HomeMy WebLinkAbout2013-056 Engineering Services Agreement with HDJ Design Group, PLLCFor City of Yakima Use Only:
Contract No,. ) �i
Project No. ,
Resolution No.
SOQ No.
AGREEMENT
BETWEEN
CITY OF YAKIMA, WASHINGTON
AND
HDJ DESIGN GROUP, PLLC
FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into on this J/'day of &, 2014, by and
between the City of Yakima, Washington, a municipal corporation with its principal office at 129 North
Second Street, Yakima, WA 98901, hereinafter referred to as "CITY", and HDJ Design Group, PLLC with
its principal office at 314 W 15th Street, Vancouver, WA 98660, hereinafter referred to as "ENGINEER";
said corporation and its principal engineers are licensed and registered to do business in the State of
Washington, and will provide engineering and planning services under this Agreement to perform an
evaluation of the City's pedestrian project prioritization and develop an ADA Transition Plan on behalf of
the City of Yakima, Project No. 2367,'herein referred to as the "PROJECT."
WITNESSETH:
RECITALS
WHEREAS, CITY desires to retain the ENGINEER to provide engineering services for design and
development of the PROJECT, as described in this Agreement and subsequent Amendments thereto;
and
WHEREAS, ENGINEER represents that it has available and offers to provide personnel with
knowledge and experience necessary to satisfactorily accomplish the work within the required time and
that it has no conflicts of interest prohibited by law from entering into this Agreement;
NOW, THEREFORE, CITY and ENGINEER agree as follows:
SECTION 1 INCORPORATION OF RECITALS
1.1 The above recitals are incorporated into these operative provisions of the Agreement.
SECTION 2 SCOPE OF SERVICES
2.0.1 ENGINEER agrees to perform those services described hereafter. Unless modified in
writing by both parties, duties of ENGINEER shall not be construed to exceed those
services specifically set forth herein.
2.0.2 ENGINEER shall use its best efforts to maintain continuity in personnel and shall assign,
Greg Jellison, PE as Principal -in -Charge throughout the term of this Agreement unless
other personnel are approved by the CITY.
2.1 Basic Services: ENGINEER agrees to perform those tasks described in Exhibit A, entitled "Self -
Evaluation and Transition Plan" (WORK) which is attached hereto and made a part of this
Agreement as if fully set forth herein.
2.2 Additional Services: CITY and ENGINEER agree that not all WORK to be performed by
ENGINEER can be defined in detail at the time this Agreement is executed, and that additional
WORK related to the Project and not covered in Exhibit A may be needed during performance of
this Agreement. CITY may, at any time, by written order, direct the ENGINEER to revise portions
of the PROJECT WORK previously completed in a satisfactory manner, delete portions of the
PROJECT, or request that the ENGINEER perform additional WORK beyond the scope of the
PROJECT WORK. Such changes hereinafter shall be referred to as "Additional Services."
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2.2.1 If such Additional Services cause an increase or decrease in the ENGINEER'S cost of, or
time required for, performance of any services under this Agreement, a contract price
and/or completion time adjustment pursuant to this Agreement shall be made and this
Agreement shall be modified in writing accordingly.
2.2.2 Compensation for each such request for Additional Services shall be negotiated by the
CITY and the ENGINEER according to the hourly rates set forth in Exhibit C, attached
hereto and incorporated herein by this reference, and if so authorized, shall be
considered part of the PROJECT WORK. The ENGINEER shall not perform any
Additional Services until so authorized by CITY and agreed to by the ENGINEER in
writing.
2.3 The ENGINEER must assert any claim for adjustment in writing within thirty (30) days from the
date of the ENGINEER's receipt of the written notification of change.
SECTION 3 CITY'S RESPONSIBILITIES
3.1 CITY -FURNISHED DATA: The CITY will provide to the ENGINEER all technical data in the
CITY'S possession relating to the ENGINEER'S services on the PROJECT including information
on any pre-existing conditions known to the CITY that constitute hazardous waste contamination
on the PROJECT site as determined by an authorized regulatory agency.
3.2 ACCESS TO FACILITIES AND PROPERTY: The CITY will make its facilities reasonably
accessible to ENGINEER as required for ENGINEER'S performance of its services and will
provide labor and safety equipment as reasonably required by ENGINEER for such access.
3.3 TIMELY REVIEW: The CITY will examine the ENGINEER'S studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney, insurance
counselor, accountant, auditor, bond and financial advisors, and other consultants as CITY
deems appropriate; and render in writing decisions required of CITY in a timely manner. Such
examinations and decisions, however, shall not relieve the ENGINEER of any contractual
obligations nor of its duty to render professional services meeting the standards of care for its
profession.
3.4 CITY shall appoint a CITY'S Representative with respect to WORK to be performed under this
Agreement. CITY'S Representative shall have complete authority to transmit instructions and
receive information. ENGINEER shall be entitled to reasonably rely on such instructions made by
the CITY'S Representative unless otherwise directed in writing by the CITY, but ENGINEER shall
be responsible for bringing to the attention of the CITY'S Representative any instructions which
the ENGINEER believes are inadequate, incomplete, or inaccurate based upon the ENGINEER'S
knowledge.
3.5 Any documents, services, and reports provided by the CITY to the ENGINEER are available
solely as additional information to the ENGINEER and will not relieve the ENGINEER of its duties
and obligations under this Agreement or at law. The ENGINEER shall be entitled to reasonably
rely upon the accuracy and the completeness of such documents, services and reports, but shall
be responsible for exercising customary professional care in using and reviewing such
documents, services, and reports and drawing conclusions there from.
SECTION 4 AUTHORIZATION, PROGRESS, AND COMPLETION
4.1 In signing this Agreement, CITY grants ENGINEER specific authorization to proceed with WORK
described in Exhibit A. The time for completion is defined in Exhibit A, or as amended.
SECTION 5 COMPENSATION
5.1 COMPENSATION ON A TIME SPENT BASIS AT SPECIFIC HOURLY RATES: For the services
described in Exhibit A, compensation shall be according to Exhibit C - Schedule of Specific
Hourly Rates, attached hereto and incorporated herein by this reference. The estimated cost to
perform this work, on a time spent basis, plus reimbursement for direct non -salary expenses is as
shown in Exhibit B.
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5.1,1 DIRECT NON -SALARY EXPENSES: Direct Non -Salary Expenses are those costs
incurred on or directly for the PROJECT including, but not limited to, necessary
transportation costs, including current rates for ENGINEER'S vehicles; meals and
lodging; laboratory tests and analyses; printing, binding and reproduction charges; all
costs associated with other outside nonprofessional services and facilities; special CITY -
requested and PROJECT -related insurance and performance warranty costs; and other
similar costs. Reimbursement for Direct Non -Salary Expenses will be on the basis of
actual charges plus a reasonable markup, not to exceed ten percent (10%) and on the
basis of current rates when furnished by ENGINEER. Estimated Direct Non -Salary
Expenses are shown in Exhibit B.
