Press Alt + R to read the document text or Alt + P to download or print.

No preview available

The URL can be used to link to this page

Home My WebLink About2009-059 Preliminary Budget F p Y City of oa' 2010 Washington ,. pre,74 , Afru , AiwwyB . , • di .. ,. Nitrit, ,)::11 ,s� �ny R`..Ra._ s p ry y a h• ..-:--::, -., •47: ... .. N *I.- --,-.0 AO* ' 3 ♦' S 1'„y r �` '• LSD A .. • �.� s ry ^ 1 -- - ,41 r ` 1 NT , l i • Kt / ? •to: Dan Skate'pawly Naves 3 , 2008 - - A ts, -- ::;Ir - Ir7 q'' ' :Tr ,....„:,.., ,. M l ti t rt ''. -""gliliw."....-- _-_-_ t / I t f % - �T �' L ny. 5' fY a ('R i q • t'n . t .. >.,r. _ i • � wT CITY OF Yti Lit4t/ Washington 2010 BUDGET FORECAST Insurance & Risk Management Equipment $12.4 Million Rental $6.0 Million Police, Courts, Fire (Public Safety) $41.1 Million Water & Irrigation $16.1 Million City Administration $6.6 Million Wastewater $23.4 Million Information Systems & Other Services $7.7 Million Refuse Other Operating Funds $4.7 Million $9.5 Million Transit Streets, Engineering, $9.9 Million Planning & Codes Stormwater I $6.4 Million $2.5 Million Parks and Recreation Non - Utility $4.2 Million Capital Improvement $31.0 Million Community & Economic Development Debt Service $2.9 Million $6.4 Million $190.8 MILLION of v,-� V a: V i r al/tit CITY OF Washington CITY COUNCIL David Edler Mayor, District 2 Micah Cawley Assistant Mayor, At Large, Position 6 Maureen Adkison District 1 Rick Ensey District 3 Kathy Coffey District 4 Sonia Rodriguez At Large, Position 5 Bill Lover At Large, Position 7 CITY MANAGEMENT EXECUTIVES Richard A. Zais, Jr. City Manager Dave Zabell Assistant City Manager Jeff Cutter City Attorney Rita DeBord, CPA Director of Finance Bill Cook Director of Community and Economic Development Sam Granato Police Chief Charlie Hines Fire Chief Chris Waarvick Director of Public Works 129 North Second Street Yakima, WA 98901 (509) 575 -6000 www.ci.yakima.wa.us Cover photographs courtesy of: Dan Hughes CITY 2010 PRELIMINARY BUDGET TABLE OF CONTENTS BUDGET DETAIL BY DEP ' TMENT CIT DE SU . ES CITY MANAGEMENT MUNICIPAL COURT FINANCE DEP TMENT CO UNITY AND ECONOMIC DEVELOPMENT POLICE DEP TMENT FIRE DEP TMENT PUBLIC WO S OUTSIDE AGENCIES AND INTERGOVERNMENTAL APPENDICES I SUPPLEMENTAL INFO ' TION BUDGET READER'S GUIDE BUDGET GUIDELI 5 GLOSS . Y 5 Y OF SIGNIFY T ACCOUNTING POLICIES PAY ORDINANCE GE L STATISTICAL INFO TION NOTE: Council and other holders of the three-ring binders will find the Policy Issues for each department located at the end of each department tab. Holders of soft-cover budget documents will find the Policy Issues under a separate cover entitled 2010 Policy Issues. OFFICE OF THE CITY MANAGER 129 North Second Street City Hall, Yakima, Washington 98901 Phone (509) 575 -6040 1 ORP OYAT80 � October 30, 2009 TO: The Honorable Mayor and Members of the City Council FROM: Dick Zais, City Manager Rita DeBord, Finance Director Cindy Epperson, Deputy Director Accounting /Budget SUBJECT: 2010 Budget Proposal: Volume II - Preliminary Budget Detail Volume III - Policy Issues The 2010 Budget Forecast (Volume I of the 2010 Budget Documents) was previously distributed to Council; Budget Forecast Part I — General Government budget, was distributed on October 6, 2009 and Budget Forecast Part II — all other City Operating Funds and the Capital Funds, was distributed on October 27, 2009. The Preliminary Budget and Policy Issues Document(s), enclosed, comprise the balance of the formal budget documents presenting the proposed 2010 Budget to Council and the citizens of Yakima. Since the 2010 Budget Forecast was distributed in early October, staff has adjusted revenue projections downward for 2010 by approximately $200,000 (and a minor amount - $2,000 - for 2009); as communicated to Council at the Budget Study Session held on October 27, 2009. Additionally, staff also provided Council with approximately $300,000 of budget/ service reduction options to offset this projected loss of revenue. The 2010 proposed expenditure Budget, as previously distributed and as reflected in the Budget Forecast, is as follows: ➢ General Government Expenditures — 2010 Proposed Budget of $59.6 million; is approximately $2.6 million or 4.1% below last year's amended budget of $62.2 million. (Includes: the General Fund, Parks and Recreation Fund and the Street Fund.) Note: since issuing the Budget Forecast in early October, staff has updated and revised their 2010 revenue projections and submitted additional budget /service reductions to Council for their consideration. Additionally, Council has identified possible items for reinstatement and for further budget reductions during their initial General Government budget review and discussions. These changes are not reflected in the enclosed Preliminary Budget, but will be reviewed during the Council Budget review meetings scheduled for November & December. City Expenditures — — 2010 Proposed Budget of $190.8 million is approximately 9.8% less than last year's amended budget of $211.5 million. The Complete 2010 Budget is divided into three Volumes: Volume 1 - BUDGET FORECAST - Previously submitted to Council and the public on October 6th (General Government Funds) and 27th (all other funds), 2009. Volume 11 - BUDGET DETAIL - Narratives, by Operating Departments including Supplemental Information (enclosed). Volume III - POLICY ISSUES - Enclosed in three-ring binders; separate cover in soft binders DESCRIPTION OF THE THREE 2010 BUDGET DOCUMENTS VOLUME I - THE 2010 BUDGET FORECAST This document includes revenue and expenditure estimates / proposals for year-end 2009 and for 2010. The 2010 Budget Forecast was submitted to Council in two parts this year; the General Government funds Budget Forecast was distributed early - on October 6, 2009. The Budget Forecast for all other operating and capital funds was distributed on October 27, 2009. Also included in this document is a discussion of fiscal challenges currently facing the City, including an overview of Initiative 1033 that will be on the statewide ballot in November; a discussion of the "Priorities of Government" model that Council adopted this year; a "What You Pay and What You Get" section with a breakdown of how the taxpayers' tax dollar is allocated between state and local governments as well as how the City of Yakima spends its share of these dollars; and various other statistical summaries. VOLUME II - 2010 PRELIMINARY BUDGET DOCUMENT Budget Detail by Operating Departments — Includes budget and operating information on every Department and Division in the City. Supplernental Information — In addition to the Departmental budget information noted above, the Preliminary Budget document contains general information that may assist the reader in better understanding the City's budget, including: a budget reader's guide, glossary of terms, accounting policies, a pay ordinance and general statistical information. VOLUME III - POLICY ISSUES DOCUMENT Policy Issues are designed to address proposed changes in policy (i.e.: significant changes in service levels, staffing, etc.) and other items of a nature appropriate for Council level review and consideration. The Policy Issue document includes explanations and supporting documentation concerning all policy issues included in the 2010 budget proposal. NOTE: Due to the size of these documents, they are distributed in different formats, as noted below: 3 Ring-binders - Council and others who received a copy of the proposed 2010 budget in a three-ring binder will find the policy issues for each department located at the end of each Department tab; outside agency policy issues are included at the end of the Intergovernmental tab. Soft Cover Budgets - Holders of soft cover budget documents will find the policy issues under separate cover entitled "2010 Policy Issues", and segregated by department. COUNCIL BUDGET HEARING / STUDY SESSION SCHEDULE Tuesdays, November 3, 10, 17 & 24, 2009 - Council Budget Study Sessions; scheduled for 8:00 am to 11:30 am, in Council Chambers. Tuesday, November 17, 2009 - Council will hold two Public hearings; (1) the 2010 Budget, as proposed and (2) the 2010 Property (Ad Valorem) Tax Levy. Council's regular business meeting is scheduled to begin at 6:00 pm in Council chambers, with Public Hearings to begin at 7:00 pm. Tuesday, December 1, 2009 - Budget Wrap-up session - Council decisions on the 2010 budget and policy issues; scheduled for 8:00 am to 11:30 am, in Council Chambers. Tuesday, December 8, 2009 - Final budget adoption; scheduled for Council's regular business meeting; which is scheduled for 2:00 pm in Council Chambers. Note: This schedule is subject to change based on the needs of the Council in their budget deliberations. (Bt law, the 2010 budget nuist be authorized by Council by December 31st.) (This page intentionally contains no intormation.l Budget Detail by Department CITY OF YAKIMA 2009 Organizational Chart CITY COUNCIL D. ZABELL K. OLWELL ■" Assistant City Manager Presiding Judge Position I City Clerk /Records R. A. ZAIS, JR. Water /Irrigation • Wastewater City Manager I S. WOODARD Purchasing • Community Relations f Human Resources • Indigent Defense Position 2 Administrative Services Municipal Court 1 1 1 1 1 - 11 W. COOK R. DEBORD S. GRANATO i r C. HINES J. CUTTER 1 C. WAARVICK Director Director Chief Chief City Attorney Director Community & Economic Develo Finance Police Fire Legal Public Works 1 1 PUBLIC SAFETY Neighborhood Development COMMUNICATIONS Code Administration Accounting Services — Prosecution Safety and Training Planning • City Engineering Budget Administration Civil Legal Counsel Parks and Recreation City Hall Maintenance Financial Services Cemeter y Economic Development Treasury Services Criminal Investigation Suppression Street and Animal Control y Support Services Investigation Risk Mana Patrol Squads Training Traffic Operations Utility Customer Services Police Reserves EMS Response Transit 1 Information Systems SWAT Team Refuse and Recycling C Printing Services Special Operations Fleet and Facilities Convention Center Gra hits Services P P Capitol Theatre P Parking Enforcement Citywide Summaries Description - Citywide Summaries Policy Issue Summary Permanent Budgeted Positions Resources and Expenditures Comparative Revenues by Fund Expenditures by Fund and Department Expenditures by Fund and Category Revenues by Category Expenditures by Category Selected Categories of Expenditures by Fund Double Budgeting City Service Charge General Fund Resource Comparison C IT Still This section contains additional budget information with summaries bv fund. It is relevant in understanding the total City budget because it pulls together data by fund (often multi-year) for comparative purposes. 11 differs frorn the other sections of the hudget in that the forecast presents discussion at the fund total level, while the narratives delkT into the account detail in each fund. This section is the bridge that adds more detail to the overall City discussion, yet pulls out different aspects of account detail comparatively hyfund. 11 should he noted that there is not much narrative discussion of the data presented here. Most questions that would arise froin reviewing this section should be answered in the indi\ idual fund detail narratives Policy Issue Summary - A listing of major budgetary changes from the previous year, which need to be reviewed separately by City CounciL These may include , hut are not limited t reorganizations, staff increases or decreases, increases in fees, charges for ser ices, new projects, and major increases or decreases in service levels. Permanent Budgeted Positions - A 3 year comparison of authorized personnel by operating division/ fund. Resources and Expenditures - A sumrnary hy fund of just the 2010 estirnated resources cornpared 10 the 2010 estimated budget, and calculates the fund balance at the end of the budget year. This report is scrutinized carefully hy City Management in the hudget developrnent phase, as it depicts a fund's dependency on its heginning cash to halance the current year hudget. Comparative Revenues by Fund - A 3 year summary by fund of Revenues, and then adds the Beginning Balance to calculate total Resources availahle for next year's hudget. Expenditures by Fund and Department - A 3 year summary of Expenditures by Fund/Department and calculates the change of the 2010 hudget from the 2009 amended hudget in hoth dollar arnount and percentage. Expenditures by Classification - Depicts the 2010 budget by Fund /Department with the expenditures hroken down mb the foliowing classification (or type): Salaries and Wages; Personnel Benefits; Supplies; Other Services and Charges; Intergovernmental/Fund Services; Capital Outlay; Debt Service; Interfund Payrnents for Service; and Total Budget. Revenues by Basic and Sub Accounts and Expenditures by Object and Sub Object - Crosses fund lines, and summarizes the major types of revenue and expenditures for the 2010 budget by General Fund and Other Funds, showing Citywide Totais hy account type. The next several pages presents a 3'ycarsunonmryo(yc|cctcdaccountshyspecKicobiectcodc the account numher that denotes the character and type of items purchased or services obtamned. Where the ohject tities are notucK'csp|anak`ry,Hhccxp|anakonaudcucdhcdinthcBudgchng,400unhnA,andRcporkngSyaieno (BARS) manual published by the Washington State Audibor's Office is included as a footnote to the chart. Double Budgeting - Lists the revenues in the 2010 budget which are programmed to be transferred from another City fund. (This presentation contains a description of douhle hudgeted items.) City Service Charge - Details the calculation for charging other operating divisions for support services (such as legal, accounting, purchasing, etc.) paid oub of General Fund. General Fund Resources - Provides a 3 year comparison for each General Fund revenue account. General Fund expenditure accounts are detailed elsewhere in the budget, but since General Fund revenues aren't "tied" to particular expenditures, most detail narratives don't discuss revenue. (General Goveriunent revenues are discussed at a surninary le\ el in the Forecast section.) Preliminary �� 1 rV ' City Summaries CITY Or 2010 '"" 'OR POLICY ISSUE SUm ,'"0 RY OUTSIDE AGENCIES -- As RECO 1 ED BY , H Co *NCR B *GET Co " TTEE DEPARTMENT DIVISION POLICY ISSUE REQUEST 1 JUSTIFICATION PROPOSED FUNDING SOURCE NON-PERSONNEL COMMENTS Yakima County Development Association General Fund 2009 Budget 530,000 (YCDA) - Currently budgeted in General Fund, Deleted 15,000 but could be moved to Economic Development $15,000 Budgeted Greater Yakima Chamber of Commerce General Fund 2009 Budget $5,900 Deleted 7 ,950 S2,950 Budgeted Hispanic Chamber of Commerce (HCC) General Fund 2009 Budget $5,900 Deleted 2 950 S2,950 Budgeted Ya kima Fourth of Ju ly Committee General Fund/Fire 2009 Budget $5,500 Deleted 2,750 $2,750 Biidgeted Yakima Sun fair Festival Association General Fund 2009 Budget $1,000 Deleted 500 S500 Budgeted Yakima Basin Storage Alliance (YBSA) N/A 2009 Budget $20,000 Deleted 20,000 $0 Budgeted Yakima-Morelia Sister City Association Economic Development 2009 Budget $2,000 Fund (123) Deleted 667 $1,333 Budgeted Comm i t tee for Downtown Yakima (CDY) CBD CapitaF 2009 Budget 550,000 Note: DYFI Committee recommended Improvement hind (321) Deleted 10,000 restoration to 550,000. 540,000 Budgeted Allied Arts of Yakima Valley - ArtsVan General Fund 2009 Budget 55,333 Deleted 2,666 $2,667 Budgeted Retired Senior Volunteer Program (RSVP) General Fund 2009 Budget $3,000 1 52,000 Budgeted Seasons Music Festival Parks 8. Recreation Fund 2009 Budget $8,000 Deleted 4,000 54,000 Budgeted Citizens for Safe Yakima Valley Corruminitio,; (CSC) General Fund 2009 Budget 520,000 Community Programs Deleted 10,000 Total Request 510,000 Budgeted Yakima Symphony Orchestra General Fund 2009 Budget $10,000 Deleted 5,000 $5,000 Budgeted 589,150 Budgeted Total 2 - City Wide Summaries • Preliminary Budget OUTSIDE AGENCIES -- New Requests DEPARTMENT 1 DIVISION POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE NON-PERSONNEL COMMENTS New Request: Unidentified 2010 Request $75,000 Unbudgeted State Fair Park INTERGOVERT" AGENCIES DEPARTMENT 1 DIVISION POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE NON-PERSONNEL COMMENTS Yakima Regional Clean Air Agency (YRCAA) Genera I Fund 2009 Assessment $22,394 - Assessment Increase 11,326 2010 Total $33,720 Budgeted Yakima Valley Office of Emcrgency General Fund 2009 Assessment S59,937 Management (OEM) - Assessment Increase 2,563 2010 Estimate $62,500 Budgeted Yakima Valley Conference of Governments General Fund 2009 Assessment $41,125 (YVCOG) - Assessment Decrease 2,502 2010 Total 538,623 Budgcted CITY A.1 .'"':' STORMWATER DEPARTMENT / DIVISION PERSONNEL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY 1 BENEFITS NON-PERSONNEL COMMENTS Stormwater Utility Rate Stormwater Revenue Revenue 5325 ,0110 Budgeted Adjustment for 2010 and 2011 From $35/ ERU to $40/ERU STORMWATER / WASTEWATER DEPARTMENT 1 DIVISION PERSONNEL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS Upgrade a vacant position to 50% Wastewater / Net Budgeted Hydrologist 50% Stormwater Increase 563,300 Preliminary Budget • City Wide Summaries — 3 WASTEWATER DEPARTMENT 1 DIVISION PERSONNEL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY 1 BENEFITS NON-PERSONNEL COMMENTS SCA DA Tip Out & Power Wastewater $735,000 Budgeted Distribution Facility Capital Nutrient Removal Project 1. Site preparation - building to 1. Wastewater Facility 1. 2010 $300,000 Budgeted house equipment Capital 2. 2010 $300,000 2. Annual Equipment Rental 2. Wastewater Annually Budgeted Operating Fund $250K-$350K Generate Engineering report's Wastewater Facility $1,000,000 Budgeted to address mandated NPDES & Capital TMDL Issues Wastewater Collection System Sewer Construction $200,000 Biidgeted Evaluation Capital MUNICIPAL COURT DEPARTMENT 1 DIVISION PERSONNEL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS None FIN CE DEPARTMENT / DIVISION PERSONNEL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS None CO UNITY • D ECONOMIC DEVELOPMENT DEPARTMENT / DIVISION PERSONNEL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY 1 BENEFITS NON-PERSONNEL COMMENTS Increase in Humane Society Contract General Fund 2009 Budget 868,600 Budgeted Increase 5,386 Unbudgeted 2010 Request S73,986 Restore 2007 Dog License Fees General Fund Revenue 820,000 Unbudgeted 4— City Wide Summaries • Preliminary Budget POLICE DEPARTMENT 1 DIVISION PERSONNEL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY 1 BENEFITS NON-PERSONNEL COMMENTS None FIRE OPERATIONS DEPARTMENT / DIVISION PERSONNEL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY 1 BENEFITS NON-PERSONNEL COMMENTS Identify a sustainable funding Fire Capital - Referred to Council source for Fire apparatus / capital Undetermined Public Safety replacement program Committee for Study PUBLIC WO S TRANSIT DEPARTMENT / DIVISION PERSONNEL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS Purchase 5 heavy duty low floor Transit Capital - S2,000,000 Budgeted Transit buses American Recovery and Reinvestment Act (ARRA) REFUSE DEPARTMENT 1 DIVISION PERSONNEL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS Refuse Rate Increase - 3% Refuse Operating 2020 ReCC1711C Unbudgeted (In response to landfill rates set Fund S119,00) (Because landfill by Ya kima County Solid lAraste) Annually S140,00(? rates were unknown) Landfill Cba rges 51(10,000 Preliminary Budget • City Wide Summaries — 5 CITY OF �GT�L PERMANENT BUDGETED POSITIONS The permanently budgeted work force for 2010 is 735 a total net decrease of 15.7 FTE's from the 2009 Amended Budget. In the General Government classifications (General Fund, Parks and Recreation Fund, and Street Fund) the permanent budgeted positions are 488 a net reduction of 13.7 from 2009. Note: 9 FTE additions in General Government have corresponding revenue, therefore General Government operations reduced 23 positions in response to the economic downturn. The changes in permanent budgeted positions are all related to deletions due to budget constraints or reorganizations, policy issues, or new grant awards. (See attached table). Management continues to focus on the City's critical priorities in public safety, accommodate Federal and State mandates, and provide critical support services. In an effort to meet these goals and respond to revenue shortfalls caused by the national recession, management has proposed changes to some personnel resources in the 2010 budget. (See Budget Highlights Section — Changes in Funding Authorization in the Budget Forecast.) The 2010 Preliminary Budget included negotiated settlements for the Yakima Police Patrolmen's Association. All other bargaining units are in negotiations. However, the 2010 budget currently assumes a wage freeze for all other units. Status of the collective bargaining process is described below. Yakima Police Patrolman's Association Settlement Budgeted AFSCME Local 1122 Negotiations in Progress IAFF Local 469 Fire PERS and Firefighters Negotiations in Progress Transit AFSCME Negotiations in Progress Management, Supervisory Confidential /Exempt Class Frozen The City's most recently amended Pay and Compensation Ordinance is included in this document in the Appendices Supplemental Information section. CITYWIDE ALLOCATION OF PERMANENT BUDGETED POSITIONS Equipment Public Rental Works Transit 16% 12% 6.8% General Administration Water /Irrigation 1 18.7% 5.3% Refuse 2.6% Other Operating Divisions Wastewater/ 1 Stormwater 9.5% Streets 5.3% Parks and Recreation 3.1% Engineering 1.8% Police and Fire 42.2% 6 — City Wide Summaries • Preliminary Budget PERMANENT BUDGETED POSITIONS AMENDED PRELIMINARY ACTUAL BUDGET BUDGET NEW DELETED No. DESCRIPTION 2008 2009 2010 POSITIONS POSITIONS GENERAL GOVERNMENT GENERAL FUND 011 City Council 7.0 7.0 70 0.0 0.0 012 City Manager 4.0 4.0 4.0 0.0 0.0 014 Records 4.0 4.0 4.0 0.0 0.0 015 Financial Services 19.1) 17.0 16.5 0.0 ( 0 . 5 ) a, 016 Human Resources 8.0 3.0 8.0 0.0 0.0 017 Legal 17.5 13.0 16.0 0.0 (2.0) Lb 013 Municipal Court 13.5 12.5 11.5 0.0 (1.0) 019 Purchasing 3.0 3.0 5.0 2.0 0.0 021 Environmental Planning ''' 11.0 12.0 11.0 0.0 (1.0) ' 022 Code Administration(") 23.0 22.0 19.0 0.0 (3.0) Lb 031 Police 189.0 188.0 189.0 70 a) ( 6 . 0 ) a, 032 Fire 87.1) 87.0 86.0 0.0 (1.0)lb 041 Engineering 14.0 15.0 13.0 0.0 (2.0) ' 051 City Hall Maintenance 2.0 2.0 2.0 0.0 OM 052 Information Systems 13.7 18.7 19 0.3(s) 0.0 054 Customer Services 12.8 14.8 14.8 0.0 0.0 TOTAL GENERAL FUND 433.5 433.)) 425.8 9.3 (16.5) 131 Parks & Recreation 25.3 25.6 23.1 0.0 (2.5) 133 Traffic Engineering 16.5 16.0 13.0 0.0 (3.0)lb 141 Street 27.0 77.0 26.0 0.0 (1.0) ' TOTAL GENERAL GOVERNMENT 51)2.3 501.6 437.9 9.3 (23.0) OTHER OPERATING FUNDS 124 Community Development ''' 8.8 7.8 6.8 0.0 (1.0) ' 125 Community Relations 5.0 5.0 5.0 0.0 OM 144 Cemetery 2.0 2.0 2.0 0.0 0.0 151 Public Safety Communications 33.0 35.0 35.0 0.0 0.0 441 Storm Water 0.0 0.0 0.0 0.0 0.0 462 Transit 50.8 50.0 50.0 0.0 OM 471 Refuse 19.0 19.0 19 0.0 0.0 473 Wastewater Operating 68.0 69.5 69.5 0.0 0.0 474 Water Operating 30.0 31.0 31.0 0.0 0.0 475 Irrigation Operating 8.0 8.0 8.0 0.0 OM 551 Equipment Rental 12.0 12.0 12.0 0.0 0.0 560 Public Works Administration 10.0 10.0 9.0 0.0 (1.0)lb TOTAL OTHER OPERATING FUNDS 246.5 249.3 247.3 1).)) (2.0) GRAND TOTAL 749.3 750.3 735.1 9.3 (25.0) (1) Unfunded due to budget constraints. (2) Two positions were added due to Purchasing consolidation with Yakima County. (3) One position in each of Planning (021) and Codes Administration (022) are being funded by Community Development (ONDS - 124), however, this change is not reflected on this chart as the positions are charted based on "home" divisions. (4) An addition of seven Police Officers funded dam COPS Hiring Recovery Program (accounted for in Police Grants Fund - 152). (5) Upgrade part-time position to full time to reflect actual hours being worked. Preliminary Budget • City Wide Summaries -7 CITY OF L'i/C2/ati RESOURCES .„:41"" EXPENDITURES 2010 2010 EST BALANCE 2010 2010 ENDING BAL ESTIMATED 2010 ESTIMATED YS. 2010 BEGINNING ENDING VS. 2010 FUND DESCRIPTION RESOURCES BUDGET BALANCE BUDGET BALANCE BALANCE BUDGET 000 General Fund $48,655,738 $50,007,298 ($1,35L560) (2.70u/) 84,207,294 $2,855,735 5.7% 131 Parks & Recreation 4,248,985 4,232,014 16,971 0.4118. 279,477 296,448 7.0% 141 Street & Traffic Operations 5,233,810 5,379,043 (145,233) (2.708) 1,260,353 1,115,120 20.7% GENERAL GOVERNMENT TOTAL $58,138,533 $59,618,354 (81,479,821) (2.48%) $5,747,124 $4,267,302 7.2% 123 Economic Development 543,000 $99,306 ($56,306) (56.70%) $187985 $131,679 132.6% 124 Community Development 2,373,446 2,529,187 (155,741) (6.168) 604,401 448,660 17.7% 125 Community Relations 4131,200 561,448 (80,248) (14.29%) 799,951 719,703 128.28 127 Community Services 338,334 303,334 35,000 1L54% 46,168 81,168 26.8°8. 140 Growth Management 0 0 0 n/a 93 93 n/a 142 Arterial Street 2,976,767 3,746,806 (770,039) (20.55%) 952,740 182,701 4.98 143 Transportation huprovement 0 0 0 n /a 0 0 n/a 144 Cemetery 246,750 256,155 (9,405) (3.67%) 52,557 43,152 16.88 150 Emergency Services 1,063,870 1,110,329 (46,459) (4.181) 99 33,099 4.88 151 Public Safety Communications 2,936,310 2,994,394 (58,084) (1.948) 260,437 202,353 6.8% 152 Police Grant 590,000 683,019 (93,019) (13.628) 224,000 130,981 19.28o 161 Downtown Business Improvement District 210,170 209,989 181 0.09% 9,267 9,448 4.58 162 Trolley 8,986 7848 1,138 14.50% 10,147 11,285 143.8°8. 163 Front Street Business Improvement Area 3,535 5,000 (1,465) (29.30%) 8,002 6,537 130.7% 170 Tourist Promotion 1,404,500 1,469,180 (64,680) (4.40%) 185,694 121,014 8.2% 171 Capitol Theatre 310,427 319,749 (9,322) (2.92%) 128,654 119,332 37.38 172 PFD Revenue-Convention Center 681,000 689,000 (8,000) (1.168) 150,733 142,733 20.7°8. 173 Tourism Promotion Area 378,205 378,205 0 0.0()% 414 414 0.18. 174 ETD Revenue-Capitol Theatre 503,000 502,000 1,000 18,000 19,000 3.8% 195 Contingency 50,000 225,000 (175,000) (771788) 176,919 1,919 0.98o 198 FRS/Capitol Theatre Reserve 3,000 71,927 (68,927) (95.83%) 452,581 383,654 533.48 199 Recovery Program Grants 814,001) 814,000 0 0.0()% 0 0 0.08. 221 L.I.D. Guaranty 30(1 0 300 n/a 80,020 80,320 n/a 272 PFD Convention Ctr G.O. Redemption 1,11128,896 1,014,286 14,610 1.44% 15(11,994 165,604 16.3% 281 2005 LTGO Parks and Recreation 989,763 989,763 0 0.00% 4,664 4,664 0.58 282 1998 LTGO Street Bond 0 0 0 n/a 1 1 n/a 283 1994 G. 0. LTD Levy Redemption 512,100 511,7818 312 0.06% 109,711 110,023 2L5% 284 1995 G. 0. Street, Parks & Fire 2971)00 296,550 450 0.15% 194,573 195,023 65.8% 285 1997 G. 0. Line of Credit 50,000 50,000 0 0.00% 0 0 0.08 287 1996 G. 0. LTD Levy Redemption 429,200 427,815 1,385 0.328 63,252 64,637 15.1% 289 LID Debt Service Control Fund 212,001) 207,0 5,000 2.42% 37,144 42,144 204% 321 CBD Capital improvement 1,023,800 1,135,252 (111,452) (9.828) 374,361 262,909 23.28 322 Capitol Theatre Construction 55,00(1 3,150,000 (3,095,000) (98.258) 3,834,417 739,417 23.5% 331 Parks & Recreation Capital 555,000 560,000 (5,000) (1189%) 95,390 90,390 16.18 332 Fire Capital 209,585 555,500 (345,912) (62.278) 625,525 279,913 5048. 333 Law and Justice Capital 966,478 1,071,000 (104,522) (9.76%) 216,660 112,138 10.5% 342 Public Works Trust Construction 620,000 845,851 (225,851) (26.708) 930,410 704,559 $3.3% 343 REET 2 Capital Fund 530,000 811,822 (281,822) (34.71%) 453,306 171,484 21.18 8 - City Wide Summaries • Preliminary Budget 2010 2010 ET BALANCE 2010 2010 ENDING BAL ESTIMATED 2010 ESTIMATED VS. 2010 BEGINNING ENDING YS. 2010 FUND DESCRIPTION RESOURCES BUDGET BALANCE BUDGET BALANCE BALANCE BUDGET 364 Transit Capital Reserve 2,348,005 2,693,750 (345,745) (12.8'4%) 1,082,598 736,853 2743 370 Convention Center Capital improvement 175,500 191,000 (15,500) (8.127,) 252,481 236,9S1 124.U.., 392 Cum. Reserve for Capita I Improvement 21,01)7,875 18,946,251 2,151,624 11.36% 1,393,822 3,545,446 18.7% 441 Stormwater Operating Fund 2,100,000 2,103,128 (3,128) (0.15%) 346,023 342,895 16.3% 442 Stormwater Capital 434,781 368,040 66,741 18.13% 244,744 311,485 84.6% 462 Transit 7,116,100 7,200,452 (84,352) (1.17%) 612,155 527,803 7.3% 471 Refuse 4,687,150 4,649,892 37,258 0.80:, 252,423 289,682 6.2% 472 Wastewater Facility Reserve 152,000 50,000 102,000 204.00% 496,662 598,662 11973% 473 Wastewater Operating 17,259,214 17,570,394 (311,180) (1.77%) 1,908,696 1,597,516 9.13 474 Water Operating 7,394,837 7,774,807 (3711,970) (4.89T) 1,741,284 1,361,314 1753 475 Irrigation Operating 2,771,600 2,758,394 13,206 0.48% 171,648 184,854 6.7'';.., 476 Sewer Construction 1,473,000 3,520,0011 (2,047,000) (58.15%) 3,072,322 1,025,322 29.1% 477 Domestic Water Improvement 2,049,460 2,997,200 (947,740) (31.62%) 2,416,786 1,469,046 49.0% 478 Wastewater Facilities 1,540,000 2,285,000 (745,000) (32.60%) 1,745,862 1,000,862 43.8% 479 Irrigation System improvement 906,000 2,600,000 (1,694,000) (65.15%) 2,561,036 867,036 33.3% 481 1998 Water Revenue Bond Reserve 400 0 400 n/a 270,007 270,407 n/a 483 1996 Wastewater Revenue Bond Reserve 700 0 700 n/a 145,363 146,063 n/a 484 1991 Water/Sewer Rev Bond Redemption 540,687 540,287 400 0.07% 113,726 114,126 21.1% 486 1998 Water Revenue Bond Redemption 238,839 238,814 25 0.01% 4,815 4,840 2.0% 488 1996 Wastewater Revenue Bond Redemption 414,613 414,613 0 000% ( (1) () 489 1991 Water/Sewer Rev Bond Reserve 2,500 0 2,500 n/a 967,700 970,200 n/a 491 2003 Irrigation Revenue Bond Redemption 322,684 322,684 1) 0.00% 35,435 35,435 11.0% 493 2003 Wastewater Revenue Bond Redemp 1,346,645 1,346,644 1 0.00% 1 2 0.0% 494 2003 Wastewater Revenue Bond Reserve 0 0 0 n/a 828,650 828,650 n/a 512 Unemployment Compensation 142,000 236,861 (94,861) (40.05%) 359,841 264,980 111.9% 513 Employees Health Benefit 10,066,000 10,553,586 (487,586) (4.62%) 2,642,769 2,155,182 20.4% 514 Workers Compensation 1,412,300 1,466,6 (54,395) (3.71%) 1,162,290 1,107,8 75.5% 515 Risk Management 2,589,500 2,759,338 (169,838) (6.16%) 1,063,775 893,938 32.4% 516 Wellness/EAP Fund 60,000 89,849 (29,849) (33.22%) 136,825 106,976 119.1% 551 Equipment Rental 4,990,304 5,198,027 (207,723) (4.00%) 4,111,768 3,904,045 75.1% 555 Environmental Fund 563,000 828,450 (265,450) (32.04%) 494,244 228,794 27.6% 560 Public Works Administration 1,185,331 1,191,886 (6,555) (0.55%) 187,367 180,812 15.2% 610 Cemetery Trust 23,000 15,000 8,01)0 53.33% 574,865 582,865 3885.8% 612 Firemen's Relief & Pension 1,578,565 1,624,792 (46,227) (2.85%) 830,675 784,448 48.3% TOTAL CITY BUDGET $178,016,748 81911,756,691 (812,739,943) (6.68%) $49,514,810 $36,774,867 19.3% Preliminary Budget • City Wide Summaries - 9 CITY OF L'i/C2/ati COMPA R„A TY VE: REVENUES BY FUND 2008 2009 2010 2010 2010 ACTUAL ESTIMATED ESTIMATED BEGINNING ESTIMATED FUND DESCRIPTION REVENUES REVENUES REVENUES BALANCE RESOURCES 000 General Fund 547,451I685 $47,757,780 548,655,738 54,207294 852,863,032 123 Economic Development 134,606 96,800 43,000 '187,985 730,985 124 Community Development 2,449,032 4,576,190 2,373,446 604,401 2,977,847 125 Community Relations 518,943 481,20(1 481,200 799,951 1,281,151 127 Community Services 388,224 384,712 338,334 46,168 384,502 131 Parks & Recreation 4,176,409 4,077,917 4,248,985 279,477 4,528,462 140 Growth Management 0 25,466 0 93 93 141 Street & Traffic Operations 5,808,278 5,574,394 5,233,810 1,260,353 6,494,163 142 Arterial Street 3,974,071 5,428,861 2,976,767 952,740 3,929,507 144 Cemetery 281,141 242,850 246,75(1 52,557 299,307 150 Emergency Services 1,046,508 1,059,476 1,063,870 99(558 1,163,428 151 Public Safety Communications 2,535,003 2,897,412 2,936,31(1 260,437 3,196,747 152 Police Grant 0 224,000 590,000 224,000 814,000 161 Downtown Business huprovement District 78,519 210,170 210,170 9,267 219,437 162 Trolley 237,905 222,762 8,986 10,147 19,133 163 Front Street Business huprovement Area 4,088 3,535 3,535 8,002 11,537 170 Tourist Promotion 1,462,336 1,258,599 1,404,500 185,694 1,590,194 171 Capitol Theatre 299,595 298,342 310,427 128,654 439,081 172 Public Facilities District Revenue-Convention Ctr 708,728 671,000 681,000 15(1,733 831,733 173 Tourism Promotion Area 378,205 374,834 378,205 414 378,619 174 Public Facilities District Revenue-Capitol Theatre 389,110 498,000 503,000 18,000 521,000 195 Contingency 75,000 25,000 50,000 176,919 226,919 198 FRS/Capitol Theatre Reserve 17,975 309,250 3,000 452,581 455,581 199 Recovery Pro - gram Grants 0 0 814,000 0 814,000 221 L.I.D. Guaranty 37 30)) 300 80,02(1 80,320 272 PFD Convention Ctr G.O. Redemption 46(1,1)00 734,137 1,028,896 150,994 1,179,890 281 2005 LTGO Parks and Recreation 682,298 980,289 989,763 4,664 994,427 282 1998 LTGO Street Bond 87,961 0 0 1 1 283 1994 G. 0. LTD Levy Redemption 514,000 364,100 512,100 109,711 621,811 284 1995 G. 0. Street, Parks & Fire 293,676 268,000 297,000 194,573 491,573 285 1997 G. 0. Line of Credit 24,365 50,000 50,000 1) 50,000 287 1996 G. 0. LTD Levy Redemption 431,000 443,200 429,20() 63,252 492,452 289 LID Debt Service Control Fund 94,029 212,000 212,000 37,144 249,144 321 CBD Capital Improvement 1,039,519 100,711 1,023,8(10 374,361 1,398,161 322 Capitol Theatre Construction 448,600 7,600,098 55,000 3,834,417 3,889,417 331 Parks & Recreation Capital 324,293 745,000 555,000 95,390 650,390 332 Fire Capital 1,259,964 335,868 209,588 625,825 835,413 333 Law and Justice Capital 657,708 1,110,450 966,478 216,660 1,183,138 342 Public Works Trust Construction 890,841 615,000 620,000 930,410 1,550,410 343 REET 2 Capital Fund 795,841 540,000 530,000 453,306 983,306 345 LID Construction Control Fund 0 884,075 0 0 0 364 Transit Capital Reserve 1,240,949 05,187 2,348,005 1,082,598 3,430,603 370 Convention Center Capital Iinproveinent 195,400 186,335 175,500 252,481 427,981 392 Cum. Reserve for Capital Iinproveinent 1,160,354 2,950,10(1 21,097,875 1,393,822 22,491,697 10 - City Wide Summaries • Prelinthuiry Budget 2008 2009 2010 2010 2010 ACTUAL ESTIMATED ESTIMATED BEGINNING ESTIMATED FUND DESCRIPTION REVENUES REVENUES REVENUES BALANCE RESOURCES 441 Stormwater Operating Fund 1,111,142 1,807,366 2,100,000 346,023 2,446,023 442 Stonnwater Capital 200,000 440,000 434,781 244,744 679,525 462 Transit 7,238,437 6,928,994 7,116,100 612,155 7,728,255 471 Refuse 4,202,482 4,640,950 4,687,150 252,423 4,939,573 472 Wastewater Facility Reserve 150,988 152,000 152,000 496,662 648,662 473 Wastewater Operating 16,363,570 16,896,905 17,259,214 1,908,696 19,167,910 474 Water Operating 6,802,383 7,138,437 7,394,837 1,741,284 9,136,121 475 Irrigation Operating 2,609,515 2,665,220 2,771,6(10 171,648 2,943,248 476 Sewer Construction 2,001,747 1,388,3511 1,473,0(10 3,072,322 4,545,322 477 Domestic Water Improvement 1,S05,066 1,523,740 2,0411,460 2,416,786 4,466,246 478 Wastewater Facilities 8,379,467 1,160,000 1,540,000 1,745,862 3,285,862 479 I rrigation System Improvement 925,051 906,000 906,000 2,561,036 3,467,036 481 1998 Water Revenue Bond Reserve 400 400 400 270,1)07 270,407 483 1996 Wastewater Revenue Bond Reserve 700 700 700 145,363 146,063 484 1991 Water/Sewer Rev Bond Redemption 547,889 545,541 540,687 113,726 654,413 485 Apple Tree Bond Redemption 521,339 1) 0 0 0 486 1998 Water Revenue Bond Redemption 243,510 234,585 238,839 4,815 243,654 488 1996 Wastewater Revenue Bond Redemption 368,900 412,213 414,613 (1) 414,612 489 1991 Water/Sewer Rev Bond Reserve 2,500 2,500 2,500 967,700 970,200 491 2003 Irrigation Revenue Bond Redemption 318,203 320,709 322,684 35,435 358,119 493 2003 Wastewater Revenue Bond Redemption 1,346,632 1,347,794 1,346,645 1 1,346,646 494 2003 Wastewater Revenue Bond Reserve 0 0 0 828,650 828,650 512 Unemployment Compensation 84,641 115,154 142,000 359,841 501,841 513 Employees Health Benefit 9,059,538 9,538,812 10,066,00(1 2,642,769 12,708,769 514 Workers' Compensation 1,359,107 1,470,391 1,412,300 1,162,29(1 2,574,590 515 Risk Management 2,444,854 2,703,365 2,589,500 1,063,775 3,653,275 516 Wellness/EAP Fund 122,710 100,000 60,000 136,825 196,825 551 Equipment Rental 5,948,637 4,95(1,355 4,990,304 4,111,768 9,102,072 555 Environmental Fund 137,155 835,000 563,000 494,244 1,057,244 560 Public Works Administration 1,189,94(1 1,190,13(1 1,185,331 187,367 1,372,698 610 Cemetery Trust 29,810 20,500 23,000 574,865 597,865 612 Firemen s Relief & Pension 1,627,553 1,608,565 1,578,565 830,675 2,409,240 TOTAL CITY BUDGET 8160,154,059 $166,788,077 8178,016,748 849,514,810 8227,531,558 Preliminary Budget • City Wide Summaries -11 CITY OF L'i/C2/ati EXPENDITURES BY FUND AND DEPARTMENT 2008 2009 2009 2009 2010 CHNG 2010 ACTUAL ADOPTED AMENDED ESTIMATED PROPOSED TO 2009 PERCENT FUND/DEPARTMENT EXPENSE BUDGET BUDGET EXPENSE BUDGET AMENDED DIFF 011 City Council 5204,586 5213,540 5213,540 8212,731 5212,265 (51,275) (1') 012 City Manager 483,312 521,307 521,307 511,296 518,563 (2,744) (14.) 013 State Examiner 96,297 103,000 103,000 9800 10100 0 014 Records 409,921 439,331 449,013 386,917 440,125 (8,855) (2%) 015 Financial Services 1,440,634 1,540,878 1,540,878 1,521,296 1,502,860 (38,018) (2') 016 Human Resources 430,133 489,040 494,040 471,345 467,978 (26,062) (5%) 017 Legal 1,299,647 1,459,796 1,459,796 1,208,525 1,142,950 (316,846) (22) ((15 Municipal Court 1,202,128 1,321,304 1,321,3114 1,314,396 1,262,7711 (55,534) (4%) 019 Purchasing 258,089 329,851 329,881 340,900 432,432 102,551 31% 020 Yak Urban Area Hearings Examiner 65,193 51,000 56,000 56,000 41,000 (15,000) (27%) 021 Environmental Planning 705 899,032 901,558 523,595 774,229 (127,329) (14T) 022 Code Administration 1,546,638 1,753,556 1,753,556 1,607,492 1,462,372 (321,484) (1$%) 024 Indigent Defense 360,000 385,000 425,000 425,11100 480,000 55,000 13% 031 Police 20,902,975 22,434,616 23,378,366 22,866,079 23,108,949 (269,417) (1%) 032 Fire 8,436,383 8,909,315 8,909,315 8,892,905 8,979,699 70,384 1% 035 Police Pension 1,279,173 1,387,957 1,403,957 1,352,146 1,373,040 (3(11,917) (2%) 035 Probation Center 24,177 25,000 25,000 25,11100 0 (25,000) (100%) 041 Engineering 1,034,701 1,194,716 1,199,716 1,050,385 1,003,528 (196,185) (16'I'0) 051 City Hall Maintenance 403,570 422,175 426,175 404,368 406,690 (19,455) (5%) 052 Information Systems 2,541,846 2,483,555 2,523,003 2,743,951 2,306,255 (516,748) (15%) 054 Utility Services 1,034,016 1,225,469 1,225,469 1,152,135 1,253,115 27,649 2% 095 Intergovernmental 256,102 370,076 370,076 472,076 331,397 (38,679) (10%) 096 Sundome 150,000 150,000 150,000 150,0011 150,0011 (r/, 098 District Court 3,216 1,800 1,800 1,800 1,800 1) 0% 099 Transfers 2,317,971) 2,232,275 2,232,275 2,230,275 2,252,275 20,000 1% GENERAL FUND TOTAL $46,916,045 $50,373,952 551,744,328 550,348,619 550,007,295 (81,737,030) (3%) 131 Parks & Recreation 84,274,493 54,377,543 54,377,543 54,249,796 4,232,014 ($145,529) (3%) 141 Street & Traffic Operations 5,521,695 6,027,466 6,074,533 5,686,692 5,379,043 (695,790) (11%) GENERAL GOVERNMENT FUND TOTALS $57,012,233 560,778,961 562,196,71)4 56(1,285,1(17 559,618,355 (52,575,349) (4%) 123 Economic Development 8167,126 8146,173 5146,173 598,970 99,306 (546,867) (32%) 124 Community Development 2,555,694 2,317,063 4,525,424 4,261,559 2,529,157 (1,996,237) (44T) 125 Community Relations 496,341 566,925 577,802 543,524 561,445 (16,354) (3%) 127 Community Services 377,598 487,712 487,712 349,712 303,334 (184,375) (38%) 140 Growth Management 0 0 49,745 49,745 0 (49,745) (100%) 142 Arterial Street 3,154,455 7,317,146 8,139,749 6,343,719 3,746,806 (4,392,943) (54%) 144 Cemetery 251,637 260,420 260,420 256,912 256,155 (4,265) (2%) 150 Emergency Services 1,084,313 1,152,430 1,167,430 1,141,339 1,110,329 (57,101) (5%) 151 Public Safety Communications 2,703,602 3,025,165 3,025,165 2,900,907 2,994,394 (33,771) (1%) 152 Police Grant 0 0 0 1) 683,019 683,019 n/a 161 Downtown Business Improvement District 111,593 204,592 204,592 202,399 2()9,959 5,397 3 '."0 162 Trolley 231,261 221,621 245,207 221,621 7,545 (240,359) (97%) 163 Front Street Business Improvement Area 7,800 3,000 3,01)0 3,000 5,00)) 2,000 67% 12- City Wide Summaries • Preliminary Budget 2008 2009 2009 2009 2010 CHNG 2010 ACTUAL ADOPTED AMENDED ESTIMATED PROPOSED TO 2009 PERCENT FUND/DEPARTMENT EXPENSE BUDGET BUDGET EXPENSE BUDGET AMENDED DIFF 170 Tourist Promotion 1,394,116 1,474,205 1,474,205 1,303,209 1,469,18(1 (5,025) (W 171 Capitol Theatre 304,734 318,513 318,513 318,513 319,749 1,236 0% 172 PFD Revemte-Convention Center 697,926 1,194,00(1 696,00(1 666,775 689,000 (7,00(1) (1%) 173 Tourism Promotion Area 378,205 405,088 405,088 374,834 378,205 (26,883) (7%) 174 PFD Revenue-Capitol Theatre 389,110 0 498,00(1 480,000 502,000 4,00(1 1% 195 Contingency 82,151 300,000 300,00(1 200,000 225,000 (75,000) (25%) 198 FRS/Capitol Theatre Reserve 71,927 71,927 571,927 371,927 71,927 (50(1,000) (87%) 199 Recovery Program Grants (1 (1 (1 0 814,0(10 814,000 n/a 272 I'FD Convention Ctr G.O. Redemption 459,075 460,413 734,550 734,55(1 1,014,286 279,736 38`l'o 251 2005 LTGO Parks and Recreation 682,296 980,288 980,288 980,258 989,763 9,475 n/a 252 1998 LTGO Street Bond 178,938 (1 (1 0 0 0 n/a 283 1994 G. 0. LTD Levy Redemption 517,938 518,038 518,038 518,038 511,788 (6,250) (1"/0) 284 1995 G. 0. Street, 1'arks & Fire 293,785 267,678 267,678 267,678 296,55(1 28,872 11% 285 1997 G. 0. Line of Credit 25,284 5000 50,0(1)0 50,00(1 50,000 0 287 1996 G. 0. LTD Lev v Redemption 428,645 441,365 441,365 441,365 427,815 (13,550) (3%) 289 LID Debt Service Control Fund 84,618 207,000 207,000 207,000 207,000 0 t:r...;, 321 CBD Capital Improvement 2,103,687 257,235 469,235 342,596 1,135,252 666,017 142% 322 Capitol Theatre Construction 519,198 9, 728,75(1 9,811,426 3,833,066 3,150,000 (6,661,426) (68%) 331 Parks & Recreation Capital 622,737 1,275,000 1,475,000 824,989 560,000 (915,000) (62%) 332 Fire Capital 308,661 1,618,10(1 1,618,10(1 1,218,10() 555,500 (1,062,600) (66%) 333 Law and justice Capital 545,876 1,433,814 1,572,633 1,525,193 1,071,000 (501,633) (32%) 342 Public Works Trust Construction 1,467,319 1,235,570 1,235,570 1,135,920 845,851 (389,719) (32'4) 343 RIFT 2 Capital Fund 838,865 1,661,822 1,661,822 1,316,822 811,822 (850,0(10) (5I"..,) 345 LID Construction Control Fund 44,662 430,00(1 802,00(1 8(12,00(1 (1 (802,0(10) (100%) 364 Transit Capital Reserve 2,365,639 1,050,750 1,103,013 959,250 2,693,750 1,590,737 144% 370 Convention Center Capital Improvement 104,714 268,000 270,770 241,200 191,00(1 (79,770) (29%) 392 Cum. Reserve for Capital Improvement 954,159 19,460,000 19,611,173 1,930,723 18,946,251 (664,922) (3%) 441 Stormwater Operating Fund 772,857 1,801,039 1,801,039 1,799,628 2,103,128 302,089 17% 442 Stormwater Capital 72,756 325,000 325,000 322,500 368,040 43,040 13'" 462 Transit 7,315,761 7,429,116 7,460,107 6,903,596 7,200,452 (259,655) (37.) 471 Refuse 4,458,657 4,652,022 4,652,022 4,592,614 4,649,892 (2,130) (M 472 Wastewater Facility Reserve 378,887 50,000 363,186 313,186 50,000 (313,186) (86'"..,) 473 Wastewater Operating 16,646,483 16,874,193 16,875,924 16,717,073 17,570,394 694,470 4% 474 Water Operating 6,831,165 7,299,187 7,303,953 7,257,874 7,774,807 470,854 6% 475 Irrigation Operating 2,631,451 2,754,20(1 2,784,200 2,756,837 2,758,394 (25,806) (rt,) 476 Wastewater Construction 227,657 2,220,000 2,491,332 1,021,585 3,520,000 1,028,668 41% 477 Domestic Water hhprovement 505,640 2,380,100 2,380,100 1,920,20(1 2,997,20(1 617,100 26% 478 Wastewater Facilities 3,757,287 3,285,000 5,937,54(1 5,370,657 2,285,000 (3,652,54(1) (62%) 479 Irrigation System Improvement 2,382,786 2,986,701) 2,986,701) 1,398,50(1 2,600,000 (386,700) (13%) 483 Wastewater Rev Bond Reserve 202,564 (1 (1 (1 (1 (1 n/a 484 1991 Water/Sewer Rev Bond Redemp 544,091 545,141 545,141 545,141 540,287 (4,854) (1%) 485 Apple Tree Bond Redemption 521,339 0 0 0 0 0 n/a 486 1998 Water Revenue Bond Redemp 243,186 234,560 234,560 234,560 238,814 4,254 2% 488 1996 Wastewater Rev Bond Redemp 534,536 412,213 412,213 412,213 414,613 2,400 1% Preliminary Budget • City Wide Summaries -13 2008 2009 2009 2009 2010 CLANG 2010 ACTUAL ADOPTED AMENDED ESTIMATED PROPOSED TO 2009 PERCENT FUND/DEPARTMENT EXPENSE BUDGET BUDGET EXPENSE BUDGET AMENDED DIFF 491 2003 Irrigation Revenue Bond Redemp 318,203 320,709 320,709 320,709 322,684 1,975 1% 493 2003 Wastewater Revenue Bond Red 1,346,631 1,347794 1,347794 1,347794 1,346,644 (1,150) (0%) 512 Unemployment Compensation 147941 152,202 152,202 151,811 236,861 84,659 56'-'/, 513 Employees Health Benefit 9 ,47712 9 9,305,738 9,999,738 9,992,127 10,553,586 553,848 68 514 Workers' Compensation 1,435,889 1,694,397 1,694,397 1,447,024 1,466,695 (227,702) (138) 515 Risk Management 2,336,050 2,789,598 2,939,598 2,786,357 2,759,338 (180,260) (68) 516 Wel Iness/EAP Fund 111,453 119,476 130,296 108,521 89,849 (40,447) (31%) 551 Equipment Rental 5,486,749 5,975,442 5,998,773 5,182,028 5,198,027 (800,746) (138) 555 Environmental Fund 199,788 1,306,220 1,381,220 855,000 828,450 (552,770) (408) 560 Public Works Administration 1,150,816 1,199,463 1,199,463 1,177556 1,191,886 (7,577) (18) 610 Cemetery Trust 19,126 25,000 25,00(1 1200 1500 (10,000) (4(68) 612 Firemen's Relief & Pension 1,444,775 1,603,380 1,619,38(1 1,601,355 1,624,792 5,412 08 NON GENERAL GOVERNMENT FUND TOTALS 808,502,641 5140,020,693 8149,293,400 $113,966,189 8131,138,337 ($18,155,063) (12'8) TOTAL CITY BUDGET 5155,514,874 $200,799,654 8211,490,104 $174,251,296 $190,756,692 ($20,733,412) (108) 14 — City Wide Summaries • Preliminary Budget CITY OF )iC /Ct / / /iC EXPENDITURES BY FUND AND CATEGORY SALARIES OTHER INTERGOV'T INTERFUND AND PERSONNEL SERVICES & /FUND CAPITAL DEBT PAYMENTS TOTAL FUND /DEPARTMENT WAGES BENEFITS SUPPLIES CHARGES SERVICES OUTLAY SERVICE F /SERVICE BUDGET 011 City Council $95,100 $7;742 518,250 591.173 50 $0 50 50 5212265 012 City Manager 393,861 85,583 5,000 31,119 0 0 0 0 518,563 013 State Examiner 0 0 0 103,000 0 0 0 0 103,000 014 Records 209.176 52,326 9,200 lb9.425 0 0 0 0 440,127 015 Financial Services 1,071,164 294,245 17,500 106,826 6 0 0 13.118 1,502 `59 016 Huinan Resources 338.073 54,245 14,700 30,059 0 0 0 0 467.077 017 Legal 759,144 197,350 18,000 138,456 0 0 0 0 1.142,950 1)1S Municipal Court 61b,927 197.984 35.000 189,560 23,000 0 0 0 1,2b2,771 1)19 Purchasing 303,054 85,988 14,000 28,490 0 0 0 0 432,432 020 Yak Urban Area Hearings Exam 0 0 0 41,000 0 0 0 0 41,000 021 Environmental Planning 547,114 150004 8,050 67,096 0 0 0 1,065 774,229 022 Code Administration 948.771 286,303 47,1166 147.862 0 0 13,716 18,654 1,462.372 024 Indigent Defense 0 0 0 480,000 0 0 0 0 450,000 031 Police 14,703.413 3,560,498 761,000 1,147,222 2.650.700 1 0 286.115 23,108.949 032 Fire 6,526,550 1,565,757 222,991 260,595 100 0 0 103,376 8,979,699 1)35 Police Pension 0 585,150 50 787,840 0 0 0 0 1.373.040 041 Engineering 731,927 207618 17,782 24,321 0 0 0 21,880 1.003.528 051 City Hall Maintenance 145,360 40,405 15.174 112,477 0 0 0 90.275 406.691 052 Information Systems 1,357,571 360,835 168,755 402,537 0 15,000 0 1.257 2,306,255 054 Utility Services 712,155 250,5 21,040 251,384 0 0 0 17,936 1.253,118 095 Intergovernmental 0 0 0 139.690 156,1115 0 35,602 0 331,397 096 Sundome 0 0 0 0 1 50,000 0 0 0 150,000 098 District Court 0 0 0 1,800 0 0 0 0 1,81)0 099 Transfers 0 0 0 0 2,252,275 0 0 0 2,252,275 GENERAL FUND TOTAL $29,991,520 .58.016,506 $1,396,555 54.752.532 $5,232,186 $15,001 .549,318 $553.676 $30,007,297 131 Parks & Recreation 51,613,655 5550,173 5361,300 51,078,145 5151.600 $01 50 5477,140 54.232.013 141 Street & Traffic Operations 2,074,327 717,379 807,400 559,710 130,642 0 0 1,089,584 5,379,042 GENERAL GOVERNMENT FUND TOTALS .533,679.502 59,284,058 $2,56.5,258 56,390,35 $5.514,428 $15,001 549,318 52,120,400 559,618,352 123 Economic Development $44,231 57,742 50 547,333 50 $0 50 50 5 124 Community Development 561.311 203,551 70,930 1,690,332 0 0 0 53,0163 2,529,187 125 Community Relations 302,128 88,675 54,150 44,364 0 37,000 0 35,131 561,448 127 Community Services 0 0 5.000 298,334 0 0 0 0 303,334 142 Arterial Street 0 0 0 10,000 237,183 3.213,097 286,526 0 3,746,806 144 Cemetery 121,052 43,799 21,474 17,005 3.600 0 0 49,225 256,155 150 Emergency Services 686,074 151,190 31,000 1,930 125,00)) 0 0 115,135 1,110,329 151 Public Safety Communications 1,942,902 596952 55,100 273,304 0 0 0 126.136 2194,394 152 Police Grant 504,949 128,070 25.000 25,0011 0 0 0 0 683,019 161 Downtown Bus Impr District 0 0 0 200,000 0 0 0 9,989 10c089 162 Trolley 0 0 1) 7,848 0 1) 0 0 7,848 163 Front Street Business lmpr Area 0 0 0 5,000 0 0 0 0 5,000 17)) Tourist 1romotion 1) 1) 67,0011 1,206,705 0 1) 10,951 94,434 1,469,180 171 Capitol Theatre 0 0 23,400 270,400 0 1) 0 25,940 319,749 Preliminary Budget • City Wide Summaries - 15 SALARIES OTHER INTER- INTERFUND AND PERSONNEL SERVICES & GOV'TIFUND CAPITAL DEBT PAYMENTS TOTAL FUND /DEPARTMENT WAGES BENEFITS SUPPLIES CHARGES SERVICES OUTLAY SERVICE FOR SERVICE BUDGET 172 PFD Revenue- Convention Center 0 0 0 24,000 665,000 0 0 0 639,000 173 Tourism Promotion Area 0 0 0 373,205 0 0 0 0 373,205 174 PFD Revenue - Capitol Theatre 0 0 0 12,000 490,000 0 0 0 195 Contingency 0 0 0 225,000 0 0 0 0 225,000 103 FRS /Capitol Theatre Reserve 0 0 0 0 71,027 0 0 0 71,027 199 Recovery Program Grants 0 0 0 814,000 0 0 0 0 814,000 272 PFD Convention Ctr G.O. Red 0 0 0 0 0 0 1,014.286 0 1,014 286 2S1 2005 LTGO Parks and Recreation 0 0 0 0 0 0 959.763 0 959,763 283 1994 G. 0. LTD Levy Redemption 0 0 0 0 0 0 511,788 0 511.788 284 1995 G. 0. Street, Parks & Fire 0 0 0 0 0 0 296,550 0 296,550 285 1997 G. 0. Line of Credit 0 0 0 0 0 0 50,000 0 50,000 287 1996 G. 0. LTD Levy Redemption 0 0 0 0 0 0 427,815 0 427,515 289 LID Debt Service Control Fund 0 0 0 0 17,000 0 190,000 0 2 07,000 321 CBD Capital Improvement 0 0 1,000 121,147 105 1.013,100 0 0 1,135.252 322 Capitol Theatre Construction 0 0 0 150,000 0 3,000,000 0 0 3,150,000 331 Parks & Recreation Capital 0 0 0 0 0 560,000 0 0 560,000 332 Fire Capital 0 0 0 37,000 0 518,500 0 0 555,500 333 Law and Justice Capital 0 0 303,000 350,000 0 303,000 0 115.000 1,071,000 342 Public Works Trust Construction 0 0 0 0 531,542 250,000 64,309 0 845,851 343 REST 2 Capital Fund 0 0 250,000 50,000 511,822 0 0 0 811,822 345 LID Construction Control Fund 0 0 0 0 0 0 0 0 0 364 Transit Capital Reserve 0 0 50,000 0 0 2,643.750 0 0 2,693.750 370 Convention Center Capital Imp]: 0 0 161,000 30,000 0 0 0 0 191,000 392 Cum. Reserve for Capital Impr 0 0 0 743,750 0 13,200,000 2.501 0 18,946,251 441 Stormwater Operating Fund 549,111 175,342 50,000 96,122 839,872 12,000 0 380,681 2,103,128 442 Stormwater Capital 0 0 0 25,000 0 343,040 0 0 365,040 462 Transit 2.516,360 1,017924 708.237 1,461,362 2.300 27,350 0 1.466919 7,200,452 4 Refuse 947,661 334,625 2 781.741 652,000 0 0 1,607,665 4,649,392 472 Wastewater Facility Reserve 0 0 0 50,000 0 0 0 0 50,000 473 Wastewater Operating 3.726,460 1,229,060 575,520 1,145,402 7,778,937 45,000 809,152 2.260.563 17.570.394 474 Water Operating 1,792,323 616,364 606.258 543,818 2,552,443 17,000 210,720 1,435,881 7,774,507 475 Irrigation Operating 489,138 175,835 78,435 391,907 1,297,534 5,000 0 320,545 2,758,394 476 Wastewater Construction 0 0 0 200,000 0 3,320,000 0 0 3,520,000 477 Domestic Water Improvement 0 0 0 50,000 0 2,947,200 0 0 2,997,200 473 Wastewater Facilities 0 0 0 1.180000 0 1,105,000 0 0 2,285,000 479 Irrigation System Improvement 0 0 0 0 0 2,600,000 0 0 2,600,000 433 Wastewater Rev Bond Reserve 0 0 0 0 0 0 0 0 0 484 1991 Water /Sewer Rev Bond Redemp 0 0 0 0 0 0 540.237 0 540,287 485 Apple Tree Bond Redemption 0 0 0 0 0 0 0 0 0 486 1998 Water Rev Bond Redemp 0 0 0 0 0 0 238,814 0 238,814 488 1996 Wastewater Rev Bond Redemp 0 0 0 0 0 0 414,613 0 414.613 491 2003 Irrigation Rev Bond Redemp 0 0 0 0 0 0 322.684 0 322,684 493 2003 Wastewater Revenue Bond Red 0 0 0 0 0 0 1.346,644 0 1,346,644 512 Unemployment Compensation 23.452 205,580 0 5,600 0 0 0 2.229 236,861 16 - City Wide Summaries • Prelimiimry Budget SALARIES OTHER INTER- INTERFUND AND PERSONNEL SERVICES & GOV'T/FUND CAPITAL DEBT PAYMENTS TOTAL FUND/DEPARTMENT WAGES BENEFITS SUPPLIES CHARGES SERVICES OUTLAY SERVILE FOR SERVILE BUDGET 513 Employees Health Benefit 103,620 9,343,308 4,000 987,974 0 0 0 114,685 10,553,587 514 Workers' Compensation 85,437 1,082,916 2,760 271900 0 0 0 20,682 1,466,695 515 Risk Management 471,455 132,298 8,500 2,113,035 0 0 0 34,050 2.759,338 516 Wellness/EAP Fund 0 0 8,300 76,549 0 5,000 0 0 89,849 551 Equipment Rental 644,628 217,598 2,133,259 119,440 169,735 1,625,000 0 288,367 5,198,027 555 Environmental Fund 0 0 500 727,930 0 100.000 0 0 828,450 560 Public Works Administration 475,399 140,672 68,973 450,46S 0 0 0 56,374 1,191,886 610 Cemetery Trust 0 0 0 0 15,000 0 0 0 15,000 612 Firemen's Relief & Pension 0 774,428 150 S12,400 0 0 0 37,814 1,624,792 NON GENERAL GOVERNMENT FUND TOTALS 815,987,691 816,715.929 $5,589,446 818,616,415 815,961,1100 841,889,937 $7,727,403 $8,6511,517 $130,636,338 TOTAL CITY BUDGET $49,667,193 $25,990,987 88,154.704 825,006,802 821,475.428 $41,904.938 87,776,721 $10,770,917 $100,254/.00 Preliminary Budget • City Wide Summaries -17 CITY OF ):11i2/ati REVENUES BY CATEGORY GENERAL OTHER TOTAL FUND FUNDS REVENUE 310 TAXES 311 General Property Taxes 88,523,000 $7,296,265 $15,819,265 313 Retail Sales and Taxes 15,252,000 5,811,500 21,063,500 314 Utility Taxes 3,458,100 0 3,458,100 316 Business Taxes 9,378,000 1,255,000 10,633,000 317 Excise Taxes 996,200 1,050,000 2,046,200 318 Other Operating Assessments 0 378,205 378,205 319 Penalty & Interest-Delinquent Taxes 2,001) 0 2,000 Total 537,609,300 515,790,970 $53,400,270 320 LICENSES AND PERMITS 321 Business Licenses and Permits $22,300 $0 $22,300 322 Non-business Licenses and Permit 612,700 672,000 1,284,700 Total $635,000 8672,1)00 $1,307,000 330 INTERGOVERNMENTAL REVENUES 331 Federal Grants - Direct $130,000 54,154,274 54,284,274 332 Federal Entitlements $0 8133,896 133,896 333 Federal Grants - Indirect 0 14,41)1,081 14,401,081 334 State Grants 193,000 6,173,597 6,366,597 336 In Lieu and Impact Payments 1,782,000 1,878,900 3,660,900 337 Grants from Local Units 6,330 253,000 259,330 338 Intergovernmental Revenues 771,078 4,212,950 4,934,028 339 Federal Stimulus Grants 0 3,345,005 3,345,005 Total $2,832,408 $34,552,703 537,385,111 340 CHARGES FOR SERVICES 341 General Government $64,680 871,001) 8135,68)) 342 Security of Persons and Property 166,500 30,000 196,500 343 Physical Environment 103,500 30,349,446 30,452,946 344 Transportation 1) 657,000 657,000 345 Economic Environment 280,000 18,100 298,100 347 Culture and Recreation () 930,265 930,265 348 Internal Service Fund Sales and Services 1) 2,177,893 2,177,893 349 Other Interfund/Department Charges 4,292,00(1 234,886 4,526,886 Total $4,906,680 834,468,590 839,375,271) 350 FINES AND FORFEITS 353 Forfeited Contract Deposits 81,100,700 $0 51,100,700 354 Administrative Penalties 100,000 0 100,000 355 Criminal Traffic Misdemeanors 255,000 1) 255,00)) 356 Criminal Non-traffic Penalties 130,000 0 130,000 357 Criminal Cost 191,000 0 191,00(1 359 Non-court Fines Forfeitures 200 0 200 Total $1,776,900 $0 $1,776,900 18 - City Wide Summaries • Prelimiunry Budget GENERAL OTHER TOTAL FUND FUNDS REVENUE 360 MISCELLANEOUS REVENUES 361 Interest Earnings 3835,000 3566,828 31,401,828 362 Rents and Royalties 450 1,025,272 1,025,722 363 Insurance Premiums & Recoveries 0 133,000 133,000 365 Internal Service Fund Miscellaneous 0 6,265,892 6,265,892 366 Trust and Other Interfund/Department 0 9,844,500 9(844,500 367 Contributions-Private Source 0 1,070,400 1,070,400 368 Assessment Revenue 0 2,462,1)46 2,462,946 369 Other Miscellaneous Revenue 19,000 1,786,920 1,805,920 Iota I 3854,450 323,155,758 324,010,208 370 PROPRIETARY/ TRUST GAINS (LOSSES) & OTHER INCOME 374 Capital Contributions-Governmental Agencies 30 30 30 379 Capital Contributions-Others 0 908,177 908,177 Total 30 3908,177 39(18,177 380 NON REVENUES 381 Interfund Loans Received 30 81,50(1 31,5(10 382 Proceeds Of Long-Term Debt Proprietary Funds 0 0 0 385 Proceeds From Short-Term Debt 0 476,000 476,000 387 Residual Equity Transfer-In 1) 114,513 114,513 388 Other Increases in Fund Equity 0 1) 0 Iota I 30 3592,013 3592,013 390 OTHER FINANCING SOURCES 391 Proceeds Of General Long Term Debt 30 35,205,460 35,205,460 395 Proceeds Of General Fixed Assets 1,000 136,500 137,500 397 Operating Transfers - In 40,000 13,753,839 13,793,839 398 Insurance Recoveries 0 125,000 125,000 Total 341,0(10 319,220,799 $1(261,799 TOTAL ESTIMATED REVENUE 848,655,738 3129,361,010 3178,016,748 ESTIMATED BEGINNING BALANCE 4,207294 45,307516 49,514,810 TOTAL ESTIMATED RESOURCES 352,863,032 3174,668,526 3227,53E558 Preliminary Budget • City Wide Summaries —19 CITY OF ):11i2/ati EXPENDITURES BY CATEGORY GENERAL OTHER TOTAL FUND FUNDS BUDGET 100 SALARIES AND WAGES 111) Salaries and Wages 327,947,562 318,834,869 346,732,431 120 Overtime 1,391,800 546,000 1,937,800 130 Special Pay/Shift Differential 47E870 153,406 625,276 140 Retirement/Termination Cashout 180,288 141,399 321,687 Total 529,991,520 519,675,673 549,667,194 200 PERSONNEL BENEFITS 210 Social Security/Council Benefits 31,010,956 31,347,032 32,357,988 220 Retirement 1,432,150 1,019704 2,501,354 230 Industrial Insurance 553,200 1,871,679 2,424,879 240 Life Insurance 71,499 59,191 130,690 250 Medical Insurance 3,540,195 11,520,805 15,061,000 260 Dental Insurance 409,173 1,035,725 1,494,398 270 Unemployment Compensation 86,384 258,259 344,643 280 Miscellaneous 273,800 47,156 325,956 290 Pensions and Death Benefits 584,150 773,928 1,358,078 Total 33,016,506 317,933,480 525,999,986 300 SUPPLIES 310 Office and Operating Supplies 3722,941 32,064,531 32,787,472 320 Fuel Consumed 365,817 1,194,557 1,560,374 340 Items Purchased for Resale or Inventory 52,500 2,356,000 2,408,500 350 Small Tools and Equipment 255,300 777,808 1,033,108 3A0 Liquid Alum Sulphate 0 60,000 60,000 3B0 Bioxide Chemica Is 0 60,001) 60,000 3C0 Chemicals 0 180,250 1,30,250 3F0 Fluoride 0 35,1)0)) 35,000 3G0 Grouting chemicals 0 20,001) 20,000 3S0 Soda Ash 0 10,000 10,000 Total 31,396,558 36,758,146 38,154,704 400 OTHER SERVICES AND CHARGES 410 Professional Services 32,329,284 39,514,354 $11,843,638 420 Communications 555,766 316,335 872,100 430 Transportation/Training 162,238 105,234 267,472 440 Advertising 56,700 227,550 284,250 450 Operating Rentals & Leases 70,930 406,822 477,752 460 Insurance 0 1,628,215 1,628,215 470 Public Utility Services 368,743 3,237,612 3,606,355 480 Repairs and Maintenance 626,351_1 3,505,957 4,132,307 490 Miscellaneous 562,521 1,136,593 1,699,114 4D0 DOE Wastewater Discharge Permit Fee 0 100,700 100,700 400 State Water Operating Permit 0 14,300 14,300 4R0 Reserve Fire Fighters 5,000 1) 5,000 4W0 Water Quality Tests 0 60,600 60,600 4Y0 Yakima County Development Association 15,001_1 0 15,000 Total 34,752,532 320,254,271 325,006,803 20 - City Wide Summaries • Preliminary Budget GENERAL OTHER TOTAL FUND FUNDS BUDGET 500 INTERGOVERNMENTAL SERVICES 510 lntergovernment Professional Services $2,790,710 $220,272 $3,010,982 521) Intergovernment Agreements 39,095 85,000 124,095 530 State/County Taxes and Assessments 106 881,963 882,069 540 Interfund Taxes and Assessments 0 3,484,600 3,484,600 550 Interfund Subsidies 2,402,275 10,685,894 13,088,169 560 Interfund Transfers 0 114,513 114,513 5C0 Connection Charge Transfers 0 6 000 _ , 650,000 510 Debt Coverage Transfer Terrace Heights 0 40,000 40,0011 5U0 Debt Coverage Transfer Union Gap 0 81,000 81,000 Total $5,232,186 816,243,242 $21,475,428 600 CAPITAL OUTLAYS 620 Buildings 80 8273,000 $273,000 630 Improvements Other Than Buildings 0 772,047 772,047 641) Machinery and Equipment 15,001 6,730,600 6,745,601 650 Construction Projects 0 34,114,290 34,114,290 Total 815,001 541,889,937 $41,904,938 700 DEBT SERVICE - PRINCIPAL 710 Debt Service - G.O. Bonds-Principal $0 $2,098,125 52,098,125 720 Debt Service-Revenue Bonds-Principal 1) 1,705,000 1,705,000 750 Debt Service-Capital Lease-Principal 12,900 0 12,900 770 Other Notes 0 150,000 150,000 780 Intergovernmental Loans 24,474 1,301,704 1,326,178 Total $37374 $5,254,829 55,292, 800 DEBT SERVICE - INTEREST 820 Debt Service-Interest-Interfund Debt $0 $40,000 840,000 830 Debt Service-External LTD Interest 11,944 2,432,574 2,444,518 Total 811,944 82,472,574 52,484,518 900 INTERFUND PAYMENT FOR SERVICES 950 Interfund Opt Rental and Leases $49,118 $3,398,822 $3,447,940 960 Interfund Insurance Services 504,558 1,787,545 2,292,103 980 Interfund-Garage/Plant Charges (1 767,438 767,438 990 Interfund-Administrative Charges 0 4,263,436 4,263,436 Total $553,676 $10,217,241 $10,770,917 TOTAL EXPENDITURES $50,007,298 5140,749,393 $190,756,691 Preliminary Budget • City Wide Summaries - 21 CITY OF L'i/C2/ati SELECTED CATEGORIES OF EXPENDITURES BY F D SALARIES PERMANENT #11I 2008 2009 YTD 2009 2010 09 vs 10 FUND/DEPARTMENT ACTUAL BUDGET 9/30/2009 ESTIMATE BUDGET BUDGET 011 City Council 595,100 895,100 871,325 895,100 895,100 0.0% 012 City Manager 348,971 363,344 276,249 358,138 359,721 (1.0%) 014 Records 169,511 186,477 141,784 184,560 190,248 2.0% 015 Financial Services 960,560 1,005,191 735,608 987,775 989,729 (1.5%) 016 Human Resources 288,871 309,317 232,266 304,856 304,275 (1.6%) 017 Legal 809,448 952,668 591,920 767591 725,360 (23.9%) 018 Municipal Court 656,999 739,512 558,963 732,762 7(16,569 (4.5%) 019 Purchasing 162,052 184,160 140,699 200,409 267,358 45.2% 021 Environmental Planning 439,065 557,568 416,232 549,240 502,329 (9.9%) 022 Code Administration 910,370 1,053,102 717,263 943,479 866,851 (177%) 031 Police 11,392,891 12,113,808 9,202,098 11,882,951 12,295,302 L54 032 Fire 5,713,6119 5,847,137 4,532,696 5,841,604 5,876,671 0.5% 041 Engineering 667,569 736,253 529,455 702,300 639,190 (13.2%) 051 City Hall Maintenance 116,251 116,369 89,060 115,188 115,548 (0.7%) 052 Information Systems 1,142,908 1,167,204 9(14,693 1,208,417 1,192,699 2.2% 054 Utility Services 599,1)81 652,245 484,378 635,000 644,960 (1.1%) GENERAL FUND TOTAL 824,473,256 826,079,451 819,624,689 $25,509,370 $25,771,910 (1.2%) 123 Economic Development 526,191 535,194 826,758 834,691 524,129 (31.4%) 124 Community Development 418,736 485,169 32(1,200 444,118 515,701 6.34 125 Community Relations 275,663 283,347 216,863 281,668 282,176 (0.4%) 131 Parks & Recreation 1,094,997 1,210,054 875,684 1,153,350 1,118,240 (76%) 141 Street & Traffic Operations 1,801,704 2,068,852 1,376,417 1,924,288 1,877,359 (9.3%) 144 Cemetery 97,351 100,845 77,262 100,845 101,652 0.8% 150 Emergency Services 585,528 583,404 454,003 583,404 586,247 0.5% 151 Public Safety Communications 1,507,895 1,737,043 1,228,378 1,648,305 1,748,933 0.7% 152 Police Grant 0 0 0 0 411,458 n/a 441 Stormwater Operating 277,055 485,128 319,124 482,910 505,160 4.1% 462 Transit 2,137,452 2,189,217 1,656,231 2,200,476 2,164,433 (1.1%) 471 Refuse 788,243 846,315 621,838 835,485 855,926 1.1% 473 Wastewater Operating 2,991,911 3,342,004 2,367,226 3,244,170 3,363,760 0.74 474 Water Operating 1,360,417 1,563,267 1,116,694 1,527,882 1,570,370 0.5% 475 Irrigation Operating 395,763 446,099 305,726 444,417 434,036 (2.7%) 512 Unemployment Compensation Reserve 19,515 20,984 15,553 20,685 20,611 (1.8%) 513 Employees Health Benefit 88,176 95,040 71,259 93,673 94,452 (0.6%) 514 Workers' Compensation 73,699 76,807 58,326 75,708 76,649 (0.2%) 515 Risk Management 339,064 389,202 285,027 384,127 432,83(1 11.2% 551 Equipment Rental 573,653 601,713 459,613 599,603 598,105 (0.6'4.) 560 Public Works Administration 5400,002 5426,056 5292,829 5389,644 8407,972 (4.2%) CITY TOTAL 839,726,271 543,065,189 531,769,700 841,978,817 842,962,107 (0.2%) 22 - City Wide Summaries • Preliminary Budget SALARIES TEMPORARY #112 2008 2009 YTD 2009 2010 09 vs 10 FUND/DEPARTMENT ACTUAL BUDGET 9/30/2009 ESTIMATE BUDGET BUDGET 012 City Manager $E290 $4,514 SO $3,500 53,500 (22.5U) 014 Records 7,377 5,494 1,549 5,494 2,001 (63.6%) 015 Financial Services 3,632 12,083 0 0 0 (1000%) 016 Human Resources 7,369 7,312 2 ,340 3,500 4,000 (45.3%) 017 Legal 25,978 22,552 18,575 22,229 22,313 (1.1'..0 018 Municipal Court 42,473 20,713 16,470 2600 20,715 0.()' ...;, 019 Purchasing 238 36,876 12,355 19,151 19,049 (48.3%) 021 Environmental Planning 5,333 0 0 0 0 n/a 022 Code Administration 11,309 0 11,871 11,900 0 n/a 031 Police 84,829 74,465 57,885 74,465 0 (1000%) 032 Fire 3,247 0 3,885 3,871 0 n/a 041 Engineering 21,736 30,001 2,499 2,000 5,000 (83.3) 051 City Hall Maintenance 29,356 33,538 21,281 25,000 16,605 (50.5%) 052 Information Systems 34,657 74,103 44,594 42,890 45,841 (38.1) 054 Utility Services 0 10,650 0 0 10,651 0.0', GENERAL FUND TOTAL 5278,824 $332,300 $193,303 $240,001 5149,674 (55.0%) 124 Community Development 5609 $4,271 56,492 517,800 s9,000 110.7% 125 Community Relations 1,136 1,999 881 1,999 1,999 131 Parks & Recreation 318,080 337,073 294,221 352,073 357,192 6.0% 141 Street & Traffic Operations 10,230 18,660 0 8,010 0 (100.0%) 144 Cemetery 8,312 9,001 8,312 9,001 9,000 (0.0%) 151 Public Safety Communication 24,259 12,535 20,338 21,535 12,535 441 Stonowater Operating 6,153 0 6,003 8,000 11,141 n/a 462 Transit 126,454 26,091 62,430 72,145 52,147 999'./), 473 Sewer Operating 46,016 40,063 11,619 27,787 11,141 (72.2%) 474 Water Operating 25,068 26,831 15,657 15,600 26,831 0.0% 475 lrrigation Operating 10,412 3,200 0 0 0 (100.0%) 515 Risk Management 5,029 15,065 13,636 14,849 14,916 (1.0) 560 Public Works Administration 820,407 517,613 536,477 836,614 517,602 (0.1%) CITY TOTAL 5883,986 5844,702 $669,400 5825,408 $673,178 (20.3%) Preliminary Budget • City Wide Summaries -23 OVERTIME #120 2008 2009 YTD 2009 2010 09 vs 10 FUND/DEPARTMENT ACTUAL BUDGET 9/30/2009 ESTIMATE BUDGET BUDGET 012 City Manager $0 81,000 SO $0 81,000 0.0% 1)14 Records 5,296 4,55)) 1,485 2,550 2,550 (44.0%) 1)15 Financial Services 6,577 12,000 5,581 10,01)0 10,000 (16.78o) 016 Human Resources 363 3,50)) 51) 900 2,000 (42.9%) 017 Legal 10,900 4,501) 7,505 4,500 4,500 0.08 018 Municipal Court 56,864 58,000 40,508 58,000 58,000 00% 021 Environmental Planning 0 10,000 0 1,000 1,000 (90.0%) 022 Code Administration 15,660 33,000 13,989 23,000 23,000 (303 031 Police 885,763 1,173,800 936,470 1,169,92(1 943,000 (19.7%) 032 Fire 312,628 353,000 310,025 324,000 324,000 (8.2%) 041 Engineering 10,669 20,000 2,807 10,000 6,000 (70.0%) 051 City Hall Maintenance 2,198 2,500 556 2,500 2,500 0.0% 052 Information Systems 15,685 32,750 7,284 35,250 10,250 (68.7%) 054 Utility Services 68 4,000 0 4,001) 4,001) 0.08 GENERAL FUND TOTAL 81,322,671 $1,712,600 $1,321,268 $1,645,620 $1,391,800 (18.7%) 124 Community Development $27 51,100 $0 $1,100 $1,100 0.08. 125 Community Relations 600 1,000 221 500 1,000 131 Parks & Recreation 12,086 12,200 10,117 7,700 9,700 (20.580 141 Street & Traffic Operations 67,236 62,90)) 27,877 61,500 67,900 0.08 144 Cemetery 3,116 3,500 2,479 3,500 3,500 0.0% 150 Emergency Services 36,153 47,000 35,326 37,000 34,000 (27.7%) 151 Public Safety Communications 148,146 86,200 76,984 104,100 54,100 (37280 152 Police Grant 0 0 0 1) 75,000 n/a 441 Stormwater Operating 1,453 1,500 432 1,500 1,500 0.0% 462 Transit 71,482 75,500 35,978 70,500 75,500 0.08. 471 Refuse 29,434 37,70)) 20,682 37,701) 37,700 0.08 473 Wastewater Operating 68,212 87,4011 42,37)) 77,400 79,400 (9.2%) 474 Water Operating 76,677 55,000 55,416 65,000 65,000 18.22o 475 Irrigation Operating 21,020 24,000 16,395 20,000 20,000 (16.7%) 512 Unemployment Compensation 29 100 25 .-.7) 100 100 OM 513 Employees Health Benefit 163 1,500 42 500 1,000 (33.3°20 514 Workers' Compensation 1,072 1,00)) 42 200 500 (50.0%) 515 Risk Management 1,097 2,000 453 2,000 2,000 0.0% 551 Equipment Rental 12,567 8,500 4,804 8,500 8,500 OM 56)) Public Works Administration 14,494 13,500 19,643 19,501) 13,500 0.08 CITY TOTAL $1,887,736 $2,234,200 $1,670,552 82,163,920 $1,937,800 (13. 24 - City Wide Summaries • Preliminary Budget OFFICE AND OPERATING SUPPLIES #310 2008 2009 YTD 2009 2010 09 vs 10 FUND/DEPARTMENT ACTUAL BUDGET 9/30/2009 ESTIMATE BUDGET BUDGET 011 City Council $16,359 $18,500 812,926 $17,500 $1S,000 (2.7') 012 City Manager 4,508 4,500 2,325 4,500 5,000 11.E;) 014 Records 8,360 5,880 6,431 8,000 8,000 36.1% 015 Financial Services 19,114 15,000 9,972 15,000 15,000 016 Human Resources 13,419 16,521 7225 10,800 12,200 (262) 017 Legal 11,781 11,500 5,610 11,500 11,500 0.0% 018 Municipal Court 23,419 34,000 24,189 34,000 34,000 0.0% 019 Purchasing 7,941 7309 3,000 7309 9,000 23.1% 021 Environmental Planning 6,113 6,000 4,457 4,500 6,000 (A)3 022 Code Administration 14,082 15,361 13,135 15,361 15,361 00% 031 Police 444,601 398,724 330,742 408,881 380,000 (4.7%) 032 Fire 145,933 123,500 120,019 154,300 133,500 035 Pension 48 50 3 50 50 0.0`)/, 041 Engineering 10,166 9,001) 7,205 9,000 9,000 00% 051 City Hall Maintenance 13,650 19,880 14,663 15,880 15,880 (20.1%) 052 Information Systems 50,161 40,000 34,534 44,450 44,450 11.10 054 Utility Services 3,406 10,001) 2,147 5,000 6,000 (40.)3) GENERAL FUND TOTAL 5793,062 8735,725 8601,583 8766,031 8722,941 (1.7') 124 Community Development 819,979 $18,297 510,586 $18,200 $9,200 (49.7%) 125 Community Relations 2,854 3,750 1,308 3,450 3,750 127 Community Services 4,309 51,000 0 5,000 5,000 (90.2%) 131 Parks & Recreation 243,258 250,550 274,809 266,300 262,300 4.7% 141 Street & Traffic Operations 838,382 669,334 641,508 669,482 660,032 (L4%) 144 Cemetery 8,979 8,000 4,159 8,000 8,000 OM 150 Emergency Services 26,834 25,(100 19,177 25,000 25,000 0.0% 151 Public Safety Communications 40,078 34,000 31,208 34,000 37000 8.8% 152 Tourist Promotion 0 0 0 0 25,000 n/a 170 CBD Capital Improvement 59,944 66,000 45,224 66,000 66,000 0.0% 321 REEF 2 Capital Fund 0 1,000 0 1,000 1,000 333 Stormwater Operating 0 0 0 0 15,000 n/a 343 Transit 400,000 400,000 230,559 250,000 250,000 (37.5%) 441 Refuse 9,637 20,000 21,082 20,000 30,000 50.0% 462 Wastewater Operating 20,521 18,500 15,706 18,500 18,500 OM 471 Water Operating 13,518 11,750 3,249 37,95(1 41,200 250.6% 473 Irrigation Operating 282,897 249,731 216,178 283,200 748,000 (0.7%) 474 Employees Health Benefit 177,770 207,115 143,958 208,200 208,200 0.5% 475 Workers' Compensation 56,405 60,000 28,246 60000 60,000 OM 513 Risk Management 4,201 4,000 765 2,000 3,000 (25.0) 514 Wel Iness/EAP 1,036 3,060 250 1,300 2,260 (26.1) 515 Equipment Rental 3,334 1,500 2,144 3,000 3,500 133.3% Preliminary Budget • City Wide Summaries -25 OFFICE AND OPERATING SUPPLIES #310 (CONTINUED...) 2008 2009 YTD 2009 2010 09 vs | FUND/DEPARTMENT ACTUAL BUDGET 9/30/2009 ESTIMATE BUDGET BUDGET 516 Wellness/LAP 4 �v7» 168 1 3,3 071'&) 551 Equipment Rental Y!NQ 30,409 12,763 30,107 30,40k) 0.0% 555 Environmental 0 500 0 500 500 o(/* 560 Public Works Administration 56,012 48,230 36,658 47,500 48,230 KV% 612 Firemen's' Relief and Pension 108 25 81 150 150 500.0% Cn,TOTAL $3,086510 82,921.455 $2,291.398 $2,826370 g2,787,472 (4.6%) Note: Per Budgeting Acconnting and Reporting Systems (I3ARS) object code 31 office and operating supplies are articles purchased directly and consumed by operating departments. Exainples are office supplies, forrns chemicals, cleaning & sanitations supplies, construction materials and supplies, drugs, electrical supplies, laboratory supplies, paint and painting supplies, etc.\ 26 — City Wide Summaries • Preliminary Budget FUEL #320 2008 2009 YTD 2009 2010 09 vs 10 FUND/DEPARTMENT ACTUAL BUDGET 9/30/2009 ESTIMATE BUDGET BUDGET 021 Environmental Planning $41 80 8251 $350 8350 n/a 022 Code Administration 20,101 21,186 11,875 16,025 14,205 (33.03) 031 Police 363,080 371,500 226,138 252,500 281,500 (24.2%) 032 Fire 75,157 73,400 43,639 52,000 52,391 (28.6%) 041 Engineering 0,169 9,778 4,680 5,6011 6,282 (358Y) 051 City Hall Maintenance 862 500 285 230 294 (41.2%) 052 Information Systems 1,100 1,200 638 800 755 (371%) 054 Utility Services 13,898 14,808 7252 10,000 10,040 (32.2%) GENERAL FUND TOTAL 5483,408 8492,372 8294,759 8337,505 5365,817 (25.74,) 124 Community Development 88,089 813,800 84,845 87,230 87230 (47.6%) 125 Community Relations 393 524 190 3(1(1 400 (23.7%) 131 Parks & Recreation 71,874 65,400 37,855 41,880 45,1)00 (31.2%) 141 Street & Traffic Operations 191,032 194,119 88,861 116,400 132,368 (318Y) 144 Cemetery 5,242 4,850 3,183 3,400 3,774 (22.231) 441 Stormwater Operating 2,473 5,617 14,382 18,0(1(1 20,000 256.1'X, 462 Transit 1,007,610 976,000 453,834 577,100 664,887 (31.9%) 471 Refuse 236,648 244,625 142,112 175,000 175,000 (28.5%) 473 Wastewater Operating 113,042 144,97(1 40,919 62,820 89,820 (38.0%) 474 Water Operating 52,568 53,423 26,11106 33,500 36,558 (31.6%) 475 Irrigation Operating 19,571 21,113 10,426 13,000 14,435 (31.6%) 551 Equipment Rental 4,959 5,778 2,336 3,000 3,842 (33.5%) 560 Public Works Administration 1,227 1,640 851 1,243 1,243 (24.2%) CITY TOTAL 52,199,036 82,224,231 51,120,560 81,390,378 81,560,374 (29.8'yo Preliminary Budget • City Wide Summaries - 27 PROFESSIONAL SERVICES #41 2008 2009 YTD 2009 2010 09 vs 10 FUND/DEPARTMENT ACTUAL BUDGET 9/30/2009 ESTIMATE BUDGET BUDGET 011 City Council 50 $300 8162 8300 8300 0.0'!/, 012 City Manager (59) 600 450 450 100 (83.3) 013 State Examiner 96,297 103,000 67,191 98,000 103,000 0.0% 014 Records 5,635 11,300 8,476 13,50(1 7,500 (33.6%) 015 Financial Services 57,981 34,700 35,447 59,700 48,71)0 40.3'!/, 016 Human Resources 9,110 16,500 10,853 16,250 11,500 (30.3%) 017 Legal 11)1,485 92,800 37,258 78,800 62,800 (32.3%) 018 Municipal Court 161,438 163,001) 94,161 153,000 153,000 (6.1) 019 Purchasing 17238 13,000 31,570 31,570 :DAM (61.5%) 021) Hearing Examiner 65,193 55,000 46,007 55,000 40,000 (273) 021 Environmental Planning 12,078 10,000 904 1,500 2,500 (75.0%) 022 Code Administration 67368 73,600 48,454 71,600 71,600 (2.7%) 024 Indigent Defense 360,000 425,000 318,252 425,00(1 480,000 129 031 Police 349,295 389,778 278,836 339,228 767,750 (31.3%) 032 Fire 38,653 38,000 26,641 38,000 36,167 (4.8) 035 Pension 718,981 807,822 571,594 772,300 785,550 (2.2%) 038 Probation Center 25,000 25,000 18,75)) 25,000 0 (100.0%) 041 Engineering 13,749 71)00 2,397 2,500 2,000 (7L4%) 051 City Hall Maintenance 364 1,000 -124 1,000 1,000 052 Information Systems 131,874 283,073 196,524 280,288 82,950 (70.7q 054 Utility Services 442 21,000 1,020 15,000 80,000 781.0% 095 Intergovernmental 50,133 121,133 42,867 223,133 86,067 (28.9%) 098 District Court 3,216 1,800 1,058 1,800 1,800 GENERAL FUND TOTAL 82,285,470 82,659,356 81,838,747 82,702,919 82,329,284 (13.4) 123 Economic Development 8126,017 880,000 536,652 840,000 540,000 (5(.03') 124 Community Development 100,591 119,658 68,833 102,866 93,000 (22.3%) 125 Community Relations 0 2,500 0 1,500 1,500 (40.0%) 127 Community Services 215,590 295,712 125,836 171,712 169,334 (42.7%) 131 Parks & Recreation 593,509 630,100 408,053 553,100 507,100 (19.5%) 140 Growth Management & Commute Trip 0 49,745 (1 49745 0 (10OM) 141 Street & Traffic Operations 214,036 760,615 79,359 167,000 57500 (77.9%) 142 Arterial Street 901 10,000 3,471 5,000 10,000 0.0% 144 Cemetery 120 150 123 150 150 0.0% 151 Public Safety Communications 7,145 4,000 4,196 2,705 4,000 152 Police Grant (1 1) 0 0 25,000 n/a 161 Parking & Business Improvement 104,578 200,000 136,795 195,000 200,000 0.0% 162 Trolley 7300 7300 608 7,300 7,300 0.0% 170 Tourist Promotion 977,096 1,020,8511 660,7611 564,423 1,012,423 (0.83') 171 Capitol Theatre 197,000 209,000 156,75)) 209,000 209,000 0.0'!/, 173 Tourism Promotion Area 378,205 405,1)88 259,608 374,534 378,205 (6.6%) 195 Contingency 32,292 (1 4,000 0 0 n/a 321 CBD Capital Improvement 4,639 75,000 1) 25,000 75,000 0.0% 28 - City Wide Summaries • Preliminary Budget 2008 2009 YTD 2009 2010 09 vs 10 FUND/DEPARTMENT ACTUAL BUDGET 9/30/2009 ESTIMATE BUDGET BUDGET 322 Capitol Theatre Construction 128,899 850,000 379,505 500,000 500,000 (41.2%) 331 Parks & Recreation Capital 12,798 0 0 0 0 n/a 333 Law & Justice Capital 63,724 75,00(1 17528 79,50(1 79,500 6.0% 342 Public Works Construction 0 111,000 (1 10,000 10,000 0.0% 370 Convention Center Capital 25,346 26,000 6,856 23,400 23,400 (10.0%) 392 Cum Res for Capital Improvement 228,826 811,173 72,217 383,217 383,217 (52.8%) 441 Stormwater Operating 5,347 35,000 2,129 5,000 5,000 (85.7%) 442 Stormwater Capital 28,551 25,000 24,321 25,000 25,000 0.0% 462 Transit 1,171,48 1,220,500 779,006 1,154,5011 1,154,500 (5.4%) 471 Refuse 39(1 0 14(1 140 140 n/a 473 Wastewater Operating 57,904 56,000 38,358 61,000 61,000 8.9% 474 Water Operating 45,999 69,700 9,703 60,200 60,200 (13.0%) 475 Irrigation Operating 13,654 13,000 1,568 10,000 10,000 (23.1%) 476 Sewer Construction 61,109 20,00(1 0 20,(1110 2000 00% 477 Domestic Water Improvement 0 25,000 0 25,000 25,000 0.0% 478 Wastewater Facility Project 22,280 211,012 28,901 211,012 211,012 0.0% 512 Unemployment Compensation 5,243 5,500 4,086 5,500 5,500 0.0% 513 Employees Health Benefit 439,473 490,000 384,943 508, 500 (1,8, 'D00 3.8% 514 Workers' Compensation 144,676 150,00(1 157,512 240,000 240,000 60.0% 515 Risk Management 514,504 810,00(1 634,340 945,000 945,000 16.7% 516 Wellness/EA P 64,982 86,500 46,603 71,000 71,000 (17.9%) 551 Equipment Rental 1,25(1 2,000 2,885 2,885 2,885 44.3'1/0 555 Environmental 15,592 545,87(1 58,645 381,000 381,000 (30.2%) 560 Public Works Administration 3,156 5,000 2,145 3,500 3,500 (300%) 612 Firemen's' Relief and Pension 683,330 790,500 570,924 750,600 750,600 (5.0%) CITY TOTAL 68,983,011 812,391,329 67,006,107 $10,948,20$ S10,594,750 (14.5%) Note: Per Budgeting Accounting and Reporting Systems (BARS) object code 41 Professional Services includes accounting and auditing, engineering and architectural, computer programming, management consulting, legal, custodial cleaning, messenger, etc. Preliminary Budget • City Wide Summaries -29 TRAVEL/TRAINING #43 2008 2009 YTD 2009 2010 09 vs 10 FUND/DEPARTMENT ACTUAL BUDGET 9/30/2009 ESTIMATE BUDGET BUDGET 011 City Council $16,110 $15,000 89,900 515,000 $14,000 (6.7%) 012 City Manager 12,701 11,241 5,379 9,200 10,500 (6.6%) 014 Records 1,296 2,900 1,759 2,900 2,700 (6.9"/) 015 Financial Services 2,183 9,000 6,035 8,000 8,000 (11.1%) 016 Human Resources 2,013 3,900 418 3,100 3,100 (20.5%) 017 Legal 9,806 10,745 3,954 10,745 10,000 (6.96) 018 Municipal Court 971 6,500 2,569 4,500 4,500 (30.8%) 019 Purchasing 2,753 3,325 2,057 3,325 5,325 60.2% 021 Environmental Planning 7,671 3,800 928 1,800 1,800 (52.6%) 022 Code Administration 2,057 4,300 306 3,600 3,650 (151%) 031 Police 78,402 84,000 47,749 76,319 71,000 (15.5°/) 032 Fire 14,860 15,705 11,578 15,705 14,780 (5.9%) 035 Police Pension 1,383 1,550 1,503 1,550 1,440 (71%) 041 Engineering 1,904 3,200 1,003 2,500 2,500 (2L9%) 051 City Hall Maintenance 0 500 0 500 465 (7.0%) 052 Information Systems 7,616 8,845 3,615 6,095 8,228 (7.0) 054 Utility Services 113 270 202 270 250 (7471) GENERAL FUND TOTAL $156,838 $184,781 $98,953 8165,109 $162,238 (12.27) 123 Economic Development $3,549 $7,500 $5,348 57,500 $4,000 (46.77) 124 Community Development 3,167 4,000 1,068 4,000 4,000 0.0% 125 Community Relations 58 1,634 29 1,100 1,634 127 Community Services 2,110 15,000 2,473 8,000 15,000 0.0% 131 Parks & Recreation 6,041 7,800 6,238 6,850 7,400 (5.17) 141 Street & Traffic Operations 4,085 4,988 2,214 4,435 4,70)) (5.5'71) 150 Cemetery 0 1,000 0 100 930 (7.96) 151 Emergency Services 9,683 15,500 10,108 13,000 15,325 (1.1'7.) 170 Public Safety Communications 2,609 3,000 379 1,500 3,000 0.0% 321 Parking & Business Improvement 1,833 1,900 -885 1,900 1,9(10 0.0% 441 Tourist Promotion 579 500 0 500 500 0.0% 462 CBD Capital Improvement 8,746 9,000 2,503 9,000 9,000 0.0% 471 Storinwater Operating 1,153 1,045 1,050 1,050 1,045 0.0% 473 Transit 5,944 7,300 6,291 10,200 77800 6.8% 474 Refuse 3,698 9,000 4,582 7,900 8,900 (1.1%) 475 Sewer Operating 121 1,500 73 1,000 1,000 (33.3%) 513 Water Operating 0 1,900 479 500 1,400 (26.3%) 514 Irrigation Operating 782 200 217 900 1,800 (10 (M) 515 Employees Health Benefit 2,331 4,000 1,664 4,000 4,000 0.0% 516 Workers' Compensation 1,094 2,280 538 1,450 1,830 (19.7%) 551 Risk Management 7,343 5,120 3,303 5,12)) 5,12)) 0.077 555 Wellness/EAP Fund 0 950 0 0 950 0.027 56)) Equipment Rental 2,447 2,600 1,266 2,70)) 2,60)) 0.077 612 Firemen's Relief and Pension 1,392 1,400 750 1,400 1,400 0.027 CITY TOTAL $225,603 $295,698 5148,672 5259,217 $267,472 (9.577) 30 - City Wide Summaries • Preliminary Budget TELEPHONE #421 2008 2009 YTD 2009 2010 09 vs 10 FUND/DEPARTMENT ACTUAL BUDGET 9/30/2009 ESTIMATE BUDGET BUDGET 011 City Council 8353 8524 8162 8524 8524 012 City Manager 898 1,179 460 1,179 1,179 0.01/4 014 Records 1,033 1,441 497 1,441 1,441 0.01/4 015 Financial Services 2,555 3,400 1,292 2,800 3,400 0.01/4 016 Human Resources 1,771 2,227 864 1,979 2,227 017 Legal 2,469 3,144 1,297 3,144 3,144 0.01/4 018 Municipal Court 1,983 2,620 1,012 2,620 2,620 0.01/4 019 Purchasing 981 1,179 521 1,318 1,652 40.17, 021 Environmental Planning 2,090 3,406 1,041 2,000 3,406 0.0'4, 022 Code Administration 3,479 4,847 1,682 4,847 4,847 0.01/4 031 Police 34,454 45,372 15,182 35,300 45,372 0.01/4 032 Fire 13,238 14,141 6,225 14,341 14,141 0.01/4 038 Probation Center (823) 0 0 0 0 n/a 041 Engineering 3,509 4,585 1,719 4,000 4,000 (12.5"/,) 051 City Hall Maintenance 1,576 1,773 654 1,773 1,773 0.01/4 052 Information Systems 9,905 11,109 5,104 11,109 11,109 0.01/4 054 Utility Services 907 1,310 425 1,310 1,310 0.01/4 GENERAL FUND TOTAL $80,380 $102,258 838,138 889,686 $102,146 (0.1%) 124 Community Development 54,796 $4,679 $2,425 $6,340 $6,340 35.5% 125 Community Relations 716 917 331 917 917 0.01/4 131 Parks & Recreation 12,940 15,892 5,080 15,892 16,052 1.0'/, 141 Street & Traffic Operations 4,639 4,210 2,296 4,217 4,210 0.01/4 144 Cemetery 660 400 338 400 400 OM 151 Public Safety Communication 56,590 79,461 24,900 49,461 79,461 0.01/4 162 Trolley 495 477 253 477 477 0.01/4 170 Tourist Promotion 15,797 18,000 8,654 15,000 18,000 462 Transit 1,282 1,053 687 1,053 1,053 OM 471 Refuse 14 20 20 20 20 0.01/4 473 Sewer Operating 11,648 13,864 5,650 13,703 13,864 0.01/4 474 Water Operating 2,526 2,394 1,347 2,394 2,394 0.0'4, 475 Irrigation Operating 179 262 84 262 262 0.01/4 551 Equipment Rental 158 250 129 250 250 0.01/4 560 Public Works Administration 839,146 852,715 $19,234 $52,715 $52,715 0.01/4 CITY TOTAL 8231,968 $296,853 $109,567 5255,757 5295,561 0.61/4 Preliminary Budget • City Wide Summaries - 31 POSTAGE #422 2008 2009 YTD 2009 2010 09 vs 10 FUND/DEPARTMENT ACTUAL BUDGET 9/30/2009 ESTIMATE BUDGET BUDGET 011 City Council 3351 $513 $141 $513 $549 7.0% 012 City Manager 208 403 116 403 432 701/4 014 Records 1,790 2 ,509 1,947 2,509 2,684 70% 015 Financial Services 8,168 8,845 6,407 8,845 9,464 70% 016 Human Resources 3,228 4,600 1,599 3,000 3,782 (17.8.) 017 Legal 2,456 3,378 2 ,438 3,378 3,615 7.0% 018 Municipal Court 5,188 7,120 4,414 5,500 5,500 (22.7%) 019 Purchasing 1,260 1,040 461 1,040 1,113 70% 1121 Environmental Planning 18,890 22,000 10,427 15,000 15,00(1 (31.8%) 022 Code Administration 9,970 15,467 10,252 15,467 16,549 7.0% 031 Police 12,538 14,917 10,280 14,325 15,961 70% 032 Fire 2,173 2,912 792 2,912 3,116 70% 041 Engineering 1,226 2,293 707 1,500 1,500 (34.61/4) 052 Information Systems 1,792 2,016 1,855 2,500 2 ,500 24.0% 054 Utility Services 108,655 117,000 82,895 117,000 125,190 701/4 GENERAL FUND TOTAL $177,892 $205,013 $134,731 $193,892 $206,955 0.91/4 124 Community Development 31,226 $1,500 $894 51,500 $1,605 70% 125 Community Relations 19 104 14 104 111 7.0% 131 Parks & Recreation 10,858 8,944 9,819 10,160 9,570 70% 141 Street & Traffic Operations 225 806 175 806 863 70% 144 Cemetery 328 346 247 346 371 70% 170 Tourist Promotion 0 300 1) 100 100 (66.7%) 321 CBD Capital improvement 0 230 0 230 247 701/4 441 Stormwater Operating (1 (1 788 0 0 n/a 462 Transit 2,241 2,600 1,175 2,600 2,782 70% 471 Refuse 5,400 4,680 3,244 4,680 5,1)08 7.0% 473 Wastewater Operating 2,502 1,332 366 1,332 1,425 701/4 474 Water Operating 3,019 2,710 2,101 2,710 2,900 70% 475 Irrigation Operating 738 416 457 416 445 7.0% 513 Employees Health Benefit 3,954 2,151 22 1,000 2,302 70% 514 Workers Compensation 0 0 5 1) 0 n/a 516 Wellness/EAP Fund 80 672 160 300 719 70% 551 Equipment Rental 967 1,307 771 1,307 1,399 7.0% 560 Public Works Administration 630 2,049 402 2,049 2,192 70% CITY TOTAL 8210,080 $235,162 $155,373 $223,534 3238,993 1.61/4 32- City Wide Summaries • Preliminary Budget CELLULAR PHONE #42C 2008 2009 YTD 2009 2010 09 vs 10 FUND/DEPARTMENT ACTUAL BUDGET 9(30/2009 ESTIMATE BUDGET BUDGET 011 City Council $8,794 $8,700 82,826 88,700 $8,700 0.0% 012 City Manager 5,499 5,900 1,656 5,90)) 3,809 (35.4) 015 Financial Services 1,498 1,815 877 1,815 2,482 36.8'l/0 016 Human Resources 823 1,334 429 900 1,00)) (25.1%) 017 Legal 5,659 4,978 2,801 4,978 11,624 133.5% MN Municipal Court 2,017 2,600 650 2,600 1,79(1 (31.2) 019 Purchasing 1,233 1,500 389 1,800 2,700 800% 021 Environmental Planning 2,767 2,680 971 2,680 2,140 (20.2%) 022 Code Administration 20,025 15,498 6,959 15,142 12,450 (19.73) 031 Police 104,692 97060 51,696 97,060 98,379 1.4% 032 Fire 19,849 18,000 7,894 14,000 13,894 (22.8%) 041 Engineering 7,069 4,730 2,839 6,000 6,000 26.9% 051 City Hall Maintenance 835 989 505 9 89 1,152 16.5% 052 lnformation Systems 13,431 12,000 6,220 12,500 12,500 4.2`. 054 Utility Services 5,565 4,743 7,038 4,743 3,634 (23.4) GENERAL FUND TOTAL 8199,757 5182,527 $88,750 8179,806 8182,253 (0.1o) 124 Community Development 83,070 $2,100 $1,235 $3,000 $3,000 429% 125 Community Relations 1,346 985 474 985 1,224 24.3% 131 Parks & Recreation 5,729 6,743 2,721 6,743 6,958 3.7% 141 Street & Traffic Operations 10,320 8,836 4,851 8,836 8,483 (4.0%) 144 Cemetery 521 450 229 450 476 5.7% 151 Public Safety Communications 4,331 3,300 1,430 3,300 5,258 59.3% 441 Stormwater Operating 724 0 20)) 400 476 n/a 462 Transit 3,746 4,000 1,846 4,000 2,913 (27.2%) 471 Refuse 445 452 302 600 753 66.6% 473 Sewer Operating 11,059 12,491 5,156 11,886 10,174 (18.5%) 474 Water Operating 8,0 10,918 3,604 6,101 6,986 (36.0) 475 Irrigation Operating 2,510 3,000 1,192 3,000 3,140 4.7'Yo 551 Equipment Rental 1,731 1,766 884 1,766 1,775 560 Public Works Administration 2,148 2,939 1,274 2,739 3,505 19.3% CITY TOTAL 8755,030 8740,508 8114,148 $233,612 5237,375 (1.3%) Preliminary Budget • City Wide Summaries - 33 ELECTRICITY #471 2008 2009 YTD 2009 2010 09 vs 10 FUND/DEPARTMENT ACTUAL BUDGET 9/30/2009 ESTIMATE BUDGET BUDGET 031 Police 892,864 $92,892 577,138 884,200 592,910 0.0% 032 Fire 38,318 41,375 30,721 41,975 43,443 5.0% 051 City Hall Maintenance 55,648 59,581 40,707 59,581 62,560 5.0'X, GENERAL FUND TOTAL 8186,831 8193,847 8148,567 8185,756 8198,913 2.6% 124 Community Development $3,739 84,000 82,499 $3,600 $4,200 5.0% 125 Community Relations 3,085 4,500 2,649 4,500 4,725 5.0`X, 131 Parks & Recreation 86,306 93,549 75,750 93,549 98,227 5.0% 141 Street & Traffic Operations 381,025 408,659 295,771 408,659 391,954 (4.1%) 144 Cemetery 4,207 5,603 3,116 4,500 5,883 5.0% 170 Tourist Promotion 83,063 93,188 63,131 93,188 97,847 5.0`X, 441 Stormwa ter Operating 138 140 111 140 147 5.0% 462 Transit 3,618 5,135 3,092 5,135 5,392 5.0% 473 Wastewater Operating 408,632 432,010 335,358 403,265 428,611 (0.8%1 474 Water Operating 196,256 175,000 149,214 175,000 183,750 5.0% 475 lrrigation Operating 64,428 74,550 53,743 74,550 78,278 5.0% 560 Public Works Administration 74,100 8000 58,653 80,000 84,000 5.0% CITY TOTAL 51,495,448 51,570,181 81,191,852 51,533,841 81,581,925 0.7/0 34 - City Wide Summaries • Preliminary Budget NATURAL GAS #472 2008 2009 YTD 2009 2010 09 vs 10 FUND/DEPARTMENT ACTUAL BUDGET 9/30/2009 ESTIMATE BUDGET BUDGET 031 Police 540,709 $40,400 836,013 $45,400 848,565 20.2% 032 Fire 38,290 36,359 24,940 36,899 39,399 8.4% 051 City Hall Maintenance 16,458 18,035 12,101 18,035 19,298 70t, GENERAL FUND TOTAL $95,457 594,794 $73,054 $100,334 $107,265 13.2% 125 Community Relations $1,685 $1,438 $1,049 $1,438 $1,538 7.0% 131 Parks & Recreation 61,596 65,742 49,307 65,742 70,344 144 Cemetery 1,196 1,648 768 1,648 1,763 70% 170 Tourist Promotion 44,621 48,925 27,245 48,925 52,350 7.0% 462 Transit 1,027 1,435 509 1,435 1,536 7.0% 473 Sewer Operating 11,441 12,731 7,343 16,000 13,622 560 Public Works Administration 120,318 13500 95,418 132,000 144,450 70% CITY TOTAL $337,341 $361,713 $254,779 $367,522 5392,868 8.6% Preliminary Budget • City Wide Summaries - 35 MISCELLANEOUS #490 2008 2009 YTD 2009 2010 09 vs 10 FUND/DEPARTMENT ACTUAL BUDGET 9(30/2009 ESTIMATE BUDGET BUDGET 011 City Council 559,827 866,909 560,911 867,100 867,100 0.3"/o 012 City Manager 15,014 15,600 13,813 15,600 15,10(1 (3.2q 014 Records 132,953 144,882 77,162 79,600 134,600 (7.13) 015 Financial Services 37,429 35,00)) 26,911 38,039 34,500 (1411) 016 Human Resources 5,249 7,900 2,983 6,31)) 6,700 (15.2%) 017 Legal 30,662 37,673 25,536 37673 37673 0.021 018 Municipal Court 22,485 22,20)) 14,199 22,20(1 22,20(1 (1.0'; 019 Purchasing 6,580 8,241 5,419 8,241 11,200 359% 020 Hearing Examiner 0 1,000 0 1,000 1,000 0.0% 021 Environmental Planning 23,975 26,750 11,584 16,750 16,750 (3743) 022 Code Administration 39,369 46,475 37,986 38,600 30,975 (33.4) 031 Police 61,264 76,600 33,372 68,200 56,600 (26.1'/I) 032 Fire 30,248 31,800 24,025 2(000 31,800 0.0% 035 Pension 688 15,850 963 1,000 850 (94.6%) 041 Engineering 3,763 730(1 4,982 7000 5,500 (24.7) 051 City Hall Maintenance 687 1,000 310 1,00(1 1,000 (1.0'; 052 Information Systems 22,218 14,15)) 10,17)) 16,099 14,350 L4% 054 Utility Services 38,870 36,000 21,489 36,000 36,000 0.0"/o 095 Intergovernmental 42,581 41,125 32,906 41,125 38,623 (6.1) GENERAL FUND TOTAL 5573,857 5636,455 $404,719 8530,037 $562,521 (11.6';) 123 Economic Development 53,687 $4,000 $1,214 $3,000 51,333 (66.7%) 124 Community Development 28,919 37,25(1 72,461 82,781 31,250 (16.13) 125 Community Relations 810 5,050 1,559 3,800 4,550 Mq 127 Parks & Recreation 560 0 0 0 0 n/a 131 Street & Traffic Operations 28,365 28,025 17,071 28,475 26,025 (71%) 141 Cemetery 8,409 10,831 8,331 11,062 10,831 0.0"/o 144 Emergency Services 262 1,250 167 750 1,250 0.021 15(1 Public Safety Commission 542 1,000 880 1,00(1 1,000 (1.0'; 151 Parking & Business District Improvement 36,651 27,85)) 20,142 31,380 28,500 2.3% 163 Trolley 2,800 3,000 0 3,000 5,000 66.7)/0 170 Front Street Business Improvement 5,148 4,000 3,568 4,500 3,000 (25.02) 172 Tourist Promotion 25,502 31,000 15,744 20,000 24,000 (22.6) 174 Public Facilities District 0 16,000 0 13,000 12,000 (25.0%) 195 Contingency 0 700,000 0 100,000 225,000 12.5% 321 CBD Capital Improvement 0 4,000 (1 4,000 4,000 0.03 331 Parks & Recreation Capital (1,250) (1 (1 (1 (1 n/a 343 REET 2 Capital Fund 0 0 0 0 50,000 n/a 441 Stormwater Operating 150 6,50)) 2,922 6,500 6,000 (7.7%) 462 Transit 59,876 81,700 48,589 71,200 71,200 (12.9%) 471 Refuse 9,536 7400 10,639 7,400 7,400 0.02 473 Wastewater Operating, 21,795 21,600 16,816 23,10(1 21,600 474 Water Operating 41,456 58,40)) 41,220 59,830 59,400 1.7% 36 - City Wide Summaries • Preliminary Budget MISCELLANEOUS #490 (CONTINUED...) 2008 2009 YTD 2009 2010 09 vs 10 FUND /DEPARTMENT ACTUAL BUDGET 9!30/2009 ESTIMATE BUDGET BUDGET 475 Irrigation Operating 19,943 20,000 16,614 15,660 15,000 (10.0`2 ) 513 Employees Health Benefit 974 2,500 426 1,300 1,900 (32.1'3:) 514 Workers' Compensation 1,233 7,400 1,993 3,150 5,600 (24.31/4) 515 Risk Management 367,255 454,5011 99,957 261,500 361,500 (25.4 %) 516 Wellness/LAP 7,355 9,545 5,551 6,400 5,500 (10.9`i;) 551 Equipment Rental 9,137 10,954 3,785 10,954 10,154 0.0'3, 555 Environmental 1,717 21,500 9,313 11,500 101,500 3721% 560 Public Works Administration 14,466 15,100 3,112 12,500 14,600 (19.3 %,) 612 Firemen's' Relief and Pension 688 50,700 413 20,700 20,700 (59.2/,) CITY TOTAL 51,269,846 31,810,810 S807,541 81,351,479 31,699,114 (6.2 %) Note: Per Budgeting Accounting and Reporting Systems (BARS) object code 49 Miscellaneous includes court costs and investigations, dues, subscription and memberships, information and credit services, filing, recording and witness fees, contractual services not otherwise classified, judgements and damages, registration, printing and binding, etc. Preliminary Budget • City Wide Summaries - 37 EQUIPMENT MAINTENANCE #951 2008 2009 YTD 2009 2010 09 vs 10 FUND/DEPARTMENT ACTUAL BUDGET 9/30/2009 ESTIMATE BUDGET BUDGET 021 Environmental Planning, 50 $0 $0 5)) $1,065 n /a 022 Code Administration 22,452 19,682 14,762 19,682 15,917 (191%) 041 Engineering 6,817 8,396 6,2% 8,396 4,103 (51.1%) 051 City Hall Maintenance 249 1,881 1,410 1,881 1,787 (5.0%) 052 information Systems 1,612 1,881 1,410 1,881 1,257 (33.2%) 054 Utility Services 7,948 10,277 7,709 10,277 11,993 16.7% GENERAL FUND TOTAL 839,078 $42,117 831,587 842,117 $36,122 (14.2%) 124 Community Development $9,850 $9,405 $7,053 S9,405 810,287 9.4'lo 125 Community Relations 316 760 571 760 278 (63.4t),) 131 Parks & Recreation 102,000 109,965 82,473 109,965 95,228 (1341/4) 141 Street & Traffic Operations 389,227 448,530 336,399 448,530 422,587 (5.8%) 144 Cemetery 11,086 6,515 4,886 6,515 7,568 16.2% 441 Stormwater Operating 12,587 12,692 9,518 12,692 14,229 12.1% 462 Transit 640,887 586,463 439,847 586,463 596,77)) 1.8% 471 Refuse 382,344 403,387 302,539 403,387 373,442 (74%) 473 Wastewater Operating 115,848 102,540 76,905 102,540 93,654 (8.7%) 474 Water Operating 71,286 98,680 74,008 98,68)) 111,171 12.7% 475 Irrigation Operating 17,473 21,562 16,171 21,562 16,393 (24.0) 551 Equipment Rental 29,348 17,665 13,249 17,665 19,969 13.0% 560 Public Works Administration 8,863 6,516 4,887 6,516 5,048 (22.5%) CITY TOTAL 81,830,193 S1,866,797 $1,400,093 81,866,797 $1,802,746 (3.4) 38 - City Wide Summaries • Preliminary Budget RENTAL /REPLACEMENT #952 2008 2009 YTD 2009 2010 09 vs 10 FUND /DEPARTMENT ACTUAL BUDGET 9!3012009 ESTIMATE BUDGET BUDGET 022 Code Administration 81,416 51,416 $1,062 81,416 81,416 0.0'Y 041 Engineering 7,980 7,980 5,085 7980 7,980 0.0% 1)54 Utility Services 3,000 3,000 2,251) 3,000 3,000 11.0"' GENERAL FUND TOTAL 812,396 $12,396 `9,297 $12,396 $12,396 0.014 125 Community Relations $2,565 $2,565 $1,923 $2,565 $2,565 0.0' 131 Parks & Recreation 8,000 8,001) 5,999 8,000 8,000 0.041 141 Street & Traffic Operations 30(1,000 250,01)0 189,070 251)00 301),000 20.1".v 150 Emergency Services 95,000 95,000 95,000 95,000 95,000 0.0%. 333 Law and Justice Capital 340,000 340,000 255,001 340,000 115,000 (662 %) 441 Stormwater Operating ll 50, 001) 3Z499 50,000 60,000 20.041 471 Refuse 450,(11)0 560,000 419,999 560,1)(10 630,000 12.5 473 Sewer Operating 155,481 158,481 118,860 158,481 198,481 25.2'!!, 474 Water Operating 126,961) 134,400 11)0,7)7 134,400 134,400 0.041. 475 Irrigation Operating 35,000 35,000 26,249 35,1)00 20,000 (42.9 %) 551 Equipment Rental 11,866 11,866 8,899 11,866 11,866 0.041 560 Public Works administration 15,01)(1 15,01)(1 11250 15,1)00 15,1)(10 0.0 CITY TOTAL $1,555,268 $1,672,71)8 $1,279,543 81,672,71)8 $1,61)2,71)8 (4.2%) Preliminary Budget • City Wide Summaries - 39 LIABILITY INSURANCE #960 2008 2009 YTD 2009 2010 09 vs 10 FUND/DEPARTMENT ACTUAL BUDGET 9/30/2009 ESTIMATE BUDGET BUDGET 015 Financial Services 311,898 $12,493 812,493 812,493 513,118 5.0% 022 Code Administration 1,198 1,253 1,75$ 1,258 1,321 5.0% 031 Police 334,515 272,491 272,491 272,491 286,115 5.0% 032 Fire 93,765 98,453 98,453 98,453 103,376 5.0% 041 Engineering 8,614 9,044 9,044 9,044 9,497 5.0% 051 City Hall Maintenance 80,261 84,274 84,274 84,274 88,488 5.0'Yo 054 Utility Services 2,398 7,517 7,517 2,517 2,643 5.0% GENERAL FUND TOTAL 5532,649 5480,531 5480,531 5480,531 5504,558 5.0% 124 Community Development 538,800 340,740 340,740 840,740 542,776 5.0% 125 Community Relations 3,698 3,883 3,883 3,883 4,077 5.08 131 Parks & Recreation 93,747 97,909 97,909 97,909 102,804 5.0% 141 Street & Traffic Operations 104,233 109,445 109,445 109,445 114,917 5.0% 144 Cemetery 5,562 5,841 5,841 5,841 6,133 5.0% 150 Emergency Services 18,263 19,177 19,177 19,177 20,135 5.08 151 Public Safety Commission 20,723 21,760 21,760 21,760 22,848 5.0% 170 Tourist Promotion 20,369 21,387 21,387 21,387 22,457 5.0% 171 Capitol Theatre 23,537 24,713 24,713 24,713 75,949 5.08 441 Storniwater Operating 15,000 25,000 25,000 25,000 40,000 60.0% 462 Transit 268,000 319,900 319,900 319,900 335,895 471 Refuse 90,770 95 95 95,309 100,074 5.08. 473 Wastewater Operating 619,691 621,065 621,065 621,065 652,118 5.0% 474 Water Operating 186,492 195,817 195,817 195,817 205,608 5.0% 475 Irrigation Operating 51,409 53,979 53,979 53,979 56,678 5.08 560 Public Works Administration 31,815 33,406 33,406 33,406 35,076 CITY TOTAL 82,124,257 $2,169,860 $2,169,860 82,169,860 $2,292,103 5.6% 40 - City Wide Summaries • Preliminary Budget CITY OF },' ' DOUBLE BUDGETING State Law requires that all expenditures, including ftiose charges and transfers from one fund to another, be included and set forth in the annual budget. Transactions between funds are shown going out of one fund and into the other and are, therefore, included twice. In order to arrive at a true budget, it is necessary to exclude all items budgeted more than once. /\comparison of expenditures on this basis is shown below: 2009 2010 AMENDED PRELIMINARY BUDGET BUDGET Total Budget $199,704471 N90\756,692 Less Double Budgeted Items 39,230,777 39,898,366 Actual Budget 816\473,294 $150 The most common instances of double budgeting are: Transfers from operating funds to internal service funds (or other funds) in payment for services Transfers from operating funds to fund debt service Transfers from operating funds to build capital reserves Operating subsidies The following schedule represents which budgeted t0h transferred �zL Lhe � u pr��o 5r�v�ou�vY C is be into fund ofr0ol0t��rf funds budgeted �� i t�� fund and expenditure � u vv u , . . as shown in this uo 0o as 0o�z��o ur� o another fund). Preliminary Budget • ��t �� Summaries 41 .»' �/ e �/nnzore�— SUMMARY OF DOUBLE BUDGETING DOUBLE BUDGETING -- GENERAL GOVERNMENT DOUBLE BUDGETING -- OTHER FUNDS City Services: Capital Projects Community Relations $25,211 Arterial Street 82(15,00(1 Cemetery 12,715 Capitol Theatre Construction 30,000 Public Safety Communications 68,285 Parks Capital 50,000 Parking & Business Improvements 1),959 Fire Capital 50,01)0 Tourist Promotion 71,977 Law & Justice Capital 161,000 Stormwater Operating Fund 66,452 Convention Center 55,000 Transit 364,234 Cum Reserve for Capital Improvement 194,735 Refuse 227,131 Stormtvater Capital 350,000 Wastewater Operating Fund 823,954 Wastewater Construction 1,471,000 Water Operating Fund 356,610 Wastewater Facility Projects 1,500,000 Irrigation Operating Fund 92,922 Wastewater Treatment Plant Capital Reserve 131,850 Unemployment Compensation. Reser ve 2,229 Domestic Water Improvement 800,000 Health Benefit Reserve 114,685 Irrigation Improvement 881,000 Workers' Compensation. Reserve 20,682 Total Capital Projects 85,879,585 Risk Management Reserve 34,050 Firemen's Relief and Pension 37,814 Debt Service Total City Services $2,331,943 2002 PFD Convention Center GO Bond 8460,000 2009 PFD Capitol Theatre GO Bond 460,000 Utility Services $1,251,000 1994 GO Bond Fund 112,000 Various LTGO (Su ndoine/Parks/ Fire/Street) 189,763 In Lieu of Taxes: GO Line of Credit Fund -Upper Kiwanis Park Dev 50,00() Refuse $420,00(1 Arterial Street 34,896 Wastewater Operating Fund 2,088,001) Public Works Trust Construction 50,625 Water Operating Fund 950,1011 Wastewater Operating Fund 32,939 Total $3,458,100 Water 2008 Bonds (ref1998 Bonds) and Reserve 238,814 Water WW 2008 Bonds (ref 1998 Bonds) and Res 540,287 Other: Wastewater 2008 Revenue Bonds 414,613 Data Processing 535,001) 2003 Irrigation Bonds and Reserve 322,684 Finance Services 5,000 2003 Wastewater Bonds and Reserve 1,346,645 Sundome Debt Service 40,000 Total Debt Service 85,053,266 Engineering 500,000 Printing 170,000 Internal Service Total 5750,000 City Garage - Rep /Transfers for Additions to Fleet $1,557,705 City Garage- Fuel /M & 0 3,362,746 TOTAL GENERAL FUND 87,791,043 Employee Health Benefit Reserve 8,206,001) Environmental Fund 135,001) Parks Interfund- Utility Tax 1,117,000 Public Works Department 1,185,331 Street Interfund 253,760 Risk Management Reserve 2,293,000 Unemployment Compensation 142,000 TOTAL GENERAL GOVERNMENT Workers Compensation Fund 1,350,000 (General, Parks, and Streets Funds) $9,161,803 Wellness /Employee Assistance Program 60,()00 Total Internal Service 818,291,785 Operating Subsidies Public Safety Communications 8975,000 Tourist Promotion 150,000 Capitol Theatre 71,927 Cemetery Fund 65,00() Contingency 50,000 Wastewater Operating Fund 200,000 Total Operating Subsidies 81,511,927 TOTAL ALL FUNDS 839,898,366 42 - City Wide Summaries • Preliminary Budget CITY OF },' ' CITY SERVICE CHARGE There are several divisions that provide various support services to all other divisions/funds thioughout lhe City. These include Legal, Purchasing, Human Resources, Payroll, Accounting, ek. However, the costs of these support services are paid entirely from the General Fund. As a means by which 10 allocate the costs of these support services to all funds which rely on and benefit from them; a service charge is applied to each such fund. Thi service charge represents an expenditure lo each individual fund and a revenue to the Geiieral Fund. Foliowing are the schedules showing charges for 2009 City Services. CITY SERVICE DEPARTMENTS 2009 EXCLUDED DIRECT CHARGES NET CITY CITY SERVICE DEPARTMENTS: BUDGET EXPENDITURES FOR SERVICES SERVICE COSTS Auditing $103,000 50 $0 $103,000 Records 449,013 0 0 449013 Financial Services 1 V 0 1,540,878 Human Resources 494 0 0 494040 Legal 1,499,796 8849,469 0 610,327 Purchasing 329,881 0 0 329881 City Hall 426,178 0 O 426,178 Information Systems 2,823,003 0 0:1),000 2,638,1)03 SUBTOTAL 57,625,789 5849,469 5185,000 56,591 The 2009 Budget Column illustrates the estimated 2009 amended budget which is the basis for distributing charges. The Excluded Expenditures Column represents deductions removed from budgets for expenditures that do not relate to the delivery of administrative support (i.e. prosecution and indi enLde(enseissubtmch,dkomLega[sbudgeU. The Direct Charges for Services Column represents deductions removed from budgets for expenditures that are otherwise reimbursed by direct charge for service (i.e. the reimbursernent for central supply charges froni Purchasing's hndge|). The amount in Net City Services Costs Column represents net administrative City Service Cost that is distributed among all departments on the basis of budgeted expenditures. Preliminary Budget • City Wide Summaries 43 Y //. �/ e r�nz»�are�— SELF SUPPORTING FUNDS BUDGETS -' 2010 CITY SERVICE CHAR o —' 2009 As % OF NON- 2009 PERCENT SELF-SUPPORTING FUNDS BUDGET TOTAL BILLABLE BILLABLE CHARGES INC (DEC) Cable TV 8577802 0.4% $28,211 826,073 82% Cemetery 260,420 0,2* 12,715 12,277 3.6% Public Safety Communications 1 iV% 68,288 54 25.2'I, PBIA Central Business District 704,597 0.2% 9,909 4,592 117.5% Tourist Promotion 1 1.1% 71 67,234 71% Stormwater 1,361,039 l/r% 66 53,405 244% Transit 7460 55% 364,234 349,117 4]% Refuse 4,652,022 3.4% 227]31 214,522 59'1 Wastewater 16.875,924 12.5% 823,954 793,544 3.8% YVn,c, 7,303,953 54% 356,00 348 24% Irrigation 1.903 1.4% 92.922 85,195 v]'� Unemployment Comp Reserve (X: 45,661 (W% 2 1 15.7I, Health Benefit Reserve (25%) 2,348 1.7% 114 1](\942 3.4% Workers Comp Reserve (25%) 423 0.3% 20,682 16 267% Risk Management Reserve (25'...;,) 697,400 0,5* 34,050 28,557 192% Fire Pension-Medical 774,500 0.6% 37,814 54,477 (30.6%) SUBTOTAL 47,761,999 Other Operating Funds & Dept's 87,239,005 64.6* S4,259,377 Total City Service Budgets 100.0% 82 84,299,377 82 5/0% Excluded Funds &Departments 66,431 TOTAL 2009 BUDGET 8209,058 TOTAL BILLABLE AND NON-BILLABLE $6591,320 ■ The Budgets as a Percent of Total Column represents the percentage allocation used in distributing chargeable City Service costs. ■ The Billable City Service Charges Colrnnn represents the arnount of City service costs to be recovered by the General Fund from other "self-supporting" funds that is included in the 2O1Ohodgci. ■ The Non City Service Charges Colrnnn indicates the unhillahle allocation of the City Service costs. This category consists primarily of other General Government operations, such as Police, Fire, Streets and Parks, for which a City Service Charge would create an unnecessary "grossing up" of revenues and expenditures in General Government. °- The Charges Column indicates the 2UO9Charges fot' City Services. ■ The Percent Increase (Decrease) Column indicates the percentage increase or decrease from 2009 to 2010 charges. 44— City Wide Summaries • Preliminary Budget EXCLUSIONS FUNDS & DEPARTMENT BUDGETS EXCLUDED FROM CITY SERVICE CHARGE 2009 BUDGET Indigent Defense 8385,000 Intergovernmental 37(1,076 Sun Dome 150,000 Transfers 2,232,275 G.O. Bond Funds 2,257,369 Arterial Street Construction (90%) 7,781,146 CBD Capital Improvement (90'VO 469,235 Capitol Theatre Construction (90q 9,811,426 Parks 6: Rec. Cap-Construction (90%) 1,475,000 Fire Capital (90%) 1,618,100 Law and Justice Construction (90q 1,520,297 Public Works Construction (90%) 1,235,570 REET II Capital (90%) 1,661,822 LID Construction (90q 780,000 Convention Center Capital (91r..) 270,770 Cum Res for Capital Imp. (90' 19,611,173 Stormwater Capital (90%) 325,000 Transit Cap-Construction (90%) 1,103,013 Wastewater Facility Cap Res (90yo 363,186 Sewer Construction -476 (90%) 2,491,332 Water Construction-477 (90%) 2,380,100 Sewer Facility Const-478 (90%) 5,937,540 Irrigation Construction (90) 2,986,700 Equipment Rental Capital (90%) 1,641,685 Revenue Bond Funds 2,860,417 TOTAL 571,718,232 Preliminary Budget • City Wide Summaries — 45 CITY OF ),:olii/ilet GENE .XX ,. A L F I. X X ,,,,,'' D bt X' : , SOURCE C OM PA R I S ON ACTUAL AMENDED ESTIMATED PRELIMINARY 09 vs 08 RECEIPTS BUDGET RECEIPTS BUDGET BUDGET EST 2008 2009 2009 2010 CHANGE TAXES Real and Personal Property Tax S7437,787 $7726,000 $8,007,000 $8,523,000 6.4% Criminal Justice Sales Tax .1% 929,067 983,150 927,000 960,000 3.6% Criminal Justice Sales Tax .3% 1,676,175 1,720,450 1,674,000 1,682,000 0.5% Retail Sales & Use Tax 13,719,058 13,927,830 12,425,000 12,610,000 1.5"/o Franchise Fees Nob Hill Water Association 40,245 47,586 42,00(1 42,000 (1.02 Utility Tax Pacific Power & Light 3,405,091) 3,650,000 3,675,000 3,816,000 3.8%, Nob Hill Water Association. 283,680 330,000 300,000 300,000 0.0"/0 Natural Gas 1,292,335 1,339,000 1,660,000 1,710,000 3.0% Valley Disposal 329,913 310,00(1 320,000 320,000 Cellular Telephone 1,446,082 1,545,000 1,540,000 1,570,000 L9% Telephone 1,074,537 1,140,000 1,100,000 1,100,000 0.0% City Water Utility 883,411 906,000 927,000 950,100 2.53 City Sewer Utility 1,963,497 1,980,000 2,029,000 2,088,000 2.9% City of Yakima Refuse 381,196 415,130 415,001) 420,000 1.2';..-, Total Utility Tax 11,0511,75(1 11,615,130 11,966,000 12,274,10(1 2.6% Business License Tax 533,092 520,000 52(1,00(1 520,000 0.0"/0 Gambling Excise Tax 913,884 932,000 963,001) (163,000 0.0 Abatement Charges/Appeals 39,064 30,000 35,000 35,000 Leasehold Excise Tax 3,992 21)0 20)) 200 0.0% TOTAL TAXES 836,352,114 537,502,346 536,559,200 $37,609,300 2.9% LICENSES AND PERMITS Regulatory Business Licenses 814,653 $16,000 816,000 $16,000 0.0% Amusements 1,858 1,800 1,800 1,800 0.0% Penalties on Business Licenses 5,197 4,500 4,500 4,500 0.0% Gun Permits 12,114 10,000 10,0(1(1 10,000 0.0% Building Permits 755,602 605,000 420,000 435,000 3.6';..-, Fire Code Permits 27,504 23,000 23,000 23,000 0.0% Mechanical Permits 49,382 40,000 40,000 40,000 Plumbing Permits 84,232 82,000 70,000 70,000 0.0% Sign Permits 13,019 12,500 12,500 12,500 Code Infraction Penalties 251 0 1) 0 n/a Miscellaneous Permits (500) 0 0 0 n/a Environmental Impact Permits 11,025 5,000 8,000 8,000 0.0% Dog Licenses 14,585 12,000 12,000 12,000 0.0% Right-of-Way Use Permits 4,200 2,200 2,600 2,200 (15.4%) TOTAL LICENSES AND PERMITS 5993,122 8S14,000 8620,400 8635,000 2.4% 46 - City Wide Summaries • Preliminary Budget ACTUAL AMENDED ESTIMATED PRELIMINARY 09 vs 08 RECEIPTS BUDGET RECEIPTS BUDGET BUDGET EST 2008 2009 2009 2010 CHANGE INTERGOVERNMENTAL REVENUE Great Grant (Gang Resistance) $92,452 $0 $() $0 n/a Bureau_ of Justice Bullet Proof Vest 15,691 0 0 0 n/a Police Byrne Earmark Grant 0 266,381 185,381 110,000 (40.7%) Police Byrne Memorial Justice Grant 0 21,478 21,478 0 (100.0) Police Cops Tech Grant 0 40,600 65,800 0 (100.0%) Criminal A lien Grant 22,591 20,000 20,000 20,000 0.0%, Homeland Security (SAFER) 72,000 60,000 60,000 0 (100.() Federal Forfeited Property 16,793 0 30,000 0 (100.0%) State & Community H ighway Safety (WASI'C) 4,585 (1 0 0 n/a Subs Abuse & Mental Health Svc Yakima County 21,944 0 0 0 n/a Pedestrian Safety 22,450 0 0 0 n/a Wapato Auto Theft Grant 0 107,000 52,239 0 (100.0%) State Patrol Fire Training 2,016 3,000 3,000 3,00(1 0.0% Police Public Defense Grant 110,000 150,000 150,000 150,000 (1.(r., Traffic Safety Commission 33,389 25,000 40,000 40,000 0.0% Criminal Justice - High Crime 441,359 336,000 490,000 490,000 0.0% Criminal Justice - Population/Violent Crime 80,244 49,000 80,000 80,000 0.0% Criminal lustice - Special l'rograms 46,507 46,000 46,000 46,000 OM MVET/DU1 Payment 15,13(1 16,000 16,000 16,000 0.0%, Sales Tax Equalization/SST Mitigation (1 (1 66,856 0 (100.() Judicial Salary Contribution 51,258 50,000 50,000 50,000 0.0% Liquor Excise Tax 403,020 420,000 415,000 405,000 (2.4%) Liquor Board Profits 565,917 619,500 565,000 695,00(1 23.0%, Interlocal grant - Legends/County 5,000 (1 5,000 0 (100.0%) Interlocal grant - Yakima County/Legends 0 (1 7,710 0 (100.0%) Housing In-Lien Tax 6,329 6,330 6,330 6,330 0.0% Drug Enforcement Agency 41,467 (1 0 0 n/a Police Protection Fairgrounds 18,848 7000 Z000 7000 0.0% Resource Officers 352,828 370,44(1 370,440 370,440 0.0% Union Gap Jail Contract 88,822 100,000 35,000 0 (100.0%) Immigration & Customs Enforcement 1,048 (1 (1 (1 n/a Police Training Services 15,459 25,000 25,000 25,000 0.0%, Fire/EMS Services for District #10 32,642 30,000 30,000 30,000 0.0% Union Gap Fire Service 0 (1 100,000 0 (100.0%) Fire Investigator Services 74 600 1,200 600 (50.03'o) Fire Training Center 1,250 9,00(1 9,000 9,000 Fire Training Services 82,065 74,038 74,038 74,038 0.0% Computer System Services 804 (1 0 0 n/a Purchasing Services (County) (1 56,400 122,200 205,000 TOTAL INTERGOVERNMENTAL REVENUE 52,664,042 52,905,767 $3,149,672 52,832,408 (10.1%) Preliminary Budget • City Wide Summaries - 47 ACTUAL AMENDED ESTIMATED PRELIMINARY 09 vs 08 RECEIPTS BUDGET RECEIPTS BUDGET BUDGET EST 2008 2009 2009 2010 CHANGE CHARGES FOR SERVICES Accident Reports - Police 88,880 59,500 89,500 59,500 (102 Fingerprints 13,413 10,00) 10,000 10,000 Miscellaneous Police Services 1,728 2,000 2,1)0)) 2,000 0.0% Verification Letters 5,1)47 4,000 4,000 4,000 0.0% Vending Machine Revenue - jail 23,730 25,000 25,000 25,000 (10% Photostat - Fire 0 500 50)) 500 (1.0';.., Sale of Maps -- Codes 508 750 500 750 50.0% Examinations -- Codes 105 80 0 80 n/a Sale of Maps & Publications - Planning 875 1,000 200 1,000 400.0% Sale of Maps & Publications - Engineering 32 0 0 0 n/a Sale of Plans & Specifications - Engineering 4,115 3,500 3,501) 3,500 0.0% Engineering OUA Fees 510 1,200 1,200 1,200 0.0% Sale of Publications -- Licensing 185 500 501) 500 0.0% Examinations - Human Resources 5 6,500 6,5(8) 6,500 (10% Data Processing Charges 13,501) n/a Office Supplies Revenue 4,1)69 5,000 0 0 n/a Sale of Codes and Publications - Clerk 529 150 151) 150 0.0% City jail lnmate - Medical Cost Sharing 417 500 5(8) 500 (10% Police Overtime Reimbursements 14,902 :74,000 33,753 (1 OW (M) Other Police Services 668 0 1) 0 n/a Probation Service Charges (447) 0 0 0 n/a Probation Day Detention Charges (320) 0 0 0 n/a Home Detention Charges - Police 117,349 12000 155,(100 155,01)0 0.0% Fire Alarm Permit/Protective Inspection fees 1,363 1,000 1,000 1,000 0.0% Street and Curb Permits 6,700 10,1)1)0 10,000 10,000 0.0% Abatement Charges/Appeals 13,071 12,000 12,001) 12,000 0.0% Dog Impound Fine 2,260 1,501) 1,500 1,500 (10% Engineering (Contractors) 296,403 150,000 70,000 75,000 7.I Wastewater Connection Charges 12,121 15,000 10,00)) 15,000 50.0% Plan Checking Fees 338,237 330,1)00 200,001) 220,000 10.0% Zoning and Subdivision Fees 61,029 60,000 60,000 60,000 0.0% Engineering (City Projects) 488,621 425,000 525,000 500,000 (4.8'...;_) Financial Services 7,189 5,000 5,000 5,000 0.0% Interfund Charges - Data Processing 35,000 35,000 35,000 35,000 0.0% Interfund Charges -Customer Services 1,039,296 1,225,000 1,182,000 1,251,00(1 5.87,, Print Shop Revenues 180,934 150,000 170,000 170,00(1 0.0% City Services 2,115,113 2,22(1,00(1 2,220,000 2,331,0(10 TOTAL CHARGES FOR SERVICES 84,808,037 84,880,680 54,754,303 84,906,680 3.2% 48 - City Wide Summaries • Preliminary Budget ACTUAL AMENDED ESTIMATED PRELIMINARY 09 vs '08 RECEIPTS BUDGET RECEIPTS BUDGET BUDGET EST 2008 2009 2009 2010 CHANGE FINES AND FORFEITURES Municipal Court Infraction Penalties 5960,953 5991,000 51,100,000 51,100,000 0.0% Traffic Infraction Penalties 730 700 700 700 0.0% Parking Infraction Penalties 102,245 100,000 7500 MAO 33.3' ...;_, Municipal Court DWI Penalties 85,300 85,000 95,000 95,000 0.0% Other Criminal/Traffic Misdemeanors 369 0 0 0 n/a Municipal Court Criminal Traffic 152,147 160,001) 160,000 160,000 0.0% Municipal Court non-Traffic Misdemeanors 115,613 135,001) 130,000 130,000 OM Other Non-Traffic Misdemeanors 67 0 0 0 n/a District Court Recoupments 1,588 1,000 1,000 1,00)) 0.0% Municipal Court Recoupments 163,781 160,000 190,000 190,000 0.0% Dog Citations 22 200 0 200 n/a TOTAL FINES AND FORFEITURES $1,582,815 81,632,900 51,751,700 $1,776,900 1.4% MISCELLANEOUS REVENUE Income From Investments $862,954 5850,000 $770,000 5780,00(1 1.3% Interest on Sales Tax 52,157 55,000 55,000 55,000 Fire Department Property Lease/Rental (Race St) 2,875 (1 0 1) n/a Fire Lease/Rental Training 750 750 0 0 n/a Parking Pennits 88 150 150 150 0.0% Property Rental 300 300 300 300 OM Great Program-Donation/Contribution-Police 2,250 0 3,300 0 (100.0%) Donations & Contributions (dogs) Police 8,881 0 Z000 0 (100.0q Donations & Contributions fire 3,357 0 (1 0 n/a Confiscated/Forfeited Property 44,694 0 20,325 (1 (100.0%) Unclaimed Monies 11,162 4,000 4,000 4,000 Other Miscellaneous Revenue 20,62)) 15,000 21,430 15,00)) (30.0%) TOTAL MISCELLANEOUS REVENUE 51,010,088 5925,200 5881,505 5854,450 (3.1%) NON-REVENUES Sale of Fixed Assets 51 SO 50 50 n/a Damage Reimbursements - Police 466 1,000 1,000 1,00)) 0.0% Operating Transfers In 40,000 40,000 40,000 40,000 0.0% TOTAL NON-REVENUES $40,467 541,000 541,000 $41,000 OM TOTAL REVENUE $47,450,685 $48,704,893 847,757,780 $48,655,738 1.9% BEGINNING UNENCUMBERED BALANCE 56,250,708 $6,798,731 56,798,731 54,207894 (38.1%) TOTAL RESOURCES 553,701,393 555,503,624 554,556,511 552,863,632 (3.1%) Preliminary Budget • City Wide Summaries - 49 (Thk page intentionally contains' no inti)rI11ation.i 50 — City Wide Summaries • Preliminary Budget City Management 011 City Council 012 City Management 017 Legal 024 Indigent Defense 014 City Clerk and Records 016 Human Resources 512 Unemployment Compensation Reserve 513 Employees' Health Benefit Reserve 514 Workers' Compensation Reserve 516 Wellness /EAP 019 Purchasing 125 Community Relations 473 Wastewater Operating Fund 472 Wastewater Treatment Plant Capital Reserve 476 Wastewater Collection System Project Fund 478 Wastewater Facilities Project Fund 441 Stormwater Operating Fund 442 Stormwater Capital Fund 474 Water Operating Fund 477 Domestic Water Improvement 475 Irrigation Operating Fund 479 Irrigation System Improvements CITY MANAGEMENT 2009 Budgeted Staffing Levels R.A. ZAIS, JR. / City Manager I 149.50 Positions S. CLAAR TEE r -) I Executive Secretary D. ZABELL '" J. CUTTER C. PRICE Assistant City Mana City Attorney Executive Assistant Department Planning and Direction Prosecution • Civil Intergovemmental Affairs • Media Relations g 11.00 Positions CIVIL SERVICE CIVIL SERVICE Special Project Support •Chief Labor COMMISSION EXAMINER Negotiator •Indigent Defense _ Legal Department r _ 1 1 1 1 1 D. KLOSTER i S. SMITH e S. OWNBY* D. BROWN 1 f S. SCHAFER R. BEEHLER L City Clerk Human Resources Mana Purchasing Manager Water /Irrigation Manager Wastewater /Stormwater Manager Community Relations Manager 1 1 1 1 r RECORDS HUMAN • PURCHASING WATER / IRRIGATION WASTEWATER — fm COMMUNITY DIVISION RESOURCES DIVISION DIVISION DIVISION RELATIONS DIVISION 3.00 Positions 6.00 Positions 2.00 Positions 38.00 Positions 68.50 Positions 4.00 Positions City Council Clerk Recruitment and Testing Procurement of Goods Fire Suppression Wastewater Treatment Communications Training and Agenda Preparation Employee Orientation and Services Operation, Maintenance and Wastewater Assistance for Elected Officials and all and Council Minutes Records Maintenance Purchasing Law and Administration Collection System City departments and divisions Transcription Collective Bargaining Support Regulation Compliance Water Supply, Treatment Operation Food Processing ■ Media Relations Central Records Depository Administration Contract Administration and Maintenance Collection and Treatment Community Outreach Recorder for Charter, Police and Fire Civil Service Central Supply Control Domestic Water Bio- solids Recycling ADMINISTRATION Various Advisory Health Insurance Plan Disposal of Distribution System, Operation, Industrial Pre - treatment Program Yakima Public Affairs Boards and Commissions I Workers' Compensation Surplus Property Maintenance and Administration Facilities Operation, Channel (Y -PAC) Voter Registration Retirement System Procurement Cards Water System Maintenance and Yakima Community Public /Customer Unemployment Benefits DBE Liaison* Improvements (CIP) Construction . Television (YCTV) Service /Inquiry ICMA Deferred Compensation Prevailing Wage and Irrigation System Operation Stormwater Cable TV & Telecommunications Benefit Program Insurance Assessment and Maintenance Irrigation System Surface Drainage L Franchises ..— I * FTA /DOT Random Audits Improvements (CIP) (Stormwater Collection) r Telecommunications Policy Drug Testing 3 Citywide Vendor lists *Directly reports to the City Manager for Disadvantaged Business Enterprise Concerns ' onv^}^ilt CITYM AGEMENT 2010 PRELIMINARY BUDGET NARRATIVE CITY CO - 011 GENERAL FUND xOR DAVID EDLER — DISTRICT 2 ASSISTANT YOR MICAH CAWLsY—AT LARGE, POSITION 6 C«» mNuIzMEMBERS omsmmADmISoN- DISTRICT 1 RICK ENSEY — DISTRICT 3 KATHY COFFEY — DISTRICT 4 SmmaAROxRIGmsZ—AT GE, P OSITION BILL LOVER — AT LARGE, P OSITION DEFINITION The City Council serves as the legislative body of the City and consists of seven (7) members. Three (3) Council members are elected at large without regard to residence in any particular area o[ the City. Four (4) Council members are elected citywide from within four individual disli'icts established by City Charter. The City Council approves all ordinances, resolutions and contracts of the City. With the advice and assistance of the appointed City Manager, the Council analyzes proposals to meet community needs, initiates action for new programs and determines the ability of the City to provide financing for City operations: The Council reviews, modifies and adopts the annual municipal budget presented by the City Manager. The City Council reviews and adopts long-range planning documents prescribed by the Growth Management Act and other state statues. including appointrnents to various boards and commissions, liaison with other governmental bodies, and responses to numerous comrnttnily groups and constituents. The only service unit in lhis division is: SERVICE UNIT 6AA — LEGISLATION AUTHORIZED PERSONNEL 2009 2010 Cuss 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 100 Mayor 1/00 U) 1/00 150 Assistant Mayor L00 L00 L00 300 City Co Meinber 5.00 5,00 5.00 TOTAL PERSONNEL 7.00 7.00 7.00 Preliminary Budget • City Management I rV /'n' �Y na/�//nem — BUDGET SUMMARY DEPT V| | CITY COUNCIL ( ( ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 4 TO 5 01 Legislation 5204,586 5213,540 5164 $212 8212,265 99.4 vo.8 TOTAL EXPENDITURES $204,586 5213 $164141 S212 5212,265 99.4 99.8 (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET p/soonoy YEAR-END BUDGET 2 TO 5 TOTAL 100 Salarics And Wages 95,100 95,100 71 95,100 95,100 100 44.8 200 Personnel Benefits 7,698 7,744 5,788 7,744 7742 100.0 3.7 SUB-TOTAL SALARIES AND BENEFITS 102 102 77,113 102,844 102 100.0 48.5 300 Supplies 16\359 18\750 12,926 ]7,75) 18250 973 8.6 400 Other Services And Charges 85,429 91 74,102 92,137 91 99.2 4I0 TOTAL EXPENDITURES $24,586 5213,540 $164 8212,731 8212 99.4 DN/) EXPLANATORY NARRATIVE SERVICE UNIT 81 U — 0r/ COUNCIL City Council total projected expenditures for 2010 are $212,265, compared with the 2009 amended budget level of $213,540, an overall increase o(.6'&. Account 110 Salaries - Mayor and Council Members salaries for 2010 are $95,100, which is the same as the 2009 amended budget. Account 200 Personnel Benefits - The amount for 2010 is S7,742, which is on par with the 2009 estimated year-end and amended budget of S7,744. Account 300 Supplies - The - budget for 2010 is set at $18,000, which is $500 less than the 2009 amended budget. The SrnaII Tools and Minor Equipment line item included in supplies is budgeted at 5250 for 2010, reflecting no increase over 2009 levels. Account 410 Professional Services - The budget for 2010 remains at $300. This line item includes funds for miscellaneous minimal professional services such as photo development, enlargement, etc. Account 420 Communications - The 2OlO proposed expenses o($g,77Sison par with the 2OO9 estimated year-end budget o[S9,737. Account 430 TransportationlTraining - This account includes Council Mernher participation ation in the National League of Cities conferences, AWC meetings, state and federal legislative lobbying efforts, trade missions, special legislative training and meetings with various boards and commissions, City staff and other groups. The 2010 budget is $14,000, which is a $l,000 decrease from the 2009 amended budget o($l5,OOO. Account 490 Miscellaneous - The 490 account includes registration fees for Council participation in conferences, together with dues and subscriptions for the City's memberships. The 2010 budget is S67,100 which on par with the 2009 estimated year end budget. 2009 2010 2008 AMENDED PROPOSED EXPENSES ACTUAL BUDGET BUDGET Association of Washington Cities $53,817 557,027 $57027 Conference Registration and Misc. Fees 6,005 9,882 10,073 TOTAL ACCOUNT 490 MISCELLANEOUS $59,822 566,909 567100 SERVICE UNIT 61 I - LEGISLATION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 61 I LEGISLATION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 110 Salaries And Wages $95,100 $95,100 $71,325 $95,10(1 595,100 100.0 100 .1!) 200 Personnel Benefits 7698 7744 5,788 7,744 7,742 100.1) 100.1) 300 Supplies 310 Office And Operating Supplies 16,359 18,500 12,926 17,500 18,000 97.3 102.9 350 Small Tools And Equipment 0 250 0 250 250 100.0 100.0 Total 16,359 18,750 12,926 17,750 18,250 97.3 102.8 400 Other Services And Charges 410 Professional Services 0 300 162 300 300 100.0 100.0 420 Communications 9,498 9,737 3,129 9,737 9,773 10(1.4 100.4 430 Transportation/Training 16,110 15,000 9,900 15,000 14,000 93.3 93.3 490 Miscellaneous 59,822 66,909 60,911 67,100 67,100 100.3 100.0 Total 85,429 91,946 74,102 92,137 91,173 99.2 99 (1 TOTAL EXPENDITURES - SRV UNT 611 5204,586 5213,540 5164,141 $212,731 $212,265 99.4 99.8 Preliminary Budget • City Management - 3 Cl Y /Nil CITY M AGEMENT 2010 PRELIMINARY BUDGET NARRATIVE CITY AGER-K012 GENERAL FUND CITY AGER RICHARD A, ZAuS ASSISTANT CITY ,wGsa DAVE ZABsLL DEFINITION This department provides executive policy guidance and administrative oversight in the effective discharge of City Council policy, and Charter and ordinance provisions. This office is also responsible for the administration of six major service divisions. The Assistant City Manager supervises the divisions of Community Relations, Human Resources, City Clerk (Records), Indigent Defense Services, Pui'chasing, Water and Irrigation, and Wastewatei'. Service units in this division are: SERVICE UNIT 621 — 0r/ MANAGER'S OFFICE AUTHORIZED PERSONNEL 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 110 City Manager 1.00 1.00 1.00 1130 Asistant City Manager 1.00 1.00 1.00 1311 Executive Secretary 1.00 1.00 1.00 ]0506 Executive Assistant 1.00 1.00 1.00 TOTAL PERSONNEL 0) 4.00 4.00 4.00 (V.ZVFTE'S funded hy the Community Relations Fund (1Z5). BUDGET SUMMARY DEPT 012 CITY MANAGER (1) (2) ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 4 TO 5 621 City Management $483,312 $521.307 5376,267 5511 S518,563 09.5 101.4 TOTAL EXPENDITURES $483,312 5521 5376,267 5511 5518,563 99.5 101.4 (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY B, SERVICE UNIT wbnmL BUDGET 9/30D009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wage 367220 397908 285,152 390,264 393,861 910 76.0 20 Personnel Benefits 77322 83,976 66,918 83,800 w8 105.5 171 SUB-TOTAL SALARIES AND BENEFITS 444,542 481 352/070 474 482,444 100] 93.0 30 5uppiim 4,58 4,500 2 4,50 5,00 111.1 1/0 400 Other Services and Charges 34,261 34,973 21,873 32,732 31J19 89.1 6.0 TOTAL EXPENDITURES 8483,312 5521,307 8376.267 5511.296 5518,563 99.5 100.0 EXPLANATORY NARRATIVE SERVICE UNIT 621 — CITY MANAGER'S OFFICE There are no policy issues for 2010. City Management's total projected year-end expenditures for 2009 are $511,296 a reduction of $10,011 as compared to the 2009 amended budget levels of $521,907. For 2010, total expenses are proposed atS5l8,569,a rediiction of ,1%fi'orn the 2009 amended btidgeL Account 110 Salaries and Wages - The 2010 projected budget for this account is $393,861. This is a decrease of 1% from the 2009 arnended budget. Ternporary salaries have been reduced by S3,200. In accordance with management directive, permanent salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid-year 2009 adjustments, and/or an individual employee's merit adjustments or eligibility for longevity. Account 140 Retirenient Cuah - No retirement cash outs are anticipated in 2010. Accoiint 200 Persounel Benefits - The proposed 2010 budget of $88,583 for personnel benefits shows a 5.5% increase from the 2009 amended budget of $83,976. The personnel henefit accounts include rate increases for medical insurance of 7.5%; deiital insurance of 4% and uneiip1oyinent insurance of25%; along with the nomial roll-ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33% mid-year 2009, and workers' compensation rates were unchanged. Comhined, these changes nsu1t in an arnount sirnilar to the 2009hudgeL Acconnt 310 Office and Operating Supplies - Projected 2OlO expenses are $5,UOU, which isa$5OU 'increase over the 2009 est'irnated year-end and arnended budget. Account 410 Professional Services - A sum of 5100 has been budgeted as a contingency item for 2010. Funds are budgeted in this line item for inexpensive professional services such as photographic services or graphic enlargernents. Account 420 Coninu,nicatious - The total 2010 budget is set at $5,4l9,a27.6'X, decrease from the 2009 yea/'end estimate. This decrease is due to negotiating abetLer deal with Sprint services. Account 43UDa/sportut/oo/Irz///i/g The amount for 2OlOis$lO,5UUa decrease o($74l from the 2OO9 amended budget. This budget also supports professional staff attendance at City Management conferences, workshops, lobbying activities at the state and federal level, tralllng sessions and husiness meetings. Major professional conferences and workshop meetings in 2010 include the following: Preliminary Budget • City Management 5 rV /'n' �Y na/�//nem - ORGANIZATION MEETINGS STAFF ATTENDING International City Management National Conference/ City Manager (CM) Association Special Meetings Washington/Oregon Managers Northwest Regional Spring Conference CM and Asst. City Manager Washington City Managers Fall Meeting CM and Asst, City Manager Association of Washington Cities Annual Convention CM and Asst. City Manager L,gisbtk,Cvu[/Olyo9in CM and Asst. City Manager Legislative [.,mm./[Vympin&Seattle CM and Asst, Citv Manager Special Workshops CM and Asst. City Manager National League of Cities Congressional Washington, Dc. City Manager Meeting March of each year Secretarial Traioing/\Vr|h`,,oWork,hoy, In-House Executive Secretary, Executive Assistant Account 490 Miscellaneous- - The 490 Account includes registration fees for the City Management staff to attend professional conferences and workshops, together with dues for City memberships in ICMA and the Washington City Managernent Association. This account also includes subscri hnns for various professional publications and newspapers. The 2010 budget for thi account is$l5,lOO, which is$5OOless than the 2009 estirnated year-end and amendedhudgeL In 2007, the Eastern Washington Consoriiurn was formed. The Consortium identified established key areas for data collection and comparison. Key city staff has been trained in data collection, benchmarking, perforrnance meastirernent and analysis. In 2008, city staff began performance data collection and reporting in five key service areas; Fire/EMS, Police, Codes, Human Resources, and Administration Year 2009-2010 activities involve ongoing performance data collection reporting and evaluation of performance comparative analysis to other mmlicipalities a/x( potential i |envsn1a|ionnfbestnunagpnerdpractices. The perforrnance measures have heen established by ICMA tlirough prior studies and anaiysis. The City's partici ahonbnddseKurtw/iUaUow/us to measure the effectiveness of our program Lo participating age/vciesprovidingsinni|arservioesdhooughootdhe nation. These cornparisons will provide opportunities to gain efficiencies and to share innovations which may be unique to Yakima. SERVICE UNIT 621 - CITY MANAGEMENT (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 621 CITY MANAGEMENT ACTUAL BUDGET 980r2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses lN/ Salaries And Wages 110 Salaries And Wages $367;220 $396908 8285,152 $390\264 $392,80 ^w) 107 120 Overtime 0 l o o 1,000 Vm// * Total 367,220 397,908 285,152 390,264 393,861 wm 100 M 200 Personnel Benefits 77,22 83,976 66,918 83,800 88,583 105.5 1057 311) Office And Operating Supplies 4,508 4 2 4,50) 5,000 111.1 111.1 400 Othe Services And Charges 410 Professional Services (99) um 450 450 ]m/ 167 22.2 420 [^mm`oicndom 6,605 7,482 2,231 7,482 5,419 72.4 72.4 430 Transportation/Training 12,701 11 5,379 9,20) 10 93.4 ]14] 490 Miscellaneous 15014 15600 13 15,600 15,100 96.8 96.8 Total 34,28 34,923 21 I2,732 31JI9 89.1 95.1 TOTAL EXPENDITURES - SRV UNT 621 $483 $521.307 $376 5511 8518 99.5 101.4 Cl FY OF Vilt /Phi CITY MA .r AGEMENT 2010 PRELIMINARY BUDGET NARRATIVE LEGAL - 017 GENERAL FUND CITY ATTORNEY JEFF CUTIER DEFINITION The Legal Department provides legal support for the City through three separate service units: SERVICE UNIT 103 - CRIMINAL JUSTICE SERVICE UNIT 131 - PROSECUTION SERVICE UNIT 622 - LEGAL COUNSEL AUTHORIZED PERSONNEL 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1120 City Attorney 1.00 1.00 1.00 1321 Senior Assistant City Attorney II 1.00 1.00 1.00 1322 Senior Assistant City Attorney I 3.00 3.00 3.00 1323 Assistant City Attorney II 3.00 3.00 2.00 1324 Assistant City Attorney I'" 2.00 2.00 1.00 10510 Legal Assistant III 1.00 1.00 1.00 10511 Legal Assistant II 5.50 6.00 6.00 10512 Legal Assistant I 1.00 1.00 1.00 TOTAL PERSONNEL (2) 17.50 18.00 16.00 (1) Eliminated Assistant City Attorney I vacant position in 2009 due to budget constraints. (2) 5.73 FM's funded by the Risk Management Fund (515). BUDGET SUMMARY DEPT 017 LEGAL ( 1 ) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 103 Criminal Justice Sales Tax .3%111c 5142,175 8167,864 8120,397 5165,517 5171,327 102.1 103.5 131 Prosecution 604,885 681,605 484,236 630,522 598,003 87.7 94.8 622 Legal Counsel 552,586 610,326 267,290 412,485 373,619 61.2 90.6 TOTAL EXPENDITURES 51,299,647 81,459,796 8871,924 81,208,525 51,142,950 78.3 94.6 Preliminary Budget • City Management -7 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 904,246 1,022,276 621,162 809,644 789,144 77.2 69.0 200 Personnel Benefits 216,791 257,201 163,380 232,564 197,350 76.7 17.3 SUB-TOTAL SALARIES AND BENEFITS 1,121,037 1,279,478 784,542 1,042,207 986,494 77.1 86.3 301) Supplies 17531 18,000 8,746 18,000 18,000 100.0 1,6 40)) Other Services And Charges 161,1)78 162,318 78,636 148,318 138,456 85.3 12.1 TOTAL EXPENDITURES $1,299,647 $1,459,796 $871,924 81,208,525 $1,142,950 78.3 100.0 EXPLANATORY NARRATIVE 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - LEGAL ACTUAL BUDGET BUDGET Traffic and Criminal Case Arraignments in Municipal Court 6,032 6,157 4,927 Trials, Motions and Other Hearings 7,875 8,865 Z092 Municipal Court Cases: Cases Actually Tried 21 25 20 Cases Set for Trial 2,546 7 744 _, 2,195 Legislation Prepared 260 265 265 Legal Opinions Prepared 260 265 265 Pending Civil Suits Filed By or Against the City 37 48 50 Damage Claims Handled 122 130 145 Meetings & Conferences Attended by City Attorney & Staff 1,810 1,810 1,850 Other Assignments Completed 71)) 710 750 Salary and Benefits - In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid-year 2009 adjustments, and/or an individual employee's merit adjustments or eligibility for longevity. The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4% and unemployment insurance of 25%; along with the normal roll-ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33% mid-year 2009, and workers' compensation rates were unchanged. All of these changes net to an amount similar to the 2009 budget. SERVICE UNIT 103 - CRIMINAL JUSTICE ...........................................SENIOR ASSISTANT CITY ATTORNEY, CYNTHIA I. MARTINEZ This service unit is funded by a 0.3% Criminal Justice Sales Tax approved by the voters in 2004. The Criminal Justice Sales Tax funds are being used to supplement criminal justice functions throughout Yakima County. This is a new service unit established to account for the budget increase realized in July 2005. The 2010 budget fully funds one Assistant City Attorney land one Legal Assistant 11 position. The City of Yakima Municipal Code mandates these activities. The total budget for the Criminal Justice Sales Tax service unit for 2010 is $171,327, an increase of $3,463 or 2.1% from the 2009 amended budget of S167,864. 8 - City Management • Preliminary Budget Account 110 Si and Wages — lhis account has increased from $125,626 in 2009 to S127,907 in 2010 ,an increase of $2,281 or E8% The increase in this account is discussed above. A/ro////t28Ofersosoe/f/xmafitm— Por2OO9Lhisacco/xdv/asbudgeLedat $33,738. For 2010 the proposed budget is $35,070, an increase of $l,332or4'& from the 2OOg amended budget. The increases are discussed above. Account 300 Supplies — For 2010 this account remains unchanged from the 2009 budget of S500. This account covers miscellaneous office supplies, such as copy paper, bond paper, writing pens, and ink cartridges. Acconnt 400 Other Services and Charges This account includes professional services, registration, transportation and training for attorneys to obtain mandatory continuing legal education. Suprerne Court admission to Practice Rule Eleven requires attorneys to complete a minimum of 45 credil hours of approved legal educahon every ffiree years. At Ieast six of the 45 continuing legal education credit hours required duri the reporting period shall be devoted exclusively to the areas of legal ethi s, profess or professional responsihiIit) Dues and subscriptions are also purchased through thi account to keep current on Federal, State, and Iocal court rules as well as members dues to Federal, State, and local Bar Associations and the Washington Sta|e Association of Muiiicipal Attorneys. Account 410 Professional Services — The 410 Professional Services line item is budgeted at 55,000 for 2009 and remains unchanged for 2010. Acconut 430 TrnnsportatioulTraining — This account was budgeted at S1,250 in 2009. For 2010, the proposed budget is $1,100, a decrease of $150 or 12%. This account is used for transportation and training for attorneys to obtaiii inandatory continuing legal education. 111 accordance with management directive for budget reductions, this account has been decreased as mentioned above. SERVICE UNIT 103 - CRIMINAL JUSTICE (1) (2) ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT ' |O] CRIMINAL JUSTICE Su Tx.]% ACTUAL BUDGET 9/302009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 110 Salaries And Wages $100,358 8125,626 890,948 $121.862 $127907 101.8 1050 200 Personnel Benefits 26739 33,738 26233 35 35,0711 l/14.0 »vX 310 Office And Operating Supplies 725 500 207 500 500 100/0 100.0 400 Othei' Services And Chai'ges 410 Professional Services 12,443 5 1 5,000 5,000 100.0 100.0 430 Transportation/Training 693 1 380 1 1,100 88.0 88.0 490 Miscellaneous 1 1 1 1 1 100.0 100 W Total 14,352 8,000 3,009 8,000 7,850 98.1 98.1 TOTAL EXPENDITURES - SRY UNT 103 $142 $167864 $120.397 $165,517 $171 102] 103.5 Preliminary Budget • City Management 9 V //n' � na/�//nem — SERVICE UNIT U3U— PROSECUTION ................................................ SENIOR ASSISTANT CITY ATTORNEY, CYNTHIA U. Moxnmsz The prii purpose and fi of lhis service unit is 10 be responsible for the prosecution of all misdemeanor and gross misdemeanor cases, including crimes o( domestic violence, criminal traffic and civil infractions under Washington statutes and City ordinances adopted by the Yakima City Council; to advise the Police Department and all other departments of the City concerning enforcement of City traffic and penal codes; and to prepare legislation enacting, amending, and repealing traffic and penal code provisions in the Yakima Municipal Code. The Prosecution Division also perforrns such other ditties as may be directed by the City /\ttonney. The City of Yakima Municipal Code mandates these activities, The total btidget for the Prosecution service unit for 2OlOis$598,003,a decrease o($83,6O2orl2.3% from the 2OOq amended budget o( $681,605. *This decrease is attributed to staffing reduction due to budget reduction measures. The Prosecution Division has instituted measures to reduce the caseload by at least 20% to address staffing reduction and escalating jail costs. The reduced caseload is reflected in the proposed 2010 Performance Statistics. Account 11O Salaries and Wages — This account has decreased from S487,l94 for 2OO9toS4l5,335for 2010, a decrease of $71,859 or 14.7%. This decrease is due to the loss of one prosecutor position as a result of nlanagenlent directive for hudget reductions. Account 200 Personnel Benefits — This account has been budgeted at $103,354 in 2010, a decrease of $l8,25Oorl5% from the amended 2OO9 budget of $121,604. This increase S due 10 rate adjustinents as discussed above. Account 310 Office and Operating Snpp!ies For 2010 this account remains unchanged from the 2009 budget of $4,500. Copy paper, bond paper, ink cartridges, calendars, pens, and writi pads are only a few items purchased out of this account. Accozint 350 Smal! Tools and Eqniprnent — For 2010 this account reinains unchanged froin the 2009 budget of $4,000. This account is used for purchasi oMlce0urniburp/eqnipmen1. Account 410 Professionczl Services — This account was budgeted ai$27,8OObn2OO9 and remains the same for 2OlO. 522,800 of this is funded by a state grant and provides services for victims of domestic violence. The Yakirna YWCA perforrns these services tinder contract with the City of Yakima. The remaining $5,000 is for outside prosecutorial legal services, Contract ernployees were utilized in 2009 10 hridge the gap during periods of ernployee leave and vacancies. Account 420 Communications — This account was budgeted at $8,853 in 2009. For 2010, this account is budgeted at $l5,66lor76.g% increase from the 2OO9 amended budget. Account 430 Transportation / Raining — This account was budgeted at 54,000 in 2009. For 2010, the proposed budget is$3,7OO,a decrease o{$3OOor7.5'&. This account is used for transportation and training for attorneys to obtain mandatory continuing legal education. Supreme Court admission to Practice Rule 11 requires attorneys to complete a minimum of 45 credit hours of approved legal education every three years, At least six of the 45 continuing legal education credit hours required during the reporting period shall be devoted exclusively to the areas of legal ethics, professionalisin, or professional responsibility. This decrease in funding is due to management directive for hudget reductions. 10 — City "Management • Preliminary Budget SERVICE UNIT 131 - PROSECUTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - |]| PROSECUTION ACTUAL BUDGET 9/3012009 YEAR-END BUDGET 2 TO 5 4 m 5 Expenses Vm Salaries And Wages 110 Salaries And Wages $425,881 $487194 $339,557 $431 $415,335 853 962 120 Overtime 767 2 180 2,000 2,00 100/0 100 130 Special Pay 360 720 540 770 720 100.0 100.0 140 Retirement/Termination Cnsh^`u 2,645 0 989 vvO 0 * 0.0 Total 429,653 489,914 341 435,336 418,055 85.3 96.0 200 Personnel Benefits 102 ]2] 87,513 119 103,351 85.0 86.8 300 Supplies 310 Office And Operating Supplies 4,817 4,500 4,248 4 4 100.0 100.0 350 Small Tools And Equipment 3,344 4/000 68 4 4 100.0 10k0 Total 8]61 8,50 4,316 8,50 8,50 lNx` 100.0 400 Other Services And Charge 410 Professional Services 33,335 2780) 27;655 33,80 27;800 10i0 82.3 420 Communications 8,904 8,853 5,278 8,853 15,63 1769 1769 430 Transportation/Training 4,056 4.000 2,129 4 3,700 925 925 480 Repairs And Maintenance 4,270 4,800 2,677 4,000 4,800 100.0 100.0 490 Miscellaneous 13,507 16,134 13,402 16`134 16`134 100.0 00.0 Total 64,073 61 51,141 67,587 68,095 110.6 100.8 TOTAL EXPENDITURES 'Sx, UNT 131 $604,885 868] $484,236 $630,522 $598003 87.7 94.8 SERVICE UNIT 622 - LEGAL COUNSEL ................................................................................ CITY ATTORNEY, JEFF CUTTER The purpose and function of this service unit is to advise and assist in the preparation of legislation affecting the Municipal Code; prepare and advise on the IegaIfl) coi'rectiiess, and fonn of all contfacts, bonds, and other legal instruments to which the City is a party; to advise the Council, the City Manager, all department heads, and other administrative officials and all boards and commissions regarding legal rnatters; to represent the City as attorney in all Civil legal proceedi s in which the City is a party; to recommend settlement or compromise of claims or suits at law or equity to which the City may be a party involving property rights or money claims; to presei've in its office copies of all opinions rendei'ed by the department; and to perform such other legal duties as may be required by the Charter, ordinance, the City Council, oi' the City Managei. 'fhe City of Yakiina Municipal Code iriandates these adivities. The 2OlO budget for Legal Counsel is$373,6l9,a decrease of$256,7O7or5@.0`& over the 2OO9 amended budget amount V[$6lO,326. Account 110 Salaries and Wages - This account has decreased to $239,962 in 2010, a decrease of $l63,554or4O.5% from the 2OOq amended budget amount of $403,516. This decrease reflects a Ioss of one Senior Assistant City Attorney position in response to management directive for budget reduction requirements, and reallocation of accounts from which other attorney salaries are paid. Acconnt 200 Personne! Benefits - For 2010, this account is budgeted at $58,926,a decrease o(S42 or42.l% from the 2OO9 amended budget amount of $10l,859. The decrease is due to the loss of one Senior Assistant City Attorney position and the reallocation of 60% of one Assistant City Attorney's salary and henefits to Risk Management. PrY//m///0r Budget Management II rV ',' City ma�cn��o - Accoiint 310 Office nnd Operating Siipp!ies - For 2009 this account was budgeted at $6,500 and rernains unchanged for 2010. Copy papel', pens, writing pads, and binders fot' case notebooks are only a few items that ai'e purchased out of this account. Account 350 Small Tools and Equipment - For 2009 this account was budgeted at $2,500 and rernains unchanged for 2010. The purchase of computer software, office equi mcnt,memoryjnmp drives, and desktop printers are a few items purchased out of this account. Account 410 Professional Services - This account has been decreased to $30,000 in 2010, a 50% decrease from the 2009 amended budget amount o($6O,OOO. 2009 FUNDS SPENT 8%%/4|V Aou"no/O"nm,L,omCv"n`aSm,/co/ %VOV Pnu,00uw^L SERVICES TOTAL PAID IN 2009 THROUGH LAW FIRM TYPE OF MATTER SEPTEMBER 30 Kirkpatrick &Lockhart UGA6xpaosi"n,KralEo,n,r 52 Preston, Gates, Ellis LL|` Lyon Law Offices Real Estate Transactions and Closings, General 3,452 Menke, Jackson, Beyer, Eh lis Community & Economic Development, Code Enforcement, 3.907 &Hn,po Airport Service Overlay, Comprehensive Planning, YYVV[P,Transit, Transportation Enhanceinent Grants, General TOTAL OUTSIDE LEGAL COUNSEL SERVICES S9,433 The legal services provided were for certain inattet's that required specialized legal co/nse|or additional attoi'ney assistance due to very heavy caseloads. The 2OlO figure is budgeted ai$3O,OOO for outside counsel. The need for legal counsel cannot be foreseen at budget time, and this fact causes the account to fluctuate over time. Account 430 Transportation/Training - For 2009 this account was budgeted at $5,495. For 2OlO,the proposed budget is $5,200, a decrease of S295or5.4%. This account is used for transportation and training for attorneys to obtain iriandatory cont'intiing legal education. 