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Home My WebLink About2015-016 2014 Year-End Encumbrances from Unappropriated Fund Balances; Budget Amendment and Appropriations ORDINANCE NO. 2015 -016 AN ORDINANCE amending the 2015 budget for the City of Yakima; and making appropriations for 2014 Year -End Encumbrances from Unappropriated Fund Balances within various Funds for expenditure during 2015. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2015 in various amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 2015 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2015, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 21 day of April, 2015. ' �� MICAH CAWLIY, MAYOR ATTEST: . r — y , l/ , � A /11 I' I \ �C��{ Cl 4 W 2 V , � 0IT7Y CLERK 5 First Reading: April 7, 2015 V )2 1 ''> 9 P .1. ti �= Publication Date: April 24, 2015 ��. Effective Date: April 24, 2015 r , BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 5.G. For Meeting of: April 21, 2015 ITEM TITLE: Ordinance Amending the 2015 Budget for 2014 Year - End Encumbrances (second reading) SUBhvIITTED BY: Cindy Epperson, Director of Finance and Budget SUMMARY EXPLANATION: Attached is an Ordinance amending the 2015 Budget to provide appropriations for encumbrances outstanding at the close of the 2014 Fiscal year. Encumbrances represent orders (included in 2014 Budget appropriations) for materials which had been authorized but not yet received, or for services authorized but not yet completed, as of December 31, 2014. Therefore, appropriations from Unencumbered Fund Balances are required to move forward the budget for payment when the materials are received or services completed. The total encumbrance for all funds is $4,862,486 as follows: General Fund $306,580 Neighborhood Development (HUD Grants) $1,893,919 Road Improvement Carry Forward $900,238 All other funds $1,761,749 Note: Neighborhood Development typically has a large encumbrance, because this annual budget is set based on "new" federal Community Development Block Grant (CDBG) and HOME grant awards. .Amounts obligated but not yet spent at the end of each year are carried forward into the next year through the encumbrance ordinance. In some instances, the appropriations will be funded by approved grants (i.e. Neighborhood Development Block and Trolley Grants, etc.). Additional revenues in this ordinance total $1,953,919. In all other instances, the appropriations will be funded by reserves in their respective funds. This is an annual year -end accounting requirement. Resolution: Ordinance: X i alter (Sp ecify): Contract: Contract Term: Start Date: End Date: Item Budgeted: NA Amount: $4,862,486 Funding Source/Fiscal Impact: Applicable Fund Reserves or Grants Strategic Priority: Public Trust and Accountability Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: C41 (9 City Manager RECOMMENDATION: Pass Ordinance after the second reading at the April 21, 2015 meeting. ATTACHMENTS: Description Upload Date Type E nwm brance Ordinance 2015 3t31 t2015 Ordinance 0 Schedule 1 - Encumbrance Ordinance 2015 4/1 t2015 Ordinance City of Yakima 2015 Encumbrance Ordinance Schedule I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOTAL DESCRIPTION GENERAL FUND Legal 001 1536410 $ 9,000 Equipment -Civil Service Case Management Software Human Resources 001 1623500 18,300 Small Tools -Office Furniture and Computers Police 001 3143500 4,879 Small Tools- Refrigerator 001 3193112 13,264 Supplies- Ammunition 001 3193110 1,900 Primearray CD Burner /Coban 001 3134806 2,500 Emergency Mirror Beam Lights 001 3133503 4,750 SWAT Uniforms 27,294 Fire 001 3222800 3,193 YFD Clothing 001 3253190 11,091 YFD Training Tower Lighting 14,283 Information Technology 001 3513510 107,032 Small Tools -- Computers and Copy Machines 001 3514800 37,291 Maintenance - Cayenta Upgrades and installation 001 3524800 1,306 Maintenance - Microwave Radio Repair 001 3514800 25,000 Maintenance -Other Software 170,629 Finance 001 6124100 11,000 Professional Services- Arbitrage Compliance Utility Services 001 6524100 5,000 Professional Svcs -Space Study 001 6524100 5,989 Yakima Utility Billing