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Home My WebLink About12/09/2014 Business Meeting 146 YAKIMA CITY COUNCIL December 9, 2014 City Hall -- Council Chambers 2 p.m. Business Meeting; 2:15 p.m. Public Hearing -- MINUTES BUSINESS MEETING 1. Roll Call Council: Mayor Micah Cawley, presiding, Assistant Mayor Kathy Coffey, Council Members Maureen Adkison, Tom Dittmar, Rick Ensey, Dave Ettl and Bill Lover Staff: City Manager O'Rourke, City Attorney Cutter and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Cawley led the Pledge of Allegiance. 3. Open Discussions for the Good of the Order A. Proclamations i. Homeless Persons' Memorial Day proclamation Mayor Cawley read the proclamation and Don Hinman and Anita Monoian accepted it. B. Presentations /recognitions /introductions i. Recognition of retiring Police Reserve Captain Bill Almon and Reserve Officer Iry Benson Chief Rizzi and Lt. Jones recognized Police Reserve Captain Bill Almon is retiring after 28 years of volunteer service to the City of Yakima. Police Reserve Officer Iry Benson is also retiring after 16 years of volunteer service to the City of Yakima. Lt. Jones presented them with retirement badges and plaques. Mayor Cawley and the Council thanked them for their years of volunteer service and presented them with retirement clocks. 4. Council Reports A. Letter of support request from Downtown Association of Yakima Sean Hawkins, Economic Development Manager, briefed Council on the requested letter of support. Motion: Coffey moved and Dittmar seconded to approve the request. The motion carried by unanimous vote. 5. Consent Agenda Mayor Cawley referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. The following item was removed from the consent agenda. Item 5K becoming item 8: Resolution concerning City of Yakima Management Group pay and Page 1 of 5 147 compensation, canceling the annual Management Group employee's pay and compensation adjustment provided by YMC 2.20.116 for management employee compensation, effective for the calendar year 2015, as provided in YMC 2.20.116 (C) The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion —see motion directly below.) Motion: Coffey moved and Ensey seconded to approve the consent agenda. The motion carried by a unanimous vote. A. 2014 3rd Quarter Capital Improvement Projects Report B. Ordinance amending YMC 11.04.030, YMC 11.32.106.5.2, and YMC 11.44.040 to eliminate automatic annual building permit fee increases corresponding to Consumer Price Index (CPI) ORDINANCE NO. 2014 -037, AN ORDINANCE relating to building permit fees; amending YMC 11.04.030 pertaining to schedule of building permit fees and building valuation; amending YMC 11.32.106.5.2 pertaining to permit fees under the International Mechanical Code; and amending YMC 11.44.040 pertaining to plumbing fees under the Uniform Plumbing Code; eliminating annual permit fee escalator tied to Consumer Price Index (CPI). C. Resolution announcing Council Business Meeting schedule for 2015 RESOLUTION NO. R- 2014 -144, A RESOLUTION adopting the City Council 2015 regular business meeting schedule D. Resolution authorizing the City of Yakima to register as a participating public agency with the Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) RESOLUTION NO. R- 2014 -145, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to take such actions as are necessary to register the City of Yakima as a participating public agency with the Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA). E. Resolution accepting and authorizing the City of Yakima's 2015 assessment from the Yakima Valley Conference of Governments RESOLUTION NO. R- 2014 -146, A RESOLUTION accepting the 2015 Yakima Valley Conference of Governments Budget and authorizing the City of Yakima's 2015 assessment. F. Resolution ratifying and approving the City Manager's execution of a grant agreement between the City of Yakima and the Washington State Office of Public Defense accepting the terms and conditions for the receipt of a 2015 grant RESOLUTION NO. R- 2014 -147, A RESOLUTION ratifying and approving the City Manager's execution of a grant agreement between the City of Yakima and the Washington State Office of Public Defense accepting the terms and conditions for the receipt of a 2015 Grant. G. Resolution authorizing