5.1.1.1 Travel costs, including transportation, lodging, subsistence, and incidental
expenses incurred by employees of the ENGINEER and each of the
Subconsultants in connection with PROJECT'VVORK; provided, as follows:
• That a maximum of U.S. INTERNAL REVENUE SERVICE allowed cents
per mile will be paid for the operation, maintenance, and depreciation
costs of company or individually owned vehicles for that portion of time
they are used for PROJECT WORK. ENGINEER, whenever possible,
will use the least expensive form of ground transportation.
• That reimbursement for meals inclusive of tips shall not exceed a
maximum of forty dollars ($40) per day per person. This rate may be
adjusted on a yearly basis.
• That accommodation shall be at a reasonably priced hotel/motel.
• That air travel shall be by coach class, and shall be used only when
absolutely necessary.
5.1.2 Telephone charges, computer charges, in-house reproduction charges, first class
postage, and FAX charges are not included in the direct expense costs, but are
considered included in the Schedule of Specific Hourly Billing Rates.
5.1.3 Professional Subconsultants. Professional Subconsultants are those costs for
engineering, architecture, geotechnical services and similar professional services
'approved by the CITY. Reimbursement for Professional Subconsultants will be on the
basis of actual costs billed plus a reasonable markup, not to exceed ten percent (10%)
for services provided to the CITY through this Agreement. Estimated Subconsultant
costs are shown in Exhibit B.
5.2 Unless specifically authorized in writing by the CITY, the total budgetary amount for this
PROJECT shall not exceed Thirty -Six Thousand Dollars ($36,000). The ENGINEER will make
reasonable efforts to complete the WORK within the budget and will keep CITY informed of
progress toward that end so that the budget or WORK effort can be adjusted if found necessary.
The ENGINEER is not obligated to incur costs beyond the indicated budget, as may be adjusted,
nor is the CITY obligated to pay the ENGINEER beyond these limits. When any budget has been
increased, the ENGINEER'S excess costs expended prior to such increase will be allowable to
the same extent as if such costs had been incurred after the approved increase, and provided
that the City was informed in writing at the time such costs were incurred.
5.3 The ENGINEER shall submit to the City's Representative an invoice each month for payment for
PROJECT services completed through the accounting cut-off day of the previous month. Such
invoices shall be for PROJECT services and WORK performed and costs incurred prior to the
date of the invoice and not covered by previously submitted invoices. The ENGINEER shall
submit with each invoice a summary of time expended on the PROJECT for the current billing
period, copies of subconsultant invoices, and any other supporting materials determined by the
City necessary to substantiate the costs incurred. CITY will use its best efforts to pay such
invoices within thirty (30) days of receipt and upon approval of the WORK done and amount
billed. CITY will notify the ENGINEER promptly if any problems are noted with the invoice. CITY
may question any item in an invoice, noting to ENGINEER the questionable item(s) and
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withholding payment for such item(s). The ENGINEER may resubmit such item(s) in a
subsequent invoice together with additional supporting information required.
5.4 If payment is not made within sixty (60) days following receipt of approved invoices, interest on
the unpaid balance shall accrue beginning with the sixty-first (61) day at the rate of 1.0% per
month or the maximum interest rate permitted by law, whichever is less; provided, however, that
no interest shall accrue pursuant to Chapter 39.76 RCW when before the date of timely payment
a notice of dispute is issued in good faith by the CITY to the ENGINEER pursuant to the terms of
RCW 39.76.020(4).
5.5 Final payment of any balance due the ENGINEER for PROJECT services will be made within
forty-five (45) days after satisfactory completion of the services required by this Agreement as
evidenced by written acceptance by CITY and after such audit or verification as CITY may deem
necessary and execution and delivery by the ENGINEER of a release of all known payment
claims against CITY arising under or by virtue of this Agreement, other than such payment
claims, if any, as may be specifically exempted by the ENGINEER from the operation of the
release in stated amounts to be set forth therein.
5.6 Payment for any PROJECT services and WORK shall not constitute a waiver or release by CITY
of any claims, right, or remedy it may have against the ENGINEER under this Agreement or by
law, nor shall such payment constitute a waiver, remission, or discharge by CITY of any failure or
fault of the ENGINEER to satisfactorily perform the PROJECT WORK as required under this
Agreement.
SECTION 6 RESPONSIBILITY OF ENGINEER
6.1 The ENGINEER shall be responsible for the professional quality, technical adequacy and
accuracy, timely completion, and the coordination of all plans, design, drawings, specifications,
reports, and other services furnished by the ENGINEER under this Agreement. The ENGINEER
shall, without additional compensation, correct or review any errors, omissions, or other
deficiencies in its plans, designs, drawings, specifications, reports, and other services. The
ENGINEER shall perform its WORK according to generally accepted civil engineering standards
of care and consistent with achieving the PROJECT WORK within budget, on time, and in
compliance with applicable laws, regulations, and permits.
6.2 CITY'S review or approval of, or payment for, any plans, drawings, designs, specifications,
reports, and incidental WORK or services furnished hereunder shall not in any way relieve the
ENGINEER of responsibility for the technical adequacy, completeness, or accuracy of its WORK
and the PROJECT WORK. CITY'S review, approval, or payment for any of the services shall not
be construed to operate as a waiver of any rights under this Agreement or at law or any cause of
action arising out of the performance of this Agreement.
6.3 In performing WORK and services hereunder, the ENGINEER and its subcontractors,
subconsultants, employees, agents, and representatives shall be acting as independent
contractors and shall not be deemed or construed to be employees or agents of CITY in any
manner whatsoever. The ENGINEER shall not hold itself out as, nor claim to be, an officer or
employee of CITY by reason hereof and will not make any claim, demand, or application to or for
any right or privilege applicable to an officer or employee of CITY. The ENGINEER shall be
solely responsible for any claims for wages or compensation by ENGINEER employees, agents,
and representatives, including subconsultants and subcontractors, and shall save and hold CITY
harmless therefrom.
6.4 INDEMNIFICATION:
(a) ENGINEER agrees to defend, indemnify, and hold harmless the CITY, its elected
officials, agents, officers, employees, agents and volunteers (hereinafter "parties
protected") from (1) claims, demands, liens, lawsuits, administrative and other
proceedings,(including reasonable costs and attorneys fees) and (2) judgments,
awards, losses, liabilities, damages, penalties, fines, costs and expenses of any kind
claimed by third parties arising out of, or related to any death, injury, damage or
destruction to any person or any property to the extent caused by any negligent act,
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action, default, error or omission or willful misconduct arising out of the Engineer's
performance under this Agreement. In the event that any lien is placed upon the
City's property or any of the City's officers, employees or agents as a result of the
negligence or willful misconduct of the Engineer, the Engineer shall at once cause
the same to be dissolved and discharged by giving bond or otherwise.
