HomeMy WebLinkAboutR-2022-061 Resolution authorizing the sole source purchase of spiral heat exchangers from Alfa Laval, Inc. for the City of Yakima Wastewater Treatment PlantRESOLUTION NO. R-2022-061
A RESOLUTION authorizing the sole source purchase of spiral heat exchangers from Alfa
Laval, Inc. for the City of Yakima Wastewater Treatment Plant
WHEREAS, Article VI, section 6 of the City of Yakima Charter and the Yakima Municipal
Code Chapter 1.80 generally requires that purchases over $50,000 be done by competitive
bidding, subject to certain exceptions; and
WHEREAS, the law recognized a "sole source" exception from these competitive bid
requirements when, due to unique specifications and requirements, it would be futile to utilize
competitive bidding; and
WHEREAS, the City of Yakima owns and operates five Alfa Laval spiral heat exchangers
required for biosolids treatment at the City of Yakima Wastewater Treatment Plant and requires
the replacement of the heat exchangers as one has failed and the others are reaching the end of
their useful lives and will be replaced on an as -needed basis; and
WHEREAS, as the configuration of the existing heat exchangers is offered from Alfa Laval,
Inc. only; there are no vendors to contact to see if they could provide the design of the existing
exchangers; and
WHEREAS, pursuant to RCW 39.04.280 (1)(a), any requirement for competitive bidding
for the acquisition of the above -described spiral heat exchangers is hereby waived by adoption of
this Resolution, due to the fact that:
(a) Although there are other manufacturers of spiral heat exchangers in the market, it
would require that the plumbing, pedestals, and electronically controlled valves
associated with each heat exchanger be replaced and reconfigured; and
(b) The equipment is clearly and legitimately limited to a single source of supply; and
WHEREAS, Alfa Laval, Inc. has agreed to provide a direct replacement for the failed heat
exchanger at a cost of $52,981.36 as included in the attached quotation; and
WHEREAS, the City Council finds that it is in the best interest of the City to approve the
purchase of the quoted spiral heat exchanger and to approve Alfa Laval, Inc. as the sole source
for purchase of the remaining four exchangers; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
Section 1. The City Council finds and determines that the purchase of equipment is
clearly and legitimately limited to a single source of supply, which is compatible with the primary
digester heating equipment currently installed at the City of Yakima Wastewater Treatment
Facility justifying the waiver of competitive bidding in this acquisition, which bidding requirements
are hereby waived.
Section 2. The purchase of a spiral heat exchanger from Alfa Laval, Inc. for an amount
not to exceed $52,981.36 and the subsequent purchase of four other spiral heat exchangers from
Alfa Laval, Inc. on an as -needed basis is approved.
Section 3. The City Manager, or his designee, is hereby authorized to accomplish the
purchase of such equipment, and to execute any and all documentation to accomplish such
purchase.
ADOPTED BY THE CITY COUNCIL this 7th day of June, 2022.
ATTEST:
Janice Deccio, Mayor
1
ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 6.1.
For Meeting of: June 7, 2022
Resolution authorizing the sole source purchase of spiral heat
exchangers from Alfa Laval, Inc. for the City of Yakima Wastewater
Treatment Plant
Scott Schafer, Director of Public Works
David Brown, Assistant Director of Public Works
Mike Price, Wastewater/Stormwater Division Manager (509) 249-
6815
SUMMARY EXPLANATION:
The City of Yakima (City) Wastewater Treatment Plant uses five Alfa Laval spiral heat exchangers
to provide the heat required for biosolids treatment in the primary digesters. One of the heat
exchangers has failed and the remaining four are nearing the end of their useful lives. The
Wastewater Division is requesting a sole source authorization to purchase a replacement for the
failed exchanger in an amount not to exceed $52,981.36 as identified in the attached quote, and
subsequent purchases of the four other spiral heat exchangers on an as -needed basis from Alfa
Laval, Inc.
As described in the attached Sole Source Justification form and Manufacturer Letter, Alfa Laval,
Inc. is the sole manufacturer and provider of spiral heat exchangers that are identical in
configuration to the original equipment, limiting replacement exchangers to a single source of
supply. Purchase of the heat exchangers from Alfa Laval allows installation by City staff with no
changes to the attached infrastructure including plumbing, controllers, and concrete pedestals.
The City followed the requirements of RCW 39.04.280, City Charter and Municipal code in
identifying Alfa Laval, Inc. as the sole source for the spiral heat exchangers. The spiral heat
exchanger purchases are funded through Wastewater Capital Fund 478.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Public Safety
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
2
Adopt Resolution
ATTACHMENTS:
Description Upload Date Type
D Resolution 5/9/2022 Resolution
D Sole Source Justification Form 5/3/2022 Backup Material
❑ Manufacturer Letter 5/3/2022 Backup Material
D Quote 5/3/2022 Backup Material