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HomeMy WebLinkAboutR-1990-D5766 Craig Ackerson• • • • RESOLUTION NO. 5766 A RESOLUTION authorizing the City Manager and the City Clerk of the City of Yakima to execute an agreement with Huibregtse, Louman Associates, Inc., an independent contractor to perform automated mapping personal services in an amount not to exceed $5,000.00. WHEREAS, the City is implementing a Computer -Aided Geo- graphical Information System (GIS) requiring the digitizing of the City Quarter -Section Parcel Maps into the City's Prime 9955 Computer, and WHEREAS, the City has approximately two hundred and eight-\. (280) City Qualter-Section Parcel Maps to digitize into the City's Prime 9955 Computer, and WHEREAS, the City has inadequate staff to digitize the Citl Quarter -Section Parcel Maps into the City's Prime 9955 Cumputer, and WHEREAS, the Contractor has been trained in the use of the Citv's GIS hardhare and software and is skilled in the digitizinri of the City's Quarter -Section -Parcel Maps, now, thPrefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA The City Manager and City Clerk of the City of Yakima are hereh\ authorized to execute the attached Automated Mapping Personal Services Agreement which is attached hereto and by reference made a part hereof. ADOPTED BY THE CITY COUNCIL this 2..ca day of J(...4-4"Le„ , 1990. ATTEST (res ampsa) Mayor AGREEMENT Automated Mapping Personal Services Agreement THIS AGREEMENT is entered into on this 29th day of June 1990, by and between the City of Yakima, herein called the City, and Huibregtse, Louman Associates, Inc., an independent contractor, and herein called the Contractor. Recitals A. WHEREAS, the City is implementing a Computer -Aided Geographical Information System (GIS) requiring the digitizing of the City Quarter -Section Parcel Maps into the City's Prime 9955 Computer; and B. WHEREAS, the City has approximately two hundred and eighty (280) City Quarter -Section Parcel Maps to digitize into the City's Prime 9955 Computer; and C. WHEREAS, the City has inadequate staff to digitize the City Quarter - Section Parcel Maps into the the City's Prime 9955 Computer; and D. WHEREAS, the Contractor has been trained in the use of the City's GIS hardware and software and is skilled in the digitizing of the City's Quarter - Section Parcel Maps. NOW, THEREFORE, the City and the Contractor mutually agree as follows: Terms 1. DUTIES AND RESPONSIBILITIES 1.1 The Contractor shall digitize the City Quarter -Section Parcel Maps into the City's Prime 9955 Computer system using the City's ARC -INFO mapping system according to the following steps 'a' through 'n': a. copy a Tile Boundary from the ARC -INFO library into a work area; b. select a City Quarter -Section Parcel Map and fasten it onto the digitizing board; c. register the City Quarter -Section Parcel Map tic marks to the copied Tile Boundary tic marks; 6/21/90- 8:54 AM Pagel d. digitize each parcel outline; e. enter label points for each parcel; f. enter parcel numbers from the Yakima County Parcel Maps into the proper Parcel; g. digitize existing lot lines; h. select -out lot line and save them into a lot line coverage; i. enter Street Name Annotation onto the proper streets; j. CLEAN the parcel coverage; k. correct any errors 1. repeat steps 'j' and 'k' until all errors are corrected m. calculate the number of Parcel Lines, Lot Lines and Parcel IDs. n. perform all other necessary requirments to fulfill the duties of the Contractor as outlined herein. 1.2. The Contractor shall have completed the Parcel Coverage when the coverage has been cleaned, all polygons are closed and the section number and parcel numbers have been updated in the Parcel Coverage. 1.3. The Contractor shall complete a Parcel Map Digitizing Outline, as contained in Exhibit A, for each City Quarter -Section Parcel Map completed and give the completed form to the City's Information Systems Manager. 1.4. The City's Information Systems Manager shall verify the Item Counts and indicate agreement by initialing the indicated space on the Parcel Map Digitizing Outline. 2. TIME 2.1. The Contractor shall complete the digitization process for all Quarter -Section Parcel Maps by August 31, 1990. 6/21/90 - 8:54 AM Page 2 3. TOOLS, MATERIALS AND PLACE OF WORK. 3.1. The City shall provide to the Contractor in a timely fashion all information, maps, charts, files and materials necessary for the Contractor to perform this contract. 3.2. The City, if the Contractor lacks appropriate equipment, shall make available to the Contractor the Mapping Work Station, all other equipment and the computer access necessary to perform the contract. 4. CONSIDERATION 4.1. The City shall pay the contractor four cents ($0.04) per Parcel Line digitized, four cents ($0.04) per Parcel ID entered, eight cents ($0.08) per lot line digitized and five dollars ($5.00) per Quarter Section completed. 4.2. The Contractor shall submit to the City by the first day of each month an itemized bill for work completed and verified by the City on the Parcel Map Digitizing Outlines in accordance with Term 1.4 of this Agreement. 