating its employees and for paying all related taxes, deductions, and assessments, including but not limited to, federal income tax, FICA, social security tax, assessments for unemployment and industrial injury, and other deductions from income which may be required by law or assessed against either party as a result of this Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement, Cascade shall pay the same before it becomes due. 7. Equal Employment Opportunity. In connection with carrying out this project, Cascade shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, handicap, and national origin. Cascade will take affirmative action to insure that applicants are employed, and the employees are treated during employment, without regard to race, religion, color, sex, age, handicap, or national origin. Such action shall Page 4 of 10 flc)agr/drugsalcohol.pm include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rate of pay or other compensation, and selection for training, including apprenticeship. 8. Disadvantaged Business Enterprise. It is the policy of the Department of Transportation that Disadvantaged Business Enterprises, as defined in 49 CFR Part 23, shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds under the Agreement. Accordingly, the DBE requirements of 49 CFR Part 23 apply to this Agreement. In connection with the performance of this Agreement, Cascade will cooperate with the City in meeting its commitments and goals with regard to maximum utilization of Disadvantaged Business Enterprises and will use its best effort to insure that disadvantaged businesses will be utilized when possible by steps in accordance with FTA Circular 4716.1 and DOT regulations 40 CFR Part 23. 9. Title VI Civil Rights Act of 1964. During the performance of this Agreement, Cascade, for itself, its assignees and successors in interest agrees as follows: a. Compliance with Regulations. Cascade shall comply with the regulations relative to nondiscrimination in federally -assisted programs of the Department of Transportation (hereinafter "DOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the "Regulations"). b. Nondiscrimination. Cascade, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, religion, color, sex, or national origin in the selection and retention of subcontractors, including the procurement of materials and lease of equipment. Cascade shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations. c. Solicitation for Subcontractors Including Procurement of Materials and Equipment. In all solicitations whether by competitive bidding or negotiation made by Cascade for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by Cascade of the Cascade's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, religion, sex, or national origin. d. Information and Reports. Cascade shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City, the Federal Transit Administration (FTA), and/or Federal Highway Page 5 of 10 (1s)agr/druasalcohol.pm Administration (FHWA) to be pertinent to ascertain compliance with such regulations, orders, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, Cascade shall so certify to the City, the FTA, and/or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. e. Sanctions for Noncompliance. In the event of Cascade's noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such sanctions as it, the FTA, and/or the FHWA may determine to be appropriate, including, but not limited to: i. Withholding of payments to Cascade under this Agreement until Cascade complies, and/or ii. Cancellation, termination or suspension of the Agreement, in whole or in part. f. Inco poration of Provision. Cascade shall include the provisions of paragraphs (a) through (f) of this section in every subcontract, including procurements of materials and lease of equipment, unless exempt by the Regulation, or directives issued pursuant thereto. 10. Audit and Inspection. Cascade shall permit the City or any authorized representatives to inspect all work materials, payrolls, other data and records with regard to the project, and to audit the books, records and accounts pertaining to such contracts with regard to the project. Cascade shall maintain documentation of all charges against the City under this Agreement. The books, records and documents of Cascade, insofar as they relate to work performed or money received under the Agreement, shall be maintained in conformity with generally accepted accounting principles for a period of three (3) full years from the date of final payment, and shall be subject to audit, at any reasonable time upon reasonable notice, by the City or duly appointed representatives. In the event the City is audited by any federal or state agency, Cascade shall provide whatever records, information, and assistance as the City may reasonably require. Cascade shall provide information and assistance requested by the City for progress reports required of the City by federal or state governmental agencies. 11. Compliance With Law. Cascade agrees to perform the services and work under and pursuant to this Agreement in full compliance with any and all applicable laws, rules, and regulations adopted or promulgated by any governmental agency or regulatory body, whether federal, state, local, or otherwise. Page 6 of 10 (1s)agr/druncalcohol.55 12. No Insurance. It is understood the City does not maintain liability insurance for Cascade or its employees. 