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HomeMy WebLinkAboutR-1992-D6041 After School Programs / School District No. 7RESOLUTION NO. D 6 0 4 1 A RESOLUTION authorizing the continuation of the agreement with Yakima School District #7 for an After School Program. WHEREAS, the Parks and Recreation Division of the Department of Public Works has provided after school recreation programs for youth; and WHEREAS, the City Council deems such activities to be healthy and beneficial for the youth of the City; and WHEREAS, the Yakima School District #7 has funding to extend the program through January, 1992; and WHEREAS, the City Council deems it to be in the best interest of the • City to to continue the contract with Yakima School District #7 for these services, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk of the City of Yakima is hereby authorized and directed to execute the attached and incorporated addendum agreement between the City of Yakima and the Yakima School District for the period from January 1, 1992 to January 31, 1992. ADOPTED BY THE CITY COUNCIL this 1 day of January, 1992. ATTEST: ,e CITY CLERK Legalibd Resolutions RES YMCA 5 e--04A/Ldi MAYOR • • ***************************************************************** * FOR OFFICIAL USE ONLY: CONTRACT NO: 9)')o/b - S 9 5( * * * * Provider: Address: * * * * Phone: Expenditure Code: * ***************************************************************** 1991 AGREEMENT BETWEEN THE CITY OF YAKIMA AND THE YAK:IMA SCHOOL DISTRICT #7 This Agreement, made and entered into the ZS-� day of JUui 1991, by and between the City of Yakima, Department of Public Works. Parks and Recreation Division, herein referred to as the 'City' and the Yakima School District #7, a non-profit school district herein referred to as 'YSD'. WHEREAS. the YSD finds it necessary to contract with the City to provide supervised after school activities at the locations specified. WITNESSETH: That for and in consideration of mutual convenants, promises and agreements, herein contained the parties mutually agree as follows: 1. The duties supervision conjunction risk youth. commence on on the 31st weeks to be (28). of program formulation, implementation and are to be performed by the City in with the YSD after school program for at The after school at risk program shall the 17th day of June, 1991, and terminate day of December, 1991. The total number of provided are approximately twenty eight 2. During the performance of this Agreement, the City shall not discriminate on the basis of race, color, sex, religion, national origin, creed, or the presence of any sensory, mental or physical handicap. 3. Special areas of responsibilities for both the the YSD are contained in Attachment 'A', which attached and incorporated into this Agreement. City and is 4. It is expressly agreed upon by both parties that the program staff are not employees of the YSD. The City is solely responsible for compensating their employees and complying with all applicable laws related to such employment, including but not limited to payment of Federal Witholding Tax, FICA, Social Security Tax, Assessment for Unemployment and Industrial Injury. 5. It is understood that the YSD does not maintain liability insurance on the City and/or it employees. 6. The City shall defend, indemnify and hold harmless the YSD, its agents, officers, and employees from any and all liability resulting out of the performance of this Agreement. 7. As consideration for the services specified in this Agreement, the YSD agrees to compensate the City according to the payment schedule, Attachment 'B' which is attached and incorporated into this Agreement. 8. This Agreement, or any interest therein,'can not be assigned in whole or in part by YSD to any other party unless mutually agreed upon by both the City and the YSD. 9. If YSD fails to perform this Agreement in such a manner that the Parks and Recreation Manager in his sole discretion deems that the continuation of this Agreement is no longer in the best interest of the City, the City may terminate this Agreement by setting forth cause in a written notice and giving the YSD thirty (3C0) days notice of termination.' 10. If the City fails to comply with the terms and conditions of this Agreement, the YSD may terminate this Agreement by written notice, giving the City thirty (3C0) days notice of termination. All notices required by this Agreement shall be deemed properly served when deposited in the United States Mail three (3) days prior to any deadline listed herein, postage prepaid, and addressed to the appropriate party at the addresses listed below. 