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Home My WebLink About2009-059 Policy Issues op --- City of %; y • 2010 Washington 1044%,.._ p t::::). 1 ,44 Isstitee ' 1 41 1 ' ' a. Y qa ,.•,,, � ti � �`' X y �� f r ICY F L _! 7 � 4¢i r • Il Ill * 414h Kim' ot/vuz- Skate/ Pcwk' - NoVe fl 3 2008 r '- t , V, y } - as y aS q y r !rte t % a y1 Y v , 1 I tr . a... t Y ,EI a: lit '''',`„ ,:' : 2 ' ' , Iv _ . ._ ..rou rcrro. � 70.,-, _ „,... ..ri x✓rmunm kveetemrermm a _. .. ;''F. _,,,. V CITY OF YGTe CITY COUNCIL David Edler Mayor, District 2 Micah Cawley Assistant Mayor, At Large, Position 6 Maureen Adkison District 1 Rick Ensey District 3 Kathy Coffey District 4 Sonia Rodriguez At Large, Position 5 Bill Lover At Large, Position 7 CITY MANAGEMENT EXECUTIVES Richard A. Zais, Jr. City Manager Dave Zabell Assistant City Manager Jeff Cutter City Attorney Rita DeBord, CPA Director of Finance Bill Cook Director of Community and Economic Development Sam Granato Police Chief Charlie Hines Fire Chief Chris Waarvick Director of Public Works 129 North Second Street Yakima, WA 98901 (509) 575 -6000 www.ci.yakima.wa.us Cover photographs courtesy of: Dan Hughes 1 ;1 � OFFICE OF THE CITY MANAGER .•.-, 129 North Second Street V `. )' City Hall, Yakima, Washington 98901 Phone (509) 575 -6040 k O R POYAT80 : ,o TRANSMITTAL MEMORANDUM October 30, 2009 To: The Honorable Mayor and Members of the City Council From: Dick Zais, City Manager Rita M. DeBord, Finance Director Cindy Epperson, Deputy Director of Accounting and Budgeting Subject: 2010 POLICY ISSUES DOCUMENT (2010 BUDGET - VOLUME III) We are pleased to transmit to the City Council the enclosed 2010 Budget Policy Issue Document. The proposed 2010 budget is designed to meet the Council's Priorities and Strategic Issues and to achieve the City's overall Mission and Vision. The Policy Issues Document is designed to address proposed changes in policy; staffing and /or significant service levels and, thus, are of a nature that call for the Council's specific review and consideration. The budget reduction proposals in response to the economic downturn are included in 2010 Budget Forecast Document, and are not repeated in this document. There are three separate documents that comprise and fully explain the proposed 2010 budget; (1) 2010 Budget Forecast, (2) 2010 Preliminary Budget Document and (3) this, 2010 Policy Issue Document. The Budget Forecast was distributed to Council on October 6, 2009. The latter two documents are being distributed simultaneously. These two documents are being mass produced as separate documents; however, both the Policy Issues and the Preliminary Budget documents have been incorporated into Council's Preliminary Budget binder for Council's reading and referral convenience. (For holders of the Preliminary Budget in a 3 ring binder, the applicable Policy Issue(s) are included at the end of each Department Tab section.) Note: Due to the size of the budget documents, a limited number of three -ring binder documents will be printed. Additional copies of the 2010 Comprehensive Preliminary Budget Report will be printed in three separate softbound covers. Volume I - Budget Forecast, dated Tuesday, October 21, 2009 Volume II - Preliminary Budget Document (detail by Operating Departments) Volume III - Policy Issues Document Copies of these documents may be obtained by contacting the City Clerk's office. Additionally, all three volumes of the 2010 proposed budget can be found on the City's web site (http: / /www. ci. yakima.wa. us / services/finance /budget. asp ). - cn �.o"J 2010 POLICY ISSUES TABLE OF CONTENTS ��m��u�� u �~��w�u��w�^� SECTIONS Policy Issue Suinrnary Outside Agencies, and Intergovernmental Agencies City Managempnt (including Water/Irrigation Utilities) Municipal Court Finance Department Contamnity and Economic Developmen Department Police Department Fire Departrnent (includi Public Safety Coniniunications) Public Works Deparirnent Note: The inside of each [&eparhnent'y tab provides further detail of the Divisions and areas of responsibility included in that Department's budget. Cover photographs courtesy of: Dan Hughes CITY OF )riiii/i/tt 2010 'OR POLICY ISSUE SUM 4.7 /AIRY OUTSIDE AGENCIES -- As RECO IED BY THE Co CIL B IGET COMMIT ItE DEPARTMENT 1 DIVISION POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE NON-PERSONNEL COMMENTS Yakima County Development Association General Fund 2009 Budget $30,000 (YC DA) - Currently budgeted in General Fund, Deleted 15,000 but could be moved to Economic Development 515,000 Budgeted Greater Ya kima Chamber of Commerce Genera F Fund 2009 Budget $5,900 Deleted 2 950 =(_ 52,950 Budgeted Hispanic Chamber of Commerce (HCC) General Fund 2009 Budget 55,900 Deleted 2,950 52,950 Budgeted Yakima Fourth of July Committee General Fund/Fire 2009 Budget $5,500 Deleted 2,750 52,750 Budgeted Yakima Sunfair Festival Association Genera F Fund 2009 Budget 51,000 Deleted 500 5500 Budgeted Yakima Basin Storage Alliance (YBSA) N/A 2009 Budget 520,000 Deleted 20 50 Budgeted Yakima-Morelia Sister City Association Economic Development 2009 Budget $2,000 Fund (123) Deleted 667 $1,333 Budgeted Committee for Downtown Yakima (CDY) CBD Capital 2009 Budget 550,000 Note: DYFI Committee recommended Improvement Fund (321) Deleted 10,000 restoration to 550,000 $40,000 Budgeted Allied Arts of Yakima Valley - Arts Van Genera F Fund 2009 Budget $5,333 Deleted 2,666 $2,667 Budgeted Retired Senior Volunteer Program (RSVP) Genera I Fund 2009 Budget $3,000 1,000 52,000 Budgeted Seasons Music Festival Parks & Recreation Fund 2009 Budget 58,1)00 Deleted 4,00)) $4,000 Budgeted Citizens for Safe Yakima Valley Communities (CSC) General Fund 2009 Budget $20,000 Community Programs Deleted 10,1)1)0 Tota I Request $10,000 Budgeted Yakima Symphony Orchestra General Fund 2009 Budget $10,000 Deleted 5,000 $5,000 Budgeted 589,150 Budgeted Total Policy Issues • Sianniary -1 OUTSIDE AGENCIES -- New Requests DEPARTMENT / DIVISION POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE NON-PERSONNEL COMMENTS New Request: Unidentified 2010 Request 575,000 Unbudgeted State Fair Park INTERGOVE i''?'""'Q'MENTAL AGENCIES DEPARTMENT / DIVISION POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE NON-PERSONNEL COMMENTS Yakima Regional Clean Air Agency (YRCAA) General Fund 2009 Assessment 522,394 - Assessment Increase 11,326 2010 Total 533,720 Budgeted Yakima Valley Office of Emergency General Fund 2009 Assessment 559,937 Management (OEM) - Assessment Increase 2 ,563 2010 Estimate 562,500 Budgeted Yakima Valley Conference of Governments General Fund 2009 Assessment 541,125 (YVCOG) - Assessment Decrease 2,502 2010 Total 538,623 Budgeted CITY AGEMENT STORMWATER DEPARTMENT / DIVISION PERSONNEL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS Stormwater Utility Rate Stor MW ater Revenue Reocriire 5325,000 Budgeted Adjustment for 2010 and 2011 From 535/ERU to $40/ ERU STORMWATER / WASTEWATER DEPARTMENT / DIVISION PERSONNEL POLICY ISSUE REQUEST 1 JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS Upgrade a vacant position to 50% Wastewater / Net Budgeted Hydrologist 50% Stormi,vater increase 563,300 2 — Summary • Policy Issues WASTEWATER DEPARTMENT 1 DIVISION PERSONNEL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY 1 BENEFITS NON-PERSONNEL COMMENTS SCADA Tip Out & Power Wastewater $735,000 Budgeted Distribution Facility Capital Nutrient Removal Project 1. Site preparation - building to 1. Wastewater Facility 1. 2010 $300,000 Budgeted house equipment Capital 2. 2010 $300,000 2. AnnuaF Equipment Renta F 2. Wastewater Annua Ry Budgeted Operating Fund $250K-$350K Generate Engineering reports Wastewater Facility $1,000,000 Budgeted to address mandated NPDES & Capital TM DL Issues Wastewater Collection System Sewer Construction $200,000 Budgeted Evaluation Capital MUNICIPAL COURT DEPARTMENT 1 DIVISION PERSONNEL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS None FIN. CE DEPARTMENT / DIVISION PERSONNEL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY 1 BENEFITS NON-PERSONNEL COMMENTS None CO ITY AND ECONOMIC DEVELOPMENT DEPARTMENT / DIVISION PERSONNEL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY 1 BENEFITS NON-PERSONNEL COMMENTS Increase in Humane Society Contract General Fund 2009 Budget 868,600 Budgeted Increase 5,386 Unbudgeted 2010 Request 873,986 Restore 2007 Dog License Fees General Fund R,Terie $20,000 Unbudgeted Policy Issues • Sianniary —3 POLICE DEPARTMENT / DIVISION PERSONNEL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS None FIRE OPERATIONS DEPARTMENT / DIVISION PERSONNEL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS Identify a sustainable funding Fire Capital - Referred to Council source for Fire apparatus / capital Undetermined Public Safety replacement program Committee for Study PUBLIC WO S TRANSIT DEPARTMENT / DIVISION PERSONNEL POLICY ISSUE REQUEST 1 JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS Purchase 5 heavy duty low floor Transit Capital - S2,000,000 Budgeted Transit buses American Recovery and Reinvestment Act (ARRA) REFUSE DEPARTMENT / DIVISION PERSONNEL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS Refuse Rate Increase - Refuse Operating 2010 Revenue Unbudgeted (In response to landfill rates set Fund $119,000 (Because landfill by Yakima County Solid Waste) Annually $140,000 rates were unknown) Landfill Charges $100,000 4— Summary • Policy Issues CITY v, }^/i/O^' O A D INTERGOVE MENTAL AGENCIES l� OF �� TABLE CONTENTS OUTSIDE AGENCY REQUESTS Yakima County Development Association (YC[)A)—''''—'''''—''''—'''''l Greater Yakima Charnber of Coniinerce 5 Hispanic Chamber of Commerce (|1(�(�)'''—'''''—''''—'''''—''''—'''''0 Yakima Fourth of July Cox'odttee------------------------- 11 Yakima Sontair Festival Association 14 Yakima Basin Storage Alliance (YBSA)----------------------'l6 Yakima Morelia Sister City Association 17 Committee for Downtown Yakima (C[)Y)--------------------'l9 Allied Arts nf Yakima Valley —/\rts Van 21 Retired Senior Volunteer Program (FlSVP)--------------------'26 Seasons Music Festival 28 Citizens for Safe Yakima Valley Communities (C5C)--------------'3l Yakima Symphony Orchestra 36 New Requests State Fair Park 39 ESITERGOVE ' MENTAL AGENCIES Yakima Regional Clean Air Authority (YRCAA) 47 Yakima Valley Office of Emergency Management ((}EM) 49 CITY ,x ' 2010 JOR POLI ISSUE OUTSIDE AGENCY YAKI CO TY DEVELOPMENT ASSOCIATION BUDGETED /UNDUDCZTZD PROPOSAL This proposal is an oulside agency request lo pi'ovide fLnancial suppoi'l in the arnounl of $30,000 10 the Yakima County Development Association (YCDA). In 2009 City Council entered into another 5-year contract with YCDA to provide Economic Development services from 20O9 to 2019. IMPACTS a. Fiscal Impact - Non-personne|: $30,000 2009 Budget 15 000 Unbudgeted $15,000 2010 Proposed Budget As recommended by the Council Budget Committee, this is 50% of the amount approved by City Council in the 2009 budget. b. Proposed Funding Source - General Fund. Historically, this contract has been induded in the General Fund, The inission of this agency is to stnnulate econoinic developnwnt for the Yakima area. Council requested staff to review the possihility of moving this expense to the Economic Development Fund (129). As that budget was being developed, the State backfill funds for econornically dist cities was corning in at the annualized rate of $35,000 versus the budget of $90,000, since the underlying revenue for this State program was Real Estate Excise tax. Therefore, both 2009 and 2010 i'evenue estirnates wei'e set at that amount. However, the legislature agreed to shore up this revenue, and the 3rd quarter allocation included about $35,OOO more than anticipated. Therefore, this fund has sufficient resources to fund the entire request of $30,000 in 2010. c. Public Impact - Econornic Developinent Benefits per contract, d. Personnel Impact - Contract adrninistration. c. RaquiradCbaogaeioCitvRegulatiooswrPoli«iae - Nonc. f. Legal Constraints, if applicable - None. g. Viable Alternatives - None. CONCLUSION AND/OR STAFF RECOMMENDATION This is a Council policy decision Policy Issues • Outside oodBnto(g000nz/no/zto/Ago/zc/om-} SUPPLEMENTAL INFO TION YAKIMA COUNTY DEVELOPMENT ASSOCIATION IYCDAI q PI VAKIMA COUNTY DEVELOPMENT 2 ASSOCIATION October 12, 2009 ® Rita DeBord ID City of Yakima • 129 North Second Street Yakima, WA 98901 03 � Dear Rita: u- • New Vision, the Yakima County Development Association (YCDA), has been an effective partner with the City of Yakima for over 20 years. Our association has O received $20,000 to $30,000 annually from Yakima since 1991. These funds have ✓ helped the development association recruit new industry to Yakima, support local in • company expansions, and respond to economic development opportunities within the City that strengthen our regional economy. ai in • Our organization would like the City of Yakima to maintain its current financial investment in our organization. Specifically we are asking the City to keep New n Vision's funding support at $30,000 per year. CO New Vision's activities closely align with the City's priorities of government (POG): w b Our association helps the City efficiently manage public resources and ensure fiscal c stability. Every dollar the City invests in YCDA is leveraged by $16 from other public and private investors. The City could not implement the range of economic development services that our association provides by operating these programs directly. YCDA also helps provide the City fiscal stability by helping companies expand in Yakima, which in turn generates new tax revenues for Yakima. c b The development association is a primary partner helping Yakima strengthen and diversify its regional economy. The attached fact sheet shows that the companies that YCDA has helped invest in Yakima employ nearly 600 people and generate at least $150,000 per year in tax revenues for the City. b We help the City build and utilize strategic partnerships. New Vision helps businesses considering expansion or location in Yakima maintain confidentiality. This is very important for most growing businesses. As a public entity, the City has a difficult time honoring confidentiality due to public disclosure laws. YCDA is also an 03 effective partner on SIED (Supporting Investments in Economic Diversification) ® infrastructure projects and we provided instrument help when Yakima competed successfully for a new tax increment financing district (LIFT designation). YCDA's activities also can positively impact public health and safety. Supporting job creation and boosting the local economy are core strategies that help tackle the root of our region's crime problems. 2 — Outside and Intergovernmental Agencies * Policy Issues City of Yakima funding request Page Two We recognize that the City's finances are tight, but we also hope that the City Council recognizes how closely our activities align with the City's strategic priorities. Maintaining funding for New Vision at current levels should be a high priority investment because our association's initiatives provide excellent proceeds in the form of new tax revenues, jobs for the region, and a more diverse economy. I am attaching a more detailed report card that highlights the companies we have helped and their impacts. This fact sheet also outlines YCDA's activities and accomplishments over the past year. If you or your peers at City Hall have any immediate questions surrounding our request, please contact me. Sincerely, David M adden President C: Dick Zais Enclosure Policy Issues • Outside and Intergovernmental Agencies— 3 Yakima County Development Association Report Card — City of Yakima NEW COMPANIES RECRUITED TO YAKIMA TubeArt 50 Jobs -- $3 million private investment -- $2 million payroll (est.) Whirlpool 225 jobs -- $500,000 private investment — 6 million payroll (est.) • Italstone 20 jobs - $1 million private investment -- $700,000 payroll (est.) Adventurer RV 40 jobs - $3 million private investment -$1.2 million payroll (est.) Costco 75 jobs - $3 million private investment - $1.9 million payroll (est.) Wrap Pak 20 jobs -- $1.5 million private investment - $600,000 payroll (est.) EXPANDING BUSINESSES SUPPORTED BY NEW VISION Seneca 20 jobs -- $4 million private investment - $500,000 payroll (est.) Printing Press 15 jobs -- $3 million private investment -- $400,000 payroll (est.) CubCrafters 80 jobs -- $3 million private investment -- $2.25 million payroll Jeld -Wen 50 jobs -- $2 million private investment -- $1.25 million payroll Total Jobs = 595 Private Investment = 24 million Payroll (est.) = $14.9 million Financial Impacts * New Vision has retained economists to complete impact studies three times over the last ten years. Studies performed recently by ED Hovee and Associates and previously by Applied Economics show that the companies listed above generate: $ approximately $70,000 per year in property taxes for the City of Yakima from the business investments in plant and equipment; $ approximately $50,000 per year sales tax revenues from business and employee spending; $ approximately $25,000 annually in property taxes from 40 "new" employees buying homes; and an estimated $5,000 annually in City utility taxes. *ii. q `vl15 4 ,� `i')'n'.l.ii ',�71i.,til,. ft•, :'� T.:�1 ^ 7. .'