13. Indemnification. Cascade shall indemnify, save, defend, and hold the City, their officers, agents, employees, and elected officials free from all losses, damages, claims, and expenses in any wise arising or resulting from the actions and omissions of Cascade, its employees, agents or contractors in the performance of its services hereunder. 14. False or Fraudulent Statements or Claims. Cascade acknowledges that should it make a false, fictitious or fraudulent claim, statement, submission or certification to the City in connection with this project, the City reserves the right to pursue the procedures and impose on Cascade the penalties of 18 U.S.C. 1001, 31 U.S.C. 231, and 3801 et. seq., and/or 49 U.S.C. 1607(h), as may be deemed by the City to be appropriate. 15. Insurance. Without limiting its liability hereunder, Cascade shall maintain, during the life of this Agreement, the following insurance and furnish the City, in triplicate, certificates of insurance as evidence thereof. The certificates shall plainly designate the name of the project for which the certificate is provided. a. Worker's Compensation Insurance. Providing coverage in compliance with the laws of the State of Washington's Statutory Limits and Employer's Liability Coverage in the minimum amount of One Hundred Thousand Dollars ($100,000.00) for each occurrence. b. Cascade's Professional Business Liability Insurance. Bodily injury and property damage combined single limit in the minimum amount of Two Hundred Fifty Thousand Dollars ($250,000.00) each occurrence, Two Hundred Fifty Thousand Dollars ($250,000.00) aggregate. The Comprehensive General Liability Insurance referred to in this section, paragraphs (B) and (D) above, shall include broad form Contractual Liability Coverage for the liability assumed by Cascade. c. Cascade's certificate shall include: i. The name and address of certificate holder as the City of Yakima, 129 North 2nd Street, Yakima, Washington 98901. ii. The company or companies, upon request, agree to deliver within fifteen (15) days a certified copy of any and/or all of the policies of insurance to the City. iii. If one (1) or more umbrella excess policies are used, there is no gap between the limits of the primary policies and the deductible features of the umbrella excess policies. Page 7 of 10 ci>>,gr/drusNoiconoi.am iv. Coverage under the primary policies have no deductible features unless there is a check mark here (). If there are deductible features or the insured has adopted a funded self- insurance program, they are fully explained on an attached sheet which becomes a part of the certificate. v. The coverage provided shall not be canceled, reduced in coverage or allowed to lapse unless and until the City receives at least thirty (30) days advanced written notice of same. Said written notice must be delivered to the City at the address of the certificate holder above or the secondary certificate holder, if one is listed on the certificate of insurance. d. Cascade shall provide evidence of the Medical Review Officer's malpractice insurance, as applicable. 16. Delegation of Professional Services. The services provided for herein shall be performed by Cascade, and no other person other than regular associates or employees of Cascade shall be engaged upon such work or services except upon written approval of City. 17. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not be assigned or transferred in whole or in part by Cascade to any other person or entity without the prior written consent of the City. In the event that such prior written consent to an assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of Cascade as stated herein. 18. Termination of Agreement. a. Termination for Convenience. The City may terminate this Agreement, in whole or in part, at any time by providing thirty (30) days written notice of termination to Cascade. Cascade shall be paid for services performed up to the time of termination in accordance with Section 2 of this Agreement. Cascade shall promptly submit its termination claims to the City for payment. If Cascade has any property in its possession belonging to the City, Cascade will account for the same, and dispose of it in the manner the City directs. b. Termination for Default. If Cascade does not deliver property in accordance with the Agreement delivery schedule, or, if Cascade fails to perform in the manner called for in the Agreement, or if Cascade fails to comply with any other provision of the Agreement, the City may terminate this Agreement for default. Termination shall be effective by providing thirty (30) days written notice of termination which specifies the manner in which Cascade is in default. Cascade shall be paid for services performed in accordance with Section 2 of this Agreement. Page 8 of 10 (1c)agc/drug&alcohol.pm If it is later determined by the City that Cascade had an excusable reason for not performing, such as strike, fire, or flood, events which are not the fault of, or beyond the control of Cascade, the City after setting up a new performance schedule, may allow Cascade to continue, or treat the termination as a termination for convenience. 