12- City Management • Preliminary Bitaget SERVICE UNIT 622 - LEGAL COUNSEL (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 622 LEGAL COUNSEL ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 5324,189 8403,516 8155,582 $248,725 $239,962 50.5 06.5 120 Overtime 10,134 2,500 2,324 2,500 2,500 100.0 100.0 130 Special Pay 360 720 540 720 720 100.0 100.0 140 Retirement /Termination Cashout 39,552 0 501 501 0 * 0.0 Total 374,235 4()6,736 188,947 252,446 243,182 59.8 96.3 200 Personnel Benefits 87,054 101,859 49,634 78,309 58,926 57.9 75.3 300 Supplies 310 Office And Operating Supplies 6,239 6,500 4,155 6,500 6,500 100.0 100.0 320 Fuel Consumed (1 (1 (1 (1 (1 * ` 350 Small Tools And Equipment 2,406 2,500 68 2,500 2,5110 100.0 100.0 Total 8,645 9,000 4,223 0,000 0,000 100.0 100.0 400 Other Services And Charges 410 Professional Services 55,705 60,000 5,210 40,000 30,000 50.0 75.11 420 Communications 1,650 2,647 1,257 2,647 2,722 102.5 102.8 430 Transportation /Training 5,056 5,495 1,445 5,495 5,200 94.6 94.6 480 Repairs And Maintenance 4,270 4,800 2,677 4,800 4,800 100.0 100.0 490 Miscellaneous 15,930 19,789 1(1,897 19,789 19,789 100.0 100.0 Total 82,653 92,731 24,486 72,731 62,511 674 86.0 TOTAL EXPENDITURES - SRV UNT 622 8552,586 5610,326 8267,290 8412,485 8373,619 61.2 90.6 Preliminary Budget • City Management -13 CITY MA 2010 PRELIMINARY BUDGET NARRATIVE INDIGENT DEFENSE - 024 GENERAL FUND CITY MANAGER RICHARD A. ZAIS ASSISTANT CITY MANAGER DAVE ZABazL DEFINITION The pttrpose and function of lhis division is to fund and pi'ovide legal defense through conlracted services for indigent defendants charged with violating City ordinances in all courts in which cases are prosecuted or to which they may be appealed in all cases when the court appoints defense counsel. EXPLANATORY NARRATIVE The expenditure from this service unit consists solely of payment for legal counsel and associated costs for indi nt defendants in accordance with constitutional mandates. The service uni total is $48U,UUO for 2UlU,$55,OUUoral2.9`&, increase over the 2OU9 year end amended budget of $425,000. The increase in the Indigent Defense budget can be attributed to two significant changes;achange in the Rities of Professional ConducL- (RPC) and repi'esentation of indigent nt defendants at in-custody arraignments. The FlPC now require the City 10 arrange for alternate counsel hn the event ofIegal conflicts involvi indigent defendants utilizi puhlic defender services. Council approved a contract to provide conflict counsel in 2009. Additionally, in an effort to provide better client service and reduce jail time awaiting assignment n(cnonspiLhpcnn1racLvvdh|he[hy'spdnnaryprovider of indigent defense services was renegotiated to provide for representation of indigent defendants at in-custody arrai n/nenty. This added task i'equii'es significant additional tiine froin the provider resulting in an increase in fees. However, this increase is more than offset by the resulting reduction in jail costs. The City was awarded a $150,000 grant from the Washington State Office of Public Defense for 2010. The statewide cornpetitive grant was awarded 10 the City based 011 several factors including; caseload, economic need, program innovation, and the effectiveness, progress and administration of the City 's Ind igent [&ehe/»yeprogra/n. SERVICE UNIT 132 - INDIGENT DEFENSE (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED AcTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/302009 YEAR-END BUDGET 2 TO 5 4 TO 5 132 Indigent Defense $36V00 6425 $3l5,252 5425,000 $480,00 112.9 Dl.» TOTAL EXPENDITURES $360,0 S425, $318,252 $425,000 $45U llI» 112.9 14 — City 1Vianagement • Preliminary Budget ' onv^}^ilt CITY Mk AGEMENT 2010 PRELIMINARY BUDGET NARRATIVE RECORDS - 014 GENERAL FUND ASSISTANT CITY MANAGER DAVE ZABELL CITY CLERK DEBORAH MOmms DEFINITION The Records Division inaiiflaiiis the official i'ecords of the City; takes and maintains a hue record of all City Council meetings; provides proper legal noticing; processes and publishes resolutions, ordinances and other dormnentsin accordance with the law; registers voters; accepts and processes requests for inforrnation under the Public Records Disclosure Act; and provides general information to the public. The City Clerk serves as Secretary to the Fire and Police Pension Boards, maintaining a true record of all rneetings, correspondence, pensions and claims. The sei'vice uiiits in his division are: SERVICE UNIT 611 — LEGISLATION SERVICE UNIT 625 — RECORDS AUTHORIZED PERSONNEL 2009 2010 Cuss 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1234 City Cler , 1.00 Loo 1.00 7123 Departrnent Assistant 111 1.00 1.00 1.00 10502 Deputy City Clerk 1.00 1.00 7161 Public Record Officer 1.00 1.00 1.00 TOTAL PERSONNEL t 4.00 4.00 4.00 (l) 6oFTE', funded hy the Risk Management Fund (5i5). BUDGET SUMMARY DEPT 014 RECORDS (1) (2) ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY B SERVICE UNIT ACTUAL BUDGET 9/302009 YEAR-END BUDGET % 5 4 TO 5 611 Legislation 8126,062 $151,49 $103,39 8141 $138,553 91.5 979 625 Records 283,858 297519 196,645 245,407 31 1/1.4 1229 TOTAL EXPENDITURES $409,921 $449,013 $299,954 8386 $440 98.0 11I8 Preliminary Budget • Cit Management 15 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30r2009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Waes 189,753 210\344 148,967 206259 209,176 99.5 475 200 Personnel Benefits 49,670 53 39,»44 53 52,326 98.6 11.9 SUB-TOTAL SALARIES AND BENEFITS 239 263 188.910 259,267 261.503 99.3 594 JVo Supplies o5x» 7,080 6,918 9,200 9,20 llvv 2.1 40) Other Services And Charge 160,909 173,532 104 118,450 169,425 949 385 TOTAL EXPENDITURES 349,921 S449/13 $2*\954 $386,917 3440J28 98.0 Dm/` EXPLANATORY NARRATIVE Salary and Benefits — In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid-year 2OO9 adjustments, and/or an individual employee's merit adjustments or eligibility for longevity. The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4% and unemployment insurance of 25%; along with the normal roll-ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS)contributions were reduced by S3% mid-year 20O9, and workers' compensation rates were unchanged. All of these changes net to an amount sirnilai' to the 2009 budget. SERVICE UNIT 611 — LEGISLATION 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - LEGISLATION ACTUAL BUDGET BUDGET Legislative Agenda Items 607 679 618 Council Meetings Attended (Reg., Special, Adj. & Exec. Session) 47 44 46 Legislation Adopted (Resolution and Ordinance) 239 229 234 Pages of Council Minutes: Regular & Adjourned Meetings 256 277 267 Legal Publications lN lUo 101 Contracts Processed 146 153 150 Account 110 Salaries — The 2OlO budget for this account is$045O2 which is a 1.5% increase from the 2009 estimated year-end budget of $83,253. This increase is explained above in the explanatory narrative. Account 120 Overtime — Included in Service Unit 611 is the cost for overtime for Council packet preparation. At $2,000, this line item for 2010 has been reduced 50% from the 2009 level. Account 310 Office and Operating Supplies — This line item is budgeted for council legislative supplies, i.e. council packet preparation/supplies. For 2010, it is at the same level as the 2009 year- end estimate. 16 — City Management • Preliminary Budget Account 410 Professional Services - DhisUne item for the 2010 projected budget is $6,500, which is slightly higher than the 2009 amended budget ��300. This budget includes the professional services foi' codificalion of 2009 and 2010 oi'diiiances for lhe Yakima Municipal l Code. The first haif of 2009 ordinances have been codified and are online; the rernaining 2009 ordinances will be codified and online by early 2010. This account is also used for temporary help needed for coverage during leave times, interpretation services and File Maker Pro record program maintenance and upgrades. Account 440 Advertising - This line item for 2010 is slightly increased to $20,000 from the 2009 year-end estimate of $18,000. Account 490 Miscellaneous - This line item for 2010 is $1,000 and is the same as the year-end estimate for 2009. This account includes registration fees for City Clerk staff to attend professional conferences and workshops and purchase of training manuals; dues for the City Clerk and Deputy City Clerk in the Washington Municipal Clerk's Association and the International Institute of Municipal Clerks. Sommory - For 2010, total budgeted expenditures for Service Unit 611 under Legislation are $198,553 as compared to the 2009 year-end estimate n[$141,510. This represents a reduction of $2,957 or a 9.0% decrease over the 2OO9 year-end estimate. The pi'iinary reason fot' this reduction is a decrease in overtirne and L expenses. SERVICE UNIT 611 - LEGISLATION (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 611 LEGISLATION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses lm/ Salaries And Wages 110 Salaries And Wages $73,076 884 $59,393 883,253 $84,502 1003 1015 120 Overtime 4 4 1,138 7,000 2,00 5)/0 100 Total 77;081 88,293 60,531 85,253 86,502 98.0 115 200 Personnel Benefits 17,807 ZKllv 15,450 20,357 20,045 99.6 98.5 310 Office And Oy,mhog,Supplies 4,923 2,50 2,877 2,50 2,500 lNx` 100.0 400 Other Services And Charge 410 Professional Services 5,530 6,300 8,092 12,500 6,500 103.2 52.0 420 Communications 1 1,500 1 1 1,605 1070 070 430 Transportation/Training 184 1 450 400 400 26.7 l 440 Advertising 18,202 15,000 14,284 k\VVV 20,000 13I3 ]]ii 490 Miscellaneous 1 16,282 553 1 1,000 6.1 100.0 Total 76,251 40,582 24,452 33,400 29,505 72.7 88.3 TOTAL EXPENDITURES 'S^,Uo, 8126 8151 $103,309 8141.510 $138,553 91.5 979 Preliminary Budget • City Management I7 V //n' � ma�r/neo - SERVICE UNIT 625 — RECORDS 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - RECORDS ACTUAL BUDGET BUDGET Formal Public Disclosure Requests 303 311 307 1o1 Relief and Pension Board 34 26 30 Fire Relief and I>ension Board 313 27 29 Volunteer Fire and FoFice Boards 4 1 3 Number vi Medical Claims Processed 337 369 353 Account 110 Salaries — The 2010 budget for this account is $122,124, which is a l.4% increase from the 2OO9 estimated year-end budget n[$l2O,456. This increase is explained above in the explanatory narrative. Account 310 Office and Operating Supplies — This line item for 2010, at $5,500 is budgeted at the sarne amount as the 2009 estimated year-end budget. Account 42O Communications — This line item for 2DlOai$2,52D reflects a slight increaseovcrthe 2009 estimated year-end budget of $2,450. Account 430 Transportation / Training — This line item for 2OlO,at $2,300, is budgeted slightly Iess than the 2009 estimated year-e/x] of $2,500. This decrease is due to a reduction in travel expenses associated with traini The 2U}O budget allows the City Clerk to attend the Washington Municipal Clerk's Association Conference and the City Cler and Deputy City Clerk to attend regiona meetings. Travel expenses associated with training workshops for the Public Records Officer are also included in this line iteni. Account 490i'Vl/ace//uneona — This line item for 2010 at $133,600 reflects an increase of $5,000 or 3.9% from the 2OOg amended budget o($J20,6OO. This iniscellaiieous account fluctuates due to election costs, which vary depending on whether there is an election for council members and judges, and the numher of issues on the baliot. The Constitution guarantees every Anierican the right to vote. There is rio charge to the individual for exercising this ri hLhovvcver,thispri*ihgcisesiinnaied to cost the taxpayers 5130,000 in 2010 for the 2009 election expenses. This line item also includes registration expenses for conferences and workshops. The following rnajor expenses are included in this line item for 2010: EXPENSE AMOUNT 2Nw Election Expenses $130,000 Registrations for Conferences and Seininars and Miscellaneous 2 Dues and Subscriptions 800 TOTAL EXPENSES 81I3,6 Summary —(]vena|[ Service Unit 625 expenditures increased $56,l68or22.9% from the 2UO9year- end estimate of $245,407 to 5301,575 for 2OlO,primarily due to 2009 General election costs to be paid in 2010. There is no capital outlay budget in 2010. 18 — City Management • _Preliminary Budget SERVICE UNIT 625 - RECORDS (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 625 RECORDS ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 8111,381 $121,497 $88,088 8120,456 8122,124 100.5 101.4 120 Overtime 1,290 550 348 550 550 100.0 100.0 Total 112,671 122,047 88,436 121,006 122,674 100.5 101.4 200 Personnel Benefits 31,863 32,943 24,493 32,651 32,281 98.0 98.9 300 Supplies 310 Office And Operating Supplies 3,437 3,380 3,555 5,500 5,500 162.7 100.0 350 Small Tools And Equipment 1,229 1,200 487 1,200 1,200 100.0 100.0 Total 4,666 4,580 4,042 6,700 6,700 146.3 100.0 400 Other Services And Charges 410 Professional Services 105 5,000 383 1,000 1,000 20.0 100.0 420 Communications 1,61)3 2,450 1,372 2,450 2,520 102.9 102.9 430 Transportation/Training 1,111 1,400 1,309 2,500 2,300 164.3 92.0 480 Repairs And Maintenance 0 501 0 500 500 100.0 100.0 490 M iscel I a neou s 131,839 128,600 76,609 78,600 133,600 103.9 170.0 Total 134,658 137,950 79,674 85,050 139,921) 101.4 164.5 TOTAL EXPENDITURES - SRV UNT 625 S283,858 $29Z519 $196,645 8245,407 $301,575 101.4 122.9 Preliminary Budget • City Management -19 CITY MA 2010 PRELIMINARY BUDGET NARRATIVE HUMAN RESOURCES - 016 GENERAL FUND ASSISTANT CITY MANAGER DAVE ZABELL HUMAN RESOURCES MANAGER SHERYL M. SMITH DEFINITION The Human Resources Division is responsible for the administration of a comprehensive human resource management program in accordance with Federal, State and local regulations. This division administers the following prograrns, plans or regulatory requirements: Collective Bargaining (State mandated Chapter 4l.56 RCW) Charter CiviI Service Opei'ations (City Chai'Ier mandate) Police and Fire Civil Service Operations (State mandated Chapter 41.12 and 41.08 RCW) Retirement System Administration (State mandated Chapter 41.28 RCW) ADA (Americans with Disabilities Act) Administration (Federal and State Mandate) PM|A (Family and Medical Leave Act) Adrninistration (Federal and State Mandate) PTA/DOT Random Drug Testing Adrninist ration (Federal Mandate) Pre-Employment Physical Examination Administration (City Policy) Employment Eligibility Verification (1-9) (Federal Mandate) Record Retention Act (State mandated Chapter 40.12 RCW) EEOC Compliance (Federal Mandate) FLSA (Fair Labot' Standards Act) (Federal Mandate) Self Insurance for Health Insurance (City Policy) Self Insurance for Worker's Coinpensation (City Policy) Self Insurance for Unemployment lnsurance (City Policy) |n addition, Human Resources administers the following benefit programs: ICMA 457 Deferred Compensation Plan (City Policy and Collectively Bargained) Section 125 PIan (City Policy and Collectively Bargained) Life insurance (City Policy and Collectively Bargained) Disability Insurance (City Policy and Collectively Bargained) Unrpbnhnrsed medical spending accounts (City Policy) Dependent day care prograrn (City Policy) The service units in this division are: SERVICE UNIT 103 — CRIMINAL JUSTICE SALES TAX SERVICE UNIT 623 — PERSONNEL SERVICE UNIT 627 — POLICE AND FIRE CIVIL SERVICE SERVICE UNIT 828— CHARTER CIVIL SERVICE SERVICE UNIT 629 — AFFIRMATIVE ACTION 20 — City Management • _Preliminary Blidget AUTHORIZED PERSONNEL 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1231 Huinan Resources Manager 1.00 1.00 1.00 10101 Deputy Human Resources Manager 1.00 1.00 1.00 10103 Human Resources Specialist" 3.00 4.00 4.00 10104 Huinan Resources Assistant ' 2.00 1.00 1.00 10102 Chief Examiner 1.00 1.00 1.00 TOTAL PERSONNEL (2) 8.00 8.00 8.00 (1) One Human Resources Assistant position was upgraded to Human Resources Specialist effective 1/1/09. (2) 3.05 FT E's funded by Employee Benefit Funds (512, 513 & 514). BUDGET SUMMARY DEPT 016 HUMAN RESOURCES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 103 Crmnl Justice Sls Tx .33 Inc 57,100 $7,500 $3,500 57,500 57,500 100.0 100.0 623 Fersonner 147,225 150,554 118,265 167,782 160,954 89.1 95.9 627 Police & Fire Civil Service 136,681 150,549 106,245 146,603 145,794 98.6 101.5 628 Charter Civil Service 139,128 154,137 104,512 145,650 149,730 97.1 100.7 629 Diversity Promotion 0 1,000 610 810 1,000 100.0 123.5 TOTAL EXPENDITURES 5430,133 5494,040 5333,135 $471,345 5467,978 94.7 99.3 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG Vo 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 314,612 349,490 244,328 338,154 338,973 97.0 72.4 200 Personnel Benefits 74,038 85,068 63,338 86,172 54,245 99.0 18.0 SUB-TOTAL SALARIES AND BENEFITS 388,650 434,557 307,666 424,356 423,219 97.4 90.4 300 Supplies 18,335 21,521 7,744 13,800 14,700 68.3 3.1 400 Other Services And Charges 23,148 37,961 17,725 33,189 30,059 79.2 6.4 TOTAL EXPENDITURES 5430,133 5494,040 5333,135 5471,345 5467,978 94.7 100.0 Preliminary Budget • City Management - 21 EXPLANATORY NARRATIVE 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - HUMAN RESOURCES ACTUAL BUDGET BUDGET Permanent Budgeted Positions Authorized 747 753 737 Personnel Requisitions W4 perm -20V8;7V perm —20V9,ohmaelw 155 160 80 Employment Tests Administered 65 55 45 Personnel Hired 139 103 Classification Studies Completed lU 9 5 Training Prograins Coordinated (In-House Tong/Ou*d,Pmv.) 10 84 80 Hours invested in Labor Negotiations/ Contract Adin / Grievances 1 3,000 3,000 Hours Invested iuHK1LaAdministration n/a 30i/ 30 Hours Invested iu8mp Relations (Consultations "o Staff Drn n/a l/K l/N Performance Gm|xnhm`/|mpmvrn,ot, Discipline Administration Personnel Action Forms (0\)processed 3,022 2,70 2,60 Performance Evaluations Issued 744 875 850 (1) Includes Temporary Positions Salary and Benefits — hnaccordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of nnid-ypar2OO9ar6osLn'enLs,and/oranbodividoa|emp|oyee'snnerita/6osLnnen1sorpU ibility for |ongcvity. The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4% and unemployment insurance of 25%; along with the normal roll-ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were rpdncpdby]3`&,00k|-ypar2OO9,andvvorkers'con'pensa|ionraLesvverennchangpd. All of these changes net to an arnount similar to the 2009 hudget. SERVICE UNIT 103 — CRIMINAL JUSTICE SALES TAX The voter approved 0.3% Crirninal Jiistice Sales Tax began in 2006. In order to adequately support the recruitment process for public safety related personnel, $10,000 of the new tax was allocated to Human Resources in a professional services account to provide for contract services, continuous testing for police and any necessary recruitrnent costs for other positions funded by the criminal justice sales tax. Since 2006, the budgeted allocation has been reduced to$7,5O0. SERVICE UNIT 103 — CRIMINAL JUSTICE SALES TAX (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT '|O3[omnL JUSTICE SuTx.3% ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 410 Professional Services 57100 97500 9I500 57,500 57,500 100.0 100/) TOTAL EXPENDITURES 'SxvUn, 103 $TlVV 57,50 53 57,50 57,500 Vm// l'N./ 22— City Management • Preliminary Bliaget SERVICE UNIT 623 — PERSONNEL Account 110 Salaries and Wages This line item for 2010 reflects a decrease of $5,780 from the amended 2OO9 budget o[l2l,672. This is a 4,7% decrease due mainly o decreasing temporary workers. Account 200 Personnel Benefits — This line item shows a sli h1decopaseftnooLhe2OO9anmnded budget due to changes mentioned above. Account 310 Office and Operating Supplies — This account for the 2010 btidgeI reflects a decrease of $2,300 or 27.7% from the 2009 amended budget of $8,300 to $6,000. This line item is mainly for office supplies, consumables and printing costs for various Human Resources program booklets. Account 410 Professional Services — This line item for 2010 of $2,000 reflects a decrease of $5„000 or7l.4% from the 2OOg estimated year-end budget o($7OOO. An appropriation from 2008 increased available resources by $5,000 for a special project relative to the Fair Labor Standards Act; the project was completed in 2009. This budgeted line item is for professional labor negotiations assistance in collective hargaini for Police (YPPA), Fire (1AFF) and AFSCME Local 1122 contracts, plus in- service training. Account 430 Transportation — This line item for 2010 reflects a decrease of $5OOo/33.3% from the 2009 ainended budget of $l,500 to $1,000. The following table depicts the anticipated travel and training for 2OlO. ORGANIZATION MEETINGS STAFF ATTENDING Washington Public Employer Western Washington Human Resources Manager and/or Labor Relations Association (LIsually Seattle area) Deputy Hurnan Resources Manager (WAPELK&) Quarterly meetings Northwest Human Resource Annual Conference Huinan Resources Manager and/or Management Association Deputy Huinan Resources Manager International Personnel Site Unknown Huinan Resources Manager and/or Management Association Annual Conference Deputy Huinan Resources Manager Association of \'Vashington Cities Yakirna (Labor Relations Huinan Resources Manager Institute) Deputy Huinan Resources Manager Training \Vorkshops Related 10 Yakima ", Seattle Area Hunian Resources Specialists Human Resources Functions Huinan Resources Assistants Workers' Compensation and Safety SeattFe, Spokane or the Tri-Cities Human Resources Specialists and/or Functions Area Hunian Resources Manager Summary — The 2OlO budget ofSl6O,954for this service tinit reflects a decrease of S19,600 or109% from the 2009 amended budget of $180,554. This decrease is due to a number of reductions in expe/x]ituresyuchayhemponarye/np|oyeehvdbg,overhme tools, professional services, communication, transportation and miscellaneous expenses Preliminary Budget • City Management 23 � ' r� aoo�en/oo — SERVICE UNIT 623 - PERSONNEL ( ( (3) (4) (S) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 6I3 PERSONNEL ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 101) Salaries And Wages 110 Salaries And YVng,, $104 $21 582,735 $116.215 $115.892 95.3 997 120 Overtime 69 1.000 59 300 500 50]0 1667 Total 104,270 122,672 82,794 116`515 116 94.9 99Y 200 Personnel Benefits 25,408 29,370 20,297 29,388 27,183 92.6 92.5 300 Supplies 310 Office And Operating Supplies 5,962 8,300 3 6,000 6 72.3 KN/) 350 Small Tools And Equipment 2,975 2,000 43 1 1 50.0 100.0 Total 8,937 10\300 3,942 7,000 7,000 68/) 100/0 40)) Other Services And Charges 410 Professional Services 1 7,000 7,192 7,00) 2,000 28.6 28.6 42) Communications 2,759 4,513 1 2y79 3J79 70.4 16.7 430 T,no,p",tahm`/T,nioiog 495 1 418 1.000 1/00 66.7 Dm/` 480 Repairs And Maintenance 477 50 193 40 50 Vmo/ 125V0 490 Miscellaneous 3,708 4,70 2,104 3,50) 3,700 787 1057 Total 8,609 18,213 11,236 14,879 10,379 57.0 69.8 TOTAL EXPENDITURES - SRV UNT 623 $147,225 $180,554 5118\268 5167,782 $160,954 89.1 05.9 SERVICE UNIT 627 - POLICE AND FIRE CIVIL SERVICE Acconnt 110 Salaries and Wages - This 2010 budget is slightly lower than the 2009 year end estimate due to reasons mentioned above. Acco,,,,t 200 Personnet Benefits - The line itein for 2010 j ust slightly higher than the 2009 year end estirnate due to the reasons rnentioned above. Account 420 Communications - This line item for 2010 remains virtually unchanged from the 2009 budget. This account is for telephone and postage. Account 430 Transportation - This line item for 2010 reflects a decrease of $200 or 16.7% from the 2009 amended budget of $1,200 to $1,000. The following table depicts the antici ated travel and training for 2010: ORGANIZATION MEETINGS STAFF ATTENDING Association of INa»hiog/^uCdico Seattle (Civil Service Seminar) Commission Chairman Chief Examiner HuIrLan Resources Specialists r\JeoGov (trainiilg for the transition 10 Las Vegas, NV Chief Examiner the new applicant tracking systeni) Summary - The 2OlO projected budgetforSprv\cpi]n\t627of Sl48,794 reflects a decrease o[$2,O55or l.4% from the 2OO9 amended budget o[$l5O,849. This is i'nainly due to salai'ies and ovei'aII i'educed expenditures. 24 - City Management • _Preliminary Budget SERVICE UNIT 627 — POLICE AND FIRE CIVIL SERVICE (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 627 POLICE & FIRE CIVIL SERVICE ACTUAL BUDGET 9/30D009 �~ � [ wo BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And hhgxs $106248 S113,103 $81 $111.463 $111.389 98.5 99.» 120 Overtime 200 1 0 JoV I 66.7 3333 Total 106,448 114,603 8] 111 112,389 98] 1006 200 Personnel Benefits 24,854 28 22,332 29,040 29,633 104.3 102.0 310 Office And Operating Supplies 2,]2] I221 1 2 2 68.3 104.0 400 Othe Services And Charges 410 Professional Sr,vices 570 500 72 250 Rm ]mx/ 20(W 420 Communications 1,414 1,924 855 1,600 2,022 105.1 1264 430 Transportation/Training 760 1 0 900 1,000 83.3 111.1 480 Repairs And Maintenance U U 193 250 250 * 10).0 490 Miscellaneous 513 l/K 0 nN 80 mN 114.3 Total 3,258 4,624 1.120 3,70 4,572 98.» 12I6 TOTAL EXPENDITURES - SRY UNT 627 $136,60 $15\849 8106i245 8146,6)3 $148,794 98.6 11.5 SERVICE UNIT 628 — CHARTER CIVIL SERVICE ACCOUnt 110 Salaries and Wages — This line item is virtually the same as the 2009 year end estimate for the reasons mentioned above. Account 200 Personnel Benefits —The benefits for 2010 are very close to the 2009 levels due to the reasons mentioned above. Account 350 Small Tools and Minor Equipment — This line item for 2010 reflects a decrease of $l,5UUor5O`& from the 2OU9 amended budget n($9,UOULo5l,5UU. These funds are earrnarked for the replacement o[ office furniture orequipment. Account 410 Professional Services — This line item for 2010 continues at $1,500 and is used primarily for a consultant to perform reclassification studies. This varies from year to year based on the number o( reclassification requests hyemployees. Account 430 Transportation — This account for 2010 remains virtually unchanged from the 2009. The following table depicts the anticipated travel and training for 2010: ORGANIZATION MEETINGS STAFF ATTENDING Association ^f Washington Cities Seattle (Civil Service Seminar) Commission Chairman Chief Examiner Hurnan Resources Specialists NeoCov (applicant tracking Las Vegas, NV Chief Examiner ,y»/co) Summary — The 2OlO budget o($14g73O reflects a decrease o[$4 from the 2DO9amended budget of $154,137. Preliminary Budget • City Management 25 / � ' r� aoo�en/oo — SERVICE UNIT 628 - CHARTER CIVIL SERVICE (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 628 CHARTER CIVIL SERVICE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 101) Salaries And Wages 11)) Salaries And Wages 5103,800 $111,215 580,032 8109,606 $109,693 98.6 100.1 120 Overtime 94 1,1)00 0 301) 501) 50.0 166.7 Total 103,894 112,215 80,032 109,906 110,193 98.2 100.3 200 Personnel Benefits 23,775 2Z297 20,709 27,744 27,429 100.5 98.9 300 Supplies 310 Office And Operating Supplies 5,336 4,500 2,035 2,500 3,500 77.8 140.0 350 Small Tools And Equipment 1,941 3,000 477 2,000 1,500 50.0 75.0 Total 7,277 7,500 2,512 4,501) 5,000 66.7 111.1 400 Other Services And Charges 410 Professional Services 270 1,500 88 1,500 1,500 100.0 100.0 42)) Communications 1,649 1,724 709 1,30)) 1,808 104.9 139.1 430 Transportation/Training 758 1,200 0 1,200 1,100 91.7 91.7 440 Advertising 0 600 0 600 600 100.0 100.0 480 Repairs And Maintenance 477 400 193 40)) 400 100.0 100.0 490 Miscellaneous 1,028 1,700 269 1,500 1,700 100.0 113.3 Total 4,181 7,124 1,259 6,500 7,108 99.8 109.4 TOTAL EXPENDITURES - SRV UNT 628 $139,128 5154,137 $104,512 $148,650 $149,730 97.1 100.7 SERVICE UNIT 629 - AFFIRMATIVE ACTION This was established as the result of a 1992 policy issue for affirmative action and "difficult to fill" professional and technical positions. With the implementation of a recruitment program of this nature, the City of Yakima will increase the opportunities of attracting technical skilled and qualified applicants. The proposed budget amount is $1,000 for 2010 (regional and national recruitment). SERVICE UNIT 629 - AFFIRMATIVE ACTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 629 DIVERSITY PROMOTION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 310 Office And Operating Supplies 50 8500 $0 $200 $500 100.0 250.)) 490 Miscellaneous 0 500 611) 61)) 500 100.0 82.)) TOTAL EXPENDITURES - SRV UNT 629 50 $1,000 8610 $810 $1,000 10(1.0 123.5 26 - City Management • _Preliminary Budget CI fY Of ) it A IN ri CITY M,,,,,, L' 2010 PRELIMINARY BUDGET NARRATIVE UNEMPLOYMENT COMPENSATION - 512 ASSISTANT CITY MANAGER DAVE ZABELL HUMAN RESOURCES MANAGER SHERYL M. SMITH DEFINITION The Unemployment Compensation Reserve Fund covers unemployment claims filed by former employees. This activity is recorded in one service unit, 623 Personnel. Unemployment claims for 2010 are expected to be $200,000. Total expenditures are estimated to be $236,861 and revenues are projected at $142,000. The ending fund balance for 2009 is estimated at $264,980. The service units in this division are: SERVICE UNIT 623 - PERSONNEL SERVICE UNIT 645 - INTERFUND DISTRIBUTION SERVICE UNIT 699 - GENERAL REVENUES AUTHORIZED PERSONNEL The salary costs are an allocation of Human Resources personnel. Unemployment Compensation funds .35 FTE's in Human Resources (016). BUDGET SUMMARY DEPT 512 UNEMPLOYMENT COMP RESERVE (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 623 Personnel 8147941 $152,202 $101,098 8151,811 8236,861 155.6 156.0 TOTAL EXPENDITURES 8147941 $152,202 $101,098 8151,811 8236,861 155.6 156.0 REVENUE SUMMARY BY SERVICE UNIT 645 Interfund Distribution 884,641 8108,550 886,771 81151 54 $142,000 130.8 123.3 690 General Revenues 459,797 392,158 396,498 396,408 350,841 01.8 90.8 TOTAL REVENUES $544,430 8500,708 $483,260 8511,652 $501,841 100.2 08.1 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 21,496 23,876 16,608 23,536 23,452 98.2 9.9 200 Personnel Benefits 119,359 120,899 78,960 120,848 205,580 170.0 86.8 SUB-TOTAL SALARIES AND BENEFITS 140,855 144,775 95,568 144,384 229,032 158.2 96.7 400 Other Services And Charges 5,243 5,500 4,086 5,500 5,600 101.8 2.4 900 Interfund Payment For Services 1,843 1,927 1,444 1,927 2,229 115.7 0.9 TOTAL EXPENDITURES 8147941 $152,202 $101,098 8151,811 $236,861 155.6 100.)!) Preliminary Budget • City Management - 27 EXPLANATORY NARRATIVE SERVICE UNIT 623 — PERSONNEL Account 110 Salaries and Wages — In accordance with management directive, salaries are ''frozen" for the 2010 budget. Minor changes in the salary accounts may occur hecause of the annualized effect of mid-year 2009 adjustments, and/or an individual employee's merit adjustments or eligibility for longevity. This line item for 2OlOis$84 less that the 2OO9 year-end estimate of23,436 foi' the reasons mentioned above. Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4% and unemployment bnsummce of 25%; along with the normal s related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33% rnid-year 2009, and workers' cornpensation rates were unchanged. All of these changes net to an arnount similar Lo the 2OO9budget. Account 271 Unemployment Compensation Benefits — This line item for 2010 reflects an increase of $85,OOOnr739% from the 2OO9 budget nf$ll5,OOOho$2OO,OOO. This account pays for unemployment claims filed by former employees as well as the benefits related to the salaries and wages paid from this fund and is expected Lobe impacted by the reduction in force (layoffs) effective January 1, 2010. Account 410Professional Services — This line item for 2010 reflects an increase of $100 or 1.8% from the 2OO9 amended budget ofS5,5OOto$5,6OO. This accountpays for our third party adrninistratoi Taix UCXpress Administrative Services. SERVICE UNIT 623 — PERSONNEL (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 623 PERSONNEL ACTUAL BUDGET 9/30r2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And ages 52E467 523,776 516,583 S23,436 523,352 98.2 99.6 120 Overtime 29 100 25 100 100 Vm// l'N./ Total 21,496 23,876 16,608 23,536 23,452 98.2 99.7 200 Personnel Benefits 119,359 120,899 78,960 120,848 205,580 17O.0 ]70.] 410 Professional Services 5 5,500 4 5,500 5,600 101.8 101.8 990 1mr 6mdAdministratkrChn,8c, 1 1,977 1 1,927 2,229 115.7 115.7 TOTAL EXPENDITURES - SRV UNT 623 $147941 8152 $101 $]5] $236,861 1556 ]56/) SERVICE UNIT 645 — INTERFUND DISTRIBUTION Yeai'-end estirnated revenues of $115,154 are anticipated bromdepa/tmentcha/Xeekrr20O9anda/e budgeted to be increased to $142,000 in 2010. The reserve balance is stable. 28 — City Management • Preliminary Biidget SERVICE UNIT 645 - INTERFUND DISTRIBUTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Revenues 360 Miscellaneous Revenues 684,641 $105,550 $86,771 5115,154 8142,000 130.8 123.3 TOTAL REVENUES - SRV UNT 645 584,641 6108,550 666,771 6115,154 $142,000 130.8 123.3 ( ( ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 To 5 Revenues 270 Beginning Balance 5459,797 5312,158 5396,498 $396,498 5359,841 91.8 90.8 TOTAL REVENUES - SRV UNT 699 $459,797 8392,158 $396,498 $396,498 6359,841 91.8 90.8 WORKERS' UNEMPLOYMENT BENEFITS PAID LAST EIGHT YEARS ACTUAL EXPENDITURES, 2009 YEAR -END ESTIMATE AND 201 0 BUDGET $250,000 $200,000 $200,000 $150,000 $112,520 6119,462 $101,226 $98 525 $115,023 $114,242 $115,000 $100,000 $88'851 $79 41S10 $50,000 $0 2001 Actual 2002 Actual 2003 Actual 2004 Actual 2005 Actual 2006 Actual 2007 Actual 2008 Actual 2009 YE 2010 Estimate Budget Preliminary Budget • City Management - 29 crry ,a41,07,1- CITY MX,,. 2010 PRELIMINARY BUDGET NARRATIVE MEDICAL /DENTAL COVE i'''?^4GE_513 ASSISTANT CITY MANAGER DAVE ZAmaLL HUMAN RESOURCES MANAGER SHERYL M. SMITH DEFINITION This fund is used to pay group medical and dental claims for covered employees and retirees and their eli ible dependents. Revenues for this fund are generated from operati funds with payroll activities through monthly assessments made for each covered employee. Additionally, employees contribute monthly from payroll and retirees pay the full cost of coverage monthly from their pension checks. In order to pav all medical/vision/dental clahns and maintain reserves at acceptable levels, rates charged against all operati funds have been adjusted for 2010. The 2010 total revenue, which includes estirnated contributions from operating funds, employees' payroll deductions, retiree contributions and interest earnings are projected at $9,388,000. The service units in this division are: SERVICE UNIT 623 — PERSONNEL SERVICE UNIT 645 — INTERFUND DISTRIBUTION SERVICE UNIT 699 — GENERAL REVENUES AUTHORIZED PERSONNEL The salary costs are an allocation of Hurnan Resources personnel. Medical/Dental Coverage funds 1.35 FTE'sbn Human Resources (016). BUDGET SUMMARY DEPT 513 EMPLOYEES HEALTH BENEFIT RESERVE (1) (2) ( (4) (5) ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 4 TO 5 623 Personnel $9'477129 $9,999,738 $7193 So,992,127 310,553 105.5 1056 TOTAL EXPENDITURES $9,477129 5 57] 99,992 910\55I586 105.5 1056 REVENUE SUMMARY BY SERVICE UNIT 645 |n,*6/nd0ntribxhvn $8,293,760 $8,637,000 $6.545,454 $8.884 39,388,000 1087 1057 mv General Revenues 4 4,245,557 3,602 3,75410 3,32\769 78.2 88.5 TOTAL REVENUES $12 $12,882,557 $10\148,132 512 $12 987 100.6 30 — City Management • Preliminary Budget DEPT 513 EMPLOYEES HEALTH BENEFIT RESERVE (1) (2) (3) ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE wbnmL BUDGET 9/30D009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 93,222 104 73,899 102,333 103,62) vX» 1.0 ZVV Personnel Benefits 8,435,48 8,844,228 6,322 8,827227 9,343,308 105.6 88.5 SUB-TOTAL SALARIES AND BENEFITS 8 8,949,045 6 8 9,446,928 105.6 89.5 JoV Supplies 4 5 765 ZnN 4 74.1 0/0 40 Other Services And Charges 840,840 934,351 713,195 948,926 987,974 10E7 94 voV bxr,/und Payment For Services 103 110,942 83,207 110\942 114,685 I03.4 1.1 TOTAL EXPENDITURES S9,477,129 59,999,73* 5,7]93,439 89 510,553,586 105.5 00.0 EXPLANATORY NARRATIVE SERVICE UNIT 623 - PERSONNEL ACCO/Int 110 Salaries and Wages - In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes bnLhesa|aryaccoonLsn'aynccnrhecanseof|hpannna|ized effect of mid-year 2009 adjustments, and/or an individual employee's merit adjustments or eligibility for longevity This 200hudgei of $102,620 is slightly below the 2009 amended budget of 5102L317 This is mainly from lowering the overtime budget. Account 200 Personnel Bo//mfitm/C/uf/na Paid - The 2Ol0 budget o[$9,343,3O8is5.6%unore than the 2009 amended budget of $8,844,228. Increases are attributable to medical cost inflation (estimated at 12 an aging workforce with minimal_ turnover (including LEOFF 1 medical costs) and a Iarge nurnher of claims exceeding $35,000. In 2008, we had 26 clairnants whose claims experience exceeded $35,000, which is 20% of the stop loss deductible of $75,000. Those 26 claimants incurred claims which tolaled appi'oxirnalely 52,160,410. Asof August Sl,2UO9,vve have l0 claimants whose claims experience have exceeded S35,OOO, for a total o[ approximately $l,462,374. |n2OOM,vvphad two stop loss claims and as of August 31, 2009, we have two stop loss claims. Effective Octoher 1, 2004, the plan changed preferred provider networks, which was antici ated to slow the rising costs of claims. Account 410 Other Services and Charges - The 2OlO budget o($528,l92 reflects anincrease o($l9\692orS.9% over the 2O09 year end estimate o($5O8,5OO. This line item accounts for administrative service charges paid to Healthcare Management Administrators, Inc. (HMA), the City's Third Party Claims Administrator (TPA) and effective January 1, 2008, the Delta Dental network and VSP vision network premiurns. Account 420 Co;nnzunications - This line item is budgeted at $2,302 for 2010. The account is primarily used for medical information mailings to participants in the medical plan. Account 460 Insnrance - This line item reflects an increase of $16,680 or 3.8% for 2010 from the 2009 amended budget o{$437,OOOio$453,68O. The increase is due to the antici ated i ct of claims cost on stop-loss insurance premiums. Account 990 Interfund Charges - This account reflects the standard City service charge apportionment rate for internal administrative services determined by the Finance Department. The service charge in 2010 is projected at $114,685. Preliminary Budget • City Management 31 V /-o' � ma�r/neo - Summary- For 2010, total expenditures in this service unit are $10,553,586. The 2010 budget reflects an increase of $553,848 or 5.5% from the 2009 amended budget of $9,999,738. SERVICE UNIT 623 - PERSONNEL (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 623 PERSONNEL ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 593,059 5103,317 573,857 5101,833 5102,620 99.3 100.8 120 Overtime 163 1,500 42 500 1,000 66.7 200 0 Total 93,222 104,517 73,899 102,333 103,620 98.9 101.3 200 Personnel Benefits 8,435,408 5,844,228 6,322,372 8,527,227 9,343,305 105.6 105.9 301) Supplies 310 Office And Operating Supplies 4,201 4,000 765 2,000 3,000 75.0 150.0 350 Small Tools And Equipment 252 1,400 0 70)) 1,1)0(1 71.4 142.9 Total 4,453 5,400 765 2,700 4,000 74.1 148.2 400 Other Services And Charges 41(1 Professional Services 439,473 490,000 384,943 508,500 528,192 107.8 103.9 420 Communications 3,954 2,151 22 1,0(1)0 2,302 107.0 230.2 430 Transportation/Training 0 1,900 479 500 1,400 73.7 280.0 460 Insurance 396,439 437,000 327.376 437,326 453,680 103.8 103.7 480 Repairs And Maintenance 0 500 0 300 500 10(1.0 166.7 49(1 Miscellaneous 974 2,800 426 1,300 1,900 67.9 146.2 Total 540,540 934,351 713,195 945,926 987974 105.7 104.1 99)) lnterfund Administrative Charges 103,206 110,942 53,207 110,942 114,655 103.4 103.4 TOTAL EXPENDITURES - SRV UNT 623 59,477,129 59,999,738 57,193,439 59,992,127 510,553,586 105.5 105.6 SERVICE UNIT 645 - INTERFUND DISTRIBUTION REVENUES Account 360 Miscellaneous Revenue - This line item for 2010 is projected at $9,388,000, and reflects an increase in overall medical and dental charges of $751,000 from the 2009 amended budget of $8,637,000. This represents an increase in medical rate contributions from operating departments and employees to support health care costs. Factors that affect this revenue are the coverage elected by the employee (employee only or family) and the number of budgeted positions. The following reflects the total base premium rates charged. (These rates are then used to calculate the portion paid by the City and employees based on negotiated formulas). 2008 2009 vs. 2008 2009 YS. 2010 % CHANGE DESCRIPTION ACTUAL BUDGET 2009 PROPOSED 2010 LEOFF 1 Employees 65(1.00 700.0)) 7.69 714.8)) 2.1% All Other Employees 442.73 495.16 11.84 531.02 72% Dependent(s) 446.26 433.80 (2.87) 466.74 7.6% Dental 5731 84.47 (3.36) 8785 4.08, 32 - City Management • _Preliminary Budget SERVICE UNIT 645 — INTERFUND DISTRIBUTION REVENUES ( ( ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 |wTEm"w"Domm"nvn ACTUAL BUDGET 9/302009 YEAR-END BUDGET % m 5 4 m 5 Revenues 36) Miscellaneous Revenues $8,293,76) $8,6I700) $6,545,454 $8,884,486 $9,38800 1087 1057 TOTAL REVENUES ' SRV UNT 645 88,293,760 88,637,000 $6,545A54 �884,486 $9,388,000 1087 105.7 SERVICE UNIT 699 — GENERAL REVENUES Account 270 Beginning Balance and 360 Miscellaneous Revenue — The estimated beginning bal- ance for 2010 of $2,642,769 reflects adecrease ofl4.6%from the 2009 year end estimate of $3,096,084. Miscellaneous revenues (retired employee contributions and investment interest) reflect anincrease of $23674or3.6% for 2OlO from the 2U09 year-end estimate o($654,326. The 2010 revenue budget includes $100,000 in stop loss recoveries, the same as 2009. Stop loss recoveries are unpredictable in both occurrence and magnitude. So/nxnorp — Thpgpnpm| revenues and hnhp/fund distribution revenne will provide for total eshmated resources o($l2,7O8,769 This compaies o 2009 year-end estiiriaes of $12,634,896. Reserves at the end of 2010 are estimated to be S2,155,183, or 20.4% of the estimated expenditure budget. This reserve is below the insurance board's policy and recommendations for reserve levels for self-insured programs. SERVICE UNIT 699 — GENERAL REVENUES (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9V30I009 YEAR-END BUDGET 2 TO 5 4 m 5 Revenues 270 Beginning Balance S3,513,675 $3 $3,096,1)84 $3 $2,M2,769 74] 85.4 360 Miscellaneous Revenues 765 678 506,593 654.326 678 100.0 1036 TOTAL REVENUES - SRV UNT 699 $4,279,453 $4.245,557 $3,6)2,677 $3,75\410 $3,32\769 78.2 88.5 WORKERS' HEALTH BENEFITS PAID (M[D|CAUD[NTAUY/S/ON) LAST EIGHT YEARS ACTUAL EXPENDITURES, 200V YEAR-END ESTIMATE AND 2O|O BUDGET $/«oo«cmo ' 3 3 0,000 $8,803,000 $9,000,000 x8,414.e7 $8,000,000 S7,514,279 $7,770,456 ---_ $7,000,000 $6,568,973 w4»uo'/s�� $6,553,320 $5,864,843 ____ $4000'000 $5,497,662 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 mo 2001 Actual 2002 Actual 2003 Actual 2004 Actual 2005 Actual 2006 Actual 2007 Actual 2008 Actual 2009 YE 2010 Budget Preliminary ��ifn��o ƒ 33 V . City Management — CITY MA 2010 PRELIMINARY BUDGET NARRATIVE WORKER'S COMPENSATION - 514 ASSISTANT CITY MANAGER DAVE ZABaaL HUMAN RESOURCES MANAGER SHERYL M. SMITH DEFINITION This fund is used to pay industrial insurance medical claims and provide time loss payments to City employees injured while performing their assigned duL Reveiutes for this fund ai'e generated through monthly accrual assessments made foi' each employee in operating funds with Salaries and Wages. In addition, this fund will provide a portion of the wage and benefit costs for the Hurnan Resources Managei Deputy Hurnan Resources Manager, Human Resources Specialist and Human Resources Assistant who administer this fund and assist in developing safety training programs. This activity is recorded in one service unit, 623 Personnel. The projected ending fund balance for 2OOgis estimated at $1 The 2OlO year end fund balance is projected aL$l,256,095, an increase of $94,605 from the 2009 estimated ending fund balance. The service units in this division are: SERVICE UNIT 623 — PERSONNEL SERVICE UNIT 645 — INTERFUND DISTRIBUTION SERVICE UNIT 899— GENERAL REVENUES AUTHORIZED PERSONNEL The salary costs are an allocation of Hunian Resources personi Workers Cornpensation funds l.35PT['s\nHuman Resources (016). BUDGET SUMMARY DEPT 514 WORKERS COMPENSATION RESERVE (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 623 Personnel $1,435880 $1 81 81 $1.466,695 86.6 1014 TOTAL EXPENDITURES $1.435889 $1.604,397 $ 81 $1 866 101.4 REVENUE SUMMARY BY SERVICE UNIT 645 |ote,6/odDio,,ibud"o 81 $1'521'30 $885546 81,434118 $1/407300 02S 08] 699 General Revenues 1,281,90 022,266 1 1,175,196 i 1266 YY3 TOTAL REVENUES 82 82,443,566 $2,063 $2,609 82,574,590 105.4 98.7 34— City Management • Preliminary Budget ( ( ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE Acnm' BUDGET 9/30D009 �EAR-[wo BUDGET 2 TO 5 TOTAL 100 Salaries And Wage 79,664 86,058 61,242 84,032 85,437 99.3 5.8 20 Personnel Benefits 1 1 728 1.043,483 1.082,916 793 73.8 SUB-TOTAL SALARIES AND BENEFITS 1 1,452,215 789,472 1 1 80.5 79.7 30 Supplies 2,162 3,810 250 1 2,760 72.4 0.2 400 Other Services And Charges 206 222 217157 301 274,900 123.8 187 vm) h`ter[ood Payment For Services 12,90 16,322 12,242 16,322 20,682 1267 1.4 TOTAL EXPENDITURES 91,435,889 81,094397 81,019,121 81,447,024 81,466695 86.6 001 EXPLANATORY NARRATIVE SERVICE UNIT 623 — EXPENDITURES ACCOUnt 100 Salaries and Wages — In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid-year 2009 adjustments, and/or an individual employee's merit adjustments or eligibility for longevity. The 2010 budget of $84,937 is slightly lower than the 2009 ainended budget of $85,058. This is because of the reasons Iisted above and a Iowered overtirne budget. Account 2UOPersonnel Benefits —The 2010 - budget of $1,082,916 reflects a decrease of $283,241 or 20.7% from the 2009 amended budget of $l,366,157 This account reflects the costs for medical care, time loss payments, and continued payment on claims opened in previous years. This account also includes benefits for the salaries paid from this fund with minimal changes in 2010. Account 410 Professional Sern/xoy— Thp2UlOknJrpLo($2O5,OOUrpUpcLsanincreasen($5500Oor 36.7% over the 2DO9 amended budget nf$l5O,0OO. This account is for professional, vocational, legal and administrative services connected with administration of Workers' Compensation claims. In the fall of 2008, our third party administrator gave notice to the City that they were closing their business in Washington State. Consequently, the City entered into a contract with another third party administrator (TPA) for this program, which was more costly than the previous TPA. This line item includes $5,000 for the Safety and Health Committee. Account 430 Transportation/Training — This line item for 2010 is $l,800 to maintain administrative professional knowledge related to ongoing changes in Workers' Compensation regulations and procedures. This account includes $l,000 for the Safety and Health Committee. Account 46O Insurance — The 2OlD budget V{$62,0OO remains the same as the 2DO9 amended hndgct of $62,000. Account 490 Miscellaneous — The 2010 budget of $5,600 reflects a decrease of $l,800 or 24.3% from the 2009 amended budget o($Z4OO. This account, along with the Professional Service Account 410, is budgeted to provide for in-service and outside training costs. This account includes $2,300 for the Safety and Health Cornmittee. Preliminary Budget • City Management 35 / � ' r� aoo�en/oo — SERVICE UNIT 623 - EXPENDITURES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 623 PERSONNEL ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 101) Salaries And Wages 110 Salaries And Wages 578,592 885,058 $61,200 583,832 $84,937 99.9 101.3 120 Overtime 1,072 1,1)00 42 201) 500 50.0 250.1) Total 79,664 86,058 61,242 84,032 85,437 99.3 101.7 200 Personnel Benefits 1,134,757 1,366,157 728,230 1,043,483 1,082,916 79.3 103.8 300 Supplies 310 Office And Operating Supplies 1,036 3,060 250 1,300 2,260 73.9 173.9 350 Small Tools And Equipment 1,126 750 0 300 500 66.7 166.7 Total 2,162 3,810 251) 1,601) 2,760 72.4 172.5 400 Other Services And Charges 410 Professional Services 144,676 150,000 157,512 240,00)) 205,000 136.7 85.4 42)) Communications 0 0 5 0 0 * * 430 Transportation/Training 782 2,000 217 901) 1,800 90.0 200.1) 460 Insurance 59,238 62,001) 57,237 57,237 62,000 100.)) 105.3 480 Repairs And Maintenance 477 650 193 30)) 500 76.9 166.7 490 Miscellaneous 1,233 7,400 1,993 3,150 5,600 75.7 177.8 Total 206,406 222,050 217,157 301,587 274,900 123.8 91.2 990 Interfund Administrative Charges 12,901 16,322 12,242 16,322 20,682 126.7 126.7 TOTAL EXPENDITURES - SRV UNT 623 $1,435,889 $1,694,397 8E019,121 S1,447,024 $1,466,695 86.6 101.4 SERVICE UNIT 645 - INTERFUND DISTRIBUTION Account 360 Miscellaneous Revenues - Revenues of $1,407,300 from department contributions are anticipated for 2010. This reflects a decrease of $114,000 or 7.5% below the 2009 amended budget of $1,521,300. The 2010 rate system is anticipated to cover current year costs. SERVICE UNIT 645 - INTERFUND DISTRIBUTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 361) Miscellaneous Revenues 51,292,529 $1,521,300 $885,546 $1,434,118 $1,407,300 92.5 98.1 TOTAL REVENUES - SRV UNT 645 81,292,829 $1,521,300 8855,546 81,434,118 $1,407,300 92.5 98.1 SERVICE UNIT 699 - GENERAL REVENUES This service unit includes interest revenue. 36 - City Management • Preliminary Budget SERVICE UNIT 699 — GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance $1,215,705 $552,266 $1,135,923 $1,135,923 $1,162,29() 131.7 102.1 36() Miscellaneous Revenues 66,275 40,000 38,554 36,273 5,001) 12.5 13.8 TOTAL REVENUES - SRV UNT 699 51,251983 S922,266 51,177,807 81,175,196 81,167,290 126.6 99.3 WORKERS' COMPENSATION BENEFITS PAID LAST EIGHT YEARS ACTUAL EXPENDITURES, 2009 YEAR -END ESTIMATE AND 201 0 BUDGET $1,200,000 $1,114,330 $1,020,000 $1,060,000 $1,000,000 8881,92/ $793,052 $786,818 $816,221 $800,000 $593,752 $614,757 $614,757 $600,000 $400,000 $200,000 $0 2001 Actual 2002 Actual 2003 Actual 2004 Actual 2005 Actual 2006 Actual 2007 Actual 2008 Actual 20091 YE 2010 Estimate Budget Preliminary Budget • City Management — 37 crry of ia-41,07,[ CITY MA r"' 2010 PRELIMINARY BUDGET NARRATIVE WELLNESS & EMPLOYEE ASSISTANCE - 516 ASSISTANT CITY MANAGER DAVE ZABELL HUMAN RESOURCES MANAGER SHERYL M. SMITH DEFINITION This fund is used for the Wellness Program and the Employee Assistance Program (EAP), which includes the Random Drug, Alcohol Testing Program and training for the City of Yakima. The service units in this division are: SERVICE UNIT 645 - I NTERFUND DISTRIBUTION SERVICE UNIT 655 - WELLNESS PROGRAM SERVICE UNIT 656 - EMPLOYEE ASSISTANCE PROGRAM SERVICE UNIT 699 - GENERAL REVENUES BUDGET SUMMARY DEPT 5 16 WELLNESS/EAP FUND (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 655 Wellness Program 564,221 570,622 845,122 853,621 542,349 60.11 79.0 656 Employee Assistance Program 47232 59,674 37,279 54,900 47500 79.6 86.5 TOTAL EXPENDITURES 5111,453 5130,296 582,400 8108,521 589,849 69.0 82.8 REVENUE SUMMARY BY SERVICE UNIT 645 Interfund Distribution 5122,710 5120,000 $0 5100,000 86(1,000 50.0 60.0 699 General Revenues 141,739 130,789 152,996 152,996 136,825 104.6 89.4 TOTAL REVENUES $264,449 8250,789 5152,996 5252,996 5196,825 78.5 778 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 300 Supplies 14,789 19,799 17203 1Z356 8,30(1 41.9 9.2 400 Other Services And Charges 73,511 98,997 53,152 79,15(1 76,549 77.3 85.2 600 Capital Outlays 23,154 11,500 12,1)15 12,1)15 5,000 43.5 5.6 TOTAL EXPENDITURES 5111,453 5130,296 582,400 $108,521 589,849 69.1) 100.1) 38 - City Management • Preliminary Budget EXPLANATORY NARRATIVE SERVICE UNIT 645 - INTER FUND DISTRIBUTION Account 360 Miscellaneous Rxne//oe - |n2OlO ' Uhiyiyprogramo/'edhobe$6O,OOO,vvhichiya decrease o($4OUOUora4U.UY& decrease from the 2OU9 revenue projection o($lUO,UOU. This fund is supported by a transfer from operating funds of the City's portion of insurance premiums budgeted for unfilled/vacant positions. The increase in medical prerniums in the past few years has wan'anted an increase in support to this fund. The insurance industry recognizes that anactive wellness program \seffective to irnprove the overall health of participants, which coiild positively affect future medical costs. SERVICE UNIT 645 - INTERFUND DISTRIBUTION (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION wbnmL BUDGET 9/30D009 �~ � [ wo BUDGET 2 TO 5 4 TO 5 Revenues 360 Nim,|laornu,Kcvomr, $122,710 $120,000 SO 8100,000 $6\00 50/0 60 TOTAL REVENUES - SRV UNT 645 5122,710 $12V00 SO 510V0 560,000 50.0 60.0 SERVICE UNIT 655 - WELLNESS PROGRAM The \'Vellness Prograin provides the opportui'iity to all eii to ilnp rove Uheirohvyicaimenta| and ernotional well bei 11 also provides an avenue for rnedical cost containrnent, all in a positive, supportive environrnent that promotes healthy Iifestyle choices. The 2010 budget of $42,349 reflects a decrease of $28,273or4O.03% from the 2OO9 amended budget o[ S70,622. Expenditures are reduced to reflect reduced revenues in 2010. SERVICE UNIT 655 - WELLNESS PROGRAM (1) (2) ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 655 WELLNESS PROGRAM ACTUAL BUDGET 9/302009 YEAR-END BUDGET % m 5 4 TO 5 Expenses 300 Supplies 310 Office And Operating Supplies 52 $2,600 5168 580 52 100.0 325.0 35W Small Tools And Equipment 10,649 15820 17035 15,856 50 31.6 31.5 Total 13,437 18,420 17208 16,656 7,6 41.3 45.6 400 Other Services And Charge 410 Professional Services 19,101 31/000 9,324 18,000 2\00 64.5 111.1 420 Communications 80 672 160 30 719 107.0 239.8 430 Transportation/Training 1,094 1,330 538 950 1,330 100.0 140.0 490 Miscellaneous 7355 7700 5 5,700 7700 100.0 1}5] Total 27,630 40,702 15,904 24,950 29,749 73.1 119.2 640 Machinery And Equipment 23,154 11,500 12,015 12 5,000 43.5 41.6 TOTAL EXPENDITURES - SRV UNT 655 864.221 570,622 $45,122 853,621 $42 60/0 79.0 Preliminary Budget • City Management 39 / � ' r� aoo�en/oo - SERVICE UNIT 656— EMPLOYEE ASSISTANCE PROGRAM The Employee Assistant Program ([A[) offers free and confidential services h` all employees and their families. The EAPaxxiste in helping people to identify and resolve personal problems ha inay be affecting heir lives and job performance. This fund also includes $16,000 for job developrnent and training activities, a reduction of $10,000 from the 2009 budget for this service. The 2OlO budget o($47,5OO reflects a decrease n[$l2,l74or2D.4& from the amended budget of $59,674. Expenditures are reduced to reflect reduced revenues in 2010. SERVICE UNIT 656 — EMPLOYEE ASSISTANCE PROGRAM (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 656 EMPLOYEE ASSISTANCE PROGRAM ACTUAL BUDGET p/soonoy YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 310 Office And Operating Siipplies $1 $1'379 $V $00 8700 508 100.0 400 Other Service And Charges 410 Professional S,,vices 45,881 55,500 37,279 53,000 45,500 82/0 85.9 430 Transportation/Training V 950 0 500 500 52.6 100 490 Miscellaneous 0 1 0 00 800 4I4 ]14] Total 45,801 58,295 37,779 54,200 46,800 80.3 86.4 TOTAL EXPENDITURES - SRV UNT 656 547,232 859,674 537,279 554,900 547500 79.6 86.5 SERVICE UNIT 699 — REVENUES Account 270 Beginning Bu/oncxund360Miace//x//xoopRene/ balance for 2OlUis estimated aL$l44,475,an increase o($l5,686nrlO.5Y& from the 2OO9beginning fund balance o($l5O,7M9. The balance at the end of 2010 is estirnated at $114,626. SERVICE UNIT 699 — REVENUES (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 5 4 m6 Revenues 270 Beginning Balance 5141.739 5130 $152,996 $152 5136825 104.6 894 TOTAL REVENUES - SRV UNT 699 5141 $130\759 8152 5152 $136,825 104,6 89.4 40 — City Management • Preliminary Budget un'vJ r/ CITY �� 2010 PRELIMINARY BUDGET NARRATIVE PURCHASING - 019 GENERAL FUND ASSISTANT CITY MANAGER DAVE ZABaLL PURCHASING MANAGER SUuOWNBY DEFINITION This division consists of one service unit, Service Unit 632 - Purchasing. On November 1, 2009\ the City of Yakima and Yakima County implemented an Inter-local Agreement which provides that the City execute purchasing functions for Yakima County. As a result, City Purchasing is responsible for City and County procurements greater in value than $7,500 and $5,000, respectively, with the exception of Capital P jects and Utilities. The Purchasing Division is tasked with the execution and adniinistration of the following: The timely and cost-effective procurement of goods and services in compliance with pertinent laws and regulations to assist internal customers of the City and County to fulfill their mission. Take advantage of opportunities to leverage the combined purchasi power of the City and County Provide excellent custornei' service to City and County departments and divisions. Establish and maintain communications with internal customers in an effoi't to improve performance. Estahlish and maintain vendor relationships. The City Purchasing Division strives to promote competition, impartiality, conservation of funds, transparency, accountability, and rnaxirnurn return on investrnent. Our mission staternent abbreviated is "Quality Service, Responsible Public Procnrcn'cn1." AUTHORIZED PERSONNEL 2009 2010 Cuss 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1232 City / County Procurement Manager l/x/ l/ l/x/ 2231 Buyer 1m uoo 000 loo 2233 Purchasing Assistant 1.00 1.00 1.00 2234 Buyer Uw m 0.00 l/ 11m5 Senior Buyer l/m lm) l/m Tom' PERSONNEL 3.00 lOO 5.00 (1) The City of Yakima and Yakima County are consolidating their Purchasing departments in 2010. Preliminary Budget • Cit Management 41 BUDGET SUMMARY DEPT 019 PURCHASING ( 1 ) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 632 Purchasing 8258,089 $329,881 $241,401 5340,900 5432,432 131.1 126.9 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 169,176 234,653 157,281 228,052 303,954 129.5 70.3 200 Personnel Benefits 46,051 55,624 38,778 52,724 85,988 154.6 19.9 SUB-TOTAL SALARIES AND BENEFITS 215,228 290,277 196,059 280,777 389,942 134.3 90.2 300 Supplies 10,531 8,309 4,004 11,309 14,000 168.5 3.2 400 Other Services And Charges 32,330 31,295 41,338 48,814 28,490 91.0 6.6 TOTAL EXPENDITURES 8258,089 5329,881 $241,401 $340,900 8432,432 131.1 100.0 EXPLANATORY NARRATIVE 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - PURCHASING ACTUAL BUDGET BUDGET (0 Bid processes averted YTD by utilizing interlocal agreements, State 62 48 50 contracts and sole source procurements Formal sealed bids processed (over 825,000) 21 15 20 Formal sealed written quotes processed ($7,500 to 510,000) 23 6 22 Requisitions received / purchase orders processed 490 479 479( Procurement Card transactions / dollar value 456/5104,567 637/5128,446 1,000/5250,000 Dollar value in central supply 82,000 Closed Closed Dollar value of purchase orders processed $12,305,316 $14,227,672 $15,000,000 Dollar value of tenure contracts administered 58,242,051 510,8(12,995 $12,000,000 Total dollar value of contractual responsibility 820,547,367 $25,030,667 $27,000,000 (1) Merged totals ■N'ill be gathered throughout the year and reported in the 2010 budget. (2) Decrease in # of PO's processed is due to wider use of P-Cards. (3) Purchasing is currently administering 84 contracts that have an annual dollar value of $10,802,995. These are contracts that usually have a five-year tenure and do not include any one-time purchase contracts. The 2010 budget reflects the merging of the City and County Purchasing functions into one entity, with the City being the lead agency. RCW 39.34 permits local governmental units to make the most efficient use of their powers by enabling them to cooperate with each other. The County has agreed to compensate the city for 50% of their annual budget, less the temporary salary position. Account 110 Salaries and Wages - This line item for 2010 reflects an increase of $75,902 from the 2009 year-end estimate of S228,052 to $303,954. This is a 33.3% increase and is a direct reflection of adding two FTE's to facilitate the purchasing merge. This line item also includes one 65% temporary Department Assistant 11. 42 - City Management • Preliminary Budget In accordance with ma directive, salaries are ''frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid-year 2009 adjustments, and/or an individual employee's merit adjustments or eli ibUity for longevity. Account 200 Personnel Benefits — This line item for 2010 reflects an increase of $33,274 from the 2009 year-end estimate of $52,724 to $85,988. This is a 63.1% increase and is a direct reflection of adding two PTE'sho facilitate the purchasi merge. The pei'sonnel benefit accounts include rate increases for medical insurance of 75%; dental insurance of 4% and unemployment insurance of 25%; along with the normal roll-ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33% mid-year 2009, and workers' compensation rates were unchanged. All of these changes net to an arnount similar to the 2009 hudget. Account 310 Supplies — This line item for 2010 reflects a 29]Y<. or 51,691 increase from the 2009 year- end estimate of $7,309 to $9,000. The supply budget is used for common supplies such as paper, filing materials, etc. and has been increased to accommodate the merged city/county function. Account 350 Small Tools — This line item for 2010 reflects a 25% or $1,000 increase from the 2009 year-end estimate o($4OOOho$iOOO. This line item iy used ho buy minor equipment dhroughouLUveyearmndvvU|be spent to accominodate the merged city/county function, specifically p nters, calculatoi's and filing systems. Account 420 Professional Services — This line item for 2OlO reflects a84.2&or$26,57Odecrease from the 2009 year-end estimate of $9l,57O (of which the County rein/bnrsed6O%) Lo$5,OOO. This amount was used to hire FCS Group to develop an implementation plan to facilitate the merge of the City and County pttrchasing activities. While that project is still under way, it is foreseen that i'esidual services may be needed at some point. Account 42D Communications — This line item for 2010 reflects a 31.4% or $1,307 increase from the 2009 yca/`cndcsibnaico($4]58to$5,465. This is a 31.4Y increase and is due 10 the Senior Buyer obtaining a Blackberry to stay in touch with the office while away on County business as well as normal business. Account 430 Transportation/Training — This line item for 2OlO reflects a6O.2%or$2,000 increase from the 2OO9 year-end estimate o($3,325 to S5,325. The Buyer 11 is sti'ivii to obtain her CPPBcertification next yeai which requires several classes and testing. This fund will also be used 10 Irain and certify the new employees that were hired in Novemhei 2009 to facilitate the purchasing merge. Currently, the Purchasing Manager maintains CPPB and CPPO certifications, and the Buyer earned her CPPB certification in 2008. Maintaining these certifications requires continuing professional education points each yeai' and \sa requirement of their respective jobs. An estimate of T is as foliows: DESTINATION PURPOSE Seattle NIGP WA chapter anmial hono and award ineetin Olympia Procurement summit, NIG7 board and general meeting Vancouver PNPPA annual workshop Everett NIG7 board nomm] planning meeting Tacoma OSY training 6N1GY general meeting [DAWe,mid, Introduction /^ Public Procurement for C77Dcertification TBA We uid, Contract Management for O`PDcertification iDAW,*Nr C11B ertifkation review and testing Preliminary Budget City Management 43 /»/ / 'V »'n- � oa�rn/on — Account 440 Advertising - This line item for 2010 reflects an increase of $175 from the 2009 year- end estimate of $325 to $500. This is a 53.9% increase and is due to the need to advertise 3 bids in 2010 that are used by more than one division (they usually they pay their own). Account 450 Operating Rentals - This line item for 2010 reflects a decrease of $510 from the 2009 year- end estimate of $510 to $ -0 -. This is a 100% decrease and was due to the cost of renting a storage unit to store surplus equipment. Council approved a new policy early 2009 which streamlines this process and allows the City Manager to declare surplus immediately, removing the need for the storage unit. Account 480 Repairs & Maintenance - This line item for 2010 reflects an increase of $315 from the 2009 year -end estimate of $685 to $1,000. This is a 46% increase and is used to repair and maintain office equipment. Account 490 Miscellaneous - This line item for 2010 reflects an increase of $2,959 from the 2009 year -end estimate of $8,241 to $11,200. This is a 35.9% increase and is due to the increase in registrations for the Buyer 1 and Buyer II to obtain their CPPB certifications in 2010. $4,700 of this account is used to pay Washington State Office of State Procurement Administrative Fee increase, as well as memberships to the National Institute of Governmental Purchasing and the state chapter. The County will pay their state fee. Summary - The overall budget for 2010 reflects an increase of $91,532 from the 2009 year -end estimate of $340,900 to $432,432. This is a 26.9% increase and is due to the costs associated with merging the city /county purchasing divisions, particularly hiring a Buyer I and a Purchasing Assistant. The County service fee pays for one -half of this budget, less $19,151 for temporary salary for the DA II. SERVICE UNIT 632 - PURCHASING (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 632 PURCHASING ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Expenses 110 Salaries And Wages $169,176 $234,653 $157,281 $228,052 $303,954 129.5 133.3 200 Personnel Benefits 46,051 55,624 38,778 52,724 85,988 154.6 163.1 300 Supplies 310 Office And Operating Supplies 7,941 7,309 3,000 7,309 9,000 123.1 123.1 340 Items Purchased For Resale 2,568 0 0 0 0 * * 350 Small Tools And Equipment 23 1,000 1,004 4,000 5,000 500.0 125.0 Total 10,531 8,309 4,004 11,309 14,000 168.5 123.8 400 Other Services And Charges 410 Professional Services 17,238 13,000 31,570 31,570 5,000 38.5 15.8 420 Communications 3,474 3,719 1,371 4,158 5,465 146.9 131.4 430 Transportation /Training 2,753 3,325 2,057 3,325 5,325 160.2 160.2 440 Advertising 244 325 0 325 500 153.9 153.9 450 Operating Rentals And Leases 2,040 2,000 510 510 0 0.0 0.0 480 Repairs And Maintenance 0 685 411 685 1,000 146.0 146.0 490 Miscellaneous 6,580 8,241 5,419 8,241 11,200 135.9 135.9 Total 32,330 31,295 41,338 48,814 28,490 91.0 58.4 Total Expenditures - Sry Unt 632 $258,089 $329,881 $241,401 $340,900 $432,432 131.1 126.9 44 - City Management • Preliminary Budget CITY OF �GTe t CITY MANAGEMENT 2010 PRELIMINARY BUDGET NARRATIVE COMMUNITY RELATIONS — 125 ASSISTANT CITY MANAGER DAVE ZABELL COMMUNITY RELATIONS MANAGER RANDY BEEHLER DEFINITION The Community Relations Division has three primary areas of responsibility: 1. Management and administration of the City's community relations program The community relations program focuses on three key objectives: 1) proactive media relations; 2) providing communications support to all City departments; and, 3) creating more and better opportunities for community involvement in the development and implementation of City policy and services. In 2009, the number of media inquiries responded to by the division continued to trend upward, as has been the case since the inception of the community relations program five years ago. The program continues to adapt to the evolving community relations needs of the City and appropriate adjustments in the allocation of resources are made accordingly. 2. Operation of two cable television channels: 1) YCTV (Charter Cable channel 21), and 2) Y -PAC (Charter Cable channel 22) Two staff members, the Cable Television Coordinator and the Community Programming Coordinator, primarily focus on providing equipment, facilities, training and technical support to YCTV community access producers. Additional YCTV duties include scheduling programming and coordinating volunteer activities. Two staff members, the Municipal Producer and the Community Programming Assistant, primarily focus on producing public affairs programming for Y -PAC. Division staff also advise other City divisions and departments on video equipment purchases and provide various audio /visual support services throughout the City. 3. Negotiate and monitor compliance with cable and telecommunications franchises The Community Relations Manager is primarily responsible for oversight of the one cable communications system franchise and six telecommunications system franchises currently in effect. The service units in this division are: SERVICE UNIT 428 — CAPITAL IMPROVEMENT SERVICE UNIT 434 — CABLE COMMUNICATIONS SERVICE UNIT 612 — COMMUNITY RELATIONS SERVICE UNIT 699 — GENERAL REVENUES Preliminary Budget • City Management — 45 AUTHORIZED PERSONNEL 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1255 Community Relations Manager 1.00 1.00 1.00 2251 Cable Television Coordinator 1.00 1.00 1.00 2252 Community Programming Coordinator 1.00 1.00 1.00 2253 Community Programming Assistant 1.00 1.00 1.00 2254 Municipal Producer 1.00 1.00 1.00 TOTAL PERSONNEL (1) 5.00 5.00 5.00 (1) .20 FTE'S funded by the Community Relations funds .20 FTE's in City Council (011). BUDGET SUMMARY DEPT 125 COMMUNITY RELATIONS (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 428 Capital Improvement $15,269 $39,000 $12,401 $39,000 $39,000 100.0 100.0 434 Cable Communications 478,640 528,802 348,864 497,324 514,948 97.4 103.5 612 Community Relations 2,432 10,000 223 7500 7500 75.0 100.0 TOTAL EXPENDITURES $496,341 $577,802 $361,488 $543,824 $561,448 97.2 103.2 REVENUE SUMMARY BY SERVICE UNIT 434 Cable Communications $493,916 $594,420 $379,319 $476,200 $476,200 80.1 100.0 699 General Revenues 864,999 805,701 872,367 867,575 804,951 99.9 92.8 TOTAL REVENUES $1,358,915 $1,400,121 $1,251,685 $1,343,775 $1,281,151 91.5 95.3 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 284,121 301,759 221,645 299,452 302,128 100.1 53.8 200 Personnel Benefits 82,753 90,840 67,717 89,353 88,675 97.6 15.8 SUB -TOTAL SALARIES AND BENEFITS 366,874 392,598 289,362 388,805 390,803 99.5 69.6 300 Supplies 20,248 50,365 25,637 48,750 54,150 107.5 9.6 400 Other Services And Charges 28,259 54,558 20,558 40,988 44,364 81.3 7.9 600 Capital Outlays 42,436 47,000 0 32,000 37,000 78.7 6.6 900 Interfund Payment For Services 38,524 33,281 25,931 33,281 35,131 105.6 6.3 TOTAL EXPENDITURES $496,341 $577,802 $361,488 $543,824 $561,448 97.2 100.0 EXPLANATORY NARRATIVE The following statistics reflect: 1) number of programs and hours of community programming produced through YCTV; 2) number of programs and hours of "imported" programming, which consists of programs produced elsewhere and aired on YCTV at the request of a local community 46 - City Management • Preliminary Budget member; 3) community use of YCTV field production equipment; 4) community use of YCTV editing equipment; 5) number of community members trained as YCTV producers; 6) number of programs and hours of public affairs programming produced through Y -PAC; and, 7) revenue from sales of copies of YCTV and Y -PAC programs. The statistics compare January through September 2008 with January through September 2009. 2009 2008 AMENDED PERFORMANCE STATISTICS ACTUAL BUDGET YCTV community programming 104 programs - 54.50 hours 94 programs - 43.75 hours "Imported" Programming 164 programs - 137.50 hours 177 programs - 143.25 hours Production Equipment (cameras, misc, etc.) Use by YCTV producers 132 hours per week 123 hours per week Editing Equipment Use by YCTV producers 93 hours per week 82 hours per week YCTV Producers Trained 26 37 Y -PAC Programming 294 programs - 384.25 hours 307 programs - 392.75 hours Program Sales Revenue $1,804 $761 No significant expenditure changes are proposed for the Community Relations budget for 2010 when compared to the budget for 2009. Other than expense increases driven by contractual obligations and anticipated growth in private sector costs, the proposed 2010 Community Relations budget represents a hold- the -line approach with regard to expenditures. In addition to carrying out customary division operations, ongoing investments will be made in 2010 to enhance the technological capabilities of the division in order to improve the efficiency and effectiveness of staff in meeting service expectations and absorbing an increase in workload. In 2010, modernizing YCTV equipment used to produce and air programming will be a specific focus. Upgrades will also be made to studio facilities, field production and editing equipment, ancillary gear, and the operational capabilities of the YCTV /Y -PAC building. Revenues used to support general operations and capital needs of the Community Relations Division are primarily generated from two sources: 1) franchise fees collected from Charter Communications for use of public rights -of -way; and, 2) an Access Television Facilities and Equipment Grant provided to the City by Charter Communications under its cable communications system franchise. Additional revenue (projected at less than 3% of total 2010 revenues) is generated from a contribution from Charter Communications toward lease costs for YCTV /Y -PAC facilities, sales of copies of YCTV and Y -PAC programming, non - resident user fees for use of YCTV facilities and equipment, and other minor miscellaneous sources. No General Fund revenues are expended in the Community Relations budget. The Community Relations reserve fund consists primarily of moneys previously received as Access Television and Facilities Grant payments. Constraint has been exercised in the expenditure of Grant moneys in order to provide adequate capital funds during the remaining four years (2010 -2014) of the Charter Communications franchise, during which no Grant payments will be received. The 2010 budget reflects $45,000 of moneys received as franchise fees (see Service Unit 434 - Accounts 350 and 642) and $37,000 of the Access Television Facilities and Equipment Grant funds (see Service Unit 428 - Accounts 350 and 642) to be used for capital needs. Preliminary Budget • City Management — 47 CAPITAL OUTLAY ITEM COST FUNDING SOURCE JUSTIFICATION Y -PAC acquisition gear (cameras, $8,000 Franchise Fees Improve quality and versatility of equipment used by microphones, cords, etc.) division staff in the production of Y -PAC programming. YCTV acquisition gear (cameras, 16,000 Franchise Fees Improve quality and versatility ofequipmentusedby microphones, cords, etc.) community producers in the production of YCTV programming. YCTV /Y -PAC facility Studio "A" 10,000 Franchise Fees Studio "A" cameras currently in use range in age from 15 to upgrade 23 years. Replacement of studio cameras and supporting equipment is necessary as part of the ongoing transition of the YCTV /Y -PAC facility to an all - digital environment. YCTV /Y -PAC facility 15,000 Franchise Fees and Provide dedicated studio facilities for Y -PAC productions Studio "B" upgrade Access Television and enhanced "chroma -key" capabilities. Facilities and Equipment Grant YCTV Video Server 18,000 Access Television Migration of YCTV programming on -air playback Facilities and functions from the current DVD -based system to a video Equipment Grant server system will increase reliability and improve scheduling efficiency. Editing suite upgrade 5,000 Access Television Additional software and hardware upgrades are required Facilities and in order to maximize the capabilities of the three YCTV /Y- Equipment Grant PAC editing suites currently in operation Ancillary YCTV /Y -PAC 10,000 Access Television As the transition to an all - digital platform for YCTV and production gear (studio lighting, Facilities and Y -PAC productions continues, ancillary gear also needs to wireless microphones, tripods, Equipment Grant be replaced so as to be compatible with digital equipment. tapeless recorders) SERVICE UNITS 428 AND 434 $82,000 SERVICE UNIT 428 — CAPITAL IMPROVEMENT This service unit provides accurate tracking of expenditures using funds from an Access Television Facilities and Equipment Grant provided to the City by Charter Communications. As required by its franchise, Charter Communications provided an Access Television Facilities and Equipment Grant payment of $118,320 every three years from the time the current franchise took effect in 1994 through 2006. No additional grant payments will be received by the City. In 2010, remaining Grant funds will be used to equip a second studio at the YCTV /Y -PAC facility, purchase a video server playback system for YCTV, upgrade YCTV /Y -PAC editing suites, and replace obsolete microphones, lighting, tripods, etc. Use of Grant moneys is restricted to expenditures related to YCTV and Y -PAC equipment and facilities. Summary — Service Unit 428 expenditures in 2010 are budgeted to be $39,000, which is the same amount as was budgeted in 2009. 48 — City Management • Preliminary Budget SERVICE UNIT 428 — CAPITAL IMPROVEMENT (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 428 CAPITAL IMPROVEMENT ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Expenses 350 Small Tools And Equipment $7,201 $25,000 $12,213 $25,000 $25,000 100.0 100.0 480 Repairs And Maintenance 611 2,000 188 2,000 2,000 100.0 100.0 640 Machinery And Equipment 7,457 12,000 0 12,000 12,000 100.0 100.0 TOTAL EXPENDITURES - SRV UNT 428 $15,269 $39,000 $12,401 $39,000 $39,000 100.0 100.0 SERVICE UNIT 434 — CABLE COMMUNICATIONS This service unit provides accurate tracking of expenditures using funds primarily generated by a 5% franchise fee applied to gross revenues Charter Communications collects from cable television- related services it provides to customers within the city. The franchise fee is part of the compensation Charter provides to the City for use of public rights -of -way. Additional expenditures in this service unit utilize revenue (projected at less than 3% of total 2009 revenues) from interest on investments, a contribution from Charter toward lease costs for YCTV /Y- PAC facilities, non - resident user fees, sales of copies of YCTV and Y -PAC programming, and other miscellaneous sources. Personnel expenses for the five full -time staff of the Community Relations Division, one part -time custodial position, and 20% of the assistant city manager's salary and benefits are included in this service unit. Costs for office supplies, utilities, fuel, YCTV /Y -PAC equipment (cameras, microphones, cords, etc.), lease of the YCTV /Y -PAC building, interfund city services, and other general operational needs are also incorporated in Service Unit 434. Account 100 Salaries and Wages — For 2010, this account reflects an increase of $369 from the 2009 budgeted amount of $301,759 to $302,128. This is a .1% increase. In accordance with management directive, salaries for all Community Relations Division employees are "frozen" for the 2010 budget. The minimal increase in Account 100 expenditures for 2010 is the result of the annualized effect of mid -year 2009 adjustments and /or individual employee merit adjustments or eligibility for longevity. Account 200 Personnel Benefits — For 2010, this account reflects a decrease of $2,165 from the 2009 budgeted of $90,840 to $88,675. This is a 2.4% decrease. Account 200 expenditures for 2010 include a rate increase for medical insurance of 7.5 %, a rate increase for dental insurance of 4 %, a rate increase for unemployment insurance of 25 %, and normal roll -ups related to base wage adjustments. The decrease in this account for 2010 is primarily due to a reduction in contributions required by the State Public Employees' Retirement System (PERS). Account 300 Supplies — For 2010, this account reflects an increase of $3,785 from the 2009 budgeted amount of $23,365 to $27,150. This is a 16.2% increase. The increase in this account is primarily associated with YCTV /Y -PAC equipment upgrades planned for 2010. Preliminary Budget • City Management - 49 Account 400 Other Services and Charges — For 2010, this account reflects a decrease of $7,694 from the 2009 budgeted amount of $44,558 to $36,864. This is a 17.3% decrease. The decrease in this account is primarily the result of lower anticipated repair and maintenance costs in 2010. Account 600 Capital Outlays — For 2010, this account reflects a decrease of $10,000 from the 2009 budgeted amount of $35,000 to $25,000. This is a 28.6% decrease. The decrease in this account is the result of a reduction in expenditures for communications equipment. Account 900 Interfund Payment for Services — For 2010, this account reflects an increase of $1,850 from the 2009 budgeted amount of $33,281 to $35,131. This is a 5.6% increase. The increase in this account is the result of a marginal increase in the division's 2010 proportional share, based on a total budgeted expenditures formula, of Interfund Administrative Charges including insurance, rentals and leases, etc. Expenditure Summary — Service Unit 434 expenditures for 2010 are budgeted to be $514,948, a $13,854 decrease from the 2009 budgeted amount of $528,802. This is a 2.6% decrease. The overall decrease in Service Unit 434 expenditures budgeted for 2010 is the result of an anticipated reduction in equipment and repair and maintenance expenses combined with cost containment measures being implemented regarding personnel. Account 360 Miscellaneous Revenue — This account includes revenues from a contribution from Charter Communications toward lease costs for YCTV /Y -PAC facilities, sales of copies of YCTV and Y -PAC programming, non - resident user fees for use of YCTV facilities and equipment, Access Television Facilities and Equipment Grant payments from Charter Communications, and other miscellaneous sources. For 2010, this account reflects no change from the 2009 year end estimate of $16,200. Account 310 Franchise Fees — Revenues in this account are generated by a 5% franchise fee applied to Charter Communications for use of public rights -of -way. For 2010, franchise fee revenue is estimated to be $460,000, which is the same amount as was estimated for 2009. Given existing and projected economic conditions, the division is being conservative in its franchise fee revenue estimates for 2010. Revenue Summary — Service Unit 434 revenues for 2010 are budgeted to be $476,200, a $118,220 decrease from the 2009 budgeted amount of $594,420. This is a 19.9% decrease. As explained above, the decrease is primarily the result of no Access Television Facilities and Equipment Grant payment being made to the City by Charter Communications in 2010. Service Unit 434 revenue estimates also reflect conservative growth forecasts for franchise fees and other sources in 2010. 50 — City Management • Preliminary Budget SERVICE UNIT 434 - CABLE COMMUNICATIONS (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 434 CABLE COMMUNICATION ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages $283,521 $300,759 $221,424 $298,952 $301,128 100.1 100.7 120 Overtime 600 1,000 221 500 1,000 100.0 200.0 Total 284,121 301,759 221,645 299,452 302,128 100.1 100.9 200 Personnel Benefits 82,753 90,840 67,717 89,353 88,675 97.6 99.2 300 Supplies 310 Office And Operating Supplies 1,573 1,750 1,085 1,450 1,750 100.0 120.7 320 Fuel Consumed 393 524 190 300 400 76.3 133.3 350 Small Tools And Equipment 9,771 21,091 11,926 20,000 25,000 118.5 125.0 Total 11,738 23,365 13,201 21,750 27,150 116.2 124.8 400 Other Services And Charges 420 Communications 2,081 2,006 820 2,006 2,252 112.3 112.3 430 Transportation /Training 58 1,634 29 1,100 1,634 100.0 148.6 440 Advertising 0 500 0 500 500 100.0 100.0 450 Operating Rentals And Leases 17,071 17,072 12,785 17,072 17072 100.0 100.0 470 Public Utility Services 5,118 6,510 3,897 6,510 6,856 105.3 105.3 480 Repairs And Maintenance 2,009 13,286 1,281 3,500 5,000 37.6 142.9 490 Miscellaneous 187 3,550 1,559 2,800 3,550 100.0 126.8 Total 26,525 44,558 20,370 33,488 36,864 82.7 110.1 600 Capital Outlays 630 Improvements Other Than Building 0 10,000 0 5,000 5,000 50.0 100.0 640 Machinery And Equipment 34,979 25,000 0 15,000 20,000 80.0 133.3 Total 34,979 35,000 0 20,000 25,000 71.4 125.0 900 Interfund Payment For Services 950 Interfund Opt Rental And Leases 2,881 3,325 2,494 3,325 2,843 85.5 85.5 960 Interfund Insurance Services 3,698 3,883 3,883 3,883 4,077 105.0 105.0 990 Interfund Administrative Charges 31,945 26,073 19,554 26,073 28,211 108.2 108.2 Total 38,524 33,281 25,931 33,281 35,131 105.6 105.6 TOTAL EXPENDITURES - SRV UNT 434 $478,640 $528,802 $348,864 $497,324 $514,948 97.4 103.5 Revenues 310 Taxes $477892 $460,000 $368,588 $460,000 $460,000 100.0 100.0 360 Miscellaneous Revenues 16,024 134,420 10,731 16,200 16,200 12.1 100.0 TOTAL REVENUES - SRV UNT 434 $493,916 $594,420 $379,319 $476,200 $476,200 80.1 100.0 SERVICE UNIT 612 - COMMUNITY RELATIONS This service unit provides accurate tracking of expenditures related to the City's community relations program. Expenses associated with office supplies, advertising, music licensing agreements, and rental or lease of equipment needed for community relations activities are included in this service unit. Summary - Service Unit 612 expenditures for 2010 are budgeted to be $7,500, a $2,500 decrease from the 2009 budgeted amount of $10,000. This is a 25% decrease. Preliminary Budget • City Management - 51 The decrease in Service Unit 612 expenditures budgeted for 2010 is the result of cost containment measures being implemented. SERVICE UNIT 612 - COMMUNITY RELATIONS (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 612 COMMUNITY RELATIONS ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Expenses 310 Office And Operating Supplies $1,310 $2,000 $223 $2,000 $2,000 100.0 100.0 400 Other Services And Charges 410 Professional Services 0 2,500 0 1,500 1,500 60.0 100.0 440 Advertising 499 2,500 0 2,000 2,000 80.0 100.0 450 Operating Rentals And Leases 0 1,500 0 1,000 1,000 66.7 100.0 490 Miscellaneous 623 1,500 0 1,000 1,000 66.7 100.0 Total 1,122 8,000 0 5,500 5,500 68.8 100.0 TOTAL EXPENDITURES - SRV UNT 612 $2,432 $10,000 $223 $7500 $7500 75.0 100.0 SERVICE UNIT 699 - GENERAL REVENUES Account 270 Beginning Balance - This account provides accurate tracking of the status of the Community Relations Division reserve fund. For 2010, this account reflects a $62,624 decrease from the 2009 year -end estimate of $862,575 to $799,951. The decrease in this account is primarily the result of the intended utilization of reserve funds in 2010 for the purchase of YCTV /Y -PAC television production equipment and to meet other operational needs of the division. Account 360 Miscellaneous Revenues - This account includes revenue primarily generated by interest earnings on the Community Relations Division reserve fund. For 2010, this account reflects a $5,000 decrease from the 2009 budgeted amount of $10,000 to $5,000. This is a 50% decrease. The decrease in this account is primarily the result of anticipated lower interest earnings. SERVICE UNIT 699 - GENERAL REVENUES ( ( l ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance $839,972 $795,701 $862,575 $862,575 $799,951 100.5 92.7 360 Miscellaneous Revenues 25,027 10,000 9,792 5,000 5,000 50.0 100.0 TOTAL REVENUES - SRV UNT 699 $864,999 $805,701 $872,367 $867,575 $804,951 99.9 92.8 52 - City Management • Preliminary Budget ' o n v^ '>m/ CITY MA AGEMENT 2010 PRELIMINARY BUDGET NARRATIVE WASTEWATER OPERATING FUND - 473 ASSISTANT CITY MANAGER DAVE ZABELL WA DivisioN MANAGER SCOTT SCHAFER DEFINITION The functions of this division include the collection and treatment of sanitary wastewater to protect the envii'onrnent, pt health and welfare; assess and co/np|yvvith regulatory agency requirements; and promote economic development. DISCUSSION The City's 2004 Wastewater Facility Plan (Facility Plan) presents the plan of action and corresponding expense, based upon regulatory mandated and pr jecLedgrovvLhinonrcostnn'erhase,fnra2O- yearhorizon. The City of Yakima is responsible for securing adequate collection, treatment and administrative programs to meet wastewater obligations. In general, those obligations are public health and welfare, regulatory compliance, financing, and community growth. ,4s such, continued investment into the system is required, in fact the Plan identifies over $26.1 million of capital improvements required within the first six years to maintain the City's ability to serve the wastewater demands nf the community. Federal Grants to fund these types of i rnvemen1sarenn|nnger available. The City's financing options include loans, bonds, or cash funded through system users. The 2010 Budget pi'ovides for staffing levels and equipment arkustoenbsconsjshentvvkhLheadophpd Mandated 2OO4 Wastewater Facility Plan. and continues implementation ofFacUdyPtxnnpquioanen1s. Revenues generated through the Wastewater Connection Charge are utilized to finance growth-driven capital irnprovements and are necessary to minirnize stibsidy of snch costs by existing custorners. Connection Chaige revenues are decreasing due to the slow down of new develo These revenues ai'e received into the 2010 Opei'ating Budget Fund 473, then ti'ansferi'ed 10 capital funds 476 and 478, In co junction with this 2010 Budget, there are several Budgeted M jor Policy Issues for Council consideration Hydrologist Position SCADA Tip Out & Power Distribution Nutrient Rernoval Project Mandated NPDES & TMDL Issues Wastewater Collection System Evaluation SUMMARY The 2UU9 year-end fund balance is estimated Lobe$l9O8,8)6. Revenues antici ated for 2010 are estimated at $l7,259,2l4 and 2OlO expenditures are estimated aL$l7,570,594. The projected 2DlO year- end balance iy$l,597,5l6. Preliminary Budget • City Management 53 / V .,- r� oo�en�oo — The service units in this division are: SERVICE UNIT 211 - WASTEWATER COLLECTION SERVICE UNIT 215 - RUDKIN ROAD PUMP STATION SERVICE UNIT 218 - CAPITAL IMPROVEMENT SERVICE UNIT 232 - WASTEWATER TREATMENT SERVICE UNIT 233 - PRETREATMENT SERVICE UNIT 645 - INTERFUND DISTRIBUTION SERVICE UNIT 699 - GENERAL REVENUES An increase of $853,321 or 5.1% is planned for the operation and maintenance (0 & M) Fund. The majority of this increase is due to increases in labor through the addition of the Hydrologist position, and non-labor item costs (fuel, utilities, chemicals, and commodities) required by the treatment process. 2009 2010 YE ESTIMATED PROPOSED INCREASE $ INCREASE % FUND 473 BUDGET BUDGET (DECREASE) (DECREASE) 0 & M 211, 215, 232, & 233 816,717,073 517570,394 8853,321 5.1% AUTHORIZED PERSONNEL 2009 2010 Cuss 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1272 Wastewater Manager 1.00 1.00 1.00 424)) histrument Technician 1.00 1.00 1.00 7123 Department Assistant III 2.00 2.00 2.00 8241 Industrial Maintenance Mechanic 4.00 4.00 4.00 8242 Preventive Maintenance Technician 1.00 1.00 1.00 8301 WW Facility Support Worker 1.00 1.00 0.00 8311 WWTP Operator I 1.00 0.00 0.00 8312 WWTP Operator II 6.00 7.00 7.00 8313 WWII' Operator 111 8.00 8.00 8.00 8321 Laboratory Technician 3.50 2.50 2.50 8322 Pretreatment Technician 3.50 3.00 3.00 8323 Pretreatment Crew Leader 2.50 2.00 2.00 8324 Environmental Compliance Specialist 0.00 1.00 1.00 8326 Laboratory Chemist 0.50 1.00 1.00 8542 Facility Maintenance Specialist 1.00 1.00 1.00 8732 WW Maintenance Specialist II 10.75 13.00 13.00 8733 WW Maintenance Crew Leader 6.75 9.00 9.00 11102 Utility Engineer 2.00 2.00 2.00 Hydrologist'' 0.00 0.00 1.00 12201 Industrial Maintenance Supervisor 1.00 1.00 1.00 13201 WW Maintenance Supervisor 1.00 1.00 1.00 15101 Assistant Wastewater Manager 1.00 1.00 1.00 15102 WWII' Process Control Supervisor 1.00 1.00 1.00 54- City Management • Preliminary Budget 2009 2010 Cuss 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 15103 WWTP Chief Operator 5.00 4.00 4.00 15104 Pretreatment Supervisor L00 L00 L00 15301 Lab Coordinator 1.00 L00 1.00 TOTAL BUDGETED PERSONNEL (2) 66.50 69.50 69.50 (1) Policy Issue for the addition of the Hydrologist position. The position will be funded equally by Wastewater Fund 473 and Stormwater Fund 441. (2) Wastewater funds 2.65 FTE's in Engineering (041), Codes (022) and Water (474). About 5.71, 8.41 and 8.59 FTE's were funded by Stormwater (441) in 20(18, 2009 and 201(1 respectively. BUDGET SUMMARY DEPT 473 SEWER OPERATING (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 211 Wastewater Collection $4,604,148 54,949,556 83,482,356 84,806,108 $5,131,424 103.7 106.8 213 Drainage 262,720 0 0 0 0 * * 215 Rudkin Road 96,332 76,320 57,309 79,898 79,244 103.8 99.2 232 Wastewater Treatment 4,759,291 5,01(1,230 3,658,601 4,956,789 5,332,660 106.4 107.6 233 Wastewater Pre-Treatment 745,643 855,202 615,998 853,670 815,577 95.4 95.5 645 Interfund Distribution 6,178,349 5,984,616 5,123,989 6,020,609 6,211,489 103.8 1(13.2 TOTAL EXPENDITURES $16,646,483 $16,875,924 812,938,252 $16,717,073 517,570,394 104.1 105.1 REVENUE SUMMARY BY SERVICE UNIT 211 Wastewater Collection $12,669,857 813,246,000 $10,109,932 $13,245,000 513,697,000 1(13.4 103.4 215 Rudkin Road 33,508 23,28(1 23,395 23,280 23,280 100.0 100.0 IIS Capital Improvement 996,751 750,0(11) 515,183 750,000 650,000 86.7 86.7 232 Wastewater Treatment 1,965,918 1,783,593 1,163,496 1,975,593 1,975,593 110.8 100.0 233 Wastewater Pre-Treatment 632,286 658,500 535,354 659,191 672,000 102.1 101.9 645 Interfund Distribution 38,640 238,641 238,640 238,641 238,641 100.0 100.0 699 General Revenues 2,038,385 1,552,345 1,733,637 1,734,064 1,911,396 123.1 110.2 TOTAL REVENUES $18,375,347 $18,252,359 814,319,639 518,625,769 819,167,910 105.0 102.9 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 3,312,66(1 3,714,590 2,494,476 3,505,389 3,726,460 100.3 21.2 200 Personnel Benefits 1,074,891) 1,262,016 839,846 1,221,740 1,229,06(1 97.4 7.0 SUB-TOTAL SALARIES AND BENEFITS 4,387,55)) 4,976,606 3,334,323 4,727,129 4,955,520 99.6 25.2 300 Supplies 579,336 582,701 414,996 609,020 575,820 95.8 3.3 400 Other Services And Charges 859,211) 856,414 620,707 563,113 1,145,402 133.7 6.5 500 Intergov Srvcs/Other Interfund 7,920,562 7,476,94(1 6,043,824 7,525,856 7,778,937 104.0 44.3 600 Capital Outlays 61,702 45,000 (1 45,000 45,000 100.0 0.3 700 Debt Service 753,521 779,076 789,449 815,069 509,152 103.9 4.6 900 Interfund Payment For Services 2,084,593 2,159,186 1,734,954 2,131,886 2,260,563 104.7 12.9 TOTAL EXPENDITURES $16,646,4$3 $16,875,924 812,938,252 $16,717,073 517,570,394 104.1 100.0 Preliminary Budget • City Management - 55 WASTEWATER OPERATING FUND FINANCIAL DATA $18,000,000 — $4,000,000 $17,500,000 — $3,500,000 • $17,000,000 X. • — $3,000,000 $16,500,000 I — $2,500,000 • $16,000,000 — $2,000,000 $15,500,000 — X — $1,500,000 $15,000,000 — $1,000,000 $14,500,000 — — $500,000 $14,000,000 I $0 2005 Actual 2006 Actual 2007 Actual 2008 Actual 2009 Estimate 2010 Proposed ® Revenues $15,664,587 $15,913,340 $15,511,412 $16,363,569 $16,896,905 $17,259,214 =Expenditures $15,974,475 $16,581,913 $15,908,713 $16,646,483 $16,717,073 $17,570,394 eg Bal $3,387,540 $3,077,652 $2,409,079 $2,011,778 $1,728,864 $1,908,696 —X —End Bal $3,077,652 $2,409,079 $2,011,778 $1,728,864 $1,908,696 $1,597,516 WASTEWATER OPERATING FUND 2010 BUDGET — $17,570,394 Interfund 12.87% $2,260,563 Utility Tax 11.89% O &M $2,088,600 39.89% $7,009,742 Capital Transfer 17.66% $3,102,850 Debt Service 17.69% $3,108,639 EXPLANATORY NARRATIVE DEPARTMENTAL Salary & Benefits — In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid -year 2009 adjustments, and /or an individual employee's merit adjustments or eligibility for longevity. 56 — City Management • Preliminary Budget The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insur- anceo[4%andunemploymenthnsuranceof 25%; along with the noiirial roII-ups related to base wage adjustments. The State's Public Einployees' Retireineifl Systein (PERS) contributions were reduced by 33% mid-year 2009, and workers' compensation rates were unchanged. All of these changes net to an arnount similar 10 the 2009 budget. SERVICE UNIT 211 — WASTEWATER COLLECTION The tasks assi npdLoco||ecLionsyshanopprsonne|inchudp:c|eaningandooairdainingnvpr]94.2 miles of sanitary wastewater lines, maintaining 11 lift stations, infiltration reduction through slip- |ink\g and rehabilitation of manholes, root control program, assisting other City divisions with street improvement projects, and emergency response throughout the system. The City's AIMMS (Automated Inventory and Maintenance Management System) prograrn is utilized to track all ernergency callouts and all maintenance activity. From this information, a "hot spots" list and map are created. Extra emphasis maintenance is scheduled to prevent additional emergencies in those identified areas. Most of these "hot spots" are maintained twice yearly, with a few requiring more frequent work (up to six times per year). The pretreatment fat, oil, grease control (FOG) program and the collection system root control prograrn are beginning to decrease the need for maintenance in many of the "hot spots." The Wastewater Division as a goal of a maximum of five years between routine rnaintenance of pi howmvcr,bccausco(oninin'a|pi cs|Vp«\nuuchV{thcsysiconuzqoircs more frequent maintenance. Staff continually evaluates the scheduled frequency and adjusts as appropriate. Tb(ovpr''hotspots''asvvpUas''rouhne''maintpnanrptoa(hipvethphve'yeargoa|, coUectionsLa(Y/veedetomaintainaminim/mno[22O'mUexO,l@lOOOheeUofpi e each year. Through September 2009, staff cleaned a total of 851,537 feet of pipe (hydro cleaned 691,201 ft, rodded 160 ,336 ft). An increase of 39,494 feet of pi ec|eanedcnn'paoedLnLhesanxsdnvsfran'ein2OU8. Staff perforrns other essential tasks hesides rnaintaining pipes through cleaning. For example, one crew spends approximately 50% of its time maintaining the lift stations throughout the system (Rudkin Road Lift Station is not included in their duties) and 2O'X,dye/smoke testing. The crew also spent 2O staff-hours and l0 equipment hou/sUhux[arin20Oqmaintabni/!gUovvmonitori/\gequipment. Emergency call-outs are another important task. Thus far during 2009, there have been 13 emergency call outs that were determined to be the City's responsibility, and were attributed to grease, roots, and rags. These ernergencies took a total of 47 staff-hours, 6 of which were on overtime, and involved cleaning 3,103 feet of pi AIso, there were 25 ernergency calI outs that were determined to be the customer's responsibility this year, all of which were caused by plugged laterals. These emergencies took a total of 98 staff-hours, 14 of which were on overtime. The efforts of the Collection Crews continue to decrease the number of emergency call-outs. The Wastewater Division also assist the City's Puhlic Works garage throughout the year hy cleaning the drains froin their wash hay systein. In doi so, staff consumed 58 man-hours and 47equipment-hours. Other duties include assisting nei hbnring Wastewater districts and contractors, TV inspection of the collection system and of new developer construction, and locating stubs. Over 82,000 lineal feet of pipe has been Tv'ed in 2009 to date as part of the crew's routine inspection program aimed at identifyi problem areas such as voids within pi es, infiltration, etc. A total of 955.5 staff-hours and equi nen1-hours havebpenrecorded0orLhisac|iviLy |n addition, l8,36@ feet has beenTv'ed for new construction inspections utilizing 92.5 hours for both man-power and equipment osagc. In addition, 44 staff-hours and 26 equi n/ent-hours havebeensyen1insmnkeanddyeLeshng to deterrnine ifbiiildings are hooked np 10 the Wastewater system. PrY//m///0r Budget Management 57 rV ',' City ma�r�n�o — Wastewater Collections continues to aggressively pursue infiltration control and are experiencing positive results o( this program. The City has put together a manhole rehabilitation program hnwhich the older brick manholes are relined with fiber-impregnated cementatous grout; effectively sealing all cracks and voids wilhin the existing deterioi'ated rnoi'tar. In addition, the City also perforrns "cttred in place pi eK|MMrepabr.'The CIPP process is useful for the perrnanent repair of cracks or voids in sewer pi es, without havi to excavate the pi e{ornzplaccmenl. Both processes have proven to be quit effective in reduci infiltration. Thus far in 2009, staff has invested 786 staff-hours and 400 equinu,nt- hours/ehabUitahng69manho|ps. In addition, 2 CIPP repair projects are scheduled for later this year YAKIMA DOMESTIC WASTEWATER COLLECTION INVENTORY IN LINEAL FEET DIAMETER 6" |2" >|2^ 10" >|8" >%7'' TOTAL 2008 1/497,680 ]22,4)0 101,831 29,395 1 2009 1.511.048 122 101 29.395 1 Increase 18,368 0 0 0 18,368 Account 100 Salaries and Wages — An increase of $132,019 or 12.6% from the 2009 budget of $1,O94,578io the proposed 2O1O budget V{$l,226,597is due io positions not being immediately filled and a retirement cash-on1. Account 200 Personnel Benefits — An inc/ease of $24,101 or 6.3% from 2009 budget of $383,752 to 2010 proposed budget of $407,853, and is attributed to positions not being immediately filled and increased rnedical costs. Account 3OO Supplies — The proposed 2DlO budget o[$112,5OO increased hy$13,OOOVrl3.1Y&from the 2009 budget of $99,500. The increase is due to anticipated higher fuel costs. Account 400 OtIier Service and Cliarges — The proposed 2010 budget of $7l,785is decreased by $435 or 0.6% lower than the 2009 budget of $72,220. Account 430Truoypo,tut/o/z/Trui/z//g— The foliowing tahle Iists all of the antici ated off site training fuiictioiis to be attended by Wastewater Division personnel for 2010. The costs associated with these activities are budgeted in Service Units 211 ($J,800), 232($5,000) and 233 ($l,000). Training aliows personnel to satisfy requirements horC[i]s to meet their Professional Growth Period for their Operator's licenses and to remain current within their respected fields. ORGANIZATION MEETINGS STAFF ATTENDING Wastewater Operators ^/Washington Ann Training \Vorkshup in Fm/, Division Members (WOW) Washington State Northwest Bivo"|id,Association Annual Convention and Workshops Two Division Members Annual Meeting and Seuzi-+mum1 Business Sessions Pacific Northwest Clean Water Annual Conference Four Division Menibers A,s"ciab"o(l`NCWA) American Public Works An*ciah"x Pollution Control Workshops Staff work with poliution untroI as (Al`WA) related to Wastewater Treatrnent Water Pollution Control Federal Annual Workshop Held in Wastewater Collection Specific Training (u/P[F) Washington Four Division rnenibers to attend Pretreatment Specific Seminars Held in the Near Northwest at One ," two staff members tvattend Various Times and Locations 58 — City Management • Preliminary Blidget Account 430 decreased by $2,400 in the proposed 2010 budget cornpared to the 2009 year-end estimate of $10,200. Account 530 Stubs/[o//st9 Taxes — The state excise tax applied to Wastewater revenues is budgeted in this account. The proposed 2010 budget of $113,000 is $4,000 or 3.7& greater than the 2009 year- end estimate of $109,000. Account 540B/temh///d Taxes and Assessment — The 2OlO budget of S1,994,500 is an increase of $58,500 or 3.0% from the 2009 year-end estimate of $1,936,000. Account 640 Capital Outlay — $30,000 was budgeted for Machinery and Equipment in 2010. The level of funding remained consistent from the 2009 hudget. This will he used to continue the purchase of safety-related equi mcn1andncccssaryeqni mcn1[VrYVasicvvatcrnuaintcnancc activities. Account 900 Interfund Payments for Se,n/ces — the 2010 budget of $1,175,189 is $94,132 or 8.7 % above the 2009 year-end estimate of $1,081,057. The expenditures are detailed as follows: 2009 2010 2008 AMENDED PROPOSED ACTUAL BUDGET BUDGET Rentals/N1 & 0 - Garage $69,355 $43,187 $39,425 Rentals/Replacement Garage 99 99,000 ]39\00) Kcmaly/K4&O-Radios 752 2,256 2,256 lmr,m/W Charges - Insurance 312 II2,034 338 Interfund Charges City Services 173,669 174,550 181.37) bx,[ood Charges -Uhbty Billing Services 385,405 44V 475,10) TOTAL 8 $1 51J75,189 Revenne — See 473 Revenue Chai't in the beginning of this section. Summary —The 2010 proposed budget of S5,131„424 for Wastewater Collection reflects an increase of $325,316 or 6.8'X, from the 2009 year-end estimate of $4,806,108. This increase is due to a general wage increase and increased utility costs. Preliminary Budget • Cit Management 59 SERVICE UNIT 211 - WASTEWATER COLLECTION ( ( ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 211 WASTEWATER COLLECTION ACTUAL BUDGET 9130!2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages $969,675 51,160, 345 5750,728 51,064,482 81,185,779 102.2 111.4 120 Overtime 8,310 20,000 4,003 10,000 12,000 60.0 120.0 130 Special Pay 19,449 20,096 5,111 20,096 20,096 100.0 100.0 140 Retirement /Termination Cashout 0 0 0 0 8,722 Total 997,434 1,200,441 759,842 1,094, 578 1,226,597 102.2 112.1 200 Personnel Benefits 2()0 Personnel Benefits 328,679 402,014 255,155 382,252 406,353 101.1 106.3 280 Clothing And Miscellaneous 3,002 1,500 454 1,500 1,500 100.0 100.0 Total 331,681 403,514 255,609 383,752 407,853 101.1 106.3 300 Supplies 310 Office And Operating Supplies 41,385 40,000 28,91)3 47,000 40,01)0 100.0 85.1 320 Fuel Consumed 59,555 70,150 23,756 30,000 51),001) 71.3 166.7 350 Small Tools And Equipment 90 2,500 0 2,500 2,500 100.0 100.0 3G0 Grouting Chemicals 14,317 20,001) 0 20,000 20,000 100.0 101).0 Total 115,347 132,650 52,659 99,500 112,500 34.8 113.1 400 Other Services And Charges 410 Professional Services 14,809 6,000 1,427 6,000 6,000 100.0 100.0 420 Communications 6,924 8,267 3,294 7,500 Z370 89.2 98.3 430 Transportation /Training 1,296 1,501) 1,178 2,500 1,800 100.0 72.0 441) Advertising 0 200 0 200 201) 101).0 100.0 450 Operating Rentals And Leases 0 2,000 0 1,000 2,000 100.0 200.0 471) Public Utility Services 25,863 33,527 18,597 34,920 35,315 105.3 101.1 480 Repairs And Maintenance 36,457 16,000 3,533 16,000 16,000 100.0 100.0 490 Miscellaneous 3,242 3,100 2,008 4,100 3,100 100.0 75.6 Total 88,592 70,894 30,038 72,220 71,785 101.3 99.4 500 Intergovermmental Services 530 State /County Taxes & Assessment 105,599 120,000 88,662 109,000 113,000 94.2 103.7 540 Interfund Taxes And Assessments 1,880,145 1,884,200 1,422,594 1,936,000 1994,501) 11)5.9 103.0 Total 1,985,744 2,004,200 1,511,256 2,045,000 2,107,500 105.2 103.1 640 Machinery And Equipment 41,270 30,000 0 30,000 30,000 100.0 100.0 900 Interfund Payment For Services 950 Interfund Opt Rental And Leases 169,107 144,443 11)8,896 144,443 180,684 125.1 125.1 960 Interfund Insurance Services 312,899 322,034 322,034 322,034 338,135 105.0 105.0 990 Interfund Administrative Charges 562,075 641,380 442,022 614,580 656,370 102.3 106.8 Total 1,044,080 1,107,857 872,952 1,081,057 1,175,189 106.1 108.7 TOTAL EXPENDITURES - SRV UNT 211 54,61)4,148 $4,949,556 $3,4$2,356 54,806,11)8 85,131,424 103.7 106.8 Revenues 340 Charges For Good And Services 812,654,323 $13,226,000 810,109,701 513,233,000 513,685,000 103,5 103.4 360 Miscellaneous Revenues 15,534 20,000 232 12,000 12,001) 61).0 100.0 TOTAL REVENUES - SRV UNT 21 1 $12,669,857 $13,246,000 $10,109,932 $13,245,000 $13,69Z000 103.4 103.4 SERVICE UNIT 215 - RUDKIN ROAD PUMP STATION Through August 2009, total flow at Rudkin Road is down 3.1 %, from last year. For budget purposes, the Wastewater Division projects no change for total flow from 2009 to 2010. 60 - City Management • Preliminary Budget 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - RUDKIN ROAD PUMP STATION ACTUAL BUDGET BUDGET Nd|iouGaU^u,/Yi Pumped Yakima 481 463 463 Union Gap 225 220 220 Total Million G^Umw/\t Pumped 706 683 683 Pumping Costs $ $7 $7 Cost I>er Million Gallons Purnped $137 8117 $117 Debt Service and Coverage $153 $0.00 80.00 Account ID0 Salaries and Wages - The proposed 2U}O budget o[Slq,57his$l,4l6or6.7% less than the 2009 budget of $20,992. Accoiint 200 Personnel Benefits - The proposed 2010 budget of $6,122 is $472 or 7.2% lower than the 2OO9 budget of $6,594. Account 300 Supplies - The proposed 2OlO budget ofS6,l22iy$472or72% lower than the 2OO9 budget of $6,594. Acconnt 400 Otlier Services and Charges - The proposed 2DlO budget o[$6,122is$472or72'& lower than the 2009 budget of $6,594. Account 900 Interfund Payments for Se,n/ces - the 2010 budget of $29,375 is $l,025 or 3.6 % above the 2009 year-end estimate of $28,350. The expenditures are detailed as 6o||ovvs: 2009 2010 2008 AMENDED PROPOSED ACTUAL BUDGET BUDGET K,mn1,/N 829\026 91 9] Rentals/Replacement Garage 537 537 537 1mr,6/mi Charges -Insurance 12 13,144 13,801 |mrrf`md[hngpy City Services I3,420 13,4 1107 TOTAL 555 928,350 529\375 Reveniie - Revenues are received from the City of Union Gap to cover the foltowi expenditures: (a) 0 &/Ncosts(a|locatcdtoUnionCapcmapro+atabasiso{flow),and(b)[ehiscrvicc(whichisconloactnaUy allocated in Yakima 42.30%, and in Union Gap 577D%). (See 473 Revenue Chai't in general nari'ative secL at beginning.) Revenue for the proposed 2010 budgetand the 2009 budgetrernained at 523L200. Summary - & M expenditures for the proposed 2010 budget of $79244 is $654 or.8% below the 2009 year-end estimate of S79,898. Preliminary Budget • City Management 61 V //n' � ma�o/nem — SERVICE UNIT 215 - RUDKIN ROAD PUMP STATION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 215 RUDKIN ROAD ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages $16,402 $17,044 $12,600 819,392 $17,976 105.5 92.7 120 Overtime 1,060 1,600 647 1,600 1,600 100.0 100.0 Total 17,462 18,644 13,246 20,992 19,576 105.0 93.3 200 Personnel Benefits 5,698 6,064 4,521 6,594 6,122 101.0 92.8 300 Supplies 310 Office And Operating Supplies 579 2,500 1,608 3,200 2,500 100.0 78.1 320 Fuel Consumed 0 1,820 0 1,820 1,820 100 0 100.0 Total 579 4,320 1,608 5,020 4,320 100.0 86.1 400 Other Services And Charges 420 Communications 289 332 0 332 332 100.0 100.0 470 Public Utility Services 16,802 18,109 13,384 18,109 19,019 105.0 105.0 480 Repairs And Maintenance 0 500 0 500 500 100.0 100.0 Total 17,092 18,941 13,384 18,941 19,851 104.8 104.8 900 Interfund Payment For Services 950 Interfund Opt Rental And Leases 29,563 1,716 1,287 1,716 1,567 91.3 91.3 960 Interfund Insurance Services 12,518 13,144 13,144 13,144 13,801 105.0 105.0 990 Interfund Administrative Charges 13,420 13,490 10,118 13,490 14,007 103.8 103.8 Total 55,501 28,350 24,549 28,350 29,375 103.6 103.6 TOTAL EXPENDITURES - SRV UNT 215 896,332 $76,320 857,309 879,898 879,244 103.8 99.2 Revenues 340 Charges For Good And Services $33,508 823,780 823,395 $23,280 523,280 100.0 100.0 TOTAL REVENUES - SRV UNT 215 $33,508 823,280 573,395 $23,280 523,280 100.0 100.0 SERVICE UNIT 218 - CAPITAL IMPROVEMENT / LID REVENUE Account 370 ProprietarylTrust Other Revenues - The proposed 2010 revenue for Wastewater Con- nection Charges of $650,000 is $100,000 or 13.3% below the year-end estimate of $750,000. This revenue stream will ultimately be redistributed either to the 476 Fund (Wastewater Construc- tion Fund), or the 478 Fund (Wastewater Facility Project). Revenue - See 473 Revenue Chart in the beginning of this section. Summary - Revenue from the adopted Wastewater Connection Charge Program will be collected into the 473 Fund (per legal counsel and bond counsel recommendation) and subsequently redis- tributed to the 476 and 478 Capital Funds. SERVICE UNIT 218 - CAPITAL IMPROVEMENT / LID REVENUE (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 218 CAPITAL IMPROVEMENT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 370 Proprietary/Trust Gains And Other 5996,751 $750,000 $515,183 $750,000 8650,000 86.7 86.7 TOTAL REVENUES - SRY UNT 218 5996,751 $750,000 $515,183 $750,000 8650,000 86.7 86.7 62 - City Management • _Preliminary Budget SERVICE UNIT 232 - WASTEWATER TREATMENT Service Unit 292includes the operation and rnainlenance costs of the Treatment Facility in the Wastewater Operating Fund (473). A 3.9 billion gallons of sewage is lreated annually at the Treatment Facility. An excess ofl,OlOcomplete laboratory tests are required to be perforined in an average rnonth, This number is expected to continue to increase due to mandated increased Pretreatment (See Service Unit 233). The laboratory has been accredited to perform most, but not all, metais and organic pollutant analysis in the parIs per billion thresholds. The facility's rated hydraulic capacity in oui' NPDES perrnit is 21.5 rnillion gallons per day (mgd) based on ammonia removal. Our rated capacity under this permit is based on engineering studies discussed in the 2004 Facility PIan. During 2009, the average daily flow duri the peak rnonth k4npnsU was ll.84-mgd. The hi hesLdaik/Oon/hnr2DU9wasl5.9l+ngdnnAngns|22. This is significantly below 1996 when the average day peak month was 18.19-mgd and peak day was 19.52'ogd. This reduction is due to reductions in both infiltration (groundwater leaking into Wastewaters) and in-flow (iliegal connections 10 Wastewater. Through August 2009, total flow to the facility is down 1.7% from 2008. During this same time period strength of sewage has increased. This has resulted in increases of in Biochernical Oxygen Demand (U()[) of5.4&; and Total Suspended Solids (TSS)o(6.8Y&. (These arnounts do not include loading fi'orn Del Monte). 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATIsTICs - WASTEWATER TREATMENT ACTUAL BUDGET BUDGET Billion Gallons/Yr. Treated 3.7 3.7 3.7 Laboratory Tests/Month ioX» I 1 Perinitted Hydraulic Capacity (average day peak inon 21.5 21.5 21.5 Average Day Peak Month 11.58 11.55 11.58 %ni Permit Capacity 53.0 53.8 53.8 Peak Day 1297 1I31 1297 Pounds v/ Organic Pollutants Treated (D0[) 9,430V20 9,500y00 9\50(N00 Permitted BODLoading (A,oaA,Dn/Mox. Month) 53,400 53,400 53,440 Act Load Average Dav/Max. Month 26,888 27,00) 27.m)V To Permit Capacity 504 506 50.6 i'ounds of Total Suspended Solids (TSS) 7,834 7y00,00(1 7,90\0 Penaitted 88 Loading (Average Day/Max. Month) 35 38,600 38.600 Actual Load Average Dav/Max. Month 24,056 24/6 24,060 '/o Perniit Capacity 62.3 62.3 62.3 Bioso lids (Dry Tons) 1,6116 1,650 1,675 Treatment Costs $,461 $4,785,535 $4,881 How Treated (mg) 3,675 I00 I700 Cost Per Million Gallons T 81,277 91 $] TOTAL FACILITY DEBT SERVICE ('` 52,470,01 $2,529,334 $2,604,409 (1) See Wholesale Rate, Debt Service, and Reserve Contribution Determination. i oF Operations and Maintenance Resources treats 7.6 gallons of wastewater in 2010. Account 100 Salaries and Wages - There was an increase o($96,4l7or5.OY& from the 2009 budget o[$l,933,l@8Lo the proposed 2OlO budget of $2029,605. This was attributed to a couple of positions not being filled. 11 is anticipated that the positions will be filled in 2010. The proposed 2010 budget Preliminary Budget • Cif Management 63 for Overtime of S65,00U will remain the same from the 2009 budget. Overtime is usually generated when staffing is required for coverage during Holidays and to provide minimal staffing during the graveyard shift vhen t scheduled personne are sick oi' want to enjoy deirvaca1ionbenehky. Sorne overtirne is associated with the construction project duekrbnterropLionsofnorona|Lreabnent processes and the installation of new equi n'en1. Account 2OD Personnel Benefits — The $5,387orO.8% budget decrease from the 2OO9 budget of $671,794 to S666,407 for the proposed 2010 budget reflects a savings from not filling a couple of positions. Account 3U0 Supplies — The proposed 2UlU budget o($445,UUOis$46,OUUnr\\4& lower than the 2OO9 budget o($4gl,OOO. Less usage of chemicals is heing antici ated due to the ultra-violet (UV) disinfection system replacing the chlorine gas/S02 systent This account is also used for the purchase of materials utilized in maintenance repairs and operations such as seals, bearings and small motors, in addition topurchases of paint, oil, grease, etc. Account 400 Other Services and Charges — $1,030,572 is budgeted in this line for 2010, an increase of ��88m408`&from the 2009 budget of S736,584. This elernent provides funds for sorne laboratory analysis in regard to - biosolids management, limited professional consulting services, and legal consultation vith regards to perinit and vatei' quality i'egulations. Havi funds available for shoi't term, specific professional assistance have complernented and enhanced efforts in resolving operational, design and mechanical difficulties. General environmental legal analysis is also paid from this line and may include regulatory consultation for limited discharge pet issues. This element also includes Coniinunications, Travel and Traini Public Utilities, and our Ecology Discharge perniit. The reason for such an increase from the previous year is due to Operating Rentals and Leases.. It is for stnivite production in which phosphorous is harvested as fertilizer. It is a 2010 Budgeted M jor Policy Issue entitled, "Nutrient Removal Project." Acconnt 500 Intergovernmental Services — This element includes State/County Taxes and Assessments and Residual Equity Transfers. This line item reflects state excise tax on Wastewater revenues. The proposed 2010 budget of S175,000 is an increase of S6,000 or 3.6X. from the 2009 budget o[$l6RO00. An allocation of this tax expense is not passed on to our wholesale customers, Union Gap and Terrace Hei hLs. Account 9006zto,M/nd Payments for Services — the 2OlO budget o($g76,O76is$3O,052nr3.3'X, above the 2OO9 year-end estimate V{$945,224. The expenditures are detailed as foliows: 2009 2010 2008 AMENDED PROPOSED ACTUAL BUDGET BUDGET Rentals/ NI&0—Garage 815,155 $54 $50305 Rentals/Replacement Garage 50,000 50 50,000 |mrrf and Charges —Insurance 291,144 282,601 296,731 |ntrrFond(hargrn City Services 554,950 557861 579,210 TOTAL 8911 8945224 8976,076 64 — City Management • Preliminary Budget WHOLESALE RATE, DEBT SERVICE, AND RESERVE CONTRIBUTION DETERMINATION 2010 WASTEWATER TREATMENT PLANT OPERATIONAL COST FOR WHOLESALE RATE CALCULATION SERVICE UNIT 2009 AMENDED 2010 ESTIMATE 232 Treatment (State Tax is not included) 84,835,230 85,157,660 Per the 1997 Settlement Agreement, wholesale billing to Union Gap and Terrace Heights are based upon their respective loadings to the treatment facility. Each year, the operating and maintenance expense is divided into Hydraulic (20%), BOD (40"/o), and SS (40%) components. The divided ex- pense is further allocated to each customer based upon their actual loading. The 2008 actual, pro- jected 2009, and estimated 2010 percent allocations are indicated on the following table. 2008 2009 2010 ACTUAL % PROJECTED % ESTIMATED Million Gallons Treated (Total) 3,694 3,700 3,700 Yakima () 3,261 88.3 3,267 88.3 3,267 88.3 Union Gap (%) 225 6.2 216 6.2 216 6.2 Terrace Heights (li) 190 5.1 217 5.1 217 5.1 BOD Treated (lbs.) (Incl. D.M.) 10,146,057 10,200,000 10,200,000 Yakima (%) 9,420,749 92.9 9,475,800 92.9 9,475,800 92.9 Union Cap (%) 35,604 3.7 367,200 3.7 367,200 3.7 Terrace Heights (li) 349,704 3.5 367,200 3.5 367,200 3.5 TSS Treated (lbs.) (Incl. D.M.) 8,104,123 8,200,000 8,200,000 Yakima (%) 7,565,107 93.4 7,658,800 93.4 7,658,800 93.4 Union Gap Cl/01 269,508 3.3 270,600 3.3 270,600 3.3 Terrace Heights (%) 269,508 3.3 270,600 3.3 270,600 3.3 SHARED DEBT SERVICE 2009 2010 TERRACE TOTAL TOTAL YAKIMA UNION GAP HEIGHTS Allocation, ', 879% S.1% 4.0% Treatment Debt Service $2,529,334 $2,604,409 82,289,276 8210,957 8104,176 Treatment Cash Contribution WOO 40,000 TOTAL 291,957 144,176 CAPITAL RESERVE (CONTRIBUTIONS INTO 472 FUND YEARLY - $150,000) TERRACE YAKIMA UNION GAP HEIGHTS A 'location, ';.:, 87.9% S.1% 4,0% Charge, Per Month 810,987 81,101 8500 TOTAL 8131,850 812,150 $6,000 NOTE: The percentages presented are based on contractual allocations. Summary - The proposed 2010 budget of $5,332,660 represents a $375,871 or 7.6% increase over the 2009 budget of $4,956,789. Major factors contributing to the adjustment are the general wage increase, - benefit increase, and chemical and power costs associated with treatment of Del Monte wastewater. Preliminary Budget • City Management - 65 SERVICE UNIT 232 - WASTEWATER TREATMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 232 WASTEWATER TREATMENT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 81,780,364 51,960,606 81,351,110 51,868,188 51,964,605 100.2 105.2 120 Overtime 58,379 65,000 37,073 65,000 65,000 100.0 100.0 140 Retirement/Termination Cashout 50,522 0 0 0 0 1 ' '' Total 1,889,265 2,025,606 1,388,183 1,933,188 2,029,605 100.2 105.0 200 Personnel Benefits 200 Personnel Benefits 594,682 685,959 466,912 668,494 663,107 96.7 99.2 280 Clothing And Miscellaneous 3,709 3,300 1,539 3,300 3,300 100.0 100.0 Total 598,392 689,259 468,451 671,794 666,407 96.7 99.2 300 Supplies 310 Office And Operating Supplies 226,036 201,731 180,670 226,000 200,000 99.1 88.5 320 Fuel Consumed 46,303 65,000 13,443 25,000 30,000 46.2 120.0 350 Small Tools And Equipment 2,315 10,000 5,943 10,000 10,000 100.0 100.0 3B0 Bioxide Chemical 0 0 -78,761 50,000 60,000 '120.0 3C0 Chemicals 166,675 155,1)01) 180,717 180,000 145,000 93,6 80.6 Total 441,328 431,731 352,1)13 491,000 445,01)0 103.1 90.6 400 Other Services And Charges 410 Professional Services 30,378 25,000 24,078 30,000 25,000 100.0 83.3 420 Communications 14,975 15,671 6,722 15,671 15,725 100.4 100.4 430 Transportation/Training 4,647 5,001) 3,878 6,500 5,000 100.0 76.9 440 Advertising 100 500 583 500 500 100.0 100.0 450 Operating Rentals And Leases 1,940 3,000 988 3,000 303,000 1(11(10,0 1(11(10.0 470 Public Utility Services 565,620 562,040 431,838 538,713 549,146 977 101.9 480 Repairs And Maintenance 28,212 20,000 40,210 40,000 30,000 150.0 75.0 491) Miscellaneous 16,715 16,501) 13,541) 16,500 16,500 100.0 100.0 4D0 Doe W/W Discharge Permit Fee 72,117 85,700 35,574 85,700 85,700 100.0 100.0 Total 734,706 733,411 557,410 736,584 1,030,572 140.5 139.9 530 State/County Taxes And Assessment 163,919 175,000 112,977 169,001) 175,000 100.0 103.6 640 Machinery And Equipment 20,432 10,000 1) 10,000 10,01)0 100.0 100.0 90(1 Interfund Payment For Services 950 Interfund Opt Rental And Leases 65,155 104,762 78,569 104,762 10(1,105 95.6 95.6 960 Interfund Insurance Services 291,144 282,601 282,601 282,601 296,731 105.0 105.0 990 Interfund Administrative Charges 554,950 557,861 418,397 557,861 579,240 103.8 103.8 Total 911,249 945,224 779,567 945,224 976,076 103.3 103.3 TOTAL EXPENDITURES - SRV UNT 232 54,759,291 55,010,230 53,658,601 54,956,789 85,332,660 106.4 107.6 Revenues 320 Licenses And Permits 50 $0 $0 $0 $0 * * 340 Charges For Good And Services 1,882,424 1,696,216 1,078,794 1,888,216 1,888,216 111.3 100.0 360 Miscellaneous Revenues 5,317 9,200 6,524 9,200 9,200 100.0 100.0 370 Proprietary/Trust Gains And Other 78,177 78,177 78,177 78,177 78,177 100.0 100.0 TOTAL REVENUES - SRV UNT 232 81,965,918 81,783,593 81,163,496 81,975,593 81,975,593 110.8 100.0 66 - City Management • Preliminary Budget SERVICE UNIT 233 — PRETREATMENT The City of YakiITla's Wastewater Division's Preheatrnent Program is a requirement of the City's wastewater discharge (National Pollution Discharge Elimination System-NPDES) permit as issued by the Department of Ecology (Ecology). Pretreatment staff currently includes one Pretreatment Supervisor, two Pretreatment Crew Leaders, three Pretreatrnent Technicians and one Environmental Compliance Specialist. The objective of the Pretreatment Program is to protect the publicly owned treatment works (POTW) f polititants discharged by businesses and industries that can cause equipment damage, interference of plant processes, or pass through into the receiving waters. Illegal and nnperrohLed discharges pose significant dsktopob|icheabhandLheChy'sabUhytnmain1ain compliance with NPL)ES permit requirements. Recovering from such an event can take considerable time, exorbitant expense to the ratepayers, and risk fines and other penalties. Other objectives include improving opportunities to recycle and reclaim wastewater, to protect biosolids i'euse opt and to protect the health of the employees at the POTW. The objectives are achieved by regtilahng discharges from industries using Federal, State, and local limits, the more stringent being defined as Pretreatment Standards under Section 307 (d) of the Clean Water Act. The City of Yakima is a fully delegated Pretreatment Program responsible for the control of wastewater discharges of all industrial users of its wastewater treatment and disposal system pursuant to requirements set forth in 40 CPR| Part 4O3, Chapter 9O48 RCW, Chapters 173-208 WAC, 173-216 WAC, 173-201A WAC and 173-240 WAC and the City's NP[)BSpenniL A condition of § S6.Alb.o[ the City's NPDES permit requires the issuance of industrial waste discharge permits to all si nificant industrial users, SI Us, as defined in 40 CFR 403.3 (t)(i)(ii) contributi to the treatment system from within the City's jurisdiction. Further duties include monitoring, sampling, and inspecting all si ni0can1indosbia|nsers(S|Us)andnoinorindosbia|osers(M|Us)discharging to the City's POTW. The City ofYakirna recognizes 26 SIUs and approxirnately 471 MIUs. Iii addition, the City samples and monitors wastewater from Union Gap and Terrace Heights. Year to date for 2009, the Pretreatment Program performed compliance inspections on 16 of the 26 SIUs. 111 addition, each SIUs is required to be sampled a minimum of one time per year by the City in accordance with the City's NPDES permit. The Pretreatment Program has sampled and inspected approximately 293 of the M|Us. Each SIU is regulated through the issuance of a wastewater discharge permit. The City of Yakima is currently managing permits originally issued by Ecology until the City can write and issue permits of their own. The PretreaLrnent Pi'ogi'am has issued a total of 17 of the 26 industrial wastewater discharge permits to date. Eight (8) wastewater discharge pennits have been issued in 2009 for the followi industries: ■ Longview Fibre Miche|yenPackagi/\g ■ Noel Foods Orchard Rite ■ Finish Line ■ Seneca Foods Hops Extract JELD-WEN It is anticipated that the remaining wastewater permits will be written and issued in 2010. The City continues to inonitor businesses and industries for fat, oil and grease (FOG). Heavy FOG causing Preliminary Budget Management 67 « rV ',' � oa��n��o — flooding of wastewater into residential hornes and businesses. 11 also interferes with t treatment process at the POTW. The City spends an average annual amount of $300,000 to combat the problems associated with FOGs. The pi'ograin focuses on educating and reinforcing best management practices (EMPs) to kitchen personnel, particularly with the managers. Wastewater discharges are sampled for FOGs, to ensure grease traps or oil interceptors aoahei cleaned on a regular basis and that the FOG concentrations are below the Iocal discharge liinit. The Pretreatinent Program's goal is to i ect and test each food establisturtent at least once every quarter. The efforts of the Pretreatment Program are paying significant dividends. The number of grease related sewer back-ups has decreased dramatically since Pretreatment began emphasizing Best Managernent Practices to the food service establishirients, In addition, theie has been a reduction in the number of FOG violations issued to food service establishments. To ensure that dischargers who violate the City's Wastewater Use and Pretreatment Ordinance are brought hack into compliance in a consistent and timely manner, the Pretreatment Program continues to follow and iinplement its Enforcernent Response Plan (ERP). The ERP is a guidance document that provides a rnenii of graduated enforcernent options to assist City personnel in deciding on appropriate enforcement actions taken towards industries. The City's NPDES perrnit also requires Whole Effluent Toxicity (WET) tests, both acute and c to be conducted during Spring/Suinrner and Srnnrner/FaII when fruit processing is occurri This is due to the types of chemicals typically used by the fruit industries. The tests utilize [edodap| dubia to rnonitoi for levels of toxicity within the effluent by its effect on the Ceriodaphnia's survival and reproduction. An outside L.ab is cont 10 conduct siich tests as required by Ecology. For the past year, the City has been required to perform required Toxicity Identification Evaluation (TIE) Testing on its effluent and submit a Toxicity Identification/ Reduction Evaluation (TI/RE) Plan to the Departirient of Ecologv. Underlying concerns with the results of the City's WET Tests has prompted this requirement. 11 should be noted that the City continues to pass the acute and chronic WET tests, but at times there have been issues reported with the reproduction of the Ceriodaphnia. In 2009, the City Pretreatment Program initiated a Local Limit Study. As a requirement of its NPDES permit with the Department of Ecology, local limits are to be re-evaluated periodically. As such, local Iim its are developed to reflect specific requirements and capabilities of the wastewater treatment plant to properly treat the wastewater discharged from businesses and industries. The stringency of the Iocal Iiinits is to protect the receiving water's of the state such as the Yakiina River. Account 100 Salaries and Wages — There is a $5,948 or 1.3% decrease shown in the proposed 2010 budget of $450,682 from the 2009 year-end estimate of $456,630. Account 200 Personnel Benefits — There is a S10,922 or 6.8% decrease from the 2009 year-end estimate of $159,600 to the proposed 2010 budget of $148,678. Account 4U0 Other Services and Charges — $29l95isbn the proposed 2UlObudget. This is S12,173 less than the 2DO9 budget nf$35,360. The decrease from the previous year is due 10 the finalization of the toxicity identification/reduction evaluation (TI/RE) conducted in 2009 as a requirement of the City's NPOBSpernoik Account 64O— Capital Outlay — The proposed 200 budget of $5,000 is the saine as the 2009hmdgeihvel. 68 — City Management • Preliminary Budget ITEM COST FUNDING SOURCE JUSTIFICATION Wastewater Samplers 55,000 Operating Funds Additional equipment to be used by additional staff to Replacement fulfill NPDES permit requirements and grease control program. Account 900 Interfund Payments for Services - The 2010 budget of S79,923 is S2,667 or 3.5 % above the 2009 year-end estimate of $77,256. The expenditures are detailed as follows: 2009 2010 2008 AMENDED PROPOSED ACTUAL BUDGET BUDGET Rentals/N1 6: 0 - Garage 52,312 53,412 53,091 Rentals/Replacement - Garage 8,944 8,944 5,944 Interfund Charges - Insurance 3,130 3,257 3,451 Interfund Charges - City Services 47,364 47,613 49,437 lnterfund Charges - Utility Billing Services 12,013 14,500 15,000 TOTAL 573,763 $77,756 579,923 Revenue - Revenue is generated through the City's authority as a delegated Pretreatment Program to assess wastewater discharge permit fees from the industries. The wastewater discharge permits are assessed at 90% of Ecology's annual fee schedule Chapter 173-224 WAC. In addition to permit fees, revenue is received from pretreatment program charges to minor (Nlitis) and significant industrial users (SIUs), Terrace Heights and Union Gap. Revenue for 2010 is estimated at $672,000. Summary - The proposed 2010 budget of $815,577 is a decrease of S38,.093 or 4.5% from the 2009 Year-end estimate of $853,670. SERVICE UNIT 233 - PRETREATMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 233 WASTEWATER PRE-TREATMENT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 5408,035 5469,099 5332,558 $455,830 5449,882 95.9 98.7 120 Overtime 463 800 648 SOO 800 IMO 100 (1) Total 408,499 469,899 333,206 456,630 450,682 95.9 98.7 200 Personnel Benefits 200 Personnel Benefits 138,602 162,579 111,265 159,000 148,078 91.1 93.1 280 Clothing And Miscellaneous 518 6(1(1 0 600 600 IMO 1(10 (1) Total 139,119 163,179 111,265 159,600 148,678 91.1 93.2 300 Supplies 310 Office And Operating Supplies 14,897 5,500 4,996 7,000 5,500 100.0 78.6 320 Fuel Consumed 7,184 8,000 3,720 6,000 8,000 100.0 133.3 350 Small Tools And Equipment 0 250 0 250 250 100.0 100.0 3C0 Chem ica rs 0 250 0 250 250 100.0 100.0 Total 22,081 14,000 8,716 13,500 14,000 100.0 103.7 Preliminary Budget • City Management - 69 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 400 Other Services And Charges 410 Professional Services 12,717 25,000 12,853 25,000 15,000 60.0 60.0 420 Communications 3,020 3,418 1,157 3,418 2,445 71.5 71.5 430 Transportation/Training, 1) 500 1,235 1,200 1,000 20011 83.3 440 Advertising 897 1,500 3,362 2,500 2,000 133.3 80.0 480 Repairs And Maintenance 357 750 0 75)) 751) 100.0 100.1) 400 Miscellaneous 1,838 7,000 1,268 2,500 2,000 100.0 80.0 Total 18,828 33,168 19,875 35,368 23,195 6(9 65.6 500 Intergovernmental Services 531) State/County Taxes & Assessment 0 0 13,115 13,116 0 * 0.0 540 Interfund Taxes And Assessments 83,352 92,200 71,935 93,200 94,100 102.1 101.0 Total 83,352 92,200 85,050 106,316 94,100 102.1 88.5 640 Machinery And Equipment 1_1 )),000 0 5,000 5,00(1 100 0 100 0 90)) lnterfund Payment For Services 05)) lnterfund Opt Rental And Leases 11,256 12,356 9,769 12,356 12,035 074 97.4 960 Interfund Insurance Services 3,131 3,287 3,287 3,287 3,451 105.0 105.1) 990 lnterfund Administrative Charges 59,377 62,113 45,330 61,613 64,437 103.7 104.6 Total 73,763 77,756 57,886 77,256 79,923 102.8 103.5 TOTAL EXPENDITURES - SRV UNT 233 8745,643 8855,202 $615,998 8853,670 8815,577 95.4 95.5 Revenues 320 Licenses And Permits 8632,286 8658,500 8534,664 $658,500 5672,00(1 102.1 102.1 340 Charges For Good And Services 0 0 690 691 0 * 0.0 TOTAL REVENUES - SRV UNT 233 8632,286 8658,500 $535,354 8659,191 5672,000 102.1 101.9 SERVICE UNIT 645 - INTERFUND DISTRIBUTION The following table details the changes that have occurred in this account from 2008 through the proposed 2010 budget. This table includes Public Works Trust Fund, Supporting Investments in Economic Development (SIED) Fund, and Revenue Bond activity under "Debt Service." 2009 2010 2008 YEAR-END PROPOSED ACTUAL ESTIMATE BUDGET Debt Service $2,086,547 $3,117,759 $3,108,639 Utility Services System 250,00)) 500,000 0 Operating Transfer to Capital (476/478) 2,646,000 1,400,000 2,200,000 Connection Charge Transfer to (476/478) 996,752 750,000 650,000 Terrace Heights Debt Coverage Contribution") (478) 40,000 40,000 40,000 Union Gap Debt Coverage Contribution") (478) 27,200 81,1)00 81,000 Wastewater Treatment Plant Reserve (472) 131,850 131,850 131,850 TOTAL 86,178,349 $6,020,609 $6,211,489 (1) Union Gap and Terrace Heights have agreed to participate in debt service "coverage" costs as part of the "Settlement Agreement." The revenues (shown in the 232 narrative) are transferred to the 478 Fund for Treatment Facility improvements; thus, the expenditure is shown here. 70 - City Management • Preliminary Budget SERVICE UNIT 645 - INTERFUND DISTRIBUTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Expenses 5011 Intergovernmental Services 550 lnterfund Subsidies $4,318,208 $4,292,024 $4,292,024 $4,292,024 $4,588,821 106.9 106.9 560 lnterfund Transfers 42,516 42,516 42,516 42,516 42,516 100.0 100.0 5C0 Connection Charge Transfers 996,751 750,000 0 750,000 650,000 86.7 86.7 510 Debt Coverage Transfer Terrace Hts 40,000 40,000 0 40,000 40,000 100.0 100.0 5U0 Debt Coverage Transfer Union Gap 27,353 81,000 ll 81,0011 51,000 100.(1 1(1(1(1 Total 5,424,828 5,205,540 4,334,540 5,205,540 5,402,337 103.8 103.8 780 Intergovernmental Loans 703,459 726,910 763,096 763,096 763,323 105.0 100.0 830 Debt Service - External Ltd -Int 50,062 52,166 26,352 51,973 45,829 879 85.2 TOTAL EXPENDITURES - SRV UNT 645 $6,178,349 $5,984,616 55,123,989 $6,020,609 $6,211,489 103.8 103.2 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Revenues 360 Miscellaneous Revenues 55,701 $5,702 $5,701 55,702 $5,702 100.0 100.0 380 Nonrevenues 32,939 32,939 32,939 37 ;7,939 100.0 100.0 391) Other Financing Sources 1) 200,000 200,000 200,000 200,000 100.0 100.0 TOTAL REVENUES - SRV UNT 645 538,640 5238,641 5238,640 5238,641 $238,641 100.0 100.0 SERVICE UNIT 699 - GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance $2,011,777 $1,549,645 51,728,864 51,728,864 51908,696 123.2 110.4 360 Miscellaneous Revenues 16,608 2,700 2,273 2,700 2,700 100.0 100.0 3911 Other Financing Sources 1(1,0011 (1 2,5011 2,5(1(1 (1 * (1.0 TOTAL REVENUES - SRV UNT 699 52,038,385 51,552,345 $1,733,637 $1,734,064 51,911,396 123.1 110.2 Preliminary Budget • City Management - 71 crry of /a-41,07,1 CITY MA r"' 2010 PRELIMINARY BUDGET NARRATIVE WASTEWATER CAPITAL RESERVES - 472 ASSISTANT CITY MANAGER DAVE ZABELL WASTEWATER DIVISION MANAGER SCOTT SCHAFER DEFINITION This fund is used for expenditures that are required for the purpose of moderate level replacement, capital repair or capital improvements to the Wastewater Treatment Facility. The service units in this division are: SERVICE UNIT 218 - CAPITAL IMPROVEMENT SERVICE UNIT 238 - CAPITAL IMPROVEMENT SERVICE UNIT 645 - INTERFUND DISTRIBUTION SERVICE UNIT 699 - GENERAL REVENUES BUDGET SUMMARY DEPT 472 WASTEWATER FACILITIES CAP. RES. (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 218 Capital Improvement $22,073 $50,000 $0 $0 $30,000 100.1) * 238 Capital Improvement 356,814 313,186 242,63)) 313,186 0 0.0 01) TOTAL EXPENDITURES 8378,887 8363,186 8242,630 8313,186 850,000 13.8 16.1) REVENUE SUMMARY BY SERVICE UNIT 238 Capital hnprovement 817,138 818,150 $14,765 818,150 $18,150 100.0 100.0 645 Interfund Distribution 131,850 131,850 131,850 131,850 131,850 100.0 100.1) 699 General Revenues 887,747 319,747 657,848 659,845 498,662 156.0 75.6 TOTAL REVENUES $1,036,735 $469,747 $804,463 $809,848 $648,662 138.1 80.1 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 400 Other Services And Charges 22,073 50,000 0 0 50,000 100.0 100.0 60)) Capital Outlays 356,814 313,186 242,630 313,186 1) (1.0 0.0 TOTAL EXPENDITURES $378,887 8363,186 8242,630 8313,186 $50,000 13.8 10(1.0 EXPLANATORY NARRATIVE The 2009 year-end balance is estimated at S496,662. Revenues for 2010 are estimated at S152,000, consisting of interest and contributions from Yakima, Union Gap, and Terrace Heights. Estimated expenditures for 2009 are $50,000. This consists of an unassigned appropriation of $50,000 for 72- City Management • Preliminary Budget contingency. The 2010 minimal balance is estimated tobp $598,662 an increase of from the 2009 year-end balance. SERVICE UNIT 218 - CAPITAL IMPROVEMENT Account 480 Repair and Muiatoou/zco - The2OlOhndvp|o($5Oj}OOisacontingency fnrmajor facility repairs, industrial coating, or n'tinor equiprnent Account 650 Capital Outlays - No additional funds were budgeted for 2010 construction projects. SERVICE UNIT 218 — CAPITAL IMPROVEMENT (1) (2) ( (4) ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 218 CAPITAL IMPROVEMENT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 480 Repairs And Maintenance $22 950 9O $O $5(N00 lO(N * Total Expenditures Sry Unt 218 $22,073 S50,000 SO 50 $50,0() 100.0 * SERVICE UNIT 238 - CAPITAL IMPROVEMENT Account 340 Charges for Services - This account reflects the contribution from Terrace Heights and Union Gap to the Facility Reserve Fund ($18,150 per year). See Capital Contribution under 473 budget, Service Unit 232. The expected expenditures for Repairs and Maintenance is $50,000. SERVICE UNIT 238 — CAPITAL IMPROVEMENT (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 238 CAPITAL IMPROVEMENT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 5 Expenses 650 [vuot,`uhvul',"jrr* 5356,814 5313 $242 5313 50 0.0 0/0 TOTAL EXPENDITURES - SRV UNT 238 8356 8313,1e6 $242,630 $313,186 50 0.0 0.0 Revenues 340 Charges For Good And Services $17,138 518,150 514,765 518 918 100.0 100.0 TOTAL REVENUES - SRV UNT 238 $]7,]38 $18 $14i765 $]8,]50 518,150 100.0 100.0 SERVICE UNIT 645 - INTERFUND DISTRIBUTION Account 390 Other Revenue Sources - The 2010 revenue consists of $131,850, which is the City of Yakiiim's share to the yearly f coiitribution of $150,000. Preliminary Budget • Cit Management 73 SERVICE UNIT 645 — INTERFUND DISTRIBUTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 390 Other Financing Sources 5131,850 5131,850 $131,850 5131,850 5131,550 100.0 100.0 TOTAL REVENUES - SRV UNT 645 5131,850 5131,850 5131,550 5131,550 5131,850 1000 100.0 SERVICE UNIT 699 - GENERAL REVENUES Account 360 Miscellaneous Revenue - Interest from investments $2,000. Summary - The 2010 proposed expenditure budget of 550,000 consists of an unassigned appropriation of $50,000 for repairs, capital rehabilitation or other special projects. The expenditures from this fund are intended to maintain existing treatment capabilities, not for capacity expansion. The annual revenue to this fund is made up of contributions by Yakima, Union Gap and Terrace Heights totaling S150,000, and $2,000 interest on investments - a grand total revenue of S152,000. By year-end, the 2010 fund balance is estimated to be $598,662. SERVICE UNIT 699 — GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance 5585,747 5317,747 $657848 $657,848 5496,662 156.3 75.5 360 Miscellaneous Revenues 2,000 2,000 0 2,000 2,000 100.0 100.0 TOTAL REVENUES - SRV UNT 699 5887,747 5319,747 5657,848 $659,848 5498,662 156.0 75.6 74 - City Management • Preliminary Budget ' onv^}^ilt CITY MA AGEMENT 2010 PRELIMINARY BUDGET NARRATIVE WASTEWATER COLLECTION SYSTEM PROJECT FUND 476 ASSISTANT CITY MANAGER DAVE ZABaLL WASTEWATER DivisioN MANAGER SCOTT SCHAFER DEFINITION The 476 Fund serves to provide resources for Wastewater System planning and collection system capital improvements. These efforts consist of capital projects to reduce or eliminate in-flow and infiltration, assist with financing of new trunk construction to accommodate service area growth, upgrading capacity of collection lines where needed, installation of new collection systems into select neighborhoods, and replacerneifl of deteriorated pipes. The 2009 year-end balance is estimated to��322.The 2010 revenues are estirnated at $1,473000. Estimated expenditures for 2010 are $3,520,000. The 2010 year-end halance is estimated at S1,025,322, a decrease of S2,047,000 from year-end 2009 levels. The sei'vice uiiits in bhis division are: SERVICE UNIT 218 — CAPITAL IMPROVEMENT SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 476 SEWER CONSTRUCTION (1) (2) ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG I008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY B, SERVICE UNIT wbnmL BUDGET 9/30D009 �~ � [ wo BUDGET 2 TO 5 4 TO 5 218 Capital Improvement S227657 $2,491 8153,485 81 $3,520000 141.3 3446 TOTAL EXPENDITURES 8227,657 82,4v ' 332 8153,485 81 83,52\000 141.3 344.6 REVENUE SUMMARY BY SERVICE UNIT 218 Capital Improvement $1 81 8921.000 81 $1.471 106] 106] 699 General Revenues 937088 2,08,216 2,705,557 2,707,557 3,74,322 153.1 1136 TOTAL REVENUES �933,213 �394,566 $3,626,557 84,093,907 84,545,322 133.9 111.0 (1) (2) ( (4) (5) ( (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 40 Other Services And Charges 8 2V000 V 2N00 2\00 l'NKV 5.7 600 Capital Outlays 166,547 2,471,332 153,4,85 1/001,585 I320,000 134.3 94.3 TOTAL EXPENDITURES 8227,657 92,491,332 815I485 81,021,585 $3,520000 41.3 001 Pre//ot///7r Midget Management 75 «rV ',' � oa�e�n«o — EXPLANATORY NARRATIVE SERVICE UNIT 218 — CAPITAL IMPROVEMENT Account � ' T ��20lU professional services budget for orn/ces p / v/ u �� $20,000 is r �iL t]z that might arise. unanticipated 0cun unforeseen 8S��n8xp8 expenditures 8 on� 8c58. Account Capital () t/ The Outlay construction budget ~_' -, following: FUND 476 - SEWER CONSTRUCTION 2V| CAPITAL BUDGET Unassigned bop,v`rm,m,/Repairs 3670000 [222o Congdon Sewer Main 750.1100 y2234 Neighborhood Wastewater improvements 3V00 P2261 utornated Meter Reading 750,000 P2264 Speedway/Race St (engineering design) 850,000 TOTAL SEWER CONSTRUCTION 33 Revenue / Service Units 218 & 699- The anticipated 2DO9 year-end balance in the 476 Fund is $3,072,522. Revenues for 2010 include a S1,221,000 capital transfer from 473 Wastewater Operating Fund; and an estirnated $2,.000 investrnent/reserve interest. The Wastewater Connection Charge (WCC) is divided between the 476 Fund and 478 Fund. For 2010, $250,000 of the WCC revenue is being transferred to this Fund. Summary - The majority of capital expenses will be used for the Congdon Wastewater main, Neighborhood Wastewater Improvements and the Automated Meter Reading system. Continued development pressure in the West Yakima urban areas continues to increase the demand foi' \'Vastewatei' tnu'ikage and LtD participation to the City. Through enactinent and tiinely updates of the Wastewater Connection Charge and Cost of Service Evaluation, the City will contintte financial assistance with the development of COIT1 mu n it y and homeowner Wastewater extensions to service new and existing nei hborhoods. SERVICE UNIT 218 — CAPITAL IMPROVEMENT (1) (2) ( (4) (5) ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT ' l|8 CAPITAL IMPROVEMENT ACTUAL BUDGET 980r2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 410 Professional Services $l 32V000 30 32N00 82U00 N'N]/ 1000/0 600 Capital Outlays 620 Buildings V 0 o o 0 63) Iniproveinents Other Than Building 172 5V0 49,379 5V00 5V00 l'm 100o) 610 Machinery And Equipment 0 0 0 0 750000 650 Construction Projects 166,375 2,42] 104,106 951 2,520000 04.1 264.3 Total 166 2 153,485 1 3,320,000 134J 331.5 TOTAL EXPENDITURES - SRV UNT 218 $227657 $2,491 $153,485 $],02] $3,520000 141.3 344.6 Revenues 390 Other Financing Sources 31,996J26 31.386,350 3921 31 3l 1[6] 1[6] TOTAL REVENUES ' SRV UNT 218 $,996,126 31 $921 $ 3 106] 106] 76 - City Management • Preliminary Budget SERVICE UNIT 699 — GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance $ $2,003,216 $2,705,557 $2,705,557 $3,072,322 153.4 113.6 360 Miscellaneous Revenues 5,672 5,000 0 2,000 2001) , 40.0 100.0 TOTAL REVENUES - SRV UNT 699 5937,088 52,008,216 $2,705,557 $2,707557 83,074,322 153.1 113.6 Plelinli nary Budget • City Management — 77 CITY MX,,. 