{ rl'- \- r,�.�:i!. .•.A.. i : k',i,'' i ,.i ., Y�': - r "S.'TI: l:t .i ,,( }l r:: � :.d:.;i� < 'fi us y a boo �..�tivli chit rec`e �ues =:a`t�.rgle p, :t. ' ; %�;'' T " q 36;, :;6 � `' ,y;; =,fir Q i � =News il/is�aon... - 150`�,O,.00.�annuall� f o'ri�ts , <: ;3.0 ,000��'n we'stmen�t, ,., . n,. ; =.1 [iiS'),. ...,-..., '1;i1;')'0:.. .. i'5�., „- ., -.,. ... ;'•P;..., ":'si:i.tr};.. ..r.. .t..;. vlt >asii,_..t .. ,. ,., ..._s.i,,., ,, _,.. , "1... a±!::,, .... Other initiatives and accomplishments * New Vision has marketed Yakima and the region as a business location through direct mail and telemarketing, sales calls on Western Washington businesses, out -of -state prospecting trips, enewsletter promotions, and weekly blog posts. * The development association has responded to over 25 companies considering a Washington State of Yakima County location. We have hosted three of these companies on fact - finding visits to Yakima. • YCDA has helped local companies learn about government contracting opportunities. * We have helped companies tap into assistance available through Washington Manufacturing Services, a national manufacturing extension partner. * The development association finished four new promotional videos that tout Yakima's key industries and assets this year (and will complete an additional film clip by the end of 2009); ▪ New Vision jumpstarted a five -year initiative to support entrepreneurs and emerging companies. We have developed new business education seminars, forged key alliances, and started new projects that will significantly shape our region's climate for small business. � ► YCDA additionally started work on a "talent attraction" initiative to help local employers attract and retain professional and technical employees. Addressing these workforce issues for public and private employers is a critical part of maintaining our regional competitiveness. 4— Outside and Intergovernmental Agencies * Policy Issues CITY ,x ' 2010 JOR POLI ISSUE OUTSIDE AGENCY GREATER Y CH BER OF CO ERCE BUDGETED /UNDUDCZTZD PROPOSAL This proposal is an otdside agency reqttest to provide financial support for Leadership Yakima, and a community-wide clean-up project. IMPACTS a. Fis«alInupa«t — Non-personnel: $5,900 2009 Budget 2,950 Unbudgeted $2,950 2010 Proposed Btidgel As i'ecorninended by the Council Budge Cornrnittee, Lhis is 50% of the amount approved by City Council hn the 2OO9budget. b. Proposed Funding Source — General Fund. c. Public Impact — These efforts give stronger leadership resources for our community and help clean the City to gain citizen pride and visitor appreciation for a clean City d. Personnel Impact — None, with the exception of those who may be in or assist with the Leadership Yakima Program or clean-up projects. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, if applicable None. g. Viable Altcroativcm — Cutback on cleaning up the City and reducing knowledge and future leadership skills available to the City and local organizations. We may have to raise our tuition beyond the ability of those presently partici aLi and future partici aoUs. CONCLUSION AND/OR STAFF RECOMMENDATION This is a Council policy decision. Policy Issues • Outside oodBnto(g000nz/no/zto/Ago/zc/om-5 SUPPLEMENTAL INFO TION GREATER YAKIMA CHAMBER OF COMMERCE REATERYAKLVIA T'hamber fcmmerce October 13, 2009 wwwyakima.or1 • chamber @yakima.org Ms. Rita DeBord Finance Director City of Yakima 129 North Second Street Yakima, Washington 98907 -1490 Dear Ms. DeBord: The Greater Yakima Chamber of Commerce is pleased to submit this report covering the Chamber's performance pursuant to our 2009 Public Sector Professional Services Agreement with the City of Yakima. Included with this report is our request for the City to continue this agreement through 2010 under the same terms and scope of services as contained in the 2008 Professional Services Agreement. Funding from the 2009 service agreement helped underwrite two Chamber managed public service programs. They were Leadership Yakima, and the North First Street Clean -up Project. Leadership Yakima: If you agree the future success of our community is tied directly to the quality of our civic and business leadership today, you will want to support Leadership Yakima. This structured, nine month program identifies and prepares emerging leaders for service to our community. In 2008- 2009, 26 leaders graduated from this Chamber program, having spent over 101 hours participating in a structure program of instruction and personal growth. For one entire day each month, for nine months, 10 -12 presenters taught issue awareness on subjects ranging from health care, economic development, education, culture and the arts, to personal leadership development and techniques. In addition, each of the 26 participants contributed approximately 10 hours towards a community service project. To provide this program Chamber invested 20 -25 hours of dedicated staff time per month to the organization and execution of this important program. This included producing the program of work and managing logistics for each of the 9 day -long training sessions. Eight session leaders from the community assisted with facilitation of each session along with the oversight of a 9- member, Chamber organized and managed Leadership Yakima Executive Committee. The Chamber's annual operating budget for Leadership Yakima was approximately $29,000. $4,000 from the City's Professional Service Agreement funding totaling $5,900 for 2009 went towards helping underwrite this program. North First Street Clean - up Project: The Chamber assisted a group of Merchants conducting a North First Street Clean-up Project in 2009. This City- Chamber program leverages volunteer and business involvement with the City's Public Works and Community Development mission to improve the infrastructure and beauty of North First Street, a gateway to Yakima. The program involved over 5 volunteers, both businesses and citizens, in cleanup projects that took place in May. 6 — Outside and Intergovernmental Agencies * Policy Issues G REATERYAKLVIA� � ✓ � 'Oa-tither f mmerce wwwyakima.org • chamber @yakima.org Page 2. Chamber services included the appointment of a dedicated chamber staff person to assist with the community organization, meeting management, publicity and marketing, and numerous logistical planning needs, totaling approximately 12 hours. In addition, the Chamber provided the services needed to incorporate the "North First Street Improvement Association" with the State of Washington. The Chamber's contributions to the City - Chamber North First Street project included approximately $1,900 in logistical and staff support from the city - chamber Public Sector Professional Services agreement in 2009. This concludes our report on Chamber services rendered the City in 2009 pursuant to our Professional Services Agreement. Given the importance of sustaining Leadership Yakima and promoting business & citizen involvement in Community Pride, the Chamber respectfully requests the City to renew our Public Sector Professional Services Agreement for 2009. Our records indicate the Greater Yakima Chamber of Commerce and the City of Yakima have now executed seven annual professional service agreements with the Chamber performing these services starting in 2002, with the City's investment remaining at $5,900.00 per year. Should you, our City Manager or City Counsel have questions with regard to this agreement and/or require further explanation of the services provided, we would greatly welcome an opportunity to answer any inquiries. On behalf of our membership, Board of Directors and staff, thank you for your continued support of these important public service projects. Sincerely Michael P. Morrisette President & CEO Cc: Trent Marquis, Chairman of the Board Post Office Box 1490 • 10 North 9th Street, Yakima, Washington, 98907 • Phone (509) 248 -2021 • Fax (509) 248 -0601 Policy Issues • Outside and Intergovernmental Agencies— 7 CITY 017;;It /N^ 2010 JOR POLI ISSUE OUTSIDE AGENCY BER OF CO ERCE BUDGETED /KNBUDCETZD (HCC) PROPOSAL This proposal is an outside agency request to provide $2,950 to the Hispanic Chamber of Commerce (HCC) in 2010. See the attached application for additional program detail. IMPACTS a. Fiscal Impact - Non-personnel: $5,900 2009 Budget 2,950 Unbudgeted S2,950 2010 Proposed Budget As iecomrnended by the Council Budget Cornrnittee, this is 500 of the amount approved by City Coui'u.iI in the 2009 budget. b. Proposed Funding Source - General Fund. c. Public Impact - The Hispanic Chamber's primary mission is to provide information, referral and business assistance to Latino/Hispanic owned businesses in regard to business services, access to capital and technical assistance, as well as partner with corporate businesses to prornote education and traini for srnall businesses. These businesses provide goods and services for the Latino Cornrrwnity and create jobs within that community. d. Personnel Impact - None. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, if applicable - None. g. Viable Alternatives - None. CONCLUSION AND/OR STAFF RECOMMENDATION This is a Council policy decision. 8 — Outside and Intergovernmental Agencies • Policy Issues SUPPLEMENTAL INFO 1' TION HISPANIC CHAMBER OF COMMERCE / d rAffirrA. _,.4e, Hispanic Chamber of Commerce K;` ' 1 1) I `�r ►� = of Yakima . County LA oiler 12, 2009 To: Rita DeBord From: Nestor Hernandez ;1 President Hispanic Chamber of Commerce Re: City of Yakima 2010 Budget Request for funding for $2,950. The Hispanic Chamber of Commerce (HCC) is again requesting continued support for the efforts addressing the Latino/Hispanic business community in the amount of $2,950 to keep in line with the budget cuts that are taking place throughout the City of Yakima budget. The HCC serves to foster community economic development, business opportunities, increase citizen participation in the operation of city government and improving the quality of life for all citizens in our community. The 2009 funding continued to promote more opportunities for small businesses as follows. a. Foreclosure Workshops: Only one informational and one foreclosure workshop were conducted, because it became evident that the foreclosure dilemma was not affecting the market in the same way that it was affecting other states and Seattle area. As an agricultural based economy, the downturn did not have a significant impact since the jobs are primarily in agriculture which continues to do very well; however, uncertainties for the future created a decrease in consumer spending. It is important to note that based on the article in the Yakima Herald on 9/12/09, the sales tax has decreased as in all communities, but not as badly as in other areas. This is clearly related to the agricultural industry and the Hispanic consumer that tend to shop locally at all times. The small Latino businesses have seen an increase of sales, due to the availability of work in the region due to agriculture; therefore,, an increase of sales tax revenue will be reported at the end of the business quarter (9/30/09). b. Economic issues workshop: One radio program and one TV program in Univision were promoted by the HCC. The issues were how to survive during the economic downturn. The real estate sales decreased significantly, but goods and services saw a mild_ decrease in the small stores, but had a bigger impact on the box stores. c. Co- sponsored training with SBA from Seattle Regional Office at 6:30 a.m. on 7/28/09. Ten small businesses, mainly construction contractors attended. Many complaints about how loan availability is not as readily available as SBA has promoted. There appears to be a disconnect. Policy Issues • Outside and Intergovernmental Agencies— 9 Page 2, City of Yakima Continued Budget Request for 2010 d. Business Tax Workshops: Two trainings were co- sponsored for small businesses, one for Yakima and one for Sunnyside. e. 09 Cinco de Mayo Fiesta Grande May 2 &3: The event had over 10,000 attendees during the two day event and was the biggest ever. It was bigger, except for the carnival, than the Sunnyside Cinco which has a longer tenure and more publicity. A total of $5,000 worth of scholarships were provided for 4 young women for higher education. The Fiesta Grande is becoming the premier event for downtown Yakima in partnership and with support from other agencies. The City of Yakima's Parks & Recreation department was more involved than before, the Yakima Police Dept continued to be part of the planning and served as security for the event. All vendors saw an increase of sales and many tourists at the event. No negative incident occurred. f. The HCC President & Secretary are attending the Yakima Chamber meetings on a regular basis to participate and better coordinate services. g. Networking luncheons: Only four networking luncheons have been held in 2009 due to the time and efforts that go into planning the events. Only quarterly events will be held in the future. h. First time home buyer sessions: Only two home buyer sessions were held with 15 people participating. The real estate business slowed down, so the interest also waned. i. United States Hispanic Chamber of Commerce ( USHCC) hosted its 30 Annual Convention in Denver on Sept 16 -20. One member of the Yakima HCC attended the conference. She was one of two persons from the State of Washington. The HCC is the oldest and most active member of the USHCC. Thank for your continued support of the Hispanic Chamber of Commerce, which is legally incorporated, locally owned and operated and more importantly based within the City of Yakima. 10 — Outside and Intergovernmental Agencies • Policy Issues CITY ,x ' 2010 N,..1 ,k!,,JOR POLICY ISSUE OUTSIDE AGENCY FOURTH OF BUDGETED /UM0'UDCZTZD PROPOSAL This proposal is an ouiside agency reqttest to pi'ovide fLnancial suppoi't in the arnount of $5,000 to the Fourth of July Committee. Each year the Yakima Fourth of July Committee creates a family- oriented event at the Central Washington State Fairgrounds. The event attracts tens of thousands of people to a safe and controlled celebration. The Fourth of July fireworks and the festivities at the fairgrounds continue to grow each year. This event is free to the public, and gives people a safe and sane alternative to "backyard firewoi'ks displays." IMPACTS a. Fiscal Impact — Non-personnel: $5,500 2009 Budget 2,750 UnhndgeLed $2,750 2010 Proposed Budget As recommended by the Council Budget Committee, this is 50% of the amount approved by City Cottncil in the 2009 bttdget. The City of Yakima will see a reduction in the number of fire department calls related to fireworks. It's logical to assume that fewer people will be using fireworks because they will be attending the Fourth of July event. In addition, local businesses will see an increase in store traffic. This event draws from other communities that don't offer such a celebration. When the people from those other areas travel into Yakima, they purchase goods and service from our local businesses. b. Proposed Funding Source — General Fund. c. Public Impact — The Fourth of July Celebration builds a sense of community and civic pride. It does soby bringing a large number o( our neighbors togedhertoce|ebrateinasaheand controlled fashion. It presents positive activities focused on farnilies. d. Personnel Impact - None. e. Required Changes in City Regulations or Policies - None, f. Legal Constraints, lfapplicablc - No/ve. g. Viable Alternatives - None. CONCLUSION AND!OR STAFF RECOMMENDATION This is a Council policy decision. Policy Issues • Outside and Intergovernmental Agencies— 11 SUPPLEMENTAL INFO TION FOLIRTH OF JULY COMMITTEE 't V 0 , K �h 0 ocf 4 �►'. Re for Support from the City of Yakima October 12, 2009 Mayor Edler and members of the Yakima City Council: The Yakima Fourth of July /One World, One Nation, One Valley organization, a 501(c)3 non -profit formally requests that funding from the City of Yakima for the Yakima Valley's only organized fireworks display be maintained at the current level of $5,000 per year. While we are keenly aware of the financial stresses facing the city, we are also aware that quality of life and public safety remain key priorities for city leadership. We respectfully maintain that the modest amount provided by the City to help offset the direct costs of the annual 4 of July fireworks show — which is part of a larger, free multicultural event held each year at State Fair Park, is important on both these fronts. First, without ongoing support from the City of Yakima, the fireworks show and the entire celebration will be at risk. As many of you will no doubt recall, a small group of concerned citizens, civic and business leaders in 2005 rescued and rebuilt the Yakima 4 of July Celebration when a prior group of volunteers was no longer able to find the time or finances to continue this event. The City of Yakima realized that a community of Yakima's size should not be without a celebration and fireworks show on Independence Day and was key in the effort to reinvigorate the event. The fireworks show, which is what the City helps underwrite, is, of course, one of the centerpieces to a day -long celebration featuring music, kids activities, local food vendors and much more. Quality of life? You bet. In addition, leadership from the city's fire and police departments, as well as other law enforcement and emergency management leaders from around the county, have also long maintained that having a community -wide event featuring one significant fireworks show is an excellent way to keep the number of private (and illegal) fireworks shows from causing injury and property damage on what is invariably a dry, hot summer night in a city that sits just miles from communities where both residential and commercial -grade fireworks are available to anyone with the cash to pay for them. If the Yakima 4 of July fireworks show were to go away, is there any doubt that private "shows" would spring up around Yakima and that emergency responders would be forced into overtime dealing with the resultant issues? • The $5,000 donation from the City of Yakima is a critical part of the budget for the annual Yakima 4 of July Celebration, And while any funds from the City go to directly offset costs associated with the 12— Outside and Intergovernmental Agencies • Policy Issues fireworks show, it is important that we remind city leadership that the event is put on by an all - volunteer organization with no paid staff. In the five years since I have been associated with this event, we have been proud to have the Yakima 4 of July Celebration grow into Central Washington's biggest one day event. We are equally proud that we have been able to keep our event free to the public (even parking is free), family friendly (no alcohol permitted) and diverse. Thank you, in advance, for your continued partnership with the Yakima 4 of July Celebration/One World, One Valley, One Nation. Regards, Michael Shepard Chairman • Policy Issues • Outside and Intergovernmental Agencies— 13 CITY OF /i/lCiffief 2010 JOR POLI ISSUE OUTSIDE AGENCY YAKI SLINFAIR FESTIVAL ASSOCIATION BUDGETED / UNBUDGETED PROPOSAL This proposal is an outside agency request to provide $500 to the Sunfair Association in 2010, to support the Sunfair parade held on the first Saturday of the Central Washington State Fair. IMPACTS a. Fiscal Impact - Non-personnel: $1,000 2009 Budget 500 Unbudgeted S500 2010 Proposed Budget As recommended by the Council Budget Committee, this is 50% of the amount approved by City Council in the 2009 budget. b. Proposed Funding Source - General Fund. c. Public Impact - None. d. Personnel Impact - None. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, if applicable - None. g. Viable Alternatives - None. CONCLUSION AND/OR STAFF RECOMMENDATION This is a Council policy decision. 14— Outside and Intergovernmental Agencies • Policy Issues SUPPLEMENTAL INFO TION YAKIMA SLINFAIK FESTIVAL ASSOCIATION Octoday 13,2009 Rita Debord Finance Director 129North Second Street Yakima Wa. 98901 Subject: preliminary budget Yakima Sunfair Association would to make application for the $500 dollar out of the 20010 budget. We have received the $1000.00 for about fifteen years. The money went to pay for the Mayor Award and other awards. We would like to remind the city council that we are not profit we only charge commercial and Political the $500 will be missed. Just a word on the 2009 Parade we had 129_watilln, but we had .19-knits. We started at 10 am and the last units to clear 16 and Yakima avenue 11:57am and the last units to clear 6 St and Yakima avenue was at 12:25 p.m. Thanks to all that help put on the 48 annual Sunfair Parade. Gene Dawson Sunfair Parade Association President P.O.Box 471 Yakima Wa. 98907 Policy Issues • Outside and hitergoverninental Agencies— 15 CITY 01 2010 JOR POLI ISSUE OUTSIDE AGENCY Y 1 BASIN STO GE ALLI CE (YBSA) UNBUDGETED PROPOSAL In the past several years, Council has approved a financial contribution to promote Black Rock Reservoir. The 2009 contract was cancelled mid-year because the federal studies did not support its feasibility. The Yakima Basin Storage Alliance did not submit a request for funding in 2010. IMPACTS a. Fiscal Impact - Non-personnel: $20,000 2009 Budget 20,000 Unbudgeted $0 2010 Proposed Budget b. Proposed Funding Source - n/a. c. Public Impact - n/a. d. Personnel Impact - None. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, if applicable - None. g. Viable Alternatives - None. CONCLUSION AND/OR STAFF RECOMMENDATION This is a Council policy decision. 16— Outside and Intergovernmental Agencies • Policy Issues CITY ,x ' 2010 JOR POLI ISSUE OUTSIDE AGENCY - MORELIA SISTER CITY ASSOCIATION BUDGETED /UNDUDCZTZD PROPOSAL This proposal is to provide financial support to the Yakima Morelia Sister City Association in 2010. IMPACTS a. Fiscal Impact — Non-personnel: $2j000 2009 Budget 667 Uohndgetcd $1,333 2010 Proposed Budgel As recommended by the Council Budget Committee, this is 33% of the amount approved by City Council in the 2009 budget b. Proposed Funding Source — Ecoiioinic Developmenl Fund, c. Public Impact — The primary service and mission of the Yakima-Morelia Sister City Association is to promote trade, economic development, education, cultural exchanges, and tourism between the Cities of Yakima and the City of Morelia, State of Michoacan, Mexico. d. Pery000clInmpaot — None. e. Required Changes in City Regulations or Policies — None. f. Legal Constraints, 11 applicable — None. g. Viable Alternatives — None, CONCLUSION AND/OR STAFF RECOMMENDATION This is a Council policy decision. Policy Issues • Outside and hitergoverninental Agencies— 17 SUPPLEMENTAL INFO TION YAKIMA - MORELIA SISTER CITY ASSOCIATION RECEIVED OCT 27 2009 CITY OF YAKIMA COMMUNITY DEVELOPMENT Yakima Morelia Sister CityAssociation P, O. Box 1048 Yakima, WA. 98907 To City of Yakima: Oct, 13, 2009 REQUEST TO PROVIDE FUNDING FOR AN OUTSIDE AGENCY YAKIMA MORELIA SISTER CITY ASSOCIATION The YMSCA (Yakima- Morelia Sister City Association) desires to promote cultural and economic development opportunities for our diverse community; the (YMSCA) has a stated mission to promote trade, economic development, education, cultural exchange, and tourism between Morelia, Michoacan and the City of Yakima; The YMSCA has hosted successful delegation visits and facilitated contact and networking opportunities with local private and public entities. The YMSCA is working with the communities of Morelia and Yakima to further enhance trade, economic development, education, cultural exchange, and tourism; and therefore we are requesting continued funding to our program as in the past, we understand the impact of the budget within the city in this economic downturn and therefore we are in agreement to request a lower amount than last year in the amount of $1,333.00 Dls. We (YMSCA) agree to utilize the funds as follows: 1. YMSCA agrees to provide economic and cultural exchange services, and funds will be used to reimburse administrative costs to support these services. No funds shall be used for travel expenses, equipment or salaries. 2. YMSCA shall commence services required hereunder upon execution of this Request for the calendar year 2010. Thank you in advance for the consideration of our request. Sincerely, Juven Garci. P sident Yakima Morelia Sister City Association P.O. Box 1048 Yakima, WA 98907 Citizen Diplomacy: Building, Crossing & Maintaining Bridges Community to Community . .. Person to Person! 18 — Outside and Intergovernmental Agencies • Policy Issues CITY ,x ' 2010 JOR POLI ISSUE OUTSIDE AGENCY COMMITTEE DO TO BUDGETED /UM0'UDCZTZD PROPOSAL The Committee for Downtown Yakima (CDY) has requested that the City continue to support their program aL the $5O,OOO level for 2OlO. In reviewing options for fundi , the possibility of funding it out of the Central Business District (CBD) Capital Improvement fund was identified, as the revenue consists of rnonthly parking pennits in the downtown lots. Even though this was a possible solution in the 2009 and could continue into the 2010 budget cycle, this funding source rnay not be sustainable into the future because of competing needs in the downtown, including continuation of improvements (Phase 4) and parking program changes. IMPACTS a. Fiscal Impact - Non-personne|: $50,000 2009 Budget 10,000 Unbudgeted $40,000 2010 Proposed Budget As recommended by the Council Budget Committee, this is 80% of the amotuit approved by City Council in the 2009 budget. h. Proposed Funding Source - CBD Capital Improvem nt Fund - #321. c. Public Impact - An attractive, inviti downtown. d. Pers000clInmpaot - Conhactadx'iniyhahon. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, 11 applicable - None. g. Viable Alternatives - Pursue private funding of enhanced downtown maintenance. CONCLUSION AND/OR STAFF RECOMMENDATION The Downtown Yakima Futures Initiative (DM) Council Committee recommends restoration to the h/|| request of $50,000. Policy Issues • Ontside and Intergovern Agencies- 19 SUPPLEMENTAL INFO TION COMMITTEE FOR DOWNTOWNYAKIMA October 27, 2009 Rita DeBord Finance Director City of Yakima 128 North 2 Street Yakima, WA 98901 Subject: City of Yakima 2010 Budget Process Funding Request from Committee for Downtown Yakima (CDY) Dear Ms. DeBord, The purpose of this letter is to respond to your letter of September 25, 2009 and to request 2010 funding from the City of Yakima through two service contracts. One of these contracts is a continuation of a previous Agreement through which CDY has provided the City with services related to the maintenance of shrubs, plants, planter areas, and sidewalks within the City's Downtown Business Improvement District (DYBID); and further related to providing safety and security services within the DYBID. Last year the City provided $50,000 in compensation to CDY for these services, and you explained in your recent letter that this compensation level is proposed to be reduced to $40,000 for 2010. I respectfully request that the funding level for this Agreement NOT be reduced and that our funding level instead be maintained at its previous level of $50,000. A reduction in funding for this contract would necessitate a significant reduction in the number of uniformed downtown clean & safety ambassadors that could be hired to perform these services, and such a reduction in staff would, in turn, significantly reduce the quality and quantity of such services that we could provide next year. Failure to restore the compensation to the requested level will result in a dramatic and noticeable adverse affect on the appearance of Downtown streets during spring and summer of 2010. CDY is also requesting 2010 funding through a second Agreement with the City of Yakima. This second contract is a service Agreement through which CDY will provide the City with services related to the administration and operation of downtown parking lots. These parking lot administration services will include management of City-owned downtown parking lots, sweeping and cleaning within these lots, monitoring cars that are parked in the lots for compliance with City parking regulations, issuing citations for violation of said regulations, maintenance of City-owned parking meter /kiosks, snow removal in the Tots, providing security services in the lots, and preparing and implementing a community education program to educate the public about the recent revisions to downtown parking regulations and why these revisions will have an important and beneficial impact on downtown business. The proposed compensation level for this service Agreement is $30,000. The City Council recently reviewed this Agreement and authorized the City Manager to sign it. Thank you for giving the Committee for Downtown Yakima the opportunity to submit this request for funding from the 2010 City Budget. Thank you also for reviewing this letter and for your kind consideration of our request Best Regards, Dan Kelleher Executive Director cc: Ms. Cindy Epperson, Deputy Director of Accounting & Budgeting 20 — Outside and Intergovermnental Agencies • Policy Issues CITY OF /Nil 2010 JOR POLI ISSUE OUTSIDE AGENCY ALLIED ARTS OF Y I VALLEY - ARTSV BUDGETED / UNBUDGETED PROPOSAL This proposal is an outside agency request to provide financial support in the amount of $5,333 to the Allied Arts ArtsVan in 2010. IMPACTS a. Fiscal Impact - Non-personnel: $5,333 2009 Budget 2,666 Unbudgeted $2,667 2010 Proposed Budget As recommended by the Council Budget Committee, this is 50% of the amount approved by City Council in the 2009 budget. b. Proposed Funding Source - General Fund. c. Public Impact - Encourages children to enlarge their ability to visualize, create and communicate through the arts. d. Personnel Impact - Contract administration. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, if applicable - None. g. Viable Alternatives - None. CONCLUSION AND/OR STAFF RECOMMENDATION This is a Council policy decision. Policy Issues • Outside and hitergoverninental Agencies— 21 SUPPLEMENTAL INFO TION ALLIED ARTSVAN allied arts OF YA K I MA VALLEY entertaining your imagination r' -.. rtment of Finance & Budget ATTN: Rita DeBord 129 N. 2nd St Yakima, WA 98901 October 1, 2008 "My contention is that creativity is as important as literacy, and we should treat it with the same status." - -Sir Ken Robinson Ken Robinson is an author of several books and The Robinson Report (from the UK commission on creativity, education and the economy). The Times said: `This report raises some of the most important issues facing business in the 21st century. It should have every CEO and human resources director thumping the table and demanding action.' Dear City Council, Programs for youth that encourage creativity are crucial to the safety and productivity of our community. The ArtsVan is one of the best and longest running youth programs of its kind. We request $2,667 for the 2010 Summer ArtsVan program. This represents the requested 50% cut from last year's $5,333. As our community continues to look for ways to positively engage our youth, demand for ArtsVan has increased. The proposed decrease in funding will create hardship for this program. Please note that we quadruple, through matching funds, every dollar that you have provided us to meet ArtsVan's $20,000 budget. If it is at all possible to avoid this cut, we urge you to consider it. The ArtsVan has been funded in part by the City almost every year since its inception in 1985, when it was funded by a federal block grant. Your municipal support is crucial to ArtsVan's lasting city -wide impact. WHAT IS ARTSVAN? ArtsVan is a vehicle (a literal & figurative one) that encourages creativity among Yakima Valley youth ages 5 -12. During the summer it brings FREE participatory art to children in our public parks for six weeks, with, a new project theme each year. ArtsVan creates access to the arts for all children and families in all areas of our community. ArtsVan Family Night adds a visual arts component to the FREE summer concert series held in Franklin Park. It is an opportunity for parents and family members to share in the creativity of their children by completing a project together. All projects can be replicated at home, using common and inexpensive . materials, as activities for families to share in together. Almost half of the 5,215 children & adults we serve are Latino, representing our efforts to reach out to this growing part of our community. 22 — Outside and Intergovernmental Agencies • Policy Issues This past summer, the Van visited Miller Park, Franklin Park (twice), Randall Park, SE Community Center, Kissel Park, West Valley Park, MLK, and Milroy Park in Yakima. Each park is visited six times by the Van, at a cost of $1,700 per park for teachers, supplies and the ArtsVan. The city funding requested covers less than 1/4 of our costs. Program -wide sponsors, supporters and partners this year included Yakima Parks & Rec, United Way, Southwest Rotary, the John Gordon Monoian Memorial Foundation, Valley Fruit, Tieton Arts & Humanities, Legends Casino, and Bank of the West. We also have high & frequent attendance from many summer programs which have a need for activities, including Learning Center, Miller Day Care, Country Kids, Learning Tree Kids, Salvation Army Day Camp, and YPaI. WHY IS ARTSVAN IMPORTANT TO THE FUTURE? ArtsVan enhances city resources and engages youth in a way that gives them a positive outlet of expression. ArtsVan helps the City of Yakima attain its vision: our program encourages cultural awareness, it offers alternatives to violence for our youth and creates a skill set that the 21 century workforce demands. ArtsVan also helps meet two of four mission goals for Yakima. 1) It has been recognized by the Kenney Center as an innovative youth program ad is indeed an outstanding service. 