19. Remedies/Sanctions for Breach of Agreement. Without limiting in any manner other remedies or damages to which the City may be entitled in law or in equity and/or under this Agreement in the event of a breach by Cascade, or a failure by Cascade to satisfactorily complete its obligation under this Agreement, the City shall be entitled to recover the full amount of its costs which are related in any manner of soliciting new proposals which include all or any portion of the work Cascade has agreed to perform under this Agreement. Should Cascade fail to substantially complete its obligation under this Agreement, and unless such non-performance is caused by actions entirely beyond the control of Cascade, Cascade shall likewise be liable to the City for all expenses, fines, losses, and damages, direct or consequential, resulting from such delays. 20. Severability. If any portion of this Agreement is changed per mutual agreement or any portion is held invalid, the remainder of the Agreement shall remain in full force and effect. 21. Integration. This Agreement, together with the exhibits attached hereto, constitutes the entire agreement between the parties. No changes or additions to this Agreement shall be valid or binding upon either party unless such change or addition be in writing and executed by both parties. 22. Notices. Unless stated otherwise, all notices and demand shall be in writing and sent to the parties to their addresses as follows: TO CITY: Personnel Officer Department of Human Resources Yakima City Hall 129 North 2nd Street Yakima, WA 98901 TO CASCADE: Cascade Medical Group, Inc., d/b/a Cascade Transportation Services P.O. Box 141252 Spokane, WA 99214-1252 or to such addresses as the parties may hereafter designate in writing. Notices and/or demands shall be sent by registered or certified mail, postage prepaid. Such notices shall be deemed effective when mailed or hand delivered at the addresses specified above. Page 9 of 10 (1_)agr,drugsalcohol.p 23. Governing Law. This Agreement and the attachment hereto shall be governed and construed in accordance with the laws of the State of Washington. 24. Venue. The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court of Washington for Yakima County, Washington. 25. Attorneys Fees. In the event that any suit or action is instituted by either party to enforce the compliance with or interpret any of the terms, covenants, or conditions of this Agreement, the prevailing party shall be entitled to collect, in addition to necessary court costs, such sums as the court may adjudge as reasonable attorney's fees. CITY OF YAKIMA By: R. A. Zais, Jr., City Manager ATTEST: City Clerk CASCADE MEDICAL GROUP, INC., D/B/A CASCADE TRANSPORTATION SERVICES By: It.. PWC'StdEiiv State of Washington County of Yakima :ss. I certify that I know or have satisfactory evidence that is, the person who appeared before me, and said person acknowledged that ,e/she signed this instrument, on oath stated that/fie/she was authorized to execute the instrument and acknowledged it as the z" ;r /1,6:%(,,..: of Cascade Medical Group, Inc., d/b/a Cascade Transportation Services to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. DATED: /.4 __./ Page 10 of 10 (lslagr/drug&sloohol pm OTARY PUBLIC in and for the State off;;; Washington, residing at <:G My/commission expires: - --/E- -- =-> BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting Of 11/21/95 ITEM TITLE: A Resolution authorizing the execution of a contract for Pre-employment and Drug and Alcohol Testing Services SUBMITTED BY: Labor/Management Committee on Substance Abuse ' . dom Drug Testing Archie M. Sutton, Personnel Officer ►�•-" Yvette Lewis, EAP Chair Jerry Sweesy, AFSCME P&esident Karen Allen, Transit Customer Relations Coordinator Craig Robinson, Pre -Treatment Technician CONTACT PERSON/TELEPHONE: Archie M. Sutton/575-6090 Yvette Lewis, EAP Chair/575-6136 SUMMARY EXPLANATION: The purpose of this report is two -fold: 1) to recap the RFP and RFP process for obtaining an administrator for the City's Pre-employment/Random Drug and Alcohol Testing Services; 2) to recommend an administrator for these services and authorize execution of a contract for Alcohol/Drug Testing Services. Background It has been estimated that drug and alcohol abuse by U.S. employees costs their employers $74 billion dollars per year. This is indicated in higher accident rates, higher workers' compensation costs, greater absenteeism, and increased costs for health insurance. In an effort to stem that rising tide, the Drug Free Workplace Act of 1988 and the Omnibus Transportation Employee Testing Act of 1991 were implemented; and on February 15, 1994, new regulations on drug and alcohol testing of commercial drivers were promulgated. Continued -- Resolution x Ordinance _ Contract x Funding Source APPROVED FOR SUBMITTAL: Other (Specify) Attachments ity anager STAFF RECOMMENDATION: Pass Resolution authorizing execution of the Agreement with Cascade Transportation Services for Pre -Employment and Random Alcohol/Drug Testing Services. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: Resolution No. R-95-162 LeaiBD Az>nda AMS The Acts mandate that employees establish policies and procedures (to include random drug testing of affected employees), prohibiting the use of drugs/alcohol in the workplace and establish sanctions for violations. The following attachments are included: 1) Administrative Service Contract for Cascade Transportation Alcohol/Drug Testing Services; 2) Memorandum letter to Mayor and Council members detailing areas of committee selection process and rationale for selection; and 3) RFP Proposal submitted by Cascade Transportation Services. RFP Process/Content This RFP and the review process is similar to the method the City has used in the past for various other contracted services and administrative services contracted by the City. The RFP requested potential administrators provide general and detailed response regarding these operations. RFP sections included: I. General Information II. RFP Purpose III. Required Proposal Elements IV. Selection Criteria V. Additional RFP Requirement (a) Scope of Services (b) Employee pool groups (c) Certification and Forms (d) Bid Forms The proposal was mailed to ten (10) firms responding to the statewide advertisement of the RFP on Alcohol/Drug Testing Services. Of those ten (10), only five (5) firms returned proposals for committee review and selection. Pre-employment and Random Alcohol/Drug Testing Services Analysis and Recommendation 1. Cascade Transportation proposed for a two-year period (1996-1997) sixty-two dollars ($62.00) for Drug/Alcohol Testing per individual. Eight dollars and forty cents ($8.40) for other administrative procedures. The total estimated annual cost of $9,720. Initial group training included in proposed cost. 2. Providence proposed for a two-year period (1996-1997) seventy two dollars ($72.00) for Drug/Alcohol Testing per individual. Eleven dollars and fifty cents ($11.50) for other administrative procedures. The total estimated annual cost of $10,175. Initial group training included in proposed cost. 3. QCL, Inc. proposed an estimated annual cost of $5,100 for 1996 and $5,400 for 1997. Initial group training was offered at an additional cost. That cost brought the bottom line cost of the QCL package in line with Cascade Transportation Services package. 4. Virginia Mason withdrew their proposal. 5. Blackhawk Consulting proposal does not meet committee or RFP requirements. Recommendation Based on their proposal for services, the proposed cost and their history and track record with other firms, the review team unanimously recommends Cascade Transportation Services. The review team (Labor/Management Committee on Substance Abuse/Random Drug Testing) recommends the Council pass the attached Resolution authorizing execution of the contract for Pre-employment and Random Alcohol/Drug Testing Services. Legal/BD Agenda AMS Memorandum November 15, 1995 To: Honorable Mayor and Council Members From: EAP Subcommittee for Drug and Alcohol Testing Services Archie Sutton, Yvette Lewis, Chairperson, Craig Robinson, Jerry Sweesy, Karen Allen Subject: Selection of provider for Drug and Alcohol testing services for the City of Yakima After extensive review of the -proposals submitted in response to the RFP sent out in October of 1995, the Committee recommends the selection of Cascade Transportation Services as the Drug and Alcohol Testing Provider for the City of Yakima. We feel confident that Cascade will provide the high quality of service the City desires at a competitive cost. During the review process the Committee conducted interviews and facility tours with three agencies that responded to the RFP. A fourth agency elected to withdraw their proposal just prior to the interview. The committee's decision to select Cascade Transportation Services weighed greatly on the following factors: Expertise and experience of the agency in Drug and Alcohol testing. Cost and types of services to be provided. Ability to assist in employee and supervisor training. Expertise and credentials of staff to work on the City program. Facilities Knowledge of agency in Federal Regulations. In each of these criteria the committee found Cascade Transportation Services to meet the City's needs and expectations beyond the other applicants. Cascade's 24 staff are solely dedicated to the field of Drug and Alcohol Testing and training. The Executive Director and Medical Review Officer, Dr. Ron Springel is a nationally known expert and trainer in the Drug and Alcohol field. He brings with him a thorough knowledge of drug and alcohol testing and of Federal regulations relating to the field. Cascade Transportation Services represents over 1200 companies in drug and alcohol testing, including the City of Olympia, Washington State Department of Transportation, Central Pre -mix, ESD 105 in Yakima and many state, county and privately owned agencies. Of the two finalists, Cascade Transportation Services was the lower bid. They are able to provide more extensive training for employees and supervisors, both initially and on an ongoing basis. They also provide background checks for safety sensitive employees. As part of their service package, Cascade Transportation Services offers continuing informational materials to keep staff current on changing drug and alcohol regulations. They maintain a local office in Yakima staffed with local people. They are available 24 hours a day, seven days a week. Their facility provides a low-key, non threatening, confidential environment for employee testing. The package of additional services provided, should the City need them, including litigation packet, expert witness testimony, etc. was significantly lower in cost than other bidders.