2010 PRELIMINARY BUDGET NARRATIVE WASTEWATER ITIES PROJECT F - 478 ASSISTANT CITY MANAGER DAVE ZABELL WASTEWATER DIVISION MANAGER SCOTT SCHAFER DEFINITION The Yakirna Wastewater Facilities Project Fundscrvcstodioeci[nndsandprovidcpaymcn1s[nr costs associated with the planning, installation, rehabilitation, expansion and modification of the Wastewater Treatment Facility and the Rudkin Road Lift Station. This fund channels resources for mandated treatment work, expansion and rehabilitation outlined in the adopted Facilities PIan, Bio-solids Managernent PIan, and other planning documents. The 2010 budget includes si ni0caoUcon1innpdexpenditoresh`rtheOrsLnhaseo(nmndahpdCacUhy rehabilitations, and professional services related to monitoring and mitigation of othei' construction in the vicinity of the Treatment Paci|ity. The 2009 year-end balance is estimated to be $1,745,862. The 2010 revenues are estimated at S1,540,000. Estimated expenditures for 2010 are $2,285,000. The 2010 year-end balance is estimated at $1„000,862 a decrease of $745,000 from the 2009 year-end halance that will be utilized to continue the facility's capital progranl. The service units in this division are: SERVICE UNIT 218 — CAPITAL IMPROVEMENT SERVICE UNIT 238 — CAPITAL IMPROVEMENT SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 478 WASTEWATER FACILITY PROJECT (1) (2) ( (4) (5) ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 4 TO 5 238 Capital Improvement $3,757,287 55,937,540 52 55,370,657 $2,285,000 38.5 42.6 TOTAL EXPENDITURES $3 55 52 55,370,657 $2 38.5 426 REVENUE SUMMARY B, SERVICE UNIT 218 Capital Improvement 9O 51 $0 50 50 0/0 ` 230 Capital Improvement 8,306717 1,115,000 479,000 1 1 134.5 134.5 699 General Revenues 1 3,222,482 5,983,009 6 1 55.4 29.8 TOTAL REVENUES 59,7]3'806 54,338,482 $6,462,009 $7116,519 53,285,862 757 46.2 (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET yvsoonoy YEAR-END BUDGET 2 TO 5 TOTAL 400 Other Service And Charges 27,280 211,012 20/01 211 ] 559.2 516 600 Capital Outlays 3,735,007 5,726,528 2,226,628 5,199,645 1 19.3 48.1 TOTAL EXPENDITURES $3,757287 $5937544 52,255,529 $5,370,657 $2,285,000 38.5 100.0 78 — City Management • _Preliminary Budget EXPLANATORY NARRATIVE The majority of the capital budget is for construction of facility improvements. Projected revenue for 2010 is $1,540,000 derived from CCRC, WCC, contract, operations transfers, and investment interest, and Terrace Heighb/UnionGap local share of cash. The 2009 year-end cash balance is estimated to be $1,745862 The 2010 expenditures are estimated to be $2285,000 with a 2010 year end balance estimated Lnbe$l0OO,@62. SERVICE UNIT 2U8— CAPITAL IMPROVEMENT Account 340 Charges for Sorn/xea — Capita| Cost Recovery Charge (CCRC) revenues are reflected in this line. There are no 2010 CCRC revenue estimated this year because the Wastewater Connection Charge (WCC) Program replaced the CCRC program revenues. WCC revenue goes directly into the 473 Wastewater Operating Fund, and is then transferred to either the 476-Wastewater Collection Systern Project Fund or 478-Wastewater Facilities Project Fund. SERVICE UNIT 218 — CAPITAL IMPROVEMENT ( ( ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG Y6Cnwv 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT ' IMPROVEMENT Ao"^L BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 340 Charges For Good And Services 50 51,000 SO 50 50 0/0 ° TOTAL REVENUES - Sxv Un, Z|R 50 51'000 90 $0 $0 (N " SERVICE UNIT 238 — CAPITAL IMPROVEMENT Acconnt 410 Professionnl Services — The 2010 budget of $J,l8V,OOUis for: Services related Lothe Counties Floodplain Management PIan Project ject 2101 $20000; NPDES/TMDL Services Pr ject 2267 $L000,OOO (permit and water cleanup plan participation see Policy issue); Wastewater Comprehensive PIan update Project 2268 5150,000 and professional sei'vices thal are nol obli ated — $10,000. Account 650 Construction Projects — The 2Ol0 construction budget o[$2,285,OOO consist of the follolAring FUND 478 - WASTEWATER FACILnY PROJECT 2010 CAPITAL BUDGET Y222] Final S[AQ4 (tip out old communications system see Policy Issue) 5735,000 Y2255 Pretreatment Offices (build offices iu existing Storage b 20 Y2256 Magnesium Tank (purchase and relocate N^8Tank) 50,000 Y229(/ Building for nutrient removal (see Policy b,'^4 300,000 TOTAL WASTEWATER FACILITY PROJECT 51 Account 390 Other Financing Sources — The 2OlO estimate of $l,54O,OOO consists of debt coverage participation of $81,000 from Union Gap and $40,000 from Terrace Heights; Capital and Connection Charges transfers from the 473 Wastewater Operating Fund will be S400,000 and 5979,000 respectivelv for 2010. pre////ti//7r Budget Management 79 /rV ',' � oo�en��o — SERVICE UNIT 238 — CAPITAL IMPROVEMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 238 CAPITAL IMPROVEMENT ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Expenses 410 Professional Services $22,2511 $211,012 528,901 5211,012 51,180,000 559.2 559.2 601) Capital Outlays 620 Buildings 58,823 40,000 17,477 40,1)01) 20,001) 50.0 50.1) 630 Improvements Other Than Building 0 200,000 0 200,000 0 0.0 0.0 640 Machinery And Equipment 0 50,000 0 0 50,000 100.1) * 650 Construction Projects 3,676,184 54436,528 2,209,151 4,919,645 1,035,000 19(1 21.0 Total 3,735,007 5,726,528 2,226,628 5,159,645 1,105,000 19.3 21.4 TOTAL EXPENDITURES - SRV UNT 238 $3,757,287 55,937,540 52,255,529 $5,370,657 $2,285,000 38.5 42.6 Revenues 370 Proprietary /Trust Gains And Other $36,007 $0 $0 80 511 380 Nonrevenues 5,51)0,982 0 I) I) 1) * 390 Other Financing Sources 2,769,728 1,115,000 479,000 1,115,00)) 1,500,000 134.5 134.5 TOTAL REVENUES - SRV UNT 238 $8,306,717 81,115,000 8479,001) 51,115,000 $1,500,000 134.5 134.5 SERVICE UNIT 699 — GENERAL REVENUES Account 360 Miscellaneous Revenue — to reserves, interest revenues of $40,000 are estimated for 2010. SERVICE UNIT 699 — GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance 51,334,3411 83,177,482 55,956,519 55,956,519 81,745,862 54.9 29.3 360 Miscellaneous Revenues 72,749 45,000 26,490 45,000 40,000 88.9 88.9 TOTAL REVENUES - SRV UNT 699 51,40049 53,222,482 55,983,009 86,001,519 51,785,862 55.4 29.8 80 — City Management • Preliminary Budget ' onv^}^A CITY MA AGEMENT 2010 PRELIMINARY BUDGET NARRATIVE STORMWATER _ 441 ASSISTANT CITY MANAGER DAVE ZABELL WA DivisioN MANAGER SCOTT SCHAFER DEFINITION The functions of this division include the responsibilities and obli adonssci(orthhyihc City's Eastern Washington Phase II Municipal Stormwater Permit and the State mandated Underground Injection Control (UIC) Program (WAC 173-218). The Federal and State mandated responsibilities include collecting, transporting, and treatment of surface water (stormwate0 to protect the environment, public health and welfare, and assess and comply with regulatory agency requirements. DISCUSSION Support assistance is expected to increase in the future years as the NPDES permit and UIC gu idelines are ramped-up; increasing inandated regulations. Just one exainple of increasing regulations that will i acithecdyishyFehrnary2011theckyisrcqniocdioadopiConstroction and Post/Construction Ordinances for new UIC wells and stonmArater systems. CED will implernent this portion of regulations. Mandated tasks include plan and field review, inspection and enforcement, and response to citizen complaints regarding stormwater issues. Additional assessment, treatment and monitoring will also be required in future years. Each of these requirement components will impact future utility rates for the community. The service units in thi division are: SERVICE UNIT 213 — SURFACE DRAINAGE COLLECTION SERVICE UNIT 645 — INTERFUND DISTRIBUTIONS AUTHORIZED PERSONNEL For 2010, the total authorized personnel funded by this division is 9.94 FTE's, and 6.96 FTE's and 9.56PTB's for 2UO8 and 20O9, respectively (see policy issue for new Hydro|ogisU. Four of these employees perform the basic day-to-day operation of cleaning, inventorying and assessing the existing eLormvvater system. The fifth FTE, a surface water engineer provides review of private development applications and designs surface water projects for the City of Yakima's public projects. The remaining 4.69 FTE's represent employee time that is dedicated to support mandated stormwater activities and address safety and liability issues from other divisions within the City of Yakima. The Wastewater Division pi'ovides 4.48 PTEyupport for laboratory testing, smoke testing, enforcement of the Illicit Discharge Ordinance, grant administration, mapping, registering UIC's installed prior to February 3, 2006, safety repairs, emergency response to localized flooding, vactor waste handling and response to citizens. The Cornrnunity and Economic Development Department (CED) provide inspection and capital project management of stormwater projects and registration nfU|['s constructed after February 6,2OU6(U.25FTE).. Pre////t///7r Budget Management 81 / r V ',' � oa�en��o — BUDGET SUMMARY DEPT 441 STORMWATER (1) (2) (3) (4) (S) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED AcTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30Q009 YEAR-END BUDGET 2 TO 5 4 TO 5 213 Drainage $53(1,462 $1 $73\714 $1 0 l29.8 133.4 641 insurance And Bonds 0 0 U U U * " 645 1m, k/od0e/,U,`uiou 242 635,000 665,000 665000 590,000 92.9 887 TOTAL EXPENDITURES $772,857 91 51 $1 92,103,128 116.8 116.9 REVENUE SUMMARY B, SERVICE UNIT 213 Drainage $1,111 $1 $] $1,807366 S2,100000 1170 116.2 699 General Revenues 0 250,052 338,205 338,205 346,023 13*4 102.3 TOTAL REVENUES $1 $2 $1 $2 $2 119.6 114.0 (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED Acmm ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/302009 YEAR-END BUDGET 2 TO 5 Tom' lm/ Salaries And Wages 290,477 514 331,148 507132 549111 l/K`x 26.1 ZoU Personnel Benefits 109,964 185 107644 180,735 175,342 94.4 8.3 SUB-TOTAL SALARIES AND BENEFITS 4\441 700/61 439,59l 687867 724,453 103.5 34.5 300 Supplies 12.110 25,617 35,464 38 50/00 195.2 2.4 40() Other Services And Charges 2I 56140 19,558 26,540 96122 I71.2 4.6 50) |nte,g,ox Srv«n/Oth*|nur6/nd 287,478 865,125 786913 895,125 839,872 971 39.9 600 Capital Outlays 5,560 6000 2 6,000 ]2 20O.0 06 900 1m,rfuod Payment For Services 46,017 148,097 ]]2,072 46,097 3*0,681 257.] ]8] TOTAL EXPENDITURES $772,857 $1 $1 $1 $2,103,128 1168 i(mo EXPLANATORY NARRATIVE PERFORMANCE STATISTICS The operalions crew cleaned and collected inventory data for 1,640 xLo/mvva ter devices in 2008. The additional operations crew in 2009 will allow for the collection of data on an estimated 3,400 devices in 2009. The operations crew has inventoried 65% of the catch basins and surface inlets to the City of Yakbna'sstnrnwaLersystem. In the spri of 2009 a wastewater crew began the work necessary 10 deterrnine the location of existing stonnwaicrpipelines. The smoke-crew is documenti connections of pipelines to storm inlets, irrigation systems, outfalls to surface waters, and private propertF In the future, these lines will require cleaning and maintenance repairs. This crew is also meeting the mandated component of the NPDES permit to "locate and address illicit discharges to the sLnrnnvvaLprsysLeoo" Six property owners were notified of illicit connections or discharges to the stormwater system. The Wastewater Pre-Treatment crew notifies the property owners of the illicit connection and works to achieve compliance within the 100 days allocated to the City of Yakiina by Ecology to eliminate the pollutant source. The Surface Water Engineer estirnates that he will have reviewed nearly 50 stormwater site plans by the end of 2009. The wastewater utility crew continues to repair darnaged catch hasins or curbs that are creating a hazard. Thi work is very limited due to the level of fundi available to purchase supplies. 82 - City Management • Preliminary Budget The 2010 Stormwater Bu was developed foliowi the assumptions noted below that were included in June 9, 2009 Council Study Session document and incorporates the approval of Resolution 09-130 authorizing the Inter-Governmental Local Agreement with the Regional SLormvvaLer Policy Group for years 4 and 5 of the NPDES Permit. The budget as presented would require conncil approval of the stormwater policy issue. ■ Continue Regional Stormwater approach per Inter-Governmental Local Agreement ■ Continue maintenance program geared to meet the minimum requirements of the NPDES permit for years 4 and 5 Continue maintenance program geared to meet the minimum requirement of UIC regulations ■ Take appropriate action through rehabilitation and minor expansion of the current system to increase safety to the public, and reduce liability to the City by addressing known safety concei'iis such as flooding and hazardous conditions ■ Continued repayment of the Wastewater Utility and Street Fund for previous expenditures ■ Minimize FTE's funded by the utility through the utilization of personnel from wastewater and other divisions on a time only basis ■ Review, inspect and enfoi'ce stormwater regulations within the city limits. An annual rate of $40 per equivalent residential unit (ERU) for 2010 ($3.33 per month) and an annual rate of $43 per ERU for 2011 (S3.59 per month)is proposed hn the 2OlO Policy Issue. Expenditures detailed in the 2OlO budget are based on the proposed rate. The 2009 Utility Rate was $35 annually per ERU. Salary & Benefits - In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid-year 2OO9 adjustments, and/or an individual employee's merit adjustments or eligibility for |ongev\ty. Thepersnnne| benefit accounts include rate increases for niedical insurance of 7.5%; dental insurance of 4% and unemployment insurance of 25%; along with the normal roll-ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33% mid-year 2009, and workers' compensation rates were unchanged. All of these changes net to an arnount simular to the 2009 budget. SERVICE UNIT 2U3-SURFACE DRAINAGE COLLECTION ACCOlint 100 Salaries and Wages - The estimated 2009 year-end budget is $507,132. The 2010 Projected Budget is $549,111, an increase of S41,979 or 8.3%. The increase is mainly due to the proposed new Hydrologist position (see Policy Issue). Account 20U Personnel Benefits - The estimated 2OU9 year-end budget is$l8U,7]5. The 2010 Projected Budget is $175,342, a decrease of $5,393 or 3.0%. Preliminary Budget • Cit Management 83 Accozint 300 Siipp!ies — Estirnated fuel costs of $20,000 with operating supplies of $30,000 are included in the 2010 budget of $50,000. Operating supplies are primarily replacement grates and materials Lo repair/replace broken storm drain infrastructure that present a hazard to the public. This isa$l2,O0Oor3l.6% increase over the 2O09 Estimated Year-End o[SS0,000. Account 40O Other Services and Charges — The 2OlO Budget is$96,l22. Approximately $70,000 is for professional services, such as contracted repairs to the system, legal, and consulting services required to implement the stonn`va ter permit process and inter-local agreements and infrastructure facility plan. The need for a facility plan to address NPDES and UIC regulations was discussed at the June 2009 study session with City Council members. The Ecology Discharge Permit ($15,000) is also paid from this account. This isa$39,982or7l.2`& increase from the 2OU9Amended Budget of $56, 140. This is mainly due to professional services Account 500 Intergovernmental Services — This account includes the fees to be paid to Yakima County for pi'oviding "Regional" services as included in the inter-local agreement and for billing services by Yakima County for collection of the stormwater utility payments. A budget of $249,872 is proposed for 2010. In previous years, grant funds received to assist with the Regional Stormwater Process reduced the actual expenditures for each agency. In 2010, each agency will be responsible for their entire portion of the Regional Stormwater effort. Payments to Yakirna County are estimated at S220,272 for the 2010 budget. This includes billing and 70% of the Regional Services. State/County Taxes for 2OlO are $29,6OO. This account has increased $l9,747or8.6% over the 2O09 Estimated Year-End o[$23O,l25. Account 60D Capital Outlays — The 2OlOo($l2,OOOis for SLnrmw/a|er testing equipment. Account 900 Interfund Paymentfor Services — The 2010 budget of $38O,68l includes the following estimated expenditures —hnter(/xnd Insurance Services $40,000; Rental, Maintenance and Operation of Equipment $l4,229;Equipment Replacement $6O,0OO; and City Services $66,452. The newly- financed stormwater utility may bare some risk management burden related to future localized flooding events. This element will most likely increase in future budget years. A substantial increase in this service area is due to a $200,000 transfer to the Street Fund to cover expenses associated with enhanced street sweeping and right-of-way maintenance programs such as mowing and Utter removal. These tasks are included in the Eastern Waehhnvton5LormvvaLe/ Manual as good housekeeping for both the NP[}[S and iJ|[programs. The goal is to reduce pollutants before they reach surface and ground waters. This again is reflective of the rarnp up of activates prescribed in the NPDES pen This account has increased $234,584 for 2010 from the 2009 Estimated Year-End of $146,097. 84 — City Management • Preliminary Budget SERVICE UNIT 213 - SURFACE DRAINAGE COLLECTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 213 DRAINAGE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 8289,024 $512,564 8331,253 8505,632 $547,611 106.8 108.3 120 Overtime 1,453 1,500 432 1,500 1,500 100.0 100.0 130 Special Pay 0 0 262 0 0 * * Total 290,477 514,364 331,948 507,132 549,111 106.8 108.3 200 Personnel Benefits 109,964 185,696 107,644 18(1,735 175,342 94.4 970 300 Supplies 310 Office And Operating Supplies 9,637 20,000 21,082 20,000 30,000 150.0 150.0 320 Fuel Consumed 2,473 5,617 14,382 18,000 20,000 356.1 111.1 Total 12,110 25,617 35,464 38,000 50,000 195.2 131.6 400 Other Services And Charges 41)) Professional Services 5,347 35,000 2,129 5,1)00 70,00)) 200.0 1400.0 420 Communications 224 () 988 400 476 * 118.9 43(1 Transportation/Training 579 50(1 0 50(1 50(1 100.0 100.0 450 Operating Rentals And Leases 0 0 0 0 4,000 * * 470 Public Utility Services 138 140 111 140 147 105.0 105.0 480 Repairs And Maintenance 0 0 0 0 0 * * 490 Miscellaneous 150 6,500 2,922 6,500 6,000 92.3 92.3 4D0 Doc W/W Discharge Permit Fee 14,812 14,000 13,408 14,000 15,000 107.1 107.1 Total 71,751 56,140 19,558 26,540 96,122 171.2 362.2 500 Intergovernmental Services 510 Intergovermnent Professional Sys 32,994 205,000 103,456 205,000 220,272 107.5 107.5 530 State/County Taxes & Assessment 12,085 25,125 18,457 25,125 29,600 117.8 117.8 Total 45,083 230,125 121,913 230,125 249,872 105.6 108.6 640 Machinery And Equipment 5,560 6,00(1 2,115 6,1)00 12,000 200.0 2(10.0 90(1 lnterfund Payment For Services 950 lnterfund Opt Rental And Leases 12,587 62,692 47,017 62,692 74,229 118.4 118.4 960 Interfund Insurance Services 15,000 25,000 25,000 25,000 40,000 160.0 160.0 980 Interfund Garage/Plant Charges 0 7,000 0 5,000 200,000 2857.1 4000.0 990 Interfund Administrative Charges 18,430 53,405 40,055 53,405 66,452 124.4 124.4 Total 46,017 148,097 112,072 146,097 380,681 257.1 260.6 TOTAL EXPENDITURES - SRV UNT 213 $530,462 $1,166,039 8730,714 $1,134,628 $1,513,128 129.8 133.4 Revenues 330 Intergovernmental Revenues $75,580 $120,000 864,619 $120,000 8100,000 83.3 83.3 340 Charges For Good And Services 4,837 (1 7,214 12,366 () * 0.0 360 Miscellaneous Revenues 1,030,724 1,675,000 1,263,383 1,675,000 2,000,000 119.4 119.4 TOTAL REVENUES - SRV UNT 213 $1,111,142 $1,795,000 81,335,216 $1,807,366 82,100,000 117.0 116.2 SERVICE UNIT 645 INTERFUND DISTRIBUTION Account 550 Interfund Subsidies - The 2010 budget of S635,000 includes the following: transfer to Equipment Rental to purchase new operating equipment $60,000; capital transfer to Stormwater Capital Fund $350,000 and the initial reimbursement to the Wastewater $200,000 and Street $25,000 Funds. Preliminary Budget • City Management - 85 SERVICE UNIT 645 — INTERFUND DISTRIBUTION (1) (2) ( (4) ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION ACTUAL B"ooET VV30IOOV YEAR-END BUDGET l TO 5 4 5 Expenses >>o lnterfund Subsidies $242 $635,000 $665,000 $665,000 $590\000 929 887 TOTAL EXPENDITURES - SRV UNT 645 $242'395 $635/00) $665,000 $665/0 $590,000 029 887 Revenue — Tota| projected revenue for 2010 Stormwater Division is S1,795,000. The projected revenue of $1,675,000 is from stormwater rate of $35 per Equivalent Residential Unit (ERU) per year with an estirnated 50,000 billable ERU's, less an allowance for uncollectible accounts of 2%. This revenue estnnate reflects all applicable credits and waivers. |n addition, an estimated $l20,OUOn( revenue is expected from Department of Ecology Stormwa[er Mapping Grant that was awarded in 2009 to the City of Yakima. Seventy-five percent of funds e)(pended for inventory data collection are eligible for reirnbursernent. SERVICE UNIT 699 — GENERAL REVENUES ( ( ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 899 GENERAL REVENUES ACTUAL BUDGET 9V30I009 YEAR-END BUDGET 2 TO 5 4 5 Revenues 270 Beginning Balance SO $250,052 $338,285 $338,285 $344 1384 102.3 TOTAL REVENUES - SRV UNT 699 SO $250,052 5338,285 $338,285 $346 1384 102.3 Summary — The 2O1Ocstbnaicd year-end balance is projected at$243,ll4,a decrease V[$6,938from the 2009 year-end balance of 5250,052. 86— City Management • Preliminary Bialget ' onv^}^A CITY MA AGEMENT 2010 PRELIMINARY BUDGET NARRATIVE STORMWATER CAPITAL - 442 ASSISTANT CITY MANAGER DAVE ZABELL WA DivisioN MANAGER SCOTT SCHAFER DEFINITION The 442 Fund serves to provide resources for Surface/Stormwater System planning and collection system capital improvernents. These efforts consist of capital pi'ojects to enhance the treatrnent of stormwa ter to meet permit requirements, reduce or eliminate local flooding, upgrade capacity of collection lines where needed, and replace deteriorated infrastructure. Revenues are dependent on a line item transfer from the SLnrmw/a|er UdU1y. This transfer has been kept to a minimum to reflect Council's past direction to keep stormwater utility rates reflective of a "minimal compliance" approach. The ramp-up of UIC and NP[)ES pen may substantially increase future rate levels as treahneiit and pre-treatment coiiponents are required for existing storonvvatertncUihey. The service tinit in this division is: SERVICE UNIT 2U8— CAPITAL IMPROVEMENT SERVICE UNIT 699 — GENERA REVENUES BUDGET SUMMARY DEPT 442 SmxmWnmC^,mv (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/3012009 YEAR-END BUDGET 2 TO 5 4 m 5 218 Capital Improvement $72,756 9325,000 $36,853 9322,500 $368040 11I2 114J TOTAL EXPENDITURES $72 $325,000 $36 $322.500 $368,040 113.2 114] REVENUE SUMMARY BY SERVICE UNIT 218 Capital Improvement $20\0 $350,00) $440,000 $44\000 $434,781 124.2 (K8 699 General Revenues '/ 50\813 127244 127244 244,744 481.7 IO2.3 TOTAL REVENUES $200000 $440,813 $567244 5567,244 $679 169.5 ]]9,8 ( ( ( ( ( ( ( 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 40 Other Services And Charges 28,551 25,000 24321 25,000 25,00 l00/0 6.8 600 Capital Outlays 44,206 300,000 12,532 297500 343,040 1144 93.2 TOTAL EXPENDITURES $72,756 $325,000 $36,853 $322,500 $368,040 11I2 moo Pre/in/it/MT Management 87 / rV ',' � oo�en��o — EXPLANATORY NARRATIVE PERFORMANCE STATISTICS The Li[}AFlmapping project was completed in 2009. This was a joint project with Yakima County that provides topographical inforrnation for the City of Yaknna and areas that were of concern to Yakima County. The Coolidge Road drai project is expected to becnmpletebythe end of 2009. The City's Surface Water Engineer has started desi n work on a pr ject to address localized flooding at the intersection of Nob Hill Boulevard and Fair Avenue. This project will require acquiriilg private property to construct stonn`va ter detention swale. Design work will continue in 2010. The city worked cooperatively with Yakima County to apply for and received a grant to construct Low lrnpact Developrnent features for addressing surface water runoff. This p ject will track the effectiveness of four types of stormwater treatment devises and their ability to mitigate pollutant levels in stormwater. The 2Ol0 revenues are estimated aL$434,78l.0O. Revenues include a $350,000 transfer from the Stormwater Operating Ftind (441) and $84,781 grant ti'orn a Depai'trnent of Ecology that was awarded for a stormwater Low lrnpact Developrnent demonstration project ihatvvUUhcconstrncied on 'I' Street between 16th Avenue and 20th Avenue. Estimated expenditures for 2010 are $368,040. The 2010 estimated year-end balance is S311,485, an increase of S66,741 from the 2009 estimate year- end of $244,744. SERVICE UNIT 218 - CAPITAL IMPROVEMENT Account 410 Professional Services - The 2009 professional services budget is $25,000. Account 600 Capital Outlay - The 2010 capital budget is $368,040. The projects included in this budget are: $130,000 for continued design work and possible property acquisition for Fair and Nob Hill; $113,040 for the Low Impact Development Demonstration Project on Street; and $100,000 for capital facility projects to address localized flooding or water quality issues. The 2009 Budget indicates a $440,000 transfer from the Operations Fund. The increase of $90,000 in the 2009 budget was due to Yakima County's desire to begin the '|' Street Project construction in late 2009. If the project is not bid and awarded until 2010, these additional funds will be used for the Nob Hill Boulevard and Fair Avenue pi'oject. SERVICE UNIT 218 — CAPITAL IMPROVEMENT (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 Y4 Co^m % Cnnv 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 218 CAPITAL IMPROVEMENT ACTUAL BUDGET 9/30Q009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 410 Professional Services $28,551 525,000 $24,321 $25,000 $25,000 100o i(m 650 Construction Projects 44,206 300,000 12,532 297,500 34I040 114.4 11E3 TOTAL EXPENDITURES - SRV UNT 218 $72.756 $325000 $36,853 $322 $368,040 113.2 114] Revenues 330 |n,*grvmm/rnWR,vrnoro $0 $0 $0 $) $84'751 ^ " 31)0 Other Financin Sources 20,000 35V000 44\0 44N0) 35U00 l'N]/ 70.6 TOTAL REVENUES - SRV UNT 218 82 535V $44\00 $440/ $434788 124.2 Y�8 88 - City Management • Preliminary Blidget SERVICE UNIT 699 — GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance $0 $5R813 $127,244 $127,244 8244,744 481.7 192.3 Total Revenues - Sry Unt 699 $0 850,813 S127,244 $127,244 8244,744 481.7 192.3 Preliminary Budget • City Management — 89 crry 1,07,1 CITY M AGEMENT 2010 PRELIMINARY BUDGET NARRATIVE WATER - 474 ASSISTANT CITY MANAGER DAVE ZABELL WATER / IRRIGATION MANAGER DAVE BROWN DEFINITION The Water/Irrigation Division is responsible for the treating and delivery of a potable water supply of sufficient quantity and quality to meet domestic, commercial, industrial, irrigation, andhre suppression requirements. Water production varies throughout the year from a low ofMk`apeak of 21 million gallons per day, consumed through approximately 19\500 service installations. Water is supplied from the Naches River to the Naches River Water Treatment Plant located at 6390 US Highway 12 and treated to meet state and federal drinking water standards. Emergency supply capabilities are provided by the Kissel, Kiwanis, and Airport wells. A new well at Gardner Park should be coinpleted this year. There are several issues on the immediate horizon that could have significant economic impacts on the utility: a utility billing program, Safe Drinking Water Act rule rnodification and implementation, Endangered Species Act (ESA) and State Salmon Recovery Programs, and the Water Efficiency Rules. In cooperation with the Finance Department, Information Systems, Wastewater, and Refuse Divisions, the implementation o(a new customer service utility billing system has begun and should be fully irnplernented. Several nf the chemicals used aL the water treatment plant have had significant priceincreasesnver the last few years. Catislic Soda used for pH adjtishnenl, Fluoride, Ah Stilfale used for coagulation, and salt used to generate chlorine, have increased some 70% over the past five years. These increases have resulted in a hi|vercoyt of operation. In an attempt to save chemical costs, the water treatment plant staff has conducted several tests with alternate coagulation chemicals. One of those chemicals, Aluminum Chlorhydrate, has proven to work better than the current coagulant.. This chemical is not less expensive than the current coagulant but it allows us to save costs in other areas of the ti'ealrnenl process such as draslically reducing the use of caustic soda for pHcontrol. Safe Drinking Watet' Act changes include an emphasis on water quality monitoring. The additional monitoring required by the Stage 2 Disinfectant/Disinfectant By-Product Rule (D/DPB) and the Long-Term 2 Enhanced Surface Water Treatment Rule (LT2) are to insure compliance with new water quality rules and the types of additional treatment that may be required. Testing conducted yo far indicates that the water treatment processes should be capable of 1i'eating the water tomeet the proposed standards. Improvements to the water treatment plant, which were completed in Febi'tiary of 2006, wei'e designed around this new rule. 90 — City Management • Preliminary Budget WATER EFFICIENCY The new water efficiency rules, from HB 1338 Municipal Water |avv Bill, implemented in January, 2007, places an emphasis onnonrevenuepmducedwater,im|udiogi Nationo(wateroeter calibration standards. Non-revenue producing water must be less than 0% of the total production and reported annually. In January of 2008, the City Council adopted two water efficiency goals and 6 water efficiency measures. REVENUE Revenue for the 474 Water Ftind is from the foliowing sotirces: Sale of Materials - Meters and meter sets, water main taps and materials sold to other divisions and developers. Water From Hydrants - Water sold through hydrant meters. Water Operating Revenue -Water sold through water meters. Personne|Servkes - Laborincoo' for installing meters, taps and hydrants. Interest - Interest earned from investments and contracts. New Services New water services sold. Dornestic Connection Charge - Connection fees. Base Irrigation Charge - Connection fees when usi domestic water for irrigation. Distribution Connection Charge - Connection fees for connecting to the distribution system. SUMMARY The estimated year-end balance for 2009 is $1741,284. Revenues for the 2010 budget year are projected at $7,394,837. Estimated expenditures for 2DlO are $7,774,8O7. The cash dependency on beginning cash reserve is $379,970, and the estimated year-end balance for 2010 is $1,361,314. The service units in this division are: SERVICE UNIT 122 — FIRE SUPPRESSION SERVICE UNIT 139 — FIRE SUPPRESSION ADMINISTRATION SERVICE UNIT 341 — POTABLE WATER DISTRIBUTION SERVICE UNIT 343 — POTABLE WATER SUPPLY SERVICE UNIT 348 — CAPITAL CONSTRUCTION ADMINISTRATION SERVICE UNIT 349— POTABE WATER ADMINISTRATION SERVICE UNIT 645 — INTERFUND DISTRIBUTIONS SERVICE UNIT 699 — GENERAL REVENUES Preliminary Budget Management 91 / rV .,- City oo�en��o - WATER OPERATING FUND $7,774,HO7 - TOTAL 2010 EXPENDITURE BUDGET Fire Suppression 3 84% Customer Service 6 91% City Services 1111111 Fire Adnumstrahon 459% 040% Interfund Taxes 1255% Ihstnbuhon 27 01% Transfer to CIP 11 58 Loans/Bonds Repayment 7 28% Supply /Treatment 19 40% Insurance 2 65% Capital Construction Admm 72% Water Admm 3 07% Note: CIP transfer includes $100,000 for Utility Services System. AUTHORIZED PERSONNEL 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1273 Water and Irrigation Manager 1.00 1.00 1.00 7151 Water / Irrigation Div Admin Specialist 1.00 1.00 1.00 8251 Waterworks Device Technician 2.00 2.00 2.00 8252 Water Device Crew Leader 1.00 1.00 1.00 8331 Water Treatment Plant Operator -in- Training (1) 0.00 1.00 1.00 8332 Water Treatment Plant Operator II (2) 6.00 6.00 2.00 8333 Water Treatment Plant Operator III (2) 0.00 0.00 4.00 8335 Water Quality Specialist 1.00 1.00 1.00 8681 Storekeeper 1.00 1.00 1.00 8741 Waterworks Specialist I (3) 4.00 2.00 4.00 8742 Waterworks Specialist II (3) 5.00 7.00 5.00 8744 Water Distribution Crew Leader 3.00 3.00 3.00 8745 Waterworks Drafting / Service Rep 1.00 1.00 1.00 8751 Utilities Locator / Safety Coordinator 1.00 1.00 1.00 11105 Water / Irrigation Engineer 1.00 1.00 1.00 13501 Water Distribution Supervisor 1.00 1.00 1.00 15201 Water Treatment Plant Supervisor 1.00 1.00 1.00 TOTAL PERSONNEL (4) 30.00 31.00 31.00 (1) 2009 approved policy issue. (2) Re -class of Water Treatment Plant Chief Operators to Water Treatment Plant Operator II and III. (3) Waterworks Specialist I is upgraded to Waterworks Specialist II upon certification (4) Water funds 1.30 FTE's in Codes (022), Engineering (041) and has 1.40 FTE's funded by Wastewater (473) and / or Irrigation (475). 92 - City Management • Preliminary Budget BUDGET SUMMARY DEPT 474 WATER OPERATING (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 122 Fire Suppression $243,866 $289,703 $176,164 $281,200 $298,833 103.2 106.3 129 Administration 29,821 32,002 23,095 31,593 31,403 98.1 99.4 341 Potable Water Distribution 1,973,082 2,104,271 1,494,497 2,045,827 2,099,104 99.8 102.6 343 Potable Water Supply 1,299,263 1,496,318 1,086,261 1,429,479 1,508,524 100.8 105.5 348 Capital Improvement 49,429 55,911 41,163 54,618 56,164 100.5 102.8 349 Administration 2,064,598 2,238,996 1,679,846 2,225,405 2,314,675 103.4 104.0 645 Interfund Distribution 1,171,105 1,086,752 1,180,627 1,189,752 1,466,105 134.9 123.2 TOTAL EXPENDITURES $6,831,165 $7303,953 $5,681,652 $7,257,874 $7774,807 106.5 107.1 REVENUE SUMMARY BY SERVICE UNIT 341 Potable Water Distribution 6,650,755 6,801,000 5,444,075 7,031,000 7,292,000 107.2 103.7 348 Capital Improvement 115,653 65,000 64,833 80,000 80,000 123.1 100.0 645 Interfund Distribution 10,986 10,987 10,986 10,987 10,987 100.0 100.0 699 General Revenues 1,914,492 1,622,718 1,868,076 1,877,171 1,753,134 108.0 93.4 TOTAL REVENUES $8,691,886 $8,499,705 $7,387,971 $8,999,158 $9,136,121 107.5 101.5 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 1,525,766 1,744,644 1,220,671 1,696,561 1,792,323 102.7 23.1 200 Personnel Benefits 560,339 621,950 425,698 605,841 616,364 99.1 7.9 SUB -TOTAL SALARIES AND BENEFITS 2,086,105 2,366,594 1,646,369 2,302,402 2,408,687 101.8 31.0 300 Supplies 639,448 664,038 465,406 600,200 606,258 91.3 7.8 400 Other Services And Charges 493,430 558,488 350,658 546,670 543,818 97.4 7.0 500 Intergov Srvcs /Other Interfund 2,102,651 2,065,631 1,932,476 2,198,601 2,552,443 123.6 32.8 600 Capital Outlays 19,872 17,000 6,430 7,000 17,000 100.0 0.2 700 Debt Service 235,904 235,221 229,096 238,221 210,720 89.6 2.7 900 Interfund Payment For Services 1,253,755 1,396,981 1,051,216 1,364,781 1,435,881 102.8 18.5 TOTAL EXPENDITURES $6,831,165 $7303,953 $5,681,652 $7,257,874 $7774,807 106.5 100.0 WATER OPERATING FUND FINANCIAL DATA $10,000,000 $3,000,000 $8,000,000 $2,500,000 f $6,000,000 mil $2,000,000 $1,500,000 $4,000,000 $1,000,000 $2,000,000 $500,000 $0 - - $0 2005 Actual 2006 Actual 2007 Actual 2008 Actual 2009 Estimate 2010 Proposed =ID/Revenues $5,848,935 $6,528,366 $6,831,147 $6,802,383 $7,138,437 $7,394,837 I= Expenditures $6,337,734 $6,990,955 $6,594,239 $6,831,165 $7,257,874 $7,774,807 -d- Beg Bal $2,603,983 $2,115,184 $1,652,595 $1,889,503 $1,860,721 $1,741,284 -FEndBal $2,115,184 $1,652,595 $1,889,503 $1,860,721 $1,741,284 $1,187,089 Preliminary Budget • City Management - 93 EXPLANATORY NARRATIVE Projected revenues for 2OlO are S7,394,837,up from the 2009 year-end estimate of S7,138,437, an increase o[$256/|OOo/3.6%. The increase is due prirnarily [o an adop[ed 5.5% revenue ra[e inci'ease effective January, 2010; however, only a 4% revenue increase has been budgeted. Salary & Benefits — In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid-year 2009 adjustments, and/or an individual employee's merit adjustments or eligibility for longevity. The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4% and unemployment insurance of 25"/0; along with the normal roll-ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33% mid-year 2009, and workers' compensation rates were unchanged. All of these changes net to an amount similar to the 2009 budget. SERVICE UNIT 122 — FIRE SUPPRESSION 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - FIRE SUPPRESSION ACTUAL BUDGET BUDGET Fire Hydrants l'ainted 667 593 675 City Fire Hydrnts Tested 2,210 2,224 2,239 Fire Hydraiits Repaired 25 40 45 Fire Hydrant RepIaed 25 15 20 New Fire Hydrants lnsta[Ied lo IZ 15 The 2010 proposed expenditures in this service unit are for fire suppression by addition of new fire hydrants to the yyytex', replacement of existing fire hydrants, and the maintenance, testing and repair of fire hydrants. Account 100 Salaries and Wages — The budget for 2010 is $143,364, up from the 2009 year-end estimate of $129,792, an increase of $13,572 or 10.5%. Account 200 Personnel Benefits — The budget for 2DlOis$48,568,/p from the 20Oq year-end estimate of $46 increase o($2476or5.4%. Acconnt 300 Office and Operating Supplies — The budget for 2DlOis$55,OOO, the same as the 2OO9 year-end estimate. Costs of fire hydrants and repair materials continue to increase, which correlates to fewer hydrants being replaced. Account 408 Other Services and Charges — The budget for 2OlOie$5,7OO, down from the 2O09 year- end esh/nateo($6 $330 or5.5%. This account is to pay expenses for paveinent and/or concrete restoration required as a result of fire hydrant maintenance, repair, or installation. Account 9O06/terh///d Puy/no//tfor5ernicoy— Thcbndget[or2O1Ois$46,2Dl,op{ronnthe2OO9 year-end estimate ofS44,286,an increase o[Sl,9l5or4.S%. The details ai'e as foliows: 94 — City Management • Preliminary Budget 2009 2010 2008 AMENDED PROPOSED ACTUAL BUDGET BUDGET Rentals /M & 0, Garage $10,194 $14,111 515,897 Rentals /Replacement, Garage 15,200 17000 17,0011 Rentals /IVI 6 0, Radios 100 300 300 Rentals for Public Works Complex 12,623 12,875 13,004 TOTAL 538,117 544,286 $46,201 Rentals /Maintenance and Operation Garage - Represents maintenance of the fleet performed by the City Garage. Rentals /Replacement, Garage - Fleet replacement. For 2010 this line is increased to keep in line with the cost of vehicle replacements. Rentals /Maintenance and Operation, Radios - Funds ongoing maintenance to the communication service provided by the Public Safety Communication Department. Account 980 Garage Plant Expenses - Rent for the water distribution facility at the Public Works Complex. Summary - The 2010 proposed budget level of $298,833 is up from the 2009 year -end estimate of $281,200, an increase of $17,633 or 6.3%. This is due to cost increases in labor, benefits, materials, and retirements. SERVICE UNIT 122 - FIRE SUPPRESSION ( ( ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 122 FIRE SUPPRESSION ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 EXpeuses 100 Salaries And Wages 110 Salaries And Wages 8115,289 8133,441 858,082 $125,586 9139,162 104.3 110.8 120 Overtime 3,357 2,500 2,046 2,500 2,5011 100.0 100.0 1311 Special I'ay 1,309 1,702 978 1,702 1,702 100.0 100.11 140 Retirement /Termination Cashout 23 0 4 4 0 * 0.0 Total 119,978 137643 91,110 129,792 143,364 104.2 110.5 200 Personnel Benefits 43,781 46,974 31,101 46,092 48,568 103.4 105.4 310 Office And Operating Supplies 38,067 55,000 14,273 55,000 55,000 100.0 100.0 40() Other Services And Charges 430 Transportation /Training 40 100 0 0 0 0.0 * 480 Repairs And Maintenance 3,125 5,500 6,064 5,500 5,500 100.0 100.0 490 Miscellaneous 758 200 329 530 200 100.0 37.7 Total 3,922 5,800 6,393 6,030 5,700 98.3 94.5 900 Interfund Payment For Services 950 Interfund Opt Rental And Leases 25,494 31,411 23,632 31,411 33,197 105.7 105.7 980 Interfund Garage /Plant Charges 12,623 12,875 1,656 12,875 13,004 101.0 101.0 Total 38,117 44,286 33,288 44,286 46,201 104.3 104.3 TOTAL EXPENDITURES - SRV UNT 122 5243,866 8289,703 $176,164 $281,200 $298,833 103.2 106.3 Preliminary Budget • City Management - 95 SERVICE UNIT 129 — FIRE SUPPRESSION ADMINISTRATION The 2010 proposed expenditures in this service tinit make op 25% of the Water/Irrigation Division Manager's cornpensaion and benefits related to fire suppression. Account IUU Salaries and Wages — The budget for 20lOis$25,694 from the 2UU9year-end estimate of $25,583, an increase of $112 or 0.4%. Account 200 Personnel Benefits — The budget for 2010 is $5,709, down from the 2009 year-end estimate of $6,011,a decrease o[$3O2or5D%. Summary — The 2010 budget for this service unit is $31,403, down from the 2009 year-end estimate of $31,593, a decrease of $190 or 0.6%. SERVICE UNIT 129 — FIRE SUPPRESSION ADMINISTRATION ( ( ( ( ( ( ( 2009 2009 2009 2010 % cnno %coov 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 129 ADMINISTRATION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses U// Salaries And \'Vages 524,374 825,954 $18,575 S25,582 $25 v»// 10 200 Personnel Benefits 5,448 6 4 6 5,709 94.4 95/) TomL[mENmmoo- Sx,Uwr 129 5 932,002 823,095 831,593 931,403 98.1 99.4 SERVICE UNIT 341 — POTABLE WATER DISTRIBUTION 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - POTABLE WATER DISTRIBUTION ACTUAL BUDGET BUDGET Water Meters in Place 18 18 18,820 New Water Services Installed 115 85 00 Water Service Meter Sets Replaced lm` v/) 90 Nurnber of Water Meters Replaced 350 301/ 340 Number vF Water Main Breaks 5 15 5 The 2OlOproposed expenditures in this service unit are for new waer services and the maintenance and operation of the portable water distribution system. Account ]00 Salaries and Wages — The budget for 2OlOis$879M27,qpfrom the 2009 year-end estimate of $844,83M,an increase o{$34,989or4.[&.|n accordance with management directive, salaries are ''{rozer/'for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid- year 2009 adjustments, and/or an individual employee's merit adjustments or eligibility for longevity Account 2OO Personnel Benefits — The budget for 2OlOis$325,]87,upfrom the 2009 year-end estimate of S322,005, an increase of $3,182 or 1.0"/o. The personnel benefit accounts include rate increases for medica|insnranceo[75%;den1a|insomncpof4/&andonpmphymen|insnnanceo(25%;a|ongvvhh the normal roll-ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33% mid-year 2009, and workers' compensation rates were unchanged. All of these changes net to an arnount similar to the 2009 budget. 96 — City Management • Preliminary Budget Account 300 Offlce and Operatiug S — The budget for 2010 is $353,577, up from the 2009 year-end estimate o[$35l,000, an increase of $2,577 01' 0.7%. This account supports office supplies, printing, fittings and hardware used in maintaining the Water Distribution System, e�. water meters, valves, pipes, a/xiodher materials and equipment. Acconnt 310 Snpp!ies — Office supplies, printi and to purchase supplies for inaintenance of the water distribution system. Account 320 Fuei Consumed— Pui'chase of fuel fot' vehk'Ies and equipmenL Account 340 Stock Items — Materials and supplies required for new water services and water distribution systern repair and maintenance. Account 350 Sinall Tools and Minor Equipment — Tools and minor equipment purchases less than S5,000 e.g. hand lools and cornptitei' eqtiiprnenL Account 400 Other Services and Charges — The budget for 2010 is $109,308, down from the 2009 estimate of $118,540, a decrease of $9,232 or 7.8%. This account pays for costs associated with the renewal of mandatory Commercial Driver's Licenses and state certifications, the services of the mandatory di locate service, engineering services, communications, transportation for mandatory training, advertising, waste disposal, asphalt and concrete repairs to streets and sidewalks, miscellaneous costs and water quality tests. Acconnt 410 Professional Services — EnginecringassociaicdvvkhcVnsnUing[VrpernnUsand easernents, mandatory di Iocate service, mandatory cornmercial driver licenses and state certifications renewal and physicals for cornrnercial driver Iicenses. Accoo//t420Con n //on/cutfonp— Te|epho/ve ' ceUpho/ves ' andre|aLedcoonx'unicaLionexpenyes. Acconnt 430 Tra nsportationlTraining — Travel related 10 training required for mandatory State Waterworks Certification. Currently 12 out of 18 people in the Water Distribution service unit are certified. This account also pays for travel expenses related to Yakima Basin Water Resources Agency, mandatory CPR/First Aid Certification, Fork Lift Certification and Trenching and Shoring Certification and meetings with consultants and confei'ences. The tra ining is iriandatory fot' oui' certified staff and enabies the City to stay in coinpllance vith Fedei'aI and State Iays relevant to the Domestic Water System. TYPE OF TRAINING LOCATIONS STAFF ATTENDING 1Na/o/Wao/,w^/,, Operators Workshop In-State Certified Staff Persunnel Spring AVVM& Section Program In-State Certified Staff Personnel Various VYETKC Seminars scheduled throughout the year In-State Certified Staff Personnel CPR/First Aid In-State All Staff Fork Lift Certification In-State AU Sta ff Trenching and Shoring Certifkation In-State All Staff Account 440 Advertising — Advertisements for replacement operators, projects and advertisement associated with watet' quality. Account 470 Public Utility Services — Disposal of concrete, asphalt and other waste. Pre////ti//7r Budget Management 97 /rV ',' � oo�en��o — Acconnt 480 Repairs and Mnintenance — Contractor services e.g. saw cutting of concrete streets, sidewalks or curbs so the division can accomplish new service installations, repairs, maintenance or replacements; and for contractors to restore asphalt orconcrete for street cuts, sidewalks and curb after new service installations repairs, rnainenance or replacements have been completed. Account 49OMiscellaneous — The account is detailed as foliows: 2009 2010 2008 AMENDED PROPOSED ACTUAL BUDGET BUDGET 4`n- Miscellaneous Expense 64 56 56,000 493 — Dues nd Subscriptions 3,258 5,50 5,500 49R — Recruiting Expense 2,273 500 500 TOTAL 00U67 512,000 512,000 Account 491 Miscellaneous Expense — Registration fees for training associated with the mandated Water Certification Program, CPR/First Aid, Fork Lift Certification and Trenching and Shoring Certification and other various miscellaneous expenses. Account 493 Dues and Subscriptions — Mandated Water Certification annual renewal for both water distribution and backflow prevention and dues to various associations and agencies. As members of hese associations we receive substaiiiial discounts for training and training inaterials, along with information about trends and rules associated with the water industry This account also pays for the fees associated with the water mains crossing under railroads. Types of expenses are described below: TYPE PURPOSE AFFECTED STAFF/AREA Water Distribution Manager Certification Certification Renewal Certified Staff Cross Connection Specialist Certification Certification Renewal Certified Staff 0a«kHvw Assembly Tester Certification Certification Renewal Cross Connection Control Certified Staff American Water Works Association Annual Dues All City Yakima Valley Underground Utility Annual Dues All City Locating Coordinating Coun U Yakinia Basin \Nater Resource Agency Annual Dues All City Railroad Crossing Fees Annual Fee Where water rnains cross under railroads Account 49RRecruiting Expense — Pre-employment physical and drug screening expenses when recruiting for new hires. Account 4W0 Water Quality Tests — Water quality testing required after new water mains have been installed or after repairs are made. Account 530 State/County Tazes — Thebudget for 2010 is $160,579, up from the 2009 year-end estimate of $153,765, an increase of $6,814 or 4.4%. This account pays the State Utility Tax on water sales. Tax does not apply for water sold to the City or used solely for irri a|ion. Account 600 Capital Outlay — The budget for 2010 is $11,000, up from the 2009 year-end estimate of 57,000, an increase of $4,000 or 57.1%. This account is used to purchase trench excavation safety equipment and other construction equipment over 55i000. 98 — City Management • Preliminary Biidget Account 9U0Inte'fuod Payment for Services - The budget for 2010 of S259,626 up from the 2009 year-end estimate o[$248,679,an increase of $10,947 or 4.4%. The deaiIs are as foliows: 2009 2010 2008 AMENDED PROPOSED ACTUAL BUDGET BUDGET K,mal,/N&(\Garage 858,312 800,720 890,938 Krotnb/Replacement, Garage 86,360 92,00 92,000 Rentals/ M & 0, Radios 50 1 1 Labor and Repairs 0 1,500 1,500 Rentals for Pi.iblic Works Cornplex 71 72,959 73,688 TOTAL 8216,700 8248,679 $259,626 Rentals/Maintenance and Operation Garage - Maintenance of the fleet performed by the City Garage. Flenta|s/Rep|a(ement, Garage - Fleet replacement costs. Rentals/Maintenance and Operation, Radios - Ongoing maintenance of the communication services provided hy the Pob|ic Safety Communication Department. Labor and Materials/Special Repairs - Special repairs that may he necessary, that are performed and provided by the City Garage or other City funds. Account 980 Garage Plant Expenses - Rental of the watei' dish'ibtition facility at the Public Works Cornplex. Revenue - The budget for 2OlOis$7,292,OOO,up from the 2OO9 year-end estimate nf$7,O3l,OOKan increase of $261,000 or 3.7%. The 2010 projected revenue includes the rate adjustrnent of 5.5% that was appioved by Council in 2005. Summary - The budget for 2010 is 52,099\104, up from the 2009 year-end estimate of $2,045,827, an increase of $53,277 or 2.6%. SERVICE UNIT 341 - POTABLE WATER DISTRIBUTION ( ( ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 341 Pvmo,VVArER DISTRIBUTION ACTUAL BUDGET 9/302009 YEAR-END BUDGET 2 TO 5 4 m 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 5765,747 $836,070 $585 $810\324 6834 99.8 1029 120 Overtime 23,620 20,000 li,o]i 20,000 20,000 800.0 moo ]J(/ Special Pay 11 13,176 9,212 ]3 ]3 100.0 100.0 140 Retirement/Termination [nshmm 11 0 1,337 1,338 12,546 * 9377 Total 812 869,246 611 844,838 879,827 101.2 104J 20V Personnel Benefits 200 Personnel Benefits 311 327944 221 35,505 318 97.2 101.0 280 Clothing And Miscellaneous ZOOS 6 4091 6,50 6,5 18.3 100 Total 318,532 333,944 225,79 322,005 325,187 974 10.0 Preliminary 8r Budget • City Management 99 /»/ / 'V »'n- � oa�rn/on - (1) (2) (3) (4) ( ( ( 2009 2009 2009 2010 % cmw %cmw 2008 AMENDED AcTUAL ESTIMATED PROJECTED FROM FROM ACTUAL BUDGET 9/30r2009 YEAR-END BUDGET 2 TO 5 4 TO 5 300 Supplies 310 Office And Operating Supplies 9901 103,115 86,741 V/lVm/ 103,000 »vv l'N./ 30 Fuel Consumed 46,811 46,325 22,711 29,50) 32,077 69.2 18.7 340 Items Purchased For Resale 226454 ZDV 165,999 210V0 210\0 Vmo/ l' 35) Small Tools And Equipment Z234 8,50 6,094 8,50) 8,500 l'N]/ DN/) Total 380,300 367,940 281,546 351,000 353,577 961 100.7 400 Othe Services And Charges 410 Professional S,,vices 1 2 906 2,200 2 KN/) 10O.0 420 [^mm`mkndmm 9,650 ]] 5,065 8,440 9,208 81.8 1011 430 Transportation/Training 1,821 3,500 1 3,000 3,500 KN/) 1167 410 Advertising 241 300 101 300 300 100.0 100.0 450 Operating Rentals And Leases 217 2 1,098 2 2,000 KN/) 10O.0 470 Public Utility Services 8,827 3,000 2,374 3000 3,000 100.0 100.0 480 Repairs And Maintenance 59\701 86 41,773 86 76,500 88.4 88.4 490 Miscellaneous 10,166 12 9,230 12,500 ]2 ]VO]/ 96/0 4W0 Water Quality Tests 295 600 100 600 600 100.0 100.0 Total 92 121 62,454 118,540 109,308 90] 92.2 530 State/Cuumy Taxes And Assessment 42,019 152,100 12i 15I765 160,579 105.6 104.4 601) Capital Outlays 630 Irnprovernents Other Than Building 0 0 (3 0 0 * * 64) Machinery And Equipment 10,782 ll/ 6,46) 7/0) 11,000 l' 157.1 Total 1\72 11,000 6,430 7,000 11,000 100) 157] *N)|nur6//vJ Payment For Services 950 Interfund Opt Rental And Leas , 145,172 175,720 131/38 175720 185,938 105.8 1058 98) |nur6//vJ Garage/Plant Charges 71 72,959 54,719 72,959 73,6SS 10/0 lN/) Total 216,700 248,679 185,757 248,679 259,626 104.4 144 TOTAL EXPENDITURES 'Sm UNT 341 9,973,082 S2,1111,271 $1,494,497 $2,045,827 $2,99J04 99.8 12.6 Revenues 340 Charges For Good And Services $6,517706 $6,691 $5370,350 S6,921 S7,192,000 1075 103.9 370 Proprietary/Trust Cain And Other 133,049 180,000 73,725 110,000 100\000 90 9 90 9 TOTAL REVENUES - SRV UNT 341 96,650,755 96,8(1 $5 $7,031 $7292,000 1072 10I7 SERVICE UNIT 343 - POTABLE WATER Soppn 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS 'POTABLE WATER SUPPLY Acm^' BUDGET BUDGET Millions of Gallons of Water Produced 4,437 4 4,500 Nurnber of Water Quality ConipFaints 18 15 15 Percent v/ Water Meeting Disinfection Requirement 100% Um% 800% Percent of Water Below Maximum Contaminate Levels ]O(/% KN% NV� Percent of Wate Meeting Treatment Optimization Rz[ Goal '" 99.7& 99.7%` 100% (1) Treatment Optimization Performance Goal. The u/nohiog,m` State Krg,uindmn require the Water Treatnient F>iaiit eFFluent to be at or beluw l).3 Nephe1on1ehic Turbidity Units iii 95 oF the sanipies. The \ Treatment Plant has adopted the Treatment Optimization Performance Goal of keeping the Water Treatinent Plant effluent at or below 0.1 Nepheloinetric Turbidity Units in of the samples. (2) This number based on water not meeting the TOP program due to a high turbidity event in June. 100 - City Management • _Preliminary Budget The 2010 proposed expenditures in this service unit are for the inaintenance and operation of the domestic water supply atthe Naches River Water Treatment Plant, intake structures, wells, reservoirs and booster pump stations. Account 100 Salaries and Wciges — The hudget for 2010 of $585,585 is up from the 2009 year-end estimate V[$533967,an increase o($5l,6l8or9.7&. The Water Treatment Plant work schedule mitigates a substantial portion of the overtime by reducing the Salaries and Wages account (110) by a corresponding amount. The Water Plant is staffed 24 hours a day, foi' sick leave and vacations staffing requires overtime for fill in operators. This item includes an anticited/eh/e/nent. Account 2UU Personnel Benefits — The budget for 2010 of S195,663 is up from the 2009 year-end estimate n[$l9O2g6 an increase of $5,367 or 2.8%. Account 300 Office and Operating Supplies — The budget for 2010 is $197,681, up from the 2009 year-end estimate of Sl94,2OO,an increase o[S3,48l or 1.8%. There have been several Iarge increases in chernical costs over the few Iast years. Accoiint 310 Siipp!ies — Office supplies, printing, andLnpnrchaspsopp|ipsfbrmaindabdngLhe Water Treatment Plant, intake and wells. Account 320 Fuel Consumed — Purchase of fuel for vehicles, and emergency power generators. Account 35U Small Tools and Minor Equipment — Tools and minor equipment porcbmscs|cssthan $5,OOOe.g. radios, hand tools, and computer equipment. Account 3A0 Aluminum Sulfate — Aluminum Chlorhydrate used as a coagulant. Account 3C0 Chemicals — Salt is purchased to make chlorine for disinfection at the water treatment plant with the on-site sodiurn hypocNmite generator. Chlorine at the welis is from a chlorine tablet system. Polyelectrolyte is used as a filter and coagulant aid. Account 3F0 Fluoride — Purchase of fluoride to prevent dental cavities. Account 3S0 Caustic Soda — Caustic Soda is used to add alkalinity and increase the pH of the finished water for corrosion control. Account 4OO Other Services and Charges — The budget for 2OlOis$332,78O,op from the 2DO9 year- end estimate o[SS27,502,an increase o($5,270orl.KX,. Account 410 Professional Services — Costs for engineering associated with the Water Treatment Plant and Telernetry Control Systenis. Account 420 Coinrnunications — Telephone, celI phones and related comrnunication expenses. Account 430 TransportationlTraining — Transportation expenses related to training for the employees at the Water Treatment Plant. All employees rnust be certified as Water Treatrnent Plant Operators. Preliminary Budget • City Management 101 / � .n- � o�en/oo — TYPE LOCATION STAFF ATTENDING Water/Wastewater Operator Workshop In-State Certified Staff Spring AWWA Section Program In-State Certified Staff Water Operators Conference In-State Certified Staff WETRC Seminars In-State Certified Staff Account 440 Advertising — Advertisements for replacement operators, project and other advertisements associated with water quality. Account 470 Public Utility Services — Electricity, irrigation assessments for the reservoir sites and refuse expenses. Account 480 Repairs and Maintenance — Contractors to clean the wastewater recycle lagoon, painting, janitorial services, and other contractor supplied services. Account 490 Miscellaneous — The account is detailed as follows: 2009 2010 2008 AMENDED PROPOSED ACTUAL BUDGET BUDGET 491-Miscellaneous Expense S5,050 510,000 510,000 493-Dues and Subscriptions 9,435 15,600 16,000 49R- Recruiting Expenses 1,394 500 500 TOTAL $15,579 526,100 526,500 Account 491 Miscellaneous Expense — Registration fees for training associated with the mandated Water Certification Program, CPR/First Aid Certification and other miscellaneous training and expenses. TYPE LOCATION STAFF ATTENDING Water/Wastewater Operator Workshop In-State Certified Staff Spring AWWA Section Program In-State Certified Staff WETRC Seminars In-State Certified Staff CPR/First Aid In-State Certified Staff Leadership Training In-State Certified Staff College Course Reimbursement In-State Certified Staff Account 493 Dues and Subscriptions — Mandated Water Certification annual renewal, membership dues to various associations and agencies, and annual fee for water storage to Bureau of Reclamation (BOR). As members of these associations we receive substantial discounts for training and training materials, along with information about trends and rules associated with the Water Industry. The types of expenses are listed below: TYPE PURPOSE AFFECTED STAFFAREA Water Treatment Plant Certification Certification Renewal Certified Staff Washington Rural Water Association Annual Dues AB Staff Yakima River Basin Joint Board Annual Dues All City Yakima River Basin Defense Coalition Annual Dues All City Yakima Basin Water Resources Agency Annual Dues All City American Water Works Association Annual Dues AB Staff Storage Water from BOR Annual Fee All City 102— City Management • Preliminary Budget Account 49R Recruiting Expenses — physical and drug screening expenses when recn/ih/Yg6o/new/hi/es. Account 4W0 Water Quality Tests — Water quality testing. Account 53UStatelC000ty Taxes — The budget for 2010 is $160,479, up from the sarne as the 2009 year-end estirnate of $153,665, an increase of $6,814 or 4.4%. This account pays the State LJtility Tax on water sales. Tax does not apply for water sold to the City or used solely for irrigation. Account 640 M'achiizerij aizd Equipiiient — The budget for 2010 is $l6l47lup from the same asthe 2009 year-end estimate of S153,665, an increase of S6 814 or 4.4%. This account pays the State Utility Taxonwa|ersa|ps.TaxdnesnoLapp|v0orwahprsokjLn|hp[dyornspdso|ek/6orini Lion. Account 95Ol//ten0/mJ Charges Equipment Rental — The budget for 2Ol0is$3O,3S6,up from the 2OO9 year-end estimate ofS29,849,an increase ofS407orl.6%. 2009 2010 2008 AMENDED PROPOSED ACTUAL BUDGET BUDGET KrnWn/M & 0, Garage 52,780 $3,849 54,336 Krotnio/KcpinomcmGnmgz 25 400 25,40 25 �4m K,malo/N&0 Radios 20 W 60 Tonu 528,380 $29,849 530,336 Rentals/Maintenance and Operation Garage — Maintenance of [he flee[ pei'forrned by the City Garage. Rentals/Replacement Garage — Fleet replacement. This is increased to keep in line with the cost of vehicle replacements Rentals/Maintenance and Operation, Radios — Ongoing maintenance of the communication systems service provided by the Public Safety Communication. Summary— The 2OlO budget is projected at $1,508,524 up froni the 2009 year-end estimate of $1,429,479, an increase of $79,045 or 5.5%. SERVICE UNIT 343 — POTABLE WATER SUPPLY (1) (2) ( (4) (5) ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 343 POTABLE WATER SUPPLY ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 11)1) Salaries And Wages 110 Salaries \nd Wages S367,09 537514 5346686 5493,595 5535,900 103.6 1086 120 Overtime 49,21 30,000 35,256 4m00 4u00 13I3 100.0 130 Special l'ay 36 72 345 372 72 lmN 19.4 144 Retirement/Termination Cn,h"ut U U 0 0 9,613 * * Total 416,245 54T586 385,288 533,967 585,585 1069 109.7 2N Personnel Benefits DN Personnel Benefits I5I,453 190\81 131 187796 I93,163 101.3 1029 280 Clothing And Miscellaneous 2,534 2 1.20 2 2,500 10i0 100.0 Total 153>87 193J11 132 190\296 195,663 101.3 10.8 Preliminary Budget • City Man f 103 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM ACTUAL BUDGET yvsoonoy YEAR-END BUDGET 2 m s 4 TO 5 300 Supplies 310 Office And Operating Supplies 3L),901 49,000 42,941 50 50\200 102.5 100.0 320 Fuel Consumed 5,758 7,098 3,294 4,000 4,481 6I1 112o 350 Small Tools And Equipment 1,026 3 707 3,000 3,000 100.1) 100.0 3A0 Liquid Alum Sulphate 02,333 60,000 50,886 60,000 60,000 100.0 100.0 J[(/ Chemicals 33,554 35,000 31 35 35 100.0 KN/) 3F0 Fluoride 37,497 27,000 31,623 32,000 35,000 129.6 109.4 350 Soda Ash 41 60 9,070 ]0,000 10,000 167 100.0 Total 221 241 169,507 194200 197681 82.0 101.8 4m) Other Services And Charges 410 Professional Services 1 3 o 3,000 3,000 WO i(mo 420 Cumm`mkah^u, 3,]7} 4,148 1 7,707 2,999 72.3 110.8 430 Transportation/Training 750 1'400 ] ] 1 100.0 100/) 410 Advertising 246 ] 1,176 2,000 1,000 100.0 50.0 450 Operating Rentals And Leases V V 715 720 0 ' uo 470 Public Utility Services 199,577 178975 152,156 178,975 187,882 105.0 105.0 480 Repairs And Maintenance 35,842 50,000 I2,622 50,000 50,000 100.0 100.0 490 Miscellaneous 15 25,500 23 26,100 26 103.9 101.5 4W0 Water Quality Tests 71,866 62,651 41,477 62,600 60,000 97,.8 95 Total 328 326,674 254 327502 332 101.9 1016 530 State/County Taxes And Assessment 142,019 152 121,505 153 100,479 105.6 104.4 640 Machinery And Equiprnent 9,090 6000 0 0 6 100.0 * 950 1mrd`md Opt Rental And Leases 28,380 29,849 22,535 29,849 30,336 101.6 101.6 TOTAL EXPENDITURES - SRV UNT 343 81 S1 $1 81 51 100.8 105.5 SERVICE UNIT 348 - CAPITAL IMPROVEMENTS The 2010 proposed expenditures in this service unit are for 40'& of the Water/Irrigation Engineer's compensation and benefits for the administration of the Capital Improvement Programs. 11% of an Engineering Division Construction Inspector's cornpensalion and benefits. Account 100 Salaries and Wages - The budget for 2010 is $41,371, up from the 2009 year-end estimate of $40,775, an increase of $596 or 1.5%. Account 200 Personnel Benefits - The budget for 20lOie$Jl,O27, up fi'orn the 2009 year-end estirnate ofSlO,O78,an increase ofS949or9.4X,. Acconot400[)thorSornicoyo/zdC/,urgey - ThebodgeLh`r2OlOis$3,766,thesameas|hp2OO9ypar- endcsdnnaie. Account 420 Communications - Telephone, cell phone and related communication expenses. Account 430 Transportation/Training - Transporhationexpensey related to training for the mandatory Water Certification Prograrn and training related to the Capital Irnprovernents Program administration (as listed he|ow). 104- City Management • _Preliminary Budget TYPE LOCATION STAFF ATTENDIN Water/Wastewater Operator Workshop In-State Certified Staff Spring AIN#A Section Program In-State Certified Staff m/BK[S,mione In-State Certified Staff Washington Water Utility Council In-State Certified Staff Contract Adininistration Training In-State Certified Staff Acconnt490Mimco//un000y— Hydrao|icwxprsysLeooconUdprmode[cprhUcaLionand membership in the American Water Works Association. 2009 2010 2008 AMENDED PROPOSED ACTUAL BUDGET BUDGET 491'MisnUau,"us8xpu`,c S589 $] $1 4q3-Dues and Subscriptions 1 50 50 TOTAL $1.01 $2,20 $2,20 Account 491 Miscellaneous Expense — Registration fees for training associated with the mandated Water Certification Program, CPR/First Aid Certification and training related to the Capital Improvements Program administration (listed as follows). TYPE Ln,^now STAFF ATTENDING Water/Wastewater Operator Workshop In-State Certified Staff SprioAAWINA Section Program b`-State Certified Staff m/8TKCSunioa,s In-State Certified Staff [|`K/H,^taid In-State Certified Staff Contract Administration Training In-State Certified Staff Account 493 Dues and Subscriptions — Mandated Water Certification annual renewal and annual dues for the American Water Works Association. TYPE PURPOSE A,,EC,mSm,wAxm Water Certification Certification Renewal Water/Irrigation Engineer American umuz Works Association Annual Dues All City Revenue — The budget for 2010 is S88,000, the same as the 2009 year-end estimate. These revenues are from water connection charges and base irrigation charges. Preliminary Budget • City Man f 105 SERVICE UNIT 348 — CAPITAL IMPROVEMENTS ( ( ( ( ( ( ( 2009 2009 2009 2010 % cmw %cmw 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 348 CAPITAL IMPROVEMENT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 101) Salaries And Wages 110 Salaries And YVng,, $37634 g40\268 $29.467 $39,775 $40.371 100.3 101.5 120 Overtime 66 1.000 28 1 1 100]0 100/) Total 37,700 41 29,495 40,775 41 00.3 01.5 200 Personnel Benefits 9V23 10,324 8,373 10 11 106.8 109.4 400 Other Services And Charges 420 [^mmuoimd^uo 249 619 108 66 66 106 100.0 430 Transportation/Training 546 1,500 1,014 1,500 1 100.0 100.0 490 Miscellaneous 1 2 2 2,200 2 KN/) 100.0 Total 2 4,319 3,294 3,766 3,766 87.2 l'N./ TOTAL EXPENDITURES 'Sm UNT 348 849,42 $55,911 541J63 $54,618 856,164 10\5 102.8 Revenues 370 I'roprietary/Trust Gains And Other $115,653 $65 $64 580,000 580,00 123J loV./ TOTAL REVENUES - SRV UNT 348 $]]5,653 $65,000 $61 $80,000 $80000 ]23.] 100.0 SERVICE UNIT 349 — POTABLE WATER ADMINISTRATION The 2010 proposed expenditures in this service unit are for compensation and benefits for 50% of the Water/Irrigation Manager, a percentage of six ernplovees in the Engineering Division, one employee from the Codes Division, liability insurance, city services, in lieu taxes and utility billing services for the administration of the dornestic water system. Account 100 Salaries and Wages — The budget for 2010 is $116/482, down from the 2009 year-end estimate of $121,607, a decrease of $5,125 or 4.2%. Account 200 Personnel Benefits — The budget for 2010 is $30,210, down from the 2009 year-e/x] estimate of $3l,359,a decrease o[Sl,l49or3.7%. Account 4O0 Other Services and Charges — The budget for 2O1Ois$92,264,up from the 2DO9 year- end estimate o($9O,U32,an increase nf$l,432orl.6& Account 410 Professional Services — Defense of the City's water rights, for water right transfers and to assist in the development of legislation critical to the needs of the City. Types of services listed are as follows: ITEM PURPOSE Attorneys Defense of VVater Rights Engineers Public Works Trust Fund Loan Engineers Interim Up-Date .`f Water System Plan Account 420 Communications — Telephone cell phone and related communication expenses. 106 — City Management • _Preliminary Budget Account 430 Transportation/Training — Transportation related to mandatory water certification training, travel associated with Yakima Basin Water Resources Agency, Washington State Water Resources Agency, Eastern Washington Water Summit, Yakima Fish & Wildlife Recovery Board, rneetings with consultants, attorneys, and conferences. The account is detailed as foliows: TYPE LOCATION STAFF ATTENDING AW WA Spring Section Program In-State Water Manager Yakima Basin Fish &\Yi|dlifeRecovery In-State Water Manager / Council Members WA State Bar Association In-State Water Manager / Assistant City Manager / Council Members Yakima Basin Water Resources Agency In-State Water Manager / AssistantCity Ma / Council Members YVL]K[Seminars In-State Water Manager Washington Water Litility Council In-State Certified Staff Account 490 Miscellaneous — Registrations for the training associated with the mandatory water certification, dues, and st Interest on Custornei' Deposits 491 (this line item was rnoved from Service Unit 341 in 2000, this item is to return interest earned on the customer deposits, a requirement for new accounts. This pay back occurs once a customer has established a year-long reliahle credit history with the City. The revenue returned to the 474 Fund as interest income offsets this account. liiterestpayrneiits are being phased out. 2009 2010 2008 AMENDED PROPOSED AC TUAL BUDGET BUDGET 491'K0a,Unuo,uyExp,o,, 5852 52,00 52,000 493'D'n, and Subscriptions 11 15,000 15,000 491- Interest on Deposits 365 1,500 1,500 TOTAL $12,843 $5,50 515,500 Accoiint 491 Miscellaneons Expense — Registration fees for training associated with the niandated Water Certification Program, CPR/First Aid Certification and other miscellaneous training and expenses (listed as follows). TYPE LOCATION STAFF ATTENDING AWWA Spring Section rrograrn In-State Water Manager WSWRA Annual Meeting h`-State Water Manager WA State Water Resource Association In-State Water K1nonAc, Yakiina Basin Fish & Wildlife Recovery In-State Water Manager / Council Meinbers WA State Bar Association In-State Water Manager Assistant City Manager / Council Menibers Yakinia Basin Water Resources Agency In-State Water Manager Assistant City Manager / Council Menibers u/ETkC3ouioom In-State Water Manager Dues and Subscriptions 493 — Mandated Water Certification annual renewal and annual dues for the American Watei' Works Association and the Washington Water Utilities Conncil. ORGANIZATION PURPOSE AFFECTED STAFF/AREA Water Certification Certification Renewal Water Manager American Water Works Association Annual Dues All City Washington Water Utility Council Annual Fee All City Preliminary Budget • City Management 107 Account 4OUOperating Permit - - Fees required 10 secure our annual o pet the Washington Department of Health for the domestic water system and for new conservation fees. The perinit fees are based on waL'ei' service population. Account 540 Interfund Taxes and Assessments - In conformance with current Council policy, the In Lieu of Tax rate charged to the City Water Utility is 14'&. The budget for 2010 is $976,000, up from the 2OO9 year-end estimate o($93q,64O an increase of $36,360 or 3.9%. Increases are due to a scheduled 5.5% revenue increase 10 rates in Jannary, 2010. Acco,,,,t 900 Interfnnd Charges - The budget for 2010 is $l from the 2OO9year-end estimate of $l,U4l,967,an increase o($57„75lor5.5Y&. Cornponents of these charges are as foliows: ■ Insurance - Water Division's share of the City's general liability insurance. r CitySerpices - ServicesrenderedbyCityadnnidshahononbeha|(of the Water Division. r Customer Services - Service by utility billing for billing, collection and meter reading. Summary- budget for 2010 is $2,314,675, up from the 2009 year-end estirnate of $2,225,405, an increase of $89„270 nr4DY&. SERVICE UNIT 349 - POTABLE WATER ADMINISTRATION ( ( ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 349 ADMINISTRATION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 101) Salaries And Wages 110 Salaries And Wages $114 8121 $84,S45 8119,855 8114 94.7 95.7 120 Overtime 134 ] 75 1 1 100.0 KN/) 130 Special Pay 162 252 189 252 252 100.0 100.0 Total 114,753 122 85,108 121 116 94.7 95.8 30 Personnel Benefits 29,469 31 23,477 31 30\210 95.8 96.3 400 Other Services And Charges 410 Professional Services 43,755 64.000 8 55,000 55 85.9 100/) 420 Communications 1.298 1/032 607 1 1,964 190.4 190\4 430 Transportation/Training, 541 2,50 715 Z 2,50 Vm// 125.0 49) Miscellaneous 12,843 18,50 5,61 18,500 18,500 l'm 100/) 400 State Water Operating Perniit T970 14,30 797) 14,30) 14300 l' DU) Total 66,407 100,32 23,689 90,832 92,264 92.0 101.6 540 Interfund Taxe And Assessments 883,411 910w00 737935 v39,640 976,000 1073 103.9 9VV1ute,b/od Payment For Services 960 1u/,,k/mi Insurance Services 186 195,817 ]95,8]7 ]95,8]7 205,608 ]05.0 105/0 990 1m,rfuod Administrative Charges 784,066 078,350 613,80 846150 894,]]0 101.8 105.7 Total 970,558 1,074,167 809,636 1 1 102.4 1_05,5 TOTAL EXPENDITURES 'Sx,Uw, 82,064 82 81 82,225,405 82,314 103.4 104.0 SERVICE UNIT 645 - INTERFUND DISTRIBUTION The 2010 proposed expenditures in this service unit are for debt service payrnents and interfund transfers. 108 - City Management • _Preliminary Budget The budget for 201 is up from the 2009 year-end estirnate of an increase of $276353o/23.2%. Details of the service unit are as follows: 2009 2010 DATE 2008 AMENDED PROPOSED OF EXPENDITURES ACTUAL BUDGET BUDGET MATURITY Ki,sd\Yd| Inter-Government Loan-Principal $22,274 $27274 $4 07/1/9 Kissel Well Public Work Trust Fund-Interest 1 1 0 07y(1/(9 Transfer to CIP 500,000 400,000 800,000 n/a 1998 Water Bond 243,060 234,560 238 09/01/18 1998 Water/Wastewater Bond 45,144 44,974 44,574 09/01/11 Equity Transfer Fruit vale W^ /,way 7500 7500 7500 07/01/11 Equity Transfer Fair Axcmu/1'82 31 31 31 07y01/15 Equity Transfer Swan Ave. / Fruitva)e Water Mains 32 32.939 32 07y01/21 Water Treatment Plant |mp,|`YV Trust Fund Loan 134 134.725 134 07/01/23 Water Treatment Ilant Inipr F>W Trust Fund Loan Int 10\441 10 9,431 07y01/23 Drinking Water SRF Loan 47,073 46,541 46,541 10/0/25 Interest on Drinking Water SRF Loan 4 3,956 3,956 10/01/25 Utility Customer Service System 75,000 10,000 100,000 o/a Gardner Park Well |UTPLom' 0 0 0 10p1/30 Gardner Park #diyWT Loan Interes 0 0 5,079 10W1/30 Airport water/Wastewater Line SLED Payment ") 8,356 8,826 9,323 06/1/12 Airport water/Wastewater Line S18D interest Payment '/` 2 2,160 1 06/1/12 TOTAL $] $1 $] (1) This was a S1ED Ioan for Yakinia 4irport's infrastructure inlprovenlents ineluding water and sewer lines; debt service for tlis Foan is reinibursed by the Yakirna Airport. SERVICE UNIT 645 - INTERFUND DISTRIBUTION (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 |wTEm"woDomm"nnn ACTUAL BUDGET 9/30Q009 YEAR-END BUDGET 2 TO 5 4 5 Expenses 5Nh`u,gnvr,omrotn|Services 550 lnterfund Subsidies 5863,204 $779,534 $879,534 $879,534 $J83,388 151.8 134f 560 lnterfund Transfers 71,997 71,997 71,997 71,997 71,997 lNN 100 Total 93521 851 98.531 98.531 1 1474 1319 780 Intergovernmental Loans 217,428 217,366 2I7898 217,366 I00,590 87.7 877 830 Debt Service External Ltd-Int 18,476 17,855 11 20\855 20V30 1127 96.5 TOTAL EXPENDITURES - SRV UNT 645 S1,171,105 91,086,752 91,180,627 $1 91,406105 134.9 123.2 Revenues 360 Miscellaneous Revenues $10y86 S10,987 810,986 510y87 810,987 800.0 moo TOTAL REVENUES - SRV UNT 645 $10,986 510,987 810,986 $10,987 810\987 100/0 100.0 SERVICE UNIT 699 - SUMMARY REVENUE Account 27D Estimated Beginning Unreserved Fund Balance - The budget for 2OlOisSl,74l,284,a $ll9\437or6.4% decrease from the 2009 year-end estimate of $l,860,721. Preliminary Budget • City Management 109 Account 360 Mi ce8u0000s]%oneooe— ThebnJrptkr/20lOie $10,350, down from the 2009 year-end estimate of $J2,95O,a decrease of 2,600 or20.1%. Account 380 Non-Revenue — The budget for 2010 is $1,500, down from the 2009 year-end estimate of $3,5OO,a decrease o[$lOOOVr571Y&. Total Revenue — The budget for 2OlO\sSl,753,l34,a decrease ofSl24,O37or6.RX, from the 2OO9 year- end estimate o($l,877,l7l. SERVICE UNIT 699 — SUMMARY REVENUE ( ( ( (4) ( ( ( 2009 2009 2009 2010 % Cnwo %[owo 2008 AMENDED Acnm' ESTIMATED PROJECTED FROM FROM SERVIC E UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 �~ � [ wo BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance $1 $l 81 81 $1 108.8 93.6 360 Miscellaneous Revenues 20,000 2\350 4,1 12,950 10\350 50.9 79 380 Nonrevenues 4,990 1,50 3,355 3,501 1 l'V/ 42.9 TOTAL REVENUES - SRV UNT 699 31�4,492 31,622,718 $1,868,076 81.877171 9753,134 18.0 934 110 — City Management • Preliminary Budget ' o n v^ '>m/ CITY MA AGEMENT 2010 PRELIMINARY BUDGET NARRATIVE DOMESTIC WATER IMPROVEMENT - 477 ASSISTANT CITY MANAGER DAVE ZABEaL WATER / IRRIGATION MANAGER DAVE BROWN DEFINITION The Domestic Water Improvement Fund accounts for all the capital projects related to water supply including surface water and groundwatei water treatrnent at the Naches River Water Treatment Plant and the wells, water transmission and distribution, water booster pumping stations, water storage at the reservoii's and control systems. CAPITAL OUTLAY This budget represents a continuation of the [|P program adopted in the 2004 Water System Plan and the associated Cost of Service and Rate Stud) PROJECTS FOR 2010: Build a pump house for the new 3,000 gallons-per-rninute well at Gardner Park, well completed in May 2DO9. This well replaces the Ranney Well, providi additional flow to meet peak demands, water demand in water short years, additional emergency resource and meeting new water demands. This project is funded through a 20-year, 0.5`&, interest Public Works Trust Fttnd Loan. Complete the Water System Plan Update, that was started in the fall of 2009; due in 2010. Design replacement backwash-water recycle lagoons at the water plant. These new Iagoons would replace an existi earth lagoon with concrete Iined Iagoons. This will prevent possible leaking from the lagoon, increase efficiency and reduce maintenance requirements. Replacement of private water mains, connecting dead-end water mains and installing water main extensions. Automated Meter Reading. This project is to study the different types of automated water ineter reading systems so we can make an informed decision on the direction we should Lake. Replace the source water meters at three wells. The current meters do not meet the Departrnent of Ecology accuracy requirernents in the Water Right ht provisions. The sei'vice units in this division are: SERVICE UNIT 348- CAPITAL IMPROVEMENT SERVICE UNIT 699 - GENERAL REVENUES Preliminary Budget • City Management 111 /»/ / 'V »' r� oo�en/oo — BUDGET SUMMARY DEPT 477 DOMESTIC WATER IMPROVEMENT (I) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 348 Capital Improvement 8505,640 $2,380,100 $1,742,131 51,920,200 52,997,200 125.9 156.1 REVENUE SUMMARY BY SERVICE UNIT 348 Capital improvement $1,797,066 $1,700,000 51,515,740 81,515,740 82,041,460 120.1 134.7 699 General Revenues 1,521,820 2,741,561 2,813,246 2,821,246 2,424,786 88.5 86.0 TOTAL REVENUES 83,318,886 $4,441,561 84,328,986 84,336,986 84,466,246 100.6 103.0 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 400 Other Services And Charges 14,323 50,000 62,629 87,500 50,000 100.0 1.7 500 Intergov Srvcs/Other Interfund 95,330 0 0 55,500 0 * 0.0 600 Capital Outlays 395,987 2,330,100 1,679,503 1,777,200 2,947,200 126.5 98.3 TOTAL EXPENDITURES 8505,640 $2,380,100 51,742,131 51,920,200 $2,997,200 125.9 100.0 EXPLANATORY NARRATIVE SERVICE UNIT 348 — CAPITAL IMPROVEMENT The total capital outlay for 2010 is S2,997,200 as detailed below. CAPITAL OUTLAY CAPITAL IMPROVEMENTS 2010 477 FUND Pump House for New well at Gardner Park (Project #2132) $1,157,200 Water System Plan Update (Project 42258) 50,000 Design Water Plant Recycle Lagoons (Project #2259) 100,000 Water Main Replacement (Project #2288) 150,000 Automated Meter Reading (Project #2261) 1,500,001) Replace Source Water Meters at Wells (Project #2289) 40,000 TOTAL CAPITAL OUTLAY 82,997,200 The total 477 Fund Domestic Water Capital Improvement budget for 2010 is $2,997,200, leaving a projected year-end balance of S1,469,046. Funds budgeted in the 2009 year-end estimate and not spent will be brought forward to 2010. 112 — City Management • _Preliminary Budget SERVICE UNIT 348 — CAPITAL IMPROVEMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 348 CAPITAL IMPROVEMENT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 400 Other Services And Charges 411) Professional Services 80 $25,000 $0 825,000 $50,000 200.0 200.0 480 Repairs And Maintenance 14,323 25,000 62,629 62,500 0 0.0 0.0 Total 14,323 50,000 62,629 87,500 50,000 100.0 57.1 550 Interfund Subsidies 95,331) 0 0 53,500 0 * 0.0 600 Capital Outlays 641) Machinery And Equipment 0 500,000 3,323 50,000 1,500,001) 300.0 3000.0 650 Construction Projects 395,987 1,83(100 1,676,179 1,727,200 1,447,200 79.1 83.8 Total 395,987 2,330,101) 1,679,503 1,777,200 2,947,200 126.5 165.8 TOTAL EXPENDITURES - SRV UNT 348 $505,640 82,3804 00 81,742,131 $1,920,200 82,997,200 125.9 156.1 Revenues 390 Other Financing Sources $1,797,066 51,700,000 $1,515,740 $1,515,740 $2,041,460 120.1 134.7 TOTAL REVENUES - SRY UNT 348 $1,797,066 51,700,000 81,515,740 $1,515,740 82,041,460 120.1 134.7 SERVICE UNIT 699 — GENERAL REVENUES Revenue — The total projected revenue for 2010 is $2,049,460 and is comprised of a transfer from the Water operating fund of $800,000, interest earnings from investments of $8,000 and a $1,241,460 PWTF loan for the new well at Gardner Park. The Estimated Beginning Unreserved Fund Balance for 2010 is $2,416,786. The total projected resources for 2010 are $4,466,246. SERVICE UNIT 699 — GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance 51,513,820 $2,733,561 $2,813,246 $2,813,246 52,416,786 88.4 85.9 360 Miscel raucous Revenues 8,00)) 8,000 0 8,000 8,00)) 100.1) 100.0 TOTAL REVENUES - SRV UNT 699 51,521,820 $2,741,561 $2,813,246 $2,821,246 $2,424,786 88.5 86.0 Preliminary Budget • City Management — 113 CITY v, Jd - i■ � CITY B��D�� 2010 PRELIMINARY BUDGET NARRATIVE IRRIGATION OPEiL ,ATING F _475 ASSISTANT CITY MANAGER DAVE ZABELL WATER /IRRIGATION MANAGER DAVE BROWN DEFINITION The Irri aLion[)ivisionisrespnnsib|eforLheoyeraLinnandmain|enanceo(thecity-ovvnedirrigation utility. The irrigation system includes 66 individual delivery systems. The system is supplied with water through the Nelson Dam diversion, Fruitvale Canal (New Schanno Ditch Company), Naches Cowiche Ditch Company, Yakima Valley Canal, Yakima Tieton Irrigation [)iyhicLaooj Old Union Ditch Company. System operation and maintenance (0 & M) prograrn includes rnaintenance, cleaning, and repair of valves, transmission and distribution lines (wood, cast iron, ductile iron, PVC, asbestos cement, cement and others), water boxes, fish and debris screens, pumps, and reservoirs. The irrigation utility is an enterprise fund and, as such, generates revenues through rates sufficient 10 sustain the utility. The currently adopted rate for service is $ft0301 per square foot of lot. The rate includes an 0 & M component at $0.0161 per square foot and a capital improvement component at $O8l4O per square foot. These rates are structured to fully fund 0 & M activities and planned capital improvements. A rate structure was adopted through a policy issue for the 2007 budget to increase the [)8cN3 component of the rates to address shortfalls caused by ever increasing costs, by increasing the 0 & M portion of the rates by 5.5% each year for four years. The 2010 rate for service is $0.031 per square foot of lot. The rate includes an 0 & M cornponent at $0.017 per square foot and a capital cornponent at $0.0140 per square foot. }\ Comprehensive System Plan, or road map, to upgrade and rehabilitate the irrigaL systems, including the General-308 System, was completed in2OOO. The City issued revenue bonds in August, 2004, for $5,000,000 and we expect to issue another revenue bond for about $5,000,000 in late 2010 or early 2011 to fund the planned reconstruction of the General-308 System and the refurbishment of the remaining systems. Phase 2, replacement of the large transmission system of the General-308 System was cornpleted in the spring of 2007 Phase 3, replacement of the neighborhood distribution systems, began in 2007 and will be cornplete by the spring of2OlO. A detailed description of woi'k recently cox'p|etedandvvorkp|a/ the Irrigation CIP 479 narrative. Phase 4 of the refurbishrnent plan will begin in the fall of 200. There have been several discussions with Washington Department of Fish and Wildlife (WDFW), Washington State Department of Transportation (WSDOT) and Bureau of Reclamation (BOR) about both a short-term and long-term fix (identified in the Waldo Action Plan) for the Fru itvale Canal Diversion. We have retained Golder and Associates to provide technical assistance. A feasibility study for the long-term solution, short-term design, and fix was completed by Golder and Associates in 2004. We are currently evaluati and i lenxsrdi soine of the alternatives included in the study. Additionally the City is partneri with WSDOT and Yakima County through the Lower Naches River Coordination Partnership Group. The group is evaluating several issues in the Lower Naches River from the Nelson Dam to the confluence, including resolving the problems with the Fruitvale Canal Diversion. REVENUE Revenue for the 475 Water Fund is from the following sources: ➢ Fruitvale Canal Billings — Revenue from customers on the Fruitvale Canal ➢ Irrigation Fees and Charges — Revenue based on the total lot size rate ➢ Interest — Interest earned from investments and contracts. SUMMARY The year -end balance for 2009 is estimated at $171,648. Revenues for the 2010 budget year are projected at $2,771,600. Estimated expenditures for 2010 are $2,758,394. The service units in this division are: SERVICE UNIT 342 — IRRIGATION SUPPLY SERVICE UNIT 645 — INTERFUND DISTRIBUTIONS SERVICE UNIT 699 — GENERAL REVENUES 2010 IRRIGATION OPERATING FUND $2,758,394 - TOTAL EXPENDITURE BUDGET Insurance 1.94% City Services 3.06% Customer Service 4.25% Loans /Bonds Repayment 12.72% 4E1i Operating & Maintenance 44.27% Transfer to CIP 33.76% Note: Transfer to CIP includes $60,000 transfer for Utility Services System Preliminary Budget • City Management - 115 AUTHORIZED PERSONNEL 2009 2010 Cuss 2000 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 7123 Department Assistant |||"/ UN 0.00 0.00 7151 Water/ bdg,ahm` Div Admio5prcio|ist"` 0.00 l/m 1l0 8671 irrigation Specialist l`^ 0.00 1.00 3.00 8672 Irrigation Specialist U° 4u0 3.00 l/N 8677 Irrigation Crew Leader 2/0 2.00 2/0 1340 Irrigation Supervisor 1.00 l/m 1.00 TOTAL PERSONNEL (3) 8.00 8.00 8.00 (1) Department Assistant III upgraded to Water/Irrigation Administration Specialist (2) Irrigation Specialist I is an entry level position; upon certification there's an automatic upgrade to Irrigation Specialist II. One Irrigation Specialist II was replaced by an Irrigation Specialist I in 2009. (3) Irrigation funds 27FTE\iu Codes (022) and Engineering yyU. BUDGET SUMMARY DEPT 475 IRRIGATION OPERATING FUND (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 4 TO 5 342 Irrigation Supply 9] 91,408,741 51,070,394 51,461 91,400/60 98.1 100.0 645 Interfund Distribution 1 1 1 1,295 1 100.2 100.2 TOTAL EXPENDITURES 52,631 82,784200 52,116,525 52,756,837 52,758,394 99U ]mU REVENUE SUMMARY BY SERVICE UNIT 342 Irrigation Supply 52,607,515 52,66420 52y54 82,664000 52,770,400 104/0 14/0 699 General Revenues 287201 182,996 263,335 264,485 I72,848 94.5 65.4 TOTAL REVENUES $2,894 $2 $2 52 $2,943,218 10I4 100.5 (1) (2) ( ( ( ( (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY 8,T,,, ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Waes 444,899 507458 333,403 498,430 489 96.4 177 200 Personnel Benefits 163,206 177500 123,989 173,919 175 99.1 6.4 SUB-TOTAL SALARIES AND BENEFITS 608 684 457392 672,348 664,973 v71 24.1 300 Supplies 78 85,113 42,546 77,000 78,435 92.2 2.8 400 Other Services And Charges 366,663 390,948 320,418 386108 391,907 100.3 14.2 500 Intergov Srvcs/Other Interfund 1,298 1 1 1,295,559 1 1002 470 600 Capital Outlays 0 5,000 6,055 6,100 5,000 100.0 0.2 900 1m,,b/od Payment For Services 279,615 322,622 243918 319\722 320\545 99.4 11.6 TOTAL EXPENDITURES $2 82,784,200 $2,116 $2,756 $2 99.1 100/0 116 - City Management • Preliminary Budget IRRIGATION OPERATING FUND FINANCIAL DATA $2,800,000 — — $700,000 $2,700,000 — $600,000 $2,600,000 I - - — $500,000 1 MI — $400,000 $2,500,000 _ — � . — $300,000 $2,400,000 — ' — $200,000 $2,300,000 — — $100,000 $2,200,000 - $0 2005 Actual 2006 Actual 2007 Actual 2008 Actual 2009 Estimate 2010 Proposed ® Revenues $2,422,804 $2,457,294 $2,524,231 $2,609,515 $2,665,220 $2,771,600 =Expenditures $2,538,940 $2,577,906 $2,625,516 $2,631,451 $2,756,837 $2,758,394 —d—Beg Bal $623,235 $507,099 $386,487 $285,202 $263,266 $171,649 —X—End Bal $507,099 $386,487 $285,202 $263,266 $171,649 $184,855 EXPLANATORY NARRATIVE SERVICE UNIT 342 — IRRIGATION SUPPLY 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - IRRIGATION SUPPLY ACTUAL BUDGET BUDGET Feet of Irrigation Main Replaced by Irrigation Crew 6,100 4,000 4,500 Number of Irrigation Services Replaced 281 85 160 Number of Irrigation Main Leaks 80 47 50 Number of Service Work Orders 1,780 1,740 1,700 The 2010 proposed expenditures in this service unit are for the operation and maintenance of the irrigation intakes, reservoirs, pump stations and distribution system. Account 100 Salaries and Wages — Expenditures for 2010 is $489,138, down from the 2009 year -end estimate of $498,430, a decrease of $9,292 or 1.9 %. In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid -year 2009 adjustments, and /or an individual employee's merit adjustments or eligibility for longevity. Account 120 Overtime — Expenditures for personnel that respond to emergency repairs. Account 130 Special Pay — Expenditures for bilingual and personnel on stand -by that respond to emergency shutoffs or repairs during the irrigation season. Account 200 Personnel Benefits — Expenditures for 2010 is $175,835, up from the 2009 year -end estimate of $173,919, an increase of $1,916 or 1.1 %. The personnel benefit accounts include rate increases for medical insurance of 7.5 %; dental insurance of 4% and unemployment insurance of 25 %; along with the normal roll -ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33% mid -year 2009, and workers' compensation rates were unchanged. All of these changes net to an amount similar to the 2009 budget. Preliminary Budget • City Management - 117 Account 3U0 Supplies — Expenditures (nr2OlUis $78,435, up from the 2009 estimate of $77000, an increase of $1,435 or 19%. Account 310 Office and Operating Supplies — Price increases in steel and plastics account for the Iargest impact in this area. This account supports office supplies, repair clarnps, vaives, purnps and replacement pi ing for the repair and maintenance of the irri ation systems. Account 32O Fuel — Fuel used in service trucks, ba,khoes and pumps. /&ccoont350 valued a1 less than $5,OU[i Account 400 Other Services and Charges — The budget for 2010 is $391,907, up from the 2009 year- end estirnate of $306,lO8,an increase of $5,799 or 1.5%. Account 410 Professional Services — Renewal of mandatory herbicide applicators and Commercial Driver's Licenses, mandatory di Iocate service, defense of the City's water rights, hts, water ri transfers, and to assist in the development of Iegislation critical to the needs of the City ITEM PURPOSE Dig Loeate service Mandatory for Foeate notices Herbicide applicators Annual Renewal ^f mandatory license Commercial Drivers license renewal phys ml Annual Renewal of mandatory license Engineering services Consulting for permits easements Attorneys Defense "y Water Kig,b,s, easements, permits Account 420 Communications — Telephone, cell phone and related communication expenses including postage. Account 430 Transportation— Transportation expenses for travel related to training for the mandatory herbicide applicators and commercial driver's licenses, CPR/First Aid training, weed conferences, meeting with constiltants, Yakima Basin Water Resources Agency, and Yakima Basin Joint Board. TYPE LOCATION STAFF ATTENDING Leadership Training In-State Staff WA State Bar Association In-State Water Manager Assistant City Manager / Council Members CPR/First Aid Training In-State Staff Yakima Basin Water Resources Agency In-State VVrater Manager Assistant City Manager / Council Members Yakiina Basin Joint Board Water Manager In-State Assistant City Manager / Council Members YVETK[S,miuo,» In-State Staff Weed Conference In-State Licensed Staff Yakima Valley Underground Utility In-State Utility Locator Locating Coor ioahog["uuJ| Account 440 Advertising — Advertisements for employee replacement, project and other advertisement associated with work projects. 118 — City Management • Preliminary Budget Account 450 Operat Renta!s and Leases — Rental of backhoe and excavators from outside vendors. Account 470 Public Utility Services — The detail isasfollows: 2009 2010 2008 AMENDED PROPOSED /u m^ BUDGET BUDGET Pacific Power 864,428 874,550 $78,278 Ditch Charges 778 1,000 1,000 Landfill Charges 220,619 225,000 230,000 TOTAL 8IS5,825 8200 8309\278 Pacific Power — Electrical services to the irrigation system's screens and pumps. This figure depends on power i'ates and when ffie irrigaUon systems ai'e shut down. Ditch Charges — Shares/contracts from the various ditch and irrigation companies which supply water to various systems throughout the City Landfill Charges — Debris removed from canals and environmentally unsafe spoil from excavation sites is required to be deposited in the landfill. Account 480 Repairs and Maintenance — Contractor assistance with major breaks/problems, pavement and sidewalk restoration that arise in various areas of the system after repairs have been completed. Account 490 M — Registration fees for variOtis types of t and for 4O%of the United States Bureau of Reclamation (USBR) contract stored water and Yakima Basin Joint Board/ Defense Coalition dues. 2009 2010 2000 AMENDED PRO POSED ACTUAL BUDGET BUDGET 491'Misc"Uou,^'aE^p"uo" 86000 86,00 86000 493-Dum and Subscriptions 12,03 12,000 12,000 49K,&coiliog Expense 1,761 0 0 TOTAL 819,944 818 818'000 Account 491 Miscellaneous Expense — Registration fees for training associated with the mandated Herbicide Applicators and Commercial Driver's Licenses, CPR/First Aid Certification and other miscellaneous training and expenses. Account 493 Dues and Subscriptions — Herbicide Applicators License annual renewal; dues to the Washington State Water Resources Association, Yakima River Basin Joint Board and Defense Coalition and Yakima Basin Water Resources Agency; and the cost of stored Bureau of Reclamation (BOR) water. Preliminary Budget • City Management 119 � ' r� aoo�en/oo — TYPE PURPOSE AFFECTED STAFF/AREA Herbicide App Liceiie Certification Renewal Certified Staff Yakiina River Basin Joint Board Aomm1D`uo All City Yakiina River Basin Defense Coalition Annual Dues All City Yakima Basin Water Resources Aooun1D,u, All City Yakima Basin Water Resource Agency Annual Dues An City Storage Water from D0K Annual Fee All City Krrd,duoDnm Repair Fees All City Account 49RRecruiting Expense — Pre-employment physicals, drug screening and other costs associated with hiring new ernployees. Account 530 Tbzes — Thc budget for 2010 is $100, the same as the 2009 year-end estimate. Account 600 Capital Outlay — The budget for 2OlOisS5,OOO, down from the 2OO9 year-end estimate of $6,100, a decrease of $1,100 or 18.0%. This line item is for the purchase of replacement pumps for various systems. Account 900 Interfiind Puy/noatforSo,nicoy — The budget for 2010 is $320,545, up from the 2009 year-end estimate V[$3l9,722,an increase o($823VrO.3Y&. The expenditures are detailed as foliows: 2009 2010 2008 AMENDED PROPOSED ACTUAL BUDGET BUDGET Rentals/M & 0 Garage $17173 S21 $16393 Rentals/Replacement Garage 35,000 35,000 20/00 |<cmo|o/K16V Radios 480 I 1 Labor and Materials/Special Repairs 0 500 500 City's General Liability lnsnrance 54/49 53,979 56,678 Interfund Charges Plant 6,418 6,546 6,612 City Services 70,033 85,195 92,922 Utility Billing Scrvices 9�802 118,400 126,000 TOTAL 8279,615 8322 830 Rentals/Maintenance and Operation Garage — Vehicle maintenance and repair costs. Rentals/Replacement Gai'age — This account has been established in accoidance with [he replacement funding formula. The replacement fund is maximized for full replacement of all existing irrigation equi n'en1. Rentals/Maintenance and Operation Radios — Ongoi maintenance work on the communication services performed by the Public Safety Communication Department. Labor and Materials/Special Repairs — Special repairs that may be necessary that are performed by equipment rental funds or other City funds. City's General Liability Insurance — Irrigation's share of the City's general liability insurance and contribution Lo the risk management program. 120 — City Management • Preliminary Bitaget Interfund Charges Plant - Rental of the water irrigation facility at the Public Works Complex. City Services - Services rendered by City administration on behalf of irrigation. Utility Billing Services - Billing of irrigation charges and assistance with billing problems and customer complaints. Total Expenditures - The proposed expense budget for 2010 is projected at $1,460,960, down from the 2009 year-end estimate of $1,461,378, a decrease of S418 or less than 0.1%. Revenues - The proposed budget for 2010 is $2,770,400, up from the 2009 year-end estimate of $2,664,000, an increase of $106,400 or 4%. This line item includes the proposed 5.5% 0 & M rate adjustment (2007 adopted policy issue). Revenue for the 475 Irrigation Fund is generated through: Operating Assessments - Payment of overdue LID assessments. ■ Fruitvale Canal Billings - Payment for water delivered from the Fruitvale Canal. ■ Irrigation Fees and Charges - Income from customers based on total square foot. ■ Interest - Interest earned from investments and contracts. SERVICE UNIT 342 - IRRIGATION SUPPLY (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 342 IRRIGATION SUPPLY ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 8417,565 8476,486 8310,982 8471,458 8460,421 96.6 97.7 120 Overtime 21,020 24,000 16,395 20,000 20,000 83.3 100.0 130 Special Pay 6,129 6,972 5,887 6,972 6,972 100.0 100.0 140 Retirement/Termination Cashout 185 0 139 0 1,745 * * Total 444,899 507,458 333,403 498,430 489,138 96.4 98.1 200 Personnel Benefits 200 Personnel Benefits 160,549 175,200 122,650 171,619 173,535 99.1 101.1 280 Clothing And Miscellaneous 2,658 2,300 1,340 2,300 2,300 100.0 100.0 Total 163,206 177,500 123,989 173,919 175,835 99.1 101.1 300 Supplies 310 Office And Operating Supplies 56,405 60,000 28,246 60,000 60,001) 100.0 100.0 320 Fuel Consumed 19,571 21,113 10,426 13,000 14,435 68.4 111.0 350 Small Tools And Equipment 2,164 4,000 3,574 4,1)00 4,00)) 100.0 100.0 Total 78,140 85,113 42,546 77,000 78,435 92.2 101.9 400 Other Services And Charges 410 Professional Services 13,654 13,000 1,568 10,01)0 8,000 61.5 80.0 420 Communications 3,793 4,198 2,473 4,198 3,929 93.6 93.6 430 Transportation/Training 121 1,500 73 1,000 1,000 66.7 100.0 440 Advertising 33 500 0 500 500 100.0 100.0 450 Operating Rentals And Leases 1) 1,200 0 1,200 1,200 100.0 100.11) 470 Public Utility Services 285,825 300,550 290,649 300,550 309,278 102.9 102.9 480 Repairs And Maintenance 43,293 50,000 9,042 50,000 50,000 100.0 100.0 490 Miscellaneous 19,943 20,000 16,614 18,660 18,000 90.0 96.5 Total 366,663 390,945 320,418 386,108 391,907 100.3 101.5 Preliminary Budget • City Management - 121 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 530 State/County Taxes And Assessment 49 100 65 100 100 100.0 100.0 63)) Improvements Other Than Building 0 5,000 6,055 6,10)) 5,000 100.0 82.0 000 Interfund Payment For Services 950 Interfund Opt Rental And Leases 52,953 58,502 43,860 58,502 38,333 65.5 65.5 960 lnterfund Insurance Services 51,409 53,979 53,970 53,970 56,678 105.0 105.0 080 Interfund Garage/Plant Charges 6,418 6,546 4,008 6,546 6,612 101.0 101.)) 000 Interfund Administrative Charges 168,835 203,595 141,171 200,695 218,022 107.5 100.1 Total 279,615 322,622 243,918 319,722 320,545 99.4 100.3 TOTAL EXPENDITURES - SRV UNT 342 81,332,572 81,488,741 81,070,394 $1,461,378 81,460,960 98.1 100.0 Revenues 310 Taxes ($21) 850 $0 50 80 0.0 * 340 Charges For Good And Services 2,607,390 2,664,00(1 2,054,869 2,664,000 2,770,40(1 104.0 104.0 360 Miscellaneous Revenues 146 150 0 0 0 0.0 TOTAL REVENUES - SRV UNT 342 52,607,515 $2,664,200 $2,054,869 82,664,000 $2,770,400 104.0 104.0 SERVICE UNIT 645 - INTERFUND DISTRIBUTION EXPENSE The 2010 proposed expenditures in this service unit are for debt service payments and interfund transfers. The budget for 2010 is $1,297,434, up from the 2009 year-end estimate of $1,295,459, an increase of $1,975 or 0.2%. Details of the service unit are as follows: 2009 2010 2008 AMENDED PROPOSED DATE OF EXPENDITURES ACTUAL BUDGET BUDGET MATURITY Transfer to CIP $896,926 $881,000 $881,000 N/A Fruitvale Canal 33,750 33,750 33,750 7/01/2011 Irrigation Bond Debt Service 318,203 320,709 322,684 9/01/2034 Utility Billing System 50,000 60,000 60,000 N/A TOTAL 81,298,879 $1,295,459 81,297,434 SERVICE UNIT 645 - INTERFUND DISTRIBUTION EXPENSE (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION ACTUAL BUDGET 9(30(2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 550 Interfund Subsidies $1,298,879 81,295,459 81,046,131 $1,295,459 81,297,434 100.2 100.2 Total Expenditures - Sry Unt 645 $1,298,879 81,295,459 51,046,131 $1,295,459 81,297,434 100.2 100.2 SERVICE UNIT 699 - GENERAL REVENUE Account 270 Estimated Beginning Unreserved Fund Balance - The budget for 2010 is $171,648, down from the 2009 year-end estimate of $263,265, a decrease of S91,617 or 34.8%. 122- City Management • Preliminary Bitaget Account 360 Misce!laneous Revenue — The budget for 2010 is $1,050, the same as the 2009 year-end estimate. Total Revenue — The budget for 20lOie$J72,848, down from the 2O09 year-end estimate of $264,485, a decrease o($gl,637orS4.6X,. SERVICE UNIT 699 — GENERAL REVENUE ( ( ( ( ( ( ( 2009 2009 2009 2010 % Cnwo % Cowo 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 271) Beginning Balance $285,201 $181,946 $03,265 $263,265 $17l 94.3 65.2 360 Miscellaneous Revenues 2.000 1 7) 1 1 114] 9o.4 TOTAL REVENUES - SRY UNT 699 $287,201 $182,996 $263,335 $264,485 5172 94.5 65.4 Preliminary Budget • City Management 123 V //n' � ma�r/nem — CITY 'x J^�� CITY MA 2010 PRELIMINARY BUDGET NARRATIVE IRRIGATION - 479 ASSISTANT CITY MANAGER DAVE ZABELL WATER / IRRIGATION MANAGER DAVE BROWN DEFINITION The Irrigation Improvement Fund accounts for all the capital p ject expenditures related to irrigation water supply, distribution and transmission, s|nrage,pnn'pi stations and control systems. The inajor soui'ce of funding for the Irrigation Improvement Fund is derived from the capital improvement portion of the rates and through a 55,000,000 revenue bond issued in late August, 2004, to fund reconstruction of the General-308 System and the eventual refurbishment of the rest of the systems. A road map for reconstruction for the General-308 System has been adopted. The project is split into four phases and each phase is split into stages. Phase one is the pi e replacernents that have been cornpleted to-date. Phase 2 is the replacernent of the balance of the backbone transmission pipes, coiripleted in the spring of 2007. Phase 3, replacement of the neighboi'hood distribution mains, began in the fall of 2008 and will be complete in the spring of 2010. Phase 4, replacement of the remaining neighborhood distribution mains, will begin the fall of 2010. Proposed Capital Projects for 2010: The Fruitvale Canal Diversion Repair involves improvements to the diversion, including measures to enhance fish habitat, construction, maintenance and operation (M&O), and required permits. Phase 3 of the General - 308 irri ation system i rovement pr ject. Replacement of the Capital Hill System. Phase 4 of the General - 308 irrigation system improvement project The service units in this division are: SERVICE UNIT 348 — CAPITAL IMPROVEMENT SERVICE UNIT 645 — INTERFUND DISTRIBUTIONS SERVICE UNIT 699 — GENERAL REVENUES 124 — City Management • _Preliminary Budget BUDGET SUMMARY DEPT 479 IRRIGATION SYSTEM IMPROVEMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 348 Capital Improvement 82,382,786 52,986,701) $773,452 51,398,500 $2,600,0110 87.1 185.9 REVENUE SUMMARY BY SERVICE UNIT 645 Interfund Distribution 8896,926 8881,000 8711,849 5881,000 8881,000 100.0 100.0 699 General Revenues 4,539,395 3,779,937 3,065,814 3,078,536 2,586,036 68.4 84.0 TOTAL REVENUES $5,436,322 $4,660,937 $3,777,663 83,959,536 53,467,036 74.4 87.6 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 500 Intergov Srvcs/Other Interfund 31,777 0 0 18,500 0 * 0.0 600 Capital Outlays 2,351,009 2,986,700 773,452 1,380,000 2,600,000 87.1 100.0 Total Expenditures 82,382,786 52,986,700 $773,452 51,398,500 $2,600,000 87.1 100.0 EXPLANATORY NARRATIVE SERVICE UNIT 348 — CAPITAL IMPROVEMENT CAPITAL OUTLAY CAPITAL IMPROVEMENTS 2010 479 FUND Fr uitvale Canal Diversion Study (Project 2010) $200,000 Phase Three of the General-308 Rebuild (Project 42180) 900,000 Capital Hill System Replacement (Project 42257) 1,200,000 Phase Four of the General-308 Rebuild (Project 42180) 300,000 TOTAL CAPITAL OUTLAY 52,61)0,01)0 SERVICE UNIT 348 — CAPITAL IMPROVEMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 348 CAPITAL IMPROVEMENT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 550 Interfund Subsidies $31,777 50 $0 $18,500 $0 * 0.0 650 Construction Projects 2,35E009 2,986,700 773,452 1,380,000 2,600,000 87.1 188.4 TOTAL EXPENDITURES - SRV UNT 348 82,382,786 $2,986,701) $773,452 51,398,501) 52,600,00)) 87.1 185.9 SERVICE UNIT 645 — INTERFUND DISTRIBUTIONS Projected revenues of $906,000 are comprised of $881,000 transferred from the Irrigation Operating Fund and $25,000 in interest earnings. Use of funds collected from the C1P portion of the rates are restricted to debt service or transferred to this service unit. Preliminary Budget • City Management — 125 SERVICE UNIT 645 — INTERFUND DISTRIBUTIONS (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 31)0 Other Financing Sources $S1)6,1)26 $881,000 $711,849 8881,000 $881,000 100.0 100.)) TOTAL REVENUES - SRV UNT 645 $896,926 $881,000 $711,849 5581,000 5881,000 100.0 100.0 SERVICE UNIT 699 — GENERAL REVENUES The total 479 Fund Irrigation Capital Improvement expenditure amount for 2010 is $2,600,000, which, when subtracted from 2010 projected total resources of $3,467036, will leave a balance of $367,036 at year-end. Additional revenue will be required to complete the necessary and planned improvements identified in the adopted Master Irrigation Plan. The Plan contemplated a second revenue bond be issued in 2007. Our experience in the design and construction of the improvements has allowed for a delay of the second revenue bond. At present it is estimated that in order to maintain the schedule of improvements adopted by the Plan, a revenue bond will be required in late 2010 or early 2011. Funds budgeted in the 2009 year-end estimate and not spent will be brought forward to 2010. SERVICE UNIT 699 — GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance 54,511,271 53,754,937 53,053,536 53,053,536 52,561,036 65.2 83. 360 Miscellaneous Revenues 28,124 25,000 12,275 25,00)) 25,00» 100.0 100.)) TOTAL REVENUES - SRV UNT 699 54,539,395 53,779,937 53,065,814 83,078,536 82,586,036 68.4 84.0 126 — City Management • Preliminary Midget Municipal Court 018 Municipal Court 038 Probation Services MUNICIPAL COURT 2009 Budgeted Staffing Levels S. WOODARD K. OLWELL R. DEBORD Judge Presiding Judge Director of finance Position No. 2 Position No. 1 Logistical and (Re- elected to (Re- elected to Financial Services four -year term 01/01/10) four -year term 01/01/10) Support LIAISON WITH COUNTY PROBATION r 1 K. EILMES L. HAGERT I/2 -time Commissioner Court Services Manager Pro Tempore 9.00 Positions Judges and Municipal Court Clerks Commissioners Case filing, Scheduling & Processing Records Management Fine /penalty Collections CITY v, }J/09^ , CO 0' T 2010 PRELIMINARY BUDGET NARRATIVE MUNICIPAL CO - 018 GENERAL FUND JUDGE KELLEY C. (JEWELL, PRESIDING JUDGE SUSAN J. WOODWARD COURT SERVICES AGER LINDA HAGERT DEFINITION This division is responsible for operation of the Yakima Municipal Court. The Muni i a|Cuorto[Yakin/avvasestab|ishedon|anuaryl,l997 The Munici al Court hears and determines all causes, civil and criminal, including traffic, parking and animal control infractions, arising under City ordinance and pronounces judgment in accordance therewith. The Municipal Court Judges are elected for a four-year term. Court Cornrnissioners are appointed by the Presiding Judge. The service units in this division are: SERVICE UNIT 103 — CRIMINAL JUSTICE SALES TAX SERVICE UNIT 129 — ADMINISTRATION AUTHORIZED PERSONNEL 2009 2010 Cuss 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1412 Municipal Court Commissioner 050 0.50 050 1413 Municipal Court Ridge 2/0 2.00 2/0 142 Court Services Manager 1.00 1.00 1.00 1422 Municipal Court Clerk 8.00 &OV 8.00 1424 Municipal Court Cashier w 1.00 1.00 0 00 1430 Deputy Court Services Manager 1.00 0.00 0.00 TOTAL PERSONNEL 13.50 12.50 11.50 (1) A Municipal Court Cashier was laid off in 201(1 due to budge constraints. Preliminary Budget • Municipal Court —1 BUDGET SUMMARY DEPT 018 MUNICIPAL COURT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 103 Criminal Justice Sa les Ta x .3% Inc 5172,743 5252,821 5157,794 5242,101 5239,692 94.8 99.1) 129 Administration 1,029,385 1,1)68,483 797066 1,072,295 1,1)23,1)78 95.8 95.4 TOTAL EXPENDITURES 51,202,128 51,321,304 5954,860 51,314,396 51,262,770 95.6 96.1 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 764,027 850,150 621,315 848,358 816,927 96.1 64.7 200 Personnel Benefits 189,530 208,864 171,319 21Z368 197,984 94.8 15.7 SUB-TOTAL SALARIES AND BENEFITS 953,557 1,059,014 792,634 1,065,726 1,014,911 95.8 80.4 300 Supplies 25,155 35,000 24,405 35,000 35,001) 100.0 2.8 400 Other Services And Charges 196,994 204,290 118,669 190,670 189,860 92.9 15.0 500 Intergov Srvcs/Othcr Interfund 26,422 23,000 19,152 23,000 23,000 100.0 1.8 TOTAL EXPENDITURES $1,202,128 51,321,304 5954,860 51,314,396 $1,262,770 95.6 100.0 EXPLANATORY NARRATIVE 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - MUNICIPAL COURT - INFRACTIONS (NON-CRIMINAL) ACTUAL BUDGET BUDGET _Filings and Hearings Infractions Filed 11,116 11,335 11,335 Violations Charged 14,591 14,445 14,445 Mitigation Hearings 1,527 1,150 1,150 Contested Hearings 342 330 330 Show Cause Hearings 147 120 120 Other Hearings On Record and Deferred Findings 4,233 4,055 4,055 Total Filings and Hearings 31,1)56 31,435 31,435 Dispositions Infractions Paid 2,948 2,645 2,h45 Failure to Respond 2,891 3,450 3,450 Committed 4,888 3,59)) 3,590 Not Committed 224 205 205 Dismissed 2,278 2,610 2,610 Amended 16 11 11 Total Disposed 13, 12,511 1 511 -,. Municipal Court Infraction Revenue ''' 5960,953 51,100,000 51,100,00 (1) Does not include a II parking or District Court revenue. 2 - Municipa 1 Court • Preliniluary Budget 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTIC - MUNICIPAL COURT 'CRIMINAL ACTUAL BUDGET BUDGET Filings Citations Filed 5,99 6,340 6,340 Violations Charged 7,130 7,975 7,975 Trial Settings Non ury Trials Set 13 12 12 jury Trials 7 ,730 Proceedings Arraignments 4 4,894 4,894 Non Jury Trials 2 0 V Jury Trials 16 28 28 Other Hearings Z838 8,865 8,665 Dispositions Bail Forfeitures 74 66 66 Guilty 3 3,575 3,575 Not Guilty 7 10 10 Dismissed 2,612 3,260 I?60 Amended 514 490 490 Deferred/ Driver 612 813 813 Prosecution Resumed 129 175 175 Total Disposed Z417 8,389 8,389 SALARY/BENEFITS Salary ErBenefits - In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of rnid-year 2009 adjustrnents, and/or an individual ernployee's rnerit adjustrnents or eligibility ibility for longevity. The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4% and unemployment insurance of 25%; along with the normal roll-ups related to base wage adjustments. The State's Public Employees' Retirernent System (PERS) contributions were reduced by 33% mid-year 2009, and workers' compensation rates were unchanged. All of these changes net toan amount similar to the 2OO9budget. SERVICE UNIT 103 - CRIMINAL JUSTICE SALES TAX The three-tenth percent Criminal Justice Sales Tax that was approved by the voters in 2004 funds this service unit. This service unit funds two Municipal Court Clerk positions and a 1/2 time Court Commissioner. The 2009 year-end estirnate includes funding for the two Municipal al Court Clerk positions, the 1/2 time Court Cornrnissioner and costs for other accounts which support this service unit such as, the building security contract and interpreter fees. Acconnt 110 Salaries and Wages - The 2009 budget o($127,016 represents a full year cost of two Municipal Court Clerk positions and a 1/2 time Court Commissioner. The 2OlO budget offJSO,524 represents a full year costing of the two municipal court clerk positions and the court corninissionei' position a1 ½ L _Preliminary Budget • Municipal Court - 3 Account 220 Overtime — The budget of $3,000 for 2010 reflects no change from the 2009. Account 20D Personnel Benefits — The 2OlO budget nf$4O160 reflects a decrease n[$5,9l7below the 2009 year-end estimate of $46, 085. This decrease is the result of a 33% reduction in the contributions for PERS. Account 30U Small Tools and Equipment — The 2OO9 year-end estimate is$l8,OOO The 2010 budget remains at $18,000. This account is used for purchasing office and operating supplies which support staff and additional court calendars that have been irnplernented. Acconnt 400 Professiona! Services — This line item budgeted at $48 for 2OlO reflects nochange over the 2OO9 year-end estimate o[S40,00O. This line item represents building security, interpreter services, witness and juror fees associated with processing the court's caseload. SERVICE UNIT 103 — CRIMINAL JUSTICE SALES TAX ( ( ( (4) ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT '|O]CxmwL JUSTICE Su Tx.]% ACTUAL BUDGET 9/302009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses V Salaries And Wages 110 Salaries And Wages $89,929 $128,883 895,002 $127,016 $130\524 101.3 102.8 121` Overtime 673 3 MO 1 3/ 3,0 100.0 lmV` Total 90,802 131 96,571 130,06 1I3,524 101.2 1027 200 Personnel Benefits 2 5,68 2 4 30,616 46,085 40,168 93.6 87. 31(1) Officc And Opci'ating Supplies 6,740 18,000 1T389 18,000 18,000 100.0 100 400 Other Services And Charges 410 Professional Services 49,518 58,000 13,218 48 48 62.8 1V00 430 [moopnrtoh"o/Iminiog 0 2 V V 0 0/0 " Total 49,518 ulVm` 13,218 48/00 48,000 80.0 100.0 TOTAL EXPENDITURES - SRY UNT 103 5172,743 6252 $157,794 6242,101 6239,692 94.8 99.0 SERVICE UNIT 129 — ADMINISTRATION Accoont Salaries and Wages — The budget ofS620,4OS for 2OlO reflects a$34,939decrease from the 2OO9 year-end estimate o[S663,342 and $34,065less than the amended budget o($66S,268.|n June 2008 a Municipal Court Cashier position was created and filled. The decrease in this line represents the lay off of the Muni i a|CoortCashicrpVsdion{or2OlO. Account 220 Overtime — The 2OlU projected budget is$55,UOO. There isno change from the 2OU9- year-end estimate. This 2010 budget includes paying police support officers overtime to perform bailiff duties during coui't proceedings and overtime to allow clerical staff to process the court cases. Account 200 Personnel Benefits — For 2010, Personnel Benefits decreased to $157,816 from the 2009 budget of $171,283. See explanation regarding Personnel Benefits above. Account 300 S — The budget for 2010 is $17,000, which reflects rio change from the 2009 amended budget. Most of this budget is for the cost of file related supplies formse management. Account 410 Professional Services — This line item includes certified Court Interpreter and Judge Pro-Tern services. For 2010, this line item is budgeted at $105,000. This amount reflects no change from the 2009 year-end estirnate. These cost are reflective of the volume of court cases and the variety of different Ianguages for which interpretive services are required. Account 420 Communication — This account has a2OO9 budget n($l2,34O. Year-end estirnate for 2009 is $10,720. This is a decrease of $1,620 from the 2009 amended budget. For 2010, $9910 is budgeted which iya$74SO decrease from the 2DO9budget. Account 490 Miscellaneous — This line item, which is estimated a|$22,2DO for 2OO9year-end, provbJcs{orprioding,rcgiskaiionsatkainingsenninars,associaiiondnes,kzga|subscriptions, required education and costs associated with the State Administrative Office of the Courts. For 2010 the budget has not changed from the year-end estimate. 2009 2010 2000 AMENDED PROPOSED MISCELLANEOUS EXPENSES ACTUAL BUDGET BUDGET Printing 512 812 512 Dues and Subscriptions 4,395 �VVV 5,000 Recruiting Expense 805 500 500 Miscellaneous other 4,942 4,700 4,700 TOTAL 522 $22 $22 Account 510 Intergovernmental Professional Services — This line item includes jury fees and other miscellaneous professional services perforrned by other governrnental agencies, as needed in support of munici a|coorih/nciions. (Note: the Yakirna County Superior Court handies jury duty notifications, cornrnunication and pays jury fees for the Yakirna Municipal al Court.) The 2OO9 year- end estimate for this account is$23,UOO, and the 2010 proposed budget is $23,000. _Preliminary Budget • Municipal Court — 5 SERVICE UNIT 129 - ADMINISTRATION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 129 ADMINISTRATION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 5616,040 5661,107 5484,145 5661,182 5626,963 94.8 94.8 120 Overtime 55,992 55,000 38,939 55,000 55,000 100.0 100.0 130 Special Pay 1,115 2,160 1,660 2,160 1,440 66.7 66.7 141) Retirement/Termination Cashout 79 0 0 0 0 * ,- Total 673,225 718,267 524,744 718,342 683,403 95.2 95.1 200 Personnel Benefits 163,848 165,925 140,703 171,283 157,816 95.1 92.1 300 Supplies 310 Office And Operating Supplies 16,678 16,000 6,800 16,000 16,000 100 0 1000 350 Small Tools And Equipment 1,736 1,000 2 15 1,000 1,000 100.0 100.0 Total 18,414 17,000 7,015 17,000 17,000 100.0 100.0 400 Other Services And Charges 410 Professional Services 111,920 105,000 80,944 105,000 105,00)) 100.0 100.0 420 Communications 9,188 12,340 6,077 10,720 9,910 80.3 92.4 430 Transportation/Training 971 4,50) 2 ,569 4,500 4,500 100.0 100.0 480 Repairs And Maintenance 2 ,913 250 1,663 250 250 100.0 100.0 490 Miscellaneous 22,485 22, 14,199 22,200 22,200 100.0 100.0 Total 147,476 144,290 105,451 142,670 141,860 98.3 99.4 510 Intergovernment Professional Svc 26,422 23,000 19,152 23,000 23,000 100.0 100.0 TOTAL EXPENDITURES - SRV UNT 129 51,029,385 81,068,483 5797,066 51,072,295 51,023,078 95.8 95.4 6 - Municipal Court • Preliniluary Budget CITY Of },' ' M I CIPAL COURT 2010 PRELIMINARY BEJDGET NARRATIVE PROBATION S - 038 GENERAL RIND JUDGE KELLEY C. °EWrLc,PnESonING DEFINITION The City of Yakima and Yakima County have completed the process of consolidating the delivery of probation services. This consolidation was designed to deliver probation services to Cfty and County defendans more efficiently and at Iess cost to the (o/nmunit>. Dv inter-local agreement; City Probation Service employees became Yakima County employees effective January 1, 2006. The City continued to pay salary disparity by the terms of the inter-local agreement for up to three years from January 1, 2006. The City continues to contract with the County to provide Probation services for convided offenders sentenced by the Municipal to probation. However, the probationers are required to pay the County directly for the service, therefore, the City is no longer obligated to subsidize the probation prograrn for 2010. BUDGET SUMMARY DEPT 038 PROBATION CENTER (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 134 Probation $24,177 $25,000 618 6Z5,00U SO 0.0 U/` TOTAL EXPENDITURES $24177 $25/00 S18750 525000 5u VV oo _Preliminary Budget • Municipal Court — 7 (This page intentionally contains no information.) 8 — Municipal Court • Preliniluar j Budget Finance 052 Information Systems 054 Utility Services 127 Community Services 015 Financial Services 035 Police Pension 612 Firemen's Relief and Pension 013 State Examiner 096 Sun Dome Debt Service 098 District Court 099 Operating Transfers 172 Public Facilities District Revenue - Convention Center 174 Public Facilities District Revenue - Capitol Theatre 195 Contingency 198 Capitol Theatre Reserve 515 Risk Management Reserve 610 Cemetery Trust BONDED INDEBTEDNESS General Obligation and Revenue Bond Summary 272 2002 & 2009 PFD L.T.G.O. Bonds 281 2006 -2008 L.T.G.O. Various Bond Issues 283 1994 L.T.G.O. Bonds 284 1995 U.T.G.O. Fire Bonds 285 L.T.G.O. Line of Credit 287 1996 L.T.G.O. Convention Center Bonds 289 LID Debt Service Control 484 Water /Wastewater - Revenue Bonds /Other Debt Service 486 1998 Water Revenue Bonds 488 2008 Wastewater Revenue Bonds 491 2004 Irrigation Revenue Bond 493 2003 Wastewater Revenue Bond FINANCE 2009 Budgeted Staffing Levels R. DEBORD Director of finance and Budget 49.45 Positions Department Planning and Direction R. DUKART Special Project Support Administrative Assistant Liaison for Municipal Court, State Auditor and Outside Agencies Insurance /Risk Management Oversight ( J r - C EPPERSON R. PETTYJOHN P. HOBBS De Director of Accounting Information Systems Manager ` Utility Services Manager and Budgeting r 1 L FINANCIAL 1 TREASURY 1 PRINTING INFORMATION 1 UTILITY SERVICES SERVICES I SERVICES SERVICES 1 SERVICES 12.00 Positions 2.00 Positions 1.00 Positions 16.70 Positions (Water, Wastewater, Irrigation and Refuse) Accounting Investments I High Volume Printing Operate Centralized 13.15 Positions Accounts Receivable Security of Funds Copying Computer and Data Grant Billing • Collections Debt Issuance Document and Communications Systems Account Services Accounts Payable and Administration 1 Bindery Services Analyze, Design, Program and Customer Relations Payroll • Appropriations Internal Controls Implement New Meter Reading Budget Preparation I Banking Services Computer Software Billing Budget Monitoring and Analysis Banking and Applications Systems Field Services Financial Reporting Investor Relations Maintain and Enhance Collections Financial Analysis Financial Analysis I Existing Application Systems, Hard - Financial Statements Special Projects ware and Equipment Assessments Mapping and GIS Records Management Special Projects J J J CITY Of },' ' FINANCE ME S SAGE F ROM THE DIR C TOR FINANCE DIRECTOR RITA DEBO»ov THE FINANCE DEPARTMENT CONSISTS OF THREE Dwmmwo: (A) FINANCIAL SERVICES (B) UTILITY CUSTOMER SERVICES AND (C) INFORMATION SYSTEMS The employees of the Information Systems, Financial Services and Utility Customer Services Divisions have accomplished many si nificant achievements and experienced many challenges during 2009. The Department staff is appreciative of the opportunities we have had this past year to serve the citizens of the City of Yakima, City Council and the City Manager; we take our responsibilities very seriously as we all want the very besi for the City and sttri'ounding areas where we live, woi'k and play. The Finance Department's total 2010 proposed budget is approximately $5] million; or approximately 8.5Y& of the total 2010 proposed General Government Budget (down from 8.6% and 8.7% in 2009 and 2008, respectively). This budget is coinprised of: a. $l.5 million — Financial Services (2.5% of total Gen. Gov.); h. $2.3 million — Information Systems (3.9Y6 of total Gen. Gov.), and c. $l3 million — Utility Customer Services (Z.1%o[ total Gen. Cop. and approximately 4J/Y&m[ Utility operating revenues— Water, Irrigation, Wastewater &Refuse) Each of these Divisions performs day-to-day activities which are essential to City operations and that consume significant staff time and e/vergiey — too many activities to list here. However, in addition to the normal day 10 day work of these three divisions, employees acc d numerous jor achievements duri the year, including the following: A. COUNCIL APPROVED MAJOR POLICY ISSUES - UPDATE Finance / Utility Services Divisions' Reorganization (2009)— Near completion: In 2008, staff proposed and Council authorized (subject to Civil Service Commission approval, which was obtained in July 2009) the consolidation of the Treasury Cashier and Utility Services Representative positions as the fourth component of a larger Department reorganization. Most of the steps necessary to accomplish this consolidation have been completed. To accomplish this consolidation necessitated: 1. Working through the civil service hii'ing process to establish a register for the two additional Utility Services Representative positions; this was required under Civil Service rules, even though there were two filled Cashier position that were being eliminated as part of this consolidation. This has been completed and the two positions have heen filled; 2. A remodel of existi space in Utility Services and Treasury areas within City Hall. The remodel is 98% complete, at this time; 3. Significant training of all Utility Service Representatives - some trai has begun; however, it is sornewhat restricted pending the implementation of the new ULUiLy Services System (whi hisschedo|ed0or|ahe2OOgorear|v2OlO-spehe|ovvh`rnoop details on the status of the system implementation.) ■ Utility Customer Service System (2O06/28O0) progress: |n July 2O08, the City entered into an agreement with Paladin Data to purchase their Permitting and Code Administration Systems and for the development of a new Utility Customer Service System (UCSS). The Permitting and Code Administration modules have been i lemented and are perfo i very well; a beta version of the U[SS was delivered in October and is currently undergoing preliminary testing. The UCSS is targeted for implementation in late 2009 or early 2010, depending on results of current system tests, ■ Electronic Bill System (2DO7/20D9) progress: During 2007 staff prepared and released a Request for Proposal (RFP) for electronic payment (debit & credit) services; in 2008 staff i'eceived 5 vendor responses to the (RFP) and reviewed all that met the requirements. Staff was tillable to negotiate an acceptable agreement with the first ''vendor of choice" and in late 2008 rnoved to discussions with a second vendor. These negotiations were successful, and in March of 2009 the City entered into an agreernent with U.S. Bank for these services and began the nnplernentation process. /\"quiet implementation" is scheduled for early November, 2009. At that tirne, debit and credit card payments will be accepted on a limited basis for the following transaction types: a) at the counter for Permits and Licenses fees on 2nd Floor in City Hall, (b) Online (Internet) for select Permits, and (c) at the couiflei' on lst flooi' in City Hall for Utility bilis and a few rniscellaneous Other City Services (i.e.: transit passes, parking passes, and dog Iicenses). Once staif is cornfortable that all processes are working properly, this first Phase for acceptance V{ electronic payments will hc formally implemented, annonnccdioUhepuh|icnndnnadc available on a regular basis. (It should be noted that some electi'onic payrnent services will not be implemented until after the new Utility system has been implemented.) Project History: The prinlary purpose of the installation of a new Debitand[editcard payrnent system was for the payinent of Litility bilis. The use of credit and debit cards by City utility customers was in turn tied to the completion and implementation of the billing porhono(thenevvi]hUtyCuytox'erServkeSysLeonpro)ecL(discuyyedabove). As the UCSS project progressed, additional uses for the electronic payment system related to the LJtility System were quickly identified: namely that the Utility System Project could he expanded to accommodate electronic payments of Permits and License fees. Concurrently, the electronic cai'd payment effoi't was also expanded 10 include Permit and License payinents as well as for the City's Parking Meters payments. The Parking Meter card payment setup was completed and operational in late August 2009; however, the system has not heen "turned on" pending execution of a contract for parking services. The work for Permits and License's included - both the effort to accept card payments On-line, through the City's wehsite, and at the Counter. By first i |enoen1inge|ecbonicpaymenLs for Parking Meters and then foi' Permits and Licenses, the City stood to gain experience with card payments on lower volume revenue activity before implementing the bigger, more visible Utility debit and ci'edit cai'd payment systems. E-mail Ma & Archiving System (2000)- d: This is an e-mail management and archivi system that will facilitate data collection for public disclosure requests and to reduce electronic storage requirements. During 2008, vendor systems were evaluated, system selection and contract negotiations were completed, and implementation commenced. The system was fully operational thi'ot the City in early 2009. • Records Management System (2009)- Implementation Completed: - This is a Document and Records Management software program for use by the City Clerk's office to assist in managing the City's "official" records, including; ordinances, resolutions, contracts and any correspondence and other documents related to official City Council business. The system was installed in the spri 2009 with configuration and traini occurring duri the summer. The City Clerk's office is loading current information into the system as received, and loading and indexing historical docurnents into the system. As time aliows, this system will be expanded into other departments that create and maintain official documents. • Time and Attendance System (2007) - In progress: An automated, city-wide time management system for employee time entry. The new system will automate the entry of time cards and related approval workflow. The system was installed earlier this year and is currently being tested through parallel operation with the existi paper-based time keeping system. Because of the critical nature of the system and need for accuracy, an extended testing period is required. Staff is also taking this opportunity to review various related adininistrative policies and practices with the intent of incorporating any modifications into the new system. B. OTHER MAJOR PROJECTS 1 ACCOMPLISHMENTS - UPDATE Integrated (Regional) Public Safety System Task Force (IPSS) Project - Performed financial research and analysis, provided financial and technical support, and Project Management and Task Force Committee support. Additionally, several rnernbers of the Information Systems Division functioned as key members of the Task Force, serving on various committees. &Ja|o/vvo/kacco/np|ish/nentehn2OOqinck/de:vendo/de/nonstoxhons and analysis, c of contract negotiations and p ject organization and administration. Evaluations of vendor demonstrations were perforined by inultiple connni|LpesconsisLi of individuals from public safety and related agencies throughout the county; resulting in the selection of a preferred vendor for the Prosecutor's system and the balance of the Public Safety Systems. Note: as part of the first phase of the Safe Community Action Plan, in 2007 Council approved fundi of approximately $165,000 for the purchase and nnpleinentation of a Case Management System for the Prosecutor's office. In 2009, the City received notice of a $500,000 Federal grant for the public safety system project. While this will not cover the full costs of the pr iecL, it is sufficient to keep the project moving forward at this time. • Budget SnAport - providedsignihcantxuppo/t in two major areas hn2OOq ovei' and above the normal budget related activities: (a) due to the severity of the national recession and the impacts on our local econoiny, spent countless hours inonitoring and reviewing city revenues and expenditures throughout the year, and administeri mid-year and year- end budget reductions as well as proposed reductions for 2010; and (h) devoted significant tirne, effort and resources in assisting City Council in their efforts to transition to the ''Priorities ofGovernment" model for prepari and presenting the City's 2009 and 2010 budget. Analyzed methodologies, reviewed current City and County policies and practices, researched existing technology software system capabilities, etc., in an effort to development budget processes, materials and information foi' use by City Council and City Staff in transitioning to this new model. ■ Financial Statements - Prepared/submitted the 2008 financial statements / schedules to the State Auditors although the auditors have not yet officially released the results of their audit, Staff antici ates receiving an Unqualified Opinion on the 2008 Financial Audit the highest rating achievable. ■ Debt Issuance - In August 2009, issued LTGO Bonds to help support the expansion of the Capitol Theatre. The bond proceeds, approxirnately S6.9 million, will fund constniction of a 9,500 sf basement, Pi'oduction Center, Black Box Theatie and utility work, ■ Credit Rating - as part of the bond issuance process, Standard and Poor's rating agency, evaluated the City's credit and re-affirmed the City's "A Pk/s" credit rating with a "stable outlook" Credit strengths listed in their report included a "track record of very strong general fund balances; Good financial policies and practices, including a minimum general fund balance |hresho|d..." This credit rati indicates that, despite the financial challenges the City has faced in recent years, an independent, nationally recognized rating agency believes the City has "sustained a strong financial position" LE()FFPe//u/nn S9ston, Upgrades - Staff from the Finance, Information Systems divisions and from the City Clerk's office worked together to update the current pension system in an effort to strearnline work for hoth the Clerk's office and Finance staff, and to provide direct deposit of pension checks; direct deposit was implemented for Fire and Police pension payments in September 2OO9. After only 2 months, approximately 70%of the pension payments are made electronically allowing increased safety and timeliness of payments. The next step in the project is to fully automate the interface to the banking system; this step should he cornpleted in early 2010. New Purchasing / VISA Card Program Transition of the City's current "purchase credit card prograno" (P-Cards) to a new Bank vendor was initialized on October 1, 2009. Prior to transition, work was perforrned 10 adopt expanded use of the new P-Cards features in order to earn maximum rebates offered by the vendor: New procedures for paying the City's high invoke / high dollar vendors is being worked on, online administration and management of card limits and usage are in place, and steps are being taken to replace the City's VISA credit card prograrn. ■ Electronic Parking Meter System - Worked closely with Purchasing and Public Works staff to accomplish parki changes in downtown Yakirna; including configuring the new electronic parking ''nneLprs" to accept both electronic payment and coins. 4— Finance • Preliminary Purchasing Consolidation - The City and County have entered into an agreement whereby the City will perforrn purchasing activities for the County. Part of the effort 10 consolidate this function between these jurisdictions includes the necessity to implement a nevv E-Purchasing yyste/n. This entails replaciiig the City's existing purchasing system -which is intricately tied to other City systems; most critically the general ledget' and work order (AIMMS) systems of the City Both Finance and Information Systems division staff spent a considerable amount of thine researching system needs, options and other logistical issues associated with this consolidation effort. (This research culminated boa proposal to replace the City's purchasi , general ledger and work order systems as part of the overall purchasing system replacement projectJ Infrastructure / On-Line Hardware & Software Inventory System - Implemented an automated, on-line inventory system for Information System assets. This system interrogates all eqnipinent on the data co/n/nunirahonsnetvvork to develop and maintain a real-tirne inventory of both hardware and software assets. This system is used 10 update and maintain inventory between physical inventory counts and maintains an accurate count of software to ensure that all Iicensing requirements are met. Network Monitoring System - This system, implemented duri 2009, monitors over one thousand devices, processes and enviromnental conditions, and allows Information Systems staAf to proactively respond to out of compliance conditions before they reach a point of disrupting services. Note - The Financial Services and Information Systems divisions are support divisions for all City departments/personnel; thus, in addition to the items noted above, these Divisions provide significant p ject and on-goi assistance to all departrnents throughout the City. While, projects primarily accomplished by other Departments are not included above, the Finance / Information Systems Divisions have most likely provided professional and/or technical support to these projects. The 2010 proposed budget for the Finance Department is presented, by division and service ttnits, on the foliowing pages. In addition 10 charts identifying the budgeted dollars, the Division Managers have prepared written narratives to help explain the 2010 operating plan and proposed utilization of fundi SUMMARY OF MAJOR DEPARTMENT RESPONSIBILITIES, BY DIVISION FINANCIAL SERVICES DIwmmw: (SUPPORT TO Aii Ciry DEPARTMENTS) Financial Cornpliance and Internal Control Oversi ht, City-wide; • Financial Statement Preparation and Distribution; Accounting, processing, record keeping and reporting for all City Divisions, Departments and activities in compliance with GASB and other regulatory agencies / requirements; Capital Financi & Adnnnistration (includes bonds, leases, Ioans, lines of credit, etc); Financial research, analysis and recommendation of various operating, capital, financial, legislative and/or economic development proposals (internal and external proposals); • Investment Portfolio Administration; • Risk Management Adrninistration; Payroll Administration; Budget Design, Preparation and Administration of all operating and capital budgets; • Administration and Budget responsibilities for: District Court Costs; Capitol Theatre Resei'ves; Cemetery Trust; LTD Gttai'anties; Contingencies and Operating Funds Transfers; Administrative liaison with the Muni i a|Cnnrt,PohkcFacUhies[)isLrici Intergovernmental Agencies and other Outside Agencies INFORMATION SYSTEMS D/vumw: (SUPPORT TO Aii CITY DEPARTMENTS) Maintenance and Erthancernent support of Existi Software Applications • Administration, Maintenance and Enhancement of the City's Information Systems Infrastructure (e.g.: network, databases, fii'ewalls, distributed processing, etc.) • Design and Implementation of New Software Application systems Maintenance and Erthancernent of Existing Computer Hardware (eg: cornputers, printers, copiers, mdbile data terminals, wireless PDA devices, data radios, microwaves, fiber optics) Maintain and Enhance City's Geographical Information Services (GIS) Support Word Processing and Graphical Design Services Citywide Provide Printing Services Citywide UTILITY SERVICES Dwmmw: (SUPPORT WATER, IRRIGATION, WASTEWATER, REFUSE & STORM WATER UTILITIES) ^- Meter reading Water Service Turn-on / Shut-Off Customer Service and Account Administration and Maintenance Utility Billing • Customer Account Credit and Adjustments • Administration o[ Delinquent Accounts and Collections Miscellaneous Service Repairs to Utility System Facili ies and Equipment i]h|ityCustomer Communications and Notifications Provide phone support to custorners 6— Finance • Preliminary CITY Of FINANCE 2010 PRELIMINARY BUDGET NARRATIVE INFO .M,,,ATION SY STEMS - 052 GENERAL RIND FINANCE DIRECTOR RITA DEBORD INFORMATION SYSTEMS : AGER RICK PETTYJOHN DEFINITION The Information Systems Division consists of three separate service units: SERVICE UNIT 103 - CRIMINAL JUSTICE .3% SALES TAX SERVICE UNIT 631 - DATA PROCESSING SERVICE UNIT 653 - COPY CENTER AUTHORIZED PERSONNEL 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1233 Information Systems Manager 1.00 1.00 1.00 2102 GIS Technician 1.00 1.00 1.00 2107 Computer Operations Technician 2.00 2110 2.00 2108 Computer Client Services Technician 4.00 4.00 4.00 2100 Applications Developer 2.00 2110 2.00 2110 Database Administrator 1.00 1.00 1.00 2111 Lead Applications System Designer 1.00 1.00 1.00 2112 Network Services Engineer 1.00 1.00 1.00 2114 Senior Applications Developer 1.00 1.00 1.00 2116 Lead Client Services Technician 1.00 1.00 1.00 7611 Print Shop Operator 1.00 1.00 1.00 10201 Senior Analyst 1.00 1.00 1.00 11001 Supervising Senior Analyst"' 1.70 1.70 2.00 TOTAL PERSONNEL 18.70 18.70 19.00 (1) Although both of the Supervising Senior Analyst positions were originally approved as a full-time 1 one of the Analysts had been working a reduced schedule. However, due to increased workload this position will be returning to fulktime in 2010. Preliminary Budget • Finance - 7 BUDGET SUMMARY DEPT 052 INFORMATION SYSTEMS (/) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % Cn^m %[owo 2008 AMENDED AcTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 Ym o [ no BUDGET 2 m5 4 m 5 103 Criminal Justice Sales Tax .3%Inc S121 875,848 S37,187 $42937 $44356 58.5 103.3 031 Data Processing Center 1218 2 ] 2 2 01S 82.8 653 Copy Center 202,005 ]8I}83 121 177965 172 94.3 97.2 Total Expenditures 52 52 N $2 $2 817 84.1 ( ( ( (4) ( ( ( 2009 2009 2009 2010 % Cnwo % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 Y, ^x' [ wo BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 1 1 994 1,355 1 992 589 20 Personnel Benefits 339,273 373 275,69 359,84 360,835 967 1E7 SUB-TOTAL SALARIES AND BENEFITS 1 1 1 1 1 98.6 74.5 30 Supplies 2469 194,750 134,098 158,8 I68,755 86.7 73 400 Other Services And Charges 461 608 439.866 601.088 402,537 66.2 175 600 Capital Outlays 22,779 227 D 214,185 1,742 � 15,000 6.8 k7 700 Debt Service 2]3,8]6 53,417 45,014 52,692 0 0.0 0.0 900 1ute,h/od Payment For Services 1 1 1,410 1 1 66.8 0.1 TOTAL EXPENDITURES S2 82,823,003 $1 $2'74I951 $2,306 81.7 100,0 EXPLANATORY NARRATIVE The total Information Systems 2009 amended hudget amount is $I823/003. The 2009 projected year- end estimate is 52,743,951. This isS79,052or2.8% less than the amended budget. The 2010 proposed budget is 52,306,255, which is a 5516,748 orl8.3'X,decrease from the 2OO9amended budget. SERVICE UNIT 103 - CRIMINAL JUSTICE .3% SALES TAX This Service Unit is funded through the .3% sales tax approved by voters in 2005, which is dedicated to new and expanded public safety initiatives. The portion allocated to Information Systems is used to enhance the effectiveness of the law enforcement and other Criminal Justice personnel through the expanded use of technology. The primary emphasis is mobile technology for the patrol officers. In 2009 the equipment replacement funding was removed from this Service Unit. Also in 2009, in response to the budget reduction requirements, approximately haif of salary funding was also eliminated. In 2010, this service unit includes $34,356 for temporary salaries, overtime, and benefits to support the patrol car technology and $10,000 to fund the RFP and contract development process for the county-wide integrated public safety system. Over a two-year period the funding for this Service Unit has been reduced from 5121,177 to $44,356 which is a 63.4X, reduction. Account }]0 Salaries and Wages - The 2009 year-end expenditure estimate is $29,937 including overtime and benefits. The 2010 budget request is for a temporary position for $34,356 which includes funding for PERS. Account 490 Miscellaneous - The 20O9 estimated year-end expenditure is$l2,OOO. These expenditures are the City's 50% share of expenditures related to the City/County joint Request for Proposal (RFP) effort for the Regional Public Safety Data Access system. Yakima County is responsible for the other 50% of the costs. The 2010 appropriation request is $10,000 which is the sarne as the 2009 amended budget. SERVICE UNIT 103 — CRIMINAL JUSTICE .3% SALES TAX ( ( ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 103 CRMNL JUSTICE Su Tx .3% ACTUAL BUDGET 9/3W200v �^� BUDGET 2 TO 5 4 TO 5 Expenses 100 Sa1arie And Wages 110 Salaries And Wages $34,657 $58'212 528,109 $27,000 $29,9@ 51.5 Dlo 120 Overtime 236 250 0 250 250 100.0 100.0 Total 34 50,462 28 27,250 30\211 517 1109 200 Personnel Benefits 3,003 Z386 2,385 2,687 4,145 561 1543 350 Small Tools And Equipment 56,182 0 0 0 0 , ~ 400 Other Services And Chrges 480 Repairs And Maintenance 903 0 0 1/00 0 ° m) 490 Miscellaneous 10,49 10,000 6,693 12/00 1V00 lNU) 83.3 Total 11,396 V\mm 6,693 ll' l'y ImV/ 76/ 640 Machinery And Equipment 15,74 U U 0 TOTAL EXPENDITURES - SRV UNT 103 8121,177 $75,848 $37,07 $42,937 $44,356 58.5 103.3 SERVICE UNIT 631 — DATA PROCESSING The Data Processing Service Unit is responsible for six areas of computer and technological support for all City departments: 1. General City Business Systems which includes financial, billing, payroll, numerous other traditional business computer systems, and support of the City's Website. 2. Public Safety Systems which includes Police and Fire Dispatch/9-1-1, Police and Fire Records, Geofile, Master Name Index, Jail Management System, Mobile Data Terminals, interfaces to Washington Crime Information Computer MAGIC) and National Crime Info Computer (NCIC), Law Enforcement Information Exchange (LInX), Prosecutors Case Management System, Probation System, Document Imaging, Photo Imaging, Mobile Digital Video System, and a variety of support systems. This area also provides regional technical and software services to the City of Union Gap, the City of Selah, and most of the county Fire Districts. 3. Geographical Information Systems (G|5) which includes mapping, geolocational research, Global Positioning System (GPS) support, Automatic Vehicle Location (AVL) services, and computer aided dispatch (CAD) and mobile client mappi systems for Police, Fire, Transit, and Refuse, and special project support to several systems and departments within the City;. 4. Automated Inventory and Maintenance Management System (AIMMS) includes Work Order Management, Equipment Tracking, Inventory Management, Purchasing, Accounts Payable and Cost Accounting. 5. Client Services Support, which includes installation, maintenance and support of personal computers and workstations, peripheral e4uipx'ent,B|ackberryP[)A'yand other personal productivity tools, office atttomnation systems, video coiiferencing, and the Preliminary Budget • Finance —9 data communications network, including extensive wireless and mobile wireless data communications systems. This area also provides tecfniical services to the Union Gap and Selah Police Departments and the West Valley and East Valley Fire Districts. 