an Operation License Agreement with Yakima Valley Trolleys to operate and maintain the City's electrical railway system and museum RESOLUTION NO. R- 2014 -148, A RESOLUTION authorizing the City Manage to execute an Operating License Agreement between the City of Yakima and Yakima Valley Trolleys (YVT) until December 31, 2019. H. Resolution authorizing certain parking citations to be written off RESOLUTION NO. R -2014 -149, A RESOLUTION authorizing the write -off of certain uncollectable parking citations and penalties for the City of Yakima. Page 2 of 5 148 I. Resolution Authorizing Certain Uncollectable Central Accounts Receivables to be Written -Off RESOLUTION NO. R- 2014 -150, A RESOLUTION authorizing the write -off of certain uncollectable central accounts receivables for the City of Yakima. J. Resolution authorizing the write off of certain uncollectable delinquent utility accounts receivable funds RESOLUTION NO. R- 2014 -151, A RESOLUTION authorizing the write -off of certain uncollectable accounts receivable by the utility funds of the City of Yakima. 6. Audience Participation Karl Pasten, Executive Director of the Yakima Trolleys, requested Council's consideration of $78,000 from the 2015 budget for his salary. Tony Courcy, City resident, complained that no one has contacted him after he attended the last meeting. Mayor Cawley noted Mr. Courcy's requests have not been clear. PUBLIC HEARINGS 7. Public Hearing to consider a Resolution amending the City of Yakima's Comprehensive Plan adding the Yakima Central Plaza to the Capital Facilities Plan as a public improvement Cindy Epperson, Finance and Budget Director, briefed Council on the public hearing. Mayor Cawley opened the public hearing and, with no one coming forward to speak, closed the hearing. The City Clerk read the resolution by title only. RESOLUTION NO. R- 2014 -153, A RESOLUTION amending Capital Facilities Element of the Yakima Urban Area Comprehensive Plan 2025 to add downtown plaza as a planned capital facility of the City of Yakima. Motion: Ettl moved and Adkison seconded to adopt the resolution. The motion carried by a 6 -1 vote with Ensey voting no. CITY MANAGER REPORTS 8. Resolution concerning City of Yakima Management Group pay and compensation, cancelling the annual Management Group employee's pay and compensation adjustment provided by YMC 2.20.116 for management employee compensation, effective for the calendar year 2015, as provided in YMC 2.20.116 (C) Mayor Cawley noted this resolution cancels the annual PACA adjustment for the management group. The City Clerk read the resolution by title only. RESOLUTION NO. R- 2014 -152, A RESOLUTION concerning City of Yakima Management Group pay and compensation, canceling the annual Management Group employee's pay and compensation adjustment provided by YMC 2.20.116 for management employee compensation, effective for the calendar year 2015, as provided in YMC 2.20.116 (C). Motion: Adkison moved and Dittmar seconded to adopt the resolution. The motion carried by unanimous vote. 9. Resolution authorizing a contract with ELAP Services LLC (ELAP) to review health care claims by hospitals and medical facilities. Based on ELAP's eight year track record we anticipate saving $1.4 million by reviewing and auditing hospital and medical facility claims City Manager O'Rourke briefed Council on the contract, which is projected to reduce health care costs. The City Clerk read the resolution by title only. Page 3 of 5 • 149 RESOLUTION NO. R- 2014 -154, A RESOLUTION authorizing the City Manager to enter into a contract with ELAP Services LLC to provide employee medical cost Claim Review and Audit Service for the City's self- funded medical services. Motion: Adkison moved and Dittmar seconded to adopt the resolution. The motion carried by unanimous vote. 10. Resolution authorizing implementation of a Yakima Police Command Staff succession plan City Manager O'Rourke briefed Council the succession plan. The City Clerk read the resolution by title only. RESOLUTION NO. R- 2014 -155, A RESOLUTION authorizing and directing the City Manager to implement a Police Department succession plan for Captains to ensure leadership continuity and a smooth transition through senior command staff early retirements. Motion: Dittmar moved and Ettl seconded to adopt the resolution. The motion carried by unanimous vote. 11. Resolution authorizing the City Manager to grant a 1.5% base pay increase and $500 lump sum for all non - represented City employees for 2015 City Manager O'Rourke briefed Council on the resolution. Mayor Cawley noted this prevents legacy costs and reported how this group has made the largest sacrifices. The City Clerk read the resolution by title only. RESOLUTION NO. R- 2014 -156, A RESOLUTION authorizing and directing the City Manager to grant a 1.5% base pay increase and a one -time lump sum payment of five hundred dollars ($500.00) for all non - represented City employees for calendar year 2015. Motion: Lover moved and Dittmar seconded to adopt the resolution. The motion carried by unanimous vote. 12. Resolution approving amendments to the City Manager's Employment Agreement effective January 1, 2015, affecting the City Manger's base salary, vacation credit balance and providing for bi- annual performance evaluations at times requested by Council Mayor Cawley briefed Council on the resolution. Council Member Lover noted he believes the increase should be capped at 2 percent. Mayor Cawley and Council Members Dittmar, Ettl and Adkison noted what a great job Mr. O'Rourke has done as City Manager and feel this is well deserved. Assistant Mayor Coffey stated she was initially in favor of it; however, after seeing the total benefit package and in consideration of where the city is, she will not be voting in favor of this. She stated Mr. O'Rourke has done an excellent job pushing the City forward but feels there are • still some issues to review and perhaps they could revisit this in another six months. Jim Prokop, City resident, spoke against a pay increase for the City Manager. The City Clerk read the resolution by title only. RESOLUTION NO. R- 2014 -157, A RESOLUTION approving amendments to the City Manager's Employment Agreement effective January 1, 2015, affecting the City Manager's base salary, • vacation credit balance and bi- annual performance evaluations at times requested by Council. Motion: Dittmar moved and Adkison seconded to adopt the resolution. The motion carried by a 4 -3 vote - with Coffey, Ensey and Lover voting no. • Page 4 of 5 150 ORDINANCES 13. Ordinance adopting a 2015 Budget for the City of Yakima City Manager O'Rourke briefed Council on the budget. Council Member Lover felt there were too many items in the budget that he did not agree with. Council Member Ensey noted there have been other budgets in the past that he disliked more; however, he still voted for them as he does not think his vote is a blanket approval for everything within the budget. After further Council discussion, the City Clerk read the ordinance by title only. ORDINANCE NO. 2014 -038, AN ORDINANCE adopting a budget for the City of Yakima, Washington, for the year 2015; and making appropriations for estimated expenditures. Motion: Dittmar moved and Coffey seconded to pass the ordinance. The motion carried by a 6 -1 vote with Lover voting no. . 14. Ordinance making routine updates to Yakima Municipal Code Chapter 1.36 regarding the Yakima Arts Commission Sean Hawkins, Economic Development Manager, briefed Council on the minor changes. Noel Moxley, Chair of the Arts Commission, noted this updates two previous ordinances into one and removes the now defunct Allied Arts. The City Clerk read the ordinance by title only. ORDINANCE NO. 2014 -039, AN ORDINANCE relating to the Yakima Arts Commission; amending Chapter 1.36 of the Yakima Municipal Code regarding functions and procedures of the Yakima Arts Commission. • Motion: Coffey moved and Adkison seconded to pass the ordinance. The motion carried by unanimous vote. 15. Other Business Council Member Ensey requested a future discussion on having collective bargaining meetings open to the public. Council Member Lover agreed and also asked to add recording of executive sessions to the conversation. 16. Adjournment Motion: Ensey moved and Coffey seconded to adjourn to the Council Retreat after a short break. The motion carried by unanimous vote. The meeting adjourned at 3:03 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY (' « 15� COUNCIL MEMBER DATE t. , ` . COU IL M:f :r DATE — A EST: t� • J I se . 74 CITY CLERK % * �� M OR i ti • Page 5 of 5