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Home My WebLink About2022-008 Ordinance amending the 2022 Budget for the City of Yakima and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2022 for various purposes (Second Reading)AN ORDINANCE ORDINANCE NO. 2022-008 amending the 2022 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various funds for expenditure during 2022 for various purposes including 2021 encumbrances as described in the attached Schedule. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2022 in various amounts and for the purposes mentioned in the attached Schedule; and WHEREAS, at the time of the adoption of the 2022 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided; now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2022, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 19'h day of April, 2022. lttte nice Deccio, Mayor ATTEST: ag Sonya Claar Tee, City Clerk First Reading: April 5, 2022 Publication Date: April 22, 2022 Effective Date: May 22, 2022 FINANCE TO: Mayor and City Council FROM: Jennifer Ferrer -Santa Ines, Director of Finance and Budget Kimberly Domine, Finance Division Manager Jen Morris, Financial Services Officer DATE: March 18, 2022 RE: 2022 Budget Ordinance - 2021 Carryforward This budget ordinance effects course corrections based on new information for the 2022 Budget year that was not known at the time of budget adoption. Staff routinely brings budget amendments, approximately quarterly to be transparent and accountable. Budget amendment is a recurring budget process step; staff accumulates new information anticipating to bring adjustments of this type to council on an approximately quarterly basis and is typically for one of four reasons: 1) New additional revenue makes it possible to approve additional related expenses, 2) Prior -year budgeted obligations need to be rolled forward to match disbursement in the current year, if not yet disbursed by Feb. 28th (60 days) 3) Accumulated fund balances can be appropriated, and 4) Corrections or changes between funds. Staff requests approval of adjustments and corrections to the 2022 budget that are now known that were not known at the time of adoption, per the attached detail spreadsheet, described in more detail as follows. Item numbers listed match red Ref #'s on attached spreadsheet: New Revenue: 1). General Fund 001 grant from Department of Justice; this adjustment increases both revenue and expense in equal and offsetting amounts. $45,737.14 2). General Fund 001 grant from Dept of Archaeology & Historic Preservation; this adjustment increases both revenue and expense in equal and offsetting amounts. $8,000 3). General Fund 001 donation from Walmart for Graffiti Abatement program this adjustment increases both revenue and expense in equal and offsetting amounts. $1,500 4). Parks Fund 131 Summer Experiences & Enrichment for Kids (SEEK) Program Grant; this adjustment increases both revenue and expense in equal and offsetting amounts. $135,125 5). Police Grants Fund 152 grant from Department of Justice for reducing gun violence; this adjustment increases both revenue and expense in equal and offsetting amounts. $311,520 FINANCE 14). Increase expenditures in General Fund 001 for a consultant for Permit Study Fee. $22,000 15). Increase expenditures in General Fund 001 for utility costs for the Bank of America Building. $34,500 16). Increase expenditures in Fund 003 3% Fund for the upgrade of SunComm console system. $419,481.63 17). Increase expenditures in Cemetery Fund 144 Expenditures for replacement of equipment and tools. $10,000 18). Increase expenditures in American Rescue Plan Fund 180 for Project Management Software. $35,598 19). Increase expenditures in American Rescue Plan Fund 180 for License Plate Reader. $130,000 20). Increase expenditures in Police Capital Fund 333 for Axon Cameras. $15,000 21). Increase expenditures in Convention Center Capital Fund 370 for parking feasibility study. $25,000. Transfer $25,000 from PFD Fund 172 to fund 370 Convention Center Capital to cover costs of the study. 