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HomeMy WebLinkAboutR-1992-D6068 Traho• i RESOLUTION NO. D 6068 A RESOLUTION authorizing execution of an amendment to the agreement with TRAHO INC. Architects for profes- sional services. WHEREAS, the City Council by Resolution No. D-5599 autho- rized execution of an agreement with TRAHO INC. Architects for remodeling of the Public Works Shop Complex located at 2301 Fruitvale Boulevard, Yakima; and WHEREAS, the City Council desires to amend the aforemen- tioned agreement to provide for additional services, including environmental investigation and property acquisition; and WHEREAS, the City wishes TRAHO INC. Architects to perform the aforementioned work not included in the original agree- ment; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima that an amendment to the afore- mentioned contract be executed, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk are hereby authorized and directed to execute "Amendment No. 3" with TRAHO INC. Architects for the purposes mentioned above, a copy of which amendment is attached hereto and by reference made part here- of. ADOPTED BY THE CITY COUNCIL this /G9 day of (7/2-e.,.6 1992. ATTEST: -v > svoti City Clerk (res/traho.rp) Mayor RABO. ARCHITECTS March 10, 1992 P.O. BOX 1644 YAKIMA, WASHINGTON 98907 FAX. (509) 452-0578 (509) 452-0609 Amendment No. 3 to AIA Document B141 for the following project: Public Works Space Analysis and Transit Modifications City of Yakima, Public Works Department 2301 Fruitvale Boulevard Yakima, Washington 98902 1. Article 12 amended to include: 8. Environmental Site Assessment 8A. Phase I: Historical research of existing City Shops site and nine adjacent parcels. (Parcels 13403, 13404, 13402, 13401, 13400, 42402, 42401, 42400 and 42004.) $6,050.00 8B. Phase II: Geotechnical and hazardous waste assessment for existing Shops complex and nine said parcels, per item: 1. $5,500.00 per boring for environmental assessment. 2. $3,300.00 per test pit for environmental assessmment. 3. $1,320.00 per boring for geotechnical investigation. 4. $825.00 per test pit for geotechnical investigation. $55,000.00 8C. Phase III: Asbestos and lead paint assessment for nine said parcels. $4A00.00 All figures are a "maximum, not to exceed amount". City Contract No.: 91-46/D-5926 Richard A. Zais, Jr. City of Yakima Manager (Printed Name and Title) 151 ) L 4,A.2,.�� Attest End of Amendment No. 3 JOHN H. MEYER, A.I.A. Architect: Kenneth G. Ormbrek, Principal (Printed Name and Title) MEMBER AMERICAN INSTITUTE OF ARCHITECTS KENNETH G. ORMBREK, A.I.A. Burliness of the City Council Yakima, Washington Agenda Statement Item No. 1 i For Meeting of 3/12/91 Item Title: Amendment #1 to TRAHO, INC., Professional Services Contract Submitted By. Jerry D. Copeland, Director of Public Works!? Dennis E. Covell, Director of Engineering an ff tzlities Contact Person/Telephone: qiihn A. Haddix) Acting Transit Manager 5756005 Summary Explanation: The Public Works Department and Transit Division is seeking to amend the TRAHO, INC., professional services contract to perform additional consulting work. The purpose of the additional work is two -fold: 1) to supplement the findings presented in the City of Yakima Public Works Complex Master Plan by establishing the extent to which transit may be using the Public Works site within the next 10-15 years 20. The Contract as amended satisfies the legal opinion of the City Attorney given on November 19, 1990 and, 2) to perform future negotiating services that will be needed as a result of expected property acquisitions. This amendment also revises the Consultant's 1989 fee schedule. The new fee schedule is the result of successful negotiations that were held between staff members and the Consultant. An appropriation is not necessary to cover additional costs proposed by this amendment. Attachment B' and Items #1 And #2 in Article 12 simply need to be revised upward to show new maximum amounts. To incorporate the Consultant's negotiating services, it is necessary to revise Article 12 by adding a line item #6 having a maximum total of $5,940. This will raise the original contract Total Fees' amount contained in Article 12 from $85,562 to $318,174. This difference in total fees is related to the fact that the original contract fees are based on an adopted 1988 Transit Budget figure of $609,524 which only called for a maintenance bay expansion, a simple office remodel, and a bus parking shelter as outlined by the Council Agenda of June 27,1989. The new fees are established on the construction recommended or shown in the Public Work's Facility Master Plan and a 1991 Transit Budget figure of $3,742,201. IILIID3ITS Resolution [D Ordinance Contract C] Minutes0 Plan/Map Notification List © Other gal Opinion APPROVED FOR SUBMITTAL: TY MANAGER Staff Recommendation: Approval of Contract Amendment No. 1. Transit Committee Recommendation: Approval of Contract Amendment No. 1. Council Action: Deferred one week. Attachment B is now included. ��Q� RC4-6-CLAALem — ���i C0 -44-13-6e RESOLUTION NO. Dfr.5890 A RESOLUTION authorizing execution of an amendment to the agreement with TRAHO INC. Architects for profes- sional services. WHEREAS, the City Council by Resolution No. D-5599 autho- rized execution of an ag--ement with TRAHO INC. Architects for remodeling of the Public Works Shop Complex located at 2301 Fruitvale Boulevard, Yakima; and WHEREAS, the City Council desires to amend the aforemen- tioned agreement to provide for additional site acquisition services and planning services structuring the use of the Public Works Complex as a transit only facility; and WHEREAS, the City wishes TRAHO INC. Architects to perform the aforementioned work not included in the original agree- ment; and WHEREAS, the City Council deems it to be in the best interest of the City that an amendment to the aforementioned contract be executed, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF TBE CITY OF YAKIMA: The City Manager and the City Clerk are hereby authorized and directed to execute 'Amendment No. 1' with TRAHO INC. Architects for the purpose mentioned above, a copy of which amendment is attached hereto and by reference made part here- v a . ADOPTED BY THE CITY COUNCIL this 19th day of March 1991. St PATRICIA k 'BERNDT Mayor ATTEST: /3/ KAREN S. ROBERTS, CMC City Clerk (res/pubwrks.jv) 1 t i AMENDMENT NO. 1 to AIA Document B 141 for the following Project: Public Works Space Analysis and Transit modifications City of Yakima, Public Works Department 2301 Fruitvale Boulevard Yakima, WA 98902 WHEREAS, TRAHO INC. Architects, (hereafter TRAHO) and the City of Yakima, (hereafter City) entered into an agreement for architec- tural services on or about June 27, 1989 pursuant to City of Yakima Resolution No. D-5599; and WHEREAS, the City and TRAHO wish to amend the aforementioned agreement to provide for additional planning services structuring the use of the Public Works Shop Complex as a transit only facility and for additional site acquisition services, now, therefore, the parties mutually agree to the following modification of the afore- mentioned agreement: 1. "11.3.1 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES, as described in Paragraph 3.2, compensation shall be computed on the following hourly rates: Architect: Associate Architect: Draftsman: Secretarial: $70.00 $65.00 $55.00 $30.00 2. Attachment 'A' is amended by complete substitution of a new Attachment 'A' which is attached and incorporated. 3. Attachment 'B' is amended to include a new item as fol- lows: '8. Compensation for services to revise the Public Works Space Analysis to reflect sole transit use of the complex within 10 - 15 years, on an hourly basis: Barbara A. Cline - 126 hours ! $65.00 = $8,190.00, Secretarial - 10 hours ! $30.00 = $300.00, not to exceed maximum - $8,500.00.' (agr/pubwrks.jv) - 1 - 4. Article 12 is amended to read as follows: ARTICLE 12 OTHER CONDITIONS OR SERVICES 1. A/E fees per Attachment 'A' Total $273,319.00 2. Public Works Space Analvsis per Attachment 'B': Maximum Total $ 27,315.00 3. Acoustical engineering: $70.00/hour, 80 hours: Maximum Total $ 5,600.00 4. Reproducible as-builts for construction work provided in this Contract: $50.00/hour, 80 hours: Maximum Total $ 4,000.00 5. Reproduction of drawings and specifications: $50.00/set, 40 sets: Total $ 2,000.00 6. Land acquisition consultant services: $660.00 per tax parcel, 9 parcels: Maximum Total $ 5,940.00 Total Fees $318,174.00" Except as modified herein, the remainder of the aforementioned agreement, authorized by Resolution No. D-5599, shall remain in full force and effect. OWNER: ARCHITECT: Richard A. Zais, Jr. City of Yakima, Manager -2 (agr/pubwrks.jv) Kenneth G. Ormbrek Vice -President TRABO INC. Architects ATTACH', IT 'A' PER AMEI , MENT 1 Architects/Engineers Fee 1. Origin of total budget numbers: Marler Plan Cort. 7itnsk Division Projection October 26,1990. 2. NE fees per Washington State Public Worts Building Projects Schedule, effective dates July 1,199010 July 1.1992. 3. includes hazardous matedais building and relocation of salt storage; mechanical systems and she milldam as parting we North 2111 Avenue improvements relocation of fuel island; vehicle wash. Werk Description Estimated Construction2 coat (including Contingency) Foes -ch. ' Subtotal 7.8% WSST ' Total Bud gett 1. Maintenancelay Expansion $404.831 ' 9.11% 6r B &2.O%Remodel. 11.11% 344,971' $449,$08 535.087 5484.895 2. Remodeling for Office Relocation $759.393 8.88% Sch. B +2.0% Remodel. 10.88% $82.623 $842,016 $65,679 S907,695 3. Bus Parking Shelter 8555,976 7.6% Sch. C $42,255 $598,231 $46,663 $644,896 4. She Intprovements3 $991,984 8.43% Sch. B +2.0%, Remodel. 10.43% 8103,464 $1,095,448 $85,447 $1,180.895 5. Land Acquisition $479,977 Article 12, hem 6 $5,940 $485,917 $37,903 8523,820 TOTAL $3,192,161 _---•---- $279,259 _ $3,471.420 _ $270,781. $3742,201 1. Origin of total budget numbers: Marler Plan Cort. 7itnsk Division Projection October 26,1990. 2. NE fees per Washington State Public Worts Building Projects Schedule, effective dates July 1,199010 July 1.1992. 3. includes hazardous matedais building and relocation of salt storage; mechanical systems and she milldam as parting we North 2111 Avenue improvements relocation of fuel island; vehicle wash. Frt.anv Oe. c.% u OL C e 4 r ke„..-r ATTACHMENT 'B' Scope of Additional Services for Public Works Space Analysis 1. Additional services for the Space Analysis shall include the services necessary to develop a Space/Needs assessment and an evaluation of the short term and long term Master Plan requirements of the Public Works Shops facility as described in Paragraphs 2 through 4. 2. The Architect will collect information through study of the existing facility, staff interviews and a questionnaire and will prepare a preliminary report of findings to be reviewed and discussed at meetings with the Owner and Owner's representatives. 3. The Architect will collect additional information, prepare a Preliminary Report and conduct a meeting to evaluate findings and discuss options and alternates. 4. The Architect will prepare a final Report, conduct a meeting to discuss final solutions and submit the accepted Report. 5. The Architect shall prepare preliminary cost estimates for construction options and alternatives selected during the Space Analysis study. 