6. Computer Operations which includes the maintenance and support of the large central City and Public Safety servers, operation of all centralized software applications, data entry, and office support. Accouni 110 Salaries and Wages — |n accordance with management directive, salaries are 'h'ozen'' for the 2010 budget; however the 2009 year end expenditure estimate of S1,232,515 is $10,814 more than the 2009 amended budget of $1,221,701. This increase is the result of a 70% position working full turie for part of the year. The 2010 proposed budget is $1,256,726 for a $35,025 or 2.9% increase above the 2009 amended hmdgeL A portion of this increase is due to increasing one position from 70% to full time to meet workload requirements. Merit adjustinents or changes in eligibiity for Iongevity ity also affect this account. Account 120 Overtime — The 2O09 year-end expenditure estimate o($32,5O0ie$l5O0 more than the 2OOq ainended budget of $30,000. This budget Iiiie is partially offset by S25,000 fi'oin public safety grants. The grant funding must be spent on specific pr jects that have not yet been completed. Grant funding that is not utilized in 2009 may be encumhered into the 2010 hudget. The overtime hudget is the result of workload, emergency response and to the 24-hour operation and support for the computer systems. Account 130 Special Pay — This account contains funding for standby pay. We have prograrnrners on standby during all non-working hours to provide immediate response to computer system emergencies. Though the PUblic Safety departments' systems are the main requirements for standby, several other City departments are reliant on 24-hour computer availability. The 2009 projected year-end estimate is $19,000, which is $4,000 more than the 2009 amended budget. The 2010 proposed budget is S19,000, the same as the 2009 projected year-end estimate. Account 20O Personnel Benefits — The 2OO9 year-end expenditure estimate \s$34O776. This is $8„121 Iess than the 2009 ainended budget due to a decrease in the city's contrihution to PERS. The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4% and unemployment insurance of 25%; along with the normal roll-ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33% mid-year 2009, and workers' co/npensationrahes were unchanged. All of these changes net to an arnount similar to the 2009 budget. The 2010 proposed budget is 5340,059, hasically the same as the 2009 year-end estimate. Acconnt 310 Office and Operating Snpp//ee— The2OO9yearendexyenddnrees|inoa|eis$24,45K which is 54,450 more than the 2OO9 amended budget. Most of these additional expenditiires were necessary to acquire backup tapes to meet state archiving mandates. City-wide paper and printing supplies account for approxiinately 60% of the i'einainder of this budget. These costs are driven by demand. Wiring, computer supplies, and parts account for most of the remaining budget. The 2010 proposed budget is $24,450, which is the same as the 2009 year-end estimate. Account 350 Small Tools and Minor Equipment — Micro-computer, communications, and peripheral equipment that cost less than the capital value threshold make up most of this account. The 2OO9 year-end estimate is$63,55O which is$5O,00O,o/44%, less than the 2OO9 amended budget amount of $113,550 as the result of a mid-year budget reduction. The 2010 proposed hudget is $73,550, whi his54Uj)UOor35.2%|essLhanLhe20O9an'endpdbndrpL. 10 — Finance • Preliminary Budget Personal Computer (PC) and peripheral replacement funding makes up nearly 90% of this account budget. At this limited fundi level, the City's replacement cycle for PC's is well over fifteen years. The remainder of the budget supports upgrades, paris and small tools and equipment. Account4l0 Professiona! Services — The 2009 year-end expenditure estirnate is $280,288, which is S2,785, or lD'X, less than the 2OO9amended budget of $283,073. The 2010 proposed budget is S82,950, which is$2OO,l23orq3.6% less than the 2O09 amended budget. Because this Professional Services account contains appropriations for nearly all information Systems projects, it can vary dramatically from year to year depending on project completion dates and project implementation schedules. ThisaccouNa|socVnlainshunding6ordizNcVmpntcrsoAvvauz|iccnsc fees, I data base licenses, cornputer virus detection subscription, amdanh-SPAMe-maUservice. Account 420 Communications — This account includes internet and data backhaul connections for the entire City plus telephoiie, data and mobile communications costs for division personnel. The 2009 year end expenditure estimate is $48,161, which is $6,728 or 16.23% more than the 2009 amended budget of $41,433 due 10 a delay connecting a fiber link. The 2010 proposed hudget is $41,947, which is approximately the same as the 2009 amended budget. Account 430 Transportation and Training — The 2OO9 year end expenditiire estimate is S6,000, which is $2,750, or 31.4%, less than the 2009 amended budget. The 2010 proposed budget is $8,140, a reduction o($6lO from the 2OO9 amended budget. Anticipated travel in 2010 budget includes: Organization Meetings / Classes Staff Attending 6SR| National Users Group Arc/Info Mapping Annual Meeting Senior Analyst NW ESK| Users Group \rc/lnfo Mapping Annual Meeting Senior-Analyst and GIS Technician Oracle Relational Data Base Western Users Group Annual Meeting Senior Analyst Paladin/lnterlocking Users Group Annual Meeting Senior Analyst F>rograniniing and Tec Training Classes Various Programmers and Technical Staff Members This represents the full traini budget for the comnputer support staff. Account 400 Repairs and Maintenance — This account includes inaiiitenaiice and support contracts on the financial and computer aided dispatch application software, database licenses, a variety of systems utilities, compiiter hardware and compiiter software components; all other contracts for application software have heen terminated as a hudget reduction effort, The 2009 year-end expenditure estimate is $202,983, which is $11,357, or 5.3% less than the 2009 amended budget. The 2010 proposed hudget is E208,000. This is $5,740 or 2.7% less than the 2009 amended budget of S213,740. Account 490 iVlisce!ta,,eo,is — The 2009 year-end expeiiditure estimate is $3,749, which is basically the same as the 2009 amended budget. The proposed 2010 budget is $4 The primary expenditures from this account are registrations for training classes and user groups. (Refer to the lisi of budgeted training courses identified in Account 430, above). Account 640 Machinery and Equipment — This account is a suinmary acconnt of capital investments including software systems. Thp2OO9year-endexpendkoneestbnaksis$D41@5. The majority of this account iy funding for a prosecutor's system. This system has been on hold in 2009 to enable its integration into the i'egional public safety system. The othei' m investment in 2009 was the Records Management system in the City Clerks office. This systein was iinplemented during the summer and is ciirrently being populated with imifomtation. The proposed 2010 hudget is $15,000, which is $192,1klVr92.8'X less than the 2009 amended budget. These funds will he used to upgrade equi in the server computer room. Accounts 750 and 00ODebt Service - Principal and Interest. These accounts represent the payments for the central high-speed computer printer, the Mobile Wireless Data Network (MWDN), and the Police Patrol Video Units. Because the ratios between princi al and interest change each year, the accounts have been combined in this narrative to provide a better year-to-year comparison. The 20O9 projected year-end estimate ie$47,2ll, which is$725 less than the 2O09 amended budget. All three of the lease/purchase agreements are completed in either late 2OO8 or early 2009 resulting in the reduced funding requirements. The 2010 budget includes no funds in this account. Account 95O6/terf///d Operating Rental and Leases - This account is the Equipment Pbnda| replacement charge for the Information Systems' two vehicles. The 2009 year-end expenditure estimate isSl,80l, which is the same as the 2OO9 amended budget. The 2010 proposed bndge[ is $1,257, which is $624 or33.2%, less than the 20O9 amended budget. Summary - The 2009 year-end expenditure estimate for Service Unit 631 (Data Processing) is $2522,049 This is $40,723 or l6'&less than the 2009 amended budget of $2,563,772. The 2OlO Data Processing proposed budget is$2888,935. This is $474,837 or 18.5% less than the 2009 amended budget. An explanation of these variances is included in the account inforrnation noted above. SERVICE UNIT 631 - DATA PROCESSING ( ( ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 831 DATA PROCESSING CENTER ACTUAL BUDGET 9/30I009 �y �[wo BUDGET 2 TO 5 4 TO 5 Expenses lm) Salaries And Wages 110 Salaries And Wages $1 $1 8914,510 51.232 51.256,726 102.9 102/0 120 Overtime 14,730 30,000 766 37,500 7,50 25k0 ZB 130 Special Pay 18,739 1500 13712 xVKN 19,00 126.7 lmU Total 1J8\67 1,26671 935,289 1,284015 1 103 99.9 200 Personnel Benefits 32,796 348,897 261,127 340,776 340,059 97.5 99.8 300 Supplies 310 Office And Operating Supplies 28,833 20,000 19,609 74,450 24,450 122.3 lmlV 320 Fuel Consumed ] 1,200 638 800 755 629 94.4 350 Small Tools And Equipment 88,759 ]]3,550 63,706 63,550 73,550 64.8 ]]5.7 Total 118 134,750 S3,454 88,800 98,755 73.3 111.2 400 Other Services And Charges 410 Professional S,,vices 131 283,073 196,524 280\288 82 29] 29.6 420 [mnon/oicatiou, 49,031 4],4}3 31,462 48,161 41,947 101.2 871 430 Transportation/Training 7,616 8,750 3,615 6,000 8 93.0 135.7 440 Advertising 0 500 V 500 500 100.0 100.0 450 Operating Rentals And Leases 5,065 5,30 3,936 5,100 5,100 98.1 100 480 Repairs And Maintenance 190,402 21I740 171,467 202383 208,000 973 102.8 490 Miscellaneous 11 3,800 3,476 3,749 4000 105] 106.7 Total 396,314 556,496 41\48) 546,181 35\637 B]/ 64.2 640 Machinery And Equipnient 7,075 27,110 I 211I85 15,000 7.2 70 750 Debt Service Capital Lease Pr 187,788 47,294 39,476 46 V 00 0.0 830 Debt Service External Ltd-lm 5,710 642 459 642 V m/ m/ 95) Interfund Opt Rental And Leases 1,612 1,881 1,410 1,881 1,257 66.8 66.8 TOTAL EXPENDITURES - SRV Um 631 52,218,664 52,563,772 51,733,438 52,523,049 82,088,935 81.5 82.8 SERVICE UNIT 853—COPY CENTER This Service Unit provides hi h'apeedcopyingondp/ofessnna|qua|ityo[fsetpdnh/!gmxjpuNisdngservicestn all departinents and divisions of the City. Using specia!ized computer software in coinbination with professional printing and di ital reproduction equi ent, the Copy Centei produces a large volurne of piinted iiiaterial for all facets of City governrnent. In addition, it performs a variety of mail room services and other tasks related to special p jects such as surveys and special publications. The Copy Center also provides printing services to the Cities of LJnion Gap, Selah, and Toppenish. The cost of printi and document services are charged to the user departrnents and outside ageilcies to offset the majority n[ our General Fund operating pxpenditores. Account 110 Salaries and Wages —|n accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts rnay occur because of the annualized effect ofmN'year 2009 adjustrnents, and/or an individual e's merit adjustments oreligibility for longevity. The 2009 year-end estimate is $41,736 which is the sarne as the 2009 amended budget. The 2010 proposed budget is $41,934 which is 5198 more than the 2009 amended budgei Account 280 Personnel Benefits — The 2OO9 year-end estimate is$D6,34D, which is$568 less than the 2OO9 amended budget. The 2010 proposed budget is $16,630. Account 310 Office cind Operating Snpp!ies — This account contains general office and operating supplies such as plain white paper, black ink, and toner cartridges. The 2009 year-end estimate is 520,000, which is the sarne as the 2009 amended budget. The 2010 proposed budget is also 520,000. Approximately 75% of this account consists of paper. Most of this account is demand driven and, as a result, can vary from year to year. Account 340 Items Purchased for Resale or Inventory — This account contains supplies purchased for and billed to specific print jobs such as utility envelopes. This account is cornpletely dernand driven. The 2009 yeor'eodeshmateis$5O,0OO,whidhis$lO,O0Oonn/edhanthe2OO9aoneodedbudget The 2010 proposed budget is also $50,000. Account 480 Repairs and Maintenance — This account contains maintenance contracts and direct repair costs for copy machines, printing equipment and mail processing equipment. The 2009 year-end expenditure estimate is$4l,2OO, which ia$l5O more than the 2OO9 amended budget. The 2OlO proposed budget ia$4L2O[\ the same m the 2UO9 year-end estimate. Account 640 Machinery and Eqnipinent — No expenditures are estimated for year-end 2009, This is $15,000 less than the 2009 amended budget. No expenditures were budgeted in this line for 2010. The $15,000 budgeted in 2009 was for replacement of the old analog plate maker for the offset press with a digital plate maker. We were ahle to repair the old plate maker to make it serviceable and, considering the current economic situation, decided to postpone the purchase. Account 700 and 800 Debt Service Princi u/o//Jf/farya/— Thecoonbined2009yeapendexpendih/»e estimate for these two accounts is $5,481, which is the same as the 2009 amended budget. The 2010 proposed hudget for these combined accounts contains no funding. These payments are for two high-speed digital copiers/printers. The lease/purchase contract was complete in early 2009 which accounts for the elimination of expenditures. Summary— The 2009 year-end estimate for the Copy Center is $177,965, which is$5i4l8or9.O% less than the 20U9 amended budget amount nf $183,38I For 2010 the proposed budget is $172,965, which is $10,418 or 5.7% less than the 2009 amended budget amount of $183,383. Preliminary Budget • Finance — 13 SERVICE UNIT 653 - COPY CENTER (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 653 COPY CENTER ACTUAL BUDGET 9!30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages $39,283 841,736 630,659 $41,736 641,934 100.5 100.5 120 Overtime 718 2,500 217 2,500 2,500 100.0 100.0 Total 40,002 44,236 30,876 44,236 44,434 100.5 100.5 201) Personnel Benefits 200 Personnel Benefits 15,324 16,809 12,064 16,241 16,530 98.3 101.8 280 Clothing And Miscellaneous 151 100 32 100 100 100.0 100.0 Total 15,475 16,909 12,097 16,341 16,6311 98.4 101.8 300 Supplies 310 Office And Operating Supplies 21,328 20,000 14,925 20,000 20,000 100.1) 1100.0 340 Items Purchased For Resale 50,789 40,000 35,719 50,00)) 50,000 125.0 100.0 Total 72,118 60,000 50,644 70,0011 70,0011 116.7 100.0 400 Other Services And Charges 420 Communications 176 262 81 262 262 100.0 100.0 430 Transportation /Training 0 95 l) 95 88 92.6 92.6 480 Repairs And Maintenance 53,918 41,050 22,611 41,200 41,200 100.4 100.0 490 Miscellaneous 0 350 0 350 350 1011.11 100.0 Total 54,094 41,757 22,692 41,907 41,900 100,3 100.0 640 Machinery And Equipment 0 15,000 0 0 0 0.0 750 Debt Service - Capital Lease - Pr 19,751 5,436 5,038 5,436 0 0.0 0.0 830 Debt Service - External Ltd -Int 567 45 41 45 0 0.0 0.0 TOTAL EXPENDITURES - SRV UNT 653 $202,005 $183,353 $121,388 $177,965 $172,965 94.3 97.2 14 - Finance • Preliminary Budget CITY m }riki/i/v FINANCE 2010 FRELIMINARY BUDGET NARRATIVE UTILITY SERVICES - 054 GENERAL FUND FINANCE DIRECTOR RITA DEBmRo UTILITY SERVICES PE IL H»BBS DEFINITION The Utility Customer Services Division pi'ovides business services to utility customers and the titility operating divisions, including (a) office sei'vices such as custornei' account rnaintenance, billing, credit arrangements, follow-up on overdue accounts, coordination of various service requests, and providing general infonnation to customers regarding their accounts, available services, utility operations, City ordinances, etc., (b) field services such as meter reading, replacement of bad meters, service-related inspections, water turn-ons and shutoffs, etc.; and (() utility operating services such as ensuring accurate consumption and billing data is captured and maintained, working with operating divisions in problein solving and maintaining / improving system performance and processes. The 1.Jtility Services Division consists of the foliowing service unit: SERVICE UNIT 635— UTILITY CUSTOMER SERVICE AUTHORIZED PERSONNEL 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1242 Utility Services Minager loV 1.00 loV 7311 Water Service Specialist 5/0 500 5/0 7315 Uhb,y Service Representative m 5.75 775 7.75 1431 Ltili1y Service Supervisor 1.00 1.00 1.00 TOTAL PERSONNEL w 12.75 14.75 14.75 (1) Reflects a budgeted policy issue in 2000 to delete two cashier positions from Finance (015) and add 2 Utirity Service Representative positions io Utility Services (U54) for no net ehange in total City FTE's. (2) In 2010, l5%`f7.75 Utility Service Representatives are funded tYBnaonyU5> Utility Services funds portions wf t Finzince Director (.15), din ssistant (.15) and an Accountant (.25). BUDGET SUMMARY DEPT 054 UTILITY SERVICES (1) (2) ( 3 ) ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY B, SERVICE UNIT ACTUAL BUDGET 9V30I009 YEAR-END BUDGET l 5 4 TO 5 635 Utility Customer Service 9.034,016 51 5841,395 $1 $1 1022 1060 TOTAL EXPENDITURES $1 0 5541 51 51 102.3 106o Preliminary Budget • Finance —15 (1) (2) (3) (4) (5) (6) (7) 2009 2009 I009 2010 Y6Cmm % 2008 AMENDED AcTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY 8,T,,, ACTUAL B"ooET 9/30Q009 Ymx [no BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 625,583 741,228 521 678,790 712,185 96] 56.8 200 Personnel Benefits 217976 251,716 176,590 245931 250,573 99.6 20.0 SUB-TOTAL SALARIES AND BENEFITS 843560 992,943 698,153 924,720 962 970 76.8 300 Supplies 19,10v 31,808 19,366 52,000 21 66.2 1.7 400 Other Services And Charges 158 184,623 111,403 189,323 251,3e4 1362 20.1 900 lou,6/od Payment For Services 13,346 16,094 12,476 16,094 17,936 1114 1.4 TOTAL EXPENDITURES $1/34/16 $1,225,469 $84 81J82,138 81 102.3 100.0 EXPLANATORY NARRATIVE 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - UTILITY SERVICES ACTUAL BUDGET BUDGET New Acrounts Started 7,400 8,000 8,200 Meters Read 115 117000 Uymm Meters Replaced 268 300 325 Ciistoiner Service Calls Answ 99,000 105W00 112,000 Bills Issued 18I000 189,000 195,000 Suspension Notices Issued 31 33,000 35,000 Delinquent Bills iuCollection 6,900 7,100 7400 SERVICE UNIT 635 - UTILITY CUSTOMER SERVICE Account 110 Salaries and lVares - hn accordance with mnnogement directive, salaries are "hnzen" for the 2010 budget. Miooi' changes in he salary accoui'is may occui' because of Uie animalized effect ofmid-year 2009 adjustments, and/or an individual merit adjustments or eligib lity for longevity. Other important changes in this account include: (1) the addition of two Utility Service Representative (USR) pouihmnsmid'year2O09;perUheapproved2OO9PuUcy|uauetocmnuo|idatetheCayhieraodU5Kpoaitiooa,and (2) the reduction io funding for Accountant support from $587UO(.60 FIE) hoS25]O0(.25 FIE) in20l[[ due br the elimination of 1 FIE Accountant position from the 2010 budget. Acconnt 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4% and unernployrnent insurance of 25%; along with the normal roll-ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33% mid-year 2009, and workers' compensation rates were unchanged. Al! of these changes net to an arnount sirnilal' to the 2009 budget. Other important changes in this account include: (1) the addition of two Utility Service Representative (USR) positions mid-year 2009; per the approved 2009 Policy Issue to consolidate the Cashier and USR positions, and (2) the reduction in funding for Accountant support from $58,700 (.60FTF) to 525,100 (.25FTF) in 2010, due to the elimination of 1 FTE Accountant position from the 2010 budget. 16 - Finance • Preliminary Budget Account 310 Office Snpplies — This account includes costs for basic office supplies, snchaspens paper, binders, locks, flashlights, batteries, etc. The 2009 budget was increased to cover costs associated with the 2009 approved policy issue consolidati the Finance Cashier positions and the Utility Sei'vice RepresenLflive positions. However, most of the cosLs associated with his consolidation were charged to account 35O— Small Tools and Equipment a/oda((oont40O—Repairs and Maintenance; therefore, this account is projected to be under-spent in2OO9 The increase in ihc2OlOhndrri(rVn'$5,OOOto$6,OOOisprin'ari|vdneiVthecVstsassVcb8edvvdhthentUizaiiono( debit/credit card niachines and the two additional staff positions. Account 350 Small Tools — The volatility in costs within this account is attributable to the remodel of the Treasury and Utility Services area in 2009, which was related to the position consolidation noted above, (refer to Account 310 Office Supplies). These costs included desks, cubicle partitions, computer equi nen1,consbncLionandotherbpnnsosedinthere000deUngo(Lhisarea. Typically, hcoosinthishndgciincbudcvvrenchcs,scrcvvdri*crs,rcadingprVbcs,hedgcirinun'crs,shnve|s,and the like. The remodeling effort was both under-estimated and budgeted in various accounts in the 2009 budget; however, most of the costs were incurred in this account, thus, this accotint will be over budget at yea/-end. However; this over-run will be offset by under-runs in other accounts within the division, and the division is projected to be under budget as a whole for 2009. Account 410 Prof Services — This account includes costs of offeri electronic payment options (debit and credit cards) for payrnent of utility bilis. The 2009 hudget was based on preliminary cost inforrnation available at the turie and a projection of when the system rnight beimp|e/nenhpd; the year-end estimate will very likely be under-run as the system is anticipated to be in production for only the last two months of the year, and on a limited basis. The 2010 budget is based on the higher end of industry averages for first year utilization of electronic payment services. Note; these costs are extremely difficult to estimate due to the numerous variations in customer options and the different hanking fees associated with each option. History will he the best indicator, once we have the electi'onic payment systein in operation for a few years. For inore infoi'ination on the electroiiic bill payment system, refer ho the ''[)ire(krr's Message" at the beginning of this Section. Account 420 Cominunications — This line item reflects an increase o($7O8lor5i8% from the 2009 budget of $123,053; 2010 $130134. This is due to both an expected increase in postal rates in 2010, following an increase in 2009, and an estimated 3% increase in the number of bills, notices and other communications mailed. Account 480 Repairs and Maintenance — This account typically includes the costs of normal repairs and maintenance Ln tools and equipment; hmweverbo2OO9additiona|cosLswmrpbncorre6inckWi the installation of a security door in the Treasury/Utility Services area and carpentry work necessary to update the front counter to take advantage of the cashier / utility service representative position consolidations and the addition of new technology; e.g.: debit/credit cards machines, check reader machines. This over run will be off set by under runs in other accounts within the division. Account 490 Miscellaneous — The 2OU9 budget n($96,OUUis the same as2OU\\ This includes costs for Information Systems to print the bills, employee training, and other miscellaneous expense. S/ — The total estimated billings for the Water, Irrigation, Wastewater, and Refuse utilities is approximately $26.8 million for 2010. The total Utility Services Division proposed budget for 2OlO of $1,253,118 ie$27649o/2.3 % more than the 2009 Amended Budget and approximately 4% of the total estirnated utility billings in 2010. SERVICE UNIT 635 - UTILITY CUSTOMER SERVICE (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 635 UTILITY CUSTOMER SERVICE ACTUAL BUDGET 9/30(2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages $624,795 $708,062 $498,848 5662,570 $702,573 99.2 106.0 120 Overtime 68 4,000 0 4,000 4,000 100.0 100.0 130 Special l'ay 72(1 666 540 720 612 91.9 85.0 141) Retirement/Termination Cashout 0 28,50(1 22,175 11,501) 5,000 17.5 43.5 Total 625,583 741,228 521,562 678,790 712,185 96.1 104.9 200 Personnel Benefits 200 Personnel Benefits 217,260 251,216 176,103 245,431 250,073 99.6 101.9 280 Clothing And Miscellaneous 716 500 487 500 5(1(1 100 0 100.0 Total 217,976 251,716 176,590 245,931 250,573 99.6 101.9 30(1 Supplies 310 Office And Operating Supplies 3,406 10,000 2,147 5,000 6,001) 60.0 120.0 320 Fuel Consumed 13,898 14,808 7,252 10,000 10,040 67.8 100.4 350 Small Tools And Equipment 1,805 7,000 9,967 37,000 5,0(11) 71.4 13.5 Total 19,109 31,808 19,366 52,000 21,040 66.2 40.5 400 Other Services And Charges 410 Professional Services 442 21,000 1,020 15,000 80,000 381.0 533.3 420 Communications 115,126 123,053 85,358 123,053 130,134 105.8 105.8 430 Transportation/Training 113 270 202 270 250 92.6 92.6 480 Repairs And Maintenance 3,449 4,300 3,335 15,000 5,000 116.3 33.3 49(1 Miscellaneous 38,87(1 36,000 21,489 36,000 36,000 100.0 100.0 Total 158,001 184,623 111,403 189,323 251,384 136.2 132.8 900 Interfund Payment For Services 950 Interfund Opt Rental And Leases 10,948 13,577 9,959 13,577 15,293 112.6 112.6 960 lnterfund Insurance Services 2,398 2,517 2,517 2,517 2,643 105.0 105.0 Total 13,346 16,094 12,476 16,094 17,936 111.4 111.4 TOTAL EXPENDITURES - SRV UNT 635 $1,034,016 $1,225,469 $841,398 51,182,138 $1,253,118 102.3 106.0 18 - Finance • Preliminary Budget CITY Of },' FINANCE 2010 FRELIMINARY BUDGET NARRATIVE COM Al 111"' SERVICES _ 127 FINANCE DIRECTOR RITA DEBORD DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON EXECUTIVE DIRECTOR LINDA KRAFT, KRAFT CONSULTING DEFINITION The Community Services Fund was established during 2006 to account for grant-funded programs that provide community support services. The first program of this kind is the Healthy Families Yakima initiative. HEALTHY FAMILIES YAKIMA At the Federal level, Health and Human Services (HHS), Administration for Families and Children (ACF) authorized five demonstration sites to test the effectiveness of alternative approaches to chuld support enforcement issues. The emphasis of these projects is to test farnily strengthening by pro/nohngand teaching skills for healthy marriages and responsible fatherhood. It is anticipated that communities may realize stabilization in participants' employment, in lheii' children's school attendance, and that divorce rates will decrease, thereby reducing the cost of child support enforcement for those people served. The City agreed to be the grant sub-reci ient and fiduciary agent for this project, which is going forward under the Ieadershi of a Steering Cornrnittee made up of nonprofit, governrnent, and private social service providers. BUDGET SUMMARY DEPT 1I7 COMMUNITY SERVICES (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30I009 � yR-[wo BUDGET 2 TO 5 4 TO 5 35l Healthy Families $377508 $487712 $238 $340712 $303 622 86.7 TOTAL EXPENDITURES 5377508 $487,712 $238 $349 $303 62.2 86.7 REVENUE SUMMARY 8, SERVICE UNIT 35l Healthy Families $383,224 $522 $205y96 $384712 $338 647 57.9 609 General Revenues 5 25,562 11.168 11 46,168 180.6 413.4 TOTAL REVENUES 5388766 8548,274 9217164 5395,880 $384502 70J 971 (1) (2) ( (4) (5) ( ( 2009 2009 2009 2010 Y6 Cnwv % 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 rx ^� c ov BUDGET 2 TO 5 TOTAL 300 Supplies 4,3(9 R o 5,000 5,000 9.8 1.7 400 Other Services And Charges I73,289 436 238,229 344712 298,334 68.3 v8.4 TOTAL EXPENDITURES 5377,598 $487,712 $238 $349,712 9303 62.2 lm)/) Preliminary Budget • Finance — 19 EXPLANATORY NARRATIVE SERVICE UNIT 351 — HEALTHY FAMILIES PERFORMANCE STATISTICS ' COMMUNITY SERVICES 2009 AMENDED BUDGET 2010 PROPOSED BUDGET Coalition Partners 38 Active 60 Active Sites Fuily Operational iii "Couples" Curriculuni 5 Sites County-wide o Sites County-wide Trained educator in RE cnrriculnrn 35 Men and Won 30 Men and Wonien Trained edncators in Co-Iarenting Relationships 3 20 Sites prepared to offer Co-Parenting Classes ] 5 PREP ciirric availablc at Sites 5 Sites 3 Sites Participants w coinpleted all PREP units 350 100 Children for whom data was entered 400 500 Sites Fully Operational in Spanish 2 2 m/,h,d,laogu^8,, Spaiiish is Fully Red Add Co-parenting Rela Iii N^ong,mro, Information System Available For Sites /Administration Site Visit With National Evaluators Media Impressions ^Cmomiuocm^&Workshops TV on 7 stations 3,823 advertisements 2 Radio on 7 stations 3,198 advertisements 2,000 Billboards (rotating locations) 5 3 Formal referral partners to program 3 4 Special Events 3 2 The \ATeddiiig Store Couples Club David Cook at the Capital Spring A11-Site Works & S Grandview Event This is a five-year program which began mid-year 2006, totaling $1,500,000, with a Federal co/nonibnento($99O,OOOanda|oca|x'aLchre4uirex'ento(34%or$5lO,OOO. The State of \'Vashington Department of Social and Health Services, Division of Child Support (DCS) is charging an adrninistrative fee of 5% and the City is charging an ad fee of 3.l%, leaving a prograin - bndrrio( $1,425,000 Vverihc(he-ycarperiod. The basic steps 10 carry out this five-year prograrn are as foliows: 1. Determine abayeU/oe of attitudes about marriage, cohabitation, and marriage education pre and post implementation of the Coalition's workshops and media campaign. 2. Develop and rnaintain a coalition that is cornprised of rntilti-disciplinaiy organizations that are stakeholdei's in seeing that farnilies thrive in the Yakima ai'ea. 3. Provide centralized services that are efficient so that technical assistance is provided to multiple rnarriage education sites to ensure highly effective prograrns are offered at low costs to consumers. 4. Saturate the Yakima ValIey with information ahout the value of healthy, long-term relationships and marriages that are stable for children, women and men, as well as employers and cnnxnnnides. 20 — Finance • Preliminary Budget 5. Provide workshops that are technically advanced about skill and attitudes necessary to build a healthful, strong pair-bondi 6. Capture data from partici an1s in order to measure results and provide information to national researchers. 7. Create a sustainable coalition for years to come without the aid of government funding. During 2009, the Healthy Families Yakima Coalition was successful in teaching dozens of couples thru the PREP course. AIso, heginning in early 2008 and continuing through 2009, the program contracted with a media company to promote healthy families through radio and television, as well as billboards, which proved to be a very successful marketing endeavor. During 2010, the plan is to continue with what worked in 2008 and 2009, increase the number of coalition partners, trained educators, and sites prepared to offer co-parenti classes and the "Couples" curricuIuni Account 3I0 Office and Operating Supplies - The 2UlU budget is$5,OUO. This line is prirnarily made up of the curriculum (i.e. class materials), and other supplies necessary to support the training effort. Account 4I0 Professional Services - The 2OlO budget LsSlH9,334,consisting of the foliowing: 2009 2010 2000 YEAR-END PROPOSED DESCRIPTION Ac o^L ESTIMATE BUDGET Executive Director Contrct' $160.704 $116 $119,334 Research and Data Collection 54,fti7 55,000 50,000 TOTAL 410 PROFESSIONAL SERVICES S2]5 $171 $169,334 (1) Contract indudes executive staff, physical office, ofFice equiprnent &technology snppo supp utilities, etc. During 2DO7, the program did not receive as much match asanticipated. As the match carne bn2DOM, therefore, nearly half of the inanageinenl fees for 2007 wei actually paid in 2008, demonstraled in the above table. Account 430 Transportation /Training For 2D10, this account has been projected ai$l5,OOO,tobc used to train the class leaders in the course materials. Traveling for this training is often necessary. The grant pays for that travel as well as travel for the executive director to seminars, conferences, meetings, etc. Account 440 Advertising - This account includes $165,000 for the 2009 year-end estimate and $114,000 in 2010. This will be used for both marketing of the program to make the community aware of the available resources and an informational campai n on the benefits of healthy marriages. Revenues - The 2009 year-end estimates of revenues consist of the grant from ACF in the amount of $349,712 and local donations of $35,000. The total revenue is estimated to be $384 For the 2010 projected budget, antici ated revenues total $338,334, with S303,334 from the ACF grant and the balance of $35,000 from donations. Revenue is decreasing as the grant funding is being spent. This grant expires in March 2011. During 2008, the State of Washington Department of Social and Health Services, Division of Child Support, revised the way the 34% local match worked. Whatever rnatch is received, in-kind or contributions, can be used 10 offset the expenditures. The non-cash rnatch can then he used 10 request reimbursement in whole from the State. "Volunteer" in-kind contribution continues Lobe ineligible as match. 5iart-uohundso($3O/}OOwcoctcans(crncdbn2OO6{ronntheChy's[)(ficco(Neighborhood Development Services (JNDS). Summary - The total Healthy Families budget for 2010 is $303,334. This budget has been appioved by both the State and Federal agencies adininistenng this grant. Since this program is multi-faceted, line item budgets will be adjusted as the pi'ograrn needs change. The steei'ing comrnittee will be monitoring the outcomes and recommending changes between budget lines as needed. (Because this is a demonstration project, the Federal requirements allow line item fluctuations) SERVICE UNIT 361 — HEALTHY FAMILIES (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 351 HEALTHY FAMILIEs ACTUAL 8"vnET Y/3OC2V09 �^�[nn BUDGET 2 TO 5 4 TO 5 Expenses 310 Office And Operating Supplies $4,309 $51 80 $5,000 $5'000 90 100.0 400 Other Services And Charges 410 Professional Services 215,590 295,712 125 171 169,334 573 986 430 Transportation/Training 2'110 15,000 2,473 8,00) 15 100.0 1875 440 Advertising 155,028 lD\'NV 101/92I 165,00 114V000 90.5 NI] 450 Operating Rentals And Leases U U U o o * * 490 Mboi|aoc"us B V V 0 0 * * Total 373,789 436,712 238,229 344,712 298,334 68.3 86.6 TOTAL EXPENDITURES - SRY UNT 351 83775 $4877I2 $238,229 $349712 $33,334 62.2 867 Revenues 330 1m,,gn",,mnrmn1K,,ru'no 9365,000 8407712 $203,232 9349\712 $303 62.2 86.7 360 Miscellaneous Revenues 18,143 35,000 2,764 35,000 35 100.0 100.0 TOTAL REVENUES - SRV UNT 361 $3*I224 $522,712 8205y96 $384712 8338,334 64.7 87.9 SERVICE UNIT 699 — GENERAL REVENUES (1) (2) ( (4) (5) ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance 8542 $25.562 $11 $11.168 $46.168 180f 41I4 360 MisoUaoc"usRevrmus 5/000 V V 0 0 * * TOTAL REVENUES - SRV UNT 699 $5,542 $25,562 $11,168 $11J68 $46,168 180.6 413.4 22 - Finance • Prelinnuary Budget CITY Of },' ' FINANCE 2010 FRELIMINARY BUDGET NARRATIVE FINANCIAL SERVICES - 015 GENERAL RIND FINANCE DIRECTOR RITA DEBOmD DEPUTY DIRECTOR OsACCOUNTING & BUDGETING CINDY EPPERSON DEFINITION The Financial Services Division is responsible for: Accounting and Reporting of all expenditure and revenue transactions, Financial Statements Preparation, Design, Preparation and Adrninistration of the operating and capital budgets, • Financial Analysis of various operating, financial, legislative and economic development proposals, Risk Management Administration, Investment Portfolio Administration, Capital Financing, Bond Redernption and Debt Service Administration, Receiving and Recordi of all City recei ts (cash, electronic funds, etc.) • Payment of all Invoices (Accounts Payable), and • Payroll Admbnishahon. 2010 CHALLENGES In addition to the division's normal daily work, a number of pr jects / challenges face the Finance Division in the comi year. Listed below are some o[ the more significant pr jects planned for 2010: • Councii Budget Committee - The Council sub-cornrnittee to review the tax-supported services will likely continue rneeting into 2010. The Finance department is playi akead role in coordinati , preparing and/or researching the Committee's information requests and in developi products and docurnents to support the new "Priorities of Governrnent" budgeting model. ■ Implement GASB Pronouncements - The Governmental Accounting Standards Board (GASB) continues to issue new financial reporting requirernents which often require significant additions to the City's financial reports and underlying data collection, ■ Utility/Customer Service Computer System - Implementation o(a new Utility/Customer Service computer system, which began mid-2008 and is currently being designed and implemented, is targeted to "go-live" in early 2010. TheFhmnceOirisionnpedshoprovkb guidance and oversight to billing and payment processes and cash handling and receipting in the new systeni. ■ Time and Attendance System - Continue to work with Information Systems and other operating divisions to implement an electronic time and attendance system. This pr jpcL was delayed from the original schedule for various reasons (one of which was the extended Preliminary Budget • Finance- 23 illness of the and will have a phased in implementation kvwnrkgroop over the next year. Bond Issues - The 2010 preliminary budget includes only one financing which could take the form of Councilmanic General Obligation BVnds, a Line of Credit draw, or an Interfund loan (depending on rnarket conditions) to complete Upper Kiwanis Park improvements (S500,000). ■ Regional Coordination - Projects requiring Finance involvement include: • Continuation o( coordination and implementation hordheregiona|bohegrahedPubUc Safety/Criminal Justice computer systems. • Participate in the review and implementation of computer systems necessary to complete the purchasing consolidation, which affect the City's genei'aI ledger and work order (AIMMS) system. ■ Policies / Contracts - Continue efforts to updaLe/esbab|ishvarious financial related contracts, policies and/or operati practices (ex: banking contracts, collections contract, use of warrants, use of ACH, use of procurement cards, etc). The service unit in this division is: SERVICE UNIT 624 - FINANCE AUTHORIZED PERSONNEL 2009 2010 CLASS 2000 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1140 Director of Finance and Budget l.O(/ L00 l.O(/ 1243 Deputy Director vf Accounting &Budget 1.00 1.00 1.00 7315 Cashier'' 2.00 O.O(/ 0.00 2316 Financial Services Specialist 5.00 5.00 5.00 Financial Services Technician 0.00 0.00 0S0' 1030 Payroll Officer 1.00 I.m/ l/m 10302 Accountant 4,0) 4/0 3/N� 134 Treasury Services Officer 2.0) 2/0 2.0) 1E Financial Services Technician Payroll 2.00 20) 2.00 1050 Utility and Finance Assistant l/m I.m/ l/m TOTAL PERSONNEL w 19.00 17.00 16.50 (1) Reflects a budgeted policy issue in 2009 to transfer two FTE's from Financ (015) to Utility Service (054) personnel for no net change in total City ETE's. (2) A cost reduction ineasure inchided in the 21)1(1 Preliininary Budget is the elirnination of a vacant Accountant position whrhnrk0|rdhyn1/2 time Financial Services Technician. (Subsequent *the "Freezing" of this Preiiniinary Budget, the ha)f-tinie position has been withdrawn.) (3) l]SFT8sare funded by Information Systems (0E2) Utility Services (054) and /n,ONDS(l24). dditiona11y, 1.16 of Litility Service rK,pnscntativ,,(054)anbriog6/od,dbyFionon. 24 Finance • Preliminary Budget BUDGET SUMMARY DEPT 015 FINANCIAL SERVICES ( 1 ) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 624 Finance 8E440,634 $1,540,575 81,109,212 $1,521,296 $1,502,S60 975 9S.S TOTAL EXPENDITURES 81,440,634 $1,540,87S 81,109,212 81,521,296 $1,502,S60 97.5 9S.S DEPT 01 5 FINANCIAL SERVICES ( 1 ) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 1,009,836 1,113,255 754,639 1,060,275 1,071,164 96.2 71.3 200 Personnel Benefits 275,534 304,359 215,696 305,742 294,245 96.7 19.6 SUB-TOTAL SALARIES AND BENEFITS 1,255,370 1,417,645 1,003,335 1,366,017 1,365,410 96,3 90.9 300 Supplies 27,657 17,500 16,411 23,300 17,500 100.0 1.2 400 Other Services And Charges 109,896 93,040 76,970 119,479 106,826 114.8 7.1 500 Intergov Srvcs/Other Interfund 6 200 2 6 6 3.0 0.0 600 Capital Outlays 5,807 0 0 0 0 0.0 90(1 Interfund Payment For Services 11,895 12,493 12,493 12,493 13,118 1(15,0 jio TOTAL EXPENDITURES 81,440,634 51,540,578 81,109,212 81,521,296 51,502,860 97.5 100.0 EXPLANATORY NARRATIVE SERVICE UNIT 624 - FINANCIAL SERVICES 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - FINANCIAL SERVICE - ACCOUNTING FUNCTIONS ACTUAL BUDGET BUDGET Expenditures w 5156 m 8174 m 5191 m Capital Projects w 520.3 m 530.8 m 545.5 m Invoices Processed 29,482 78,500 25,000 Number of Grants Administered 46 48 47 Payroll Warrants Issued 1(1,175 1(1,170 10,000 Payroll and Benefits Paid" $56.9 m 561.3 m 562.8 m Employees Paid (Permanent and Part Time) Average Monthly 804 811 800 Claims Warrants Issued 14,088 13,300 13,300 Dollar Amount of Claims Paid' 857.3 m 8578111 $60.0 m Number of Funds 75 73 75 Number of Full Accrual Funds 34 33 33 Interfund Payment Requests 629 635 635 L ID's in Process 2 2 0 (1) Numbers in millions. Preliminary Budget • Finance - 25 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - FINANCIAL SERVICE - TREASURY FUNCTIONS ACTUAL BUDGET BUDGET Revenue Received "` $1602m 51(6/0m 078.1 m Treasurer's Checks (i.e. Refunds) 934 1,000 1 Wire Transfers and Ele /mokFuoJ»Tmu,fe,o(EFT's) 681 725 750 Invoice and Assessment Rolls 1742 4270 4,300 Cash Register Transactions ' 11 11 ]2,00) GO and Rcveniie Debt k,`n,Adminis^,"i 16 19 20 L1D's Closed (Negotiate Sale ^i LID Warrants and Bonds) 0 2 0 Public Works Trust Fund Loans Administered 21 20 21 Special Assessnient Notes/Bonds 4 6 6 GO and kevenue Debi Service i'ayrnents Madeb 864m 561 86.4m 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - FINANCIAL SERVICE ' IMPACT ACTUAL BUDGET BUDGET Investment Income") 52.0 in $0.8 in 50.6 in Average Total Portfolio Managed° 858 $51m $50 m (; Numbers iomillions. (2) Cash register transactions noted are in a batch configuration and contain more individual transactions than these totais. Total transatio logged by the Treasury are approxiniately 50,0 —6(1,1 per year. Salaries and Benefits - In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of onid'year2OO9ad6ushnente,and/o/anindividua|ennp|oyee'sone/itad6ustmentxo/e|igUbi|itykr/ longevity. The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4% and unemployment insurance of 25'/0; along with the normal roll-ups related to base wage adjustnients. The State's Public Employees' Retirement System (PBRS)contributions were reduced by 33% mid-year 2009, and workers' compensation rates were unchanged. All of these changes net to an arnount similar to the 2009 budget. Account 220 Salaries and Wages — The 2010 budget is pr jecLed to be $1,061,056; $30,145 or 2.8% Iess than the 2009 amended hudget of $1,091,201. A cost reduction proposal included in the 2010 prcUnuinaryhndgctisihccUnuinadonV{anAcconnlaodpVsdior\tobc^'back[Ukzd''vvkhaha|f- ho'e Financial Services Technician. Since the vacant Accountant was funded 20% by this service unit, the proposal also includes re-allocating a portion of the remaining Accountants to the other operating divisions supporting this function, which includes Utility Services (054) and ONDS (124). This change nets to a reduction in Service Unit 624 of citywide). Additional cost reduction rneasures have been needed subsequent to the setting of the preliminary budget, and the half-time position was elirninated in iriid-Octobei which will result in additional net savi s of $32 ($42,000 reduction in salaries and beiiefits and an increase in overtime of $10,000). The loss of the Accountant and the proposed 50% Financial Technician position results in a 25% reduction in the City's Accountant staff. Another item contributing to the reduction in this account is the resignation of a long-term employee which is budgeted to be replaced with a more junior employee. 26 — Finance • Preliminary Budget Account 120 Overtime — Thi item is projected hobe $10,000 in 2010 a reduction of $2,000, or 16.7%, from the 2009budget. The functions that regularly require overtime are monthly payroll processing, budget preparation/production and financial statement preparation. However, the loss of 25% of the Accountant saff will place gi'eaei pressure on the need for overtime in 2010. This line is proposed to increase by $10,000 to help offset the loss of one Accountant. Account 2O0 Personnel Benefits — This item for 2DlOis$294,245, which ishc|ovv the 2OO9 budget o[ $304,389, a decrease of $10,144 or 3.3%. (See explanation of staffing reductions above). Account 310 Office and Operating Supplies — For 2010 this account remains unchanged from the 2009 budget of $15,000. A major component of this account is warrant (check) stock and IRS-related forms, such asW-2's and lO99�. Additionally, binders for the budget and other Finance-i'elated docurnents are charged here. Account 35D Small Tools and Minor Eqnipinent — The 2010 budget of $2,500 is the same as the amended 2009 budget. This account is used for equipment replacement as needed (i.e., calculators, chairs, monitors, etc.) Account 410 Professional 5ornicex— The2UlObndvp|inck/dps$48JDU(orvarioosorobessinna| services, whi h is $14,000 or 40.4% more than the 2009 budget of $34,700. This provides for fiduciary (banking and trust) services, $38,700; outside consultants, such as arbitrage compliance specialists, $5,000; and technical support for various small software systems, $5,000. The increase isl0O%in banking services as short term interest rates are at historic lows, compensating balances are not offsetting as many of the bank charges. (These costs were estimated in 2009, resulting in a larger percentage increase in 2010). Account 420 Communications— This line item is budgeted at $15,346 in 2010, an increase of $1,286 or9.2% over the 2OO9 amended budget o($l4 This account provides for both telephone and wireless communication costs of 55,882, and postage costs of $9,464 to mail Accounts Payable remittances, Accounts Receivable invoices, and IRS required forms (i.e. 1099s and W'2s\ along with other husiness correspondence. Account 430 Transportation Training — This line item is budgeted at $8,.000 for 2010, a reduction of $1,000 from the 2009 amended budget. This account provides for management and staff to attend Finance confei'ences aIlii other training seininai's, ai'id to obtain continuing professional education required to maintain CPA Iicenses. Account 490Miscellaneous — This line item ishndgcicdai$34,5OO for 2ODla decrease o[ $500 or 1.4% from the 2009 amended budget of $35,000. This account provides for printing of the City's budget documents and financial statements — 520,000; registrations for training seminars —$7,000 (for training ax noted above); annual rent of the post office box —$J,000; and dues and subscriptions to keep cui'rent on accounting, finaiice and related issues — $6,500. Account 960 Insurance — The $13,118 budgeted for 2010 provides for employee surety bonds. All charges from the Risk Management Reserve Fund were increased a minimum of 5% to adequately cover program costs. Summary — The 2010 budget for Service Unit 624 — Financial Services is projected at $l,502,860; $38,Ol@or2.5'X` less than the 2OO9 amended budget o[$l,54O878. SERVICE UNIT 624 - FINANCE (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 624 FINANCE ACTUAL BUDGET 9/30(2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages $1,002,866 $1,091,201 $758,020 81,032,025 81,061,056 97.2 102.8 120 Overtime 6,577 12,000 5,581 10,000 10,000 83.3 100.0 130 Special l'ay 0 54 0 0 108 200.0 * 14)) Retirement/Termination Cashout 394 10,000 21,039 18,250 0 0.0 (1.0 Total 1,000,836 1,113,255 784,639 1,060,275 1,071,164 96.2 101.0 200 Personnel Benefits 275,534 304,389 218,696 305,742 294,245 96.7 96.2 300 Supplies 310 Office And Operating Supplies 19,114 15,000 9,972 15,000 1500 100 0 100,0 350 Small Tools And Equipment 8,543 2,500 6,440 8,300 2,50(1 100.0 30.1 Total 27,657 17,500 16,411 23,300 17,500 100.0 75.1 400 Other Services And Charges 410 Professional Services 57981 34,7(1(1 35,447 59,700 48,70(1 140.4 81.6 42(1 Communications 12,223 14,060 8,576 13,46(1 15,346 100.2 114.0 430 Transportation/Training 2,183 0,000 6,035 8,000 8,0(1(1 88.0 100.0 450 Operating Rentals And Leases 8(1 130 0 130 130 100.0 100.0 48(1 Repairs And Maintenance (1 150 0 150 150 100.0 100.0 490 Miscellaneous 37,429 35,00(1 26,911 38,039 34,500 98.6 90.7 Total 109,896 93,040 76,970 119,479 106,826 114.8 89.4 530 State/County Taxes And Assessment 6 200 2 6 6 3.0 100.0 640 Machinery And Equipment 5,807 () () 0 0 * * 96(1 Interfund Insurance Services 11,898 12,493 12,493 12,493 13,118 105.0 105,0 Total Expenditures - Sry lint 624 $1,440,634 81,540,878 $1,109,212 $1,521,296 S1,502,860 97.5 98.8 28 - Finance • Prelimbrary Budget CITY Of FINANCE 2010 PRELIMINARY BUDGET NARRATIVE POLICE PENSION - 035 GENERAL RIND FINANCE DIRECTOR RITA DEBORD POLICE PENSION BOARD DEFINITION This General Fund division provides for pension, disability and medical benefits to retired police officers hired prior to 3/1/70. Al] currently employed police officers hired prior to 3/1/70 are to be paid any additional benefits they were entitled to under the 1955 Act that were not offset or provided by the 1969 Amendatory Act. Pension benefits for police officers that were hired after March 1, 1970 are covered by the Washington Law Enforcement Officers and Firefighters' Retirement System (LEOFF I), but this division provides medical benefit coverage for these officers. BUDGET SUMMARY DEPT 035 POLICE PENSION (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 642 Prior Pensions 81,279,173 $1,403,957 $1,005,164 81,352,146 $1,373,040 97.8 101.6 TOTAL EXPENDITURES 81,279,173 81,403,957 81,005,164 81,352,146 $1,373,040 978 101.6 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 To 5 TOTAL 200 Personnel Benefits 558,073 583,685 431,101 577,246 585,150 100.3 42.6 SUB-TOTAL SALARIES AND BENEFITS 558,073 583,685 431,101 577,246 585,150 100.3 42.6 300 Supplies 48 50 3 50 50 100.0 0.0 400 Other Services And Charges 721,051 820,222 574,060 774,85(1 787840 96.1 574 TOTAL EXPENDITURES 81,279,173 81,403,957 81,005,164 81,352,146 $1,373,040 97.8 100.0 EXPLANATORY NARRATIVE The total 2010 budget of $1,373,040 consists of: Pension Benefits 8584,15(1 Medical Benefits 786,550 Administrative Costs 2,341) TOTAL 81,373,04(1 Preliminary Budget • Finance — 29 Over the past ten years, medical benefits have demonstrated an annual average increase of about 12%. (In 2003, total rnedical costs surpassed pension benefits). As the population served by this fund ages, the medical benefits will continue 10 escalate. SERVICE UNIT 642 — PRIOR PENSION ( ( ( (4) (5) ( ( 2009 2009 2009 2010 % Cnon % Cnno 2008 AMENDED Acnm' ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 642 PRIOR PENSIONS ACTUAL BUDGET 9/30/2009 Ym o [no BUDGET 2 TO 5 4 TO 5 Expenses Zo0 Personnel Benefits 200 Personnel Benefits $2,281 $1,000 50 51 $1 100.0 100.0 290 Pensions And Dcath Benefits 555,792 582,685 431 576,246 584 1003 1014 Total 558,073 583,685 01 577,246 585,]50 100.3 101.4 310 Office And Operatin Supplies 48 50 3 50 50 100.0 l'N 40/) Other Services And Charges 410 Professional Services 7I8,981 802,822 571 772,300 785 979 1017 430 Trmmp"r,ahm`/Tminiog 1,383 1 1 1.550 1,440 92.9 929 490 K1LxcUaoc"us 688 15,850 963 1,00 wR/ 5.4 85.0 Total 721y51 820,222 574 774,850 787,840 961 117 TOTAL Fx,mun"xo' SRV UNT 642 $1,279,173 51 51 $1 51 978 101.6 CITY Of },' ' FINANCE 2010 FRELIMINARY BUDGET NARRATIVE FINANCE DIRECTOR RITA DsBORD FIRE PENSION BOARD DEFINITION This trust fund pays pensions, disability benefits and medical benefits to retired Firefighters hired prior to 3/1/70. All retired Firefighters hired prior to 3/1/70 are to be paid out of this fund any additional benefits they were entitled to under the 1955 Act that were not offset or provided by the l969 Amendatory Act. The Washington Law Enforcement Officers and Firefighters' Retirement System (LB[)PF 1) pays the pension benefits of fii'efighters hired aftei' March 1, 1970; btt this Fund provides rnedical benefit coverage for these employees upon retirement. This departnient has the foliowi service units: SERVICE UNIT 642 — PRI0R PENSIONS SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 612 FIREMENS RELIEF AND PENSION (1) (2) ( (4) (5) ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 �^ � [ no BUDGET 2 m 5 4 TO 5 642 Prior Pensions $1,414,775 $1,619,380 81,194,452 $1 $1,621792 100.3 101.5 TOTAL EXPENDITURES 91 $1 81,194,452 $] $1 ]00] 101.5 REVENUE SUMMARY n, SERVICE UNIT 642 Prior Pensions $7V95 g7280 $67634 $72,800 $72,30 l'o/ lNU) 609 General Revenues 2 2,316,177 1f67,593 2,364396 2,336,440 1080 08.8 TOTAL REVENUES $2 $2,388,077 81 82,4I7,196 $2,49,244 100.9 98.9 (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % [nno % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/302009 � � m � [ w" BUDGET 2 TO 5 TOTAL 20 Personnel Benefits 716 722,278 581 774,028 774,428 1072 477 SUB-TOTAL SALARIES AND BENEFITS 716,175 722,278 581 774.028 774,428 1072 477 300 Supplies 188 25 81 150 150 6U0 0.0 400 Other Services And Charges 685,40 842,60 572,117 772,700 02,40 96A 5U0 900 1ute,yuod Payment For Services 43,003 54,477 40,857 54,477 37,814 69.4 23 TOTAL EXPENDITURES 81,444,775 81,619\380 81,194,45 $1,601,355 $1,624792 100i3 kmo EXPLANATORY NARRATIVE SERVICE UNIT 642 — PRI0R PENSIONS The Pension Board has endorsed a policy issue approved in 1996 to set aside $50,000 annually to build a reserve for future medical and long-term care costs. This amount was lowered to$2OOOOin 2010 due to budget constraints. The total budget of $l,624,792 includes: Pension Benefits 9773928 Medical Benefits 79(\3(0 Contingency 20,000 Administrative Costs 40,564 TOTAL $1,624,792 The endingbalance of $784,448aL the end o(20lO reflects twelve years o(building the reserve. Over the past ten years, medical benefits have demonstrated an annual average increase of over 16%, while pension benefits are relatively flat. As the population served hy this fund ages, the medical henefits will continue to escalate. These mandated expenses will continue to erode General Governrnent resources until an alternative funding source is found. SERVICE UNIT 642 — PRIOR PENSIONS (1) (2) ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 642 PRIOR PENSIONS ACTUAL 8"vnET Y/3OC2V09 �^�[nn BUDGET 2 TO 5 4 TO 5 Expenses Zm/ Personnel Benefits 200 Personnel Benefits $I717 8500 $0 $500 $500 100.0 ]NlO 290 Pension And Death Benefit 712,458 721 581 773,528 773,928 1072 100J Total 716,175 722,278 581 774 774,428 1072 ]00] 310 Office And Operating Snpplies 188 25 81 I50 150 600.0 100.0 400 Other Services And Charge 410 Professional Services 683,330 790\500 57\924 750,600 790,30 100.0 10E3 430 Transportation/Training 1 1,400 780 l/U 1,40) 100.0 100.0 4»0 Miscellaneous 688 5\70 413 2\70 20,700 4\8 100.0 Total 685,409 842,600 572 7727 812,400 96.4 105.1 990 b`u,hmd Administrative Charges 43,003 54,477 40,857 54,477 37814 69.4 69.4 TOTAL EXPENDITURES ' Sxv Un, 64I $1,444,775 8i619,380 $1 91,601 81,624792 00] 01.5 Revenues 330 Intergovernmental Revenues $70N95 $72 S67,634 872,800 872 ](N.V 100.0 TOTAL REVENUES - SRV UNT 642 $70w95 $72 S67.034 872,000 872 100.0 100.0 SERVICE UNIT 699 & 642 — REVENUES These benefits are suppoi'ted by property taxes, an allocation of fire insurance premium tax (estimated to be S72000 in 2010), and reserves. 32 • Preliminary Budget The 201 property tax allocation for Fire Pension costs is estimated at This is or 2% Iess than the 2009 year-end estirnate of $1,532,765 10 reallocate Iirnited resources to General Government operations. This represents about $.3O2 per $l,OOOof assessed valuation orlO.7%of the total general property tax levy for 2010. State law (RCW 41J6860) allows cities with Firemen's pension funds to levy an additional S0.225 per $1,000 of assessed pa|uahon — vvhi(hcovers about three-fourths of the total levy allocated for this purpose. SERVICE UNIT 699 — GENERAL REVENUES (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 899 GENERAL REVENUES ACTUAL BUDGET 9/30I009 �y � [ wo BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance 5645,853 $700\412 8828 $828 5830,675 106.4 100.3 310 Taxes I 1,532 838,962 1,532 1,502 »x// 98.0 360 Miscellaneous Revenues 5,728 3,000 U 3,000 3 lUo// 100/) TOTAL REVENUES - SRV UNT 699 82 $2,316,177 $1f67593 $2,364396 $2,336,440 1089 vS.w Preliminary Budget • Finance — 33 CITY OF )tike%/ItI FINANCE 2010 PRELIMINARY BUDGET NARRATIVE STATE E I R - 013 GENERAL FUND FINANCE DIRECTOR RITA DEBORD DEPUTY DIRECTOR OF ACCOUNTING & BUDGETTNG CINDY EPPERSON DEFINITION This division reflects the cost of the annual audit which is performed by the State Auditor's Office on all City funds pursuant to State law. These regular audits look at financial statements, along with compliance with federal, state, and local laws. EXPLANATORY NARRATIVE SERVICE UNIT 624 — FINANCE The total State Examiner's budget for 2010 is $103,000, no change from 2009. DEPT 013 STATE EXAMINER (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YE AR- E ND BUDGET 2 TO 5 TOTAL 400 Other Services And Charges 96,297 103,000 67191 1)8,000 103,000 100.0 100.0 TOTAL EXPENDITURES 596,297 $103,000 $67,191 598,000 8103,000 100.0 100.0 34 Finance • Prelimivary Budget CITY FINANCE S - 096 GENERAL FUND FINANCE DIRECTOR RITA DeBmRD DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON DEFINITION This activity provides for payment to Yakima County for the City of Yakima's share of debt service costs on $4,000,000 in Sun Dome construction bonds from the late 1980s, and debt service on $1.4 million of bonds issued by the City in 2003 for improvements to the Sun Dome. A portion of 0osinessLicensp6ees($llOj}O0) andRea|Es|aLeTaxes($4OOOO)arededicatedLoserriceLhisdpbL. In 2003 the City and the County entered into an interlocal agreement, which addressed existing debt service and the need for some rnajor irnprovernents on theSon[)ome. Because the Counly had refinanced the two original bond issues, there were debt service savings. Per agreement, the City continued paying on the original debt service schedule, but the payments ended a year earlier lhan programmed, (2UO6nn one issue, and 2OO8on the n|hpd. At the same time, some of the amateur athletic groups had requested modifications to the SonL)oo'e. To maintain our competitive advantage to draw tournaments, the County 1) secured a stale granl, and 2) reqnesled a conlribulion from Union Gap and Yakirna. The Cily was able lo issue about $l.4 rnillion of zero coupon Lirnited Tax Geneial Obli tion bonds using a financi plan that hasica||yex1endedLhecnroan1annoa|debLservicepaymen1so[ahnoL$l5KOOOontLu2O23. ThedebL service on the new bonds began in 2007, and is structured to replace the obligation onLhpin1er|oca| agreement with Yakima County. For 2010, $150,000 is budgeted to be transferred to fund #281. BUDGET SUMMARY (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL 8"ooET Y80 �� [wo BUDGET 2 TO 5 TOTAL 50 b`te,gm'S«v/s/Oth«b`te,6/mi 75,000 15N00 150,000 150,000 150,000 100.0 100.0 700 Debt Service 75000 0 0 0 0 ^ 0.0 TOTAL EXPENDITURES $150,0 050/ 05y $15y $15V 10 l/KN Preliminary Bull,zet • Finance— 35 CITY OF )��^' FINANCE 2010 PRELIMINARY BUDGETNARRATIVE DISTRICT COURT - 098 GENERAL FUND FINANCE DIRECTOR RITA DEBOxsn DEPUTY DIRECTOR OF AccowsrnNc & BUDGETING CINDY EPPERSON DEFINITION This activity provides for payment of District Court filing fees, charges for Warrant and Subpoena service and payments to the State of Washington for Crime Victim's Compensation. Since January 1, 1997 filings for misdemeanants and gross misdemeanants made previously in District Court have been processed in the Munici l Court. The County District Court continues to receive payments on cases filed prior to 1997 in that court. Those funds flow from the County to the City as a revenue to the City. The City then pays the County the same amount o(/no/vay for their services. Thus, these funds flow into and back out of the City with no net gain or Ioss. This is merely a required accounting transaction to ensure proper recording of the funds in both the City and the County's records. The County District Court will continue to collect and rernft time paymeifls 011 the Cfty's behalf. As the transition was more than 10 years ago, the colledions have dropped significantly. The $1,800 budget for 2010 approximately matches the revenue included in General Fund estimated to be received from District Court. EXPLANATORY NARRATIVE SERVICE UNIT 699— GENERAL 2009 2010 2008 AMENDED PROPOSED REVENUE ACTUAL BUDGET BUDGET Filing Fees and Contract Reiinbursernent 83 91 51,700 Warrant Asesinent Fees 164 100 100 TOTAL $3 $l'mo $1'800 SERVICE UNIT 699 — GENERAL ( ( ( (4) ( ( ( 2009 2009 2009 2010 % Cn^m %[owo 2008 AMENDED AcTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 Ym o [ no BUDGET 2 m5 4m 5 699 General $3,216 $1'800 $1,058 $1,800 $1 100.0 ]NlO TOTAL EXPENDITURES $3,216 $1'800 $1 91,000 51 100.0 100.0 CITY Of FINANCE 2010 PRELIMINARY BUDGET NARRATIVE - 099 GENERAL RIND FINANCE DIRECTOR RITA DEBORD DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON DEFINITION This Division is used to transfer funds from the General Fund M other funds. EXPLANATORY NARRATIVE SERVICE UNIT 645 — INTERFUND DISTRIBUTION A total of $2,252,275 is budgeted to be transferred from the General Fund to the following Funds in 2010. All of these transfers are included in Account 550-Interfund Subsidies. 2009 2010 YEAR-END PROPOSED FUND ESTIMATE BUDGET Parks and Recreation Utility Tax (3.9Y0 51,095,000 51,119,000 Law and Justice Capital Utility Tax (0.5) 155,000 161,000 Public Safety Communications Fund Portion of Telephone Tax 880,0(9) 850,000 Fire Capital - Ladder Truck Debt Service 72,275 72,275 Contingency 25,000 50,000 TOTAL TRANSFERS 52,230,275 52,252,275 SERVICE UNIT 645 — INTERFUND DISTRIBUTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 r .EAR--ND BUDGET 2 TO 5 4 TO 5 645 Interfund Distribution 52,31W0 52,232,275 51,693,195 52,230,275 52,252,275 100.9 101.0 TOTAL EXPENDITURES $2,317,970 52,232,275 51,693,195 52,230,275 52,252,275 100.9 101.0 Prelimiunry Budget • Finance — 37 CITY c" )��^' FINANCE 2010 PRELIMINARY BUDGETNARRATIVE PUBLIC DISTRICT yCa - 172 FINANCE DIRECTOR RITA DsBORD DEPUTY DIRECTOR OF AccouNTmJG & BUDGETING CINDY EPPERSON DEFINITION In 2002 the City took the leadership role in forming Public Facilities District (PFD) with the Cities of Yakima, Union Gap and Selah. The PP[) is a separate governmental entity and its primary purpose hy law iyto build and/or operate a regional center. The Yakiina Regional PFD is financing the recent expansion of the Yakima Convention Center by levying a sales tax credit from the State of Washington. This revenue comes from sales tax already being paid by the buyers of goods within these three cities. It is not a new or increased tax. Note: The sales tax credit dedicated for the Capitol Theatre is accounted for in a separate fund, #174 The service ttnits in this division are: SERVICE UNIT 327— PUBLIC FACILITIES DISTRICT SERVICE UNIT 699 — GENERAL REVENUES EXPLANATORY NARRATIVE SERVICE UNIT 327— PUBLIC FACILITIES DISTRICT For 2010, revenues are estirnated to be $680,000, consisti of the tax credit transfer from the PFD, compared to the year-end estimate of $670,000, an increase of $10,000, or l.5%. Even though the economic downturn affected the sales tax collected, the reduction is ti'ending at about 5% less that the 2009 actual level. 2010 is budgeted at l.5% more than the 2009 estirnate, which is consistent with other sales tax estimates in other City funds. The 2010 Preliminary Budget includes an expenditure estimate of $689,000; $46O,OOO for debt service on the Convention Center bonds issued in 2002, $24,000 for operating expenses of the PF[l a transfer of $150,000 to the Tourist Promotion/Co/rventionCenter operating fund to support operations of the expanded facility, and a transfer of S55,000 to the Convention Ceiitei' Capital fund. The PFD board is currently reviewing this budget as presented. The fund balance at the end of 2010, assurning this revenue and expenditure pattern, is estimated to he $142,733. 38 — Finance • Preliminary SERVICE UNIT 327 - PUBLIC FACILITIES DISTRICT / CONVENTION CENTER (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 327 PUBLIC FACILITIES DISTRICT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 490 Miscellaneou s $25,502 531,000 $15,744 $20,000 $24,000 77.4 120.0 550 Interfund Subsidies 672,424 665,000 498,750 646,775 665,000 10R0 102.8 TOTAL EXPENDITURES - SRV UNT 327 $697,926 $696,0110 5514,494 $666,775 $689,000 99A) 103.3 Revenues 330 Intergoverrnnental Revenues $704,728 $715,000 5498,949 $670,000 8680,000 95.1 101.5 TOTAL REVENUES - SRV UNT 327 $704,728 $715,000 $498,949 $670,000 5680,000 95.1 101.5 SERVICE UNIT 699 - GENERAL REVENUES Revenue in this service unit consists of interest earned on investments and is budgeted at $1,000. SERVICE UNIT 699 - GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance $135,706 $136,282 5146,508 $146,508 $150,733 110.6 102.9 360 Miscellaneous Revenues 4,000 4,000 0 1,000 1,000 25.0 100.0 TOTAL REVENUES - SRV UNT 699 $139,706 5140,282 $146,508 $14Z508 $151,733 108.2 102.9 Preliminary Budget • Finance - 39 CITY OF )��^' FINANCE 2010 PRELIMINARY BUDGETNARRATIVE PUBLIC FACILITIES DISTRICT / CAPITOL THEATRE - 174 FINANCE DIRECTOR RITA DsBORD DEPUTY DIRECTOR OF AccouNTmJG & BUDGETING CINDY EPPERSON DEFINITION In 2002 the City took the leadership role in forming Public Facilities District (PFD) with the Cities of Yakirna, Union Gap and Selah. The PFD is a sepai'ate governrnental entity and its pi'irnary purpose by law is to build and/or operate a regional center. The Yakima Regional PP[) is financing the recent expansion of the Yakima Convention Center as well as the current expansion of the Capitol Theatre, by levying a sales tax credit from the State of Washington. This revenue comes from sales tax already heing paid hy the buyers of goods within these three cities. It is not a new or increased tax. This fund was created in 2008 to account for the PP[) revenues that are dedicated specifically to the expansion of the Capitol Theatre. The 2008 reveniies represent nine months of reventie collection. The service unit in this division is: SERVICE UNIT 327— PUBLIC FACILITIES DISTRICT EXPLANATORY NARRATIVE SERVICE UNIT 327— PUBLIC FACILITIES DISTRICT For 2010, revenues are estimated to be $503,000, consisting of the tax credit transfer from the PFD, compared to the 2009 year-end estimate of $498,000, an increase of $5,000, or 1%. The 2010 Pi'eliiriinary Budget includes an expenditure estirnate of $502,000; $460,000 for debt service on the Capital Theatre bonds issued in 2009, $30,000 as a transfer to the Capitol Theatre Construction Fund, and $12,000 for operating expenses of the PFD. The fund balance at the end of 2010 is estimated to be S19,000 SERVICE UNIT 327 — PUBLIC FACILITIES DISTRICT / CAPITOL THEATRE (1) (2) ( (4) ( ( ( 2009 2009 I009 2010 % CHNG % CHNG 2008 AMENDED wbnmL ESTIMATED PROJECTED FROM FROM SERVICE UNIT ' 327 PUBLIC FACILITIES DISTRICT ACTUAL BUDGET 9/30Q009 Ym x [ no BUDGET 2 TO 5 4 TO 5 Expenses 490 Miscellaneous 50 $]6,)00 50 513,000 $12 75.0 92.3 550 1mr,6mdS`th,idh, 389,110 4S2000 110,890 467000 49000 101.7 104.9 TOTAL EXPENDITURES - So, UNT 327 g3o9,110 849S,000 8110.o90 8480,000 $502.000 100.8 1046 Revenues 330 intergovernmental Revenues 5389,110 5498,000 8376 849800 5503,000 VqV 101.0 TOTAL REVENUES - SRV UNT 327 g3o9J10 84980 5376 $4980 $58/00 101.0 10/0 CITY Of },' ' FINANCE 2010 FRELIMINARY BUDGET NARRATIVE CONTINGENCY - 195 FINANCE DIRECTOR RIrwDEBOsD DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON DEFINITION State Law, R[YV35.33]45i and City Ordinance No. l273, permits a Contingency Fund toprovide moneys with which to rneet any munici expenee,thenecexxiLyo/esLento[vvhichcou|dnoLhave beei'i foreseen oi reasonably eval al the time o( adopting the annual budget. The law limits the total amount accumulated at any time to an amount not exceeding 37.5v on each thousand dollars of assessed valuation. The City is well under this requirernent. City Council rnust approve payments made from the Contingency Fund, but has delegated requests for less than $10,000 to the City Manager. BUDGET SUMMARY DEPT 195 CONTINGENCY (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/302009 YEAR-END BUDGET % 5 4 5 195 Contingency 582 50 54,000 50 50 645 |otr,6/ndDiotrihvh^n 0 300 U 200V000 225 75/0 1125 TOTAL EXPENDITURES $S2J51 830\00 84u000 82U00 $225/0 75]0 112.5 REVENUE SUMMARY B SERVICE UNIT 645 1m,,hmdDist,U,`ti"u 57a100 $:D0,000 $25,000 525,000 $50,000 WO o 200 io 699 General Revenues 350,070 334,070 35]9]9 351,919 176,919 5I0 50J TOTAL REVENUES 5434,070 9384 8376 5}76 8220,919 59J 002 EXPLANATORY NARRATIVE The 2010 Contingency Fund is projected to have resources totaling $226/919! o( which $5O,000 is to be transferred from the General Fund. S225,000 is budgeted 10 be available fot' contingencies during 2010. Preliminary Budget • Finance — 41 CITY OF )��^' FINANCE 2010 PRELIMINARY BUDGETNARRATIVE CAPITOL THEATRE RESERVE - 198 FINANCE DIRECTOR RITA DsBORD DEPUTY DIRECTOR OF AccouNTmJG & BUDGETING CINDY EPPERSON DEFINITION The Capitol Theatre Reserve Fund was established in 1981 using the 51,000,000 proceeds of an insurance settlement. The fund has been rnainlained as a general conhingency resei've. These funds have been used over the Iast several years to make major i rnvemen1sLoLheThea|re. The 2009 budget included the startup of the next phase of a major capital improvement program for the Theatre, the Production Center, including an interfund loan of $300,000 to the construction fund to provide cash flow during lhe beginning stages. This loan was repaid in August 2009 upon the issuance o[ approximately $7 million hn general obligalion bonds. For more information about the Production Center project, please refer to the narrative for Fund 322 — Capitol Theatre Construction. The service units in thi division are: SERVICE UNIT 648 — CAPITOL THEATRE INSURANCE RESERVE SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 198 ;m/C^nmLTnEAm, RESERVE (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL B""o,, 9/lO�OO9 Y,^x'[wo BUDGET 2 TO 5 4 TO 5 648 Capitol Theatre Ins. Reserve $71 5571 $353,945 $371 $71 12f 193 TOTAL EXPENDITURES $71.927 8571,927 $353,945 $371,927 $71,927 126 19.3 REVENUE SUMMARY BY SERVICE UNIT 699 General Revenues 593,045 561 821 S30 455,581 81] 549 TOTAL REVENUES $59I045 $561,893 $821,554 $830,368 $155,581 81.1 54.9 EXPLANATORY NARRATIVE SERVICE UNIT 648 — CAPITOL THEATRE INSURANCE RESERVE For 2010, $71,927 in interest earnings and reserves is budgeted to be transferred to the Capitol Theatre Operating Pond for Depreciation Reserve purposes. SERVICE UNIT 699 — GENERAL REVENUES Revenues for 2010 of 53,000 consist enlii'ely of interest earnings, leaving a fund balance of $389,514. As this fund is heing depleted by the ongoing capital replacement / maintenance program of the Theatre, the new Public Facilities District revenue growth can be available for future needs. 42 Finance • Prelinlivary Budget CITY Of },' ' FINANCE 2010 FRELIMINARY BUDGET NARRATIVE RISK '"" '' , :JA RESERVE - 515 FINANCE DIRECTOR RIrwDEBOsD DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON DEFINITION The Risk Management Reserve Fund is maintained to separately account for various risk management costs. The Risk Management Fund was established in 1986 when the City chose to self-iiisure the Iiability exposure portion of the City's insurance progi'ain. [)n December l4, 2005, the City began purchasi Iiability insurance coverage through a risk pooI of cities, and on Septernher 1, 2005, for the Transit division through a transit risk pool. This budget for 2010 provides for: Ad the program. Legal, claims adjustinent, and brokei' services. The purchase of liability; property and other miscellaneous insurance coverages. The service units in this division are: SERVICE UNIT 641 — INSURANCE AND BONDS SERVICE UNIT 699 — GENERAL REVENUES AUTHORIZED PERSONNEL Risk Management funds 6.33 FTE's that are included in other division's Authorized Personnel Charts. City Clerks (0l4) includes O.6PTE's (Public Records Officer) and Legal (Ol7) includes 573 FTE's (Attorneys and Legal Assistants). BUDGET SUMMARY DEPT s Risk MANAGEMENT RESERVE (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/3W20OV �^� BUDGET 2 TO 5 4 TO 5 641 Insurance And Bonds 82,336,050 52,939,598 52,170,056 52,786,357 $2 919 vQ.V TOTAL EXPENDITURES 52 $2 $2 52,786 $2 93.9 99 o REVENUE SUMMARY 8, SERVICE UNIT 641 Insurance And Bonds 92,136,655 92,162 82,458 $2,548,365 $2,4]8,0(0 111.8 949 ;9v General Revenues 1 1 1'168\528 1,301 1,235,275 80.2 94/ TOTAL REVENUES $3,482.07 $3,702 53,627,153 $3,o50,132 83,653,275 987 94.9 Preliminary Budget • Finance— 43 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 %Cmm % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY 8,T,,, ACTUAL BUDGET 9/302009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 355,423 425,090 302,913 408,204 471.455 110m 13 20 Personnel Benefits 94,759 'I '16,631 84 120,560 132,298 11I4 4.8 SUB-TOTAL SALARIES AND BENEFITS 450,182 541 387,88 528,765 6 1115 21.9 30 Supplies 8,211 6,500 2,215 5,00 8,50 130.8 03 400 Other Services And Charges 1 2,320,320 1715454 2,181,535 2J13,035 91.1 76.6 600 Capital Outlays 34,619 42,500 43,362 42,50 0 0.0 m` 900 lou,6/od Payment For Services 26,416 28,557 21/417 28,557 34,)5) 119.2 1.2 TOTAL EXPENDITURES $2.336,05) $2,939,598 $2,170,056 $2,786 g2 93.9 l'm EXPLANATORY NARRATIVE SERVICE UNIT 641 - INSURANCE AND BONDS Account 110 Salaries and Wages - The 2010 budget is $469,455, which is $46,365 or lL% more than the 2009 amended budget of $423,090. In 2010 this btidgeI amount includes implementation of a mid- year cost reduction measure for General Fund, which transferred 60Y0 of an Assistant City Attorney 11 into this fund. In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid-year 2009 adjustments, and/or an individual employee's merit adjustments o/ eligibility (or|ongevity. Account 2D0 Personnel Benefits - This appropriation for 2OlOis$D32,290,an increase ofSl5,667 orl3.4.& from the 2OO9 amended budget o($ll6,63l. The personnel benefit accounts include rate increases for medical insurance of 75%; dental insurance of 4% and unemployment insurance of 25%; along with the normal roll-ups related to hase wage adjustments. The State's Public Employees Retirement System (PERS) contributions were reduced by 33% rn id-year 2009, and workers' compensation rates were unchanged. All of these changes net to an amount similar to the 2009 budget. The additional 60%-hx'e position mentioned above affects this budget category as well. Account 4}0 Professional Services - The 2OlO budget is$650,OOO,a decrease n[$l6Oj}OOnrl90'& from the 2DO9 amended hndgcto($81O,OOO. This account is used to provide for tl'ie cost of potential outside legal services ($58O,O00); insurance broker fees (S6O,OOO); and claims adjustment fees (510,000). The 2OO9year-end estimate for ontside legal services is less than the 2009 biidgetbecanse of the timing of professional services needed for certain cases. The 2009 and 2010 budgets include costs related to environrnental issues arising from the former City of Yakima Landfill. The City is receiving reimbursement for most of these expenses from the City's historic insurance carriers, which are included as revenue and estimated to be $375,000 in 2009 and $125,000 in 2010. Account 460 Insurance - This account is budgeted at 51,097,535 for 2010, an increase of 575,715 or 74X, from the 2OO9 amended budget of $1,021,820. This accoiint i'eflects the estirnated cost of purchasing insurance coverage includi a) property insurance (including boiler ai'id macl'iinery), b) liability insurance, c) accidental death and dismemberment, and d) employee surety bonds. The increase is due primarily to market conditions related to the purchased insurance. Account 490Miscellaneous - The 2010 appropriation of S361,500 provides a reserve of $350,000 for payment of claims which could be incurred and 511,500 for miscellaneous expenses, including required continuing education training registrations and dues and suhscriptions tions for the legal staff. 44 - Finance • Preliminary Budget Account 640 Machinery and Equipment - This account included a budgeted policy issue in 2009 to split the cost of a records ma and archivi software system, which cost the budgeted amount of $42,500. The records management and archivi software system was purchased in 2009, and the system has been implemented in the City Clerk's office. At the present time, theCiLy CIei'k is indexing and enlering inforinaL'ion into the system. 11 should be 'in-prodticL'ion" by the end of the year. No capi[aI purchases are prograrnmed for 2010. Account 990 Interfnnd Charges - The amount of $34,050 budgeted for 200is the City Services Adrninistration charge for this prograrn. Summary- The 2010 budget for the Risk Management Reserve Fund is projected at S2,759,338, which is$J8O,26Oor6J% less than the 2O09 amended budget of $2,939,598. This is due 10 a cornbination of factors, including the elimination of $42,500 from Account 640 Machinery and Equi nmn1(spe|he above discussion on the records management and archiving software system); a decreased budgeted amount for some professional services accounts; and a lower budgeted estimate for the City's environmental investigation and remediation activities associated with the former City of Yakima Landfill, in which rnost of the expenses will have a corresponding insurance recovery revenue. SERVICE UNIT 641 - INSURANCE AND BONDS (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 641 INSURANCE AND BONDS ACTUAL BUDGET 9/302009 Ym � [ w" BUDGET 2 TO 5 4 TO 5 Expenses l00 Salaries And Wages 110 Salaries And Wages $353,788 $423,090 $302 $406204 $469 lU/) 115.6 120 Overtime 1,1)97 Z 453 ZoVV Z IVo// lVo./ 140 Retirement/Termination [noh^ot 538 U U 0 U " * Total 355,423 425,090 302,913 48,74 471,45 110.9 115.5 200 Personnel Benefits 94 116631 84,695 12\560 1I2,298 113.4 109.7 300 Supplies 310 Office And Operating Supplies 3,334 1,500 2,144 3000 3,500 233.3 116.7 350 Small Tools And Equipment 4,876 5,000 70 2,000 5,000 100.0 250.0 Total 0 6,500 2 5,000 8 130.8 17)/) 40(1) Other Services And Charges 410 Professional Services 514,504 810y00 634,340 94; 000 650V00 80.3 68.8 430 Transportation/Training, 2,331 4 1,664 4,000 4,000 l' lNU) 460 bwum,uc 932,532 1/71,82) 979,493 971,035 1.097535 1074 113/) 490 Miscellaneous 367,255 484,50 99,957 261.500 361 74.6 1382 Total 1/816,62 2,32\I20 1 2,181 2]13/35 »lJ 969 640 Machinery And Equipment 34 42,500 43,362 47,500 U xo m) 1 )90 |mnfuod Administrative Charges 26,416 28,557 21,417 28,557 34,050 119.2 119.2 TOTAL EXPENDITURES - SRV UNT 641 82,336,050 92/39,598 92,170,056 $2,786 $2 919 99.0 x,v,m/,, 360 Miscellaneous Revenues 82 82,162,000 82 $2,173 $2,293 106] 1055 390 Other Financing Sources 0 0 288,765 375,000 125,000 " 3I3 TOTAL REVENUES - SRV UNT 641 92,136,655 92,162 $2,458 $2,548,365 $2,4]8,0(0 111.8 94.9 Preliminary Budget • Finance- 45 SERVICE UNIT 699 — GENERA REVENUES Account 360 Miscellaneous Revenue — This account, representing revenue from operati departments and divisions for Risk Management Fund services, is budgeted at S2,293,000 for 2010, a6J% increase over 20O9budget. (There was a5% increase for all participating divisions,vviththe exception of Storinwatei' which is beiiig charged higher pre/niuonybecauseo(theconhnui/\g growth of the pi'ogi'arn.) The 2010 budget also includes an estimate of interest earnings of 5125,000, and insurance reirnbursernents of $171,500. Reserves are programmed Lohe$895,950by the end of2OlO. Since 2010 will be the fifth year of purchased liability insurance with a $100,000 deductible, the "n. of existing claims at the tirne of transition is siowing. Therefore, the reserve balance appears to be adequate, even though it is slightly below the targeted balance of $1 million. SERVICE UNIT 699 — GENERAL REVENUES ( ( ( ( ( 5 ) ( ( 2009 2009 2009 2010 % Cnwo %[owo 2008 AMENDED Acnm' ESTIMATED PROJECTED FROM FROM SERVIC E UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance 9] 91 81146 81 91'00I775 98] 92.8 360 Miscellaneous Revenues 308.199 456,500 21 155,00 171 37.6 1107 TOTAL REVENUES - SR Un, 699 0 0 0 $1'31'767 81 80.2 94.9 CITY Of FINANCE 2010 PRELIMINARY BUDGET NARRATIVE CEMETERY TRUST - 610 FINANCE DIRECTOR RITA DEBORD DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON DEFINITION In accordance with State law, the City maintains a trust fund for money received for endowment care when cemetery plots are sold. The corpus is to remain in trust, while interest earnings are transferred to the Cemetery Fund. Because interest earnings have not been adequate to support cemetery operations, the Parks and Recreation Fund has been supplementing the Cemetery Fund. The service units in this division are: SERVICE UNIT 225 — CEMETERY SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 610 CEMETERY TRUST (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 To 5 4 TO 5 699 General Revenues $19,126 $25,000 SO 512,000 515,000 60.0 125.0 TOTAL EXPENDITURES $19,126 $25,000 50 512,000 515,000 60.0 125.0 REVENUE SUMMARY BY SERVICE UNIT 225 Cemetery 510,785 56,000 55,240 $8,500 55,000 133.3 94.1 699 General Revenues 574,706 588,181 566,411 578,365 589,865 100.3 102.0 TOTAL REVENUES 3585,491 5594,181 5574,651 5586,865 5597,865 100.6 101.9 EXPLANATORY NARRATIVE SERVICE UNIT 225 — CEMETERY As in 2009, $8,000 is the revenue budget for plot sales. SERVICE UNIT 699 — GENERAL REVENUE For the year 2010, $15,000 is budgeted for interest earnings as a revenue, with the same amount transferred to the Cemetery Fund (thus, shown as both a revenue and an expense in the 2010 budget). The Trust Fund balance at the end of 2010 is estimated to be $582,865. Preliminary Budget • Finance — 47 CITY Or Like_ S ita Al* t? Y OF GE OBLIGATION 1 BO 1 ACT The chart below is a summary of all the General Obligation and Revenue bond issues that have activity in the current budget year. The following narratives describe the funding sources, current year principal and interest obligations, and related reserve balances. 2010 DATE OF MATURITY ORIGINAL PREVIOUS AMOUNT AMOUNT ENDING FUND DESCRIPTION ISSUE DATE ISSUE BALANCE REDEEMED ISSUED BALANCE GENERAL OBLIGATION BONDS 272 Cony Center Addition MI rein nded) 05/08/2007 06/01/2012 86,735,000 $675,000 8115,000 $0 $460,000 272 Conv Center Addition (Ref 19% Bonds) 05/08/2007 05/01/2026 4,910,000 4,890,000 10,000 0 4,880,000 273 Capitol Theatre Expansion 08/28/2009 12/01/2032 7,035,000 6,860,000 180,000 0 6,680,000 281 Parks Capital Projects 12/05/2005 12/01/2015 755,000 400,000 75,000 0 415,000 281 River Road Street Project 05/08/2007 05/01/2017 1,765,000 1,470,000 155,000 0 1,315,000 281 Fire Station West Valley 05/08/2007 05/01/2022 815,000 735,000 45,000 0 690,000 281 Downtown Revitalization Project 05/08/2007 05/01/2022 1490,000 1,340,000 80,000 0 1,260,000 281 3rd Avenue & Mead/Ped Crossing 08/28/2008 12/01/2019 2,190,000 1,950,000 170,000 1,810,000 281 Fire Ladder Truck 08/28/2006 12/01/2021 760,000 705,000 50,000 655,000 261 Sundome Expansion 06/17/2003 12/01/2023 1,430,528 1,173,611 116,125 0 1,055,666 283 Crim Justice / 1-82 (Ref1994 Bonds) 06/17/2003 12/01/2013 4,155,000 1,010,000 455,000 0 1,455,000 284 Fire (Refunding 1995 Bonds) 09/07/2004 12/01/2014 2,300,000 1,330,000 250,000 0 1,080,000 285 G.O. Ln of Cred-Parks Cap-Kiwanis Dev 2010 2015 0 0 0 500,000 500,000 287 Conv Center Exp (Ref 1996 Bonds) 09/07/2004 11/01/2019 4,175,000 3,420,000 205,000 0 3,125,000 SUB-TOTAL S38,515,528 526,978,811 $2,098,125 $500,000 $25,380,686 REVENUE BONDS 484 Wa stewater/Wa ter (Ref. 1998 Bonds) 06/05/2008 11/01/20111 S1,516,049 $1,025,000 $500,000 $0 $525,000 486 Water (Refunding 1995 Bonds) 06/05/2008 11/01/2018 1,883,951 1,720,000 165,000 0 1,555,000 488 Wastewater 06/05/2008 11/01/2027 5,440,000 5,175,000 200,000 0 4,975,000 491 Irrigation 09/14/2004 09/01/2034 5,215,000 4,605,000 115,000 0 4,580,000 493 Wastewater (Series A) 12/22/2003 11/01/20114 7,390,000 3,310,000 725,000 0 2,585,000 493 Wastewater (Series B) 12/22/2003 11/01/2023 10,155,000 10,155,000 0 0 10,155,000 SUB-TOTAL $31,600,000 526,080,000 $1,705,000 50 $24,375,000 GRAND TOTAL S63,080,528 $53,058,811 $3,803,125 5500,000 $49,755,686 * Preliminary estimate - subject to change. 48 - Finance • Prelimivary Budget CITY Of FINANCE 2010 FRELIMINARY BUDGET NARRATIVE 2002 & 2009 PFD L.T.G.O. BONDS - 272 FINANCE DIRECTOR RIrwDEBOsD DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON DEFINITION The Public Facilities District Convention Center (PFDCC) was created in 2001 lo provide a mechanism to fund an expansion project for the Yakima Convention Center. General Obligation Bonds of $6,735,000 were issued in June 2002 for this project. This bond issue was refunded in 2007 which resulted in debt service savings of about $12,000 annuaIIy These bonds are accounted for in service unit 328. The Public Facilities District Capitol Theatre (PFDCT) was created in 2008 to fund the Capitol Theatre expansion p jeci General Obligahon Bonds of S7,O35iOOO (Series A and B) were issued in Augusl 2009 for Capitol Theatre Expansion piojecl Series B wei'e issued as 'Buy Arneiica Bonds", with the Federal Governrnent funding a portion of the interest payments. These bonds are accounted for in service unit 638. EXPLANATORY NARRATIVE SERVICE UNIT 328— CAPITAL IMPROVEMENT $460,000 is provided by a transfer from the PFDCC Fund #172 to support debt service payments of 5455,781. The fund balance allocated to Convention Center activity at the end of 2010 is estimated to be $155,213. SERVICE UNIT 638 — CAPITAL IMPROVEMENT Revenues for the Capitol Theatre bonds consist of a transfer of $460,000 from the Public Facilities District Convention Center fund #174, and a Federal subsidy of $108,896, for total revenue of $568,896 10 support debt service payrnents of $558,505. The projected year-end fund balance allocated 10 Capitol Theatre activities for 2010 is S10,391. REDEEMED BONDS BONDS COUPONS DATE OF ORIGINAL PRIOR MATURING OUTSTANDING MATURING DATE OF ISSUE MATURITY ISSUE YEARS 2010 12/31/10 2010 SERVICE UNIT 328 — CAPITAL IMPROVEMENT CONVENTION CENTER 5/8V07 U,/refti 6/1/12 $1 $605,000 $215,000 $46m00 $24,236 5/8/07 Refunding l996Bonds 5/1/26 4,910/00 20,000 10,000 4,880,00 206,545 TOTAL 86,190,000 8025,000 9225,000 $5,340000 $2}078] SERVICE UNIT 638 — CAPITAL IMPROVEMENT / CAPITOL THEATRE 8/28/09GD.Bond Series A ]2/]/18 $2 $175,000 8]80 $] $378 8/28/09G.0. Bond Series D 12/]/}2 4�80,000 0 0 4,980,000 0 TOTAL 57035 5175000 8180/00 56.680 5378.505 FUND TOTAL $13,225,000 $800,000 $405,000 $12,03m00 $609,286 Preliminary Budget • Finance 49 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 32S Capital Improvement 8459,075 8460,413 $342,438 $460,413 $455,781 99.0 99.0 638 Capital improvement 0 274,137 0 274,137 558,505 203.7 203.7 TOTAL EXPENDITURES $459,075 8734,550 5342,438 $734,550 $1,014,286 138.1 138.1 REVENUE SUMMARY BY SERVICE UNIT 328 Capital Improvement 8460,000 $460,000 $345,000 5460,000 5460,000 100.0 100.0 638 Capital Improvement 0 0 0 274,137 568,896 * 207.5 699 General Revenues 150,482 151,407 151,407 151,407 150,994 99.7 99.7 TOTAL REYENUES $610,482 5611,407 8496,407 8885,544 81,179,890 11)3.0 133.2 50 — Finance • Prelimbrary Budget CITY OF FINANCE 2010 PRELIMINARY BUDGET NARRATIVE VARIOUS L. T. G.O. BONDS F D - 281 FINANCE DIRECTOR RITA DEBORD DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON DEFINITION This fund provides for redemption of several different Limited Tax General Obligation Bond Issues. It will also provide redemption for 2003 SunDome 2005 Parks, and 2007 & 2008 Fire & Streets Capital bond issues. The fund balance at the end of 2010 is estimated to be $4,664. Because all of these issues are Limited Tax General obligation Bonds, there are not separate reserve requirements. Tracking of the separate issues can be accomplished by project number. All revenue into this fund is generated by interfund transfers. EXPLANATORY NARRATIVE SERVICE UNIT 528 — CAPITAL IMPROVEMENTS Below is a matrix that presents the details of each issue by project. The second matrix provides a project description and the corresponding repayment sources. BONDS BONDS COUPONS PROJECT NUMBER DATE OF DATE OF ORIGINAL REDEEMED IN MATURING 2OI O OUTSTANDING MATURING 2010 ISSUE MATURITY ISSUE PRIOR YEARS 12/31/10 2134 12/01/2005 12/01/2016 8755,000 5265,000 $75,000 8415,000 820900 SunDome 06/17/2003 12/01/2023 1,430,528 256,716 118,125 1,055,687 31,875 1944 05/08/2007 05/01/2017 1,765,000 295,000 155,000 1,315,000 61,850 2105 05/08/2007 05/01/2022 815,000 80,000 45,000 690,000 30,235 2165 05/08/2007 05/01/2022 1,490,000 150,000 80,0(10 1,260,000 55,115 2230 08/28/2008 12/01/2019 2,190,0(11) 210,000 170,000 1,810,000 70,85(1 Fire Truck 08/28/2005 12/01/2021 760,000 55,001) 50,1)00 655,0))0 25,813 TOTAL 59,205,528 $1,311,716 8693,125 87,200,687 8296,638 PROJECT # DESCRIPTION REPAYMENT SOURCES 2134 Parks Capital projects including: Aquatic Spray Toys, Kiwanis Parks and Recreation Property Tax Skate Park, 4th Kiwanis ballfield, and a feasibility study for a Allocation regional aquatic center Sundome Sundome Expansion Business License fee, first 1/4% Real Estate Excise Tax (REET1) 1944 River Road and North 16th Avenue to Fruitvale St. Project Gas Tax 2105 Fire Station 92 Facility Addition Excise Tar (REETI) 2165 Downtown Revitalization Second 1/4 %, Real Estate Excise Tax (REET2) 2230 Grind & Overlay /Ped. Enhancement /Summitview Signalization First & Second 1/4% Real Estate Excise Tax Fire Capital Ladder Truck General Iroperty Tax Preliminary Budget • Finance — 51 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9130/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 52S Capital Improvements $682,296 $980,2S8 $410,294 5980,288 5989,763 101.0 101.0 TOTAL EXPENDITURES $682,296 $980,2S8 5410,294 5980,288 $989,763 101.0 101.0 REVENUE SUMMARY BY SERVICE UNIT 645 interfund Distribution $682,298 5980,289 5984,189 5980,289 5989,763 101.0 101.0 699 General Revenues 4,661 4,661 4,663 4,663 4,664 100.1 100.0 TOTAL REVENUES 5686, 5984,950 5988,852 5984,952 5994,427 101.0 101.0 52 — Finance • Preliminary Budget CITY Of FINANCE 2010 PRELIMINARY BUDGET NARRATIVE 1994 LTD LE G.O. BOND REDEMPTION - 283 FINANCE DIRECTOR RITA DEBORD DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON DEFINITION This fund provides for redemption of 1994 Limited Levy G.O. Bonds. Resources for redemption are provided from utility taxes on cable television utilities for the portion of the bond issue related to construction of the Criminal Justice Center (originally $425,000). The portion of the issue used to assist construction of the 1-82 Interchange is supported by the Street Fund (S50,000) and Arterial Gas Tax ($70,000) before 2003. In 2003, this bond issue was refunded, and remaining annual debt service was reduced from $545,000 to $515,000. EXPLANATORY NARRATIVE SERVICE UNIT 528 - CAPITAL IMPROVEMENTS BONDS BONDS COUPONS DATE OF DATE OF ORIGINAL REDEEMED IN MATURING OUTSTANDING MATURING ISSUE MATURITY ISSUE PRIOR YEARS 2010 12/31/10 2010 6/17/03 12/1/13 $4,155,000 $2,245,000 8455,000 81,455,000 856,788 Refunding 1994 Bonds SERVICE UNITS 111, 645 & 699 - REVENUES For 2010, Cable TV Utility Tax is scheduled to contribute $400,000, the Street Fund will contribute $46,667, and Arterial Gas Tax will support $65,333. The fund balance at the end of 2010 is estimated to be $110,023. (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET .EAR-- 9130/2009 YEAR-END F BUDGET 2 TO 5 4 TO 5 528 Capital Improvements $517,938 8518,038 $34,019 $518,038 8511,788 98.8 98.8 TOTAL EXPENDITURES 8517,938 5518,038 834,01 8518,038 8511,788 98.8 98.8 REVENUE SUMMARY BY SERVICE UNIT 111 Crime Prevention 8402,000 8252,000 8189,000 8252,000 $400,000 158.7 158.7 645 Interfund Distribution 112,000 112,000 112,000 112,000 112,000 10R0 100.0 699 General Revenues 267,586 263,848 263,649 263,749 109,811 41.6 41.6 TOTAL REVENUES 8781,586 5627,848 $564,649 8627,749 8621,811 99.0 99.1 Preliminary Budget • Finance - 53 v,, c")��^' FINANCE 2010 PRELIMINARY BUDGETNARRATIVE 1995 G.O. FIRE BOND - 284 FINANCE DIRECTOR RITA DsBORD DEPUTY DIRECTOR OF AccouNTmJG & BUDGETING CINDY EPPERSON DEFINITION This fund provides for redernphon of 1995 G.O. Bonds thi'ough a voed Special Pi'opei'ty Tax Levy. The Sheets portion of this debt was paid off in 1999. The Parks portion was fully redeemed in 2002. The remaining debt service relates to the construction of Fire Station #4 in 1995, and will be retired in 2014. This bond issue was refunded in 2004 at a net present value savi s of about $142,000. EXPLANATORY NARRATIVE SERVICE UNIT 528- CAPITAL IMPROVEMENTS BONDS BONDS COUPONS DATE OF DATE OF ORIGINAL REDEEMED IN MATURING OUTSTANDING MATURING ISSUE MATURITY ISSUE PRIOR YEARS 2010 12/31/10 2010 9/7y05 12/1/14 82,3m00 897u00 5250,000 $1 846,55) Refunding 1995 Bonds SERVICE UNIT 699 - GENERA REVENUES The levy for 2010 is set to collect $297,000 (urayproximaLe|v5.5cen1syerLhoosand-np[ronn5] cents per thousand in 2009). The fund balance is estimated |nbe$l95,O25a1 the end of2UlO. (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9O0/I009 Y� x [ wo BUDGET 2 m5 4 TO 5 528 Capital improvements 5293,788 $267678 526,339 5267,675 5296,550 110.8 110.8 TOTAL EXPENDITURES $293 5267678 $26'339 $267675 $296 110.8 110.8 REVENUE SUMMARY BY SERVICE UNIT 099 General Revenues 9480'039 5463 5346,248 8462,251 9491,573 100.0 106] T0m' REVENUES 5488 5463 5346,248 9462 5491 1060 106.3 54 Finance • Prelinlivary Budget CITY Of },' FINANCE 2010 FRELIMINARY BUDGET NARRATIVE LTD T4, X GENE'? „4, L OBLIGATION LINE OF CREDIT _ 285 FINANCE DIRECTOR RIrwDEBOsD DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON DEFINITION This fund provides for redemption of the City's General Obligation Line of Credit. The line can be used hr/capita|/hn(rashucLuoa needs too large for noririal reserves and too small for a 10 or 20 year bond issue. (General rule of thumb: S750,000 is break-even in relation to normal underwriting costs.) Interest on the outstanding balance is tied to a formula that resets June 1 of each year. The current line of credit has a 5-year term that matures June 1, 2012, with a maximum borrowing of $5 million. The Finance Department intends to renegotiate another line of credit when this one expires, so that the City will have a viable short-terin financing option available. EXPLANATORY NARRATIVE SERVICE UNIT 529 — ADMINISTRATION All prior balaiices on the line of credit have beeii paid in full in 2008. In 2009 there is a budgeted policy of $500,000 for Upper Kiwanis development and is re-budgeted for 201Oand will be funded through line of credit. Principal and Interest will be repaid with FlBETl. (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30I009 �y � [ wo BUDGET 2 TO 5 4 TO 5 529 Administration $25,284 $5\0 $) 55U00 550,000 10(10 lNN TOTAL EXPENDITURES $25284 $5\00 $` $50,000 $5Vk0 lNU) lmU` REVENUE SUMMARY 8, SERVICE UNIT 645 Interfund Distribution 524,365 $5\00) $) 55U00 $RVN lNU/ lNN 699 General Revenues 918 0 0 0 0 /U) " TOTAL REVENUES $25,20 550N00 80 550N00 550,00 100.0 100 CITY OF - Like_%/1t1 FINANCE 2010 PRELIMINARY BUDGET NARRATIVE 1996 LTD LEVY G.O. BOND REDEMPTION 287 FINANCE DIRECTOR RITA DEBORD DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON DEFINITION This fund provides for redemption of 1996 Ltd. Levy General Obligation Bonds. Resources for redemption are provided by the Room Tax on City motels and hotels and investment interest. In 2004, this bond issue was refunded and average annual debt service was reduced from $448,000 to $427,000. The net present value savings were approximately $209,500. The fund balance at the end of 2010 is estimated to be $64,637. EXPLANATORY NARRATIVE SERVICE UNIT 328 — CAPITAL IMPROVEMENTS REDEEMED BONDS BONDS COUPONS DATE OF DATE OF ORIGINAL IN PRIOR MATURING OUTSTANDING MATURING ISSUE MATURITY ISSUE YEARS 2010 12/31/10 2010 9/7/04 11/1/19 $4,175,000 $755,000 $295,000 53,125,000 $132,815 Refundiug 1996 Bonds (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 323 Capital Improvement $428,645 3441,365 370,683 8441,365 $427,815 96.9 96.9 TOTAL EXPENDITURES $428,645 3441,365 570,683 5441,365 $427,815 96.9 96.9 REVENUE SUMMARY BY SERVICE UNIT 699 General Revenues $490,062 3508,417 $371,494 $504,617 3492,452 96.9 97.6 TOTAL REVENUES $490,062 $508,417 $371,494 $504,617 $492,452 96.9 97.6 56 Finance • Preliminary orvo, },' ' FINANCE 2010 FRELIMINARY BUDGET NARRATIVE LOCAL DISTRICT (LID) ��'� ~~.~~~�~~ IMPROVEMENT ~~~..�~~~~-� �~~~~~' ~~~~~~~ SERVICE CONTROL - 289 FINANCE DIRECTOR RITA DzBOmm DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON DEFINITION This fund provides for redemption of LID Notes and Warrants as revenues become available from assessment payments. Pursuant to RCW 35.54, the City maintains a Local Irnprovement Guarantee Fund (Fund 221) for the purpose of guaranteeing, to the extent of the fund, the payment of local improvement bonds, notes, and warrants issued to pay for any local hnprovements. This guaranty fund has an estimated fund balance of S80,320 at the end of 2010. Below is antici ated debt service on the outstanding notes. (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/302009 � � m � [ w" BUDGET % m 5 4 m 5 690 GrocmiKr,co"r^ $S4 $20700 $/ $207000 $207,000 ImV/ lmV/ TOTAL EXPENDITURES $84,618 g2070 $) $207000 $207,0 l' lNU) REVENUE SUMMARY BY SERVICE UNIT a»» GrocmiKr,co"r^ $114 $287477 $101 $244,144 $240,144 86.7 V/ZJ TOTAL REVENUES $114,506 $2S7477 $0 $244,144 $249,144 867 l'U CITY c"Veit' 2//^' FINANCE 2010 PRELIMINARY BUDGETNARRATIVE WATER./ 'ii'ASTEWATER REVENUE BOND - 484 FINANCE DIRECTOR RITA DsBORD DEPUTY DIRECTOR OF AccouNTmJG & BUDGETING CINDY EPPERSON DEFINITION This fund provides for redemption of Water/Wastewater Revenue Bonds from Water and Wastewater Operating Revenues. The cuii'eiil deb issue being repaid from this fund is the 2008 revenue bonds (Refunding 1998 bonds). Revenue bond issues have reserve requirements set forth in bond covenants. This bond redemption fund has a related reserve fund (Fund 489) that has an estimated balance at the end of 2009 of $967,700, and is in compliance with the requirements. EXPLANATORY NARRATIVE SERVICE UNIT 238 - CAPITAL IMPROVEMENTS INTEREST/ DEBT DEBT COUPONS REDEEMED IN DATE OF DATE OF ORIGINAL MATURING OUTSTANDING MATURING PRIOR YEAR ISSUE NAME ISSUE MATURITY ISSUE 2010 |z/s|/|n 2010 2VV8 Revenue Bond 6/5/08 11/1/11 $1,516,049 $491 $500,000 $525,000 $40287 Refunding l998Bond The total debt service in this redemption fund for 2010 is $540„287 ($500,000-principal and$4O287- interest). (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 Y ,^x'[wo BUDGET 2 TO 5 4 TO 5 238 Capital Improvement 8544.091 $545,141 $30 $545141 $540\287 »v] 99 TOTAL EXPENDITURES 8544091 8545,141 $3\070 $545,141 8540,287 »»] 99.1 REVENUE SUMMARY BY SERVICE UNIT 645 1ute,6md0,,,ib`okv` $547,195 8545,141 8545,141 $545,141 8540,287 99.1 99.1 699 General Revenues 110\223 110,329 11I326 113,726 ]14 103.4 100.4 TOTAL REVENUES 8057418 8055,470 8051467 8051867 9654,413 99.0 99 58 — Finance • Preliminary Budget CITY Of FINANCE 2010 FRELIMINARY BUDGET NARRATIVE WATER 2008 REVE LEE BOND REDEMPTION - 486 FINANCE DIRECTOR RIrwDEBOsD DEPUTY DIRECTOR OF AcCOUNmNG & BUDGETING CINDY EPPERSON DEFINITION This fund provides for redemption of 2008 Water Revenue Bonds (refunding 1990 revenue bonds) from Waer Operating revenues. The refunding resulted an econornic gain of $56,094. Revenue bond issues have reserve requirements set forth in bond covenants. This bond redemption fund has a related reserve fund (Fund 481) that has an estimated balance at the end of 2010 of $27O,4O7, and isbn compliance with bond covenants. The redemption fund balance at the end of 2010 is estimated to be $4,040. EXPLANATORY NARRATIVE SERVICE UNIT 348 — CAPITAL IMPROVEMENTS INTEREST / REDEEMED DEBT DEBT COUPONS ISSUE DATE DATE OF ORIGINAL IN PRIOR MATURING OUTSTANDING MATURING NAME OF ISSUE MATURITY ISSUE YEARS 2010 |z/s|/|n 2010 Z0*9 Revenue Bond 6/5/08 ]]/]/]8 $1,883,051 8]63,05] $165,000 $1'555,000 87I814 K,m/,d/ogl998Bond (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL 0000ET yvsmznnv �^�cov BUDGET 2 TO 5 4 m 5 348 Capital Improvement 8243,186 $234560 839,780 8234560 $238,814 101.8 101.8 TOTAL EXPENDITURES $213,186 $234,560 $30,780 $234,560 $238 101.8 101.8 REVENUE SUMMARY 8, SERVICE UNIT 645 |ute,hundDi^tdhuhvo $243,060 $234560 $234,560 $234,564 $238,814 101.8 101.8 699 General Revenues 4,916 4 4 4 4 1072 1005 TOTAL REVENUES $247,976 $239,076 $239,350 $239,375 $243,654 101.9 lN.w Preliminary Budget • Finance — 59 CITY c" )ike%/^' FINANCE 2010 PRELIMINARY BUDGETNARRATIVE WATE ASTEWATER 2008 REVENUE BOND REDEMPTION - 488 FINANCE DIRECTOR RITA DsBORD DEPUTY DIRECTOR OF AccouNTmJG & BUDGETING CINDY EPPERSON DEFINITION This fund provides for redemption of 2008 Wastewater Revenue Bonds from Wastewater Operating revenues. This fund also provided redemption for the 1996 Revenue bond which matured in 2008. Revenue bond issues have reserve requirements set forth in bond covenants. This bond redernption fund has a related reserve fund (Fund 483) that has an estirnated balance of $114,126 at the end of 2010. EXPLANATORY NARRATIVE SERVICE UNIT 232 — WASTEWATER TREATMENT REDEEMED BONDS BONDS COUPONS DATE DATE OF ORIGINAL IN PRIOR MATURING OUTSTANDING MATURING OF ISSUE MATURITY ISSUE YEARS 2010 12/31/10 2010 6v5/08 11/1/27 85,440000 $265,000 8200000 $4,975,000 $214 (1) (2) ( (4) ( ( ( 2009 2009 I009 2010 % CHNG % CHNG 2008 AMENDED wbnmL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/302009 Y� o [ wo BUDGET 2 m 4m 5 232 Wastewater Treatment $534,536 $412,213 S111,106 94]2,2]3 9414,613 100.0 100.6 TOTAL EXPENDITURES $534 $412 8111 $412.213 $414 1006 100.6 REVENUE SUMMARY BY SERVICE UNIT 645 io,n6/miDi,,,ibuh"o $368,900 $412,213 6412'213 $412 6414,613 1006 100.6 699 General Revenues 165,636 1 (1) (1) (1) (175.4) l00.0 TOTAL REVENUES 8534,536 $412,I14 8412,2I2 $412,212 $414,612 l'u 1006 CITY Of FINANCE 2010 FRELIMINARY BUDGET NARRATIVE IRRIGATION 2003 REVENUE BOND P - 491 FINANCE DIRECTOR RIrwDEBOsD DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON DEFINITION This fund was established in 2003 to provide for redemption of Irrigation Revenue Bonds from Irrigation Operating revenues. The Council approved inajoi' irnprovernens to the iri'igation system to be funded by S10 million of bonds issue. Because of the long-term nature of this project, the bond issues will be separated based on estirnated spend-down schedules; $5.2]5 million were issued in August 2004; the balance will be issued as needed. Revenue bond issues typically have reserve requirements set forth in bond covenants. This bond redemption fund does not have a related reserve fund because a surety bond (insurance) was purchased when the bonds were sold. The bond redeiription fund balance at the end of 2010 is estimated at $35,435. EXPLANATORY NARRATIVE SERVICE UNIT 348— CAPITAL IMPROVEMENT REDEEMED BONDS BONDS COUPONS DATE DATE OF ORIGINAL IN PRIOR MATURING OUTSTANDING MATURING OF ISSUE MATURITY |o", YEARS 2010 12/31/10 2010 9/1/04 9q/34 $5,215,000 5520N0 5115/00 54,580,000 520Z684 ( ( ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY B, SERVICE UNIT ACTUAL BUDGET 9V30IOOV .*� BUDGET l m 5 4 TO 5 348 Capital lniprovenient 5318,203 S320709 $105,354 $I2\79 5I22,684 100 100.6 TOTAL EXPENDITURES 8318,23 832\70 $105,354 $ID\nn 5322,684 100.6 10i6 REVENUE SUMMARY 8, SERVICE UNIT 645 1ute,yuud[x*rUbud^u 53]8,20} 5320,709 5240532 5320709 5322,684 100.6 100.6 699 General Revenues 35,435 35,435 35,435 35 35,435 100/) 100.0 TOTAL REVENUES $353,638 $356,144 5275,967 $356,144 5358,119 100.6 100.6 CITY OF )��^' FINANCE 2010 PRELIMINARY BUDGETNARRATIVE WASTEWATER 2003 REVENUE BOND - 493 FINANCE DIRECTOR RITA DsBORD DEPUTY DIRECTOR OF AccouNTmJG & BUDGETING CINDY EPPERSON DEFINITION This fund provides for redernphon of VVasLewater Revenue Bonds from Wastewatei' Operahng revenues. This Revenue Bond was issued in December 2003, in an amount of $17,545,000 with a 2O-year repayment term. This issue induded two sei'ies: a) Sei'ies Ain the amount o($739OOOOfor settlement of odor liti Linr\ and b) Series B in the amount of$D}l55,OUO for capital pr jecLs. This fund is not projected to build a fund balance currently since the revenue is a transfer from the operating fund; cash flow is not an issue as transfers can be made when debt service is due. Revenue bond issues have reserve requirements set forth in bond covenants. This bond redemption fund has a related reserve fund (Fund 494) that has a balance at the end of 2010 of $828,650 and is in compliance with the requirements. EXPLANATORY NARRATIVE SERVICE UNIT 232 — WASTEWATER TREATMENT BONDS BONDS COUPONS DATE ORIGINAL REDEEMED IN MATURING OUTSTANDING MATURING OF ISSUE ISSUE PRIOR YEARS 2010 |z/s|/|o 2010 Series 12/1/03 97390,000 54,080000 $725,000 52 9119,694 Series ]2/1/03 S10V55,000 0 V 10 501 TOTAL $17545,000 $4,080000 $725,000 $]2,740(00 $621,644 DEPT 493 2003 SEWER REV BOND REDEMPTION (1) (2) (3) (4) (5) ( ( 2009 2009 I009 2010 % CHNG % CHNG 2008 AMENDED Ao"^L ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 232 Wastewater Treatment 51 51,347794 9321 51 51 *m 99.9 TOTAL EXPENDITURES 51 91 5321 $1,347,794 51 99 Y Yvv REVENUE SUMMARY BY SERVICE UNIT 645 io,n6/miDi,,,ibuh"o $1,346 51.34T794 51.347,794 $1 51.346,645 99.9 99.» 699 General Revenues 1 1 1 1 1 100.0 100.0 TOTAL REVENUES 51 0 0 $1 0 999 »v» 62 • Preliminary Bud,c,,el Community and Economic Development Department 020 Hearings Examiner 021 Environmental Planning 022 Code Administration 051 City Hall Maintenance 123 Economic Development 124 Neighborhood Development 161 Downtown Yakima Business Improvement District 321 CBD Capital Improvement Fund 162 Trolley 163 North Front Street Business Improvement Area 170 Tourist Promotion/Convention Center 173 Tourism Promotion Area 370 Capital Improvement for Convention Center 171 Capitol Theatre 322 Capitol Theatre Construction 041 Engineering 142 Arterial Street 342 Public Works Trust Fund (REET 1) 343 Real Estate Excise Tax 2 (REET 2) 345 LID Construction 392 Cumulative Reserve for Capital Improvement 140 Growth Management COMMUNITY AND ECONOMIC DEVELOPMENT 2009 Budgeted Staffing Levels W. COOK J. COOPER Director of Community President &CEO and Economic Development S. CAFFERY 51.15 Positions _ _ _ Executive Director L Yakima Valley Visitors Planning and Direction Capitol Theatre r and Convention Bureau Budget Preparation and Control Policy Formulation C. UPTON 1 T. REGIMBAL General Manager Office Administrator Convention Center M. MORALES Deputy Director I 1 1 JT . DAVENPORT J. CARUSO A. MATTHEWS� D. MAYO �, Planning Manager Acting Code Acting Neighborhood City Administration Manager Development Manager f Engineer I PLANNING CODE CITY HALL NEIGHBORHOOD ENGINEERING 8.00 Positions ADMINISTRATION MAINTENANCE DEVELOPMENT 14.00 Positions 21.00 Positions 2.0 Positions 6.75 Positions Annexation • Zoning • Subdivision Prepare Contract Plans, Right -of -way Vacations State and Local Building Community Development Specifications and Estimates for SEPA • Growth Management Code Enforcement Block Grant Program Municipal Projects Urban Area Zoning Animal Control Housing Rehabilitation Contract Administration Ordinance (UAZO) Construction Plan Review Elderly Housing Inspection and Testing Fire Inspections Community Service Program for Municipal Projects Preparation of: Code Compliance Infrastructure Project Preparation and Administration UAZO Amendments Business /Regulatory Licenses Sidewalk Project of State and Federal Grant Subdivision Ordinance Grants • Home Program Applications Amendments 1 Economic Development Right -of -Way- Acquisition \ J CHDO Monitoring LID Administration u,'v COM K*0NI AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE HEARINGS E a INER — 020 GENERAL FUND COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK PLANNING ■ AGER JOAN DAVENPORT DEFINITION This division's responsibility is to provide a single regulatory hearing systern for the \"akirna Urban Area. The Hearing Examiner is responsible for conducting public hearings on zoning, subdivision and other land use issues as authorized by adopted joint City/County ordinances. The Hearings Examiner and the Hearings Examiner Pro Tem are retained through a professional services contract which was renewed the first of 2005 for a four-year period. BUDGET SUMMARY DEPT 020 YAK URBAN AREA HEARINGS EXAMINER (|) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY 8, SERVICE UNIT ACTUAL BUDGET 9130/2009 Y, ^� [ no BUDGET 2 TO 5 4 TO 5 313 Lnd Use Regulation S65193 S56,00 S46,007 S56,000 $41.000 73.2 73.2 TOTAL EXPENDITURES $65 S56,00 $46,007 $56000 $41,000 732 73.2 (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 980r2009 Y, ^� F wo BUDGET 2 TO 5 TOTAL 40 Other Services And ( liar grn 65,193 56,000 46,007 56000 41 73.2 100.0 TOTAL EXPENDITURES $65,193 S5600 $46,07 $56,00 541/0 73.2 100.0 EXPLANATORY NARRATIVE 2009 2009 2008 AMENDED ACTUAL PERFORMANCE STATISTICS - URBAN AREA HEARINGS EXAMINER ACTUAL BUDGET THRU 9/09 C^,,, 31 40 24 The Hearings Examiner Professional Service hudget (Account 410) for 2010 is a 27% decrease from 2OO9 year-end budget estimate o[$55,OOO. Through September 2009 the number of cases heard hy the Hearing Exarniner was 24, cornpared to 19 at this tirne Iast year. Preliminary Buti_ • Community and Economic Development — 1 SERVICE UNIT 313 — LAND USE REGULATION DEPT 020 YAK URBAN AREA HEARINGS EXAMINER (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 313 LAND USE REGULATION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 410 Professional Services S65,193 S55,000 S46,007 $55,000 $40,000 72.7 72.7 490 Miscellaneous 0 1,000 0 1,000 1,000 100.0 100.0 TOTAL EXPENDITURES - SRV UNT 313 $65,193 $56,000 $46,007 $56,000 $41,000 73.2 73.2 2 — Community and Economic Development • Preliminary Budget CITY OF YGT�� COMMUNITY AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE ENVIRONMENTAL PLANNING - 021 GENERAL FUND COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK PLANNING MANAGER JOAN DAVENPORT DEFINITION Environmental Planning is responsible for both long range and current planning for many of the land use actions within the City of Yakima. Long -range planning efforts are primarily directed towards the preparation and administration of the Yakima Urban Area Comprehensive Plan. Secondarily, long -range planning researches and prepares needed changes to the development regulations, such as the Yakima Urban Area Zoning Ordinance, SEPA ordinance, Critical Areas ordinance, master plans, neighborhood plans, overlays, Shoreline ordinance and subdivision ordinance. The third function of long -range planning involves the research, development and processing of all annexation requests. Current planning is responsible for the processing of all Class (1), (2) and (3) land use reviews, rezones, subdivisions, adjustments, modifications, right -of -way vacations, and environmental reviews submitted under the City's jurisdiction. In addition, current planners spend a large proportion of their time responding to land use and environmental questions from the development community and the general public. Additionally, staff schedule and /or attend public hearings and meetings to inform the public on land use matters and procedures. All Planning Division staff members are actively involved in providing support to the Yakima Urban Area Hearings Examiner, Regional Planning Commission, City Council, Urban Area Joint Board, and various advisory groups. TASKS BY CATEGORY annexation Hlstonc Preservaho Comprehenswe Planning �cx�rrfls. c�d�c*mcr� Land Use Reviews e elo m Development Support, Coordinate iii Regulatory other Dnoslons Updates Ma I MP 111111 Due to staff reductions in the Code Division, the Planning staff is currently providing a Planner at the front counter during business hours to assist in meeting the needs of the public and fill the gap in personnel resources. Preliminary Budget • Community and Economic Development — 3 The service uni s in thi division are: SERVICE UNIT 310- COMPREHENSIVE PLANNING SERVICE UNIT 319 - ADMINISTRATION AUTHORIZED PERSONNEL 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1150 Director `f Community & Economic Dcvr|npmont l]N 1.00 l]N 1254 Planning Manager w 0.00 1.00 1.00 1275 Deputy Director Lam Dr,6lute,gnvt Axnim'o 1.00 Dm mN 3311 Assistant Planne 4.00 4.00 4.00 3312 Planning Technician 1.00 1.00 1.00 3321 Associate Planner 2/00 2{) 2/00 11201 Super ,isiogPlanner 1.00 1.00 1.00 11601 Comm /Emu Develop Office Administration 1.00 1.00 1.00 TOTAL PERSONNEL (3) 12.00 |Z.00 12.00 (1) The Code Administration & Planning Manager position was replaced with the Planning Manager position. (2) The Deputy Director is proposed to be eliminated upon the retirement of the Director and subsequent promotion, as part of 2010 budget redtictions, (3) 3.44FTE's are funded by Codes (022) Engineering (01]), City Hall Maintenance N5|\Economic Development (]23) and /v,0NDS(]24) BUDGET SUMMARY DEPT 021 ENVIRONMENTAL PLANNING (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 �^ � c ov BUDGET 2 TO 5 4 m 5 310 Comprehensive Planning $629,164 3670389 3498,230 $612,650 3558,642 83] 91.2 319 Administration 76 231168 101 210,918 215,588 93.3 102.2 TOTAL EXPENDITURES 9705,330 8901 3599,964 3823,598 3774,229 85.9 94.0 (1) (2) ( ( ( ( ( 2009 2009 2009 2010 'A Cowo % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9V30I009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 463,501 615,312 427,147 534,121 547,114 88.9 70.7 20 Personnel Benefits I37875 I71,883 125 168,I% 15,904 878 I9.5 SUB-TOTAL SALARIES AND BENEFITS 61.376 787,195 553,008 752, .317 698,018 887 90.2 300 Supplies 8 10\226 5,47) 6 8,050 78.7 1.0 400 Other Services And Charges 95,815 104,136 41 64,730 67,096 64.4 8.7 900 lnterfund l'ayrnent For Services 0 0 0 0 1'065 , 0.1 TOTAL EXPENDITURES 8705338 $90 8599,964 $323,598 8774.229 859 lNU) 4- Community and Economic Development • Preliminary Budget EXPLANATORY NARRATIVE 2009 2007 2008 THROUGH PERFORMANCE STATISTICS - ENVIRONMENTAL PLANNING (I) ACTUAL ACTUAL SEPTEMBER Crass (2) 32 49 21 Class (3) 12 17 12 Class 2 Modifications 2 0 0 Rezones 13 7 4 Administrative Adjustments 23 36 22 Right-of-Way Vacations 4 4 2 Environmental Checklists 57 64 29 Appeals 4 9 4 Short Plat Exemptions 46 29 17 Preliminary Short Plats 13 26 10 Final Short Plats 0 2 7 Amended Final Short Plats 0 3 1 Preliminary Long Plats 6 7 1 Final Long Plats 1 7 3 Binding Site Plans 2 0 0 Administrative Modifications 11 19 21 Shorelines 4 3 2 Interpretations 1 0 2 Alt/Non Conforming 0 4 1 Easement Release 0 0 0 Right-of-Way Use Permit 2 3 2 Comprehensive Plan Amendments 10 4 4 Annexations 1 4 1 Variance 1 1 0 Critical Areas Ordinance (JARPA) 5 12 5 Plat Alteration 0 2 0 Hearing Examiner Referral 2 3 0 Planned Development 1 1 2 Overlay Districts 0 0 1 TOTAL 253 321 174 (1) Based on the average of 18 applications per month, the estimated workload for 2009 would be a total of 223 projects. 2009 2010 2008 AMENDED PROPOSED REVENUES ACTUAL BUDGET BUDGET Sale of Maps 8328 3750 8750 Environmental Impact Permits 11,025 6,000 6,000 Zoning and Subdivision Fees 61,029 55,001) 55,000 Sale of Publications 2,445 1,000 1,000 TOTAL 374,327 862,750 362,750 Preliminary Buth:, • Community and Economic Development — 5 LAND USE APPLICATIONS 321 350 300 258 2 250 220 209 224 214 228 200 161 150 100 50 0 2001 2002 2003 2004 2005 2006 2007 2008 2009 Projected SERVICE UNIT 310 — COMPREHENSIVE PLANNING Account 100 Salaries and Wages — In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid -year 2009 adjustments, and /or an individual employee's merit adjustments or eligibility for longevity. The 2010 budget reflects a decrease of $40,668 or 9.6% from the 2009 year -end estimate budget of $421,693 to $381,025. This savings is due primarily to the shifting of funding for a staff planner in 2010 to Federal Grant sources in the Fund 124 (ONDS) budget for one year, to support economic development projects such as the LIFT program and Neighborhood Stabilization Program (NSP). Account 200 Personnel Benefits — The Personnel Benefits line for 2010 is $108,696, which reflects a 14% decrease of $17,745 from the 2009 year -end estimate of $126,441, primarily related to the transfer of funding for one Assistant Planner out of the division. The personnel benefit accounts include rate increases for medical insurance of 7.5 %; dental insurance of 4% and unemployment insurance of 25 %; along with the normal roll -ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33% mid -year 2009, and workers' compensation rates were unchanged. All of these changes net to an amount similar to the 2009 budget. Account 300 Supplies — The Supplies line for 2010 reflects an increase of $1,500 or 28% from the 2009 year -end estimate of $5,350 to $6,850. Account 410 Professional Services — This line item for 2010 reflects an increase of $1,000 from the 2009 budget year -end estimate of $1,500 to $2,500, but is $7,500 less than the 2009 amended budget and nearly $10,000 below 2008 actual expenditures. The need to hire outside consultants has been significantly reduced due to adequate staffing levels. Account 420 Communications — This line item for 2010 reflects an increase of $1,406 or 7.8% from the 2009 year -end estimate of $17,865 to $19,271. This budget includes the postage charges for the Planning 6 — Community and Economic Development • Preliminary Budget Division, which is a required portion of the Public Notices requirements for land use permits. This line item was reduced from the 2009 Amended Budget of S26,271 due to budget reductions. The Division will be explori an abbreviated iriailing system using post cards rather than mailing of full applications. Accoiiut 430 Trnnsportation - For 2010 there is rio change from the 2009 year-end estirnate budget of $1,000. This line item was already reduced from $3,000 to $1,000 due to budget reductions ill April of 2009. Account 440 Advertising - The 2010 advertising budget remains the same as the 2009 year end estimate o[$25iOOO. This budget was reduced from S35,000 due to budget reduchons in April 2009. The Advertising account is used for public notice newspaper ads as well as the posting of the applicant's property with the Iarge yellow land use action signs. Sn/nzno,y -SerriceUnh3lOtnLa|projecLpdexpenditorein2OlOnf$550,642isadpereaseo[$54,OOM or 8.8%, from the 2009 year-end estimate of $612,650. This decrease reflects the re-assignment of one Assistant Planner and reductions in operating costs for 2010. As previously noted, the Planning Division staff is assisting Code Administration with front counter duties to cover the reduction in the Code Division and provide better public assistance. The re-assi nnnen1n(one/\ssisLan1P|annerLoecnnnnoicdeve|npn'en1ac|ivbies0oroneyparvvU| support several time sensitive grant projects of the Department such as the LIFT application and the Neighborhood Stabilization Program (NSP). SERVICE UNIT 310 - COMPREHENSIVE PLANNING (1) (2) ( (4) (5) ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 310 COMPREHENSIVE PANNING ACTUAL BUDGET 9802009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages $399,657 8421 $348,516 $419,973 $379,305 90.1 90.3 120 Overtime 0 10,000 0 1 1.000 10.0 100.0 130 Special Pay 360 720 540 720 720 l'm 100.0 140 Retirement/Termination Cnoh"u 5,927 0 0 0 0 " * Total 405,945 431>44 349,056 421.693 381,025 85.2 90.4 20 Personnel Benefits 125,731 13\848 105,633 126441 108,696 83.1 86.0 300 Supplies 310 Off And Operating Supplies 5,648 5,500 4,048 4,00 5,500 100.0 1375 320 Fuel Consumed 41 0 251 350 350 * 100.0 351) SnialI Tools And Equiprnent 1 3,526 545 l 1,000 28.4 100.0 Total 6,966 9,26 4,544 5,350 6,85) 75.9 128.0 400 Other Ser vices And Charges 410 Professional Services 12,078 KIM 904 1,500 2,500 25.0 166.7 420 Communications 21,598 26 11 17805 19,271 73.4 1079 430 Transportation/Training 1 300 238 1 EOM 333 l(mV 444 Advertising }3,]39 35,000 15,545 25,000 25,000 714 100.0 480 Repairs And K1^im,u^ocr 206 300 V 300 300 100.0 l(mV 490 Miscellaneous 21,614 24,000 10,069 1I500 14000 58] 1017 Total 90\522 us,571 38,698 59,165 62 63.0 1049 TOTAL EXPENDITURES - SRV UNT 310 9629164 $670,389 5498,230 8612,650 9558642 83.3 91.2 Preliminary Buth:, • Community and Economic Development - 7 SERVICE UNIT 319 — ADMINISTRATION Account 100 Salc,ries and Wages — Thi line item for 2010 reflects an increase of $3,661 from the 2OO9 year-end estimate ofSl62,428to$J66,O8l This is an increase of 2.3%, which is pi'iinarily the result of a retirement cash out of $6,400 for the Director of Community and Economic Development. Account 200 Personnel Benefits — This line item for 2010 reflects an increase of $453 or 1.1% from the 2OO9 year-end estimate o[$4l,755. Account 300 Supplies — The Supplies line for 2010 reflects no change from the 2009 year-end estimate of $l,200. Account 420 Communications — This line item for 2010 reflects a decrease of $540 or 30% from the 2OO9 year-end estimate V{$l,815to$l,275. One celI phone will he taken out of cornrnission. Account 430 Transportation —For 2OlO there isno increase over the 2OO9 year-end estimate o[$MOO. This line item provides the Cominunity and Economic Development Director with training funds for 2010. Suininary — In Service Unit 319 for 2010, total expenditures are pr jected at $215,588, reflecti an increase o($5,OOOor2.4% from the 2OO9 year-end estimate o($210,948. SERVICE UNIT 319 — ADMINISTRATION (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 319 ADMINIsTILRTI0N ACTUAL BUDGET 9/302009 � � m � [ w" BUDGET 2 TO 5 4 TO 5 Expenses 100 Sa1arie And Wages 110 Salaries And Wages 857,556 $166 $78 $162,320 $159,414 95.8 98.2 130 Special Pay 0 108 81 108 238 220.0 22U0 140 Retirement/Termination [noh^ot 0 16,777 U U 6,403 33.2 * Total 57,556 183,368 78,092 162,428 166,89 90 12.3 20) Personnel Benefits 12J44 41 7\223 41.755 42,203 1029 10] 300 Supplies 31)) Office And Operating Supplies 465 500 409 500 50 l' lNU) 350 Small Tools And Equipment 717 700 216 700 , 70 lNU) lmU` Total 1]81 1,2 625 l 1 l'o/ lNU) 400 Other Services And Charge 420 Communications 2]49 1.05 43 1 1.275 7\3 70.3 430 Transportation/Training 783 80 639 800 800 lNU) lmU` 430 Repairs And Maintenance 0 20 37 Dk` 20 l' lNU) 490 Miscellaneous 2,361 2,754 1,515 2,750 2,750 100.0 lmlV Total 5,293 5,565 2,788 5,565 5,025 90.3 90 3 950 Interfund Opt Rental And Leases 0 V V 0 1,065 * * TOTAL EXPENDITURES - SRV UNT 319 S76,174 3231 $101 3210\948 S215,588 93.3 102.2 8 — Community and Economic Development • Preliminary Budget CITY ''k" AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE - 022 GENERAL FUND COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLxaMK_u»Om ACTING CODE ADMINISTRATION JOE CARUSO DEFINITION This portion of the Code Administration Division is responsible for the enforcement of all development codes related to structural, fire, life, safety and health requirements. In addition, this division enforces land use regulations; operates the City's customer service Permit Center; answers water and sewer utility location and/or connection fee inquiries, issues genei'al and regulatory licenses, oversees the City's Animal Control program, administers the weed abatement program and othei' City nuisance ordinances; and opeiates the City's Code Enfoiceinent hotline. The service units in this division are: SERVICE UNIT 103 — CRIMINAL JUSTICE SALES TAX (ANIMAL CONTROL OFFICER) SERVICE UNIT 145 — DANGEROUS BUILDING REPAIR AND DEMOLITION SERVICE UNIT U49— CODE ADMINISTRATION SERVICE UNIT 223 — ANIMAL CONTROL SERVICE UNIT 626 —PEnnxx/L/cEmSEx AUTHORIZED PERSONNEL 2009 2010 CLASS 2000 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1252 Code & Planning N000A,,'^ l/ 0.00 V/ 4310 Plans Examiner 1(Krsidrohal) 1.00 l.m` 1.00 4315 Plans Examiner U(CmumocinU 2.00 2.00 2.00 4419 Co Coinpliancc Officer 4.00 4.00 4.00 1420 Fire Code Inspector 'n 2.00 2.(0 iOV 4421 Code Inspector 4.00 4.0) 4.00 4441 K,mdTechniciau»' 4.00 4.00 3.00 6510 Animal Cvutr^10/h,o'" 3.00 3.00 2.00 11251 Supervising Code lnspector l/m 1.00 l/m 11602 Code Inspection Office Supervisor l/ LN) l/ TOTAL PERSONNEL '» 23.00 22.00 19.00 (1) The Code & Planning Manager pos was elirninated in 2 Pvlanageinent duties are currently delegated to the Supervising Code lnspector. (2) One vacant Fire Code Inspector position was eliniinated in 200 due to niid-year budget reductiuns. (3) One vacant Permit Technician Position was eliminated in the 2010 budget due to the City's current Finaneia( constraints. (4) An nirna1 Control Offker position was eliniinated in 2(11(1 due to the City's current financial constraints. (5) Code Administration funds .K7F]E'siu Environmental Planning (oZI) and has 3.64 Firs funded hy0NCS(l24) Wastewater (473), Water (474), and / or Irrigation (475). Preliminary Budget • Community and Economic Development — 9 BUDGET SUMMARY DEPT 022 CODE ADMINISTRATIO (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 Y6Cmw % CHNG 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 �^ � c ov BUDGET 2 TO 5 4 m 5 103 Criminal justice Sales Tax .3'!/,,Inc $\882 575,025 $59,02 $74,162 $74.553 994 1005 ]45 Dangerous Bldg Repair &Dem^ 22,56(1 25,000 27,467 75,0(10 15,00 KN 60.0 149 Administration 1,034778 1,213,524 784372 1,*55,077 1 85.3 954 223 Animal Control 225,682 240 16\026 236,058 171 71.2 72.6 626 Licensing 202 229,324 136 187,194 166,253 72.5 88.8 TOTAL EXPENDITURES $1 81 $] $1'607192 $1,462372 82.0 91.0 (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % Cnwo % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 �^ � [ wo BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 970,584 l 761 ] 940771 82.0 64.9 200 Personnel Benefits 318,443 371,042 237,736 347342 286,}03 77.2 19.6 SUB-TOTAL SALARIES AND BENEFITS 1,289,027 1 998,872 1,364,978 1 8'18 84.5 300 Supplies 60 54 40,223 47,886 47,066 871 3.2 400 Other Services And Charges 145,436 164,987 110,625 158 147,862 89.6 10.1 500 b`t,,gy,6,s,/Othc,|ot,,[ood 13,241 1) 0 0 0 * 0/0 70 Debt Service 13,715 13 10\286 I3,716 13,716 ImV/ K» 900 h`u,6/od Payment For Services 25,06+ 22,356 17,082 22,356 18,654 814 1.3 TOTAL EXPENDITURES $1,516,638 81,783,856 $1,177,088 $1,607192 $1,462372 82.0 100.0 EXPLANATORY NARRATIVE Scilciry And Benefits - In accordance with management directive, salaries are 'frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid-year 2009 adjustments, and/or an individual employee's merit adjustments or eli ibUhy for lorgevhy. The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4% and unemployment insurance of 25%; along with the normal roll-ups related to base wage adjustrnents. The State's Public Employees' Retirernent System (PERS) contributions were reduced by 33% mid-year 2009, and workers' compensation rates were unchanged. All of these changes net to an arnount similar to the 2009 budget. SERVICE UNIT 183 - CRIMINAL JUSTICE SALES TAx'3Y6 Acconst Salaries and Wages - This line item projection for 2Ol0is$52,247, which ie$5l8,or1% greater|hanLhe2OO9yeapendesLimaLeof$5l,729 This service unit is used solely for the salary of an Anirnal Control Officer hired in August 2006, which is funded by the .9`&, Criminal Justice Sales Tax account. f1cc000t288Perxom//x/Besmfita- This|ineite/nhrr2UlOisbudgetedatSl9\443,vvhichisanin(rease of 525lorl% compared to the 2DO9 estimate of4J9\l84. 10 - Community and Economic Development • Preliminary Budget Account 300 Supplies - Thi line item for 2010 is projected at $1,963, which is a decrease of $387 or 16% from the 2009 estimate of S2,350. This account is used for supplies and equipment required by an Animal Control Officer, such as a camera, professional organization membership, office supplies and aiiimal kennels. Account 400 Other Services and Charges - This line item for 2010 is projected at $900, whi h is the sarne as the 2009 year-end estirnate. This line iten't is used to pay for cellular telephone expenses fot' the Anirnal Control Officer. Snn,/nurp - The 2010 proposed budget expenditure of $74,553 is $39l, or less than a 1% increase from the 2OO9 year-end projection o($74,l62. SERVICE UNIT 103 - CRIMINAL JUSTICE SALES TAX.]% (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 103 CxmoL JUSTICE SuTx.3% ACTUAL R"noET V80QO09 Ymo[wo BUDGET 2 TO 5 4 TO 5 8`y«on= 100 Salaries And Wages 110 Salaries And Wages $34,606 846 $34,449 $46,009 $46,527 101.1 101] 120 Overtime 3,600 5,000 6,420 5,000 5,000 100.0 100.0 130 Special Pay 360 720 540 720 720 100.0 l(mV Total 38,56* 51 41,41 51,77; 52,247 101.0 101.0 2VV Personnel Benefits 200 Personnel Benef o 18,645 19,070 15,79 19,034 19,793 98.1 101.4 280 Clothing And Miscellaneons 101 150 146 150 150 100.0 100 V Total 18,746 19,820 15,874 19,104 19,443 98.1 101.4 300 Supplies 310 Office And Operating Supplies 487 500 447 500 500 100.0 100.0 320 Fuel Consumed 2 1 1 1 1 85.1 79.1 Total 2,533 2,220 2/067 2 1,963 88.4 83.5 420 Communications 1,037 1,257 460 voo vm/ 716 10V0 TOTAL EXPENDITURES - SRV UNT 103 $6\882 $75,025 $59,812 $74,162 $74 99.4 10i5 SERVICE UNIT 145 - DANGEROUS BUILDING REPAIR AND DEMOLITION 2008 2008 2009 2009 2010 ACTUAL ACTUAL ACTUAL AMENDED PROPOSED PERFORMANCE STATISTICS & REYENUE - DANGEROUS BUILDING REPAIR & DEMOLITION NUMBER REVENUE Ton" 9/09 BUDGET BUDGET Ahnt,m,mCbn,ge,/4pp,ds 60 513,971 39 512 $12 Continuing to follow the City Council's focus nn improving neighborhood condhionsand quality of life, the concentrated effort in nei hbo/hood code enforcement has continued Lobe very effective in 2009. Throughout the year, the Community Review Board (CRB) has i'eviewed cases at least once a month, and more commonly twice a month. Since the CRB's inception in 1999, the CRB has assessed Adrninistrative fees for cases, some of which have been repeat offenses. Account 490 Miscellaneous - This line item budget for 2010 of $15,000 is less than the 2009 budget of S25,000, due to the potential use of abatement funds available through the Office of Neighborhood Development Services. The proposed expenditure for this Service Unit is due to anticipated future Preliminary Blici_ • Community and Economic Development - 11 expenditures related 10 the abaternent of dangerous s. The abaternent expenses include items such as: Tide reports, contractor clean-up costs, County Auditor filing fee, property owner notification by certified mail, and printing cost. Slaff makes every effoit lo have the insui'ance company, other agencies or the property owner voluntarily abate the property in order to eliminate the City from covering the cost up front and placi a lien on the propertv. Summary - It is projected that the 2009 year-end revenues will be $12,000 for abating properties. These funds help offset the cost to abate the nuisance violations. The abatement cost collection has been received on an irregular basis due to the property owners' lack of willingness or inability to pay. The City sends three (3) payment request notices for the amount owed to the property owner during the first 90 days after the case has heen cornpleted. If fees are not paid in a timely mannei a Surnrnary of Decision and a Director's Deterrnination of Material Breach is filed with the County Assessor, which indicates the City has an outstanding financial interest in the property. The City will receive funds due and owing for administrative and clean-up fees when the property is sold. In addition, the property owner is provided an opportunity to make payments to the City until the outstanding nuisance abatement obligation \spaid. Therefore, there are three potential methods by which the city collects the abatement and administration fees for nuisance or dangerous conditions On private property, which include: a payment plan with the property owner, a lien on the property, and/or place the clean-up costs on the property's County Auditor tax statement. At the beginning of October 200Z Code Administration Division senior staff implemented a pro- active program to address the City Council's focus on improving neighboi'hood conditions and quality of Iife. This program will allow each code compliance officer to focus on selected areas within their assi nedanzaioacihe|vrcvievvprVpertiesthaihavcnoisancevio|aiinns. In addition, the code compliance officers will continue to address the citizen complaints received on the Code Hotline. SERVICE UNIT 145 — DANGEROUS BUILDING REPAIR AND DEMOLITION (1) (2) ( ( (S) ( ( 2009 2009 2009 2010 % cnno %cnwv 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 145 DANGEROUS BLDG REP & DEMO ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 490 Miscellaneous S22,560 S25,000 $27,467 525,000 S15,000 60.0 60.0 TOTAL EXPENDITURES ' SRV UNT 145 522,560 525,000 $27,467 $25,000 515,000 60.0 60.0 SERVICE UNIT 149 — CODE ADMINISTRATION 2008 2008 2009 2009 20010 Acm^' ACTUAL ACTUAL AMENDED PROPOSED PERFORMNCE STATISTICS & REVENUE - CODE ADMINISTRATION NUMBER REVENUE THRU 9/09 BUDGET BUDGET Building Permits 1 $755,602 840 $420 $435.000 Fire Permits 182 27,504 68 23 23,000 Mechanical Permits 507 49,382 334 4V0 40/0) Plumbing Permits 778 84,232 329 7V000 70,000 Sign Permits 97 13,019 68 12.500 12 Plan Review Fees 596 338,237 40 2N00 22V000 Water/Sewer Applic1ion Processing Fee 243 12,121 163 10\000 15y0) Examinations 18 105 n/a 0 80 Right-of-Way Use Permits 139 4,20 82 2,6(N 2,2m TOTAL 3 0 2,284 $778J00 5817,7811 12 - Community and Economic Development • Preliminary Budget Through the end of September 2009, statistics indicated the total nurnber of perrnits issued is 2% less than the nurnber issued during the same period in2OO8. The total valuahon of constnidion for the same period had decreased from $79,72O747in20O8to$53,486,34Oin2OO9($26,234,4O7or33%). The decrease in valuation is primarily related to a decrease in the number of new residential and new cornrnercial perrnits issued in 2009. The 149 service unit includes the expenditure accounts for several staff sub-groups within the division, which include code inspectors, plans examiners, code compliance officers, fire inspectors, supervisors, and a portion of inanagemeni expend thires. The Code Administration Division's permitting and licensing revenue at the end of September 2009 was $1,201,127 compared to the same time period in 2008 with $1,492,738, which is a $291,611 or 20Y& decrease. Account 1D0 Salaries and Wages - This line item for 2Ul0 reflects a decrease o[Sll7,538orl4% from the 2OO9 amended budget o[SMl7,l9Oto$699\652in2OlO. This decrease reflects the rnid-year 2009 elimination of a Fire Code Inspector and the transfer of the salary and benefits of a Code Compliance Officer Lo()NDS. For 2010 this line item includes $10,000 of overtime 10 he reirnhursed by a BYRNE grant secured by the Police Departrnent. The position of Code Adrninistration and Planning Manager, which was partially funded by Codes in previous years, has been under-filled as a Planning Manager and is included in its eiilirely in the 2010 Planning Division budget. There will be no Codes Manager position in the 2010 budget. Supervising Code Inspector Joe Caruso has temporarily assumed the duties of the administration of the Codes division and will receive special assignment pay for the extra work required. Account 200 Personnel Benefits - The Personnel Benefits line for 2010 reflects a decrease from the year-end estimate of $241,536 to $214,082. This is a $27,454 or 11% decrease. Account 3U0 Supplies - The Supplies line for 2OlU reflects an increase o($l,]42nr4^& from the 2OO9 year-end estimate o($35,736tn$57,O78. Account 300 funds are used for approxirnatelv twenty staff persons' supplies, division stock, and staff equipment, inaddUiVnioupgradeo(cxisiing division equi/nentand/or replacement of inoperable equipment. The Account 300 Supply section also encompasses the cost for several sub-groups such as code compliance, permit licensing, code inspectors, plans exarniners, and fire inspectors in order to provide public information, business Iicense renewal processing, noLices,payersLuck-s|afYcorresyondence,ehc,Luensorenor|inesof cornrnunication with the public are rnaintained. Accouizt 400 Otlier Services and Charges - This line item for 2010 reflects a deci'ease of $2,841 or 5% from the 20O9 year-end estimate of $57,588 to $54,747. This account is used prirnarily to pay for the professional services of consultants, staff cell phone usage, printing and postage costs, professional organization meinhership dues and subscriptions, and staff travel training, registration and re-certification fees. Many of the Code Administration and Planning Division staff are required to have at least one professional certification prior 10 their hiring. The professional certification must be maintained by fu/the/ education and training. In addition, all of the code compliance officers' activity is paid for out of this account, which includes an extensive amount of color copying for nuisance violation notices. The Code Administration and Planning Division color copier has incurred some $4,000 worth of repair expenditures due 10 the volume of copies. Preliminary Budget • Community and Economic Development — 13 Accoiint 700 Debt Service Principal - This line item for 2010 is projected at $12,900, which is the same as the 2009 year-end estimate. This account will be used to pay the annual principal payment for thiee new leased vehicles. The budget year of 2007 was the first year the Codes Division pursued leasing vehicles rather than purchasing new vehicles to reduce the overall impact on the general fund. Account 800 Debt Service Interest - This line item for 2010 is pr jpcUsdaL$8l6,vwhichisLhesanm as the 2OO9 year-end estimate. This account is used to pay the annual interest pavrnent for the previously mentioned three new leased vehicles. Account 900 Interfund Paymentfor Services - This line item for 2010 is projected at $15,817, which is$3,765orl9% less than the 2OO9 year-end estimate o($lq,582. This fund is used for rnaintenance and operation of division vehicles. Summary - For 2OlO total expenditures o($l,O35,O92 reflect a decrease ofS49,985or5% from the 2OO9 year-end estimate o[Sl,O85,07Z SERVICE UNIT 149 - CODE ADMINISTRATION (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 149 ADMINISTRATION ACTUAL BUDGET 9/30/2009 �^ � [ ov BUDGET 2 TO 5 4 TO 5 Expenses 10(1) Sa1aric And Wages llU Salaries And Wages $656,916 $789557 g521.905 $7\553 $687,235 870 981 120 Overtime 100 2\000 0 10 10 50]0 100/) 130 Special Pay 533 1 257 1.534 86 5.6 5.6 140 Retirement/Termination [nd,vu, 6,291 6,099 4,803 4,803 2,330 382 48.5 Total 663,840 8171 90 526,968 716,920 699,652 856 976 20) Personnel Benefits 216,648 259,835 164y25 241 214,082 82.4 85.6 300 Supplies }]0 Office And Operating Supplies 11 11 10 11 11 100/) 100.0 320 Fuel Consumed 11,634 12,654 6,509 7,875 8,217 65.0 104] J1O Items Purchased For Resale 1 2,5() 788 1 2 100.0 1667 350 Small Tools And Equipment 24,750 15,000 14,426 15,000 15,000 100.0 100.0 Total 49,075 41 31 35,736 37,078 89J 10I8 400 Other Services And Charges 410 Professional Services 4,489 5000 2.720 3,000 3,000 60.0 lNU) 420 Communications 30,246 29,485 19,759 34,45 30,747 104.3 89.2 430 Transportation/Training 1.802 3,000 278 3,000 2 932 93.3 480 Repairs And Maintenance 2 4 2,903 4,000 4,000 88.9 lmV/ 490 Miscellaneous 16,438 19,7 10\344 13]00 14i20 72.1 1054 Total 55,858 61,688 35,534 57,588 54,747 88.8 951 550 Interfund Subsidies 13,741 0 0 0 0 " * 750 Debt Service Capital Lease Pr 12,336 12,900 9,620 12900 12,900 1*0.0 100.0 830 Debt Service External Ltd-Int 1 816 666 816 816 100 0 100 950 1m, k/od0p/K,malAmiL,^om 22,352 19,582 14i686 1Q,582 ]5,8]7 80.8 80.8 TOTAL EXPENDITURES - S^, UNT 149 91 91 $784372 81,085,077 $] 85.3 954 14- Community and Economic Development • Prelimiunry Budget SERVICE UNIT 223 — ANIMA CONTROL 2008 2008 2009 2009 2010 ACTUAL ACTUAL ACTUAL AMENDED PROPOSED PERFORMANCE STATISTICS & REVENUE 'ANIMAL CONTROL NUMBER REVENUE THRU 9/09 BUDGET BUDGET Dog Licenses Issued 1,w36 S14585 1,347 $12 $12 Dog License I>enalties n/a 22 n/a U 20) Dog Inipound Fines n/a n/a 1 1 TOTAL 1,S36 $16,S67 1.347 $3,50 $13,70 Account 180 Salaries and Wages — The 2OD] budget o[$63,27l reflects a decrease o[$45625or 42% from the 2OO9 year-end estimate o[$lO8,896. The reduction in this line iteni is a result of the elimination of one Animal Control Officer Position due to the City's current financial constraints. The animal control officer's overtime is caused by animal incident requests for assistance call-outs froii the Police Depaitiient, aIlii the delivery of City Couiicil packets. Account 200 Personnel Benefits — The 2OlO budget ofS2l,576 reflects a decrease o[$l8,445or46% from the 2009 year-end projection of $40,021. Account 3U0 Supplies — The 2OlU budget nf58,O25 reflects a decrease of$l,775 from the 20O9year- end estimate of $9,800, or 18%. This account is used for supplies and equipment required for two Animal Control Officers, such as cameras, professional organization membership, office supplies and animal kennels. This account line is also used for the animal licenses renewal processing. Account 4O0 Other Services and Charges — The 2OlOhndgcto($75765 reflects an increase o($1,l97 or2% from the 2OO9 estimate o[$74,568. The professional services (410) budget is devoted entirely to the coniractwith the Hurnane Society ofCeiflral Washington for the care, hotising, etithanasia and disposal of City impounds. Miscellaneous expenses (491) are used for advertising and registration fees. Account 900 Interfiind Payment for Services — The 200 budget of $2„837 is $63, or 2%, greater than the 2009 year end pr jection of $2,774. Summary — The 2010 proposed budget expenditure of S171,474 is S64,584 or a 27% decrease from the 2009 year-end projection of $236,058. The prirnary i'eason for he 2010 deci'ease in Sei'vice Uni 223 is the elirnination of one Animal Control Officer in 2010. Preliminary Buti_ • Community and Economic Development — 15 SERVICE UNIT 223 - ANIMAL CONTROL (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 223 ANIMAL CONTROL ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 5 8101,502 575,331 8101,396 554,965 54.2 54.2 121) Overtime 11,957 7,500 7,569 7500 7,500 100.0 100.0 130 Special Pay 0 0 0 0 29 * * 140 Retirement/Termination Cashout 847 2,033 0 0 777 38.2 ' Total 109,734 111,035 82,899 108,896 63,271 57.0 58.1 200 Personnel Benefits 200 Personnel Benefits 38,930 40,864 30,348 39,71 21,126 51.7 53.4 280 Clothing And Miscellaneous 208 450 208 450 450 100.0 1(1)0.0 Total 39,138 41,314 30,556 40,021 21,576 52.2 53.9 300 Supplies 310 Office And Operating Supplies 2,124 3,501) 2,440 3,500 3,500 100.1) 100.0 320 Fuel Consumed 6,421 6,816 3,746 6,300 4,325 66.4 71.8 Total 8,545 10,316 6,186 9,801) 8,025 778 81.9 400 Other Services And Charges 410 Professional Services 62,879 68,600 45,734 68,600 68,600 100.0 100.0 420 Communications 2,191 5,068 1,185 5,068 5,690 112.3 112.3 430 Transportation/Training 75 S00 29 400 400 50.0 100.0 480 Repairs And Maintenance 286 300 42 300 300 100.0 100.0 490 Miscellaneous 120 775 0 200 775 100.0 387.5 Total 65,551 75,543 46,989 74,568 75,765 100.3 101.6 900 lnterfund Payment For Services 95)) Interfund Opt Rental And Leases 1,516 1,516 1,138 1,516 1,516 100.1) 100.0 96)) Inter fund insurance Services 1,198 1,258 1,758 1,258 1,321 105.0 105.1) Total 2,714 2,774 2,396 2,774 2,837 102.3 102.3 TOTAL EXPENDITURES - SRV UNT 223 5225,682 5240,982 5169,026 5236,1)58 5171,474 71.2 72.6 SERVICE UNIT 626 - PERMITS AND LICENSING 2008 2008 2009 2009 20010 ACTUAL ACTUAL ACTUAL AMENDED PROPOSED PERFORMANCE STATISTICS & REVENUE - PERMITS AND LICENSING NUMBER REVENUE THRU 9/09 BUDGET BUDGET Business Licenses 5,466 5533,092 4,924 $520,000 $520,000 Regulatory Licenses 476 14,653 316, 16,000 16,000 Amusement Devices 10 1,859 11 1,800 1,800 Penalties on Business Licenses 458 5,197 459 4,50)) 4,50)) TOTAL 6,410 5554,81)1 5,710 5542,301) 5542,301) Service Unit 626 is charged with administration of Title 5 of the Yakima Municipal Code, which includes the following licenses: 16 - Community and Economic Development • Prelimiunry Budget MULTIPLE CODE PERMITTING AND LICENSE ACTIVITY Amusement Devices Business Licenses Panorama Devices Beautification Permits Sidewalk Cafes Pawnbrokers Billiard and Pool Tables Peddlers Dance Halis and Cabarets Secondhand Dealers Dance Studios Solicitatioii oF Funds for Religious Junk Dealers taxknh^and Vehicles for Hire Liquor Entertainnient License Tattooing Right-of-Way Use Peruuts Utility Locate di Connection Fee Collection This service unit 626 includes the expenditure accounts for the Permit Technicians and Permit Technician supervision within the division. Additionally, this service unit issues heati journeyman and side sewer installer licenses, and acts as the information center for the City. The service unit also provides administrative support for the Code Inspectors, Fire Code Inspectors, Aniinal Conti'oI Officers, Code Coiripliance Officers, and the Planning staff, the Community Review Board and Board of Appeals, as well as acting as the City's Complaint Center. To offset the workload impact, due to the elimination of a Permit Technician in the 2010 budget, a Planner has been stationed in the counter area to assist customers over the phone and at the counter with their developrnent questions or concerns. In addition, all counter staff have absorbed the duties of the fourth Perniit Technician position, on a rotational basis. Account 100 Salaries and Wages - This line item for 2010 reflects a decrease of $44,154 or 25% from the 2OO9 amended budget o(Sl77755 to $133,601. This reduction is due to the eliininatioii of a vacant Perrnit Technician position. Acconnt 200 Personnel Benefits - The Personnel Benefits line for 2O1O reflects a decrease V{$l5/4OO orS3% from the 2OO9 budget estimate of $46,602 to $31,202. Account 408 Other Services and Charges - This line item for 2OlOix$l,450, which ie$95Oor66% greater than the 2009 year end projection of $500. This account is used for travel, training and registration fees for front counter staff personnel. Summary - Service Unit 626 for 2OlO reflects a decrease of $63 from the 2OO9amended budget of 5229,324 and $20,941 or 11% from the 2009 year-end estimate of $187,194 compared Loa 2010 projection of 5166,253. Preliminary Budget • Community and Economic Development — 17 SERVICE UNIT 626 — PERMITS AND LICENSING (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 626 LICENSING ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 8156,326 $172,157 $109,855 S13(578 $131,088 76.1 93.9 120 Overtime 3 500 0 500 500 100.0 100.0 130 Special Pay 7 14 4 14 72 500.0 500.0 140 Retirement/Termination Cashout 2,107 5,083 1) 0 1,941 38.2 * 'Total 158,444 177755 109,859 140,092 133,601 75.2 95.4 201) Personnel Benefits 43,911 50,071) 26,378 46,602 31,202 62.3 67.1) 400 Other Services And Charges 430 Transportation/Training 181 500 0 200 450 90.0 225.1) 490 Miscellaneous 250 1,001) 175 300 1,000 100.)) 