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HomeMy WebLinkAboutR-2022-111 Resolution authorizing a contract with Central Washington Asphalt for the Summitview Avenue Resurfacing Project 2566RESOLUTION NO. R-2022-111 A RESOLUTION authorizing an agreement with Central Washington Asphalt for Summitview Avenue Resurfacing Project 2566 WHEREAS, the City of Yakima (City) is in the process of improving Summitview Avenue and wishes to perform asphalt milling and repaving; and WHEREAS, the City desires to enter into a contract with Central Washington Asphalt for the construction of milling existing pavement, providing new surfacing, and replacement of non- ADA compliant curb ramps from 40th Avenue to 48th Avenue and 56th Avenue to 72nd Avenue; and WHEREAS, the City of Yakima used the procedure established by Washington State law for the bidding and awarding of public capital improvement projects; and WHEREAS, Central Washington Asphalt was determined to be qualified to perform the needed design work; and WHEREAS, the project is funded with Department of Transportation 2021 National Highway System (NHS) Asset Management Award; and WHEREAS, the Scope of Work and Budget included in this supplement meet the needs and requirements of the City of Yakima for this project; and WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and its residents to enter into a contract with Central Washington Asphalt to complete the Summitview Avenue Resurfacing Project 2566; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a contract with Central Washington Asphalt, attached hereto and incorporated herein by this reference, not to exceed Two Million Three Hundred Twenty Thousand Sixty and 00/100ths dollars ($2,320,060.00) to complete the Summitview Avenue Resurfacing Project 2566, as fully described in the contract. ADOPTED BY THE CITY COUNCIL this 6th day of September, 2022. 1�C ztZ�:• Janice Deccio, Mayor ATTEST: Sonya'Claar Tee, City Clerk CONTRACT THIS AGREEMENT, made and entered in biplicate. this 6th day of September, 2023. by and between the City of Yakima . hereinafter called the Owner. and Central Washington Asphalt, Inc., a Washington Corporation, hereinafter called the Contractor. WITNESSETH: That in cnnoidonobun of the bannu and conditions contained herein and attached and made a part of this agreement, the parties hereto covenant and agree aafollows: i The Contractor shall do all work and furnish all 0mo|a. materials, labor and equipment for THE BID AMOUNT OF: $ 2,320.060'00' for Sunnm|b/imovAvenue Rmsurfaning. City of Yakima Project No. AT2566. all in accordance xvith, and as described in the attached plans and specifications and the 2022 Standard Specifications for Road, Bridge. and Municipal Construction which are by this reference incorporated herein and made a part hereof, and ehu|| perform any alterations in oradditions tothe work provided under this contract and every part thereof. Work shall start within ton (10) days after the Notice to Proceed and shall be completed in Fifty (50) working days. If work has not commenced within the ten (10) days after the notice to proceed, the first chargeable working day aho|| be the eleventh (11th) working day after the date on which the City iauuao the Notice bnProceed. Ksaid work is not completed within the time specified, the Contractor agrees to pay to the Owner the sum specified in the Standard Specifications for each day said work remains uncompleted after expiration of the specified time, aaliquidated damages. The Contractors shall provide and bmo/ the expense of all equipment; work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every pad thereof, except such as are mentioned in the specifications tobufurnished bythe City ofYakima . 