HomeMy WebLinkAboutR-2015-065 Yakima Gang Free Initiative Programming Agreement with the Yakima Police Athletic LeagueA RESOLUTION
RESOLUTION NO. R-2015-065
approving and ratifying an agreement with Yakima Police Athletic League
to provide evidence based programming and/or activities in conjunction
with the Yakima Gang Free Initiative Youth and Family Development
Center, and authorizing and directing the City Manager of the City of
Yakima to execute and administer such agreement, with ratification of
such agreement as and from January 1, 2015.
WHEREAS, in November 2009, the Yakima City Council voted to direct staff to develop
a Gang Free Initiative (GFI), or a comprehensive long term action plan for the prevention and
intervention of Criminal Street Gangs, based on the Office of Juvenile Justice Delinquency
Prevention Model Plan, and
WHEREAS, the City at the direction of the City Council requested proposals under RFP
No. 11221 for the GFI Youth and Family Development Programming to accomplish certain goals
of the Yakima GFI, and
WHEREAS, Yakima Police Athletic League has previously provided evidence based
programming and/or activities in conjunction with the Yakima Gang Free Initiative Youth and
Family Center; and
WHEREAS, Yakima Police Athletic League has the desired qualifications to provide
these services, and
WHEREAS, it is the desire of both the City of Yakima and the Yakima Police Athletic
league to continue providing these services; and
WHEREAS, on November 27, 2012, the Yakima City Council unanimously approved the
City of Yakima Gang Free Initiative Strategic Plan which describes the goals of the Youth and
Family Development Center and the service that Yakima Police Athletic League will provide,
and
WHEREAS, the Yakima City Council finds it to be in the best interest of the City to direct
the City Manager to execute the Agreement with Yakima Police Athletic League to provide
evidence passed programming and/or activities in conjunction with the Yakima Gang Free
Initiative Youth and Family Development Center; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Yakima City Council authorizes the and directs the City Manager to execute and
administer the attached Agreement with Yakima Police Athletic League (YPAL) to provide
evidence based programming and/or activities in conjunction with the Yakima Gang Free
Initiative Youth and Family Development Center; and that the Agreement approved herein shall
be deemed ratified and approved as and from January 1, 2015.
ADOPTED BY THE CITY COUNCIL this 5th day of May, 2015.
ATTEST.
a Claar-Tee,
y
CI rk
Micah Cawley/Mayor
GANG FREE INITIATIVE IMPLEMENTATION SERVICES
AGREEMENT BETWEEN
THE CITY OF YAKIMA
AND
YAKIMA POLICE ATHLETIC LEAGUE
This AGREEMENT is made and entered into by and between the CITY OF YAKIMA,
Washington, a municipal corporation, located at 129 North 2nd Street, Yakima, WA
98901 (hereinafter referred to as CITY), and YAKIMA POLICE ATHLETIC LEAGUE, a
non-profit corporation, located at 602 North 4th Street, Yakima, WA 98901 (hereinafter
referred to as CONTRACTOR).
WHEREAS, in November 2009, the Yakima City Council voted to direct staff to
develop a Gang Free Initiative (GFI), or a comprehensive long term action plan for the
prevention and intervention of Criminal Street Gangs, based on the Office of Juvenile
Justice Delinquency Prevention Model Plan, and
WHEREAS, the City of Yakima at the direction of the City Council requested
proposals under RFP No. 11221 for GFI Youth and Family Development Programming
to accomplish certain goals of the Yakima GFI; and
WHEREAS, YAKIMA POLICE ATHLETIC LEAGUE, a Washington State non-
profit corporation, experienced in Youth and Family Development Programming, has the
desired qualification to provide these services; and
NOW, THEREFORE, in consideration of the mutual covenants, promises and
agreements set forth herein, it is agreed by and between the City and YAKIMA
POLICE ATHLETIC LEAGUE as follows:
1. Scooe of Services. The CONTRACTOR agrees to perform these services and
work for the CITY in accordance with and as described in the following:
A. RFP documents No. 11221, attached hereto and incorporated herein by this
reference; and
B. Contractor Proposal submitted in response to RFP No.11221, and dated
September 20, 2012, attached hereto and incorporated herein by this reference;
and
C. Addendum #1 to Contractor Proposal, "Negotiated Scope of Work for City of
Yakima", attached hereto and incorporated herein by this reference.
D. Regularly communicate with the City of Yakima's Gang Free Initiative (GFI)
Director to assure mutual understanding of the work to be performed and the
satisfactory completion thereof
E. Background Screening for Contractor and associates: Contractor shall submit a
current list of names, and assignments of all employees and volunteers who will
perform work under this contract. Each employee and volunteer performing work
under this contract will also be required to complete a criminal background
check. There will be no exceptions and no substitutions of personnel without prior
approved background clearance checks. All Contractor personnel shall pass
a WATCH background check. Background checks will be conducted by the
Contractor, at no cost to the City. Background checks from other sources are not
acceptable. Background checks must be provided to the City.
Current City employees who have previously undergone a City background
check shall not be required to be re -checked.
All Contractor and sub -contractor employees working on this Contract must be
clear of any sexual and drug related convictions. All Contractor and sub-
contractor employees shall be free from any felony convictions.
Throughout the life of the contract, the City reserves the right to request updated
background checks or to have them completed again.
F. Changes in the employment and volunteer list shall be reported to the
City of Yakima Gang Free Project Manager, no less than five (5)
business days before the requested changes are to become effective.
G. Contractor shall ensure that all marketing materials and announcements
for the project are co -branded with the City of Yakima as a partner in the
project, and official logos of the City of Yakima shall be used to represent
the city in said materials. These materials include, but are not limited to:
program brochures, agency reports, print advertisements, posters,
internet/website portals, radio and television public service
announcements, shirts, hats, etc.
2. Term of Agreement. The term of this agreement shall be deemed
commenced January 1, 2015 upon execution by both parties and shall terminate
upon the completion of all services required hereunder by the CONTRACTOR, but no
later than December 31, 2015 unless terminated earlier by the CITY in accordance with
Section 10 of this Agreement, or in the event of outside forces (illness etc.) and accepted
force majeure occurrences (natural disasters etc.).
3. Consideration. As consideration for the services performed under this
Agreement, the CITY agrees to compensate the CONTRACTOR in accord with the
following terms:
A. In consideration of the obligation of the CONTRACTOR to perform in accordance
with the contract the CITY will transfer Seventy -Five Thousand Five Hundred
Dollars ($75,500) to the CONTRACTOR for the work as set forth in the RFP
documents at the time and in the manner and upon the conditions provided.
B. CONTRACTOR shall invoice CITY monthly in arrears for services performed
under this Contract. The CONTRACTOR shall submit a monthly invoice no later
than the 20th day of the month following the month in which the invoiced services
were performed. The invoice shall state the deliverables completed during the
invoiced month. The amount of the invoice shall be for one -twelfth of the annual
Contract Amount for the current Contract year.
Invoice shall be sent to: City of Yakima, ATTN: GFI Project Manager, 129 N.
Second Street, Yakima, WA 98901. CITY will reimburse the CONTRACTOR
within thirty (30) days of receipt of a valid invoice for the amount of payment due.
CITY shall return any invalid or incomplete invoice to the CONTRACTOR within
thirty (30) days after CITY receives the invoice. An explanation will accompany
the invoice that states the reason for return and any information needed to
correct the invoice. Final invoices for services provided under this agreement
shall be submitted by the CONTRACTOR no later than ninety (90) days following
the termination of the agreement.
4. Independent CONTRACTOR
A. No agency, employment, joint venture or partnership has been or will be created
between the parties hereto pursuant to the terms and conditions of this
agreement. Inasmuch as CITY is interested in the CONTRACTOR's end
product, CITY does not control the manner in which the CONTRACTOR
performs this agreement. CITY is not liable for workers' compensation or
unemployment compensation payments required by the State of Washington. In
addition, the CONTRACTOR assumes responsibility for tax liabilities that result
from compensation paid to the CONTRACTOR by CITY. CITY will report any
payment made under this agreement to the Internal Revenue Service on Form
1099.
B. No provision contained in this agreement shall be construed as entitling the
CONTRACTOR to participate in hospital plans, medical plans, sick leave
benefits, vacation, and other benefits available to employees of CITY.
C. CONTRACTOR certifies that all approvals, licenses or other qualifications
necessary to conduct business in Washington have been obtained and are
operative. If at any time during the agreement period the CONTRACTOR
becomes disqualified from conducting business in Washington, for whatever
reason, the CONTRACTOR shall immediately notify CITY of the disqualification.
D. CONTRACTOR shall neither perform work nor submit an invoice for payment for
work performed under this agreement for any time period after the termination
date set forth in Section 2, above.
E. CONTRACTOR shall furnish its own support staff and services as necessary for
the satisfactory performance of the work described in Section 1, above. Unless
otherwise specified in this agreement, CITY will not provide any other staff,
services, or material to the CONTRACTOR for the purpose of assisting the
CONTRACTOR in the performance of this agreement.
5. Hold Harmless
A. CONTRACTOR agrees to protect, defend, indemnify, and hold harmless the
CITY, its elected officials, officers, employees, agents, and volunteers from any
and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and
other proceedings and all judgments, awards, costs and expenses (including
reasonable attorneys' fees and disbursements) resulting from death, personal
harm or bodily injury to any person or damage or destruction to a third party or
third parties to the extent caused by any negligent act and/or omission of
CONTRACTOR, its officers, employees, agents, volunteers and/or
subcontractors, arising out of the performance of this Contract.
B. CITY agrees to protect, defend, indemnify, and hold harmless the
CONTRACTOR, its elected officials, officers, employees, agents, and volunteers
from any and all claims, demands, losses, liens, liabilities, penalties, fines,
lawsuits, and other proceedings and all judgments, awards, costs and expenses
(including reasonable attorneys' fees and disbursements) resulting from death or
bodily injury to any person or damage or destruction to a third party or third
parties to the extent caused by any negligent act and/or omission of CITY, its
officers, employees, agents, volunteers and/or subcontractors, arising out of the
performance of this Contract.
C. Nothing contained in this Section or this Contract shall be construed to create a
liability or a right of indemnification in any third party.
6. Insurance At all times during performance of the Services, CONTRACTOR shall
secure and maintain in effect insurance to protect the CITY and CONTRACTOR from
and against all claims, damages, losses, and expenses arising out of or resulting from
the performance of this Contract. CONTRACTOR shall provide and maintain in force
insurance in limits no less than that stated below, as applicable. The CITY reserves the
right to require higher limits should it deem it necessary in the best interest of the public.
A. General Liability Insurance. Before this Contract is fully executed by the
parties, CONTRACTOR shall provide the CITY with a certificate of insurance as
proof of liability insurance and umbrella liability insurance with a total minimum
liability limit of Two Million Dollars ($2,000,000.00) per occurrence combined
single limit bodily injury and property damage, and Two Million Dollars
($2,000,000.00) general aggregate. The certificate shall clearly state who the
provider is, the coverage amount, the policy number, and when the policy and
provisions provided are in effect. Said policy shall be in effect for the duration of
this Contract. The policy shall name the CITY, its elected officials, officers,
agents, employees, and volunteers as additional insured, and shall contain a
clause that the CONTRACTOR will not cancel or change the insurance without
first giving the CITY thirty (30) calendar days prior written notice (any language in
the clause to the effect of "but failure to mail such notice shall impose no
obligation or liability of any kind upon the company" shall be crossed out and
initialed by the insurance agent). The insurance shall be with an insurance
company or companies rated A -VII or higher in Best's Guide and admitted in the
State of Washington.
B. Automobile Liability Insurance.
i. If CONTRACTOR owns any vehicles, before this Contract is fully executed by
the parties, CONTRACTOR shall provide the CITY with a certificate of
insurance as proof of automobile liability insurance and umbrella liability
insurance with a total minimum liability limit of Two Million Dollars
($2,000,000.00) per occurrence combined single limit bodily injury and
property damage. Automobile liability will apply to "Any Auto" and be shown
on the certificate.
ii. If CONTRACTOR does not own any vehicles, only "Non -owned and Hired
Automobile Liability" will be required and may added to the liability coverage
at the same limits as required in that section of this Contract, which is Section
12.2 entitled "Commercial Liability Insurance".
C. Professional Liability Coverage. Before this Contract is fully executed by the
parties, CONTRACTOR shall provide the CITY with a certificate of insurance as
proof of professional liability coverage with a total minimum liability limit of Two
Million Dollars ($2,000,000.00) per claim combined single limit bodily injury and
property damage, and Two Million Dollars ($2,000,000.00) aggregate. The
certificate shall clearly state who the provider is, the coverage amount, the policy
number, and when the policy and provisions provided are in effect. Said policy
shall be in effect for the duration of this Contract. The policy shall contain a
clause that the CONTRACTOR will not cancel or change the insurance without
first giving the CITY thirty (30) calendar days prior written notice (any language in
the clause to the effect of "but failure to mail such notice shall impose no
obligation or liability of any kind upon the company' shall be crossed out and
initialed by the insurance agent). The insurance shall be with an insurance
company or companies rated A -VII or higher in Best's Guide. If the policy is
written on a claims made basis the coverage will continue in force for an
additional two years after the completion of this contract.
D. Under either situation described in this Section, the required certificate of
insurance shall clearly state who the provider is, the coverage amount, the policy
number, and when the policy and provisions provided are in effect. Said policy
shall be in effect for the duration of this Contract. The policy shall name the
CITY, its elected officials, officers, agents, employees, and volunteers as
additional insured, and shall contain a clause that the CONTRACTOR will not
cancel or change the insurance without first giving the CITY thirty (30) calendar
days prior written notice (any language in the clause to the effect of "but failure to
mail such notice shall impose no obligation or liability of any kind upon the
company" shall be crossed out and initialed by the insurance agent). The
insurance shall be with an insurance company or companies rated A -VII or
higher in Best's Guide and admitted in the State of Washington.
7. Conflict of Interest and Ethics Laws
A. The CONTRACTOR hereby covenants that neither the CONTRACTOR nor any
officer, member or employee of the CONTRACTOR has interest, personal or
otherwise, direct or indirect, which is incompatible or in conflict with or would
compromise in any manner or degree with the discharge and fulfillment of his or
her functions and responsibilities under this agreement.
B. Neither the CONTRACTOR nor any officer, member or employee of the
CONTRACTOR shall, prior to the completion of such work and payment for such
work, acquire any interest, personal or otherwise, direct or indirect, which is
incompatible or in conflict with or would compromise in any manner or degree
with the discharge and fulfillment of his or her functions and responsibilities with
respect to the carrying out of such work.
C. The CONTRACTOR shall not promise or give to any CITY employee anything of
value that is of such character as to manifest a substantial and improper
influence upon the employee with respect to his or her duties. The
CONTRACTOR shall not solicit a CITY employee to violate any CITY rule or
policy relating to the conduct of contracting parties.
D. Nondiscrimination. During the performance of the Agreement, the
CONTRACTOR shall not discriminate in violation of any applicable federal state,
and/or local law or regulation on the basis of age, sex, race, creed, religion, color,
national origin, marital status, disability, honorably discharged veteran or military
status, pregnancy, sexual orientation, and any other classification protected
under federal, state, or local law. This provision shall include but not be limited to
the following: employment, upgrading, demotion, transfer, recruitment,
advertising, layoff or termination, rates of pay or other forms of compensation,
selection for training, and the provision of services under this agreement.
E. The Americans with Disabilities Act. CONTRACTOR shall comply with the
Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq (ADA) and its
implementing regulations and Washington State's anti -discrimination law as
contained in RCW Chapter 49.60 and its implementing regulations with regard to
the activities and services provided pursuant to this Agreement. The ADA
provides comprehensive civil rights to individuals with disabilities in the area of
employment, public accommodations, public transportation, state and local
government services and telecommunications.
F. Compliance with Laws. The CONTRACTOR shall comply with all applicable
federal, state and local laws, rules and regulations in performing this Agreement.
G. Debarment Certification: CONTRACTOR certifies that it is not presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this Agreement by any Federal department or
agency (debarred). The CONTRACTOR shall immediately notify the CITY if
during the term of the agreement it becomes debarred. In the event of such
debarment, the CITY may immediately terminate this Agreement by giving
written notice to CONTRACTOR.
8. Records, Documents, and Information. All records, documents, writings or other
information produced or used by the CONTRACTOR in the performance of this
agreement shall be treated according to the following terms:
A. CITY is required by law to comply with the Washington State Public Records Act
(PRA). All determinations of records subject to release under the PRA, or
otherwise required by law, shall be at the sole discretion of the CITY.
B. All CITY information which, under the laws of the State of Washington, is
classified as public or private, will be treated as such by the CONTRACTOR.
Where there is a question as to whether information is public or private, CITY
shall make the final determination. The CONTRACTOR shall not use any
information, systems, or records made available to it for any purpose other than
to fulfill the agreement duties specified herein. The CONTRACTOR agrees to be
bound by the same standards of confidentiality that apply to the employees of
CITY and the State of Washington The terms of this section shall be included in
any subcontracts executed by the CONTRACTOR for work under this
agreement.
C. All proprietary information of the CONTRACTOR shall be held to be strictly
confidential by CITY. Proprietary information is information which, if made public,
would put the CONTRACTOR at a disadvantage in the market place and trade of
which the CONTRACTOR is a part. The CONTRACTOR is responsible for
notifying CITY of the nature of the information prior to its release to CITY. CITY
reserves the right to require reasonable evidence of the CONTRACTOR's
assertion of the proprietary nature of any information to be provided.
D. All records relating to costs, work performed and supporting documentation for
invoices submitted to CITY by the CONTRACTOR shall be retained and made
available by the CONTRACTOR for audit by the State of Washington (including
but not limited to CITY, the Auditor of the State of Washington, the Inspector
General or duly authorized law enforcement officials) and agencies of the United
States government for a minimum of three years after payment for work
performed under this agreement. If an audit, litigation, or other action is initiated
during this time period, the CONTRACTOR shall retain such records until the
action is concluded and all issues resolved or the three years end, whichever is
later.
9. Rights in Deliverables. Data and Copyrights. The Deliverables provided by the
CONTRACTOR under Section 1 and any item produced under this agreement,
including any documents, data, photographs and negatives, electronic reports, records,
software, source code, or other media, shall become the property of CITY which shall
have an unrestricted right to reproduce, distribute, modify, maintain, and use the
Deliverables The CONTRACTOR shall not obtain copyright, patent, or other proprietary
protection for the Deliverables. The CONTRACTOR shall not include in any Deliverable
any copyrighted matter, unless the copyright owner gives prior written approval to use
such copyrighted matter.