333.3 Total 431 1,500 175 500 1,450 96.7 290.0 TOTAL EXPENDITURES - SRV UNT 626 $202,786 $229,324 8136,412 $187,194 8166,253 72.5 88.8 18 — Community and Economic Development • Preliminary Budget CITY n AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE CITY HALL .,,'"!'!..1AINTENANCE _051 GENERAL FUND COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLxaMK_u»Om ACTING CODE ADMINISTRATION JOE CARUSO DEFINITION The function of this service unit is to provide centralized building rehabilitation, maintenance, card access security and custodial services for City Hall and Y-PAC. For YPD, services include buildings access only. Upgrades continued lo lhe City Hall sectirity system in 2009 by adding several more carneras and door locks. This system provides a more secure environment for city employees and customers. We are able to monitor video and automatically open and close doors at different times of the day as needed. We are also able to activate or deactivate card controls for staff and contractors easily when needed. Having the YPD system administered through the City Hall system continues to work well. Information Systems works closely with City Hall and YPD staff to give us a seamless support system. Staff is constantly addi and deleti staff ID's. This is an intricate part of our overall security in this world of identity theft. 11 is irnperative that all City employees have an ID on their person during work hours. As funds become available it would be in the best interest of the City to continue to add City owned facilities to the centralized security system for better control of City assets and safety for both staff and the public. In 2009 we continued rnodernizing and updating office spaces hy iinproving the energy efficient fixtures, painting valls, cleaning, and updating cai'pet. Preventative rnaintenance has and will sttffer this and next year with the drastic cut back in oitr staffing. THE CITY HALL PROJECTS COMPLETED IN 2009 ■ Cornpletion of renovation work 'tn two office spaces and a custodial room in the basernent will be complete by October 2009. Conversion of records storage space into offices was also completed in 2009. Two of these offices are vacant at this time and one Info Systems staff is in the other. The Council Chamhers were updated in 2009. Electrical wiri was added, walls were textured and painted, and art depicting the downtown revitalization projects was added. Renovation work was performed in the Purchasing division to accommodate the combined City/County consolidation. One wall was removed, additional electrical circuits for needed power were added, and new paint and carpet were installed, as well as new workstations. Preliminary • Community and Economic Development — 19 The Utility Services area was completely renovated in 2009. This area was painted and front services saff were given new desks and parhtions. The fron counters were rernoved and new units with tops were installed to better accommodate the combined staff, allowing for improved customer service. The hazardous materials investigation was completed by Fulcrum Environmental consulting in 2009 on the 3rd and 4th floor areas. This information, along with the technical specifications for demolition, will be compiled and a bid package will be prepared by Wardell Architects for hid openng in Novernber 2009. This work is estimated to hegin in December of 2009 wfth the goal being 10 have Ihese floors free of hazardotis wast'e and as open as possible o allow for fuftii'e renovalion projecl's if needed. Air quality continues Lobe monitored in several areas in City Hall for carbon monoxide levels. This information is compiled and assessed by a City consultant to verify there are no substandard air quality issues. This rnonftoring has found no evidence the air quality in City Hall causes any health issues, and the air quality has been found to have above normal quality levels. In Septernber of 2009 an updated operating system was installed on our security system with a service contract. The service units in this division are: SERVICE UNIT 633 — Fm/ury MAINTENANCE AUTHORIZED PERSONNEL 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 8541 Building Maintenance Specialist loV 1.00 loV 13601 Building Superintendent 1.00 1.00 1.00 TOTAL PERSONNEL t 2.00 2.00 2.00 (1) City Hall Maintenance funds .24 ETE's in Environrnental Planning (021). BUDGET SUMMARY DEPT 05 1 CITY HALL MAINTENANCE (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/302009 Ym � [ w" BUDGET 2 TO 5 4 TO 5 633 Facility Maintenance g403,570 $426,175 $321,305 $404i366 $406,600 954 100.6 TOTAL EXPENDITURES $403,570 $426,175 6321 6404,368 6406,690 95.4 100.6 20 — Community and Economic Development • Preliminary Budget ( ( (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY 8,T,,, ACTUAL BUDGET 9/30C2009 �^ * [ nn BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 156,055 166,661 113,565 150,777 145,360 87.2 35.7 200 Personnel Benefits 40,191 41 32 41 40\405 96.6 `w SUB-TOTAL SALARIES AND BENEFITS 196, 208,504 146,351 192,461 185,764 89.1 457 300 Supplies 17,875 23 16,031 18 1_8 76.1 4.5 400 Other Services And Charges 102,753 107639 73,240 107,639 112,477 104.5 277 500 Intergov Srvcs/Other Interfund 0 0 0 0 V" 0.0 900 1m, k/odPaym,mFmS«vk,, 00,510 86155 85,684 86,155 90,275 104.8 22.2 TOTAL EXPENDITURES $403,570 5426,178 $321,305 $404368 $406,690 95.4 iVuo EXPLANATORY NARRATIVES SERVICE UNIT 633 - FACILITY MAINTENANCE Account 100 Salaries and Wages - In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid-year 2009adjustments, and/or an individual employee's merit adjustments oreligibility for longevity. However this line item for 2010 reflects a decrease of $5,4l7or4@ from the 2OO9 year- end estimate o($l5O,777Ln$l45,96U, due |na reduction in the use oftemporaries. Accoiint 200 Persoiz;zel Benefits - The Personnel Benefits line for 2010 reflects a deci'ease of $l,282 or 3% from the 2009 year-end estimate of $41,687 to 540,405. The personnel benefit accounts include rate increases foi' rnedical insurance of 7.5%; dental insurance of 4% and iinernployment insurance of 23)/0; along with the norrnal roIl-ups related to base wage adjustments. The State's Public Employees' ReboenxerdSvsLeno(PERS)cordribn1innswenenadocedby33X`nobd-year2OO9\andvvorkers' compensation rates were unchanged. All of these changes net to an amount similar to the 2009 budget. Account 300 Office and [)Perot//g Supplies - This line for 2010 reflects an increase of $64, or less than l%, from the 2009 year-end estimate of $l8110 to $18,174. This account covers items for cleaning, i.e. mops and mats, along with items for the office such as small furniture, paper, fire extinguisher recharges and sorne cleaning supplies. Account 410 Professional Services - This line item for 2010 will stay the same as the 2009 budget of $1,000. This account has covered service charges from License renewal fees to the American Society of Composers and Authors and Yakima Herald bid notifications. Account 470 Public Utility Services - This line item for 2010 is $95,086 which is$47lOor5'X, greater than the 2OO9 year-end estimate V[$9O,376. The foliowing cl'iart indicates the actual 2008 utility charges, as well as the 2009 and 2010 budgets. The utility charges can change from year to year as a result of weather and rate changes. 2009 2010 2008 AMENDED PROPOSED UTILITY ACCOUNTS ACTUAL BUDGET BUDGET l'acific l'ower $55,648 $59,581 $62560 Natural Gas 16,458 18 19,298 Water, Wastewater and Refuse 17,835 12,76) 13,229 TOTAL UTILITY CHARGES $84,941 $90 $95087 Preliminary Buci_ • Community and Economic Development - 21 This account represents an increase of 5.2% over the 2009 arnended budget level. The major reaam for the increase is an increase in enei'gy cost's and added storm water tax rates. Account 480 Repair and Maintenance I Contractors - This line item for 2010 will stay the same as the 2OU9 budgeted amount o($l2j)UO. Account 490 Miscellaneous Expense - This line item for 2010 is $1,000 which is the same as the 2009 year-end estimate. This account covers miscellaneous items such as name plates for doors, recycle waste, and registration fees. Acconnt 960 Insiirance and Bonds Property and boiler insurance for City Hall is included in this service unit. This account went from $84,274 in the 2009 budget to S88„488 in 2010, an increase of $4,214 or 5%. Summary - Expenditures for 2OlO are proposed tobeS4O6,6gO, which is $l322 greater than the 2OO9 year-end estimate of $404 This is a 1% increase, due prirnai'ily to increases in insurance and ntility service rates. SERVICE UNIT 633 - FACILITY MAINTENANCE (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 8]] FACILITY MAINTENANCE ACTUAL BUDGET 9/30I009 �y � [ wo BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages $149,962 8157,742 81I2,572 5147957 5140,123 88.8 947 120 Overtime 2 2 556 �50U 2 lUo// 100/) 13) Special Pay 58 32) 437 320 406 1270 1270 140 Krh,rm,ot/leonioah"oCa,bout 3,387 6/099 0 0 2,330 38.2 * Total 156,055 166 113,565 150,777 145,360 87.2 96.4 200 Personnel Benefits 40V91 41 32,786 41 40 96.6 96.9 300 Supplie }]V Office And Operating Supplies 13,650 19,800 14,603 15,080 15,080 79.9 100.0 320 Fuel Consumed 862 500 285 230 294 58.8 1278 350 Small Tools And Equipment 3,362 3 1 2,000 2 571 100 x^u| 17,875 23,88) 16,031 15,110 15,174 76.1 1004 4m0 Other Services And Charges 410 Professional Services 364 1 (124) 1/00 1 lNU) lmU` 420 Communications 2,412 2,762 1,158 2,762 2,926 105.9 15.9 430 Transportation/Training 0 500 0 500 465 93K0 ^D) 470 Public Utility Services 84,942 9\376 60,851 90,376 95,086 1052 105.2 480 Repairs And Maintenance 14,348 12,000 11 12,000 12,000 100.0 100.0 490 Miscellaneous 687 1 310 1,000 1 1*0.0 100.0 Total 102 107,639 7I240 107639 112 104.5 104.5 voO1m,kmd Payment For Services 950 1moyuud0pt Rental And Leases 249 1,081 1 1 1,787 95.0 95.0 960 Interfimd Insurance Services 80 84,274 84,274 84,274 88,488 ]05/) 105.0 Total 8\510 86155 85,684 86,155 90\275 14.8 104.8 TOTAL EXPENDITURES - SRV UNT 633 8403,570 5426,175 5321,305 5404,368 5406,690 954 10i6 22 - Community and Economic Development • Preliminary Budget CITY (J1. ),/ COMM U NI ''k" AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE ECONOMIC DEVELOPMENT - 123 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK DEFINITION The Economic Development Fund is used to account for economic development activity other than that provided by the Department of Housing and Urban Development (HUD) which is accounted for in Fund 124 Neighborhood Development. The service units in this division are: SERVICE UNIT 322 - INDUSTRIAL DEVELOPMENT SERVICE UNIT 699 - GENERAL REVENUES AUTHORIZED PERSONNEL Economic Development fund .39 FTE's in Environmental Planning (021). BUDGET SUMMARY DEPT 123 ECONOMIC DEVELOPMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 913012009 YEAR- ND BUDGET 2 TO 5 4 TO 5 322 Industrial Development 81671 26 $146,173 $78,386 $98,970 $99,306 67.9 100.3 TOTAL EXPENDITURES 8167,126 $146,173 $78,386 $98,970 $99,306 67.9 100.3 REVENUE SUMMARY BY SERVICE UNIT 699 General Revenues $357,281 8261,618 928,391 8286,955 8230,985 88.3 80.5 TOTAL REVENUES $357,281 8261,618 8328,391 8286,955 8230,985 88.3 80.5 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 27,196 43,906 27 550 37,266 44,231 100.7 44.5 200 Personnel Benefits 5,956 8,767 7,285 8,868 7742 88.3 7.8 SUB-TOTAL SALARIES AND BENEFITS 33,152 52,673 34,835 46,134 51,973 98.7 52.3 400 Other Services And Charges 133,973 93,500 43,550 52,836 47333 50.6 47.7 TOTAL EXPENDITURES 5167,126 $146,173 878,386 898,970 $99,306 679 100.0 EXPLANATORY NARRATIVE A City Economic Development Loan Fund, capitalized by federal HUD Section 108 Loans, has been in place for seven years. Five loans have been approved to date, totaling $6,945,000. Of the Preliminary Budget • Community and Economic Development - 23 five loansme(Rpper's)pe-paiddeirentire outstanding debt in 2006. Another loan to Yakiina Cellars was assurned by Coyote Canyoii Winei'y as pai't of their acquisition of Yakirna CelIai's. Trail Wagons, Inc. has continued to make payments to the city, despite the business closure. The Hilton Garden Inn loan has also made its payments in accordance with the loan documents. All payments received by the City go to pay off loans made by the U.S. Departrnent of Housing and Urban Developrnent (HUD) 10 the City 10 create this Economic Development Loan Fund. Additionally, the Washington State legislature passed ESSB 6050 during the 2006 session, which redirects a portion of the state's real estate excise tax 10 assist cities and counties with the lowest taxing capacity. Following two good years of citv-county assistance receipts ts in 2006 and 2007, revenues decreased in 2008 as the housi market experienced a sharp decline. The situation would be even more grim in 2009 and 2010 if it were not for a legislative transfer in the State's operating budget that allocated another $2.5 rnillion 10 cities and counties. The City of Yakirna currently meets the pai'ameters established in the law to continue to receive assistance and, therefore, expects to receive approximately $75000 in 2010, which should be nearly equal to the 2009 distribution and S5,OOO higher than the 2OO8distribution. Since econornic developrnent is a high strategic priority, and it is unknown how long this distribution will last, this revenue is being allocated to this fund to support economic development activities within the City and to market Yakima's incentive programs through the media, on the City's web site, and in other forrnats. Also, sales and use tax from within the Council designated Revei'iue Developinent Area (RDA) surrounding the Boise Cascade properties will add more than $6O,OOOto this fund in 2009, with an additional $8,000 of revenue expected in 2010. SERVICE UNIT 322 INDUSTRIAL DEVELOPMENT '4xcnout So/or/es and Wages - In accordance with management dii'ective, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized ef6ectofx'id-year2OO9a(UuybnenLs ibUity for longevity. The 2OlO budget V( $44,231 reflects a portion of the wages of the Director, Dep Directoi and Office Administrator for the Department of Community and Economic Development. Also included in this figure isa poi'tion of the retirernent cash out for the Department Dii'ector who plans to i'etii'e in 2010. /1ccon//t2D0Pereo//no/j0e/zmfity - The2OlObnJgpto[$7742reUecLsayortiono[|hepersonne| benefits associated with the above positions. Account 410 Professional Services - The pi'oposed 2010 budget of $4O decrease from the amended 2OO9 budget o($0O,OOO. The budget will support econornic developrnent activities including professional services agreernents with Carlson Boyd and Bailey, Pi|C,and Manatt, Phelps and Phillis,LLP Account 430 Transportation - Expenditures in the amount of S4,000, a decrease of $3,500 from the 2009 amended budget, will be used for travel and training for activities supporting economic development, including woi'k at the state and federal level to fund local economic development legislation and funding initiatives, and work related to fostering international trade with our sister city in Morelia, Mexico. 24 — Community and Economic Development • Preliminary Budget Account 440 Advertising - The City's renewal community federal income tax incentive program is scheduled to expire in 2010. To assure our community maximizes the private investment return on these valuable federal economic development incentives, $2,000 has been budgeted in this account to support outreach and marketing of miscellaneous benefits. Account 490 Miscellaneous - Expenditures in the amount of $1,333 will be used for training and activities supporting economic development as described under Account 430 above. This is a decrease of $2,667 from the 2009 amended budget. SERVICE UNIT 322 INDUSTRIAL DEVELOPMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 322 INDUSTRIAL DEVELOPMENT ACTUAL BUDGET 9(30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 327178 $37,698 327469 337158 325,699 68.2 69.2 130 Special Pay 18 108 81 108 86 80.0 80.0 140 Retirement/Termination Cashout 0 6,099 0 0 18,446 302.4 * Total 27,196 43,906 27550 37266 44,231 100.7 118.7 200 Personnel Benefits 5,956 8,767 7285 5,868 7742 88.3 87.3 400 Other Services And Charges 410 Professional Services 126,017 80,000 36,652 40,000 40,000 50.0 100.0 430 Transportation/Training, 3,549 7,500 5,348 75(3) 4,00(1 53.3 53.3 440 Advertising 315 200 0 2,000 2,000 100.0 100 0 470 Public Utility Services 405 0 336 336 0 * 0.0 490 Miscellaneous 3,687 4,000 1,214 3,000 1,333 33.3 44.4 Total 133,973 93,500 43,550 52,836 47333 50.6 89.6 TOTAL EXPENDITURES - SRV UNT 322 $167,126 $146,173 $78,386 398,970 $99,306 67.9 100.3 SERVICE UNIT 699 - GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Re VerilleS 27(1 Beginning Balance $222,675 3171,618 $190,155 3190,155 $187985 109.5 95.9 31(1 Taxes 0 0 62,141 5(1,00(1 8,00(1 16.0 330 intergovernmental Revenues 94,606 9(1,00(1 76,026 46,800 35,000 38.9 74.8 360 Miscellaneous Revenues 40,00(1 0 69 0 0 * TOTAL REVENUES - SRY UNT 699 3357,281 3261,618 $328,391 3286,955 $230,985 88.3 80.5 Preliminary Buth:, • Community and Economic Development - 25 muro, Jik/a°' COMM L Y AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE NEIGHBORHOOD DEVELOPMENT S_ 124 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK ACTING ONDS ,~mGsa MICHAEL MORALES DEFINITION The City of Yakima Office of Neighborhood Development Services (ONDS) is charged by the City Council with administering the City's activities funded - by the Community Development Block Grant (CDBG) and HOME Investment Partnershi s(|1(}ME)yrogranns. These federal programs, funded through the U.S. Department of Housing and Urban Development (HUD), are intended to assist low- and moderate-income neighborhoods and individuals (LMI) in the areas of Housing, Living Environment, and Economic Opportunities. The two programs have a combined strategic planning process and document known as the Consolidated Plan, which rnust he done every five years. Within the Consolidated PIan, and added each year, is an Annual Action PIan. The Action PIan contains t specific activities that will be undertaken in the corning year nsing CDBG and HOME funds. The format and content of the Annual Action PIan and five-year Consolidated Plan are largely dictated by U.S. Department of Housing and Urban Development (HUD) regulations. bis the mission of the City of Yakima Office o( Neighborhood [)erp|npn'erdSprvicpsLoassisL in providing safe, afforda housing, a suita living environment, and expanding economic opportunities principally tothe|ovv-andnooderate-in(o/ne(LM|)nei hborhoods and residents of the City. 2010 PROGRAMS Funding for the City's successful Paint-Out-Graffiti Program has been funded from the Public Services allocation of CDBG since 2007 and this formula will continue in 2010. This category is subject to a 15% cap on expenditures, which will limit outside funding requests. Other commitments within the Public Services allocation include the ONDS contract with [)KC for managernent of the Southeast Corn rnu n it Center. In 2008 |1U[) also required changes in how the City bills some staff time and other expenditures to administer program delivery, and this is reflected in the 2010 budget. Some items previously charged as programmatic expenses must now be charged as administrative costs. Since the entitlement programs have a /naxionuon that can be charged to this category, it has been necessary to py sorne of t costs from non-federal sources. The "Marvin Gardens" housi developinent, located south of Fruitvale Avenue on the 3000 block of Hathaway, will continue to be a priority project for HOME in 2010. This development is in conjunction with two Community Housing Development Organizations (CH[){l's),{l|Cof Washington and Habitat for Humanity, to build twenty (20) low- to moderate-income single- family housing units. HOME funding will be directed towards construction and first time home buyer assistance in purchasing these hornes. 26 — Community and Economic Development • Preliminary Budget SECTION 108 REVOLVING LOAN PROGRAM In addition to grant-funded programs, HUD regulations require that cities participating inthe Section 108 Loan Progi'arn inchide notice of their participahon in the Action Plan. This is becaiise of the provision that CDBG funds provide the final security for repayment of any defaulted Section 108 loan when the city is unable to recover payment from security collateral and personal financial guarantees. Information about the city's Section 108 loan is also included in the City's budget in the Econornic Development Fund 123. This City budget is included in the 2010-2014 Consolidated Plan and the One Year Action Plan for fiscal year 2010, which will be submitted to City Council for approval, and then sent to the Regional HLJD office for acceptance. CDBG entitlement funds are awarded after the first of next yeai 2010. Because the entitlement awards are estirnated in this budget, the Community Development Block Grant and Horne revenues, along with corresponding expenditures, may be adjusted when the awards aie received. The service units in this division are: SERVICE UNIT 330 — HOUSING DEVELOPMENT SERVICE UNIT 331 — COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) � nosxxn SERVICE UNIT 332 — HOME OWNERSHIP HOPE 3 SERVICE UNIT 333 — CDBG FAIR HOUSING COUNSELING SERVICE UNIT 334— CDBG PAINT-OUT-GRAFFITI PROGRAM SERVICE UNIT 337— HOME PROGRAM SERVICE UNIT 339 — CDBG ADMINISTRATION SERVICE UNIT 340— NON-FEDERAL PROGRAM SERVICE UNIT 699 — GENERAL REVENUES AUTHORIZED PERSONNEL 2009 2010 CLASS 2000 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1253 Neighborhood De J^pm,mSuvk,K4^ung,,'" 1.00 0.00 1.00 5121 Honing Rehabilitation Asitant 1.00 1.00 1.00 5151 Housing Loan Specialist 0.75 0.75 0.75 5152 Neighborhood Dr, Accounting SprdnUo,«' 1.00 l/m 0.011 5123 Neighborhood Developnient Rehab Specialist l/m iN) l/m 5156 Grant FhmuJoi3pcJoFist m &N) l/ 7123 Department ssistant 111 1.00 ll 1.00 1140 Senior Program 5uprninv lm/ l/ lm/ 11410 Neighborhood Dev Svcs Operations Supervisor l/m 1.00 U/m TOTAL PERSONNEL (3) 7.75 6.75 6.75 (1) The Neighborhood Development Service Manager position was reinoved in 201!)) oversight of this department is now done by the Deputy Director Econoinic Developrnent & Intergoverninent Affairs. (2) The Accounting Specialist position was upgraded to Grant Financial Specialist in 2009. (3) ONDS funds 4.34PT8'sio Finance, Environment P|am`iog,(U21) and /w Codes (/22). Preliminary Budget • Co mmu nit y and Economic Development — 27 BUDGET SUMMARY DEPT 124 COMMUNITY DEVELOPMENT (1) (2) ( (4) (5) (6) (7) 2009 2009 2009 2010 Y6Cmw % CHNG 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 �^ � c ov BUDGET 2 TO 5 4 m 5 331 CDxGF,vAmmo $ 82,051,919 8799,379 $1.752742 $991 483 556 332 Homeownership-Hope 3 209,763 144,944 101 ]62,75] 116`602 80.5 71.6 333 Housing Counseling 28 50\809 32 48,763 50 98.8 1032 334 Graffiti Abatement 55,777 89\651 53,877 68 26,750 29.8 389 337 Home Program 662,877 1 542,327 ] 1 58] 58] 339 Administration 2074$ 271,400 186,910 254,444 211,415 779 83.1 340 Nnu'F,d",alYrvgmmo 53,154 73 91 ]07,0)7 62,418 84.8 503 TOTAL EXPENDITURES $2 $4.525,424 $1 84 $2 55.9 59.4 REVENUE SUMMARY 8, SERVICE UNIT 330 Housing Development $1 $2,422 8745 $2,483,597 81.224 5i6 49.3 337 Home Program 633,434 1 373,845 1,970 1/071 581 54.4 340 Nno'Hrdcm|l',"g,num 7,495 7,000 46,9I7 54,383 7,000 IVo// 129 699 General Revenues 577,747 89�195 344y12 357,420 675,051 75.2 188.9 TOTAL REVENUES $2,815 $5,171 $1 $4,865,960 82 57.6 61.2 ( ( ( ( (5) (6) (7) 2009 2009 2009 2010 % cnno % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 �^ � [ wo BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 437,344 528,164 341,296 495,528 50] 106.3 22.2 200 Personnel Benefits 142 177,104 115,832 165,413 203,551 114.9 8.1 SUB-TOTAL SALARIES AND BENEFITS 580,323 705,267 457,128 660y41 764,862 10�.5 30.2 300 Supplies 46,421 45,097 32,019 39,930 20,930 464 0.8 400 Other Services And Charges 1 I724 1 3 1 45.4 66.8 600 Capital Outlays 503 0 0 0 0 * 0/0 900 lnterfund i'ayrnent For Services 48,650 50,145 47,793 5\145 53,063 105.8 2.1 TOTAL EXPENDITURES 82 84,525,424 51.57,610 54,261.559 82.529,187 55.9 lNU) EXPLANATORY NARRATIVE Each year the CDBG and HOME Programs are anticipated to meet certain project goals using the existing staff. Each staff position has tiine allocaled 10 the various approved progfains; the allocation is reviewed and adjusted serni-annually, as needed. Following recommendations through HLJD's technical assistance, salary and benefits, as reported on each employee's monthly Personnel Activity Report, demonstrate actual time spent delivering [N[)S'progna/ns. Activities have two cornponents when reporting in IDIS: the program cost and the program delivery cost. 28 - Community and Economic Development • Preliminary Budget SALARY DISTRIBUTION — NEIGHBORHOOD DEVELOPMENT FUND: 100 AND 200 OBJECTS 2009 2010 2008 YEAR-END PROPOSED SERVICE UNIT ACTUAL [n/m^,, BUDGET 331 CDBG Program Delivery Costs 9220,217 8201 9386806 332 Home Ownership HOPE 3 Delivery Costs 50 68 18 333 Fair Housing Counseling Delivery Costs 26 44,663 46,I99 334|`^int-Dvt-G,n[OhPr"g,mm Delivery Costs 24,352 45 22.750 337 HOME: Program Delivery Costs 125,370 128 l60\893 33x[DBG Administration Costs 108 14805 101 340 Non-Federal DeFivery Costs 17443 19,476 18,4l8 TOTAL $573 $650V41 $754762 Total salaries and benefits of $754,762 for 2010 are S 104/421 or 16.1% more than the 2009 year-end estimate of $650,341. In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur - because of the annualized effect of mid-year 2009 adjus1iren1s, and/or an individual employee's merit adjustments or eli ibUity for |ongpvity. Increases for salaries and benefits in 2010 are due to the reallocation of an additional Code Compliance Officer and an Assistant Planner from Code Administration and Planning, respectively, to the Neighborhood Development Fund. The Assistant Planner's salary and benefits will be re- assigned to work with the Neighborhood Development Manager and Director ofCommunity and Economic Development to fulfill duties and responsibilities related to CDBG-FL Economic Development, and the Neighborhood Stabilization Program (NSP). Reassignment is for one year and will be paid from CDBG-R and NSP funds. The vacant position of ONDS Manager in 2009 will be funded in2OlO. The Operations Supervisor will be promoted to ONDS Manager in part to offset the elirnination of the Deputy Director position. In addition, as in 2009, 64&, of a Permit Technician, 35% of the Director of Community and Economic Development, 25% of an Associate Planner, and 10% of an Accountant will continue Lobe paid for out of this fund. The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4% and unemployment insurance of 25%; along with the normal roll-ups related to base wage adjustrnents. The State's Public Employees' Retirement System (PERS) contrihutions were reduced by 93'X, mid'year2OO9, and workers' compensation rates were unchanged. All of these changes net to an amount similar to the 2009 budget. For year 2010, salaries and benefits will be paid from Service Unit 332, Homeownership — HOPE 3. As HUD entitlement dollars as well as CDBG program income from Ioans continue to decrease, the 20Y& cap for administration costs also decreases. Another source of funds was required to offset the costs above the 20% cap for administration-related expenses, as outlined by HUD in 2006, through technical assistance meetings. Salary lines in Service Unit 337, the HOME Program, are monitored, as recommended by the State Auditor, in order 10 properly track adrninistrative costs 10 the HOME entitleinent. The HOME entitlement allows 10% of the entitlement plus 10% of HOME program income to he used as administrative costs. Fot' 2010, the salai'ies and beneffts have been adjusted according to actual experience in 2008 and 2009. Preliminary Budget • Community and Economic Development — 29 2010 CDBG ESTIMATED REVENUES ACCOUNT No. & DESCRIPTIO 2010 l24.33O.V0ml33]14.2[Y-[D Block Grant-Current Year 51 ]24.69v0oml36140yU-CDDG'M"8om Interest Income YooV ]21.wv.O()O]85O(iYR6-[D Block Grant-Program Income 60,000 lI4.(99.0VNl30]D\1NT- Interest from Investments 150 2010 ESTIMATED CDBG REVENUES $1.254.536 2010 CDBG ESTIMATED EXPENDITURES (DOES NOT INCLUDE ANY CARRY FORWARD DOLLARS) PUBLIC INPUT RECOMMENDATIONS 2010 2010 2010 PROGRAM TOTAL PROGRAM DELIVERY 2010 ESTIMATED HUD PROGRAMS (CDBG) EXPENSES EXPENSES ADMINISTRATION EXPENSES CDBG Single Farnily Rehabilitation 570.202 (b) 5157,004 Scoi^,/DionWrdKrbobdda,iou 8145,000 Single Family Rehabilitation 84,916 Single Fainily Rehabilitation 308 Irrigation 10,000 Rehabilitation Relocation 57i2U0 4,000 Total 243,916 157664 8401,580 Economic Drx57D2n(N Adaptis Inc Grant Year 2008 100,000 Whirlpool Corp. - Year 2Wu 45,00 Unnamed Year 2010 50,000 Total 195,000 195,000 Community/Public Services 5702(n(r) Yaim-O't-G,af0i (per HUD) 4,000 22,750 26,750 Fair Housing Counseling 570.201 (k) 4 50,299 54 OIC of WA: Southeast Coirnnunity Center Prograrns' 75,000 75,000 Total 83 73 156,149 Public Facilities 5n\2q(4 7V00 ny Southeast Community Cuu/MUk,Park Activity Cntr (or other public facilities in the neighborhood) Neighborhood Inip - Dange Dldgs Clearance 57 (d) 20,000 20 Code Compliance 570.202 ( c ) 16\630 160, 630 Administrative [DDG Costs 5niZV6 $251 251,I77 GRAND ESTIMATED TOTALS FOR YEAR 2010' 8612.016 5391 $251.177 $1.254 Entitlement is estimated, ns Congress has not yet approved the national HUD budget for 20lV. Program Income i,estimated since the figure is unknown until the money is received, through the end of year 2010. Appropriate adjustment wil) be niade, if needed, when HUD awards are received. Carry forward h'om 2 wil) be encuiubered when anlount is known in spring mo. The following detail by service unit expendftttre accouns explains the changes between the 2010 projected budget and the 2009 year end esh/nahedpxpend\turps. These 2OlO expenditures reflect a594% decrease from 2009 The 2009 yeai'-end estIrnaed expenditui'es includes the 2008 carry forward. Any 2009 carry forward dollars will be accounted for in the 2010 Encumbrance Ordinance. Because entitlement awards are estimated in this budget, the Community Development Block grant and HOME grant revenues, along with corresponding expenditures, may be adjusted when the awards are received. 30 — Community and Economic Development • Preliminary Budget SERVICE UNIT 331 — COMMUNITY DEVELOPMENT BLOCK GRANT �� ROGRAM 2009 2010 I008 AMENDED PROPOSED PERFORMANCE STATISTICS ' CDBG P mmmm ACTUAL BUDGET BUDGET Wailing Fist of families applying for assistance wrehabilitate 132 104 133 their prope ,ympuuhaseHei,8m,bmnr Community Service Programs (Youth Programs) Contracts 1 1 l Nrighhv,b"nd[hno'up/bop,v`rmco, Sites 35 J'/ 35 Paint Program Homes"' 23 37 30 Economic Development jobs Created 42 125 125 Public Facilities Facilities 2 2 2 Iiifrastruct (Side Sewers Water lines, etc) Households Assisted 3 3 5 Paint`Out-CmKhi Hours 5,200 6.520 '),o00 Paint-Out-Graffiti Locations 8,9]] 4,500 3,500 Elderly/Disabled Rehab Prograin Homes 58 80 60 Lead-Based Paint Clearance Properties 59 60 60 Volunteer Hours for all Programs Hours 4 ) 11 1200 li (1) Partnerships with Nm,l',"h, Organizations - Throughout the year, 0ND5 staff works io conjunction with n host "F volunteers, including Habitat for Humanity Youth Program, D|['sAmr,imrps, People for People, \ Source, local high school students, IocaF church groups, youth and adult serviee organizations, court-mandated community service persons as well as private citizens to paint out graffiti, assist with the senior Paint Program and help with neighborhood yards and alley cleanup. The inan-hour relatcd to these activities are incl in the statistics listed above, The Public Service Program has a 15% cap each year, under which all expenses for Public Service rnust be kept. The cap is calculated on 15% of current year CDBG entitlement plus 15% of prior year program income. Accounts 410 Professional Services and 480 Repairs and Maintenance - The dollars in these two lines are allocated to all the programs in CDBG (as listed in Service Unit 331 Chart, below). These line items total $603,916 for 2OlO, which reflects a decrease of 61.8% or $976,932 from the 2009 year- end estimate of $1,580,848. This decrease reflects the fact there is rio carry forward in the 2010 budgeted amount. The 2010 program expenditure budget is based on an informed estiinate of the funds Lobe received from HUD. Distribution of the actrial arnorint of the entitlement into the various projects listed below will be changed at a future date to coincide with the arnount of the entitlement received for fiscal year 2010. Additionally, any current grant funds unspent at the end of 2009 will be included in the encurnbrance appropriation for 2010. Preliminary Budget • Community and Economic Development — 31 The following chart describes this account in detail for 2010 CONSOLIDATED PLAN CDBG PROGRAM 2010 PROGRAM 0000.416 Community Service $75000 000048O Neighborhood 1 rnprovernent/C1earane (Dangerous Buildings) 2\00 0000481 Economic Development 195000 00 Public Facilities 7\0 HS14SF Single Family Rehabilitation 84,916 HS0248E Bdrdy/Diooh|cdKchnW|itndno 145,00 H90548I Rehabilitation Relocation 4,000 1RKi&8YV Single Family Rehabilitation 3V8Irrigation 10,000 TOTAL OF ACCOUNT 400 OTHER SERVICES AND CHARGES ) 9603 (1) \lF itunibers are estirnates based on the projection of new CDBG grant funds. b` addition, vbntmoney reinains unspent at the end ef 2009 in a line item is carried furward into the foliowing vear, 2010, Program dollars will h, reconciled when final figures are available ,n reflect all carry forwards and actual ^,nw" CDBG grant funds. Fair Housing Counseling and Paint-Out-Graffiti are found in Service Uriit 333 and 334 respectively; therefore, they are not itemized iu this chart. 1u the 20x/ Estimated Budget they are found under the category ^/ Community / Public Service. CDBG-R — Ainerica,, Recovery and Reinvestment Act Funds — As pait of the American Recovery and Reinvestment Act (ARRA), in late 2009 the City of Yakima will be receiving Federal stimulus funds designed to help local participating jurisdictions with job creation or retention in a wide variety of ways, including new infrastructure projects that will create or retain jobs. The City of Yakima will receive approximately $317,500 of these funds. CDBG-R fttnds are planned to be used for public facilities improvements such as repair or replacement of existing, or placement o( new, infrastructure within the Renewal Coinmu Funding inay also be used for retention of a programs manager within a public facility serving the public through a non- profit agency in order to supply a wide variety of programs to the Renewal Community. Neighborhood Stabilization Program (NSP)— The State of Washington has received Federal funds for this program. The City of Yakima has qualified for S650,000 of the NSP funding to conduct acquisition and redevelopment of foreclosed properties through rehabilitation or clearance and construction of new single family affordable housing within the city limits of Yakima. Down Payment Assistance may also be provided to help home buyers purchasing formerly foreclosed properties, as defined and outlined by the City's contract with the State. A contract and program specifications are currently undergoing review by the Neighborhood Development Committee and are expected to be forwarded on to the full City Council for approval and implementation with the Slaie of Washington Department of Commerce. CDBG-R and NSP funds will be used to assist in the reassigmnent of an Assistant Planner from the Environmental Planning division to the Office of Nei hbo/hood Development. This reassignment of positions is vital to enabling ONDS to develop and carry out its Washington State Neighborhood Stabilization Program (NSP) requirements for acquisition and redevelopment o(foreclosed properties within the city Iimits of Yakima. Neither of these grants is included in the charts within this narrative yet, but the final budget will be amended tohnck/de them. 32— Com»mnity and Economic Development • Preliminary Budget Summary - Service Unit 931 shows an overall decrease of $791,520m44.4%from the 2009 year end estimate of $1,782,742 compared to the 2010 budget of S991,222. Having no carry forwards in the 2010 budgel explains this significant difference. Please rernernber that sorne of these accounts will be increased with the 2010 encurnbrance appropriation if there are dollars to carry forward. SERVICE UNIT ]]| — COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT ' ACTUAL 8"oo,, 9/]OClOO9 Y,^x-[no BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages $10 9163,096 9102,603 9143 5276,957 169.8 193.3 120 Overtime 4 500 V 500 500 100.0 lmlV 130 Special Pay 18 36 56 70 216 600.0 3086 140 K,drem,m/Termimatkm[nobnm 145 0 0 0 0 * * Total 162 163,62 102,659 143,870 277,673 1697 1910 200 Personnel Benefits 58 59,776 40\201 58 109,633 1834 189V 4 Other Services And Charges 41V Professional Services 85,342 94,658 57,780 77,866 75,00) 79.2 96.3 480 Repairs And Maintenance 528,326 1733,853 598,739 1 528,916 30.5 35.2 Total 03 I 656,519 1,580,848 607,916 33.0 38.2 650 Construction Projects 503,768 0 0 U U ^ " TOTAL EXPENDITURES 'Sx,U^n $1 $2,051y19 $79379 81,782742 899 45.3 55.6 SERVICE UNIT 332 — HOME OWNERSHIP HOPE 3 Service Unit 332 is dedicated to the use of program incorne received from the HOPE 3 Grant for affordable housing and ownershi to low and moderate incorne farnilies. Part of the process of assessing |o`v-to-modp/ate income families and their ability 10 make their i'nonthly loan payments is staff tii'ne spent in reviewing affordability of the client as well as obtaining legal assistance, when needed. And, since the CDBG and HOME administration dollars are limited, the related staff salaries and benefits are budgeted in this service uni . HUD defines the staff time spent reviewing loans for affordability and monthly loan payment collection as administration costs, not program/ activity-related costs. The budget for salaries and benefits in 2010 is S27,602, while the budget for Single Family-related costs is $89,000 totaling $116,602. Any unused funds are carried forward into the unencumbered balance each year. For 2009, the HOPE 3 fun sverposedprimmrily for the construction of a new home where a burned, abandoned house had stood; it is expected to be sold and the investment recaptured. Other funds were used for legal assistance, rnonthly loan payrnent fees, and such. Preliminary Buth:, • Community and Economic Development - 33 SERVICE UNIT 332 - HOME OWNERSHIP HOPE 3 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 332 HOMEOWNERSHIP-HOPE 3 ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages $37,696 $37,403 $36,982 854,451 812,869 34.4 23.6 131) Special Pay 29 108 51 108 0 0.0 0.0 140 Retirement/Termination Cashout 3,735 0 0 0 9,000 * * Total 41,46(1 37,511 37,063 54,559 21,869 58.3 40.1 200 Personnel Benefits 13,081 13,429 10,86(1 14,193 5,733 42.7 40.4 40(1 Other Services And Charges 410 Professional Services 11,490 19,001) 9,623 19,000 14,000 73.7 73.7 480 Repairs And Maintenance 143,732 75,000 43,677 75,000 75,000 100.0 100.0 Total 155,222 94,00(1 53,30(1 94,000 89,000 94.7 94.7 TOTAL EXPENDITURES - SRV UNT 332 $209,763 $144,940 $101,223 8162,751 8116,602 80.5 71.6 SERVICE UNIT 333 - CDBG FAIR HOUSING COUNSELING 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - CDBG FAIR HOUSING COUNSELING ACTUAL BUDGET BUDGET Landlord/Tenant referrals & Housing, information (Cails/walk-ins) 4,500 7,705 8,001) Service Unit 333 reflects an increase of $1,536 or 3.2% from the 2009 estimated year-end budget of S48,763 compared to the proposed 2010 budget of S50,299. This increase is primarily the result of adjusting salaries and benefits in this service unit to reflect actual experience during 2009. SERVICE UNIT 333 - CDBG FAIR HOUSING COUNSELING (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 333 HOUSING COUNSELING ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 To 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 819,318 534,498 522,572 532,043 533,804 98.0 105.5 120 Overtime 8 10(1 (1 100 100 WO 0 100.0 130 Special Pay 180 396 249 396 374 81.8 81.8 140 Retirement/Termination Cashout 289 0 0 0 0 " * Total 19,796 34,994 22,821 32,539 34,228 97.8 105.2 200 Personnel Benefits 6,708 13,555 8,131 12,224 12,071 891 980 420 Communications 2,398 2,340 1,212 4,000 4,000 171.0 100.0 TOTAL EXPENDITURES - SRV UNT 333 828,903 850,889 532,165 $4S,763 850,299 98.8 103.2 SERVICE UNIT 334 - PAINT-OUT-GRAFFITI PROGRAM Service Unit 334 was created as a result of the June, 2006, HUD monitoring visit of federally funded programs for year 2005. The HUD officials felt ONDS should no longer use CDBG funds for the 34 - Community and Economic Development • Preliminary Budget paint-out-graffiti program. In the spring of 2007, HUD reversed its decision and the Paint-Out- Graffiti Program us\/\gC[}BG dollars was allowed for the entire year 2007. ONDS opted to perform this activity under "Public Se/vicex', which ie the best fit for eligibility. Summary — The 2UlO projected bndvpLnf52675OreUecLsadpcneaseo($4l949or6l%in2OlUin order to rernain under the approved service cap as a public facility. The costs include salaries and benefits (although many volunteer hours are spent performing the paint-out-graffiti program, staff must oversee, schedtile, supervise, etc. these vokinteers as well as ordei' supplies, as needed), operating supplies, small tools and minor eqtiipinent, and fuel. SERVICE UNIT 334— PAINT-OUT-GRAFFITI PROGRAM (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - ]]4 GRAFFITI ABATEMENT ACTUAL B"uoET V802OO9 Y�x [wo BUDGET 2 TO 5 4 TO 5 Expenses l'm Salaries And Wages 110 Salaries And Wages $18/9 $41'266 $24,907 $31 $16,225 39.3 519 120 Overtime 1 0 0 0 0 " * 130 Special Pay 61 122 146 250 50 41.2 2\2 wu Retirement/Termination Coshxm 48 V V 0 it * * Total 18 41 25 31 16 393 51.6 200 Personnel Benefits 6,201 13,460 9,463 14,162 6,475 48.1 45.7 300 Supplies 3l0 Office And Operating Supplies 10\785 12,797 3,793 9,000 0 0.0 uV 320 Fuel Consumed 4,900 12,000 2,344 4,000 4,000 333 100.0 35) Small Tools And Equipment 13,156 10,000 13,224 10,000 0 0.0 0.0 Total 28,841 34,797 19,361 23,000 4,000 11.5 174 480 Repairs And Maintenance 2,535 0 0 0 0 " * TOTAL EXPENDITURES - SRV UNT 334 $55,777 $89,651 853,877 $68,699 $26,75) 29.8 38.9 SERVICE UNIT 337— HOME PROGRAM 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS ' HOME PROGRAM ACTUAL BUDGET BUDGET Down Payment Assistance Families 27 58 40 First-Time Home Ownership Subsidy Families 0 8 8 Special Needs Honsing, in Partnership with CHDO Units 40 0 0 New Construction, iu Partnership with CHD0 Homes 3 5 15 In the fall of 2008, Seattle based HUD representatives visited ONDS, conducting a monitoring visit of federally funded HOME programs for year 2007. As a result of that monitoring, ONDS was notified in the spring of 2009 there would be no scheduled monitoring of ONDS in 2009. 2009 was the first year in many years that ONDS was considered low risk and not scheduled for a monitoring visit by HUD. Preliminary Budget • Community and Economic Development — 35 As a result of the 2008 monitoring, ONDS was made aware the HOME program requires a /ninionnon of4J,OOOhn expenditures per project k`cym|ify[orH{lMBh/nding. Subsequently the HOME funds were reimbursed with non-Federal funds for several projects that were less than the required $1,000 amount. The HOME program is of more recent ori in. It can only assist Iow/moderate incorne persons with issues relating to housing. These services can range from new construction of single family or renlal housing and dowo payrnent assistance 10 assistance with rents. While lacking the flexibility of the Block Grant program, the HOME program has provided valuable services to hundreds of families here in Yakima. By combining both pi'ograrns under one strategy, the City of Yakima has provided a diversified approach to helping the many local residents these programs serve. The HOME program can provide a variety of assistance to help meet affordable housing needs. The Yakiina City Council has choseii to concenti'ate its iiivestinei'it of HOME funds (with the exception of assistance through non-profits such as CHL)[}'s)exck/sipe|y for home ownership activities. Community Housing Development Organizations (CHDO's) are, hy law, entitled toaminimum o(l5%of annual HOME entitlement funds. In Yakirna in recent years, these funds have assisted Habitat for Humanity, OIC of Washington, Next Step Housing, and others with a broad spectrum of affordable housing projects. Each CHDO application is considered by the Council on a case-by-case basis and funding decisions are made based on the community benefit of each. The partici ahng jui'isdicL has two years to spend these funds. Marvin Gardens Project — One such CHDO project is the construction of 20 single family residential houses within the "Marvin Gardens" housing development located south of Fruitvale Avenue on the 3000 biock of Hathaway. This developinent is in conjunction with two Comrnunity Housing Development Organizations, OIC of Washington and Habitat for Humanity. OIC of Washington has contracted with the City of Yakima to build fifteen (15) of the homes, with Habitat for Hurnanity building the rernaining five (5) hornes. Both of these organizations have been long standing CHDO's certified to qualify for HOME CHDO set aside funds. This project is expected to last through 2010 with homes being built in rotation, in lots of four(4), with the fifth home only being constructed after the sale of the first home and soon until the homes are completed and sold in turn. Additional HOME funds inay be used to assist first-time home buyers in pnrchasing these newly-consti'ttc ted hoines in Mary in Gardens, 20IS.8th Street And Historic Preservation — In 2005 ONDS purchased a boarded up residential building at 201 S. 8th Street with the intention of either rehahilitation of the existing structure or de/noUhonandconyhuchon of a new single family residential unit. After much public input and at the recommendation of the Neighborhood Development Committee and the approval of the h/|| City Council, the property was sold through a bid process to an individual on contract for S21,000, to be completely rehabilitated and receive an occupancy permit in 2010. The original HOME investment of approximately $77,000 was reimbursed to the HOME fund account from the ()N[)5 iton-federal funding line. Specific projects for the use of HOME funds can be difficult to identify in advance, since they depend on actual applications from individuals and families as they become ready for the assistance. 36— Community and Economic Development • Preliminary Budget 2010 HOME ESTIMATED REVENUES ACCOUNT No. & DESCRIPTIO 2010 i2l337m000\3314.2HK4- HUD HOME Program 8682,410 l24J370'NK3Q4KHN|- HOME Program Interest Income 9,000 l24.337U0WK385)kHW|`- HOME Program income 380/0) HOME REVENUE TOTALS 51 2010 HOME ESTIMATED EXPENDITURES Au_ ACTIVITY o ELIGIBLE UNDER 9l.%O5 (A) (|) PROGRAM lO|OTom'. PROGRAM DELIVERY lO|O ESTIMATED HOME PROJECT CATEGORIES EXPENSES EXPENSES ADMINISTRATION EXPENSES First-Tiine Horneowner Assistance (isp to $30,000 each) 9144000 5140,000 Down Payment Assistance (up w$4 each ~l4^,more) 120y00 $25,000 145,000 Community Housing Development Organization 649,558 29,711 55 684 ((HnQ HUD requirement, minimum oFl5'!/,"f20lo HOME Entitlement) Administrative HONECosts 101 101,182 GRAND ESTIMATED TOTAL EXPENSES FOR YEAR 2010 590 $54 $107,141 $1.070,451 (1) Entitlement is estimated, as Congress has not yet approved the national HUD budget. Program Income io estimated, nothe figure is unknown until the inoney is received. Appropriate adjustinent i\:ill be made, if needed, when HUD awards are received. Carry forward will hr encumbered when amount i, known, iuspring 2010. Account 480 Repairs and Maintenance — These lines have been designated in the City's chart of accounts as the place for HOME expenditures, both [|1[X]and non-CHDO. CHDO's are outside professional organizations providing a variety of housing services to the community. This line includes a MilliMUM of 15% of the total HOME Grant entitlement that is contracted through non- profits to carry out CHDO eligible honsingprngranos. The CHDO budget for 2010 is $909,558, which reflects greater than the 15% minirnum of the current allocation. This budget will be increased by unspent inoiiey in 2009 that will be cai'ried forward in 2010. Summary — Service Unit 337 shows an overall decrease o[$766,7O2or4l.7& from a2OO9 year- end estimate o[$1,837,l53to$l,O70,45l for 2OlO. This decrease is due to the adjustrnents for carry forward discussed above. Preliminary Budget • Community and Economic Development — 37 SERVICE UNIT 337 - HOME PROGRAM ( ( ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 337 HOME PROGRAM ACTUAL BUDGET 9/302009 � � m � [ w" BUDGET 2 TO 5 4 m 5 Expenses 100 Salaries And Wages 110 Salaries And Wages S95,955 810,985 $59,887 899,961 8121,24 12U0 121J 120 Overtime 5 0 0 0 0 * * 130 Special Pay 126 274 126 274 360 131.6 131.6 14a Retirement/Termination C^sh^m 178 4,750 0 4,750 0 oo uo Total 96 106 60,013 104,985 121 1147 115.8 200 Personnel Benefits 29,289 33,142 20,207 28,318 39,329 107 1389 400 Other Services And Charges 410 Professional S,,vices V 0 0 0 0 * * 480 Repairs And Maintenance 537,325 1 462,106 1,703,850 909,558 53.4 53.4 Total 537,325 1.703,850 462,106 1703,850 909558 53.4 53.4 TOTAL EXPENDITURES ' SRV UNT 337 $662877 $1.843,000 $542,327 $1 $1 581 58.3 Revenues 330 1m,,g^,r,mn"m^]Kcv"u`e» $417573 $1 $272 $1 $682,410 43.9 406 361 Miscellaneous Revenues 11,739 8,500 7,492 9,000 9,000 105.9 100.0 380 Nvu,,vcm/co 204 28(N00 94,}50 280,000 380,000 1357 135T TOTAL REVENUES 'SxvUw, $633,434 S1 8373,845 81y70,260 $1,071,41 58.1 54.4 SERVICE UNIT 339 - CDBG ADMINISTRATION Account 310 Office and Operating Supplies- This line item remained the same from 2OO9 to 2010. Items purchased with these dollars include pens, staples, toner, binders, janitorial papef products, copy paper, etc. Account 320 Fuel - This fuel line item remained the same for 2OlOat$3,23O Beginning in 2007, with the use of Service Unit 334 for the Paint-Out-Graffiti Program, a portion of the fuel cost is being budgeted in that Service Unit. We hope to maintain fuel costs in 2010 by painting out graffiti only in the alleys in residential neighborhoods. Account 350 Small Tools and Minor Equipment - This line item remained the same for 2OlO with a jected budget of $4,500. Items purchased in this line are monthly lease payments for the copier, keys and locks, etc. Account 410 Professiona! Services - A decrease of $2,000 is reflected in the 2010 proposed budget of $4,000 over the 2009 year-end estimate of S6,000. This line is used for such costs as monthly paging, seci.ti'ity, etc. (Please see Service Unit 333, HOPE 3, for other related costs. [)/e to CDBG adn'iinistration cost caps, some of these costs were rnoved to HOPE 3 in 2008.) Account 420 Cominnnications - This line item for 2010 reflects a sli increasehonnLhe2OOgypar- endesti/nahe of $6,040 to a 2010 Proposed Budget of $6,945. This increase is based on higher postage rates, Federal Express, and such. Account 430 Transportation /Training - Thc2OO9Year-EmdEs|in'atcV{$4DOOrcn'aincdthesan'c for the 2010 Proposed Budget. Staff is required to keep certifications updated, which requires 38 - Community and Economic Development • Preliminary Budget attending classes. AIso, HUD offers training, usually at their Seattle offices, which is important to attend in order to keep current with changes in H(][) Rules and Regiilations, etc., and to pro/note good public relations between ONDS and HUD. Account 440 Advertising — The advertising line is decreased from the 2009 Year-End Estimate nf$6,OOOLo the 2OlO proposed Budget o[$5,OOO,al67'X,nr$l,OOOdecrease. HUD requires public notification in newspaper display and/or legal ads in English and Spanish papers, on the radio, etc. for multiple (ihzenpartkipahonnneehngstogatherpub|icinpoL,andotherso(hnohhcahon. Account 480 Repairs and Maintenance — There is an increase in this line of $1,600 or 32% from the 2OO9 year-end estimate o[$5,OOO|o the 2OlO proposed budget o($66OO. With an old building for office space, it is difficult to foresee unexpected repairs and maintenance. The main ongoing cost 10 this line is the weekly janitorial fees. Account 490 Miscel!aneous — This line i'ernained the sai'ne as the 2009 yeai'-end estirnate at $7,250. This account includes seminar registrations, printing, dues and subscriptions, recruiting expenses and college tuition expenses for staff. Account 950 Interfund Operating Transfer 1 Rental and Leases — This line shows a slight incrpasp of 9.37% or $882 from the 2010 proposed budget o[$lO,287over the 2009 yea/'end estimate of $9,405. These rates are set based on 2009 actual costs for maintenance and operation of ONDS vehicles. Account 960 Interfund Insurance Services — This line reflects an increase of 5% or $2,036 for the 2010 proposed budget over the 2009 year-end estimate. These rates are set based on increases in insurance rates. Sunwzary — Service Unit 339 adrninist costs decreased ovei'alI by $43,859 or 17.2% froiri the 2OO9 year end estimate o($254,444to the 2OlO proposed budget of $211 Most of this decrease comes from reduced salaries and benefits in this service unit to ensure the administrative cap is not over-budgeted as a result of unforeseen rising costs for purchases made throughout the year. SERVICE UNIT 339 — CDBG ADMINISTRATION (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 339 ADMINISTRATION ACTUAL BUDGET 9/]OClOO9 Y,^x- BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 982,710 5124 875,047 5106 574,209 59.8 694 120 Overtime 9 500 V 500 500 100.0 lml 130 Special Pay 378 756 610 9( 490 64.8 54.4 40 Retirement/Termination [nobnm 2,010 4,750 7392 4,750 0 0.0 0.0 Total 85,907 1}0 83,049 113,079 75,199 57.8 66.5 200 Personnel Benefits 25,607 39,543 23,957 33,976 26,395 66.8 77.7 300 Supplies 31)) Offke And Operating Supplies 9,103 5,50 6 9,2 9,20) 1673 100.0 320 Fuel Consumed 3,189 l 2,502 3,230 3,230 179.4 100.0 350 Small Tools And Equipment 5J98 3,000 3,363 4 4 150.0 10 Total 175*0 10,30 12,658 16,930 16,930 1644 100.0 Preliminary Buth:, • Community and Economic Development — 39 (1) (2) ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED AcTUAL ESTIMATED PROJECTED FROM FROM ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 400 Other Services And Charge 410 Profesiona1 Service 3,759 6,000 1,430 6000 4,000 66.7 66.7 420 Communications 6,694 5,940 3,341 6,840 6,945 1169 101.5 430 Transportation/Training 3,167 4000 1,068 4000 400 WO o WO o 140 Advertising 1 5 5,029 6000 5,000 100.0 83.3 470 Public Utility Services 6,164 5,825 4,737 5,225 6,064 104.1 116.1 480 Repairs And Maintenance 5,527 7, 2,685 5,000 6,600 91.7 132.0 490 Miscellaneous 2,686 Z250 1 7,250 7,250 loo./ 100.0 Total 29,675 41 19,454 40,315 39,858 967 989 m0|o,n6/'vi Payment For Services 95) Interfnnd Opt Rental And Leases 9,850 9,405 7,053 9,405 10,287 1094 109.4 960 |o,c,(uod Insurance Services 38,800 40\740 40\740 40 42,776 105.0 105/0 Total 18,650 50,145 47793 50,145 53,063 1058 1058 TOTAL EXPENDITURES - SRV Uw` ]]Y $207418 $271 $186,910 8254,444 $211,445 779 83.1 SERVICE UNIT 340- NON-FEDERAL PROGRAM This service unit was created in 1997 to account for program income derived from sources other than CDBG and HOME, and is, therefore, not restricted by HUD grant requirements. This revenue, estimated to be $7,000 in 2010, can be used for local match for grants or other appropriate purposes. The S20,000 annual rnaintenance budget fot' Southeast Community Center (originally purchasedwith CCBGsupport) is included ill Account 480 Repairs and Maintenance. This service unit is budgeted 10 be available for local match for the HOME Program and the balance is carried forward ii the unencumbered balance each year. In 2009, activities paid foi' with these funds include salaries for 25% ofan Associate Planner's position, miscellaneous legal costs, some appraisals and title company costs that cannot be paid with CDBG dollars as they are classified by HUD as not eligible, water billings for landscaping at 45th and Surnrnitview Avenues, etc. Surnrnary A final puhlic hearing and proposed approval of the 2010-2014 Consolidated Plan to include the 2010 CDBG and HOME Annual Action Plan is scheduled for Novernber 17, 2009. The City Council will approve the Neighborhood Development Services' 2010 Program Budget as part of the City budget process in December, 2009\ SERVICE UNIT 340 - NON-FEDERAL PROGRAM (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 340 NON-FEDERA PROGRAM ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 110 Salaries And Wages $]3,68] 814,12 810,638 $14i959 8]4,503 100.5 970 200 Personnel Benefits 3,762 4,193 3013 4,517 3 93.4 86.7 40N Other Services And Charges 480 Repairs And Maintenance 9,478 25,000 6,782 12,000 70,000 80.0 1667 190 Miscellaneous 26 3(V)0 71 75 24,000 m)/) 31.8 Total 35,711 ;5,000 78,078 87,531 4400 Nuo 50.3 TOTAL EXPENDITURES - SRV UNT 340 553,154 $73,626 991 $107,007 $62 84.8 58.3 40 - Community and Economic Development • Preliminary Budget (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG Y6CoNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM ACTUAL BUDGET 9/30O009 �, x' [ wo BUDGET 2 m5 4 TO 5 Revenues 560 Miscellaneous Revenues $1 81 $e0» $1,000 $1,000 100/) 100]0 3w0 Nvnrmeoxrn 6,138 6,00 46,01x 53,383 6,000 lom) 11.2 TOTAL REVENUES - SRY UNT 340 87495 87,00 846,917 854,383 87,0 lmV/ 12.9 REVENUES SERVICE UNIT 330— HOUSING DEVELOPMENT This service unit includes revenues from intergovernmental agencies and miscellaneous revenues. For 2010, $1,224386 is projected in the service mnii SERVICE UNIT 330 — HOUSING DEVELOPMENT (1) (2) ( (4) (5) (6) (7) 2009 I009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 330 HOUSING DEVELOPMENT ACTUAL BUDGET 9/302009 YEAR-END BUDGET 2 m6 4 TO 5 Revenues 330 Intergovernmental Revenues 81 82 $664.968 $2 $1.185386 52.1 49.5 360 Miscellaneous Revenues 11 yVoo 6 yoVV v loo./ WA 3w0 Nonrevenues 164i419 14\00 73,937 x0,000 3m00 21.4 375 TOTAL REVENUES - SRV UNT 330 $1,626787 $2,422,352 $745,990 $2,483,897 81,224,386 50.6 49.3 SERVICE UNIT 699 — GENERAL REVENUES Projected at $675,051 for 2010, this number includes the projected beginning fund balance of $604,401, CDBG prograrn and interest incorne of $69,150, and rniscellaneous revenue of $1,500. SERVICE UNIT 699 — GENERAL REVENUES ( ( ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 m5 4m5 Revenues 270 Beginning Balance $}96,43] 8782,545 S289\770 8289,770 9604,401 77.2 208.6 360 Miscellaneous Revemies 10,907 10 6,710 7650 1050 100.0 1392 Jfm N"mrv,mn, 170,409 105,000 48,433 WOO m\ooV 571 WO o TOTAL REVENUES - SRV UNT 699 8577,747 S898 $344 $357420 S675 75.2 188.9 Preliminary Buth:, • Community and Economic Development — 41 muro, Jikia°' COMM L Y AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE DOWNTOWN YAKIMA BUSINESS IMPROVEMENT DISTRICT (D - 161 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK DEFINITION A Parki and Business Improvement Area (PB1A) in downtown Yakima was established in April 1996 for the purpose of assisting trade economic viahility and livability witliin the area. Revenues are derived froni self-assessrnents on businesses. The City Council renewed this PBIA in May 2002, with a six (6) yeai' 'sunset" provision. In 2007, the City Coiincil appi'oved a small expansion of the boundaries of the original PBIA area, and increased the assessment rates as an 'tnftial move to increase the capability of the Committee for Downtown Yakima (CDY) to maintain the public spaces in downtown Yakima. In 2008, the City Council terminated the existing PB|/\#1 and established a new, larger Downtown Yakima Business Improvement District (DYBID). The new DYBID assessrnents will he used to support the City's contract with the Committee for Downtown Yakima (CDY) for improved delivery of a variety of downtown services, including deaning and maintenance, safety, and biisiness development activities. Hop/ever, this new DYBID sunsel's in 2011 and a successful renewal campaign will be contingent on DYBID constituent support. CDY is also antici LedLobennder contract with the City of Yakima for downtown parking management supported by revenues from rnore active rnanagen'tent of the puhlic lots. The City has informed CDY that the normal contribution of $50,000 has been lowered to $40,000. This is ultimately a Council policy choice but leaves CDY with the task of anticipating doing more with less in the downtown core. The service units in this division are: SERVICE UNIT 320— ECONOMIC DEVELOPMENT SERVICE UNIT 612 — COMMUNITY RELATIONS SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 161 DOWNTOWN YAKIMA BUSINESS IMPRO (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 Y, ^� [ w" BUDGET 2 TO 5 4 TO 5 320 Economic Development $104 $00 $136.705 $105,000 $2u00 100.0 102.6 612 Community Relations 7315 4 6,250 7 09e0 2175 135.0 TOTAL EXPENDITURES $111.803 $24 $143,045 8202,399 $20,989 102.6 103.8 REVENUE SUMMARY B, SERVICE UNIT 320 Economic Development 838,947 $210 $147566 $210V70 $2]0,]70 100.0 100.0 323 Parking Facilities }Y272 0 (77) 0 0 699 General Revenues 35,170 4 1 1 9,267 * 619.5 TOTAL REVENUES S113,389 $210,174 5148,985 $211,666 $219,437 1044 10I7 42 — Community and Economic Development • Preliminary Budget (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 Y6CnNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 Ym � [ wo BUDGET 2 TO 5 TOTAL 400 Other Services \nd C 110,050 2V00 139,602 197807 200,000 lom) 95.2 900 iour6/mi Payment For Services 1,843 4,592 3,443 4,592 9,98 2175 4.8 TOTAL EXPENDITURES S111,093 $204,592 9143,045 S202,399 8209,989 1026 100.0 EXPLANATORY NARRATIVE SERVICE UNIT 320— ECONOMIC DEVELOPMENT This item is budgeted at $200,000 for 2010 the same as the amended budget for 2009. In 2007, the City entered mb an Agreernenb for Professional Services with the Committee for Downtown Yakima (CDY) to provide the adrninistrative and management services to oversee the maintenance, landscaping and special pr jccts, safety services, economic and business development, and rnarketing/conirnunication services in downtown Yakinia. SERVICE UNIT 320 — ECONOMIC DEVELOPMENT (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 3I0 ECONOMIC DEVELOPMENT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 m5 Expenses 410 Professional Services $104i578 83V00 $36795 $95,00 $200,000 l00.0 1026 TOTAL EXPENDITURES - SRV Un, ]%O $104 82U00 8136,795 8195,00 $20,000 1000 102.6 Revenues 360 Miscellaneous Revenues $38,947 8210V70 8147566 $210 8210V70 100 0 ]mx/ TOTAL REVENUES - SRV UNT 320 $38,947 $210,170 $147566 $210,170 $2]0,]70 100.0 100.0 SERVICE UNIT 612 — COMMUNITY RELATIONS Account 480 Professional Services — This account was used to pay for snow removal in downtown Yakima parking lots in 2009. The 2009 year-end estimate is $2,807. No funds are budgeted in this account in 2010. (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 612 COMMUNITY RELATIONS ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 m5 Expenses 480 Repairs And Maintenance 5,472 0 2 2.807 0 " 0.0 vm b`te,[uod Administrative Charges 1 4 3,443 4,592 9,989 2175 2175 TOTAL EXPENDITURES - SRV UNT 612 87,315 84 86,250 $7 $9,989 2175 135.0 SERVICE UNIT 699— GENERAL REVENUES Self-assessments for area businesses are based on calculations that include assessed property value, bosiness|icenspasspssn'en1sandnon-prn(basspssn'en1s,andarpbndgeLedaL52lO,l7U(nr2OlU. _Preliminary Budget • Community and Economic Development — 43 SERVICE UNIT 699 — GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance $34,870 S4 $1,496 $1,496 $9,267 * 619.5 360 Miscellaneous Revenues 3(R) 0 0 0 0 * * Total Revenues - Sry Lint 600 $35,170 $4 $1,406 $1,406 $0,267 '' 610.5 44 — Community and Economic Development • Preliminary Budget CITY 1 ''k" AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE CBD BUSINESS AND CAPITAL IMPROVEMENT - 321 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK DEFINITION The Central Business District (03D) Capital Improvement Fund is used for the development and ongoing irnplernentation of capital fiindiiig prograins designed to benefit the Yakiina Central Business District. Irnprovernents to the City's Central Business District are ongoing and will benefit the community and region as a whole. The Downtown Yakima Futures Initiative (DYFI) is bei funded through the 321 Fund. The current project on Yakima Avenue, from Ninth Street to Seventh Avenue, and ''A' Street from Sixth Street to Front Street is considered one project with multiple eleinei'its requiring resources to support the design and coiistniction envisioned. The service units in thi division are: SERVICE UNIT 321 — COMMERCIAL AREA DEVELOPMENT SERVICE UNIT 323 — PARKING FACILITIES SERVICE UNIT 699— GENERAL REVENUES BUDGET SUMMARY DEPT 321 Coo CAPITAL IMPROVEMENT FUND (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY 8, SERVICE UNIT ACTUAL BUDGET 9/30C2009 �� [no BUDGET 2 TO 5 4 TO 5 321 Commercial Area Deveropment 52 5469,235 5244,487 $342 $1 2419 3314 TOTAL EXPENDITURES 52 $469,235 5244,487 5342 51 241.9 3314 REVENUE SUMMARY BY SERVICE UNIT 323 Parking Facilities 526 530,800 518,386 $30,8() $30 100.0 100.0 699 General Revenues 7,69I167 384,890 641,977 086,157 1 355.3 199.3 TOTAL REVENUES 52 5415,690 $660 5716 $1,}98 3364 195.0 ( ( ( ( ( ( ( 2009 2009 2009 2010 % Cn^m % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY 8,T,,, ACTUAL BUDGET 9/30C2009 �^ * [ wo BUDGET 2 TO 5 TOTAL 300 Supplies 0 1 0 1,000 1 100.0 0.1 400 Other Service And Charges 56,472 131 36 81 121 92.4 107 500 1m,,g",9,,w/0tb,,1u,,,b/mi !6 105 59 105 105 100.0 uV 600 Capital Outlays 2,047,128 337,000 207,813 260,361 1,013,001) 300.6 89.2 TOTAL EXPENDITURES 52 5469,235 5244,487 $342 $1 2419 10 Preliminary Budget • Community and Economic Development — 45 EXPLANATORY NARRATIVE SERVICE UNIT 321 — COMMERCIAL AREA DEVELOPMENT Account 310 Supplies - The 2010 budget shows S1,000, which is no change from the 2009 budget. The primary purpose of his budget line is for office supplies. Axcoa/zt42UjPrnhexe/o/zu/5ornicex - Thepropospd2OlUbndrpLnf575OOUishnrdnx/nJown planning and antici ahpddovvn1nvvninprnvenmn1projecLin'p|en'en1aLion. These funds are budgeted as a reserve for potential public expenditures in the downtown area, including but not limited to the multi-year Downtown Yakima Futures Initiatives program. Account 420 Communications - The proposed 2010 budget of $247 is primarily for postage. Account 430 Transportation - Expenditures in the amount of S1,900 will be used for planning programs and attendance at national downtown conferences. Account 480 R & M Contractors budget of $40 is for the rnaintenance and safety ambassador contract with the Committee for Downtown Yakima (see related Policy Issue). Account 490 Miscellaneous - 2010 Expenditures in the amount of $4,000 will be used in the marketing of the core downtown area. Account 630 Otlier Iinproveiiients - The proposed 2010 budget of zero is a $75,000 reductioii from the 2009 budget. Account 650 Construction Projects - Phase 1, 2, and 3 of the Downtown Futures Initiative have been successfully completed. Combined, this has been a rnulti-year plan to improve sidewalks and make other aesthetic improvements including landscaping, trees, street furniture, water features and plantings to improve the downtown environrnent, encoui'age greater pedestrian activity within the City's primary business core, and enhance the downtown experience. The City was successful in obtaining an additional $988,000 from the Washington State Department of Commerce (WSDOC) to continue Phase 4 of the Downtown Futures Initiative. For 2010 iinproveinents shall be inade to 8th street between "A" and Chestiiut, AIso scheduled to be improved, but financed through other funds, are similar improvements to "A" from 3rd street to 6th street and 2nd street from "A" to MLK. There is also S25,000 budgeted for the North Front Street Parki Lot. Summary - The 2010 expenditure budget for Service Unit 321 Commercial Area Development is projected at $1,135,252, which is a $666,018 (2419%) increase from the 2009 budget. This is due to the additional funding from WSDOC allowing for the commencement of Phase 4. 46 — Community and Economic Development • Preliminary Budget SERVICE UNIT 321 - COMMERCIAL AREA DEVELOPMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 321 COMMERCIAL AREA DVLPMT ACTUAL BUDGET 913012009 YEAR-END ND BUDGET 2 TO 5 4 TO 5 Expenses 310 Office And Operating Supplies $0 $1,000 $0 SLOW $1,000 100.0 100 0 400 Other Services And Charges 410 Professional Services 4,639 75,000 0 25,000 75,000 100.0 300.0 420 Communications 0 230 0 230 247 107.0 107.0 430 Transportation/Training 1,833 1,900 -8,85 1,900 1900 , 100.0 100 (1) 480 Repairs And Maintenance 50,000 50,000 37,500 50,000 40,000 80.0 80.0 490 Miscellaneous 0 4,000 0 4,000 4,000 100.0 100.0 Total 56,472 131,130 36,615 81,130 121,147 92.4 149.3 530 State/County Taxes And Assessment 86 105 59 105 lff-, 100.0 100 0 600 Capital Outlays 630 Improvements Other Than Building 0 19,000 0 75,000 0 0.0 0.0 640 Machinery And Equipment 0 56,000 55,067 0 0 0.0 * 651) Construction Projects 2,047128 26200 152,746 185,361 1,013,000 386.6 546.5 Total 2,047,128 337000 207813 260,361 1,013,000 300.6 389.1 TOTAL EXPENDITURES - SRV UNT 321 S2,103,687 $469,235 $244,487 $342,596 $1,135,252 241.9 331.4 SERVICE UNIT 323 - PARKING FACILITIES Account 360 Miscellaneous Revenue - Reflects $30,800 for the 2010 budget. These funds are generated from monthly contracted parking in City-owned downtown parking lots in the CBD. This proposed budget has not changed from the adjusted 2009 budget. SERVICE UNIT 323 - PARKING FACILITIES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 323 PARKING FACILITIES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 360 Miscellaneous Revenues S26,765 S30,800 S18,386 $30,800 530,800 100.0 100.0 TOTAL REVENUES - SRV UNT 323 S26,765 S30,800 S18,386 $30,800 $30,800 100.0 100,0 SERVICE UNIT 699 - GENERAL REVENUES Resources for 2010 to fund this program will come from an unencumbered balance of S374,361, Parking lot revenue of $30,800, interest of $5,000, and a State Grant of $988,000. Leaving a projected 2010 year-end balance of $262,909. SERVICE UNIT 699 - GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance S1,680,413 $379,890 5616,246 5616,246 $374,361 98.5 60.8 330 Intergovernmental Revenues 987,500 0 14,911 14,911 988,000 * 6625.S 360 Miscellaneous Revenues 18,886 5,000 4,509 5,000 5,000 100.0 100.0 390 Other Financing Sources 6,368 0 6,311 50,000 0 TOTAL REVENUES - SRV UNT 699 $2,693,167 S384,890 S641,977 $686,157 $1,367361 355.3 199.3 Preliminary Butl,■:, • Community ancl Economic Development - 47 Cl r OF Ji/t. ii°' COM M L ND[ AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE TROLLEY - 162 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK DEFINITION The Trolley Fund is to be used for improvements of the historic Yakima Valley Transport System (Y\/TS). The service uni s in thi division are: SERVICE UNIT 326— TROLLEY SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 162 TROLLEY (1) (2) ( ( ( ( ( 2009 2009 2009 2010 Y6Cnwv % CHNG 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/302009 YEAR-END BUDGET 2 TO 5 4 TO 5 326 Trolley 8231.28 524807 525,665 5221 $7848 3.2 3.5 TOTAL EXPENDITURES $231,261 8248,207 825 $221.621 $7,848 3.2 3.5 REVENUE SUMMARY 8, SERVICE UNIT ;9v General Revenues $234051 $251,639 $4,336 5225,552 $19,133 7,6 8.5 TOTAL REVENUES $234,051 S251 $4,336 $225,552 $]9,]33 7.6 8.5 ( ( ( ( (5) (6) (7) 2009 2009 2009 2010 % Cnwo % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 400 Other Services And Charges 7846 7,845 1 7,845 7,048 100.1 100.0 600 Capital Outlays 223,414 240,362 24,298 213,776 0 0.0 0.0 TOTAL EXPENDITURES $231 $248,207 525,668 5221 $7,848 3.2 imu/ EXPLANATORY NARRATIVE SERVICE UNIT 326 — TROLLEY Account 420 Communication — The 2OlO operating budget includes S477for telephone service supporting the security alarrn systern at the trolley barn, Account 47UPublic Utility Services — The 2010 budget includes $72 for water/fire service for the trolley barn, museum and adjacent property. 48 — Community and Economic Development • Preliminary Budget Account 65O Capital Improvements - |o2OO6 a Department n[ Transportation (DOT) Enhancement Grant hn the a onoun tof S495,0OO was awarded, with S3OOOOOo[ that total being earmarked for purchase of the roI1ey repair barn and substalion, plus oher upgrades. These upgrades are expected to be completed by the end of 2009, which will utilize the remainder of the grant and provide continued rehabilitation of the trolley barn and restore portions of the 6 mile track and overhead wire system. No expenditures for capital irnprovements are budgeted in 2010. Total expenditures for this fund in 2010 are budgeted to be $7,848, which consists primarily of sectirit services for the trolley baiii. SERVICE UNIT 326 — TROLLEY (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 326 TROLLEY ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 400 Other Service And Charges 410 l',"feooimm|5c,,icr^ $7300 $7,300 $608 $7,300 $7300 IVo// lVo./ 420 Communications 498 477 253 477 477 l' lNU) 470 Public Utility Services 48 68 58 68 72 105.5 105.5 Total 7,846 7,845 1 7,845 7,848 100.1 1001 650 Construction |',ojrux 223 240,362 24,298 213 0 o// o./ TOTAL EXPENDITURES - SRV UNT 326 $231,261 $248,207 $25,668 822.621 $7,848 3.2 3.5 SERVICE UNIT 699 — GENERAL REVENUE Total revenue budgeted is $8,986, which consists of $7,500 in interest and $1,486 in telecommunications lease revenues. The fund balance ending 2010 is projected to be $5,089. SERVICE UNIT 699 — GENERAL REVENUE (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET v/soonoy m^ ~ c no BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance 81 82 82 82,790 $10\117 142.9 363.7 330 Intergovernmental Revenues 207,918 240,362 0 213,776 0 0.0 V/) 360 Miscellaneous Revenues 24,987 8,986 1 8 8 100/0 100.0 TOTAL REVENUES - SRV UNT 699 $234,051 $251 $4,336 $225,552 $19,133 7.6 8.5 Preliminary Budget • Community and Economic Development - 49 muro, Jik/a°' COMM L ND[ Y AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE NORTH FRONT STREET PARKING BUSINESS IMPROVEMENT AREA - 163 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLxAJVI COOK DEFINITION On November 21, 2006, Council passed Ordinance No. 2006-57 reforming the Parking and Business Improvement Area (PB1A) for a portion of the North Front Street Area of the City for the purpose of assisting trade, econornic viability and livability within the area. The current PBIA will rernain in effect through 2011. Twent businesses were assessed through the PBIA in 2009. The service units in this division are: SERVICE UNIT 331 — COMMERCIAL AREA DEVELOPMENT SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 163 FRONT STREET BUSINESS IMP AREA (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/302009 Ym �[w" BUDGET 2 TO 5 4 TO 5 321 Commercial Area Development S2,000 $3,000 SO $3,000 55,000 1667 1667 TOTAL EXPENDITURES 52.800 53,000 50 $3 55 1667 1667 REVENUE SUMMARY n, SERVICE UNIT 321 Commercial Area Development 54,053 53,50 $3,101 $3,500 $3,50 l'o/ lNU) 699 General Revenues 6,215 6 Z467 Z502 8,037 ll»] 107.1 TOTAL REVENUES $1\267 510,250 510\E68 $11 511 112.6 104.9 ( ( ( ( ( ( ( 2009 2009 2009 2010 % [nno % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 �^ � [ ov BUDGET 2 TO 5 TOTAL 40 Other Services And Charges 2 3,00 o 3,000 5,000 166.7 lmV/ TOTAL EXPENDITURES S2,800 53,000 SO 53000 �5,000 166.7 kmo EXPLANATORY NARRATIVE SERVICE UNIT 321 — COMMERCIAL AREA DEVELOPMENT Account 490 Miscellaneous Expense — The 2010 operating budget includes S5,000 as miscellaneous expenses toprovide for thepurpose of pi'ornoting the North Fron Street PB|/\Area. This arnount is larger than 2009 due to an increase of the fund balance over the last few years. Expenditures from this fund are recommended by the North Front Street PB|/\. 50 — Community and Economic Development • Preliminary Budget Revenue — Self assessments for area businesses are based on number of employees, and are budgeted at 53,500 for 2010. This assessment figure is subject to change if there is a net increase or loss in employees in the Front Street PBIA assessment area. SERVICE UNIT 321 — COMMERCIAL AREA DEVELOPMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 321 COMMERCIAL AREA DVLPMT ACTUAL BUDGET .EAR-_ND 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 41)0 Miscellaneous $2,S00 $3,000 $0 $3,000 $5,000 166.7 166.7 TOTAL EXPENDITURES - SRV UNT 321 $2,S00 $3,000 $0 $3,000 $5,000 166.7 166.7 Re v enues 360 Miscellaneous Revenues $4,053 $3,500 $3,101 S3,500 $3,500 100.0 100.0 TOTAL REVENUES - SRV UNT 321 $4,053 $3,500 $3,101 $3,500 $1,500 100.0 100.0 SERVICE UNIT 699 — GENERAL REVENUE Also included as revenue in this fund are interest earnings budgeted at 535 for 2010. Total revenue is estimated to be $11,537 for 2010. The fund balance at the end of 2010 is projected to be 56,537. SERVICE UNIT 699 — GENERAL REVENUE (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REYENUES ACTUAL BUDGET .EAR-_ND 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance $6,180 S6,715 $7,467 $7467 SS,002 119.2 107.2 360 Miscellaneous Revenues 35 35 0 35 35 100,0 100 0 Total Revenues - Sry Unt 699 $6,215 $6,750 $7,467 $Z502 $8,037 119.1 107.1 Preliminary Budget • Community and Economic Development — 51 Cl 1 `f OF ), COMM L NI Y AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE YAKIMA CONVENTION CENTER - 170 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK PRESIDENT & CEO - Y t: V CB JOHN COOPER CONVENTION CENTER GENERAL MANAGER CONNIE UPTON DEFINITION This fund was established in 1978 and centralizes All-City expenditures for the support of tourist, sporting and convention activities and publicity. The service units in this division are: SERVICE UNIT 324 - TOURIST PROMOTION SERVICE UNIT 325 - YAKIMA CENTER MANAGEMENT SERVICE UNIT 645 - INTERFUND DISTRIBUTION SERVICE UNIT 699 - GENERAL REVENUES The City contracts with the Yakima Valley Visitors and Convention Bureau (YVVCB) to manage the Yakima Center. BUDGET SUMMARY DEPT 170 TOURIST PROMOTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 324 Tourist Promotion 5349,324 5365,951 5232,921 5295,764 5359,574 975 120.4 325 Yakima Center Management 1,044,791 1,105,253 727733 1,004,444 1,109,606 100.4 110.5 TOTAL EXPENDITURES 51,394,116 51,474,205 5960,654 51,303,209 51,469,180 99.7 112.7 REVENUE SUMMARY BY SERVICE UNIT 325 Yakima Center Management 8733,568 $700,200 5522,776 5639,200 $709,200 101.3 111.0 645 Interfund Distribution 151,424 135,000 101,250 123,773 150,000 111.1 121.2 699 General Revenues 739,428 753,746 589,453 725,930 730,994 97.0 100.7 TOTAL REVENUES $1,624,420 51,588,946 $1,213,479 51,488,903 51,590,194 100.1 106.8 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 ° A CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 300 Supplies 59,944 67500 45,224 67000 67000 99.3 4.6 400 Other Services And Charges 1,240,073 1,307132 532,666 1,136,636 1,296,795 99.2 88.3 700 Debt Service 11,069 10,951 10,951 10,951 10,951 100.0 0.5 900 lnterfund Payment For Services 83,030 88,621 71,812 88,621 94,434 106.6 6.4 TOTAL EXPENDITURES 51,394,116 51,474,205 5960,654 51,303,209 51,469,180 99.7 100.0 52- Community and Economic Development • Preliminary Budget EXPLANATORY NARRATIVE 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS 'YAm/m^ CONVENTION CENTER ACTUAL BUDGET BUDGET Future Days Booked 628 545 575 Event Days HeId 578 500 535 Revenue Yakima Center $734 $639,250 $709,300 General Revenue 576,78 495,576 545 Operating Tranfer from PFD ]5] 123 150 Total Revenue 51 51 51 Fund 170 reflects a 2010 proposed expenditure budget of $1,469,180, which is virtually flat from the 2009 amended budget and 5`&, greater than 2008 actual expenditures. The YVVCB and Yakima Convention Center implemented a lO% reduction in revenue and expenses for 2009 as of April. At that time it appeared that revenues were not going to materialize as projected for both the lodging tax and the earned revenue. A number o[ measures were immediately put into place to reduce expenses. The approved policy issue for the Tourism Market Analysis & Visitor Profile for $50,000 from the 2009 budget was deferred to 2010. The other areas that were greatly reduced are the Professional Service and Management fee line items. These reductions were reinstated in the 2010 budget to the original 2008 amounts. These reinstated expenditures are a necessity due to the increase in booki s for 2010, the i marketing and sales to all rnarket segrnents, renovation projects scheduled with funds from Yakima County, and the 8th Street Construction. Expenses will be monitored closely to maintain the budgeted projections. SERVICE UNIT 324 — TOURIST PROMOTION Account 410 Professional Services — The following chart details the components of this account: 2009 2010 2008 AMENDED PROPOSED ACTUAL BUDGET BUDGET \ and Convention Bureau prornote convention and $180,000 $157,190 $180,000 tourist activities for the City .6Yakima Sports Corninission prornotes Yakiina's ability to host sporting 46,500 58,073 58,073 events and Sports Related Conventions Consu)tant Fee high)ights the positive aspects oF living, visiting 95 57000 95 and meeting iu Yakima through advertising hy,h,YYV[D (925,Om)) assistance iu operating the Visitor Information Center (540,00(1)) & Tourisin Market Analysis Policy Issue, dcferred from 20Nv($3(V)0) TOTAL ACCOUNT 410 $321 8272,263 $333,073 This account is for sales and marketing in the various markets that affect our business. The Visitors and Convention Bureau focuses on Convention sales and tourism related promotion. The Visitor Infoririation Center addresses the individual tourist through e-mail promotions, mass mailings Preliminary Buth:, • Community and Economic Development — 53 and personal visitors, Yakima as a destination. The Sports Commission focuses on b i i tournaments and sports related conventions to Yakima. The policy issue, Tourism Market Analysis and Visitor Profile ($30,000), was budgeted in the Consultant fee category in 2009. Due to economic co/x]ihony,Udsvvasde6erredunh|2OlO. Accounts 440 Prornotion and Marketing Services —/\$J5,55O budget for 2DlO includes $6,55O established - by the City for use - by the Mayor's office to purchase promotional items for visiting VIP's. Also included are $6,000 for a two-page, full-color ad in the Yakima Valley Visitors Guide and S3,000 to support the [omm \ttpe for Downtown Yakima. This account reflects a 6'X, decrease or $950 from the 2009 amended budget of $16,500. SERVICE UNIT 324 — TOURIST PROMOTION (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 324 TOURIST PROMOTION ACTUAL BUDGET 9/302009 Ym � [ w" BUDGET 2 TO 5 4 TO 5 Expenses 40V Other Services And Charges 41) Professional Services 5321 5341 5212,495 5272263 8333,073 975 122.3 440 Advertising 16,755 1650 9,475 15,550 15,550 942 lmV/ Total 335,255 355,0 271/7) 257513 345,623 974 121] 7S0 Intergovernmental Loans 10\714 10\714 10\714 10\714 1\714 lNU/ lNN 830 Debt Service - External Ltd-Int 355 237 237 237 237 100.0 100.0 TOTAL EXPENDITURES - SRV UNT I24 9349,24 9368,951 5232/21 5298,764 9399,574 97.5 120.4 SERVICE UNIT 325 — YAKIMA CENTER MANAGEMENT Account 310 Office and Operczting Supplies — This account covers a wide variety of services and supplies. Included in this line item are cleaning supplies, uniforms, office and operating supplies such as paper towe1s, soap, garbage bags, waei; security monitoring service, window cleaning services, computer software maintenance and IT services. The Center has converted to "G/ee/r products, supplies and practices. Thi is a rnandatory requirenient for sorne groups, hut is really hecorning standard in the indnsLry. In general the green products and supplies do cost more, but are a necessary business expenditure. The 2010 budget reflects no change from the 2009 year-end estimate. Account 350 Small Tools and Minor Equipment — The 2010 proposed budget of 51,000 is for any small equipment replacement needs. This account reflects a 5500 decrease from the 2009 amended budget. Account 410 Professional Services — This account covers the cost for contracting security guards only, and is budgeted at S15,000 for 2010. This reflects an increase of $3,000 from the 2009 year-end estimate. Security is a mandatory service provided at the Convention Center; due to the increase in bookings for 2010, this account was adjusted accordingly. Account 411 Management Fees — This account covers management fees to the Bureau, and payroll fees for the Convention Center staff, and ishodgcicdai$664 for 2OlO. This will reinstate the original approved 2009 budgeted expenditures for 2010. These fees cover all payroll related items. For example; salaries, taxes, L & and insurance costs. In addition, event day bookings for 2010 are 39% above 2009 projections at the same time last year. This, along with the 8th Street construction and some renovations, will require additional staff. 54 — Community and Economic Development • Preliminary Budget Account 421 Telephone — The 2010 proposed budget for telephone service is $18,000. This reflects no change from the 2OO9amended budget. Account 430 Transportation / Raining — This account covers the cost o(training programs, sales trips and promotional programs. For 2010 thi is budgeted at S3,000. Due to rninirnal training in 2009, this account reflects a $1,500 increase to cover mandatory traini for recertifications. Account 440 Advertising — These funds are used to mainlain the website, provide Internet service to the btiilding (both hard wired and wireless) and advertising in publications or online k`attract business hr the Center. The 2010 budget of $9,000 reflects no change. Acconnt 450 Rentnls / Ontside — This account represents the cost of renting tablecloths, miscellaneous audio/visual equipment andanyothernecessaryequi nen1c|ieodsnnayrequireLhaL the Center does not have in-house. Revenues collected froin users of the Center offset this account. Budgeted at $500, there is no change from 2009. This amount allows us to cover our expenses. z1ccoo//t46U6naoom//ce — This|bxzdcn\hnJgeicdat$15,OOO,isoKsctinpartbyozvcnocsco|hcicdhVm users of the Center who arrange for insurance from the Center liability insurance agent. Also included in this account is liability insurance for the Yakima Valley Visitors and Convention Bureau and the City of Yakima. Insurance reflects an increase o[22% from the 2D09 amended budget o[$l2,247 Account 470 Public Utility Services — The foliowing chart indicates the actual 2008 titility charges, as well as the 2009 year-end estimate and the proposed 2010 figures. 2009 2010 2008 YEAR-END PROPOSED ACTUAL ESTIMATE BUDGET Pacific Power 983,063 $93,187 997,847 Natural Gas 44,621 4S,925 52 Water and Refuse 179I7 23,704 25,025 TOTAL UTILITY CHARGES 945,621 $165,w16 $175 For 2010, these accounts represent an overall increase of 5.7%, or $9,406, over the 2009 year-end estimate of $165,816. With increased costs, projected event days and our history, these numbers are realistic. Account 40O Repairs and Maintenance — This account is used for repairs and upkeep. Whether it is parts or supplies or a professional contractor, it is a necessary business expense to maintain the Cit investment in the Center, There is no change from the 2009 year-end estirnate of S45i000. Acconnt 490 Zt/Ijscefla,zeo,,s and Printing — This account includes meinbership dues/registration fees plus the cost for printi The Miscellaneous Account reflects a decrease of 60'Y0 from the 2009 year-end estimate of $4,500 to $3j000 in 2010. The day to day operations of the Center are closely monitored and monthly reports are st to the City Manager. Every effort is made to rediice expenditures without reducing the effectiveness of the Center. Account 960 Insurance lnsurance is estirnated to increase 5%. Factoring in this increase to the 2009 expense of $21,387 results in a total of $22,457 for 2010. Preliminary Budget • Community and Economic Development — 55 SERVICE UNIT 325 - YAKIMA CENTER MANAGEMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 325 YAKIMA CENTER MANAGEMENT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 300 Supplies 310 Office And Operating Supplies $59,944 $66,000 845,224 866,000 $66,000 100.0 100.0 350 Small Tools And Equipment 0 1,500 0 1,000 1,000 66.7 100.0 Total 59,944 67,500 45,224 67,000 67,000 99.3 100.0 400 Other Services And Charges 410 Professional Services 655,596 679,350 448,265 592,160 679,350 100.0 114.7 420 Communications 15,797 18,300 8,654 18,100 18,100 98.9 100.0 430 Transportation/Training 2,609 3,000 379 1,500 3,000 100.0 200.0 440 Advertising 8,135 10,500 4,224 9,000 9 ,000 85.7 100 (1 450 Operating Rentals And Leases 0 500 0 500 500 100.)) 100.)) 460 Insurance 15,808 17,00)) 12,247 12,247 15,000 88.2 122.5 470 Public Utility Services 145,621 166,482 105,177 165,816 175,222 105.3 105.7 480 Repairs And Maintenance 53,104 50,000 28,183 45,000 45,000 90.0 100.0 49)) Miscellaneous 5,148 4,00)) 3,568 4,500 3,000 75.0 66.7 Total 901,818 949,132 610,697 848,823 948,177 99.9 111.7 900 Interfund Payment For Services 960 Interfund Insurance Services 20,369 21,387 21,387 21,387 22,457 105.0 105.0 990 Interfund Administrative Charges 62,661 67,234 5(1,425 67,234 71,977 107.1 107.1 Total 83,030 88,621 71,812 88,621 94,434 106.6 106.6 TOTAL EXPENDITURES - SRV UNT 325 81,044,791 51,105,253 8727,733 81,004,444 81,109,606 100.4 110.5 SERVICE UNIT 325, 645 AND 699 - REVENUES The following table details Yakima Center resources from 2008 through the 2010 proposed budget: 2009 2010 2008 YEAR-END PROPOSED YAKIMA CENTER REVENUE ACTUAL ESTIMATES BUDGET Service Unit 325 Equipment Rentals 61,935 55,000 55,000 Space Rent 340,864 320,000 345,000 Office Rent 1,200 1,200 1,200 Food Service 306,996 24(1,000 28(1,000 Tenant Insurance 2,750 3,000 3,000 Miscellaneous Revenue 19,823 20,000 25,000 Total Revenue SU 325 733,568 639,200 709,200 Service Unit 645 Public Facilities Transfer 151,424 123,773 150,000 Service Unit 690 Beginning Fund Balance 162,084 230,304 185,694 Hotel/Motel Tax 576,709 495,576 545,200 Interest From Investments 635 50 100 Total Revenue SU 699 739,428 725,930 730,994 TOTAL REVENUE 81,624,420 81,488,903 81,590,194 56 - Community and Economic Development • Preliminary Budget The adjusted 2009 total resource figure is $135,517 less than the 2008 actual. This is due to economic conditions. The total resources for 2OlOare S101,291 above the 2009 estimate. This is accomplished by conservative increases in the revenue categories based on future bookings. By effectively managing the expenses, the balance carried forward is projected at $121,014. With building of this magnitude and of such i beginning balance is critical, should an emergency arise. Any cancellations, additions or ina changes of events during the year could create a PIuS Or minhiS variance in our projected revenues for the Center. SERVICE UNIT szs, 645 AND 699 — REVENUES (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 325 YAKIMA CENTER MANAGEMENT ACTUAL BUDGET 9/30C2009 �^ * [ wo BUDGET 2 TO 5 4 TO 5 Revenues 360 Miscellaneous Revenues $733,568 $700 $522 $639,200 $7)9,200 101.3 111.0 TOTAL REVENUES - SRV UNT 325 $733 $70 $522 $639,219) $709,200 10I3 111/0 SERVICE UNIT - 645 |oTEm"woDmmm"now Revenues 390 Other Einancing Sources $151,424 $135 $10I 023,773 $150,000 1111 121.2 TOTAL REVENUES - SRV UNT 645 $151,424 $35,000 $101 $123,777 $15V000 111.1 1212 SERVICE UNIT - 699 GENERAL REVENUES Revenues 270 Beginning Balance 5162'084 $168 $23(\304 $230\304 $185 U(/] 806 310 Taxes 576,709 585,000 399,134 495,576 545,200 93.2 110.0 360 Miscellaneous Revenues 635 100 15 50 100 100.0 200.0 TOTAL REVENUES ' SRV UNT 699 $739,428 $753 $589,453 5725930 $730 970 1007 Preliminary • Community ancl Economic Development — 57 muro, Ji/t/(/°' COMM L Y AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE TOURISM PROMOTION AREA _173 GENERAL RIND COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK PRESIDENT & CEO - Y CB JOHN COOPER C0JVvENTI0N CENTER GENERAL MANAGER COmNIE0PTON DEFINITION The Tourism Prornotion Area Ordinance was established on April 13, 2004. The Department of Revenue collects Tourism Promotion Assessments from area hotels and disburses them to the City of Yakirna for the annual Toui'isrn PrornoL Area Budget. The City then contracts with the Yakima Valley Visitors and Convention Bureau to manage the Tourisrn Promotion Area. Revenue paid 10 the City of Yakima by the Departrnent of Revenue is then disbursed in its entirety to the YVVCB. The service units in this division are: SERVICE UNIT 324- TOURIST PROMOTION SERVICE UNIT 699 - GENERAL REVENUES BUDGET SUMMARY DEPT 173 TOURISM PROMOTION AREA (1) (2) ( (4) (5) ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 �^ � [ no BUDGET 2 m 5 4 TO 5 324 Tourist Promotion $378,205 $105,0SS $299,608 $374 5378,205 934 1009 TOTAL EXPENDITURES 9378 $405,008 8299,608 $374 5370 90.4 1009 REVENUE SUMMARY B, SERVICE UNIT 324 Tourist Promotion 5378,205 $105 $299,608 $371 5378,205 934 1009 699 General Revenues 414 414 414 414 414 99 lm)/) TOTAL REVENUES 5378 5405,502 5260 5375,248 8378 93.4 100.9 (1) (2) ( ( ( ( ( 2009 2009 2009 2010 ° A CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/302009 � � m � [ w" BUDGET 2 TO 5 TOTAL 40 Other Services And Charges 378,205 405,088 259,68 374 378,205 9I4 lmV/ TOTAL EXPENDITURES 8378,205 $405,088 5299,608 $374,834 5378.205 934 100/) 58 - Community and Economic Development • Preliminary Budget EXPLANATORY NARRATIVE SERVICE UNIT 324—TOURIST PROMOTION Account 410 Professionai Services — Total piojected 2010 expenditures of $378,205 for this fund are all included in the 410 account. This account pays for the marketing agreement with the Yakima VaIIey Visitors & Convention Bureau. This covers the cost of irnplernenting the 2010 rnarketing plan, as well as office overhead, bookkeeping and audits, equi ment,so[Lvvareandnnanagenen1. It is similar to the management fee charged for the management of the Convention Center. The Yakima Valley Visitors & Convention Bureau will implement the marketing activities listed below, pending final approval by the TPA Cornrnission later in October. These services will include advertising campaign inanagernent, sales and promotion for the convention, sports, group tour, and leisure markets. This entire prograrn is designed LnincoeaseLhenon'hprnfovernight visitors to Yakima and the Yakima Valley. Outlined below is a summary of the proposed TPA expenditures by category for 2010: Trade Shows $l'\mm Marketing, RAM Tours Publicity 75,0 Visitor Guide Distribution 8,500 Administrative 29,000 m/1&A/9uu Dome Offset Fee 5,000 Payroll Expenses 227,405 Convention Sales and rvlarketing 14,500 Wine Country P.R. Cainpain 8,000 TOTAL 5378205 (1) These are sales positions necessary w bring and service conventions, sporting groups, motor coach tours, etc. ( ( ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 324 TOURIST PROMOTION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 4I0 Professional Services $378 5405,088 $259,608 $374 5378,205 9I4 lVK» TOTAL EXPENDITURES - SRV UNT 324 5378 5405088 $259,608 5374 $378 934 100.9 Revenues 310 Taxes $378 $405,088 $259,608 $374 5378,205 934 1009 TOTAL REVENUES - SRV UNT 324 $378,205 $405,088 $299,608 $374 5378,205 93.4 ]m// SERVICE UNIT 699 — GENERAL REVENUES General Revenue for the Tourist Promotion Area fund is the balance carried forward from year to year. This is maintained at $414. (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL a0000 v/soonoy m^~cno BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance $114 $114 $&]& $411 $411 99.9 100.0 TOTAL REVENUES - SRV UNT 699 5414 9414 9414 5414 5414 99.9 lm)/) Preliminary Budget • Community and Economic Development — 59 COY o, Ji/Fia°' COMM L Y AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE YAKIMA CONVENTION CAPITAL - 370 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK PRESIDENT & CEO - Y CB JOHN COOPER CONVENTION CENTER GENERAL MANAGER CONNIE UPTON DEFINITION The Yakima Convention Center Capital Fund is used to account for rnajor jor facility upgrades and purchases, and is contained in Service Unit 328. The expansion will begin its 71h vear of opeiation in 2010, With the completion o[ this project in 2003, capital funds available for this facility have remained aLminimum levels. Since expansion, the Center has hosted over 3,300 event days, 865,000 people, with an estimated Economic Impact of $40,400,000 into the community. During this same tirne frarne, very Iittle has been spent for equipment upgrades or replacement. In 2009, a five year Capital Facility Plan was developed. The Center budgeted $241,200 for 2009 in expenditures for the first major outlay in 7 years. Reserves for major facility maintenance typically come from Hotel/Motel Tax and/or growth in the Public Facilities District State Sales Tax credit. While both revenue sources are critical, additional funding was also pursued to meet the plan in2N9, the YVVCB applied for funds from Yakirna County 10 assist in these efforts. Of the total request, $563,000 has heen allocated 10 the Convention Center. These funds are derived from the Yakima County Double Di 2% Lodging Tax extension and will provide the funds for new carpeting and much needed roof repairs, among other things. Reserves will need to be maintained to continue covering the anticipated expenditures. Maintaining a building of this i ortanceLu|heCdyandLheYa||eyiscritica|hor|heb/ooasoccess. The service units in this division are: SERVICE UNIT 328— CAPITAL IMPROVEMENT SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 370 CONVENTION CENTER CAP. IMPRVMT (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET Y/lO/lOOV Y, ^� [ wo BUDGET 2 TO 5 4 TO 5 328 Capital Improvement $104 8270 $24,457 $241 $191 70.5 792 TOTAL EXPENDITURES $104 $27\770 524,457 $241 $l»l 70.5 79.2 REVENUE SUMMARY 8, SERVICE UNIT 699 General Revenues $412,060 887,378 $451,972 $493,681 $427,98 82.7 86.7 TOTAL REVENUES 5412,060 95]7,}78 $451 $403,681 $427981 82.7 86.7 60 — Community and Economic Development • Preliminary Budget (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % Cmm % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY 8,TYPE ACTUAL BUDGET 9/30C2009 �� [ no BUDGET 2 TO 5 TOTAL 300 Supplies 41,167 219,770 4,30 195,300 161 73.3 84.3 400 Other Services And Charges 63,547 51 20 45,900 30.000 58.8 157 TOTAL EXPENDITURES $104,714 $270770 824,457 $241 $l.n 7i5 10V0 EXPLANATORY NARRATIVE The follow Mg capital outlay requests are scheduled for budget year 2010 in order to continue to maintain the Center. SERVICE UNIT 328 CAPITAL IMPROVEMENT Account 35O Small Tools and Equipment — Thi account is for small tools and eq i n'eni replacement, such as tables, chairs, and audio/video e i nerd. This account is budgeted at $161,000 for 2010, an 10% decrease from the 2009 year-end estimate. included in this amount is replacing aconference room set, 27 stage units, podiums, a wheelchair lift and table replacement. Accoiint 410 Professionnl Services — This account has been reduced substantially, from $23,400 in 2009 to $5,000 in 2010. The equi oopnLnepdedh`r2OlOfor|hennos|parLvviUveqoinpveryUU|e outside expertise. Account 480 R & M Contractors — This account relates to major financial outlays, such as water heaters, H\/AC, Electrical, etc. and is budgeted at $25,000. There is a minimal change of $2,500 in this arnount from the estirnated year-end 2009 budget. SERVICE UNIT 328 — CAPITAL IMPROVEMENT (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 328 CAPITAL IMPROVEMENT ACTUAL BUDGET 9802009 Y� x [ wo BUDGET 2 TO 5 4 TO 5 Expenses 350 Small Tools And Equipment $41 $219,770 $4,318 $19530 $161 73.3 82.4 40 Other Services And Charges 410 Professional Services 25,346 26,000 6,856 23,400 5,000 19.2 214 480 Repairs And Maintenance 38,201 25,000 13,283 22,500 25,000 100.0 111.1 Total 63 51 20V38 45,900 30y00 58.8 65.4 TOTAL EXPENDITURES - SRV UNT 328 $104,714 $27070 $24,457 8241 $191,000 70.5 7Q.2 SERVICE UNIT 699 — GENERAL REVENUES The beginning balance is projected to be S252,481. The Hotel/Motel tax revenue is projected to be $120000 in 2010, compared to $122,835 in 2009. Preliminary Budget • Community and Economic Development — 61 SERVICE UNIT 699 — GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance $216,660 $301,178 $307,346 $307,346 $252,481 83.8 82.2 310 Taxes 130,000 145,000 92,126 122,835 120,000 82.8 977 360 Miscellaneous Revenues 4,400 1,200 0 500 500 41.7 100.0 390 Other Financing Sources 61,000 70,000 52,500 63,000 55,000 78.6 87.3 TOTAL REVENUES - SRV UNT 699 $412,060 $517378 $451,972 $493,681 $427981 82.7 86.7 62 — Community and Economic Development • Preliminary Budget CITY n AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE CAPITOL THEATRE - 171 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK CAPITOL THEATRE EXECUTIVE DIRECTOR SlErsN J. CaxFsRY DEFINITION By contract with the Capitol Theatre Committee (CTC), the City is respoiisible for rnajor upkeep and maintenance of this facility as well as fire, casualty and extended coverage insurance. The CTC is responsible for programmatic, administrative and operational expenses. The service units in this division are: SERVICE UNIT 433 - PERFORMING ARTS FACILITY SERVICE UNIT 638 - CAPITAL IMPROVEMENTS SERVICE UNIT 648 - CAPITOL THEATRE INS. RESERVE SERVICE UNIT 699 - GENERAL RESERVES Annually, a thorough needs study is undertaken by the Theatre staff in order to update our ongoing capital plan. This is necessary in order to maintain a viable and aesthetically appealing facility. The Capitol Theatre Committee procured a $500,000 appropriatinnhnn'LhpS|ah, of Washington in 2003 and another $450,000 appropriation from the Federal Governrnent in 2004. Both were desi nahpd for capital improvements. The bulk of the State's appropriation went to replacing the HVAC chiller unit and expanded \vornen's i'estroorn facilities (by rernoving the administrative offices previously located in the basernent level of the Theatre). The Federal grant was used to paint the outside of the Theatre (especially the si ns), upgrade theatre equipment and production capabilities, and upgrade facility li h1i In addition, the City allocated S250,000 from the Capitol Theati'e Depi'eciation Reserve to replace the roof. In 2009, construction began on the Production Center, an expansion to the back of the Theatre that will facilitate larger prodiictions and includes 500 seat black box theatre. These facility upgrades are accounted for in the 322 Capitol Theatre Construction fund. Top priorities for 2010 are CTC's continui maintenance of the facility and its equipment vvhi|e working within cui'rent budget and resource parameters. The intent is to always maintain balance at year-end of over $50 in the Depreciation Reserve Fund; however, these funds are not sufficient to maintain the 3O-yearold facility at levels expected by the City and cornrnunity at Iarge. Many of the formerly purchased capital items have - been in service now for over 30 years (the Theatre opened again in 1978). The useful life of niany items has been grossly overextended due to prior years' policy of constant repair and srnall part replacement. While this served to further extend the life of this outdated equipment, it only deferi'ed the ultimate purchase. Repait' is no longer cost effective, 01' possible, fot' these capital replacement ihuns. The necessity fot' City support via this process continues to be essential. Preliminary Budget • Community and Economic Development — 63 BUDGET SUMMARY DEPT 171 CAPITOL THEATRE (1) (2) ( (4) (5) (6) (7) 2009 2009 2009 2010 Y6Cmw % CHNG 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 �^ � c ov BUDGET 2 TO 5 4 m 5 433 F>erforniing Arts Facility g22\537 $233,713 $181,463 $233,713 $234,949 100.5 1005 638 Capital Improvement 84,198 84,800 63,750 84,800 84,800 100.0 100.0 TOTAL EXPENDITURES $304 9310 9245,213 8318,513 $319,740 100.4 1004 REVENUE SUMMARY B, SERVICE UNIT 648 Capitol Theatre Ins. Reserve $71 $71 $5I945 $71 S71 ]O(K/ 100.0 699 General Revenues 38] 39],4}5 320,276 375,240 367,154 93.8 979 TOTAL REVENUES $453.559 $463 8374.222 $447167 $439,081 94.8 982 (1) (2) ( ( ( ( ( 2009 2009 2009 2010 ° A Cono % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/302009 � � m � [ w" BUDGET 2 TO 5 TOTAL 300 Supplies 11,573 13,40 22,805 23,40 23,40 174.6 73 400 Other Services And Om,g,eo 767 728 27\400 197694 27\400 270.400 lUo// 84.6 600 Capital Outlays 6,896 l'\N 0 0 0 00 0.0 900 lnterfund Payment For Services 23,537 24,713 24 24,713 25,949 105.) 8.1 TOTAL EXPENDITURES $34,734 3318,513 3245 $318 3319,749 1004 lmV/ EXPLANATORY NARRATIVE SERVICE UNIT 433- PERFORMING ARTS FACILITY The Capitol Theatre Operating Agreement has been in place since October 4, 1988. Currently, ongoing operating repair and maintenance expenses are included in the management fee. An allocation of Hotel/Motel Tax and revenues from the Cable TV Utility Tax funds the management fee and the insurance charge in Service UniI' 641. The total allocation for 2010 is 5234,949, which is a .5% increase over the 2009 budget of $233,713, due entirely to increased insurance premiums. Account 410 Professional Services - The City portion of the management fee is $209,000 and includes repair and rnaintenance costs as noted above. This is the sarne as the 2009 amended hudget. Account 960 Insurance - This line item is budgeted at 525,949 in 2010, an increase of 51,236 over 2009. SERVICE UNIT 433 - PERFORMING ARTS FACILITY (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 4]] PERFORMING ARTS FACILITY ACTUAL BUDGET 9130I009 �* � [ wo BUDGET 2 TO 5 4 TO 5 Expenses 410 l',"feo^inoni5c,,icr^ N97,000 3209,000 $156,750 8209,000 $209,000 IVo// lVo./ 960 |nur6/nd Insurance Services 23,537 24,713 24,713 24,713 25,949 105/0 1050 TOTAL EXPENDITURES - SRV Um, 433 $22\537 8233,713 $01,463 $233713 $234,949 10 1 64 - Community and Economic Development • Preliminary Budget SERVICE UNIT 638 — CAPITAL IMPROVEMENTS The Capitol Theatre requests that the Depreciation Reserve Fund be utilized for items of major importance in maintaining an efficient and safe public facility operation. In 1903 the Council approved a policy issue establishing a Depreciation Reserve for the Theatre funded through a portion of the interest earni sfmmLhe[apdo|Thea1e|nsnranceReserveFond. The amount necessary to be transferred in 2010 to meet the depreciation schedule is $71,927. Account 350 Small Tools and Minor Equipment — The items in this account are for minor equipment replacement and upgrades, which individually total less than $25OO. For 2010, the Theatre requests funding in the amount of 523,400, which is equal to the 2009 year-end estimate and a74.6& increase over the 2OO9 budget V[$l3,4OO Howevei the increase is primarily due to a reallocation of budget from capital outlays (accounts in the 600 series) to 350. Small Tools — This line item ie projected tobe$5,0OOin2Ol0,an increase o($l,5OO over 2O09, and is for replacement items which do not individually total in excess of $1,500. Together, these items are integral to theatre operations. Facility, Stage and Jauitorial— This line item is pr ie(tpd to be 515,400 in 2010, compared to $7,900 in 2009, and is for puichasing basic service goods that are a nonnal part of facility operations. Light Bulbs — This line item is projected |nbe$],UOUbn2OlO, compared Lo$2,UOUbn2OU9, and is for purchasing replacement light bulbs for the upkeep of the stage and building maintenance. Account 451 Rentals I Outside — Amounts budgeted under this account heading are for lease payments for office space for The Capitol Theatre Committee and rent of additional storage space. The Theatre administrative offices have been moved from the first floor to the seventh floor of the Chinook Tower. The lease has been renewed fot' two years. The Theatre requests funding in the amount o[SS6,4OO for 2Ul0, the same amount as2009. Acconnt 480 Repair and Maintenance — Amounts budgeted under this account heading are for major repair and maintenance on capital outlay items to extend their useful life. The Theatre is requesting funding in the amount of 525,000 for 2010, the same amount as 2009. HVAC System Maintenance & Mo//ito/i/g— This|hneite/nispn4ectedtobeSl9 ' 5OOin2OlO, the same as 2009, and is for moni ori and maintenance of the [1V}\[ system with L}ivcn Inc. of Spokane, Washington. Carpet Cleaning — This line item is projected tohc$l,OOObn2OlO, the same as2OO9, and isfor ongoing rnaintenance of the facility. The carpets are cleaned on a regular nionthly basis, and furniture is cleaned annually as part of our ongoing building rnaintenance, Service Contracts — Thi line item is p jecUsdLnbp$4,5OObn2DlO,Lhesan'eas2OO9,andis for maintenance contracts on required equipment (elevator, generator, inspections, etc.) Account 620 Building and Fixtures — The Theatre requests no funding for this line item in 2010, compared toSlO,OOO\n the 2OO9 amended budget. Preliminary Budget • Community and Economic Development — 65 SERVICE UNIT 638 - CAPITAL IMPROVEMENTS (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 638 CAPITAL IMPROVEMENT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 350 Small Tools And Equipment 811,573 $13,400 822,805 $23,400 $23,400 174.6 100.)) 401) Other Services And Charges 450 Operating Rentals And Leases 30,475 36,400 21,661) 36,400 36,400 100.0 100.0 470 Public Utility Services 53 0 84 0 0 * * 480 Repairs And Maintenance 35,200 25,000 19,200 23 OM ,, 25,000 100.0 100.0 Total 65,728 61,400 40,944 61,400 61,400 100.0 100.0 600 Capital Outlays 620 Buildings 6,896 10,11100 0 0 0 0.0 * 630 Improvements Other Than Building 0 0 0 () () * * 640 Machinery And Equipment 0 0 0 0 0 * * Total 6,896 10,000 0 0 0 0.0 TOTAL EXPENDITURES - SRV UNT 638 884,198 884,800 863,751) $84,800 $84,800 100.0 101).)) SERVICE UNITS 648 AND 699 - REVENUES Revenues for the Capitol Theatre consist of a portion of Hotel/Motel Tax, a 1% Cable Utility Tax, and an operating transfer from the Capitol Theatre Reserve. For 2010, the allocation of Hotel/Motel Tax will increase from the 2009 year-end estimate of $89,915, to $97,000. However, this is a decrease of $9,140 from the 2009 amended budget amount of $106,140, due to decreased overall Hotel/Motel tax revenues in 2009 and predictions of only a modest recovery in 2010. Revenue from the Cable Utility Tax is projected to increase from the 2009 estimated year-end amount of S135,000 to $140,000. The operating transfer from the Capitol Theatre reserve fund will remain the same at $71,927, the amount allocated annually for the past 29 years. SERVICE UNITS 648 AND 699 - REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 648 CAPITOL THEATRE INS RESERVE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 390 Other Financing, Sources 871,927 871,927 $53,945 871,927 $71,927 100.0 100.)) TOTAL REVENUES - SRV UNT 648 871,927 871,927 853,945 $71,927 871,927 100.0 100.0 SERVICE UNIT - 699 GENERAL REVENUES Revenues 270 Beginning Balance 8153,965 8148,795 8148,825 8148,825 8128,654 86.5 86.5 310 Taxes 226,168 241,140 171,451 224,915 237,000 98.3 105.4 361) Miscellaneous Revenues 1,500 1,501) 1) 1,500 1,500 100.0 100.0 TOTAL REVENUES - SRV UNT 699 $381,632 8391,435 3320,276 8375,240 8367,154 93.8 97.i) 66- Community and Economic Development • Preliminary Budget CITY ''k" AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE CAPITOL THEATRE CONSTRUCTION - 322 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK CAPITOL THEATRE ExEcuTIvI DIRECTOR SiErsN J. CAFFERY DEFINITION The Capitol Theatre Construction Fund was reactivated in 2004 to account for major facility upgrades, and is contained in Service Unit 638. The service units in this division are: SERVICE UNIT 838— CAPITAL IMPROVEMENT SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 322 CAPITOL THEATRE CONSTRUCTION (1) (2) ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 980Q009 Ym o [ wo BUDGET 2 TO 5 4 TO 5 638 Capital Improvement $5I9,198 59,811,42; 0 $3,833,066 53,150,000 32] 82.2 TOTAL EXPENDITURES $519,198 89\811 51 $3'833066 $3]5(y00 32.1 82.2 REVENUE SUMMARY B, SERVICE UNIT 638 Capital Improvement 5448600 510,455,676 57,493,442 $7600,098 555,000 0.5 0.7 699 General Revenues 137,983 175,9,83 67,7*5 67,385 3,834 21789 56903 TOTAL REVENUES S586583 $]0,63] $7560\827 $7,667,483 $I889 36.6 507 (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % Cnwo % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY 8,TYPE ACTUAL BUDGET 9/]OClOO9 .�� BUDGET 2 TO 5 TOTAL 400 Other Service And Charge Other Services And Charges 128,899 850,000 379,505 50 0VV 150,000 177 4.8 600 Capital Outlays 390 8,442,676 879,141 3,032,676 3,000.000 35.5 952 /m/ Debt Service o 518,750 300,390 30,390 0 m/ m/ TOTAL EXPENDITURES $519,198 59,811,426 51,559,036 53,833,066 53,150,000 32.1 lNU) EXPLANATORY NARRATIVE SERVICE UNIT 638— CAPITAL IMPROVEMENT In 2008, a budgeted policy issue was approved by the City Council for an expansion to the Capitol Theatre. The expansion will include a new Production Center (attached to the back of the Theatre) and a Pavilion (a support annex and administrative office on the corner of Yakima Avenue and 3rd Street). Preliminary Budget • Community and Economic Development — 67 During 2008, expansion activities began with the relocation of the utilities in back of the Theatre, as well as work on ftie construction design foi' boffi the Pi'oduction Center and the Pavilion. In 2009, designs were finalized and approved for the Production Center, at a total project cost of S6.6 million, higher Lhannri inally projected. Higher construction costs, coupled with a reduction in fundraising revenues due to current economic conditions, led to the decision to begin construction of the Production Center only in 2009, and wait until economic conditions improve and additional funding sources becorne available to construct the Pavilion. In August 2009, the City issued approximately $7 million of general obligation bonds, to be repaid by a 25 year revenne strearn of Public Facilities Sales Tax credit collections dedicated to the Capitol Theatre project. The sales tax credit collections commenced in 2008 and provided approximately $390,000 in the first year, which paid for the relocation of utilities in preparation for the Production Center project. The remaining 24 years of sales tax credit collections will provide debt service on the bonds. An interfund loan from the Capitol Theatre Reserve Fund of $300,000 was used for cash flow in 2009 and was repaid with bond iceeds in August. Ground breaking for the Production Center was held on Septemher 8, 2009, Construction is expected 10 he completed in rnid-year 2010. The 2009 year-end estimate reflects $500,000 in the 410 Account for professional services (architects, engineering, etc) and $2.95 million in construction costs. For 2010, an additional $150,000 is budgeted for professional services with the remaining $3 million for construction. Rsvenuehorypapend2DO9isesLbnateda1jnstover$76nnUUnnwhichinck/dpsneLhondpozceeds of just under $7 million, an interfund loan from the Capitol Theatre Reserve fund (198) of $300,000 which has already been repaid, the remaining portion of a HUD grant awarded in 2006 ($83,000), a transfer of 8220,000 from PFD sales tax credits and interest earnings. Revenues for Sei'vice U 638 in 2010 ai'e budgeted at $30,000 in Public Facilities Sales Tax Ci'edit collections (which is the projected excess of collections after debt service is paid on the bonds) and $25,OOOin interest on the bond proceeds. The rnajority of the Puhlic Facilities Sales Tax Credit collections will be used to pay debt service on the bonds and are accounted for in the newly created Fund 174-Public Facilities District-Capitol Theatre. At the end of 2010, the projected fund balance will be approximately $739,417 68 — Community and Economic Development • Preliminary Budget SERVICE UNIT 638 - CAPITAL IMPROVEMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 638 CAPITAL IMPROVEMENT ACTUAL BUDGET 9(30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 410 Professional Services 8128,899 $850,000 $379,505 $500,000 $150,000 177 30.0 600 Capital Outlays 620 Buildings 7,555 0 0 0 0 * * 650 Construction Projects 382,743 8,442,676 879,141 3,032,676 3,000,000 35.5 98.9 Total 390,299 8,442,676 879,141 3,032,676 3,000,000 35.5 98.9 790 Debt Service - Lid Assessment 0 500,000 300,000 300,000 0 0.0 0.0 820 Debt Service - Interest -Interfund 0 18,75(1 390 390 0 0.0 0.0 TOTAL EXPENDITURES - SRV UNT 638 8519,198 59,811,426 81,559,036 $3,833,066 83,150,000 32.1 82.2 Revenues 330 Intergovernmental Revenues $59,491 $82,676 $78,655 882,676 80 0.0 0.0 360 Miscellaneous Revenues 0 2,375,1)00 0 15,000 25,000 1.1 166.7 381) Nonrevenues 0 500,000 300,000 300,000 0 0.0 0.0 390 Other Financing Sources 389,11(1 7498,000 7,114,788 7202,422 30,000 0.4 0.4 TOTAL REVENUES - SRV UNT 638 8448,600 810,455,676 87,493,442 87,600,098 855,000 0.5 0.7 SERVICE UNIT 699 - GENERAL REVENUE (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9(30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance $137,983 8175,983 867,385 $67,385 $3,834,417 2178.9 5690.3 TOTAL REVENUES - SRV UNT 699 8137,983 8175,983 567,385 867,385 83,834,417 2178.9 5690.3 Preliminary Budget • Community and Economic Development - 69 muro, J17■ . /(/°' COMM L Y AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE ENGINEERING - 041 GENERAL RIND COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK CITY ENGINEER DOUG PE DEFINITION The Capital Projects Management and Engineering Division is responsible for the administration and preparation of reports, desi ns, plans, specifications, fundi applications, construction inspection, and cost estimates for state, federal, and locally funded construction pr jpcLs, local improvernent districts and private development projects. The division's projects are accounted for in a number of funds, including Arterial Street 142, Transportation Improvement 143, Public Works Trust 342, REET 2 Capital Project Fund 343, and Cumulative Reserve for Capital Improvement 392. In addilion lo those capilal funds rnanaged by the division, staff provides services for several capital projects for other City departments and Federal Aid contract administration assistance Lo adjacent communities from time to time. Olher services provided by this division include determining and acquiring right-of-way needs for public infrastructure projects; coordinating and supervising work of private developers; providing survey and inspection services on all public works projects suchassewers, domestic water, irrigation and streets; providing utility connection information and other information concerning City facilities; and providi administrative and technical engineeri assistance to other divisions within the City. AUTHORIZED PERSONNEL 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1271 City Engineer 0.00 1/00 1.00 3115 Project Engineer * 2.00 2.00 1.00 3120 Design Engineer 2o0 2.00 2o0 313) Development Engineer UN i'm UN 4141 Construction Inspector 2.0 7.0 2.0 K Street Inspe uv 1.00 l/W 1.00 l'kaq Engineering Contracts Speia Fist l/N 1.00 l/N 10602 Engineering Office Assistant UN i'm 0.00 Dlm Construction Supervisor 1.00 l/N 1.00 11104 Senior Engineer 1.00 1.00 1.00 1106 Surface Water Engineer 1.00 1.00 1.00 11107 Chief Engineer 1.00 1.00 1.00 TOTAL PERSONNEL m 14.00 15.00 |lOO (1) 2009 reorganization of divisiun added one City Engineer. (2) One Project Engineer position funded for 33% of 2010, but eliminated upon retirement of the incumbent. (3) 392FT8's are funded byStn,mvnu,(44) Wastewater (473 Water (474) and /m Irrigation (475. 70 — Community and Economic Development • Preliminary Budget BUDGET SUMMARY DEPT 041 ENGINEERING (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL a0000 v/soonoy vmxcno BUDGET 2 ms 4 TO 5 528 Capital improvements $1.034,71 $1 $762337 $ $1 83.7 955 TOTAL EXPENDITURES $1 $1 8762337 $1,050,385 81 83.7 9E5 ( ( ( ( ( ( ( 2009 2009 2009 2010 % cnno % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY 8,T,,, ACTUAL B"ona Y/]0C20V9 �^*[wo BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 730,994 884,431 550,637 747,896 731,927 82.8 72.9 200 Personnel Benefits 216,732 236,879 163,068 23I569 207,618 87.7 70.7 SUB-TOTAL SALARIES AND BENEFITS 947,727 1 713700 9,8l 939,545 83.8 93.6 3() Supplies 30,611 21 12 ]7,10) i7782 83.6 1.8 400 Other Services And Charges 32,952 31 15,064 26,100 24,321 78.2 2.4 900 1mr,6/odYnymcm For Services 23,411 26,020 21,325 25,720 21,880 84] 2.2 TOTAL EXPENDITURES N/034,71 $1 8762337 $1 0 83.7 10V0 EXPLANATORY NARRATIVE SERVICE UNIT 528 — CAPITAL IMPROVEMENT Work planned for 2010 is expected to include the following types of projects: • Utility Rehabilitation • Six Year Trmispmtahonhnpmvement Program • Sidewalk Safety Projects • Grant Applications & Prospectus for ISTEA, • Intersection Si Projects AU! T|B` HES, TPP, STP, etc. • Intersection Pavi Projects • Budget preparation • Utility Installation • L|[) information & Administration • Citizen, City Manager and Council requests • Division accounting and time records • Maintain and iipdate records and maps • Assistance to other City departrnents • Legal descriptions • Admin. Federal Funded Projects [/|]nionGap • Street Break Inspections • Storniwater Analysis and Review All of the 2010 Engineering Division budget will be expended in this service unit. Account 100 Salaries and Wages — This line item for 2010 reflects a 172% decrease from the 2009 budgeted amount nf$884,43lLn$79l,896. This decrease includes retirement in early May from a position that will remain unfilled through 2010, the elimination of the Deputy Department Director position after the retirement of the Department Director, and a continued decrease in overtime. In accordance with management directive, salaries are "frozen" for the 2Ol0budget. Minor changes in the salary accounts may occur because of the annualized effect of rnid-year 2009 adjustrnents, and/or an individual e's merit adjustments or eligibility for longevity. Preliminary Buth:, • Community and Economic Development — 71 Account 200 Personne! Benefits - This line iteni for 2010 reflects a 12.3% decrease from the 2009 budgeted amotint of S236,879hoS207,618. Tlveperyo/uoe|be/oehLaccountsbuk/de rate increases for medical insurance o(7.5%; dental insurance of 4% and unemployment bnsummce of 25%; along with the normal s related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33% mid-year 2009, and workers' compensation rates were unchanged. All of these changes net to an arnount similar Lo the 2OO9budget. Account 300 Supplies - This line item for 2010 reflects 16.4% decrease from the 2009 budgeted amount o($2l,278Lo$l7,782. The office and operating supplies line iteni for 2010 reflects rio change from the 2OO9 budgeted amount n($9,OOU. This category pays for basic supplies and rnaterials for the division, including replacement of small tools and computer related items for staff both in the field and in the office (hard hats, vests, report books, drafting supplies, etc.). The fuel line itein is decreased from the 2009 budget to the 2010 by 35.7% from $9,778 to $6282. The srnall tools and equiprnent line item remains at S2,500. /1ccon//t420]Prnfeseio//u/Sornices- ThisUnedenoisknJgpheda|$2OOOhor2ODl`vhichreUpcLsa 7l.4y&, reduction from the 2UO9 budgeted amount of$7,OUU. This account is used to cornpensate for additional project workloads, surveying and bridge inspections. The division is asked to respond and provide information on short notice for a number of private and public development issues, and this line item provides the flexibility 10 engage professional services on an as needed basis, rather than through a full time staff position, which may require a broader skill set and be more expensive. Account 420 Communications - This line item for 2010 is $13,221, which reflects a 13.9% increase from the 2009 budgeted amount of S11,608. Account 430 T and Training - The foliowing table Iists all of the anticipated ti'avel and tra functions to be attended by Engineering Division personnel in 2010. This line item reflects a decrease o[2l9`& from the 2DO9 budget nf$q2OOho$25OOin2OlO. MEETING LOCATION/FREQUENCY STAFF ATTENDING AMA Conference & City Engineers Meeting Washington State Two per year City Engineer, CliieF Engineer, plus (1)Staff State Design Standards Con Washington State -Quarterly Chief Engineer NaoaAoo,m/3upc,,i,mToioinA Washington/Oregon Yearly Deputy Director [8D Chief Engineer Const. Adniinistration and Quality Control Washington State Yearly Construction Staff (2) Design and Specifkation Training Washington/Oregon/Idaho Yearly De StaFF (2) General Training Washington State Yearly Support Staff (3) Account 490 Miscellaneous - The 2010 budget of S5,500 reflects a 51,800 decrease from the 2OO9 budget of $7,300. This line iteni also provides flexibility for the division to deal with special p jccts or issues that may arise frorn an adrninistrative or technical issue. Account 980f//on0/oJ Payment - This line represents interh/nd transfers for equipment renLa|and engineering's share of the city's liability insurance. The 2010 amount of $21,080 is l5.9% below the 2OO9 amount o[ $26,020. 72 - Community and Econoinic Development • Preliminary Budget Summary - The 2010 budget amount of $1,003,528 reflects a decrease of $196,188 (16.3%) from the 2009 budget of S1,199,716. SERVICE UNIT 528 - CAPITAL IMPROVEMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 528 CAPITAL IMPROVEMENT ACTUAL BUDGET .EAR-- 9/30/2009 YEAR-END Y F BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 8720,145 $820,201 9+547,717 8737,752 8689,203 84.0 93.4 120 Overtime 10,669 20,000 2,807 10,000 6,000 30.0 60.0 130 Special Pay 180 144 108 144 122 85.0 85.0 140 Retirement/Termination Cashout 0 44,086 0 1) 36,602 83.0 * Total 730,994 884,431 550,632 747,896 731,927 82.8 97.9 200 Personnel Benefits 216,732 236,879 163,068 233,569 207,618 877 88.9 30)) Supplies 310 Office And Operating Supplies 10,166 9,000 7,205 9,000 9,000 100.0 100.0 320 Fuel Consumed 9,169 9,778 4,680 5,600 6,282 64.3 112.2 350 Small Tools And Equipment 11,276 2,500 363 2,500 2,500 100.0 100 0 Total 30,611 21,278 12,248 17,100 17,782 83.6 104.0 400 Other Services And Charges 410 Professional Services 13,749 7,0(10 2,397 2,500 2,000 28.6 80.0 420 Communications 11,804 11,608 6,676 13,000 13,221 113.9 101.7 430 Transportation/Training 1,904 3,200 1,003 2,51)1) 2,50)) 78.1 100.0 44)) Advertising 1,097 500 0 100 10)) 20.0 100.0 480 Repairs And Maintenance 635 1,500 6 1,000 1,000 66.7 100.0 490 Miscellaneous 3,763 7,300 4,982 7,000 5,500 75.3 78.6 Total 32,952 31,11)8 15,064 26,100 24,321 78.2 93.2 90)) Interfund Payment For Services 950 Interfund Opt Rental And Leases 14,797 16,976 12,281 16,676 12,383 72.9 74.3 960 Interfund Insurance Services 8,614 9,044 9,044 9,044 9,497 105.0 105.0 Total 23,411 26,020 21,325 25,720 21,880 84.1 85.1 TOTAL EXPENDITURES - SRV UNT 528 $1,034,701 $1,199,716 8762,337 81,050,385 81,003,528 83.7 95.5 Preliminary Buth:, • Community and Economic Development - 73 muro, J : iltia°' COMM L Y AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE ARTERIAL STREET CAPITAL - 142 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK CITY ENGINEER DOUG ,,1/1 YO, PE DEFINITION The Arterial Street Capital Fund is used for shvet improvement projects listed in the Six Year Transportation Improvement Program (ST|[). The fund is used to provide Iocal rnatch to other funding sources, debt service, or as 100% funding for certain projects. 2DlO projected .005¢ Gas Tax for this fund is $550,000. Additional revenue is placed into this Fund from grants orloans. The amount and time of receipt is dependent on project approval and construction progress of each individual project. The tirning is not usually coincidental with year-end. The service units in this division are: SERVICE UNIT 528— CAPITAL IMPROVEMENT SERVICE UNIT 645 — INTERFUND DISTRIBUTION SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 142 ARTERIAL STREET (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/302009 � � m � [ w" BUDGET % m 5 4 m 5 528[npitalImprovements 52,964,272 57,949,566 51 $6,153,536 $3,509,623 44.2 570 645 |otr,6/ndDiotrihvh^n 190 190V83 190V83 190,183 237183 1247 1247 TOTAL EXPENDITURES 83,154,455 $8,139,749 82,010,312 56,343,719 53,746,806 46]0 99] REVENUE SUMMARY B SERVICE UNIT 528 Capital Improvements 53 56,225,946 5937822 $5 52,669,672 42.9 51.2 6151m,,k/miDistribution 298,735 107095 77]9v 202 297095 73.0 1470 699 General Revenues 1,*53,980 1 1,878,090 1 962,740 91.3 513 TOTAL REVENUES $5,022,053 57687212 92 97296 53 51J 53.9 (1) (2) ( ( ( ( ( 2009 2009 2009 2010 Y6 Cnwv % 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 rx ^� c ov BUDGET 2 TO 5 TOTAL 400 Other Services And Om,g,eo 901 lU 3,471 5,000 10,000 lUo// 0.3 500 1m, g»,S,n,/O/h,,1m, kmd 190,183 190,183 190,$3 ]90,]83 23703 124.7 6.3 600 Capital Outlays 2 7,062 1,479,040 5,806066 3,213,097 41.9 85.8 700 Debt Service 296,445 277,393 337618 342,470 286,526 103J 77 TOTAL EXPENDITURES 53154455 88,139,749 82,0]0,3]2 56,343,719 $I746,806 46.0 100 o 74 — Community and Economic Development • Preliminary Budget EXPLANATORY NARRATIVE SERVICE UNITS 528 & 645 - EXPENDITURES Projects scheduled and budgeted for 2010 using this fund are: 2010 FUND 142 EXPENDITURES PROJECTED Construction Projects 0000 Project Contingency $105,000 1796 Valley Mall Boulevard Extension, Phase III CA Agreement, 100% Union Gap 500 1867 Annual Traffic Control Program 50,000 1872 Annual Bridge Inspection 10,00(1 1875 Sidewalk Program 25,000 1957 WA Avenue Wetland Monitoring 3,500 2063 Washington Avenue Railroad Crossing (BNSF) 261,650 2143 Nob Hill/Fair Avenue Rebuild (Design) 45,400 2166 William 0. Douglas Trail 92,047 2191 66th and Summitview Signalization 615,000 2229 Nob Hill Bridge Repair 564,000 2232 16th and Washington Avenue Intersection Reconstruction 1,201,000 2239 William 0. Douglas Trail - AC1 100,000 2241 S. 28th Curb and Cutter 1,237 2286 2nd Ave / ESD Street Rehab 150,000 Total Construction Projects 53,224,334 Debt Service 1360 Tieton Drive (Maturity Date, July 1, 2010) $32,709 1374 First Avenue (Maturity Date July 1, 2011) 50,971 1493 Yakima Ave./I-82 Bond Red. (Operating Transfer to Fund 2S3) (Maturity Date Dec. 1, 2013) 65,333 1526 Fair Avenue (Maturity Date July 1, 2015) 56,446 1886 FY 2000 Overlay Program (Maturity Date July 1, 2010) 127309 19(17 Ahtanum Road (Maturity Date June 1, 2011) 5,477 1944 River Road - N. loth Ave. to Fruitvale 171,S50 2189 Fiesta Foods 12,377 Total Debt Service 522,472 TOTAL FUND 142 EXPENDITURES $3,746,806 SERVICE UNITS 528 & 645 - EXPENDITURES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 528 CAPITAL IMPROVEMENTS ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 410 Professional Services S901 S10,000 S3,471 $5,000 $10,000 100.0 200.0 600 Capital Outlays 610 Land 517 (1 26,419 628,690 0.0 631) Improvements Other Than Building 222,097 1,568,620 274,888 888,780 192,047 12.2 21.6 650 Construction Projects 2,444,312 6,093,553 1,177,733 4,288,596 3,021,050 49.6 70.4 Total 7,666,927 7,662,173 1,479,040 5,806,066 3,213,097 41.9 55.3 780 Intergovernmental Loans 278,482 265,867 32(1,765 320,778 276,407 104.0 86.2 S30 Debt Service - External Ltd-I lit 17,963 11,526 16,854 21,692 10,119 87.8 46.7 TOTAL EXPENDITURES - SRV UNT 528 $2,964,772 S7,949,%6 S1,820,129 S6,153,536 S3,509,623 44.2 57.0 Preliminary Budget • Community and Economic Development - 75 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION ACTUAL BUDGET .EAR-_ND 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 550 Interfund Subsidies $190,183 $190,183 S190,133 8190,183 $237,183 124.7 124.7 TOTAL EXPENDITURES - SRV UNT 645 $190,183 $190,183 8190,183 8190,183 $237,183 124.7 124.7 SERVICE UNITS 528, 645 & 699 — REVENUES 2010 FUND 142 REVENUES PROJECTED 1526 Utilities' Contribution to PWTF Loan 857,199 17% Engineering 50(1 1907 Special Assessment from SIED Loan Ahtamtm 5,476 1886 Streets Contribution to 2002 Overlay Program Debt Service 20,000 2232 loth and Washington from Fund 343 205,000 Gas Tax 550,000 Interest 10,000 1374 First Avenue LID 14,896 2143 Nob Hill and Fair Avenue (Design) 40,000 2063 Washington Avenue Railroad Crossing (BNSF) 261,650 2166 William 0. Douglas Trail 6th Ave. and Naches Bridge 92,047 2217 Coolidge Avenue - 80th to SSth Avenue 12,376 2229 Nob Hill Bridge Repair 564,000 2232 16th and Washington Avenue intersection Reconstruction 996,000 2239 William 0. Douglas Trail Enhancement IAC 100,001) 2249 Italstone 47,623 TOTAL FUND 142 REVENUES 82,976,767 Summary — This fund through 2010 indicates a projected balance at the end of 2010 of $182,701 including all of the budgeted expenses listed above. 2010 YEAR EXPENSES & REVENUES PROJECTED 2009 Estimated Resources Available 87,296,459 2009 Projected Expenditures 6,343,719 BALANCE AT END OF 2009 952,740 2010 Revenues 2,976,767 TOTAL ESTIMATED RESOURCES 3,929,507 2010 Projected Expenditures 3,749,806 BALANCE AT END OF 2010 8182,701 The year-end balance in this fund will be 4.9% of the anticipated expenses. The cash balance at year-end should be at least 10% of the anticipated expense to maintain appropriate contingency funds. 76 — Community and Economic Development • Preliminary Budget SERVICE UNITS 528, 645 & 699 - REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 528 CAPITAL IMPROVEMENTS ACTUAL BUDGET 9(30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 330 intergovernmental Revenues $1,124,624 $6,020,170 8006,487 $4,930,370 $2,603,607 43.3 52.8 340 Charges For Good And Services 34,023 3,000 6,644 7,144 500 16.7 7.0 360 Miscellaneous Revenues 177,776 202,776 24,690 278,752 65,475 32.3 23.5 390 Other Financing Sources 2,302,906 0 0 0 0 * TOTAL REVENUES - SRV UNT 528 S3,63(330 86,225,946 $937,822 85,216,266 $2,669,672 42,9 51.2 SERVICE UNIT - 645 INTERFUND DISTRIBUTION Revenues 38O Non-revenues 857,199 $57,199 $57,199 857,199 857,199 100.0 100 0 390 Other Financing Sources 241,536 349,S96 20,01)0 144,896 239,896 68.6 165.6 TOTAL REVENUES - SRY UNT 645 $29S,735 8407,095 $77,199 $202,095 8297,095 73.0 147.0 SERVICE UNIT - 699 GENERAL REVENUES Revenues 270 Beginning Balance 81,1)47,982 81,044,171 $1,867,598 81,867,598 8952,740 91.2 51.() 360 Miscellaneous Revenues 36,006 10,000 10,492 10,500 10,000 100.0 95.2 TOTAL REVENUES - SRV UNT 699 $1,083,988 $1,054,171 81,878,090 S1,878,098 8962,740 91.3 51.3 _Preliminary Budget • Community and Economic Development - 77 CITY OF )417■ COMM L NI Y AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE PUBLIC WORKS TRUST FUND - 342 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK CITY ENGINEER DOUG ,,1/1 4 !, YO, PE DEFINITION The Public Works Trust Fund Account 342 is used to track the debt service on capital improvement projects funded with State Public Works Trust Fund loans and the first I/4(0 Real Estate Transfer Tax moneys the City receives. Additional revenue is placed into this fund from grants or loans. The amount and time of receipt is dependent on project approval and construction progress of each individual project. The timing is not usually coincidental with year-end. The service units in this division are: SERVICE UNIT 348 - CAPITAL IMPROVEMENT SERVICE UNIT 528 - CAPITAL IMPROVEMENT SERVICE UNIT 645 - INTERFUND DISTRIBUTION SERVICE UNIT 699 - GENERAL REVENUES BUDGET SUMMARY DEPT 342 PUBLIC WORKS TRUST CONSTRUCTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9130/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 528 Capital Improvements $834,785 $474,963 $185,774 8375,313 $399,309 84.1 106.4 645 Interfund Distribution 632,534 760,607 553,591 760,607 446,542 58.7 58.7 TOTAL EXPENDITURES 51,467,319 81,235,570 5739,365 51,135,920 8845,851 68.5 74.5 REVENUE SUMMARY BY SERVICE UNIT 348 Capital Improvement 5755,841 S800,000 5399,150 5525,000 5525,000 65.6 10011 645 Interfund Distribution 75,000 75,000 75,000 75,000 75,000 100.0 100.0 699 General Revenues 2,08Z808 1,357,572 1,451,330 1,466,330 950,410 70.0 64.8 TOTAL REVENUES $2,918,648 82,232,572 81,925,480 $2,066,330 51,550,410 69.5 75.0 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 400 Other Services And Charges 0 10,000 0 MOO 0 0.0 0.0 500 Intergov Srvcs/Other Interfund 632,534 760,607 553,591 760,607 531,542 69.9 62.8 600 Capital Outlays 715,804 350,000 73,541 250,350 250,000 71.4 29.6 700 Debt Service 116,486 114,963 112,233 114,963 64,309 55.9 7.6 900 Interfund Payment For Services 2,495 0 0 0 0 * 0.0 TOTAL EXPENDITURES $1,467,319 81,235,570 5739,365 $1,135,920 8845,851 68.5 100.0 78 - Community and Economic Development • Preliminary Budget EXPLANATORY NARRATIVE SERVICE UNIT 528 — CAPITAL IMPROVEMENT The City has received PWTF Ioans for lhe foliowing projects, which require yearly principal and interest payrnents from the annual revenue estirnated to be $620,000. The obligations for loan repavments from this fund are: PROJECT 2010 DATE OF YEAR NUMBER PROJECT DEBT MATURITY 1992 1455 Fruitvale Canal 11 Piping, $6439 7y1/11 The debt service for the 1992 Fruitvale Canal Pr jecLi/^ck/des responsibilities for other divisions. The extra debt attributed to the divisions of Water/Irrigation, Wastewater and Traffic will be funded entirely by identified revenue within these divisions. This reflects no change from historic practice in debt charges. Each year, funds from these other divisions are transferred to the 342 Fund for loan repaynlent. See narrative discussion for the other funds. The current transfers will continue until 2011. Pro)ecLs scheduled and budgeted for 2010 using 342 funds are: 2010 PROJECT PROPOSED NUMBER PROJECT BUDGET 1783 2009 Citv Hall Renovation (Continiiation) $250,000 In 2009, Yakima County made ADA improvements to the street and sidewalk to the west side of 2nd Street between "A" and MLK. In co junction with this work, the City made improvements to the sidewalk to match the "Downtown then/e" The County paid for the project under an agreement that the City will repay their allocation in three equal annual payments. The total City allocahon was less than $240,000. The first payment is due April 30, 2010. 2010 PROJECT PROPOSED NUMBER PROJECT BUDGET 2285 2nd & "V' Sidewalk lrnprovernents $85,000 Preliminary Budget • Community and Economic Development — 79 SERVICE UNIT 528 - CAPITAL IMPROVEMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 528 CAPITAL IMPROVEMENTS ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 410 Professional Services $0 $10,000 80 810,000 $0 (L0 0.0 520 lntergovernment Agreements 0 0 0 0 85,000 * * 600 Capital Outlays 620 Buildings 164,289 350,000 71,019 250,000 250,000 71.4 100.0 650 Construction Projects 551,515 0 2,522 350 0 * 0.0 Total 715,804 350,001) 73,541 250,350 250,000 71.4 99.9 780 Intergovernmental Loans 109,196 109,196 109,196 109,196 60,669 55.6 55.6 830 Debt Service - External Ltd-Int Z289 5,767 3,037 5,767 3,640 63.1 63.1 980 Interfund Garage/Plant Charges 2,495 0 0 0 0 * * TOTAL EXPENDITURES - SRV UNT 528 $834,785 $474,963 $185,774 8375,313 $399,309 84.1 106.4 SERVICE UNIT 645 - INTERFUND DISTRIBUTION Current Interfund Distributions are as follows: PROJECT 2010 DATE OF YEAR NUMBER PROJECT DEBT MATURITY 1989 0001) Sun Dome (operating, transfer to General Fund) 840,000 12/1/23 Interfund transfers scheduled and budgeted for 2010 using 342 funds are: 2010 PROJECT PROPOSED NUMBER PROJECT BUDGET 2105 Fire Station 92 WV Addition 871,935 2212 Upper Kiwanis Development 114,000 2230 3rd Avenue - Mead to Chestnut (operating transfer to Fund 142) 120,607 P331 Parks Capital (operating transfer to Fund 331) 50,000 P332 Fire Capital (operating transfer to Fund 332) 50,000 TOTAL SCHEDULED INTERFUND DISTRIBUTIONS $406,542 SERVICE UNIT 645 - INTERFUND DISTRIBUTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 550 Interfund Subsidies $632,534 $760,607 8553,591 8760,607 $446,542 58.7 58.7 TOTAL EXPENDITURES - SRV UNT 645 $632,534 $760,607 8553,591 $760,607 $446,542 58.7 58.7 Revenues 380 Nonrevenues 824,375 824,375 $24,375 $24,375 824,375 100.0 100.1) 390 Other Financing Sources 50,625 50,625 50,625 50,625 50,625 100.0 100.0 TOTAL REVENUES - SRV UNT 645 875,000 $75,000 $75,000 875,000 875,000 100.0 100.0 80 - Community and Economic Development • Preliminary Budget SERVICE UNITS 348 & 699 — REVENUES Anticipated revenues are as follows: 2010 PROPOSED PROJECT BUDGET Local Real Estate Excise $525,000 Interest 2V000 hnhvaleCnmd- yhn,rU 75V0 TOTAL ANTICIPATED REVENUES 5620000 The yearly expense of construction payments and loan repayments continues to exhausts the anticipated real estate tax revenue. This fund projects 2010 revenue of $620000 which when added tna beginning balance n[$93K4lO will provide resources o[$l,55K4lO. When total expenditures for 2010 of $045i851 are subtracted from the total resources, the balance at the end of 2010 is anticipated to be only $704,559 a decrease of $225,851. SERVICE UNITS 348 & 699 — REVENUES (1) (2) ( (4) (5) ( ( 2009 2009 2009 2010 % CHNG % CHNG I008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 348 CAPITAL IMPROVEMENT ACTUAL BUDGET 980r2009 Y, ^x' F wo BUDGET 2 TO 5 4 TO 5 Kc ,"uu"» 310 Taxes $755,e41 $800,000 $390,150 5525,000 5525 65.6 100.0 TOTAL REVENUES ' SRV UNT 348 $755841 580,000 $390,150 5525000 5525,000 65.6 100.0 SERVICE UNIT ' 6V9 GENERAL REVENUES Revenues 270 Beginning Balance 52/027808 51.307,572 81 81 5930.410 712 64.1 360 Miscellaneous Revenues 60,000 50,000 O 15,000 20,000 40.0 ]31} TOTAL REVENUES - SRV UNT 699 52,087,808 $1 51 $1 $950\410 70.0 64.8 Preliminary • Community and Economic Development — 81 PUBLIC WORKS TRUST CONSTRUCTION FUND REVENUES AND EXPENDITURES 1986 1987 1988 1989 REVENUES (1986 TO 2005): Local Real Estate Excise Tax $184,715 8198,661 $174,788 $168,211 Interest From Investments 5,672 13,672 3,335 15,198 Gain From Investments 0 0 0 0 Reimbursement-County P1783-City Hall Remodel 0 0 0 0 Reimbursement-P1473-Sth & A Street Parking Lot 0 0 0 0 Residual Equity Transfer (Water/Wastewater) 0 0 0 0 Residual Equity Transfer P1455 0 0 0 0 Residual Equity Transfer P1473 0 0 0 0 Operating Transfer (Street) 0 0 0 0 Operating Transfer (Irrigation) 0 0 0 0 Public Works Trust Loan 108.000 700,090 72,000 177101 Operating Transfer (Arterial Street) 0 0 0 199.284 Operating Transfer (P1473) 0 0 0 0 Department of Transportation P1547 0 0 0 0 TOTAL REVENUES 5298,387 $912,423 8250,123 $559,794 EXPENDITURES (1986 TO 2005): Debt Service(P0653-Tieton Dr mat date-2006) $1,818 $15,054 $56,399 $47.558 Debt Service(P1133-Nob Hill Over Pass mat date-2007) 0 0 2,371 11,206 Debt Service(P1355-Fruitvale Canal Wasteway mat date-2009) 0 0 0 0 Debt Service(P1367-Resignalization mat date-2009i 0 0 0 0 Debt Service(P1455-Fruitvale Canal Phase IT mat date-2011) 0 0 0 0 Operating Transfer-Gen Fd(Sun Dome County Bond mat date 2006-08) 0 0 0 0 Operating Transfer-Debt Service Fd(1998 Street Bond mat date 2008) 0 0 0 0 Operating Transfer-Debt Service Fd(2007 Fire Station Bond mat date 2022) 0 985,699 0 0 Operating Transfer-Debt Service Fd(2008 3rd /Mead Ave/Walnut mat date 2019) 0 200,278 2.455 0 Proj#0653 - Tieton Paving 10th to 65th 0 0 0 0 Proj#1133 - N H RR Overpass Rehab 1/2-Faus 0 0 0 0 Proj#1334 - Resignalizing & Lighting Imp 0 0 0 8,734 Proj#1355 - Fruitvale Canal Wasteway 0 0 0 3,485 Proj#1360 - Tieton Dr. 5th to 16th 0 0 0 0 Proj#1364 - Resignal 56th & Summitview Inter Pwt 0 0 0 1,600 Proj#1365 - Resignal 3rd Ave & Mead Inter Pwt 0 0 0 418 Proj#1366 - Resignal S. 6th & Yakima Ave Int Pwt 0 0 0 170 Proj#1367 - Resignal 32nd & Tieton hater Pwt 0 0 0 3,976 Proj#1368 - Resignal 32nd & Summitview Inter Pwt 0 0 0 1,567 Proj#1369 - Increase Lighting Various Lo Pw t 0 0 0 381 Proj#1370 - Yakima Ave I-82 Interchange Study 0 0 0 3,750 Proj#1371 - 1-82 Corridor Study 0 0 0 0 Proj#13S6 - City Hall Water System Replacement 0 0 0 11,800 Proj#1414 - Hpr Study WA Ave & 5 Union Gap 0 0 0 0 Proj#1427 - 5R24 182-Moxee Vicinity Study 0 0 0 0 Proj#1434 - Lincoln 0 & Pierce Couplet Reevaluation 0 0 0 0 Projit1454 - Rainier Place Reconstruction. 