4.3 The City shall pay to the contractor the amount of the bill within ten days of receipt of the bill. 4.4 The maximum total amount to be paid to the Contractor under the terms of this agreement is five -thousand dollars ($5,000.00). Once the Contractor has performed five -thousand dollars ($5,000.00) worth of service as computed by section 4.1 above, the Contractor will only be responsible for additional work if the City approves in writing a new maximum amount to be paid to the Contractor. If the City authorizes additional work the Contractor will perform the additional work at the same terms, price, and conditions as otherwise set forth in this agreement. 6/21/90- 8:54 AM Page3 5. STATUS 5.1. The parties hereto agree that the relationship between them is solely that of independent contractors and not that of joint ventures. Huibregtse, Louman Associates, Inc. is acting for its own account, and has no right or authority to assume or create any obligation of any kind or to make any representation or warranty on behalf of or binding upon the City. The Contractor shall be solely responsible for payment of state, federal and local taxes which may be assessed as the result of the performance of this agreement, including but not limited to, FICA, Federal Income Tax, and Social Security Taxes. In the event the City shall be required by the State of Washington or the United States or any department thereof to pay any tax, penalty, fee, assessment or any charge whatsoever arising out of the performance of this agreement, the Contractor shall immediately pay back to the City the amount of any such tax, penalty, fee, assessment or other charge whatsoever. 6. ASSIGNMENT 6.1. The Contractor's duties under this agreement shall not be assigned in any way without the written consent of the City. • 7. TERMINATION 7.1. In the event the Contractor fails to comply with any of the terms and conditions of this agreement, the City may terminate this agreement after giving the Contractor five (5) days written notice of termination specifying the reasons for such termination. Furthermore, either party may terminate this agreement by giving the other party written notice at least fourteen (14) days prior to the effective date of rmination. Notices provided for herein shall be personally delivered or sent certified mail, return receipt requested, to the address of the proper party designated at the end of this agreement. 7.2. In the event of early termination of this agreement, the Contractor shall be paid for the work completed to the City's satisfaction up to the time of the termination. 7.3. Upon early termination, the Contractor shall immediately turn over to the City his work product together with all materials furnished to him by the City. 6/21/90- 854 AM Page4 8. MODIFICATION 8.1. No change or addition to this agreement shall be valid or binding upon either party without the written consent of the other. 9. VENUE 9.1. In the event of litigation between the parties of this agreement, the parties agree that the venue shall be in the Superior Court for Yakima County. R. A. Zais Huibregste, Louma City Manager Contractor City of Yakima 501 N. 2nd St. City Hall Yakima, Washington 98901 129 North Second Street Yakima, Washington 98901 DATE: iia0 DATE: 6- 2.8-- 30 ATTEST: Karen Roberts City Clerk CITY CONTRACT NO. 6/21/90- 854AM Page5 Ear Exhibit 1 PARCEL MAP DIGITIZING DIGITIZING OUTLINE SECTION RMS ERROR 1. Digitizing parcel map (each session) A. Attach to appropriate work -space. B. Select parcel editing. C. Setup editing process. -Be sure to match rms error when using the digitizing board. Notes: Repeat each item until coverage is complete. Follow blue lining note -sheet for rules of line indication. D. Completed digitizing coverage 2. Clean parcel PAT. 3. Check node errors Either: A. Parcel Plotting. B. Plot parcel errors. A. Enter an editing session as above. B. From an Arcedit prompt: -DRAWE NODE DANGLE -NODECOLOR DANGLE 2 -DRAW Or: Then: C. Fix dangling nodes, can be accomplished several ways: -select the line or lines to fix -if line was to short use EXTEND -if line was to long use DELETE D. Rectified dangling nodes. 4. Clean parcel PAT 5. Build parcel AAT 6. Add items to AAT 6/21/90- 8:54 AM Page6 7. Select lot lines -all lot lines are designated on mylar with a blue hook. -should be picked from the digitizing board. - 1 to select -2 to unselect - 9 to quit - when all are selected use save lot lines. 8. Add annotation street names. A. Select parcel editing. B. Annotation C. Street name annotation. D. Draw. E. Add annotation. -If you need to make correction you may delete and re -add or reposition the text. -Street name annotation should follow city standards. 9. Add labels using -id. - Sections of the parcel map are numbered sequentially, you can use the digitizing options to to select the appropriate number. -8 will start digitizing options menu. -1 to select a new user -id. - zooming and panning will help with placement of label points. 10. Clean parcel PAT. 11. Check and fix label errors A. Parcel plotting. B. Plot parcel errors. -label errors. C. To fix errors: -start edit session -if no label point, add using -id. -if 2 or more label points: a. check polygon to be sure it's closed. b. delete unneeded label. -if polygon is unclosed. a. close using add, extend, snap, etc. 12. Clean parcel PAT 13. Additems to PAT 14. Update items in PAT Parcel PAT count Parcel AAT count Lot line AAT count 6/21/90- 8:54 AM Pagel Verified Verified Verified