10. Suspension and Termination
A. CITY may, by giving CONTRACTOR thirty (30) calendar days written notice of
termination, terminate this Agreement as to all or any portion of the Services not
then performed, whether or not CONTRACTOR is in breach or default, and with
or without cause. Upon receipt of any such notice of termination, the
CONTRACTOR shall, except as otherwise directed by the City, immediately stop
performance of the Services to the extent specified in such notice.
CONTRACTOR shall have the same termination rights as the City as specified
in Section 10.
B. In the event of termination pursuant to section 10A, the CONTRACTOR, shall
take all necessary or appropriate steps to limit disbursements and minimize
costs, and furnish a report, as of the date of receipt of notice of suspension or
termination describing the status of all work under this agreement, including
without limitation, results accomplished, conclusions resulting therefrom, and
such other matters as CITY may require.
without limitation, results accomplished, conclusions resulting therefrom, and
In the event of suspension or termination under this Article, the CONTRACTOR
shall be entitled to compensation, upon submission of a proper invoice, for the
work performed prior to receipt of notice of termination or suspension, which shall
be calculated by CITY based on the rate set forth in Section 3. CITY shall not be
liable for any further claims, and the claims submitted by the CONTRACTOR
shall not exceed the total amount of compensation allowed by this agreement.
C. If the City purports to terminate or cancel all or any part of this Agreement for
CONTRACTOR's breach or default when the CONTRACTOR is not in breach or
default which would permit termination or cancellation, such termination or
cancellation shall be deemed to have been a termination by the City pursuant to
paragraph 10A and the rights of the parties shall be determined accordingly.
11. Breach or Default
A. Differences between the CONTRACTOR and the CITY, arising under and by
virtue of this Agreement, shall be brought to the attention of the CITY at the
earliest possible time in order that such matters may be settled or other
appropriate action promptly taken. Any dispute relating to the quality or
acceptability of performance and/or compensation due the CONTRACTOR shall
be decided by the CITY's Agreement Representative or designee. All rulings,
orders, instructions and decisions of the CITY's Agreement Representative shall
be final and conclusive, subject to the CONTRACTOR's right to seek judicial
relief pursuant to this Section.
B. Upon breach or default by the CONTRACTOR of any of the provisions,
obligations or duties embodied in this agreement, CITY may exercise all
administrative, contractual, equitable or legal remedies available, without
limitation. The waiver of any occurrence of breach or default is not a waiver of
subsequent occurrences, and CITY retains the right to exercise all remedies
hereinabove mentioned.
If CITY or the CONTRACTOR fails to perform an obligation or obligations under
this agreement and thereafter such failure is waived by the other party, such
waiver shall be limited to the particular failure so waived and shall not be
deemed to waive other failures hereunder. Waiver by CITY shall not be effective
unless it is in writing and signed by the CITY contract manager.
C. Any action at law, suit in equity, or judicial proceeding arising out of this
Agreement shall be instituted and maintained only in any of the courts of
competent jurisdiction in the COUNTY OF YAKIMA, Washington.
with respect to all matters herein. This agreement may be amended only by a
writing
signed by both parties. However, it is agreed by the parties that any amendments
to laws or regulations cited herein will result in the correlative modification of this
agreement, without the necessity for executing written amendments Any written
amendments to this agreement shall be prospective in nature. When a new or
different term or condition is added, additional consideration is not necessary to bind
the parties.
13. Assignment The CONTRACTOR shall not assign any interest (including
subcontracts) in this agreement and shall not transfer any interest in the same
(whether by assignment or novation) without the prior written approval of CITY. Any
such assignments or subcontracts shall be submitted for CITY's review ninety (90)
days prior to the desired effective date. Approval by CITY shall not be deemed to
increase in any manner the total compensation provided for in this agreement.
14. Drug Free Workplace The CONTRACTOR shall comply with all applicable
state and federal rules, regulations and statutes pertaining to a drug free
workplace. The CONTRACTOR shall make a good faith effort to ensure that all
employees of the CONTRACTOR do not purchase, transfer, use or possess either
legal or illegal drugs or alcohol or abuse prescription drugs in any way while working
on state, county, or municipal property
15. Construction This agreement shall be governed, construed and enforced in
accordance with the laws of the State of Washington. Should any portion of this
agreement be found unenforceable by operation of statute or by administrative or
judicial decision, the enforceability of the balance of this agreement shall not be
affected thereby, provided that the absence of the unenforceable provision does not
render the performance of the remainder of the agreement impossible.
16. Written Notices All written notices required by this Agreement shall be in
writing and deemed received if personally delivered or sent by United States mail,
registered or certified, return receipt requested, postage pre -paid, to the addresses
set forth hereunder or to such other addresses designated in writing by any of the
parties in accordance with this provision.
In case of CITY, to: Anthony O'Rourke
City Manager
129 North Second Street
Yakima, WA 98901
In case of CONTRACTOR,
to: Ed Schoenbach
Board President
1602 North 1st Street
Yakima, WA 98903
17. Survival. Any provision of this Agreement which imposes an obligation after
termination or expiration of this Agreement shall survive the term or expiration of this
agreement and shall be binding on the parties to this Agreement.
IN WITNESS WHEREOF, the parties by signature below, indicate their agreement to
the above.
CITY OF YAKIMA YAKIMA POLICE ATHLETIC LEAGUE
(YPAL)
By:—
Ton
By = ` By,
Ton •'Rou ke, City Manager Ed So oenbach, Board President
Date: e- Date: ! I `' f
ATTEST:
a', ` < �L sky
iBr c
y'q .
tonya,Claar The, City Clerk
CRY CONTRACT No:
RESOLUTION NO: � .2 o S p
ADDENDUM #1
YAKIMA POLICE ATHLETIC LEAGUE
Description of Services
PROGRAMMING OBJECTIVES: POSITIVE YOUTH DEVELOPMENT, GENERAL
OUTREACH AND TARGETED OUTREACH
YPAL Life Skills program provides targeted youth with immediate help in the areas of health and
wellness; anger, time, and money management; and educational tutoring for the express purpose
of mentoring the youth into responsible, positive citizens.
Objective 1 Provide life skills programming to 120 youth at risk of gang involvement annually
during non -school hours Non -school hours is defined as three hours following dismissal
typically 3 p.m. to 6 p.m. during the regular school year and 8 a.m to 6 p m. on weekends, and
Monday through Saturday 8 a.m. to 6 p.m. during the summer break.
Deliverable(s): YPAL will prepare a Life Skills Program Activity Summary Report to the GFI
Project Manager by the 5th day following the end of the quarter
YPAL Targeted Outreach services will build ongoing and pro -social relationship with youth and
families while linking them to appropriate services. Outreach activities such as recreation and
arts will be carefully integrated with existing and new prevention services not to become a
primary focus, but rather as a means to build relationships with clients and provide access to
essential resources and services.
Objective 1. Maintain a minimum of two full-time equivalent staff or volunteer positions to
deliver Targeted and General Outreach as described in Objectives 2, 3 and 4 of this description
of services.
Deliverable(s): YPAL will prepare an Outreach Activity Summary Report to the GFI Project
Manager by the 5th day following the end of the quarter. Outreach report should include a
detailed accounting of the level of effort of each personnel involved in Outreach activities.
Objective 2: Conduct general outreach services to 250 youth at risk of or involved in gangs by
December3l, 2015.
Deliverable(s): YPAL will prepare an Outreach Activity Summary Report to the GFI Project
Manager by the 5th day following the end of the quarter
Objective 3: Conduct a minimum of 4 gang awareness seminars targeting each middle school
by December 31, 2015.
Deliverable(s): YPAL will prepare a gang awareness seminar Activity Summary Report to the
GFI Project Manager by the 5th day following the end of the quarter. Report shall include Sign -
in Sheets and GAS Agenda.
Objective 4 Use the Washington Assessment of Risks and Needs of Students (WARNS) to
screen and refer a minimum of 50 youth at risk of or involved in gangs and prepare appropriate
referral based on the results by December 31, 2015
Deliverable(s): YPAL will prepare a WARNS Screening and Referral Summary Report to the
GFI Project Manager by the fifth day following the end of the quarter.
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No 9
For Meeting of May 5 2015
ITEM TITLE Resolution approving and ratifying an agreement with Yakima
Police Athletic League to provide evidence based programming
and/or activities in conjunction with the Yalnma Gang Free
Initiative Youth and Family Development Center
SUBMITTED BY Perry Tarrant Gang Initiative Manager
SUMMARY EXPLANATION
In November 2009 the Yakima City Council voted to direct staff to develop a Gang Free Initiative (GFI)
or a comprehensive long term action plan for the prevention and intervention of Cnminal Street Gangs
based on the Office of Juvenile Justice Delinquency Prevention Model Plan The City at the direction of
the City Council requested proposals under RFP No 11221 for the GFI Youth and Family Development
Programming to accomplish cert.un goals of the Yakima GFI Yakima Police Athletic League has
previously provided evidence based programming and/or activities in conjunction with the Yakima Gang
Free Initiative Youth and Family Center This agreement would continue those services
Resolution X Ordinance
Other (Specify)
Contract X Contract Tenn
Start Date End Date
Item Budgeted Amount
Funding Source/Fiscal Impact
Strategic Priority
Insurance Required9 No
Marl to
Phone
APPROVED FOR
SUBMITTAL
RECOIvIIvIENDATION
City Manager
The Council Public Safety Committee recommends approval
ATTACHMENTS:
Description Upload Date Type
❑ resolution 4/15/2015 Resolution
❑ contract 4/15/2015 Cover Memo
❑ Memo 4/29/2015 Cover Memo
❑ GFI-YPAL Performance measures 4/29/2015 Cover Memo
Memorandum
To Yakima City Council
Tony O'Rourke, City Manager
From: Cindy Epperson, Director of Finance
Date April 30, 2015
Re: Performance Reports
Attached are performance reports from Yakima Police Athletic League (YPAL) as
requested by City Council. Inclusive are all invoices received for 2014 and January of
2015
FROM:
Yakima Police Activities League
602 N. 4th St
Yakima, WA 98901
509-575-6180
INVOICE
INVOICE #118
DATE 01-31-15
TO:
,City of Yakima
103 South Third Street
Yakima, WA 98901
FOR:
GFI Contract: January, 2015 Service
DESCRIPTION
MONTH
RATE
Gang Free Project Contract with City of Yakima
1. In January, YPAL had six GRIP Outreach Request which resulted from
the direct outreach of our Youth Services Coordinator. All six have
parental signatures for WARNS testing, five have been assessed and one is
pending. One is a female and five are males.
2. One youth was referred to the Wrap Around program at Behavioral
Health. All previous counseling referrals are being monitored.
3. All parents have been asked to provide their child's Skyward passwords
so that YPAL can monitor school grades, attendance, and behavior.
4. Outreach services have made 15 home visits in January with youth and
families. There were more than 40 in-person meetings and phone calls
with parents and youth. The average contact time is taking 1 hour or less.
5. YPAL attended two Yakima School District and DSHS collaboration
meetings to go over cases, develop action plans, and discuss partnerships.
We have also met with Community Resource Group to discuss our services
for at risk youth in foster care.
6. Further, numerous meetings and phone calls have been made to
counselors and staff of Comprehensive, Behavioral Health, Robertson
Elementary, Adams Elementary and Washington Middle School. We have
provided status updates, request and received information as needed as
well as to advocate to facilitate services for the children.
7. YPAL offered mentoring, art, cooking class, boxing, wrestling and Friday
Family Night to community youth. We served more than 700 youth and
families in January.
January,
2015
AMOUNT
$6,291 6,291
TOTAL
$6,291.
Make all checks payable to Yakima Police Activities Leagu
Due upon receipt. Thank you.
ibSSq
FROM:
Yakima Police Activities League
602 N. 4th St
Yakima, WA 98901
509-575-6180
INVOICE
INVOICE #106
DATE 1-3-14
TO:
City of Yakima
C/o MagaIlan Consultancy
103 South Third Street
Yakima, WA 98901
FOR:
GFI Contract: January 2014 Service
DESCRIPTION
Gang Free Project Contract 2014 with City of Yakima
Deliverables:
Summary:
1. Outreach coordinator and executive director received WARNS
information from State Court offices. WARNS assessment is now
operational for YAKIMA PAL.
2. Executive Director interviewed candidates for second outreach support
staff, and ultimately felt it was in the best interest of the GFI Program to
accept Mark Alvarez in that position, who is bilingual, and whose career
goals is to do this type of work.
3. Met with Board Treasurer, Ralph Conner to create action plan for
additional funding to serve the current budget deficit for GFI services.
4. Provided GFI/YPAL outreach service information to area schools during
parent evenings. Attended Garfield's planning for parents and set up booth
to talk with parents (in Spanish) about outreach opportunities.
5. Responded within 24 hours to all requests for services, with parents
being contacted, met, and agreements made.
MONTH
January
RATE
6,291.00
TOTAL
AMOUNT
6,291.00
$6,291.00
ander penalty of perjury, that the materiels hs
been fumished, the services rendered or the labor
performed mc described herein and that the claim
is a jL`. : • npaa obligation against the
City of Ya►cima and that I am authorized to
■uthenti to to aid claim. ENTERED
Signed) .- - c )i44 - 3Date 3 (4/11 31-(
Signed Q a/ -a D y / Batu
MAK 2 6 2014
/o58
'FROM:
Yakima Police Activities League
602 N. 4th St
Yakima, WA 98901
509-575-6180
INVOICE
INVOICE #107
DATE 3-1-14
TO:
City of Yakima
C/o MagaIlan Consultancy
103 South Third Street
Yakima, WA 98901
FOR:
GFI Contract: February 2014 Service
DESCRIPTION
MONTH
RATE
AMOUNT
Gang Free Project Contract 2014 with City of Yakima
Deliverables:
Summary:
1. Provide outreach to target youth in or at high risk for gang involvement.
2. Meet with parents to obtain permission to provide assessment and
referral services.
3. Work with City of Yakima to provide media press conference about
renaming the building: Washington Fruit Community Center
4. Attend school open houses for parents and meet with school counselors
to ensure information is available for these services.
5. Make referrals to community organizations.
6. Schedule and teach life skills to chidren.
February
6,291.00
6,291.00
TOTAL
$6,291.00
C1of1,2111.• E,;lf't.+aiat•. IL[
"NMN0ell.n: 1, the undersigned do hereby est*
herder penalty of perjury, that the materials hew
loom furnished, the services rendered or the lam
performed riow'r hed herein end that the W
is a .a a obligation ' r'st the
City of , rid that I am authorized to
authenticate to said claim.
SignedDate 3/P (oJ/
.signed n o t .a o d q/ ae Date
ENTERED
MAR B 7 2014
joS8`4
' FROM:
Yakima Police Activities League
602 N. 4th St
Yakima, WA 98901
509-575-6180
RECEIVED
APR 1 1 2014
FINANCE DEPT.
INVOICE
INVOICE #108
DATE 4-1-14
TO:
City of Yakima
C/o Magallan Consultancy
103 South Third Street
Yakima, WA 98901
FOR:
GFI Contract: March 2014 Service
DESCRIPTION
MONTH RATE
AMOUNT
Gang Free Project Contract 2014 with City of Yakima
Deliverables:
Summary:
1. Provide outreach to target youth in or at high risk for gang involvement.
2. Meet with parents to obtain permission to provide assessment and
referral services.
3. Gather data and provide information to MST/YDT
4. Attend school open houses for parents and meet with school counselors
to ensure information is available for these services.
5. Make referrals to community organizations.
6. Schedule and teach life skills to chidren.
February
6,291.00
6,291.00
Maize ail; cfi eks,p;aYatale`koi Y�al li]ia3Rd(s gc iultIes`L6a6u,:•
D.ue,uupvn yr celpt� :_a i $.1.1 .�.-�..iu
TOTAL
$6,291.00
1, Is unassigned do heresy oat
iiiii*r phi of perjury, that Wre materna hove
Wn furnished, the services rendered or the labor
performed as described herein and that the claim
is a just due and unpaid obligation against the
City of Yakima and that I am authorized to
authenticate to said claim. p
Signed —i R •
c)1 - v L 3 Date .4"4///4
Imo -
Signed O O/- a 6 Q /,R Date
EN�RED
APR 1 4 2014
' FROM: ps
Yakima Police A tivities League
602 N. 4th St
Yakima, WA 98901
509-575-6180
RECEIVED
MAY - 8 2014
FINANCE DEPT.
INVOICE
INVOICE #109
DATE 5-1-14
TO:
City of Yakima
C/o Magallan Consultancy
103 South Third Street
Yakima, WA 98901
FOR:
GFI Contract: April, 2014 Service
DESCRIPTION
MONTH RATE
AMOUNT
Gang Free Project Contract 2014 with City of Yakima
A full report was delivered to S. Magallan in May, 2014
Deliverables:
Summary:
1. Provide outreach to target youth in or at high risk for gang involvement.
2. Meet with parents to obtain permission to provide assessment and
referral services.
3. Gather data and provide information to MST/YDT
4. Attend school open houses for parents and meet with school counselors
to ensure information is available for these services.
5. Make referrals to community organizations.
6. Schedule and teach life skills to children.
April
6,250.00
6,291.00
ENTERED
MAP -('°8 2O ?ti
Make'aIl cYre�lc5payable'to Yakinia Police. Activities League
Due upon receipt.
TOTAL
$6,250.00
:1,/1. unilmigrail dolimbo eft
War pOnori# al perjury, eb4.6the 1. ---tem"... «!i
Win furnished, the services rendered or the Mibor
plebrmed as described herein and that the claim
is a just due and unpaid obligation against the
O i of Yakima and that I am authorized to
._._._... _ to said claim.
Signed - o /1- /3 Dae /10 //t
aped— o4i/26 Date
' FROM:
Yakima Police Activities League
602 N. 4th St RECEIVED
Yakima, WA 98901 JUN 1 0 2014
509-575-6180
FINANCE DEPT
INVOICE
INVOICE #110
DATE 6-2-14
TO:
City of Yakima
103 South Third Street
Yakima, WA 98901
FOR:
GFI Contract: May, 2014 Service
DESCRIPTION
*amount includes $41 that was not paid in May.
Gang Free Project Contract 2014 with City of Yakima
A report on outreach cases was provided to S. MagaIlan
Deliverables:
MONTH
May
RATE
7332.
AMOUNT
7332.
Summary:
1. Provide outreach to target youth in or at high risk for gang involvement.
2. Meet with parents to obtain permission to provide assessment and
referral services.
3. Gather data and provide information to MST/YDT
4. Attend school open houses for parents and meet with school counselors
to ensure information is available for these services.
5. Make referrals to community organizations.
6. Schedule and teach life skills to children.
Make all'checks:payable to "Yakima :Police Activities League
•w
Dueupto.r reCei pt
CiMINlsetion: I, the undersigned do hereby wily
ewder penalty of perjury, that the materials hove
been fumished, the services rendered or the labor
performed as described herein and that the claim
is a just due and unpaid obligation against the
City of Yakima and that I am authorized to
atithentjcate to said claim.