0 0 0 0 Proj#1455 - Fruitvale Canal - Phase IT 0 0 0 0 Proj#1460 - City's Share Airport Improvement 0 0 0 0 Proj#1471 - Miller Pool 0 0 0 0 Proj#1473 - 8th St. & A St. Parking Lot 0 0 0 0 Proj#1474 - 2nd St, & B St. Parking Lot 0 0 0 0 Proj#1547 - Chesterly Park & Ride Lot 0 0 0 0 Proj#1783 - City Hall Facility/Parking Improvement 0 0 0 0 Proj#1815 - Repair City Hall Sidewalk 0 0 0 0 Proj#2118 - Miller Pool Demolition/Basketball Court 0 0 0 0 Proj#2214 W Nob Hill Grind and Overlay 0 0 0 0 Professional Service Assembly Hall 0 0 0 0 Parking Maintenance 0 0 0 0 Capital Transfer for Southeast Community Ctr Improvement P2169 0 0 0 0 Capital Transfer for Kiwanis 4th Ballfield P2171 0 0 0 0 Capital Transfer to Parks Capital Fund 0 0 0 0 Capital Transfer to Fire Capital Fund 0 0 0 0 Contingency 0 0 0 0 TOTAL EXPENDITURES $1,818 $1,201,030 861,225 $94,710 BALANCE AVAILABLE S296,569 ($288,607) 8188,898 $465,0S3 82 - Community and Economic Development • Preliminary Budget PUBLIC WORKS TRUST CONSTRUCTION FUND REVENUES AND EXPENDITURES 1990 1991 1992 1993 1994 1995 1996 1997 1998 $212,521 $218,234 $22S,OOS $274,065 $341,559 5262,507 $269,135 8360,002 5388,527 62,477 42,219 38,270 21,785 19,517 14,609 14,423 8,138 8.508 0 198 0 0 1.0515 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 13.000 0 0 0 0 0 0 0 24,375 24,375 24.375 24,375 24,375 24.375 24,375 0 0 132.000 0 0 0 0 0 0 0 0 50.000 0 0 0 0 0 0 0 0 16.875 16,875 16,875 16,875 16,873 16,875 16,875 0 0 33.750 33,750 33, 33,750 33.750 33,750 33, 674,404 660,094 891.000 045 101,250 74,716 0 0 0 147,251 16,980 0 0 0 0 0 0 0 0 0 45,892 0 0 0 0 0 0 0 0 30,000 0 0 0 0 0 0 $1,096,653 $947,734 51,490,170 $384,795 $625,381 $426,832 5358,558 5443,139 $472,035 566,316 555,516 $54,379 ti 53 $52,105 550,968 $49,832 $48.695 $47.558 13,063 12,031 11,927 11,824 11,721 11,618 11,514 11.411 11,308 3,745 0 0 9,534 9,342 9,151 5,960 5,765 8,577 13,9.80 0 0 45,145 49,670 41,940 47,541 47419 46,998 0 0 0 87.431 85,517 90,252 85,850 57,060 85,240 40.000 40,000 40.000 40,000 40,000 40.000 40,000 40,000 40,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 o 0 0 0 0 o 0 0 0 o 0 131,7(49 787 0 0 0 0 0 0 0 131,723 10,18 9,725 0 0 0 0 0 0 13,900 348,460 308,430 445 0 0 0 0 0 4,556 113.406 020 11 0 0 0 0 0 29,502 144,709 253 0 0 0 0 0 0 9,507 71,229 132 0 0 o 0 0 0 4,952 92,884 107,084 358,329 52 0 0 0 0 5,255 79.565 251 7 0 0 0 0 0 914 1,579 33,478 0 0 0 0 0 0 0 1,553 60 0 0 0 0 0 0 7,176 1,417 3,000 0 0 o 0 0 0 0 0 0 0 25,736 278,446 49,091 0 0 1.563 0 0 0 0 0 0 0 0 500 0 0 0 0 0 0 0 0 2,579 17,157 515 0 0 0 0 0 0 45 466 0 0 0 0 0 0 0 0 10.023 421,705 550,604 316,930 0 0 0 0 0 30,000 30.000 30,000 30,000 30,000 25,000 3.750 0 0 81,267 0 0 0 0 0 0 0 0 0 110.896 (818) 0 0 0 0 0 0 120,641 57,169 0 0 0 0 0 0 0 0 31,730 0 0 0 0 0 0 0 0 0 0 0 0 36,252 27,939 523,398 0 0 0 0 0 0 0 4,115 1,493 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 o 0 o 0 o 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5481,674 $1,233,171 $1.221,653 51.185,755 $621.374 5552,3 5357.390 $279.1b0 $764,571 5614979 ($285,437) $268,516 (5800,960) 57,007 ($125,542) $1,159 $163979 ($292,536) Preliminary Budget • Community and Economic Development - 83 PUBLIC WORKS TRUST CONSTRUCTION FUND REVENUES AND EXPENDITURES 1999 2000 2001 2002 REVENUES (1986 TO 2005): Local Real Estate Excise Tax $384,250 $376,088 $366,997 $472,809 Interest From Investments 6,020 5,896 2.620 1,510 Gain From Investments 0 0 0 0 Reimbursement- County P1783 - City Hall Remodel 18,436 0 0 0 Reimbursement- P1473 - Sth ST, A Street Parking Lot 0 0 0 0 Residual Equity Transfer (Water/Wastewater) 24,375 24,375 24,375 24,375 Residual Equity Transfer P1455 0 0 0 0 Residual Equity Transfer P1473 0 0 0 0 Operating Transfer (Street) 16,875 16.875 16,875 0 Operating Transfer (Irrigation) 33,750 33.750 33,750 16,875 Public Works Trust Loan 0 0 0 33,750 Operating Transfer (Arterial Street) 0 0 0 0 Operating Transfer (P1473) 0 0 0 0 Department of Transportation P1547 0 0 0 0 TOTAL REVENUES $483,706 8456,984 $444,616 5549,319 EXPENDITURES (1986 TO 2005): Debt Service(P0653-Tieton Dr mat date-2006) $46,421 $45,284 $44,147 543,011 Debt Service(P1133-Nob Hill Over Pass mat date-2007) 11,205 11.101 10,998 10,895 Debt Service(P1355-Fruitvale Canal Wasteway mat date-2009) 8,386 8,194 8,003 7,812 Debt Service(P1367-Resignalization mat date-2009) 46,576 46,155 45.733 45,312 Debt Service(P1455-Fruitvale Canal Phase IT mat date-2011) 83,420 81,600 79,779 77,959 Operating Transfer-Gen Fd(Sun Dome County Bond mat date 2006-08) 40.000 40,000 40,000 40,000 Operating Transfer-Debt Service Fd(1998 Street Bond mat date 2008) 60,000 60,000 60.000 60,000 Operating Transfer-Debt Service Fd(2007 Fire Station Bond mat date 2022) 0 0 0 0 Operating Transfer-Debt Service Fd(2008 3rd /Mead Ave/Walnut mat date 2019) 0 0 0 0 Proj#0653 - Tieton Paving 10th to 65th 0 0 0 0 Proj#1133 - N H RR Overpass Rehab 1/2-Faus 0 0 0 0 Proj#1354 - Resignalizing & Lighting Imp 0 0 0 0 Proj#1355 - Fruitvale Canal Wasteway 0 0 0 0 Proj#1360 - Tieton Dr. Sth to 16th 0 0 0 0 Proj#1364 - Resignal 56th & Summitview Inter Pwt 0 0 0 0 Proj#1365 - Resignal 3rd Ave & Mead Inter Pwt 0 0 0 0 Proj#1366 - Resignal S. 6th & Yakima Ave bit Pwt 0 0 0 0 Proj#1367 - Resignal 32nd & Tieton hater Pwt 0 0 0 0 Proj#1368 - Resignal 32nd & Summitview Inter Pwt 0 0 0 0 Proj#1369 - Increase Lighting Various Lo Pay t 0 0 0 0 Proj#1370 - Yakima Ave I-82 Interchange Study 0 0 0 0 Proj#1371 - 1-82 Corridor Study 0 0 0 0 Proj#1386 - City Hall Water System Replacement 0 0 0 0 Proj#1414 - Hpr Study WA Ave & S Union Gap 0 0 0 0 Proj#1427 - SR24 182-Moxee Vicinity Study 0 0 0 0 Proj#1434 - Lincoln B & Fierce Couplet Reevaluation 0 0 0 0 Proj#1454 - Rainier Place Reconstruction, 0 0 0 0 Proj#1455 - Fruitvale Canal - Phase IT 0 0 0 0 Proj#1460 - City's Share Airport Improvement 0 0 0 0 Proj#1471 - Miller Pool 0 0 0 0 Proj#1473 - Sth St. & A St. Parking Lot 0 0 0 0 Proj#1474 - 2nd St, & B St. Parking Lot 0 0 0 0 Proj#1547 - Chesterly Park & Ride Lot 0 0 0 0 Proj#1783 - City Hall Facility/Parking Improvement 161,164 242.816 85,077 34,521 Proj#1815 - Repair City Hall Sidewalk 2.361 0 0 0 Proj#2118 - Miller Pool Demolition/Basketball Court 0 0 0 0 Proj#2214 W Nob Hill Grind and Overlay 0 0 0 0 Professional Service Assembly Hall 0 0 0 0 Parking Maintenance 0 0 0 0 Capital Transfer for Southeast Community Ctr Improvement P2169 0 0 0 0 Capital Transfer for Kiwanis 4th Ballfield P2171 0 0 0 0 Capital Transfer to Parks Capital Fund 0 0 0 0 Capital Transfer to Fire Capital Fund 0 0 0 0 Contingency 0 0 0 0 TOTAL EXPENDITURES 3459,533 3535,151 $373738 $319,309 BALANCE AVAILABLE $24,173 (578,167) $70,878 5229,810 84 - Community and Economic Development • Preliminary Budget PUBLIC WORKS TRUST CONSTRUCTION FUND REVENUES AND EXPENDITURES 2003 2004 2005 2006 2008 2009 TOTAL 5645,074 8706,670 $878,934 5894,037 $1,056,417 8755,541 $9,S1S,049 990 3,053 0 78,136 86,520 60,000 512,866 0 0 0 0 0 0 1,253 0 0 0 0 0 0 18,436 0 0 0 0 0 0 13,000 24,3 24.375 24,375 24,375 24.3 24,375 414,3 0 0 0 0 0 0 132,000 0 0 o 0 0 0 50,000 0 0 0 0 0 0 168,750 16,875 16.875 16,875 16,575 16.875 16,875 455.625 33,750 33,750 33,750 33,750 33,750 33,750 3,785,851) 0 0 0 0 0 0 373,524 0 0 o 0 0 0 45,892 0 0 0 0 0 0 30000 $721,063 $754.723 3953,934 31.047,173 $1,218.237 $890,841 $15,519.620 841,874 $40,737 539,600 $34.463 30 $0 $938,976 10,792 10,6SS 10,585 10,482 10,378 0 217,118 7.620 7.429 7,238 7,047 6,855 6.664 133,325 44,890 44,469 44,047 43,626 43,204 42,783 739,788 76,139 74.319 72.499 70,679 65,859 67,039 1.276 ,172 40,000 40,000 40,000 40,000 40.000 40,000 760,000 60,111111 60,000 60.000 60,000 ()0,000 60,000 ()00,000 0 0 0 0 0 73.535 73,535 0 0 0 0 0 32,534 32,534 0 0 0 0 0 0 085,690 0 0 o 0 0 0 202,733 0 0 0 0 0 0 141,319 0 0 0 0 0 0 155.114 0 0 0 0 0 0 671,235 0 0 0 0 0 0 120,558 0 0 0 0 0 0 175.182 0 0 0 0 0 0 51,338 0 0 0 0 o 0 567.27S 0 0 0 0 0 0 86,646 0 0 0 0 0 0 36,652 0 0 0 0 0 0 5.363 0 0 0 0 0 0 11,593 0 0 0 0 0 0 365,0 0 0 0 0 0 0 1.563 0 0 0 0 0 0 500 0 0 0 0 0 0 20,251 0 0 0 0 0 0 510 0 0 0 0 0 0 1,299,261 0 0 0 0 0 0 178,750 0 0 o 0 0 0 81,267 0 0 o 0 o 0 110.078 0 0 0 0 0 0 177,809 0 0 0 0 0 0 31,730 25 928 177.419 102,015 149,126 143.564 164,289 1,876,540 0 0 0 0 0 0 7,972 0 0 103,552 (2S) 0 0 103.524 0 0 0 0 0 551,515 551.515 0 0 10,030 0 0 0 10,030 0 0 0 0 0 2.495 2,495 0 0 0 160,000 0 0 160.000 0 0 0 550,000 0 0 550,000 0 0 0 0 200,0011 250,000 450,0011 0 0 0 0 200,000 176,465 376,465 0 0 0 0 0 0 0 3310,244 3455,061 3489,566 31.129.394 $772,$61 31.467.319 $14.368,290 5410,820 $329,662 5464,368 (552,221) $445,376 (3576,478) 51 .451,3311 Preliminary Budget • Community and Economic Development - 85 muro, J : iltia°' COMM L ND[ Y AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE REET 2, CAPITAL FUND - 343 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLL4M COOK CITY ENGINEER DOUG ,,!'"1,,.' DEFINITION The Real Estate Excise Tax (2) Account 343 is used to track capital improvement projects funded with the second 'A% Real Estate Transfer Tax moneys the City receives. City Council enacted this tax as described in the Revised Code of Washington (RCVV) to be used for capital improvement projects. The service units in this division are: SERVICE UNIT 348— CAPITAL IMPROVEMENT SERVICE UNIT 645 — INTERFUND DISTRIBUTION SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 343 REET 2 CAPITAL FUND (1) (2) ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/302009 � � m � [ w" BUDGET % m 5 4 m 5 348 Capital Improvement $651,523 S1,25$,000 S249,077 $910,000 $5;5,000 44.2 6L0 528 Capital Improvements 18,594 150 135.075 150V000 U o// U/) 645 |oux[oodDbtdh"bno l68,740 256,822 256 256,822 256,822 lNU/ lNN TOTAL EXPENDITURES $83$,665 $1 $64\974 $1 $81l 48.9 61.7 REVENUE SUMMARY 8, SERVICE UNIT 348 Capital Improvement $755'841 8800\000 $309 $525 $525 65.6 100/) 699 General Revenues 1,31I152 1,174,403 ] 1 458,306 39.0 30.8 TOTAL REVENUES $2 $1 $1 $1 $98I}06 49.8 55.6 (1) (2) ( (4) (5) ( ( 2009 2009 2009 2010 Y6Cnwv % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 �^ � c ov BUDGET 2 TO 5 TOTAL 300 Supplies 400,000 4m\000 230,589 250000 250,000 62.5 30.8 400 Other Services And Charges V V V 0 5(V)0 " 6.2 500 1ute,gyvSrv',/Othc,1ute,yuud 29I749 541 256,022 406,822 511 94S 63.1 600 Capital Outlays 145,116 720N00 153,562 660,000 0 0/0 (/{/ TOTAL EXPENDITURES $838,865 S1 S640/74 Si316,822 $811 48.9 100 o 86 — Community and Economic Development • Preliminary Budget EXPLANATORY NARRATIVE SERVICE UNIT 348 - CAPITAL IMPROVEMENT The proposed projects for 2010 are listed below: PROJECT NUMBER PROJECT AMOUNT 2232 16th Ave. and Washington Ave. I/5 Reconstruction $205,000 0000 Operating Supplies Residential and Classified Street Maintenance 250,000 000(1 Contingency to snatch street projects 50,000 0000 Operating Transfer 50,000 TOTAL 5555,000 Revenue The Real Estate Excise Tax (REST) revenue for 2009 was projected to be S800,000, due to the drop in housing sales, the 2009 year end estimate was decreased to $525,000. For 2010, scarce revenue of S525,000 and $5,000 interest revenue is expected. Additional revenue is placed into this fund from grants or loans. The amount and time of receipt is dependent on project approval and construction progress of each individual project. The timing is not usually coincidental with year- end, and receives approval from City Council annually for designated projects. SERVICE UNIT 348 - CAPITAL IMPROVEMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 348 CAPITAL IMPROVEMENT ACTUAL BUDGET 4/3012009 YEAR -END BUDGET 2 TO 5 4 TO 5 Expenses 310 Office And Operating Supplies 54(10,001) 8400,000 5230,589 5250,000 5250,00(1 62.5 100.0 490 Miscellaneous 0 O O (1 50,000 550 Interfund Subsidies 125,000 285,000 O 150,000 255,000 89.5 170.0 650 Construction Projects 126,523 570,000 18,487 510,000 0 0.0 0.0 TOTAL EXPENDITURES - SRV UNT 348 5651,523 51,255,000 5249,077 8910,000 5555,00(1 44.2 61.0 Revenues 310 Taxes 8755,841 5800,000 $319,150 $525,000 $525,000 65.6 100.0 TOTAL REVENUES - SRV UNT 348 $755,841 $800,000 5319,15(1 5525,00)) 5525,00)) 65.6 100.0 SERVICE UNIT 645 - INTERFUND DISTRIBUTION Interfund distributions for 2010 will be used to pay off bonds: BOND PROJECT DATE NUMBER PROJECT AMOUNT 2007 2165 2006 Downtown Revitalization - Yakima Avenue 5136,215 2008 2230 3rd Avenue Grind and Overlay - Mead to Chestnut 120,607 TOTAL 5256,822 Preliminary Bud`;et • Community and Economic Development - 87 SERVICE UNIT 645 - INTERFUND DISTRIBUTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 55)) Interfund Subsidies $168,749 5256,822 5256,822 5256,822 5256,822 100.0 100.)) TOTAL EXPENDITURES - SRV UNT 645 $168,749 $256,822 5256,822 5256,822 5256,822 100.0 100.0 SERVICE UNIT 699 - GENERAL REVENUES This fund projects 2010 revenue of $530,000 which when added to a beginning balance of $453,306 will provide resources of $983,306. When total expenditures for 2010 of $811,822 are subtracted from the total resources we are left with an ending fund balance of $171,484. 2009 2010 2008 AMENDED PROPOSED ACTUAL BUDGET BUDGET EXPENDITURES Operating Supplies (Street repairs & maintenance) 5400,000 5250,000 5250,000 Contingency 0 0 50,1)00 New Equipment 80,000 ;000 5(1,00(1 Contribution for Yakima Ave. Pedestrian Improvements 136,215 136,215 136,215 Contribution for 3rd Ave Grind & Overlay 32,534 120,607 120,607 Rover Road Project Capital Transfer to Arterial Street 75,000 0 0 Nob Hill Bridge Repair 126,327 10,000 0 loth Ave. & Washington Ave. I/S Reconstruction 1) 100,00(1 205,000 Grinding & Overlay Flashers / R & R 195 0 0 16th Ave. Grind / Overlay Nob Hill to Wash Ave. 0 500,000 River Road 18,594 150,000 0 TOTAL EXPENDITURE 5838,865 51,316,522 5811,822 REVENUES Local Real Estate Excise Tax $755,841 $525,000 5525,00(1 General Revenue 40,000 1500 5,000 Balance from previous years 1,273,152 1,230,125 453,306 BALANCE AVAILABLE $1,230,129 5453,306 $171,484 SERVICE UNIT 699 - GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance 51,273,152 $1,154,403 $1,230,128 81,230,128 $453,306 39.3 36,9 360 Miscellaneous Revenues 40,000 20,000 0 15,000 5,000 25.0 33.3 TOTAL REVENUES - SRV UNT 699 51,313,152 51,174,403 $1,230,125 51,245,128 8458,306 39.0 36.5 88 - Community and Economic Development • Preliminary Budget CITY n AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE LID CONSTRUCTION CONTROL FUND - 345 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK CITY ENGINEER DOUG ,E!' PE DEFINITION This fund is used to account for the resources and costs associated with Local Improvement District (LID) pr jccis. Project expenses are covered by interest bearing warrants that are redeemable upon project completion either by individual payoffs, or from bond proceeds issued for the project. This fund does not maintain a reserve balance, as it is only used to account for the cost of LID projects that are reimbursed in full upon completion. During 2009, we sent letters to nearly 200 property owners in 4 un-sewered areas of the Cfty asking for interest in formi an LID. From none of these areas did we receive sufficient positive response to initiatcanL|[lTherefoo\vecorren1lyhaenoncschcdohdfor2O0 The service u nis in this d ivision are: SERVICE UNIT 218 - CAPITAL IMPROVEMENT SERVICE UNIT 699 - GENERAL REVENUES BUDGET SUMMARY DEPT 345 LID CONSTRUCTION CONTROL FUND (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 980Q009 YEAR-END BUDGET 2 TO 5 4 TO 5 218 Capital Improvement 544,662 5802,000 $635,916 9802,000 $0 0.0 0.0 TOTAL EXPENDITURES $44,662 8f02,000 $635y16 5S02,000 Su k0 uV REVENUE SUMMARY BY SERVICE UNIT 699 General Revenues (537413) 5430 (982'075) 9802 50 0.0 0.0 TOTAL REVENUES (5374I3) $430 02 SxVZ 50 0.0 0/0 (1) (2) ( (4) (5) ( ( 2009 2009 2009 2010 % CHNG % I008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 980r2009 YEAR-END BUDGET 2 TO 5 TOTAL 600 Capital Outlays 44,662 7x0,000 635,916 78u00 U m` " 70 Debt Service (1 22,00 0 ZlN 0 0.0 * TOTAL EXPENDITURES 544,662 5802,00 $635,91 S80200 $` 0.0 * Preliminary Budget • Community and Economic Development — 89 Cl 1 `f OF ), COMM L NI Y AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE CUMULATIVE RESERVE FOR CAPITAL IMPROVEMENTS - 392 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR WILLIAM COOK CITY ENGINEER DOUG .1 , iY0, PE DEFINITION The Cumulative Reserve for Capital Improvements Fund accounts for various capital improvement projects which the City Council may deem appropriate. Currently the Yakima Railroad Grade Separations Project (1818), the Utility Services System Upgrade (2094), and the Consolidated Financial System Software (2292) are accounted for in this Fund. The service units in this division are: SERVICE UNIT 528 — CAPITAL IMPROVEMENT SERVICE UNIT 645 — INTERFUND DISTRIBUTION SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 392 CUM RES FOR CAPITAL IMPROVEMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 528 Capital Improvements $954,159 $19,611,173 $1,367,7Q2 $1,930,723 $18,946,251 96.6 981.3 TOTAL EXPENDITURES $954,159 $19,611,173 $1,367,702 $1,930,723 $18,946,251 96.6 081.3 REVENUE SUMMARY BY SERVICE UNIT 528 Capital Improvements $690,254 $18,800,000 81,975,332 $2,2S5,000 $20,932,775 111.3 916.1 645 Interfund Distribution 465,000 660,000 660,000 660,000 160,00(1 24.2 24.2 699 General Revenues 173,350 178,450 374,445 379,545 1,398,922 783.9 368.6 TOTAL REVENUES $1,328,604 $19,638,450 $3,009,777 $3,324,545 $22,491,697 114.5 676.5 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 300 Supplies 0 (1 418 (1 (1 * 0.0 400 Other Services And Charges 228,826 811,173 72,217 383,217 743,750 91.7 39 600 Capital Outlays 725,333 18,800,000 1,295,157 1,547,506 18,200,000 96.8 96.1 700 Debt Service 0 0 0 0 2,501 ,- 0.0 TOTAL EXPENDITURES $954,159 819,611,173 $1,367,792 81,930,723 $18,946,251 96.6 1(1(1.1) 90 — Community and Econo mic Development • Preliminary Budgr't EXPLANATORY NARRATIVE SERVICE UNIT 528 — CAPITAL IMPROVEMENT In 2010 the major project scheduled and budgeted in this fund is project 1818 Railroad Grade Separation project for $18,200,000. Railroad Grade Separation is 86.5% funded by Federal Grant with matching grant funds coming from the Transportation Improvement Board (TIB), the Washington State Freight Mobility Strategic Investment Board, and a 5% contribution from Burlington Northern. Account 410 — Professional Services - The Interfund Operating Transfers of $456,007 will be used to continue work on project 2094, a new Utility Services System; $287,743 is allocated for project 2292, new Consolidated Financial System Software to assist the consolidated purchasing arrangement with the County. SERVICE UNIT 528 — CAPITAL IMPROVEMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 528 CAPITAL IMPROVEMENTS ACTUAL BUDGET .EAR-_ND 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 410 Professional Services 228,826 811,173 72,217 383,217 743,750 91.7 194.1 600 Capital Outlays 640 Machinery And Equipment 129,476 1_1 1_1 12,506 0 * 0.0 650 Construction Projects 595,857 18,800,000 1,295,157 1,535,001) 18,200,000 96.8 1185.7 Total 725,333 18,800,000 1,295,157 1,547,506 18,200,000 96.8 11761 780 Intergovernmental Loans 0 0 0 0 1 * 830 Debt Service - External Ltd-lnt (1 0 0 (1 2,500 * * TOTAL EXPENDITURES - SRV UNT 528 $954,159 519,611,173 $1,367,792 $1,930,723 $18,946,251 96.6 981.3 Revenues 330 Intergovernmental Revenues 8690,254 S17860,000 81,375,332 51,685,000 $16,434,040 92.0 975,3 360 Miscellaneous Revenues 0 94000 0 0 1,000,000 106.4 * 390 Other Financing Sources 0 0 600,000 600,000 3,498,735 * 583.1 TOTAL REVENUES - SRV UNT 528 8690,254 818,800,000 $1,975,332 82,285,000 820,932,775 111.3 916.1 SERVICE UNIT 645-INTERFUND DISTRIBUTION The Interfund Operating Transfers of 5160,000 will be used for project 2094, a new Utility Services System. SERVICE UNIT 645-INTERFUND DISTRIBUTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION ACTUAL BUDGET .EAR-_ 9/30/2009 YEAR-END Y r BUDGET 2 TO 5 4 TO 5 Revenues 39(1 Other Financing Sources 5465,000 8660,1)00 866(1,1)00 5660,000 8160,00(1 24.2 24.2 TOTAL REVENUES - SRV UNT 645 $465,000 5660,000 5660,000 5660,000 5160,000 24.2 24.2 Preliminary Buth:, • Community and Economic Development — 91 SERVICE UNIT 699 — GENERAL REVENUES The beginning balance of this fund is S1,393,822, and it is anticipated that the interest from investments of this fund will be $5,100, revenue dedicated to capital improvements will be $20,932,775, and Interfund Distributions amount to $160,000. Total expenditures are projected at $18,946,251. The projected year-end 2010 balance is S3,545,446. SERVICE UNIT 699 — GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9130/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance $168,250 5173,350 $374,445 $374,445 $1,393,822 804.1 372.2 360 Miscellaneous Revenues 5,100 5,100 0 5,100 5,100 100 100 TOTAL REVENUES - SRV UNT 699 $173,350 $178,450 $374,445 5379,545 51,398,922 783.9 368.6 92 — Community and Economic Development • Preliminary Budget CITY AND ECONOMIC DEVELOPMENT 2010 PRELIMINARY BUDGET NARRATIVE GROWTH a AGEMENT _140 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR W/L LxAM COOK PLANNING ■ AGaR JOAN DAVENPORT DEFINITION This fund was historically used to account for state Commute Trip Reduction (CTR) grants. In 2002, the CTR fundi was transferred to the Yakima Valley Conference of Governments (COG), and all of the reserve balance of CTR funds was spent on the Park and Ride next to the Gateway Center. We don't antici a|ehuLnre[TR0undingLocomeLhronghLhp[dy More recently, this fund has been used to track i'evenues and expenses relating to compliance with the Growth Management Act. The City of Yakima has received several grants over the last several years froin Washington State Department of Community Trade and Economic Development (CTED) to assist in such planning elements as the Yakima Urban Area Comprehensive Plan 2025 update, the State Environmental Protection Act (SEPA) review for the Yakima Urhan/\rca Comprehensive Plan 2025 and the Yakima Urban Area Zoning Ordinance update. The service units in this division are: SERVICE UNIT 314 — INTERAGENCY PLANNING SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 140 GROWTH MGMT/COMMUTE TRIP REDUC (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY 8, SERVICE UNIT ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 4 m5 314 Interagency Planning SO 949745 $0 $49,745 90 0.0 0.0 TOTAL EXPENDITURES 90 549,745 $O $49,745 50 0.0 0.0 REVENUE SUMMARY B, SERVICE UNIT 314 Interagency Manning $/ $25'466 $0 S25,466 S0 0/0 0.0 699 General Revenues 24,372 93 24,372 24,372 93 99.7 04 TOTAL REVENUES $24 $25,559 S24,372 S49,838 593 0.4 '\l (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 980r2009 YEAR-END BUDGET 2 TO 5 TOTAL 400 Other Services And Charges o 49,745 0 49,745 U U/` " TOTAL EXPENDITURES $/ 549,745 $0 $49,745 S) 0.0 * Preliminary Budget • Community and Economic Development — 93 EXPLANATORY NARRATIVE With the coinpletion of our Comprehensive Plan and Urban Area Zoning Ordinance updates state hinding for these projects has ended. SERVICE UNIT 314 — INTERAGENCY PLANNING (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 314 INTERAGENCY PLANNING ACTUAL 8"ova 9/3W200v YEAR-END BUDGET � TO 5 4 m S Expenses 410 Professional Services $O $49,745 50 549,745 50 0.0 0.0 TOTAL EXPENDITURES - SRV UNT 314 $V $49,745 $// 649,745 50 0/0 0.0 Revenues 330 |ot,,g"v,,mnu`ta|Krvrour, 50 525 $0 525,466 50 0.0 0.0 TOTAL REVENUES - SRV UNT 314 $V S25,466 50 525,466 50 0/0 0.0 SERVICE UNIT 699 — GENERAL REVENUES (1) (2) ( ( ( ( ( 2009 2009 2009 2010 Y6Cnwv % CHNG 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL 0000ET p/so/znnv rx^�cov BUDGET 2 TO 5 4 TO 5 Revenues 20 Beginning Balance 524,372 593 $24,372 524,372 $93 v97 0.4 TOTAL REVENUES - SRV UNT 699 S24 593 524,372 524,372 $93 99.7 0.4 94 Community and Economic Development • Preliminary Budget Police 031 Police 152 Police Grants 333 Law and Justice Capital POLICE 2009 Budgeted Staffing Levels i - T. CROFT S. GRANATO W. WANTLAND* Administrative Assistant Chief of Police Public Safety • FIRE DEPARTMENT i Adm Sup / Electronic Home Monitoring 189.00 Positions Communications Manager 6.0 Position 34.0 Positions i Building Maintenance / Fleet Mgmt K. ROSENOW L C. ABREU 4.00 Positions Deputy Chief Crime Analyst r COPELAND R. LIGH J. SCHNEIDER J. MCGOVERN G. BELLES Captain Captain Captain Acting Services Supervisor Lieutenant I I I —� I I IF INVESTIGATIVE PREVENTATIVE SPECIAL 1 1 SERVICES DIVISION PROFESSIONAL DIVISION PATROL OPERATIONS I 22.00 Positions STANDARDS 21.00 Positions 82.00 + 15 -25 Volunteers 46.00 Positions SUPPORT SERVICES INTERNAL INVESTIGATIONS PATROL SQUADS SPECIAL OPERATIONS 1 COMMUNICATIONS INVESTIGATIONS Person Crimes Emergency Response Gang Enforcement AND RECORDS Property Crimes Reactive and Traffic Unit • SRO • GREAT MANAGEMENT Arson Preventative Patrol Transit • Narcotics Call Taking • TRU • Data Entry Special Assault Criminal and Traffic Retention and Dissemination Narcotics Enforcement TRAINING Permits Service Response SRO's Training, Recruitment and Testing CLERICAL SUPPORT K -9 Unit PROPERTY Transcription PLANNING & RESEARCH Inventory • Control and Safekeeping POLICE RESERVES Weed and Seed Grants of Evidence and Found Property IDENTIFICATION (Volunteer) Fingerprint Comparison Patrol Support COMMUNITY SERVICES Forensics Special Details Crime Prevention Evidence Collection Service Response PAL • Volunteer Programs SWAT TEAM Explorers Emergency Tactical CLERICAL SUPPORT Intervention and Crisis Negotiations PRISONER DETENTION Care and Custody of Prisoners ..— _....1 EMIL_J Transportation • Courtroom Security * Shared administrative authority of the Public Safety Communications Division between Police Chief and Fire Chief. More detail included on Fire Department Budgeted Staffing Levels Chart CITY w }//74/0/« POLICE 2010 PRELIMINARY BLJDGET NARRATIVE POLICE - 031 GENERAL FUND POLICE CHIEF SAM GmaNAmm DEFINITION The Police Department has the basic purpose of maintenance of the public order and the control of conduct legislatively defined as crime. This responsibility is discharged through operational (unctions designed to prevent crime, provide protection 10 persons and propert\ as well as detect, investi ate, and apprehend offenders. The primary mission of the Yakima Police Department is enforcement of federal state, county and city ordinances and statutes through a cornrnunity partnershi which promotes safe, secure neighborhoods. The following eleven service units comprise this department: SERVICE UNIT 183 — CRIMINAL JUSTICE SALES TAX 0.3% INCREASE SERVICE UNIT 104 — GREAT (GANG RESISTANCE AND EDUCATION TRAINING) PROGRAM SERVICE UNIT 112 — INVESTIGATIVE DIVISION SERVICE UNIT 113 — PREVENTIVE PATROL DIVISION SERVICE UNIT 114 — POLICE SUPPORT SERVICES DIVISION SERVICE UNIT 115 — DETENTION DIVISION SERVICE UNIT 117 — POLICE SPECIAL OPERATIONS SERVICE UNIT 119 — ADMINISTRATION SERVICE UNIT 323 — PARKING FACILITIES AUTHORIZED PERSONNEL 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1190 Police Chief l/m 1.00 l/m 1281 Deputy 1o1ie Chief l/N Dm l/N 1434 Case Specialist UN 1.00 UN 6121 Police Officer") 100 100 0l0 6122 Police Officer (Latera1) 3m0 3.00 5.00 6124 Police Sergeant 1700 1700 1700 6126 Police Lieutenant 5.00 5.00 5.00 6127 Police Captain 3.00 3.00 3.00 6212 Assitant Evidence Technician 1.00 1.00 1.00 6221 Corrections Officer 11.00 11.00 11.00 6235 Corrections Administrative 5pcdnbot l/N Dm l/N 6252 Police Services Specialist |'"'" 7o0 2U0 lNN 6253 Police Services Specialist || 3]0 3.00 4]0 6610 I>rking Enforcement Officer 1.00 1.00 1.00 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 8205 Police Fleet Specialist 1.00 1.00 1.00 8541 Building Maintenance Specialist 1.01) 1.00 1.01) 11701 Administrative Assistant to Police Chief 1.00 1.0(1 POO 11710 Police Services Supervisor c') 4.00 4.00 2.00 11720 Corrections Sergeant 3.00 3.00 3.00 11730 Forensic Supervisor 1.00 1.00 1.00 11740 Crime & Intelligence Analyst Supervisor 1.00 1.01) 1.00 136(11 Building Superintendent 1.00 1.00 1.00 TOTAL PERSONNEL (I) 188.00 188.00 189.00 (1) 7 Police Officers added in 2010 for the COPS Hiring Recovery Program grant, and funded by Police Grants (152). 2.01) additional FTE's funded by Transit (364) and / or Fire (032). (2) 3 Police Services Specialist 1 positions and 2 Police Services Supervisor positions eliminated in 2010 for cost containment. BUDGET SUMMARY DEPT 031 POLICE (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 103 Criminal Justice Sales Tx .3% Inc 51,235,395 51,290,413 5645,959 51,190,413 51,267,850 98.3 106.5 104 Byrne Grant / Great Program 170,843 103,875 96,622 105,175 107,540 103.5 102.3 112 Investigation 2,442,731) 2,610,490 1,920,634 2,594,914 2,449,104 93.8 94.4 113 Preventive Patrol 8,205,51)9 9,1(19,926 6,751,871 8,957,174 9,307,087 102.2 103.9 114 Police Support Services 1,577,253 1,651,485 1,051,659 1,427,233 1,210,187 73.3 84.8 115 Detention Services 1,404,345 1,522,698 1,127,711) 1,524,232 1,527,911 100.3 100.2 117 Police Specia I Operations 2,347,557 2,912,470 2,142,659 2,911,247 2,686,42(1 92.2 92.3 119 Administration 3,426,688 4,073,596 2,940,001 4,062,573 4,450,656 109.3 109.6 323 Parking Facilities 92,656 103,413 67,599 93,118 102,193 98.8 109.8 TOTAL EXPENDITURES 520,902,975 523,378,366 516,744,715 522,866,079 523,108,949 98.9 101.1 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 13,160,322 14,807,994 10,707,614 14,403,088 14,703,413 99.3 63.6 200 Personnel Benefits 3,278,692 3,541,181 2,59(1,279 3,531,177 3,56(1,498 100.6 15.4 SUB-TOTAL SALARIES AND BENEFITS 16,439,014 18,349,175 13,297,893 17,934,265 18,263,911 99.5 79.0 300 Supplies 989,431 876,093 615,710 765,881 761,000 86.9 3.3 400 Other Services And Charges 1,249,334 1,265,106 892,625 1,204,191 1,147,222 90.7 5.0 501) Intergov Srvcs/Other lnterfund 1,881,782 2,609,500 1,656,246 2,679,50(1 2,650,70(1 101.6 11.5 600 Capital Outlays 8,900 6,001 9,750 9,751 1 0.0 0.) 900 lnterfund Payment For Services 334,515 272,491 272,491 272,491 286,115 105.0 1.2 TOTAL EXPENDITURES 520,902,975 523,378,366 516,744,715 522,866,079 523,108,949 98.9 100.0 2- Police • Preliminary Budget SALARY DIsTRIBuiioN (B SERVICE UNIT) 2009 2010 2009 BUDGET SERVICE 2008 AMENDED 2009 PROPOSED VS. UNIT ACTUAL BUDGET ESTIMATE BUDGET 2010 BUDGET 103 $35T671 8430,333 8395334 3461 74» 104 110 78 78 81 11% 112 1 1 1 1 (4 113 5,546,378 6 6,153 6,501 47Y| 114 1 1 979,415 802 115 758,794 832,625 609,436 833,190 0]t 117 1 1,94,961 1,938857 1,983,997 N/tXl 119 447,351 547,719 540,929 847,318 54.7& 323 53,374 58,709 58 61 4.5% TOTAL $11 $13 $12 813 This surnrnary was prepared to demonstrate that, in total the salary lines increased $158,813 or1& from the 2DO9 budget nf$l3,l62,586Ln the 2OlO budget of $13,521,399 In accordance with management directive, salaries are "frozen" for the 2OlOhodgci. Minor changes in the salary accounls may occttr because of lhe annualized effect of rnid-year 2009 adjustments, and/or an individual employee's merit adjustments or eligibility for longevity. The exception to the salary freeze are those employees operating under the Yakima Police Patrolman's Association (YPPA). The YPPA labor agreement extends through 2010 and provides for a cost of livi adjustment for Police Officers and Sergeants. The chai't above illustrates salai'ies only. The personnel benefit accounts include rate increases for rnedical insttrance of 7.5%; dental insurance of 4% and unernployirient insurance of 25%; along with the normal roll-ups related to base wage adustrnents. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33Y& mid-year 2OO9\ and workers' compensation rates were unchanged. All of these changes net to an amount similar to the 2009 budget. EXPLANATORY NARRATIVE SERVICE UNIT 103 — CRIMINAL JUSTICE SALES TAX 0.3% INCREASE...................................................... CAPTAIN ROD LIGHT The 2010 hudget reflects a full staff with wages at the anticipated increascdrate. Account 120 Overtime — This line item has no change in 2010 from the 2009 budget and year-end estimate o[$DO,0OO. Ovei'tirne containment rneasui'es are in effect. Account 230 Special Pay — The 2OlO budget of$l0]74 reflects an increase n(52,]22orl3.8Y&over the 20O9 budget and year-end estimate n[$16,052. This account pays special prernium pays, such as bilingual pay, education incentive and shift differential, many of which are hased on the employee's base rate of pay. Due to anticipated wage increases, it is necessary to increase the budget for the corresponding premium pays. Account 200 Personnel Benefits — The 2009 year-end estimate is expected to come in on budget. The 2010 budget is antici aLedLopxrpedLhe20U9bndgeLby54 anticipated wage and benefit increases. Account 280 Uniforms / Clothing — There are no changes for 2010 in this line item from the 2009 hnJrpiand year-end estimate o{$l5,0OO This line pays for uniforrns and uniforrn cleaning expenses for officers. Account 310 — Office and Operating Supplies — There are no changes for 2010 in this line item from the 2009 budget and year-end estiinate of $5 This line itein accounts for supply purchases such as ammunition, taser cartridges, and other operating supplies for officers. Account 32O Fuel — The 2OlO budget V{$6O,OOO reflects a decrease o($9O,OOOVr6O'& less than the 2009 budget of 5150,000, and an increase of 529,000 over the year-end estimate of $31,000. This supply line accounts for a portion of the fuel consumption foi' the p0] ice fleet, additional fuel expenses are budgeted in service unit 113 Patrol. The decrease from budget to budget is due to lower than antici a|ed fuel costs. Account 350 Small Tools and Equipment — The 2010 budget of $25,000 is unchanged from the 2009 budget and year-end estimate. Equipment and tools for officers and the crime lab such as safety equipment for vehicles, self defense devices and technology items that do not meet the capital purchase reqiiirernents are accounted for under this line item. Account 410 Professional Services — This line in 2010 reflects a $10,000 or 66.6% decrease from the 2009 budget of $15,000. There isom change from the year end estimate nf55,OUULo the 2UlUbudget. This line accounts for expenses related to fit for duty evaluations and other professional service needs. Account 420 Communications — There isnochange from the 2009 budget and year-end estimate of $2,060 to the 200 budget o{42,06O These funds primarilv pay for cellular phone and e-mail services for officers. Account 430 Transportation / Training — There is no change from the 2009 budget $6,OOOk/the 2010 budget. There is an increase of $3,000 from the 2009 year end estimate of $3,000 to 56,000. This account provides for training expenses (transportation, lodging, meals). Due to cost containrnent measures, out of town training has been restricted and the year end estimate for 2009 is lower than what was budgeted. Account 49OMiscellaneous — There is no change from the 2009 budget 56,000 to the 2010 budget. There is an increase of $3,000 from the 2009 year end estimate of $3,000 to $6,000. This account pays training registration fees. Due Lo cost containment measures, out of town training has been restricted and the year end estimate for 2009 is lower than what was budgeted. Account 510 Intergovernmental Professional Services — These funds are budgeted for outside Jail Costs that are in addition to the budget in Service Unit 119. The 2009 year-end estimate is expected to exceed the 2009 budget of 5393,500 by $70,000. The 2010 budget reflects an expected increase of 538,500 or 9.8% over the 2009 hudget based on future rate and usage expectations. Jail cost containrnent options are being studied and i |enxentedk/keepordsktejaUcosLsvvdhinLha2DlObnJvpL. Account 960—}//terf/sd Insurance Services — This line item for 2010 has an increase of $349 from the 2009 budget and year-end estiinate of $6 This is a S% iiicrease. These funds are budgeted for Risk Management and increased workers compensation expenses. 4— Police • Preliminary Budget Sum/nury - This service unit for 2010 has a decrease of $22,563 or 1.7% from the 2009 budget of 3 to $1,267,850. There is an increase of $77,437 or6.5'& over the 2OO9 year-end estimate o{ $1,190/413. These changes are due 10 the above-Iisted factors. SERVICE UNIT 103 - CRIMINAL JUSTICE SALES TAX 0.3% INCREASE (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 103 Cxwn' JUSTICE So .3Y6 ACTUAL BUDGET 9/302009 � � m � [ w" BUDGET % m 5 4 m 5 Expenses l00 Salaries And Wages 110 Salaries And Wages $357,671 $430\333 S276 5395,334 8461,963 107.4 1169 120 Overtime 12Z587 110 44,704 110 ll/Vx)0 100.0 100.0 130 5p,cin|Yny 15,967 16,852 11 16 19,174 113.8 113.8 140 Retirement/Termination Cashout 499 0 0 0 o ~ * Total 51 55Z185 332,720 522185 591136 106.1 113.2 200 Pei'sonnel Benefits 200 Personnel Benefits 99,325 108 73,099 108,695 113,332 1043 104.3 ZwV Clothing And Miscellaneous 21 15 o 15 15,000 100.0 100 0 Total 121 123,695 73,099 123,695 128,332 03.8 03.8 300 Supplies 310 Office And Opei'ating Supplies Z078 5 4,782 5,000 �VUV 100.0 100.0 320 Fuel Consumed 14\960 150,000 -15 ]l 60\000 40.0 193.6 350 SomU Tools And Equipment 38,948 25/00 4,354 25,00 25,00 lmN 10.0 Total 186,986 18y00 9,120 8/ 90,0 50.0 1475 400 Other Services And Charges 410 Professional Services 14,969 15,000 l9]5 5,000 5,000 33.3 lVU/` 420 [ommvn lea ion m 5,000 �'�0 0 2/60 2,060 100.0 10.0 430 Transportation/Training 3,000 6,000 1,400 3,000 6,000 100.0 2008 490 Miscellaneous 0 6 V 3 6 100.0 200.0 Total 2?,969 29,060 5,335 13 19,060 65.6 145.9 510 im,r8ov,cum,ut Professional Svc 395,618 393,500 218,712 463,500 432,000 109 8 932 960 im,c/uod Insurance Services 6 6,973 6,973 b,973 7322 105.0 105.0 TOTAL EXPENDITURES - S^, UNT 103 S1 81 S645 81 81 98.3 106.5 SERVICE UNIT 104 - GREAT (GANG RESISTANCE EDUCATION AND TRAINING) PROGRAM ......................... CAPTAIN JEFF SCHNEIDER This service unit funds one position through the Byrne Discretionary Federal Grant. The sole focus of this position is to operate the GREAT program. The goal of the GREAT prograrn is to suppress, n'itervene, and prevent gang pressure and youth violence. Account 110 Salaries and Wages - There is an increase of $3,171 from the 2009 budget and year end estimate of $78,108 to the 2010 budget of $81,279. This inc/ease is due to the negotiated YPPA pay increase for the one office assigned to this unit. Account ]20 Overtime - There is$5,OOO budgeted in2OlO for overtime, which reflects no change from the 2009 budget and year-end estimate. Overtirne containment measures are in effect. Acconnt 130 Special Pay — There is an increase of $58 in 2010 from the 2009 budget and estimate o{$1417io$1,475m4[%. This increase is Iinked to the salary increase. Account 200 Personnel Benefits — There is an increase of S437 in the 2010 budget of S19,787 from the 2009 budget and year-end estimate of $19,350. This increase again is due to the salary increase. Acconnt 300 Snpplies — There is a decrease in this line from the 2DO9 year end estimate nf$l,3OOLn $0 bn2010. Some donations were received that allowed for the purchase of supplies for the GREAT program in2UO9. Summary — This service unit has a total of $107,540 budgeted for 2010, a $3,665 increase over the 2009 budget of $103,875. The reduction is due to the negotiated YPPA pay increase. SERVICE UNIT 104 — GREAT (GANG RESISTANCE EDUCATION AND TRAINING) PROGRAM (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT ' ACTUAL BUDGET 9/30C2009 Y, ^� F nu BUDGET 2 TO 5 4 TO 5 Expenses V And Wages 110 Salai'ies And Wages $110,517 $78108 $71 H78,108 $81 104J 104.1 120 Overtime 5 9� 5,000 4,116 5,000 �mN 100.0 100.0 130 Special Pay 2 1 1 1 1 104] 104.1 Total 118,437 84,525 76 84,525 87,754 103.8 03.8 200 Personnel Benefits 27,431 19,350 17,566 19,350 19,787 102.3 102.3 300 Supplies 310 Office And Operating Supplies 19,761 0 2 1 V " 0.0 350 Small Tools And Equipment 190 o 0 0 V * * Total 19,951 0 2 1 0 * o/` 400 Other Services And CFai'es 430 Transportation/Training 4,129 0 0 0 0 * * 490 Miscellaneous 895 0 V V 0 * * Total 5,024 0 o o o * " TOTAL EXPENDITURES - SRV Un, 104 $17\843 $10 $96,622 $105,175 $107540 10I5 102] SERVICE UNIT 113 — Umvansxnom-------_.--------_.------_.------_. GREG COPELAND 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - INVESTIGATION ACTUAL BUDGET BUDGET Part 1 Crimes Against Property Cleared 163% 17o% 19.0% Part 1 Crimes Against Persons Cleared 74.6& 702% 75.0% This service nnit is responsible for the investigative functions of the Police Department, with emphasis on violent crime and crirne against persons. Accoimt 110 Salaries and Wages — The 2010 Budget of $1,890,648 is $188,836 or 11% higher then the 2OO9 budget o{$1,7O1,8l2. This Service Uni is served with 25 positions. The 2010 budget reflects a full staff with wages at the anticipated increased rate. Account 120 Overtime — There is no change from the 2009 budget and year-end estimate of $l5O,OOOto the 2OlO budget. This service unit, in particular, cannot anticipate overtime needs bnadvanceas|heirnvprLimeisdrb/enbyvio|en1crbnesLhaLn'ns|beinvestigated. However, as previously mentioned, overtime containment measures are in effect, allowing us to keep the budget static. Account 130 Special Pay — The 2OlO budget ofS57,520 reflects an increase of $4,O52or7.6% from the 2009 budget of $53,476. This account pays fot' negotiated pi'erniuins such as special investigator ator pay and bili al pay Account 140 RetirementiTermination Cash-out — The 2010 budget of $12,000 is unchanged from the 2009 year end estimate. This account pays for both retirement cash-outs and annual leave cash-outs as provided in the Municipal Code. There are no anticipated retirements in 2009 or 2010; however, there will be several employees eligible fora vacation cash-out. Account 200 Personnel Benefits — The 2OlO budget o($453,3O6 reflects an increase of $52,735 or 12% from the 2009 amended budget and year-end estimate of S404,623. This increase is due to the anticipated wage and benefit increases. Account 280 Clothing — There are no changes for 2010 in this line item from the 2009 budget and year-end estimate of $28,000. This line pays the clothi /cleaning allowance for detectives and other officers who have plain-clothes assi ents in this service unit. Account 410 Professional Services — There \san increase o[S5,OOO\n the 2OlO budget ofS2O,OOO from the 2009 budget of $15,000. This ixa33.3%increase. This line covers special investi ahonx expenses, such as informant fees, specialized investigative equipment and travel expenses for prisoner transports for suspects in major crin'es. In 2009, there was an increase in the nuinber of prisoner transports required. Account 480 Repairs and Maintenance — There is no change in 2010 from the 2009 budget and year-end estimate of S3,800. This line pays for the service, repairs and maintenance of various equipirient such as dictation equimentin the detective division. Snrnmarij — This service unit for 2010 reflects an increase of $123,952 or 5% from the 2009 year end estimate of $2,491,329. These changes are the combined result of the previously described factors. SERVICE UNIT 112 - INVESTIGATION (|) ( (3) (4) (5) (6) (7) 2009 2009 2009 2010 % Cn^m %[nwo 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 112 INVESTIGATION AC TUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries Arid Wages 110 Salai'ies And Wages $1 91 91 9 $1 95.7 95.8 120 Overtime 140 150\000 130\808 150V00 100\000 66.7 66.7 130 Sprdn|Pnv 52 64,222 53,811 64 69,684 108.5 1085 140 Kchrnncut/Tnn,innhnoCosbnu, 10,431 12,000 0 l�U00 12/ NU/` 1008 Total 1,968295 2,105,67 1,556858 2,102,959 1,980192 94.0 94.2 200 Personnel Benefits 200 Personnel Benefits 427,095 45I012 334 454 431 95.2 949 280 Clothing And Mis cUnu,"uo 27,150 28,000 ` 28,000 28,000 00.0 00.0 Total 454,245 481 355,252 482,156 459,111 95.5 95.2 400 Other Services And Charges 410 Professional Services 20,190 20,000 6 6,000 6 30V 100 480 Repaii's And Maintenance 0 3,800 130 3,800 3,800 100.0 100.0 Total 20 23 8,525 9,800 9,800 412 100l0 TOTAL EXPENDITURES - SRV UNT 112 $2 52,610,490 $1 $2,594,914 $2 93.8 94.4 SERVICE UNIT 113 - PREVENTIVE PATxnL..--_.. JEFF SCHNEIDER 2009 2010 2008 AMENDED P noPOSED PERFORMANCE STATISTICS - PREVENTATIVE PATROL ACTUAL BUDGET BUDGET Service Reque ts Received 58 57,289 60,000 ]myh/Accidents Reported 2 2 2 Officers Per l 1.65 1.64 171 UCK Part 1Arrests 1 1 1,100 All Other Arrests (except Traffic) 5,185 4,782 4,850 Traffic Violations Cited 17,995 18,150 18 This service unit is responsible for all uniformed field personnel functions, including Police Reserves, with an emphasis on Police/Community partnerships in developing proactive enforcement strategies. Service Unit 105 was consolidated into this service unit in 2009 as both Service Units serve similar functions. Account l]D Salaries and Wages - The 2OlO budget of $6,249,801 reflects an increase of $719,641 or 13% from the 2009 year-end estimate of $5,530,160. There are 82 positions in this service unit. The budget increase is the result of the 2009 YE estimates falling under the 2009 budget due to four vacant positions for the majority of the year. Additionally, step increases and anticipated wage inc cont to the variance. T'he 2010 budget reflects a full staff with wages at the anticipated increased rate. Account 120 Overtime - This line item for 2010 reflects a decrease of $120,000 from the 2009 budget of $520,000 to $400,000. This is a decrease of 23.1%. The 2009 budget included the potential recei of grants. These grants were not received until late 2009 and are budgeted in service unit 117 for 2010. Overtime containment measures are in place. Account J30 Special Pay — The 2010 budget of $133,701 is an increase of $17„254orl4.M'&from the 2009 budget of $116,447 This account pays for negotiated premiuins such as special investigator pay and hilingual pay. Account 148Ret/ron,est/Ienn/sut/oo Cash-out — The 2OlO budget o[$l23,OOO reflects a$33,O0O inci'ease ovei' the 2009 year-end estiinate of $90,000. This line item encompasses the contractually mandated annual_ leave cash-out for commissioned personnel and the anticipated rpdoen'en|sbn 2010. Account 200 Perso;me! Benefits — The 2010 budget of $l,5ll,l78 reflects an increase o($l28,3l4or 8.5% from the 2009 year-end estimate of $1,382,864. This increase is attributed to the filling of 2009 vacancies and the anticipated wage and benefit increases. Account 200 Clothing and Miscellaneous — Theoaisadecoaaseof $26,152 from the 2009 budget and year-end estimate o($l46,l52Ln the 2OlO budget o($l2O,OOO. This Iine provides uniforms, dry cleaning and alterations to patrol uniforms. In 2010, approximately $25,000 was redistributed to professional services to accommodate a contract for quartermaster services. It is anticipated that a quartermaster will provide cost effective efficiencies, tracking and purchasing that will iiltiinately reduce uniforrn spoilage and over-stock. Account 310 Office and Operating Supplies — This line has no change for 2010 from the 2009 budget and year-end estimate of $3,500. This account was originally created in Service Unit 105 to provide supplies (taser cartridges, etc.) to officers in the Safe Community Action Plan, but was rolled into this Service Unit. Account 320 Fuel — There isan increase o($22,875bn the 2O1O budget o($244,375 from the 2009 budget and year-end estimate of$22l,5OO. This isalO.9'X`increase. This increase is due to risi fuel prices. Acroont350S/no//Tbo/ao//dE9o/pn/x//t— $27,OOO reflects an increase off4,OOO or 17.4% over the 2009 budget of S23,000. This line accounts for K-9 and SWAT equi n'pnL. The $10,000 budgeted for SWAT was reallocated from the 119 Service Unit so that the expenses could be tracked more effectively. Account 410Professional Services — There is an increase of S25,000 from the 2009 year-end estimate of $5,000 to the 2010 budget of $30,000. The increase is due to the $25,000 quai'tei'master sei'vice contract created for 2010. The funds were reallocated from the Clothi and Miscellaneous account. Additionally, professional evaluations are paid from this line. Account 430 Ransportation/Raining — There is no change from the 2009 budget and year-end estimate o($3,000Lo the 2UlObudget. This account was created as part of the Safe Coinrnunities Action Plan 10 provide training for the officers selected for the Proactive Enforcement Team. Account 450 Operating Rentals and Leases — This account has a $10,000 decrease from the 2009 budget nf$4U,UOU|n the 2UlU budget o($3O,OUO, which isa25`&,decrease. There is no change from the 20Oq year-end estimate o[$3O,0OO. Thixaccounthxndsthe|easeo[ou/airpo/tsub'xtahon, photocopiers, and, pi'eviously, police inotorcycles. Harley Davidson is no louger offering leases of police rnotorcycles, SO the account was decreased accordingly Account 480 RepairlMaintenance - There is no change between the 2009 and 2010 budgets of $215,000. However, the 2009 year-end estimate reflects an additional $15,000 in expenses for the year due to an increase in the fleet maintenance contract and the aging of our fleet. Account 640 Machinery and Equipnzent - The 2010 budget of $6,000 reflects a decrease o[$3,000 from the 2009 year-end estimate of $9,000. The expenses in this account were budgeted in the 350 accounts but transferred here as this is the proper BARS account however the budget was not adjusted accordi ly. These expenditures are for the purchase of K-9 dogs. Summary - This service unit for 2010 reflects an increase of $454,640 from the 2009 budget of S8,641,914. This is 5.3Y<. increase. Changes are the combined result of the previously described factors. SERVICE UNIT 113 - PREVENTIVE PATROL ( ( ( (4) ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED AcTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT ' ||3 PREVENTIVE PATROL ACTUAL BUDGET 9/30/2009 �~ � [ wo BUDGET 2 TO 5 4 TO 5 Expenses l'0 Salaries And Wages llV Salai'ies And Wages $5,546,378 $6,209,72l $4,59\291 $6,15I354 86,501 1047 1057 120 Overtime 406 450 387331 450\000 425 94.4 94.4 130 Special Pa 139,175 170,708 131 170,78 185,545 1067 1087 140 Retirement/Termination Coshout 91 1I2,00 17,614 40/ 20,0 152 50.0 Total 6,182,738 6,962 5,095,44 6,814,061 7,131 1024 104.7 201) Personnel Benefits 200 Personnel Benefits 1 1 1 1 1 103.6 103] 280 Clothing And Miscellaneous 145,608 12(y)01) 97,302 120 120 100.0 l()/) Total 1 1 1 1 1 103.3 102.9 300 Supplies 310 Office And Operating Supplies 380 3,500 V 1 1 28.6 NV.) 320 Fuel Consumed 22 221 226,154 221 221 100.0 lmV` 350 Small Tools And Equipment 12,554 28,730 22,996 32/ 27,0 94.0 84.4 Total 235,055 253,730 249,150 254,500 249,500 98.3 98.0 4 Other Services And Charges 410 Professional Services 0 5 147 500 500 10.0 lmV` 430 Transportation/Training 601 3,000 V V 0 0.0 * 450 Operating Rentals And Leases 21 JkVVV 19,04 70,000 30,000 100.0 100.0 480 Repairs And Maintenance 265,831 218 162 210 210,000 96.0 100.0 Total 267860 256 181 240,500 240 937 100 640 Machinery And Equipment 8 4000 9,750 9,750 0 0.0 V/) TOTAL EXPENDITURES - SRV Uw, | 13 $8 $9,109,926 86 88957,174 $9,707,087 1022 103.9 10 -Police • Preliminary Budget SERVICE UNIT UU4— POLICE SUPPORT SERVICES ------_.------_.------_.----Sonsnvmux JULIE MCGuvom 2009 2010 I008 AMENDED PROPOSED PERFORMANCE STATISTIC - PoucE SUPPORT SERVICES ACTUAL BUDGET BUDGET Commissioned Police Officers 138 138, 144 Case Numbered Events Processed 21 23 24,000 Infraction Citations Processed 14,142 14 15 Property Received 7,578 9,050 9,500 Property Disposed 0/ Z829 8 9,000 Events Requiring Services 56,871 59,695 63,500 This service unit is responsible for the department's customer service, data entry, records maintenance and property control functions. The primary duties of this uiiit are to provide administrative support to the operational divisions of the Police Department. Account 21U Salaries and Wages — The 2OlO budget o($8O2,6OO reflects a decrease V[$381,354or 32.2% from the 2009 budget of $l,l03,954. There were two Police Services Supervisoi' positions and two Police Services Specialist 1 positions eliminated from the budget in 2010. Additionally, a lieutenant previously assigned to this division was moved to the Administration division, creating an additional reduction in this line. Account 120 [)nortbno — Thp 2010 Budget is unchanged from the 2009 budget and year-end estimate of $50,000. Overtime containment measures are ineffect. Account 130 Special Pay — There is an increase of S17,771 or 232.1% from the 2009 budget and year-end estimate of $7,656 to the 2010 budget of $25,427. This line provides bilingual and other differential pay to service unit eniployees. Account 140 Retirement Cush-o///— This line has an increase of $14,500 from the 2009 budget and year-end estimate of $0 to the 2OlO budget o($l4,5OO. There is one anticipated retirement in this service unit for 2OlO. Account 2U0 Personnel Benefits — The 2OlO budget V[$283,l6O reflects a decrease o($89,215or24'& from the 2OO9 budget of $372 This decrease is attributed to the position elirninations in 2010. Account 310 Office and Operating Supplies — There isno change from the 2OO9 budget and year-end estimate of $500 to the 2010 budget. This line pays for expenses of the Explorer post. Account 350 Small Tools and EYoipzno/zt— There is no change from the 2009 budget and year-end estimate o($4,OOOio the 2OlObudget. This line is for equi mcntnccdcdinproperiy,andiskunded by income from unclaimed property that is sold at auction. Account 450 Operating Rentals and Leases — There is no change from the 2009 budget and year-end estimate n[$27,OOO|o the 2OlObudget. This line covers photocopier leases, hut also encompasses the state mandated costs to use the ACCESS system for criminal records. Preliminary Budget • Police — 11 Account 480 Repairs and Maintenance - There is a decrease of $3,000 from the 2009 budget of $6,000 to the 2010 budget of $3,000, or 50%. This account covers the maintenance contracts on the office equipment in this division, and also provides for any repairs needed to the equipment. Summary - This service unit has a total 2010 budget of 1,210,187 and reflects a decrease of $441,298 or 26.7% from the 2009 budget of $1,651,485. This increase is the combined result of the previously described factors. SERVICE UNIT 114 - POLICE SUPPORT SERVICES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 114 POLICE SUPPORT SERVICES ACTUAL BUDGET 9130/2009 YE AR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 51,088,453 81,183,954 76713,063 979,415 8802,600 67.8 82.0 120 Overtime 71,159 50,000 55,8 50,000 50,000 100.0 100.0 130 Special Pay 7,705 7,656 5,169 7,656 2 5,4 2 7 332.1 332.1 140 Retirement/Termination Cashout 3,984 0 3,484 0 14,500 * * Total 1,171,301 1,241,610 777,538 1,037,070 892,527 71 86.1 200 Personnel Benefits 369,683 372,375 250,538 355,662 283,160 76.0 79.6 300 Supplies 310 Office And Operating Supplies 760 500 110 500 500 100.0 100.0 350 Small Tools And Equipment 3,718 4,000 2,010 4,000 4,000 100.0 100.0 Total 4,478 4,500 2,120 4,500 4,500 100.0 100.0 400 Other Services And Charges 440 Advertising 117 0 0 0 0 4- 4. 450 Operating Rentals And Leases 7 7,842 27,000 19,932 27,000 27,000 100.0 100.0 480 Repairs And Maintenance 3,832 6,000 1,532 '1 000 ._, 3,000 50.0 100.0 Total 31,791 33,000 21,464 30,000 30,000 90.9 100.0 TOTAL EXPENDITURES - SRV UNT 114 $1,577,253 51,651,485 51,051,659 51,427,233 $1,210,187 73.3 84.8 SERVICE UNIT 115 - DETENTION SERVICES ................................................................................ CAPTAIN JEFF SCHNEIDER 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - DETENTION SERVICES ACTUAL BUDGET BUDGET Misdemeanor Arrests 2,398 2,479 ? , 600 _ Misdemeanor Commitments 941) 841 900 Total Prisoner Days Served (excluding contract jails) 24,866 26,324 28,000 Average Cost Per Prisoner l'er Day City lail "' $51.25 551.86 $53.38 Average Cost Per Prisoner Per Day Wapato Jail "' 40.60 45.16 45.50 Average Cost Per Prisoner Per Day Toppenish Jail '" 41.07 44.88 45.00 Average Cost Per Prisoner Per Day Sunnyside Jail w 40.61 42.32 43.00 Average Cost Per Prisoner Per Day (Yakima County DOC) ( 85.57 86.54 89.00 Electronic Horne Monitoring Average Cost Per Monitored Individual 12.99 11.39 13.00 Per Day ( (1) Includes daily incarceration rate plus medical costs (2) Average cost per day of Yakima County DOC includes daily incarceration rates including medical cost and includes fractionalization of cost with other agencies. (3) Electronic Home Monitoring has returned a modest profit since 2008. 12 Police • Preliminary Budget This prisoner detenlion service unit provides for the care and custody of offenders arrested for and convicted of misdemeanor crimes within the City of Yakima and sentenced to the City jail. Account 170 Salaries and Wages — This line item for 2010 reflects an increase of $23,754 or 2.9% from the 2009 year-end estimate of $809,436 to $833,190. There is an increase of $565 from the 2009 budget of S832,624. There were two vacancies at various points in 2009. The 2010 budget reflects a full staff. Account 22U Overtime — There isan increase V[$25,OOO from the 2OO9 budget o($45,OOOtothe 2010 budget to $70,000, or $55.6%. This is a 510,000 decrease from the 2009 year-end estimate of 580,000. Increases in overtime are primarily due to transporting prisoners from lower valley contract jails for court appearances. This ultirnately i'esults in savings by not housing prisonei's at the YCDOC. Account J30 Special Pay — This line has om change from the 2OO9 budget o($lO,4OOto the 2OlO budget. This line is covers negotiated special pay pi'emiuins. Account 140 Retirement / Termination Cash-out —The budget for 2OlOis$O. The 2009 year-end estimate is$3,7ll. The 2009 expenses were for employee resi nation cash outs. There are no anticipated resignations or retirements in the service unit in 2010. Account 200 Personnel Benefits — The 2010 budget of $300,021 reflects an$8,352o/2.7%decrease over the 2009 budget of $308,373. There is a $2,864 decrease from the 2009 year-end estimate of $302,885. This decrease is due the decrease 'in PSERS retirernent conti'ibutions. Acconnt 310 Office and Operating Supplies — There is and increase o{$lO,OOO from the 2OO9budget of$l77,5OOto the 2OlO budget o($l87,5OO,or5.6%. This line pays for food and other supplies for inmates. Account 350 Small Tools and Equipment — There is no change from the 2009 budget and year-end estimate of $l,UOU to the 2010 budget. This line purchases small office equipment for use in the jail. Acconnt 410 Professional Services — The 2O1O budget o($l25,OOO reflects a$22,OOOor15'&decrease from the 2009 budget of 5147,000. This account is for the medical services contract. Account 490 i'Vliscellaneous — There is no change from the 2009 budget and year-end estimate of $@OOto the 2OlObudget. This account pays for printi expenses in the Horne Detention division. Summary — This service unit has a budget for 2010 of $1,527„911 which reflects an increase of $3,679 or.2% from the 2OO9 year-end estimate o(Sl,524,232. Thei'e is an increase o($5,2lSor.S% from the 2009 budget of $1,522,698. The increase is due to the above-mentioned factors. SERVICE UNIT 115 - DETENTION SERVICES (1) (2) (3) (4) (5) (6) (7) 2009 2009 I009 2010 % CHNG % CHNG 2008 AMENDED AcTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 115 DETENTION SERVICES ACTUAL BUDGET 9/302009 Y� o [ wo BUDGET 2 TO 5 4 TO 5 Expenses 100 Salai'ies And Wages 110 Salaries And Wages 8758,794 $832 6595 $809,436 $833 100.1 1029 121) Overtime 63 45 62 80 70 1556 87.5 130 SpcdoiPay 796 10,40 5,170 10,4 10\4 100.0 100/0 140 Kchnunco,/7ennhnntkmCnaho"t 1 0 5,699 3,711 0 * 0.0 Total 823,884 888 669 074 903 913,590 102.9 101J 200 Personnel Benefits 268,090 308,373 219,646 302 300,021 97.3 99.1 300 Supplies 310 Office Ancl Operating Supplies 19I268 177,500 145,198 191 187,500 1056 98.2 354 Small Tools And Eqiiipinent 937 1,000 853 1,000 1 100.0 100.0 Total 194,205 178,500 146 192 168 105.6 982 40V Other Services And Charges 410 Professional Services 117,04 147,000 91 125 125,000 850 100/) 490 Miscellaneous 352 800 1,011 800 800 100.0 100.0 Total 118,167 147,800 92,940 125 125 85.1 10h0 TOTAL EXPENDITURES - So, UNT 115 $1 $1 81 $1 $1 1003 1002 SERVICE UNIT 117 - SPacwu OpEnmInwo ----------------------------------------'LIamrEwxwr FOLEY This unit oversees the Gang Enforcement Team, Traffic Division, Transit Officer, School Resource Officers, Comrnunity Services, Police Athletic League, Tra Divisions and Grant related activities with the exception of the GREAT program located in Service Unit 104. Although the GREAT program is located in a different Service Unit, it falls under the supervision of Special Operations. Account 220 Salaries and Wages - The 2010 budget of S1,933,997 reflects a decrease of S7,964 or .4% from the 2009 budget of $1,941,961. The hudget decrease is a combined result of the transfer of a captain position to the Administration division and the negotiated wage increases. The 2010 budget reflects a budgel al full staff. Account 120 Onerhn/e - The/e is a decrease of $180,800 from the 2009 budget of $350,800 to the 2010 budget of $170,000. This decrease is due to use the Byrne and Washington Auto Theft Prevention Authority grants in 2010 for emphasis patrols. See Grant Budget Summary in Service Unit 117 Account 130 Special Pay - The 2010 budget of $65,592 reflects a S19 or 40.8% increase from the 2009 budget of 546,582. This line item includes negotiated special pay premiums tied directly to salaries and therefore tied to the anticipated increase. Account 14D Retirement / Termination Cash-out - There is no change from the 2009 budget and year-end estimate of S8,400 to the 2010 budget. This will cover the contractually mandated annual leave and rehrennentcash'outs. 14 - Police • Preliminary Budget Account 200 Personnel Benefits — The 2010 budget of $456,935 reflects a$2,363m.5& increase over the 2009hmdgetof $454,568. This increase is due to the increase in personnel and anticipated wage and benefit increases. Account 310 Office and Operating Supplies — There is a decrease of $15,981 from the 2009 budget of $20,981 to the 2010 budget of S5,000. This line is for progi'ain supplies for the various grants budgeted under this services unit and the supplies used primarily in the PAL office. These grant funds will not he carried over into 2010. Account 358 Small Tolls and Equipment — There 15 no change from the 2009 budget and year- end estimate of S7,500 to the 2010 budget. This account provides for tasers, radars, and other small equiprnent needs of the division. Account 42U Professional Services — The 20lO budget n($25,OUU reflects a decrease of$56,478nr 59.3% from the 2009 budget of $61,478. The 2OO9 year end estimate is$6l,47@. The decrease in this budget is a reduction of the training program where outside trainers are used for various law enforcement training programs. Other agencies participate and pay to attend these Lrainings, which helps to offset the expenses. Account 430 Transportation / Training — There is $0 budgeted for 2010, reduced from the $5OOO budgeted in 2009. Training has been restricted as a cost containment measure. Account 440 Advertising — There is no change from the 2009 budget and year-end estimate of $ZO00Lo the 2Ol0budget. This line provides advertising and public service announcements for National Night Out and other community events, as well as updates to the YPD website. Account 450 Operating Rentals and Leases — There is a decrease of $1,200 from the 2009 hudget of S9.2OOto the 2OlO budget o[S2,OOO,or37.5'X,. The reduction is due to 2009 funding from the WAPTA grant, which has concluded. This line pays for the lease on a photocopier at the PAL Centei'. Account 490 Miscellaneous — There isnn change from the 20O9 budget $5,OOU|n the 2OlUbudget. There isa$14,6OO decrease from the 2OO9 year-end estimate o[$l9,6OO|o the 2OlO budget, or74.5'&. The Yakima Police Department received a Byrne Training Grant in 2009, which does not continue into 2010, The remainder of this line provides for printing of materials for Community Services. So/nn,ury — hn2DD]Lhixeerviceunithasatota|budgeLo($2,686,42Oadec/eaeeo($2Z6,O50or 7.8% from the 2009 budget �$2,912,470. The decreases in this service unit are attributed to the completion o( some grant programs. SERVICE UNIT 117 - SPECIAL OPERATIONS (1) (2) (3) (4) (S) (6) (7) 2009 2009 I009 2010 % CHNG % CHNG 2008 AMENDED AcTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 117 POLICE SPECIAL OPERATIONS ACTUAL BUDGET 9/302009 Y� o [ wo BUDGET 2 TO 5 4 TO 5 Expenses 100 Salai'ies And Wages 110 Salaries And Wages 81 61 $1 61�38,857 571 99.6 99.8 120 Overtime 58,260 350 241 310,920 170 48.5 54.7 130 SpccioiPay 34,763 46,582 43,348 65,657 65,592 144.8 99.9 140 Kuirrmco,/3crminnhonCnabout 8,874 8 0 8 8 100.0 100/0 200 Personnel Benefits Total 416,851 454,568 348,692 456,935 456,93 1005 10V0 300 Supplies 30 Office Ancl Operating Supplies 3 20,981 5,864 29,581 5,000 23.8 16.9 354 Small Tools And Eqi6pinent 12,585 7500 795 Z500 7,500 100.0 100.0 Total 16,090 28,481 6 37,081 12 43.9 33.7 400 Other Services And Charges 410 Professional Services 20,256 6l 33,033 61 25,000 407 40.7 430 linnap"rtnhwn/TrnMing 0 5 1 �3l9 0 0.0 0/0 440 Advertising 11 ZVVU 7,558 7,000 7,000 100/0 100.0 450 Operating Rentais And Leases 2,691 �2'N 1,925 2/xx` 2,01` 6 100.0 490 Miscellaneous 2,904 5/ 0 19,6 5/0 100.0 25.5 Total 37,202 81,678 43,835 93,397 39,000 47.8 41.8 TOTAL EXPENDITURES - SRV UNT 117 52,347,557 $2,912,470 52,142 52,911 $2 92.2 92.3 SERVICE UNIT 119 - ADMINISTRATION --.-.-_.--_..-.-_.-'.--.-.-_.-'.--.-.-_.-'.--.-.-_CmEF SAM GRANATO The purposes of this service unit are to plan, direct, oversee and support the operations of the Yakima Police Department. . Account 110 Salaries- The 2010 budget of $847,318 reflects an increase of $299,599 or 54.7% from the 2009 budget of S547,719. The increase is due to the transfer of several commissioned positions to the Adrninistration division from other divisions. Account 120 Overtime - Thcrc is a decrease of $1,000 from the 2009 year-end estimate of $13,000 to the 2010 budget of $12,000. This is a 7.7% decrease. Overtime containment measures are in effect. Account 130 Special Pay - There is an increase of $5,161 from the 2OO9 budget and yea/'end estimate of $1,101 to the 2010 budget, a 468.5%. This account pays for various special pays, and is increased due to the transfer of positions into this Service Unit. Account 200 Personnel Benefits - The 2010 budget of S197,570 reflects a S77,638 or 64.7% increase over the 2009 budget of $119,932. This increase is due to the increase in personnel in the Service Unit. Account 200 Miscellaneous Benefits - There isno change from the 2OO9 budget o{$lO,OOOiVthe 2010 budget, however there is an increase of $5,000 from the 2009 year-end estimate. This line pays for pre-ernplovrnent physicals for police officer applicants. The Department has been awarded the COPS Hiring Recovery Program grant and will have 7 positions to fill that will require pre- employment physicals. 16 - Police • Preliminary Budget Account 310 Office and Operating Supplies — The 2010 budget of $180,000 is a reduction of $10,243 or 5.4% from the 2009 budget V[$190,243.There is no change from the 2009 year-end estimate to the 2010 budget. This line pays for office supplies, duty ammunition, training ammunition, taser cartridges, and other necessary operating items. Acroont350S/noUTbo/x — Tlve2DlOb/x1gptofS35OOOreUecbsadecreaseo($463gorll.7X,hu/nthe 2009 budget of $39,639. Theses funds pay for di ka|ca/neras,xeapnnsandnLhersn'aUequipment items. Account 410 Professional Services — The 2010 budget of $106,000 reflects a decrease of $35,000 or 24.85% from the 2009 budget and year-end estimate of $141,000. This line covers several professional service expenses, including building security, range master services, arbitration expenses, and pre- booking in-custody medical treatment. Accoiiut 420 Comrnnnications —The 2010 budget of $198,403 oeUechsa$4l,088nr26.l%increaspnver the 2OO9 budget o($J57,3l5. The 2OO9 year-end estimate is$l7@l25. This reflects increased costs based on the need for more secure communications within the department and expanding our cellular phone system to accornrnodate those needs. Account 430 Trcznsportation / Training There is a $5,.000 decrease from the 2009 year-end estirnate and budget of $70,000 to the 2010 budget of $65,000. This account provides travel expenses for employee training department-wide. Out of town training has been restricted as a cost containment measure. Account 440 Advertising — There is no change from the 2009 budget and year-end estimate of $3,000 to the 2010 budget. This line covers advertising, such as hid calls and recruitrnent. Account 450 Operating Rentals and Leases — There is rio change from the 2009 budget of $5.000 to the 2010 budget. There is a decrease of S2,000 from the 2009 year-end estimate of S7,000. This line covers lease of copiers for the adrninistration division. Account 47UPublic Utility Services — The 20lU budget n($J55,9O8 reflects an increase n($J2/48l or@9'& from the 2OO9 budget o($l4O,M27 There isa$7,48lor5]'X, increase over the 2DO9year-end estimate o($l45,827 This account covers the utility services not only at the main police station, but also the SWAT station, Special Operations Building, YPAL building, and annex. Account 480 Repair and Maintenance — There is no change from the 2009 budget and year-end estimate of $89,500 to the 2010 budget. This line pays for repair and rnaintenance of all facilities connected with the police departrnent operations. Account 490 iVliscellaneo,is — There is a S20 decrease from the 2009 budget of $64,000 to the 2010 budget of $44,800. There is no change from the 2009 year-end estimate to the 2010 budget. This group of accounts covers training registrations, professional association dues, and subscriptions. Training registrations have heen reduced as training has been restricted. Accoziut 510 Intergoverninenta! Professional Services — There is an increase of $2,700 or .1% from the 2009 budget and year-end estimate of $2,216,000 to the 2010 budget of $2,218,700. This account pays for incarceration fees at the Yakiina County Department of Corrections, Wapato City Jail, Toppenish City Jail and Sunnyside City Jail. Jail costs are also budgeted in the 103 Service Unit. Several jail cost containment options are currently being studied and implemented. Preliminary Budget • Police — 17 Account 96DlnterfuodInsurance Services - There is a $13,276 increase in the 2010 budget to $278,793 from the 2OO9hnJgetand year-end estimate 0f$265,5l7,a5Y&increase. This increases the Police Departnient's contribution to the Risk Management Fund. Summary-This service unit for 2Dl0 has a total budget o[$4,450,656or and reflects an increase o[9377O6O or 9.3% from the 2009 budget o(��596. These changes are a result of the abom*mnhmnedfachrs. SERVICE UNIT 119 - ADMINISTRATION (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVKE UNIT - 119 ADMINISTRATION ACTUAL BUDGET 9/30C2009 Ym � F nu BUDGET 2 TO 5 4 TO 5 Expenses No Salaries And Wages 110 Salaries And Wages 5447,351 5547,719 5402,275 5540,929 5847,318 1547 1566 120 Overtime 10 12 8 13 000 l�VU0 100.0 v23 130 Special Pay 356 1 Z59 1,101 6,262 568.5 568.5 140 Retirement/Termination Cns'oo, 2 0 o o 0 * " Total 460,391 560,821 411,094 555,00 865,581 1543 156.0 200 Personnel Benefits 200 Personnel Benefits 103,931 119,932 93 126,773 197570 1647 1559 260 Clothing And Miscellaneous 8 10 1 5 10 100V 200 Total 111,980 129,932 95,023 131 207,570 159.8 157.5 300 Supplies 310 OfFice And Operating Supplies 219,382 190\243 172 180,000 180,000 94.6 100/) 350 SmaIl Tools And Equipment 112 39,639 27,823 35 35 88.3 100.0 Total 332 229,882 200,392 215 215,000 935 lmV` 400 Othei' Services And Charges 410 Professional Services 175,985 141,000 141 141,000 106,000 75.2 75.2 420 Communications 148,368 157,315 93,399 178,125 198,403 126] 111.4 430 Transportation/Training 70,672 70,000 45,029 70 65,000 92 Y 92.9 440 Advertising 6,726 3 1 3 J 100.0 l()/) 450 Opei'ating Rentals And Leases 4,968 5,000 5,165 7,000 5,000 100.0 71.4 470 Public Utility Services 142,958 140,827 131 145 153,348 108.9 105] 480 Repairs And &4aiu»,uau,r 101 89,500 79,673 89,500 89,500 100V 100 490 Miscellaneous 57113 64,800 32 44 44 69] 100.0 Total 708,280 671 530,440 679,252 665,011 99.0 97.9 510 lo,c,g",rrnmcu, Professional Sys 1 2 l 2 2 100] 100.1 640 Machinery And Equipment 0 1 0 1 1 100/0 100.0 *60 h`terh/od Insurance Services 32 265,517 265,517 265,517 278,793 15.0 105/0 TOTAL EXPENDITURES - SRV Uw, || 83,426,688 84,073,596 52,940,001 54,062,573 54,450\656 1093 109.6 SERVICE UNIT 323 - PARKING FACILITIES ..... ...... ............... ..... ................ ..... ................ ..... -----.Cxpm/w ROD LIGHT 2009 2010 2000 AMENDED PROPOSED PERFORMANCE STATISTICS - PARKING FACILITIES ACTUAL BUDGET BUDGET Parking Citations Issued 1 3,500 2,271 Uum,t,,rd Space Available DBD 930 970 930 Spaces Availahle City Lots 410 410 410 18 - Police • Preliminary Budget This service unit is responsible for parki enforcement within the City of Yakirna. Account 110 Salaries and Wages — The 2010 budget of $6J360 reflects a$2,65lm4.5% increase over the 2009 budget of S58,709. There is 1 employee paid entirely out of this service unit, with several others with ancillary parking duties, such as supervision, fleet maintenance, and accounting being partially funded from this service unit. The 2010 budget reflects full staff with wages at the anticipated increased rate. Account 120 Overtime — There is no change from the 2009 budget of $1,000 to the 2010 budget. Account 130 Special Pay — There is an increase of S288 from the 2009 budget and year-end estimate of $269 to the 2010 budget of $557. Theie are employees that perform ancillary paiking duties that are partially funded out of this service uni and a portion of their special pay conie froni this account. Account 200 Personize! Benefits — There is a $542 decrease or 2.6% from the 2009 budget of $20760 to the 2010 budget of $20226. This is due to the decreased PERS contribution. Account 310 Office and Operating Supplies — There is no change from the 2009 budget of $1,000 to the 2010 budget. There is a $500 decrease from the 2009 year-end estimate of $500. This account pays for rnarking chalk and paint 10 rnaintain city parking Iots. Account 410 Professional Services — There is no change from the 2009 budget and year-end estimate of $250 to the 2010 budget. This fund pays for collection services for unpaid parking tickets, and also provides access 10 vehicle registrations. Account 420 Coinnn,nications — The 2010 hudget of $l,l6@ reflects $76nr7% increase over the 2OO9 budget of $1,092. The 2009 year-end estimate is S500 and is expected to fall under budget. Account 470 Pnb!ic Lltility Services — This unit has a decrease o($3,6g2orl02% from the 2OO9 budget o($2D,]24Lo5l6,652. There isan increase $5,UUO over the 2OU9 year-end estimate n($ll,6]2. The increase is due 10 expected increases in utility rates. Account 480 Repairs and Maintenance —There are no funds budgeted for 2010. There was a$6 expenditure otit of this account in 2009. Suminary — This service unit has a 2010 budget of $lO2,193 which reflects a decrease o[$l,22Onr L2Y& from the 2OU9 budget o($lO3,4l]. These changes are the result of the above-rnentioned factors. Preliminary Budget • Police — 19 SERVICE UNIT 323 - PARKING FACILITIES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 323 PARKING FACILITIES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 553,374 558,709 543,314 558,607 561,360 104.5 104.7 120 Overtime 2,443 1,000 865 1,000 1,000 100.0 100.0 130 Special ray 3 269 400 2 69 557 206.6 206.6 Total 56,140 59,979 44,579 59,877 62,916 104.9 105.1 200 Personnel Benefits 18,217 20,768 14,618 20,359 20, 97.4 99.4 310 Office And Operating Supplies 467 1,000 0 500 1,000 100.0 200.0 400 Other Services And Charges 410 Professional Services 81 2 50 0 250 250 100.0 100.0 420 Communications 659 1,092 393 500 1,168 107.0 233.7 470 Public Utility Services 17067 20,324 8,004 11,632 16,632 81.8 143.0 480 Repairs And Maintenance 2 4 0 b 0 0 * * Total 17,832 21,666 8,403 12,382 18,050 83.3 145.8 TOTAL EXPENDITURES - SRV UNT 323 592,656 S103,413 $ 593,118 $102,193 98.8 109.8 20 - Police • Preliminary Budget cnro,} / POLICE 2010 PRELIMINARY BUDGET NARRATIVE P 0 L I C E Gil .,4 N T S_ 152 POLICE CHIEF SAM GmA/STA DEFINITION This fund was created for he 2010 budget to track 7 officer positions funded by the COPS Hii'ing Re- covery Program granL It will also remove drug seized and forfeited funds from the General Fund and be used to cover overtime and other non-salary related expenses of the City Narcotics Unit. The police officer positions will be allocated as follows: 2 school resource officers, 1 Yakima Housing Authority officer, 2 gang unit officers, and 2 patrol officers. The foliowing service units comprise this departrnent: SERVICE UNIT 112 — INVESTIGATION SERVICE UNIT 113 — PREVENTIVE PATROL BUDGET SUMMARY DEPT |6% Pouo GRANTS (|) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY 8, SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 112 investigation $0 S0 S0 SO $125,000 " ° 113 Preventive Patrol 0 U U 0 558'019 " ^ TOTAL EXPENDITURES $0 $0 $0 SO 6683,019 * ° REVENUE SUMMARY B SERVICE UNIT 112 bw,,hgnhno $0 SO $190 $224 $60y00 * 26.8 113 Preventive Patrol V 0 0 o 530,000 " ° TOTAL REVENUES $0 S` $19\48 $224,000 S59y00 * 263.4 (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY 8,T,,, ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 0 0 0 0 504,949 * 739 200 Personnel Benefits 0 0 0 0 128,070 * 18.8 SUB-TOTAL SALARIES AND BENEFITS 0 0 0 0 633/19 * 92.7 300 Supplies 0 0 0 0 25,000 " 37 400 Other Services And Charges 0 0 0 0 75,0 * 37 TOTAL EXPENDITURES 50 $` $` $U S683,019 " lVU/` AUTHORIZED PERSONNEL The salary costs are an allocation of Police Departrnent personnel. Police Grants fund 7.00 FTE's in the Police Department (03l). Preliminary Budget • Police — 21 EXPLANATORY NARRATIVE SERVICE UNIT 112 — INVESTIGATION Account 22U Overtime — This line has $75,000 budgeted for 2010 to pay overtirne to the City Narcotics Unit officers, Account 310 Operating Supplies — This line has $25,000 budgeted to pttrchase supplies and equipment for the narcotics unit. Account 410 Professional Services — This line has $25,000 budgeted in 2010 to pay for professional services and information. Summary— This service unit has $125 budgeted to cover expenses of the City Narcotics Unit. SERVICE UNIT 112 - INVESTIGATION (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - ||% INVESTIGATION ACTUAL BUDGET 9802009 YEAR-END BUDGET 2 TO 5 4 5 Expenses 120 Overtime $0 So So 50 575,000 * ~ 310 Office And Operting Supplies 0 0 0 o 25; * * 410 Professional Services 0 0 0 0 25/00 ~ * TOTAL EXPENDITURES - SRV UNT ||2 50 S` S` 50 5125/00 ° * Revenues 330 intergovernmental Revenues 50 SO $190,148 S224,000 550,000 * 22.3 360 Nixc,||m`,.o»Revenues 0 0 0 0 1,000 * ~ TOmLRommu' SRV UNT ||2 50 50 $190,148 62240 $60/ * 3 6.8 SERVICE UNIT 113 — PREVENTIVE PATROL Account 110 Salaries and Wages S429,949 is budgeted for 2010 to pay for salaries of seven newly created officer positions as part of the COPS Hiring Recovery Program grant. Account 200 Personnel Benefits $129,069 is budgeted for 2010 for medical, retirement and other benefits associated with the new positions. Summary This service unit has $558,018 budgeted for salary and benefits only for the new CHRPposkk`ns. SERVICE UNIT 113 - PREVENTATIVE PATROL (1) (2) ( ( ( 5 ) ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 113 PREVENTIVE PATROL ACTUAL BUDGET 9/30/I009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 110 Salaries And Wages SO 50 50 50 5429,949 * * 200 Personnel Benefits V 0 0 0 128'07) " * TOTAL EXPENDITURES - SRV UNT | |] 50 SO 50 50 5558'019 * ~ Revenues 330 Intergovernmental Revenues 50 SO 50 50 5530,000 * ~ TOTAL REVENUES ' SRV UNT ||] 84 6V 50 50 5530,000 * * 22 — Police • Preliminary Budget CITY OF POLICE 2010 PRELIMINARY BUDGET NARRATIVE LAW AND JUSTICE CAPITAL - 333 POLICE CHIEF SAM GRANATO DEFINITION The City uses this fund to account for capital expenditures and grants relating to the law enforce- ment mission of the Yakima Police Department and the Criminal Justice adjudication mission of the City of Yakima Municipal Court. The following service units comprise this department: SERVICE UNIT 103 - CRIMINAL JUSTICE SALES TAX 0.3% INCREASE SERVICE UNIT 1 1 1 - CRIME PREVENTION SERVICE UNIT 518 - CAPITAL IMPROVEMENT SERVICE UNIT 645 - INTERFUND DISTRIBUTION SERVICE UNIT 699 - GENERAL REVENUES BUDGET SUMMARY DEPT 333 LAW AND JUSTICE CAPITAL FUND (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET .EAR-_ND 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 103 Criminal Justice Sales Tx .3% Inc $14,542 $101,794 $17,114 $97,250 $25,000 24.6 25.7 111 Crime Prevention 473,536 972,839 716,008 929,943 888,000 91.3 955 518 Capital Improvement 57,798 498,000 60,561 498,000 158,000 31.7 31.7 TOTAL EXPENDITURES $545,876 $1,572,633 $793,683 $1,525,193 $1,071,000 68.1 70.2 REVENUE SUMMARY BY SERVICE UNIT 103 Criminal justice Sales Tx .3% Inc 573,500 836,751) 825,84)) 833,000 825,000 68.0 75.8 111 Crime Prevention 430,728 858,900 450,570 819,950 776,478 90.4 94.7 645 Interfund Distribution 149,480 253,500 116,990 253,500 161,000 63.5 63.5 699 General Revenues 523,571 557,690 641,717 635,403 220,660 39.6 34.7 TOTAL REVENUES $1,177,278 81,706,841) 81,235,117 $1,741,853 81,183,138 69.3 67.9 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 Vo CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET .EAR-_ND 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 300 Supplies 109,854 180,233 98,480 228,793 303,000 168.1 1 8.3 400 Other Services And Charges 63,724 100,000 33,615 104,500 350,000 350.0 32.7 500 Intergov Srvcs/Other Interfund 15,250 (1 0 0 0 0.0 600 Capital Outlay's 17,048 952,400 406,587 851,900 303,000 31.8 28.3 900 Interfund Payment For Services 340,000 340,000 255,001 340,000 115,000 33.8 10.7 TOTAL EXPENDITURES $545,876 $1,572,633 $793,683 $1,525,193 $1,071,000 68.1 100.0 Preliminary Budget • Police - 23 EXPLANATORY NARRATIVE SERVICE UNIT 103 - CRIMINAL JUSTICE SALES TAX 0.3% INCREASE Account 350 Small Tools -The 2OlD budget V{$75OOO reflects a$34,544 decrease over the 2OO9 budget of $59,544. This line covei's office equipinent and cornputers for pati'oI cars. z&cco//s/640Muxh/ner9undE9///pn/es/- Therea/e/voh/ndebudgetedin2OlObudget. This account was used to purchase Iahoratory equi whichhasbeencnmpheied. SERVICE UNIT 103 — CRIMINAL JUSTICE SALES TAX 0.3Y6 INCREASE (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT ' |O3 CxmwL JUSTICE Su Tv.3% ACTUAL BUDGET 9/]OClOO9 Y,^� BUDGET 2 TO 5 4 TO 5 Expenses 350 Small Tools And Equipment $6 $59,544 $9,261 $55 525 42/0 45.5 640 Machinery And Equipment Z931 42250 7,853 4?,250 0 0.0 0V0 TOTAL EXPENDITURES ' Sxv Un, 103 S14 5101 517,114 597,250 $25,000 24.6 25.7 Revenues 310 Taxes 673 536 $25,840 633 525 68.0 75.8 TOTAL REVENUES ' SRV UNT 103 S73 536750 525,840 57I000 825,000 68.0 75.8 SERVICE UNIT AAU — CRIME PREVENTION Account 35D Small Tools - The 2OlO budget of $263,OOO reflects aSl42,3ll increase over the 2OO9 budget of 5120,689. These funds are used to purchase equipment for patrol cars, radios and equipment for officers, gear obtained with the JAG grants and for SWAT tactical equipment. Account 4UU Professional Services - The 2UlO budget n($260UOO reflects a $250,000 bnreasenver the 2DO9 budget nf$lO,0OO. These are grant funds for the JAG Arnerica Recovery and Reinvestrnent Act. The Yakima Police Department iyadministering this grant 10 Yakiina Count) and the cities of Union Gap, Wapato, Toppenish, Sunnyside and Grandview. There are also regular JAG grant funds included in this total which support the Police Athletic League. Acconnt 640 Machinery and Equipment - The 2OlO budget o[$25O,}OO reflects a decrease o[ $252,150 from the 2009 budget of $502,150. These are grant funds for the JAG Arnerica Recovery and Reinvestment Act. The Yakima Police Department is administering this grant to Yakima County, and the cities of Union Gap, Wxoah4Toppenish, Su/u\yside and Grandview. Account 950 Interfund Operating Rental and Leases - There is $115,000 budgeted in this line for 2010 which reflects a $225,000 reduction from the 2009 budget of $340,000. These funds support the replacernent of the Police Departnient fleet. These funds will purchase a new jail transport van and approximately four fleet replacement vehicles. 24 Police • Preliminary Budget SERVICE UNIT III - CRIME PREVENTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 1 1 1 CRIME PREVENTION ACTUAL BUDGET 9/30/2009 YEAR- BUDGET 2 TO 5 4 TO 5 Expenses 350 Small Tools And Equipment 5103,243 5120,689 $89,219 5173,793 5263,000 217.9 151.3 410 Professional Services 5,926 10,001) 14,294 14,500 260,000 2600.0 1793.1 55)) Interfund Subsidies 15 7 50 0 0 0 0 4- * ,_ ,_ 64)) Machinery And Equipment q 117 _, 502,150 357,494 401,650 250,000 49.8 62.2 950 Inter fund Opt Rental And Leases 340,000 340,000 255,001 340,000 115,000 33.8 33.8 TOTAL EXPENDITURES - SRV UNT 1 1 1 5473,536 5972,839 5716,01)8 5929,943 5888,000 91.3 95.5 Revenues 310 Taxes 5321,638 5426,750 5358,642 5423,000 5255,000 59.8 60.3 330 Intergovernmental Revenues 9(1,105 432,150 91,928 396,950 521,478 120.7 131.4 390 Other Financing Sources 18,985 0 0 0 0 4. TOTAL REVENUES - SRV UNT 1 1 1 5430,728 5858,900 5450,570 5819,950 5776,478 90.4 94.7 SERVICE UNIT 518 - CAPITAL IMPROVEMENT Account 410 Professional Services - There is S15,000 budgeted in this line in 2010 for street lights. Account 410 Professional Services - There is $65,000 budgeted in this line for architectural services related to the west side precinct study. Account 480 Repairs and Maintenance - For 2010, $25,000 is budgeted for HVAC contingency. Account 620 Buildings - The 2010 budget of S3,000 is budgeted as contingency for other building repairs. Account 640 Machinery and Equipment - The 2010 budget of S50,000 remains the same as last year. SERVICE UNIT 518 - CAPITAL IMPROVEMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 518 CAPITAL IMPROVEMENT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 310 Office And Operating, Supplies 50 50 50 50 515,000 4- * 400 Other Services And Charges 410 Professional Services 57,798 65,000 3,234 65,000 65,000 100.0 100.0 480 Repairs And Maintenance 0 25,000 16,087 25,000 25,000 100.0 100.0 Total 57,798 90,000 19,321 90,000 90,000 100.0 100.0 600 Capital Outlays 610 Land 0 350,000 2,332 350,000 0 0.0 0.0 620 Bui ldings 0 8,000 0 8,000 3,000 37.5 37.5 640 Machinery And Equipment 0 50,000 38,908 50,000 50,000 100.0 100.0 Total 0 408,000 41,240 408,000 53,000 13.0 13.0 TOTAL EXPENDITURES - SRV UNT 518 $57,798 5498,000 560,561 $498,1)00 5158,000 31.7 31.7 Preliminary Budget • Police - 25 SERVICE UNITS 645 & 699 — REVENUES Fund 333 is projected to begin 2010 with a fund balance of $216,660. When total revenues of S1,060,814 are added, total resources for 2010 amount to $1,277,474. After expenditures of $1,071,000. The ending fund balance is projected to be $206,474. SERVICE UNITS 645 & 699 — REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 I NTERFUND DISTRIBUTION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 To 5 4 TO 5 Revenues 390 Other Financing Sources 5149,480 5253,500 5116,990 5253,500 5161,000 63.5 63.5 TOTAL REVENUES - SRV UNT 645 5149,480 $253,500 5116,990 5253,500 5161,000 63.5 63.5 SERVICE UNIT - 699 GENERAL REVENUES Revenues 270 Beginning Balance 5519,571 5553,690 5631,403 5631,403 5216,660 39.1 34.3 360 Miscellaneous Revenues 4,000 4,01))) 0 4,00)) 4,000 100.0 100.0 390 Other Financing Sources 0 0 10,314 0 TOTAL REVENUES - SRV UNT 699 5523,571 5557,690 5641,717 5635,403 5220,660 39,6 34.7 26 — Police • Preliminary Budget Fire 032 Fire 150 Emergency Services 151 Public Safety Communications 332 Fire Capital FIRE 2009 Budgeted Staffing Levels L C. MENDOZA C. HINES R. MANTEY 3 Administrative Assistant J fire Chief Secretary 11 121.00 Positions f 1 1 B. STEWART D. WILLSON W. WANTLAND * Deputy Chief Deputy Chief PUBLIC SAFETY Operations /Logistics Support Services Communications Manager 78.00 Positions 4.00 Positions 34.00 Positions Fire • EMS • Equipment Strategic Planning Dispatch Special Operations /Logistics Accreditation 9 -1 -1 Call Taking Vehicle Maintenance Budgeting Communications Info Systems Purchasing Electronic Equipment Internal Affairs Construction and f T. SEVIGNY Community Risk Repairs A. CASTILLEJA Training Supervision Safety Administration M. COLE Investigations Operations Batalion Chiefs Codes Interface Fire Marshall Fire Suppression Reserve Force (12) EMS Responses HazMat Responses Disaster Planning Emergency Preparedness Resource Scheduling Career Officers M and Firefighters POLICE 75.0 Positions, 3 Shifts 1 DEPARTMENT * Shared administrative authority of the Public Safety Communications Division between Police Chief and Fire Chief CITY m )(T .- A l /Nu FIRE 2Ul0 PRELIMINARY BUDGET NARRATIVE FIRE - 032 GENERAL FUND FIRE CHIEF CHARLIeHaNEm DEFINITION The Fire Department has the responsibility for the protection of lives and property from loss due to fire, emergency medical response, and all other emergency events that occur in the City with the exception of law enforcement. Addbinna|k/<h,D,par(nnerdprovides[imandi jurypr,v,rUionpob|ic,doca(ionprograonsd,sYzn,dio,doca(e the citizens about the hazards of fire, emergency fire extinguishing and evaluation methods, disaster pre-planning, and general community preparedness. The Hre Departrnent is in the process of coordinating National Incident Management System (NIMS) compliance activities with City employees and departments. To accomplish these responsibilities in the most efficient and productive manner, the Department has astaff of career and reserve ernployees strategically located at Fire Stations throu hout the community. The Fire Departrnent has the foliowing service units: SERVICE UNIT 121 — Aomuxo, SERVICE UNIT 122 — SUPPRESSION SERVICE UNIT 123 — INVESTIGATION SERVICE UNIT A35—TRmw/ws SERVICE UNIT 129 — ADMINISTRATION SERVICE UNIT 645 — INTERFUND DISTRIBUTION AUTHORIZED PERSONNEL 2009 2010 Cuss 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1180 Fire Chief 1.00 1.00 1.00 6321 Firefighter 57.00 5700 57.00 6323 Fire Lieutenmt (Shift) 12/ 12/0 12/ 632 Fire Captain (Shift) Wm Wm Wm 6344 Assistant Fire Marshal "/ 00 /UN 0.00 6327 Battalion Chief (ShiH) 3/0 IN) 3/0 6343 Deputy Fire MrhaI l/ U l/ 635 Fire Training Supervisor Dm l/m Dm 6352 Fire Training Assistant 1.00 1.00 1.00 6380 Deputy Fire Chief 2/10 2.00 2/10 6411 Secretary 11 l/ U m/ 8230 Maintenance Mechanic Dm 1.00 Dm 1610 Administrative Assistant to the Fire Chief l/ VN l/ TOTAL PERSONNEL (3) 87.00 07.00 86.00 (1) The Assistant Fire Marshal position is currently filled in the Police Department (032) with a l'olice Officer and funded hy tFe Fire Department (1)32). (2) Unfunded for 2010 due to budget constraints, (3) 8.01) FTE's funded by Emergencv Services (150). BUDGET SUMMARY DEPT 032 FIRE (1) (2) ( (4) (5) ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY B, SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 121 Fire Auxiliary 511 510,900 514,849 515,400 510,900 100.0 70.8 122 Fire Suppression 7,281 7,713,985 5 7697,749 7,849,308 101.8 102/0 123 Fire Investigation 160,795 150,762 116,722 150,662 156,138 103.6 1035 125 Fire Training 297,422 317,402 2 317,402 317,925 10i2 1002 129 Administration 685 716,266 550,462 711 645,429 90.1 907 TOTAL EXPENDITURES 68 $8 56,655,926 $8 68 100,8 101/0 (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/302009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 6,379,374 6 5,027,145 6,788,128 6,826,580 108 76,0 200 Personnel Benefits 1,432187 1 1]54,512 1,499,180 1 1037 174 SUB-TOTAL SALARIES AND BENEFITS 7811 8,315,807 6181 8 8,392,337 100.9 93.5 300 Supplies 275,057 234,000 197153 249,200 222,991 95.3 2.5 400 Other Services And Charges 255,999 260,954 178,663 257,844 260,895 100 2 5( iutecg"vSc,co/O/b,ciutecb/od 0 100 V 100 100 lV(iV 0.0 900 Intei'fund Payment For Services 93,765 98 98,453 98,453 103 05.0 l2 TOTAL EXPENDITURES 58 $8 56 58 58 100.8 100/0 EXPLANATORY NARRATIVE Salaries and Wages - The 2010 budgel is adjusted 10 reflect minor changes in the salai'y will also occur because of an iiidividtial emplovee's rnei'ft adjustrneifls or eligibility for longevity. The budget also reflects a reduction due to the elirnination of tl'ie Secretary 11 position. The budget does not reflect any negotiated increases at this tirne. The Department provides service in a wide variety of areas such as Fire Suppression, Public Fire Prevention Education, Injury Prevention Education, Hazardous Materials Response, Basic Life Support Emergency Medical Response, Disaster Planning, Aircraft Fire and Rescue Response, Cave- in/Building Collapse Rescue, Fire Investigation, Arson Detection Canine, Confined Space Rescue, High and Low Angle Rescue Incident Con'tmand, and Involvernent in Conimunity Projects. Each of these services requires extensive education and training on a continuous basis for our personnel. The majority of the training is being done by personnel in-house; however, to provide tip-to-date and state-of-the-art training, it necessitates that we send our personnel to some outside training programs to maintain a high level of professionalism. This year the Department will continue to focus on expandi our trai center education activities. This will provide on-site trai for our personnel using statewide and national experts in the related fields. The Department has devoted a large percentage of available training funds toward state and federally mandated training for structured Firefighter training, specialized rescue, Emergency Medical certification, hazardous i'natei'ials response, Incident Command and National Incident Management System (N|MS)training. Iotorf/ad Operating Rentals and Leases — The equipment replacement reserve within the Fire Capital Fund was established a number of years ago, and has provided the Fire Department with the ability to replace equi nt without a major impact on the General Fund or a need to pursue bonding revenue. The fund was set up lising the City code provisions, which established a stnicttired rnethod for building equipment /ep|acement/ese/vee. 11 is based on the estiiriated Iife, saivage value, inflation, and the original cost of the major Fire Department rolling stock. In 2010, the funding of this account is proposed at 595„000 from the Emergency Services Fund; contribution from the General Fund continues to be eliminated again this year due to budget constraint. This level of funding is barely adequate to provide enough revenue to meet the immediate apparatus replacement needs that exist today. Future apparatus, facilities and equipment needs are not addressable with this level of funding. Summary — The budget for 2010 is $8/979,700 which reflects an increase of $70,385 or .79% from the 2OO9 Amended budget n($8,9O9,9l5. The increase is due to wage/ benefits, merit increases, longevity obligations and other budgetary increases. SERVICE UNIT 121 — AUXILIARY _.--_.-'.-_.--_.-'.-_.--_.-'.-_.--_..-.-_.Deor, FIRE CHIEF DAVE WILSON The "Yakima Fire Reserves" play a vital role in the success of Ibe Yakima Fire Department. These dedicated citizens serve in one of three bi'anches: Ernergency Opei'ations, Public Education and Chaplaincy. The Operations branch responds tomajor emergencies inAir Support 90 and provides rehahilitation 10 the firefighters. This includes monitoring vital si ns, re-hydration and mitigating Lhepffests that the environrnent has on them. In addition, the reserves are tasked with refilling our self-contained breathing apparatus (SCBA) hottles and assisting witli disaster relief efforts. The Public Education branch visits schools, fairs and various public events to prornote fire safety and education. Ihey have been very successful hy utilizing puppets, "Sparky," and a variety of hrochures and parnphlets. The Chaplaincy branch provides counseling, crisis intervention at emergency scenes and is a key rnernher of our Critical Incident Stress Debriefing (CkSD)team. The Reserve Pi'ograrn has developed a core of dedicated volunteers, who truly have a passion to serve their fe11ov citizens. Last year, they contributed well over 2,650 hours of fire ground and cornrnunity service. This prog,mm is expanding in scope, without expanding the budget. Projects such car washes yard sales, and the Fire Department 'Firehouse Chili' at the fair were entirely developed by the Fire Department Reserves. These programs generate income to the program that allows it to expand without affecting the city budget. These incoone'germmhngp/ogmms also help fund public education programs, smoke detector programs, etc. Account 280 Clothing and Miscellaneous — This line item for 2010 is budgeted at $1,600 which is the same as the 2009 hudget and year-end estirnate. Acco//t35OSuou//Tbo/susdEq///puoest— Thiakmnispo1ectedtobe$l,5WOhor2U1lwhidhis|owerthan the 2UO9 year-end budget of56UOO The Reserve's applied for, and was awarded approximately 55UOOingrant rnoney which accounts for the additional funding in 2009. Smoke detectors, blood pressure (BP) cuffs, reflective safety vests, puppets and sports drinks were sorne of the items purchased. Account 410 Professional Services— This item is projected to be $800 for 2010, which is the same as the 2009 hudgetand year-end estimate. This account provides for background checks mn Reserve candidates. The fund is used soiiie years more than others depend ing on new reserve candidate app!ications. Our goal for 2010 is to increase the number of Fire Reserves. Account 480 Repairs cind Maintenc,nce — This line item for 2010 is $5OO which is the same as the 2OO9 budge. This account is for repai the portahle generatoi BP cuffs, portable propane heaters, etc. Account 490 Miscellaneous — This line item is projected tobp5l,50U for 2O1[\ the same as the 20U9budget and year-end estirnate. This fund pays for Association dues, books, seminars, classes and Emergency Medical Technician (EMT) tuitions. Account 4R0 Reserve Fi rs — This line item for 2010 is $5,000 which is the same as the 2009 budget and year-end estirnate. This fund is for compensation of costs incurred by reserves responding to emergencies and performing public services. The reserves are paid a sinall amount per incident to help offset the costs of gas money that they incur driving to the fire station from their hornes for volunteer work for the city. This cornpensation is paid on a quarterly basis. Summary — The 2Ol0 budget for service unit l2L Fire Auxiliary, is projected a|$lO9O0. Excluding the grant monies received, this is the sarne as the 2009 hudget in service unit 121. SERVICE UNIT 121 — AUXILIARY (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 121 FIRE AUXILIARY ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 280 Ckhing And Miscellaneous $1 $l $l 61 $1 100.0 100/0 350 Small Tools And Equipment 1 1 5,019 6,000 1 100.0 25.0 400 OtFer Services And Charges 410 Professional Services �'HQ 800 420 800 80 100.0 10.0 480 Repairs And Maiiflenance 0 500 o 500 500 100.0 100/0 49) Miscellaneous 1 1 1 1 1 100.0 100y 4R0 Reserve Fire Fighiers 4,97? 5,000 6,413 5,000 �N 10U0 100.0 Total 8,573 7,800 6/81 7,800 7,80 lmm VkN TOTAL EXPENDITURES - SRV Um 121 $11 $10,90 $14849 $15,40 $10\900 100.0 70.8 SERVICE UNIT 122— SUPPRESSION ............................................................................. DEPUTY FIRE CHIEF BOB STEWART 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS 'AUXILIARY ACTUAL BUDGET BUDGET Fire 497 496 521 K`ip/u,,/E^p|.yiou, 7 8 9 Hazardous Condition 169 163 171 Service Call 512 530 , 557 Good Intent (response m report "f fire/other hazardous conditions) 587 799 839 False Call 547 575 603 Other (miscellaneous request for service) 24 17 18 EMS/Rescue 6,889 7,512 7,888 The mission of this service unit is to professionally and expeditiously control and mitigate incidents resulting from fires, medical emergencies, natural and man-made disasters, hazardous rnaterials incidents, and other related incidents; to niininiize suffering and loss oflife and property; and to protect the environment. The current work progran'i of this service unit includes the maintenance of a professional force prepared to attack 4 — Fire • Preliminary Budget and extinguish all uncontrolled fires and to provide basic life support rnedical assistance to victims of acute iIliiess and traurna within the City. We have increased our focus on preparedness for disasters and made a concerted effort to meeting nationally defined standards for incident management (NIMS) and hazardous material response. Increases in demand for service are primarily attributable to growth through annexations and cooperative agreernent response areas. Structural Fires Structnre fires usually require four or more conipanies per response. Other Fires Jncludes vehic!e, aircraft, outside of structure fires, and grass fires. Hazardous Conditions Include liquid spills, hazardous material leaks, spills or incidents, electrical hazards, events that pose risk to health and welfare of people, property or environment. Service Call Tiicludes such alarms as srnell of smoke, CO alarins sounding, assisting invalids, lock-outs and various other calls not requiring a "lights and siren" emergency response. Automatic Alarms Alarrns from on-site monitoring systems. Other Emergencies Calls that are unique in nature that are not able to be categorized. EMS/Rescue Consist of all types of rnedical and traurnatic injury jury calls, including: cardiac difficulties and arrest, breathing difficu!ties and arrest, vehicles accidents, and varied technical rescue services. Account 110 Salaries and Wages - - The 2010 budgeted amount for this line item is $5,679,593. This amount reflects an increase n($95,984nrl7Y& from the 2OO9 amended budget o($5,58],6O9. The 2010 costs are a reflection of meeting full-authorized staffing levels with merit and longevity increases. Account 120 One,tbne - The 2010 budgeted amount for this line item is $286,500. This amount reflects decrease of 529,000 or 9.1% from the 2009 amended budget of 5315,500. The overtime budget is primarily driven the need to maintain minimum shift staffing levels and to a lesser degree by emergency call-back of off-duty personnel during large scale incidents. Account 130 Shift Differential - The 20lO budgeted amount for this line item is$33,222.This amount reflects an increase of $1,561 or 4.9% from the 2009 ainended budget of $31,661. This increase is the result of special pays being based on a percentage basis, rather than a flat rate calculation. This account provides for sti ends and special pays which include pay differentials for MSA Technician, Technical Rescue Team mernher, Investi ,and|1azardMatcria|Tbchnician. Account 140 0ot/,rxnont/Ter/n///ot/o// Cash The 2010 budgeted amount for this line item is $68,000. This amount remains unchanged from the 2009 amended budget. This account provides for employee rehre/nentcayh'outs and year-end holiday time sell backs. To date there are no announced retirements in 2010. Account 2UO Personnel Benefits - The 2OlO budgeted amount for this line item is$l,343,681.This amount reflects an increase o($7l,020or57% from the 2009 amended budget o($l,272,66l. The personnel benefit account funds the City's self-insured programs (i.e., medical, dental, industrial, and unemployment inxurances). Account 280 Clothing and Miscellaneous — The 2010 budgeted budgeted arnount for this line item is $103,000. This amount is the same as the 2009 amended budget. This account provides for the purchase and maintenance of Personal Protective Equipment (PPE), turnouts and uniforms, and also funds physical exams for newly-hired members and those rnembers over ftie age of thirty-five. Account 310 Office and Operating Snpplies — The 2010 budgeed ainount for this line item is $95,500. Thi amount reflects a decrease of S17,000 or 15.1% from the 2009 year-end estimate of $112,500. The majority ofLhis|inehennfondsLherepairandnnaintenanceofenmrgpncyvehic|es(Are engines and Iadder trucks). In addition, this account is used to fund supplies for the fire stations, training centei adrninistration offices and rnaintenance facility. Account 320 Fuel Consumed — The 2010 budgeted amount for this line item is $52,391. This is a decrease of $21,009 or 28.7% from the 2009 amended budget of $73,400. This account provides for the purchase of diesel fuel and gasoline utilized by the Fire Department vehicles. Accozint 350 Sni all TooLs and Minor Eqniprnent — The 2010 budgeted ainount for this line item is$29,5OO. This amount is the same as the 2UO9 amended budget. This account pi'ovides fot' the purchase of a variet of tools and equipment for fire station facilities and fire apparatus. In addition, this account provides the funds needed to maintain facility appliances and furnishings. Examples of items under this account are Thermal Imaging Cameras (TIC), axes, vapor/gas monitors, safety vests, drilis, Iights, traffic cones, seat belt cutters, rubbish hooks, flashlights, |adderbpks,nnzz|es, hose, vacuum cleaners, batteries, axe belts, carneras, tarps, ovens, chairs, etc. Account 410 Professiona! Services — The 2010 budgeted amount for this line item is $3667 This is a decrease of $1,833 or 33.3% from the 2009 amended budget of $5,500. This is a pass-through account used as a contribution to 4th of July Committee for the annual fireworks display. Acconnt 420 Coiuiuunications — The 2010 biidgeted arnount for this line item is $4,937. This amount i'eflects an increase of $660 or 15.4% from the 2009 amended budget of $4,277. This account supports the department telephones. Account 450 Operating Rentals and Leases — The 2010 budgeted amount for this line item is $1,000. ThisamonNremainsonchanged(romthc2DO9amcndcdhndgctThisacconNhundsthcrcn1a| of the propane tanks located at the fire stations to fuel the emergency backup generators and the training tower burn room. Account 470 Piiblic Utility Services — The 2010 budgeted amount for this line item is $103,717 This amount reflects an increase o($3,93lnr9.9Y& from the 20O9 year-end estimate of$0V786. This account funds the electricity, natural gas, water, and sewer and irri ation costs for all Fire Department facilities. Acconnt 480 Repairs and Maintenance — The 2010 budgeted amount for this line item is S32,000. This amount reniains unchanged fromn the 2009 amended hudget. This R & M account provides funding for the self-contained hreathi apparatus (SCRA) maintenance, equipment andfacUhy repairs, pest control, paging services, carpet cleaning, apparatus bay door maintenance, vehicle exhaust capture systems, spi'inkler system check vaive tests, etc. 6— Fire • Preliminary Budget Account 490 Miscellaneous - The 2010 budgeted amount for this line item is $12,500. This amount remains unchanged from hoth the 2009 arnended budget. This account funds tuitions/ registrations for traini conferences, classes, and seniinars. In addition, this account is used to pay dues toprofessional organizations and subscriptions for professional literature as well as funding promotional exams. Account 530 StatelCounty Taxes - The 2010 budgeted amount for this line item is $100. This arnount rernains unchanged from the 2009 arnended budget. This account is used to fund sales tax remitted directly to the State when vendors do not include sales tax in their products cost. Summary- The 2OlO budgeted amount for service unit l22isS7,M4\3O8. This arnount reflects an increase of $135,323 or 1.8% over the 2009 amended budget of $7,713,985. SERVICE UNIT 122 - SUPPRESSION ( ( ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 122 FIRE SUPPRESSION ACTUAL BUDGET 9/30/2009 �� [ no BUDGET 2 TO 5 4 TO 5 Expenses 111)11) Sa1ark' Arid Wages 110 Salaries And Wages $5,255 65 $4,115 65 55,679,593 1017 1017 120 Overtime 264,985 315,500 284,926 286 286,500 90i8 100.0 130 Special Pay 31 31 26,920 31 3I222 1049 1049 140 Kchrcu`u`t/|e,minntk.o[nsbnn, 63,398 68 11 79 ;46 68,000 100/0 85.5 Total 5,614,632 5,998770 4,438,626 5,983,987 6,067,315 101] 1014 200 Personnel Benefits 200 Personnel Benefits 1 1 965,828 1 1 1056 1057 280 Clothing And Miscellaneous 98,663 103,000 83,800 95,000 103 100.0 108.4 Total 1 1 1 1,366,619 1 1052 105.9 300 Supplies JlV Office And Operating Supplies 101 83,500 92,873 11?,500 95,500 114.4 84.9 320 Fuel Consumed 75,157 73,400 4I639 5l000 52 714 100.8 350 Small Tools And Equiprnent 46 29,500 25 30,800 29,500 100 95.8 Total 222,74 186,400 161 195,300 177,391 95.2 90.8 4m Other Services And Charges 410 Professional Services 5,811 5,500 5,221 ;5VV 3,667 667 66.7 420 Communications 3,385 4,277 2,(23 5,957 4,937 115.4 82.9 450 Operating Rentals And Leases 816 1 390 1 1 100.0 100/0 470 rnblic Utility Services 95,337 97,777 71,447 99,786 103,717 106] 1039 480 Repairs And Maintenance 34,039 I2,000 19,143 3?,000 32 100.0 100.0 490 Miscellaneous 8,653 12 2,979 7,500 1? , 25V0 100.0 166.7 Total 148041 153,053 102,102 151 157,821 103] 104V 530 State/County Taxes & Assessment V 100 0 100 100 100.0 100.0 980 iuo,rfuodGnmgc/71nnt Charges V 0 0 0 0 * * TOTAL EXPENDITURES - SRV UNT 122 $7,281 $7,713,985 $5,751 $7697,749 $7,849,308 101.8 102/0 SERVICE UNIT U23— INVESTIGATION ......................................................................... DEPUTY FIRE CHIEF DAVE WIuoow 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS ' INVESTIGATION ACTUAL BUDGET BUDGET Juvenile Fire Setter Counseling 45 41 45 Investigate and Determine the Cause ^i the Fires 620 640 660 Accelerant Detection Canine Utilizations (started 1/1/05) 65 68 0 This service unit is responsible for determining the origin and cause of all fires and explosions occurring within the City, and identifying criminal acts as related to the incidence of fire, The goal of ftiis service unit is to determine accurately the cause of fires and gather evidence required for prosecution of persons gulity of arson, as wel! as facts and information that may be pertinent to protect failure and safety concerns. Investigations lead to claims and restitution for all fires (accidental and intentional). Subrogation and insurance restitution has expanded the role of fire investigation. To increase efficiency and be more cost effective, the YFD utilizes "shift investigators". This allows Firefighters that are already on duty, assigned to a fire engine, to investigate a significant nurnher of fiies. This takes a tremendous workload off of our two day investigators while reducing overtime costs. In April of 2006 Yakima Fire Department instituted a pilot program, which involves assigning an YPD Detective as a fire investigator. This program has heen successful beyond our expectations. The program had a sunset date of April 2008. We successfully came to an agreement to extend this program. This unit is also responsible for the de!ivery of the Juvenile Pire Stoppei Program, Puh!ic Safety Education and Media Re!ations in the City. Additiona!!y, this unitperfornls hackground checks on new hires, conducts special internal investigations for the department, and issues public disclosure releases as per applicable RCM Account 110 Salaries and Wages- The 2010 budget is adjusted to reflect a negotiated 4 increase in wages in 2010 according to the YPPA CBA The 2UlO projected budget of57D875iyao increase of$3,728ur5X'from the 2009 budget of $75,147. Account 120 Overtime - This line item for 2010 of $18,000. This amount remains unchanged from the 2009 budget. Account 130 Sliift Differentia! - This item is hudgeted at $23,933 for 2010, a $476 or 2% increase over the 2009budgetu($23,457. This money is to provide the "stipend" or skill pay for the shift fire investigators. Account 200 Personne! Benefits - The personnel benefit accounts include the City's self-insured prograrns (i.e. medical; dental; industrial; and unemployment insurances). The 2010 budget of $20,081 reflects an increase of $1,170 or 6.2% from the 2009 budget of $18,911. This increase is based on the anticipated increase in the cost of benefits. Account 310 Office and Operating SoPp/iep - TNyhneitemhaubeenbudgetedat $2,000 there is no increase from the 2009 budget. This account provides for evidence kits, property room equi ent, disposable cameras and film development. Account 350 Sinall Tools and Equip;nent - This account is budgeted at $4,600. There isno increase iothis hudget|ine[vnmthp2UO9hodgpiThisarcnuntpmvidpshzrdigiW|camp/as,sawh|ndps,weaponsvno|t,powpr converters and ammunition. Account 410 Professiona 1 Services - This line item has been budgeted at $1,200. This reflects no increase from the 2009 budg,et. This account is utilized to cover expenses associated with conducting hackground investigations for firefighter candidates as well as the on-duty Polygraph Technician at YPD. Account 420 Communications - For 2OD0, this account reinains unchanged f the 2009 budget of $1,048 This line item provides cellular phone to the fire investigator. Account 430 Transportation I Training - For 2010 the 430 line is $2,500. This account remains unchanged from the 2009 budg,et. This account provides for classes on Interrogation techniques andK-9<oainiogc|asses. Account 490 Miscellaneous - This line item is budgeted for 53,90Uin2OlU, the same m2UO9Amended budget. This account provides for Association dues, continuing education seminars, subscriptions and registration fees for classes. Summary - The 2010 budget for Service Unit 123, Fire Investigation, is $156,138. This isan increase of$5i376or S.6% over the 2UO9 amended budget of5l5l762. SERVICE UNIT 123 - INVESTIGATION (1) (2) ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 123 FIRE INVESTIGATION ACTUAL BUDGET 9802009 Y� x [ wo BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries Arid Wages 110 Salaries And Wages 87I298 875 $55,940 $75,147 $78 105l0 105.0 120 Overtime 2Z833 18 15,214 18 18 100.0 100/0 130 Special Pay 22,361 23,457 18,854 23 23,933 102.0 102.0 140 Retirement/Termination [nshoot 78 0 0 0 0 * * ll*n| lZ4,199 116,604 9V09 116,604 12\808 1036 10I6 200 Personnel Benefits 26,356 18,911 19,392 18,911 20/81 1062 1062 300 Supplies Jl'` Office And Operating Supplies 1 2,00 886 2,000 �000 100.0 l00/0 350 Small Tools AncI Equipment 5,080 4,600 3,353 4,600 4,600 100.0 100.0 Total 6 6,600 4,239 6 6 100.0 100.0 400 Other Services And Charges 410 Professional Services 0 1 225 1 1 100 100 420 Communications 176 1 81 1 1 100.0 100.0 430 Transportation/Training 700 �500 1 ��UU 2,500 100.0 100.0 490 Miscellaneous 2,484 I900 1 4,000 3,900 100.0 97.5 Total 3,361 8,648 3,082 8,748 8,648 100/0 989 TOTAL EXPENDITURES - SRV UNT 123 $160 $150 $116 $150,862 $156 103.6 103.5 SERVICE UNIT 125 - TRAINING ---------------------------------------' DEPUTY FIRE CHIEF DAVE WIuxnw The purpose of this service unit is to provide development and coordination of all education, training and certification prograrns for the Fire Departrnent. The division added a Counc Training Lieutenant position in 2003 which is funded by pas -through YV-Tech funds. Five major aeasufactmkyexistwkhinihe iraining Division of the Department; (1) fire suppression training, (2) emergency medical training, (3) special operations training (hazardous i'naterials, terrorism mitigation and tactical rescue), and (4) fire investigation training, and (5) recruit academy training. Account 110 Scdaries and Wages - The 2010 budgeted arnount foi this line item is $199,933. This amount reflects an increase o[4978or.5% from the 2009 amended budget of $l98,955. This account funds the Fire Training Lieutenant and Deputy Fire Marshal positions. Account 120 Overtime - The 2010 budgeted amount for this line item is $16,000. This amount remains unchanged from the 2009 budget. This account provides for off-duty mandated training, such as ARFF, HazMat Team and Recruit Fire Acaderny instructors. Account 130 Shift Differential - The 2010 budgeted amount for this line item is $5,607. This arnount is an increase of$l4m'.9% from the 2OU9 budget of$5,599. Account 140 Retire;nentlTermination CasIi-out - Ibe 2010 budgeted arnouiit for this line iteni is $2,000, This amount rernains unchanged from the 2009 budget. Account 200 Personnel Benefits - The 2010 budgeted amount for this line item is $34,330. This amount reflects an increase o[$l,53Oor4.7%from the 2009 budget of $32,800. The personnel henefit accounts fund the Cky'sae|#/xau/edp/ogmms(ie,medica[denta[indushiaianduneoopkmooentiosumnces). Account 310 Office and Operating Supplies - The 2010 budgeted amount for this line item is $21,000. This arnount reflects a decrease of $2j]OOor@.7& from the 2OO9 budget. This account provides public education supplies, brochures, sensor kits for the training tower burn room, entrance exam costs, instructor manuals, dry erase boards, canine masks, foil badges, building, outside sound system, lumber, concrete, etc. Account 350 Small Tools and Equipment - The 2010 budgeted amount for this line item is $1,500. This amount remains unchanged from the 2009 budget. This account funds equipment such as printers, storage racks for training s Account 41O Professional Services - The 2UlObudgeted amount for ftiis line item isS28j]OU. This amount remains unchanged from the 2009 budget. Ibis accouiit provides for the Tri'CouotyHozMatTeam fee, ARFF training requirements, outside instructors and cadet instructor requirements, and all schools and classes by Yakima Firefighters. Account 420 [o/n/nn//icotiona - The 2010 budgeted amount for this line item is $655. This amount reflects no change from the 2009 hudget. This account is use to provide Nextel/cellulai coiiirnunications to oui emergency responders. Account 490 Miscellaneous - The 2010 budgeted amount for this line item is $8,900. This aniount reflects no change from the 2009 budget. This line item provides fitness equipment, fuel for fire training, permit fees, dues, subscriptions, tuitions. Su - The 2010 Budget for Service Unit 125, Fire Training, is prolected at $3l7925. This amount reflects an increase of $523nr.02%from the 20U9 amended budget amount nf $317,402. 10 - Fire • Preliminary Budget SERVICE UNIT 125 - TRAINING (1) (2) (3) (4) (S) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT ' TRAINING ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses V And Wages 110 Salai'ies And Wages 8187629 $198,955 $145,741 5198,955 8199,933 100.5 l0i5 120 Overtime 17,233 16,000 8,027 16,000 16,000 100.0 100.0 130 Special Pay 2,569 5,593 1 5,593 5,607 100.3 100.3 140 K,hvn',nt/Tero'innhw`Cnshoo, 2,243 �mN 0 2/xx` 2,000 100/0 100.0 Total 79,674 77 2,548 155,591 222548 223,540 100.5 100.5 200 Personnel Benefits 31 32 24,380 32 74,730 1047 1047 300 Supplies 310 Office And Operating Supplies 17,542 23 10,746 23 21 913 913 35(/ Small Tools And Equipment 1 1 106 1 1 100.0 100.0 Total 18,781 24,500 10,852 24,500 22,500 91.8 91.8 400 Other Services And Charges 410 Professional Services 28 28,000 19,475 28,000 28 100.0 NV/` 420 Communications 441 655 203 655 655 100/0 100.0 490 Miscellaneous 8,011 8,900 11 8,900 8,900 NU/` 100.0 Total 37439 37,555 31,185 37555 37555 100.0 100.0 TOTAL EXPENDITURES - SHY UNT 125 $297422 $317402 $222,008 5317,42 S317925 1002 100.2 SERVICE UNIT 129 - ADMINISTRATION The purpose of this service unit is to plan, direct, control, and coordinate all operations of the Fire Department. The goal of this division is to accomplish planning, control, and coordination of all the programs and services of the Fii'e Departrnent in the most efficient and cost effective manner. Accou;zt 110 Salaries a;zd Vt/ages - This line item for 2010 is budgeted at $411,417 which reflects a decrease of $52,90or11.4% of the 2009 amended budget of $464,320. Changes in the salaty accounts rnay occui' because of an individual employee's merit adjustments or eligibility for longevity. The decrease in this account is due to the eliniination of the Secretary 11 position. Account 120 Overtime - This line item for 2OlUreUp(ts the funding amount of53,5O0. This account reflects no changes froin the 2009 budget. Overtime has been contained as a result of aliowing personne! to use compensatory time in lieu ofovertime. This line item is maintained to fund the overtime caused by Chief Officers responding to State Mobilization ernergencies; these costs ai'e reimbursed by the State of Washington to the City. Account 200 Personnel Benefits - This line itein for 2010 is budgeted at $63,O66 which reflects adecrease ofSl8,028nr222% from the 2O09 budget o[5M1,094. The pe/smnnp| benefit accounts include the City's sp|f- bnmmdpograms (ie, medical, dental, industrial, and unemployment insurances). Account 310 Office and Operating Supplies - This line item for 2010 is budgeted at $15,000. This amount remains unchanged from the 2009 Amended budget This account includes t!ie print shop expenses, postal costs, identification cards, flags, office equipment supplies, etc. for the entire Fire Department. Account 410 Professional Professionai Services - This line item is funded for 2010 at $2500 This reflects no change from the 2009 hudget. This line item includes negotiation consultants and legal advisors. Account 420 Communications - The 20O proposed budget is525,69l. This isa decrease of $3,902 or 13.2% n[ the 2OO9 amended budget o($29,593. T!iis decrease is primarily due a decrease in cellularphone and pager charges, wIiich provide an accredited second means of einergency co Ac/000t430Tru/zyymrtot/o/z/Iruiaing This is a decrease of $925 or 7% of the 2009 amended budget of $13,205. This account covers the transportation and lodging costs incurred by all department employees' attendance at conferences, seminars, and meetings that require out-of- town venues. Account 45OOperating Rentals and Leases line item remains funded ai the same level that it has been funded for several years at $700. This account is available for incidental rentals of various types of equi ent. Account 480 Repairs and Maintenance - This line item remains funded at the same level that it has been funded for several years at $2/900. This account is utilized for copy machine, fax machine and repair costs. Account 490 iVliscellaneons - This line item for 2O[Dis budgeted ai$5,OOO This reflects no change from the 2OO9 amended budget of $5,000. This account is for conference and serninar registrations, tuitions, printing, dues, subscriptions and prornotional exams. Sonnnzxr9- Thiyaerviceuoit[or20lUreMectuadecreoaeof$7}837or9.9%frmn the 2009 amended hudget of 5716,266 to 5645,429. This decrease in the 129 Service Unit Budget is primarily due to the elimination of the Secretary 11 position. SERVICE UNIT 129 - ADMINISTRATION (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 129 ADMINISTRATION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 SaFaries And Wages $427,931 6464,320 $339,105 6459,531 6411 88.6 89.5 120 Overtime 2,578 3,500 1 3,500 3 100.0 100.0 140 Kch,,mcut/7ecm)mxiouCnabouu 360 0 1,957 1,957 0 * 0.0 Total 430 467,820 742 464,988 414,917 88.7 89.2 200 Personnel Benefits 76,401 81 59,364 79,251 63 77.8 79.6 310 Office And Operating Supplies 25,414 15,000 15 l� 15 100 893 400 Ot Services AncI Charges 410 Professional Services 1 2 1,300 2 2 100/) 100.0 420 Communications 31 29,593 13,518 25,593 25,691 86.8 1004 430 Transportation/Training 14,160 13,205 10 13,205 12 93.0 93.0 451) Operating Renta Is And Leases 0 700 0 700 70 100.1) 100.0 480 Repairs And Maintenance 1,450 2,900 �3'� 2,900 2�'N 10U0 100.0 490 Miscellaneous 9,539 5,000 6,671 7,100 5,000 100.0 70.4 Total 58,585 53,898 34,213 51 49,071 91.0 94.4 960 b`teciuudiuoumu,,S,rvicc. 93 98,453 98 98 103,376 105.0 105.0 TOTAL EXPENDITURES - SRV UNT 129 6685 6716 5550 $711 $645,429 90] 907 12- Fire • Preliminary Budget CITY OF FIRE 2010 PRELIMINARY BUDGET NARRATIVE EMERGENCY SERVICES - 150 FIRE CHIEF CHARLIE HINES DEPUTY FIRE CHIEF DAVE WILLSON DEFINITION The Emergency Services Fund was created to account for the EMS Levy resources received by the City of Yakima. These resources may be used for operation and support in the provision of Emergency Medical Services to the citizens of Yakima and to those citizens that are visiting within the City limits and in need of assistance. This fund provides state-required emergency medical training for Emergency Medical Technicians, emergency medical supplies and technical rescue tools and equipment. The Emergency Services Department has the following service units: SERVICE UNIT 122 — FIRE SUPPRESSION SERVICE UNIT 126 — EMERGENCY SERVICES SERVICE UNIT 645 — INTERFUND DISTRIBUTION SERVICE UNIT 699 — GENERAL REVENUES Authorized Personnel is found in the Fire Department. Performance Statistics are found in the Fire Department. BUDGET SUMMARY DEPT 150 EMERGENCY SERVICES ( ) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 122 Fire Suppression 5662,854 5701,781 $515,529 $691,781 $702,749 100.1 101.6 126 Emergency Services 271,460 340,649 2 88,357 324,557 282,580 83.0 87.1 645 Interfuncl Distribution 150,000 125,000 93,750 125,000 125,001) 100.0 100.0 TOTAL EXPENDITURES 51,084,313 $1,167,430 $897,636 $1,141,339 51,110,329 95.1 97.3 REVENUE SUMMARY BY SERVICE UNIT 699 General Revenues $1,265,734 51,229,971 $794,607 51,240,897 51,163,428 94.6 93.8 TOTAL REVENUES 51,265,734 51,229,971 5794,607 51,240,897 51,163,428 94.6 93.8 Preliminary Budget • Fire-13 (1) (2) (3) (4) ( ( ( 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/302009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wag's 648 689,369 505,491 676 6*6,074 99.5 @.w 200 Personnel Benefits 139,183 145 108 144,354 151 1037 136 SUB-TOTAL SALARIES AND BENEFITS 787,693 835 614,187 820 837,264 1002 75.4 300 Supplies 32 31 26,437 32 31 D)V.0 2.8 400 Other Services And Charges 542 �o00 860 l 1,990 965 0.2 500 h`terg,.,5rrcs/0H`r,h`terfm`d 150 17V00) 141 173 206 125,00 73.5 113 600 Capital Outlays U 15,000 0 0 0 0/0 0.0 900 inxrh/ud Payment For Services 11I263 114,177 114,177 114,177 115,135 100.8 104 TOTAL EXPENDITURES 6l 61 $897636 $1 $l 95] l00/0 EXPLANATORY NARRATIVE SERVICE UNIT 122 — FIRE SUPPRESSION Account 110 Salaries and Wages — This line item for 2010 is $531„507 which reflects an increase of $8,003Vrl.5Y& from the 2OO9 amended budget o{$523,5O4. This account funds seven (7) firefi htcr positions. Minor changes in the salary accounts may occur because of an individual employee's merit adjustments or eligibility for |ongpvity. Account 120 Onortimo — This line item for 200 is $27,000 and reflects a decrease of $13,000 or 32.5% from the 2OU9 Amended budget nf54Uj)OO. Account 130 Shift Differential —The 2010 budget of $5,621 reflects a $28 or .5% increase from the 2009 budget of $5,593. This account funds the special pay/skills stipends for firefighters ha also are members of the HazMat Team, Technical Rescue Team, MSA Technicians, or Inveshgat Account 140 Retirement I Termination Cash — There are 110 retirements planned for 2010 in this account. This line item is budgeted in 2010 at $7,000 which is the same at the 2009 budget. This arnouni is to pay fot' holiday cash-outs as perrnied in the labor contract, Account 200 Personnel Benefits — The personnel benefit accounts that include the City's self -insured programs (i.e. medical; dental; industrial; and unemployment insurances) were increased to $131,621 in the 2010 budget. This is an increase of $5,936 or 4.7% over the 2009 year-end dhndgct of $125,685. The increase reflects an increase in benefit costs. Summary — The 2010 projected expenditure budget for Department 150 EMS Service Unit 122, Fire Suppression is pr jechedat $702,749 This is an inci'ease of $968 or .1% from the 2009 A budget of $701,781. Most of this increase is due to benefits costs. 14 Fire • Preliniluary Budget SERVICE UNIT 122 — FIRE SUPPRESSION (1) (2) (3) (4) (5) (6) (7) I009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 122 FIRE SUPPRESSION ACTUAL BUDGET 9/302009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salai'ies And Wages 110 Salaries And Wages $506 $523 5388 6523,504 $531 101.5 1015 120 Overtime 30,061 40,000 2,537 30\000 27,000 675 90/0 80 Special Pay 5,235 5,593 4,169 5,593 5,621 100.5 100.5 NN Retirement/Termination Cashout 364 7,000 386 7000 7,000 100.0 100.0 Total 542,438 576,97 421 566,097 571]28 99.1 1009 200 Personnel Benefits 120,416 125,665 94,482 125,685 131 1047 1047 TOTAL EXPENDITURES - SRV UNT 122 $662,854 $70 $515,529 $691,781 5702,749 100.1 01.6 SERVICE UNIT 126 — EMERGENCY SERVICES Acconnt 110 Salnries and Wages — The salary of the Training Captain is paid from the 150-126 account. This budget line is $107D46 in 2010, an increase of $4,800 or 4.7% from the 2OO9budget of SlOS Account 120 Overtime — This line item has been set at $7,000 for budget year 2010. This is the sarne as the 2009 budget. Account 130 Shift Differential — The 2010 budget for this fund was reduced to $0. This account ft the special pay/skills stipends [orthisse/vkeunithow/evecLheoaa/enosyeciaky assignments at this hoe. Account 200 Personnel Be/zofits — The personnel benefit account includes the City's self-insured programs (i.e. medical; dental; industrial; and unemployment insummcs). The 2010 p jected budget is $19,569 which is a 5611 or 3% deci'ease from the 2009 Amended budget of ��80. Acconnt 310 Office and Operating Supplies — This line item is budgeted at $25,000 for 2010 which is the same as the 2009 budget. This amount provides for EMS supplies (respirators, ambu-bags, cervical collars, backboards, bandaging rnaterials, Epi-sticks). Accoo//t350Snzx//Ibo/sxnd]59ofpnzent— ThiyUneiLeonisbudgetedatS6,OOOk/r2OlO ' vvhich is the sarne as the 2009 Amended budget. This account is earmarked for "Technical Rescue" equipment such as rope bags, a rescue line gun, webbing, floating rope for ice rescues and various small rescue tools. The expenditures from this account are reimbursed from Union Gap Fire Department and East Valley Fire Department at 10% each, unless they have contributed similarly priced equi n'pn1. Account 430 Transportation I Training — This line item is budgeted at 5930 for 2010, a decrease of 570 or 7% from the 2009 Amended budget ofSl,0OO. This account is utilized for lodging and meals when an ernployee attends training. Acconnt 490 Miscellaneons — This line item is hudgeted at $1,000 for 2010. It is the sarne as the 2009 budget. �� This account a portion of the fees associated with ti'aining at the North Bend State Acaderny. Preliminary Budget • Fire — 15 Account 640 Machinerj and Equipment - For 2010, thi line item is budgeted at $0. There are no purchases planned planned under this line item at this tirne. Account 950 Interfund Opt Rentals and Leases - This line item is budgeted at S95,OOO for 2OlO,the same as the 2009 budget. This is the contribution to the Fire Capital Fund from the EMS fund. z{xmoant9606zbe'f/ndfoyouznoeSern/xey which reflects a $958 or 5% increase over the 2009 budget of $19,177 This fund provides the Fire Department's contribution to the City liability insurance fund to cover escalating insurance costs and to rebuild i'eserves. Summary- The 2009 budget for Service Unit l26, Emergency Services ie projected aL$282,58O, a decrease o($5U,O69orl7% from the 2OO9 amended budget o($94K649 This decrease is due to elirnination of the EMS levy election costs. SERVICE UNIT 126 - EMERGENCY SERVICES ( ( ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 126 EMERGENCY SERVICES ACTUAL BUDGET . �^�[wo BUDGET 2 TO 5 4 TO 5 Expenses |/ Salaries And Wages 110 Salai1es Arid Wages $98 8103 876,655 $103 8107,946 1047 1047 120 Overtime 6 7,000 7,786 7,000 7,000 lV(iV 100.0 130 Special Pay 1,968 3 0 0 0 0.0 * Total 106 113,292 84 110 114 101.5 1044 200 Personnel Benefits 18,767 20 14,213 18 19,569 970 104.8 300 Supplies 311) Office And Operating Supplies 26,834 25,000 19,177 25,000 25,00 100/0 100.0 350 Small Tools And Equipment 5,981 6,000 7,261 7,260 6,000 100.0 82.6 Total 32 31 26 I2 ]l l00.0 96] 4 Other Services And Charges 430 Transportation/Training 0 1,000 0 100 930 93/0 930] 49) Miscellaneous 542 1 880 1 1,000 100.0 100.0 Total 542 7,000 880 l]VV 1,930 96.5 175.5 510 iu»,r8o,,cum,00 Professional Svc V 45,000 48,205 48,206 o 0.0 0.0 640 Machinery And Equipment (/ 15,000 V V V (iV * 900 imrcfuudPaym,ut For Services 950 in»cch'nd Opt Rental & Leases 95 95,000 95 95 95 100.0 100.0 960 imrchuod Insurance Services 18 VI 19,177 19,177 19,177 20,135 05V 05V Total 113 114,177 114 114 115,135 100.8 100.6 TOTAL EXPENDITURES - Sx,Uor 126 $271 S34\649 8288,357 $324,557 8282 83/0 87.1 SERVICE UNIT 645 - INTERFUND DISTRIBUTION Account 550 Interfund Subsidies - The 2010 budget of $125,000 is the sa me as the 2009 budget. This item is EMS rnoney that is directed to cornrnunications. 16 - Fire • Preliminary Budget SERVICE UNIT 645 - INTERFUND DISTRIBUTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Expenses 550 Interfund Subsidies $150,000 $125,000 $93,750 $125,000 $125,000 100.0 100.0 TOTAL REVENUES - SRV UNT 645 $150,000 $125,000 $93,750 $125,000 $125,000 100.0 100.0 SERVICE UNIT 699 - GENERAL REVENUES Account 330 Intergovernmental Revenues - In 2010 this line item is projected at $1,063,120, which is a $4,394 or .4% increase in revenues from the 2009 budget of $1,058,726. This revenue comes from the EMS levy, and the increase is due to annexations and an increase in the valuation of property. This number is calculated by the County Emergency Medical Department using a multi factor formula. Account 360 Miscellaneous Revenue -In 2010 this line item is projected to be at $750, which is the same as the 2009 budget. These revenues are generated by interest from investments. SERVICE UNIT 699 - GENERAL REVENUES TOTAL EXPENDITURES - SRV UNT 645 $150,000 $125,000 $93,750 $125,000 $125,000 100.0 100.0 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance $219,226 $170,495 $181,421 $181,421 $99,558 58.4 54.9 330 Intergovernmental Revenues 1,045,637 1,058,726 613,367 1,058,726 1,063,120 100.4 100.4 360 Miscellaneous Revenues 871 750 -181 750 750 100.0 100.0 TOTAL REVENUES - SRV UNT 699 $1,265,734 $1,229,971 $794,607 $1,240,897 $1,163,428 94.6 93.8 Summary - EMERGENCY SERVICES FUND FINANCIAL DATA $1,200,000 - - $300,000 f $1,000,000 - $250,000 $800,000 - IIII1I $200,000 $600,000 - • • - $150,000 $400,000 - A $100,000 $200,000 - - $50,000 $0 $0 2005 Actual 2006 Actual 2007 Actual 2008 Actual 2009 Estimate 2010 Projected =I/ Revenues $915,744 $958,683 $1,061,930 $1,046,508 $1,059,476 $1,063,870 =Expenditures $988,957 $986,744 $1,019,761 $1,084,313 $1,141,339 $1,110,329 - Beg Bal $278,332 $205,119 $177,058 $219,227 $181,422 $99,559 -XF End Bal $205,119 $177,058 $219,227 $181,422 $99,559 $53,100 Preliminary Budget • Fire -17 CITY v,}iilt/0,« FIRE 2010 PRELLMLNARY BUDGET NARRATIVE PUBLIC ��1'"'ETY COMMUNICATIONS - 151 FIRE CHIEF CHAmLo;HmwES PUBLIC SAFETY COMMUNICATIONS NAGER: WAYNE WANTLAND DEFINITION The responsibilities of this division are to provide emergency call answering, dispatching, records keeping and communications support for the public safety departments and agencies served. |n addition, the division provides repair and maintenance of a variety of equipment for all City departments. The goal of the division is 10 provide quality, efficient, cost-effective ernergency cornrnunications, maintenance and communications support to the citizens and those departrnents/agencies served. The Public Safety Coin 11 unications Departiiiei'it has the foliowing service units: SERVICE UNIT 103 — CRIMINAL JUSTICE SALES TAX .3% INCREASE SERVICE UNIT 120 — 9-1-1 CALLTAKERS SERVICE UNIT 124 — COMMUNICATIONS SERVICE UNIT 645 — INTERFUND DISTRIBUTION SERVICE UNIT 699 — GENERAL REVENUES AUTHORIZED PERSONNEL 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1274 Public Safety Communications Manager 1.00 1.00 1.00 4520 Electronics Technician 1 iOV 1.00 1.00 4521 Electronics Technician 11 1.00 1.00 1.00 4522 Electronic Supervisor 1.00 1.00 1.00 6410 Calltaker 12.00 12.00 12.00 6412 Public Safety Dispatcher w lUN 12/0 12.00 6415 Public Safeiy Lead Dispatcher 4.00 5.00 5.00 17101 Public Safety Communications Supervisor 1.00 1.00 1.00 1001 ["nunuuicatinnsDivision Office Assistant 1.00 l/m 1.00 TOTAL PERSONNEL l].00 35.00 35.00 (l)2VVY approved policy issue. 18 • Preliminary Budget BUDGET SUMMARY DEPT |B PuBLIC SAFETY COMMUNICATIONS (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9802009 Y� x [ wo BUDGET 2 m5 4 TO 5 103 [rmn] Justice SlsTx]YtInc 51_3I102 5153 886,180 5126,745 5127,539 83.3 1006 120 911 Call-Takers 1 1 1 1 1 1017 103.5 124 Communications 1 1 1 1 1 97.8 1032 TOTAL EXPENDITURES $2 S3,028,165 92 92900907 92994,394 989 1032 REVENUE SUMMARY BY SERVICE UNIT 103 [cmu]juoh,,S]»Tx.3%Inc $152 $158 $111 5143,300 5143,300 90.5 100 124 Communications 1 1 1 1 1 104.0 1039 645 b`tecfuudDistcU,utkm 1 1 753,750 1 975,000 970 97.0 699 General Revenues 436,825 273,025 263 264,432 260,937 95.6 98.7 TOTAL REVENUES 52 53 52 53 $3,196 1004 lol] ( ( ( (4) (5) ( ( 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY 8,T,,, ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 1 1 1 1 1 99.3 64.9 200 Personnel Benefits 528,298 630,538 425,410 605,875 596,952 947 199 SUB-TOTAL SALARIES AND BENEFITS 2 2,587,378 1 2,462,626 2 98.2 84.8 300 Supplies 52,393 57,100 49,326 58 55 965 1.8 400 Od`c,5cr,i/co And Charges 7 6 7 ' 851 272 210\376 268,101 273,304 100.3 9.1 900 1nurbond[hymu`t For Services 116\50 111,321 97,680 111 1 113.3 4.2 TOTAL EXPENDITURES 52,703,602 53,028,165 52,144,322 52,900,907 52,994,394 98.9 lVU/` EXPLANATORY NARRATIVE \'Vihin this division, there are three pi'lmaiy service uiits. Service uniL' 103 is funded thi'ough the .3X. Criminal Justice Sales Tax and allows the division to meet the demands bei placed on it from the Crnninal Justice departn'tents in the City. Service Unit 120 provides the 9-1-1 call answeri services for tl'ie entire Yakirna County. Service Unit 124 provides public safety di a1chi which includes Police and Fire, and electronic repair and maintenance for all City departments and other user agencies under contract. In 2009, the amended budget for the division was $3,028,165 and has an estiinated year-end budget of $2,900,907 Our estimated 2OlU budget is $2,994,394 or a l]`&, decrease over the 2OO9amended budget. Service Unit 120, the 911 Section which is fully funded through the services contract with Yakima County, shows an increase of 1.7% for projected 2010 as compared to the 2009 amended budget. Service Unit 124, Dispatching and Electronic Maintenance, which truly is funded through the City, shows an estirnated 2.2°/, deci'ease over the 2009 amended budget to the eshrnated 2010 budget. This estimate was obtained through cost control, primarily in the area of overtime. The remainder of the decrease in the division budget is in Service Unit 103 which is now fundi two Dispatcher positions, but has been reduced by removing the SrnaII Tools allocation. Account 110 Salaries and Wages |n accordance with management directive, salaries are "hozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of rnid-year 2009 ad and/or an individual ernployee's merit ad or eligibility for longevity Account 200 Personne! Benefits - The personnel benefit accounts include rate increases for medical insurance o(75'/0; dental insurance of 4% and unemployment insurance of 25'/0; along with the norrnal roII-ups related to base wage adjustnients. The State's PUb|ic Employees' Retirement System (PERS) contributions were reduced by 33% mid-year 2009, and workers' compensation rates were unchanged, All of these changes net to an amount similar to the 2009 budget. Accoiint 421 Telephone (City-zvide) - One area of responsibility for this division is ma of the overall telephone budget for the City. The 2009 budget for telephone comrnunications was $226,853 with an estimated year-end of $215,787 The current 2010 estirnate for these lines items citywide is$228,56la slight change from the 2OO9budget. Note: These computaLionxesck/de the 9-1-1 Communication accounts, which have no direct impact on city revenues as it is funded through the 9-1-1 contracts with Yakinia County. SERVICE UNIT 103 - CRIMINAL JUSTICE SALES TAX .3% INCREASE The communications center iyasignificant partner with the criminal justice system in the city and therefore, receives a small portion of this revenue stream to help offset the cosL attributed to support of the criminal justice departments. Account 100 Salaries and Wages - This line item for 2010 reflects an increase of $15,163 or 17.6% from the 2OU9 year-end estimate o($86,O25Lo$lUl,2]8. This increase reflects the continuation of funding for two Public Safety Dispatch positions which are now both filled for the full budget year of 2010, but is reduced by the reinoval of $JO,OOOinovertime. Account 200 Personnel Benefits - This line item for 2010 reflects a decrease of $7,609 or 22.4% from the year-end estimate V{$33,9llto$26,3O2. This decrease reflects the removal of $10,.000 in overtirne froni this service unit. Summary - The 2010 revenue budget in this service unit is projected to remain the same as the estimated 2OOg year-end atSl43,3OO SERVICE UNIT 103 — CRIMINAL JUSTICE SALES TAX .3% INCREASE (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 103 CRMNL JUSTICE Su Tx .3% ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages S73,198 510 S47,88 S76,075 $101 98.3 133J 120 Overtime 31 10,000 12 10 0 0.0 0.0 130 5pocinilhy 0 o 10 U 0 Total 14L225 112,993 59,666 86,075 101 89.6 1176 200 Personnel Benefits 7 5,298 35,154 19,751 33,911 26,302 74.8 77.6 350 Srnall Tools And Lquipinent 3,580 5,000 6,761 6 0 0.0 0.0 TOTAL EXPENDITURES - SRV UNT 103 5133,102 *15I146 586 5126,745 9127,539 83.3 1006 Revenues 310 Taxes 5152 5158 5111 S143 S143 905 100.0 TOTAL REVENUES - SRV UNT 103 5152,250 $158,300 5111 814I300 8143300 90.5 100y 20 - Fire • Preliminary Budget SERVICE UNIT 128 — 9-1-1 CALLTAKERS This service unit provides 9-1-1 Call taking for the entire Yakima County, and is funded completely under contract with Yakima County from the 9-1-1 excise tax revenue. Account 100 Salaries and Wages — This line item for 2010 reflects an increase of S27,832 or 3.6% from the 20O9 year-end estimate o[$767,l44to$794,q76. This inci'ease i'eflecls the normal pay increases attributed 10 Iongevity and step increases. Account 200 Benefits — This line item reflects a decrease of $1,371 or 0.5% from the 2009 year-end estimate of $254,199 to S252,828. The explanation is the saine as above. Account 310 Office and Operating Supplies — This line item reflects no increase from the 2009 amended budget V{$6OOO. From this account we purchase the day-to-day expendables in the cornrnunications center: copy papei pens, ink, etc. Account 350 Small Tools and Equipment — This line ilem reflects no increase from the 2009 amended budget of S10,000. This includes items like monitors, computer accessories, fax machine, printers, etc. Account 420 Professional Services — Thi line item reflects no increase from the 2009 amended budget of $3,000. This line item is used when professional assistance is needed, such as instructors for this service uniL Account 420 Communications — This line item for 2OlO reflects an increase ofS3\OOOor75.O%from the year-end estimate n($40UOUho57OOOU. With the change of the 911 telephone system and the implementation of Next Generation 911 (NG911) the telephone costs will go back to their previous level of a couple of years ago. Account 430 Transportation / Traiuing — This line item for 2010 reflects no change from the 2009 amended budget of $13,000. This account is used for the travel associated with professional training and meetings that are held to ensure that both administration and operation personnel keep current with 9-1-1 issues and techni es. The increase in this account reflects two issues: increased staff, therefore an increased need for the basic required training and an increased emphasis by management in ensuring our staff is proficient in all the complex duties and responsibilities of call taking, dispatching and supervision. Account 40O Repairs and Maintenance — This line reflects a decrease of $25,000 from the 2009 year- end estimate of $150,000 to $125,000. The 2009 estimate included a one-time upgrade expenditure that will not be repeated in 2010. Account 490 Miscellaneous — This line item for 2010 reflects no change from the 2009 year-end estimate of $22000. This line item is used for any expenditure (e.g.: registration, subscription, dues, etc.) that does not fit mb one of the other hudget line items and for tra expenses other than travel expense whi h is in account 430. Account 960 Interfund Insurance Services — This line reflects an increase of S1,088 or 5.O% from the 2009 year-end estimate of $21,760 to $22,848. This expense is this service unit's share of the risk management fund. Account 990 Interfiind Adininistrative Charges - This line reflects an increase of $13,727 or 15.3% from the 2009 year-end estimate of $89,561 to $103,288. This expense is this service unit's share of the administrative serriceschargessochasAnance l inforrnation services. Summary - hn2OO9 the service unit's amended budget was $l,398,64l, with a year-end estimate o( $J,375448ora decrease ofl.7%or$23,l93. The 2OlO budget iy estimated aL$l,42294l,an increase o( 9.5Y&or$47,493 from the 2UU9 year-end estimate. SERVICE UNIT 120 - 9-1-1 CALLTAKERS ( ( ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 120 911 CALL-TAKERS ACTUAL BUDGET 9/30/2009 �^ � [ wo BUDGET 2 TO 5 4 TO 5 Expenses |/ Salaries And Wages D'` Salaries And Wages $529,829 $742 8535 8726 $754 117 104/) 120 Overtime 54,181 30\100 28,651 38,100 38,100 126.6 l'N.0 130 Special Pay 900 1 1 1 1 100.0 100.0 140 Retirement/Termination [n,bout 936 0 1 1 V * 0.0 Total 585,846 774,173 567,002 767,144 794,976 1027 03.6 200 Personnel Benefits 200 Personnel Benefits 187417 261 184,263 252 250,528 96/) 99.3 280 Clothing And Miscellaneous 2 3 1 1 2 74.2 1257 Total 189,809 264,147 185,610 7 54,199 252,828 957 99.5 300 Supplies JlU Office And Operating Supplies 6,975 6,000 ��39 000 6,000 10U0 100.0 350 5ma11 Tools And Equipment 4,669 l0,000 3,386 10,000 10,000 100.0 100y Total 11 16,000 7025 D\VUU 16,000 100.0 100/0 400 Other Services And Charges 410 Professional Services 7,145 3,000 3,376 2 3 100.0 110.9 420 Communications 46,962 70,000 20,064 40,000 70,000 100.0 175.0 430 Transportation/Training 9,224 13,000 10 12 13,000 100.0 108.3 480 Ropairs And Maintenance 131 125,000 137,089 150,000 125,000 100 833 490 Miscellaneous 30 22,000 13,819 2 22,000 100.0 99.6 Total 225,041 23I000 184,456 226,785 233 100.0 1027 900 1nurfund Payment For Services 960 |ourmod Insurance Services 20,723 21 21 21 22,848 105.0 105/0 990 h`terfuod Administrative Charges 95,618 69,561 75,920 89,561 103 115] 1153 lntai 116,541 111 97,680 111 126,136 113] 113.3 TOTAL EXPENDITURES ' So, Unr 120 $1 81 $1 $1 $1 1017 1035 SERVICE UNIT 124 - COMMUNICATIONS This service unit provides the administration, dispatchi and electroni maintenance functions for the division. This service unit is funded from a variety of sources (e.g.: dispatching services, electronic maintenance alarm monitoring, etc.) with a majority of the revenue being provided through an hnterhund transfer from the telephone utility tax. Account 7OO Salaries and Wages - This line item for 2OlO reflects an increase ofS43,l57or4.9Y<.from the 2OO9 year-end estimate o($J,003,532io$l,O4f`689. This is attributed to the norrnal step increases, 22- Fire • Preliminary Budget Accoiint 200 Personnel Benefits — This line item reflects virtually no change from the 2009 year-end estimate of $316,570 to $315,822. See the Account 100 explanation above. Account 280 C!otliinglMiscellaneous — This line ftern reflects an increase of S804 or 67.2% from he year-end estimate of $1,196 to $2800. This increase is due to additional positions requiring uniform replacement and cleaning. Acconnt 310 Office and Operciting Supplies — ThisNmhem reflects an increase of $3,000 from the 2009 year-end estirnate of to $31,000. From thi account we purchase the day-to-day expendables in Ihe corniriunicaL center. A few exarnples of items we pttrchase are copy paper, pens, ink, etc. Acconnt 350 Sinal! Tools and Equipment — This line item reflects no change from 2009 year- end estimate of $8,100. This line item is used for durable equipment LhaLdopsnoLtaUin1o|he capital items category. This includes such items as monitors, computer accessories, electronic test equipment, tools, etc. Account 410 Professional Services — This line item refleds no increase from the 2009 arnended budget o{$l,OOO. This line item is used when professional assistance is needed, such as instructors for this service unit. Acconnt 420 Co;n;nunications — This line item reflects an inci'ease of $463 or 2.1% from the 2009 year-end estiinate of $22 This reflects an increased reliance of cellular communications Lo keep staff coordinated. This accounl is also for data cornrnunicalion. Acconnt 430 Transportation / Training — This line item for 2010 reflects a decrease of $175 or 7.0% from the 2OO9amended budget of $2,500 to $2925. This account is used for the travel associated with professional training and meetings that are held to ensure that both administration and operation personnel keep curreifl with Fire, EMS, and Police dispatching issues and techniques. Account 45U Operating Rentals and Leases — This line item reflects rio changed from the 2009 year-end estimate of $3,400. The funds are used to pay for leasing space on radio sites. Account 480 Repairs and Maintenance — This line item reflects no change from the 2009 amended budget of S4,500. This line item is for maintenance contracts on items such as the copy machine and the i]nintern/phbke Power Supply for the Comrnunications Center. Account 490 Miscellaneous — This line item reflects a decrease o($2,8OUnr5O.1"& from the 20U9 year-end estimate of $9,300 to $6,500. This line item is used for any expenditure (e.g.: advertising, subscription, dues etc.) that does not fit into one of the other budget line items and for training expenses other than Iravel, which is in Account 430. Summary — |n2OO9 this service unit was budgeted ai$1,476377, with a year-end estimate o[ $1,398,714 or a decrease of 5.3% or $77,663. The 2OlO budget is estimated aL$l,443,914,a32%or $45,2OU over the estimated 2OU9 year-end estimate. Preliminary Budget • Fire — 23 SERVICE UNIT 124 - COMMUNICATIONS (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 124 COMMUNICATIONS ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 5986,599 51,022,675 5696,177 5945,693 $1,029,789 100.7 1089 120 Overtime 62,938 46,100 36,294 56,000 16,000 34.7 28.6 130 Special Pay 450 900 665 900 900 100.0 100.0 140 Retirement/Termination Cashout 3,460 0 1,726 939 0 * 0.0 Total 1,053,447 1,069,675 734,861 1,003,532 1,046,689 97.9 104.3 2)))) Personnel Benefits 200 Personnel Benefits 310,972 328,737 218,780 316,570 315,822 96.1 99.8 280 Clothing And Miscellaneous 2,220 ? ,, 00 1,268 1,196 2,000 80.0 167.2 _ Total 313,191 331,237 220,048 317,766 317,822 96.0 100.0 300 Supplies 310 Office And Operating Supplies 33,103 28,000 27,569 28,000 31,000 110.7 110.7 340 Items Purchased For Resale 0 0 2,341 0 0 * * 350 Small Tools And Equipment 4,067 8,100 5,631 8,100 8,100 100.0 100.0 Total 37,170 36,101) 35,541 36,100 39,100 108.3 108.3 400 Other Services And Charges 410 Professional Services 0 1,000 820 0 1,1)1)0 100.1) 4. 