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HomeMy WebLinkAboutR-1992-D6153 Disabled Youth Summer ProgramsRESOLUTION NO. D 6153 A RESOLUTION authorizing an agreement between the City of Yakima, Yakima County and the Yakima School District for a summer recreation program for disabled youth. WHEREAS, the City of Yakima operates a Parks and Recreation Division; and WHEREAS, Yakima County and Yakima School District wishes to encourage the offering of public recreational programs to disabled youth; and WHEREAS, the City Council deems such activities to be healthy and beneficial for the youth of the City; and WHEREAS, the City Council deems it to be in the best interest of the City to execute the attached and incorporated agreements, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk of the City of Yakima is hereby authorized and directed to execute the attached and incorporated agreements between the City of Yakima, Yakima County and the Yakima School District for a Recreational Program for Disabled Youth. ADOPTED BY THE CITY COUNCIL this day of July, 1992. 1EST: • Legalfbd Resolutions RES YMCA 4 MAYOR FOR OFFICIAL USE ONLY: CONTRACT NO. Q22 "1 /.7--&/5-3 Provider: Address: Phone: Expenditure Code: 1992 AGREEMENT BETWEEN THE CITY OF YAKIMA AND YAKIMA COUNTY DEPARTMENT OF COMMUNITY SERVICES This Agreement is made and entered into the o1S - day ofyJ , 1992, by and between the City of Yakima, Dep tment f Public Works, Parks and Recreation Division, herein referred to as the "City" and Yakima County Community Services, herein referred to as the "County." WHEREAS, the City finds it mutually convenient to contract with the County and the Yakima School District to provide a summer recreational program for youth with special needs referred to as Special Adventures in Leisure (SAIL) and Summer Teen Adventures in Recreation (STAR), in a cooperative venture with the City's Parks and Recreation program. WITNESSETH: That for and in consideration of mutual covenants, promises and agreements herein contained, the parties mutually agree as follows: 1 To administer an eight week activity program for youth with special needs referred to as the SAIL program, to be held from June 29, 1992 through August 21, 1992. Said program shall be open to all disabled youth between the ages of five and thirteen years. Enrollment in the program shall be limited to twenty-four (24) children. 2. To administer a twice a week program for eight (8) weeks for teenagers with special needs referred to as the STAR program. The STAR program will be held from June 30 through August 20, 1992. It shall be open to all developmentally disabled youth between the ages of 14 - 20 years of age. Enrollment will be limited to twenty four (24) youth. GenerallContracts Page 1 3. The program shall consist of two components: A. Daytime Youth Activities: which include but are not limited to: arts and crafts, dramatics, music, outdoor adventures, special activities and organized games. The purpose of the program is to provide appropriate leisure activities for disabled youth. The component for the SAIL program shall operate 5 days per week from 9:30 am to 1:00 pm during the above mentioned program dates. The STAR program shall operate 2 days per week from 2:00 pm to 5:00 pm during the above mentioned dates. B. Special Events: which include but are not limited to a swimming party, a family picnic, a field trip and a theme special event. The Special Events allow families to participate with their child in a fun -filled activity and allows parents to network together. Four Special Events will be offered during the above mentioned dates. 3. During the performance of this Agreement, the program shall not discriminate on the basis of race, color, sex, religion, national origin, creed, or the presence of any sensory, mental or physical handicap. 4. Special areas of responsibilities for both the City and County are contained in Attachment "A" which is attached and incorporated into this Agreement. 5. It is understood that the City does not maintain liability insurance on the County and/or its employees or on Yakima School District property. 6. The County shall defend, indemnify and hold harmless the City, its agents, officers, and employees from any and all liability resulting out of the performance of this Agreement, including but not limited to, actions or inaction by County personnel. GenerallContracts Page 2 7. As consideration for the services specified in this Agreement, the County agrees to compensate the City according to the payment schedule, Attachment "B" which is attached and incorporated into the Agreement. 8. This Agreement, or any interest therein, cannot be assigned in whole or in part by the County to any other party unless mutually agreed upon by both parties. 9. If the County fails to perform this Agreement in such a manner that the Parks and Recreation Manager in his sole discretion deems that the continuation of the Agreement is no longer in the best interest of the City, the City may terminate this Agreement by written notice, giving the County five (5) days notice of termination. 10. If the City fails to comply with the terms and conditions of this Agreement, the County may terminate this Agreement by written notice, giving the City thirty (30) days notice of termination. 11. If for any reason prior to termination of this Agreement as provided herein the County fails to provide the services specified in this Agreement and the City is forced to secure other such services, the County shall be held liable for any and all additional expenses to fulfill their obligation to the City and program under this Agreement. 12. All notices required by this Agreement shall be deemed properly served when deposited in the United States Mail three (3) days prior to any deadline listed herein, postage prepaid, and addressed to the appropriate party at the addresses listed below. 13. This Agreement constitutes the entire agreement between the parties. There is no other oral or written Agreements between the parties as to the subject covered herein. 14. If any portion of this Agreement is changed per mutual agreement, the Agreement shall be amended in writing to reflect the changes. General/Contracts Page 3 YAKIMA COUNTY COMMUNITY SERVICES Authorized Signature qur-eocice Address YAKIMA COUNTY \4(,)1 City 1/4 State Date rya Zip County Commissioner ATTEST: Clerk of the Board CITY OF YAKIMA City Manager ATTEST: At, iqqz ate 7/,)C D ate City Clerk Date CITY CONTRACT NO: GenerallContracts Page 4 1S3 ATTACHMENT "A" AREAS OF RESPONSIBILITIES: 1. The City of Yakima Parks and Recreation Division shall: A. Register all participants for the SAIL and STAR program and answer all questions pertaining to the program for the public. B. Print informational flyers for distribution. C Reserve a school facility for use. D. Distribute PSA's, and News Releases to promote the program. E. Be responsible for the total planning and implementation of the program, including staffing, equipment, supplies and promotion. F. Shall include in all promotional material and information to the public the statement "Funds for this program are provided by a grant from Yakima County Community Services." Also listed will be other funding sources. G. Shall hire, train and supervise qualified staff to work the program. H. At the conclusion of the program, meet with County representatives to evaluate the program and make recommendations for future offerings. In addition, the City shall provide a written program report and evaluation to the County which shall, at the minimum, contain attendance figures per day, an analysis of program activities and an overall program evaluation. I. At the conclusion of the program, the City shall bill the County for services according to Attachment "B". GenerallContracts Page 5 2. Yakima County Department of Community Services: A. Assist the City in recommending the scope of the program. B. At the conclusion of the program, meet with the Recreation Supervisor to evaluate the program and make recommendations for future offerings. C Pay the City within thirty (30) days of receiving the aforementioned bill. All payments shall be sent to the City of Yakima, Parks and Recreation Division, 2301 Fruitvale Boulevard, Yakima, Washington 98902. GenerallContracts Page 6 ATTACHMENT "B" PAYMENT SCHEDULE: The County shall pay the City for services rendered according to the attached program budget. The County shall pay for three (3) days of services per week for a total of eight weeks for the SAIL Program. The cost per one program day is $2,603.20. The County shall pay for a total of three (3) days per week for a total sum of $7,809.60 for the SAIL Program. In addition, the County shall pay for the STAR Program for developmentally disabled teenagers in the amount of $3,969. General/Contracts Page 7 SAIL PROGRAM BUDGET 1992 Coordinator --1 Position Pre -Planning -- 40 hrs x $8.59 = $ 344 Program -- 8 wks x 5 days/wk x 5 hrs/day = 200 hrs x $8.59 = 1,718 Activity Leaders - 5 Positions Pre -Planning & Training -- 20 hrs x 5 Positions x $6.18 = 618 Program - 8 wks x 5 days/wk x 4.5 hrs/day x 5 Positions x $6.18/hr 5,562 Sub -Total 8,242 Benefits -- 10% 824 Total Staffing $9,066 Special Events $ 1,200 Equipment & Operating Supplies 2,000 Program Administration 750 Total Expenses $13,016 The City Parks and Recreation will provide approximately $2,000 of in-kind support to the program. This will be in the form of program supervision, staff support, staff training, program promotion, registration, and record keeping. TD9 DN.11 4 -- 6/22/92 TEEN PROGRAM Coordinator -- 1 position Pre -Planning - 20 hrs. x $8.59 = Program - 8 weeks x 2 days/wk. x 4 hrs. day x $8.59 = Activity Leaders -- 5 positions $ 172 $ 550 Pre -Planning and Training 8 hrs x 5 positions x $6.18 = $ 247 Program - 8 weeks x 2 days/wk. x 3.5 hrs. day x $6.18 x 5 = $17 3 0 SUBTOTAL $2699 Benefits 10% $ 270 Total Staffing $2969 Equipment & Supplies $1000 TOTAL PROGRAM COST $3969 FOR OFFICIAL USE ONLY: CONTRACT NO. 22 3 t -6/51 Provider: Address: Phone: Expenditure Code: 1992 AGREEMENT BETWEEN THE CITY OF YAKIMA AND YAKIMA SCHOOL DISTRICT This Agreement is made and entered into the c",' / day ofQJ4 , 1992, by and between the City of Yakima, Dep ent f Public Works, Parks and Recreation Division, herein referred to as the "City" and Yakima School District, herein referred to as "School District." WHEREAS, the City finds it mutually convenient to contract with the School District and Yakima County to provide a summer recreational program for youth with special needs referred to as Special Adventures in Leisure (SAIL) and Summer Teen Adventures in Recreation (STAR), in a cooperative venture with the City's Parks and Recreation Program. WITNESSETH: That for and in consideration of mutual covenants, promises and agreements herein contained, the parties mutually agree as follows: 1. To administer an eight week activity program for youth with special needs referred to as the SAIL program, to be held from June 29, 1992 through August 21, 1992. Said program shall be open to all disabled youth between the ages of five and thirteen years. Enrollment in the program shall be limited to twenty-four (24) children. 2. To administer a twice a week program for eight (8) weeks for teenagers with special needs referred to as the STAR program. The STAR program will be held from June 30 through August 20, 1992. It shall be open to all developmentally disabled youth between the ages of 14- 20 years of age. Enrollment will be limited to twenty four (24) youth. 1 3 The program shall consist of two components: A. Pkvtime Youth Activities: which include but are not limited to arts & crafts, dramatics, music outdoor adventures, special activities and organized games. The purpose of the program is to provide appropriate leisure activities for disabled youth. The component for the SAIL program shall operate 5 days per week from 9:30 am to 1:00 pm during the above mentioned program dates. The STAR program shall oeprate 2 days per week from 2:00 pm to 5:00 pm during the above mentioned dates. B. Special Events: which include but are not limited to: a swimming party, a family picnic, a field trip and a theme special event. The Special Events allow families to participate with their child in a full -filled activity and allows parents to network together. Four Special Events will be offered during the above mentioned dates. 3. During the performance of this Agreement, the program shall not discriminate on the basis of race, color, sex, religion, national origin, creed, or the presence of any sensory, mental or physical handicap. 4. Special areas of responsibilities for both the City and School District are contained in Attachment "A" which is attached and incorporated into this Agreement. 5. It is understood that the City does maintain liability insurance on the School District and/or its employees or on Yakima personal property. 6. The School District shall defend, indemnify and hold harmless the City, its agents, officers and employees from any and all liability resulting out of the performance of this Agreement, including but not limited to, actions or inaction by School District personnel. 2 7. As consideration for the services specified in this Agreement, the School District agrees to compensate the City according to the payment schedule, Attachment "B" which is attached and incorporated into the Agreement. 8. This Agreement, or any interest therein, cannot be assigned in whole or in part by the School District to any other party unless mutually agreed upon by both parties. 9. If the School District fails to perform this Agreement in such a manner that the Parks and Recreation Manager in his sole discretion deems that the continuation of the Agreement is no longer in the best interest of the City, the City may terminate this Agreement giving the School District five (5) days notice of termination. 10. If the City fails to comply with the terms and conditions of this Agreement, the School District may terminate this Agreement by written notice, giving the City thirty (30) days notice of termination. 11. If for any reason prior to termination of this Agreement as provided herein, the School District fails to provide the services specified in this Agreement and the City is forced to secure such other services, the School District shall be held liable for any and all additional expenses to fulfill their obligation to the City and program under this Agreement. 12. All notices required by this Agreement shall be deemed properly served when deposited in the United States Mail three (3) days prior to any deadline listed herein, postage prepaid, and addressed to the appropriate party at the addresses listed below. 13. This Agreement constitutes the entire Agreement between the parties. There is no oral or written Agreements between the parties as to the subjects covered herein. 14. If any portion of this Agreement is changed per mutual agreement, the Agreement shall be amended in writing to reflect the change. 3 YAKIMA SCHOOL DISTRICT Authorized` Signature Date Address CITY OF YAKIMA City Manager A'TIEST: City Clerk CITY CONTRACT N6: City State Zip -6/53 4 7) ate 77 Date ATTACHMENT "A" AREAS OF RESPONSIBILITIES: 1. The City of Yakima Parks and Recreation shall: A. Register all participants for the SAIL and STAR program and answer all questions pertaining to the program for the public. B. Print informational flyers for distribution. C Reserve a school facility for use. D. Distribute PSA's, and News Releases to promote the program. E Be responsible for the total planning and implementation of the program, including staffing, equipment, supplies and promotion. F. Shall include all promotional material and information to the public the statement "Funds for this program are provided by a grant from Yakima School District". Also listed will be other funding sources. G Shall hire, train and supervise qualified staff to work the program. H. At the conclusion of the program, meet with School District representatives to evaluate the program and make recommendations for future offerings. In addition, the City shall provide a written program report and evaluation to the School District which shall, at the minimum, contain attendance figures per day, an analysis of program activities and an overall program evaluation. I At the conclusion of the program, the City shall bill the School District for services according to Attachment "B". 5 2. Yakima School District shall: A. Assist the City in recommending the scope of the program. B. Assist the City with distributing flyers through the Special Education Department. C At the conclusion of the program, meet with the Recreation Supervisor to evaluate the program and make recommendations for future offerings. D. Pay the City within thirty (30) days of receiving the aforementioned bill. All payments shall be sent to the City of Yakima, Parks and Recreation Division, 2301 Fruitvale Boulevard, Yakima, Washington 98901. 6 ATTACHMENT "13" PAYMENT SCHEDULE: The School District shall pay the City for services rendered according to the attached program budget. The School District shall pay for two (2) days of services per week for the SAIL Program only for a total of eight (8) weeks. The cost per program day is $2,603.20. The School District shall pay for a total of two (2) days per week for a total sum of $5,206.40. SAIL PROGRAM BUDGET 1992 Coordinator -1 Position Pre -Planning -- 40 hrs x $8.59 — $ 344 Program -- 8 wks x 5 days/wk x 5 hrs/day = 200hrsx$8.59= 1,718 Activity Leaders - 5 Positions Pre -Planning & Training -- 20 hrs x 5 Positions x $6.18 = 618 Program - 8 wks x 5 days/wk x 4.5 hrs/day x 5 Positions x $6.18/hr 5,562 Sub -Total 8,242 Benefits -- 10% 824 Total Staffing $9,066 Special Events $ 1,200 Equipment & Operating Supplies 2,000 Program Administration 750 Total Expenses $13,016 The City Parks and Recreation will provide approximately $2,000 of in-kind support to the program. This will be in the form of program supervision, staff support, staff training, program promotion, registration, and record keeping. TEEN PROGRAM Coordinator -- 1 position Pre -Planning - 20 hrs. x $8.59 = Program - 8 weeks x 2 days/wk. x 4 hrs. day x $8.59 = Activity Leaders -- 5 positions $ 172 $ 550 Pre -Planning and Training 8 hrs x 5 positions x $6.18 = $ 247 Program - 8 weeks x 2 days/wk. x 3.5 hrs. day x $6.18 x 5 = $1730 SUBTOTAL $2699 Benefits 10% $ 270 Total Staffing $2969 Equipment & Supplies $1000 TOTAL PROGRAM COST $3969