Signed ,D r\lj`y. a CI— Date (o1/40//
-ed n Date
TOTAL
$7,332.00
ENTERED
JUNTO 2014
/6
'FROM:
Yakima Police Activities League
602 N. 4th St
Yakima, WA 98901
509-575-6180
RECEIVED
JUL - 1 2014
FINANCE DEPT.
INVOICE
INVOICE #111
DATE 7-1-14
TO:
City of Yakima
103 South Third Street
Yakima, WA 98901
FOR:
GFI Contract: June, 2014 Service
DESCRIPTION
MONTH RATE
AMOUNT
*amount reduced -$1,000 for over payment in May.
Gang Free Project Contract 2014 with City of Yakima
A report on outreach cases was provided to S. Magellan
Deliverables:
Summary:
1. Provide outreach to target youth in or at high risk for gang involvement.
2. Meet with parents to obtain permission to provide assessment and
referral services.
3. Gather data and provide information to MST/YDT
4. Attend school open houses for parents and meet with school counselors
to ensure information is available for these services.
5. Make referrals to community organizations.
6. Schedule and teach life skills to children.
June
$6,291
5,291
ENTERED
J1JL�b� 2.014
TOTAL
Make all checks ;pa ya bie' to YakimaPoke . Activities : Leag u e
Due upon receipt..
$5,291.00
I, the undermined do hereby Golly
it penalty of perjury, that the aMrisls home
been furnished, the services rendered or the labor
performed as described herein and that the claim
is a just due and unpaid obligation against the
City of Yamma and that I am authorized to
.uthenticate to said claim.
Signed ? .20/ / O /3 Date 77/ lly :
Signed 601 w _.4/I a O Date
' FROM:
Yakima Police Activities League
602 N. 4th St
Yakima, WA 98901
509-575-6180
RECEIVED
JUL 3 1 2014
FINANCE DEPT,
INVOICE
INVOICE #112
DATE 7-31-14
TO:
City of Yakima
103 South Third Street
Yakima, WA 98901
FOR:
GFI Contract: July, 2014 Service
DESCRIPTION
MONTH
RATE
AMOUNT
Gang Free Project Contract 2014 with City of Yakima
A report on outreach cases was provided to S. Magallan
Deliverables:
Summary:
1. Provide outreach to target youth in or at high risk for gang involvement.
2. Meet with parents to obtain permission to provide assessment and
referral services.
3. Gather data and provide information to MST/YDT
4. Attend school open houses for parents and meet with school counselors
to ensure information Is available for these services.
5. Make referrals to community organizations.
6. Schedule and teach life skills to children.
June
$6,291
6,291
TOTAL
$6,291.
:Make all checks:payable:to Yakima Police Activites League
-Due u'p.o n receipt pit..
CSM.tion: I, the undersigned do herby oath
under penally of perjury, that the materials have
been furnished, the services rendered or the labor
performed as described herein and that the claim
is a just due and unpaid obligation against the
City of Yakima and that I am authorized to
authent c to to said claim.
Signed .sem - aJL/ - a 13 Date
signed- -0?I,O /6 DateW4/
'IsJTCOI L#
JUL 312014
' FROM:
Yakima Police Activities League
602 N. 4th St
Yakima, WA 98901
509-575-6180
RECEIVED
AUG 282014
FINANCE DEPT,
INVOICE
INVOICE #113
DATE 9-01-14
TO:
City of Yakima
103 South Third Street
Yakima, WA 98901
FOR:
GFI Contract: AUG, 2014 Service
DESCRIPTION
MONTH
RATE AMOUNT
Gang Free Project Contract 2014 with City of Yakima
Deliverables:
Summary:
1. Provide outreach to target youth in or at high risk for gang involvement.
2. Meet with parents to obtain permission to provide assessment and
referral services.
3. Gather data and provide information to MST/YDT
4. Attend school open houses for parents and meet with school counselors
to ensure information is available for these services.
5. Make referrals to community organizations.
6. Schedule and teach life skills to children.
August 2014
$6,291
6,291
Utak.. •ati cheeks. payable to • Yakima •Pa(ce.Activitles League
Due upon receipt.
p1INlo111iun: 1, the undersigned do hereby oaidly
order penally el perjury, that the materials have
WWI furnished, the services rendered or the labor
performed as described herein and that the claim
ie a just due and unpaid Obligation against the
City of Yakima and that 1 am authorized to
Suilhenticatit toid claim.
Signed '•' Date
Signed 00 / - 2 (o 04 t- 0 Date
TOTAL
$6,291.
ENE ED
SEP �`�2014
FROM:
Yakima Police Activities League
602 N. 4th St
Yakima, WA 98901
509-575-6180
RECEIVED
SEP 3 0 2014
FINANCE DEPT.
INVOICE
INVOICE #114
DATE 9-30-2104
TO:
City of Yakima
103 South Third Street
Yakima, WA 98901
FOR:
GFI Contract: SEPTEMBER, 2014 Service
DESCRIPTION
MONTH
RATE
AMOUNT
Gang Free Project Contract 2014 with City of Yakima
Deliverables: Outreach, Assessment, Referral & Tracking
Summary:
1. Provide outreach to target youth in or at high risk for gang involvement.
2. Meet with parents to obtain permission to provide assessment and
referral services.
3. Gather data and provide information to MST/YDT
4. Attend school open houses for parents and meet with school counselors
to ensure information is available for these services.
5. Make referrals to community organizations.
6. Schedule and teach life skills to children.
Sept, 2014
$6,291
6,291
TOTAL
$6,291.
r�iake all check;:.payai-le to, YOkima Pblice.Activltles Le gue
'Due upon receipt.
1, the undersigned do hereby wady
under penalty of perjury, that the materials have
ben furnished, the services rendered or the Irk
performed as described herein and that the claim
is a just due and unpaid obligation against the
City of Yakima and that I am authorized to
authen ' e toid claim.
Signed td'4O/q"o/3Date 9 O/c/
/
-Signed- - &Li 6 Date
ENTERED
SEP 3 0 2014
/DST' cfr
' FROM:
Yakima Police Activities League
602 N. 4th St
Yakima, WA 98901
509-575-6180
INVOICE
INVOICE #115
DATE 10-30-14
TO:
City of Yakima
103 South Third Street
Yakima, WA 98901
FOR:
GFI Contract: October, 2014 Service
DESCRIPTION
MONTH
RATE AMOUNT
Gang Free Project Contract 2014 with City of Yakima
1. In October, YPAL received seven GRIP Outreach Requests from families,
schools, and direct outreach. Three of these have parental signatures for
WARNS testing. As of this date, all three have received family interviews,
WARSN assessment. One is a male, two are females.
2. We have referred one youth to counseling at Comprehensive, and one
that is pending for counseling at Behavior Health. Another has been
referred to the Wrap Around Progam at Comprehensive.
3. All parents have been asked to provide their child's Skyward passwords
so that YPAL can monitor school grades, attendance, and behavior.
4. We have referred three students to Madison House for tutoring, with
two attending. One child's parent refused to attend tutoring at that
location.
5. Outreach services have made three home visits in October with youth
and families. There were more than 30 in-person meetings and phone
calls with new parents and youth. The average contact time is t ing
or less.. 1, the undersigned do hereby artily
hourY.,
6, YPAL attended one Yakima School District and DSHS collabo of PariuM, that the materilas have
meeting to go over cases, develop action plans, and discuss partbaeolurnished, the services rendered or the labor
This is an exciting development—and promises to increase outcopormed as described herein and that the claim
October,
2014
$6,291
6,291
7. Further, numerous meetings and phone calls have been madSoa just due and unpaid obligation against the
counselors and staff of Comprehensive, Behavioral Health, Barged;lolrbf Yakima and that I am at, thorized to
Elementary, Washington Middle School and Madison House. We • • "TI'ate to said clajrn.
provided status updates, request and receive information as nee•e• as we
as to advocate to facilitate services for the children. ' ' fid.__ A 4_C b. g- C'(i
Date
8. YPAL offered mentoring, cheerleading, art, cooking class, anctiknied h n1 • (a nq (,? 0 Date a(/ -v
Family Night to community youth. We served more than 600 youth and /
families in October.
'Make .fail :cheeks payable to Yakima Police Activities League.
Due upon receipt. Thank you.
TOTAL $6,291.
EN13F2�ED
NOV 1 4 2014
'FROM:
Yakima Police Activities League
602 N. 4th St
Yakima, WA 98901
509-575-6180
RECEIVED
JAN 1 4 2015
FINANCE DEPT.
INVOICE
INVOICE #116
DATE 11-30-14
TO:
City of Yakima
103 South Third Street
Yakima, WA 98901
FOR:
GFI Contract: November, 2014 Service
DESCRIPTION
MONTH
Gang Free Project Contract 2014 with City of Yakima
1. In November, YPAL received two GRIP Outreach Requests from families,
schools, and direct outreach. Both of these have parental signatures for
WARNS testing. As of this date, all have received family interviews,
WARSN assessments. One is a male, one is a female.
2. We have referred one youth to counseling at Comprehensive Mental
Health.
3. All parents have been asked to provide their child's Skyward passwords
so that YPAL can monitor school grades, attendance, and behavior.
4. Outreach services have made four home visits in November with youth
and families. There were more than 30 in-person meetings and phone
calls with new parents and youth. The average contact time is taking 1
hour or Tess.
5. YPAL attended one Yakima School District and DSHS collaboration
meeting to go over cases, develop action plans, and discuss partnerships.
This is an exciting development—and promises to increase outcomes.
6. Further, numerous meetings and phone calls have been made to
counselors and staff of Comprehensive, Behavioral Health, BeateQtjon; 1, the undersigned do hereby comfy
RATE
November,
2014
AMOUNT
$6,291
6,291
Elementary, Adams Elementary, Washington Middle Schools
• natty of perjury, that the materials have
House. We have provided status updates, request and rece
as needed as well as to advocate to facilitate services for th
7. YPAL offered mentoring, cheerleading, art, cooking class
Family Night to community youth. We served more than 60
families in November.
Pe
ill hed, the services rendered ore the se
as described herein and that the claim
CCity of Yaki d; n04rti due and u ► = 'd obligation against the
.. d th> I am authorized t
authenticate d.. claim.
Signed
Date 0//14/
SigriecTOTAteL
'ake ail`checks 'payable to Yakima police Activities League..
receipt. Thank you.
t.0,291.
WNW
ENTERED
JAN gs4 2015
' FROM:
Yakima Police Activities League
602 N. 4th St
Yakima, WA 98901
509-575-6180
RECEIVED
JAN 1 4 2015
FINANCE DEPT.
INVOICE
INVOICE #117
DATE 12-31-14
TO:
City of Yakima
103 South Third Street
Yakima, WA 98901
FOR:
GFI Contract: ; 2014 Service
DESCRIPTION
MONTH
RATE
AMOUNT
Gang Free Project Contract 2014 with City of Yakima December, $6,291
2014
1. In December, YPAL had one GRIP Outreach Request which resulted from
the direct outreach of our Youth Services Coordinator. However, two other
youths entered our program both were referred from their school in
October. All three have parental signatures for WARNS testing. As of this
date, all have received family interviews, WARSN assessments. All three
are females.
2. We have referred two youths to counseling. One youth was referred to
the Wrap Around program at Comprehensive Mental Health and the other
for one on one counseling at Behavioral Health.
3. All parents have been asked to provide their child's Skyward passwords
so that YPAL can monitor school grades, attendance, and behavior.
4. Outreach services have made nine home visits in December with youth
and families. There were more than 30 in-person meetings and phone
calls with parents and youth. The average contact time is taking 1 hour or
Tess.
5. YPAL attended two Yakima School District and DSHS collaboration
meetings to go over cases, develop action plans, and discuss partnerships.
This is an exciting development—and promises to increase outcomCe bion- 1, the undersigned do
6. Further, numerous meetings and phone calls have been made tender penalty of perjury, that the rr
counselors and staff of Comprehensive, Behavioral Health, Barge fu•nlshed, the services render
Elementary, Adams Elementary, Washington Middle School and Masi
House. We have provided status updates, request and receive inf: 'o aim d as described herein and
as needed as well as to advocate to facilitate services for the childlfn.a just due and unpaid obligatio
7. YPAL offered mentoring, cheerleading, art, cooking class, and A� of Yakima and t
Family Night to community youth. We served more than 600 youta entiCat
families in November. Signed
Signed
6,291
reby certify
aterials have
or the labor
hat the claim
against the
I am uthorized o
m
Dat 4 ` l 115-
r`�
r., n e Dat /��
`aike all. checks payable to Yakima .Police Activities L:eag ue.
pon 'receipt. Thank you.
TOTAL
$6,291.
I
ENTERED
� 4 2Q15
CITY OF YAKIMA
Request for Qualifications No. 11221-P
To Provide
Yakima Gang Free Initiative
Youth & Family Development Programming
September 6, 2012
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 1 of 29
Notice to Proposers
Request for Qualifications (RFQ)
No. 11221-P
Notice is hereby given by the undersigned that sealed Requests for Qualifications will be
accepted in the office of Yakima City Purchasing, Yakima City Hall, 129 N 2nd Street, Yakima,
Washington 98901 until the hour of 2:00 PM, September 21, 2012 At such time, all
Respondents names will be publicly read and proposals received will be opened and accepted
for consideration for
Yakima Gang Free Initiative
Youth & Family Development Programming
The City of Yakima has set aside up to $140,000 for professional
services and reimbursable expenses for Youth & Family Development
programming. The selected vendor(s), individually or in conjunction
with subcontractors, will work with the City to provide gang
prevention and intervention services as specified in the RFQ Scope of
Work.
This RFQ is being funded in part by the "Yakima County Youth
Services" Federal Grant and "Yakima County Gang Resistance &
Intervention Project" Federal Grant.
It is the policy of the City of Yakima that women and minority business enterprises shall have
the maximum opportunity to participate in the performance of work relating to the City's
activities To this end, the City is committed to take all necessary and reasonable steps in
accordance with state and federal rules and regulations to ensure women and minority business
enterprises the maximum opportunity to compete for and to perform contracts
Request for Qualification Packets are available in the office of the Purchasing Manager, City
Hall, 129 N 2nd Street, Yakima, Washington, 98901 509-575-6093 Packets are also available
on the City's Purchasing Webpage at nr.ci.yakima.waus
The City of Yakima reserves the right to reject any and all RFQ's
Dated this 6th day of September, 2012
(Seal)
Colleen Bailey, CPPB
Purchasing Buyer!!
Publish on
September 6th and 7th
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 2 of 29
CITY OF YAKIMA
REQUEST FOR QUALIFICATIONS NO. 11221-P
Yakima Gang Free Initiative — Youth & Family Development Programming
This Request for Qualifications (RFQ) invites responses from applicants interested in providing Youth &
Family Development Programming for the Yakima Gang Free Initiative (GFI)
1. PURPOSE:
The selected vendor(s), individually or in conjunction with subcontractors, will work with the City to provide
services as specified in the RFQ scope of work.
2. DEFINITIONS:
A City The City of Yakima, Washington, and its departments
B Applicant The person or firm submitting the proposal
C RFQ The Request for Qualification, including any amendments or other addenda hereto In
case of conflict between the RFQ and exhibits, the RFQ governs
D Selection Committee The RFQ Selection Committee is comprised of the RFQ Coordinator, City
Council Public Safety Committee, City staff and GFI Advisory Group Committee will not exceed
7 people
E Qualification Packet/ProposalThe materials submitted by each Applicant in response to the RFQ,
including all attachments
3. RFQ ADMINISTRATION:
Upon release of this RFQ, all applicant communication should be directed in writing to the RFQ
Coordinator listed below Any oral communications with other City employees will be considered unofficial
and non-binding on the City
4. RFQ COORDINATOR: The RFQ Coordinator is
Colleen Bailey, Purchasing Buyer 11
City of Yakima
129 No 2nd Street
Yakima, WA 98901
Ph 509-576-6787 Email colleen.bailey@yakimawa.gov
5. PRELIMINARY RFQ SCHEDULE (may be revised as needed):
Date
RFQ Released 09/06/2012
Qualification Packets Due 09/21/2012 at 2 00 P M
Interviews TBD
Faxing or mailing of letters to successful applicant. TBD
Contract Negotiations TBD
Award of Contract by City Council TBD
Proposed Start Date TBD
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 3 of 29
6. A BRIEF DESCRIPTION OF THE GANG FREE INITIATIVE:
The City of Yakima GFI is based on the five principles of the Office of Juvenile Justice and Delinquency
Prevention's Comprehensive Gang Model This model and other "Best Practices" are being used by
communities across the country to effectively address gang crime and violence The mission of the
Yakima Gang Free Initiative is to engage the community to develop suppression, prevention and
intervention strategies that support and promote positive youth development. The City of Yakima has
appointed an advisory group for implementation of the GFI Action Plan
The City of Yakima Community Action Plan for the Prevention, Intervention, and Suppression of Gangs
(The Plan) represents the recommendations of the GFI Advisory Group to the City of Yakima for
addressing the gang issue (can be viewed at http.//vv v %.yakimawa.4ov services/purchasing%openings/)
Unlike other plans, it emphasizes prevention and intervention strategies at the neighborhood level and
positions the City of Yakima together with community partners in a researched based, data driven, and
outcome focused effort over the next 3 to 5 years
Four central assumptions frame the overall architecture to the Committee's recommended strategy
The City of Yakima and its partners endeavor to
A Facilitate total community involvement through strategic guidance and leadership
B Prevent the growth of gang activity and violence in Yakima through multidimensional collaborative
efforts
C Pursue necessary funding through collaborative efforts
D Restore Yakima neighborhoods by reducing gang violence and problem activity throughout the
City
While key findings are outlined in the Introduction to this Plan, the Advisory Group's Community
Action Plan is based on the following fundamental constructs
E A multidimensional anti -gang strategy should target youth between the ages 11-20 who exhibit
high-risk behaviors and gang involvement.
F Young people who would move up the ladder of gang membership and activity are those who
commit intentional acts of violence or are arrested for gang related incidents
G The impact of gang members' actions not only adversely affects their parents, siblings, and other
family members but the whole community—including the victims of gang violence who must deal
with the horror of losing a loved one and the agony of having to deal with a variety of agencies to
get restitution and support.
H No single program will fix the gang problems in our community
I Strong public leadership by the City Council, City Manager and Chief of Police is essential
J A coordinated and organized effort among all City departments, other government and community
agencies is required to see results that integrate prevention, intervention, and suppression
K. To be effective, all programs and services focused on gang prevention and intervention must be
culturally competent, linguistically sensitive, and accessible to the entire community
These constructs must be evident in the partnership agreements entered into by collaborating entities
with the City of Yakima.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 4 of 29
This action plan targets the greater City of Yakima with special emphasis on "hubs" of gang activity in
three neighborhoods—Northeast, North Central, and Southeast. In addition the Committee has
established the following goals
1) Establish the OJJDP Comprehensive Gang Model as the operating system,
and
2) Reduce youth crime, violence, delinquency and academic failure through the prevention, intervention
and suppression of youth gangs
Focusing on the goals stated above, the Advisory Group recommends to the City of Yakima the following
five strategic objectives
Objective 1 Establish an effective coordinated collaboration process to impact gang activity citywide
Objective 2 Develop joint partnerships to help address the gang issues within the City of Yakima.