(b) CITY agrees to indemnify and hold the ENGINEER harmless from loss, cost, or expense
of any kind claimed by third parties, including without limitation such loss, cost, or
expense resulting from injuries to persons or damages to property, caused solely by the
negligence or willful misconduct of the CITY, its employees, or agents in connection with
the PROJECT.
(c)
If the negligence or willful misconduct of both the ENGINEER and the CITY (or a person
identified above for whom each is liable) is a cause of such third party claim, the loss,
cost, or expense shall be shared between the ENGINEER and the CITY in proportion to
their relative degrees of negligence or willful misconduct and the right of indemnity will
apply for such proportion.
(d) Nothing contained in this Section or this Agreement shall be construed to create a liability
or a right of indemnification in any third party.
6.5 In any and all claims by an employee of the ENGINEER, any subcontractor, anyone directly or
indirectly employed by any of them, or anyone for whose acts any of them may be liable, the
indemnification obligations under this Agreement shall not be limited in any way by any limitation
on the amount or types of damages, compensation, or benefits payable by or for the ENGINEER
or a subcontractor under workers' or workmens' compensation acts, disability benefit acts, or
other employee benefit acts. The ENGINEER specifically and expressly waives its immunity
under the Industrial Insurance Act, Title 51, RCW. Such waiver has been mutually negotiated by
the ENGINEER and the CITY.
6.6 It is understood that any resident engineering or inspection provided by ENGINEER is for the
purpose of determining compliance with the technical provisions of PROJECT specifications and
does not constitute any form of guarantee or insurance with respect to the performance of a
contractor. ENGINEER does not assume responsibility for methods or appliances used by a
contractor, for a contractor's safety programs or methods, or for compliance by contractors with
laws and regulations. CITY shall use its best efforts to ensure that the construction contract
requires that the contractor(s) indemnify and name CITY, the CITY'S and the ENGINEER'S
officers, principals, employees, agents, representatives, and engineers as additional insureds on
contractor's insurance policies covering PROJECT, exclusive of insurance for ENGINEER
professional liability.
6.7 SUBSURFACE INVESTIGATIONS: In soils, foundation, groundwater, and other subsurface
investigations, the actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observation, exploration, and
investigations have been made. Because of the inherent uncertainties in subsurface evaluations,
changed or unanticipated underground conditions may occur that could affect total PROJECT
cost and/or execution. These conditions and cost/execution effects are not the responsibility of
the ENGINEER, to the extent that ENGINEER has exercised the applicable and appropriate
standard of professional care and judgment in such investigations.
SECTION 7 PROJECT SCHEDULE AND BUDGET
7.1 The general PROJECT schedule and the budget for both the entire PROJECT and its component
tasks shall be as set forth in this Agreement and attachments. The project schedule and
performance dates for the individual tasks shall be mutually agreed to by the CITY and the
ENGINEER within fifteen (15) days after execution of this Agreement. The performance dates
and budgets for tasks may be modified only upon written agreement of the parties hereto. The
performance date for tasks and the completion date for the entire PROJECT shall not be
extended, nor the budget increased because of any unwarranted delays attributable to the
ENGINEER, but may be extended or increased by the CITY in the event of a delay caused by
special services requested by the CITY or because of unavoidable delay caused by any
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governmental action or other conditions beyond the control of the ENGINEER which could not be
reasonably anticipated.
7.2 Not later than the tenth (10) day of each calendar month during the performance of the
PROJECT, the ENGINEER shall submit to the CITY'S Representative a copy of the current
schedule and a written narrative description of the WORK accornplished by the ENGINEER and
subconsultants on each task, indicating a good faith estimate of the percentage completion
thereof on the last day of the previous month. Additional oral or written reports shall be prepared
at the request of the CITY for presentation to other governmental agencies and/or to the public.
SECTION 8 REUSE OF DOCUMENTS
8.1 All internal WORK products of the ENGINEER are instruments or service of this PROJECT.
There shall be no reuse, change, or alteration by the CITY or others acting through or on behalf
of the CITY without written permission of the ENGINEER, which shall not be unreasonably
withheld and will be at the CITY's sole risk. The CITY agrees to indemnify the ENGINEER and its
officers, employees, subcontractors, and affiliated corporations from all claims, damages, losses,
and costs including, but not limited to, litigation expenses and attorney's fees arising out of or
related to such unauthorized reuse, change, or alteration; provided, however, that the ENGINEER
will not be indemnified for such claims, damages, losses, and costs including, without limitation,
litigation expenses and attorney fees were caused by the ENGINEER's own negligent acts or
omissions.
8.2 The ENGINEER agrees that ownership of any plans, drawings, designs, specifications, computer
programs, technical reports, operating manuals, calculations, notes, and other WORK submitted
or which are specified to be delivered under this Agreement or which are developed or produced
and paid for under this Agreement, whether or not complete, shall be vested in the CITY.
8.3 All rights to patents, trademarks, copyrights, and trade secrets owned by ENGINEER (hereinafter
"Intellectual Property") as well as any modifications, updates or enhancements to said Intellectual
Property during the performance of the WORK remain the property of ENGINEER, and ENGINEER
does not grant CITY any right or license to such Intellectual Property.
SECTION 9 AUDIT AND ACCESS TO RECORDS
9.1 The ENGINEER, including its subconsultants, shall maintain books, records, documents and
other evidence directly pertinent to performance of the WORK under this Agreement in
accordance with generally accepted accounting principles and practices consistently applied.
The CITY, or the CITY'S duly authorized representative, shall have access to such books,
records, documents, and other evidence for inspection, audit, and copying for a period of three
years after completion of the PROJECT. The CITY shall also have access to such books,
records, and documents during the performance of the PROJECT WORK, if deemed necessary
by the CITY, to verify the ENGINEER'S WORK and invoices.
9.2 Audits conducted pursuant to this section shall be in accordance with generally accepted auditing
standards and established procedures and guidelines of the reviewing or auditing agency.
9.3 The ENGINEER agrees to the disclosure of all information and reports resulting from access to
records pursuant to this section provided that the ENGINEER is afforded the opportunity for an
audit exit conference and an opportunity to comment and submit any supporting documentation
on the pertinent portions of the draft audit report and that the final audit report will include written
comments, if any, of the ENGINEER.
9.4 The ENGINEER shall ensure that the foregoing paragraphs are included in each subcontract for
WORK on the Project.
9.5 Any charges of the ENGINEER paid by the CITY which are found by an audit to be inadequately
substantiated shall be reimbursed to the CITY.
SECTION 10 INSURANCE
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10.1 At all times during performance of the Services, ENGINEER shall secure and maintain in effect
insurance to protect the City and the ENGINEER from and against all claims, damages, losses,
and expenses arising out of or resulting from the performance of this Contract. ENGINEER shall
provide and maintain in force insurance in limits no less than that stated below, as applicable.