2) It also meets the community's needs such as providing positive activities for youth and ensuring that adult role models are available. Children run to meet the ArtsVan when it comes to their park. It is part of Yakima's excellent quality of life. Please see further attached information. We certainly understand that the city faces challenging decisions at this time, and we thank you for your consideration during this year's budget cycle. Cordially, . ,, /cuti 'ca Moskwa Director, Allied Arts • Allied Arts of Yakima Valley • 5000 W. Lincoln Ave., Yakima, WA 98908 (P) 509.966.0930 • (E) info@alliedartsyakima.org • (W) www:alliedartsyakima.org Policy Issues • Outside and Intergovernmental Agencies— 23 • • _ Niii _ .A..........,,.._.. ios 14 ii /go 4,allied arts __,,, i y OF YAKIMA VALLEY --1'4112 , 77 ENT IN IN THE A ,..7 ! . ARTS IS AN '' INVESTMENT OUR ,colyilYIUN ' AN INV,- oF ()um / .." TfjE Ftj ,■ ' , ■ RTSVA 42 , it • Ani`e ArtsVan — ‘‘4 r .._41,'"I.,, f , WHY FOR ARTS The ,____,,,,.. .-,,,,... 1 ' ifim.' ) THE NEED r .\m ft.'".,..—r-zjIIlg., ...... ,,,ii- 4 , / Afri,-- .rf---'' h"po ,-- - ):sori L teaches: fine , k -„,....,,,,,y...„"' .„.'.,64,4t-,v.„.e.„,,,,,, motor skills, Problem :,9,-, ,.;1§4.1---&,:,..- skills, persistence, an ambiguity, ) m ce tolerance for am d s°1 s v e in t : ,-,'.;„,. mi . , ,,, ' • * . — 4 ' critical thinking, e h s , ' - `" ,- 41 - confidence. ArtsVan may 4 f7 .;`‘ '''4144'■-•::,.‘ ' , art for many of . 4..4,:,k 47_,,4, children we ri-eYascorce of reach Also, ','`--- ; THE NE city parks are utiliz m f i o c r p a a that improve aca , , _ / , ADULT math and proficiency. POSITIVE , ... .,—. (- , --- I NTE RACT t i e 0 N i i eTvhee in a r 1 a y d o u u l t can a n who d o This may be the only time ..i.i-,7, there to say I be . m i they hear those o a rd c s h . ild child's day that sup portiv e PAREN eir'IN . i ''SLY=40 T are ela seahotrditteivmesy , 4 ' . , ,,,,,,m y -,NT, 1P,. (70:0414;•••.-..._,,:,..tki44, 4014 THE NEED INVOLVEMENT from are something.kfamcoiLies .., . ' , ' r simple and use fr c lor, r i . . 111.1AV '''-',1:L-7 .. A NT ArtsVan proje to teach concepts IA e , , i,uicow IS AS :IMPORTANT can do together . \ '-` . 15.N AS contrast, and observation. ,z,,,t; * • 4 1 ' ' , - 11,4 EDUC -- ----- .'.,., ITERACY, A I-' , 11. , , - sE0113. TREAT IT WIT- ,, ,, \','' ' \--;,-47:14; , , -_,, 113; i h ;,\1 \ -4 \ \,,,A S A ME sTATIU• THE SA ' _.,'SIR KEN 11°B11.1 S '., & INNOVATO AuTHOR' ' 0 pa 9 rk, !„1 , i 'II Franklin P Center, Kissel Park, MLK Park, and visited six 1 Each park is A LOCATIONS Randat , At--r.i, - -...c.' ; im mitter Park Park (twice) , <---:-'* SE Community Cen S 'e ' ''' 'It' Milroy Park in ArtsVa supplies and the n* Farmer's - '7',..'d e"-14,,,,..,„, times by the Van, averaging -----_-...,-: --,-"' - Market. C, , ' ; , T Y h A r is c y h K e il e d i r f — w or ' e te v m is a i , a. ted • - a cost Far visited the Yakima of °n1Y $5 per P-- --' 24 - Outside and Intergozieriunental Agencies • Policy Issues allied arts 5000 W. Lincoln Ave., Yakima, WA 98908 OF YAKIMA VALLEY (P) 509.966.0930 • (W) www.elliedartsyakima.org ARTSVAN: 24 YEARS OF SERVICE TO YAKIMA WHAT IS ARTSVAN? `, `',; , • G ArtsVan has a far reaching impact throughout . Yakima. It is an integral part of preventative &t ` intervention strategies for high -risk kids. And � '' " ` - =I IT'S FUN.... ` • ArtsVan was created in 1985 with money from a federal block grant requested by SE ) s :,; neighborhoods who wanted to have their families '' ' Et children become engaged with professional ;;; sy artists. This desire still exists today. • ArtsVan brings FREE art lessons to children • in our public parks for six weeks, with a new project theme each year. (8 sites in Yakima: East to West, North to South!, plus 7 sites throughout the valley) Et Family Night adds a visual arts component to the FREE summer concert series . held in Franklin Park • ArtsVan has been recognized by the Kennedy n.. H H - Center as an innovative and integral program g P g l ;; - that creates access to the arts for ALL children 'c -< and families. .,, i " + '— 4 t x3 , tom 9-$a} c y ` ":, \-,',- i ,,ki -' ,\ '1,,,z,„,-,, E 1 "THE ARTS TEACH '= `'''' CHILDREN THAT PROBLEMS How? YOUR FUNDING CAN HAVE MORE THAN PREVIOUS FUNDING: Summer 2009 ONE SOLUTION" Funds Raised by Allied Arts of Yakima Valley —STANFORD UNIVERSITY Received from the City $5,333 Southwest Rotary $3,000 �p Legends Casino $2,200 WHO? 5,215 CHILDREN & ADULTS Sage Fruit $1,700 2009 ArtsVan in the Parks Participants Bank of the West $1,000 John G. Monoian Memorial Found. $2,500 48% Hispanic United Way $5,000 46% Caucasian TOTAL $20,733 • 3% African American 1% Native American All funding must be re- secured each year. We Employed never know year -to -year who will have the Eleven teachers part -time means to support this program. Four aides part -time (teens) Policy Issues • Outside and Intergovernmental Agencies— 25 CITY OF /i/lCiffief 2010 JOR POLI ISSUE OUTSIDE AGENCY RETIRED SENIOR VOLUNTEER PROG a (RSVP) BUDGETED / UNBUDGETED PROPOSAL This proposal is an outside agency request to provide financial support in the amount of $3,000 in funding. IMPACTS a. Fiscal Impact - Non-personnel: $3,000 2009 Budget 1,000 Unbudgeted S2,000 2010 Proposed Budget As recommended by the Council Budget Committee, this is 33% of the amount approved by City Council in the 2009 budget. b. Proposed Funding Source - General Fund. c. Public Impact - Supports volunteers in the community. d. Personnel Impact - Contract administration. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, if applicable - None. g. Viable Alternatives - None. CONCLUSION AND/OR STAFF RECOMMENDATION This is a Council policy decision. 26 — Outside and Intergovernmental Agencies • Policy Issues SUPPLEMENTAL INFO 1' TION RETIRED SENIOR VOLUNTEER PROGRAM (RSVP) s Yakima Milted .r RS v Valley Wd � § 1 C ommunity College GettingThingsDone. 120 S. 3rd Street, Suite 200B YaklmaWA 98901 Phone: (509) 574 -1933 Fax: (509) 574 -4943 October 13, 2009 Rita DeBoard City of Yakima Department of Finance & Budget 129 North Second Street Yakima WA 98901 Dear Ms. DeBoard: Please consider this letter a request on behalf of RSVP to be considered for funding in the 2010 City of Yakima budget. RSVP (the Retired and Senior Volunteer Program) of Yakima County has been in Yakima for over 30 years. Our mission is to activate seniors age 55 and over to serve in nonprofits, schools, government agencies and proprietary health care organizations throughout Yakima County. Last year over 650 RSVP volunteers served approximately 122,000 hours in Yakima County, and approximately 100,000 of those hours were served in the City of Yakima! We are also aware that the need to recruit Baby Boomers is of great concern to all local agencies that depend on volunteer hours to provide services to the community. RSVP is actively recruiting this challenging group, and currently has over 90 Boomers who have contributed over 17,000 volunteer hours! In accordance with our federal funding sources, the Corporation for National and Community Service, we are now tracking our impact in the community. Did you know that in 2008 in Yakima County, over 52,000 meals were served at congregate meal sites; that over 45,300 meals were delivered to homebound seniors; that 8 food banks distributed over 2.3. million pounds of food; that over 5,500 individuals received hand - knitted warm hats, mittens, scarves, lap robes and baby items? Did you realize that volunteers are responsible for all this activity? RSVP is a unique program designed to capture the experience and knowledge of seniors to assist in solving community problems, a win -win situation if ever there was one. The City of Yakima has provided $3,000 in funding, and $2,000 of in kind to RSVP of Yakima County every year since I have been director, (11 years) and for many years before that. We understand that there may be a reduction in the available funding and request that the City continue to provide funding, based on availability, to RSVP of Yakima County. If you have any questions, or need additional information, please do not hesitate to contact me. Of course I will be happy to provide an in person presentation to the City Council should one be desired. Sincerely, - Deborah F. Wilson, Director. RSVP of Yakima County Policy Issues • Outside and Intergovernmental Agencies— 27 ' CITY OF 7ifkiffi^ 2010 JOR POLI ISSUE OUTSIDE AGENCY SEASONS MUSIC FESTWAL BUDGETED /KNBUDCETZD PROPOSAL This proposal is an oulside agencv request to provide financial supporl in the amount o($4,0OO in funding in 2010. The proposed project is to develop and implement targeted promotional campaign to draw tourists 10 the Seasons annual ten day Fall festival, 10 be held during the wine crush period. IMPACTS a. Fiscal Impact — Non-personnel: S8,000 2009 Budget 4,000 |]/)budgeted $4,000 2010 Proposed Budget As recommended by the Council Budget Committee, this is 50% of the amount approved by City Council in the 2009 budget. b. Proposed Funding Source — Parks and Recreation Fund. c. Public Impact — Econonnic benefit of related tourism. d. Personnel Impact — None. e. Required Changes in City Regulations or Policies — None. f. Legal Constraints, ifappllooble — None. g. Viable Alternatives — None. CONCLUSION AND/OR STAFF RECOMMENDATION This is a Coiincil policy decision. 28 Outside and Intergovernmental Agencies • Policy Issues SUPPLEMENTAL INFORMATION SEASONS MUSIC FESTIVAL THE SEASONS PERFORMANCE HALL Rita DeBord Finance Director City of Yakima 129 N. 2nd Street Yakima, WA 98901 Dear Rita: We are deeply thankful for your previous funding from the City of Yakima to The Seasons Performance Hall non -profit organization. Through this donation, we were able rebuild and construct a web site that focused on presenting The Seasons Performance Hall with a professional and quality website /portal that attracts and filters website visitors into potential audiences, members and donors of the facility. Our objectives were both practical (capturing people's attention, being dynamic and interactive as well as being informative) and technical (easy to maintain and update, clear and concise navigation and Search Engine friendly). The strategic development costs that we identified from 2009 were $2500 *. Development costs included time and effort to identify our core sales as well as identifying our primary, secondary and tertiary markets. We established core branding strategies, schedules and deployment. We identified specific business operations (that continue to be fine tuned) and added to or upgraded our previous web marketing ventures. Another key component in the development was the architecture and design or "look and feel" of the site. Precise and detailed attention was given to our site and marketing collateral to reach The Season's objectives, along with paying special attention to our culture and demographics, to create a seamless design for the visitor to our site and distinguish The Seasons. Critiquing and making changes to the design occurred several times in 2009 to allow us to mold and revise the design to fit our vision. The total cost for this portion of the website design process for 2009 was approximately $5000 *. We would apply the $4000* in available funds from the City in 2010 to the continued building and development of the website. Working from what is already established in the strategic development phase and the collateral we developed in the architectural and design phase, we will continue to work on the web design and programming to fit The Season's target market. 101 N. Naches Avenue Yakima, WA 98901 (509) 453 -1888 Policy Issues • Outside and Intergovernmental Agencies— 29 Potential features and functionalities would include: • Improved member registration and contact forms • News/Blog Module to let audiences, members and donors stay on top of news and events at The Seasons, by allowing staff to easily update and edit to the site instantly. • Continued partnerships with Yakima Valley Convention Bureau, Wine Yakima Valley and Partnership for Downtown Yakima. • Developing partnerships within the Valley "Marketing and maintenance" will be ongoing processes and allow us to be able to provide a full suite of hosting and support services for our site, including emails, and a web hosting environment which features content management and 99% uptime. We will also continue to develop online marketing campaigns to continue to drive potential customers to our site. Our goal is to be able to be geared exclusively toward milestones, events, performances and to develop parallel campaigns to publicize those to our site in 2010. Thank you for your consideration. Yours truly, Dana Schultz Director of Development The Seasons Performance Hall *The budgets outlined in this letter have been designed to have a minimum and maximum range due to the unknown nature of some of the core components. 101 N. Naches Avenue Yakima, WA 98901 (509) 453 -1888 30 — Outside and Intergovernmental Agencies • Policy Issues CITY OF )rilt /Nil 2010 JOR POLI ISSUE OUTSIDE AGENCY CITIZENS FOR S EY I VALLEY COMMUNITIES (CSC) BUDGETED / UNBUDGETED PROPOSAL This proposal is an outside agency request to provide financial support in the amount of $20,000 to the Citizens for Safe Yakima Valley Communities (CSC). IMPACTS a. Fiscal Impact — Non-personnel: $20,000 2009 Budget 10,000 Unbudgeted $10,000 2010 Proposed Budget As recommended by the Council Budget Committee, this is 50% of the amount approved by City Council in the 2009 budget. b. Proposed Funding Source — General Fund. c. Public Impact — CSC works to focus and coordinate the efforts of various groups in a collaborative manner and to execute projects and activities directed solely at making Yakima a safe place to work, run a business and raise a family. d. Personnel Impact - None. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, if applicable - None. g. Viable Alternatives - None. CONCLUSION AND/OR STAFF RECOMMENDATION This is a Council policy decision. Policy Issues • Outside and hitergoverninental Agencies— 31 SUPPLEMENTAL INFO TION CITIZENS FOR SAFE YAKIMA VALLEY COMMUNITIES C itizens for afe Yakima Valley 10 N. 9th Street P.O. Box 1490 C ommunities Yakima, WA 98907 Building safer communities citizen by citizen Phone: (509) 248-2021 Fax: (509) 248 -0601 • October 13„ 2009 REC EIVED Rita DeBord, Finance Director 1 3 2,009 City of Yakima Department of Finance & Budget OCR 129 N. Second Street �C 054" Yakima, WA 98901 1t4ik Subject: 2010 Funding Request Citizens for Safe Yakima Valley Communities (CSC) is pleased to submit this request for calendar year 2010 funding for the proposed services outlined below for $10,000 with the City of Yakima. If these services are not what the City has in mind, we would be happy to discuss further. CSC has started working with, and would like to continue providing support to, the Gang Education Campaign Committee headed by Councilwoman Kathy Coffey. The Committee believes efforts in this educational campaign will inform the public about: issues related to gangs, activities and assistance to prevent youth from joining gangs, and provide. This Committee is — - - -- still - defusing their -goals - and- wewould- li- ke_to- provide- administrative_and_logistics support to their efforts. We also wish to use funding to continue to educate our Board of Directors, and the general public through YPAC, on risk factors, local statistics, and local programs and efforts that provide protective factors for families and youth. Our Board of Directors defined the following objectives for making communities safe over the coming year include: • Encourage community activities that will lower the Yakima Valley MSA's overall crime rate to the bottom third of the national crime rate within five years. • Identify and measure benchmarks for community safety. • Encourage education on how to build a safe community. • Unify countywide support for safety specific legislation. • Support opportunities for youth to engage in safe and positive behavior. • Assist in creating a drug free community. • Monitor and strengthen community efforts in prevention, intervention and suppression of crime. 32 — Outside and Intergovermnentnl Agencies • Policy Issues We would also like to continue our work in the following areas. In 2009, CSC contracted with the City of Yakima for $20,000 to provide these services: • Supporting assemblies of neighborhood Block Watch (National Night Out event); • Promoting and assisting with summer jobs for disadvantages youth (100 Jobs for 100 kids); • Implementation of a multi -media campaign to reduce the use of methamphetamine and other abused substances; • Participation in the planning and holding of a Youth Prevention Forum: working with DSHS to coordinate the Washington State Youth Prevention Summit in Yakima; • And CSC operations as a community catalyst and communication channel for citizen engagement. We will measure the success of our efforts through the number of events in which we hold/participate, demographics and number of people reached, the number and quality of collaborative initiatives /projects, and changes in baseline data for the same period. Quarterly reports of our progress will be submitted to the City, and we will provide in- person updates as requested by the City. We believe significant strides have been made in our community toward empowering citizens, improving public safety and reducing crime in both the systemic and systematic realms. CSC is a connecting organization that engages citizens in discussions about important public safety issues and programs. We network individuals, organizations, and resources in a self directed effort, harnessing citizen passion and determination to make Yakima Valley a safe place for everyone Our past results were presented to the City of Yakima at previous meetings and through regular reports to this department (copies of 2009 reports included). Should you have any questions regarding this submission, please contact me or the 2009 CSC Chairman of the Board, Bill Dolsen at (509) 248 -2831, or Vice Chairman Ken Marble at (509) 453 -3181. Sincerely, Carol . olden Executive Director Cc: Bill Dolsen, Chairman of the Board Ken Marble, Vice Chairman of the Board Mike Morrisette, Secretary/Treasurer Policy Issues • Outside and Intergovernmental Agencies— 33 itiZenS for OM V ALLEY iCCMMUNITIE9 • ',MT!! afe Yakima Valley 10 N. 9th Street • P.O. Box 1490 OmmunitieS . Yakima, WA 98907 Phone: (509) 248 -2021 Building safer communities citizen by citizen • Fax: (509) 248 -0601 January 22, 2009 Rita DeBord, Finance Director City of Yakima Department of Finance & Budget 129 N. Second Street . Yakima, WA 98901 Subject: 2008 Year End Report • Citizens for Safe Yakima Valley Communities (CSC) is pleased to submit this report covering our organization's performance pursuant to our 2008 service contract for $20,000 with the City of Yakima. During our first year of.funding from the City of Yakima, 2008, we had extensive results for our programs. We respectfully submit this summary report for your records. • REPORT National Night Out - We supported an assembly of Neighborhood Block Watch program leaders • on a monthly basis aimed at reinforcing the Neighborhood Block Watch program and expansion . of the number of neighborhoods within the City with organized Block Watch Programs. We also planned and held the annual National Night, Out Kick -Off Party (NNOKOP) that promotes public participation in Block Watch and public safety in general (detail event report submitted in 2008). One challenge CSC faced was the lack of direct access to the names of City Block Watch participants. To work around this challenge; YPD personnel in charge of the Block Watch : Program were requested to invite current Block Watch program participants to the regular meetings'. Some block captains participated on an irregular basis, but CSC believes this restriction may have reduced potential Block Watch program participant participation in the planning of NNOKOP. In order. to promote more participation at all levels, CSC recommends information sharing for the benefit of growing the number of Block Watch groups in the City. - Sumner Jobs for Disadvantages Youth — CSC, in partnership with Yakima's South East Community Center and citizen volunteers, worked with local businesses to create over 100 jobs for 100 youth in the sunnner of 2008. We held a career fair and 'employment training day. that served over 200 youth. Many local businesses and educational institutions were available on-.site to answer questions from students and some employers recruited at the event. Every youth participant enjoyed receiving help preparing their resume and job applications. They also received group training on what to expect on their fustjob, at least one personalized interview experience, and an opportunity for peer -to -peer review of the experience. These benefits are of course in addition to their paid four week part -time work experience. Campaign to Reduce the Use of IvIethamphetamine — Our team of professionals and volunteers worked together to plan and develop an aggressive educational and media campaign directed at reducing addition to Methamphetarnine and the causes of addiction associated with the use �f all • • • CSC is supported by grants from Yakima County, City of Yakima, Yakima Valley Community Foundation as well as individuals and businesses in our community. We thank them for their dedicated service and support. CSC's fiduciary agent is the Yakima Chamber Foundation which is a 501(c)(3) organization as defined by the IRS, Federal Tax ID #91- 1692873: 34 — Outside and Intergovernmental Agencies • Policy Issues illegal drugs. The process was slowed by the lack of funding for our original plan. The plan has since been modified with the support of the Team and the leadership of CSC. Regional Youth Forum — We organized and conducted three youth forums within the County of Yakima; Yakima Juvenile Detention Center (YJDC), Eisenhower High School, and Toppenish area. Our goals including engaging youth in self - initiated projects aimed at reducing juvenile crimes, gang membership, and the causes of crimes in their respective communities. What we learned from our local youth was amazing. A document was created with direct input from youth detained at the YJDC was submitted to the City in 2008. Toppenish youth planned, organized, and held a community carnival at Lincoln Park in Toppenish (detail event report submitted in 2008). This group of youth would like to continue . planning events that engage youth and adults in healthy activities. We look forward working with them in the future. Benchmarking Results — CSC staff supported neighborhood policing (Emphasis Patrols) by providing independent and separate labor and time to mail and collate public perception survey responses. CSC worked through an established City Memorandum of Understanding, and used an approved survey system maintained and operated, with Yakima Valley Community College. Reports generated from the responses received represented a fair, valid, and diverse cross section of Yakima. Survey results have been delivered to the appropriate YPD personnel. • CSC Operations and — CSC operations were effectively and efficiently maintained through multiple funding streams of which the City is a major contributor. We believe significant strides have been made in our community toward empowering citizens, improving public safety and reducing crime in both the systemic and systematic realms. CSC is a connecting organization that engages citizens in discussions about important public safety issues and programs. We then act accordingly for the benefit of public safety. We remain diligent in our efforts. Should you have any questions regarding this submission, please contact myself or the 2008 CSC Chairman of the Board, Mike Leita at 574-1500. • • Sincar�ely, r /ii / ' • • Carol A. Holden 6n • Executive'Director • Cc: Mike Leita, Chairman of the Board Mike Morrisette, Secretary/Treasurer Policy Issues • Outside and Intergovernmental Agencies— 35 CITY 01 7�//i/^ 2010 JOR POLI ISSUE OUTSIDE AGENCY BUDGETED / UNBUDGETED PROPOSAL This proposal is an outside agency request to provide financial support in the amount of $10,000 to the Yaknna Symphony Orchestra IMPACTS a. FisoolIoupaot - Non'pe/xonnei $l0,000 2009 Budget 5,000 UnbodgeLed $5,000 2010 Proposed Budget /\sreconnmendedbyLheCooncU0ndgp|ConnnitLep,Lhisis5O'&ofUmannoontapprnvedby City Council in the 2009 budget. b. Proposed Funding Source - General Fund. c. Public Impact - Provide entertainrnent and education for the cornrnunity d. Personnel Impact - None. e. ReguiredClxaogesioCitvRagulatiwoeozPwDcies - Nonc. f. Legal Constraints, if applicable - None. g. Viable Alternatives - None. CONCLUSION AND/OR STAFF RECOMMENDATION This is a Council policy decision. 36 — Outside and Intergovernmental Agencies • Policy Issues S YAKIMA SYMPHONY ORCHESTRA • w ~ --- ` '''' S bovw 32 No 3rd St., #333 • Yakima, WA 98901 Oyc K estMW 509-248-424 • FAX 509-457-0980 October 7, 2009 BOARD mFDIRECTORS Executive Committee: �' " Cdvof Yabio�u[]ep1of Finance /�Budget Doug '' President 129 North Second Street s''Meyer Vice President Yakima, WA 98901 Gwen Chaplin Secretanj oha"u,*m"se. Attn: Rita L)oBord Treasurer fames Flint Neal Dear Rita: Members at Large *x"amm"eissi Past President ' In the 2009 year the city of Yakima suppoited the Yakima Symphony Orchestra Directors: Education Outreach Program with $10,000. We are this Maureen �V Jun Black program in 2010 and understand that the amount will be $5,000. Haiti Christensen Sandra Dahl Fred Erickson When 1 started with the YSO ten years ago we were taking our ensembles into only 7 Bunker ""' " schools iu'um�tb��a��ouQo}uoolIJi�riot Last season p/e visited 22 schools �noz x�m'*�, ' District. Rob L"°re"='Berrey Grandview to Selah but this season the outlook is bleak as we face cutbacks as well. mu*/uMartinus Tap Menard We have been able to expand this prograni in the past with the help of several m'm »m corporate sponsors: Weyerhaeuser, Washington Mutual Bank, USBancorp Heather H. Foundation and PacifiCorp Foundation for Learning as well as the City of Yakima. Janice Richards /� Soren o ane all }ozovrV�e?nrboenucrand ��uobiu�oo��nhualare oxrooze and the impact of Susan Temple that lost fundi io huge to our prVgrun�.Also a1 our \�eseason fund odmereach yeo� � Mary we do a paddle raise for education that usually yields oeverzUfb000uuddnlluzobolthat Yakima also is in question this season. We do receive help fr both the ��m��ou School Symphony Orchestra ' La' opczynski Moore District andESDl05 for the student concert. One bit of good news is that four years Yakima Symphony ago the ESD received a Federal Department of Education Grant to help with all arts Chorus education and even tboumhd,u��uo�bmuonvr�n�brd�`�uaz�oeo�vnzunooncedthat mm�ns/,on*u ~ �--' u new grant has been secured. Our goal iuto NOT have u goal — there isoo limit 10 what we can do as long as we have the money to support the activity. We would love to add 3 or 4 schools each season. Then we could send out multiple ensembles at the same time — strings to one set of schools and brass to another. Perhaps we could have multiple groups of like instruments go out — 2 or 3 string ensembles all out at the same time covering all schools in one week. . We have reached a point now that we can't take the ensembles out during the same week we are rehearsing a concert as it is just too much for the musicians so we are now scheduli different weeks. This of course costs more as the musicians are not in town and have 10 be brought back for this purpose. Also two years ago we started to comply with the Classroom Based Assessments so the students can be evaluated on what they have learned. That means the music we play is not necessarily just what the musicians feel like playing but instead music that can be arranged to meet the Po/icy issues • Outside and Intergovern Agencies— 37 ELARS for the state. That means there is a meeting of the "leaders" of each ensemble to determine the music and then there is one rehearsal before they head out to the schools — more money! The cost for ensembles during our last fiscal year was an approximate $9000. The payroll costs for the student concert (3000 students in the Capitol Theatre in May) was upward of $8,500. The cost to rent the theatre is $950 and the labor costs approximately $1850. Then there is the cost of music, our stage manager and our administration cost. As you can determine, it is expensive to take music to our schools but we feel it is critical to the well being of our valley students. This year all of our schools are facing huge budget cuts and it is going to be even more important for us to help plug some of those holes in the arts. In 2008, data revealed that 44% of elementary schools across the country were cutting arts related classes to make room for additional math and language arts, despite extensive research that tells us arts in school has a highly positive impact on students' motivation, engagement and developmental competencies — highly prized in today's world. We make every penny count and will continue to do as much as we possibly can with the money we raise specifically for education. Our fiscal year is July 1 to June 30. Recently Mrs. Obama spoke in support of arts education saying, "We believe strongly that the arts aren't somehow an extra part of our national life but instead we feel that the arts are at the heart of our lives. It is through our music, our literature, our art, drama and dance that we tell the story of our past and we express our hopes for the future..." Thank you for I ur continued interest in supporting music in our schools and supporti = e heal ' and well being of our students. They are our future! Since r- lyjJJ/ (1 al H. Moxley Executive Director • 38 — Outside and Intergovernmental Agencies • Policy Issues CITY ,x ' 2010 JOR POLI ISSUE OUTSIDE AGENCY STATE FAIR PA UNBUDGETED PROPOSAL This proposal is an outside agency request to provide financial support in the amount of $75„000 to the State Fair Park. IMPACTS a. Fiscal Impact - $75,000 b. Proposed Funding Source - Unknown. This proposal has been forwarded to the Lodging Tax Advisory Committee for consideration at their November 5, 2009 meeting. The activities supported by State Fair Park are eligible for an allocation of Hotel / Motel tax. c. PubDoInmpact - PrVvidccnicrbimneniandedocaiion{Vrtheconmu/niiy d. Personnel Impact - None. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, 11 applicable - None. g. Viable Alternatives - None, CONCLUSION AND/OR STAFF RECOMMENDATION This is a Council policy decision. Policy Issues • Outside and Intergovernmental Agencies— 39 S • TION STATE FAIR PARK (----- STATE FAIR PARK July 1, 2009 Ms. Cindy Epperson Deputy Director of Accounting and Budgeting City ofYakima 129 North 2nd Street Yakima, WA9D9Ol Dear Ms. Epperson, As you may know, Yakima County is proposing to issue a bond and invest approximately $3.8 million of the proceeds into buildings located at State Fair Park. These buildings and grounds are owned by the County. As a result, we will no Ionger be reimbursed for expenditures required to maintain State Fair Park. Subsequent to the bond issue, we will be unable to receive any portion of the lodging tax money which has been the source used to reimburse certain of our expenses that are necessary for maintaining the grounds and buildings. The lodging tax funds will be used for debt service to pay the bondholders. In order to continue our service to the community and to maintain these grounds, we will need outside support to assist us with our future operational requirements. To this end, we are requesting the City of Yakima, for at least the next few years, supplement Association funds by $75,000 per annum. We will also be making a similar request to the Cities of Union Gap and Selah, as well as Yakima County. In total, CWFA needs to obtain $200,000 per annum for the next several years. In the near future, we will also ask other local surrounding communities for financial support. We are a substantial provider of eoncerts, entertainment, sporting events and quality of Iife to the local comrnunities as well as a sigriificant generator of sales tax dollars. We estimate the Association has a $75 million irnpact on the community whule generating over $10 million in federal, state, and local taxes. Without operational support, there is a possibility that we will not be able to maintain the grounds nor be able to service future events. The funds we hope to receive will be used primarily for equipment, deferred maintenance and safety issues. Even though these facilities are County owned, CWFA is responsible, by contractual ugreemout, for maintenance ofthe grounds. We can assure you that any equipment purchases will be handled in a fiscally conservative manner and we will make every attempt not to use outside contractors for any maintenance work required. We also assure you that none of the operational assistance we might receive will be used to repair or directly maintain the County owned buildings. The capital expenditures necessary to maintain the County owned facilities will be the obligation of Yakirna County. 40— Outside and Intergrnernrnenta1 Agencies • Pn//cy/*x//co Ms. Cindy Epperson July 1, 2009 Page 2 Our internal forecast shows that the next several years may put financial constraints on the Association. This could potentially impact our operation. Ifwe are financially beset, we may have to curtail sorne of the activities at State Fair Park. We may also have to eliminate sorne ofthe fundraising we currently allow area non-profits to perform. Some ofthese non-profits generate a large percentage oftheir annual budget at State Fair Park. Without support, there is the possibility that CWFA will have to eliminate certain events that are marginally profitable. Among these could be the annual July 4 event, horse shows, community events and sporting events. Some of these events generate significant hotel-motel nights and sales taxes. We are approaching the City of Yakima first because we believe that with your cooperation and confidence we will be able to successfully approach other local governments to support us. For 2009, our general and administrative expense for running State Fair Park will exceed $ 1.1 million. While we make every attempt to control our expenses, we have been burdened with rising energy costs, increased salaries and runaway health insurance costs. We have taken the position that, particularly in these economically hard times, we are unwilling to raise ticket prices to the detriment ofthe local citizens who may not be able to attend their favorite event based on their personal financial situations. We have also been impacted by record low interest rates which have decreased the investment income from our investable funds. Historically the Annual Fair has been a profitable event arid we have been ab!e to invest the profits to help us through the rest ofthe year which, in aggregate, is not profitable. With current interest rates at historically low levels our returns have significantly decreased. Further, sponsorship inoome has beeri decreasing for the past several years. We believe this reflects current economic conditions along with an unsettled future. While it is true that CWFA will have an urgent need for operational funds for the next few years, l assure yoti these monies will not be wasted on executive perks and bonuses. We a!so hope this financial need is temporary and please rest assured that if in the future these funds are not needed, CWFA will not ask for support. CWFA thanks you for your consideration. With your support, we hope to go forward and continue to bring to Yakima and the surrounding communities the advantages of living in an area which provides quality entertainment. Respectfully ou +�od y7 � Chuck P• d Chief Financial Officer Central Washington Fair Association cc: Mr. Dick Zais Commissioner Mike Leit CWFA Board ofDirectors Policy Issues • Outside and Intergovernmental Agencies— 41 City Of Yakima 2010 Budget Requests For Agencies Requesting Funding Through General Funds General Background Requesting Agency Name: Central Washington Fair Association Address: 1301 S. Fair Avenue Yakima, Washington 98901 Contact Person: Greg Stewart President/GeneralManager Agency's Primary Service Entertainment venue (SunDome) plus production of an annual Fair which is attended by over 300,000 people. Is Applicant Organization A Governmental Agency Created By Statute, By Yakima County Or City Legislation? Yes 0 No • If answer is "yes", cite the applicable RCW Section or Chapter, or enclose with this application for a copy of the County or City legislation which created the agency. If answer to #3 above is "no", answer questions #1 and #2 below: 1. Describe the legal organization of applicant, such as nonprofit corporation, etc. 501(c)(3) Private Non-profit 2. Has applicant entered into a contract with the State of Washington, Yakima County or the City of Yakima, pursuant to which applicant performs a function on behalf of the state, county or city? 3. Yes • No 0 If answer is "yes", enclose with this application a copy of that contract. Has Applicant Previously Received A Grant Or Other Financing From The State Of Washington, Yakima County, Or The City Of Yakima To Finance Applicant's Operation? Yes • No 0 If answer is "yes", indicate the source of fwids and the fiscal period for which such grant or other financing was or is applicable. Source of Funds: The State of Washington, Yakima County. Cities of Yakima, Union Gap and Selah Fiscal Period: Multiple year periods 42— Outside and Intergovernmental Agencies • Policy Issues Geographical Area Served We primarily serve Central Washington; however, CWFA research indicates that significant numbers of people from the entire State of Washington, as well as people from surrounding States and Provinces, attend functions at State Fair Park Total Number Of Citizens Served By Your Agency ----- Actual --------- Projected 2007 2008 2009 2010 Within Yakima (35%)* Outside Yakima (65%)* Total 600,000 600,000 610,000 620,000 *numbers fluctuate slightly depending on the nature of events and the economy. Information on program to be funded Specific Program Or Project You Are Requesting To Be Funded Through General Funds CWFA needs operating support to continue to provide a quality of life to local citizens while generating significant tax dollars. In 2004, an Economic Impact Study estimated nearly $67 million with tax generation of $10 million for federal, state, and local taxes Description Of Program Or Project Please address these areas of concern in detail: • Program or project objective • Program or project activities • Program or project scope • Results expected from programs or projects • Justification - necessity of program • Rank projects in order of priority Operating funds for: 1). Rolling stock (trucks, forklifts, water truck, etc), $100,000 2). Pavement repair (safety issues) 15,000 3). Trees & tree maintenance (safety issues) 20,000 4), Paint & deferred maintenance 25,000 5). Benches, picnic tables, and bleachers 30,000 6). Receptacles-trash/recycling 10,000 Total $200,000 (Attach additional sheets of same size if more space is necessary) Policy Issues • Outside and Intergovernmental Agencies— 43 Number Of Citizens Served In The Program --------- Actual Projected 2007 '2008 2009 2010 Within Yakima Outside Yakima Total 600,000 600,000 600,000 600,000 Program Is: New 0 Current Specific Allocation Requested: For 2010: $75,000 If this is a multiple year request, please identify the following: Total Amount Of City Funds Other Sources of Funds for Project -------- Year Proiect Cost Requested Source Amount 2010 $ 200,000 $ 75,000 Cities of Selah & $ 125,000 2011 $ 200,000 $ 75,000 Union Gap, $ 125,000 2012 $ 200,000 $75,000 & Yakima County $ 125,000 Total $ Ongoing $ Ongoing $ Ongoing If Your Request Should Be Approved For 2010, How Would You Operate Your Program In 2011 Without It? Cut back or eliminate the projects. Detail The Total Expense Budget For The Program(s) Projects In 2010, Or Calendar Period Of Request As Follows: Operating & Maintenance Expenses Amount Salaries and Wages Personnel Benefits Supplies Capital Outlay 200,000 Debt Service Total $ 200,000 Operating Revenue — Identify Primary Source(s) 1. Annual Fair Revenue (2008) $ 1,065,703 2. SunDome Events (2008) 53,373 3.Non SunDome Events (2008) 100,508 4. Stadium (2008) 46,517 5.General & Admin (2008) (1,274.872) Total $ (8,771) • 44— Outside and Intergovernmental Agencies • Policy Issues Capital Improvement Expenses — Identify Each Individual Project And Cost: 1. Not applicable to CWFA. however, it is expected tha Yakima County will infuse $3.8 million into the structures located on the fairrounds beginning late 2009. The priority Iias yet to be determined. � 2. 3, 4, Total $ 3.8 million ResourceslGrants — Identify Source Of All Existing And Proposed Primary Sources, Matching Funds Available, Etc: 1, EDA grant $ 2.27 million 2. Washington Sta eDepurUonc¢ofA4rioultorn $40,000 3. Washington State Departrnent of Agriculture nendingdociuiou 4. Total $ Other Agencies Providing Similar Services (To Your Knowledge) CWFA is unique in that it is the only venue in this region promoting an annual agricultural Fair of this size. Many local non-profits use the Fair as their main vearly fund raiser. The 8unDunnefac||ity can handle over 8,000 peorDle for concerts and entertainment events. There is also a historical factor regarding the buildings located at State Fair Park. In addition, CWFA provides the facilities for local high school graduations. If This Funding Request Is Not Approved, What Alternative Programs And/Or Funding Have Been Considered? CWFA will be also be approaching other local governmental agencies for additional operational funding. What Other Agencies Or Programs Might Be Affected If This Request Is Not Approved And In What Manner Would They Be Affected? In the event that operational funding is not obtained, CWFA may not be able to service and set up the various events that are held at State Fair Park. How Do You Coordinate Programs With Other Agencies? We actively coordinate with Yakima Visitors and Convention Bureau to promote local events which thereby generate lodging and sales tax revenue through tourism. Policy Issues • Outside and hitergoverninental Agencies— 45 Please attach any additional information you feel would be helpful in reviewing your request, and submit this form, together with any attachments by September 12, 2008 to: Cindy Epperson Deputy Director of Accounting and Budgeting City of Yakima 129 No. 2nd Street Yakima, WA 98901 Certification I certify the above information to be true and factual to t est o, y knowledge. Signed: _ Title: ' FinovAlt. Officer Date: Juj i .00 If your funding is approved, a quarterly on-site audit and inspection of your financial records may be made by the City of Yakima Finance Department. 46— Outside and Intergovernmental Agencies • Policy Issues CITY OF /Nil 2010 JOR POLI ISSUE INTERGOVERNMENTAL AGENCY Y 1 CLE . AIR AUTHORITY (YR ) BUDGETED PROPOSAL This proposal is an outside agency request to provide financial support in the amount of $33,720 to the Yakima Regional Clean Air Agency See the attached supplemental information for program information. IMPACTS a. Fiscal Impact - $22,394 2009 Budget 11,326 Increase $33,720 2010 Proposed Budget b. Proposed Funding Source - General Fund. c. Public Impact - See Attached. d. Personnel Impact - None. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, if applicable - None. g. Viable Alternatives - None. CONCLUSION AND/OR STAFF RECOMMENDATION This is a Council policy decision. Po/icy issues • Outside and Intergovernmental Agencies— 47 SUPPLEMENTAL INFO TION YAKIMA REGIONAL CLEAN AIR AUTHORITY (YRCAA) YRCAA 2010 7/13/2009 SUPPLEMENTAL INCOME ASSESSMENTS Y e Per Capita Rate: $ 0.40000 City / Town: Population Assessment % Grandview 9,335 $ 3,734 3.96% Granger 3,050 $ 1,220 1.29% Harrah 630 $ 252 0.27% Mabton 2,085 $ 834 0.88% Moxee 2,415 $ 966 1.02% Naches 756 $ 302 0.32% Selah 7,100 $ 2,840 3.01% Sunnyside 15,210 $ 6,084 ' 6.45% Tieton 1,195 $ 478 0.51% Toppenish 9,140 $ 3,656 3.87% Union Gap 5,745 $ 2,298 2.44% Wapato 4,555 $ 1,822 1.93% Yakima, City 84,300 $ 33,720 35.74% Zillah 2,720 $ 1,088 1.15% Yakima, County 87,664 $ 35,066 37.16% TOTAL COUNTY: 235,900 $ 94,360 100% 48 — Outside and Intergovernmental Agencies • Policy Issues CITY ,x ' 2010 JOR POLI ISSUE INTERGOVERNMENTAL AGENCY Y. VALLEY OFFICE OF EMERGENCY AGEMENT (OEM)) BUDGETED PROPOSAL This proposal is an outside agency request to provide financial support in the amount of $62„500 to the Yakirna VaIIey Office of Ernergency Management IMPACTS a. Fiscal Impact - $59,937 2009 Budget 2,563 Budgeted Increase S62 2010 Proposed Budget The preliminai'y budget was finalized before the City received the 2010 assessment information. The exact request is862,44l. b. Proposed Fundi Source - General Fund. c. Public Impact - Coordinated regional Emergency Management services. d. Penymooellnmpoct - Unkno`vn. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, if applicable - None. g. Viable Alternatives - Discontinue the contract and provide Emergency Management coordination in-house. A cost reduction proposal would be to discontinue this contract. Since there is a 180 day terrnination clause, this could result in savings of about $30,000 in 2010. Fire Command would then be required to perform emergency preparedness planning. (See ineino prepai'ed by the Fire Chief foliowing the OEM pi'oposal). CONCLUSION AND/OR STAFF RECOMMENDATION This is a Council policy decision. Policy Issues • Outside and Intergovernmental Agencies— 49 SUPPLEMENTAL INFORMATION YAKIMA VALLEY OFFICE OF EMERGENCY MANAGEMENT (OEM) Yakima Valley Office of Emergency Management OOM B-10 COUNTY COURTHOUSE 'AKIMA WASHINGTON ' ' 11 PHONE: (509) 574 -1900 FAX: (509) 574-1901 DATE: August 31, 2009 TO: Mr, Richard Zais, City ManagerA City of Yakima FROM: Jim Hall, Director Yakima Valley Office of Emergency Management SUBJECT: Meeting Notice Included. 2010 Preliminary Budget and Yakima County Emergency Services Council Meeting Notice Yakima Valley Office of Emergency Managements preliminary budget has been reviewed and is recommended by the Emergency Services Executive Board (ESEB) for approval. The recommended annual assessment for 2010 is $.7359 per person or a 3.5% increase of the 2009 assessment. The City of Yakima's assessment for 2010 is $62441. This is an increase of $2504 for a population of 84850. This is a per capita assessment. Some jurisdictions have a greater overall increase because of an increase in population from people moving in or annexation. The City of Yakima's population increased by 550 for 2009. The Yakima Valley Office of Emergency Management is working on or completed several major projects this year, they include: We are beginning to shift our focus from one of planning to community preparedness. Training and exercises are being planned to prepare our community for a major event. The amount of time and cost is carefully considered for each training or exercise event. Incident Management Team Development continues with team training and an interim operational status. The team is ready to help. We continue our partnership with the Yakima Health District. Our partnership includes response Planning, training, and exercising both locally and regionally. We will participated in the regional Radiological Emergency Planning Ingestion Pathway Dress Rehearsal and FEMA Evaluated Exercise for the Columbia Generating Station at Hanford July -- August 2010. We continue to receive Homeland Security funding through state EMD. Most of the funding is passed through to local jurisdictions for preparedness equipment etc. 50 — Outside and Intergovernmental Agencies • Policy Issues You will always receive complaints about how you respond to an event and they create discomfort. Mishandle an event and it and it can be carrier ending" Jim Hell 2008 Our mission includes having the plans in place to deal with a major event or disaster. We keep each of our members compliant with the requirements set out in RCW and WAC. We maintain at the ready systems to assist communities in the Yakima Valley when they become overwhelmed by unforeseen events either natural or man made. Meeting Notice The Emergency Services Executive Board has asked for the annual meeting of the Yakima County Emergency Services Council. The council, by agreement, consists of the mayor from each member jurisdiction and the three county Commissioners. The council meeting agenda will include approval of the 2010 Budget, a briefing on office activities, and the election of members to the Executive Board The meeting will take place at the normal monthly meeting of Mayors and Commissioners October 15, 2009 at the Pioneer Kitchen in Toppenish. The Mayors meeting will start at 6:O0PM. The Council Meeting will be part of the Mayor's agenda. We are available to present the Yakima Valley Office of Emergency Management 2010 Budget or any other issue or project to your staff or governing body upon request. If you have other questions or require additional information please contact me at 574 -1904 or e - mail jim.hall(c�co.vakima.waus Thank you for your continued support. Attachments: 2010 Preliminary Budget Policy Issues • Outside and Intergovernmental Agencies— 51 Administration Fire Suppression Fire Investigation '' N� & Education 401 North Front Street, Yakima, WA 98901 (509) 575 -6060 Training Fax (509) 576 -6356 Communications 1 /RE DEQ‘' www.yakimafire.com October 27, 2009 To: Honorable Mayor, Members of City Council Cc: Dick Zais, City Manager From: Charlie L. Hines, Fire Chief Subject: Assuming Emergency Disaster Management Currently Yakima County is contracted by the city to provide preparation, training and coordination in the event of a major disaster. Some additional duties are: • Secure grants for training and equipment • Meet local, state & federal requirements regarding the training of emergency & non - emergency responders in the event of a disaster • Provide for the effective utilization of resources within the city and outside jurisdictions in a disaster • Prepare operational plans for various natural and man made disasters • Establish and operate the Emergency Operations Center (EOC) The 2010 invoice is anticipated to be approximately $62,000. The proposal is to assign the Yakima Fire Chief the responsibility and duties of "Disaster Preparation & Management" for the city. In several communities throughout the State, the fire chief is also the designated disaster management coordinator. The contract with the county states "any participating party to this agreement shall have the right to withdraw from this agreement by giving 180 days notice in writing to the other parties ". Our legal department has reviewed the document and concurs with this statement. If you have any further questions, don't hesitate to contact me. 52 — Outside and Intergovernmental Agencies • Policy Issues CITY OF )riii /Nil 2010 JOR POLI ISSUE INTERGOVERNMENTAL AGENCY Y , VALLEY CONFERENCE OF GOVE MENTS ( COG) BUDGETED PROPOSAL This proposal is an outside agency request to provide financial support in the amount of $38,623 to the Yakima Valley Conference of Governments (COG) membership assessment. The General Assessment went from $32,877 in 2009 to $33,092 in 2010, an increase of 5215 or 0.6%. The Metropolitan/Regional Transportation Planning portion decreased by $2,717, from 58,248 to 55,531, which is used to provide local match for regional planning grants. IMPACTS a. Fiscal Impact — $41,125 2009 Budget 2,502 Decrease 538,623 2010 Proposed Budget b. Proposed Funding Source — General Fund. c. Public Impact — Regional Transportation Planning coordination (necessary to be eligible for certain transportation grants). d. Personnel Impact — Unknown. e. Required Changes in City Regulations or Policies — None. f. Legal Constraints, if applicable — None. g. Viable Alternatives — None. CONCLUSION AND/OR STAFF RECOMMENDATION This is a Council policy decision. Policy Issues • Outside and Intergovernmental Agencies— 53 SUPPLEMENTAL INFO TION YAKIMA VALLEY CONFERENCE OF GOVERNMENTS ( YVCOG) Y Y C o G YAKIMA VALLEY CONFERENCE OF GOVERNMENTS 311 North 4th Street, Suite 202 • Yakima, Wa'Yi gtorr;9894l; z d` F k �—- ~- -�°i -� 509 -574 -1550 • FAX 574 -1551 CITY OF YAKMA website: www.yvcog.org O C T 2 b 2 :;i 9 • October 26, 2009 ,,..., . s Richard A.Zais, Jr., City Manager City of Yakima 129 North 2nd St. Yakima, WA 98901 Dear Mr. Zais: The Yakima Valley Conference of Governments (YVCOG) General Membership adopted the 2010 YVCOG Budget on October 21, 2009 (Resolution 2009 -2), by a unanimous vote. The City of Yakima's voting member did not attend the meeting. • The 2010 YVCOG budget maintains the membership general assessment rate at $0.39 per capita that has been in place since our 2003 budget. Increases in membership assessments are attributable to population increases as well as a member jurisdictions' share of federal transportation project funding. The City of Yakima's total membership assessment for 2010 is $38,623. Article VIII of the YVCOG Articles of Association, provides in part that: "...each member jurisdiction shall notify the Conference in writing by December 31 of their intent to continue participation in the Conference at the specified assessment or to terminate their participation." In accordance with Article VIII, please notify the YVCOG in writing by December 31, 2009 of your jurisdiction's intent to continue participation as a member of the Yakima Valley Conference of Governments at the specified assessment rate. Please call if you have any questions. Sincerely, ( 1 1 7,64-46-(t (..LZ J. Page Scott Executive Director JPS:NLS:th Enclosure cc: Mayor Dave Edler MEMBER JURISDICTIONS Grandview • Granger • Harrah • Mabton • Moxee • Naches • Selah Sunnyside • Tieton • Toppenish • Union Gap • Wapato • Yakima • Yakima County • Zillah 54— Outside and Intergovernmental Agencies • Policy Issues • Y V C O C y .