Objective 3 Establish a data and research analysis process to keep the City Council, City Manager and
GFI Committee aware of gang trends and anti -gang research on an ongoing basis
Objective 4 Based on existing funding, build capacity in existing, effective and promising gang prevention
and intervention programs/strategies on a neighborhood basis
Objective 5 Develop a sustainable funding strategy for the Community Action Plan
7. DEADLINE FOR DELIVERY OF QUALIFICATION PACKETS/PROPOSALS:
One original Qualification Packet/Proposal with six (6) complete copies and one (1) complete
copy on disc (CD), to be submitted to and date stamped by the City Purchasing Office
City of Yakima
Purchasing Office
129 No 2nd St.
Yakima, WA 98901
Qualification Packets/Proposals must be received and stamped in by 2:00 p.m on September 21,
2012, in a sealed package labeled RFQ No. 11221-P Yakima Gang Free Initiative - Youth & Family
Development Programming, with the date and time of proposal opening written on the face of it.
If you plan on attending the proposal opening, DO NOT BRING YOUR PROPOSAL WITH YOU INTO
THE OPENING ROOM. It must be received and date stamped by the Purchasing Office. FAXED OR
E-MAILED PACKETS WILL NOT BE ACCEPTED.
QUALIFICATION PACKETS RECEIVED AFTER 2 00 P M PST, September 21, 2012 WILL NOT BE
ELIGIBLE FOR CONSIDERATION THE DEADLINE WILL BE STRICTLY ADHERED TO LATE
PROPOSALS WILL NOT BE CONSIDERED Qualification Packets, which do not include all requested
information and required documentation, may be considered non-responsive
8. CONTRACT PERIOD:
Projects will be funded for one 12 -month contract period, October 1, 2012 – September 30, 2013 (may
be revised as needed) Non-competitive continuation requests will be considered up to five years
depending on performance and availability of funds
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 5 of 29
9. PROPOSED SCOPE OF SERVICES:
The City Administration and the City Council will prioritize funding of existing, effective, promising
programs that establish targets for outcomes and outputs in a coordinated and collaborative manner with
the City's funding source, i e Parks and Recreation, Police Department or private foundations In
addition, the City will enter into collaborative funding ventures only in instances where the partner has
provided assurances regarding the use of evidence based programs and adherence with the core
operating principles adopted by the GFI Advisory Group
Applicants may submit qualifications for one or more of the following prevention and intervention service
components
A. Outreach
The primary focus of the outreach services is to build an ongoing and pro -social relationship with youth
and families while linking them to appropriate services Targeted outreach should focus on core gang
involved youth, with special capacity to connect pre -adjudication and in the local community setting
Outreach activities should be carefully integrated with existing and new prevention services not to
become a primary focus, but rather as a means to build relationships with clients and provide access to
essential resources and services
Outreach should describe a method for providing information that helps the Youth Development Team
gain a better understanding of the issues within the target population and in the target area so that team
interactions with gang members will be more informed
The GFI Advisory Group recommends that outreach be conducted in a manner that includes the following
routine activities
1) Identify youths' needs and goals to help the team develop a more comprehensive intervention
plan
2) Coach and provide role models for each youth
3) Coordinate appropriate crisis responses to project clients following episodes of violence in the
community
4) Provide assistance to families in distress, ranging from accessing basic services to helping
resolve family conflicts
5) Visit clients who are incarcerated and helping to reconnect them to services when they are
released from custody
6) Resolve conflicts and/or mediating between clients, their families, other youth, and/or agencies
7) Act as a liaison between project clients and service providers/schools to facilitate client access to
services
8) Work with clients who are seeking employment, from helping these youth develop resumes, to
identifying their skills and qualifications, to helping them apply for jobs or work with workforce
services programs
9) Conduct gang awareness presentations in schools
B. Referral & Screening
The GFI Advisory Group recommends that a referral and screening mechanism be established Referral
is an informal, ongoing process for reviewing information related to youth who show signs of being at risk
of gang involvement or have been determined to be gang involved The referral process should integrate
with the Youth Development Team review of screening and other information on targeted youth, and the
Youth Development Teams decision about whether to add the youth to the caseload
Screening or "Triage" is a brief assessment of the youth's current status to determine individual and family
priorities It is important that team members create a protocol for screening and assessing new clients
Outreach workers present information about prospective youth to the Youth Development Team, outlining
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 6 of 29
how each youth meets the screening criteria. The team members can then come to consensus about
whether a youth is suitable for case management.
A screening team including outreach workers and members of the Youth Development Team should
meet regularly to review the referral materials that have come in The screening process may indicate
the need to refer the youth to crisis services Upon gathering all information and determining eligibility
based on the established criteria, the screening team will make a determination They will also take into
consideration the ability of the program to serve the family based on current caseloads A waiting list
could be created in the future if we reach capacity
C. Individual Needs Assessments
Proposal should describe an individual needs assessment instrument either in existence or to be
developed that will ascertain the status of each client when he/she is accepted into the project. Needs
Assessment services should be appropriate for diagnosis, placement, and treatment planning and
applicable in a variety of settings (i e , school, jail, social service) The assessment should include
information on
1) The client's future goals, abilities, talents, and desires
2) Family situation and structure
3) Gang involvement of family members
4) Other family issues that may affect the client's gang involvement.
5) Criminal history
6) Gang history (and gang affiliation)
7) School history, including special issues such as learning disabilities or a history of behavioral
problems
8) Gang climate in the client's neighborhood
9) Substance abuse or mental health issues
10) History of abuse or neglect.
11) Client's employment history and skill levels
12) Special circumstances, such as a client who is a teen parent.
13) Agencies that are currently serving the client.
14) Possible safety issues involving the client.
15) Current needs assessments from any of the team agencies
16) Court requirements such as community service hours and restitution
D. Family Reunifications Services
The Advisory Group recommends that a major component of intervention include Family Reunification
Services that integrates aspects of family psycho -education, behavioral therapy and multiple -family
approaches In this context FRS will bring families of gang members or those at -risk of joining gangs
together for learning and problem -solving, all oriented to the improved functioning both of the family
member who's receiving services and the family unit as a whole
The FRS's primary working method is to help each family and youth to apply whole -family guidelines to
their specific problems and circumstances Proposed methodology should be linked to the severity of
gang involvement of the youth The methodology should also maintain stability by systematically applying
a group problem -solving method, case-by-case, to difficulties in implementing the whole -family guidelines
and fostering change
E. Positive Youth Development Programminq
Positive Youth Development Programming refers programs and activities that target youth during non -
school hours including scheduled school closures (holidays) and summer months Programming serves
to provide an alternative to participation in youth problem behaviors (gangs, delinquency, substance
abuse, etc) Positive Youth Development services should focus on promoting programs that have
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 7 of 29
outcomes that are effective and reflect a direct impact on gangs and at -risk youth's ability to make positive
choices
Proposals should describe activities that target one or more of the following strategic actions
1) Improve Parent/Youth communication
2) Increase utilization of modern technological mediums including social networking in anti -gang
activities
3) Increase personal discipline, leadership and team playing skills among Yakima youth
4) Increase opportunities for personal story telling through drama, writing, talking circle as a means
for healing, hope giving
5) Identify and expand opportunities for youth self expression (i e , artistic, cultural, recreational)
6) Facilitate school reentry
7) Expand structured out-of-school programming
8) Expand gun safety education opportunities for youth
9) Increase target youth understanding of risks associated with substance abuse/misuse
10) Identify and expand youth supported suppression activities
11) Increase target youth understanding of risks associated with guns and violence
12) Identify and expand community supported suppression activities
10. QUALIFICATION PACKET/PROPOSAL DOCUMENTS.
Provide a detailed description of the proposed services including the following
A Schedule of Activities
B Service Capacity (Number of Youth/Families to be served)
C Staffing and required qualifications
D Intended Outcomes
E 12 month Work Pan
F Literature Citation(s) providing evidence of the effectiveness of the proposed service
11. QUALIFICATION REQUIREMENT.
Applicants should address the following areas in their Qualification Packet:
A. Experience
1) Explain the qualifications your firm has to provide the proposed services
2) Describe your experience in providing similar services
3) Describe existing partnerships that may contribute to your success
B. Cultural Competency:
1) Describe your plan for ensuring services and activities which are capable of serving the
cultural, economic, language, and other unique characteristics of the targeted population
C. Budget
1) Provide a twelve month total project budget and justification including the following
A Personnel
B Benefits
C Supplies
D Travel
E Other
2) Provide a description of your agencies matching contribution Partner agencies will be
required to match city funds at a rate of 2 to 1 * For example An agency requesting $10,000 of
City funding, a total of $20,000 must be described as matching contribution for a total project
budget of $30,000
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 8 of 29
*MATCH REQUIREMENTS ARE NEGOTIABLE ON A CASE BY CASE BASIS as in the best
interest of the City. If your agency submits a budget with less than a 2 to 1 matching
contribution a separate request for match reduction and or waiver must be included in
your packet.
12. EVALUATION BY ANALYSIS COMMITTEE.
All Qualification Packets will be screened to determine whether the minimum requirements of the RFQ
are met. The Selection Committee (SC) will then evaluate those proposals, which meet the minimum
RFQ requirements Each responsive proposal will be rated on a point system with the top -scoring
proposer selected to enter into negotiations
A Qualification Evaluation Criteria The following are the criteria, which will be used in
the selection of applicants A maximum score of 100 points will be used by each evaluator to score
applicants Each of the following elements shall have the stated maximum point value
13. POST EVALUATION EVENTS AND AWARD
The RFQ Coordinator will fax or e-mail written notices to all applicants who submitted qualifications,
informing them of their status
The successful applicant will be offered the opportunity to negotiate a contract and enter into an
agreement with the City of Yakima to provide consultant services Applicants should enclose a copy
of their proposed agreement. The City reserves the right to negotiate any element of this RFQ, if it is
determined to be in the best interest of the City If an agreement cannot be reached, the City reserves
the right to enter into negotiations with the next highest ranked Consultant.
The Selection Committee (SC) intends to complete contract negotiations with the successful applicant
and execute all contracts during October, 2012 City Council will make the final award of contract.
14. OTHER INFORMATION
A. Reservation: The City reserves the right to award the contract to the applicant that it deems
to offer the best overall qualifications/proposal in its sole discretion The City reserves the right to revise
the RFQ schedule, to revise the RFQ and/or to issue amendments to the RFQ The City also reserves
the right to cancel or to reissue the RFQ in whole or in part prior to the execution of a contract. The City
also reserves the right to refrain from contracting with any and all applicants The release of the RFQ
does not compel the City to enter into any contract pursuant to the RFQ The City reserves the right to
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 9 of 29
R ualification and Ex • erience
Points
1)
Program Description
40
2)
Experience (See pg 8-11)
25
3)
Cultural Competency (See p 8-11)
5
4)
Budget Appropriateness (See p 8-11)
20
5)
Matching Contribution & Sources (See p 8-11)
10
TOTAL
100
13. POST EVALUATION EVENTS AND AWARD
The RFQ Coordinator will fax or e-mail written notices to all applicants who submitted qualifications,
informing them of their status
The successful applicant will be offered the opportunity to negotiate a contract and enter into an
agreement with the City of Yakima to provide consultant services Applicants should enclose a copy
of their proposed agreement. The City reserves the right to negotiate any element of this RFQ, if it is
determined to be in the best interest of the City If an agreement cannot be reached, the City reserves
the right to enter into negotiations with the next highest ranked Consultant.
The Selection Committee (SC) intends to complete contract negotiations with the successful applicant
and execute all contracts during October, 2012 City Council will make the final award of contract.
14. OTHER INFORMATION
A. Reservation: The City reserves the right to award the contract to the applicant that it deems
to offer the best overall qualifications/proposal in its sole discretion The City reserves the right to revise
the RFQ schedule, to revise the RFQ and/or to issue amendments to the RFQ The City also reserves
the right to cancel or to reissue the RFQ in whole or in part prior to the execution of a contract. The City
also reserves the right to refrain from contracting with any and all applicants The release of the RFQ
does not compel the City to enter into any contract pursuant to the RFQ The City reserves the right to
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 9 of 29
correct obvious ambiguities and errors in the Contractor's proposal and to waive non -material
irregularities and/or omissions
B. Applicant's Cost to Develop Qualification Packet: Costs for developing qualification
packets in response to the RFQ are entirely the obligation of the Applicant and shall not be chargeable
in any manner to the City
C. Applicants' Questions: Any person contemplating submitting an RFQ who is uncertain as to
the intended meaning of any part of the RFQ or other contract documents, or who finds discrepancies in,
or omissions from the RFQ may request interpretation, clarification, or correction of this RFQ Such
request must be in writing and must be delivered to the RFQ Coordinator by mail, email, or hand delivery
The person submitting the request is responsible for its timely delivery Any interpretation or correction
of the RFQ will be made only by written addendum and will be mailed or delivered to each person
receiving this RFQ, in addition to being posted on the City Purchasing webpage Any information given
to any applicant concerning the solicitation or any changes to the RFQ shall be provided in writing to all
applicants to ensure that all applicants receive the same information relating to the RFQ The City will
not be responsible for any other interpretation, clarification, or correction of this RFQ Applicants must
acknowledge receipt of any addenda received in their response by either stating they received the
addenda, or returning said addenda with their response
Each applicant should verify that it has received all addenda to this RFQ by direct inquiry to the City
Contact Person before submitting proposals
D. Clarification of Responses: As part of the evaluation process, and at the discretion of the SC
staff, applicants may be asked to clarify specific points in their respective responses The SC reserves
the right to request oral interviews of applicants Whether there will be interviews and who will be invited
to make a presentation to the SC will be at the sole discretion of the City
E. Proprietary Material Submitted: Any information contained in the RFQ submitted that is
proprietary must be clearly designated Marking the entire bid as proprietary will be neither accepted nor
honored If a request is made to view a applicant's submittal, the City of Yakima will comply according to
the Open Public Records Act, Chapter 42 17 RCW If any information is marked as proprietary in the
proposal, such information will not be made available until the affected applicant has been given an
opportunity to seek a court injunction against the requested disclosure
F. Public Disclosure: Proposals shall become the property of the City All proposals shall be
deemed a public record as defined in RCW 42 56 "Public Records " Any proposal containing language
which copyrights the proposal, declares the entire proposal to be confidential, declares that the document
is the exclusive property of the Applicant, or is any way contrary to state public disclosure laws or this
RFP will be declared non responsive and removed from consideration Any information in the proposal
that the successful Applicant desires to claim as proprietary and exempt from disclosure under the
provisions of RCW 42 56 must be clearly designated as described in Section Proprietary Information
The particular exception from disclosure upon which the Applicant is making the claim and the RFP page
it is found on must be identified RFP's will not be disclosed prior to release to potential respondents
With the exception of lists of prospective Applicants, the City will not disclose RFP records until execution
of the contract(s) At that time, all information about the competitive procurement will be available with
the exception of. Proprietary/confidential portion(s) of the successful proposal(s), until the Applicant has
an adequate opportunity to seek a court order preventing disclosure The City will consider a Applicant's
request for exemption from disclosure, however, the City will make a decision predicated upon RCW
42 56
G. Delegation of Professional Services: The services provided for herein shall be performed
by the Contractor, and no person other than regular associates or employees of the Contractor shall be
engaged upon such work or services except upon written approval of the SC and/or City
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 10 of 29
H. Relationship between City and Contractor: The Contractor and any authorized
subcontractors shall at all times be an independent Contractor and not an agent or representative of the
City with regard to performance of the Services The Contractor shall not represent that it is, or hold itself
out as, an agent or representative of the City In no event shall Contractor be authorized to enter into any
agreement or undertaking for or on behalf of the City
I. Property Rights: All records or papers of any sort relating to the City and to the project will at
all times be the property of the City and shall be surrendered to the City upon demand All information
concerning the City and said project, which is not otherwise a matter of public record or required by law
to be made public, is confidential, and the Contractor will not, in whole or part, now or at any time disclose
that information without the express written consent of the City
J. Work Made for Hire: All work the Contractor performs under this agreement shall be
considered work made for hire, and shall be the property of the City The City shall own any and all data,
documents, plans, copyrights, specifications, working papers, reports, and any other materials the
Contractor produces in connection with this agreement. On completion or termination of the agreement,
the Contractor shall deliver these materials to the City project manager
K. Hold Harmless: The Contractor shall, and hereby agrees to, release, save, otherwise hold
harmless and indemnify the City of Yakima from claims, demands, damages, actions, causes of actions
or other liability, injury, or harm caused by act or omissions, foreseen or unforeseen, negligent or
otherwise, that would otherwise befall said City arising out of the Contractor's implementation of the terms
of this contract.
L. Non -Discrimination: During the performance of this Agreement, Contractor shall not
discriminate in violation of any applicable federal, state and/or local law or regulation on the basis of race,
color, sex, religion, national origin, creed, age, marital status, disability, honorably discharged veteran or
military status, pregnancy, sexual orientation, political affiliation, or the presence of any sensory, mental
or physical handicap, and any other classification protected under federal, state, or local law This
provision shall include but not be limited to the following employment, upgrading, demotion, transfer,
recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, selection for
training, and the provision of services under this Agreement.
M. The Americans With Disabilities Act: With regard to the services to be performed pursuant
to this Agreement, Contractor agrees to comply with the Americans With Disabilities Act of 1990, 42
U S C § 12101 et seq (ADA) and its implementing regulations, and Washington State's
antidiscrimination law as contained in RCW Chapter 49 60 and its implementing regulations The ADA
provides comprehensive civil rights to individuals with disabilities in the area of employment, public
accommodations, state and local government services, and telecommunications
N. Term and Renegotiation: The term shall commence on the date of last signature and
terminate twelve (12) months thereafter, unless extended or sooner terminated per the terms and
conditions of the resulting negotiated contract. The period of performance may also be extended by
mutual written agreement of the parties The City may, at its option, extend the contract on a year to year
basis as budget allows and subject to a successful price agreement.
O. Venue: In the event that any litigation should arise concerning the construction or interpretation
of any of the terms of the Agreement, the venue of such action of litigation shall be in the Courts of the
State of Washington in and for the City of Yakima This Agreement shall be governed by the laws of the
State of Washington
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 11 of 29
P. Insurance and Performance Bond: Professional Liability Insurance, Automobile Insurance,
Worker's Compensation Insurance, and/or a Performance Bond may be required of the Contractor and
may be part of the resulting negotiated contract.
