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Home My WebLink AboutR-1993-007 AdvertisingRESOLUTION NO. B -93- A RESOLUTION prescribing. a form of contract for printing and pub- lishing city legal advertising; and directing publication of a call for proposals therefor WHEREAS, in accordance with Chapter 1 75 of the City of Yakima Municipal Code, proceedings should be commenced for calling for proposals and awarding a contract for city legal advertising for the ensuing year and the City Council is required to prescribe a form of contract for such legal advertising so that such proceedings may commence, and the City Council has examined the Legal Advertising Contract form attached hereto and deems it to be in the best interests of the City that the attached contract form be approved and prescribed for that purpose, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The form of Legal Advertising Contract attached hereto is hereby approved and prescribed as the contract form for city legal advertising for the balance of the ensuing year to terminate the third Tuesday of February, 1994, and the City Clerk is hereby directed to call for proposals and otherwise pursue procedures specified by Chapter 1.75 of the City of Yakima Municipal Code for the award of a contract for city legal advertising. ADOPTED BY THE CITY COUNCIL this Pi°day of February, 1993. ATTEST: City Clerk LEGAL D4 Mayor LEGAL ADVERTISING CONTRACT THIS CONTRACT, executed this 4 day of February 19 93 , by and between the City of Yakima, Washington, a municipal corporation, hereinafter called the City, and The Yakima Herald -Republic , hereinafter called the Publisher, WITNESSETH: WHEREAS, the City has heretofore called for proposals for printing and publishing legal notices and advertising required by law to be published by the City for the ensuing year, and WHEREAS, in response to such call, the Publisher proposes as follows: 7 point sans seriff type with 7 point leading set on an 8 pica (1 5/16 inch) line - width in conformance with the attached sample, with paragraphs to be indented two spaces, at the rate of $ 7-90 per column inch for the first insertion and $ 7.12 per column inch for each subsequent insertion of a particular advertisement or notice, which bid is deemed by the City to constitute the lowest responsible proposal received by the City in response to its call for proposals; NOW, THEREFORE, The City does hereby accept the aforesaid proposal and bid of the Publisher, and agrees to pay the Publisher accordingly for the required printing and publishing of City ordinances, resolutions, legal notices and other legal advertising required by law to be published by the City commencing on the date hereof and ending the third Tuesday of February, 199'+. THE PUBLISHER AGREES: 1. To perform all such printing and publishing in accordance with the aforesaid proposal and at the aforesaid price, with all notices to be printed in a common location in a newspaper which satisfies the specifications and requirements of Chapter 1.75 of the City of Yakima Municipal Code. 2. That all legal advertising shall be printed as promptly as mechanically possible following the placing of the order therefore, consistent with dates specified on printing orders requiring printing on a specific date or dates; provided, publications resulting from City Council meetings shall be published during the same calendar week as that during which the City Council meeting is held. 3. The Publisher shall pick up copy for legal advertising at least one time each week from the City Clerk's office, or from such other office as the City Clerk may designate from time to time. The pick up schedule shall accommodate the printing schedule referred to in paragraph 2 above. LEGAL D1 4. The Publisher shall republish advertisements in the next issue of the newspaper at no charge to the City when directed to do so by the City Clerk because of a misprint, omission or other error by the Publisher deemed by the City Clerk to require republication. 5. In the event the City advertising is published in a weekly newspaper, the day of publication of which is changed during the term of this contract, the Publisher shall give written notice of such change to the Yakima City Clerk not less than two weeks prior to the change in the publication day. 6. The Publisher shall furnish to the City an affidavit of publication of each legal advertisement immediately following the final printing thereof, which affidavit shall include the full text of the advertisement as printed and the date or dates of publication, which affidavit shall be signed by a responsible and authorized representative of the Publisher with the signature acknowledged by a notary public. 7. In the event the published advertisements contain cumulative misprints, omissions, or other errors deemed by the City Council to be sufficient cause for termination of this contract, the City reserves the right to so terminate this contract and arrange for publication of the City's legal advertising with some other legal newspaper for the balance of the term of this contract. The City shall give notice to the Publisher of the consideration by the City Council of termination of this contract in sufficient time to allow the Publisher to appear before and to be heard by the City Council prior to the effective date of any such termination. 8. In the event the City advertising is published in a daily newspaper, there shall be published in each Monday's edition, in a space other than the legal advertising section, the Agenda for the City Council meeting to be held during that week. The monetary rate provided by this agreement for publishing the City's legal advertising shall include any fee for publishing the Agenda, and no additional charge shall be made for such publication. 9. The name of the newspaper in which the City legal advertising is to be printed is: Yakima Herald -Republic which newspaper is published (specify daily or weekly) daily . If the newspaper is a weekly newspaper, it will be published on (specify day of week) of each week during the term of this contract, unless notice is given as required in paragraph 5 above. LEGAL D2 Executed this day and year first above written. CITY OF YAKIMA, WASHINGTON City Manager By ArrEST: City Clerk 1, " LEGAL D3 James E. Barnhill Publisher By For Publisher Brian A. Vaillancourt Advertising Director NOTICE CALLING FOR SEALED PROPOSALS FOR CITY PRINTING AND PUBLISHING CONTRACT BID CALL NO. 93-4 NOTICE IS HEREBY GIVEN by the undersigned that sealed proposals will be accepted in the office of the Yakima City Clerk, Yakima City Hall, 129 No. 2nd Street, Yakima, Washington 98901 and until the hour of 9:00 A.M., February 16, 1993, and publicly opened and read for: A contract for printing and publishing legal notices and other legal advertising for the City of Yakima commencing February 16, 1993 and ending February 14, 1994. The terms of the contract will require the publisher to print and publish all ordinances, resolutions, legal notices and other legal advertising required by law to be published in a legal newspaper published and having a general circulation within the City of Yakima. A form of contract which will be used as the bid form, containing detailed specifications for the printing and publishing, may be obtained at the office of the Purchasing Agent at Yakima City Hall at the aforesaid address. In the event a bidder is unable to meet the specifications set out in the contract form, a bidder must describe in the proposal, and furnish a sample of, a substitute type and layout and submit a bid based on the substituted sample. All proposals will be opened at the aforesaid time in the Council Chambers of Yakima City Hall at the aforesaid address. The City of Yakima reserves the right to reject any and all bids. DATED this 2nd day of February, 1993. (SEAL) JEAN REID Purchasing Agent Publish on February 4 and 5,1993. Account No. CCLERK DD1 SEALED BID NO.92-04 DUE DATE:9:30 a.m., Feburary 16, 1993 BID NAME: Legal Advertising DEPARTMENT: Various PAGE 1 CITY OF YAKIMA BID TABULATION & COMPARISON SHEET CONTRACPERIOD:February 16, 1993 to February 14, 1994 MANAGER DTE VENDORS AWARD AND REASON THEREFORE: I recommend award to the Yakima Herald -Republic based on being the only bid received These prices reflect a 4% increase over last year's costs. ITEM NO QTY UNIT PURCHASING AGENT/DATE DESCRIPTION -2//&/fg Yakima Herald - Republic 1 2 3 4 Distribution 1 Copy To: Bid File Department Head Finance Officer JointBid Members BQXVII - Tab 92-04 1 -- 2/16/913 7 point sans seriff type with 7 point leading set on an 8 pica (1-5/16") line width in conformance with the sample provided. Per column inch for the first insertion 7.90 Per column inch for the each subsequent insertion 7.12 Above per contract specifications. Distribution 1 Copy To: Bid File Department Head Finance Officer JointBid Members BQXVII - Tab 92-04 1 -- 2/16/913