The City reserves the rights to require higher limits should it deem it necessary in the best interest
of the public.
10.1.1 Commercial General Liability Insurance. Before this Contract is fully executed by
the parties, ENGINEER shall provide the City with a certificate of insurance as proof of
commercial liability insurance and commercial umbrella liability insurance with a total
liability limit of the limits required in the policy, subject to minimum limits of Two
Million Dollars ($2,000,000.00) per occurrence combined single limit bodily injury and
property damage, and Two Million Dollars ($2,000,000.00) general aggregate. The
certificate shall clearly state who the provider is, the coverage amount, the policy
number, and when the policy and provisions provided are in effect. Said policy shall be
in effect for the duration of this Contract. The policy shall name the City, its elected
officials, officers, agents, employees, and volunteers as additional insureds. The
insured shall not cancel or change the insurance without first giving the City thirty (30)
calendar days prior written notice. The insurance shall be with an insurance company
or companies rated A -VII or higher in Best's Guide and admitted in the State of
Washington.
10.1.2. Commercial Automobile Liability Insurance.
a. If ENGINEER owns any vehicles, before this Contract is fully executed by the
parties, ENGINEER shall provide the City with a certificate of insurance as proof of
commercial automobile liability insurance and commercial umbrella liability insurance
with a total liability limit of the limits required in the policy, subject to minimum
limits of Two Million Dollars ($2,000,000.00) per occurrence combined single limit
bodily injury and property damage. Automobile liability will apply to "Any Auto" and be
shown on the certificate.
b. If ENGINEER does not own any vehicles, only "Non -owned and Hired
Automobile Liability" will be required and may be added to the commercial liability
coverage at the same limits as required in that section of this Contract, which is
Section 10.1.1 entitled "Commercial General Liability Insurance".
c. Under either situation described above in Section 10.1.2.a. and Section 10.1.2.b.,
the required certificate of insurance shall clearly state who the provider is, the
coverage amount, the policy number, and when the policy and provisions provided are
in effect. Said policy shall be in effect for the duration of this Contract. The policy shall
name the City, its elected officials, officers, agents, employees, and volunteers as
additional insureds. The insured shall not cancel or change the insurance without first
giving the City thirty (30) calendar days prior written notice. The insurance shall be
with an insurance company or companies rated A -VII or higher in Best's Guide and
admitted in the State of Washington.
10.1.3. Statutory workers' compensation and employer's liability insurance as required by state
law.
10.1.4. Professional Liability Coverage. Before this Contract is fully executed by the parties,
ENGINEER shall provide the City with a certificate of insurance as proof of professional
liability coverage with a total liability limit of the limits required in the policy, subject
to minimum limits of One Million Dollars ($1,000,000.00) per claim, and Two Million
Dollars ($2,000,000.00) aggregate. The certificate shall clearly state who the provider
is, the coverage amount, the policy number, and when the policy and provisions
provided are in effect. Said policy shall be in effect for the duration of this Contract.
The insured shall not cancel or change the insurance without first giving the City thirty
(30) calendar days prior written notice. The insurance shall be with an insurance
company or companies rated A -VII or higher in Best's Guide. If the policy is written on a
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claims made basis the coverage will continue in force for an additional two years after
the completion of this contract.
Failure of either or all of the additional insureds to report a claim under such insurance
shall not prejudice the rights of the CITY, its officers, employees, agents, and
representatives there under. The CITY and the CITY'S elected officials, officers,
principals, employees, representatives, and agents shall have no obligation for
payment of premiums because of being named as additional insureds under such
insurance, None of the policies issued pursuant to the requirements contained herein
shall be canceled, allowed to expire, or changed in any manner that affects the rights of
the City until thirty (30) days after written notice to the CITY of such intended
cancellation, expiration or change.
SECTION 11 SUBCONTRACTS
11,1 ENGINEER shall be entitled, to the extent determined appropriate by ENGINEER, to subcontract
any portion of the WORK to be performed under this Agreement.
11.2 Any subconsultants or subcontractors to the ENGINEER utilized on this PROJECT, including any
substitutions thereof, will be subject to prior approval by CITY, which approval shall not be
unreasonably withheld. Each subcontract shall be subject to review by the CITY'S
Representative, if requested, prior to the subconsultant or subcontractor proceeding with the
WORK. Such review shall not constitute an approval as to the legal form or content of such
subcontract. The ENGINEER shall be responsible for the architectural and engineering
performance, acts, and omissions of all persons and firms performing subcontract WORK.
11.3 CITY does not anticipate ENGINEER subcontracting with any additional persons orfirms for the
purpose of completing this Agreement.
11.4 The ENGINEER shall submit, along with its monthly invoices, a description of all WORK
completed by subconsultants and subcontractors during the preceding month and copies of all
invoices thereto.
SECTION 12 ASSIGNMENT
12.1 This Agreement is binding on the heirs, successors and assigns of the parties hereto. This
Agreement may not be assigned by CITY or ENGINEER without prior written consent of the
other, which consent will not be unreasonably withheld. It is expressly intended and agreed that
no third party beneficiaries are created by this Agreement, and that the rights and remedies
provided herein shall inure only to the benefit of the parties to this Agreement.
SECTION 13 INTEGRATION
13.1 This Agreement represents the entire understanding of CITY and ENGINEER as to those matters
contained herein. No prior oral or written understanding shall be of any force or effect with
respect to those matters covered herein. This Agreement may not be modified or altered except
in writing signed by both parties.
SECTION 14 JURISDICTION AND VENUE
14.1 This Agreement shall be administered and interpreted under the laws of the State of Washington.
Jurisdiction of litigation arising from this Agreement shall be in Washington State. If any part of
this Agreement is found to conflict with applicable laws, such part shall be inoperative, null, and
void insofar as it conflicts with said laws, but the remainder of this Agreement shall be in full force
and effect. Venue of all disputes arising under this Agreement shall be Yakima County, State of
Washington.
SECTION 15 EQUAL EMPLOYMENT and NONDISCRIMINATION
15.1 During the performance of this Agreement, ENGINEER and ENGINEER's subconsultants and
subcontractors shall not discriminate in violation of any applicable federal, state and/or local law
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or regulation on the basis of age, sex, race, creed, religion, color, national origin, marital status,
disability, honorably discharged veteran or military status, pregnancy, sexual orientation, and any
other classification protected under federal, state, or local law. This provision shall include but
not be limited to the following: employment, upgrading, demotion, transfer, recruitment,
advertising, layoff or termination, rates of pay or other forms of compensation, selection for
training, and the provision of services under this Agreement. ENGINEER agrees to comply with
the applicable provisions of State and Federal Equal Employment Opportunity and
Nondiscrimination statutes and regulations.