Q. Licenses: If applicable, successful Contractor shall have a valid and current business license
per Chapter 5 02 Section 5 02 010 of the Yakima Municipal Code covering this type of business and shall
satisfy all applicable City Code provisions Said license shall be obtained prior to the award of any
contract. Inquiries as to fees, etc., should be made to the Office of Code Administration, telephone (509)
575-6121
R. Protest Procedure: Any protest must be made in writing, signed by the protestor, and state
that the Applicant is submitting a formal protest. The protest shall be filed with the City of Yakima's
Purchasing Manager at 129 No 2nd St., Yakima, WA 98901, faxed to 509-576-6394 or emailed to
sownby@ci yakima wa.us The protest shall clearly state the specific factual and legal ground(s) for the
protest, and a description of the relief or corrective action being requested Protests before award shall
be filed five (5) days before the solicitation due date, and protests after the award shall be filed five (5)
days after Award Announcement (see below for details) The following steps shall be taken in an attempt
to resolve the protest with the Applicant:
Step I. Purchasing Manager and Division Manager of solicitation try resolving matter with protester All
available facts will be considered and the City Purchasing Manager shall issue a decision This decision
shall be delivered in writing to the protesting Applicant.
Step II. If unresolved, within three (3) business days after receipt, the protest may be appealed to the
Department Head by the Purchasing Manager
Step III. If still unresolved, within three (3) business days after receipt, the protest may be appealed to
the City Manager (or his designee) The City Manager shall make a determination in writing to the
Applicant.
Grounds for Protest
Only protests stipulating an issue of fact concerning the following subjects shall be considered
A matter of bias, discrimination, conflict of interest;
Solicitation unduly constrains competition or contains inadequate or improper criteria,
Errors in computing score,
Non-compliance with procedures described in the solicitation or City Policy
Protest Determination
Each review and determination of the protest shall issue a decision that either
Finds the protest lacking in merit and upholds the award, or
Finds only technical or harmless errors in the acquisition process and determines the City to be in
substantial compliance and therefore reject the protest; or
Finds merit in the protest and provides options for correction, including, but not limited to, correcting the
errors and re-evaluating the bids, reissuing the bid to begin a new process, or entering in to a contract
that remedies the protest finding, or
Makes other findings and determines other courses of action as appropriate
Timeframe
Only protests and complaints received within the required timeframe for protest action are accepted for
consideration
Award Announcement
Purchasing shall announce the successful bidder via City Website, e-mail, fax, regular mail, or by any
other appropriate means Once the announcement is released by Purchasing, the protest time frame
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 12 of 29
begins The timeframe is not based upon when the Applicant received the information, but rather when
the announcement is issued by Purchasing Though every effort will be made by Purchasing to distribute
the announcement to the interested Applicants, Purchasing is not responsible to assure that Applicants
receive the announcement. It is the responsibility of the Applicants to obtain the announcement from
Purchasing
Award Regardless of Protest
When a written protest against making an award is received, the award shall not be made until the matter
is resolved, unless the City determines that one of the following applies
The supplies or services to be contracted for are urgently required,
Delivery or performance will be unduly delayed by failure to make award promptly;
A prompt award will otherwise be advantageous to the City
If the award is made, the file must be documented to explain the basis for the award Written notice of
the decision to proceed shall be sent to the protester and others who may be concerned
The City retains the right to enter into any contract and nothing herein shall be construed to limit that
authority in any manner
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 13 of 29
E -VERIFY
The City of Yakima supports the Federal Immigration, Reform and Control Act of 1986, as
amended The City requires that all contractors or business entities that contract with the City for the
award of any City contract for public works in excess of Five Thousand Dollars ($5,000), or any other city
contract in excess of Two Thousand Five Hundred Dollars ($2,500), enroll in the E -Verify program or its
successor, and thereafter to verify its employees' proof of citizenship and authorization to work in the
United States
E -Verify will be used for newly hired employees during the term of the contract ONLY it is NOT to be
used for existing employees
The Contractor must remain enrolled in the program for the duration of the contract and be responsible
for verification of every applicable subcontractor The contractor shall sign and return with their bid
response the E -Verify Declaration below Failure to do so may be cause for rejection of bid
LA .
The undersigned declares, under penalty of perjury under the laws of Washington State that:
1 By submitting this Declaration, I certify that I do not and will not, during the performance of this
contract, employ illegal alien workers, or otherwise violate the provisions of the Federal
Immigration Reform and Control Act of 1986
2 I agree to enroll in E -Verify prior to the start date of any contract issued by the City of Yakima to
ensure that my workforce is legal to work in the United States of America. I agree to use E -Verify
for all newly hired employees during the length of the contract.
3 I certify that I am duly authorized to sign this declaration on behalf of my company
4 I acknowledge that the City of Yakima reserves the right to require evidence of enrollment of the
E -Verify program at any time and that non-compliance could lead to suspension of this contract.
Firm Name
Dated this day of , 20
Signature
Printed Name
Phone #. Email Address
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 14 of 29
Personnel Inventory Form
* To Accompany Bid Proposal *
Firm Name Contact
Address
City State Zip
Type of Service Provided
Are you a certified DBE or WMBE9 YES NO If yes, what is your certification number
Phone Number.
Contractor's Entire Work Force - if you need additional space,
photocopy this section and attach it to this form.
Occupation
Total Employed
Total
minorities
African
American
Asian or
Pacific
Islander
Native
American
Hispanic or
Latino
Apprentice
Trainee
AI
F
AI
F
AI
F
AI
F
AI
F
AI
F
AI
F
Officers
Foremen
Clerical
Totals:
Goals for minorities and women employees in the contractor's and subcontractor's workforce are 10%
combined. Contractors and subcontractors do not have to fire or lay off employees to meet these goals,
however, if new employees are hired, it shall be an obligation to make a good faith effort to hire
qualified minorities and women.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 15 of 29
Exhibit A
GENERAL FEDERAL TERMS THAT WILL BE ADDED TO CONTRACT
10. LOBBYING
31 U.S.C. 1352
49 CFR Part 19
49 CFR Part 20
Applicability to Contracts
The Lobbying requirements apply to Construction/Architectural and Engineering/Acquisition of
Rolling Stock/Professional Service Contract/Operational Service Contract/Turnkey contracts
Flow Down
The Lobbying requirements mandate the maximum flow down, pursuant to Byrd Anti -Lobbying
Amendment, 31 U S C § 1352(b)(5) and 49 C.F.R. Part 19, Appendix A, Section 7
Mandatory Clause/Language
Clause and specific language therein are mandated by 49 CFR Part 19, Appendix A.
Modifications have been made to the Clause pursuant to Section 10 of the Lobbying Disclosure Act
of 1995, P.L 104-65 [to be codified at 2 U S C § 1601, et seq. ]
- Lobbying Certification and Disclosure of Lobbying Activities for third party contractors are
mandated by 31 U S C 1352(b)(5), as amended by Section 10 of the Lobbying Disclosure Act of
1995, and DOT implementing regulation, "New Restrictions on Lobbying," at 49 CFR § 20 110(d)
- Language in Lobbying Certification is mandated by 49 CFR Part 19, Appendix A, Section 7, which
provides that contractors file the certification required by 49 CFR Part 20, Appendix A.
Modifications have been made to the Lobbying Certification pursuant to Section 10 of the Lobbying
Disclosure Act of 1995
- Use of "Disclosure of Lobbying Activities," Standard Form -LLL set forth in Appendix B of 49
CFR Part 20, as amended by "Government wide Guidance For New Restrictions on Lobbying," 61
Fed. Reg. 1413 (1/19/96) is mandated by 49 CFR Part 20, Appendix A.
Byrd Anti -Lobbying Amendment, 31 U.S.C. 1352, as amended by the Lobbying Disclosure Act
of 1995, P.L. 104-65 [to be codified at 2 U.S.C. § 1601, et seq.] - Contractors who apply or bid for
an award of $100,000 or more shall file the certification required by 49 CFR part 20, "New
Restrictions on Lobbying." Each tier certifies to the tier above that it will not and has not used
Federal appropriated funds to pay any person or organization for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, officer or employee of
Congress, or an employee of a member of Congress in connection with obtaining any Federal
contract, grant or any other award covered by 31 U S C 1352 Each tier shall also disclose the name
of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its
behalf with non -Federal funds with respect to that Federal contract, grant or award covered by 31
U S C 1352 Such disclosures are forwarded from tier to tier up to the recipient.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 16 of 29
APPENDIX A, 49 CFR PART 20 --CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
(To be submitted with each bid or offer exceeding $100,000)
The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form --LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as
amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413
(1/19/96) Note Language in paragraph (2) herein has been modified in accordance with Section 10
of the Lobbying Disclosure Act of 1995 (P.L 104-65, to be codified at 2 U S C 1601, et seq. )]
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into Submission of this certification is a prerequisite for making or
entering into this transaction imposed by 31, U S C § 1352 (as amended by the Lobbying Disclosure
Act of 1995) Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure
[Note Pursuant to 31 U S C § 1352(c)(1) -(2)(A), any person who makes a prohibited expenditure or
fails to file or amend a required certification or disclosure form shall be subject to
a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or
failure ]
The Contractor, , certifies or affirms the truthfulness and accuracy of each
statement of its certification and disclosure, if any In addition, the Contractor understands and
agrees that the provisions of 31 USC A 3801, et seq., apply to this certification and disclosure, if
any
Signature of Contractor's Authorized Official
Name and Title of Contractor's Authorized Official
Date
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 17 of 29
11. ACCESS TO RECORDS AND REPORTS
49 U.S.C. 5325
18 CFR 18.36 (1)
49 CFR 633.17
Applicability to Contracts
Reference Chart "Requirements for Access to Records and Reports by Type of Contracts"
Flow Down
FED does not require the inclusion of these requirements in subcontracts
Model Clause/Language
The specified language is not mandated by the statutes or regulations referenced, but the language
provided paraphrases the statutory or regulatory language
Access to Records - The following access to records requirements apply to this Contract
1 Where the Purchaser is not a State but a local government and is the FED Recipient or a
subgrantee of the FED Recipient in accordance with 49 C.F.R. 18 36(i), the Contractor agrees to
provide the Purchaser, the FED Administrator, the Comptroller General of the United States or any
of their authorized representatives access to any books, documents, papers and records of the
Contractor which are directly pertinent to this contract for the purposes of making audits,
examinations, excerpts and transcriptions Contractor also agrees, pursuant to 49 C.F.R. 633 17 to
provide the FED Administrator or his authorized representatives including any PMO Contractor
access to Contractor's records and construction sites pertaining to a major capital project, defined at
49 U S C 5302(a)1, which is receiving federal financial assistance through the programs described
at 49 U S C 5307, 5309 or 5311
2 Where the Purchaser is a State and is the FED Recipient or a subgrantee of the FED Recipient in
accordance with 49 C.F.R. 633 17, Contractor agrees to provide the Purchaser, the FED
Administrator or his authorized representatives, including any PMO Contractor, access to the
Contractor's records and construction sites pertaining to a major capital project, defined at 49 U S C
5302(a)1, which is receiving federal financial assistance through the programs described at 49
U S C 5307, 5309 or 5311 By definition, a major capital project excludes contracts of less than the
simplified acquisition threshold currently set at $100,000
3 Where the Purchaser enters into a negotiated contract for other than a small purchase or under the
simplified acquisition threshold and is an institution of higher education, a hospital or other non-
profit organization and is the FED Recipient or a subgrantee of the FED Recipient in accordance
with 49 C.F.R. 19 48, Contractor agrees to provide the Purchaser, FED Administrator, the
Comptroller General of the United States or any of their duly authorized representatives with access
to any books, documents, papers and record of the Contractor which are directly pertinent to this
contract for the purposes of making audits, examinations, excerpts and transcriptions
4 Where any Purchaser which is the FED Recipient or a subgrantee of the FED Recipient in
accordance with 49 U S C 5325(a) enters into a contract for a capital project or improvement
(defined at 49 U S C 5302(a)1) through other than competitive bidding, the Contractor shall make
available records related to the contract to the Purchaser, the Secretary of Transportation and the
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 18 of 29
Comptroller General or any authorized officer or employee of any of them for the purposes of
conducting an audit and inspection.
5 The Contractor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed.
6 The Contractor agrees to maintain all books, records, accounts and reports required under this
contract for a period of not less than three years after the date of termination or expiration of this
contract, except in the event of litigation or settlement of claims arising from the performance of this
contract, in which case Contractor agrees to maintain same until the Purchaser, the FED
Administrator, the Comptroller General, or any of their duly authorized representatives, have
disposed of all such litigation, appeals, claims or exceptions related thereto Reference 49 CFR
18 39(i)(11)
7 FED does not require the inclusion of these requirements in subcontracts
12. FEDERAL CHANGES
49 CFR Part 18
Applicability to Contracts
The Federal Changes requirement applies to all contracts
Flow Down
The Federal Changes requirement flows down appropriately to each applicable changed requirement.
Model Clause/Language
No specific language is mandated. The following language has been developed by FED
Federal Changes - Contractor shall at all times comply with all applicable FED regulations,
policies, procedures and directives, including without limitation those listed directly or by reference
in the Master Agreement between Purchaser and FED, as they may be amended or promulgated from
time to time during the term of this contract. Contractor's failure to so comply shall constitute a
material breach of this contract.
21. TERMINATION
49 U.S.C. Part 18
FED Circular 4220.1E
Applicability to Contracts
All contracts (with the exception of contracts with nonprofit organizations and institutions of higher
education,) in excess of $10,000 shall contain suitable provisions for termination by the grantee
including the manner by which it will be effected and the basis for settlement. (For contracts with
nonprofit organizations and institutions of higher education the threshold is $100,000) In addition,
such contracts shall describe conditions under which the contract may be terminated for default as
well as conditions where the contract may be terminated because of circumstances beyond the
control of the contractor
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 19 of 29
Flow Down
The termination requirements flow down to all contracts in excess of $10,000, with the exception of
contracts with nonprofit organizations and institutions of higher learning.
Model Clause/Language
FED does not prescribe the form or content of such clauses The following are suggestions of
clauses to be used in different types of contracts
a. Termination for Convenience (General Provision) The (Recipient) may terminate this contract,
in whole or in part, at any time by written notice to the Contractor when it is in the Government's
best interest. The Contractor shall be paid its costs, including contract close-out costs, and profit on
work performed up to the time of termination. The Contractor shall promptly submit its termination
claim to (Recipient) to be paid the Contractor If the Contractor has any property in its possession
belonging to the (Recipient), the Contractor will account for the same, and dispose of it in the
manner the (Recipient) directs
b. Termination for Default [Breach or Cause] (General Provision) If the Contractor does not
deliver supplies in accordance with the contract delivery schedule, or, if the contract is for services,
the Contractor fails to perform in the manner called for in the contract, or if the Contractor fails to
comply with any other provisions of the contract, the (Recipient) may terminate this contract for
default. Termination shall be effected by serving a notice of termination on the contractor setting
forth the manner in which the Contractor is in default. The contractor will only be paid the contract
price for supplies delivered and accepted, or services performed in accordance with the manner of
performance set forth in the contract.
If it is later determined by the (Recipient) that the Contractor had an excusable reason for not
performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control
of the Contractor, the (Recipient), after setting up a new delivery of performance schedule, may
allow the Contractor to continue work, or treat the termination as a termination for convenience
c. Opportunity to Cure (General Provision) The (Recipient) in its sole discretion may, in the case
of a termination for breach or default, allow the Contractor [an appropriately short period of time] in
which to cure the defect. In such case, the notice of termination will state the time period in which
cure is permitted and other appropriate conditions
If Contractor fails to remedy to (Recipient)'s satisfaction the breach or default of any of the terms,
covenants, or conditions of this Contract within [ten (10) days] after receipt by Contractor of written
notice from (Recipient) setting forth the nature of said breach or default, (Recipient) shall have the
right to terminate the Contract without any further obligation to Contractor Any such termination
for default shall not in any way operate to preclude (Recipient) from also pursuing all available
remedies against Contractor and its sureties for said breach or default.
d. Waiver of Remedies for any Breach In the event that (Recipient) elects to waive its remedies
for any breach by Contractor of any covenant, term or condition of this Contract, such waiver by
(Recipient) shall not limit (Recipient)'s remedies for any succeeding breach of that or of any other
term, covenant, or condition of this Contract.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 20 of 29
e. Termination for Convenience (Professional or Transit Service Contracts) The (Recipient), by
written notice, may terminate this contract, in whole or in part, when it is in the Government's
interest. If this contract is terminated, the Recipient shall be liable only for payment under the
payment provisions of this contract for services rendered before the effective date of termination.
f. Termination for Default (Supplies and Service) If the Contractor fails to deliver supplies or to
perform the services within the time specified in this contract or any extension or if the Contractor
fails to comply with any other provisions of this contract, the (Recipient) may terminate this contract
for default. The (Recipient) shall terminate by delivering to the Contractor a Notice of Termination
specifying the nature of the default. The Contractor will only be paid the contract price for supplies
delivered and accepted, or services performed in accordance with the manner or performance set
forth in this contract.
If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was
not in default, the rights and obligations of the parties shall be the same as if the termination had
been issued for the convenience of the Recipient.
g. Termination for Default (Transportation Services) If the Contractor fails to pick up the
commodities or to perform the services, including delivery services, within the time specified in this
contract or any extension or if the Contractor fails to comply with any other provisions of this
contract, the (Recipient) may terminate this contract for default. The (Recipient) shall terminate by
delivering to the Contractor a Notice of Termination specifying the nature of default. The
Contractor will only be paid the contract price for services performed in accordance with the manner
of performance set forth in this contract.
If this contract is terminated while the Contractor has possession of Recipient goods, the Contractor
shall, upon direction of the (Recipient), protect and preserve the goods until surrendered to the
Recipient or its agent. The Contractor and (Recipient) shall agree on payment for the preservation
and protection of goods Failure to agree on an amount will be resolved under the Dispute clause
If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was
not in default, the rights and obligations of the parties shall be the same as if the termination had
been issued for the convenience of the (Recipient)
h. Termination for Default (Construction) If the Contractor refuses or fails to prosecute the work
or any separable part, with the diligence that will insure its completion within the time specified in
this contract or any extension or fails to complete the work within this time, or if the Contractor fails
to comply with any other provisions of this contract, the (Recipient) may terminate this contract for
default. The (Recipient) shall terminate by delivering to the Contractor a Notice of Termination
specifying the nature of the default. In this event, the Recipient may take over the work and compete
it by contract or otherwise, and may take possession of and use any materials, appliances, and plant
on the work site necessary for completing the work. The Contractor and its sureties shall be liable
for any damage to the Recipient resulting from the Contractor's refusal or failure to complete the
work within specified time, whether or not the Contractor's right to proceed with the work is
terminated. This liability includes any increased costs incurred by the Recipient in completing the
work.