420 Communications 20,726 22,116 10,164 22,116 22,579 10 102.1 430 Transportation/Training 459 7 ' ,_,. 0 1,000 2,325 93.0 232.5 450 Operating Rentals And Leases 6,366 3,400 3,183 3,400 3,400 100.0 100.0 480 Repairs And Maintenance 3,969 4,500 5,430 ; ,. 00 4,500 100.0 81.8 . 490 Miscellaneous 6,290 5,850 6,323 9,300 6,500 111.1 69.9 Total 37,810 39,366 25,920 41,316 40,304 102.4 97.6 TOTAL EXPENDITURES - SRV UNT 124 51,441,619 51,476,377 51,016,370 $1,398,714 51,443,914 97.8 103.2 Revenues 330 Intergovernmental Revenues 51,283,055 51,673,912 $1,264,880 $1,687,658 $1,756,556 104.9 104.1 340 Charges For Good And Services 51,205 63,126 42,668 51,126 51,126 81.0 100.0 360 Miscellaneous Revenues 14,201) 9,828 11,364 9,828 9,828 100.1) 100.0 TOTAL REVENUES - SRY UNT 124 51,348,461) 51,746,866 51,318,912 51,748,612 $1,817,510 104.0 103.9 SERVICE UNIT 645 - INTERFUND DISTRIBUTION The service unit provides revenue support to the Service Unit 124 from the telephone excise tax collection and operating transfer from Emergency Services Fund. In 2009 this service unit provided $1,005,000 to the division and in 2010 is budgeted to provide S975,000 or a 3.0% decrease. SERVICE UNIT 645 - INTERFUND DISTRIBUTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 390 Other Financing Sources $1,030,000 51,005,000 5753,750 51,005,000 5975,000 97.0 97.0 TOTAL REVENUES - SRV UNT 645 51,030,000 51,005,000 5753,750 51,1)05,01)1) 5975,001) 97,0 97.0 24 - Fire • Preliminary Budget SERVICE UNIT 699 - GENERAL REVENUES The service unit also provides revenue support to the Division from the carry over of previous years and any miscellaneous income we have received. In 2009 there is an estimated year -end of $260,937 with a projected 2010 year -end of $202,353 or a 22.5% decrease. SERVICE UNIT 699 - GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 To 5 4 To 5 Revenues 270 Beginning Balance $432,532 $271,025 $263,932 $263,932 $260,437 96.1 98.7 360 Miscellaneous Revenues 4,293 2,000 53 500 500 25.0 100.0 TOTAL REVENUES - SRV UNT 699 $436,825 $273,025 $263,985 $264,432 $260,937 95.6 98.7 PUBLIC SAFETY COMMUNICATION FUND FINANCIAL DATA $3,500,000 - - $500,000 $3,000,000 - • - $450,000 - - $400,000 rr $2,500,000 - _ I $300,000 - $350,000 - $2,000,000 -0 - $250,000 $1,500,000 - A � 41 - $200,000 $1,000,000 - �� - $150,000 $500,000 - $100,000 - $50,000 $0 I $0 2005 Actual 2006 Actual 2007 Actual 2008 Actual 2009 Estimate 2010 Projected ® Revenues $2,402,035 $2,535,750 $2,703,830 $2,535,003 $2,897,412 $2,936,310 =Expenditures $2,436,772 $2,526,531 $2,449,375 $2,703,602 $2,900,907 $2,994,394 - Beg Bal $203,594 $168,857 $178,076 $432,531 $263,932 $260,437 -X- End Bal $168,857 $178,076 $432,531 $263,932 $260,437 $202,353 Preliminary Budget • Fire - 25 CITY OF Vt. FIRE 2010 PRELIMINARY BUDGET NARRATIVE FIRE CAPITAL - 332 FIRE CHIEF CHARLIE HIVES DEPUTY FIRE CHIEF BOB STEWART DEFINITION The Fire Capital Reserve account is constituted of funds from various sources with the origin of the funds in some instances establishing parameters for the expenditure of those funds. The Fire Capital Department has the following service units: SERVICE UNIT 122 — FIRE SUPPRESSION SERVICE UNIT 124 — COMMUNICATIONS SERVICE UNIT 125 — FIRE TRAINING SERVICE UNIT 126 — EMERGENCY SERVICES SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 332 FIRE CAPITAL (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 122 Fire Suppression $308,661 $1,618,100 $156,527 $1,218,100 $555,500 34.3 45.6 TOTAL EXPENDITURES $308,661 $1,618,100 $156,527 $1,218,100 $555,500 34.3 45.6 REVENUE SUMMARY BY SERVICE UNIT 122 Fire Suppression $24,000 $24,000 $18,000 $24,000 $24,000 100.0 100.0 124 Communications 6,770 0 -1,785 -1,785 0 * 0.0 125 Fire Training 15,591 14,016 8,670 14,016 14,016 100.0 100.0 126 Emergency Services 95,000 95,000 95,000 95,000 95,000 100.0 100.0 699 General Revenues 1,675,357 1,507,429 1,660,877 1,712,694 702,397 46.6 41.0 TOTAL REVENUES $1,816,718 $1,640,445 $1,780,761 $1,843,925 $835,413 50.9 45.3 EXPLANATORY NARRATIVE The 2010 projected budget of expenditures is $1,618,100, which is an increase from the 2009 budget of $1,265,272. $800,000 of this projected budget will be used to replace a ladder truck assigned to Fire Station #91. This truck was in the 2009 budget but was not purchased in 2009. Fire Operation Expenditures are itemized in the attached table, Capital Outlay Requests. 26 — Fire • Preliminary Budget SERVICE UNIT 122 - FIRE SUPPRESSION ITEM COST FUNDING SOURCE JUSTIFICATION Repair and Maintenance 837,000 Fire Capital To provide for incidental repairs as they arise. Ongoing Contractor Costs for Fire Funds 122-12&.-M annual cost of repairs. This money will also fund two sink Stations Contractors) holes in front of station 93 and station 94. Staff Vehicle and MDC 58,500 Fire Capital Funds These monies will replace a staff vehicle that is past due Replacement (122-M8zE) and costly in repairs and replace 3 apparatus Mobile Data Computers as recommended by Info systems. Fire Station 94 Remodel 460,000 REET 2 Fund This amount is carried over from the 2009 station 94 Project 2265 re-model project that is totaled at 5660,000 TOTAL 5555,000 SERVICE UNIT 122 - FIRE SUPPRESSION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 122 FIRE SUPPRESSION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 350 Small Tools And Equipment 516,309 80 80 50 50 * * 480 Repairs And Maintenance 10,154 13,500 9,400 13 500 ..,, _ _ 37,000 274.1 274.1 600 Capital Outlays 620 Buildings 0 1 7,000 0 27,000 0 0.0 0.0 64)) Machinery And Equipment 282,198 977,600 107,008 977,600 58,500 6.0 6.0 650 Construction Projects 0 600,000 40,119 200,000 460,000 76.7 230.0 Total 282,198 1,604,600 147,127 1,204,600 518,500 32.3 43.0 TOTAL EXPENDITURES - SRV UNT 122 8308,661 81,618,100 8156,527 81,218,100 8555,500 34.3 45.6 Revenues 360 Miscellaneous Revenues 824,000 524,000 818,000 824,000 824,000 100.0 100.0 TOTAL REVENUES - SRY UNT 122 824,000 524,000 818,000 524,000 824,000 10)).)) 100.0 SERVICE UNITS 124, 125, 126 & 699 - GENERAL REVENUES 2009 2010 2008 AMENDED PROPOSED DESCRIPTION ACTUAL BUDGET BUDGET Capital Component of Reimbursements f/Other Agencies (i.e response 8957 52,00)) 82,000 to State fires) interest from investments 10,883 4,000 4,00)) Lease revenue from YPAC 16,572 16,572 16,572 Sale of Salvage/Fixed Assets 6,984 6,500 4,000 Bond Proceeds-Line of Credit bridge financing for Station 492 project 754,173 0 0 Miscellaneous Revenue / 569 -,. 0 0 Transfer from First 1/4% Real Estate Excise Tax (REET 1) 0 ) 326,465 178,065 50,000 TOTAL - 699 GENERAL REVENUES 51,118,603 8207,137 576,572 (1) Transfer for 2008 includes a one time transfer from the General Fund (8150,000) for the fire ladder truck Prelimiuttry Budget • Fire - 27 SERVICE UNITS 124, 125, 126 & 699 - GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 124 COMMUNICATIONS ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 4 TO 5 Revenues 330 Intergovernmental Revenues $0 $0 ($1,785) ($1,785) $0 0.0 360 Miscellaneous Revenues 6,770 0 0 0 0 TOTAL REVENUES - SRV UNT 124 $6,770 $0 ($1,785) ($1,785) $0 0.0 SERVICE UNIT - 125 FIRE TRAINING Revenues 360 Miscellaneous Revenues $15,591 $14,016 $8,670 $14,016 $14,016 100.0 100.0 TOTAL REVENUES - SRV UNT 125 $15,591 $14,016 $8,670 $14,016 $14,016 100.0 100.0 SERVICE UNIT - 126 EMERGENCY SERVICES Revenues 360 Miscellaneous Revenues $95,000 $95,000 $95,000 $95,000 $95,000 100.0 100.0 TOTAL REVENUES - SRV UNT 126 $95,000 $95,000 $95,000 $95,000 $95,000 100.0 100.0 SERVICE UNIT - 699 GENERAL REVENUES Revenues 270 Beginning Balance $556,754 $1,300,292 $1,508,057 $1,508,057 $625,825 48.1 41.5 330 Intergovernmental Revenues 957 2,000 385 2,000 2,000 100.0 100.0 360 Miscellaneous Revenues 30,024 23,072 16,047 20,572 20,572 89.2 100.0 390 Other Financing Sources 1,087,622 182,065 136,388 182,065 54,000 29.7 29.7 TOTAL REVENUES - SRV UNT 699 $1,675,357 $1,507,429 $1,660,877 $1,712,694 $702,397 46.6 41.0 Summary - FIRE CAPITAL FUND FINANCIAL DATA $2,500,000 - - $1,600,000 - $1,400,000 $2,000,000 - - $1,200,000 - $1,500,000 II $1,000,000 $800,000 $1,000,000 - $600,000 101 $500,000 $400,000 $500,000 - $200,000 $0 .171 11111111111 1111111111 iiiiiiiii� -$200,000 2005 Actual 2006 Actual 2007 Actual 2008 Actual 2009 Estimate 2010 Projected ®Revenues $104,430 $340,740 $2,140,135 $1,259,964 $335,868 $209,588 =3 Expenditures $270,984 $713,586 $1,554,054 $308,661 $1,218,100 $555,500 - Beg Bal $510,075 $343,521 - $29,325 $556,754 $1,508,057 $625,825 -X-End Bal $343,521 - $29,325 $556,756 $1,508,057 $625,825 $279,913 28 - Fire • Preliminary Budget Public Works Department 560 Public Works Administration 141 Streets 133 Traffic Engineering 462 Transit 364 Transit Capital Reserve 471 Refuse 551 / 552 Equipment Rental and Revolving Fund 555 Environmental 131 Parks and Recreation 331 Parks and Recreation Capital 144 Cemetery 199 Recovery Program Grants PUBLIC WORKS DEPARTMENT 2009 Budgeted Staffing Levels -.) ADMINISTRATION TEAM C. WAARVICK 8.00 Positions Director of Public Works D. MAUK Reception • Registration • Customer Relations • Accounts Payable /Receivable Safety and Training Officer Policy Planning and Direction Personnel /Payroll/ • Timekeeping • Word Processing • Safety and Training Budget Oversight and Control Committee /Commission Support 160.60 Positions i 1 1 1 K. WILKINSON J. ROSENLUND K. MEHIN r N. FORTIER R. WONNER Parks and Recreation Manager ) Street and Traffic Operations Manager Transit Manager Refuse and Recycling Manager Fleet and Facilities Manager PARKS AND _j STREET MAINTENANC TRANSIT SERVICES SOLID WASTE 1 EQUIPMENT RENTAL RECREATION TRAFFIC ENGINEERING 49.00 Positions 18.00 Positions 11.00 Positions 26.60 Positions 42.00 Positions Fixed -route Bus System Refuse and Recycling Equipment Rental Park Irrigation, Development STREET MAINTENANCE ADA Eligibility Residential Collections and Replacement and Maintenance Street Sweeping Dial -a -Ride • Dispatch Bin Collections Environmental Fund Research • Grants Misc. Street Construction Route Supervision Yard Waste Collections Equipment Special Projects and Repairs Equipment Servicing Special Hauls Maintenance Aquatic Programs Sidewalk /Curb Repair Project Planning Cart /Bin Delivery and Removal Shop Operation/ Pool Maintenance • Athletics Utility Cut Patching Grants and Projects Cart /Bin Maintenance Maintenance Youth Programs • Special Events Snow and Ice Removal Administration Fall Leaf Program Equipment Specifications Senior Center Operation Marketing and Special Event Recycling Auto Parts Inventory TRAFFIC ENGINEERING Programming Senior Programs 1 g g Golf Course Operations Traffic Signals • Street Lighting Administration FACILITY Central Business District Street Signs •Street Marking Vanpool Program MAINTENANCE Signal Design • Development Review Commute Tr Reduction Public Works Facility Arborist • Major Repairs P Cemetery Maintenance Traffic Studies / Analysis Contract Administration Transit Center Burials • Volunteers Lighting Design and Customer Relations Specifications • Traffic Operations) J CITY o'} / PUBLIC WORKS MESSAGE FROM THE DIRECTOR DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK The employees of Public Works for the City of Yakima once again extend their appreciation for the opportunity to provide basic services and quality of life opportunities for the citizens and visitors of this City. The StreeL Division coinpleted its third yeai' of the artei'ial and neighboi'hood street seal coating and surface rehabilitation program. Over 6.5 miles of arterial streets were seal coated. With the budget limitations and increased cost of asphalt products, we have limited our residential program to minor pavement repairs and crack sealing. Winter driving safety is an important priority for the Street Division. We continue to enhance our snow, ice, and traction prograni with additional deicer capacity and snow plows. A number of intersections with signal equipment failure were repaired or upgraded in 2009, including controller enhancements to improve corridor progression projects in 2009 for both l6th Avenue and 4Oth Avenue. Traffic safety contiiuies to be a high priority for our Traffic Operations Division. Four new school zone flashing beacons were installed near elementary schools and the first in-pavement flashing crosswalk in Yakima was installed on Martin Luther King at 4th Street. Six radar speed signs continue to he placed in nei hbodbnods|hroughooLYakinnaandhaveheeneagedyreceb/edhyciLizens. Residential neighborhoods continue to call frequently about speeding and other traffic safety matters. Council approved a project aiming at traffic safety in the Barge/Chestnut neighborhood. A neighborhood vote on the initial $50 implementation is antici ted for November of 2009. Many of the hi her wattage less energy efficient street lights will be converted to LED technology through the federal American Recovery and Reinvestment Act (ARRA) stimulus grant program. The current recession has caused the reduction in budget for Streets in both 2009 (midterm) and 2010. A total of nearly 5600,000 has been cut from Streets. 5 FTE's have been removed from the budget, including two working supervisory positions; leaving only 2 oiit of 4 in the division. Street Maintenance capability to sustain a substantial snow and ice response remains, but further erosion of personnel or supply resources will place our response in jeopardy to traditional snow events. A new Street Manager was recruited after a long vacancy. He brings extensive traffic engineering and street maintenance knowledge 10 the division and the City. Refuse had completely changed over from manual collection to automated cart pick up in 2008. The automated provision of service has allowed for incorporating nearly 2,600 new customers from the 72nd Avenue Annexation area. Refuse is serving approxirnately 4,000 more residential customers and 1,300 more yard service customer now than it did 8 years ago with 3.6 fewer employees. Council will consider a Policy Issues relating to an unbudgeted 3% rate increase to reflect a proposed Yakima County Landfill tipping fee increase. /\ program addressing illegal duniping has been very successful, responding to over 250 coinplaints. Refuse has also worked in partnership with ONDS in cleaning approximately 30 additional illegal dump sites. This effort has resulted in 650 tires and over 40 tons of iliegaily durnped debris heing removed from public ri ht-of-ways and alleys. Over 180 property owners have been contacted regarding Iitter abatement from the alleys adjacent to their property, with successful clean-up results. City Council adopted a shopping cart ordinance in 2009 providing the legal structure to address problems associated with abandoned shopping carts. This program has shown great results in Preliminary Budget • Public Works —1 encouraging retail establishments to retrieve their carts that have been left abandoned. Finally, Refuse provid dbiodegmdab|ebagyhrLhe2DO8-2OOgPaULeafPn,*raoo. This year Iargei', heavier biodegradable bags will be used for this program, allowing for easier filling of the bags. The Regional Aquatic Center concept has - been placed on hold until economic indicators signal an opportunity 10 begin the conimunity discussion again. In the wake of the discussion over the Regional Aquatics Center, the City Council forwarded a proposal to the Pa/ts Commiss\on to examine the feasibility of a regional pool district to preserve existing aquatic facilities. This concept promotes protecting current aquatics facilities within a larger area, perhaps as Iai'ge as lhe Upper VaI!ey. The new skate park at Upper Kiwanis has been very popular and its first competition was held this summer. The Service Club's Trust donated 5 parcels of land to the City at Kiwanis Park in the fall o[20O8 and committed toan additional $3OO,000 for development. The remaining phases of the Kiwanis Park Master Plan includes Youth Baseball and Women's Fast Pitch, parking, volleyball and basketball, a playground, a new restroom and other Title 12 amenities in the northwest portion of the park. The City received a $500,000 Recreation and Conservation (ROC) grant to fund a significant initial element of these remaining projects in the Kiwanis Park Master Plan. The Service Cluhs continue 10 assist in developing Kiwanis Park by offering 10 huild the basketball court (Southwest Rotary) and a substantial play area accessible to disabled children (Dowiflown Rotary). Parks has been challenged with maintaining services and maintenance of existing infrastructure in a highly limited resource situation. Nearly $2OO,0OO was cut, beginning at mid-year 2OO9, from the Parks hudget including staffing. Fisher Golf course will be offered for contract operation proposals in the fall of 2009. 11 rernains uncertain what the outcorne of the proposals will be. All of the over 300 acres of parks are extensively used and are obviously very popular. Transit continues to provide service to Selah. Union Gap passed their sales tax ballot measure, contracted with the City for transit service, and then abruptly terminated the contract in favor of providing their own service in 2008. Four new huses were incorporated mb the Transit fleet in early 2009 and a commensurate number of older buses were removed. Five new buses have been ordered due to a capital grant from FTA through the Federal Stimulus program. Service to the Osteopathic Medical School, Riverside Christian Elementary and Snokist in lower Terrace Heights began hn September of2OOg Due to significant staff research and analysis, the federal assistance for Transit continues to grow, helping to support the local sales tax and providing adequate funding for this necessary public transportation service. Even with the si nificant reduction in sales tax resources, Transit did not need to reduce current service levels for 2010 as many of the Northwest's transit agencies have recently experienced. This is due in Iarge ineasure 10 fuel prices droppi di'aniatically and conservative service offerings. The 2010 Equi mentRenba|vehic|erep|acementbudgetoaUectxconhn/edcareh/|ana|ysiso[Ueet condition and use. This selective replacement of worn-out vehicles cornplernents management and rnaintenance strategies creating hourly rates at or below the private sector hourly rates for vehicle maintenance; thus containing costs for the payi operating divisions. The City's Fleet division was selected by the Washington State Auditor's Office (SAO) and the City's Performance Audit Committee for performance review. We provided al! the information requested by the State and are confident a positive review will be forthcoming. However, the SAO has indicated that work on the performance audit has bee postponed because of state budgetary pressures. We have restored selected asphalt surfaces around the Public Works complex in 2008 and 2009. It had significantly deteriorated from the long use and heavy equi men1 on its traveled surfaces. It continues to be a privilege to participate in the revitalization of Downtown Yakima. 1 have worked closely with the Cornrnittee for Downtown Yakirna and its new Executive Director as they have heen assuming more and more of the downtown rnaintenance activities through the new DYBID. CDY will be under contract with the City for downtown public parking management. At the recommendation of the Parking Commission and with City Council approval, new pay stations have been installed and a promotional program will be implemented. | look forward to assisting the City Council in the deve of a 2010 Legislative package for Year Five of the Downtown Yakima Futures Initiative Master Plan. This tentatively includes continued improvements to the cross streets on either side of Yakima Avenue, "A" Street, and improved connectivity to the Convention Center and hotels in the area. As a word of caution, however, consideration should be given Lo establishing a dedicated repair and refurbishment fund for the downtown improvements. Wear, tear and age are not to be denied. I welcome Council members and citizens to contact us with any questions they may have about the Public Works Departrnent. The foliowing budget narratives and analyses outline our collective financial plan for the Year 2010 in this difficult budget time. Preliminary Budget • Public Works — 3 CITY v, JiiiY � PUBLIC WORKS 2010 PRELIMINARY BUDGET NARRATIVE AD M IN I r'? _5 6 0 DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK DEFINITION Public Works Administration provides support services in the Department of Public Works to the following divisions: Parks and Recreation/Cemetery; Street Maintenance and Traffic Engineering/ Operations; Refuse and Recycling; Transit; and Fleet and Facilities. Sorne support services are also provided to the Water and Irrigation Division located on the Public Works Complex. The Public Works "Administration Division" is not an official City division, but is the administrative arm of the Director of Public Works. Nevertheless, since Public Works Administration functions in the sarne manner as any other City division, albeit sinaIIei it is required to prepare and present a to City Council as if it were a stand-alone division operati within the Public Works Department. We continue to internally restructure this support arm of the Public Works Department to meet the support demands and cost containment needs of the resident divisions with available resources. This is evidenced by comparing the 1999 authorized FTE's of 9.953 to the FTE's proposed in the 2010 Budget of 9 FTE's. This drop in FTE's is a reflection of positions that have heen deleted. This continued reduction in personnel will reduce the attention and increase response times to necessary tasks (travel and credit card authorization and audit, etc.). The service units in this diVisiOn are: SERVICE UNIT 633 — FACILITY MAINTENANCE SERVICE UNIT 639 — ADMINISTRATION SERVICE UNIT 640 — SAFETY AND TRAINING PROGRAM SERVICE UNIT 699 — GENERAL REVENUES AUTHORIZED PERSONNEL 2009 2010 CLASS 2000 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1160 Director oF Public Works 1.00 1.00 1.00 2262 Safety & Training Officer l/N 1.00 l/N 7122 Depart Assistant 110 2/0 2/00 UN 7123 Department Assistant 111 2.00 2/0 2.00 7124 Department Assistant iY 1.00 1.00 1.00 8511 Custodian l/N 1.00 l/N 11603 Public Works Office Assistant UN l/x` UN 1361 Building Superintendent 1l0 l/m 1l0 TOTAL PERSONNEL (2) 10.00 10.00 9.00 (1) Due to inid-yeai' 2009 reductions, orie Depai'trnent Assistai'it 11 positiol'l was deleted. (2) Equipment Rental funds 5oFTE'siu Public VVhcko Administration (560) and has l25FTE's funded hy Cemetery (144), Equipment Rental (55l)and / o, Transit (462 ). 4 — Public Works • Preliminary Budget BUDGET SUMMARY DEPT 560 PUBLIC WORKS ADMINISTRATIO (1) (2) ( ( (S) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/301I009 YEAR-END BUDGET 2 m5 4 TO 5 633 Facility Maintenance $543,280 $548,821 $429,217 $551 $572 1042 10I7 639 Administration 551 608,600 406 584 58 92.2 96.0 640 Safety And Training 55,976 42,042 27,702 41 58,770 139.6 1429 TOTAL EXPENDITURES $1 $1 S863,249 51,177,556 $1 99.4 1012 REVENUE SUMMARY BY SERVICE UNIT 633 Facility Maintenance $550,804 8561 5421 $561 $567,438 101V 101V 639 Administration 639,136 658 493,729 628 61 7,893 93.9 98.3 699 General Revenues 135 669 17I056 174,906 174,793 187,367 108.3 107.2 TOTAL REVENUES 9 $1 $1 $1 $1 98.5 1006 (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 TOTAL WO Salaries And Wages 466 494,548 366 481 475 96.1 39.9 200 Personnel Benefits 14Z540 150 105,499 152,462 140\672 93.7 11.8 SUB-TOTAL SALARIES AND BENEFITS 613,652 644,616 473,610 634,393 616,070 95.6 51.7 300 Supplies 68,634 77,370 43,403 6 68,973 95.3 5.8 400 Other Services And Charges 412 4 296 425,249 450 1057 378 900 h't,r[m'd Payment For Services 55,820 56 49,543 55 56 10.4 4.7 TOTAL EXPENDITURES $1 $1 S663,249 51 $1 99.4 100/0 EXPLANATORY NARRATIVE The service units are supported by charges against the desi nated assisted divisions. The charges are based on each division's current - budget year's projected expenditures and an amount calculated on the percentage of administration support services received and square footage occupied. Salary And Benefits -In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salafy accourits may occur because of the annualized effect of mid-year 2009 and/or an individual 's merit adjustments cv eligibility for longevity The personnel benefit accounts include rate increases for medical insurance of 7.5'/0; dental insurance of 4% and unemployment insurance of 25%; along with the normal roll-ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33% mid-year 2O[9,and workers' compensation rates were unchanged. All of these changes net to an arnount similar to the 2009 budget. SERVICE UNIT 633 - FACILITY MAINTENANCE The service unit is pi'iiiariIy supported by revenue received from the fees charged to the divisions occupying space at the Public Works Complex. A division's fee is based on its calculated percentage of space assigned at the Public Works Complex. Preliminary Budget • Public Works - 5 Account 110 Salaries and Wages — Exjgehedat $130,102 for 2010 this line iteiri shows an inciease of Sl75orO.C% over the amended budsetof $129,927 Account 200 Personnel Benefits — Budgeted at $39,908 for 2010, this line item shows a decrease of $5 orOD'& over the 2OO9 amended budget o{$39,913. Account 3O0 Supplies — Budgeted atS37,23O for 2OlO, these line items show a decrease o[$39Mor 1.1% over the 2OOq amended budget o($37,628. Supplies expenditures include: water, furnace, and ventilation filters; typical office supplies; janitorial cleaning supplies; floor dust mop, rags, linen and floor mat Iaundering; facility supplies such as paper products, Iight ht fixtures, bulbs, and ballasts; floor dry; ice rnelt; repair paris and services for door Iocks; plurnhing repair parts, fittings and supplies; fuel charges for Public Works vehicles; small tools; paint supplies; miscellaneous hardware for minor repair work; tarps; padlocks and replacement batteries. Account 410 Professionai Services — Budgeted at $J,50O for 20lO, this line item shows nochange over the 2009 arnended hudget. Professional services expenditures include fees for special hurnan resources and technical engineering issues. Account 470 Public Utilities — These accounts warrant mentioning because increases in costs for Power and Natural Gas account for most of the total increase in the 633 Service Unit in 2010. Budgeted at S80,000 in 2009, the cost for power is expected to rise $4,000 to S84,000 in 2010, and natural gas is expected tV rise from a2DO9 year-end estimate o($l32,OOOio$l44,45Oin2OlO,a$12,45O increase. Account 490 Misceiianeous — Budgeted at $l,5OO for 20lO, this line item shows a$3,500decrease over the 2009 ainended budget of $5,000. Miscellaneous expenditures include staff recruitment costs, workshop registi'ations, and freight chai'ges. Summary — Total expenditures for 2OlD for this service unit are budgeted ai$572/}71. This is an increase of $23,25O,nr4.2%, from the 2OO9 amended budget of $548,821. Total revenue is hudgeted at S567,438 for 2OlO,oralD% increase from the 2OO9 amended budget amount ofS56l,M2l. The following chart shows a co/npadyono(the distribution of chai'ges billed by the Public Works Facility Maintenance Fund to the divisions housed or supported by the Facilities Maintenance arm of the Public Works Departrnent. PUBLIC WORKS PLANT CHARGE DISTRIBUTION 2010 2009 2010 PROPOSED VS. AMENDED % OF TOTAL PROPOSED % OF TOTAL 2009 DIVISION BUDGET BUDGET BUDGET BUDGET AMENDED Parks $55,110 855,601 9.8% 1.0% Street and Traffic Engineering 151,943 271"/0 153,462 271% l/)% irrigation 6,546 6,612 1.2% l/r% Transit 87,612 88,690 l56% U/% Refuse 42,460 7.6% 42,884 7.6% l],X, Water 85,834 15.9% 86,692 159% l/)% Equipment Rental 132,I16 133,437 23.5% l/r% TOTAL $561 imu/% 8567438 100.0* lo* 6 — Public Works • Preliminary Budget SERVICE UNIT 633 - FACILITY MAINTENANCE (1) (2) (3) (4) ( ( ( 2009 2009 2009 2010 % Cmm Y6Cmm 2008 AMENDED A,nmL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 633 FACILITY MAINTENANCE ACTUAL BUDGET 9/30/2009 YEAR-[No BUDGET 2 TO 5 4 m6 Expenses 100 Salaries And Wages llV Salai'ies And Wages $111 $119,927 $90,547 $118 612\102 1002 101.2 120 Overtime 11 10,000 15,957 16,00 10,000 loko 625 140 8rhou`nnt/Term)natkmCnabom 66 0 0 0 0 * * Total 123 129,927 106 134,733 130 100] 96.6 200 Personnel Benefits 34,121 39,913 33 39,899 39,906 100 100 0 300 Supplies 310 Office And Operating Supplies 38,711 71 25 903 30 31 100.0 1024 320 Fuel Consumed 1 1 851 1 l 716 100.0 350 Small Tools And Equipment 1 �o0V 829 �0o0 5,000 100 250.0 Total 40 37,628 27,584 33,500 37,230 969 111] 40 OtFer Services And Charges 410 Professional Services 0 1 V V 1 100.0 * 420 Communications 409 450 308 450 476 1057 1057 430 Transportation/Training 910 500 729 r00 500 100.0 833 470 Public Ltilitv Services 227,574 244,903 18I065 244,210 261,856 1069 1072 400 Repairs And Maintenance 115,403 88,000 77,238 98 98 111.4 00.0 490 Miscellaneous 849 5,000 329 500 1 30.0 300.0 Total 345,146 340,353 261 343 363 106.9 105.8 950 Intei'fund Opt Rental AncI Leases 142 1,000 0 0 1,000 100.0 * TOTAL EXPENDITURES - SRV Vwr 6]3 $543,280 $548 5429,217 S551 $572 104.2 1077 Revenues 360 Miscellaneous Revenues $550 S561 $421 $561 $567,438 Vn/` 101/) TOTAL REVENUES 'Sx, UNT 633 $550,804 5561 $421 $561 $567438 101/0 101.0 SERVICE UNIT 839- PUBLIC WORKS ADMINISTRATION This service uni 'sprin'ary responsibility is to carry out "three R's and an M" at the Public Works Administration complex: Reception, Registration, Record-Keeping and Management. Account 100 Salaries and Wages - Budgeted at $311,249 for 2010, this line item shows a decrease of $2qgO6m'M.0Y<. over the 2OO9 amended budget o[$34l,l55. The decrease is dtie lo lhe elirnination of a[}epa/bnenL Assistant II position in mid-year 20O9 Account 200 Personnel Benefits - Budgeted at $86,031 for 2010, this line shows a decrease of S15„530 or 15.3% over the 2009 amended budget of $101,561. Account 300 Supplies - Budgeted at $28,24S for 2OlO, this line shows a decrease o($3,0OOor9.6% over the 2010 arnended btidget of $31,249. Siipplies inchide: routine office siipplies, pens, pencils, erasers; calendars; printer and copier paper; binders; and highlighters. Account 400 Other Services and Charges - Budgeted at S80,148 for 2010, this line item shows an increase o[$678orO9% over the 20lO amended budget amount o($79,470. Preliminary Budget • Public Works - 7 Account 410 Professional Professionai Services — Consists of office equipinent onainte/Vxnceservkes,deskhzp publishing projects and special human resources services. The 2010 budget of S2,500 is the same as the 2UO9budget. Account 42O—Communications — Budgeted at$56,648 for 2010, these expenditures include primarily telephone costs, celI phone and postage costs. This isa$678,ml.2%, increase over the 2UU9 amended budget ofS55,97O. Account 430 Transportation — The following chart shows soine of the inajor activities s by this account. The 2010 budget amount of $1,500 is unchanged from the 2009 amended budget. ORGANIZATION MEETINGS STAFF ATTENDING A7WAStotr Spring Conference Director APWA State Fall Conference Director AYM&Nmiona1 National Conference Director APWA State Board Meetings Director WA Recreation and l'n,koa^o"c. Director WA State Internment Association Conference Workshops Department Assistants Various P.M Computer Training Director / Department Assistants Various Clerical and Adniinistrative Department Assistants Training Programs Accoo//t490M/pcx//uneoos— |n(k|eyexcisehaxpayments,/ x dh/nns ' Uags ' x'eeh/\gregiyLrahons, service awards, kitchen supplies for rneetings, and rnernbership dues. Account 600 Capital Outlay — Budgeted at $0 for 2010, this line item is unchanged from the 2009 amended budget. Expenditures in this line item are for office machinery and equipment over $5,000 per item. No equipment replacements of this nature are projected for 2010. Account 9ODInterfuod PaymomtforServ/ces — Budgetedat $55,374 for 2010, this line item shows an increase of$2U2,nrO.4^X over the 2UU9 amended budget. Accounts 340 Chargesfor Services and 360 iVliscetlaneons Revennes — Budgeted at $617,893 for 2010, this line item is 540,416 or 6.1% under the 2009 amended budget of $658,309. This revenue budget line item is established at a level sufficient to offset the projected costs for providing service under Administration Service Units 639 and 640. The revenue source for Service Units 639 and 640 comes from charging other Public Works divisions for adininistrative support services, In the past, each division's operating budget was calculated as part (a percent) of the total Public Works operating budget. The percentage figure was then used to determine each division's pro-rata budget assessrnent for Public Works Administration support. Some divisions receive a mu h|argerpercen1ageo(adnninis|naLhesoppodLhancanhecnveredhya simple pro-rata assessment. A more equitable distribution of charges was developed using the pro- rata method combined with a calculation based on a percentage of the support actually provided to each division. PUBLIC WORKS ADMINISTRATION BUDGET REVENUE SOURCES % CHANGE 2009 2010 PROPOSED FROM ASSESSMENT ASSESSMENT DIVISION 2008 BUDGET % OF TOTAL BUDGET % OF TOTAL BUDGET (131) Parks and Recreation 3% 8216,284 33% 8214,447 35% (141) Streets & Traffic Engineering 33 124,754 19,y,, 89,002 143 (144) Cemetery 3' 29,514 431 22,809 4';.., (462) Transit 3% 66,406 10'l'o 67,070 Prl, (471) Refuse and Recycling 3% 103,297 16% 104,330 17% (551) Equipment Rental and Revolving 33 118,054 18`;',. 119,235 19% TOTAL BUDGET: 3% 658,309 100% $616,893 100% Summary - In total, the expenditures line items budgeted for 2010 at $561,044 show a decrease of $47,556 or 78% from the 2009 amended budget amount of $608,600, mainly due to reduced staffing. SERVICE UNIT 639 - PUBLIC WORKS ADMINISTRATION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 639 ADMINISTRATION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 5310,585 5337,935 5232,190 5312,941 5308,749 91.4 98.7 120 Overtime 1,558 7 ,500 3,685 2,500 2,500 1000 100.0 130 Special Pay 360 720 180 720 0 0.0 0.0 140 Retirement/Tcrmination Cashout 0 0 7,572 7,572 0 * 0.0 Total 312,503 341,155 243,627 323,733 311,249 91.2 96.1 200 Personnel Benefits 93,401 101,561 65,676 103,687 86,031 84.7 83.0 300 Supplies 310 Office And Operating Supplies 16,843 16,010 10,623 16,000 16,000 1001) 100.0 320 Fuel Consumed 0 243 0 243 243 100.1 100.0 350 Sma II Tools And Equipment 8,274 15,000 2,945 10,000 12,000 80.0 120.0 Total 25,117 31,243 13,568 26,243 28,243 90.4 107.6 400 Other Services And Charges 410 Professional Services 3,021 '-) ,00 _,._ 2,145 7 ,50) 2,500 100.0 100.)) 420 Communications 40,614 55,970 20,583 55,970 56,648 101.2 101.2 430 Tran sportation/ Tra filing 1,396 1,500 125 1,50) 1,5)))) 100.0 100.)) 44)) Advertising 0 500 117 500 500 100.0 100.0 47)) Public Utility Services 2,411 5,000 3,836 3,836 5,000 100.0 130.3 480 Repairs And Maintenance 5,328 4,500 5,004 2,500 4,500 100.0 180.0 490 Miscellaneous 12,091 9,500 2,107 8,900 9,500 100.0 106.7 Total 64,860 79,470 33,917 75,706 80,148 100.9 105.9 900 Interfund Payment For Services 950 Interfund Opt Rental & Leases 23,863 21,766 16,137 21,766 20,298 93.3 93.3 960 Interfund Insurance Services 31,815 33,406 33,406 33,406 35,076 105.0 105.0 Total 55,678 55,172 49,543 55,172 55,374 100.4 100.4 TOTAL EXPENDITURES - SRV UNT 639 $551,559 5608,600 $406,330 $584,540 5561,044 92.2 96.0 Revenues 340 Charges For Good And Services 5639,136 5658,309 5493,729 5628,309 5617,893 93.9 98.3 TOTAL REVENUES - SRV UNT 639 $639,136 5658,309 6493,729 $628,309 5617,893 93.9 98.3 Preliminary Budget • Public Works - 9 SERVICE UNIT 640- PUBLIC WORKS SAFETY PROGRAM The service unit is responsible for introducing and monitoring programs targeted to prevent or reduce injuries and accidents. It is also Fesponsible for accidenL investigation and providi general and required (by Iaw, in sorne cases, safety tra irung for Public Works ernplovees. T open position was filled in 2009. /&ccoo//t20U5u/or/es and Wages - Budgeted at $34,048 for 2010, this line item shows an increase of 510,582 or 45.1% over the 2009 amended budget of $23,466. This service unit funds 50% of the Safety and Training Officer position. The remaining 5O%(omps from the Transit Division. Accoiint 200 Personnel Benefits - Budgeted at $14,733 for 2010, this line item shows an increase of $6,140 or 71.5Y& over the amended budget of $8,593. Account 300 Supplies - Budgeted at S3[500 for 2010, this account is unchanged from the 2009 amended budget. Acconnt 400 Otlier Services and Charges - Budgeted ai$6 for 2O0l this line item shows an increase of $6orO.l% from the 2OO9 amended budget amount n[$6,489. Account 430 Transportation - The budget includes expense support for the following: ORGANIZATION MEETINGS STAFF ATTENDING Governor's Safety Conference Spring and FaIF Conference Safety Officer Evergreen Safety Couiicii Workshops Conferences Safety Officer Various Safety Topics x1rrdng,s/5uuionm Safety Officer/Support Staff Summary - Budgeted at $58,770 for 2010, this service unit shows an increase of $16,728 or 39.8% from the 2OO9 amended budget amount ofS42,O42. SERVICE UNIT 640 - PUBLIC WORKS SAFETY PROGRAM (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 840 SAFETY AND TRAINING ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses lVV Salaries And Wages 110 Salai'ies And Wages .521 .522 917,981 522,466 533 1471 1471 120 Overtime 1 1 0 1 1,000 100.0 100.0 140 Retirement/Termination [asboux 7,350 0 0 0 0 * * Total 30,457 23,466 17,961 23,466 34,048 145] 145] 200 Personnel Benefits 20,018 8,593 6 8,876 14,733 171.5 166/0 300 Supplies 310 Office And Operating Supplies 858 1,000 131 1,000 1,000 100.0 100.0 350 Small Tools And Equipment 1,940 2 2 �00V 2,500 100 125V Total 2 3 2 3,000 3,500 100.0 1167 4VV Other Services And Charges 410 Professional Services 135 l 0 1,000 1,000 D)V/) 100.0 420 Communications 901 1 18 1 1 100.5 119V 430 Transportation/Training 142 600 412 600 600 100.0 100.0 490 Miscellaneous 1 �60V 676 I100 3 100.0 116] Total 2,704 6,483 1]07 5,783 6,489 100.1 112.2 TOTAL EXPENDITURES 'Sx, UNT 640 855 976 542,042 527,702 841,125 858,770 139.6 142.9 10 - Public Works • Preliminary Budget SERVICE UNIT 699— GENERAL REVENUES SUM Mary - Budgeted atSl for 2OlO, these revenue line items show a decrease of $20,488 or l.5& from the 2UO9 amended budget nf5L395]86. SERVICE UNIT 699 — GENERAL REVENUE (1) (2) (3) (4) ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/I009 YEAR-END BUDGET 2 TO 5 4m 5 Revenues 270 Beginning Balance $135 $173 $174,793 $174,793 6187,367 1083 1072 360 Miscellaneous Revenues 0 0 113 '` 0 ° * TOTAL REVENUES - SRV UNT 699 $135,669 $173,056 $174,906 $174,793 $187,367 1083 107.2 Preliminary Budget • Public Works —11 cn ro, }it - PUBLIC WORKS 2010 PRELIMINARY BUDGET NARRATIVE STREETS - 141 DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK STREET & TRAFFIC OPERATIONS JOE ROSENLUND DEFINITION The Street Operations Division is responsible for street surface preservation, rnaintenance, repairs, sweeping, snow and ice control, and other seasonal service programs dedicated to the health, safety and welfare of our citizens. Street operations staff maintain over 356-miles of public streets and 44-miles of alleys undei' the authority of the City. The Street and Ti'affic Operations Division takes a great deal of pride in preserving and maintaining Yakbna's $365 rnillion investrnent for this com/nunity'sb'ansportahonsystem. The Division strives to be good stewards of the funds allocated every year to provide safe streets for motorists, pedestrians and bicyclists. Maintenance of the street and related infrastructure is the primary function of the Street and Traffic Opei'ations Division, Achvitiexinck/de/egu|arorp|an/vednnaintenancevvo/k,eme/Xency inaiiitenance events and special maintenance projects in response to citizen requests, Council directives or other factors. Anticipating and planning for the necessary materials by each work group is critical to timely, efficient and cost-effective maintenance work. Response to snow and ice rernoval is an obvious example of the need for tirnely preparation of rnaterials and equipment. Materials costs this past year have risen slightly but have been less volatile compared to the previot/s three years. Continued increases in asphalt prices along with reduction in REET2 income forced a significant reduction in our ability to repair pavement failures and apply preventative rnaintenance treatrnents to city streets in 2009. Much of the success of the street maintenance program is measured by citizens in the handling of snow and ice during and after storm conditions. The goal of the street maintenance crew in snow and ice control is to provide citizens a reasonably safe and passable road surface, in a timely manner. The City of Yakima uses three different materials for this program, a liquid anti-icer, bulk rock salt and traction niaterial. The aniount of these niaterials can vary widely depending on winter weather conditions. The city also relies on private contract services for piowing residential streets and assisting in snow rernoval. Snow removal prograrns are initiated hy the city when specific snow depths are reached and weather forecasts indicate that temperatures will be remaining below freezing. De-icing rnaterial can be applied in a pro-active mode to reduce ice conditions. City Council direction has focused the street division on providing a 12-year cycle of programmed preventative maintenance operations to the surface of all 90-miles of classified roadway and the 268'onikeso( residential streets. This prograrn's objective is to ensui'e that asphalt sti'eets ai'e kept in good condition ai'id prevent sections from failing. Tasks include cleaning and filling exsting cracks in the asphalt surface, removing failed sections, and chi sealing. Included in the program is sweeping and surface markings when required. The program had been averaging over 20-miles of residential streets and 30 lanes-miles of arterial streets annually REET2 funds were reduced from $400,000 to $250,000 for the purchase of materials required for this program. The residential street 12 — Public Works • Preliminary Budget progi'am was reduced to paiching and crack sealing only. We also reduced the amount of i'epair ha should have been doiie on arterials in advance of he chip seal. In addition, the crew repairs street sections with failing areas or potholes throughout the city of Yakima. There were ei hteen large repair p jects this year includi North l6th Street south of River Road, North 7th Avenue — MLK to Pierce, 4th Avenue & Mead Road and Occidental — 8Oth Avenue to85thAvenue. Srnaller area repairs are also made each year. Repair work ofIen involves removing the failed section of pavement, base preparation, and application of either hot mix asphalt or eiiu1sified asphalt. The Pedestrian and Bikeway Maintenance program is primarily completed through contracts with Department of Corrections (DOC) and private concrete companies. The [)[)C crew performs weed removal, hand sweeping and litter removal along the classified streets in Yakima. The [)[)C contract was cancelled at the end of May and is not expected to be renewed in 2010. Some of the work previously accomplished by the DOC crew will be done by city forces on an as needed basis. Curb and gutter repairs are contracted out to private cornpanies. Sidewalk repairs/rep|acen/endis the responsibility of the adjacent property owner. The City's 5O/5O sidewalk program provided a limited fund for the sharing of costs o[rppairs/rep|acenmn1s made to existing sidewalks. However, this program is not funded for 2010. The service units in this division are: SERVICE UNIT 224 — STREET CLEANING SERVICE UNIT 521 — STREET MAINTENANCE SERVICE UNIT 522 — � EuEmx/m/B/xsem/ MAINTENANCE SERVICE UNIT 524— SNOW AND ICE CONTROL SERVICE UNIT 529 — ADMINISTRATION SERVICE UNIT 645 — INTERFUND DISTRIBUTION SERVICE UNIT 699 — GENERAL REVENUES AUTHORIZED PERSONNEL 2009 2010 Cuss 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 120 Street & Traffic Operations Manager 1.00 1.00 1.00 871I Street Maintenance Specia1ist 2V0 20.00 Iwm 5713 Street Maintenance Crew L,^d, 5m0 5.00 5m0 13302 Street Maintenance Supervisor 1.00 1.00 1.00 TOTAL PERSONNEL 27.00 27.00 26.00 (1) A vacant Street Maintenance Specialist position was eliminated in 2010. Preliminary Budget • Public Works — 13 BUDGET SUMMARY DEPT 141 STREET (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 224 Street Cleaning 9396,403 .5J47,0G5 9261 9346,689 5335,742 96.7 96.8 521 Street Maintenance 2 2 1 2,223,592 2 96.5 99.9 522 Pedestrian And Bikeway Maint 210 191 92,795 113 60 319 53.9 524 Snow And Ice Control 468 415 290,014 413 365,851 88.0 88.4 529 Administration 196,616 251 194 240 225,262 89.7 93.8 645 |omfm`dDi»oibuh.v` 269,057 210 177,542 214,542 130\542 619 609 TOTAL EXPENDITURES $3,708,076 53,717,417 52,738,445 8I552016 8I339,202 89.8 94.0 REVENUE SUMMARY 8, SERVICE UNIT 224 Street Cleaning $0 $0 80 80 520 * ~ 521 Street Maintenance 1 1 922,234 1 1 89.0 100.0 522 Pedestrian And Bikeway Maint 2 0 10 9,960 0 * 0/0 524 Snow And Ice Control 91 0 (91'834) 0 V ~ * 645 h`^crfoodDi»r,ibuhw` o 25,000 25,000 25,000 4\000 160.0 160/0 699 General Revenues 5,677,807 5,521,637 I740,381 5,614,465 4,988,403 90] 88.9 TOTAL REVENUES $7,078,226 86,905,397 $4,605,791 56 86,437,163 982 989 (1) (2) ( (4) ( ( ( 2009 2009 2009 2010 % CHNG % 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 1 1 945,226 1 1 982 39.8 200 Personnel Benefits 478,365 504,794 346,228 469,996 461 914 13.8 SUB-TOTAL SALARIES AND BENEFITS l 1 1 1 1 964 53.6 300 Supplies 696 537,185 480\696 476,710 478,260 89.0 143 400 Other Services And Charges 228,388 243,152 107,582 156,840 80,453 3I1 2.4 500 |otr,go,Srvcx/OH'crh`tr,fm`d 269,097 177,642 177,579 214,642 130 735 39 600 Capital Outlays 0 3I400 0 0 V 0.0 0.0 900 Interfund Payment For Services 847,047 668,452 660,933 853,452 859,719 99.0 25.8 TOTAL EXPENDITURES 53 5I717,417 52,738,445 S3,552 83,339,202 89.8 100.0 EXPLANATORY NARRATIVE Street Maintenance work concentrated on several key program areas that provide major community services. Street cleaning services have increased over this past yeai' in partbecatise of the reduction in pavement maintenance has allowed more time for this activity. The limited 3- person night sweeping crew was eliminated to provide an increased effort on arterial street weed control. The more aggressive weed control carnpai n on arterial roadways has resulted in a noticeable improvement in street appearance and reduced weed intrusion into roadways and sidewalks. Pavement surface maintenance programs of the Street Division since 2005 have improved nearly 90 linear miles (35%) of nei hborhood streets. Over 28 linear miles (22%) of Arterial Streets have been surface treated since 2007 However, in 2009, very few residential streets received any surface treatrnent maintenance measures. The streets that were to be chi ped sealed were crack-filled and received some minor patching to provide a minimal level of preventative maintenance. We will proceed in a similar fashion in 2010 unless funding levels change. 14 - Public Works • Preliminary Budget In response to clean air requirements and citizen concerns the Bituminous Surface Treatment (BST) Pi'ograin for unpaved slreets was initialed in 2003 and has successfully placed an interiin hard surface on over 20 miles of unpaved roads. There is only one unpaved roadway segment remaining, Coolidge Avenue which is expected 10 be paved through an Engineering project in 2010. Salary And Benefits -In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid-year 2009 adjustments, and/or anix]ivkj/m| 'soxedLndit/sbnenhso/elinibUity[o/|o/IXevity. The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4% and unemployment insurance of 25%; along with the normal roll-ups related to hasc wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33% mid-year 2009, and workers' compensation rates were unchanged. All of these changes net 10 an arnount sirnilar 10 the 2009 btidget. SERVICE UNIT 224 — STREET CLEANING 2009 2010 2000 AMENDED PROPOSED PERFORMANCE STATISTICS - STREET CLEANING ACTUAL BUDGET BUDGET Maintenance Miles of Paved Streets 352 355 357 Sweeper Material (Tons) l5,000 15/00) 15/0 Accoiint 400 Laudfill Clzarges - Yakirna County is in the process of increasing fees for us of the Iandfill. The estimated increase will be in the range of 14% which would increase the landfill cost from ��50 to $39,500. This is new inforrnation not reflected in these nrnnhers. The final budget will he adjusted. Account 95O Rentals /8Y&() Garage - This line item for 2OlO reflects a decrease ofSl3,l92from the 2009 Estimated Year-End Budget o($l43,O8l,a decrease o[q2%. The decrease is the result of projected equi n/endnoain1enancechargeshor2OlOasyrnvidedhyLheF|eeLMain1enanceNJanager. Summary - Total expenditures for Service Unit 224 are budgeted for 2010 at $535,741. The decrease iy$lO,g47orS.27% from the 2DO9 Estimated Year-End Budget of $346,689. SERVICE IJNIT 224 — STREET CLEANING ( ( ( (4) (5) ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED Ac m^ ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 224 STREET CLEA /wo ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 4 TO 5 8xpmses lm` Salaries And Wages 110 Salaries And Wages 5154,744 $116,863 586020 6116,063 $118,248 101.2 101.2 120 Overtime 1 2,000 946 7 000 2,000 100.0 100.0 130 Sp^zioiPny 3,127 2 1 2,375 2,375 100.0 100/0 Total 159,149 121 88,246 121 122,623 101] 101.1 20 Personnel Benefits 67,469 48,117 34,411 46,521 47,080 97.8 101.2 310 OfFice And Operating Supplies 763 0 1 1 1 * 125.0 4m Public Utility Services 44,859 34,650 30,640 34,650 34,650 100.0 100/0 950 Interfund Opt Rental And Leases 1 14I081 107312 143,081 129,869 90.6 90.8 TOTAL EXPENDITURES - SRY UNT 224 $396 $347,085 $261 $346689 5335 96.7 96.8 Preliminary Budget • Public Works - 15 (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 224 STREET CLEA mo ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 340 Charges Foi' Good And Services $0 $0 SO SO S200,000 ~ ~ TOTAL REVENUES - SRV UNT 224 $V 9200,000 SERVICE UNIT 521 — STREET MAINTENANCE 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - STREET MAINTENANCE ACTUAL BUDGET BUDGET Miles v/ Paved Street Maintained 352 355 357 Miles Sealed Residential 22.7 0.5 U/` SeaI Coated Arterials Lane Miles 15.5 31.5 2E0 Miles Crack Filled and Level Coursed 50 50 50 Miles "/ Dirt Streets and Alleys Graded/Graveled 26 26 26 Miles v[ Bituminous Surface Treatment "o Unpaved Streets 3.1 m) m` Dust Abaternent Tons of Material t\pplied 15 15 0 This is the primary service uni for the Street Operation Division performi general maintenance, work on street shoulders and drains, vegetation control, litter control, and work for other divisions. This budget includes the only line item for fuel used in all street operations. Account 110 Salaries and Wages — This line item for 2010 is budgeted at $894,340 and has decreased S25 or 2.8% from the 2009 projected year-end estimate of $919 The decrease is due to the vacant Street Maintenance Specialist position that was elirninated. Account 22U Overtime — This line item was hndgcicdin2OO9at$l4,4OO. Overtime costs vary year- to-yeai' and are heavily determined by call-outs from the Police and Fire Departments. Overtime costs for 2010 are expected to remain at 514,400. Account 200 Personnel Benefits — This line item for 2010 is $329,984 and reflects a decrease of $17,173 or 4.9% below the 2009 Estimated Year-End Budget of $347,157. The reasons for the decrease are discussed above. Account 300 Supplies — This line item for 2010 is $360 and reflects an 11.6% decrease of $47,375 from the 2009 amended budget of S407,785. This budget reflects the on-going reduction in REET2 incorne as well as reduced price in fuel costs. Supplies include items such as fuel, asphalt, CRS2P oil, aggregate, chi seal rock, as well as picks, YVRCAA Permits, hanirners, survey huhs, traffic control si ns,prnpane,grease,shovp|s,firs|aidsnpp|ies,g|oves,c|eaningagen1s,andcnt-oKpaper. The continued price increases of oil based products places additional stress on the budget in this area. \'Ve have Iittle i'esei've inatei'ials in many of these coininodities. Account 320 Fuel — This line item for 2010 is $110,000 which represents a 32.6& decrease over the 2DO9 amended hndrrio($J63,375. Account 400 Other Services & Charges — This line item for 2010 is $32,392 and reflects a 19% decrease of $7,614 from the 2009 amended budget of $40,006. The reduction comes from Professional 16 — Public Works • Preliminary Budget Services and Operating Rentals & Leases line items. These items cover the cost of hiring specialty contractors and renting equipment not available in our fleet. Account 950Interfund Opt. Rentals and Leases - This line item for 2010 is a $23,557 or a 4.3% increase from the 2009 year -end estimate of $546,227to $569,784. The increase is based on figures supplied by the Fleet Manager for fleet replacement contributions and maintenance and operation costs, and reflects funds to pay for equipment rental. Suanmary This service unit reflects a 3.5 %, decrease from the 2009 amended budget of 82,301,295 to $2,220,875 for 2010. The projected decrease is largely related to the reduction in operating supplies and fuel. Account 330 Intergovernmental Revenue - State Gas Tax revenue for 2010 is estimated at $1,200,000. This source of revenue is based on a state per capita formula and has decreased 11% from the 2009 amended budget of S1,350,000. SERVICE UNIT 521 - STREET MAINTENANCE (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 521 STREET MAINTENANCE ACTUAL BUDGET 9/3012009 YEAR -END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages $766,696 $921,035 $655,001 $919,820 $894,340 97.1 97.2 120 Overtime 8,925 14,400 5,014 13,600 14,400 100.0 105.9 130 Special I'ay 28,102 12,008 12,630 18,215 18,215 151.7 100.0 140 Retirement /Termination Cashout 0 0 4,436 4,026 0 * 0.0 Total 803,723 947,443 677,081 955,661 926,955 97.8 97.0 200 Personnel Benefits 200 Personnel Benefits 309,971 358,484 246,697 347,157 329,984 92.1 95.1 280 Clothing And Miscellaneous ._,,_ 06 1,250 997 1,250 1,250 100.0 100.0 Total 313,277 359,734 247,694 348,407 331,234 92.1 95.1 300 Supplies 310 Office And Operating Supplies 304,928 236,410 290,960 242,660 244,410 103.4 100.7 320 Fuel Consumed 162,289 163,375 75,543 100,000 110,000 67.3 110.0 350 Small Tools And Equipment 4,31)4 8,1)1)0 1,520 5,000 6,000 75.0 120.0 Total 471,521 407, 785 368,023 347,660 360,410 88.4 103.7 400 Other Services And Charges 410 Professional Services 11,873 12,000 2,950 5,000 7,500 62.5 150.0 420 Communications 5,083 4,356 2,495 4,356 5,242 120.4 120.4 430 Transportation /Training 1,472 950 605 950 950 100.0 100.0 450 Operating Rentals And Leases 5,671 18,000 4,989 10,000 14,000 77.8 140.0 480 Repairs And Maintenance 271 2,500 795 2,500 2,500 100.0 100.0 490 Miscellaneous 4,041 2,200 3 2,731 2,200 100.0 80.6 Total 28,412 40,006 15,512 25,537 32,392 81.0 126.8 530 State /County Taxes & Assessment 40 100 37 100 100 100.0 100.0 950 lnterfund Opt Rental And Leases 550,858 546,227 413,575 546,227 569,784 104.3 104.3 TOTAL EXPENDITURES - SRV UNT 521 62,167,831 52,301,295 51,721921 52,223,592 52,220,875 96.5 99.9 Revenues 330 Intergovernmental Revenues $1,306,335 51,350,000 $92 51,200,000 $1,200,000 88.9 100.0 340 Charges For Good And Services 0 8,760 0 8,76)) 8,760 100.0 100.)) TOTAL REVENUES - SRV UNT 521 61,306,335 61,358,760 6922,234 51,208,760 51,208,76)) 89.0 100.0 Preliminary Budget • Public Works -17 SERVICE UNIT 522 — � Enmm/xw/ BIKEWAY MAINTENANCE This service uni covers pedestrian and b maintenance, as well as sidewalk maintenance adjacent to City-owned facilities. Weed control along arterial streets was a si nificant citizen complaint in 2008. The weed spraying on arterial roads was increased significantly in 2009 with excellent results. However, the Department of Corrections program was eliminated after May of 2009 to cover budget shoi'tfalls. These ci'ews i'nay be ttsed periodically in 2010 on an as-needed basis. Account 410 Professional Services — Funding for this line item in 2010 has been eliminated. The two programs that will be eliminated are contracted weed control service by Yakima Department of Corrections (DOC) and the City's Shared-Cost Sidewalk Program which assists private property owners with i'epaii's/replaceinent of sidewalks. The [)[)C contract was cancelled at the end of May 2009 as a cost-containrnent measure. Summary — This service unit for 2010 has decreased expenditures of $130,165 or 68.1% from the 2009 amended budget of 5191,096 to $60,931. The decrease is a cost containment measure. SERVICE UNIT 522 — PEDESTRIAN / BIKEWAY MAINTENANCE ( ( ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 522 P mommn & BIKEWAY MAINT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 1(1)11) Salaries Arid Wagcs 110 Salaries And Wages $37,634 638,792 528 $38 $38994 100.5 100.5 120 Overtime 1 200 247 200 200 100/0 100.0 130 Special Pay 1 2 751 2,302 2,302 100.0 100.0 Total 40\477 41 29,700 41 41 100.5 100i5 2 Personnel Benefits 19,615 15,803 11 15 15,434 977 101] 310 Office And Operating Supplies 0 4,000 0 2,500 4,000 100/0 164.0 410 Professional Services 150,011 130,000 51 54,000 0 0.0 0.0 550 lnterfund Subsidies 0 0 0 0 0 " * TOTAL EXPENDITURES - SRV UNT 522 $21UO3 $191 $92 5113,066 $60,931 319 539 Revenues 340 Cbncg,,, For Good And Services f $V $lU $9,960 9V * V/) TOTAL REVENUES - SRV UNT 522 $2 50 510 $9,960 So * 0.0 SERVICE UNIT 524— SNOW AND ICE CONTROL Snow and ice control services will vary inmagnih/de from year to year as weather conditions change. Service delivery is often necessary in the early hours of morning which requires overtime fot' city personnel. Account 110 Salaries and Wages — This line item for 2OlO has decreased $5,929or3.8% from the 2OO9 projected year-end budget o($l57,7@5Lo$l5l,@56. Salary decreases are discussed earlier in the narrative. Account 120Overtime This line itein will i'einain constant in 2010 at $S5iOOO with no increase over the 2009 budget. 18 — Public Works • Prelinduary Budget Account 310 Office and Operating S - This|ineitemfor 2009 Estirnated Year-end Budget is 4125350. The 2010 budget projection iySll2,S5O,a reduction o(lO/4%. The funds cover expenses for traction sand, bitik rock salt and liquid anti-icing materials. Material costs especially salt and de- icing materials vary widely based on winter demands. This line item varies greatly each year, as it is hased on weather conditions. Account 410 Professional Services - The 2010 budget is $5,000 which is a $25i000 reduction (83.3%) from the 2OOq year end estimate o($30,00O. This line item vai'ies greatly each year, as it is based on weather conditions. The funds pay for private contractors that are hired to augment city crews during large storm events. SERVICE UNIT 524 - SNOW AND ICE CONTROL (1) (2) (3) (4) (S) ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 524 SNOW AND ICE CONTROL ACTUAL BUDGET 91301I009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages $134,312 6157,785 6112 $157785 $151 962 962 120 Overtime 39,654 35,00 15,280 35,000 35,000 100.0 100/0 130 Special Pay 5,964 5,l00 2,531 5,100 5,100 100.0 100.0 Total 179,930 197,885 130,352 197,885 191956 97.0 97.0 200 Personnel Benefits 62,246 62,504 48,053 60,683 56,545 90 5 99.2 310 Office And Opeiating Supplies 225,891 125,350 111 125 112 89.6 89.6 410 Professional Services 0 30,000 0 70,000 5,000 167 167 TOTAL EXPENDITURES ' SRV UNT 524 $468,067 $415,739 $290,014 $413,918 9365851 88.0 88.4 Revenues 330 |uurAu,c,ou`u`ta|Revenues 581 SO (S91 50 S` * * TOTAL REVENUES - SRV UNT 524 $91 SO (S91 $0 $U * * SERVICE UNIT 529-ADMINISTRATION This service unit is for management services for Street Operations, as well as inter-fund charges for insurance and Public Works Adrninistration. In 2009, one-half of the Street and Traffic Operations Manager expenses were shared with Traffic Engineering/Traffic Operations. The 2010 budget continues that practice. The Division Manager position was filled in April. This service unit fot' 2010 has decreased from the 2009 amended budget of 5240,207 to 5225,262 due largely to reductions in the Interfund Administrative charges. Preliminary Budget • Public Works - 19 SERVICE UNIT 529 - ADMINISTRAT VN ( ( ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 529 ADMINISTRATION ACTUAL BUDGET 9/302009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 110 Salai'ies And Wages 83,725 $44,932 $19,847 $44,298 845,974 102] 103.8 200 Personnel Benefits 15,758 18 4 19,111 10 58] 56.7 310 Office And Operating Supplies 0 50 V V 0 0.0 ~ 400 Other Services Arid Chai'ges 410 Professional Services 4,795 5,000 8 10 5,000 100.0 50.0 420 Communications 14 202 11 209 216 1070 108.4 430 Transportation/Training 0 950 V 400 850 89.5 212.5 490 Miscellaneous 297 2,345 1 2,045 2,345 10.0 1147 Total 5,106 �497 9,673 l2 8,411 99.0 66.5 9 interfund Payment For Services 9*0 Fnerfund insurance Services 97,857 102 102,750 102,750 107,888 105/0 105.0 990 h`xrfond Administrative O`n,g,,x 74,169 76,394 57,296 61 52,156 683 85/0 Total 177,026 179,144 160\046 164,144 16y46 89.3 97.5 TOTAL EXPENDITURES - SRV UNT 529 $196,616 $251 $194,300 $240207 $225,262 89.7 93.8 SERVICE UNIT 645 - INTERFUND DISTRIBUTION Account 550 I/ztnn8///d Subsidies - This line item represents the expense for debt service for the following projects: Fruitvale Canal Reconstruction, debt retired in 2011 ($16,875); the 1-82 Gateway Project, debt retired in 2013 ($46,667); the 2000 overlay program debt service, debt retired in 2010 ($20000); River Road - 16th Avenue to Fruitvale ($47,000), PW contribution ends in 2010. The total 2010 debt service is 5130,542. /&ccoo//t63OI/nprone/no//tot//ort//o//lJoi/di/gs This line item will be unfunded in 2010. The $93,400 in 2009 amended budget was to go toward the Pavement Rehabilitation Project for the Public Works Complex but was cut as a cost containment measure. SERVICE UNIT 645 - INTERFUND DISTRIBUTION ( ( ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG Y6Cnwv 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 550 iu/,cfuud5uho)d),s $269,057 6177,542 $177,542 $214,542 930,542 73.5 60.9 63)) Irnpi'oveinents Other Than Building 0 37 0 0 0 0.0 * TOTAL EXPENDITURES 'SRV UNT 645 $269,057 &210,942 977,542 $214,542 $130,542 619 609 Revenues 390 Oher Financing Sources 50 525,000 525,000 $25,000 540,000 160.0 lu)/` TOTAL REVENUES - SRV UNT 645 50 $25,000 $25,000 525,000 $40,000 160.0 160.0 20 - Public Works • Prelimiunry Budget SERVICE UNIT 699- GENERAL REVENUES Account 270 Estimated Beginning F/sd Bu/uoce — The 2010 estimated beginning fund balance is budgeted at $1,260353. T|dsamounLisafu/otiono(2OOgyear'e/vdesti/natesbeginni/\gba|a/ue, plus estimated revenues, less estimated expenditures. The 2010 projected beginning balance is an 98'X, increase from the 2OOg beginning balance of$l,l47,5M7 Account 310 Taxes - Revenue from this line item has decreased 14% or $606,000. This revenue source \s from Property Tax allocations and is budgeted hn2OlOatS9,7O8,OOO. Account 360 Miscellaneous Revenue - This line item is projected |oremaboconstan1vvhhthe2OO9 prc4pcLedyear-endbndgeLof$2UU5U. This revenue source is Iargely interest incorne. Summary- General revenues for 2OlO are estimated to decrease $626,O62or9.7% from the 2OO9 projected year-end budget o[S5,6l4,465 to $4,988,403. SERVICE UNIT 699 — GENERAL REVENUES (1) (2) (3) (4) (5) ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9Y30C2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance 81 81 81 81 81 109.8 91.8 310 Taxes 4,229,462 4,314,000 2 4,221 3,708 86.0 87.8 360 Miscellaneous Revenues 6Z 60,050 79 20,064 ?\050 33.4 99.9 TOTAL REVENUES - SRV UNT 699 $5,677,807 $5,521 $3,740381 $5,614,465 $4,988 90.3 889 Preliminary Budget • Public Works — 21 cn ro,} it - PUBLIC WORKS 2010 PRELIMINARY BUDGET NARRATIVE TR41 'FIC ENGINEERING - 133 DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK STREET & TRAFFIC OPERATIONS JOE RmmaNz DEFINITION Traffic Engineering and Operations is responsible for the desi r\insta||ationandnoairdenanceof street lighting, |rafbcsi nals, si ns,andpavenneodn'arkingprogranns0orLhe[hy In addition, other services include data collection, pavement condition rating, collision analysis, transportation planning, development reviews, grant applications, traffic studies, and coordination with other city divisions, committees, associations, businesses, school districts and citizens. Maintaining existi facilities is our primary function. Well functioni traffic signals and street lighting are critical to maintaining safe and efficient flow of traffic. The rising cost of materials, fuel and power service is well known and continues to be a si nificant factor for the Division. The Division has pursued methods of reducing costs, when possible. All new traffic signals and replacement of signal heads are now LE[) rather than incandescent heads. In addition, incandescent street lights are to be replaced with LB[) fixtures. The use of LED fixtures result in an estimated 62% savi sinpowerandenergycosLswhereinsLa||ed. In addition 10 reduced power use, LED's have reduced maintenance due to their longer service expectancy. Solar powered beacons are also used whenever possible to reduce installation cost and ongoing power bills. Maintenance activities incktde cleaning of fixtures, replaceirient of bulbs, photocells, capacitors and checking \viring connections. In addition to the planned, annual maintenance, city crews must respond 10 ernergency rnaintenance events, such as damage from a vehicle accident or vandalisrn, replacement of knocked down, damaged or rotten wooden poles, as well as the installation of new street lights. Each year City crews concentrate on one of five service areas, each contai between 750 to 1,000 streetlights. Staff also responds to citizen concerns about street lights out or traffic signal malfunctions. Annual rnaintenance of the ti'affic signal sysha/nis/vecessxrytopnovideeaKet/ansporbaLion6o/ckizenx and ernergency vehicles. Traffic si na|noabdenanceisarequinanxen1nf|heMa/u/a|onUnihornnTraf(ic Control Devices. ()pLicom equipment nn/sLhehasLedannoa||vLoensnrpenxergencyserviceacLhnLion. All traffic si |coodro|karsandconUicLmnniborsnx/sLbpLeshpdannoa|kiwhichbnn`kesLhehpsbng of all electronic components of the traffic signal system. Additionally, a great deal of staff tiine and citizen requests are devoted 10 urlpi'ov'tng the efficiency of the traffic signal nal system and better signal progression on Arterial Streets. This will continue to be an important objective of the division. Upgrade of some e for the traffic signal s`stemsioaccomplishihis goal is planned as part of this budget Traffic control si ns are normally fabricated by the City's sign shop. However, pre-made signs are purchased when bid prices indicate they are less expensive than in-house fabrication. The city maintains over 2S signs, vvhkhaoembject 10 envii'oninental damage, vandalism and collisioii knockdowns. Damaged sign clatesarenzy(|edbrrremse whenever possible to rninirnize materia! expenditures. In addition, new si nsareplaopdeachyearboresponseLociticencaUs,npeoationa| and safety improvements, work with Transit and the School Districts, as well as requests from the Yakima Police Department. This work unit is also responsible for special traffic control devices used for fires, parades, special events and other incidents requiring barricades. 22 — Public Works • Preliminary Budget The Cily of Yakiiria does not have a planned pi'ograrn for the rnainlenance of streel signs. The routine maintenance program for all signs was eliminated several years ago as a cost containment measure. The City's rnainlenance pi'ograrn has focused on bringing arteria|streeLnao'epbLesLo current industry standards and addressing graffiti and vandalisrn. There is a federal regulation in the rule making stage that will require that the city maintain all regulatory and warning signs at specified reflectivity levels. The rules are expected to take affect by 2013. At that time a funded program for sign review and maintenance will be necessary. The City of Yakima's lane lines, stencils, stop bars and crosswalks require annual maintenance by this division. Over nine thousand gallons of paint are used 10 provide on pavernent guidance and direction to motorists, pedestrians and bicyclists. Areas receiving the most attention are school zones and arterial roadways. On new construction projects and on hi h-volume stozcis,dnrabkzpavemeni rnarkings are being applied. The durable pavernent rnarkings have the advantage of wearing well through several winters. Most of the painted pavernent rnarkings will be losI in a year dtie to t and winter wear from traction materials rubbing the pa'tnt off of the surface. The division also provides temporary pavement markings during construction projects. The temporary stri ing is required to provide lane delineation during those periods that lane lines cannot be placed. The service units in this division are: SERVICE UNIT 116 — Poouc AREA LIGHTING SERVICE UNIT 525 — TRAFFIC CONTROL SERVICE UNIT 526— TRAFFIC ENGINEERING SERVICE UNIT 639 — ADMINISTRATION SERVICE UNIT 644— OUTSIDE AGENCY BILLINGS SERVICE UNIT 646— INTERFUND PAYMENTS SERVICE UNIT 699 — GENERAL REVENUES AUTHORIZED PERSONNEL 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 4221 Signal 'Technician 2.00 2/0 1.00 4222 Signal Tec 11 1/00 l/N 1/00 4223 Signal Tedmicin 111 llN 1.00 llN 4622 Traffic Techniian 11 2/0 2.00 2/0 4635 Traffic Signal System Analyst 1.00 1.00 1.00 8151 Traffic Sign Supervisor 1.00 l/N 0.00 8063 Traffic Sign Specialist '" 4.50 5.00 510 8664 Senior Traffic Sign Specialist 2.00 1.00 1.00 11103 Supervising Traffic Engineer '/ im/ 110 um/ 11301 Traffic Operations Supervisor iVO iOV iVO TOTAL PERSONNEL (5) 16.50 16.00 13.00 (1) A Traffic Signal Technician posi0on was eliminated in 2( (2) The TrafFic Sign Supervisor position was eliminated in 20(19. (3) 2009 Policy Isstic to increase two 3/4 tiine positioris to fitil time. (4) The vacant Supervising Traffic Engineer position was eliminated )u2VV9. (5)5VFTE'o are funded hy Streets (l4l). Preliminary Budget • Public Works — 23 BUDGET SUMMARY DEPT 1 33 TRAFFIC ENGINEERING (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 116 Public Ai'ea Lighting 5406,501 5421 5305,736 5409,164 S783 91.0 937 525 Traffic Control 1 1 792,655 1 1 90.3 98.7 526 Traffic Engineering 348 421 188,060 322 278 66.0 862 639 Administration 202,292 206 156,921 201 197,335 95.3 97.7 646 iuo,cfuudPnymruts 62 68,484 44,498 67,877 62 91.5 92.3 TOTAL EXPENDITURES 92 92 $1 .52 92 86.5 95.6 REVENUE SUMMARY BY SERVICE UNIT 525 TioF6cControl 50 50 50 530 50 ° U/` 644 Outside Agencv Billings 21 �UU0 5,037 3 2,000 100.0 51.8 646 iu»cr/uud Payments 27,525 5 6,861 5,00 5,000 lVV/` 10i0 699 General Revenues 6Z470 o 0 50,000 50\000 * 100/0 TOTAL REVENUES 5116,120 57,000 511,898 588,860 $57,000 8143 64.2 DEPT 1 33 TRAFFIC ENGINEERING (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salai'ies And Wages 789,588 924,861 507,042 760,151 745,323 806 36.5 200 Personnel Benefits 286 318 178,068 305,169 256 80.5 126 SUB-TOTAL SALARIES AND BENEFITS 1 1 685,110 1 1 80.6 49.1 300 Supplies 343,759 345,268 255,647 323,172 329,140 95.3 16] 400 Other Services And Charges 475,250 542 338,086 525,348 479,258 88.3 23.5 600 Capital Outlays 0 0 3Z 577 0 0 * 0/0 900 iuur/uud rayment For Services 218,639 225 171 220,835 229,865 101.8 11.3 TOTAL EXPENDITURES S2 52 $1 52 52 86.5 100/0 EXPLANATORY NARRATIVE Salary And Benefits - In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effecL' of mW-year20O9adjnsLmen1s,and/nranindivido|pmploype'smerdadjnsLmen1soreU ibility for |ongevby. The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4% and unemployment insurance of 25%; along with the normal roll-ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33% mid-year 2009, and workers' compensation rates were unchanged. All of these changes net to an arnount sirnilar to the 2009 budget. 24 - Public Works • Prelimiunry Budget SERVICE UNIT 116 — PUBLIC AREA LIGHTING 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS ' PUBLIC AREA LIGHTING ACTUAL BUDGET BUDGET City High 1ressure Sodiuni Street Lights in Service' 4 4,m0 4,80 (1) inventory has not been updated for annexations, new developments or construction projects. This service unit includes the power service, design, installation, repair and rnaintenance of the City's streetlights. Scheduled /e-lampinX and cleaning of high-pressure sodium fixtures continue in the five service areas of the City in 2010. The preventative maintenance program for the City's street light system has been successful in minimizing call outs for street light repairs. Individual citizen requests for new street lights havp increased, as areas annexed into the City often do not have streetlights. However, approximately only 6 new streets lights canbc added each year in neighborhoods due to budget constraints. The addition of pedesti'ian lights and ti'ee Iights in the Central Business District has also increased power costs. The tree lights have experienced a high rate of vandalism and the need for frequent replacement and maintenance. Supplies purchased in this service unit include items such as bulbs, starters, poles, capacitors, fuses, photo-cells, arms, fixtures, brackets, and wire. Most of the hi her wattage, Iess energy efficient street lights on arterial roadways will be converted to LED technology through the federal ARRA stimulus grant program. Account 110 Salaries and Wages - This line item for 2010 has decreased lO]Y<. or S5i630 from the projected year-end estimate of $55,567 to $49,937. This reduction reflects a cut in FTE's assi ned to this work. Account 200 Personnel Benefits - This line item for 2010 reflects a decrease of 10% or $1,824 from the projected year'e/vd budget of S18,213 to $16,389. The increase is reflective of rate adjustments previously discussed in this budget narrative. Acconnt 320 Fnel - The 2010 fuel hudget for this service unit is$ll,l84 which isa273&decrease from the 2009 amended budget amount of $15,387 due to lower fuel prices compared to the previous year. Account 470 Public Utility Services - This line item for 2010 reflects a decrease of $22,989 from the 2009 projected year-end budget of $282,989 to $260,000. This is an 8.1% decrease reflects the energy saving from replacing existing street li hts with LED lights. Summary - This service unit for 2OlO reflects a decrease o($25,80l from the 2009 year-end budget of S409,164 to S383,363. This is a 6.3% decrease, primarily due to an energv savings from converting street lights to LED. Preliminary Budget • Public Works - 25 SERVICE UNIT 116 - PUBLIC AREA LIGHTING ( ( ( ( ( 5 ) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT ' ||6 PUBLIC AREA LIGHTING ACTUAL BUDGET 9/302009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salai'ies And Wages $62075 $55,730 $41 955567 949,937 89.6 89.9 120 0",chm, 537 500 244 300 500 100 1667 130 Special Pay 1 1 994 1 1 D)V/) 100.0 Total 64,257 57,830 42,975 57,467 52,037 90.0 906 200 Personnel Benefits 18,790 18 14,053 18 16,389 873 90.0 300 Supplies 310 Office And Operating Suppiies 18,578 29,198 24,694 25,000 25,000 85.6 100/0 320 Fuel Consumed 14,821 15,387 6,659 8,200 11 72.7 136.4 Total 3I399 44,585 31 33,200 36 812 109.0 4 OtFer Services And Charges 470 Public Uh|i,yServices 269,883 282 211 282 260\000 919 919 480 Repairs And Maintenance 18,616 15,500 4,543 15,500 15,500 100.0 lUU/` Total 288,498 ?98,489 215,611 298,489 775,500 92] 92.3 950 Interfund Opt Rental And Leases 1 1 1 1 3,253 181.3 1813 TOTAL EXPENDITURES 'Sx, UNT 116 5406 5421 $305,336 $409,164 5383 910 937 SERVICE UNIT 525 - TRAFFIC CONTROL 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - TRAFFIC CONTROL ACTUAL BUDGET BUDGET Traffic signs unde maintenance Warning, 1,750 1 1.o50 Regulatory 10\2 1\400 10,600 Other 12,30 13,50 13,70 Total Traffic Signs Under Maintenance 24,00 25,50 26,150 Traffic pavement markings *be maintained Oogallons) 9,980 10,000 10,000 Semi-Actuated Solid State 32 32 2 Fully Actuated Solid State 67 67 70 Fixed Time 1 (/ 0 Solar-Powered School Fla b,mUnit, 28 36 42 School Pedestrian Signals 5 8 8 School Flashers 4 4 4 Street Flashers 11 11 11 In 2010 Traffic Operations will continue maintenance and operation of the City's traffic signal sysei'n, and rnaintain our signs and marking inventory. Ti'affic signal upgrades o enhance progression along Arterial Street corridors and improve safety are primary objectives for the traffic si na|sysheno.Tasksinck/derepairorrep|acemen1o(damagedandvvnrns|rncLnra|henos, and maintenance of the miles of underground conduits. Supplies purchased for this service unit include items such as si na|con1ro||ers,conUicL000nhnrs,|nadsvvhrhes,Cans,Obers,|anps,signal heads, detection equipment, 'ire, back-plates, bi'ackets, conduits and other items. The Signal crew is responsible for emergency response to si na| malfunctions or damage due to accidents. 26 - Public Works • Prelimiunry Budget Signs and Marking tasks includes painting lane lines, an'ows, stencils and crosswalks on City streets, and fabricahoii and iiistallation of all traffic control signing in the CiL Supplies purchased for this service uiiit include item such as li id paint, glass beads, vinyl street marking material, si n plates, sign Ahr\posbs, brackets, clamps, cones, barricades, and other specialized traffic control devices. The Signs and Lines crew provide traffic control in the event of emergencies, for parades and other special events, as needed. Account 110 Salaries and Wages — This line item for 2010 has decreased S3,657 or 0.8% from the 2009 projected year-end budget o($482,4O4 to $478747 The change is due to the eliinination of temporary workers and ashift in FTE hours assi ned to this task. Account 200 Personnel Benefits — This line item has decreased 15.7'X, from the 2009 projected year- end budget o($196,667io$l65,723. This is due to changes previously discussed. Account 310 Office and Operati This line item rernains unchanged from 2009 at S270,572. Account 320 Fuel — This line item has been decreased 27.2% from the 2009 amended budget of $15,357Ln$11,184 rnostly due 10 lower fuel prices. Account 430 Travel Division staff, both operations and engineering, attend training sessions, professional conferences, workshops and business meetings at other cities or public agencies to ITlaintain and expand their expertise. Most positions require continuing edncation to rnaintain specialized certifications. Contemplated meetings in 2010 may include the following: ORGANIZATION MEETINGS STAFF ATTENDING International Municipal Signal Association Monthly meetings, generally ioState Electrical and/or Signs/Lines StaFF International N"nicipo| Signal Association Annual Conference Electrical and/or Signs/Lines staff lnstitute of Transportation Engineers Monthly nieetings, generaFly in State Streets &]mffkOperations Manager, Engineer Northwest Pavement K1oong,rmrot Pavement Management Training Teehnical Staff, Traffic Engineering Association and/or Street Maintenance Urhan Traffic Engineers Council Three per year iuWashington Streets & Traffic Operations Manager and/or Technical Staff University of \'Vashington, Washington Administrative/Technical Shm,t Traffic Operations Supervisor, and/or State University, And Other Siinilar Courses iu Seattle and Supervisors Appropriate Staff Entities Training Traffic Systein Training Coiu'ses Per New Technical Conrses and Training Appropriate Staff Controllers and Traffic Control Equipment Account 470 Public Utility Services — This line item for 2OlO reflects a$6,204m'5'X,increase from the 2009 projected year-end budget of $125,670 to $131,954. The increase is due to increased inventory and electrical costs for traffic si na|s. Acconnt 480 Repairs and Muintoou/zco — This line item for 2010 is 12,000 reduced from $14,000 in 2009. This line iteiri funds repairs/replacements on existing traffic signal equi /nenL Account 950 Interfnnd Opt. Renta! and Leases — This line item for 2010 has increased 512,233 or 71.8'& from $17,044 to $29277 compared to the 2009 projected year-end budget. The increase is based on figures supplied by the Fleet Manager for fleet replacement contributions and maintenance and operation costs, and reflects funds to pay for equi n'en1 rental. Summary—This service unit for 2010 reflects a decrease of S14,437 from the 2009 estimated year-end budget o($J,132,602hzSl,ll0,245. This Lsal.3% decrease. The decrease is due Loadjustments in staffing. Preliminary Budget • Public Works — 27 SERVICE UNIT 525 - TRAFFIC CONTROL (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 525 TRAFFIC CONTROL ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 m 5 Expenses 100 Salai'ies And Wages 110 Salaries And Wages 5429,455 5553 6294,864 $463 5459,874 83.1 99.1 120 Overtime 13,631 8 5,149 8 6 100 104.8 130 Special Pay 10,743 10 8,274 10 10,073 100.0 1)0/) }M Retirement/Termination [nsb"`t 1 V 0 0 0 * * Total 455 571 308 482 478 837 99.2 2o0 Personnel Benefits 200 Personnel Benefits 181 200 108 194,982 165 826 84.7 280 Clothing And Miscellaneous 1 500 2 1 500 100.0 29.7 Total 182,746 200,600 110,773 196 165,723 826 84.3 300 Supplies 310 Office And Operating, Supplies 283,513 272 212 270,572 270,572 99.4 100.0 320 Fuel Consumed 14,821 15,757 6 8,200 11 72.8 1764 350 Small Tools And Equipment 6,241 6 970 4,000 4,000 66.7 100.0 Total 304,575 293,483 219,630 282,772 265,756 97.4 101] 400 Othei' Services And Chai'ges 420 Communications 10,154 �2J9 5 9,239 8 86.6 86.6 430 Transportation/Training 1 1 1 1 1,800 94.7 94.7 450 Operating Rentals And Leases 0 2 1 �00V �o00 l00o l00V 470 Public Utility Services 111 125,670 84,703 125 131 105.0 105/) 480 Repaii's And Maintenance 11 14,000 10 12,000 12,000 85.7 100.0 490 Miscellaneous 2,947 �9S� 1 2 ,986 2,986 100.0 100.0 Total 136,861 155,795 103 153,795 158 101.9 1032 640 Machinery And Equipment 0 0 37,577 V 0 * * 950 Intei'fund Opt Rental And Leases 14 17044 12 17,044 29,277 171.8 171.8 TOTAL EXPENDITURES - SRV UNT 525 51 $1 5792,655 $1 51 903 98.7 Revenues 370 Intergovernmental Revenues $V $V $0 530 $U * U{/ TOTAL REVENUES - SRV Un, 6%5 $4 $4 84 $30,000 $0 * 0.0 SERVICE UNIT 526- TRAFFIC ENGINEERING 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS 'TRAFFIC ENGINEERING ACTUAL BUDGET BUDGET Update Traffic Counts on Arterial Streets (in segments) Z23 230 250 Monitor signalized intersections/tlashers for e ffidency & safety 150 150 150 Number vf Street Segment Traffic Counts 75 75 100 [vorxrnro'yApy|imhm`, 23 5 '` Corrective or dtizen request Work Or ers generated 55 70 90 The Traffic Engineeri Service Uni 526 is responsible for traffic studies, collision analysis, collection of transportation system data, traffic impact reviews for proposed developments, transportation planning, traffic signal bnni/lgp|ans,revievvanddesi n of stri ing, si n|aycods,a/x]si na|s.ka|so is responsible for responding k` citizen inquiries, Neighborhood Traffic Calming Prograrn, and grant applications. Staff continues to support the Pedestrian/Bicycle Coirurnttee and innle/nenhxhono(de city-wide Transportation Plan, such as the Speed Liniit study The Pavement Management System is being replaced with a new program that will evaluate conditions of all city streets and not just arterial 28 - Public Works • Preliminary Budget roadways. A i'affic stttdy for he 40th Avenue corridor is being started. Staff will continue o work with various divisions within the City to suppoi't the Burlington NorUenn/SantaFe grade-separation project impacts, the Barge-Chestnut neighborhood Study and other traffic calming projects asweUasoLherCBD initiatives. Intersection safety i rovements and si na|pnhancenxeoUsvvU|coodbx»stnheana|yzed. Signal operations at arterial intersections and school safety enhancements remain the highest priorities. Account 170 Salaries and Wages — This line item for 2OlO reflects a decrease ofSl,659orl'X, from the 2OO9 projected year-end budget o[$l7O,063k/$J68,404. The year-end budget reflects the Ioss of the Supervising Traffic Engineer position. Acconnt 200 Personnel Benefits — This line item for 2010 reflects a decrease of $14,947 or 20.4% from the pr jcctcdycar-cndbn6rcto($7\2O5io$58,258. Account 300 Supplies and Small Tools This line item will remain at the same rate in 2010 as it was in 2009 at $7,200. Account 410 Professional Services — This line item is used for professional traffic engineering services such as the Barge-Chestnut Neighhorhood Traffic Calrning Study or peer reviews of development traffic impact studies. In addition, the line item is for implementation of the Neighborhood Traffic Calming Program such as purchase of the radar speed signs, refuse stickers and other items. A portion of this item is proposed to be used to extend to the south the limits of the traffic study of North 40th Avenue between Englewood to River Road begun October 2009. This line item was $6@,OOOin2OO9 and will be reduced $28,OOO(4L2YQLo$40,OOOin2OlO. Summary — This service unit for 2Ol0 reflects a decrease o[$44,694o/l3.8% from the 2OO9projected year-end budget estimate o($322 SERVICE UNIT 526 — TRAFFIC ENGINEERING (1) (2) ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED AcTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - sza Tm,n� c nvmEEmov ACTUAL BUDGET ssnoonp YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages llV Salai'ies And Wags 5215 $243 8122 $169,063 8167,404 68.7 99V 120 Overtime 788 1,000 388 1,000 1 100.0 100.0 l4V Retirement/Termination [nob"m 6,920 0 0 0 0 * ~ Total 223,535 244,515 12 94 170 168 68.9 99/0 20(1) Pei'sonn'1 Benefits 200 Personnel Benefits 69,165 81 41 73 58 71.2 79.5 280 Clothing And Miscellaneous 0 200 0 200 200 100.0 100/0 Total 69,165 81 41 73,205 58,258 71.3 79.6 300 Supplies 310 Office And Operating Supplies 4,709 2,200 730 2 2,200 100.0 100.0 350 Small Tools And Equipment 1 5,000 3,734 5,000 5,000 100.0 100/0 Total 5,784 7,200 4,463 7200 7,200 100.0 lVkV 400 Other Services And Charges 410 Professional Services 47,357 83,615 16 68 40 47.8 58.8 470 Transportation/Training 1 1 419 1 1 92.6 92.6 490 Miscellaneous l 3 2,368 3 3 100.0 l(m/) Total 49,687 68 18,697 72,488 44,400 50.4 61.3 TOTAL EXPENDITURES ' SRV UNT 526 9348 $421 $188 $322 $278 66/) 862 Preliminary Budget • Public Works — 29 SERVICE UNIT 639-ADMINISTRATION This service unit includes the Public Works Administration charges, which are an allocation of the cost of providing general administrative, clerical and plant expenses to the Public Works Divisions. Account 980 Interfund, Garage I Plant Charges — This line item for 2010 reflects an increase of 1% from the 2009 pr jcchedycar-cndca|in'aheandbnJvptV{$l5l,943io$l53/462. This increase is the i'esult of analysis completed by the Fleet Manager. Account 990 Interfund Administrative Cliarge — This line item for 2010 is budgeted at $36,844. This charge pays for administrative support to the Streets and Traffic Operations and is a 15% decrease. Summary — This service unit for 2010 reflects a decrease of $4,662 from the 2009 projected year-end estimate and budget of $!Ol,9g7Lo$l97,335 and iya2.3%decrease. SERVICE UNIT 639 — ADMINISTRATION ( ( ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 639 ADMINISTRATION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 9V/`1n,c,/und Payment F"rServices 960 1ourFund Insurance Services 56,376 $6 56,694 56,694 S7,029 105.0 105.0 980 lo»crfuod Garage/Plant Charges 148,964 151 113,957 151,943 153,462 1018 lUl/` 990 h`xrfond Administrative O`n,g,,x 46,952 48,360 36,270 4I360 36,844 762 85.0 TOTAL EXPENDITURES - Sm Um 639 6202292 5206,997 $156,921 $201,997 $197,335 95.3 97.7 SERVICE UNIT 644 - OUTSIDE AGENCY BILLINGS This service unit tracks revenue related charges for reviewing concurrency applications and insurance reiinbursenient for traffic control equin/cnddamagcd by private parties. Account 340 Charges for Services — Concun'en,y reviews have been temporarily moved to the Planning Department. Revenue collected from Concu//ency Reviews and other similar work in 2010 is projected at $2000. Account 390 other Financing Sources — The Street and Traffic Operations Division used the collection services of Zai'einba Claiins to collect damages from motorists that collided with signal 01' street light systern hardware. The City has recovered nearly $705 to cover the cost of replacing or repairing these items in 2009. SERVICE UNIT 644 — OUTSIDE AGENCY BILLINGS (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 644 OUTSIDE AGENCY BILLINGS ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET % 5 4 m5 Revenues 340 Charges For Good And Services $5,500 $2,000 84,250 $3,250 $2,000 100.0 61.5 390 Other Financing Sources 15,6 0 787 610 0 ° 0.0 TOTAL REVENUES - SRV UNT 644 f21 $2,000 S5,037 $\HoV 52,000 100 o 51.8 30 — Public Works • Preliminary Budget SERVICE UNIT 646 - INTERFUND PAYMENTS This service unit includes work done for other City departments on a reimbursable basis, special sign fabrication, signal and striping design, and construction activities on City street projects. In 2010 it is estimated that the Traffic Engineering unit will be reimbursed $5,000 for services. SERVICE UNIT 646 - INTERFUND PAYMENTS (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 646 INTERFUND PAYMENTS ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 544,202 $48,827 831,403 548,511 $44,430 91.0 91.6 120 Overtime 1,149 1,1)1)0 610 1,000 1,000 100.0 100.0 130 Special Pay 1,045 706 786 706 706 100.0 100.0 Total 46,397 50,533 32,798 50,217 46,136 91.3 91.9 200 Personnel Benefits 15,682 17,375 11,526 17,083 15,885 91.4 93.0 420 Communications 204 576 174 576 616 107.0 107.0 TOTAL EXPENDITURES - SRV UNT 646 862,283 $68,484 $44,498 867,877 862,637 91.5 92.3 Revenues 340 Charges For Good And Services $27,525 55,000 86,861 $5,000 85,000 100.0 100.0 TOTAL REVENUES - SRV UNT 646 $27,525 $5,000 86,861 55,000 55,000 100.0 100.)) SERVICE UNIT 699 - GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 360 Miscellaneous Revenues 540 SO $0 $0 $0 * * 390 Other Financing Sources 67,430 0 0 50,000 50,000 * 100.)) TOTAL REVENUES - SRV UNT 699 $67,470 SO 5)) 550,000 $50,000 * 11)1).)) Preliminary Budget • Public Works - 31 cn ro,} it - PUBLIC WORKS 2010 PRELIMINARY BUDGET NARRATIVE T SIT _462 DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK TRANSIT NI KENMsHmN DEFINITION The Transit Division's task is to provide quality public transportation operations within the Yakima urban growth area. This service is perfonned, in part, through the scheduling and routing of regular fixed-route bus service that includes Selah and \'akima. Beginning with our 2009 fall/ winter sei'vice period, a bus route was extended into the Terrace Heights area to link the Pacific Northwest University campus, Riverside Christian School and Snokist Grower's Fruit Packers into the Yakima Transit system. There are ten bus routes that operate from 6:OOa.nu|o7:OO[zm.,Monday through Friday. Our Saturday and desi nated holiday schedules consist of nine bus routes that run on an hourly schedule from 8:45 a.m. to 6:30 p./n, except for the #6 bus which cycles on thirty minute intervals during the mid-Saturday time period. These established bus routes cover residential and commercial neighborhoods sorroonding Suoonnhvicvv Avenue, Lincoln Avenue, Tieton Drive, Fruitvale Boulevard, Mead Avenue, East and West Nob Hill Boulevard, Fair Avenue, North and South First/Main Street to the Union Gap/ Yakima City limits, 16th Avenue, 40th Avenue, Washington Avenue/Airport vicinity and on the main arterials in Selah, Yakima Transit also provides specialized transportation services to individuals with disabilities through our demand response (Dial-A-Ride) service contract with Tri-City Transportation Services (TCT) The annual budgeted allocation for this contractor in current year 2010 is $1,111,000; the same as in the current year 2009 budget. In an effort to control the escalating costs associated with this service, the City of Yakima continues to lease TCT its paratransit vehicle fleet. In 2009, we added several new vehicles to the prograni which all have manufacture's warranties and are more fuel efficient. We are also providing all the fuel and insurance coverage. By having a contract with these incentives, Yakirna Transit was ahle to provide service at or below similar operating levels with other statewide transit providers. A one to two year contract extension is expected to be signed by current year 2010. Yakima Transit continued its community enhancement efforts throughout the summer months by providing free rides on Saturdays for its fixed route and Dial-A-Ride customers. There are also annual community events; the New Year's Eve Celebration, the July 4th fireworks and the Central Washington State Fair; which the City Council deems appropriate for Yakima Transit to provide additional transportation service. Shuttle buses are used to transport these attendees from designated Park and Ride locations directly to the event; thus saving parking charges and relieving traffic congestion in those areas. 32 — Public Works • Prelimiunry Budget The Vanpool program in 2009 continues to grow in ridership and the number of vans on the road; the i'esult of higher fuel prices tIiat daily coiniiuters have to pay. Yakima Transit added seven new vans to their fleet this past year that were purchased on a State 'nobility grant. All of those units are ready which bri s the fleet size to over thirty vehicles. The City of Yakima's Transit Committee has conducted two PUblic Hearings during the fall of 2008 on the prOspect of raising theda\|y/month|y transit fares. The Yakima City Council then voted to i |ementacashfareinc/eaeeat the beginning of 2009. They did, however, agree to keep the monthly pass fares at the same current level ofS5.00/$l2.00/$l7.00. The adult fare was raised to 75 cents, student's went 10 50 cents while the senior fare was raised a dime to 35 cents. With our operating costs continuing to increase, additional revenues were needed to offset the shoi'tfalls in our budget. The last general fare increase was in 1995. Yakiiria Ti'ansit also contiiutes to offset our fuel costs by participating ating in the Washington State Transit Insurance Pool for its insurance coverage. This action has resulted in both reduced premiums for the agency and increased monetary coverage for the operation. In addition, Yakima Transit's direct involvements in both our Dial-A-Ride/Bus Cleaning contracts have realized even greater savings foi' oui' division's aiiiival budget. YAKIMA TRANSIT'S MISSION STATEMENT Our objective is to provide prompt, safe and courteous public transportation services to the residents of the greater Yakima area in a cost-effective and efficient manner. The service units in this division are: SERVICE UNIT 512 - CITY TRANSIT SERVICE UNIT 513 - SPECIALIZED TRANSIT OPERATIONS SERVICE UNIT 514 - SPECIALIZED TRANSPORTATION SERVICES SERVICE UNIT 5U9-ADMINISTRATION SERVICE UNIT 699- GENERAL REVENUE AUTHORIZED PERSONNEL 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1262 Transit Manager 1.00 1.00 1.00 ]120] Transit Operations Supervisor 1.00 1.00 1.00 14202 Transit Field Operations Supervisor 1.00 1.00 1.00 2)]01 Marketing & Program Administrator 1.00 1.00 1.00 20102 Tranit Project Planner 1.00 1.00 1.00 22]0] Transit Operator 3675 36.00 36.00 22102 Transit Dispatcher 4.00 4.00 4.00 2}]01 Tranit Service Worker 2.00 2.00 2.00 23102 Transit Vehicle Cleaner 1.50 1.50 1.50 24101 Transit Department Assistant U 1.50 1.50 1.50 TOTAL PERSONNEL m 50.75 50.00 50.00 (1) Transit funds 1.50 FTE's in Police (03l)and / or Public Works Administration (560 ). Preliminary Budget • Public Works - 33 BUDGET SUMMARY DEPT 462 TRANSIT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 512 City Transit 54,865,343 54,902,067 53,292,307 54,499,272 54,661,326 95.1 103.6 514 Specialized Trans. Services 1,391,523 1,435,491 896,965 1,292,500 1,388,215 96.7 107.4 519 Administration 1,058,895 1,122,549 879,790 1,111,824 1,150,912 102.5 103.5 TOTAL EXPENDITURES 57,315,761 $7,460,107 $5,069,061 56,903,596 57,200,452 96.5 104.3 REVENUE SUMMARY BY SERVICE UNIT 512 City Transit 62,787,566 52,418,000 5645,965 52,636,394 82,653,500 109.7 100.7 513 Special Transit Operations 0 1,000 0 1,000 1,000 100.0 100.0 514 Specialized Trans. Services 44,286 168,491 95,359 137,500 137,500 81.6 100.0 699 General Revenues 5,070,665 5,230,574 3,978,638 4,740,857 4,936,255 94.4 104.1 TOTAL REVENUES 57,902,518 57,818,065 54,719,962 57,515,751 57,728,255 98.9 102.8 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 2,430,385 2,455,954 1,793,701 2,436,980 2,516,360 102.5 35.0 200 Personnel Benefits 980,386 1,022,944 692,379 997,146 1,017,924 99.5 14.1 SUB-TOTAL SALARIES AND BENEFITS 3,410,771 3,478,899 2,486,080 3,434,126 3,534,284 101.6 49.1 300 Supplies 1,040,334 1,006,362 470,623 600,600 708,237 70.4 9.8 400 Other Services And Charges 1,443,530 1,517,462 967,634 1,442,612 1,461,362 96.3 20.3 500 Intergov Srvcs/Other Interfund 452 2,300 449 2,300 2,300 11)0.0 0.0 600 Capital Outlays 8,583 22,707 0 0 27,350 120.5 0.4 900 Interfund Payment For Services 1,412,091 1,432,378 1,144,275 1,423,958 1,466,919 102.4 20.4 TOTAL EXPENDITURES 57,315,761 57,460,107 55,069,061 56,903,596 57,200,452 96.5 100.0 EXPLANATORY NARRATIVE 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - TRANSIT FIXED ROUTE SERVICES ACTUAL BUDGET BUDGET Ridership 1,455,124 1,357,232 1,391,163 Service Days 309 307 307 Vehicle Service Mileage 830,645 872,177 915,786 Vehicle Service Hours 56,840 59,682 62,666 Operating Expenses (SU 512, 519, & 641) 55,924,234 55,839,001) 56,052,583 Fare Box Revenues (passes, tickets, and cash fares) 5392,005 5431,000 5431,000 Fare Box Return Ratio '' 6.62% 7.38% 7.12% Revenue/Passenger $0.27 $0.32 50.31 Revenue/Mile 50.47 50.49 50.47 Revenue/Hour 56.90 57.22 56.88 Passenger/Mile 1.75 1.56 1.52 Passenger/Hour 25.35 22.74 22.20 Operating Cost/Passenger 54.07 $4.30 54.35 Operating Cost/Mile 57.13 $6.70 56.61 Operating Cost/Hour'' 5104.23 59785 $96.58 (1) Fare Box Return Ratio is calculated by dividing the fare box revenue by operating expenses. (2) Does not include depreciation. 34 - Public Works • Preliminary Budget Salary And Benefits - |naccordance with management directive, salaries are 'frozen" fot' he 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid-year 2O09adjustments, and/or an individual employee's merit adjustments or eligibility for |ongpvity. The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4X,and unernployrnent insurance of 25°/; along with the norrnal roll-ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by S3% mid-year 2O0l and workers' compensation rates were unchanged. All of these changes net to an arnount sirnilar to the 2009 budget. SERVICE UNIT 512 - CITY TRANSIT Account 110 Salaries and Wages - Budgeted at $2060,285 for 2010, this line item reflects a modest decrease ofS6,0O6or997X,of our 2OO9 year-end estimate ofS2,O67,O9l. We used fewei' drivers in 2009 because of the discontinuance of the Union Gap route; but due to retirees and voluntary quits leaving our system in 2008/2009, there was no forced reduction among our full and part time drivers. The decrease in this year's budget is due primarily to our employee's being comprised of newer drivers that are lower on the pay scale, thus reflecting a smaller amount of total payroll for the upcoining budgeted period. Account 120 Overtime - Continued containment of our overtime costs was evident in our Overtime Budget category for 2010. That figure, stahilized now at $73,000, is the same allocated arnount budgeted in the 2009 Plan; although year end expectations will be $5,000 less at $68,000 due to the rnonitoring and oversi o(nvedin'phnors. Account 140 Retirement - Cash-out - The 2OlO amount iy$2O,OOO. These funds will cover any long-tirne ernployees who are considering di'awing out their retireinent this year. This figure is 25% higher over the budgeted amount ($16,000) in payouts for 2009 when just two employees officially retired from our division. Account 200 Personnel Benefits -Our 2010 projections of 5909,040 reflects a 2.2% increase over the estirnated 2009 year-end figure ure of $889,373. Even though Ti'ansit is not filling sevei'al vacant positions for 2010, continued escalatioiis epected in health care preifliums have warranted that our budget for this line itern reflect the anticipated ted increases. The coach operator's uniforrn and clothing allowance remains the same from the previous year's amount of $14,000 as the Driver's Labor Contract now includes a foot-wear allowance as part of their uniform requirements. That additional cost offsets any potential savings for FY2O1O. Account 300 Supplies - Budgeted at $515,722 for 2010, this line item is almost entirely dedicated ($5O2,222)Lo cover fueling services for our transit vehi le fleet. This reflects a $298,778 decrease over our 2OU9 amended budget amount n($8l4,5OU. No one antici aLpd|asLypar'shnvpdseandtaU in the price of fuel from one year 10 the next. We tried dili pn1|ytoredoceLhean'oon1n[ga||ons used in providing our transit service through various methods including bus idling and shut down periods, using 0111' more fuel efficient vehicles and maintaining optimum engine performance. The Office/Operating siipplies budget (310) remains at the same level (513,500) as in previous years. Account 400 Other Services and Charges - Budgeted at $239,619 for 2010, these line items show an increase o($5,987 over the 2OU9 year-end estimate o($294 The proposed budget reflects additional costs in our advertising, repairs/maintenance and miscellaneous accounts for 2010. Preliminary Budget • Public Works - 35 Account 900 Interfund Payment for Services - Budgeted at $773,220. In 2010, this line item reflects an increase of $6,265, or about .008% from the 2009 amended budget amount of $766,955. This increase is primarily tied to transit's rental and lease agreements. Some additional costs are anticipated in our garage /plant maintenance operations due to the temporary use of older vehicles until our new ARRA funded transit busses arrive late in 2010. Revenues - Budgeted at $2,653,500 for 2010; this line item reflects a slight increase of $17,106 over the 2009 anticipated amount of $2,636,394. This amount is $235,500 more in revenues than was projected ($2,418,000) at the beginning of the 2009 budget cycle. Our agency has received consistent financial support from the Federal Government (Federal Transit Administration) for operating expense reimbursements that are paid to us annually from federal fuel tax collections. We anticipate an additional $72,000 in our funding allocation ($1.72 million) for the 2010 fiscal year. With our transit fares increases @ the beginning of 2009, the fare box revenues should be higher in average as our passenger ridership continues to improve. The following graphs are intended to provide the City Council additional information with which to make budgetary decisions. This information indicates the pattern of revenue and ridership over a five -year period. The revenue analysis below indicates that the contribution to fare revenue (referred to in the reports as fare box revenue) is comprised of the various fare categories illustrated. The graph reflects the changes taking place during this tracking period. TRANSIT FARE ANALYSIS COMPARISON BY REVENUE CATEGORIES $500,000 ■ $450,000 • $434,500 $443,190 $392,005 $400,000 • $350,000 • $327,630 $298,699 = $300,000 =_ $250,000 • $200,000 • �. $150,000 - = '- $100,000 =' $50,000 :: _: 0 $ rya � r= rtif : • - 2006 2007 2008 2009 2010 ® Discount Fare $25,200 $26,417 $27,320 $30,000 $30,600 DAdult $70,664 $77,157 $106,691 $96,000 $97,920 El Youth $46,510 $54,090 $55,743 $106,500 $108,630 El Cash Fare $156,325 $169,966 $202,251 $202,000 $206,040 El Total Revenue $298,699 $327,630 $392,005 $434,500 $443,190 Estimated Projected The following ridership analysis consists of two graphs: The first indicates the ridership taken by each of the rider categories. The data reflects a similar pattern to that which is shown on the revenue graph on the previous page. 36 - Public Works • Preliminary Budget TRANSIT RIDERSHIP ANALYSIS COMPARISON BY RIDERSHIP CATEGORIES 1,600,000 - 1,455,124 1,358,899 1,392,872 1,400,000 ;, _ _ 1,200,000 • 1,176,616 ° 1,000,000 • 800,000 _ _ _ 600,000 • M - grigri■ 400,000 ? - - _ - 200,000 __ , _; -: _ _ - -te _ _ . _= 2006 2007 2008 2009 2010 ® Transfer 30,248 29,450 42,102 41,015 42,040 0 Discount Fare 271,018 285,335 292,049 271,606 278,396 =. Adult 471,451 440,898 610,244 568,747 582,966 0 Youth 403,899 525,158 510,729 477,532 489,470 ® Total Ridership 1,176,616 1,280,841 1,455,124 1,358,899 1,392,872 Estimated Projected The second ridership graph indicates the total ridership pattern displayed on a monthly basis over a five -year period. TRANSIT RIDERSHIP ANALYSIS 180,000 - 160,000 - 140,000 - a d 120,000 - • Aillik 100,000 II I.. - 80,000 - 60,000 1 2 3 4 5 6 7 8 9 10 11 12 •2005 84,315 83,488 94,116 85,332 88,513 84,764 86,957 98,482 102,064 101,104 91,701 82,652 •2006 99,066 91,018 104,841 91,519 102,808 98,687 91,556 101,588 103,125 113,442 96,368 85,480 f 2007 103,360 95,254 113,845 101,340 111,760 104,124 100,696 112,195 112,003 128,876 105,138 99,125 ■2008 115,417 113,741 121,075 121,421 123,713 115,920 115,478 113,158 145,550 155,507 118,800 111,198 ■2009 117,083 111,493 119,682 118,770 118,122 111,166 98,312 95,276 129,751 136,846 104,544 97,854 Month of the year Preliminary Budget • Public Works - 37 Summary - 2009 2010 2008 YEAR-END PROPOSED ACTUAL ESTIMATE BUDGET Total Expenditures 54,865,343 84,499,272 $4,661,326 Total Revenues 82,787,566''' 82,636,394° 52,653,500''' (1) Includes Federakoperating assistance of 51,650,366 for 2008. (2) Includes Federal-operating assistance of $1,762,894 for 2009. (3) includes Federa [-operating assistance of 51,765,000 for 2010. SERVICE UNIT 512 - CITY TRANSIT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 512 CITY TRANSIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages $2,060,304 $2,065,013 51,538,638 52,067,091 52,060,285 99.8 99.7 120 Overtime 68,977 73,001) 35,273 68,000 73,000 100.0 11)7.4 130 Special Pay 770 6,440 1,080 1,440 56,440 876.4 3919.4 140 Retirement/Termination Cathout 19,539 16,000 477 5,000 20,001) 125.0 400.0 Total 2,149,540 2,160,453 1,575,468 2,141,531 2,209,725 102.3 103.2 200 Personnel Benefits 200 Personnel Benefits 872,638 912,927 617,875 889,373 909140 99.6 102.2 280 Clothing And Miscellaneous 10,605 14,000 6,372 14,000 14,001) 100.0 100.0 Total 883,243 926,927 624,248 903,373 923,040 99.6 102.2 300 Supplies 310 Office And Operating Supplies 15,004 13,500 7,937 13,500 13,500 100.0 100.0 320 _Fuel Consumed 808,621 801,000 354,824 448,100 502,222 62.7 112.1 350 Small Tools And Equipment 5,367 0 0 0 0 * * Total 828,992 814,500 36 461,600 515,722 63.3 111.7 400 Other Services And Charges 410 Professional Services 6,000 7,000 0 7,000 7,000 100.0 100.0 420 Communications 10,442 14,032 11,495 14,032 19,419 138.4 138.4 430 Transportation/Training 5,505 5,000 692 5,000 5,000 100.0 100.0 440 Advertising 63,778 60,000 33,209 60,000 60,000 100.0 100.0 450 Operating Rentals And Leases 10,906 0 0 0 0 * * 480 Repairs And Maintenance 96,805 110 NO _, 79,878 110,000 110,000 100.0 100.0 490 Miscellaneous 37,161 37,200 71,823 38,200 38,200 102.7 100.0 Total 230,597 233,232 147,097 234,232 239,619 102.7 102.3 900 Interfund Payment For Services 950 Interfund Opt Rental & Leases 656,880 600,723 446,875 600,723 611,030 101.7 101.7 960 Interfund Insurance Services 30,01)1) 70,000 70,000 70,000 73,500 105.0 105.0 980 lnterfund Garage/ Plant Charges 86,090 87,812 65,858 87,812 88,690 101.0 101.0 990 Interfund Administrative Charges 0 8,420 0 0 0 0.0 * Total 772,970 766,955 582,733 758,535 773,220 100.8 101.9 TOTAL EXPENDITURES - SRV UNT 512 54,865,343 54,902,067 53,292,307 54,499,272 54,661,326 95.1 103.6 Revenues 330 Intergovernmental Revenues 82,144,891 51,775,000 $91,312 $1,937,894 51,955,000 110.1 100.9 340 Charges For Good And Services 604,131 585,50(1 _ 5 512,891) 636,000 636,000 108.6 100.0 360 Miscellaneous Revenues 38,545 57,500 41,763 62,500 62,500 108.7 100.1) TOTAL REVENUES - SRY UNT 512 52,787,566 52,418,000 5645,965 52,636,394 52,653,500 109.7 100.7 38 - Public Works • Preliminary Budget SERVICE UNIT 513 — SPECAL TRANSIT OPERATING This service unit has consistently over the years been allocated $1,000 annually. But there are no anticipated expenditures or revenues. SERVICE UNIT 513 — SPECIAL TRANSIT OPERATING (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT '5|3 SPECIAL TRANSIT V,m ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 340 O`nrg,rs For Good And Services $A $1 $0 $l 51 100.0 100.0 TOTAL REVENUES - SRV Um,B $V 51,0 $0 $1/ 51 100.0 100/0 SERVICE UNIT 514 — SPECIALIZED TRANSPORTATION SERVICES This service unit supports our transportation service contract that provides specialized demand response transportation services to persons with disabilities and the elderly. For the past three years, Yakiina Transit has a contract with A-1 Tri-City Taxi (TCT) to provide Para transit transportation service inside the City limits of Selah and Yakima to persons with a known certified and documented Americans with Disability Ad (ADA) qualified disability. The City of Yakima does supply the parat/aneitvehic|e fleet, all the fuel and insurance coverage for a monthly lease fee that helps conti'oI he Ciy's costs for hose sei'vices. The oa1 contract is budgeted a the suin of $1,111,000.00 dollars. In addition, Transit received for 2009 and is carryi over into 2010, the balance of a State Special Needs grant that was allocated to the Yakima area for implementation and compliance to the American Disability Act program. These total funds of S92,500. are currently paying for our Professional Services Contract with the Provident/ Horizon Group to staff our downtown transit information center. Account 300 Supplies — This was a new budget line item account for 2007 because fuel charges in previous years were included in the overall Paratransit contractor payments. Because lhe contract was bid with fuel pi'ovided by the City, we now have 10 budgel and track those costs. For the fiscal year 2UlO,vve estimate those charges tobpSl62,655. Account 400 Other Services and Charges — The budgeted amount for this contracted service will remain the same for 2UlOas was allocated for 2OO9. It is obviously contingent upon the nurnber of trips provided during the calendar year; but should the statistics remain constant, then our anticipated expenditure of $l should be adequate to cover the contract expenditures. Account 600 Capital Outlay — These are State grant pass through funds that are allocated to us during their current biennium period; 2009-2011. There was $374,081 awarded in Federal and State funds for these two years. In addition, Yakirna Transit was given $59,256. in Congestion Mitigation Air Quality (CMAQ) monies to operate bus route extension into Terrace Heights for a period of one year. Account 900 Interfund Payments for Services — This was a new budget line item account that was initiated in 2007 because insurance premiums in previous years were included in the over-all Parakansk contractor payments. Because the DiaI-A-Ride contract was hid with insurance coverage Preliminary Budget • Public Works — 39 provided through our participation in the WST|P Transit Insurance pool premiums, we now need have to budget and ti'ack those costs. Pordhehyca|>ear2OlO,vveeyLknahedhosechargeyh/be 522,050 which reflects a small industry wide premium increase from $21,000 allocated in 2009. Sonnnnory- 2009 2010 2008 YEAR-END PROPOSED ACTUAL ESTIMATE BUDGET Expenditures $1 9] 91 Revenues $44286 $137,500 $]375)0 SERVICE UNIT 514 - SPECIALIZED TRANSPORTATION SERVICES (1) (2) ( (4) (5) (6) (7) 2009 I009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 514 SPECIALIZED TRANS SVC ACTUAL BUDGET 9/302009 YEAR-END BUDGET % 5 4 TO 5 Expenses 300 Supplies 320 fud[000umcd 6198,989 $175 389,010 3129,000 6162,665 93.0 126] 350 Smaii Tools And Equipment 638 6,862 191 0 19,850 269.3 Total 199,627 181 99,201 129,000 182,515 100.4 141.5 400 Othei' Services And Charges 410 Professional Services 1 1 776,717 1 1 957 1012 480 Repairs And Maintenancr' 578 1,422 47 V 0 0.0 ~ Total 1 1 776,764 1 1 95.6 101.2 640 Machinery' And Equipment 8,583 22 0 0 7,350 120.5 ° 960 iut,rfuud Insurance Services 20,)00 21 21 21 22 105.0 105/) TOTAL EXPENDITURES 'Sx, UNT 514 31 $l S896,965 $1 81 96.7 107.4 Revenues 330 1ourg,ovronncotaiQr,cours 844,286 8168 $95,359 $137500 $137500 816 100.0 TOTAL REVENUES - SHY UNT 514 844,286 6168,491 885,359 $137500 $137,500 81.6 10i0 SERVICE UNIT 519 - ADMINISTRATION Account 20U Salaries and Wages - Budgeted at$3O6,635 for 2ODl this line item shows an in- crease of $ll,l86nr3.U% from the 2OO9 year-end estimated amounts. This increase over the Iast year reflects a full administrative staffing level plus step/longevity increases for employees that are coming due during this upcoining budget cycle. The current, three year Union wage contract is ending on 12/31/2009. Since negotiations have not yet begun, City management has included a small percentage adjustment into the budget to cover the anticipated outcomes. Acconnt 200 Personne! Benefits - Budgeted at $94 for 2010, this line item shows an increase of $1,111 or 1.2% from the 2009 year-end estimated amount nf$93,779. The increases are due to hi her insurance premiums which are expected to be charged for health care services in 2010. Account 300 Soppliea This line item is budgeted at SlO,OOO. for current year201([ which is the same amount allocated in the 2009 year-end estimated figures. 40 - Public Works • Preliminary Budget Account 400 Otlier Services and Cl - Budgeted at $65,443 for 2010 this line iteiri shows a slight decrease of $436 less than in the 2OO9 amended budsetamounto($65i879 For this yeai', our departinent was asked to hold the line on inci'eases and inaintain a consistent level of expenditures during the upcorning budget cycle. Acconnt 960 Interfund Insurance Services - Budgeted for an increased level of $240,345 for 2010, this line item is up by S11,445 from both the 2009 amended/estimated amount of $228,900. The Washington State Transit Insurance Pool (WST|F) projects a slight premium rate increase for 2010; which is reflected in our higher account totais, Account 990 Interfund Administrative Charge - This line item records charges for Public Works Administration Services. These charges, paid to the Public Works Administration, increased by 3.8% from the 2009 year-end estimate and budget of $415,523 to $431,304 for fiscal 2010. These charges are for ad M inistrative support to Transit operations from several other City of Yakima departments. Summary 2009 2010 2008 YEAR-END PROPOSED ACTUAL ESTIMATE BUDGET Expenditures $1.058,895 9.111 9 SERVICE UNIT 519 - ADMINISTRATION (1) (2) ( (4) (5) ( ( 2009 2009 I009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT ' 519 ADMINISTRATION ACTUAL BUDGET 9/30Q009 YEAR-END BUDGET 2 TO 5 4 m 5 Expenses 100 Salai'ies And Wages 110 Salai'ies And Wages S270,269 8291 8216,448 8291 S702 103.8 10I8 120 Overtime 2 ' 5V5 2'�VV 705 2 2 100.0 100.0 lJV Special Pay 720 1 1 1 1 100.0 lVVV 140 Dchomcut/3,cminntk.uCnob"ut 7,350 0 0 0 V " * Total 280,845 295,502 218 295,449 306,635 103.8 103.8 200 Personnel Benefits 97,144 96,017 68,132 93,773 94,884 98.8 101.2 300 Supplies 310 Office And Operating Supplies 5,517 5,000 7,769 5,000 5,000 100.0 100.0 350 Small Tools And Equipment 6 5,000 893 5,000 5,000 100.0 100.0 Total 11 lKVVV 8,662 lV 10,000 100.0 100.0 400 Other Services And Charges 410 Professional Services 2 5,000 2 5 5 lVV/) 100.0 420 Communications 7,268 7,653 3,709 7,653 6,748 88.2 88.2 430 Transportation/Training 3,241 4,000 1,811 4,000 4,000 100.0 100.0 440 Advertising 119 3,000 77 500 500 167 lVVV 470 Public Utility Services 13 10,154 9,120 15,726 16,195 159.5 103.0 490 Miscellaneous 22,715 44,500 26 3I000 33,000 74.2 100.0 Total 49,619 74,307 43,773 65,879 65,443 88] 99.3 530 State/County Taxes &Assessment 452 2 449 2 2 100.0 100.0 9V0imrc/uod Payment For Services 960 Interfund Insurance Services 218 228 228 228 240,745 1050 105/) 990 b`techmd Administrative Charges 411 415,523 311 415,523 431 103.8 103.8 Total 619,121 644 540,542 644,423 671 104.2 104.2 TOTAL EXPENDITURES ' SRV UNT 519 9 9 5879,790 9 9 102.5 103.5 Preliminary Budget • Public Works - 41 SERVICE UNIT 699 — GENERA REVENUE Budgeted at $4,936,255 for 200, this line item shows a modest increase o[$195,398o/11%more than the 2009 year-end estimate of $4740 These amounts reflect slightly improved Transit sales taxes duri the Iast two quarters of the year coupled with a rnodest fund balance carryover. This increase is the result of sales tax allocations between the Capital and Operating Funds. SERVICE UNIT 699 — GENERAL REVENUE ( ( ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/302009 YEAR-END BUDGET % m 5 4 TO 5 Revenues 270 Beginning Balance 5664,081 5594,474 5586,757 5586 8612 103.0 1042 310 loxes 4,372 4,615 3,344,341 4,100y0 4,295,000 93J 104V 330 Intergovernmental Revenues 0 0 24,456 25/00 0 * 0.0 360 Miscellaneous Revenues 33,799 21 23,084 29,100 29,100 137.9 100.0 TOTAL REVENUES ' Sxv Un, 899 85,070,665 85 5I978,638 84,740,857 84,936 94.4 104] 42 — Public Works • Preliminary Budget CITY o' / PUBLIC WORKS 2010 PRELIMINARY BUDGET NARRATIVE T SIT CAPITAL RESERVE F D_ 364 DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK TRANSIT ^ AGss KEwMEHow DEFINITION This fund is established for the purpose of budgeting Transit's Capital Improvements and Procurements. The service units in this division are: SERVICE UNIT 518 — CAPITAL IMPROVEMENT SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 364 TRANSIT CAPITAL RESERVE (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 m5 4 m 5 518 Capital Improvement $l365,639 $1 5736 5999,250 5lE*3,750 244.2 280.8 TOTAL EXPENDITURES $2 51 5736 8959,250 52,693,750 244.2 280.8 REVENUE SUMMARY B SERVICE UNIT 645 imr,h'odDistcUhuui"u 5317768 6V 50 5185,000 84 ~ kV 699 General Revenues I164,537 1 1 1 I430,603 217.0 184.8 TOTAL REVENUES 53 $1 81 82 53,430,603 213/0 168/) (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY B SERVICE UNIT ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 TOTAL ]Uo Supplies 37,694 50,000 4,556 50 50y00 100/0 19 5)0 |nterg,or5,,cs [*h"|nte,[ond 0 2y o lCV o 0.0 o/` 600 Capital Outlays 2,327,945 1�3,13 73 899,750 7,643,750 255.9 98.1 TOTAL EXPENDITURES $2,365639 51 $736,928 $959,250 $2,693750 244.2 100.0 EXPLANATORY NARRATIVE SERVICE UNIT 5 — CAPITAL IMPROVEMENTS z{cconmt30USnpp//es —Rndrrhedat$50,OOO.{or2OD\thisUncdcooisthesan'easVur2OO9bnJvpt Transit uses this as a supply account for the purchase, assembly and installation of benches, shelters and signage infrastructure that are then placed at our various bus stop locations throughout our service area. Preliminary Budget • Public Works — 43 Account 600 Capitai Out!ay — Budgeted at $2,643,750 for 2010, these line items reflect a transit grant award of $2,150,000 in federal Ainei'icaii Revitalization and Recovei'y Act (ARFA) monies that was successfully sought after and allocated to several of the small urban transit agencies in our State (see related Policy Issue). Had the grant not been received, the Capital Outlays for 2010 would have been just $493,750 overall or a reduction in spending of $539,263 from our previous budget for 2009. This category normally covers the anticipated purchases of replacement buses, transit service vehicles, bus i'elated equipment e/uhaxtvvo'wxyradio/xnits,eecu/itycamerasa/xdG|oba|PositioningSyshamx. The substantial increase shown for 2010 includes ARRA stimulus monies to acquire five new transit buses and three new paratransit vehicles for use within our transit service area. /&ccon//t33U6/to9Tooer///no//tu/Rene//ea— Bodgcicdat2,l4OOO5do||ars(or2O10,UhisUnchcoovvas established to show the level of Capital Fund participation from approved Federal & State Transit grant monies. The State's current Biennimn period (July 1, 2009 to June 30, 2011) is reflected in this budget as two different bienniurn periods in 2009, (the end of one and the stai't of anothei) and includes a full year allocation of Special Needs grant fundi for fiscal 2010. Other grants awarded to us were used to inake one tiine purchases of vehicles. The funds generated through this operation will be accounted for under this budget code and based upon whatever additional revenues are anticipated, will be included in our proposal for next year as an amendment should they be allocated. S//mmory 2009 2010 2000 YEAR-END PROPOSED ACTUAL BUDGET BUDGET Expenditures 92,365,639 5999,250 5203,750 Revenues 53,164,533 51,856,848 83430,603 SERVICE UNIT 518 — CAPITAL IMPROVEMENTS (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 518 CAPITAL IMPROVEMENT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 350 Small Tools And Equipment 837,694 550 84,556 $50 S50,000 100o 100V 550 iu/,c0md5uho)d),s 0 20 0 10,000 0 V/) 0.0 600 Capital Outlays 630 Iinproveinents Other Than Bldg 633 182 68 65,000 335,000 184] 515.4 640 Machinery And Equipment 1 851 664,353 834,250 2 271.3 276.8 Total 2,327945 1 732,372 899,250 2,643,750 255.9 294/0 TOTAL EXPENDITURES - SRY UNT 518 82,365,639 81 8736,928 $959,250 52,693,750 244.2 280.8 SERVICE UNIT 699 — GENERAL REVENUES Budgeted at $3,430,603 for 2010, the total of these line items show an increase of $1,573,755 or 84.8% more than the 2OO9 year-end projected amount of$l,856,M4@. The arnount increased includes federal ARRA grant monies that were unexpected at the start of our 2009 fiscal period. These funds will have a positive effect on Transit's Capital Reserves in succeeding years as we won't need to replace any expensive transit busses foi' the nex't several years. 44 — Public Works • Preliminary Budget SERVICE UNIT 699 — GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance 82,241,351 81,034,199 81,116,661 81,116,661 81,082,598 104.7 97.0 310 Taxes 482,000 299,000 0 300,000 150,000 50.2 50.0 330 Intergovernmental Revcnues 386,613 222,500 233,186 383,187 2,141,005 962.3 558.7 340 Charges For Good And Services 0 20,000 0 20,000 20,000 100.0 100.0 360 Miscellaneous Revenues 39,574 30,000 18,544 32,000 32,000 106.7 100.0 390 Other Financing Sources 14,994 5,000 840 5,000 5,000 100.0 100.0 TOTAL REVENUES - SRV UNT 699 83,164,533 81,610,699 81,369,231 81,856,848 83,430,603 213.0 184.8 Preliminary Budget • Public Works — 45 cn ro, }it - PUBLIC WORKS 2010 PRELIMINARY BUDGET NARRATIVE REFUSE - 471 DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK REFUSE AND RECYCLING NI NANCY FORTIER DEFINITION The Refuse Division is responsible for collection and disposal of all garbage, yard waste and debris for residential customers within the City of Yakima and from all City-owned facilities. Automated refuse carts are provided by the City of Yakima to residential customers for weekly refuse collection. The cuslomer has the oplion of using a 32 or 96-gailon cait Cai'i'y-out service is available for those wishing to have their cart collected from a location other than the curb or alley line. A 96-gallon yard waste cart is available to city residential customers for the collection of yard debris. This service is provided weekly from March through November to any citizen subscribing to the service. During the winter months, customers are encouraged to retain the yard waste cart for use in the spring. Metal hins are available to City-owned facilities, mu i-family residential units, and other premises where large amounts of refuse accumulate and need to be collected. The bins can be emptied multiple times throughout the week, depending upon the need of the customer. Temporary bins, in two, four and six-yard capacity are also available to any city resident needing to dean up their property or to dispose of large amounts of debris that normally cannot be collected with their regular refuse service. The Refuse Division is responsible for abatement of litter and debris accumulating in alleyways and on public ri h1-Vf-ways. Letters are sent 10 property owners where accurnulations of debris ai'e Iocated, reqttesting that the area be cleaned. MosI pi'opei'ty owners who are notified dean the property withotit further achon by the Reftise Division. This program is an ongoing endeavor 10 inform the public of the need for proper disposal of unsanitary and unsightly debris that may be unsafe 10 public health or constitute a fire hazard. The Refuse Division and Office of Neighborhood Development Services (ONDS) work together to address illegal dumping throughout the City. The illegally dumped items include furniture, appliances, brush, tires, shopping carts and miscellaneous debris. Locations are identified and with the help of vohinteers, the deanup is provided. The Reftise Division covers the .'0st of disposal. This partnershi has assisted many citizens who are unable to dispose of items that have been illegally durnped on or adjacent 10 their propert) In 2009, the Refuse Division began a firm effort to address shopping carts being taken from retail establishinents and left throughout the City. A new ordinance was approved by City Council, i'egulating losi, stolen 01' abandoned shopping carts. Notifying retail establishments ofcart locations and thereby assuring prornpt retrieval of the shopping carts has i roved|hpin/agpand appearance of the City. 46 — Public Works • Preliminary Budget Biodegradable leaf bags will again be provided to citizens vvidnin CiLy of Yakirna for the Fall Leaf Program. Yakima County Solid Waste Division, through an Alternative to Burning Grant, has assisted the Refuse Division in obtaining biodegradable bags to be used for the 2009 Fall Leaf Program. The leaves collected in the biodegradable bags will be composted and used as a valuable product, rather than huried in the Iandfill. The service units in this division are: SERVICE UNIT 212 — SOLID WASTE DISPOSAL SERVICE UNIT 219 — ADMINISTRATION SERVICE UNIT 639 — ADMINISTRATION SERVICE UNIT 699 — GENERAL REVENUES AUTHORIZED PERSONNEL 2009 2010 Cuss 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1266 Refuse and Recycling Manage 1.00 1.00 1.00 8434 Solid Waste Code Compliance Officer 0.00 1.00 1.00 7122 Department Assistant U 1.50 1.50 1.50 8433 Solid Waste Collector / Driver' Q.50 10.50 11.00 8641 Solid Waste Maintenance Worker' 6.00 4.00 3.50 14101 Solid Waste Snpervisor 1.00 1.00 1.00 TOTAL PERSONNEL 19.00 19.00 19.00 (1) ln 2010 two Solid Waste Collector/ Driver positions will be upgraded from nine-month seasonal ,ofv|| time and one ho|f-ho',Solid Waste Maintenance Worker position will be eliminated. BUDGET SUMMARY DEPT 471 REFUSE (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/I009 YEAR-END BUDGET 2 m5 4 TO 5 212 Solid Waste Disposal 5I932 54,135,511 $2,910,316 54,074,317 $4,161 1006 102] 219 Administration 335 317,905 212,947 319,691 284 89.4 88.9 638 Ado'ioistmdon 191 196 172,762 198,606 204,404 1029 1029 TOTAL EXPENDITURES �458,657 $4,652,022 $I296,045 $4,592,614 �649,892 100.0 101.3 REVENUE SUMMARY BY SERVICE UNIT 212 Solid Waste Disposal 54,198,006 84,612 $3 $4,637,950 84,684,150 101.6 101V 699 General Revenues 464,736 157,135 204 207,087 255,423 1626 123.3 TOTAL REVENUES $4 84,769,785 $3 $4,845 S4 107f 102/0 Preliminary Budget • Public Works — 47 ( ( ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL 8"uoa V/]ODOO9 ��[wu BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 846,979 933,896 658,169 908,705 947,661 101.5 20.4 200 Personnel Benefits 405 424,859 251 413,073 384,625 905 8.3 SUB-TOTAL SALARIES AND BENEFITS 1 1 909,480 1 1 98.1 28.7 300 Supplies 479,529 341 212 297,950 276 809 5.9 4 Other Services And Charges 621 734 520\520 754,607 781 106.5 16V 500 h`u,go,5rvcx/OH'crh`u,fm`d 743,476 676,400 485,744 680,000 652,000 964 14/0 900 b`tec uudPnym,mFocSnvic,s 1,361,829 1 1,167,801 1,538,279 1,607,665 104.3 34.6 TOTAL EXPENDITURES 54,458,657 $4,652,022 53,296045 54,592,614 54,649,892 100.0 100.0 EXPLANATORY NARRATIVE 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS 'REFUSE ACTUAL BUDGET BUDGET Residential Can Accounts Active 10,240 21 2] Bin Accounts Active 440 440 440 Yard Service Accoimts Active 4,395 5 5,050 Tons "/ Refuse Collected Special Collection, r,cw 38 50 550 Tons oF Refuse Collected Residential Autonited Carts 2\780 21.70 21 Tons "f Refuse Collected Bin 2,785 2,950 2,950 Tons "F Refuse Collected Yard Service 2,020 3,000 3,01) Estiniated Annual Cost l'er Account Collected kesidential Cans 59.67 59.52 51I.59 Estimated An Cost Ocr AceountCollected Residentiai Auto, Cart $174.03 $56/05 $15763 Estiinated Anmial Cost Pci' Account Collected Bin 5996.73 81 $1,]24.]2 Estimated Annual Cost Per Account Collected Yard Service 510562 997.69 9101.44 (1) Special collections include littei', iliegal duinping, special hauls, etc. SERVICE UNIT 2U2— SOLID WASTE DISPOSAL Acconnt 100 Salaries and Wages— |nacmrdancewithmanagementdirecLive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid-year 2009 adjustments, and/or an individual employee's merit adjustments or eligibility for longevity. This line item for 2010 reflects an increase of $36,981, or 5.3%, from the 2009 year-end estimate of $7DO,O33|o$737,Olfk however itisan increase nf only $l4,O52,orl9`X^ from the 2OOgamended budget. The decrease in the 2009 year-end estimate was due to a vacant position that was not filled until mid-2009. The 2010 budget includes the upgrade of two Solid Waste Collector/Driver positions from nine-month seasonal to full hrne positions and the p|\ of one half-tirne Solid Waste Maintenance Worker position, resulting in no additional FTE's. Acconut 200 Personnel Benefits — This line item for 2010 reflects a decrease of $27,923 from the 2009 year-end estimate o($34O,065ho$3l2J4O due almost entirely Loa lower budget projection horvvnrkers compensation benefits in2DlO. This is an 8.2% decrease. T1'ie personnel benefit accounts include i'ate increases fot' rnedical insurance of 7.5%; dental insui'ance of 4% and unernployrnent insurance of 25%; along with the normal ooU*psre|ahpd to base wage adjustments. The State's Public Employees' 48 — Public Works • Preliminary Budget Retirement System contributions were i'educed by 33% iriid-year 2009, and woi'kers' coinpensation raes were unchanged. All of these chaiiges net h/anamount similar to the 2OO9budget. Account 310 Office and Operating Supplies — This line item for 2OlO reflects an increase nf$3,25O from the 2OO9 year-end estimate o($36,75Oio$4O,OOO This is an 8.8% increase. The 2009 year-end estimate includes repair parts for yard and refuse carts and bins; paint supplies for graffiti removal; safety stipplies, srnall tools, an office desk, and biodegradable bags. Account 320 Fuel Consumed — This line item for 2010 remains constant from the 2009 year-end estimate of $175,000. This is a decrease of $69,625 from the 2009 amended budget, due to the reduction in fuel prices during 2009. Account 350 Small Tools and Minor Equipment — This line item for 2010 reflects a decrease of 525000 from the 2009 ypar'pnd estimate of 585,000 to 560,000. This is a 29.4% decrease. The $60,000 will purchase replacement carts for refuse and yard waste and a new cart `vashec Account 42U Communications — This line item for 20lU reflects a decrease of$2,874 from the 2UU9 year-end estimate of $10,397 to $7,523. Cornmunication includes postage and data cornmunications. Postage will increase due to the postage rate increase; however data communications will decrease due to changes in the provider for the vehicle GPS systems. Account 47O Public Utility Services — This line item for 2010 reflects an increase of $30,000 from the 2009 year-end estimate of $726,000 to $756,000. This is a 4.1% increase. The increase is due to anticipated increases in refuse tonnage taken to the landfill. Account 530 StatelCounty Taxes and Assessments — This line item for 2010 reflects an increase of $4,000 from the 2009 year-end estimate of 5228,000 to 5232,000. This is a 1.8% increase. The State/ County Taxes are based on projected revenue. Account 540 Interfund Taxes and Assessments — This line item for 2010 reflects an increase of 55,000 from the 2009 year-end estimate of 5415,000 to 5420,000. This is a 12'X, increase. The interfund taxes and assessments are based on projected revenue. z1cconot95U[)pomuti/gTRentnbundLeueex— This|ineiKen'hor2OlOrpUecLsanincreaspn($40O55 from the 2OO9 year-end estimate o($g67,l9l|o$l,OO7,246. This is a 4.1% increase. This increase is due to an increase in maintenance and operation costs for the refuse equi mcn1andadddinna| funds directed to the replacement fund for the purchase of refuse vehicles. Account 990 City Service and Customer Service Charges — This line item for 2010 reflects an increase of $23,109 from the 2009 year-end estimate of $330,022 to $353,131. This is a 7% increase. It is due to increases in charges for central City Services, such as Finance, Information Systems, Legal, and Custorner Services. Reoesox — This line item for 2010 reflects an increase of 546,200 from the 2009 year-end estimate of 54,637,950 to 54,684,150. This is a 1% increase. This increase is due to the annualized revenue from new refuse and yard waste services acquired in early 2009. In addition, in late October, after the budget was frozen, Yakima County completed a rate study to determine future funding need for the Public Services Solid Waste Division. Consequently, a rate increase of 14.28% is being proposed Preliminary Budget • Public Works — 49 for County landfill charges, which necessitates a rate increase of 3% by the City's Refuse Division. This 3% increase will generate approximately $119,000 in 2010, with a full annualized increase of 5140,000. See budgeted policy issue for more information. Summary - Total expenditures for Service Unit 212 are budgeted for 2010 at $4,161,338. This is an increase of $87,021 or 2.1% from the 2009 year end projection of $4,074,317. SERVICE UNIT 212 - SOLID WASTE DISPOSAL (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 212 SOLID WASTE DISPOSAL ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 8621,098 $691,262 5486,151 $665,924 8705,314 102.0 105.9 120 Overtime 24,475 31,700 17,359 31,700 31,700 100.0 100.0 140 Retirement/Termination Cashout 3,444 0 2,409 2,409 0 * 0.0 Total 649,016 722,962 505,919 700,033 737,014 101.9 105.3 201) Personnel Benefits 200 Personnel Benefits 333,604 349,505 197,162 340,063 312,141) 89.3 91.8 280 Clothing And Miscellaneous 7,688 8,51))) 3,364 6,001) 6,000 70.6 100.1) Total 341,291 358,005 200,576 346,063 318,140 88.9 91.9 30)) Supplies 310 Office And Operating Supplies 13,11181 10,550 2,754 36,750 40,000 379.2 108.8 320 Fuel Consumed 236,648 244,625 142,112 175,000 175,000 71.5 100.0 350 Small Tools And Equipment 229,363 85,000 67,141 85,000 60,000 70.6 70.6 Total 479,092 340,175 212,007 296,750 275,000 80.8 92.7 400 Other Services And Charges 420 Communications 9,609 10,397 5,146 10,397 7,523 72.4 72.4 470 Public Utility Services 585,599 706,000 497,757 726,000 756,000 107.1 104.1 480 Repairs And Maintenance 14,974 9,000 5,466 9,000 9,000 100.0 100.0 490 Miscellaneous 1,737 3,400 2,732 3,400 3,400 100.0 100.0 Total 611,919 728,797 511,101 748,797 775,923 106.5 103.6 500 Intergovernmental Services 530 State/County Taxes & Assessment 208,726 228,000 172,369 228,000 232,000 101.8 101.8 540 Interfund Taxes & Assessments 381,196 415,000 313,374 415,000 420,000 101.2 101.2 550 Interfund Subsidies 90,000 0 0 0 0 * * Total 679,922 643,000 485,744 643,000 652,000 101.4 101.4 900 Interfund Payment For Services 950 Interfund Opt Rental & Leases 833,142 967,191 725,006 967,191 1,007,246 104.1 104.1 980 Interfund Garage/Plant Charges 41,627 42,460 31,846 42,460 42,884 101.0 101.0 990 Interfund Administrative Charges 296,000 332,922 238,167 33(11,022 353,131 106.1 107,0 Total 1,170,770 1,342,573 995,019 1,339,673 1,403,261 104.5 104.8 TOTAL EXPENDITURES - SRY UNT 212 $3,932,010 $4,135,511 82,910,316 $4,074,317 $4,161,338 100.6 102.1 Revenues 330 lntergovernmenta I Revenues $0 $0 SO 525,000 525,000 * 100.0 340 Charges For Good And Services 4,198,1)1)8 4,612,650 3,449,751 4,612,95(1 4,659,150 101.0 11)1.)) TOTAL REVENUES - SRV UNT 212 $4,198,008 $4,612,650 83,449,751 $4,637,950 $4,684,150 101.6 101.0 50 - Public Works • Preliminary Budget SERVICE UNIT 219 - ADMINISTRATION Account 100 Salaries and Wages - This line item for 2010 reflects an increase o[$1,976 from the 2009 year-end estimate o($2O8,67l to $210,647. This is a 1% iiicrease. In accordance with inanagemeni directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of mid-year 2009 adjustments, and/or an individual employee's merit adjustments or eligibility [Vrlorgcvky Accouizt 200 Persoi Benefits - This line item for 2010 reflects a decrease of S525 from the 2009 year-end estimate of $67, 010 to $66,485. This is a .8% decrease. The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4% and unemployment insurance of 25%; along with the normal roll-ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33% mid-year 2009, and workers' compensation rates were unchanged. All of these changes net to an amount siinilar to the 2009 budget. Account 43U Transportation /Training This line item for 2010 reflects a decrease of $25 from the 2OO9 year-end estimate o($l,O5Oto$l,O45. This account provides travel and lodging expenses for Refuse Division personnel to attend professional conferences, workshops, and meetings. Anticipated training contemplated in 2010 includes the following: ORGANIZATION MEETINGS STAFF ATTENDING Waste Expo Conference Refuse/Recycling MauaAn and/or Supervisor va,io`is Workshops/Training Refuse Personnel Summary- Total expenditures for Service Unit 2l9 are budgeted for 20lOa|$284,l5U. This is a decrease nf$35,54l from the 2OO9 year-end projection of $519,691 SERVICE UNIT 219 - ADMINISTRATION (1) (2) ( (4) (5) ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT ' ACTUAL BUDGET y/snoonp YEAR-END BUDGET 2 TO 5 4 TO 5 Exp,u,,o 100 Salaries And Wages 110 Salaries And Wages S193 S204 8148,927 $202 S204,647 99.9 lVl/) 120 Overtime 4,959 6 J J23 6 6,000 100.0 100.0 Total 197,963 210 934 152 208,671 2l��47 99.9 101.0 200 Personnel Benefits 63,833 66 50,785 67,010 66,485 99.5 99.2 310 Office And Operating SuppFies 437 1 495 1 1 NV]) 100/0 400 Other Services And Charges 410 Professional Services 390 0 140 140 0 * 0.) 