• YAKIMA VALLEY CONFERENCE OF GOVERNMENTS MEMBERSHIP ASSESSMENTS FOR 2010 Members OFM General MPO/RTPO Total 2009 -2010 Change Population Assessment* Assessment' Assessment % $ 2008 2009 2009 2010 2009 2010 2009 2010 GRANDVIEW 9,335 9,405 $ 3,641 $ 3,668 $ 1,000 $ 6,952 $ 4,641 $ 10,620 128.8% 5,979 c.'- GRANGER 3,050 3,065 1,189 1,195 500 500 1,689 1,695 0.4% 6 HARRAH 630 595 246 232 500 1,382 746 1,614 116.4% 868 `� MABTON 2,085 2,100 813 819 500 500 1,313 1,319 0.4% 6 m MOXEE 2,415 2,525 942 985 1,000 2,225 1,942 3,210 65.3% 1,268 s NACHES 756 765 _ 295 298 500 1,407 795 1,705 114.6% 911 * SELAH 7,100 7,185 2,769 2,802 2,000 5,914 4,769 8,716 82.8% 3,947 SUNNYSIDE 15,210 15,340 5,932 5,983 8,462 2,562 14,394 8,545 -40.6% (5,849) TIETON 1,195 1,195 466 466 500 1,480 966 1,946 101.4% 980 TOPPENISH 9,140 9,090 3,565 3,545 1,000 1,784 4,565 5,329 16.7% 765 .e UNION GAP 5,745 5,830 2,240 2,274 2,000 2,790 4,240 5,064 19.4% 824 "4, WAPATO 4,555 4,555 1,776 1,776 500 1,264 • 2,276 3,040 33.6% 764 ti YAKIMA 84,300 84,850 32,877 33,092 8,248 5,531 41,125 38,623 -6.1% (2,503) r YAKIMA CO. 87,664 89;130 34,189 34,761 9,997 4,184 44,186 38,945 -11.9% (5,241) ZILLAH 2,720 2,770 1,061 1,080 500: 1,085 1,561 2,165 38.7% 605 TOTALS 235,900 238,400 $ 92,001 $ 92,976 $ 37,207 .$ 39,560 $ 129,208 $ 132,536 2.6% 3,328 alafna- ttansli"Tatal - Tt ii A s s essineht= 3 ,000 c; A *$0.39 per eaiita coq 2010 General Assessment n cp° ua I ca ca a his pne intentionally contains no information. 56 — Outside and Intergovernmental Agencies • Policy Issues CITY ,x ' 2010 N,..1 ,k!,,JOR POLICY ISSUE CITY MANAGEMENT / STORMWATER STO ,,11 WATER UTILITY ~4TE ADJUSTMENT FOR 2010 & 2011 BUDGETED PROPOSAL This Bttdgeted Policy Issue iecornrnends that City Council establish Slormwaler UtiIity Rates at $40 annually per Equivalent Residential Unit (ERU) for 2010 and $43 annually per ERU for 2011. The same ERU system and applicable discounts as authorized in the ordinance adopted by City Council are proposed Lo continue bo2OlO and 2011. In late 2007, City Council estahlished rates for the first two years of the stormwater program ($22 annually/ERU in 2008 and $35 annually/ERU in 2009). Rates were developed to adequately fund the activities necessary to meet the following objectives: 1. Meet niinirnuni requirement of the NPDES perrnit 2. Meet the minimum requirements of the U|[ regulations 3. Address through system rehabilitee and minor expansion immediate safety needs such as flooding and hazardous conditions. 4. Repay the Wastewater Utilitv and Street Fund for previous expenditures The level of activity required to maintain compliance with the mandated programs has and will continue 10 rarnp-up over tirne. The mandated expansion in activities requires that additional resources be applied 10 the prograrn. On June 9, 2009 study session material presented to City CouIRiI detailed the /nandatedNP[)ES and UIC program requirements and recommended a strategy for meeting tasks mandated for 2010 and 2011. This strategy was utilized in developing the 2010 Budget and the recommended policy issue for stormwater utility rates The largest hudget increase is the line item for a $200,000 transfer 10 the Street Fund for street sweeping 10 help meet the "good housekeepi requirement for municipal operations (S5B6o[ the NP[)FSppnniU The rernaining funds will be used to offset cost that were previously funded by a Departrnent of Ecology Grant that assisted with the start-up costs of the regional ytonnvvaherprocess which paid Yakiina County's assessment for their administrative charges as Iead agency during years 1 and 2. IMPACTS a. Fiscal Impact - The proposed rate increase will provide an additional $325,000 to the stm'mvvatpr uh|\ty. A S200,000 transfer to the Street Fund for enhanced sweeping and right- of-way maintenance programs, such as mowing and littler removal. These tasks are noted in the Eastern Washington Stormwater Manual as housekeeping for both the NPDES and reducing pollutants before they reach surface and ground waters. h. Proposed Funding Source - Stormwater Utility Rate increase of the annual hase rate from $35 per BFl|]Lo$4O per [Q|]in2OlO. This is approxirnately a $0.42 increase pci' rnonth for an ERU. Po/icy Issues • City Management -1 c. Public Impact — |mreasextormwaterannum|basemtehom $35 per BRUto $0 per ERUin 2010. This is approximately a$0.42 increase per month in2OlO for anBRU. d. Personnel lompoct — Stornnvvater fund will transfer funds to CED to cover the cost of 0.25 FTEhn2OlO. Funds will also be transferred to Wastewater for 4.48 FTE 2010. Personnel providing support services are currently providing similar services in their respective divisions and will now be responsible for certain elements of the NPDES permit and UIC regulations. In addition S200,000 will be transferred to the Street and Traffic Operations Division — no estimate of FTE's is associated with this specific transfer. e. Required Changes in City Regulations nr Policies —Ordinance setting new utility rates will need o be authorized by City Council. May be additional i'evisions requii'ed to codes or policies for other divisions to inaintain perrnit coinpliance. f. Legal Constraints, if applicable — NPDES permit and UIC regulation mandates City compliance. g. Viable Alternatives — None. CONCLUSION AND/OR STAFF RECOMMENDATION This is a Council policy decision staff respectfully reconunends approval. 2 — City Management • Policy Issues CITY ,x ' 2010 N,..1,!,,JOR POLICY ISSUE CITY MANAGEMENT / STORMWATER & WASTEWATER HYDROLOGIST POSITION BUDGETED PROPOSAL Upgrade vacant Wasewatei Facility sttpport worker to permanent full-time Hydrologist position to impleinent activities associated with evaluating both the wastewatet' collection and stormwater conveyance systems to ensure effective long term p of both current and future capacity needs. IMPACTS a. Fiscal Impact Addition of 1 Hydrologist (1.0 FTE) base salary and benefits $110,300 Eliminate 1 vacant Wastewater Facility Support Worker. ($47000) Net increase $63,30 h. Proposed Fundi Source — Permanent Salaries 50% Wastewater Fund 473 and 50% Storinwater Fund 441. c. Public Impact — Evaluation of current and future capacity needs of both the wastewater collection and stormwater conveyance systems will lead to inore effective planning. d. PecyouuelIoupaot — Hiringofo/vepenna/vent full-time Hydrologist position with a base sa|ary/benehtsof $llO,3OO while eliminating a permanent full-time vacant Wastewater Facility Support Worker position with a base salary of 547,000; offsetting some of the accruing costs of the new position. The net increase with the new position would $63,300. The new Hydrologist position will not be filled at the earliest until mid-2010. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, if applicable - None. g. Viable Alternatives — Hire outside consultants to evaluate both the wastewater collection and stonmArater conveyance systems for both current and future capacity needs. Will need to effectively budget for such capital projects. CONCLUSION ANDIOR STAFF RECOMMENDATION Authorize the hiring of one permanent full-time Hydrologist position to fully implement activities associated with evaluating both the wastewater collection and ytonnvvaterconveyance systems. Provide the City with effective long term plan i of both current and futttre capacity needs. Po/i(y/e*//es • City Management — CITY OF 7�iffi^ 2010 A,JOR POLICY ISSUE CITY MANAGEMENT / WASTEWATER SCADA TIP OUT & POWER DISTRIBUTION BUDGETED PROPOSAL The 2004 WWTP Facility Plan Identified the need to upgrade or replace the existing Supervisory Control and Data Acquisition (SCADA computer communication system) equipment and to upgrade the facilities electrical power distribution system. The option to replace the older SCADA equipment was chosen and it was decided to upgrade the power distribution system as we made upgrades to existing processes. In 2005 design and implementation began (or the replacement of the older SCADA system and Upgrade to the power disiribution system. Replacement began in 2006 with the WWTP Phase 1 Improvements project #2055, continued with the Ultra Violet project #2l02 and continues to date with the currently ongoing [)yeLor/[)APT/SCA[)/\tip out project #'s222l, 2222, and 2223. There is still much work to do in the northern portion of the plant for both these systems and the next phase of replacement is being planned at this tirne. Additional funding is now required to continue with the upgrades. The older SCADA system and power distribution systems need to be replaced as soon as possible. Failtire of major power transformers on the north end of the plant wonld be catastrophic and require emergency action to replace. The SCADA system is old and needs to he completely replaced to match the newer upgrades recently installed. IMPACTS a. Fiscal Impact - $735,000 in 2010 b. Proposed Funding Source - Wastewater Facility Capital Improvements (Fund 478) Project #2221. c. Public Impact - This has been budgeted since 2006 with existing funding and additional funding is now required to continue with the upgrades. This will provide savings in maintenance and emergency costs as well as iduce the required maintenance of the existing systems. d. Personnel Impact - None. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, if applicable - None. g. Viable Alternatives - Other alternatives were evaluated in the 2004 WWTP Facilities Plan and it was deterrnined to replace and update the old system with newer technology CONCLUSION AND/OR STAFF RECOMMENDATION Staff recommends approval to budget available funds for continuation of the next phase of the replacement and upgrade of the SCADA System and power distribution system. 4 - City Management • Policy Issues CITY ,x ' 2010 N,..1 ,k!,,JOR POLICY ISSUE CITY MANAGEMENT / WASTEWATER NUTRIENT REMOVAL PROJECT BUDGETED PROPOSAL The Depai'Lrnent of Ecology is going k/begin a Total Maximum Daily Load (TM[}Lo/ water clean upplan) project bn fiscal year 2OlO and 2011. The TM[)L will generate new mandatory NP[)[S permit effluent limits for phosphorous and nitrogen for the Wastewater Treatment Plant (WWTP). The Wastewater Division has heen working closely with Ecology on an alternate approach (adaptive i hnxen1aLion) rather than seffing very sfringent nt peimit limits. Wastewater is look* at early implementation iouzd/oe phosphorous. One alternative is to farm phosphorous from our biosolids process. OSTARANuhient Recovery Technologies Inc, has a process to generate marketable phosphorous from the biosolids drying process. The Wastewater Division would lease the equipment hnmOSTARAhrha/x]|eourcuroent processes. Thi process will be to reduce nufrients being discharged, hut other altematives will need to be put into place to further reduce VVWTP nutrients. To further reduce nutrient loadings intheefNueod will re i some modifications 10 our existing activated sludge process. This will enable the hiolobiological processes to remove more nutnents from the WWTP effluent and make it available for the OSTARA nutrient removal process and marketing. This is a proven process and OSTARA already has markets established. Investment in these types of alternatives will enable the WWTP to begin lowering its nutrients being discharged to the Yakima River addressi future mandatory nutrient wastewater discharge pemiit Iirnits. Another advantage of this process is to reduce nutrients buildi up and p pipelines. It would help reduce nmkntenmne cost a| the VVVVTP. IMPACTS a. Fiscal Impact -$6O0,000in2OlO, yearly costs for a long-term equipment |easev/oo|dbe $25O,OOOLn$55O,OOO per year dependant on available phosphorous Lofarm. h. Proposed Funding Source - Wastewater Facility Capital Improvements (Fund 478) $300,000 site preparation and building iV house the equipment andWasicvvaicrScvvcr()peraiing (Fund 473) $300,000 rental for equiprnent. c. Public Impact - Early adaptive implementation of nutrient removal will save costs associated with nutrient removal. d. Personnel Impact - None. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, if applicable - None. g. Viable Alternatives - alternatives are more costly at this time. CONCLUSION AND/OR STAFF RECOMMENDATION Staff recommends approval to budget available funds for a long-term lease with OSTARA to remove and market nutrients from the YVVVTPwaste stream and begin addressi mandatory discharge regulations being proposed by the Departrnent of Ecology. Po/i(y/e*//es • City Management - CITY OF 7�iffi^ 2010 A,JOR POLICY ISSUE CITY MANAGEMENT / WASTEWATER MANDATED NPDES & TMDL ISSUES BUDGETED PROPOSAL There are two major issues that the Wastewater Division has been addressing to date. One is the Gap 10 Gap Levee SeL Back projecL- thaL the County, Bureau and many state and federal agencies have been proposing and the other is the Department of Ecology's proposed Total Maximum Daily Load (TMDL or water clean up plan) pr jecL. Both of these issues are goi to be very expensive (rnillions of dollars). We have the opportimity now to reduce some of the expenses by continuing to evaluate and implement innovative approaches in cooperation with those agencies mandating these changes. The Levee Set Back project will impact the Wastewater Treatment Plant's (WVVTP) outfall into the Yakima River. The WWTP is required by it's mandatory NPDES permit to discharge to a point (mixing zone) in the river where the effluent can obtain maxirnum mixing. When the Ievees are removed and set back on the east side of the river the mixing zone will he ultimately lost. Establishing a new mixing zone will need bo be approved by L-he Depaitinent of Ecology and the WWTP NPDES permit mandates that an engineering report and/or an updated Wastewater Facilities Plan be subrnitted for Ecology review. Staff has been working with Ecology and many other agencies on a desirable approach to the mixi zone alternative. This is now goi to require greater resources and time to accomplish. To evaluate the alternatives properly will require assistance from many consultants. Additional fundi is now required to continue participation in the Gap to Gap planning and to develop an approvable and innovative alternative mixing zone yhategy. When the city has the opportunity to seek mitigation for the impacts the levee set back will have on the WWTP outfall , potential costs and environmental constraints will have been identified. The upco Ecology TMDL will generate new mandatory NPDES permit effluent limits for phosphorous and n Irogen for the Wastewater Treatment Plant (WWTP). The Wastewater Division has been working closely with Ecology on an alternate approach (adaptive implementation) rather than setting very stringent permit limits. \'Vastewatei' is looking ab early implementation to reduce phos Staff is cui'i'ently woi'king with Ecology on adaptive iinpleinentation rather t the standard way of doi TMDL's. This will require resources for evaluati and implementing Lhese practices. Staff has currently heen evaluating alternatives for nutrient reduction and has identified early iinpleinentation for nutrient removal. Resources are now needed to increase these efforts before no alternatives are available. IMPACTS a. Fiscal Impact - $1,000,000 in 2010. b. Proposed Funding Source - Wastewater Facility Capital Irnprovernents (Fund 478). c. Public Impact - The development of an alternate innovative mixing zone and early adaptive implementation of nutrient removal will save costs associated with impacts and requirernents of the Ievee set back and rnandatory nutrient rernoval. 6 - City Management • Policy Issues d. Personnel Impact — None. e. Required Changes in City Regulations or Policies — None. L Legal Constraints, ifapp|icabl* - Notat this time, but future envioonmenta|iss/es associated with mitigation and/or submittal of SEPA and possible EIS issues could arise. g. Viable Alternatives - Many alternatives for the levee set back have been considered and will be evaluated f but our in alteriiative Iooks to be the inost viable and Ieast expensive. CONCLUSION AND/OR STAFF RECOMMENDATION Staff recoimnends approval to - budget available funds for hiring technical expertise, continued evaluation, developing engineering reports and continue adaptive implementation strategy for addressing TM[)irequirements. Policy Issues • City Management —7 ' CITY OF 7ifkiffi^ 2010 A,JOR POLICY ISSUE CITY MANAGEMENT / WASTEWATER WASTEWATER COLLECTION SYSTEM EVALUATION BUDGETED PROPOSAL The City o[Yakhna'x Regional Wastewater Plant operates under National Pollution Discharge E|ioni/x«hon System (NP[}ES) Permit which requires lhe periodic update of the City's \'Vastewaler Facility Plan. An elernent of the Facility PIan is the analysis of the existing collection system and a plan for addressing future service and capacity needs. The 2004 PIan did not include an update of this component; it only brought forward the collection system chapter from the 2000 Draft WasL Facilihies PIan. This policy isstte proposes 10 begin the update of the elernent dealing specifically with City's collection system. The scope of work will incltide evaluating the condition and capacity of existing collection lines, identifying and prioritizing collection line repair/ replacement and provide a comprehensive development plan for line extensions to service areas currently without dornestic sewer service. The actual contract will be reviewed and approved by Council prior to any work begnining. It is imperative that this work be completed in order for the City to plan fot' rehabilitative repairs pi'ior to a catastrophic failtire of a collection line. Line failures are not only more expensive to repair; they pose real health threats to the puhlic. In addition, havi acon/prehenshe development plan for future lines will allow the City to apply for grants for new lines and provide a known cost for private corporations as they review sites for development. IMPACTS a. Fiscal Impact - The proposed 2010 Wastewater Division Budget includes $200,000 to begin the evaluation of the City's Collection System. It is anticipated that an additional $300,000 rnay he necessary to cornplete this project in 2011. b. Proposed Funding Source - Sewer Construction Fnnd 476 - Sewer Systeni Evaluation $200,000. c. Public Impact - Repair prior to line failure protects the community and has the potential iohe completed ai significant savi s to the utility. Identifying locations for future line extensions assists in reducing overall costs of growth for both the private developer and the public projects. d. Personnel Impact - None. e. Required Changes in City Regulations or Policies - None. f. Legal Cmoetraints,ifoppDcable - Thisisareqoire/nenLof the City's NP[)ESPermit. g. Viable Alternatives - None. 8 - City Management • Policy Issues CONCLUSION AND/OR STAFF RECOMMENDATION Staff recommends approval to budget ftuids for hiring consultant with technical expertise to begin developrnent of this element of the Facility PIan in 2010. The City of Yakirna does not currently have the staff expertise or resources to complete this element of the Wastewater Facility Plan. Po/i(y/e*//es • City Management - (This Nee intentionally contains no information.) 10 — City Management • Policy Issues The Municipal Court is not proposing any individual policy issues for the 2010 budget. Policy Issues • Municipal Court —1 2 — Municipal Court • Policy Issues The Finance Department is not proposing any individual policy issues for the 2010 budget. Policy Issues • Finance —1 2 — Finance • Policy Issues CITY ,x ' 2010 JOR POLI ISSUE COMMUNITY & ECONOMIC DEVELOPMENT INCREASE IN SOCIETY CT BUDGETED /UNDUDCZTZD PROPOSAL The Humane Society of Central Washington has requested a 7.3% increase (from $68,600 to $73,986) in their aimual contract for 2010 with the City of Yakima for the followiiig reasons: Provide better and consistent animal control and animal care services. ■ An increase is needed in order to more appropriately reflect the true cost of caring for the nnrnber of aninials delivered to the Shelter. Following is a historical account of rate increases for the past seven years: YEAR MONTHLY YEARLY DIFFERENCE 2009 $5,716.67 68,600.00 8% 2000 55,239.88 62,878.56 9'X, 2007 $4,763.53 57,162.36 2'& 2006 $4,670.13 56,041.56 2% 2005 54,578.56 54,942.72 1Y& 2004 $4,53322 54,398.64 l% 2003 $4,488.34 53,060.08 5% IMPACTS a. Fiscal Impact - 2010 Request $73,986 2010 Budget 68,600 Net Increase 55,386 (]nbudgptpd b. Proposed Funding Source - Genei'al Fund, c. Public Impact - None. d. Personnel Impact - None. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, if applicable - None. g. Viable Alternatives - None. CONCLUSION ANDIOR STAFF RECOMMENDATION This is a Council policy decision. Policy Issues • Community and Economic Development —1 SUPPLEMENTAL INFORMATION HUMANE SOCIETY CONTRACT I-}u w� awe societ j of Cewtral, Waslii,wgtow July 31, 2009 The Humane Society of Central Washington is requesting a monthly increase for the 2010 calendar year for housing and the disposition of city animals. The monthly amount needed is $6165.50 for a yearly total of $73,986. As previously discussed, this increase is needed to more appropriately reflect the true cost for caring for the number of animals delivered to the Shelter by the City Animal Control Officers and the residents of Yakima. The above figures were suggested and approved by the Humane Society Board of Directors and any changes to the above figures would have to be approved by the Board of Directors. If the City is interested in a two or three year contract, the second and third year increases would not be more than a five percent (5 %) increase per year. The second and third year arrangements are similar to the Animal Control contract agreements the Humane Society has with some other Yakima Valley cities. The Board of Directors and the staff at the Humane Society wish to continue a positive working relationship with the City of Yakima in order to provide better and consistent animal control and animal care services to the residents of the City. Members of the Board of Directors and the staff would be glad to meet with you regarding this request at a time convenient for all. Srely, Alan Landvoy Executive Director 2405 W. Birchfield Road Yakima, WA 98902 Phone 509.457.6854 Fax 509.457.6919 2 - Community and Economic Development • Policy Issues t-tu wu.awe socLet of aevntral, wasInf gtow HUMANE SOCIETY INCOMING ANIMALS (JANUARY 1 TO DECEMBER 31, 2008) CITY OF YAKIMA ANIMALS 3170 47.5% OF TOTAL HUMANE SOCIETY ANIMALS 6700 100% OF TOTAL (JANUARY 1 TO JUNE 30, 2009) CITY OF YAKIMA ANIMALS 1511 52% OF TOTAL HUMANE SOCIETY ANIMALS 2887 100% OF TOTAL 2405 W. Birchfield Road Yakima, WA 98902 Phone 509.457.6854 Fax 509.457.6919 Policy Issues • Community and Economic Development — 3 let H - R144.19 we Soc%etu of Cewtrai Wash%wgtow EXPENSE CATEGORIES FOR CITY ANIMALS CA'T'EGORIES JULY 1, 2008 TO JUNE 30, 2009 ACCOUNTING $ 1,786 ADVERTISING $ 460 BANK FEES $ 3,800 EDUCATION $ 310 EQUIPMENT $ 12,300 INSURANCES (HEALTH, LIABILITY) $ 24,240 MAINTENANCE $ 12,814 GROSS PAYROLL $143,096 POSTAGE $ 1,509 PRINTING $ 4,265 SUPPLIES $ 37,197 TAXES $ 208 UTILITIES $ 22,647 VET SERVICES $ 1,737 TOTAL $266,369 (SUBTRACT STRAY, OWN -$ 33,865 SUR. & BOARD FEES COLLECTED) $232,504 % OF ANIMALS FROM CITY X 47.5 COST OF CITY ANIMALS $110,439 2405 W. Birchfield Road Yakima, WA 98902 Phone 509.457.6854 Fax 509.457.6919 4 — Community and Economic Development • Policy Issues CITY ,x ' 2010 JOR POLI ISSUE COMMUNITY & ECONOMIC DEVELOPMENT RESTORE 2007 DOG LICENSE FEES UNBUDCZTED PROPOSAL This proposal is a request to restore animal control license fees back to the 2007 fee schedule. Since the dog license fees were reduced in 2008, the City of Yakima has experienced a revenue loss of approximately $20,000 each year. The recovered fee experiment initiated in January 2008 was to be revisited in the future to reevaluate the goal of increasing license sales and revenue. Restoring these fees would supplement the general fund in suppoi'ing the cosL of the anirnal control program. The fee change inihaed in 2008 has |ost/pvenue — doUarsand Iicense sales have dropped. IMPACTS a. Fiscal Impact — If fees were restored to the 2007 schedule, the General Fund could see an increase of appioximately $20,000 ani b. Proposed Funding Source — Restored license fee increase. c. Public Impact — Increase in dog fee Iicenses. d. Personnel Impact — Potentially maintain three animal control officer positions. c. RaquiradCbaogaeioCitvRegulatiooswrPoli«iae - Nonc. [ Legal Constraints, if applicable - None g. Viable Altenmativee — LpavecoroenLfepsbnp|acp. CONCLUSION AND/OR STAFF RECOMMENDATION This is a Council policy decision Policy Issues • Community and Economic Development — 5 SUPPLEMENTAL INFO • TION RESTORE 2007 DOG LICENSE FEES 2007 - 2009 DOG LICENSE REVENUE COMPARISON 2007 Total Revenues $36,304 2008 Total Revenues $15,312 ($20,992) 2009 Projected Revenues $12,000 ($24,304) Total Estimated Lost Revenues '08[09 $45,296 CURRENT DOG LICENSE FEE SCHEDULE: RESTORED FEE SCHEDULE: 1 year altered tag - new S5.00 515.00 1 year altered tag - renewal $5.00 $12.00 1 year unaltered tag - new $30.00 $30.00 1 year unaltered tag - renewal $25.00 S25.00 Perm. Senior Citizen altered tag $5.00 $25.00 Penn. Senior Citizen unaltered tag S30.00 Disabled Citizen tag No fee No fee Replacement tag 55.00 $5.00 3 year altered tag $33.00 3 year unaltered tag $70.00 6 — Community and Economic Development • Policy Issues The Police Department is not proposing any individual policy issues for the 2010 budget. Policy Issues • Police —1 2 — Police • Policy issues CITY ,x ' 2010 N,..1 ,k!,,JOR POLICY ISSUE FIRE / OPERATIONS REPLACEMENT OF FIRE APPARATUS LNDUDCZ?ED PROPOSAL Fire appaiaftts are the rough-service tool of necessity for providing emergency services to our citizens. Because of their consumable nature, they require acyc|e of planned rep|acex'enL Industry standards recommend 10 years as front-line service, 5 years as reserve (backup/spare) response service, at which tirne they are desi ted for surplus. For the past several years, reductions in City revenues for a number of reasons have precluded our traditional means of funding for fire apparatus replacement. Even though that funding source has ceased lo exisl, the need rernains for a sli'alegy and a sustainable fundi soui'ce lo replace aging fire appai'alus. Currently, YFD operates several fire engines that are well beyond their designed service Ubsspan. For example, Engine 91 is a 1991 model and has the equivalent of 432,000 miles and is serving as a front-line apparatus. The most often used reserve apparatus, Engine 293, is a 1987 model and has the equivalent of 324,000 miles. This results in a decrease in reliability, an increase in maintenance needs (out-of-service time) and an increased expense. A ripple effect of these maintenance-intensive apparatus is the demand it places on YFD's sole rnechanic — whi h in turn takes away from the mechanic's ability to perform preventive maintenance on the newer apparatus. It is the Fire command staff's desire to identify a sustainable funding source lhal will afford Yakima an apparatus replacement program that will serve the citizens today and into the future. IMPACTS a. Fiscal Impact — To be determined. b. Proposed Fundi Source — To he deterrnined. c. PubDoIompact — RbUabkzcnnergcncyozsponse. d. Personnel Impact - None. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, if applicable - To be debermined. g. Viable Altcroativcm - No/ve. CONCLUSION AND/OR STAFF RECOMMENDATION Fire Command Staff respectfully requests that the issue of determining a sustainable funding source for a fire apparatus/capital replacement program be referred to the Council Public Safety Conuinittee for further study. Policy Issues • Fire —1 (This page intentionally contains no information.) 2 — Fire • Policy Issues CITY ,x ' 2010 JOR POLI ISSUE PUBLIC WORKS /TRANSIT PURCHASE 5 HEAVY DUTY LOW FLOOR BUSES BUDGETED PROPOSAL Purchasing 5 heavy-duty low floor replacement buses. These will bereplacing our 2002 coaches that have passed their useful life of 12 year in transit service by 6 years. IMPACTS a. Fiscal Impact — |iisbn the order o($2/}OO,OOO. b. Proposed Fundi Source — Transit Capital Fund. The Arnerican Recovery and Reinvestment Act (,4RFlA)— Zero match. c. Public Impact — Eithance the level of comfort, safety and reliability. d. Pers000allznpact - yNonc. e. Required Changes in City Regulations or Policies - None. f. Legal Constraints, if applicable - None. g. Viable Alternatives — Keep the current vehicles that are difficult to maintain. They are also unreliable, costly to keep and it is very difficult to locate parts. The supplying vendor has greatly reduced their spare parts network. CONCLUSION ANDIOR STAFF RECOMMENDATION The staff recommends the proposed bus pui'chase. These buses will be running at least through 2023. Policy Issues • Public Works —1 CITY OF 7�iffi^ 2010 A,JOR POLICY ISSUE PUBLIC WORKS / PARKS REFUSE ILA TE INCREASE BUDGETED PROPOSAL This policy issue proposes 3% increase in Refuse rates for 2010 for expenses relating to anticipated increases in landfill tipping heeyefbechve|an/mryl,2OlO. Yakima Coui'ily has advised that they have cornpleted a rate study for current and future funding needs for the Public Services Solid Waste Division. The proposed solid waste disposal rates for 2010 will increase approximately 14.28% over the 2009 rates. The proposed rates will cover operational expenses, closure/post closure costs and capital costs. Based on2OO9 rates, our current projection h7r2Ol0vvasesbnnated at S750,000. The proposed County rates will increase the 2010 pr jection by $100,000 to S850,000. On October 13, 2009, the Board of Yakima County Commissioners approved the Yakima County Landfill rate increase. IMPACTS a. Fiscal Impact — The Refuse rate increase will generate approximately $119,000 in 2010 and fully annualized increase of $140,000. b. Proposed Funding Source — Refuse Division Operating Fund. c. Public Impact — This proposal will impact the public through an increase in Refuse rates. d. Personnel Impact - None. e. Required Changes in City Regulations or Policies - City ordinance revisi the Refuse rate schedule will be required. f. Legal Constraints, if applicable - None. g. Viable Alternatives - None. CONCLUSION AND/OR STAFF RECOMMENDATION Staff respectfully recornrnends approval of this policy issue. 2 - Public Works • Policy Issues SUPPLEMENTAL INFO , TION REFUSE RATE INCREASE 2010 PROPOSED REFUSE RATES - UNBUDGETED Automated Refuse Service CURB OR ALLEY CARRY-OUT ONE MONTH Two MONTHS ONE MONTH Two MONTHS 35-GALLON 35-GALLON One cart $9.45 818.90 One cart $18.29 836.58 Two carts 18.90 37.80 Two carts 36.58 73.16 96-GALLON 96-GALL0N One cart 16.05 32.10 One cart 36.82 73.64 Two carts 32.10 64.20 Two carts 73.64 147.28 Call Back - Flat Rate Charge - $11.38 Basic Fee G99 - $9.45 Overfill Fee - 82.22 Yard Service - $12.10 per month for nine months, from March 1st through November 30th ($108.90/year) and $6.05 per month or $54.45 per year for each additional 96-gallon cart Manual Can Collection ONE MONTH Two MONTHS ONE MONTH Two MONTHS 1 Can $11.38 $22.76 1 Can 822.06 $44.12 2 Cans 17.35 34.70 2 Cans 28.68 57.36 3 Cans =SIM 46.64 3 Can MEM 70.60 4 Cans 29.29 58.58 4 Cans 41.92 83.84 5 Cans 35.26 70.52 5 Cans 48.54 97.08 Extra Garbage Charges Cans 83.01 Boxes 2.22 Bags 2.22 Brush 2.22 Policy Issues • Public Works - 3 Permanent Bin Accounts 2-YARD ONE MONTH Two MONTHS 4-YARD ONE MONTH Two MONTHS 1-1x 577.12 $154.24 1-ly $173.37 5246.74 1-2x 123.38 246.76 1-2y 215.88 431.76 1 -3x 169.64 339.28 1 -3y 308.39 616.75 1-4x 215.90 431.50 1-4y 400.911 801.80 1-5x 262.16 524.32 1-5y 493.41 986.82 6-YARD ONE MONTH Two MONTHS 1-1z 5169.63 5339.26 1-2z 308.40 616.80 1-3z 447.17 594.34 1-4z 585.94 1,171.88 1-5z 724.71 1,449.42 Overfill Fee - $11.57 Temporary Bin Accounts 2-Yard Bin Initial Delivery Fee - $38.56 4-Yard Bin Initial Delivery Fee - $61.69 Pickup Charge - $9.64 Pickup Charge - $15.42 Daily Service Fee - S .32 Daily Service Fee - S .51 6-Yard Bin Initial Delivery Fee - S84.82 Pickup Charge - $21.21 Daily Service Fee - $ .71 4 - Public Works • Policy Issues