SECTION 16 SUSPENSION OF WORK
16.1 CITY may suspend, in writing by certified mail, all or a portion of the WORK under this Agreement
if unforeseen circumstances beyond CITY'S control are interfering with normal progress of the
WORK. ENGINEER may suspend, in writing by certified mail, all or a portion of the WORK under
this Agreement if unforeseen circumstances beyond ENGINEER's control are interfering with
normal progress of the WORK. ENGINEER may suspend WORK on PROJECT in the event
CITY does not pay invoices when due, except where otherwise provided by this Agreement. The
time for completion of the WORK shall be extended by the number of days WORK is suspended.
If the period of suspension exceeds ninety (90) days, the terms of this Agreement are subject to
renegotiation, and both parties are granted the option to terminate WORK on the suspended
portion of Project in accordance with SECTION 17.
SECTION 17 TERMINATION OF WORK
17.1 Either party may terminate this Agreement, in whole or in part, if the other party materially
breaches its obligations under this Agreement and is in default through no fault of the terminating
party. However, no such termination may be effected unless the other party is given: (1) not less
than fifteen (15) calendar days written notice delivered by certified mail, return receipt requested,
of intent to terminate; and (2) an opportunity for consultation and for cure with the terminating
party before termination. Notice shall be considered issued within seventy-two (72) hours of
mailing by certified mail to the place of business of either party as set forth in this Agreement.
17.2 In addition to termination under subsection 17.1 of this Section, CITY may terminate this
Agreement for its convenience, in whole or in part, provided the ENGINEER is given: (1) not less
than fifteen (15) calendar days written notice delivered by certified mail, return receipt requested,
of intent to terminate; and (2) an opportunity for consultation with CITY before termination.
17.3 If CITY terminates for default on the part of the ENGINEER, an adjustment in the contract price
pursuant to the Agreement shall be made, but (1) no amount shall be allowed for anticipated
profit on unperformed services or other WORK, and (2) any payment due to the ENGINEER at
the time of termination may be adjusted to the extent of any additional costs or damages CITY
has incurred, or is likely to incur, because of the ENGINEER'S breach. In such event, CITY shall
consider the amount of WORK originally required which was satisfactorily completed to date of
termination, whether that WORK is in a form or of a type which is usable and suitable to CITY at
the date of termination and the cost to CITY of completing the WORK itself or of employing
another firm to complete it. Under no circumstances shall payments made under this provision
exceed the contract price. In the event of default, the ENGINEER agrees to pay CITY for any
and all damages, costs, and expenses whether directly, indirectly, or consequentially caused by
said default. This provision shall not preclude CITY from filing claims and/or commencing
litigation to secure compensation for damages incurred beyond that covered by contract
retainage or other withheld payments.
17.4 If the ENGINEER terminates for default on the part of CITY or if CITY terminates for convenience,
the adjustment pursuant to the Agreement shall include payment for services satisfactorily
performed to the date of termination, in addition to termination settlement costs the ENGINEER
reasonably incurs relating to commitments which had become firm before the termination, unless
CITY determines to assume said commitments.
17.5 Upon receipt of a termination notice under subsections 17.1 or 17.2 above, the ENGINEER shall
(1) promptly discontinue all services affected (unless the notice directs otherwise), and (2) deliver
or otherwise make available to CITY all originals of data, drawings, specifications, calculations,
Page 9
reports, estimates, summaries, and such other information, documents, and materials as the
ENGINEER or its subconsultants may have accumulated or prepared in performing this
Agreement, whether completed or in progress, with the ENGINEER retaining copies of the same.
17.6 Upon termination under any subparagraph above, CITY reserves the right to prosecute the
WORK to completion utilizing other qualified firms or individuals; provided, the ENGINEER shall
have no responsibility to prosecute further WORK thereon.
17.7 If, after termination for failure of the ENGINEER to fulfill contractual obligations, it is determined
that the ENGINEER has not so failed, the termination shall be deemed to have been effected for
the convenience of CITY. In such event, the adjustment pursuant to the Agreement shall be
determined as set forth in subparagraph 17.4 of this Section.
17.8 If, because of death, unavailability or any other occurrence, it becomes impossible for any key
personnel employed by the ENGINEER in PROJECT WORK or for any corporate officer of the
ENGINEER to render his services to the PROJECT, the ENGINEER shall not be relieved of its
obligations to complete performance under this Agreement without the concurrence and written
approval of CITY. If CITY agrees to termination of this Agreement under this provision, payment
shall be made as set forth in subparagraph 17.3 of this Section.
SECTION 18 DISPUTE RESOLUTION
18.1 In the event that any dispute shall arise as to the interpretation of this agreement, or in the event
of a notice of default as to whether such default does constitute a breach of the contract, and if
the parties hereto cannot mutually settle such differences, then the parties shall first pursue
mediation as a means to resolve the dispute. If either of the afore mentioned methods are not
successful then any dispute relating to this Agreement shall be decided in the courts of Yakima
County, in accordance with the laws of Washington. If both parties consent in writing, other
available means of dispute resolution may be implemented.
Page 10
SECTION 19 NOTICE
19.1 Any notice required to be given under the terms of this Agreement shall be directed to the party at
the address set forth below. Notice shall be considered issued and effective upon receipt thereof
by the addressee -party, or seventy-two (72) hours after mailing by certified mail to the place of
business set forth below, whichever is earlier.
CITY: City of Yakima
ENGINEER:
Yakima, WA 98901
Attn:
Attn:
IN WITNESS W - • the parties hereto have caused this agreement to be executed by their
respective authorized o icers or representatives as of the day and year first above written.
CITY YAKIMA
Printed Name:
Title: City Manager
Date: 131 t t
Attest
City Cle ds/
Printed Name:L -tr Dry 3 ell (Sa1*
Title: >t - `e 4 e, 7C i et C 4.1
Date:
r
City Contract No. 2014-,2/g
nn��,,
nn �`w 1
Resolution No. R�A-1 - t2td. �i%/, J
Page 11
STATE OF WASHINGTON
COUNTY OF YAKIMA
I certify that I know or have satisfactory evidence that % ,I, is the person who appeared
before me, and said person acknowledged that he signed this instrument, on oath stated that he was
authorized to execute the instrument, and acknowledged, it as the CITY MANAGER of the CITY OF
YAKIMA, to be the free and voluntary act of such party for the uses and purposes mentioned in the
instrument.
Dated: /�� 1i y
Seal or Stamp
KAARRE ALLYN
Notary Public
State of Washington
My Commission Expires
April 11, 2016
ePwaRgiswismeontargemisonwwww
(Signature)
Title
a a pre_ .4
Printed Name
My commission expires:
Page 12
STATE OF WASHINGTON
COUNTY OF YAKIMA
)
) ss.
1 certify that I know or have satisfactory evidence thattrtCloY y4 ` • 3e1L b \ is the person who
appeared before me, and said person acknowledged that he/Mak signed this instrument, on oath stated
1 that he/ he wps authorized to execute the instrument, and acknowledged it as the
Yttrnlo& pant pc.l of N'f)estc-1rt Gr�PUJo be the free and voluntary act of such party
for the us s and puilposes mentioned in the instrum nt.