22). Increase expenditures in the Medical Fund 513 and Works Comp Fund 514 $14,000 each to cover costs of upgrading 1 HR Position from part time to full time position 23). Increase expenditures in Environmental Fund 555 for new fuel system $201,544 24). Increase expenditures in ARPA Fund 180 for safety partition for YPAC $4,800 Technical Adjustment: 25) House Keeping. Increase Expenditures in numerous Funds for Pension Actuarial Fees, this increase was not known at the time of budget adoption. Impact to General Fund $17,801.67. Total increase in Actuarial Fees-$53,436.57. 26) House Keeping. Council approved the creation of Street Overlay and Reconstruction Fund 346 and 344 Transportation Benefit District. Moving budget from original Fund 142 Arterial Streets and items from 344 Transportation Benefit district to the new Fund 346 Street Overlay and Reconstruction Capital Fund. Staff expects further 2022 course -correction budget adjustments later in the year, as new information becomes available that is not fully known at this time. City of Yakima 2022 Budget Amendment & PO Encumbrances 1st Quarter SCHEDULE I Fund Refuse 471 Waste Water 473 Waste Water 473 Waste Water 473 Water 474 Water 474 Water 474 Water 474 Water 474 Irrigation 475 Irrigation 475 EQR Capital 552 EQR Capital 552 EQR Capital 552 EQR Capital 552 EQR Capital 552 EQR Capital 552 PW ADMN 560 ONDS 124 ONDS 124 ONDS 124 From Fund Account # Name Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward Fund Bal. prior yr carryforward 8953102 Cd Block Grant -Prior Year 8953117 CARES Grant CDBG 8953104 Horne Program -Prior Year From Dr (Cr) $ $ 16,245.00 $ 15,886.86 $ 8,208.97 $ 10,830.00 $ 3,395.56 $ 19,265.56 $ 679.11 $ 2,646.40 $ 10,830.00 $ 2,716.44 $ 5,415.00 $ 90,081.48 $ 141,647.74 $ 142,478.40 $ 54,985.75 $ 154,405.64 $ 250,363.44 $ 6,791.60 $ 1,018,355.00 $ 388,389.00 $ 1,763,909.00 Fund lAccount 471 473 473 473 474 474 474 474 474 475 475 552 552 552 552 552 552 560 124 124 124 4784100 7266420 7313112 7314100 7643500 7653140 7653500 7654800 7724100 7823500 7824100 5526440 5526440 5526440 5526440 5526440 5526440 4913500 2414820 2414110 2414130 To Fund Name Professional Service Operating Equipment Operating Supplies Professional Service Small Tools & Equipment Liquid Alum Sulphate Small Tools & Equipment R & M Contractors Professional Service Small Tools & Equipment Professional Service Trucks Trucks Trucks Trucks Trucks Trucks Small Tools & Equipment Neighborhood Cleanup/Imprvmnt Community Svc Program HBCC Public Services $ 10,482,367.54 To Dr (Cr) # Ref Description 16,245.00 Salary Survey 15,886.86 Copiers 8,208.97 repair mov valve in a basin 10,830.00 Salary Survey 3,395.56 Copiers 19,265.56 ALUMINUM CHLOROHYDRATE FOR COAGULATION AT WTP 679.11 Copiers 2,646.40 FIRE ALARM PANAL INSTALLATIONWTP 10,830.00 Salary Survey 2,716.44 COPIERS FOR MULTIPLE DEPTS. -NASPO CONTRACT #140595/06619 5,415.00 Salary Survey 90,081.48 2020 FORD F-350 4WD WITH STENCIL BODY UPFIT - DES 05916 141,647.74 2021 MACK GRANITE 64FR CHASSIS 142,478.40 2021 MACK GRANITE 64FR CHASSISHGAC #HT06-20 54,985.75 2021 DUMP TRUCK BED 154,405.64 2021 DUMP TRUCK BODY, SANDER AND PLOW - State Contract 01117 250,363.44 FREIGHTLINER M2 PETERSEN ROUTEASSISTANT 6,791.60 Copiers 2,810,673.00 Cd Block Grant -Prior Year 338,644.00 CARES Grant CDBG 21,336.00 Horne Program -Prior Year $ 10,482,367.54 Increase Budget Expenditures from Reserves General Fund General Fund General Fund General Fund General Fund 3% Fund Cemetery ARPA ARPA Police Capital 1 1 3% Fund 144 180 180 333 Convention Center 370 Convention Center 370 Employee Health Benefit F 513 Workers' Comp Reserve 514 Environmental Fund 555 ARPA 180 Reserves Reserves Reserves Reserves Reserves Reserves Reserves Reserves Reserves Reserves 8950050 Transfer In Reserves Reserves Reserves Reserves Reserves $ 30,000.00 1 5694960 $ 2,500.00 1 2514100 $ 22,000.00 1 2164100 $ 30,500.00 1 2244701 $ 4,000.00 1 2244702 $ 419,481.63 3 3013500 $ 10,000.00 144 5183500 $ 35,598.00 180 3514100 $ 130,000.00 180 3016420 $ 15,000.00 333 3014100 $ 25,000.00 172 2760055 $ 25,000.00 370 2794100 $ 14,000.00 513 1711110 $ 14,000.00 514 1751110 $ 201,544.00 555 5166400 $ 4,800.00 180 1264800 $ 983,423.63 Alcoholism Professional Service Professional Service Pacific Power Cascade Natural Gas Small Tools & Equipment Small Tools & Minor Equipment Professional Service Operating Equipment Professional Svcs Transfer out Professional Service Salaries -Permanent Salaries -Permanent Machinery And Equipment Repair and Maintenance $ 30,000.00 12 $ 2,500.00 13 $ 22,000.00 14 $ 30,500.00 15 $ 4,000.00 $ 419,481.63 16 $ 10,000.00 17 $ 35,598.00 18 $ 130,000.00 19 $ 15,000.00 20 $ 25,000.00 21 $ 25,000.00 $ 14,000.00 22 $ 14,000.00 $ 201,544.00 23 $ 4,800.00 24 $ 983,423.63 'House Keeping 612 General Fund General Fund ONDS Community Relations Parks Clean City Streets Operating Cemetery Communications Dispatch Airport Operating Storm Water Operating Transit Refuse Wastewater Water Fire Pension 1 1 124 125 131 136 141 144 151 154 421 441 462 471 473 474 Reserves Reserves Reserves Reserves Reserves Reserves Reserves Transfer In Reserves Reserves Reserves Reserves Reserves Reserves Reserves Reserves Reserves $ 11,000.00 612 6824100 Professional Service $ 11,000.00 1 6814100 Professional Service $ 6,801.67 1 6814100 Professional Service $ 460.74 124 2424100 Professional Service $ 446.84 125 1264100 Professional Service $ 1,790.01 131 5434100 Professional Service $ 24.78 136 1364100 Professional Service $ 2,441.62 141 4494100 Professional Service $ 179.15 144 5184100 Professional Service $ 1,535.21 151 3434100 Professional Service $ 1,018.98 154 3414100 Professional Service $ 762.91 421 2864100 Professional Service $ 792.84 441 7464100 Professional Service $ 3,212.43 462 4594100 Professional Service $ 1,533.87 471 4784100 Professional Service $ 4,382.47 473 7314100 Professional Service $ 2,443.15 474 7644100 Professional Service Omitted from the 2022 Budget 71.24.555 RCW Liquor Board Profits Yakima Chamber membership fee Permit Fee Study Bank of America Building Power Bank of America Building Natural Gas Upgrade SunComm Console System Replacement of equipment and tools Project Management Software License Plate Reader Police Axon Cameras Feasibility Study Feasibility Study Upgrade HR Position from Part time to Full Time %50 Upgrade HR Position from Part time to Full Time %50 New fuel system Safety partition at YPAC budgeted in 2021 completed in 2022 $ 11,000.00 25 Pension Actuarial Fee $ 11,000.00 Pension Actuarial Fee $ 6,801.67 Pension Actuarial Fee $ 460.74 Pension Actuarial Fee $ 446.84 Pension Actuarial Fee $ 1,790.01 Pension Actuarial Fee $ 24.78 Pension Actuarial Fee $ 2,441.62 Pension Actuarial Fee $ 179.15 Pension Actuarial Fee $ 1,535.21 Pension Actuarial Fee $ 1,018.98 Pension Actuarial Fee $ 762.91 Pension Actuarial Fee $ 792.84 Pension Actuarial Fee $ 3,212.43 Pension Actuarial Fee $ 1,533.87 Pension Actuarial Fee $ 4,382.47 Pension Actuarial Fee $ 2,443.15 Pension Actuarial Fee 1 ITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.K. For Meeting of: April 19, 2022 Ordinance amending the 2022 Budget for the City of Yakima and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2022 for various purposes (Second Reading) Jennifer Ferrer -Santa Ines, Director of Finance and Budget Kimberly Domine, Finance Division Manager Jennifer Morris, Financial Services Officer SUMMARY EXPLANATION: This appropriation is an ordinance amending the 2022 Budget to provide appropriations for projects or programs that were unknown or uncertain and therefore not included at the time of the 2022 Budget adoption. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Pass Ordinance ATTACHMENTS: Description D Ordinance 0 Memo and Schedule I Upload Date 3/21/2022 4/7/2022 Type Ordinance Backup Material