6. Compensation for these additional services shall be on an hourly basis, for staff members involved, not to exceed a total fixed maximum amount calculated as follows: • Kenneth G. Ormbrek Barbara A. Cline Ronald L. Philips Leonard 1. Hawk Marcy R. Wellner Jamie S. Peratrovich Structural Engineer Mechanical Engineer Electrical Engineer Acoustical Engineer Architectural Consultant 20 hours @ S65.00 = 170 hours @ $60.00 = 50 hours @ $60.00 = 15 hours @ $35.00 = 12 hours @ $30.00 = 10 hours @ S20.00 = 10 hours @$50.0_ 10 hours @ $68.00 = 10 hours @ $75.00 = 10 hours @ $70.00 = 10 hours @ $60.00 = NOT TO EXCEED MAXIMUM $1,300.00 $ 10,200.00 $3,000.00 $525.00 $360.00 $200.00 $500.00 $680.00 5750.00 $700.00 $600.00 $18,815.00 7. See Attachment 'C for Space Analysis Time Schedule. ) • 4 SOSINESS Of TRE CITY CODICIL YAWCIMA, MASDIIGTON AGENDA STATEMENT ztsm 10. /3 for Nesting Of June 27. 1989 ITEM TILE: TRAIO Inc. Professional !er'vices Contract Public Werke shops apace Study, Remodel i Expansion • • SUBMITTED BY: Jerry D. Copeland. Director ofPublicWorks -;.Dennis/f/ E. Covell. Director of Eng. and Dtil. CONTACT PERSON/TELEPOONE:(�iil=iu r. seh�Yts�Transit Manager -6005 1DlMARY EtPLA*ATIO1: - • The professional services contract before City Council today • is the result of the efforts outlined.below and the success- „ — ful meetiasgs between staff and TRAMO-Iac. to finalise a scope i • of -work, prepare a schedule of •borkr!rand establish' profes- sional -Service fess. ..alta; • .• Tbe'origin of the contract -amount for the study and transit improvements isf based on the Council adopted 1988 City budget Policy Moue for needed Transit Capital Improvements. The professional services contract before City Council will' provide construction documents from the first three items of the adopted Transit Capital Fund Budget •tfee Attached 1988 Budget Pages 314 & 315). - .* • 1. Maintenance Garage Expansion (Two Bays) 6277,600 2. Transit Operations Relocation and . Facility Remodel 171,924 3. Bus Parking Shelter 112,112 t.•3,�.cs'r� i etc: •.;.a ;' '�irt . ... • . • t- Continued on Page 2 - 1 ::a;- '.:::..�• .. -•' f _. `t •.a&t.44.,',.."#*;r :. ; .. -7� Htlflttttttttttttl/tfilttttitiitlf/ttf/tttt/*h!!*lttttt/tf*ktttttflt/tt/t/tfet • .�-44. ,.... • • ..,fri:-...,• it •• :-...f ; . .•101; UM= • #410:2,771:fc, 4.: .--: 4. •. a �. oc Resol?dt3an � ;_43rdinsnos 0Intraet ltb _ Pla h ' �; •-• t` • • i:r. a •.����r+�yir�••L:� . • j .+t.la: 411/02141 '—tlT•~' n. 1'. •• • t • t .� ") t �'.:°1; .j•t r' y ' • M . :} W1 . , •e. • '.. - • • *tett**• , *tti tlttstst*.m tetarssattl t*t *,,U6ts•ttstttetttattsttettis t� X• R •Z� .tom ..tom .i• �.,5 .. . I. ,• a -Sig' rT -M}•;. i•7 -;.T3 : ra •'.'ts.-+ :a ' .i . _ 'Y ° '•°; -,sign coat;aft: ; : s •f_ IIUM /STATE6: -. . 7. E. . 'i is • • A w -Y Business of the City Council Yakima, Washington Agenda Statement Item No._ I I For Meeting of 5/28/91 Item Title: Amendment #2 to TRAHO, INC., Professional Services Contract Submitted By: Jerry D. Copeland, Director of Public Works Dennis E. Covell, Director of Engineering and Utilities Contact PersonMelephone Acting Transit Manager Summary Explanation: The Public Works Department and Transit Division is seeking to amend the TRAHO, INC., professional services contract to perform additional consulting work. The purpose of the additional work is to provide architectural and engineering services to replace three hydraulic hoists in the maintenance shop. The additional work is to be performed by the Consultant for a maximum, not to exceed amount of $8,260. This will increase the total amount shown in Article 12, "Other Conditions and Services," from $318,174 to $326,434. SITS M Resolution ED Ordinance j Contract 1011 Minutes Plan/Map Notification List Q Other Amendmenii4o.1 approv 3/19191 APPROVED FOR SUBMITTAL: ( ITY T . ER_ .�. StaffRecommendation: Approval of Resolution Tiansit Committee Recommendation: Approval of Contract Amendment No. 2. council Action: L %L -1r _ D_ - 701et