11. The City of Yakima hereby promises and agrees with the Contractor to omp|uy, and does employ the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the attached plans and specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached up*oiUcudona and the schedule ofunit oritemized prices hereto a8oched, ntthe time and in the manner and upon the conditions provided for inthis contract. |\|. INDEMNIFICATION. The Contractor shall dafend, indamnify, and hold harmless the Ciiy, its offiooro, elected ofDoia|o, employees and agents from and against all o|aimo, causes of action, damages, |oeoea, and expenses of any kind or nature vvhatooever, including but not limited to, mUornoy'm fo*a and court costs, arising out of, relating to, orresulting from The Contractor's performance urnon-performance ofthe services, duties and obligations required ofitunder this Agreement. |V. The Contractor for himoe|f, and for his hairs, exocuioru, administrators, oun000aora, and auuigna, does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor. V. It is further provided that no liability shall attach to the City of Yakima by nyuaon of entering into this contract, except aaexpressly provided herein. IN WITNESS, WHEREOF the parties hereto have caused this agreement to be executed the day and year first herein above written. Countersigned: CITY OFYAK|MA CONTRACTOR this -TUoyof�� 2022 Central VVashing0onAophob Inc.oCorpookion At onMorris ,(Print _Name' _ ou lerAft , Regional Manager, �Presiderit, Owner, etc,) Address: PO Box 939 Moses Lake, WA 98837 CITY C ONTRACT CmmrmpCr"' RESOLUTION NO:. r.� 4-2 1 ITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.E. For Meeting of: September 6, 2022 Resolution authorizing a contract with Central Washington Asphalt for the SummitviewAvenue Resurfacing Project 2566 Scott Schafer, Director of Public Works Bill Preston, City Engineer - (509) 576-6754 SUMMARY EXPLANATION: The City of Yakima (City) desires to enter into a contract with Central Washington Asphalt to perform construction of milling existing pavement, providing new surfacing and upgrading curb ramps from 40th Avenue to 48th Avenue and 56th Avenue to 72nd Avenue. The project will include grind and overlay of approximately 8,000 LF of roadway. The project is federally funded with a Washington State Department of Transportation 2021 National Highway System (NHS) Asset Management Award, with no local match required. The contract with Central Washington Asphalt is in an amount not to exceed $2,320,060 and has been attached for City Council review. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Neighborhood and Community Building APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: Description 0 Resolution Central Washington Asphalt 2566 0 Contract CWA 2566 Upload Date 8/24/2022 8/24/2022 Type Resolution Contract City of Yakima Project: (Name) (Number) City Project No. AT2566 HLA Pro) . 22039C To: (Contractor) Summityiew Avenue Resurfacing Central Washington Asphalt, Inc. P.O, Box 939 Moses Lake, WA 98837 L You are cUrected to make Change Order Change Order Number CO#1 Change Order Date 10/6/2022 Contract Number FA No, NHPP-4596(007) Contract Date 9/6/2022 a DBE Partial Termination and Implementation of revised DBE Plan as requested by Central Washington Asphaft, Inc. and concurrence from DBE Subcontractor, INSDOT, and OEO. Summary: Add new DBE Participation for North Star Enterprises: DBE plan revised utilization: $86,725.00 Partial Termination of DBE Participation for Construction Ahead, dba Pavement Surface Control: DBE plan revised utilization: $56,125.00 Revised/added DBE Participation for 365 Construction. LLC: DBE plan revised utilization: $147,900.00 Implement attached revised DBE Utilization Plan. This is a NO COST Change Order. t val The original Contract Sum was ct Sum prior to this Change Order $ ct Sum will be: CI Increased 0 Decreased Mil Unchanged by this Change Order $ tract Sum including this Change Order will be $ The Contract lime will be: CI lacreveld CI Ditgariald • Unchanged by 0 * working days The New Contract Time will be 50 working days President central Washington Asphalt, Inc. IF Original t 0 Contractor Approv Reoernmendd sus N.S DIginliy signed by ev CY' BerlieelioA. Army!) Onto: 2022.10,11 Date i6:57:50,07'0It Date 2,320,080,00 0.00 2,320,060.00 0.00 2,320.060,0D Copies to: 0 Region 0 Construction Administrator CITY CONTRACT NO. 0 OSC Accounting 0 City Engineering RESOLUTION NO: Contract Number