The Contractor's right to proceed shall not be terminated nor the Contractor charged with damages
under this clause if-
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 21 of 29
1 the delay in completing the work arises from unforeseeable causes beyond the control and
without the fault or negligence of the Contractor Examples of such causes include acts of God, acts
of the Recipient, acts of another Contractor in the performance of a contract with the Recipient,
epidemics, quarantine restrictions, strikes, freight embargoes, and
2 the contractor, within [10] days from the beginning of any delay, notifies the (Recipient) in
writing of the causes of delay If in the judgment of the (Recipient), the delay is excusable, the time
for completing the work shall be extended. The judgment of the (Recipient) shall be final and
conclusive on the parties, but subject to appeal under the Disputes clauses
If, after termination of the Contractor's right to proceed, it is determined that the Contractor was not
in default, or that the delay was excusable, the rights and obligations of the parties will be the same
as if the termination had been issued for the convenience of the Recipient.
i. Termination for Convenience or Default (Architect and Engineering) The (Recipient) may
terminate this contract in whole or in part, for the Recipient's convenience or because of the failure
of the Contractor to fulfill the contract obligations The (Recipient) shall terminate by delivering to
the Contractor a Notice of Termination specifying the nature, extent, and effective date of the
termination. Upon receipt of the notice, the Contractor shall (1) immediately discontinue all services
affected (unless the notice directs otherwise), and (2) deliver to the Contracting Officer all data,
drawings, specifications, reports, estimates, summaries, and other information and materials
accumulated in performing this contract, whether completed or in process
If the termination is for the convenience of the Recipient, the Contracting Officer shall make an
equitable adjustment in the contract price but shall allow no anticipated profit on unperformed
services
If the termination is for failure of the Contractor to fulfill the contract obligations, the Recipient may
complete the work by contact or otherwise and the Contractor shall be liable for any additional cost
incurred by the Recipient.
If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was
not in default, the rights and obligations of the parties shall be the same as if the termination had
been issued for the convenience of the Recipient.
j. Termination for Convenience of Default (Cost -Type Contracts) The (Recipient) may
terminate this contract, or any portion of it, by serving a notice or termination on the Contractor The
notice shall state whether the termination is for convenience of the (Recipient) or for the default of
the Contractor If the termination is for default, the notice shall state the manner in which the
contractor has failed to perform the requirements of the contract. The Contractor shall account for
any property in its possession paid for from funds received from the (Recipient), or property
supplied to the Contractor by the (Recipient) If the termination is for default, the (Recipient) may
fix the fee, if the contract provides for a fee, to be paid the contractor in proportion to the value, if
any, of work performed up to the time of termination. The Contractor shall promptly submit its
termination claim to the (Recipient) and the parties shall negotiate the termination settlement to be
paid the Contractor
If the termination is for the convenience of the (Recipient), the Contractor shall be paid its contract
close-out costs, and a fee, if the contract provided for payment of a fee, in proportion to the work
performed up to the time of termination.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 22 of 29
If, after serving a notice of termination for default, the (Recipient) determines that the Contractor has
an excusable reason for not performing, such as strike, fire, flood, events which are not the fault of
and are beyond the control of the contractor, the (Recipient), after setting up a new work schedule,
may allow the Contractor to continue work, or treat the termination as a termination for convenience
22. GOVERNMENT -WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT)
Background and Applicability
In conjunction with the Office of Management and Budget and other affected Federal agencies, DOT
published an update to 49 CFR Part 29 on November 26, 2003 This government -wide regulation
implements Executive Order 12549, Debarment and Suspension, Executive Order 12689, Debarment
and Suspension, and 31 U.S.C. 6101 note (Section 2455, Public Law 103-355, 108 Stat. 3327).
The provisions of Part 29 apply to all grantee contracts and subcontracts at any level expected to
equal or exceed $25,000 as well as any contract or subcontract (at any level) for Federally required
auditing services 49 CFR 29 220(b) This represents a change from prior practice in that the dollar
threshold for application of these rules has been lowered from $100,000 to $25,000 These are
contracts and subcontracts referred to in the regulation as "covered transactions "
Grantees, contractors, and subcontractors (at any level) that enter into covered transactions are
required to verify that the entity (as well as its principals and affiliates) they propose to contract or
subcontract with is not excluded or disqualified. They do this by (a) Checking the Excluded Parties
List System, (b) Collecting a certification from that person, or (c) Adding a clause or condition to the
contract or subcontract. This represents a change from prior practice in that certification is still
acceptable but is no longer required. 49 CFR 29.300.
Grantees, contractors, and subcontractors who enter into covered transactions also must require the
entities they contract with to comply with 49 CFR 29, subpart C and include this requirement in their
own subsequent covered transactions (i.e., the requirement flows down to subcontracts at all
levels).
Clause Language
The following clause language is suggested, not mandatory It incorporates the optional method of
verifying that contractors are not excluded or disqualified by certification.
Suspension and Debarment
This contract is a covered transaction for purposes of 49 CFR Part 29 As such, the
contractor is required to verify that none of the contractor, its principals, as defined at
49 CFR 29 995, or affiliates, as defined at 49 CFR 29 905, are excluded or
disqualified as defined at 49 CFR 29 940 and 29 945
The contractor is required to comply with 49 CFR 29, Subpart C and must include the
requirement to comply with 49 CFR 29, Subpart C in any lower tier covered
transaction it enters into
By signing and submitting its bid or proposal, the bidder or proposer certifies as
follows
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 23 of 29
The certification in this clause is a material representation of fact relied upon by
{insert agency name} If it is later determined that the bidder or proposer knowingly
rendered an erroneous certification, in addition to remedies available to {insert
agency name}, the Federal Government may pursue available remedies, including
but not limited to suspension and/or debarment. The bidder or proposer agrees to
comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and
throughout the period of any contract that may arise from this offer The bidder or
proposer further agrees to include a provision requiring such compliance in its lower
tier covered transactions
23. PRIVACY ACT
5 U.S.C. 552
Applicability to Contracts
When a grantee maintains files on drug and alcohol enforcement activities for Federal Funding, and
those files are organized so that information could be retrieved by personal identifier, the Privacy
Act requirements apply to all contracts
Flow Down
The Federal Privacy Act requirements flow down to each third party contractor and their contracts at
every tier
Model Clause/Language
The text of the following clause has not been mandated by statute or specific regulation, but has been
developed by FED
Contracts Involving Federal Privacy Act Requirements - The following requirements apply to
the Contractor and its employees that administer any system of records on behalf of the Federal
Government under any contract
(1) The Contractor agrees to comply with, and assures the compliance of its employees with, the
information restrictions and other applicable requirements of the Privacy Act of 1974,
5 U S C § 552a. Among other things, the Contractor agrees to obtain the express consent of the
Federal Government before the Contractor or its employees operate a system of records on behalf of
the Federal Government. The Contractor understands that the requirements of the Privacy Act,
including the civil and criminal penalties for violation of that Act, apply to those individuals
involved, and that failure to comply with the terms of the Privacy Act may result in termination of
the underlying contract.
(2) The Contractor also agrees to include these requirements in each subcontract to administer any
system of records on behalf of the Federal Government financed in whole or in part with Federal
assistance provided by FED
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 24 of 29
24. CIVIL RIGHTS REQUIREMENTS
29 U.S.C. § 623, 42 U.S.C. § 2000
42 U.S.C. § 6102, 42 U.S.C. § 12112
42 U.S.C. § 12132, 49 U.S.C. § 5332
29 CFR Part 1630, 41 CFR Parts 60 et seq.
Applicability to Contracts
The Civil Rights Requirements apply to all contracts
Flow Down
The Civil Rights requirements flow down to all third party contractors and their contracts at every
tier
Model Clause/Language
The following clause was predicated on language contained at 49 CFR Part 19, Appendix A, but
FED has shortened the lengthy text.
Civil Rights - The following requirements apply to the underlying contract
(1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U S C
§ 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U S C § 6102, section
202 of the Americans with Disabilities Act of 1990, 42 U S C § 12132, and Federal transit law at 49
U S C § 5332, the Contractor agrees that it will not discriminate against any employee or applicant
for employment because of race, color, creed, national origin, sex, age, or disability In addition, the
Contractor agrees to comply with applicable Federal implementing regulations and other
implementing requirements FED may issue
(2) Equal Employment Opportunity - The following equal employment opportunity requirements
apply to the underlying contract:
(a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act,
as amended, 42 U S C § 2000e, and Federal transit laws at 49 U S C § 5332, the Contractor agrees
to comply with all applicable equal employment opportunity requirements of U S Department of
Labor (U S DOL) regulations, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq , (which implement
Executive Order No 11246, "Equal Employment Opportunity," as amended by Executive Order No
11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U S C
§ 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal
policies that may in the future affect construction activities undertaken in the course of the Project.
The Contractor agrees to take affirmative action to ensure that applicants are employed, and that
employees are treated during employment, without regard to their race, color, creed, national origin,
sex, or age Such action shall include, but not be limited to, the following employment, upgrading,
demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship In addition, the
Contractor agrees to comply with any implementing requirements FED may issue
(b) Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as
amended, 29 U S C § § 623 and Federal transit law at 49 U S C § 5332, the Contractor agrees to
refrain from discrimination against present and prospective employees for reason of age In
addition, the Contractor agrees to comply with any implementing requirements FED may issue
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 25 of 29
(c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as amended,
42 U S C § 12112, the Contractor agrees that it will comply with the requirements of U S Equal
Employment Opportunity Commission, "Regulations to Implement the Equal Employment
Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment
of persons with disabilities In addition, the Contractor agrees to comply with any implementing
requirements FED may issue
(3) The Contractor also agrees to include these requirements in each subcontract financed in whole
or in part with Federal assistance provided by FED, modified only if necessary to identify the
affected parties
25. BREACHES AND DISPUTE RESOLUTION
49 CFR Part 18
FED Circular 4220.1E
Applicability to Contracts
All contracts in excess of $100,000 shall contain provisions or conditions which will allow for
administrative, contractual, or legal remedies in instances where contractors violate or breach
contract terms, and provide for such sanctions and penalties as may be appropriate This may
include provisions for bonding, penalties for late or inadequate performance, retained earnings,
liquidated damages or other appropriate measures
Flow Down
The Breaches and Dispute Resolutions requirements flow down to all tiers
Model Clauses/Language
FED does not prescribe the form or content of such provisions What provisions are developed will
depend on the circumstances and the type of contract. Recipients should consult legal counsel in
developing appropriate clauses The following clauses are examples of provisions from various FED
third party contracts
Disputes - Disputes arising in the performance of this Contract which are not resolved by agreement
of the parties shall be decided in writing by the authorized representative of (Recipient)'s [title of
employee] This decision shall be final and conclusive unless within [ten (10)] days from the date of
receipt of its copy, the Contractor mails or otherwise furnishes a written appeal to the [title of
employee] In connection with any such appeal, the Contractor shall be afforded an opportunity to
be heard and to offer evidence in support of its position. The decision of the [title of employee] shall
be binding upon the Contractor and the Contractor shall abide be the decision.
Performance During Dispute - Unless otherwise directed by (Recipient), Contractor shall continue
performance under this Contract while matters in dispute are being resolved.
Claims for Damages - Should either party to the Contract suffer injury or damage to person or
property because of any act or omission of the party or of any of his employees, agents or others for
whose acts he is legally liable, a claim for damages therefor shall be made in writing to such other
party within a reasonable time after the first observance of such injury of damage
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 26 of 29
Remedies - Unless this contract provides otherwise, all claims, counterclaims, disputes and other
matters in question between the (Recipient) and the Contractor arising out of or relating to this
agreement or its breach will be decided by arbitration if the parties mutually agree, or in a court of
competent jurisdiction within the State in which the (Recipient) is located.
Rights and Remedies - The duties and obligations imposed by the Contract Documents and the
rights and remedies available there under shall be in addition to and not a limitation of any duties,
obligations, rights and remedies otherwise imposed or available by law No action or failure to act
by the (Recipient), (Architect) or Contractor shall constitute a waiver of any right or duty afforded
any of them under the Contract, nor shall any such action or failure to act constitute an approval of
or acquiescence in any breach there under, except as may be specifically agreed in writing.
28. DISADVANTAGED BUSINESS ENTERPRISE (DBE)
49 CFR Part 26
Background and Applicability
The newest version on the Disadvantaged Business Enterprise (DBE) program became effective July
16, 2003 The rule provides guidance to grantees on the use of overall and contract goals,
requirement to include DBE provisions in subcontracts, evaluating DBE participation where specific
contract goals have been set, reporting requirements, and replacement of DBE subcontractors
Additionally, the DBE program dictates payment terms and conditions (including limitations on
retainage) applicable to all subcontractors regardless of whether they are DBE firms or not.
The DBE program applies to all DOT -assisted contracting activities A formal clause such as that
below must be included in all contracts above the micro -purchase level The requirements of clause
subsection b flow down to subcontracts
A substantial change to the payment provisions in this newest version of Part 26 concerns retainage
(see section 26 29) Grantee choices concerning retainage should be reflected in the language
choices in clause subsection d.
Clause Language
The following clause language is suggested, not mandatory It incorporates the payment terms and
conditions applicable to all subcontractors based in Part 26 as well as those related only to DBE
subcontractors The suggested language allows for the options available to grantees concerning
retainage, specific contract goals, and evaluation of DBE subcontracting participation when specific
contract goals have been established.
Disadvantaged Business Enterprises
a. This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26,
Participation by Disadvantaged Business Enterprises in Financial Assistance Programs. The
national goal for participation of Disadvantaged Business Enterprises (DBE) is 10% The agency's
overall goal for DBE participation is _ %. A separate contract goal [of _ % DBE participation
has] [has not] been established for this procurement.
b The contractor shall not discriminate on the basis of race, color, national origin, or sex in the
performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 27 of 29
26 in the award and administration of this DOT -assisted contract. Failure by the contractor to carry
out these requirements is a material breach of this contract, which may result in the termination of
this contract or such other remedy as {insert agency name} deems appropriate Each subcontract
the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR
26 13(b))
c {If a separate contract goal has been established, use the following} Bidders/offerors are
required to document sufficient DBE participation to meet these goals or, alternatively, document
adequate good faith efforts to do so, as provided for in 49 CFR 26 53 Award of this contract is
conditioned on submission of the following [concurrent with and accompanying sealed bid]
[concurrent with and accompanying an initial proposal] [prior to award]
1 The names and addresses of DBE firms that will participate in this contract;
2 A description of the work each DBE will perform,
3 The dollar amount of the participation of each DBE firm participating;
4 Written documentation of the bidder/offeror' s commitment to use a DBE subcontractor whose
participation it submits to meet the contract goal,
5 Written confirmation from the DBE that it is participating in the contract as provided in the
prime contractor's commitment; and
6 If the contract goal is not met, evidence of good faith efforts to do so
[Bidders] [Offerors] must present the information required above [as a matter of responsiveness]
[with initial proposals] [prior to contract award] (see 49 CFR 26 53(3))
{If no separate contract goal has been established, use the following} The successful
bidder/offeror will be required to report its DBE participation obtained through race -neutral means
throughout the period of performance
d. The contractor is required to pay its subcontractors performing work related to this contract for
satisfactory performance of that work no later than 30 days after the contractor's receipt of payment
for that work from the {insert agency name} In addition, [the contractor may not hold retainage
from its subcontractors.] [is required to return any retainage payments to those
subcontractors within 30 days after the subcontractor's work related to this contract is
satisfactorily completed.] [is required to return any retainage payments to those
subcontractors within 30 days after incremental acceptance of the subcontractor's work by the
{insert agency name} and contractor's receipt of the partial retainage payment related to the
subcontractor's work.]
e The contractor must promptly notify {insert agency name}, whenever a DBE subcontractor
performing work related to this contract is terminated or fails to complete its work, and must make
good faith efforts to engage another DBE subcontractor to perform at least the same amount of work.
The contractor may not terminate any DBE subcontractor and perform that work through its own
forces or those of an affiliate without prior written consent of {insert agency name}
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 28 of 29
29. STATE AND LOCAL LAW DISCLAIMER
Applicability to Contract
This disclaimer applies to all contracts
Flow Down
The Disclaimer has unlimited flow down.
Clause/Language
State and Local Law Disclaimer — The use of many of the suggested clauses are not governed by
Federal law, but are significantly affected by State law The language of the suggested clauses may
need to be modified depending on state law, and that before the suggested clauses are used in the
grantees procurement documents, the grantees should consult with their local attorney
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 29 of 29
re,
September 19. 2(112
Colleen Bailey. P1 Ji Buyer II
RI (,) (.1 oordinator
Ciiro of 1 akirna
1.29 N. 2" Street
Yakinla. \\ A ()WM]
hhhh hv Ihhh
602 Fourth Strech zlishnhih WA 9,4401
With this letter and attached proposal. the Yakima Police \eh v ales eaguk. (Yakima 1' is proud to present
r qualifications to serve as a provider of services in this exciting collaborative process that desires to establish
the Comprehensbk e Gang Model in Yakima as the operating system. Yakima l'Al. shares your primary
objectives and would he honored to work with the community. through vital partnerships to achieve them.
As la PAL 1 in established nonprofit organization established ten \ ears ago hy people with a passion Iffid
isiOn ic•H' outh crime pre\ ention acti \ ities. Our actin iiies are coordinated at a site located at 602 N. Fourth
Street, al the Mil lor Park Center. \Viz! have had tremendous growth and positive change in the. last couplc years_
and stand ready to vrtirk hard with oilier dedicated IllellthUN to creak ROSH:1\X, illetiStIrithlt.: C.11,111t2A:
()Ur ork Wi I he accomplished staff and numerous volurdeers, with a niiSSion to serve at risk youth and
lragilc Families or It k our intention to subcontract with Yakinla Valley l'arm Workers Clinic to
introduce an additional continuum of service by this corning r car We would like to make hcha\ ioI specialists
a\ lo lannlieti and yolith who oilun site. each week to evaluate and make an) necessary referrals to
appropritik.rLIurce 1 Skills coaching will also be made available to children and families
Additionally. we have been chosen by the National Fatherhood Alliance to become a certified. trained ILYA:,
24'7 site. Yakima l'AL wiints to help lathers develop l70 ofkienc and skills to become effective influenck.•.rs in
their children's 1 k c_ to the. most recent research lir the Human I IaI ihSerr ices divisiiin or
.1kklministration for Families and Children. this work can be one or the most advantageous undertaking.sa
0111111t111 I1\ can si.i.pport. that modifies youth crime behar ior significa0111.
would Ilk,: to lake 1111 opportunity to thank the men and women who have worked hard to plan for this
collaboration, and we ark: thankful for your commitinent tir this intnatir c. \kc look forward to hearing. from you.
1'd Shocnbach. ('hair ia
Linda Kraft, cDirector
I n trod u c ti 0 n
The Yakima Gan Free Initiative has issued a Request for Qualifications (RFQ) to provide on-going. effective,
• promising programs that establish targets for outcomes and inputs in a coordinated and collaborative
manner. fills proposal is submitted by the Yakima Police Activities League in response to the RFQ.
The Yakima Police Activities League vas created ten years ago in response to a growing number of youth
becoming involved in gang activity. a large leen population who were truant from school. increasing youth
substance abuse issues. and the large number of fragile Imilies who reside in the Yakima Valley. With a
mission to implement programs in a collaborative manner which ‘vould target youth NN ho had not N
participated in dangerous activities, this unique nonprofit organization has successfully brought together
community segments who share our vision and can commit to our prevention goals. While \vorking very closely
‘vith the Yakima Police Department to ensure that area youth would have eery opportunity to forge it bond
with law enforcement that was positive, enduring. and preventive of crime in its very nature, our organization
has now launched into a natural evolution of.growth that comes from commitment, lessons learned. and a new
time of leadership. In 201 I. the board adopted a vision of being a "family friendly center- where parents arc
more inclusive of activities. Our board of directors shares the City of Yakima's concern about the trending of
children Nvho are evermore being raised in fragile families. 1 federal government defines a fragile family as
in which one or more of the following factors influence the ITICIllhers of the family thus opening the
problem behaviors:
1. Poor economic: and employment status
2. Multi -generations of living in poverty
3. Single -parent family structure
4. Fatherhoodabsence
5, Neighborhood influences of gangs. substance abuse
Lack of transportation
We recognize the ‘ust difference in how families look a generation or two ago. We strive to be a healthy
ingredient in these cultural changes. With a long term goal ol reducing ith mile crime. school truancy. and
unhealthy family behaviors,
Qualifications and Experience
The Yakima Police Activities 1,eklillie (Yakima PAI.) will bring to the project a team comprised of experienced
enmunity development citizens. Yakima PAL proposes a team consisting of Linda C. Kraft as project
manager. 1.inda C. Kraft, Executive Director of Yakima PAL has more than 25 years of experience in
organization and community development. I ler education is from Central Washington University and
Northwestern 1 iniversity. While holding professional degrees, she freely shares that the hest education is being
able to lead and implement change that comes from the many. Years of service to the organizations. communities
and nonprofits she has been honored to work with, I ler primar areas of expertise are in public relations,
strategic development. leading change, and designing and do, eloping collaborations. Ms, Kraft served as
project administrator for the City of Yakima's Healthy Families e during the years of 2005 to 201 I.
This large collaborative group of family service providers was recognized nationally for their outstanding work
and meaningful outcomes that created measurable change. Iheir domestic violence policy is currently used as
the national model by the Center for Domestic Violence, and Ms. Kraft remains on as advisor to the 1 Inman
Health Services. Administration of Children and Family Services. She also has served under two presidential
administrations as an advisor to the President's Commission on changing policy for agencies serving America's
families. Her clients have included a number of Northwest organizations including Northwest Food Processors,
ree *fop Ingredients Division, Yakima Valley Memorial I lospital. People for People, Washington Apple
emmission, and Lamb -Weston Con Agra. She also lcd three Washington State county -wide special
populationscoalitions for public transportation improvements. Ms. Kraft has been invited to implement a
community -wide Fatherhood initiative by the National Fatherhood Alliance. She has proven to have high
commitment to the Yakima Valley for the in-inn:wen-lent of all families, and since September 201 I, she has
brought her leadership to Yakima PAI,.
Senior Advisor Vill be Fd Shoenbach. Mr Shoenbach. president oldie hoard. has over 25 years of
administrative experience in planning and implementation lir community and regional health care
organizations, He holds a degree in counseling psychology and has many years of service to medical
organizations in the development of quality initiatives As the chair of the Yakima PAI. board. he has brought a
steady and consistent leadership 10 assist with the growl It and dexelopment of the nonprofit group. I lis humble
sty le and quick sense of humor has brought a team 01 people together who not only committed to the vision
and mission the hoard has set lOrth, but they have fun working together as well, The hoard has been do eloped
to represent a number of community partners, and strategies ha \.e been identified as of August 201 1 for the
success of the organization
Treasurer
Secretary
Advisors
Ed Shocnbach
Dr. Jinda Dale
Board of Directors
Retired Mental Health Administrator & Consultant
Pacific Northwest University of !IcaIth Sciences,
Associate Professor of Family Medicine and
Director of the physician assistant program of
1 Icritape lniversity
Ralph Conner Principal, Larson Allen CPA's
Sara Day Vice Principal. Washington Middle School
Barbara OliN eras C01111111111ity Leader and Volunteer
Dr. Elaine Baraza Superintendent, Yakima School District
Mar OBrieii
Sonia Rodriquez -True
Davila Dilbeck
Dominic Rizzi
Kathy Colle,
Ioii O'Rourke
Esmeralda Ri Vera
Clinical Services Nilanager. Yakima Farm
Workers Clinic
Private practice attorney
Manager, Macy's
Chief. Yakima 1
)cpartnlent
Yakima C'it% Council
City Nianager for Yakima
Yakima PA1 Achievers Graduate
Yakima PAL Qualifications
Yakima Police Activities League is somewhat like the little engine that could. It started out small but with
Lzhty vision. kvith many hills to climb. Every COMMUnil.), citizen 1\1.10 climbed on board added his or her
own interpretation. abilities, strengths. and of course weaknesses as the little nonprofit tOund its Nvato build
enough steam to cliiub some pretty high hills. After ten years of Working hard to build a solid board of
directors. ‘vorking with parents and community partners to lind the right program fit. striving to finance a
dream, and dealing with a few black eyes along the way. Yakima PA1, is forging ahead with unstoppable
commitment to our area's families.
One of the best Avays an organization learns how to provide excellent services is by trying new things and
finding either success or failure vilh those things. What really matters though is that the organization has the
leadership and continues to make modifications so that amazing things can he accomplished. Yakima PAL has
an extraordinary concept in the rough. Like a diamond not yet faceted and cut. it is ready to shine outward
Nvith connections to those who care about families. The tirsi len years have taught us how to diversify our
funding sources, to create a volunteer program that can work well. how much and when volunteering can be
expected from police officers. and how to build leadership at the hoard level that provides the right connections
to bring resources to Yakima's families. We believe V.e also have found the right leader in our executive
litclor. a eivilian vho has a solid reputation leading collaborative teams and has maintained positive
relationships throughout the Yakima Valley. We have made a focused effort to move from a -youth- center to a
family -friendly consortium of services. Our activities have evolved from a couple of athletic events to year
round youth development programs. We now embrace the addition of blink programs, brought to the PA1,
parents through a host of community partners. We now partner with People for People for transportation ISSUCS,
‘1 Ork with the area schools to fulfill gaps in alter school needs. plans to work 1Vi1h Farm Workers Clinic to
identify mental health resources and a place for referrals for children who ma\ need the care they provide, We
also work \vitt) Pacific Northwest University
taking ad anlage of young physician leaders for volunteer needs
and presentations to our Children We have been invited to share in oink ities with the faith based organi/ations
so that we can begin to learn how we work together and relationships with Comprehensive are strong and
standing ready 10 serve our parenting programming needs. Our summer program his year brought new and
eAciting partnerships. with the Yakima Cireenway ()initiation, where more than 1 00 participants joined Yakima
PA I policevolunteers on a special trip to lioulder Cave. 1 irsi 1 ee brought their program to Miller Park where
our kids could take advantage of learning a new sport. No partnership is inure important than that oI the Cil v ol
Yakima Without the City's vision for what Yakima PA1 can he and the results it could attain, we would not
e the wt.inderfill site located in the yer . ht...arl and soul of Northeast Yakima. While our learning is certainly
not et over. we are now evolving TO a point khere e (1011'1,111Si Walk, we want to run with our passion!
4
Five Target Areas for Strategic Actions
-vities during thc past ten years have targeted and successfully served thousands of visits annually to the
kina PAL Center \there youth and their families are provided mcntoring. coaching. teaching. and
encouragement in a safe location. Members of the Yakima Police Department Community Services Division
have offices at the Center. where they interact regularly' with members of the community. especially those \vho
reside in East Yakima. This past year, Yakima PAL has seen an increase in memberships. and also in the
number of programs that oath and families are interested in. It is our honor to identify and expand
opportunities for youth self-expression through our programming or to lied other community programs that
best tit their needs. Our activities, from sports that builds athleticism, or a leadership program that builds on-
going character strength. to culinary experiences with strategic partners. are designed. monitored. and evaluated
to increase personal discipline, leadership and team playing skills among Yakima youth. Key to all our
programs is partnership with parentsand grandparents. ‘vho provide the most importani structure of all in the
home. We regularly meet with parents. hold events for parents. and have just introduced a parent club for our
members' guardians. This important ingredient is vital to the success of any youth program. and ice are
constantly seeking ways to improve parer communication. Our after-sehool homework and computer
lab provides youth and families the opportunity to increase the utilization of modern technological mediums
social networking in anti -gang activities. Wc currently work \vith representatives from the Yakima
'strict to determine how to best expand structured out of school programming, whichhas included
bringing teachers into the site to work with migrant students. During the coming months, we are planning to
have a new partnership with farm Workers Clinic:. This will provide two assessment/sereening and referrals
individuals to enhance opportunities tOr families and children who are concerned about beha‘ior changes —
whether they are depression, suicidal thinking. or substance abuse. Rather than sending and hoping that
families will seek services from another agcne),, WC Win Orfer the service at our site for a few hours alter school
each week
The 1011owing information is provided to further dk.'.scrihe the. activities that target. these five strategic actions as
outlined burn
'.Irhe Yakima
Programs: Detailed Description
ce Activities League NVOILIld like to he considered an important collaborator in the efforts tel
a programs and activities to target youth durituzl non -school hours. Our programming serves to provide
alternatives lbr youth participation to light problematic behaviors. We have been serving ) outh as Yakima's
premiere prevention site to the gang problem since 2003. We believe \VC ha v e the history necessary and are
humbl) ready to take advantage of our organizational learning. The community cooperation is at an all-time
high from many sectors that vill ensure a good return on any grant investment ‘ve receive.
Our programs arc led by ‘olunteers. with communit) sponsorships sought and provided for the costs to ensure
our families receive ever improving services. The programs are u crsceu by 0111' director and the hoard for
quality and effectiveness. We )vould like to provide greater support to our 1.011111(Cer leaders. mentors. coaches.
and community sponsors.
The jollowing programs clirrenllv kWh/ uf P,11.
Achievers (lub This program exists to teach leadership skills and team cooperation amongst its members.
Members are carefully chosen and mentored to assure parents. teachers. and others who work ‘vith youth that
this unique program Will serve to mature a child vvhile building good eiti/enship. pride in self and community,
01 of special focus is enhanced communication skills. Children in this program meet regularly \vial a Yakima
Police Department officer, provide community service to other organizations such as the Capitol Theatre or the
celebration of Yakima's sister city during Cinco dc Ma) u celebrations. Our Achievers have painted over
graffiti, planted flowers, and planned and executed celebrations. They are often spotted at community events
throughout the )car raising funds and meeting the public.
Members meet a minimum of once a Week, hut often attend additional acti‘ities that are scheduled such as
famil) movies. outings for hiking, playing golf with First 1 ee. ete
We kvould like to expand our program due to the slICCCSS of graduates (all hitt three have gone on to college!)
Our plan is to break the group into two age groups, with no more than 25 in each cluh. Because we invite
parents to pailicipate, we would he serving up to 50 youth and 100 family members regularly. These sessions
are currently managed by Officer Jaime (ionfale4. who has done a superb job in turning many of the youth
around through his work with this program.
()Laconic TVleasures:
0 11, Regular attendance at weeklv. sessions and scheduled community events
Completion of leadership curriculum exercises
,
, Maintain consistently good grades and school auendance with a goal of higher education,
4 Improved communication wii h adults and teamwork skills with other )outh.
Boxing
One of the initial programs designed by members of the Yakima Police Department and other community
Ombers is the Yakima PAI, boxing. A traditional program used at l'Al. organizations around the United
States, the Yakima club often times have past members stop in to share about how the experience changed their
lives. For area boys and girls, this is a boxing club that focuses on individual improvement not hcing the best
in (lie country, but being one's personal best. This popular athletic activity has become inunensely popular NVith
girls as well as boys. This past 12 months, Yakima PAL has seen 5(1 new members register with the
organization. This program provides posit iv e adult role models. and has been led through its initial stages by 1.1.
tom Foley. for \Omni Yakima PAL is grateful to tor his time with PA1 as a volunteer. Besides learning the
finer skills of boxing. youth arc introduced to a number positive attributes. such as respect. courage, discipline,
physical Fitness and nutrition. A key partner in our league's 0, Olt!) is Pacilic Northwest 1 itiversity which
provides physicians for special events and \ olunteers at the center.
Kids in the Kitchen
This program meets twice a month and is provided to all Yakima 1,A1, members through a (Jeane
collaboration with Yakima Junior 1:cague. lite Junior League provides planning. \ olunteers. food. graphic
sipplies. aprons, hats. and the curriculum. Yakima PAL provides referrals and a commercial kitchen, lhis fun
no\ alive program provides youth and their families with basic food preparation :skills and nutritional
inthrmation.
VI'restling
What began as a group of' East Valley students and their coach using the Yakima l'AL \vrestling area has grown
to a team comprised of 5-14 year olds. with lour coaches and se eral parent advisors. This amazing program
provides structure fur our area children, at a low cost to their parents. Of all the sports choices a parent and
child can make, we believe wrest ling is perhaps the best spoil for 0\ erall physical development because it
involves all muscle groups ft requires great balance, speed. agility and is intense. Our coaches toeus on sel
reliance. :5(dr-discipline, self-conlidence. self-respect. respect lOr others and responsibility. e also strive to
teach goal setting. mental toughness. and drive and determination
VVrestling meets a minimum of three days per week as an alter school program. A fourth day is used to help
those youths who are competing in tournaments on weekends, Yakirna youth are led kw \ olunteers, and they
often win state, regional and even national events. At the end if the 2012 season. we had more than 50
0s1lers and their families use the theilities.
7
Recreation Room
Sometimes kids just WWII 10 he kids and to ha‘c fun in a safe. supervised environment. 2.-\nd that is what our
room is for located at thc PA!. center. Area high school students who are looking. fOr opportunities for
community service credits. often choose Yakima ['Al.'s reg room as a place to test their leadership skills. This
is a place where kids can hang out, just talk with each other, or play on the Wii. play ping pong. use our
billiards. or play hoard games. This is a family friendly area. iiid one that is as dynamic as the N olunteers who
run this room choose to make it. The items, including fur niture. in this room have been donated by sponsors
who share our vision: before a kid can go places, they need a place.
This area of Yakima PAL is intended for teaching eyeltand coordination, sportsmanship, the importance of fun.
communication, and as an entry point into our system until a child and his or her family can decide on a more
dedicated activity.
Classroom and Computer Lab
We feel that homework should come first for our members. With this in mind, we maintain a classroom
eiwironinent that includes computers, screens, and printers for the kids to use for homework or computer skill
building. A Volunteer teacher(s) provide assistance to our kids as necessary. (inc Y 01111g lady who was
Wiling in boxing hut having trouble with introductory algebra was tutored to keep her grades high. lite
incentive may well have hcen to stay. in the boxing program. hut the outcome was clear.
ThiS area Was also used in 20 1 2 for a collaborative program serving Yakima School District migrant children.
With a program for I -5 year olds kitty-corner from our building. parents were looking for a place for 6 aged
children to receive additional help from teachers. So with refernik from Read by live staff and parents. our
program that collaborated with three community partners was horn Fhe school district pro\ idcd the budget for
the teachers. Yakima PAI pro‘ ided the facility and computers. and Ready by Five provided a nightly meal.
This program Was held every evening except Friday. when the youth participated in a iiiie night at Yakima
PAI 1 he educational locus was intense. but trust in police officers and others grew immensely We had a
do4en children sign up 10 be mem hei-s al Yakima PAL who then parlic.‘ipated in summer programming.
Manners Matter
This program is held every other \ ea, and is funded partially hy /onto Club. A national curriculum is used to
teach girls from arca middle schools about manners, presenting themselves in social situations, and how to carr‘
• •ersation cwer dinner.
1 includes self-defensc education from the Yakima Police Department We expect outcomes for the
will he to learn about self --respect. dressing appropriatet . wearing make-up that is age :ippropriate. and gain
self-confidence in all social settings. They learn about respect, integrity. and trust worthiness in this all girl
program. Above all. that they respect themselves and their bodies.
etima l'AL is growing! The JO1lon'ing
no foto. than 2013.
, •
Tend). variou.s. cleuelointwin .Nifige,S, with roll outs
Culinary Arts and Foodservice: utilizing the commercial kitchen at (he Yakima PA 1 center will enable us to
run a multi-year youth program that begins kvith the fundamentals or kitchen safety and sanitation. and
relatively simple recipes that can he created and fawn tOr liner consumption at events. Children will receive
their food handler's permit. and will cook with one or more local well-known chefs. By year five it is our
intention that youth in this program will he graduated as Yakima PAL certilic'd, and ready to work in area
thodservice businesses, They will know kitchen sanitation, knife safety. ingredient prep. nutrition. customer
service. and have learned a L40011 work ethic.
We also intend to serve seniors in the area near the Yakima PAL. center so that youths. parents and guests will
see how they are inter -connected. thus facilitating bringing the corrununny together for better communication,
teamwork. safety and criiue lighting.
Fatherhood Initiative
1110kima PAI. is planning to implement a 24/7 Dads Program in the community. Al the heart of the program is a
curriculum from the National Fatherhood Alliance. I he program is planned by dads, tacilitated by dads. and
funded by dads -empowered FT)• Yakima PAI.. liecause we belie\ e that dads matter So very much, whether in
the home full time or a partial time outside of the home. we ant to strengthen and under grid this vital
community need.
We are currently in conversations with area partners who share our vision and would like to collaborate with us.
Our executive director has researched the program in Anchorage and feels that it is culturally appropriate and
cost effective with outcome-, that are likely to change the community. This curriculum is also a‘ailable in
Spanish (Siempre Papa). An important aspeci of this e is that it will also facilitate community attitude
improvements about the role and honor that men have in children's li‘es. An important partner in our
con‘ersations is the Washington Stale Department of Child Support. We would like to pilot, our program with
them to measure increased communication between parents who are not together and measure outcomes for
women. fathers, and children_ i\ community impact anticipated is that from hospitals tc.i schools to nonprofit
providers. men Would he (reined in a manner that is more IIICIUSINC ()linen child's success
11111)
..,.,„ded 0,,,eumes for our fatherhood program include building men's confidence:
Fathers see that getting their children to school is important.
9
lathcrs help their children get good grades.
3. Fathers see themselves helping children to enjoy school.
4. Fathers help to ensure children are physically tit.
5. Fathers are involved with children in activities that provide them with good social experiences.
6. Fathers help children make good choices making friends.
7. Fathers find time for leisure activities with children.
8. Fathers are able to prevent children from doing things they do not want their children doing ouiside the
home.
9. Fathers keep trying when things are going badly.
10. Fathers can get rid of self- doubts when they '\.e had tough .setbacks,
11. Fathers help their child bounce hack alter they tried their hest and failed.
Parent's Club
We reali/e that no matter how much time and attention we spend on youth who visit our site during the year, we
can never begin to replace parents who possess confidence and skills in raising their children in healthful was.
Fins year we are introducing a Parents Club, which is being planned and facilitated by a young physician from
the Pacific Northwest Uni‘.ersity. Parents vi 11 have input into what they would like to see, how they would like
etc measured for success after attendance in the club. and I Li ti
Lie activities they sec as valuable. We
anticipate offering relationship education to strengthen pair bonding and reduce domestic violence. fiscal
litcrae,,. parenting classes, nutrition and physical Fitness. and fun activities For bonding. Al number of
communit) partners are formulating the role they would like to have. with Yakima PA I. Response has been
rewarding. and the faith -based community has offered to sk) up to the plate to help with this.
10
Proposed Schedule of Activities : Yakima PAL Center
Board Meeting
Combined Staff Meeting
Coaches/Leaders Meeting
Achiever's Club
Boxing
Wrestling
Kids in the Kitchen
Classroom/Computer Lab
Parent's Club
Manners Matter
Proposed Schedule of Activities
Monthly. Third Wednesday. 12:00 pm to 1:30 pm.
YPAL/YPD. Weekly on Tuesday. 2:00 pm.
Quarterly. First Thursday of quarter. 3:00 pm.
Weekly. Monday at 3:30 pm. Year round.
M-T-W-TH, with Friday special practice. 4:00 pm to 5:30 pm, Year round.
T -W -F 6:00 pm to 8:00 pm. October - April.
Monthly. Second and Fourth Thursday, 6:00 pm to 8:00 pm. September - April.
M -F 3:30 pm to 6:00 pm, September - June.
Monthly. Second Tuesday. 6:00 prn to 8:00 pm. Year round
Weekly. 3:30 pm to 5:00 pm for 8 weeks.
We are currently. planning for the addition ol several nc‘\ programs. hul iiij must he done with our
volunteers. All acti\ ities will be offered after school, on holidays. or on weekends during the school \ ear, and
additional day -time offerings made available as they are ever >car for our summer programing.
t
izationai
New Website from National PAL (data management, parent e-mail, etc)
Parents provide grades to ensure standards are met
Grant Seeking
Hoard Development & Training
Donor Database & Communication System
Strategic Planning with Board and stakeholders
Activities Coordinator Position created
City of Yakima Volunteer Program with city manager
Faith -based partnerships developed
Board Fundraising Eveni
ACT1 VIII'
Boxing
Coaches Training
Sponsorship Drive
Youth Sponsors
Tournament
Media Relations
Awards Banquet
ss Enforcement
al
11 restl fug
Order new mats
Coaches Training
Sponsorship Drive
\ledia Relations
Youth Outcomes
1,ass Enforcement
Leadership ( 'Itth
Implement new curriculum
Nleastire outcomes
College scholarships
Sponsorships
Community Events
Media Relations
Computer Lab/C10 SNroom
Update Technology
N olunIver Recruitment
literacy Program
..
l'alli: partnership
OBJECTIVE
Develop standards
Fundraising
Fundraising
Fundraising
Influencing
Satisfied Volunteers
Bonding ssith officer
Health standards
Develop standards
Fundraising
Influencing
Measuring
Bonding with officer
Structure
Structure
Youth Encouragement
Funding
Development
PR
increase Ise
Mentoring
Reading Skills
youth activity
Work Ilan 2012-2013
TARGET
Regional Coaches
Business partners
Individuals, Organizations
Regional Boxing Clubs
Yakima Valley Nledia
Coaches, Volunteers
Yakima Valley Officers
Coach involvement
YPAI. coaches
Business partners
Yakima Valkv Media
Schools, Parents
Yakima Valley Officers
Youths 8-18
N olunteers
Achiever Grads
Individuals, businesses
Youth
Area Nledia
Youths 8-18
Retired teachers, faith -based input
Partnership with Yak Schools
Par' nership slid' Yak Schools
5/30
11/30
Ongoing
1/15
6/1
8/1
11/1
12/1
Ongoing
10/15
11/15
12/15
1/15
4/1
Ongoing
3/15
12/1
11/15
11/15
12/15
Ongoing
4/1
12/1
10/1
3/1
6/1
Ongoing
Ongoing
thigioing
12
C'alitialy Program
Recruit high profile chefs
Partnership Discussion
ant Sceking
ding event
Determine curriculum
Media Relations
Kitchen Updates/Inspection
Procurement of Staples
Create one-year business plan
Parent Club
PN1T to lead as volunteers
Parent Recruitment
Curriculum/Events Plan
Holiday Party
Full Implementation
Outcome Measures
siui
Fatherhood (24/7 Dads)
Collaborations determined
Facilitator "fraining
24/7 Dad Club
Screening!Refrrrals
ehurioral lssessment and Referral
Collaboration with Farm Workers
Secure Funding
Notify parents, volunteer, media
National Depression Da) activities
Funding partners
Foodservice Providers
Funding
Fundraising/Friend raising
Standards, Outcomes
PR
Safety Standards
Program Supplies
Club Planning
Club Planning
Schedule of Events
Recruit Parents
Nlonth1s Sessions Held
Standards
Financial Stabilit
Volunteer Led
Quality Leadership
Established Fatherhood Confidence
Comprehensive Services
MOU
S8,000
Marketing
Suicide Prevention
Restaurants
Youth/Family Inst.
Youth/Grower groups
Yak Jr. League
Area Media
Donors
Volunteers
Parents
Parents
Parents/Youth
Parents
Volunteers
Business Partners
Faith -based Comm.
Dads
Dads
Families
Mental health
Youth/families
Community
Youth
12/1
12/1
12/1
12/1
12/1
12/1
3/1
3/1
4/1
12/1
12/1
12/1
12/15
ongoing
6/1
4/1
3/1
5/15
6/1
6/1
9/31
10/30
11/15
11/15
Budget
'lite fne th
ollowing is a proposed budget. !Fe are seeking a mibimum al oird (-?faur total operational budget
ern the GEL understanding that we will he responsibityor rtrisbn; match al two thirds
Annual Proposed Budged tOr Yakima PAL Services:
Roenue
Expenses
Contributions from Indic iduals or Businesses S 50.000
Grants from Foundations 50,000
Special Fundraising Events 10.000
Contributions from Affiliate( )rganizaticins 3.000
1. sited Way Of Central Washington 12,000
Government grants (non (WI) 12.000
Membership Dues 2.000
Program Service Fees 3.000
Sales (Mtnerials, Foodservice, Cloth Pubin. 5,000
Sales to Members 1.000
Other Revenue (Marketing Sponsorships50,000
Total ,Available liar Service Operations S 198.000
Salaries S 50.000
Wages 25,000
Employee Benefits (1
Payroll Ta ,1/4 CS 5,000
Professional Fees and Contracted Services 9,000
Supplies (Athletic Programs) 6,000
Food Staples and Kitchen 14-idatc, Tablcs & Chairs 5,000
Telephone. Internet, Alarni 2.400
Postage & Shipping 1.000
Printing & Publications 1,000
1'1 -aye' (tournaments. boxing sparring. achiever's. culinar) competitions) 8,000
Conferences. Meetings, 1 raining 3.000
Specific Assistance to Individuals (Youth) 500
Sponsorship to other nonprofit organipations 800
Insurance 9,1)01)
Membership Dues 600
()titer Expenses 500
I otal Direct Service kx 1is'
S I 98.000
14
Cultural Competency
Yakima PAL has always. and remains committed to heing competent in the area of providing services in very
(rurally appropriate ways.
The vast numbers of tani 11 ies visiting our site are llispanic. although V•e e do have some African-American and
Native American as well as a number of Caucasian participants. Because of this rich diversity with families
coming from a number of homes where family traditions are different, we embrace and Nvelcome all members of
the Yakima area to our services.
OhVIOUSIV. IllallyoI ollr families are trom less than adequate ifle011le 110111CS. with parents who have many
different levels of education. TherCION we strive to infuse as much diversity throughout the systems we have in
order to learn from one another and provide a mirror to the community ve serve.
[he Nyays we are ever expanding our competencies w serve families and vouth are:
. Multi-ethnic members of hoard of directors.
2. Gender diversity vith both men and vomen un our hoard of directors, and staffing/volunteers.
3. Our board represents many income levels and life experiences. Hispanic, Native American, and A liTican
American leaders are making decisions and serving as advisors.
4. We provide our xvrinen lOrms. program descriptions. etc. in Spanish.
5. Our lOod preparation is designed to appeal to the children we serve every week.
h. We partner Novith other agencies that pro\ ide services to the community and provide excellent role
models for cultural competency to us.
7. We partner vvith Yakima Police Dep::irtment's Community Services and the School Resource Officers to
ensure that there is continuity between our two agencies and the most effective arrangement has been
when we use Hispanic officers.
13
APPLNL11X A, 49 CFR PART 20—CERTIFICATION REGiNI(DING LOBBYING
Certification for CwillaCts. Grant, (*(3op,2..f,A1.1‘ Aorcenienk
vidnithrcti with I Ir bui ().fici cv«wciiiip if.)(),000'i
The undersigned IContracto -crlifies, to the 1 his her knowledge and belief. that*
1 NI I l-ecleral appropriated funds ha vt.• been paid or will be paid, by or on behalf of the undersigned.
to arny person for influencing or attempting to influence au of neer ur employee of iin agency, a
Meiriller of Congress, an off ieer or employee of Cont7res-., ir employee of a Nit:tuber or courress
in Connect tun with the awatclIng of any 1-edcral contract, the making cif any Federal ldio. the
making of any, Federal loan. the. entering inhs flt any yet -06%T agreement, and the extension.
c:ontinuation, renewal, amendment. Or rnotlifiewitn Lcdoral contract. grant. loan, or
cooperative agreement.
(2) If any funds other than bederal apprtipriated 1unds bCC.n paid or wilt be paid 10 any person
for making, lobbying contacts to iciofficer or Cniploo:..cc lit •1r1\ ig.eitcy,, 0 Member of Congress, on
offie.er or employee of Congress, or an elle oI Vlenitier olCongress in connectu in with this
Federal contract, grant, loan, ur alopecia:Ye ogreeineni. the iiiidersii,.ined shall complete iitid submit
Standard FOrrn—LLL. "I)isclosuce born) to Report Lobbying." in iicordanc.e with its instructions as
amended by, "Government ide Guidance for New Rcstrictions on L(Jbbying: (II Fed, Reg. 1413
(1/19/96). Note: Language in paragraph 1) herein ir.is been modified in.‘ic.cortlitrice with Section 11)
of the Lobbying Disclosure Act of 1995 (P.L. 104 to be codified al 2 U.S.C. 1601, eit seq. )1
13) The undersigned require that the lzingLidgt: or this certification bc included in the award
documents for all subawards al all tiers tincludiag subcontracts. subgrants. and contracts under
.,.!.rants. loans, and cooperative agreements) and that ;ill .-‘ilbrecipients shall certify and disclose
accordingly.
This certification is a material representation lit fact upon ,...vhk.h reliance %vas placed when this
transaction was made Or entered inn). SuhinlY.it.n1 kY: cor1ifit:•0iion is a prerequisite for making 01
entering into this transaction imposed by1. t S,C 1.3i2 (as arnetided by the Lobbying Disclosure
Act or 1995). Any person Whir fails 1') file the requiied certification shall be subject L' a civil
penalty of not letis than SI(1,00() and nO1 more 1111111 S 100,000 tilt each such failure.
Note. Pursuant to .31 1 S C 1.3521i. al )42)1.A .1,tiiy IN:1/11 who makes a prohibited ex penclitit re or
1.1111,5 kr file or amend a required cern ficatn disklosure form shall he subieet to
CiVil penalty of not less than 'I)),l)() and inn more than 51(0J)00 for each such expenditure or
failure.] \IQ rvA4 Pc h A4.1-k1.e.4--"ic 5 4.46 e -
:d firms the truthfulness and i.tccuracy of each
In addition. tire Contractor understands and
opply to this certificati(in and disclosiire, if
The Contractor, A KJ PA L . Lert ifies
_
statement of its certification and disclosure. if itny
agrees that the provisions 13 S.C. A 3Stil er
00
91cift
JJvid4 C
)c c e
I a
Sionittire of Contrzictor's AuthoriTed Official
Name ani.i Tide Contractor's Authorit.e(I
Date
II 11.2:21-1'1:;:ng Initia d DC.',..,1a,,,,N1,111
l*c 17 ni 29
E -VERIFY
The City ot Yakima supports the Federal Immigration, Reform and Control Act of 1986,
as amended. The City requires that all contractors or business entities that contract with the City for
the award of any City contract for public works in excess of Five Thousand Dollars ($5'000). or any
other city contract in excess ot Two Thousand Five Hundred Dollars ($2.500). enroll in the E -Verify
program or its successor, and thereafter to verify its employees' proof of citizenship and authorization to
work in the United States.
E'V8hfywiU be used tor newly hired employees during the term of the contract ONLY: it is NOT to be
used tor existing employees.
The Conlractor must remain enrolled in the program for the duration of the contract and be responsible
for verification of every applicable subcontractor. The contractor shall sign and return with their bid
response the E'Vehfy Declaration below. Failure to do so may be cause for rejection of bid.
F-VER|PYCnmxru*NrEDECLARATION
The undersigned dec|area, under penalty ot perjury under the laws of Washington State that:
1. By submittingDeclaration, this | certify that | do not and will not, during the performance of this
contract, employ illegal alien workers, or otherwise violate the provisions of the Federal
Immigration Reform and Control Act of 1980.
2. | agree to enroll in E -Verify prior to the start dale of any contract issued by the City of Yakima to
ensure that my workforce is legal to work in the United States of America. | agree to use E'
Ver|fyforaUnew|yhiredernp|oyegs during the Iength ot the contract.
3. 1 certity that 1 am duly authorized 10 signn this declaration on behalf of my company.
4. 1 acknowledge that the City of Yakima reserves the right to require evidence of enrollment of the
E -Verify program at any time and that non-compliance could lead to suspension of this contract.
Dated this 15r day of f;G:
Signature:
.20
Printed Name: / vi -da C
Phone #: c�»4' 575-' L/'�D Email Address: d-1 red-`rg
RFQ 11721-P (Siang Free Youth &Family .Development Programming Page 14 of 29
Firm Name:
Address:
City: N4I6N
Personnel Inventory Form
* To Aecompam iid Proposa
(I /4Pci_ic-J:Ac17\1flr.iter. L-fA' D/A (LIZA
LFAC—Lic
Phone Number q 515
State: WA" Zip: CiSeN
Type of Service Provided: Yo fu 4c. 7-1 CFrE-- S 1- pizEv Ny
..10 yawl /1/1 6ei Albs
Are you a certified DBE or VOILIF2: YhS .........ft yes, what is your certification numher9
Contractor's Entire Work Force - if you need additional space, buz. rC
photocopy this section and attach it to this form.
4rZ41erin
ovettpalino
l'otal F.:mph') ved -
Total
Minorities
African
American
Asi:
Poi
Esti'
11
n lir
iric
iller
Nati‘c
American
Fib:point. or
Latino
-cs
Apprentice
Trainee
—
M
F
NI
t.
11
I.
F
M
F
M
F
NI
I'
Officers
Foremen
Clerical
.
Th,,
1
0.
..............
•ript..i.:
Goals for minorities and women employees in the i_ontractor's ;Ind subcontractor's workforce are
combined. Contractors and subcontractors do not havc to bre or 1aV off employees to meet these
,toal• es howevr, if new employees arc hired, d shall he dri obligation to make a good faith effort to
•
hire qualified minorities and women.
11-.:(;) I I 22I -P Gang ['Ice IniLiaii-w Youth S4 [mL) P.m,: 15 or 29
Yakima Police Activities League
October 22. 20 1 2
I.: • • 1 1 •ti
Colleen Bade), CPPB
Buyer 11
YakimaiY ik ma County ' —I a
I 29 N 2nd Street
Yakima. WA 98901
Dear Colleen,
4t
Yakima l'A I. would like to accept the counter oiler to our proposal in Septeml)er. aN made by the C'ity ot Yakimas Gam! Free
initiative consulting team. lite terms that Nki:re iccepliiqr, include the t(illowirn,.i.
Life Skills Program ming $33,000 for um.
Ohjeciiv e I: Reach (21) ;11 risk youth per year in 8-10 1 .ite .k I' session using pre -approved curricula.
Objective 2: Assess youth to meet criteria kir program.
Objecth e 3. Can be inclusive of corrcni 1( -PA 1 members.
Objective 4: Serve in collaboration ‘vith other Citl members ii) use hest practices and provide peer recommendations.
Outreach: S38,750 for one Year
Objective 1: Develop outreach policies and procedures tin -going youth at risk oior involved in gangs.
Objective 2: Conduct outreach services 10 2.511 youth at. risk 01 or involved in gangs to include
-
Objective .3: Conduct a minimum 01'4 gang awareness seminars targeting each middle school.
Objective 4. Screen a minimum (4.50 youth tI risk ot oi aVoiv0i,11 iiigdap to determine appropriate referral.
Objective 5: Refer a minimum 01'50 youth at risk of or involved .t!.angs to one or more (01 p:irtner services.
1 nd is- id na 1 Needs Assessments: $38,750 for one year
Objective I: Develop an individual needs assessment instrument to ascertain the slat IAN or each client 1khen he is itecepiekl into
the project. The assessment instrument should he used (or diagnosis placement.. and treatment planning and applivable in a
Variety settinqs school. jail social service).
Objective 2. Conduct individual needs assessment planninLi.o itli ;0.) youth annuall).
Objective 3. 1k (irking.. with (IF 1 Advisory Group and °lila 'enhIiL' & Itelerral providers to establish and coordinate crisis
response mechanism targeting project clients following ituIL' oIviolence
I've also understand these dollar amounts will become elleetive immediately and that services must be provided ‘vitli-in 12
mom hs of our starting date
e are excited and proud to he a part of the Clang Free Initiative collaborative leauti [hank you kir this opportunity(0 er C
the families ol Yakima.
Sincerelv.
Linda C. Kraft
xecutii.e Director