Dated:
Seal or Stamp
(Si. - ure)
%Seca ur X\
3e_x-v(4e.4,- Title . L LAnd►malCK
Printed Name
My commission expires: 5M11
1
Page 13
EXHIBIT A
SCOPE OF WORK
Engineering Design Services
Self-evaluation and ADA Transition Plan
City of Yakima, WA
The City of Yakima's standard professional services contract is amended and supplemented to include the
following provisions regarding the Scope of Services.
Project Description and Background
The City of Yakima seeks to prepare an ADA Self Evaluation and Transition Plan (PLAN). The PLAN will
include a Self -Evaluation and ADA Transition Plan to meet Section 504 of the Rehabilitation Act of 1973 and
Title 11 of the Americans with Disabilities Act of 1990. The PLAN will include fulfilling the requirements
summarized in Chapter 29 of WSDOT's Local Agency Guidelines. Using the results of the self-evaluation, the
ADA Transition Plan should include at a minimum:
• Identify the physical barriers that limit accessibility to individuals with disabilities;
• Describe what engineering treatments can be done to make the facilities accessible;
• Provide a project list to update the City's Capital Facility Plan and 6 -Year Transportation Plan.
• Specify the schedule for each facility and/or barrier to be retrofitted; and
• Identify the individual responsible for implementation of the plan (ADA Coordinator).
On April 23, 2014, HDJ Design Group, PLLC (CONSULTANT) was selected by the City of Yakima (CITY) to
provided transportation planning and engineering services to prepare the PLAN.
In general, PLAN preparation will involve, but is not be limited to, the following key components and
Deliverables:
1) Kick-off meeting
2) Developing a prioritization process to rank locations for ADA upgrade;
3) Mapping out important data for project selection
4) Mapping out high to medium priority projects
5) Inventory high priority projects
6) Defining the scope of work for each project
7) Providing a conceptual cost estimate for projects
8) Developing an implementation timetable for the ADA Transition plan project
9) Preparing PLAN documentation that includes policy and procedures recommendations, description
of goals and objectives, summaries of public input, and funding strategies and
10) Preparing the PLAN document with graphics
Assumptions
The PLAN will be based on the following assumptions:
• The PLAN will only cover accessibility in the public right of way. This is general associated with
barriers to mobility within the pedestrian environment (sidewalks and other walkways)
• The PLAN would be complete by within six months of notice to proceed
• This PLAN is locally funded
• The PLAN will be reviewed by the CITY in a timely manner
• The existing sidewalk inventory is provided via the City of Yakima's GIS system
City of Yakima, Washington November o5, 2014
Self-evaluation and ADA Transition Plan Page 1 of 6
• The CITY will provide land use information (shape files) from their GIS system
• The CITY will prepare all public notification and distribute reports for public review
• CONSULTANT will not attend City Council workshop or City Council meeting for final adoption and
• CONSULTANT will provide 10 bound copies of the PLAN and a CD with the PLAN in PDF format. The
CITY will handle distribution of the Final PLAN.
TASK 1— PROJECT ADMINISTRATION
HDJ shall oversee project tasks and coordinate with City representatives to manage the scope, schedule and
budget for preparation of the PLAN.
Subtask 1.1— Contract Administration, Invoicing, and Progress Reports
1) CONSULTANT will prepare and submit monthly invoices. Each invoice will include: date period
covered by invoice, number of hours worked during the billing period with billing rates shown;
expenses and associated mark-ups; total cost for labor and expenses for the billing period; sub -
consultants fees including markups for the billing period; and a total amount summarizing labor,
expenses, and sub -consultant fees. The only markup for sub -consultants will be for the B&O Tax no
additional markup will be included in the billing by HDJ.
2) CONSULTANT will prepare a Contract Summary Report to accompany the monthly invoices. The
Contract Summary Report will list each invoice as well as current invoice with an itemized summary
of invoice numbers, dates, and amounts billed for labor, expenses, and sub -consultants as well as
total amounts for each invoice. The Contract Summary Report will also list the total amount billed to
date, total amount remaining under contract, and contract expiration date.
3) CONSULTANT will prepare a brief Project Status Report to accompany the monthly invoices. The
Project Status Report will include: date period covered by Status Report, brief summary of work
performed during the billing period, a notice to CITY raising any issues or concerns that could require.
a contract amendment/supplement, a brief summary of completed and/or upcoming project
milestones, and action items needed from CITY for project delivery. CONSULTANT shall monitor the
status of the budget and take corrective actions to correct undesirable budget trends involving the
CITY if scope is impacted.
4) CONSULTANT will prepare and maintain project schedule. The schedule shall identify CONSULTANT
tasks and items provided by CITY and other consultants. The schedule shall be updated every month
or as circumstances require or as requested by the CITY.
5) Project Management. CONSULTANT will provide general coordination with client, sub consultants,
other consultants, and stakeholders and ongoing monitoring of tasks and resources.
6) CONSULTANT will maintain all contract -required documentation. Provide copies of project files and
records to the CITY for audits and public information requests. All final documents shall be provided
in electronic format as requested.
Deliverables:
1. Monthly invoices, Contract Summary Reports, and Project Status Reports;
2. Project Design Schedule and updates; and
3. Project Documentation.
City of Yakima, Washington November o5, 2014
Self-evaluation and ADA Transition Plan Page 2 of 6
Subtask 1.2 — Kick-off meeting
This item includes the coordination and meetings necessary to successfully complete the project.
CONSULTANT will prepare background material to be reviewed at Kick-off meeting such as proposed vision for
plan, long-term goals of plan, and short-term objects. CONSULTANT will attend project kickoff meeting in
Yakima and visit locations of interest.
Deliverables:
1. Meeting Agendas and Meeting Summaries
TASK 2 — SELF-EVALUATION OF HIGH PRIORITY PROJECTS
The PLAN will include a detailed self-evaluation of high priority locations and process/procedure/standard
plans related to accessibility. The self-evaluation includes a site visit to the high priority locations and an
inventory of the accessibility for development of the scope of work to improve the location to meet current
ADA standards. The PLAN assumes conducting an inventory for up to 20 locations, each a half mile in length or
the equivalent of high priority locations and 10 signalized intersections. The high priority locations will be
based on best practices, staff and citizen input.
Subtask 2.1— Evaluation of Existing Procedures and Policies Related to Accessibility
CONSULTANT will review existing process and policy documents as well as interview staff to identify and
upgrades to current policies related to making the public right of way accessible.
Deliverables:
1. Summary of evaluation
2. Recommendations on policy upgrades
Subtask 2.2 — Mapping of Ranking Criteria
CONSULTANT will prepare maps of important destinations for disabled citizens both based on citizen input
and on best practices. CONSULTANT will map ranking criteria and with staff input, identify locations with
the highest priority for possible accessibility upgrades. CONSULTANT will provide best practice direction for
list of location to be mapped. CITY GIS, if available, will layer ranking criteria on a map. If CITY GIS is not
available, CONSULTANT will manually superimpose ranking criteria on map.