NH:PP-4596(007) Contract Title Sununitview Avenue Resurfacing Change Description Cont. Revised DBE Utilization Plan Change Order Number CO 1 1) Partial Termination and Revised Utilization of DBE Participation for Construction Ahead, dba Pavement Surface Control: Revised Utilization: Bid Item No. 03 - Mobilization: 1 LS @ $2,935.00 Bid Item No. 10 - Crack Sealing: 19,600 LF @ $.80 = $15,680.00 Bid Item No. 15 - Inlet Protection: 44 EA @ $100.00 = $4,400.00 Bid Item No. 20 - Permanent Signing: 1 LS @ $2,500.00 Bid Item No. 21 - Pavement Markings: 1 LS @ $30,610.00 Total Revised Utilization for Construction Ahead, dba Pavement Surface Control: $56,125.00 2) Revised DBE Utilization for existing DBE Subcontractor, 365 Construction, LLC Bid Item No. 01 - Minor Changes: Est. FA = $8,300,00 Bid Item No. 03 - Mobilization: 1 LS @ $13,000.00 Bid Item No. 17 - Cement Concrete Traffic Curb and Gutter: 150 LF @ $75.00 = $11,250.00 Bid Item No. 19 - Cement Concrete Curb Ramp: 8 EA @ $2,200.00 = $17,600.00 Bid Item No. 27 - Adjust Catch Basin: 1 EA @ $2,200.00 = $2,200.00 Bid Item No. 30 - Cement Concrete Traffic Curb and Gutter: 570 LF @ 875.00 = $42,750,00 Bid Item No. 31 - Cement Concrete Traffic Curb Ramp: 24 EA @ $2,200.00 --- $52,800.00 Total Revised Utilization for 365 Construction LLC: $147,900.00 3) Add New DBE - North Star Enterprises, Inc. Bid Item No. 03 - Bid Item No. 11 Bid Item No. 13 Bid Item No. 18 Mobilization: 1 LS @ $12,500.00 - Attiust Manhole; 20 EA, $1,000.00 $20,000,00 Athust Valve Box; 54 EA ® $950.00 = $51,300.00 - Monument Case/Cover 3 EA ® $975.00 = $2,925.00 Total Revised Utilization for North Star Enterprises, Inc.: $86,725.00 Summary of Revised DBE Utilization Plan: Construction Ahead, dba Pavement Surface Control: $56,125.00 365 Construction, LLC: $147,900.00 North Star Enterprises: $86,725.00 Total Revised DBE Utilization Plan: $290,750.00 Commitment of Award Amount: $284,490,P0 , WSDOT Form 140.005 Revised 04/2015 Page 2 Project: (Name) (Number) To: (Contractor) City of Yakima Change Order Change Order Number Summitview Avenue Resurfacing Change Order Date 12/09/2022 City Project No. AT2566 - HLA Project No. 22039C Contract Number FA No. NHPP-4596(007) -1 Contract Date 9/6/2022 CO#2 Central Washington Asphalt, Inc. P.O. Box 939 Moses Lake, WA 98837 L You are directed to make the following changes in this Contract: Add eight (8) working days to the contract time. This is a no cost change order. As stated in the attached letter and original baseline schedule for completing the project, submitted by Central Washington Asphalt, Inc. (CWA): 1) Change Order #1 revised the DBE Utilization Plan for the DBE subcontractors but did not anticipate a necessary adjustment in contract working days. Coordination efforts in obtaining the necessary approvals and documentation from the new DBE subcontractor prevented CWA from continuing critical path work. This delay represents three additional (3) working days. 2) Despite their best efforts, the approved replacement subcontractor for the utility adjusting completed the work in five (5) days which was originally planned to take three (3) days. This represents an additional two (2) working days. 3) In an effort 10 reduce the impact of the traveling public and businesses adjacent to the project, CWA was directed to patch blow out sections that occurred during grinding. This work represents one (1) additional working day. 4) CWA proposed to prelevel a section of roadway to achieve a better final product and the City of Yakima accepted the proposal. This work represents one (1) additional working day. 5) Existing conditions necessitated grinding and paving small sections of the radius side streets in front of transition areas to meet ADA requirements. This work represents one (1) additional working day. Not valid until signed by both the Approving Authority and Contractor. The original Contract Sum was Net change by previous Change Orders The Contract Sum prior to this Change Order The Contract Sum will be: 0 Increased 0 Decreased ® Unchanged by this Change Order The New Contract Sum Including