12. This Agreement constitutes the entire Agreement between the parties. There is no other oral or written Agreements between the parties as to the subjects covered herein. 13. If any portion of this Agreement is changed per mutual agreement the Agreement shall be amended in writing to reflect the change. 11. • • • • ADDENDUM 1991 Agreement between the City of Yakima and Yakima School District #7. This Addendum extends the 1991 Agreement between the City of Yakima and Yakima School District #7 for an additional term expiring January 31, 1992. This extension is made possible by a surplus of funds after operation of the program through December 31, 1991, sufficient for an additional month of the program. By this Addendum, the City of Yakima agrees to operate the program for the above given term, and the School District remains obligated to compensate the City for these services up to the original contract amount of $41,591.00, as billed by the City. All other provisions of the original contract remain in effect for the above given term. Yakima School District #7 Authorized Signature Date Title Phone City of Yakima: City Manager ATTEST: City Clerk W4 -Daily DN/G&O 15 Date r YAKIMA SCHOOL DISTFRICT #7: 7— /-9/ Authorized Signature Date /044/4. ,4v4. yam - w4* 9r70o' Address 47f-$47 Work Phone Number • CITY OF YAKIMA: City State Zip Code Home Phone Number City Manager Attest: City Clerk Date ATTACHMENT 'A' AREAS OF RESPONSIBILITIES: 1. The City of Yakima Parks and Recreation Division shall: A. Prepare a written proposal to be submitted to the YDS Athletic Director by June 3rd, 1991. This written proposal must contain: a program breakdown per location which identifies staffing required, dates and hours of operation, program ages and activities provided. Also to be included in this written report are staff job descriptions, position hours and rate of pay. B. Prepare an action plan' which outlines specific goals and objectives to be attempted or,achieved during the duration of this Agreement. C. Submit monthly attendance figures per location which specifically identifies: preventions, interventions, interdictions, projected substance abuse rate, age of participants and ethnic mix. D. Work with other resource agencies and organizations to meet the required goals and objectives of the YSD Gang Intervention/Prevention Grant. E. Abide by all terms and conditions as outlined in the Yakima School District gang prevention/intervention grant. F. Hold a minimum of three (3) review meetings with the YSD Athletic Director to discuss the programs underway and to discuss possible modifications to the proposed program as initially submitted. G. Prepare a final written financal report for the YSD by March 1st, 1992 which specifically itemizes the amount of moneys spent per location. H. Prepare a final written program report for the YSD by March 1st, 1992 which outlines what goals and objectives were accomplished, which were not, evaluate the programs offered per location and make suggestions as to how the program could be improved on. 2. The Yakima School District #7 shall: A. Provide a copy of the Yakima School District gang prevention/intervention grant to the City's Administrative Specialist by June 13th, 1991. • • B. Provide School Facilites at: Barge Lincoln School, Garfield School and Washington Middle School to facilitate the after school at risk program. C. Provide custodial staff to maintain the school facilities in a safe and clean condition. D. Provide non -program supplies such as tables, chairs, open space, gym space and classrooms so that, the program can be facilitated at the school locations. E. Adhere to the written facility and program schedule as proposed and accepted. F. Fay the City of Yakima within thirty (30) days upon . receiving an itemized program bill. Each program is to be.itemi:ed seperately. ATTACHMENT 'B' PAYMENT SCHEDULE: 1. The City of Yakima Parks and Recreation Division shall: A. Submit to the YSD Athletic Director an itemized program invoice/billing for each program location. B. Provide a final written financal report outlining all moneys spent per location to the YSD Athletic Director. by March 1st, 1992. The Yakima School District #7 shall: A. Pay the City of Yakima for the after school at risk program as outlined in the accepted proposal. This proposal specifically identifies the following amounts to be paid: 1. Barge Lincoln School; $ 9,427 2. Garfield School; $ 9,427 3. Southeast Community Center; $ 9,427 4. Washington Middle School; $13,310 Total: $41,591 B. Pay the City of Yakima within thirty (30) days upon recieving the itemized invoice/billing. Check is to, be made payable to: 'The City of Yakima'.