Deliverables:
1. Map of ranking criteria
2. Collision dot map
3. High priority locations map
Subtask 2.3 — Inventory of High Priority Locations
CONSULTANT will field review locations identified in the high priority location map. CONSULTANT will field
review a minimum of 10 traffic signals and 20 locations approximately half mile long. Each traffic signal will be
field reviewed to verify if they meet current ADA standards. The WSDOT ADA Field Guide for Public Right of
Way will be used as the criteria for the field verification.
Deliverables:
1. Inventory high priority locations to bring up to current ADA standards
2. Inventory traffic signals to bring up to current ADA standards
3. Provide estimate of City-wide inventory of public right-of-way.
City of Yakima, Washington November o5, 2014
Self-evaluation and ADA Transition Plan Page 3 of 6
Subtask 2.4 —Self-evaluation Summary Report
CONSULTANT will summarize ranking priority, inventory of high priority locations, traffic signals and citywide
location.
Deliverable:
1. Text report summarizing the Self-evaluation with a map of high priority locations.
Subtask 2.5 —Self-evaluation Summary Report — Revise report based on review comments
CONSULTANT will revise report based on staff and citizen input.
Deliverable:
1. Revised Self-evaluation report and maps of high priority locations.
TASK 3 — ADA TRANSITION PLAN FOR PUBLIC RIGHT OF WAY
The PLAN will include a 10- to 20 -year ADA Transition Plan for the public right of way (ADA Transition Plan).
The ADA Transition Plan will be a section in the PLAN that builds on the Self -Evaluation Plan to provide a scope,
budget and schedule to complete high priority projects. The PLAN assumes scoping for 10 locations, each
about a half mile in length or the equivalent of high priority locations. The high priority locations will be based
on best practices staff and citizen input. Each project will require a description of the scope of work including
the recommended improvements. The initial review of existing conditions will done using aerial photos and
field verified as necessary. The cost estimating will be based on lumping common construction costs into
common ADA improvements for planning level estimates. The schedule for ADA improvements will be based
on several funding sources and will depend on available resources and assumption on grant funding.
Subtask 3.1— Vision, Goals, Objectives Policy and Procedures documentation
CONSULTANT will recommend overall vision, goals and objectives. CONSULTANT will recommend policy and
procedure upgrades for the City of Yakima.
Deliverable:
1. Memo summarizing vision, goals objects with policy and procedure recommendations.
Subtask 3.2 — Project Scope
CONSULTANT will prepare a planning level scope of work for upgrades to each high priority location including
quantities of work for a planning level cost estimate.
Deliverables:
1. Description of work of upgrades for each high priority location
Subtask 3.3 — Project Cost Estimating
CONSULTANT will prepare a planning level cost estimate for upgrades to each high priority location.
Deliverables:
1. Planning level estimate of cost to upgrade each location.
Subtask 3.4— Project Scheduling
CONSULTANT will prepare a planning level schedule for upgrades to each high priority location. CITY will
provide estimate of city contribution towards ADA Transition Plan. CONSULTANT will provide grant funding
estimates.
Deliverables:
1. Planning level estimate of completion date for each project.
City of Yakima, Washington November o5, 2014
Self-evaluation and ADA Transition Plan Page 4 of 6
Subtask 3.5 — Mapping of High Priority Projects
CITY GIS, if available, will map high priority projects. If CITY GIS is not available, CONSULTANT will map projects
using best available technology.
Deliverables:
2. Map of City with high priority projects highlighted.
Subtask 3.6 — ADA Transition Plan Report
CONSULTANT will prepare report summarizing the preparation of the ADA Transition Plan. This will include a
description of the subtasks and the outcome of each. A project table will summarize the high priority projects
including the name, priority, cost, and estimated date of completion. CITY distribute draft ADA Transition Plan
and notification of it's availability for review via press release, web page notices, and post notice at public
buildings frequented by the disabled.
Deliverables:
1. An ADA Transition Plan summary report with a map of high priority projects, and project table and
summary of process
2. Identify the individual (ADA Coordinator) responsible for implementation of the plan and any
recommended supplemental training or professional certification.
Subtask 3.7 —ADA Transition Plan Report — Revisions to Public Review Comments
CITY will circulate plan for public review period including public notice, web link to the plan, and distribution to
facilities that provide services to the disabled. CONSULTANT will prepare responses to comments on the
report and revise the report if necessary.
Deliverables:
1. Summary of comments received and a response to each comments.
2. Revision to report as necessary based on comments.
3. Final report.
Reimbursable Expenses
This work includes non -salary costs associated with printing, mileage, copies, exhibit preparation, etc. Invoices
will be submitted with billings for any items covered under reimbursable expenses. Specific items that will be
provided under reimbursable expenses include:
• Copies: Expenses for submittal copies as described above.
• Travel: Mileage and travel expenses at the current federal rate.
• Delivery: Expenses for courier, package delivery, and mail services.
Extra Work
A Citizen Survey requesting input on what ADA improvements are needed in the City is considered an extra
work item.
City of Yakima, Washington November o5, 2014
Self-evaluation and ADA Transition Plan Page 5 of 6
Specific Exclusions
The following items of work are specifically excluded from the scope of this agreement:
• Public involvement including attending public meetings
• Survey of projects
• Detailed engineering plans
• Detailed cost estimates
• Right of way research
• Utility coordination or detailed investigation
• Construction support after bidding, administration, inspection, and materials testing
• Design changes during construction and change order writing
• Construction staking, and as -built survey
• Attending City Council meetings
• Preparation of as -built drawings
CITY Responsibilities
The City of Yakima will provide the following items and / or services:
• Public notification to include press releases, web page updates, posting notifications at important locations
• GIS mapping of City sidewalks
• Input on city funding for pedestrian and ADA improvements
• Provide technical input and review of documents
• Direction regarding decisions related to design standards and design related issues
• Provide HDJ with city standard specifications, details, and policies related to accessibility
• Provide an estimate of annual City contribution toward accessibility upgrades
• CITY will develop the mailing and stakeholder contact list
• CITY will distribute public notification material
• CITY will provide and update project web page material
• CITY will provide any accessibility or translation services when requested by the public
City of Yakima, Washington November 05, 2014
Self-evaluation and ADA Transition Plan Page 6 of 6
Exhibit B
City of Yakima Self-evaluation and ADA Transition Plan
f
_
HDI' Design Group PUC'
'
-SUBCONSULTANTS,
i
'(Engineedng/Menegementj' '-
kiln. 1
;, J n..n nx
SUB' I
+BUDGET;''
.. , T8A'ENG- -
TRA ENG- Prot'
f
, ._
i LANDSCAPE-
'RESIGN TECH
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..