this Change Order will be The Contract Time will be: la Increased 0 Decreased IN Unchanged by The New Contract Time will be 58 working days Contractor By %rsvi, r2vw,.ij True ' Central Washington Asphalt, Inc. Date %Z/'2/Zd22 eight (8) Approval Recommended Project Engineer, Benjamin A Armen, HLA Digitally signed by BY — c Benjamin A Annen Date: 2022.12.13 Date 12:04:01.08'00' City Engines, Bill Preston, PE By Bill Date Preston Digitally signed by Bill Preston Date. 2022.12.14 07.35.26 00©0' $ $ 2,320,060.00 0.00 2,320,080.00 0.00 2,320,060.00 working days Patric BY Date i2/921V-22... Baan N)TP ,n 16-ni EP Raised 08/2021 Original to: 0 Contractor Copies to: 0 Region ❑ Construction Administrator 0 OSC Accounting 0 City Engineering CITY CONTRACT NO•(.) — 151R COta RESOLUTION Nog- ao - I 1 I City of Yakima SUMMITVIEW AVENUE RESURFACING Fed Aid Project No.: NHPP-4596(007) City of Yakima Project No,: AT2566 HLA Project No,: 22039C Working Days Request Att: Ben Annen Re: Central Washington Asphalt P.0 Box 939 Moses Lake, WA 98837 Dear Ben: CWA, request of Working Days for the following dates: October 5,6 & 7'h, 2022 Due to original contracted DBE sub -contractor unable to fulfill contract commitment (Raise & Lower Utilities), CWA solicited qualified DBE contractor NorthStar. The change in DBE subcontractor, executing new contracts, scheduling, request letter, termination of DBE, 5 days to respond ect. resulted in a waiting period of 3 days which no critical path work could be performed. All means were exhausted to keep on critical path. Per 1-08.8 Section 7. "Exceptional causes not specifically identified In Items 1 through 6, provided the request letter proves they had no control over the cause of delay and could have done nothing to avoid or shorten It." October 13 & 14, 2022 Original DBE subcontract, Lowering Utilities, Items 11,13,18,26,27 & 28 was contracted for 3 working days / New DBE. subcontractor took 5 days, expediting work with no waisted time resulting in two extra days not on master schedule, October 20,2022 Blow Out: Working night shifts (7pm to 5am) to help soften the impact from construction to traffic and local businesses. CWA was requested to patch a couple blow out sections from the night shift grind 40'h to 48'h with HMA during the day requiring mobilization of equipment and crew. Resulting in an extra unforeseen shift not on the critical path or master schedule. Per 1- 04.7 October 25 & 26`h, 2022 Pre -Level: During the process or work, due to the unforeseen condition of the road from 40'h to 48" from the grind, To give the city a better product and ride it was verbally agreed upon to Pre -Level that section, resulting in two extra shifts / working days. Per 1-04.7 November 4'h, 2022 HMA Radius Paving: Due to the inconsistency of the landings from ADA transitions to the side streets and to keep the new ADAs within compliance it was agreed to by HLA and the City of Yakima to grind and pave small sections of the radius on Side streets in front of ADAs, resulting in an extra working day not on the critical path or master schedule. Per 1-04.7 "I d 4a e. 6 • • 0- �a 8- fa421 - I: : 1 tigiii 1! ti A k i a a a.i 2 a a a $ a a i a y J r i 1 S 3y A 2 t m E 1qy ; m i 1 J a o o t 1 i 4€ � ] 1 R 2 i a �9 a �T � J � � S _ s" � � J � i � C i $ 1' 1' ► ♦ • • . F- i' . Y y 1• ♦. 1' ti 4 II' t 4 I$ [[ hi • Project (Name) (Number) To: (contractor) City of Yakima Summitylew Avenue Resurfacing City Project No. AT2566 - HLA Project No. 22039C E -1 Central Washington Asphalt, Inc. P.O. Box 939 Moses Lake, WA 98837 L You are kethe MIowg thaesn Change Order Change Order Number CO#3 Change Order Date 03/14/2023 Contract Number FA No. NHPP-4698(007) Contract Date 9/6/2022 CWA will place one (1) additional coat of Traffic Plaint with Glass Beads on the entire Summitylew project. This change order includes all longitudinal lines, temporary traffic control, and sweeping prior to paint application. This work will be completed in accondence with the special provisions and standard specifications In the Spring of 2023 when reliable weather conditions Mow for