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HomeMy WebLinkAbout12/08/1987 Adjourned Meeting 192 DECEMBER 8, 1987 ADJOURNED MEETING - BUDGET WRAP -UP The City Council met in session on this date at 9 :00 A.M. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Henry Beauchamp, Clarence Barnett, Pat Berndt, Lynn Buchanan, Jerry Foy and Bernard Sims. Lynn Carmichael present at 9:30 A.M. City Manager Zais, Director of Finance and Budget Hanson, City Clerk Roberts and Deputy City Clerk Toney also present. The Invocation was given by Mayor Beauchamp. Referring to the figure on page 2 of $73,936 which indicates the ending cash balance, City Manager Zais made a few brief opening comments. Council member Barnett noted there are several citizens in the audience and asked them to inform Council of the issues they wish to address. Gary Webster, Greater Yakima Chamber of Commerce, commented on the proposed 2% in lieu tax on City utilities to support improved park maintenance, subsidize aquatics, etc. He stated the Chamber Board would prefer to see the money taken from the General Fund rather than implement a 2% utility tax. He relayed the Board felt the tax should be frozen at $159,000 (the amount estimated to be generated' in 1988) and reviewed annually. He also suggested staff intensify their effort to develop a more specific park maintenance plan. Mr. Webster stated staff may discover the 2% tax is unnecessary. Council member Berndt commented she has heard that the Chamber of Commerce has expressed an interest in "adopting a park" and encouraged than to implement this idea. Ron King, 320 Stanley Boulevard, addressed Council regarding the special tournament contracts, stating the figures on page 335 do not coincide with his calculations for the 1988 special tournament contracts. Mr. King stated he would like to know the -exact cost to , the City . for it's role as co- sponsor of these tournaments. Council member Foy asked staff to provide Council and Mr. King with a complete breakdown of the costs involved in these tournaments. He stated he would like to review this information with Parks and Recreation staff to ascertain the true costs incurred by the City in this type of arrangement. Council member Foy also asked to see the figures on the Deep Freeze and Pumpkin Ball Tournaments for 1987. He pointed out that Mr. King's slow -pitch tournaments generate over one million dollars of revenue into the community each year. Council member Carmichael stated in view of the soccer tournaments that will be held within the City in the future, she would like see this issue resolved as soon as possible because the soccer tournaments will operate on a similar basis as the slow pitch tournaments. The following motions were made with regard to the 1988 Proposed Budget Policy Issues /Decisions. ' LEGAL DEPARTMENT A. Proposal to, add a part -time summer legal intern at .33 Eft; at a cost of $6,439 to the General Fund. It was MOVED °by Foy, seconded by Barnett, for no adoption and approval. Carried by 5 -2 voice vote. Beauchamp and Carmichael voting nay. FINANCE AND BUDGET Customer Services A. Proposal to add .35 FTE Animal Control Officer to improve level of service to public for Animal Control at a cost of $7,846 to the General Fund. It was MOVED by Berndt, seconded by Carmichael, for passage. Unanimously carried by voice vote. DECEMBER 8, 1987. 193 .BUDGET WRAP -UP • B. Proposal to impose monetary penalties for violation of Animal Control - • Ordinances' at , a cost of $6,360 the- General Fund. It was MOVED by Carmichael, seconded by Foy, for passage. Unanimously carried by voice vote. Council member Barnett asked the record to indicate that the monetary penalties to - be imposed are not. excessive, however, he believes they will bring about some positive results. COMMUNITY & ECONOMIC DEVELOPMENT Planning Division A. Proposed reclass of Supervising `Associate Planner to`Planning Division Manager,, to provide management decision making authority within the .: . Division on a more regular basis, thereby increasing credibility for day to day decision making. .(This'is an expenditure of $3,724.) It was 'MOVED° by Carmichael, seconded by Sims, to adopt the plan and reclass.. Unanimously carried by voice vote. • Cable TV ' * - A. Proposal to establish a'-budget-for travel and training expenses for Citizen Advisory Committee with a limit of $500."'' .. It was MOVED . by Foy, seconded by Berndt, to 'deny establishment of a Travel and Training Expense Fund. Under 'discussion, Mayor commented he feels the amount of money is not excessive, and this committee is attempting to improve themselves for the betterment of • the City. Council member Foy stated he would like to see the Advisory Commitee members receive training under the new leadership of Dave • - - Eyles prior to establishing such a.-fund. question -was. ' called for a vote on the motion., Carried by 5-2- •voice voter Beauuchamp . and Buchanan voting nay. . Police A. Proposed reclass of three DA II' positions-to 1]A IV..Positions would then assume the responsibility of Assistant Dispatch /Complaint Shift Supervisors. (An expenditure of $12;600.) , -' • ' It was MOVED by Foy, seconded by Carmichael to approve the reclass of the Department ,Assistants in the Police Department. Unanimously carried . by: voice vote. PUBLIC WORKS • Public Works Administration A. Proposed restructuring of clerical : -staff , that includes reclassifications and the addition of-a. .25 FI position. • Restructuring would- alleviate current work overload• and current ' condition of staff performing =functions' out of claSs for special assignment pay. (An expenditure of $4,135 as stated in the Budget • Narrative:) - , ' - It was MOVED by F oy, s econded by' Barnett,-`to deny the Public Works restructuring and reclassification. Following`a briefs discussion, the question'was called for a vote on the motion: Motion failed by 4 -3 . voice vote:.' It ''was - MOVED by ::Carmichael, seconded - by Buchanan, to approve the restructuring and reclassifications - and' the, addition of a '.25 FTE position. Following comments by Council members Carmichael and Berndt, the: question was- called for a vote on the motion. Carried by 5 -2 voice vote. Barnett and Foy voting nay. • .' PARKS AND RECREATION A. Proposal to implement a 2% Utility In Lieu Tax for support of improved 'park maintenance; help fund the aquatics subsidy; and provide.improved operating reserves. '(Impact on Utilities: Water - -- $47,120; Sewer -- $84,567; Refuse -- $27,400.) • DECEMBER 8, 1987 194 BUDGET WRAP -UP • It was MOVED by Barnett, seconded by Berndt,.. support the 2% increase in lieu of tax on city utilities subject to annual review of • the need and allocations. Unanimously. carried by voice vote. B. Proposed 'park maintenance and supervisory.restructuring _intended to provide. increased.. level of park maintenance. This proposal adds 4.07 FTE positions and is partially ($8,643) offset by savings achieved in administration reorganization approved in 1987. (An expenditure of $81,773 as stated in the Budget Narrative.) It was MOVED by Berndt, seconded by Carmichael, to approve 'park maintenance-and supervisory restructuring. Unanimously carried by voice_vote.. C. Proposal to add monthly adult pass for Fisher Golf Course. Would provide an opportunity to increase revenues and usage of the golf course _ during.mid -week when usage is low. (Revenue of $2,700.) • It was MOVED by Foy, seconded by Carmichael, for adoption. Unanimously carried by voice vote. . D. Proposal to continue the Masters Swim Program under City direction. (An expenditure of $7,500.) It was MOVED by Berndt, seconded . by Carmichael, for adoption. . Unanimously carried by voice Cemetery A. Proposal to increase all fees for Cemetery services by $15. This is proposed. to generate„ additional revenue and bring City fees in line with other.cemeteries. .(Revenue of $9,525.) Alternatives (1) As proposed in Policy Issue (2) $5 of $15 increase to Endowment Fund (3) Exclude fee increases for: Cremains /Opening and Closing Liners -- Baby 2 -0 . Note: Alternative (2). reduces the projected 1988 ending balance for Cemetery operations from $4,567 to $3,317.) It was MOVED by Barnett, seconded by Sims, to approve Alternative 2, with $5 of the $15 increase going to the Endowment Fund. Carried by 6 -1 voice vote. Beauchamp voting nay. ENGINEERING AND UTILITIES Water A. Proposal to implement a cross - connection control device testing program. Program is required by state law and would add one staff position. (Expenditure of $27,930..as stated in Budget. Narrative.) It was MOVED by Foy, seconded by Carmichael, to approve the request with same clarification. Council member Foy stated a fee structure is needed to implement this program. Water Superintendent Ty Wick stated • the policy issue mentions an ordinance that would have to be passed prior to implementation of the.program. With the concurrance of the , second,, the motion was withdrawn and restated. It was MOVED by Foy, seconded by Carmichael, for adoption with the proper ordinance to be brought in containing a fee schedule. The question was called for a vote on the motion. Unanimously carried by voice vote. B. Proposal to reorganize Plant staff to meet new requirement of reclassification to Class III Treatment Facility. Proposal adds one additional Water Treatment Plant Operator I•'position. (Expenditure of $23,867.) _ It was MOVED• by. Berndt, seconded by Foy, to defer this until the Water /Sewer. Comprehensive Plans are submitted. •Following comments DECEMBER 8, 1987 195 BUDGET WRAP -UP regarding the deferral of this issue the'question' was called for a vote on the motion. Unanimously carried by voice vote. ' Domestic Water Improvement A. Proposal to install third level booster pump to reduce cycle time and increase flows. (Expenditure of $8,500.) It was MOVED by Barnett, seconded by Sims, to approve this proposal. `Unanimously. carried by voice vote.' B. Proposal to install emergency• generator and switch gear' to insure water supply in the event of power failure. Required by state law to provide uninterruptable water supply. (Expenditure of $100,000 as budgeted; $43,000 It was MOVED by Barnett, seconded by Sims, to approve the amended version of $43,500. Unanimously carried by voice vote. C. Proposal to upgrade the 15th Avenue water main. Would replace and relocate a water main that has required' frequent repairs and would increase flow capacity for are protection. -(Expenditure of $9,750.) Council member Barnett asked how this proposal would impact the home owners in the affected area. Water Superintendent Ty Wick explained the homeowners are currently. bearing cbsts of- replacing their water lines, and in the long-run, this action will save them money. He stated it will also provide added fire protection to the area. • I t 'was MOVED -= by Foy, seconded by-Sins, ' for = 'approval . ' Unanimously carried by voice vote. Irrigation s A. Proposal to reorganize staff by shifting from full time to part -time, combining two temporary positions, and reassigning responsibilities. Intended to allow more efficient operation and response to problems. (Savings of $330 as stated -in Budget Narrative.) ' It was MOVED by Foy, seconded by Sims, for 'adoption.- Unanimously carried by voice vote. At the hour of 10:10 A.M., it was the general consensus of the Council recess for approximately twenty minutes: COMMUNITY & ECONOMIC'DEVEL-OPMENT - - Code Administration A. Proposal to• establish a =budget for the• - removal -of vacant 'and abandoned dilapidated buildings (Expenditure of ;) It was MOVED by Foy, seconded - by ' Sims, to defer this item. ' Council member Barnett asked . the intent or reason : for deferring • this item. Council member Foy stated firstly, $20•,000 is insufficient' funding, secondly, Council has not seen the full text of legislation regarding the removal of vacant and abandoned buildings, and ' thirdly, if the City aggressively implements this program, it will take away from the City's ability. to = conduct 'fire inspections, ' to the lack of manpower.,He suggested deferring this until June, and then reconsider the issue at, that time. The''question was called for 'a••vote on the motion. Unanimously carried by-voice vote. Proposed increase in regulatory license fees to offset increased cost to administer•program. (Revenue of $425.) • DECEMBER 8, 1987 196 BUDGET WRAP -UP It was MOVED by Barnett, seconded by Sims, to deny this request. Unanimously carried by voice vote. Cable TV • A. Proposal to establish a planned replacement schedule for production equipment. No replacements are proposed for 1988. (No action required.) • POLICE DEPARTMENT • • A. Proposal to delete capital outlay request for electronic.air cleaner ($600) and replace with request for Dispatch Room air conditioner ($1,150) required for operation of new Dispatch System. (Requires additional $550 to budget.) It was MOVED by Berndt, seconded by Buchanan, for approval. Unanimously carried by voice vote. FIRE DEPARTMENT A. Proposed physical fitness examination and training program. Proposed program would meet anticipated state requirements. (Expenditure of `$6,000.) It was MOVED by Foy, seconded by Carmichael, for approval. Unanimously carried by'voice vote. Streets A. Proposal to increase part -time .temporary Street Break Inspector to full time and to also do clearview inspections. This function is intended to reduce City liability from accidents caused by clearview deficiences. (Expenditure of $20,849.) It was MOVED by Barnett, seconded by Foy, to deny this request. Unanimously carried by voice vote. B. Proposal to add administrative staff to.do required UMTA reporting. (Deferred pending further information and recommendations from Council Transit Committee and staff.) • C. Proposal to purchase a shared interest in Transit Operator Training Program. (Expenditure of $2,000.) It was MOVED by Foy, seconded by Barnett, to deny this proposal. Under discussion, Council member Foy stated he would prefer the $2,000 be spent on a safe driving program rather than public relations. Council member Barnett was in concurrence. Mayor - Beauchamp commented • perhaps both of the programs are needed Code - Enforcement - - Manager Shampine stated he serves as Chairman of the Motor .Vehicle Accident Review Committee and noted since September there been only.. one accident. reported. He added he believes the implementation of the Defensive Drivers Training Program has had. an impact on reducing the number of accidents. Hearing this report, Council member Foy withdrew the motion with the concurrence of the second. It was MOVED by,-Carmichael, seconded by Berndt, to approve this request. Unanimously carried by voice vote. Parks and Recreation • A. Proposed Aquatics Fee adjustment_ would add a month pass;. change Senior Citizen rate to Honored Citizen Rate ,to include handicapped; increase hourly pool rental fee; drop rate d monthly pass. Proposal is intended to.better market the.poo1s, provide easier access by handicapped, and bring rental fees in line with costs. It was MOVED by Carmichael, seconded by Berndt for adoption. Unanimously carried by voice vote. • DECEMBER 8, 1987 197 BUDGET WRAP-UP ENGINEERING AND UTILITIES Engineering A. Proposal , . to establish - a capital improvement fund within the Engineering 'budget to cover unexpected cost to repair. or improve storm drainage problems. This would allow 'quicker response to problem situations:, (Expenditure of $20,000.) �t It was MOVED by Barnett, seconded by Carmichael, to approve the proposal to establish the capital improvement • -fund from all three alternative funding- sources, rather than the General Fund. Unanimously carried by voice vote. `(Alternative Funding sources • listed: 1) 1/2 cent gas tax, 2) Sewer Fund, 3) Street Fund.) A. Proposal to rehabilitate the industrial waste sprayfield pump station - • ' ' and spray. lines. (Expenditure 'of ' $200 , 000)' It was MOVED by Foy, seconded by Berndt, for adoption. Unanimously _ 'carried. by voice•vote.; Water A. Proposal to reorganize distribution of .staff to provide increased flexibility and ability'' to respond to problems. (Expenditure :of $6,600 as stated in Budget "Narrative.) - = It was MOVED by Carmichael, seconded by Buchanan, for approval. It was MOVED by Foy, seconded by Berndt, to table this item, and that it be brought back at the time the Water /Sewer Comprehensive Plan is resubmitted. Unanimously carried by voice vote. All Funds ._ _ A. Proposal to reserve within fund cash balances the savings from retirement contribution reduction until retirement rates for 1989 are known. It was •MOVED by Berndt, seconded by Buchanan; for adoption. Unanimously carried by voice vote. Miscellaneous items for consideration' . • Council member Carmichael referred to theJDecember 3, memorandum from Del Kary, Street and Refuse Divisions Manager, which pertains to Central Business District trash receptacles. She indicated the Downtown Area Redevelopment. Committee (DARC) -has- requested this issue be brought to City Council's attention during the budget- review. Therefore, it was MOVED by Carmichael, seconded by - Foy, to spend- up to $5 , 000 =. from the • Street Fund for the receptacles as outlined -in Mr. Kary's December 3rd memorandum. Unanimously carried by voice vote. } Council member Barnette stated during the discussion•of the budget staff proposed a procedure relating to the dangerous .dog ordinance which is indicated as Exhibit 1 on page 10 of today's material. He.. stated during the discussion it was suggested there: could be an alternative procedure which is illustrated by Exhibit 2. Therefore,. it was MOVED by Barnett, seconded by Foy, to approve Exhibit 2 on page 11. Following a brief discussion, the question was called for a.vote.on the,motion. Unanimously carried by voice vote. = Council member Foy directed attention to bottom page 162 of the main budget under .Community & Economic Development it states "no marketing allocation has''been 'made',for 1988 for Region 3 South for tourism. He stated-4t is "'"his° opinion. the , -City will again be asked to make a contribution, and he would prefer to allocate the money at this time rather than wait for: their request. It was MOVED by Foy, seconded by Berndt, to . approve? tourism.funding for promotional and marketing services for Region 3 South,'rnot to exceed'$1,500. Unanimously carried by voice vote. 0. DECEMBER 8, 1987 198 BUDGET WRAP -UP Travel & Training Budget for 1988 • Council member Barnett stated the revised attachment IV -g on page 47 compares the 1986 Travel Budget to the 1987 Travel Budget, however, a more . realistic comparison would be from actual expenditures to budget. • Following further comments, it was MOVED by Barnett, seconded by Foy, that the 1988 Travel Budget not exceed the 1987.Budget, with the City Manager authorized to reallocate funds. Under discussion, City Manager Zais, Council members Carmichael, Berndt, Foy and Buchanan expressed their opinions regarding.the importance and necessity of travel and training for City employees. It was MOVED. by Foy, seconded by ,Berndt, to amend the motion' to 6% above the 1987 budgeted level, and that those funds be dispensed by the City Manager. Following a brief-discussion, the question was called for a. vote on the amendment. Amendment carried by 6 -1 voice vote. Carmichael voting nay. The question was called for a vote on the main motion as amended. Motion carried by 5 -2 roll call vote. Buchanan and Carmichael voting nay. - Council member Foy referred to page 351 of the budget, •Capital Outlay Requests, consisting of two electric heaters, a chlorinator and three diving boards, stating he believes these items should be included in the bond issue. Therefore, it was MOVED by Foy, seconded by Carmichael, to delete these items, with the expectation that they are included in the bond issue. Unanimously carried by voice vote. Council member Foy referred to page 395 which lists the Arterial Street Capital Fiord and the level of priority, stating in view of .the fact that funding is available for the improvements to Yakima Avenue and 8th Street intersection, he would prefer this be moved up on the list of priorities. Therefore, it was MOVED by Foy, seconded by Berndt., to move Item No. 6, Yakima Avenue and 8th Street intersection, up to Item No. 5 on the list of priorities. Unanimously carried by.voice vote. It was MOVED by Foy, seconded by Carmichael, that the Fire Department Divider Reorganizational Chart, as indicated during the hearing, be corrected in the Final Budget to reflect the changes in the narrative. Unanimously carried by voice vote. • It was MOVED by Foy, seconded by Sims, that two reports be provided to . Council from the Fire Department and Police Department regarding the number of.alarms currently monitored (by •each ,department), and the fee schedule for responding to those alarms. Unanimously carried by voice vote. Council member Barnett commented the budget does not comply with the Staff and Parks & Recreation Commission's recommendation, nor the Council's direction, • to add, one spa and one sauna at. Lions Pool. Director of Public Works Copeland responded funding was insufficient to do both. It was MOVED by Carmichael, seconded Buchanan, toy direct staff to prepare the appropriate legislation to bring back to the Council on December 22nd for the final budget - approval and adoption, including all changes approved by the Council on this date. City Manager Zais commented a few of these items may require more time to prepare and may not be ready for adoption on December 22nd. He stated if this should be the case, there will be some followup ordinances shortly after the first of the year. He also stated.the management compensation request which is to be considered at the regular Council meeting today will also have an impact on the • final budget ordinance. The question was. called for a vote,on the motion. . Unanimously carried by voice vote. . It was MOVED by Foy, seconded by Sims, to recess, and reconvene at 2:00 P.M. Unanimously carried by voice vote. READ AND CERTIFIED ACCURATE BY ,,2 i( �. , �' f CO IL 1` m IBER DA'/ 1 kir . ATTEST: COUN IL MEN 1ER DA Ilk 4 KAREN S. ROBERTS, CITY CLERK HE 'Y BEAUCHAMP, MA MINUTES PREPARED BY A04om. ,•d ari ,0 DEPUTY CITY ERK