'Urbane
Task and DesuHptlon, ,, . .. ... _�
i. ENG-0mcpl 'MPnaper V('
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'- ENG-V.
-ENG-11' )
0/
- EA. - •�
, .111! D111
ADMIN,-
Expense '
'TOTAL' - .
Streets. .
. . TOTAL .,
AMOUNT',
TASK 1'- PROJECT ADMINISTRATION,. ".. . .
i.. i. s ,
l i - j
[.., ,I
..!
, .._
-- ...--i
Subtask 1.1 ContractAdministration, Invoicing, and Progress Reports __ __
_ -_ 2.00
4.00.
14.00_ _ _ _ _ _- _ _.. __.._
_ 2,210.00
__--_
0375.00
375.00
52,585.00
Sub-ask1Meeting Kick-off Mee[Ing
_
12.00
4.00'
2,428.00
51,75000•
3,750.00
54,178.00
-
TASK 2 -SELF-EVALUATION OF HIGH PRIORMROJECIS, • ',. 1
- j
• • . 1 1 , • ' .. !
f " • l
1
" 3
i 1
I- _____
Subtask2.1 Evaluation of Existing Procedures and Policies Related to Accessibility
4.00.
56800
3500,00
50000
51,068.00
Subtask 2.2 Mapping Ranking Criteria
.
8.00 _ 20.00 _
_ 2,936.00
51000 U?
1,000.00
53,936.00
Subtask 2.3 inventory of High Priority Locations
6.00 30.00;
4,212.00
$5W 00
500.00
54,712.00
Subtask 1.45e8-evalualton Summary Report
4.00 I I _ _ _____
_ __568.00
_ _ _ __1200.0_0
_
_2,000.00
52,568.00
Subtask 2.55e1f-evalualton Summary Report - Revise report based on review comments
2.00'
284.00
$025
625.005909.00
TASK 3'-ADATRANSffWN PLANT ,.,. .,
t
p
, .l, .. I .. ., 1. .1 :
� '1
N
_
�.........1.=
Subtask 3.1 Vision,Goals,Objects, Policy and Procedure documentation
4.00 ' _- _- - -
568.00
_-
31,000 0.0
1,000.00_
51,568.00
Subtask 3.2 Project Scraping
10.00 2.00'' 3.00 20.00j
4,272.00
SSIpl,OU
500.00
__ _ $4,772.00
Subtask 3.3 Project Cost Estimating
1.00 2.001 3.00 20.00
2,994.00
_ 5000
0.00
52,99400
Subtaskt 3.4 Project Scheduling
6.00 2.00'
1,128.00
>/l.(K'
0.00
51,128.00
_51,128.00
Subtask
_ _ - _ _'_ .8.00 _ _ _ _ _
_ _ 1,004.00
_ _ _ _ __
_51105
_ 0.00
_51,00.400
Subtask 3.6 ADA Transition Plan Report~
4.00,
568.00
S2.070 00
2,000.00
52,568.00
Subtask 3.9 ADA Transition Plan Report- Revise report based on review comments
2.00 .
--79
284.00
562500
625.00
't
5909.00
Relmbbnnble Expenses„ , • .:
T .: ..- -:..
_.
. , .
- - f .. E l )
_ _ ___ ..__-
f
500
0.00
1 .
5500.00
. . -. ...
Travel
200.00
200.00
200.00
5400.00
860 Tax 1.8%
19935
0.00
519935
TOTAL HOURS
' •2.00 .12.005'
^•.68001•
" 600
6,00,-
'000'
7000 ' 2800
4004,^..
"
\'
HOURLY RATES
200.00155.00
4142,00x"13800-2'00
108.00
. 12:00^-9000=6200`
".ppteysU'3"I..
4g
w'��'�
s?''011aja r'`\ti.�.
.•. ..w
TOTAL DOLLARS
•5''03'70400' 55_3•;61;860"5""'
*''9,656':
5 r:t',0828'.5
672'
5.5 sr4. ,'$,`,a',7,840,
153,-•+92;520
'$?••":248''
5^brs+Sa- 5
5','+;'24,923:35'
5',.' 6'9'.3":511,075.00
3509:' 11',075.005;998.35
@Ft
DESIGN GROUP
engineers 1 landscape architects 1 planners 1 surveyors
Engineers- Landscape Architects- Planners -Surveyors
314 W 15th Street
Vancouver, WA 98660
(360) 695-3488
(503) 924-4005
Fax: (360) 695-8767
www.hdjdesigngroup.com
Exhibit C
HDJ Design Group, PLLC — Agency Fee Schedule
Effective Date January 1, 2015
Classification
Hourly Rate
ENGINEERING
Engineer - Principal
$200.00
Engineer- Associate Principal $180.00
Engineer - Manager VI $150.00
Engineer — Project V $138.00
Engineer - IV $128.00
Engineer — III $120.00
Engineer — II $112.00
Engineer — I $103.00
Engineering Intern $65.00
Design Technician — IV $116.00
Design Technician — III $112.00
Design Technician — II $104.00
Design Technician — I $95.00
TRAFFIC ENGINEERING
Traffic Engineer —Manager VI $155.00
Traffic Engineer— Project V $142.00
Traffic Technician - III $120.00
Traffic Counter $82.00
GEOTECHNICAL ENGINEERING
Geotechnical Engineering $150.00
Geohydrologist $150.00
Geophysicist $150.00
LAND SURVEYING
Surveyor- Principal $150.00
Surveyor- Manager $138.00
Surveyor- PLS $125.00
Surveyor- LSIT $100.00
Survey Technician — I $90.00
Surveyor Assistant $76.00
Crew Chief- 3 Person $210.00
Crew Chief- 2 Person $152.00
Crew Chief- Person W/ Robotic Equipment $122.00
2015 Agency Fees.doc Pg 1 of 2
HDJ Design Group, PLLC — Agency Fee Schedule
Effective Date January 1, 2015
Classification Hourly Rate
LANDSCAPE ARCHITECTURE
Landscape — Manager VI $135.00
Landscape- Project V $124.00
Landscape - IV $108.00
Landscape - III $96.00
Landscape — II $90.00
Landscape — I $82.00
PLANNING
Planning- Manager V $135.00
Planner — Project IV $118.00
Planner - III $96.00
Planner - II $90.00
Planner- I $82.00
CONSTRUCTION
Construction - Sr. Manager VI $144.00
Construction — Manager V $134.00
Construction Inspector — III $109.00
Construction Inspector — II $90.00
Construction Inspector — I $78.00
CADD DRAFTING
CADD- Manager $120.00
CADD Drafter — III $90.00
CADD Drafter — II $84.00
CADD Drafter — I $78.00
PROJECT ASSISTANT $76.00
GRAPHIC SPECIALIST $92.00
ADMINISTRATIVE $62.00
2015 Agency Fees.doc Pg 2 of 2