420 Cwno`m`imion 459 472 322 620 773 163.6 1247 430 Transportation/Training 1,153 1/045 1 1,050 1 100.0 99.5 490 Miscellaneous 7,799 4,000 7,907 4,000 4,000 100.0 100.0 Total 9,801 5,517 9,419 5,810 5,818 105.5 100] 550 imrchmdS` 63,554 33 0 37,000 0 0.0 VV TOTAL EXPENDITURES - SRV Un, 2/Y 5335 5317905 $212,947 $319,691 $284,150 89.4 88.9 Preliminary Budget • Public Works - 51 SERVICE UNIT 639—ADMINISTRATION Account 960 Interfund Insurance Services — This line item for 2010 reflects an increase of $4,765 from the 2OO9 year-end estimate and budget o($g5i3OgtoSlOO,O74. This is a 5% iiicrease. This is the Refuse Division's insurance coverage for Refuse equi men1. Account 990 Public Works Adininistration (Interfund Chczrges) — This line item for 2010 reflects an increase o[$J,033 from the 2O09 budget and year-end estimate ofSlO3,297toSlO4,33O. This is a l% increase. This is the Refuse Division's share of the administrative costs for the Public Works Division SERVICE UNIT 639 — ADMINISTRATION (1) (2) ( ( (5) (6) (7) 2009 I009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 639 ADMINISTRATION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 900 iut,,fuud Payment For Services 960 iuv.cb/m] Insurance Services 5*0,770 595 5*5 595,309 5100 105o 105V 990 h`u,food Administrative [hgx 100,289 10I297 77,473 l03 104,330 101.0 loio TOTAL EXPENDITURES - SRY UNT 639 S191 5198,606 $172,782 $198,606 5204404 1029 1029 SERVICE UNIT 699 — GENERAL REVENUES Account 270 Estimated Beginning Unreserved Fund Balance — This line item for 2010 is projected at $252,423. Combined with 2010 revenue and interest income, this provides total 2009 estimated resources of $4,939,573. Below is a recap of Refuse revenues by detailed account classification 2009 2010 2008 AMENDED PROPOSED ACTUAL BUDGET BUDGET REVENUE SERVICE UNIT 212 Dept ef Ecology Alt to Durnin Grant $/ $25/00) 525,0N/ Cv`xy/CdyD,yo,/ment, S9,287 85,450 85,450 Container Service 365,9Q8 364,000 366,700 Automated Residential Service 3,279,366 3,670,000 3,700,000 Residential Service 4,283 5,00) 4.000 Special Haul 3,45 Zmm 2/0 Residential Extra Service 1,447 1.000 lyN) Yard Refuse 154,172 485,5(0 500,000 TOTAL SERVICE UNIT 212 $4,198 54,637950 $4 REVENUE SERVICE UNIT 699 interest From Investments $1 $1/00) $1 Miscellaneous Revenue 1 1 1 Recycling, Revenue 1 500 501 TOTAL SERVICE UNIT 699 S4,474 53,000 53,000 Beginning Unencumbered Balance 460,262 204,087 252.423 TOTAL ESTIMATED RESOURCES Aii SERVICE UNITS S4,662743 $4,f45,037 4,939,573 52— Public Works • Preliminary Budget 2010 Rates - Automated Refuse Service CURB OR ALLEY CARRY-OUT ONE MONTH Two MONTHS ONE MONTH Two MONTHS 35-GALLON 35-GALL0N One cart $9.17 $1S.34 One cart $1776 $35.52 Two carts 18.34 36.68 Two carts 35.52 71.04 96-GALL0N 96-GALLON One cart 15.58 31.16 One cart 25.75 51.50 Two carts 31.16 62.32 Two carts 51.50 103.00 Call Back - Flat Rate Charge - S11.05 Overfill Fee - $2.15 Yard Service - S11.75 per month for nine months, from March 1st through November 30th ($105.75/yea 0 and $5.87 per month for each additional 96-g,allon cart 2010 Rates - Bin Service 2-YARD ONE MONTH Two MONTHS 4-YARD ONE MONTH Two MONTHS 1-lx $74.87 8149.74 1-1 x 5119.78 5239.56 1-2x 119.78 239.56 1-2x 209.60 419.20 1-3x 164.69 329.33 1-3x 299.42 593.84 1-4x 209.61) 419.20 1-4x 389.24 778.48 1-5x 254.51 509.02 1-5x 479.06 958.12 6-YARD ONE MONTH Two MONTHS 1-1x 5164.69 5329.33 1-2x 299.42 598.84 1-3x 424.15 868.31) 1-4x 568.88 1,137.76 1-5x 703.61 1,407.22 Overfill Fee - $11.23 Temporary Bin Accounts 2-Yard Bin Initial Delivery Fee - $36.91 4-Yard Bin Initial Delivery Fee - $58.89 Pickup Charge - $9.23 Pickup Charge - $14.97 Daily Service Fee - $ .31 Daily Service Fee - $ .48 6-Yard Bin Initial Delivery Fee - $82.35 Pickup Charge - $20.59 Daily Service Fee - $ .66 Preliminary Budget • Public Works - 53 SERVICE UNIT 699 — GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance $460,262 8154,135 8204,087 $204,087 8252,423 163.8 123.7 360 Miscellaneous Revenues 4,474 3,000 716 3,000 3,000 100.0 100.0 TOTAL REVENUES - SRV UNT 699 8464,736 $157,135 8204,803 8207,087 8255,423 162.6 123.3 54 — Public Works • Preliminary Budget CITY o' / PUBLIC WORKS 2010 PRELIMINARY BUDGET NARRATIVE EQUIPMENT ]�� - 2 �� ~~�~^,�~�^.~ ~~~~^~�~~~~ EVOLVING ~~.~~~ DIRECTOR OF PUBLIC WORKS CHRIS WAARvnCK FLEET AND FACILITIES RICHARD WONNEs DEFINITION The follolAring is an overview of issues to be addressed in the future for the Equipment Ren1a| Division. This summary is not all-inclusive, nor is it in any particular order of priority. COMPETITIVE MAINTENANCE SERVICES Excellent productivity of the afternoon work shift, and the division as a whole, continues to increase the effectiveness of the ER Division. Currently the ER Division's hourly shop rate is less than any private sector shop rate in the City of Yakima. This productivity increase has made it possible to bring work back into the shop that had previously been sent to outside vendors. FLEET EQUIPMENT "REPLACED BUT RETAINED" Due to the overall demand for funding, especially for capital many vehicles are retained in the fleet after being replaced. In normal practice, for every new vehicle purchased, an old vehicle will leave the fleet. Retaining a replaced vehicle is an addition to the fleet. Presently there is rio replacernent funding for retained vehicles, In order to replace retained vehicles, additional contributions must be made to the Equipment Replacement Fund. Additions to the fleet are only authorized by the City Manager. Whenever possible, the Fleet Manager is committed to reducing the "Replaced but Retained" fleet over tirne, FLEET IDENTIFICATION AND ASSESSMENT A perpetual physical photographic inventory was implemented in 2001. Continual updates to the inventory listing complies not only with the State Auditor's requirernent for conducting a physical inventor btt also provides a tool for all division managers to more accurately assess their particular fleet requirements. PREVENTIVE MAINTENANCE SYSTEM REVIEW Changes in technologies, rnandated rnaintenance procedures, and equiprnent nt desi n require continuous reassessment of the entire preventive maintenance program. The operation of the Equi /nentRenta|andQevo|vingPundisbudgetedinfiveservi(eoniLs: SERVICE UNIT 634 — FLEET MAINTENANCE SERVICE UNIT 636— REPLACEMENT RESERVES SERVICE UNIT 639 — ADMINISTRATION SERVICE UNIT 646— INTERFUND PAYMENTS SERVICE UNIT 699 — GENERAL REVENUES Preliminary Budget • Public Works — 55 AUTHORIZED PERSONNEL 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1263 Fleet Manager 1.00 1.00 1.00 7122 Department Assistant 11 1.00 1.00 1.00 8203 Fleet Maintenance Technician 2.00 2.00 2.00 8211 Mechanic I 6.00 6.00 6.00 8213 Automotive Storekeeper 1.00 1.00 1.00 121(13 Equipment Supervisor 1.00 1.00 1.00 TOTAL PERSONNEL (I) 12.00 12.00 12.00 (1) .15 FTE's are funded by Public Works Administration (560). BUDGET SUMMARY DEPT 551 EQUIPMENT RENTAL REVOLVING ( ) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 634 Fleet Maintenance 53,364,179 53,550,778 51,963,550 52,735,048 52,943,558 82.9 107.6 639 Administration 319,806 323,184 231,529 319,799 , 799 325 , 477 100.7 101.8 . 646 lnterfund Payments 137,155 135,000 0 135,000 169,735 125.7 125.7 TOTAL EXPENDITURES 83,821,140 54,008,963 82,195,1)79 53,189,847 53,438,770 85.8 107.8 REVENUE SUMMARY BY SERVICE UNIT 634 Fleet Maintenance 83,803,873 54,054,297 52,399,792 53,255,297 53,365,246 83.0 103.4 699 General Revenues 4,053,492 4,245,633 4,362,76(1 4,343,791 4,112,118 96.9 94.7 TOTAL REVENUES 57,857,365 58,299,930 56,762,553 57,599,088 57,477,364 90.1 98.4 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 100 Salaries And Wages 524,651 561,541 413,049 560,906 562,965 100.3 16.4 200 Personnel Benefits 182,966 205,371 145 806 ,,_ _ 199,294 195,501 95.2 5.7 SUB-TOTAL SALARIES AND BENEFITS 707,616 766,912 558,855 760,200 758,465 98.9 22.1 300 Supplies 2,538,990 2,734,344 1,375,442 1,922,055 2,133,259 78.0 62.0 400 Other Services And Charges 180,806 119,340 7 119,225 119,440 100.1 3.5 500 Intergov Srvcs/Other lnterfund 137,155 135,000 0 135,000 169,735 125.7 4.9 900 lnterfund Payment For Services 256,573 253,367 188,478 253,367 257,871 101.8 75 TOTAL EXPENDITURES 53,821,14)) 54,008,963 52,195,079 53,189,847 53,438,770 85.8 100.0 56 - Public Works • Prelimiunry Budget DEPT 552 EQUIPMENT RENTA CAPITAL (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY B SERVICE UNIT ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 4 TO 5 636 Replacement Reserve 61 61,989,811 61 61,992,181 51,759,257 88.4 88.3 TOTAL EXPENDITURES $1 $1,989,811 B1 51,992,181 81 88.4 88.3 REVENUE SUMMARY BY SERVICE UNIT 636 Replacement Reserve $1 $1 61 51 $1 95.8 95.8 699 General Revenues 47,062 {TmN '7,956 47,000 47,000 100.0 100.1) TOTAL REVENUES 51,972,825 51,694,708 $1,184,848 $1,694,708 $1,624,708 95.9 95.9 (1) (2) (3) (4) ( ( ( 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/I009 YEAR-END BUDGET 2 m5 TOTAL 100 Salaries And Wages 77,107 81 59,366 80,585 81 1002 4.6 20 Personnel Benefits 2\660 22,901 16,909 22 22,097 96.5 1.3 SUB-TOTAL SALARIES AND BENEFITS 97,767 104,367 76,275 10I226 103,761 99.4 5.9 640 Capital Outlays 1 1 1 1 1 87.6 92.4 900 Interfundlayment For Services ?0,315 70,194 Z 646 30,14 30,496 01.0 17 TOTAL EXPENDITURES 91,665,609 51�9,811 91,776,681 51,992 81 $1 88.4 100.0 EXPLANATORY NARRATIVE Salary And Benefits - In accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts rnay occur because of the annualized effect of mid-year 2009 adjustirients, and/or an individual employee's merit adjustments o/eligibility for |ongevity. The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4% and unemployment insurance of 25')/o; along with the normal roll-ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33'X, mid-year 2OOg,and workers' compensation rates were unchanged. All of these changes net to an amount similar to the 2009 budget. SERVICE UNIT 634 - FLEET MAINTENANCE ACConat Salaries and Wages - Budgeted in 2010 at $530,598, these line items show an increase of $1,396 or 0.3% from the 2009 budget amount of $529,202. Accouut 200 Personuel Beuefits - Budgeted in 2010 at $187,898, these line items show a decrease of $l522 from the 2OO9 budget amount of $197,420. Account 30U Supplies - Budgeted in2OlOaL$2l27,4l7, these line items show a decrease nf5599,l49 or 22.0% from the 2009 budget of $2,726,566. Decreases are prirnarily due to lower gasoline and diesel fuel prices. Supplies is a very expansive category. For 2010, 70'X, of these costs are budgeted for gasoline and diesel fuel. Other supplies in this category consist of: shop towels; electrical supplies; fasteners; belts; hoses; oil analysis kits and analyses; batteries; glass cleaner; clamps; routine office supplies; Preliminary Budget • Public Works - 57 engine and transmission oils and filiers; aiilifi'eeze; all geneial repair pars; ires and tire services; and assorted specialized tools and diagnostic systems software, all required to support the vehicular needs o( the City fleet. Account 400 Otlier Services and Charges — Budgeted in 2010 at $97,645, these line items show an increase of $55 or 0.1% from the 2009 budget of $97,590. Expenditure Summary — Budgeted in2OlOaL$2,943,558, this ixa decrease o[$6O7,22Oorl7l%over the 2009 budget of $3,550,778. This sigiiificai'it decrease is priinarily due to lower fuel costs and otherwise reflects si nificant budgeti attention to cost containrnent throughout the entire service unit, particularly the associated efficiency i rovements as a result of incorporati the afternoon shift, allowing outsourced work to be brought back into the division at lower hourly rates. Revenues — Budgeted in 2010 at S3,365,246, this line item shows a decrease of S689,051 or 170% from the 2OO9 budget amount of $4,054,297 The variance is consistent with significantly lower fuel costs. In addition, this decrease was affected by continued increased productivity within the Eq Rental Division. The following table compares Maintenance & Operation rates from 2OOg to 2010. The table also illustrates the amount of change in dollars and percent of change to each division. Prior to the 2003 budget preparation, M & 0 charges were prepared year to year by adding an equal inflation rate to all divisions. The 2010 budget reflects allocations - based on 2009 year-to-date actual costs from the A|MMS cost collection system. 2009 1 2010 EQUIPMENT RENTAL M & 0 RATE CHART 2009 2010 BUDGET PROPOSED AMOUNT PERCENT DEPARTMENT M & 0 BUDGET OF CHANGE INCREASE Code Administration 519,68Z 515,917 (53'765) (19]'>) Planning 0 1 1 l'o/% Engineering 8,396 4,103 (4,293) V3]'&) City Hall Maintenance 1 1 (94) (5.0%) Information Systems 1 1 (624) (33.2Y) Customer Services 10 11 1 167% [ 9,415 10,287 882 9.4% Community Relations 760 278 ( (63.4l..;,) Parks and Recreation 109,965 95 (14,737) (114%) Streets and Traffic 448,530 422,587 (25,943) (5.8Y) Cemetery 6,515 7,568 1 16.2% Stormwater 17,692 14,229 1 12]% Transit 586,463 596,770 10,307 1.8% Refuse 403 373,442 (29,945) (7430 Wastewater Operations 102 93 ( (8i%) Water Operations 98,680 111 12 12.7% Irrigation 21 16,393 (5,169) (241rV Eq`iipmrmK,ual 17,665 19,969 2,304 13.0% Public Works Administration. �5l6 5,048 (1 (22.5%) TOTAL 51 51 (664 (3.4}) 58 — Public Works • Prelimiunry Budget Summary - Revenues are derived from M & 0 and interdepartmental charges related to equipment expenditures, fuel sales, and miscellaneous revenues. M & 0 Expenditures in the funds are substantially equal to those in the table above. SERVICE UNIT 634 - FLEET MAINTENANCE (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 634 FLEET MAINTENANCE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 101) Salaries And Wages 110 Salaries And Wages 5481,591 $521,202 5384,624 5520,332 $522,598 100.3 100.4 120 Overtime 11,580 8 000 _, 4,652 8,000 8,000 100.0 100.0 130 Special Pay 1,080 0 184 700 0 * 0.0 Total 494,251 529,202 389,461 529,032 530,598 100.3 100.3 200 Personnel Benefits 200 Personnel Benefits 175,545 196,214 139,473 190,120 186,692 95. 98.2 280 Clothing And Miscellaneous 356 1,206 396 1,250 1,206 100.0 96.5 Total 175,901 197,420 139,868 191,370 187,898 95.2 98.2 300 Supplies 310 Office And Operating Supplies 18,086 28,409 12,691 28,107 28,409 100.0 101.1 340 Items Purchased For Resale 2,501,573 2,684,149 1,352,706 1,876,000 2,085,000 77.7 111.1 350 Small Tools And Equipment 13,317 14,008 7,636 12,948 14,008 100.0 108.2 Total 2,532,976 2,726,566 1,373,033 1,917,055 2,127,417 78.0 111.0 400 Other Services And Charges 420 Communications 931 787 755 787 842 107.0 107.1) 450 Operating Rentals And Leases 19,472 20,000 7,657 20 NO _, 20,000 100.1) 100.0 470 Public Utility Services 0 309 0 309 309 100.0 100.0 480 Repairs And Maintenance 14111,649 76,133 52,777 76,133 76,133 11)0,0 1(1)0.0 490 Miscellaneous 0 361 0 361 361 100.0 100.0 Total 161,0.51 97,590 61,189 97,590 97,645 100.1 100.1 TOTAL EXPENDITURES - SRV UNT 634 83,364,179 $3,550,778 $1,963,550 $7,735,048 $2,943,558 87.9 107.6 Revenues 340 Charges For Good And Services 51,971,148 82,185,000 8997,661 51,386,000 51,560,0011 71.4 112.6 360 Miscellaneous Revenues 1,830,193 1,866,797 1,41)0,093 1,866,797 1,81)2,746 96.6 96.6 390 Other Financing Sources 2,532 2,500 2,038 2,500 2,500 100.0 100.0 TOTAL REVENUES - SRV UNT 634 53,81)3,873 84,054,297 82,399,792 $3,255,297 $3,365,246 83.0 103.4 SERVICE UNIT 639 - ADMINISTRATION Account 100 Salaries and Wages - The amount budgeted in 2010 is $32,366. This service unit increased $27 or 0.1% over the 2009 amended budget of $32,339. Account 200 Personnel Benefits - Budgeted in 2010 at $7,603, this account decreased $348, or 4.4%, below the 2009 amended budget of $7,951. Account 300 Supplies - Budgeted in 2010 at $5,842, this account decreased $1,936 or 24.9% from the 2009 amended budget of $7,778. The decrease is due to vehicle fuel cost de-escalation. Preliminary Budget • Public Works - 59 Account 400 Otlier Services and Cliarges - Budgeled in 2010 al $21,795, this account increased $46 orO.2%above the 2009 amended budget of $21,749. Account 410 Professional Soroicoy- RnJvpheda|U2,0OO6or2OlO this account is unchanged frnm the 2009 year-end estimate. Expenditures are related to hearing testing and retainage of specialists with regard to human resources and technically specific engineering issues. Account 490 Misceiianeous - Budgeted in 2010 at $10,593, this accouiil shows rio change over the 2OO9 amended budget. Miscellaneous expenditures are for CDL physicals, and technically specific seminar registrations ORGANIZATION MEETINGS STAFF ATTENDING Public Fleet Managers Association Bimonthly Fleet Manage & Equipment Supervisor Annual Vehicle Maintenance Management University ^iWashington Fleet Manager ^, Equipment Supervisor Conference (alternating) Washington State Transit Association / Twice Annually Fleet Manage & Equipment Supervisor Evergreen Bus Maintenance Forum Allison Transinission Certification Training Local Shop Personnel 2010 Goverrnnent Fleet Expo & Conference Annually Fleet Manager Curnrnins Certification Training Locally Shop Personnel Summary -- Budgeted in 2010 at $325,477, these line items increased $2293 or 0.7% from the 2009 budget a S323,104. SERVICE UNIT 639 - ADMINISTRATION (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - @V Ammmo,FtA,mn ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 110 Salaries And Wages $30,400 $32339 $23,588 831 $32 100.1 1015 200 Personnel Benefits 7,064 7,951 5,937 z923 7,603 95.6 96/0 J'k)Supplies 310 Office And Operating Supplies 1 2 72 2,000 2 lVV/` 10i0 I20 Fuel Consumed 4,959 5,778 �336 IVVU 3,842 66.5 128] Total 6,014 7,778 2,409 5,000 5,842 75.1 116.8 400 Other Services And Charges 410 Professional Services 1 2 2 2 2 lVV/` 69.3 420 Communications 1,925 �536 1 2 2,582 101.8 101.8 430 Transportation/Training 7,343 5,1 3,303 5,170 5,120 100.0 lUU/` 440 Advertising No 1 111 500 1 100.0 300/0 490 Miscellaneous 9137 10,593 3,788 10,593 10,593 lVV/` 100.0 Total 19,755 21 11 21 21 1002 1007 9(1(1 lnterfund Paymeni For Services 950 h'^cr[m`d Opt Ko'tn| 41 33,391 23,498 T1 '91 35,695 1069 1069 980 [II »cr/uodGnmgr/yinot Charges lZY525 132,116 99,086 132 1]3 lUlU 101.0 990 Interfund Administrative Chgs 85,301 87,860 65,894 87,860, 88,739 101.0 101.0 Total 256,573 253,367 188,478 253 257,871 01.8 101.8 TOTAL EXPENDITURES 'Sx, UNT 639 8319,606 $323 $231 $319,799 8325,477 1 101.8 60 - Public Works • Preliminary Budget SERVICE UNIT 646 — INTERFUND PAYMENTS Account 500 Intergovernmental Services — This line item is to fund the operation of the Environmental Fund with a surcharge on fuel ($135,000), plus a portion of the consolidated finance system software that will be implemented asarpsnbofLheCdyand[onnLyPurchasing departments merging ($34,735). The transfer to the Environmental Fund is consistent with prior years. SERVICE UNIT 646 — INTERFUND PAYMENTS ( ( ( ( ( ( ( 2009 2009 2009 2010 % Cnon % Cnno 2008 AMENDED AcTUAL ESTIMATED PROJECTED FROM FROM Smvo, UNIT '648/w`,o,"woPAYMENTS ACTUAL BUDGET 9/302009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses BU imr,fuudSuh,idico 5137,155 5135,000 $0 $135,000 $1*9,735 1257 1257 TOTAL Fx,mu/mxo' SRV UNT 646 6137,155 6135,000 $V $135 $169,735 1257 1257 SERVICE UNIT 699 — GENERAL REVENUES Account 552 General Revenues — These line items show the cash balances of both the Operating Division, 551 Equi rdRen1aLandthe552RanlacenxentFbsen/es. These line items also contain revenues received as a result of warranty repairs perfonried by the City and reirnbursed by vehicle maniifacturers and insui'ance settleirients, along with interest ixcooxeonopenxLi?greserveeandM8c(}/even//es. SERVICE UNIT 699 — GENERAL REVENUES ( ( ( ( ( 5 ) ( ( 2009 2009 2009 2010 % Cnwo %[owo 2008 AMENDED Acnm' ESTIMATED PROJECTED FROM FROM SERVIC E UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4m 5 Revenues 270 Beginning Balance 53 54,245,283 $4,343 $4,743 S4 96.9 94.7 330 Intergovernmental Revenues 77l03 0 0 0 0 360 Miscellaneous Revenues 94,836 350 19,319 350 350 100/0 100.0 TOTAL REVENUES - Sm UNT 699 q4,05I492 q4,245,633 $4,362,760 $4,343,791 $4;112,118 96.9 94.7 EXPLANATORY NARRATIVE - DEPARTMENT 552 The 2010 Replacement budget allocation is used to purchase vehicles and/or pieces of equipment. SERVICE UNIT 636— EQUIPMENT REPLACEMENT 100 Salaries and Wages — Budgeted in 2010 at $01,664, these line items show an increase of $198 or O.2X, from the 2OO9 budget o($8l,466. 200 Personnel Benefits — The 2010 budget of S22,097 is a decrease of $804, or 3.5%, over the 2009 hndgeio($22,9OL Account 60U Capital Outlay — Budgeted in20lOa|$l,625,UUO, these line items show adecrease o[$23O,25Oorl2.4% from the 20O9 Budget amount o[$l,855,25O. The deci'ease is due 10 careful screening of the fleet rep1aceiient needs and minimizing replacements to those determined to be essential to operations. Preliminary Budget • Public Works — 61 The following table lists the requests for equipment replacement and additions to the City fleet for 2010. DIVISION DESCRIPTION REPLACING 2010 BUDGET FUND TOTAL Police Jail Van, Patrol Cars 915,000 5115,000 Parks and Recreation 1/2 Ton Extended Cab Pickup 4x2 ER2194 20,001) 20,000 Streets & Traffic Street Sweeper ER3190 275,000 Street Sweeper ER3191 275,000 550,000 Irrigation 3/4 Ton Ext Cab Pickup w/Svc Body ER2195 20,000 3/4 Ton Ext Cab Pickup w/Svc Body ER2214 40,000 60,11110 Refuse Automated Sideloader Refuse Truck ER3137 315,000 Automated Sideloader Refuse Truck ER3181 315,000 630,000 Wastewater TV Camera Van ER3178 210,000 3/4 - 1 Ton Pickup w/Flatbed Ref Truck ER3115 40,000 250,000 TOTAL $1,625,000 Total Expenditures - Budgeted in 2010 at $1,759,257, this service unit decreased S230,554 or 11.6% from the 2009 budget amount of $1,989,811. Total Expenditures include capital outlays for vehicles and equipment plus the administrative costs related to these activities. Revenues - Budgeted in 2010 at $1,577,708, these line items show a decrease of $70,000 or 4.2% from the 2009 year-end estimate of $1,647,708. SERVICE UNIT 636 - EQUIPMENT REPLACEMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 636 REPLACEMENT RESERVE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 876,093 880,966 859,214 580,085 581,164 100.2 101.4 120 Overtime 987 500 151 500 500 100.0 100.0 130 Special Pay 26 (1 0 0 0 * * Total 77,107 81,466 59,366 80,585 81,664 100.2 101.3 200 Personnel Benefits 20,660 22,901 16,909 22,641 22,097 96.5 97.6 640 Machinery And Equipment 1,538,528 1,855,250 1,677,761) 1,858,761 1,625,000 87.6 87.4 990 haterfund Administrative Chrgs 29,315 30,194 22,646 30,194 30,496 101.0 101.0 TOTAL EXPENDITURES - SRV UNT 636 $1,665,609 9,989,811 $1,776,681 $1,992,181 81,759,257 88.4 88.3 Revenues 360 Miscellaneous Revenues 51,460,268 51,577,708 81,183,274 9,577,708 9,507,708 95.6 95.6 390 Other Financing Sources 465,495 70,000 9,530 70,000 70,000 100.0 100.0 TOTAL REVENUES - SRV UNT 636 51,925,763 51,647,708 51,192,804 9,647,708 9,577,708 95.8 95.8 62- Public Works • Preliminary Budget SERVICE UNIT 699 — GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 360 kliscellaneous Revenues $47,062 $47,000 (S7,956) S47,000 $47,000 100.0 100.0 TOTAL REVENUES - SRV UNT 699 $47062 $47,000 (57,956) S47,000 $47,000 100.0 100.0 Preliminary Budget • Public Works — 63 cnro, PUBLIC WORKS 2010 PRELIMINARY BUDGET NARRATIVE RONMENTAL F D- 555 DIRECTOR OF PUBLIC WORKS KHRxmWAARvIuK FLEET AND FACILITIES NI RICHARD WONNso DEFINITION The purpose of the Eiwironmental Fund is to provide a funding source for complying with the rules and regulations imposed by Federal and State mandates regarding underground storage tank operation, hazardous waste disposal, site clean-up and other environmental compliance issues. The revenues for this fund are generated by a surcharge levied against fuel purchased at the Public Works Complex. The City Manager may annually adjtis the stircharge as required. Additional revenue is placed into this Fund from grants or loans. The amount and timing of recei is dependent on project approval and construction progress of each individual project. The timing is nol usually coincideiilal with year-end. All departinents and divisions rntisb ensure that the ernployees becorne fully aware of environmental regulations that may affect them and in turn, must abide by these enviromnental regulations each and every da) Whenever there are no specific coinpliance projects identified, the funds accumulated remain an / appropriation available ona contingency basis. The service units in this division are: SERVICE UNIT 639 — ADMINISTRATION SERVICE UNIT 699 — GENERAL REVENUES BUDGET SUMMARY DEPT 655 ENVIRONMENTAL FUND (1) (2) ( (4) (5) ( ( 2009 2009 2009 2010 % CHNG % CHNG I008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY B, SERVICE UNIT ACTUAL 8"uoa V/]ODOO9 YEAR-END BUDGET � m 5 4 m 5 639 Administration 6l99,788 $1 5259,629 $855,00 $828 60/0 969 TOTAL EXPENDITURES $199,788 $1 $259,629 $655,00o 8828,450 60.0 969 REVENUE SUMMARY B SERVICE UNIT 639 Administration $137,155 $1 $36,234 $835,00 $563,000 52.2 67.4 699 General Revenues 576,877 438,077 514,244 514,244 494,244 112.8 96.1 TOTAL REVENUES $714,031 $1 $550,478 61 61 69.7 78.4 64 — Public Works • Preliminary Budget (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY B,TYPE ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 TOTAL ]Uo Supplies 0 500 V 500 500 100/0 0.1 4)0 Other Services And Charges 31 1 7 49,016 797,5 72795 0 58.4 87.9 500 |o,crAu,5,vc,/0,h,r lo,crfuod 63,554 0 o 37,000 0 ^ (1/) 600 Capital Outlays 105,137 133,400 10\613 20 NO 100,000 75.0 12] TOTAL EXPENDITURES $199,788 $1 5259,629 $855 5828,450 60/0 100.0 EXPLANATORY NARRATIVES SERVICE UNIT 639 — ADMINISTRATION Account 400 Other Services and Charges - The professional services line item of $25„000 and the Repairs 8c Maintenance line item o($l5iOOO will be used to fund projected monitoring and potential mediation efforts required at the Law and Justice Center site, plus dangerous building repair and demolition as required by Codes. obtaining grant nioney from the Department of Ecology to assist in two rnajor projects at the \"akirna Airport Projects scheduled and budgeted for 2010 using this fund are: 2010 FUND B5 EXPENDITURES - CONSTRUCTION PROJECTS PROJECTED 0000 Project Contingency $100,000 2145 Richardson Airways (»V% Ecology grant) 168 2192 Fuel Capacity E>pansion 100V000 2274 Yakima Airport UST (75% Ecology grant) 41Z000 TOTAL CONSTRUCTION PROJECTS $785.500 SUM Mary — Budgeted for 2OlOatS828/45O,th\s|\npitem isS552,77)or4OD% less than the 2OO9 budget of $1,381,220. This is due to the fact that several projects identified for 2009 implementation were started but not cornpleted, and therefore have been reassigned to 2010. Total Revenues - Service Unit 639 - Budgeted for 2010 at $563,000, this line item consists of an annual transfer from the Equipment Rental fund of $135,000 to fund environmental cleanup issues that may arise, $3OO,OOO from the two Ecology grants, and $120,000 from Yakima County for their allocation (50Y<) of the Airport pr iprts. Summary - This fund through 2OlO indicates a projected ha|anceat|heendo(2OlOnf$220794 including all of the budgeted expenses Iisted above. Balance ot end v/20)Y 5494,244 2010 Revenues 563,000 2010 Total Estimated Resources $1 2010 Projected Expenditures 828,450 BALANCE m END n, 20|O $228.794 Preliminary Budget • Public Works - 65 SERVICE UNIT 639 - ADMINISTRATION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 639 ADMINISTRATION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 310 Office And Operating Supplies $0 5500 $0 5500 5500 100.0 100.0 400 Other Services And Charges 410 Professional Services 15,592 545,870 58,645 381,000 442,000 81.0 116.0 430 Transportation/Training 0 950 0 0 950 100.0 * 480 Repairs And Maintenance 13,788 679,001) 181,057 405,000 183,500 27.0 45.3 490 Miscellaneous 1,717 21,500 9,313 11,500 101,500 472.1 882.6 Total 31,097 1,247,320 249,016 797,500 727,950 58.4 91.3 550 Interfund Subsidies 63,554 0 0 37,000 0 * 0.0 600 Capital Outlays 630 Improvements Other Than Bldg 617 100,000 0 0 100,000 100.0 * 640 Machinery And Equipment 10,253 0 0 0 0 * * 650 Construction Projects 94,267 33,400 10,613 20,000 0 0.0 0.0 Total 105,137 133,401) 10,613 20,0011 100,000 75.0 500.0 TOTAL EXPENDITURES - SRV UNT 639 8199,788 $1,381,220 5259,629 $855,000 $828,450 60.0 96.9 Rcvenucs 330 Intergovernmental Revenues 50 5944,581 $36,234 5700,00(1 5428,000 45.3 61.1 390 Other Financing Sources 137,155 135 000 ,, 0 135 000 ,, 135,000 100.0 100.0 TOTAL REVENUES - SRV UNT 639 $137,155 $1,079,581 $36,234 $835,000 $563,000 52.2 67.4 SERVICE UNIT 699 - GENERAL REVENUES Revenues - Budgeted for 2010 at $135,000, this line item remains the same as the 2009 amended budget and consists of an annual transfer from the Equipment Rental fund to fund any environmental cleanup issues that may arise. SERVICE UNIT 699 - GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Rcvenucs 270 Beginning Balance $576,877 8438,077 5514,244 5514,244 $494,244 112.8 96.1 TOTAL REVENUES - SRV UNT 699 5576,877 5438,077 5514,244 5514,244 5494,244 112.8 96.1 66 - Public Works • Preliminary Budget CITY o' / PUBLIC WORKS 2010 PRELIMINARY BUDGET NARRATIVE PA 1 , 4' S & _ 131 DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK PARKS AND RECREATION KEN WILKINSON DEFINITION The Parks and Recreation Division provides and maintains leisure services and park facilities for the cornrnunity. The rnission of the Parks and Recreation Division is to provide and prornote community leisure as well as recreational and cultural opportunities for all citizens. This is accomplished through professional staff who provide recreational programs and activities and who maintain facility standards making them aesthetic and desii'able for use. Through our services we strive to enhance personal well-being and to improve the quality of life that makes Yakima a great place to live, work and play. The Parks and Recreation Division has made great strides toward providing exceptional service to the citizens of Yakiiria this past year. 2009 ACCOMPLISHMENTS The 2OOM-2OO9 State High School Softball 2B/1B Fastpitch Tournament that was hosted at the Gateway Complex this past May was another huge success. The 2009 ASA Giri's 12 and under State Championship was hosted at the Gateway Complex in July. The 2009 Men's ASA State Championships were hosted at the Gateway Complex in July. The number of teams in our Men's Fastpitch league increased in size in our second year of running the Ieague. Despite the economy our number of adult softball teams that registered for the last three seasons of this year increased by five teams compared to the 2008 seasons. The number of volleyball teams for the 2009 year has increased compared to 2008 numbers. Developed a new promotional flyer for the Gateway Cornpiex. For the first time we offered two seasons of adult soccer serving 37 teams consisting of approxirnately 708 adult soccer players. New this year was also a 5 v 5 Soccer League during the surnrner rnonths servi 16 teams consisting of 288 soccer players. ~ In 2009 we offered three sessions of our Itty Bitty Soccer League for kids ages 3-4 years old and our Pee Wee Soccer League for kids ages 4-5 serving nearly 100 kids 'tn the three sessions. New this year we offered two sessions of Pee Wee T- Ball serving 82 boys and girls ages 4'5 years old. The 2009 Hot Shots 3-on-3 Basketball Tournament which our department assists with had the largest number of team entries in the history of the Hot Shots Basketball Tournament. Their were 319 youth through adult teams that registered for the tournament which translates into 1,276 players. Applied and received a $2,500 grant from Yakama Legends Casino to partially fund our Outdoor Cinerna Series. Our Outdoor Cinema Series had nearly 1,300 in attendance for the series which is the highest nuniber since the series hegan three years ago. Preliminary Budget • Public Works — 67 Secured a $3,000 Sponsorship from Subway for the Summer Sunset Concert Series. • Franklin Park piayed hosL to the USAF Band of the Goiden West in August. • The Concrete Rodeo which is the nation's largest grass roots skateboard tour hat brings competition directly to the riders at their own Iocal skate parks made a stop at the Apple Valley Kivyanis Skate Park at Kiwanis Park this past July and hosted a competition for over 75 skateboarders. • Yakima Parks and Recreation staff had a very big role in Kiddin' Around 2009, which was a collaboration of many different organizations that teamed up to offer a summer full of free kickin' activities for KIDS to promote healthier lifestyles for the youth of our coinmuniL lnstallation of a new reader board at the golf course. • A new prornotional flyer was developed for Fisher Park Golf Course. The KXDD Fisher Family Golf tournament had the largest number of participants since its inception that was over five years ago. Over 68 golfers partici aLedinLhishami|yodented golf tournament that was held this past June. We hosted our fii Friday Night Giow Bali Outing this year. AiI 24 golfers enjoyed piaying golf under the rnoonlight ht and snacki on light appetizers duri the eve June was Women's Golf Month at Fisher, which entitled women to golf nine holes for $7 throughout the whole rnonth of June. • Also this year, July was Family Golf Month at Fisher, which allowed kids to golf nine holes for free on the weekends while bei accornpanied by their mom or dad. • Year to date golf revenues (March-September) for 2009 are up compared to the same time frame in 2008. The AmeriCorps team recruited 312 community volunteers who served over 4,565 hours of community service. The team served over 1,400 youth in our after school and summer playground programs. • TlveAx'erKCorpy team provided tutoring and homework help for hundreds of youth at risk. • Applied and qualified for the free itinches and snacks program through the State Office of Superintendent of Public Instruction. In August we recruited a new 12 member AmeriCorps team with 90% of the team coming froni outside of Washington State. • The piirchase of a on-site storage shed at Harmon Center. Increased rental revenue. � Upgraded and moved library. Initiated new game playing policy. • Repaired all leaki valves on HVAC system. Researched cost of vestibule project $30,000+, • Received legal opiiiion on the addition of fitness equiprnent. • New prograrnrning, digital camera classes, genealogy, fiddling, and new dance programs. Increased attendance and revenue at Frankiin Pool, Increased swim lesson partici ation at Lions Pool. Recruited and hired quality lifeguards. • Secured funding for outdoor deck lights at Franklin. • Heid the iargest Paws in the Pool event to date, 110 dogs. • lncreased revenue at Snack Shack at Franklin. • lrnproved operating schedules at Lions and Franklin. Improved interior lighting at Lions. Replaced exterior doors on east side of buildi at Lions. 5 ton of fertilizer applied at Parks. 110 Ct Yards of soft fali for playgrounds. 68— Public Works • Preliminary Budget Repaired and paiifled 100 picnic tabks. New shelier a1 EIks Park. Added security Iighting at Elks Park. New flag pole at EIks Park. Gutted old restroom for Yakima National Little League. Roundup applied at all Parks for weed control. 6,000 sq. fi new sod on field 3 at Chester ley Park. 20,000 sq. fL new sod on field 1 at Chester ley Pa/k. Homes abated and demolished atKivvaniyPark. Asphalted around skate park at Kiwanis Park. 4 permanent tables and 4 permanent benches installed around skate park at Kiwanis Park. Extended border around spray ground at Milier Park. Raised the crown on most Park trees. Rernoved dead and dying trees at Randall Park and Naches Aventie. Expanded hole 2 at Fisher GoIf Course. Top dressed greens at Fisher GoIf Course. New electrical panel at West VaIIey Park for the irrigation service. Crack filled ternns courts at Kissel Park. Dust abated Elks parkiiig lot. Added 10,000 sq. ft. of sod around skate park at Kiwanis. Applied broadleaf spray at all Parks. 2010 GOALS Continue scheduled improvements andpnhancen'pn1s|ncih/parksinchudi playgrounds, softball diamonds, tree pruning, new park furniture, etc. Begiii construction of Upper Kiwanis Redevelopineni Project. Cornplete process for increasi Pai'k Cornmission to include a youth representative. Continue to develop event sponsorshi marketing. Continue process towards providing online registration for Park programs. Continue to exarnine cost efficiencies and alternate funding options for Parks and Recreation. Add recreation programs to provide positive alternatives to negative involvements. ~ Continue scheduled improvements andenhance/nenLs to city parks including L'pdate cornputer room at the Harrnon Center. Explore and irnplernent water cost savings opportunities. The following service units ai'e included in the Parks and Recreation Division: SERVICE UNIT 421 — PARK MAINTENANCE SERVICE UNIT 422 — COMMUNITY RECREATION SERVICE UNIT 423 — FISHER Goo COURSE SERVICE UNIT 424 — AQUATICS SERVICE UNIT 425 — SENIOR CENTER SERVICE UNIT 426 — SPORTS SERVICE UNIT 427 — GRANTS, SPONSORSHIPS, CONTRIBUTIONS, YOUTH PROGRAMS SERVICE UNIT 429 — ADMINISTRATION SERVICE UNIT 645 — INTERFUND DISTRIBUTION SERVICE UNIT 699 — GENERAL REVENUES Preliminary Budget • Public Works — 69 AUTHORIZED PERSONNEL 2009 2010 Cuss 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 1267 Parks & Recreation Manager 1.00 1.00 1.00 5202 Golf Course Attendant'" 1.50 1.50 0.75 5235 Recreation Activities Specialist 1.00 1.00 1.00 5256 Recreation Activities Coordinator 2.00 2.00 2.00 5266 Aquatic Specialist 2.00 2.00 2.00 7111 Senior Center Assistant 1.00 1.00 1.00 8818 Parks Maintenance Specialist '" 6.50 6.50 5.50 8819 Parks Maintenance Worker' 3.00 3.00 2.25 8825 Golf Course Maintenance Specialist 1.00 1.00 1.00 8841 Aquatic Maintenance Technician 1.00 1.00 1.00 11501 Recreation Program Super visor 1.00 1.00 1.00 11503 Recreation Supervisor 1.80 1.80 1.80 11604 Parks & Recreation Administrative Associate 0.80 0.80 0.80 13102 Parks Superintendent 2.00 2.00 2.00 TOTAL PERSONNEL 25.60 25.60 23.10 (1) Partially unfunded in 2009 and fully unfunded in 2010 (2) The Administrative Associate position was on voluntary furlough of 4 days per week or 0.80 and retired in August of 2009. The position can he filled in 2010 as full time employee. BUDGET SUMMARY DEPT 131 PARKS AND RECREATION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 420 C.B.D. Maintenance 8 50 50 50 $0 * * 421 Park Maintenance 1,434,629 1,512,164 1,090,396 1,366,604 1,431,564 94.7 104.8 422 Community Recreation 64,910 75,413 53,218 75,680 76,360 101.3 100.9 423 Golf Course Activities 209,586 234,181 163,486 237,484 166,800 71.2 70.2 424 Aquatics 553,739 556,720 506,678 597,358 602,399 108.2 100.8 425 Senior Center 654,775 700,004 529,382 696,554 709,249 101.3 101.8 426 Sports 333,728 389,553 269,672 389,121 350,616 90.0 9(1.1 427 Grants,Sponsorships & Conts 150,696 170,235 89,148 154,444 158,082 92.9 102.4 429 Administration 661,332 592,774 494,492 586,052 590,444 99.6 100.8 645 Interfund Distribution 210,865 146,500 131,200 146,500 146,500 100.0 100.0 TOTAL EXPENDITURES 54,274,493 54,377,543 53,327,671 54,249,796 54,232,014 96.7 99.6 REVENUE SUMMARY BY SERVICE UNIT 420 C.B.D. Maintenance 52,479 $2,500 53,415 $5,00() 55,000 200.0 100.0 421 Park Maintenance 15,866 19,000 17,109 19,000 19,000 100.0 100.0 422 Community Recreation 3,000 5,000 5,500 7,500 5,000 100.0 66.7 423 Golf Course Activities 119,066 107,250 115,766 122,250 114,250 106.5 93.5 424 Aquatics 212,182 213,915 206,565 224,447 223,015 104.3 99.4 425 Senior Center 534,193 580,300 440,113 582,300 582,300 100 3 100.0 426 Sports 246,233 263,850 236,361 763,850 263,850 100.0 100.0 427 Grants,Sponsorships & Conts 82,461 93,600 „ 74,571 86,100 61,100 65.3 71.0 429 Administration 2,066 2,200 1,940 2,200 7 ,2 7 00 100.0 100.0 - 645 Interfund Distribution 1,046,360 1,074,000 818,932 1,074,000 1,117,000 104.0 104.0 699 General Revenues 2,461,943 2,315,760 1,441,116 2,142,626 2,135,747 92.2 99.7 TOTAL REVENUES 84,725,848 54,677,375 83,361,389 84,529,273 84,528,462 96.8 100.0 70 - Public Works • Prelinduary Budget (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY B,TYPE ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 TOTAL lVV SaFzn'ies And Wages 1 1 1 1 1 98.9 38.1 200 Personnel Benefits 546,113 562 38 557,034 550U73 978 13/0 SUB-TOTAL SALARIES AND BENEFITS 2/067,391 7 ,193,911 1,637,70 7 ,141,519 7,16I828 98.6 51] 300 Supplies 367,549 366,450 308,911 36I180 361 986 8.5 400 Other Services And Charges 1 1 854,027 1 1 91.6 25.5 5)0 |nterg,or5,,cs [*h"|nte,[ond 213,675 151 133,764 151 151/60 100.0 3.6 600 Capital Outlays 2,708 V 8,748 0 0 ~ 0.0 900 Inter uud Payment For Services 467,341 488,268 790021 48I268 477,140 97.7 11.3 TOTAL EXPENDITURES $4,274,493 94,377,543 53,327,671 54,249,796 54,232,014 96.7 100.0 EXPLANATORY NARRATIVE Salary &iReumfits — hn accordance with management directive, salaries are "frozen" for the 2010 budget. Minor changes in the salary accounts may occur because of the annualized effect of iriid-year 2009 adjustments, and/or an individual employee's merit adjustments or eligibility for longevity. The personnel benefit accounts include rate increases for medical insurance of 7.5%; dental insurance of 4% and unemployment insurance of 25')/o; along with the normal roll-ups related to base wage adjustments. The State's Public Employees' Retirement System (PERS) contributions were reduced by 33'X, mid-year 2OOg,and workers' compensation rates were unchanged. The Parks and Recreation Budget is balanced for 2010. The projected 200 revenue is $4,248,985. The revenues along with the beginning cash balance of $279,477 will be used to balance the 2010 budget. Total projected resources for 2010 equal $4,528,462. Expenditures for 2010 are estimated to be $4,232,014 This is a decrease of $17,782 Of 0.4% over the 2009 year-end estimate of $4,249,796. SERVICE UNIT 421 — PARK MAINTENANCE 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATI5TIC5 - PARK MAINTENANCE ACTUAL BUDGET BUDGET Yakima Population (20)O[cumo):7i 82 84 85,857 (Urban ^n^~l8\ooV+) (Estimated annual growth ~.2%) Acres of park land niaintained by I>rks and Recreation [286.8 332.8 332.8 332.8 acres v/ park land and Arboretum (forty acres) HoUdmr equivalent maintenance employees 13.50 13.50 10.67 Acres of turf trinirned, rnowed, sprayed, irrigated 33 weeks/year, 220.28 220.28 220.28 daily litter patrolled year-round Square feet of playground equiprnent, inspected, repaired /16 44,941/1.0 acre 44,941/1.0 acre 44,941/1.0 acre locations Linear feet of hard surface pathway and sidewalks, snow renioval, 85 85 85 repairs Square feet v[ parking lot, snow removal, repairs 608,329/14.0 acre 608,329/14.0 acre 608,329/14.0 acre Preliminary Budget • Public Works — 71 Service unit 421 provides and administers the overall maintenance for the City parks and the park facilities. Account 100 Salaries and Wages — Thi line item for 2010 reflects an increase of $26,698 or 4.9% [ron'ihc2OO9ycapcndcsiin'aic0f$55O,988to$577,686. The increase reflects the reallocation of funds for the Golf Course Maintenance Specialist position. The GoIf Course Maintenance Specialist position is allocated 58% to the Fisher Golf Course budget and 46% to Park Maintenance. A cori'esponding decrease was reflecled in the 2009 Sei'vice Unit 423 Fisher GoIf Course Budgel. Account 120 Overtime — This line item for 2010 reflects an increase of $1,000 over the 2009 year-end budget. Account 120 Overtime is used to pay staff for necessary repairs to the parks after hours or on weekends. It is also used for snow removal in the parks, on the pathways and in parking lots. An increase in this account is reflective of the need to utilize current staff for extra work needed due to staff reductions. Account 140 Retirementifermination Cashout — This line item for 2010 reflects an increase from $O in 2009 to S54„327 in 2010, due to the planned retirement of one of the Park Superintendents. Acconnt 200 Personnel Benefits — This line item for 2OlO reflects an increase of $30 or 13.0% from the 2OO9 year-end estimate o[S2l9,055 to 5250,256. /&ccoo//t3lOL/poroti/qT5npp//ea— ThisUnckcnnrcUccisnoincrcasc(or2OlO This line item covers all operational supplies for park maintenance including fertilizers, herbicides, lumber, paint, irrigation, restroorns, etc. A Iarge portion of this line item is spent on supplies 10 rnake repairs due to vandalism. Account 32D Fuel — This line item for 2Ul0 reflects an increase o($3,l2OorZ5% from the 2O09 year- end estimate nf$4l,80O|o$45,OOO. This increase is due to a sli hdincrpaseinfne|costs,hoUis62'& lower that the 2008 actual expenditure. Account 410 Professional Services This line item for 2010 has been reduced to5ODOas part o[ the budget reduction. The 2OOq year end estimate is$45,OOO. The Departrnent of Corrections wouk crews and the West Valley Community Park cleaiiing contract which were eliminated were paid for out of this line item.. All other contracted work for park rnaintenance was also paid for out of this account. Accoo//t478}'//b//clJt//it/xx This line item fot' 2010 reflects an increase of $8,798or3.3% from the 2OO9 year-end estimate ofS263,l7l to 5271,969. This increase is di.ie to anticipated continued higher utility costs. Account 950 Interfnud Opt Renta! and Leases This line item for 2010 reflects a decrease of $l4737orl2.4& from the 2OOg year-end estimate of $118,965 to $104,228. This decrease is due to adjustments in the Equipment Rental Fund. S//xnxnory — Thppr jp,ted2OlOk`ta|pxpenditurpsforServi,ei]nit42larp5l,49l,564vvh\ch\san increase V/4.8'& from the 2OO9 year-end estimate o[$1,366,6O4. The increase is due 10 added costs for the reallocation of funds from Fisher Golf Course Maintenance Specialist position, added costs for the reLiren'en1cashmn1 for Parks Snnedn1pndan1, and higher public utilities costs . 72 — Public Works • Preliminary Budget 2009 2009 2010 2008 AMENDED YEAR-END PROPOSED ACTUAL BUDGET ESTIMATE BUDGET Expenditures 51,434,629 81,512,164 81,366,604 81,431,564 Revenues 815,866 819,000 819,000 819,000 SERVICE UNIT 421 - PARK MAINTENANCE (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 421 PARK MAINTENANCE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 5523,659 8603,494 8417,538 5550,988 8577,686 95.7 104.9 120 Overtime 2,045 4,500 775 1,000 2,000 44.4 200.0 130 Special Pay 1,817 2,720 1,448 7,720 7 ,720 100 0 122.5 140 Retirement/Termination Cashout 0 0 0 0 54,327 * * Total 527,521 610,714 419,760 554,208 636,733 104.3 114.9 200 Personnel Benefits 200 Personnel Benefits 197,756 224,090 148,094 219,855 250,256 111.7 113.8 280 Clothing And Miscellaneous 1,51)9 1,51)0 1,479 1,501) 1,500 100.0 100.1) Total 199,265 225,590 149,572 221,355 251,756 111.6 113.7 300 Supplies 310 Office And Operating Supplies 97,253 102,000 90,618 102,000 102,000 100.1) 100.0 321) Fuel Consumed 71,874 65,400 37,855 41,880 45,000 68.8 107.5 350 Small Tools And Equipment 950 2,000 99 7,000 2,000 100.0 100.0 Total 170,077 169,400 128,571 145 , 880 149,000 88.0 102.1 , 400 Other Services And Charges 410 Professional Services 102,662 105,000 40,326 45,000 0 0.0 041 420 Communications 893 900 400 900 753 83.7 83.7 450 Operating Rentals And Leases 0 250 0 750 250 100.0 100.0 470 Public Utility Services 293,354 256,971 240,308 263,171 771,969 105.8 103.3 480 Repairs And Maintenance 24,107 70,000 11,496 12,500 12,500 62.5 100.0 490 Miscellaneous 1,846 1,175 945 1,175 1,175 100.0 100.0 Total 422,862 384,296 293,475 322,996 286,647 74.6 88.8 530 State/County Taxes g.: Assessment 2,112 3,200 1,700 3 700 ,_,_ 3,200 100.1) 100.0 630 Improvements Other Than Bldg 2,708 0 8,748 0 0 * ,i 950 Interfund Opt Rental And Leases 110,083 118,965 88,569 118,965 104,228 87.6 87.6 TOTAL EXPENDITURES - SRV UNT 421 81,434,629 81,512,164 51,090,396 81,366,604 51,431,564 94.7 104.8 Revenues 340 Charges For Good And Services 511,671 511,400 813,602 511,400 511,400 100 0 100.0 360 Miscellaneous Revenues 4,195 7,600 3,507 7,600 7,600 100.0 100.0 TOTAL REVENUES - SRV UNT 421 $15,866 519,000 517,109 819,001) 819,000 100.0 100.1) Preliminary Budget • Public Works - 73 SERVICE UNIT 422 - COMMUNITY RECREATION This service unit provides and adininislers year-round recreation and leisure services fot' youth, adults and families in all ai'eas of the community. Activities include youth and adult enrichment programs, summer playgrounds and special community events. Due to the passage of Initiative 695 in 1999, this service uni reduced its program offerings significantly. Current offeri s include playgrounds, limited special activities, summer concerts in the park and the outdoor cinema series. Account 100 Salaries and Wages - This line item for 2010 reflects an increase of S559 or 1.9% from the 2009 year-end estirnate of $44,621 to $45,180. Account 2UU Personnel Benefits This line item for 2010 reflects an increase of S120 or 0.8% from the 2OO9 year -end estimate of $16,082 to $16,202. Summary - The 2010 total expenditures for Service Unit 422 are $76,360, which is an increase of 0.9% from the 2009 year-end estimate of S75,680. 2009 2009 2010 2008 AMENDED YEAR-END PROPOSED ACTUAL BUDGET ESTIMATE BUDGET Expenditures $64/10 $75,413 975,680 576 Revenues 3,000 500 7,500 500 Cost Recovery 4.67% 663% 991'& 659% SERVICE UNIT 4%%-COMMUNITY RECREATION ( ( ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG I008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 422 COMMUNITY RECREATION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries AncI Wages $38 $45,042 $30 $44,621 $45 100.3 101.3 120 Overtime 954 0 314 0 0 * * Total 39,853 45 30 44 45,180 100.3 101.3 200 Personnel Benefits 1I575 15,393 11 16,082 16,202 1053 100.8 310 Office And Operating Supplies 3225 J/kx� 3,926 3,000 3,000 100.0 lUU/` 400 Other Services And Charges 410 Professional Services 8,257 11 7,492 11,000 11 lVV/` 10i0 42) Communications 0 577 0 577 577 100.0 100/0 430 Transportation/Training 0 200 V 200 200 100.0 100.0 490 Miscellaneous V 200 0 200 200 100.0 100.0 Total 8,257 11,977 7,492 11977 11977 100.0 100.0 TOTAL EXPENDITURES - SRV UNT 422 $64,910 875,413 $53,218 875,680 $76,360 1013 00.9 Revenues 340 Chai'gesFoi' Good And Services $3,000 85,000 S3 ON $5,000 55,000 100.0 100.0 36U Miscellaneous Revenues 0 0 2 2 o * 0.0 TOTAL REVENUES - SRV UNT 422 53,0 $5; $5,50 $7,500 $5,000 100.0 667 74 - Public Works • Preliminary Budget SERVICE UNIT 423 — FISHER GOLF COURSE 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - COMMUNITY RECREATION ACTUAL BUDGET BUDGET Number of Acres Requiring High Quality Maintenance 19 19 19 Hours of Operation 2,916 / year 2,916 / year 2,916 / year Total Days Open 243 243 243 Number of Rounds of Golf 13,910 13,667 13,600 Average Players Per Day 57 56 56 This services unit provides a top - quality par three golf course to the public. It is the only municipal golf course operated by the City. A policy issue will be discussed in 2009 regarding the operation lease of the Fisher Golf Course. FISHER GOLF COURSE ATTENDANCE 2002 - 2009 25,000 - 20,000 C7 15,000 o �0 O O O 0 10,000 5,000 0 I 1 1 1 I 2003 2004 2005 2006 2007 2008 2009 Actual Actual Actual Actual Actual Actual Estimate ATTENDANCE BY CATEGORY Special Programs Other Juniors 14% 10% 8% Seniors ........................... 11% ................ Adult 57% Account 100 Salaries and Wages — This line item for 2010 reflects a decrease of $46,634 or 36.7% from the 2009 year -end estimate of $126,901 to $80,267. The decrease is due to the elimination of one (1) Full time seasonal golf Attendant position and the reduction of one (1) full time Seasonal Golf Attendant position to .58 from .75, due to the golf course opening one month later in the Spring. Additionally, the Golf Maintenance Specialist position has been properly allocated to Park Maintenance Service Unit 4521 during the 5 months that the golf course is closed. Preliminary Budget • Public Works — 75 Account 200 Personnel Benefits - This line item for 2010 a decrease of $23,136 or 44.2% from the 2009 year-end estimate of $52,350 to $29,214. The increase is due to job eliminations that were identified above. Summary - The 2010 total expenditures for Service Unit 423 are $166,800, which is a decrease of 29.8% from the 2009 year-end estimate of $237,484. 2009 2009 2010 2008 AMENDED YEAR-END PROPOSED ACTUAL BUDGET ESTIMATE BUDGET Expenditures $200,556 $234,181 $237,484 5166,500 Revenues 119,066 107,250 122,250 114,250 Cost Recovery 56.8Y° 45.8% 51.8Y0 68.5% SERVICE UNIT 423 - FISHER GOLF COURSE (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 423 GOLF COURSE ACTIVITIES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages 8107,966 8126,901 585,928 $126,901 880,267 63.3 63.3 120 Overtime 3,226 3 000 ,, 2,396 OM ._, 3,000 100.0 100.0 130 Special Pay 250 127 254 127 127 100.0 100.0 Total 111,442 13Q028 88,577 130,028 83,394 64.1 64.1 200 Personnel Benefits 200 Personnel Benefits 47,237 53,747 34,869 5 29,214 54.4 55.8 280 Clothing And Miscellaneous 876 500 65 500 500 100.0 100.0 Total 48,113 54,247 34,934 57,850 29,714 54.8 56.2 300 Supplies 310 Office And Operating Supplies 17,411 15,500 13,498 18,000 18,000 116.1 100.0 340 Items Purchased For Resale 4,714 5,000 5,044 6,000 5,000 100.0 83.3 Total 22,125 20,500 18,542 24,000 23,000 112.2 95.8 400 Other Services And Charges 410 Professional Services 2,1)66 2,100 4,178 2,100 2,100 100.0 100.0 420 Communications 1,232 1,197 627 1,197 1,197 100.11) 100 0 470 Public Utility Services 22,637 24,809 14,674 24,809 26,096 105.2 105.2 480 Repairs And Maintenance 89 500 0 500 500 100.0 100.0 490 Miscellaneous 1,428 300 1,530 1,500 300 100.0 20.0 Total 27,453 28,906 21,008 30,106 30,192 104.5 100.3 530 State/County Taxes & Assessment 453 500 424 500 500 100.0 100.0 TOTAL EXPENDITURES - SRY UNT 423 $209,586 5234,181 5163,486 8237,484 6166,800 71.2 70.2 Revenues 340 Charges For Good And Services $103,225 897,000 $99,218 $106,700 8104,000 107.2 97.5 360 Miscellaneous Revenues 15,841 10,250 16,548 15,550 10,250 100.0 65.9 TOTAL REVENUES - SRV UNT 423 $119,066 8107,250 $115,766 5122,250 8114,250 106.5 93.5 76 - Public Works • Preliminary Budget SERVICE UNIT 424 — AQUATICS 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - AQUATICS ACTUAL BUDGET BUDGET Lions Attendance 41,089 44,355 44,000 Franklin Attendance 28,483 35,081 35,000 This service unit has been established to plan, implement and provide the City's Aquatic programs for the health, safety and recreational needs of the community and to maintain the City's swimming pools. The 2010 Budget reflects the operation of Lions and Franklin pools. AQUATICS ATTENDANCE 2003 - 2009 70,000 - 60,000 50,000 �. 40,000 - 30,000 .41 • \ / 20,000 10,000 0 1 1 1 1 2003 2004 2005 2006 2007 2008 2009 Actual Actual Actual Actual Actual Actual Estimate ATTENDANCE BY CATEGORIES LIONS POOL FRANKLIN POOL Learn -to- School Swim Rentals Rentals District 1% 2% Exercise 6% 3% 9% Rec Swim L::.. ? 24% Learn- to- / / / / / / / / / / / %« Swim f 8% Rec Lap Swim Swim 50% 97% Preliminary Budget • Public Works — 77 AQUATICS EXPENDITUREIREVENUE PROFILE 2004 2005 2006 2007 2008 2009 2V| ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ESTIMATE PROPOSED LIONS Attendance 57,470 46,252 49,834 36 41 39,862 40,000 Expenditures $372 $421 $409,099 $386 8393 5425,318 $430\284 Revenue $133,015 8119,133 8132 $125 5125,085 8143 8142 % Self Supporting 36& 28% 32" 33% 32% 34% 33% Net Cost / Participant 54.17 5654 55.54 56.70 $6.42 57.07 $720 FRANKLIN Attendance 33 30 35 1Z 570 28,483 35 35,000 Expenditures 8116 8147,473 5133,627 $110 $159,703 5171 5171 Revenue $7y046 $76 565,008 554 887,098 580,977 880\565 Y^ Serf Supporting 60% 5 4*% 49% 55% 47% 47% Net Cost /Participant 8142 tp35 $196 8321 82.55 82.58 8260 COMBINED TOTAL Attendance 90\50? 76,669 84,846 56,434 70,348 74,943 75,000 Expenditures 8489,289 5569,160 5542,726 5496,696 5553,686 5596,688 5601 Revenue 5203,061 $195 $19Z825 5180 9212 5224 8223 '� Self Supporting 42% 34% Jo% 36^\ 38^\ Jw% 37% Net Cost /Participant 83.16 84.88 54.07 5561 54.85 54.97 5505 Account 100 Salaries and Wages - This line item for 2010 reflects an increase of $2,409 or 0.8% from the 2OO9 year-end estimate o[$3l2,92Dio$3l5,329. Account 120 Overtime This line item for 2010 reflects no increase from the 2009 year-end estimate of $2,400. Acconut 200 Personnel Benefits This line item for 2OlO reflects an increase o(59,866or4.4% from the 2OO9 year-end estimate o($@7,647Lo$9l,5l3. This increase is related 10 the increase health care costs. Accoo//t478}'//b//clJt//it/xx This line item fot' 2010 reflects an increase of $7,lO5or5.7% from the 2OO9 year-end estimate ofSl245OOto5l9l,6O5. This increase is diie 10 continued higher titility costs. Accoiint 480 Repairs and Maintenance This line item for 2OlO reflects a decrease n[$4,OOOor 3].5`& from the 2UU9 year-end estimate n(5l2,UUOLo$8,UOO. This line item has been decreased due to the completion of repairs at Lions and Franklin Pools due to major capital improvements in 2008. Summary - The 2010 proposed expenditures for Service Unit 424 are 5602,399 is an increase of $5,041 or 0.8% of the 2009 year-end estimate of $597,358. The 2010 revenues for this service unit represent a decrease V[$l,432orO.6% from the year-end estimate o[$224,447to$223,Ol5. 2009 2009 2010 2008 AMENDED YEAR-END PROPOSED ACTUAL BUDGET ESTIMATE BUDGET Expenditures 5553,739 5556,720 597,358 5602.300 Revenues 212 213 224 223,015 Cost Recovery 38.3% 38A% 3751/4 370% 78 - Public Works • Prelinduary Budget SERVICE UNIT 424 - AQUATICS (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 424 AQUATICS ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 E xpen ses 100 Salaries And Wages 110 Salaries And Wages 5303,558 $288,417 $266,920 8312,920 8315,329 109.3 100.8 120 Overtime 2,999 2,400 3,860 7 ,400 2,400 100 0 1(1)0.0 130 Special Pay 2 39 100 64 100 100 100.0 100.0 Total 306,796 290,917 270,843 315,420 31Z829 109.3 100.8 200 Personnel Benefits 200 Personnel Benefits 84,808 88,260 73,583 87,647 91,513 103.7 104.4 280 Clothing, And Miscellaneous 789 1,1)1)0 931 1,000 1,001) 100.0 100.0 Total 85,597 89,260 74,513 88,647 92,513 103.6 104.4 300 Supplies 310 Office And Operating Supplies 33,847 34,250 39,064 38,500 35,500 103.7 92,2 340 items Purchased For Resale 8,754 7,500 12,949 11,00)) 11,000 146.7 100.0 Total 42,601 41,750 52,013 49,50)) 46,500 111.4 93.9 400 Other Services And Charges 420 Communications 4,042 3,742 7,028 3,742 3,901 104.3 104.3 430 Transportation/Training 115 100 0 100 100 1( 100 (1 440 Advertising 149 0 0 0 0 * * 470 Public Utility Services 107,788 124,500 97,261 124,500 131,605 105.7 105.7 480 Repairs And Maintenance 6,261 4,500 8,121 12,000 8,000 177.8 66.7 490 Miscellaneous 334 950 1,655 2,450 950 100.0 38.8 Total 118,689 133,792 109,064 142,792 144,556 108.1 101.2 53)) State/County Taxes & Assessment 56 1,000 244 1,001) 1,000 100.0 100.)) TOTAL EXPENDITURES - SRV UNT 424 8553,739 8556,720 8506,678 $597358 8602,399 108.2 100.8 Revenues 330 Intergovernmental Revenues $11,318 $15,000 810,485 515,000 515,000 100.0 100.0 340 Charges For Good And Services 159,131 155,915 156,508 160,447 159,015 102.0 99.1 360 Miscellaneous Revenues 41,734 43,000 39,572 49,000 49,000 114.0 100.0 TOTAL REVENUES - SRV UNT 424 8212,182 8213,915 8206,565 8224,447 $223,015 104.3 99.4 SERVICE UNIT 425 - SENIOR CENTER 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - SENIOR CENTER ACTUAL BUDGET BUDGET Yakima Population (21)00 Census) over 65-years-old: 15,226 11,846 12,325 12,500 (Based upon 2% growth per year.) Volunteer Hours 17,123 / 8.2 FTE 17,123 / 8.2 FTE 17,123 / 8.2 FTE Number of l'eople Attending Programs at the Harmon Center 40,063 39,019 40,000 (not duplicated). Indexed Number of Participants 95,234 93,043 94,001) Number of Programs Offered 753 78)) 800 Number of Program Days 299 299 299 Average Number of Participants Per Day 319 311 314 Preliminary Budget • Public Works - 79 This service area provides services to individual who are 55 years of age or older in the Greater Yakima Area. SENIOR CENTER ATTENDANCE 2003 - 2009 120,000 - 100,000 • 80,000 60,000 40,000 20,000 0 I I 1 1 1 1 2003 2004 2005 2006 2007 2008 2009 Actual Actual Actual Actual Actual Actual Estimate ATTENDANCE BY CATEGORIES Drop -In Pool Recreational 4% Social Services 28% and Social 33 /° ?:::: :a ® Tours 3% Volunteers Recreational/ 2% Social 29% Account 110 Salaries and Wages — This line item for 2010 reflects an increase of $6,194 or 3.5% over the 2009 year -end estimate of $179,439 to $185,633. This increase is due to merit and longevity increases. Account 200 Personnel Benefits — This line item for 2010 reflects an increase of $2,228 or 4.3% from the 2009 year -end estimate of $52,283 to $54,511 due to increased healthcare costs. Account 410 Professional Services — This line item for 2010 reflects a slight increase of $3,000 or 0.8% from the 2009 year -end estimate of $357,000 to $360,000. This line item is utilized for janitorial contracts for the Harmon Center, alarm services and copy machine contract although the majority of the line item is used for travel program that is offset by revenues from the tours. Account 470 Utilities — This line item for 2010 reflects an increase of $1,841 or 5.3% from the 2009 year -end estimate of $34,779 to $36,620. Account 480 Repairs and Maintenance - This line item for 2010 remains the same as the 2009 year- end estimate of $6,000. 80 — Public Works • Preliminary Budget Summary - The 2010 proposed expenditures for Service Unit 425 are $709,249 which reflects an overall increase of $12,695 or 1.8% from the 2009 year-end estimate of S696,554. The 2010 projected revenue is 5582,300. Revenues fluctuate yearly based on the programs offered and the Senior Tour program. 2009 2009 2010 2008 AMENDED YEAR-END PROPOSED ACTUAL BUDGET ESTIMATE BUDGET Expenditures $654,775 5700,004 696,554 5709,249 Revenues 534,193 580,300 582,300 582,300 Cost Recovery 81.6% 82.9% 83.6% 8.21% SERVICE UNIT 425 - SENIOR CENTER (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 425 SENIOR CENTER ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 110 Salaries And Wages $170,220 5190,808 5133,901 $179,439 $185,633 97.3 103.5 200 Personnel Benefits 4Z720 52,630 38,415 52,283 54,511 103.6 104.3 300 Supplies 310 Office And Operating Supplies 31,134 24,800 23,714 30,800 30,300 122.2 98.4 340 items Purchased For Resale 11,988 10,000 6,183 10,000 10,000 100.0 100.0 Total 43,122 34,800 20,898 40,800 40,300 115.8 98.8 400 Other Services And Charges 410 Professional Services 339,771 359,000 282,361 357,000 360,000 100.3 100.8 420 Communications 10,853 14,687 7,782 15,9(1)3 „. _ , 14,885 11)1.4 93.6 430 Transportation/Training 2,526 1,500 1,878 1,500 1,500 100.0 100.0 440 Advertising 513 1,500 541 500 1,500 100.0 300.0 470 Public Utility Services 27,758 34,779 24,792 34,779 36,620 105.3 105.3 480 Repairs And Maintenance 5,088 2,000 6,088 6,000 0,000 300.0 100.0 490 Miscellaneous 7,006 8,200 3,599 8,250 8,200 100.0 99.4 Total 393,515 421,665 327,041 423,931 428,705 101.7 101.1 530 State/County Taxes & Assessment 197 100 128 100 100 100.0 100.0 TOTAL EXPENDITURES - SRY UNT 425 $654,775 5700,004 8529,382 8696,554 87(9,249 101.3 101.8 Revenues 330 Intergovernmental Revenues 559,474 571,600 555,073 $71,600 571,600 100.0 100.0 340 Charges For Good And Services 402,900 439,600 320,180 441,600 441,600 100.5 100.0 360 Miscellaneous Revenues 71,819 69,10(1 64,859 69,100 69,100 100.0 100.0 TOTAL REVENUES - SRV UNT 425 5534,193 5580,300 5440,113 5582,300 5582,300 100.3 100.0 SERVICE UNIT 426 - SPORTS This service unit provides and administers year-round athletic programs for youth and adults. Activities include leagues and tournaments in volleyball, softball and basketball. Also included are several youth leagues, camps and special events. Preliminary Budget • Public Works - 81 SPORTS AND ATHLETICS 2003 - 2009 100,000 - 80,000 60,000 0 O 0 0 0 40,000 20,000 0 I I 1 1 1 I 2003 2004 2005 2006 2007 2008 2009 Estimate Account 110 Salaries and Wages —This line item for 2010 reflects a decrease of $23,991 or 14.8% from the 2009 year -end estimate of $162,087 to $138,096. The decrease is due to the elimination of the full time Seasonal Park Maintenance Worker position. Account 200 Personnel Benefits - This line item for 2010 reflects a decrease of $14,857 or 24.9% from the 2009 year -end estimate of $59,762 to $44,905, due to the job eliminated identified above. Account 410 Professional Services - This line item for 2010 reflects no change from 2009 year -end estimate of $75,000. This line item is used for the paying of sports officials for volleyball, basketball, softball and security alarms. Summary — The 2010 proposed budget of $350,616 reflects an overall decrease of $38,505 or 9.9% from the 2009 year -end estimate of $389,121. The 2010 projected revenue is $263,850. 2009 2009 2010 2008 AMENDED YEAR -END PROPOSED ACTUAL BUDGET ESTIMATE BUDGET Expenditures $333,728 $389,553 $389,121 $350,616 Revenues 246,233 263,850 263,850 263,850 Self - Support 73.8% 67.7% 67.8% 75.3% 82 — Public Works • Preliminary Budget SERVICE UNIT 426 - SPORTS (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED AcTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 426 SPORTS ACTUAL BUDGET 9/302009 YEAR-END BUDGET 2 TO 5 4 TO 5 8xpmses 100 Salaries And Wages 110 Salaries And Wages *138,192 962,509 5111 5162087 5138 85.0 85.2 120 0,,rhmr 1 2 657 1 2 100 0 176.9 140 Retirement/Termination [nobom V V 154 154 0 * kV Total 139,970 164,809 112 16I541 140 85.2 85.9 200 Personnel Benefits 54,894 60,076 37,939 59,762 44,905 74.8 75.1 300 Supplies 310 Office And Operating Supplies 41 54,00 43,931 57,000 56 1046 99.1 340 lumsyurchnscd For Resale 26,011 26,00 21,974 26,000 26,0 100.0 100/0 Total 67,128 80/000 65,905 83/00 82,500 103.1 99.4 400 Other Services And Charges 410 Professional Services 64,125 75,00 47,868 75,000 75,000 100.0 loko 420 Communications 2/1 1 992 1 1,715 109.3 1093 430 Transportation/Training 224 400 266 550 400 100.0 72.7 490 Miscellaneous 5,194 7,400 4,154 5,400 5,400 73.0 100.0 Total 71 84,369 53 82,519 82,515 97.8 100 530 State/County Taxes &T.Assessment 190 300 67 300 300 100.0 100.0 TOTAL EXPENDITURES - Sxv Un, 4Z6 8333,728 5789,557 5269,672 5389,121 5750 90.0 90] Revenues 340 Charges For Good And Services $205 5223,850 $196 $223 $22I850 100/) lok'` 360 Miscellaneous Revenues 41 4y 37,855 40,000 40,000 100.0 100/0 TOTAL REVENUES - SRV Um, 426 5246233 5263,850 5236,361 5263850 5263,850 100y 100.0 SERVICE UNIT 427 - GRANTS, SPONSORSHIPS, CONTRIBUTIONS, YOUTH PROGRAMS This service uni tracks grants, scholarships and major cordrUbn1ions for the recreation progranis and services. Budgeted in this service unit for 2009 are dollars for the AmeriCorps after school program. The Ax'erKCorps Grant for 2OlOiy$4O,OOO. The Graii provides Ax'eriCorpyx'ex'bers to supervise the after-school recreation programs. The Gi'ant also provides funds for supplies. Account 110 Salaries - This line item for 2010 reflects an increase of $2,839 or 4.9% from the 2009 amended budget nf$57,8O4|o$6O,643. Account 200 Personnel Benefits This line item for 2010 reflects an increase of $647 or 02.5% from the 2009 aineiided budget of S25i440 Lo$26 Summary The 2010 proposed budget of $158,082 reflects an increase of $3„638 or 02.4% from the 2OO9 year-end estimate o[$154,444. The 2010 projected revenue is $61,100 a decrease of $25,000. The projected revenues are represented by the ArneriCorp Grant. Preliminary Budget • Public Works - 83 2009 2009 2010 2008 AMENDED YEAR-END PROPOSED ACTUAL BUDGET ESTIMATE BUDGET Expenditures 5150,696 8170,235 8154,444 $158.052 Revenues 82,461 93,600 86,100 61,100 Self-Support 54.7% 55.0% 55.7% 38.6% SERVICE UNIT 427 - GRANTS, SPONSORSHIPS, CONTRIBUTIONS, YOUTH PROGRAMS (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 427 GRANTS,SPONSORSHIPS& CONTS ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salaries And Wages 110 Salaries And Wages $39,645 $57,804 $43,000 $57,804 $60,643 104.9 104.9 120 Overtime 931) 0 638 0 0 * 4- 140 Retirement/Termination Cashout 2,817 0 1) 1) 0 4- * Total 43,392 57,804 43,638 57,804 0,643 104.9 104.9 200 Personnel Benefits 17,360 26,231 19,036 25,440 26,087 99.5 102.5 310 Office And Operating Supplies 16,285 15,000 9,413 15,000 15,000 100.0 100.0 400 Other Services And Charges 410 Professional Services 67,829 65,000 10,417 50,000 50,000 76.9 100.0 420 Communications 1,567 1,200 871 1,200 1,553 129.4 129.4 430 Transportation/Training 2,430 3,000 3,648 3,000 2,800 93.3 93.3 490 Miscellaneous 1,834 2,000 2,124 2,000 2,000 100.0 100.0 Total 73 659 ., ._ 71,200 17,060 56,200 56,353 79.2 100.3 TOTAL EXPENDITURES - SRV UNT 427 $150,696 $170,235 $89,148 $154,444 8158,082 92.9 102.4 Revenues 330 lntergovernmenta l Revenues c 461 ._,_ 593,600 574,571 586,100 $61,100 65.3 71.1) TOTAL REVENUES - SRV UNT 427 582,461 $93,600 $74,571 $86,100 $61,100 65.3 71.0 SERVICE UNIT 429 - ADMINISTRATION Administration provides support services and coordinates all funds and operations of the other service units in the division. This service unit is also responsible for the publishing of the City of Yakima's Parks and Recreation Program Guide, insurance, interfund distributions and support to the Public Works Administration, Fleet and Garage. Account 100 Salaries and Wages - This line item for 2010 reflects an increase of $4,424 or 3.2% from the 2009 year-end estimate of $139,423 to $143,847. Account 200 Personnel Benefits - This line item for 2010 reflects a decrease of 56,131 or 15.1% from the 2009 amended budget of $40,616 to $34,485. Account 410 Professional Services - This line item for 2010 reflects a decrease of $4,000 or 30.1% from the 2009 amended budget of $13,000 to $9,000. Account 990 Interfund Administration Fund - This line item for 2010 reflects an increase of 53,163 or 1.5% from the 2009 amended budget of $211,284 to 5214,447. This account covers administrative support from Public Works. 84 - Public Works • Preliminary Budget Summury 2010 proposed budget of $590,444 reflects an increase o($4,392m0.8% from the 2009 estimate ��52. Revenue from this service unit is estiinated to be $2,200 for 2010. This isa non-revenue producing service unit. 2009 2009 2010 2008 AMENDED YEAR-END PROPOSED ACTUAL BUDGET ESTIMATE BUDGET Expenditures 8661,332 8592,774 8586,052 $590,444 Revenues 2 2 2 2 SERVICE UNIT 429 - ADMINISTRATION ( ( ( (4) ( ( ( 2009 2009 I009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 429 ADMINISTRATION ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 100 Salai'ies And Wages 110 Salaries And Wages $127,672 $141 $96 $139,423 $14I847 1017 103.2 120 Overtime 154 0 1 0 0 * * 140 Retirement/Termination [ns'ov, 54 0 39,815 0 0 * " Total 182/084 141,433 140\177 139,423 143,847 1017 103.2 200 Personnel Benefits 79,588 38,929 26,614 4\616 34,485 88.6 84.9 310 OfFice And Operating Supplies 7,985 2,000 644 �UU0 2,000 100y 100.0 400 Other Services And Charges 410 Professional Services 8,798 1I000 15,411 11 000 9,000 69.2 69.2 420 Communications 8,939 7,709 4,920 7,709 6 103.6 103.8 40 Transportation/Training 746 2,600 446 1 2,400 92.3 160.0 440 Advertising 10,29 lN 1 lCV 10,00 100.0 loo/` 440 Miscellaneous 10,723 7,800 3/�4 7,500 7,800 100.0 104.0 Total 39,415 41J09 7 5,605 39,709 37,200 90 5 93.7 900 Intei'fund Payment For Services 960 iu*,ch'm] Insurance Services 93 97,909 97,909 97909 102 105V 105V 980 in»:,fuod Garage/Plant Charges 54,029 55,110 41 55,110 55,661 101.0 101.0 990 iut,ch'ud Administrative Ch8» 209,983 216,284 162 211 214,447 99.2 1015 Total 357259 369,307 301 364,303 372912 101.0 102.4 TOTAL EXPENDITURES - SRV UNT 429 f661 $592,774 8494492 8586,052 $590,444 99.6 100.8 Revenues 340 Charges For Good And Services $1 81 $1 $1 $1 100.0 100/) 7*0 Miscellaneous Revenues 995 700 756 700 700 100.0 100.0 TOTAL REVENUES - SRV UNT 429 $2 $2 S1 $0 , 700 $2 100.0 100/0 SERVICE UNIT &45- Amonmwn DISTRIBUTION The Parks and Recreation Division subsidizes the operation of the Tahoma Cemetery. This transfer is completed in Service Unit 645 |nLer(nnd Distribution. In addition, expenditures for Capital and Line of Credit are under this service unit. Summary - Expenditures for 20lO are Sl465OO. This reflects no change fi'orn 2009 year-end estirnate of $146,500. Included within these expenditures are subsides for Tahorna Cernetery of $50,000 and Aquatic enhancements-debt service for $96,500. The City Council approved an In Lieu of Tax on City-owned utilities as a new revenue source for the Parks and Recreation Fund in 1988. The 2010 Preliminary Budget • Public Works - 85 proposed budget for the hn Lieu of Tax is$i1l7,000 This isan increase ofS43LO00or'LO% over the 2009 year-end estimate o[$l�74,0OO. 2009 2009 2010 2008 AMENDED YEAR-END PROPOSED ACTUAL BUDGET ESTIMATE BUDGET Expenditures 5210,865 $14650 5146,500 $14650 Revenues 1 1 1,074 1,1l700) SERVICE UNIT 645 - INTERFUND DISTRIBUTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE Um,' 645 INTERFUND DISTRIBUTION ACTUAL BUDGET 9801I009 Y� x [ wo BUDGET 2 TO 5 4 TO 5 8xpmse, 550 lou,(nodSuhoidica $210,865 6146,50 5131 $146,500 $146 100.0 100/0 TOTAL EXPENDITURES - SRV UNT 645 $210\865 $146,500 5131 $146,5 $146,50` 100/0 100.0 Revenues 390 Other Financing Sources 51 51 9818 51 51 104/) 104.0 TOTAL REVENUES - SRV UNT 645 51 51 $818,932 51 51 1041) 104o SERVICE UNIT 699 - GENERAL REVENUES Account 270 Fund Cash Baiance - This 2OlO proposed estimated beginning uiireserved fund balance of $!79,477 reflects a decrease of $J7l from the 2DO9 year-end estimated fund balance o($45l,356. Account 310 Taxes - The proposed budget of $1,788,500 from the City property tax allocation to PazksandFbcrcaiionisincreascdhy$J65,OOOVrlO.2%honnthc2OO9year-cndcsiiooatcV{$l,623,5OO 2009 2009 2010 2008 AMENDED YEAR-END PROPOSED TOTAL PARKS AND RECREATION BUDGET ACTUAL BUDGET ESTIMATE BUDGET Expenditures 54 54,377,543 54 94 Revenues 4 4,244,385 4 4 Beginning Unencumbered Balance 549,439 432,990 451 279,477 TOTAL RESOURCES $4.725,848 54 54 54,528,462 SERVICE UNIT 699 - GENERAL REVENUES (1) (2) ( (4) ( ( ( 2009 2009 I009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9802009 Y� o [ wo BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance 5549,439 5432990 5451 5451 5279,477 64.6 619 310 Taxes 1 1 985,234 1 1 994 110.2 360 Miscellaneous Revenues 7I370 27,770 4,527 12 12,770 46/0 100.0 391) Othei' Financing Sources 39,134 55,00 0 55,000 55,00 NU/` 100.0 TOTAL REVENUES - SRV UNT 699 52,461,943 52,315,760 51,441 52,142,626 52,135,747 92.2 99.7 86 - Public Works • Preliminary Budget CITY OF PUBLIC WORKS 2010 PRELIMINARY BUDGET NARRATIVE PA S & RECREATION CAPITAL - 331 DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK PARKS AND RECREATION ACER KEN WILKINSON DEFINITION The purpose of Fund 331 Capital Improvements is the acquisition of property and equipment and development and/or rehabilitation of parks and facilities. The service units in this division are: SERVICE UNIT 428 - CAPITAL IMPROVEMENT SERVICE UNIT 645 - INTERFUND DISTRIBUTION SERVICE UNIT 699 - GENERAL REVENUES BUDGET SUMMARY DEPT 331 PARKS AND RECREATION CAPITAL (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/3012009 YEAR-END BUDGET 2 TO 5 4 TO 5 428 Capital Improvement 8622,737 51,475,000 8237,387 8824,989 5560,000 38.0 67.9 TOTAL EXPENDITURES $622,737 51,475,000 5237,387 $824,989 5560,000 38.0 67.9 REVENUE SUMMARY BY SERVICE UNIT 428 Capita 1 improvement 548,050 8975,000 815,000 5490,000 5500,000 51.3 102.0 645 Interfund Distribution 250,1)00 250,1)1)0 187,500 250,000 50,000 20.0 20.0 699 GeneraF Revenues 500,066 210,423 175,527 180,379 100,390 47.7 55.7 TOTAL REVENUES $798,116 81,435,423 8378,027 $920,379 5650,390 45.3 70.7 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 400 Other Services And Charges 11,548 0 0 0 0 0.0 600 Capital Outlays 611,190 1,475,000 23Z387 824,989 560,00)) 38.0 100.0 TOTAL EXPENDITURES 8622,737 51,475,000 5237,387 8824,989 5560,000 38.0 100.0 EXPLANATORY NARRATIVE SERVICE UNIT 428 - CAPITAL IMPROVEMENT For 2010 $85,000 is programmed for ongoing capital needs and $475,000 is budgeted for the Upper Kiwan is Development. Financing for this project is through State Recreation and Conservation Office (RCO) grant, short term financing, donations and reserves. Preliminary Budget • Public Works - 87 2009 2009 2010 2008 AMENDED YEAR-END PROPOSED ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES - CAPITAL PROJECTS Other Capital Projects/Improvements $40,019 $100,000 $100,000 $85,000 Kissel Park Improvements (1800) 59,926 0 0 0 Kiwanis Skate Park (2023) 289,059 0 20,688 0 Aquatic Study (2135) 12,798 0 0 0 Lions Pool Rehabilitation (2186) 1,322 0 0 0 Elks Park Restroom Rehab (2187) 106,150 0 0 0 Upper Kiwanis Development (2212) 51,221 1,375,00(1 700,000 475,1)1)0 Franklin Pool Rehabilitation (2225) 31,630 0 4,301 0 Harmon Center Parking Lot (2226) 39,612 0 0 0 TOTAL EXPENDITURES 5622,737 81,475,000 5834,989 5560,000 REVENUES Interest From Investments $25,343 $15,000 $5,000 $5,000 Operating Transfer (Various Projects)") 250,000 250,000 250,000 50,000 Upper Kiwanis Dev - State Grant 1) 475,000 475,001) 0 Kiwanis Skate Park Donation (2023) 43,350 0 15,000 0 Upper Kiwanis Dev - Interlocal Grant 2,500 0 0 0 Private Donations / Contributions 1,300 0 0 0 Bond - Upper Kiwanis Development (2212) 0 500,000 0 500,000 TOTAL REVENUES 5324,293 51,240,000 5745,000 5555,000 Beginning Unencumbered Balance 5473,293 5175,379 5175,379 595,390 TOTAL RESOURCES 5798,116 51,415,379 5020,370 5650,300 (1) The Operating Transfers are from Public Works Trust Construction the first .25% of the Real Estate Excise Tax (REET 1). SERVICE UNIT 428 - CAPITAL IMPROVEMENT (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 428 CAPITAL IMPROVEMENT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 400 Other Services And Char g,es 410 Professional Services 812,798 $0 50 50 $0 * * 490 Miscellaneous (1,250) 0 0 0 0 * * Total 11,548 0 0 0 0 * * 600 Capital Outlays 610 Land 49,224 200,000 200,000 200,000 0 0.0 0.0 630 Improvements Other Than Bldg 126,298 100,000 11,647 100,000 85,000 85.0 85.0 640 Machinery And Equipment 5,724 0 0 0 0 * * 650 Construction Projects 429,944 1,175,000 25,740 524,989 475,000 40.4 90.5 Total 611,190 1,475,000 237387 824,989 560,000 38.0 67.9 TOTAL EXPENDITURES - SRV UNT 428 5622,737 81,475,000 $237,387 5824,989 $560,000 38.0 67.9 Revenues 330 Intergovernmental Revenues $2,500 $475,000 50 $475,000 50 0.0 0.0 360 Miscellaneous Revenues 45,550 0 15,000 15,000 0 * 0.0 390 Other Financing Sources 0 500,000 0 0 500,000 100.0 4- TOTAL REVENUES - SRV UNT 428 548,050 5975,000 515,000 $490,000 5500,000 51.3 102.0 88 - Public Works • Preliminary Budget SERVICE UNIT 645 — INTERFUND DISTRIBUTION (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 390 Other Financing Sources $250,000 $250,000 $187,500 $250,000 $50,000 20.0 20.0 TOTAL REVENUES - SRV UNT 645 $250,000 $250,000 $187,500 $250,000 $50,000 20.0 20.0 SERVICE UNIT 699 — GENERAL REVENUES (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance 5473,823 5195,423 $175,379 $175,379 595,390 48.8 54.4 360 Miscellaneous Revenues 26,243 15,00() 148 5,000 5,000 33.3 100.0 TOTAL REVENUES - SRV UNT 699 $500,066 $210,423 $175,527 $180,379 $100,390 47.7 55.7 Preliminary Budget • Public Works — 89 Y OF PUBLIC WORKS 2010 PRELIMINARY BUDGET NARRATIVE CEMETERY- 144 DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK PARKS AND RECREATION NI .a! AGER KEN WILKINSON DEFINITION This service unit provides burial facilities and services and maintains the grounds of Tahoma Cemetery. The service units in this division are: SERVICE UNIT 225 — CEMETERY SERVICE UNIT 645 — INTERFUND DISTRIBUTION SERVICE UNIT 699 — GENERAL REVENUES AUTHORIZED PERSONNEL 2009 2010 Cuss 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 8818 larks Maintenance Specialist 1110 POO 1110 8531 Cemetery Maintenance 'Technician 1.00 1.00 TOTAL PERSONNEL (I) 2.00 2.00 2.00 (1) Cemetery (144) funds .60 FTE's in Public Works Administration (560) BUDGET SUMMARY DEPT 144 CEMETERY (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 225 Cemetery $251,637 5260,420 $193,418 5256,912 5256,155 98.4 99.7 TOTAL EXPENDITURES 5251,637 $260,420 5193,418 5256,912 5256,155 98.4 99.7 REVENUE SUMMARY BY SERVICE UNIT 225 Cemetery $165,238 966,000 $145,228 974,000 $175,000 105.4 100.6 645 interfund Distribution 90,000 50,000 37,500 50,000 50,00)) 100.0 100.0 699 General Revenues 63,018 100,679 67,466 85,469 74,307 73.8 86.9 TOTAL REVENUES $318,256 5316,679 5250,194 $309,469 $299,307 94.5 96.7 90 — Public Works • Preliminary Budget (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR -END BUDGET 2 TO 5 TOTAL 100 Salaries And Wages 111,208 118,750 89,323 118,750 121,052 101.9 47.3 200 Personnel Benefits 41,030 44,851 33,568 43,396 43,799 97.7 17.1 SUB -TOTAL SALARIES AND BENEFITS 152,238 163,601 122,890 162,146 164,851 100.8 64.4 300 Supplies 22,423 22,550 16,611 24,100 21,474 95.2 8.4 400 Other Services And Charges 13,706 16,522 10,106 17,919 17,005 102.9 6.6 500 Intergov Srvcs /Other Interfund 1,903 3,600 1,743 3,600 3,600 100.0 1.4 600 Capital Outlays 91 0 0 0 0 * 0.0 900 Interfund Payment For Services 61,275 54,147 42,069 49,147 49,225 90.9 19.2 TOTAL EXPENDITURES $251,637 $260,420 $193,418 $256,912 $256,155 98.4 100.0 EXPLANATORY NARRATIVE 2009 2010 2008 AMENDED PROPOSED PERFORMANCE STATISTICS - CEMETERY ACTUAL BUDGET BUDGET Yearly Number of Burials 121 129 125 Number of Acres to be Watered, Mowed and Maintained 65 65 65 SERVICE UNIT 225 - CEMETERY TAHOMA CEMETERY REVENUES, EXPENDITURES AND SUBSIDY $350,000 $300,000 - $250,000 - $200,000 - $150,000 A : 1 : $100 000 oa,�� :: off{;{• $50,000 :.. . • : `: 2004 2005 2006 2007 2008 2009 TAHOMA CEMETERY BURIALS 2003-2009 2009 2003 2004 2005 2006 2007 2008 Estimate 200 150 100 < g. � 9 _____ O 50 c 0 - Preliminary Budget • Public Works - 91 Account 110 Salaries and Wages - accottnts may occur because of the annualized effect of rnid-year 2009 adjustments, and/or an individual employee's merit adjustments or eligibility for longevity Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical insnmncco[75%;deNa|insoranceo(4&andoncmphymcnlinsoranceo(25%;a|VngwUhihc normal roll-ups related to base wage adjustnients. The State's Public Employees' Retirement System (PFRS)(onbibohons`ve/preduredby93'X,mW'year2OO9,andvvorkers'ro/nppnsahon/atps`ve/p unchanged. All of these changes net 10 an arnount sirnilar to the 2009 budget. Account 470 Utilities - This account for 2010 reflects an increase of $1,536 or 13.0 % from the 2009 year-end budget estimate of $11,823 to $13,359. This increase is due to antici ated increases in cost for utilities. Account 480 Repairs and Mainteuance - This acconnt has a zero balance. There are no rnaor repairs antici ated for 2010. Account 950 Interfund, Rental and Leases - This account for 2010 reflects an increase of $1,.053 of l6.2'X` from 2OO9 year-end budget estimate o[$6,5l5Ln$7,56@. Account 990 Interfund Adininistrative Charges This account fot' 2010 i'eflects a decrease of $1,267 of 3.4X. from 2OO9 year-end budget estimate ofS96,7)l to 535,524. These fees are set by Finance annnally SERVICE UNIT 225 - CEMETERY (1) (2) ( (4) (5) (6) (7) 2009 I009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 225 CEMETERY ACTUAL BUDGET 9/302009 YEAR-END BUDGET % m 5 4 TO 5 Expenses 100 Salaries And Wages llU Salaries And Wages 5108,092 6115 586,844 $115,250 5117,552 102.0 102.0 120 Overtime 3,116 3 2,479 3,500 3,500 100.0 100/0 Total 111 118,750 89,323 118,750 121,052 1019 1019 200 Personnel Benefits 41 44,851 33,568 43,396 43,799 97.7 1009 300 Supplies 30 Office And Operating Supplies 8,979 8 4,159 8,000 8,000 100 100 320 Fuel Consumed 5,242 4,850 3,183 3,400 3,774 778 111.0 340 Items Purchased For Resale 7,278 9,000 9,113 12,000 9,000 100.0 75.0 350 Small Tools And Equipment 924 700 157 700 700 100.0 100.0 Total 22,423 22 l� 24,100 21 95.2 89.1 4)V Other Services And Charges 410 Professional Services 120 150 123 150 150 100.0 lUU/` 420 Coo`muoio^tk,n, 1 1 815 1 1 1042 1042 440 Advertising 603 1 452 l 1 lVV/` 10i0 470 Public Uh|i,yServices 11 1 5,543 11 13,399 1084 113/0 480 Repairs And Maintenance o o 3/006 3/000 0 ° 0.0 490 Miscellaneous 262 1 167 750 1 100l 166.7 Total 13,706 16,522 10,106 17,919 17,005 102.9 94.9 530 State/County Taxes & Assessment 1,903 3 1 3,600 ��00 100.0 l00V 630 Improvements Other Than Bldg 91 0 0 0 0 ° * 92- Public Works • Preliminary Budget (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM ACTUAL BUDGET 9/30C2009 YEAR-END BUDGET 2 TO 5 4 TO 5 900 lour(nod l'avment For Services 950 Interfund Opt Rental & Leases 11 6,515 4 6,515 7,568 1162 1162 960 |uu,6/od Insurance Services 5,562 5,841 5,841 5,841 6,133 105.0 105/0 990 lo,cr6/od Administrative Chgs 44,627 41 31 36,791 35,524 85.0 96.6 Total 61 54,147 42 49,147 49,225 90.9 1002 TOTAL EXPENDITURES - SRV UNT 225 $251'637 $260 $193 $256 $256 98.4 99.7 Revenues 340 Charges For Good Arid Services $165,238 9166 $145 5174 $175 1054 1006 TOTAL REVENUES - SRV UNT 225 $165,236 5166 S145 $174 5175 105.4 100.6 SERVICE UNIT 645 - INTERFUND DISTRIBUTION Account 390 Other Funding Sources - The Cemetery receives an annual contribution from Parks and Recreation to fund expenses not covered by revenues. The 2OlO contribution reflects the same amount as2O09o($5O,OOO Summary - The 2010 proposed expenditures budget reflects an overall decrease of $757 or 0.3')/0 from the 2OO9 year-end budget estimate o[$256,9l2Lo$256,l55. The 2010 proposed revenue budget of $299,307 reflects a decrease of $10,162 or 3.4% from the 2009 year-end budget estimate o($3Og,469. 2009 2010 2008 YEAR-END PROPOSED ACTUAL ESTIMATE BUDGET Service Unit 225 Charges for Services (Burials and Pre-Need Sales) 5165 6174,000 $175,()0 Service Unit 645 Subsidy froin Parks and Recreation Budget 90,000 50,000 50,000 Service Unit 69 Interest From Cemetery Trust, Misc. Revenue 25 18 21 Beginning Fund Balancc 37,115 66,619 5�557 TOTAL REVENUES (INCLuDING BEGINNING FUND BALANCE) $318 $309,469 $299,307 2009 2009 2010 2000 AMENDED YEAR-END PROPOSED ACTUAL BUDGET ESTIMATE BUDGET Expenditures $251 5260 $256,912 5256 Revenues 5318,256 5316,679 530.\469 5299,307 SERVICE UNIT 645 - INTERFUND DISTRIBUTION (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 645 INTERFUND DISTRIBUTION ACTUAL BUDGET 9Y30C2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 390 Other Financing Sources 590,000 $50,000 S37,500 S50 $50,000 100.0 lVVV TOTAL REVENUES - SRV UNT 645 69(y)00 $5(y)00 637,500 650 $50 100.0 100.0 Preliminary Budget • Public Works - 93 SERVICE UNIT 699 — GENERAL REVENUES ( ) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Revenues 270 Beginning Balance 837,115 668,929 866,619 866,619 652,557 76.3 78.9 340 Charges For Good And Services 777 750 747 750 750 100.0 100.0 360 Miscellaneous Revenues 6,000 6,000 100 6,100 6,000 100 0 98.4 390 Other Financing Sources 19,126 25,000 0 12,000 15,000 60.0 125.0 TOTAL REVENUES - SRV UNT 699 863,018 6100,679 567,466 885,469 674,307 73.8 86.9 Cemetery Trust Fund 610 — See Finance and Budget Narratives. 94— Public Works • Preliminary Budget ,u`o, P Q; LIC WO ' S 2010 PRELIMINARY BUDGET NARRATIVE COVERY PROG a G a TS— 199 DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK DEFINITION For 2010, this fund is being used to account for an Energy Efficiency and Conservation Block Grant awarded thru the Department of Energy. Because this grant is part of the American Recovery and Reinvestment Act (ARRA) funds and has more stringent reporting requirements, it is being accounted for in this special fund. The service units in this division are: SERVICE UNIT 527 — FEDERAL SHARED REVENUE BUDGET SUMMARY DEPT 199 FEDERAL SHARED REVENUE (|) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY B SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 m5 527 Recovery Act Funds $4 $Q $Q $0 $814,000 ~ * TOTAL EXPENDITURES $U $V $V $0 $814'000 * * REVENUE SUMMARY BY SERVICE UNIT 527 Recovery Act Funds $V $0 $0 $0 $814 * * Total Revenues $U $V $V $0 $814 * * DEPT 199 FEDERAL SHARED REVENUE (|) (2) ( (4) (5) ( ( 2009 2009 2009 2010 Y6 Cnwo % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF ACTUAL BUDGET 9802009 YEAR-END BUDGET 2 TO 5 TOTAL 400 Other Services And Charges 0 0 0 0 814,000 * 100V TOTAL EXPENDITURES $'` So So $0 $614 * 100/0 EXPLANATORY NARRATIVE SERVICE UNIT 527 — FEDERAL SHARED REVENUE Total costs for this service unit in 2010 are $814,000, which is budgeted entirely for the Energy Efficiency and Conservation Biock Grant. The purpose of the Energy Efficiency and Conservation Block Grant is to assist State and local governments in creating and implementing a variety of energy efficiency and conservation projects, with the following objectives: Preliminary Budget • Public Works — 95 To i'educe fossil fuel ernissions created as a iesult of activities within the jurisdictions of eligible entities • To reduce the total energy use of the eligible entities; and • To improve enei'gy efficiency in the transportation, building, and other sectors. The grant revenue of $814,000 will be used for the foliowi five activities: • Lighting Upgrades for City Facilities — Replacement of existing light fixtures with energy efficient lighting isplanned for Fire Stations #4 and #5, City Hall and Cotincil Chambers, the Office of Neighborhood Development, Southeast Community Center, YPAC, Y-Pal Center, Wastewater Treatment Facility, and the Public Works buildings. In all, this includes the replacement n(l,l46 light fixtures a|a cost o($l9],968. • Heating and Cooling Systein Ltpgrades — lnstallation and replacement of heating and cooling systems in City facilities, specifically: Fire Station #5, City Hall and Couiicil Chambers, {)N[)SYP/\C,and the Southeast Community Center. By i'eplacing old heat and cooling systems with energy efficient units and thermostats, the City will save 39,174 kwh. Cost $92L167. • Install Energi Efficient TNindoivs and Door Closzires — Window replaceinent on all four floors of City Hall to help reduce energy consumption, plus the installation of new ADA door closures. Total cost $105,867. I/xd,uyeRecqc6/9TCo//tu/nerafor[itxFoci/it/es — In order to reduce waste, the City will purchase clear-hag systems for recycling. These hags will be used around the City and used du special events, The containers have a wide opening lid to accommodate j ust abotit any type of recyclable materials such as beverage containers, paper, organics and compostable food waste, special materials like plastic bags and plastic film, and hash. Cost S10,000. • Replace Street Lights With Energy Efficient Lighting Eliminate all 400 watt street lights in the City and replace them with 00 LED and 120 LED energy efficient units. The City is proposi to install 446 of the 80 LED units and 13 of the 120 LED units. $411,998 is hudgeted for the replacements. SERVICE UNIT 527 — FEDERAL SHARED REVENUE ( ( ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 527 RECOVERY ACT FUNDS ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 480 Repaii's And Maintenance $0 $0 $U $814,000 ~ ~ TOTAL EXPENDITURES 'Sm UNT 527 $V $0 50 50 S814,000 ~ ~ Revenues 330 1ourg,ovronncotaiQr,cours $0 $0 $U $814,000 ~ ~ TOTAL REVENUES - Sm UNT 527 $V $V 50 $814,010 ~ , 96 — Public Works • Preliminary Budget Outside Agency & Intergovernmental 095 Intergovernmental - Emergency Management - Clean Air - Council of Governments - Yakiina County Division of Alcoholism - Outside Agencies Requests - CERB Loan Repayments orv },' CITYWIDE LOG OF OUTSIDE INTERGOVE i':? The chart below is a summary of all the Intergovernmental and Outside Agency requests throughout the 2010 budget. Since these agencies are funded from various sources, and thus included within the various sections of this budget, this chart was developed to assist the reader in locating budget information relating to these agencies. This lists only what is included in the 2010 Preliminary Budget. A few agencies have requested additional support. Details of the requests are included in the respective policy issue if applicable. Note: Budget information relating to those agencies listed under the "Intergovernmental &c Outside Avencips" funding source in the chart below are included within this section. Policy Issues regarding all items listed herein may be found following this section. 2009 2010 Pnuc, 2008 AMENDED PRELIMINARY ISSUE SECTION /DESCRIPTION FUND/DEPT ACTUAL BUDGET BUDGET PAGE # OUTSIDE & INTERGOVERNMENTAL AGENCIES Yakima Valley Office of Emergency Manageiiient (OEM) GF/Intergov $57212 H59,937 S62 49 Yakima Regional Clean Air Agency (YRCAA) GF/Intergov 22 22,394 33 47 Yakima County Development A ssociation (YC DA) GF/Intergov 20,0 30,000 15,000 1 Yakima Co. Div. of Alcohol & Othei' Substance Abuse Svcs Gf/lo,crg,", 19,418 20\790 20,790 n/a Citizens for Safe Yakima Valley Communities (,CSC) GF/Intergov 20,000 20,000 10,00 31 Ya kima Basin Storage Alliance (YBSA) G|yh'^crgor 12,000 10V00 0 16 AlFied Arts of Yakima \'aFFe ArtsYon GF/Intergov 5 ]3J 5,333 2,667 21 Greater Yakima Chamber ofCommerce Gfylo,crg,", 5900 5900 2,950 5 Hispanic Chamber of Commerce (HCC) GF/Intergov 5,900 5,900 2950 8 Ynkimn Sun t`ir Festiva | Association GF/Intergov 1 1 5 14 Yakima \'aIie Conference of Govenmmts(YY[0G} GF/Intergov 42,581 41 38,623 53 Retired Senior Volunteer Program (KS\/P) Gfylo,crg,", 3,000 I000 1 26 Ya kima Symphony Orchestra GF/Intergov 0 lKoVV 000 36 Ynkimn County h`ud.cn| Agreement Matures 06/01/20 GF/Intergov 39,095 39,095 39,095 n/n Debt Service CERB Loan Matures 07/01/16 GF/Intergov 35,602 35,602 35,602 n/o CITY MANAGEMENT Association of Washingto Chi,o(\YYC) GF/Council 5I817 58,308 58,500 n/a Ya kima Basin Storage Alliance (YBSA) Water/ [Fr 18,000 lK'NV 0 16 COMMUNITY & ECONOMIC DEVELOPMENT Yakima Morelia Sister City Association Econ Dc, 2,000 2,000 1 17 Committee for Do Yakima (CUY) CBD Capital 50,000 50,000 40,000 19 FIRE Yakiina 4th of July Coininittee GF/F)o 5,500 5000 2,540 11 P"mo Whmo Seasons Music Festival Parks & Rec 8,000 8 4,000 28 NEW REQUESTS State Fair Park Undetermined 0 0 0 39 GF = General Fund Preliminary Budget • Outside Agency, Intergovernmental and Citywide Issues - 1 2 — Outside Agency, Intergovernmental and Citywide Issues • Preliminary Budget CITY Of FINANCE 2010 PRELIMINARY BUDGET NARRATIVE INTERGOVERNMENTAL - 095 GENERAL RIND FINANCE DIRECTOR RITA DEBORD DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON DEFINITION This division, included in General Fund, is used to pay the City's obligations to other intergovernmental agencies. It is also used to account for the outside agency requests that are supported by General Fund. (Refer to chart at the beginning of this budget section for a summary log of all outside agencies and intergovernmental agencies, citywide). The service units in this division are: SERVICE UNIT 129 - EMERGENCY SERVICES SERVICE UNIT 319 - CLEAN AIR SERVICE UNIT 322 - INDUSTRIAL DEVELOPMENT SERVICE UNIT 411 - HEALTH SERVICE UNIT 611 - LEGISLATION BUDGET SUMMARY DEPT 095 INTERGOVERNMENTAL (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9130/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 129 Administration 557, 559,937 559,937 559,937 562,500 104.3 104.3 319 Administration 22,062 22,394 16,796 22,394 33,720 150.6 150.6 322 - Industrial Development 20,000 30,000 30,000 30,000 15,000 500 50.0 411 Physical Health Support 19,418 20,790 14,647 152,790 20,790 100.0 13.6 611 Legislation 167,410 236,955 150,469 206,955 199,387 84.2 96.3 TOTAL EXPENDITURES $286,102 $370,076 5271,848 5472,076 $331,397 89.6 70.2 (1) (2) (3) (4) (5) (6) (7) 2009 2009 2009 2010 Vo CHNG % 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL 400 Other Services And Charges 11? 714 _, 192,258 105,773 294,258 139,690 72.7 42.2 500 Intei'gov Srvcs/Other Interfund 137,787 142,216 130,474 14? ?16 _,_ 156,105 109.8 47.1 700 Debt Service 35,601 35,602 35,601 35,602 35,602 100.0 10.7 TOTAL EXPENDITURES $286,102 $370,076 5271,848 5472,076 $331,397 89.6 100.0 Preliminary Budget • Outside Agency, Intergovernmental and Citywide Issues - 3 EXPLANATORY NARRATIVE SERVICE UNIT 129 — EMERGENCY SERVICES By virftie of RCW 38.52.070 and an agreement dated April 3, 1984, a joint operation is maintained under the title of "Yakima Valley Office of Emergency Management." Funding for this activity is based upon a per capita charge for that portion of the Emergency Services budget that is not reimbursed by the Federal Government through the State agency. The population estimate used to pro-rate the charges among the various cities and Yakima County is based on the latest official population estirnates of the State Office of Financial Managernent. Account 510 Other Governmental Agencies (Office nfEmergency Management) — The 2OlO Preliminary budget includes 562,441 based on an assessment of $.7359 per capita on a population estimate of 84,850. This represents an increase of $2,563or4.5'X, from the 2DO9 assessment of $59,937. At the time the preliminary budget was frozen the final assessment request had not been formally received, so the final hudget may vary slightly. (See hudgeted policy issue). SERVICE UNIT 129 - EMERGENCY SERVICES (1) (2) ( ( (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 129 ADMINISTRATION ACTUAL BUDGET 9/30C2009 �^ � [ nn BUDGET 2 TO 5 4 TO 5 Expenses 50 b`tec9n,oumrut Professional 6c, 557,2l2 559,937 559,937 $59,937 562 1043 104.3 TOTAL EXPENDITURES - SRV Un, 129 557,212 559,937 559,937 $59,937 562 104.3 104.3 SERVICE UNIT 319 — CLEAN AIR This service unit reflects the allocation to the Yakima Clean Air Authority mandated by RCW 70.94.093. Account 510 Other Governmental Agencies (Clean Air Authority)— The proposed 2010 budget of $33,720, which is an increase of $11,326 or 50.6'& over the 2009 assessment of $22,394. This represents a request of $.40 per capita on a population of 84,300. The per capita rate is unchanged from the prior year. (See budgeted policy issue.) SERVICE UNIT 319 - CLEAN AIR (1) (2) ( (4) (5) ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 319 ADMINIsTFTIoN ACTUAL BUDGET v/snoonp Ym o s wo BUDGET 2 TO 5 4 TO 5 Expenses 510 iut,cgo,,cum,u/ Professional S,, $22 $22 516,796 522,394 $33 150.6 1506 TOTAL EXPENDITURES - SRV Uw, 3|9 $?2 $?2 516,796 522 $33 1506 1506 SERVICE UNIT 322 — INDUSTRIAL DEVELOPMENT This activity provides for a contract with the Yakirna County Development Association (YCDA) for economic development services. 4 — Outside Agency, Intergovernmental and Citywide Issues • Preliminary Budget Account 400 Other Services (YCDA) — While $30,00O was paid to YCDA in 2009, for 2010, the allocation has been reduced to $15,000, a decrease of 50%. SERVICE UNIT 322 - INDUSTRIAL DEVELOPMENT ( ( ( (4) (5) (6) (7) 2009 2009 2009 2010 % CHNG % CHNG 2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 322 INDUSTRIAL DEVELOPMENT ACTUAL BUDGET 9V30I009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 4Y0 Yakima County Dev Association $20, 530 $30100 $301100 $15,000 50/0 5U/) TOTAL EXPENDITURES - SRV UNT 322 $20\000 530,000 $3V00 $30,0 $15,00 5V0 50.0 SERVICE UNIT 411 — HEALTH This activity provides for payments to the Yakima County Division of Alcoholism. Payments are based on 2% of City of Yakima receipts of Liquor Excise and Liquor Profits revenue, in accordance with state lalAr. Account 500 Intergovernment Services (Yakima County Division of Alcoholism) — Our estimated 2010 allocatioii for the Yakima County Divisioii of Alcoholisin is $22 increase o($l,2lOover the 2O09 year-end estimate o($2O79O. SERVICE UNIT 411 - HEALTH (1) (2) ( ( ( ( ( 2009 2009 2009 2010 % CHNG % CHNG 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM SERVICE UNIT - 41 | PHYSICAL HEALTH SUPPORT ACTUAL BUDGET 9V30I009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 410 Professional Services 50 50 $132 6V , U/` 510 h`terg,o",nnxooProfeeiw`n| Svc 19,416 20,790 14,647 20,790 20,790 100.0 100.0 TOTAL EXPENDITURES - SRV Um, 41 | $19,418 520790 $14,647 $152,790 $20790 lNW 136 SERVICE UNIT 611 — LEGISLATION This activity provided fundi in 2009 to: AIIied Arts of Yakima ValIey • Citizens for Safe Yakima Community • Greater Yakima Chamber o[Commerce • Hispanic Chamber o[Commerce Retired Senior Volunteer Prograrn (RSVP) • Sunfair Association Yakirna Basin Storage Alliance Black Rock Yakima Symphony Orchestra Yakima Valley Conference of Governments (COG) • Repayment of the Community Economic Revitalization Board (CERB) loan Yakima County bntcr|nca|agoacmcnt for road improvements in annexation areas Preliminary Budget • Outside Agency, Intergovernmental and Citywide Issues — 5 Account 410 Professional Services (Outside Agencies) - Requests for funding in 2010 compared to 2009, include: INCREASE / 2009 2010 (DECREASE) Citizens for a Safe Yakima Community 82\00 810\00 (810y0) Community Policing Federal Byrne Grant 3\000 6\0 3N00 Yakima Basin Storage Ailiance luN U (10,00 Yakima Symphony Orchestra l'\mm 5,00 (5/0) Allied Arts of Yakirna \"alley Arts Van 5,333 2,667 (2,666) Greater Chamber "FCommerce 5y00 2��) (2,95) Hispanic Chamber "fCommerce 5900 2.950 (2' ketired Senior Volunteer Program 3,00 Z (1/00) Sunfair Association Sunfair Parade 1,0 50 (50) TOTAL $91 886,067 (85,066) Refer to the policy issues for further discussion on Outside Agency requests Account 490 Miscellaneous - The Yakima Valley Conference of Governments (COG) allocation for 2010 is $38,623; $25O2or6]`& less than the 2OO9 allocation of$4l,l25. INCREASE / 2009 2010 (DECREASE) COG General A,s,s,mcm'/` 532,877 $33,092 $530m1.6& Metropolitan and Regional Planning Organization (M|'0/KTPO) 8 5,531 (81 or(19.4�) TOTAL 841 838,623 y51,450m(I5'x) (1) Based on 39 pci' capita agairlst the City of Yakiina 2009 population estiinate of 84,851), which is the saine rate as 2008. Refer to the policy issue foi' furthei' discussion. Account 500 Intergovernmental Services - This account represents an interlocal agreement with Yakima County to allocate a portion of the County's debt service for Public Works Trust Fund loans done for street improvements in recent annexation areas. The 2010 budget includes $39,095 for a 15 year agreement arising from the 96th Avenue annexation in 2006 that runs through 2020. Account 700 and 800 Debt Service - This account represents $35,602 for princi al and interest on a Community Economic Revitalization Board KERB) loan. This was a twenty-year loan incurred in 1997 and is scheduled to be totally repaid in 2016 SERVICE UNIT 611 - LEGISLATION (1) (2) ( (4) (5) (6) (7) 2009 2009 2009 2010 % Cmm % Cmw 2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM sER,o, UNIT ' 6|| LEGISLATION ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5 Expenses 400 Othei' Services And Chai'ges 410 Professional Services $50U33 8121 842,867 $91 $86,067 71] 94.4 490 Miscellaneous 42 41 32 41 38,623 93.9 939 Total 92,714 162 75,773 1"3") - )58 124,690 76.9 94.3 520 bnurgo,c,uo`rntAgn,mont, 39,095 39,095 39,095 39,095 39,095 100.0 100/) 780 iux,qzovrromcnulLonos 21,988 23,198 23,198 23,198 24,474 105.5 105S 830 Debt Service Gxun`n|L*J-In, 13 12 12 12,404 11 89.7 697 TOTAL EXPENDITURES - SRY UNT 611 $167,410 $236,955 8150,469 5206,955 6l99,387 84.2 96.3 6- Outside Agency, Intergovernmental and Citywide Issues • Preliminary Budget Appendices Budget Reader's Guide Budget Guidelines Glossary Summary of Significant Accounting Policies Pay Ordinance General Information CITY OF )il:7■1/i/a: BUDGET READER'S GUIDE OVERVIEW The cross-reference table below identifies the relationships between the City Fund (including a breakdown of General Fund by related City Departments/Divisions), the classification type (for governmental accounting and budget requirements), the City operating department and the City functional grouping. FUND/ ACCOUNTING OPERATIONAL CITY FUNCTIONAL DEPT. FUND 1 DEPT. NAME FUND TYPE DEPARTMENT GROUPING 011 City Council General City Management Gen Govt 012 City Manager General City Management Gen Covt 013 State Auditor General Finance Gen Govt 014 Records General City Management Gen Govt 015 Financial Services General Finance Gen Govt 016 Human Resources General City Management Gen Govt 017 Legal General City Management Gen Govt 018 Municipa 1 Court General Municipa 1 Court Gen Govt 019 Purchasing General City Management Gen Govt 020 Hearings Examiner General Comm & Econ Dev Gen Govt 0 Environmental Planning General Comin & Econ Dev Gen Covt 022 Code Administration General Comm & Econ Dev Gen Govt 024 Indigent Defense General City Management Gen Govt 031 Police General Police Gen Govt 032 Fire General Fire Gen Govt 035 Police Pension General Finance Gen Govt 038 Probation Center General Municipa 1 Court Gen Govt 041 Engineering General Comm & Econ Dev Gen Govt 051 City Hal I General Comm & Econ Dev Gen Govt 052 Information Systems General Finance Gen Govt 054 Utility Business Office General Finance Gen Govt 095 Intergovernmental General Finance Gen Govt 096 SunDome General Finance Gen Govt 098 District Court General Finance Gen Covt 099 General Fund Transfers General Finance Gen Govt 123 Economic Development Special Revenue Comm & Econ Dev Op/Enterprise 124 Neighborhood Development Special Revenue Conlin & Econ Dev Op/Enterprise 125 Community Relations Specia l Revenue City Management Op/ Enterprise 127 Community Services Special Revenue Finance Op/ Enterprise 131 Parks and Recreation Special Revenue Public Works Gen Govt 140 Growth Management Special Revenue Conlin & Econ Dev Op/Enterprise 141 Streets Specia l Revenue Public Works Gen Govt 142 Arterial Streets Special Revenue Comin & Econ Dev Capital 144 Cemetery Special Revenue Public Works Op/Enterprise 150 Emergency Services Special Revenue Fire Op/Enterprise 151 Public Safety Communications Special Revenue Fire/Police Op/Enterprise 152 Police Grants Special Revenue Police Op/Enterprise 161 Downtown Yakima Business Imp Dist Special Revenue Comm & Econ Dev Op/Enterprise 162 Trolley Special Revenue Comm & Econ Dev Op/Enterprise Prelimiunry Budget • Budget Reader's Guide —1 FUND/ ACCOUNTING OPERATIONAL CITY FUNCTIONAL DEPT. FUND / DEPT. NAME FUND TYPE DEPARTMENT GROUPING 163 Front Street Business Improvement Special Revenue Comm & Econ Dev Op/Enterprise 170 Tourist Promotion Special Revenue Comm & Econ Dev Op/Enterprise 171 Capitol Theater Special Revenue Comm & Econ Dev Op/ Enterprise 172 PFD - Convention Center Special Revenue Finance Op/Enterprise 173 Tourist Promotion Area Special Revenue Comm & Econ Dev Op/Enterprise 174 PFD - Capitol Theatre Special Revenue Finance Op/Enterprise 195 Contingency Special Revenue Finance Reserve 198 Capitol Theater Reserve Special Revenue Finance Reserve 199 Recovery Grants Program Special Revenue Public Works Op/Enterprise 221 LID Guaranty Debt Service Finance Debt Service 272 2002 & 2009 PFD LTGO Bonds Debt Service Finance Debt Service 281 LTGO - Various Bond Issues Debt Service Finance Debt Service 283 2003 G.O. Criminal Justice/182 Debt Service Finance Debt Service 284 95 G.O. Fire Debt Service Finance Debt Service 285 G.O. Line of Credit Debt Service Finance Debt Service 287 96 G.O. Convention Center Debt Service Finance Debt Service 289 LID Control Debt Service Debt Service Finance Debt Service 321 Central Business District Capital Capital Project Comm & Econ Dev Capital 322 Capitol Theatre Construction Capital Project Comm & Econ Dev Capital 331 Parks Capital Capital Project Public Works Capital 332 Fire Capital Capital Project Fire Capital 333 Law and Justice Capital Capita l Project Police Capita l 342 Public Works Trust Construction (REET 1) Capital Project Comm & Econ Dev Capital 343 REET 2 Capital Fund Capital Project Comm & Econ Dev Capital 345 LID Construction Capita 1 Project Comm & Econ Dev Capita 1 364 Transit Capital Enterprise Public Works Capita 370 Convention Center Capital Capital Project Comm & Econ Dev Capital 392 Cumulative Reserve-Capital Capital Project Comm & Econ Dev Capital 441 Stormwater Operating Fund Enterprise City Management Op/Enterprise 442 Stormwater Capital Fund Enterprise City Management Capital 462 Transit Enterprise Public Works Op/ Enterprise 471 Refuse Enterprise Public Works Op/ Enterprise 472 Wastewater Treatment Plant Cap Rsv Enterprise City Management Capita 1 473 Wastewater Operating Enterprise City Management Op/Enterprise 474 Water Operating Enterprise City Management Op/Enterprise 475 irrigation Operating Enterprise City Management Op/ Enterprise 476 Wastewater Construction Enterprise City Management Capita 1 477 Domestic Water Improvement Enterprise City Management Capital 478 Wastewater Facility Project Enterprise City Management Capital 479 Irrigation System Improvement Enterprise City Management Capital 484 91 Water/Wastewater Bond Enterprise Finance Debt Service 486 98 Water Revenue Bond Enterprise Finance Debt Service 488 Wastewater Revenue Bond Enterprise Finance Debt Service 491 2003 Irrigation Revenue Bond Red. Enterprise Finance Debt Service 492 2003 Irrigation Revenue Bond Res. Enterprise Finance Debt Service 494 2003 Wastewater Revenue Bond Res. Enterprise Finance Debt Service 2 — Budget Reader's Guide • Preliminary Budget FUND/ ACCOUNTING OPERATIONAL CITY FUNCTIONAL DEPT. FUND / DEPT. NAME FUND TYPE DEPARTMENT GROUPING 512 Unemployment Compensation Reserve lo»croni5c,vicc [i,y0nooAcm,ut Reserve 513 Employee Health Benefit Resei've Internal Service City Management Reserve 514 Workers Compensation Reserve internal Service City Management Reserve 515 Risk Management Reserve Internal Service Finance Mgmt Reserve 516 Wellness/Employee Assistance Program Internal Service City Management Reserve 551 Equipment Rental Internal Service Public Works Op/Enterprise 555 Environmental Internal Service Public W cky Op/Enterprise 560 Pithlic Works Administration Internal Service Public Works Op/Enterprise 610 Cemetery Trust Trust Finance Trust 612 Fire Pension Trust Finance Reserve BUDGET PROCESS PROCEDURES FOR ADOPTING THE ANNUAL OPERATING AND CAPITAL BUDGET The City Council annually approves the City's operating budget. The operating budget is designed to allocate annually available resources among the City's services and programs and provides for associated financing decisions. The City's - budget procedures are mandated by Washington State Law and Yakima's Charter. At a noi ninnonn, the law requires the following steps: 1. Prior to November lst of each yeai; the City Manager subrnits a proposed budget to the City Council. This budget is based on priorities established by the Council and includes expenditure projections/requests provided by City departments and balanced against revenue projections. 2. The Coun UcondncispuhUcoocetingsandahcaringontheproposcdbodgciinNovenzher to obtain taxpayer comrnents. 3. During mid-December, the budget is legally enacted through passage of an ordinance. The complete budget calendar is included as an attachment to the Preliminary Guidelines memo, enclosed. AMENDING THE BUDGET The total fund approved budget is the legal level of control; this means that there is some flexibility within a fund to over or under spend individual line item budgets, but total expenditures for a fund cannot exceed the total approved budget (appropriatioiij for that fund. The City Manager is authorized to transfer budgeted amounts between departments within any fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of permanently authorized employee positions, salary ranges, or other conditions of employment must be approved hy the City Council, Prelimiunry Budget • Budget Reader's Guide — 3 When the City Council determines that it is in the best interest of the City to increase or decrease the approved budget (appropriation) for a particular fund, it may do so hy ordinance, if approved by a si majority pbusone after holding two public hearings. BUDGET FORMAT The foliowing is an explanation of the Pi'elirninary budget, by volurne and section: BUDGET FORECAST A separate document release in mid-October which contains a general introduction and overview of the entire budget. This document provides an overview of the financial environment in which the City is operating, an overview of the challenges facing the City in the foi'eseeable futui'e and the strategies the City will employ and the direction the City will take to meet these challenges. This section also provides an overview of each of the si nificant revenue sources of the City and displays a comparison of last year actual, current year-end estimates and next-year projections for each revenue source. Similarly, this section provides an overview and a three-year comparison of actual, estimated and projected expenditures of the City, grouped on a functional basis. PRELIMINARY BUDGET Released in early November and provides a more detailed analysis of the underlying programs that make up the larger budget totals. Cityzvide Summaries Section displays summary information for each fund, including revenues, expenditures, and fund balances. Included in this section are sumrnaries on Permanent Budgeted Positions; Double Budget ;CiLyServiceCha/Xee;and General Fund Resources. Budget Detail by Operating Departments Section is o dhntnLhe[dy'sseven operating departments, including: CdyNJanagpn'ent; Municipal Court; Finance; Community and Economic Development; Police; Fire; and Public Works, plus a separate category for Intergovernmental and outside agency budgets. Each departmental section begins with an organizational chart and a mm/nary for the department asa whole. Then each operational Division within the Department is presented; this inforrnation includes a narrative descri V[ihchasko|jeciivcand/Vrpongcaoo activity, and a summary of authorized personnel for the division as a whole. In many instances the division activities are broken down further into groupi s called service units; the City's recognized activity centers. Next, the service units are explained and program performance statistics are presented, where applicable. PinaU division includes a table which summarizes financial information including an expenditure summary by object (type of item purchased) and service unit (prograrn) and a revenue smnmaryhysource (hasub) and service unit. (It should he noted that General Fund departments will not have revenue summaries, as the General Fund revenue does not "belong" to a particular department. General Fund revenue is analyzed separately in the Citywide Forecast Document.) Appendices includes the Budget Guidelines issued by management in July; a glossary of commonly used budget terms; a summary n( significant accnnnLi policies; the City's Pay Ordinance (and other ordinances, if applicable); and general statistical information, as applicahle. 4 — Budget Reader's Guide • Preliminary Budget BUDGET PREPARATION AND ADOPTION OBJECTIVES The budgel process plays a significant role in Yakirna's Iegislahve policy making. Council members establish the level of services that the City will provide and allocates the funds which will support these services. This Preliminary B as proposed, includes a broad range o( service priorities and financial policies for the City. Accordingly, the pla preparation, and adoption of the City budget will incorporate the legislative fiscal priorities set by the Council in the Strategic Planning process, as well as those priorities established by the Council in making the final policy decisions. In addressing these legislative priorities, the budget meets the following objectives: 1. Presents a balanced spending plan for operati and capital budgets within existi resources. 2. Maintains municipal sprrice level priorities and programs as determined by the City Council. 3. Considers and implements appropriate options to either increase resources or reduce expenditures where necessary to meet critical needs and to reduce projected budget deficits or operal'tng subsidies. 4. Ensures that departmental are in compliance with the uniform set of guidelines issued by lhe Cily Manager. 5. Maintainsopenahnghmd,ashOovv/esprve|pvp|s,andaUorahesm|fi,ipnthndsfornon' discretionaryhxedandomndaiedcoet 'increases. 6. Examines the impact of changing local economic conditions and examines opportunities or economic growth which could affect both operating revenues and expenditures. 7. Incorporates in progressive phases, the Six-Year Capital Facilities Plan for capital facility/ infrastructure projects. 8. Evaluates proposals for increasing productivity and performance to minimize future staff and rate increases and reduces expenses wherever possible. 9. Incorporates critical Council legislative priorities set by the Council through the Strategic Planning process. Budget and policy issue perfor;uance is regularly ;uonitored aizd periodically reported tlirougli monthly, quarterly and "as needed" reports to the City Manager and City Council. Prelimiunry Budget • Budget Reader's Guide — (This page intentionally contains no information.) 6 — Budget Reader's Guide • Preliminary Budget CITY ,x ' BUDGET GUIDELINES MEMO bt.,4 July l3,2OlO TO: Department Directors and Division Managers FROM: Dick Zais, City Manager Rita DeBord, Finance Director Cindy Epperson, Deputy Director of Accounting & Budgeting SUBJECT: 2010 Budget Guidelines This Budget Guidelines packet has been pi'epared to assist in the developinent of the 2010 budget. The 2010 budget process will be very similar to that of previous years (refer to Section 1 for an overview of the City's airnual hudget process), with one modification. Because of the potential for budget reductions in view of the national recession, the General Govermnent - budget meetings are targeted to be cornpleted by mid -August to give ample time for Council/Managernent review of reduction options. BUDGET DEVELOPMENT INSTRUCTIONS Section I: Overview of the City's Annual Budget Process Section II: General Information Section III: Expenditures Section IV: Revenues Section V: BudgeiNarmthcs - PreliminamBudgetOocnment Attachment 1: Sample of a Budget Narrative Submittal for Preliminary Budget Attachment II: Blank Policy Issue Forrn Attachment III: 2OlO Preliminary Budget Calendar Attachment IV: 2010 City Manager/Finance -- The Policy Issue/Detailed Budget Review. This schedule has not yet been set, and will be provided upon conmpletioo. Meetings will be scheduled from July 30 through mid September. Should any essential people (Department Director and Division Managers) be unavailable for budget ineetings at any tiine during this period, please contact Kathy Miles in Finance immediately to advise her of your schedule. The Detailed Budget Worksheets for each division are attached as appropriate. The Year-to-Date actual colunin includes June payroll and most of the 2nd quarter charges. Preliminary Budget • Budget Guidelines -1 CURRENT AcTI0N ITEMS AND TIME LINES Following are the tasks that need to be completed in the immediate future and the related time lines. (Information and guidelines related to tasks re i d at later dates are also included in this document to help prepare for the overall budget process.) Budget Workshop - Annually, Cindy Epperson leads a workshop to explain the budget process clnd to answer any questions i'egai'ding the preparation of the 2010 budget. Two rneeLings are scheduled -Lhea0ernoono(Ti/es.|n|yl4aLl:5Opm,and|hpnnnrningo(Wed. July l5atll:OOa.nn. both to be held in City Council charnhers, All division managers and other emplovees involved in hudget preparation are urged to attend this rneeting. This review will include guideline interpretation and overall budget preparation. Friday July 24,2009- All 2OOg year-end estimates and proposed 2OlO Preliminary budget worksheets due to the Finance Departrnent. 2009 Year Estimates - Identify on the budget worksheets (attached) the year-end estimate of revenues and expenditures, based on the most current information available and best judgment. Note: If one expenditure account is going over budget, another account will need to be adjusted downward (within the same department and fund) so that the net year-end expenditures do not exceed the budget. Please reduce year-end salary estimates for any position vacancies, and properly consider the budget reductions implemented in April. Moitdm. JiiIi.' 27, 2009 - All Policy Issues anticipated for tnclusion in the 2010 budget are due to Finance Department in draft form. Note: Kathy Miles has previously distributed a properly formatted sample policy issue form via e-mail. Please use thi form, insert your informnation into the appropriate fields, and return it to Kathy electronically. Contact Kathy if you need the forrn sent again. If a handwritten document is preferred, please submit itone full week prior to the due date (Attachment A). Proposed 2010 Preliminary Budget - Identify on the budget worksheets attached, the proposed projected revenues and expenditures (operating and capital, excludi personnel) for 2010 hased on the most current information available and the departments proposed operating plan. Note: General Government changes to increase the 2010 budget will not be entered before they are reviewed by the City Manager and/or Finance. Reductions will be processed. Note: Submit your budget worksheets to Teresa Borgman in Finance (updated with your year- end estirnates and your 2010 budget requests). Finance will be greatly assisted by ensuring that all information is submitted to the Finance Department before the July 24th due date. This aliows Finance adeqiiate tirne to process the data before budget ineetings s begin. If there are any questions after readi the enclosed inforrnation, feel free to coi'itad Cindy Epperson, Deputy Director of Accou & Budgeting, at #576-6644 cc: City Council 2 - Budget Guidelines • _Preliminary Budget I. OVERVIEW OF THE CITY'S ANNUAL BUDGET PROCESS There are several steps to the City's annual budget process: Step 1: Distribution Of Budget Guidelines And /\ Draft "Working Budget" Document — Distributed h/ all Department Heads and Division Managers by the Finance Depai'UienL (This working budget is updated by the respective Division Managers and Department Directors to reflect year-end estimates and next years hudget requests and subrnitted to Finance along with draft Policy Issues, if any. See #3 below.) Step 2: Review And Discussion (}f The 20I0 Draft Po/icy issues — Department Directors meet asa group. Step 3: Year-End Estimate And Next Year's Proposed Revenue /4//JEz}exddo/xB//drr/ Submitted — Updated budget worksheets are submitted to the Finance Department by Division Managers for processi and preparation in advance of the Administrative Budget Review meeting. Step 4: Ad///////s//n///e Budget Reviews — Department budget review rneetings are held with the City Manager, Finance department staff and the respective Department Directors and Division Managers. Budget requests are adjusted as needed. Step 5: Update And Preparation Of Departmental Budget //for/no//no— cooperation from the various Depaitment Directors and staff, the Finance Depaitment prepares this information as adjusted during the administrative budget review meetings. Step 6: 2010 Budget Forecast is submitted to Council — The Finance Department prepares and submits a Budget Forecast to Council utilizing, in part, the information submitted by Departnient Heads and discussed at the Adrninistrative Budget Review meeti as noted above. The Budget Forecast is typically discussed with Conncil at the Iast regular Council rneeting in October. Step 7: 2070 Preliminary Budget /y prepared and submitted to Council — The same format and process as used in the past will be utilized again this year. Each departrnent and division will finalize their prelirninai'y budget request and prepare the related budget narratives for inclusion in the Preliininary Budget document. The Finance Department will review and refine as needed, and prepare the full docinnent for suhrnission to Council, The Policy Issue docrnnent and Preliminary Budget will he suhrnitted to Council on November 6th, Step 8: Council's Budget Review. — Department budget review meetings with Council will be held during the November and December time frame. Step 9: Public Budget Hearing — As required by lalAr, will be held on or before the first Monday in Decernber of each year. (Generally held the last Council meeting in November.) Step 10: F///n/ [o////c// Budget Review Meeting — Finance Department prepares and submits a Budget Wrap-up Docunient to Council. Council votes on the Policy Issues and any other issues, as necessary. Step 11: Council Passes Ordinance — The ordinance approving the 2010 Budget in passed in December. Preliminary Budget • Budget Guidelines — 3 II. GENERAL INFORMATION The initial budget worksheets provided to department heads and division nianagers (for their updates regardi year-end estnnates and 2010 proposed are based on the 2009 adopted budXeL,axadj/oted[o/de following items: SALARY AND WAGES ADJUSTMENTS The negotiated increases in base wages (at thi point in tirne, YPPA is the only hargaining unit with a 2010 settlement all other groups are frozen at 2009 base wage Ievels). Applicable compensation adjustments; including: • Longevity • Approved Civil Service Reclassifications • Merit (step) increases - please review for accuracy, but do not automatically increase steps for someone not at top step - the new budget system is extracting personnel related information directly from payroll. • 4% Medical Ins mmeincrpasp,sobjpdLnbnLherrpviev* • 4% Dental Insurance increase • 5% Industrial Insurance increase 3% Insurance - Risk Management 7% Postage Utility Increases: • 7% Natural Gas • 5% Electricity • 5.5% Water • 3.5')/0 Wastewater Internal charges (first estimate): • 3% City Sei'vice charge • 0% Equiprnent Maintenance & Operation POLICY ISSUE PROPOSALS All proposals should be submitted using the Policy Issue form enclosed, (refer to Attachment U). If further explanation beyond the two-page form is necessary, summarize the information on the form (do not expand the form beyond the 2 pages) and provide additional information in a separate attached, supplemental memorandum. A rough draft of all Policy Issu proposals must be subinitted 10 Finance by July 27th. The Policy Issues need not be complete and in final form until September/October time frame. 4- Budget Guidelines • _Preliminary Budget UUU. EXPENDITURES For General Governnient (General, Parks and Street Funds) divisions, these instructions include summary budget limitations. 20A0 GENERAL GOVERNMENT For Preliminary Budget development, the 2009 adopted budget is transferred over and becomes the 2010 hudget; except as noted on the previous page. Positions targeted for elirnination as part of the April cost containment measure have also been removed from the 2010 budget. If departments have needs that cannot be met within the above-described limitations, a policy issue must be submitted. The initial reports will include actual expenditures through June 2009. Please identify on this i'epoi't the estiinated year-end actual expenditures. Although it is early in the yeai; it is important that these es|bnahes be as accurate as possible, as they determine the calculation of the 2OlObeginning fund balance (which is then used, in part, to determine funds available for the 2010 hudget expenditures). ALL FUNDS: PERSONNEL -- WAGE AND BENEFIT CONSIDERATIONS No additional staff (permanent, full-time, part-time or temporary) increases are to be budgeted for 2010. No requests for new or additional staffing in all funds (permanent, full-time or part-time) above 2009 authorized levels will be allowed, except for positions funded by new grants or reductions hn other staffing expenses. Overtime is to be frozen at the lesser of the 2009 budget or 2009 estimated actual level except for grants whi hanLhorizeandb/ndaddbinna|nvprLbnpexpense(ip.PnUcegran1s(nr emphasis patrol). An analysis should he made in hudgets where there are large overtime expenditures (i.e. Police and Fire) for the potential savi that might he generated hy hiring full time personnel. To justify a new position, it will need to be fttnded l00% (ol' rnol'e) by overtime reductions. If personnel cost a produce an inci'ease in departinent/division total 2010 budget above what revenues can support, expenditure reductions elsewhere must be implemented to balance the 2010 budget. For 2010, expenditures for existing part-time or temporary staff are to be projected at 2009 actual estimated levels or below. All reclasses already approved by Civil Service should already be included in the 2010 budget. Exclude reclasses requested but not yet approved, at this point in tirne. However, please inforrn Finance of any pending reclasses. 2009 year-end estimates for staffing need to be analyzed and adjusted to take into account vacancies or other staffing related changes. 2010 Proposed Personnel Budget: 2010 budget staffing costs noted on the hudget worksheets are generated from the staff percentage worksheet, and these system-generated accounts say "Staff." Preliminary Budget • Budget Guidelines — 5 Additionally, some staffing costs such as Overtime, Retirement Cashouts and Special Pay need o be enhed — daydonotcon/ in from the staff percentage worksheet. 2070 Expenditures For Anticipated Employee Retirements And Cash-Outs — Should he budgeted bn Object #140. At this point in time, all cash-outs have been removed from the 2010 budget for all funds. General Government operations should identify cash-out requirements, but these should not be entered into the budget system. Other operating funds can enter cash-outs as appropriate. Z0J0Ezpe//d/h/us Object #224 "Excess Cornpensation as used in this section, includes any payrnent that was used in the calculation of the employee's relirernent allowance by the State Retirement System, which is in excess of 240 hours of unused aiii leave. For planned 2010 rehremeiis, contact the Finaiice Department for assistance in calculating these costs. Entry into the 2010 budgel should follow the same guidelines as retirenient cash-outs. Z0J0 Overtime Expenditures — Should provide for the ongoing requirements of the Fair Labor Standards Act. However, each department is lo perforrn an overtirne cosl/impad analysis. The objective is to identify avoidable costs and reduce overtime expenditures to below year-end estimates. 2010 proposed expenditures are to be budgeted no greater than the 2009 budget or year- end estimates, whichever is lower. 2070 City Expenditures For Medical And Dental Insurance — Shon|dbccstbnatcdaiihcbodgcied amount for 2009 (i.e. disregard vacancies for medical and dental insurance eshmates). Initially, the 2OlO budget will include 4Y<. rate increase to cover medical inflation. New rates will be developed later in August/September, and will consider our group history and any plan design changex neconnoendedhy the Insurance Committee. PROFESSIONAL SERVICES Except for indigent defense and mandated or required professional service contracts, no funds should be budgeted for any new professional services. Any proposed increase in professional services should not be budgeted and will require explanatory narrative and a Policy Issue request. OTHER OPERATING COSTS Travel And Training Expenditures (Account #430) — are to be budgeted and justified on the basis of critical needs. The 2010 travel hudget should be no greater than the costs expected for 2009 year-end estimates or the 2009 budget, whichever is lower. EachdivisinnisrpqopsLpdLnbJen1ifvby|ocaLionandprnfessiona|a(fi|iaLinn,p|annedon1- of-state travel for 2010. Make sure account #430 includes only room, meal, and general subsistence costs. Registration fees are to be budgeted in Account 490. Miscellaneous Operating Expenses — Refer to Section II, General Infonnation, for a list of items that have been increased 10 calculate your initial 2010 budget request. Any deviation from Budget Guidelines for specific operati requirernents of a departrnent or division inust be discussed at 6— Budget Guidelines • Preliminary Budget the Adrninisli'alive Budget Review rneelings and approved by the City Manager, and should be described in the budget narrative portion of the Preliminary Budget document. Some internal charges, such as Equi n'eodRenLa|M6c(}aoecnrrpn1|ybodgeUsda|Lhe2DU9|pvpivvhUeson'p have been estirnated. As Finance further develops these charges, they will be entered into the 2010 budget. Equ/p///ro/Opeo/t/n///\odKc///nce//m//[hnrg7y- ongoing expenditures. The Fleet Manager will identify funding requirements for each depariment. The E i men1Ren1a|andRey|acen/en1PondnvvnsaUooUingsLockLhaLcanbecayhaUzed(ie. a useful life greater than one year with a cost greater than $5,000) with the exception of Fire and Transit. The procedures relating to the Equipment Rental Fund are set forth in the Municipal Code, Chapter 3.15. No additions to fleet (as opposed to equi mprdrepbcemeod)arpLo he included in the 2010 proposed hudget subrnitted on the hudget worksheets, Any addition to fleet must he discussed at the Departrnent Administrative Budget Review rneeting and approved hy the City Managei; will require a transfer of funds from the Operating Fund to Equipment Rental to cover the initial purchase, and musl be budgeted in bolh funds. Additions to fleet are norrnally policy issues. Therefore, operati departments must notify the Equipment Rental Manager of potential Policy Issues that may affect the Equipment Rental budget. If a department expects Equipment Rental to fabricate or provide services not included in the M & 0 charges, these costs should be budgeted separately. If there are any questions regarding whether a cost is included in the M & 0 charge, contact the Equipment Rental Manager. Other 201() Budget lteins - Except for fixed, rnandated, contractual, or uniforrn cost increases for expenditures not addressed in these guidelines, should not exceed 2009 year-end estimates, or 2009 ainended budget, whichever is lower. CAPITAL OUTLAY Capital outlays for 2OlO are |ohe reduced lO% below the 2OO9budget. Requests should include sufficient justification for Council consideration as indicated in the budget submission format. Contact the Purchasing Division for assistance in developing estiinates for inajor purchases. (Purchases below $5,000 per individual item are not considered capital outlay, and would likely be included in the budget as "small tools and minor eq i nxen1.") NON-GENERAL GOVERNMENT DIVISIONS All funds had the 2009 adopted budget carried forward into 2010. Other operating divisions should follow the same guidelines as General Government, as detailed above. |Lis expected that bhe capibal funds would need bo be adjusbed for new projects. For capital projects budgehedkn2OO9, please provide an estimate of costs expected to be completed by the end of 2009 -- the balance of the project should be rehudgeted in 2010. Preliminary Budget • Budget Guidelines - 7 UV. REVENUES The 2009 budgeted revenues have also been programmatically carried forward to the 2010 budget. RATE ADJUSTMENTS Departments considering increases in utility rates or fares should prepare a separate policy issue supporting the rate adjustments. TAX ADJUSTMENTS The Finance Department will estimate tax receipts in light of current economic conditions and changes in State law. This will include review of the City tax on City-owned utilities. FEES Where possible, all current fee-for-service programs should be budgeted on a 100% self-supporting basis. If raises in fees are necessary to maintain this standard, include a cornparison of existing fees and costs together with proposed increases and an estimate of revenues generated to offset anticipated expenditures. These changes should be pi'esented in a Policy Issue. GENERAL REVENUES The Finance Department will make an estimate of general revenues that do not require departmental input. They will also review department revenue estimates prior to final submittal. V. BUDGET NARRATIVES — PRELIMINARY BUDGET DOCUMENT The Department/Division narratives make up the largest portion of the Preliminary Budget OocnntenL The hudget narrative forrnat consists of six sections. They are: 1. Division Definition 2. Authorized Personnel 3. Performance Statistics 4. Explanatory Narrative 5. Capital Outlay 6. Major Policy Issues The information required in each of these sections is desci'ibed 'in the Budget Request Surniriai'y Format, Attachment I. (It is also recommended that Department Director and Division Managers review last years Preliminary Budget document narratives.) A copy of the previous year's hudget narrative will be issued to each Division Manager and Department Director by Finance later in the budget development process. This narrative should then be used to assist in the development of the 2010 budget narrative. These "narrative dnafts" (i.e. last year's narratives and 2OlO approved budget pi'oposals) will be issued as soon as the nurnbei's are 'fi'ozen" fot' the Preliiniiiai'y Budget, around the end of Septeinbei'. Nai'i'atives should then be written to reflect the 2010 budget proposals, the 2009 year-end estimates and assumptions made by departrnents based on the Budget Forecast printouts. Each Department Director is responsible for the preparation and content of the budget nai'i'atives foi' all divisions/funds nndei' theii' scope of responsibility. 11 is ci'itical that nai'i'atives be subrnitted 8— Budget Guidelines • _Preliminary Budget on time to ensure proper review and finalization by Finance and the City Manager. (Attachment III — Budget Calendar.) FUNCTIONAL ORGANIZATIONAL CHART In addition to the budget narrative described above, each department is to provide a current (not proposed) 2009 organizational chart, including statements outlining organizational responsibility. ■ A restructured organizational chart, similar to the one used in the 2009 Preliminary Budget docunient, will be distributed to Department Heads and should he used as a template for preparing the organizational chart for the 2010 Preliminary Budget document (again; this charl should reflect the 2009 organization.) ■ The updated chart should reflect the organization as it currently exists in 2009. Remember that the nuarber of employees shown on the organizational chart should equal the number of employees listed in the "Authorized Personnel" section of your 2009 budget narrative as "Perrnanent Budgeted Positions" If changes were made after the 2009 budget was adopted, the personnel listing in the "2009 amended budget" column should be revised to reflect those changes. Preliminary Budget • Budget Guidelines — 9 ATTACHMENT CITY OF YAKIMA (DEPARTMENT) 2009 BUDGET REQUEST SUMMARY ^~~..~~~~~~^,�~~^.~^ ~~~~� ~~~~~~~~..~ ~~~~��~~~~..~ DIVISION DEFINITION A short statement describing the function(s) of the division, including the division's Mission Statement, if applicable. End your "Definition" with a listing of service units within the division. AUTHORIZED PERSONNEL Each department and division is responsible for updating the detailed authorized personnel list. This Iis should reflect: Actual personnel authorized for 2000, Budgeted leve (as amended) for 2OOg,and Proposed hudget level for 2010. This information is essential to the 2010 Pre| Budget process. The number of temporary ernployees each year should be denoted by separate footnote listing immediately below the permanent authorized listing. (The "2009 Amended Budget" authorization should equal the staffing level identified on the functional organizational chart submitted for inclusion in the Preliminary Budget.) Authorized personnel should be formatted as shown in the following example: 2009 2010 CLASS 2008 AMENDED PROPOSED CODE POSITION TITLE ACTUAL BUDGET BUDGET 110 City Manager 1.00 1.00 1.00 1130 Assistant City Manager' 1.00 1.00 1.00 1311 Executive Secretary 1.00 1.00 1.00 10506 Executive Assistant Loo 1.00 Loo TOTAL PERSONNEL 4.00 4.00 4.00 (1) Explain changes by summarizing budgeted policy issue or other basis for the change; i.e. "See proposed hudgeted policy issue to add an Assistant Sei'vices Opei'ator PERFORMANCE STATISTICS List performance statistics only where applicable. Divisions are encouraged to consider presenting data that would be meaningful asachadnrgraph.Fnrexan'p|e,\4aherand\4as|pvvaharsnoomarice their budgets by service unit and produce a pie chart, while Transit charts rnonthly ridership. EXPLANATORY NARRATIVE Begin the 'Explanatory Narrative" section with any general narrative discussion which would affect nurnerous account lines in your budget. 10— Budget Guidelines • Preliminary Budget Aetatement similar to the following example ierecommended: "All service units' salary and benefit accounts in this division are impacted by the wage settlement and an estimate for the management pay and compensation adjustment (PACA)." This statement could likewise be modified and used for any other accounts such as benefits, insurance, or aily accounts impacted uniformly throughout a deparhnent or division's budgets. Note: Finance will draft a statement regardi systematic personnel changes. To complete your "Explanatory Narrative" section for each division, referenced by service unit title and nurnber, describe the foliowing: Address the Program Changes/Policy Issues — Explain any administrative changes in prograrns and operations proposed or planned for 2010. This should include a brief explanation of all budgeted policy issues and the accounts affected. Address Substantial Increases/Decreases /// Spending for 207U— Briefly identify, explain and ioshfy all increases or decreases in each summary line item of proposed expenditures for 2010 which result in achange of 3% and $1,000, plus or minus, from the 2009 estimated year-end expenditure levels. Also, if a significant difference occurs between the 2009 budget and the estimated year-end, this relationship should he narratively docrnnented. This narrative should directly correlate 10 expenditure levels reported on the surrtmary - budget prirttouts included with your expenditure/ revenue projection worksheets. (This excludes increases planned for utilities and other commodity items specified in the Budget Guidelines. Also excluded are increases or decreases which represent policy issues requiring Council action see separate section beIow) Please use the following example as a guideline for the narrative. Please note, the intent is to continue to ''rishL-size the general narrative descriptions. This is the basic narrative for all accounts. GENERAL NARRATIVE EXAMPLE Account # and Name — This line item for 2010 reflects an increase/decrease of S from the 2009 year-end estimate of $ to $ This is a % increase/ decrease. The increase/decrease is $ or % from the 2009 budget of $ The increase/decrease is the result of '' For most accounts this narrative is all that is necessary to describe increases 01' decreases. Extensive narrative repetition is to be limited. If, for example, all service units are impacted by a labor settlement, management increase or adjustment, a one-time general statement at the heginning of the division's "Explanatory Narrative" should be used 10 describe those overall impacts. (See the "Example" first discussed in the "Explanatory Narrative" section.) It is also helpful to give a short explanation of what is included in the account i.e. "This account provides for printing of the City's budget documents and financial statements; registrations for training seminars; and dues and subscriptions to keep current on accoun i /hnance issues." Th/k /4bo/// What's Special or Exceptional in Yo//rIl/v/y/o//(s) for 2070 — Identify and describe special or exceptional work programs to be undertaken in 2010; approximate cost, if applicable, and estimated time to complete. Preliminary Budget • Budget Guidelines— 11 Explain Notable "Up's" or "Down's" Repenue Estimates — Identify and explain any variances in 2010 revenue estirnates, if applicable to the departments operation, which change plus or minus 3% from 2009 estimated actual levels. CAPITAL OUTLAY REQUESTS Please submit Budget Year 2010 capital outlay requests in the format shown below. Make stire that all capital outlays are listed by service unit and type (equi n'en1vs.building, etc.). Also remember that capital outlays must exceed $5,000 per individual item and compare total proposed capital outlay to three year average. CAPITAL OUTLAY REQUEST EXAMPLE SERVICE UNIT 341 — Account 640 Machinery and Equipment — ITEM COST FUNDING SOURCE JUSTIFICATION Y'yAC acquisition gear (mmons. $14.000 Franchise Fees Irnprove quality and versatility of equipinent used by division microphones, cords, r,c.) staff io the production n(Y-l)\[programming. Y[TV acquisition gear (camo/s, $14,000 Franchise Fees Improve quality and versatility ^/ equipment used by microphones, cords, r,c} cornrnunity producer in the production of YCTV progralnrning. YCTV/Y-PAC facility $15,000 Franchise Fees Provide dedicated studio facilities for Y-PAC prod and Studio ''D''upgrade enhanced ''rb,"m^'k,y''capabilities. TOTAL SERVICE UNIT 341 $43.000 12 — Budget Guidelines • Preliminary Budget ATTACHMENT II MAJOR POLICY ISSUES/SUPPLEMENTAL BUDGET REQUESTS In order of prioritv prepare a separate, short surnmary for each departmental / division policy issue as foliows, using the attached form L Again this yeai all policy issues should not exceed one typewritten page, front and back. Contact Kathy Miles in Finance for a sample form, which can be e-mailed, and already in the proper format. The form can then be updated and returned in the sarne fashion. Please try to have these submitted to Finance by July 27, for summarization and compilation for City Manager / Department Head review. If further supplemental inforrnation is required to explain, docnrnent, or expand on the rationale for policy change, a separate memorandum should be prepared. The supplemental information may be prepared within the division and submitted as an attachment to the main policy issue finalized in Finance. Below is a sample Policy Issue forrnat. POLICY ISSUE TITLE BUDGETED /[NB[0CETED PROPOSAL State the proposal/issue 10 he considered and policy objectives: i.e. proposed reorganization, staff increases or decreases, increase in fees, charges for services, new projects, major increases or decreases in service Ievels, etc. IMPACTS 1. Fiscal Impact — cost reductions or increases 2. