Loading...
HomeMy WebLinkAboutR-1993-102 Camp Fire / YouthRESOLUTION NO. R-93- 10 2 A RESOLUTION authorizing an agreement between the City and the Yakima Valley Council of Camp Fire to provide an After -School Recreational Program for Youth at Risk. WHEREAS, the City of Yakima operates a Parks and Recreation Division; and WHEREAS, the Yakima Valley Council of Camp Fire wishes to cooperatively offer an after-school recreational program for youth at risk, and WHEREAS, the City Council deems it to be in the best interest of the City to execute the attached and incorporated agreement; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and City Clerk of the City of Yakima are hereby authorized and directed to execute the attached and incorporated "Agreement between the City of Yakima and Yakima Valley Council of Camp Fire for an After -School Recreational Program for Youth at Risk." ADOPTED BY THE CITY COUNCIL this 21st day of September,1993. MAYOR ATTEST: CITY CLERK PARKS Youth At Risk Agement 2 — September 7,1993 FOR OFFICIAL USE ONLY: CONTRACT NO: Provider: Address: Phone: Expenditure Code: 1993 AGREEMENT BETWEEN THE CITY OF YAKIMA AND THE YAKIMA VALLEY COUNCIL OF CAMP FIRE This Agreement is made and entered into the j' day of ' 3 1993, by and between the City of Yakima, Department of Public Works, Parks and Recreation Division, herein referred to as the "City" and the Yakima Valley Council of Camp Fire, an individual herein referred to as "Camp Fire." WHEREAS, the City finds it necessary to contract with Camp Fire to provide a recreational program for youth at risk in the 16th and Willow Housing Project and the Ida Powell House located at Union and Spruce Streets in a cooperative venture with the City's Parks and Recreation Division, WITNESSETH: That for and in consideration of mutual covenants, promises, and agreements, herein contained, the parties mutually agree as follows: 1. To jointly fund an after-school recreational program for youth ages 5 to 12 years of age at the Housing Authority site, 16th and Willow, and the Ida Powell House located at Union and Spruce Streets in Yakima. Program dates are September 20, 1993, to December 31, 1993. 2. The goal of the program is to provide recreational activities that are not only fun, but promote personal life skills, social responsibility, health, leadership, and build self-esteem for at risk youth. 3. During the performance of this Agreement, Camp Fire shall not discriminate on the basis of race, color, sex, religion, national origin, creed, or the presence of any sensory, mental, or physical handicap. PARKS Youth At Risk Agreement 3 — September 7, 1993 4. Special areas of responsibilities for both the City and Camp Fire are contained in Attachment "A," which is attached and incorporated into this Agreement. 5. It is expressly agreed upon by both parties that Camp Fire personnel, referred to in this Agreement, are not employees of the City. Camp Fire is solely responsible for complying with all applicable laws related to such employment, including but not limited to payment of Federal Withholding Tax, FICA, Social Security Tax, Assessment for Unemployment, and Industrial Injury. 6. It is understood that the City does not maintain liability insurance on Camp Fire and/or its members or employees. 7. Camp Fire shall defend, indemnify and hold harmless the City, its agents, officers, and employees from any and all liability resulting out of the performance of this Agreement. 8. As consideration for the services specified in this Agreement, the City agrees to compensate Camp Fire according to the payment schedule, Attachment '"B," which is attached and incorporated into the Agreement. 9. This Agreement, or any interest therein, can not be assigned in whole or in part by Camp Fire to any other party unless mutually agreed upon by both parties. 10. If Camp Fire fails to perform this Agreement in such a manner that the Parks and Recreation Manager in his sole discretion deems that the continuation of the Agreement is no longer in the best interest of the City, the City may terminate this Agreement by setting forth cause by written notice, giving Camp Fire five (5) days notice of termination. 11. If the City fails to comply with the terms and conditions of this Agreement, Camp Fire may terminate this Agreement by written notice, giving the City thirty (30) days notice of termination. 12. If, for any reason prior to termination of this Agreement as provided herein, Camp Fire fails to provide the services specified in this Agreement and the City is forced to secure other such services, Camp Fire shall be held liable for any and all additional expenses to fulfill their obligation to the City and program under this Agreement. 13. All notices required by this Agreement shall be deemed properly served when deposited in the United States mail three (3) days prior to any deadline listed herein, postage prepaid, and addressed to the appropriate party at the addresses listed below. PARKS Youth At Risk Agreement 4 — September 7, 1993 14. This Agreement constitutes the entire Agreement between the parties. There is no other oral or written Agreements between the parties as to the subjects covered herein. 15. If any portion of this Agreement is changed per mutual agreement, this Agreement shall be amended in writing to reflect the change. YAKIMA VALLEY COUNCIL OF CAMP FIRE: AUTHORIZED SIGNATURE DATE ADDRESS CITY- STATE ZIP CODE WORK PHONE NUMBER CITY OF YAKIMA ATTEST: AA11'\_ ,c4c) 3 CITY AN DATE CITY CLERK DATE • PARKS Youth At Risk Agreement 5 — September 7,1993 YAKIMA PARKS AND RECREATION 2301 FRUITVALE BLVD. YAKIMA, WA 98902 (509) 575-6020 ATTACHMENT "A" AREAS OF RESPONSIBILITIES: 1. The City of Yakima Parks and Recreation Division shall: A. Assist Camp Fire in determining the scope of the program. B. At the conclusion of the program, meet with Camp Fire to evaluate the program and make recommendations for future offerings. C. Pay Camp Fire within 30 days of receiving an itemized bill for services rendered according to Attachment "B." 2. Yakima Valley Council of Camp Fire shall: A. Hire, train, and supervise qualified staff to work the program. B. Be responsible for the total planning and implementation of the program including staffing, equipment, supplies, and program promotion. Program shall run 3:30 p.m. to 5:30 p.m., Monday through Friday, at both sites. The program shall also occur for nine (9) days during Christmas vacation. During Christmas vacation, program hours shall be 10:00 a.m. to 3:00 p.m. at each site. Camp Fire shall provide a minimum of two (2) qualified staff per site. C. Include in all promotional material and information to the public the statement, "Funds for this program are provided by the City of Yakima, Parks and Recreation Division." Also listed may be other funding sources. D. Provide a written program schedule for public information purposes to the Parks and Recreation Office. This should include program days, times, location, contact person, and phone number for further information. E. Shall provide to the City's Recreation Supervisor, weekly participation figures. These must include number of participants, sex, and ethnic make- up. This data must be submitted by the fifth of the month for the previous month. F. At the conclusion of the program, meet with the Recreation Supervisor to evaluate the program and make recommendations for future programs. In addition, submit a written program report including analysis of program activities, participation summary, and overall program evaluation. G. Provide an itemized bill to the City for payment of services accordingly to Attachment "B." PARKS Youth At Risk Agreement 6 — September 7, 1993 ATTACHMENT "B" PAYMENT SCHEDULE The City shall pay Camp Fire for services rendered according to the following: A. Pay for the staffing of one part-time assistant and consumable supplies. B. Total payment by the City for the program shall be $2,908. C. Camp Fire shall provide the City 's Recreation Supervisor an itemized billing statement for payment. Total payment may not exceed the above mentioned program costs. PARKS Youth At Risk Agreement 7 — September 7, 1993