elopement. Add Bid Item 32: LS - Pavement Markings with Glees Beads, including Traffic Control Ttte original Contract Sum was Net change by previous Change Orders ---- $ $ The Contract Sum prior to this Change Order aanaaagoaeabaxa,a“" $ The Contract SUM will be: a Increased 0 Decreased tn�ttegea by this Change Order $ The New Contract Sum Including this Change Order will be $ The Contract Time will be: 0 Increased 0 Decreased a Unchanged by working days The New Contract Time will be working days ny Pamp Melina, President Tide Central Washington Asphalt, Inc. 03/ZWO23 Original to: C3 Contractor Banjo* A, Doiarty avert by JinJ'46nnon 0410; 2023.03.20 Dean 11:17:37-0700' City 2,320,050.00 0.00 2,320,060.00 12,379.21 2,332,439.21 CITY CONTRACT NO" 0,- RE SOLUTONO: Copies to: ICI Region a Construction Administrator OSC Accounting 0 City Engineering iD ah:Kt. a H CRRV FORCE ACCOUNT WORKSHEET CITY OF Yda , lg PROJECT NAME: itm{ HLA PROJECT NO-2202PC A PRIME CONTRACTOR: CC T 4h1ASHINGTON SUBCONTRACTOR: Pavement Surface Control DATE WORK PERFORMED: BID OEM: , .. CO3 SCHEDULE: A ASCRIPTION I LOCATION OF Permanent Pavement Markings Change Order WORK: EQUIP: NO. OR ID Subtotal Markup 31% (Includes WA Slate Paid Sick Loam) TOTAL LABOR EQU DESCRIPTION DATE .MO. _ RIMER ICATION OF HOURS WORKED: ITANCSY HOURS REGULAR RATE Y Subtotal Markup 21% TOTAL EQUIPMENT AMOUNT UNIT UNITPRI' AMOUNT Subtotal Markup 21% Sake / Use Tax TOTAL MATERIAL TOTAL WORK PRIME'S SUBCONTRACTOR 12% MARKUP GRAND TOTAL S 12 371121 HLAR N NTATW6 1?11,153.07. $ 1,325.34 Construction Ahead Inc. dba PAVEMENT SURFACE CONTROL To: Address: 9312 W. 10TH AVE KENNEWICK, WA 99336 PHONE: (509) 586-1969 EMAIL: E5TIMATING@PAVEMENTSURFACE.COM OREGON CCM, 125652, WA CLN CONSTAI0831.5 MEN 02F0015595, WREN W2F0015595 CENTRAL WASHINGTON ASPHALT (SOUTHERN DRIISION) 16004 E FIELD RD, MAIUNGS: P.O. BOX 5159 awrorti CITY, WA Prole* Name: 080322SUMM1TVIEW AVENUE RESURFACING Location: Item 6806 PAINT UNE CHANGE ORDER 6971 PROJECT TEMPORARY TRAFFIC CONTROL Notes: • ANY MODIFICATIONS OR Ji8LnoNS TO OUR HOST BE AGREED UPON PRIOR TO SW OPENING (1.1. NO /TEM MAY Di THIS (you IS PRIVELEGED AND CONFIDENTIAL • THIS QUOTE MUST BE ATTACHEDAND PART OF ANY SUBCONTRACT AGREEMENT • QUOTE IS BASED ON • of • WORKING DAYS. EXTENSION OF DAYS WILL RESULT IN EXTENDED RENTAL PRICING Of APPLICABLE ITEMS AND LOST REVENUES AS A RESULT • UNLESS OTHERWISE STATED, EACH ITEM INCLUDES ONE MOBILIZATION TO THE PROJECT, ADDITIONAL MOBILIZATIONS WILL BE BILLED ACCORDINGLY tE MOBIUZATIONS ARE OUT OF PSC CONTROL • THIS QUOTE DOS NOT INCLUDE PERFORMANCE oA PAYMENT BOND. PSC IS FULLY BONDARLE UCENSED, AND INSURED TO PERFORM WORK DESCITISITO IN QUOTE • PAVEMENT sung* CONTROL INCUJOES INSURANCE COVERAGE THAT MEETS WSDOT STANDARD SPECIFICATIONS, ADDITIONAL INSURANCE OR COVERAGE UNITS THAT E(CEED THIS STANDARD ARE NOT INCLUDED. IF ADDITIONAL COVERAGE IS REQUIRED, THE COST TO INCREASE UNITS AND COVERAGE WILL BE MUD) TO THE PRIME CONTRA• CTOR LAYOUT, CONTROL, AND VERIFICATION TO ES PERFORMED SY OTHERS. THIS INCLUDES ALL FIELD VERIFICATIONS FOR ENGINEERED SHOP DRAWINGS CRAW ITEMS REQUIRING EMU) VETUPTCATION • DISPOSAL SITE TO BE PROVIDED BY CONTRACTOR WITHIN 10 MILES OF WORK BEING PERFORMED. DISPOSAL FEES WILL BE CHARGED IF SITE CANNOT BE PROVIDED. • SALES/USE TAX WILL BE CHARGED AS A LINE ITEM WHEN CONTRACTOR IS END USER ACCORDING TO JURISDICTION WHERE WORK IS PERFORMED. • ALL QUANTITIES WILL SE ROLLED FOR ACTUAL AMOUNT USEo. ANY MATERIAL NECT:SSARY, BUT NOT MENTIONED IN THIS QUOTE WILL BE BILLED ADDITIONALLY ACCORDINGLY • QUOTE DOES NOT INCLUDE WEEKEND, OVERTIME OR HOLIDAY WORN Contact: DARREN BENDER Phone: (509) 588-5214 Fax: (509) 588-4456 BId Number: Old Date: 27,800.00 LF 1.00 LS $0.30 $2,712.117 $8,340.00 $2,712.87 Total Bid Price: $11,052.87 ItCCNIFTE01 The above Mos, spedecelians and conditions are satisfactory and are hereby accepbxi. Buyer: SIBRature: Authorized Sionetuom Date of Acce Estimator: MATT MCDANIEL (509) 727-7236 MATT@PAvEmENTSURFACECOM CONPERMID: CONSTRUCTION AHEAD, INC. Dba PAVEMENT SURFACE CONTROL 3/2712023 11;16:04 AM Pagt 1 of L