Business Analysis 001 6526410 10,085 Utility Services Communications Recorder 001 6524800 15,000 Remaining Balances For computers, Partitions, and for 001 6523500 13,000 the office remodel 001 6536410 7,000 Replace Parking Ticket Software 56,074 TOTAL GENERAL FUND $ 306,580 ECONOMIC DEV FUND 123 2544100 25,000 25,000 Professional Svcs - Additional Retail Marketing cje 4/1/2015 Page 1 of 3 City of Yakima 2015 Encumbrance Ordinance Schedule I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOTAL DESCRIPTION NEIGHBORHOOD DEV FUND 124 2414820 495,726 Single Family Housing Rehabilitation Program 124 2414820 200,000 HOME Community Housing Development Org. 124 2414820 998,193 HOME New Construction 124 2414820 200,000 HOME First Time Homebuyers 1,893,919 Revenues 124 8953102 495,726 CDBG Program - Prior Years 124 8953104 1,398,193 HOME Program -Prior Years 1,893,919 COMMUNITY DEVELOPMENT 125 1266300 64,109 64,109 Run Fiber to ONDS, Capitol Theatre & Tower Bldg. STREETS & TRAFFIC 141 4134892 3,281 Repair & Maintenance - Cooling Systems 141 4343150 15,959 Inventory Supply- Polara Push Buttons 141 4343150 7,373 Inventory Supply -Sign Mounting Hardware 141 4134892 764 Repair & Maintenance -Spool Valve 27,377 PUBLIC SAFETY COMM 151 3416410 42,262 Equipment - SunComm Remodel 151 3434300 25,612 Travel & Training SunComm Staff 67,874 ECONOMIC DEVELOPMENT 161 2633112 4,672 4,672 Supplies - Lights TROLLEY 162 2066300 71,915 Other Improvements - balance of $100,000 162 2066500 10,000 Construction Project - balance of grant 81,915 Revenue 162 8953323 10,000 10,000 Grant CAPITOL THEATRE CONST 322 2706500 140,000 140,000 Construction Project -ADA /safety upgrades PARKS CAPITAL 331 5436300 12,211 4 sets of Portable Bleachers 331 5436500 200,000 Miller Park facility improvements 212,211 Revenue 331 8956711 50,000 50,000 Washington Fruit 2015 contribution Note: The Miller Park building is owned by the Parks Department. The partnership with Washington Fruit to improve the facility was originally budgeted in the Law and Justice Capital Fund because of the connection to YPAL, but it more accurately belongs in the Parks Capital Fund. This represents 2 years of $100,000 improvements funded by the 2015 contribution of $50,000 - -the 2014 contribution was deposited into this fund. cje 4/1/2015 Page 2 of 3 City of Yakima 2015 Encumbrance Ordinance Schedule I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOTAL DESCRIPTION FIRE CAPITAL 332 3223500 5,896 Small Tools - Annual Fire Hose Purchase 332 3226400 72,836 Equipment -Fire Vent Training Prop 332 3226400 70,126 Equipment -Brush Truck Service Body 332 3226420 533,756 Equipment -Fire Breathing Apparatus 332 3314800 5,728 R &M -Race Street Bay Doors Replacement 688,343 LAW & JUSTICE CAPITAL FUND 333 3184800 19,872 Fire Control Panel -Law & Justice Center 303 3013500 42,735 Radio System Improvements - Police 62,607 STREETS CAPITAL FUND 344 7176530 900,238 900,238 Roadway Rehabilitation Project -carry forward balance CONVENTION CENTER CAPITAL 370 2796450 14,611 Equipment- Portable Dance Floor and Caddy 370 2793500 7,575 Acoustical Improvements 370 2793500 3,845 Automatic Door Replacement 370 2793500 7,522 Outdoor Lighting 370 2793500 7,956 Wallpaper for Conference and Meeting Rooms 370 2793500 11,906 Servers for the Computer Network 370 2793500 6,375 Conference Room Furniture 59,791 AIRPORT 421 2846400 2,669 2,669 Equipment- Security System upgrade TRANSIT 462 4543112 7,714 Supplies- Transit Refuse Bins 462 4544892 1,101 Equipment Repair - Hydraulic Motor 462 4543500 25,000 Small Tools- Transit Computers 33,816 EQUIPMENT RENTAL 551 5596440 26,356 2015 Ford Cargo Van - Engineering 551 5596440 126,013 Step Van with Utility body -Water 551 5596440 34,189 2014 Ford 250 Truck -Parks 551 5596440 10,986 Service Body for Parks Truck 551 5596440 42,347 2 2014 Ford F -150 Trucks 551 5596450 28,195 Parking Enforcement 3 wheel vehicle 551 5596450 17,955 Portable Traffic Alert Message Board 286,041 PUBLIC WORKS 560 4933193 5,324 5,324 PW Facility Supplies Grand Total- Expenditures $ 4,862,486 $ 4,862,486 Grand Total- Revenues $ 1,953,919 $ 1,953,919 cje 4/1/2015 Page 3 of 3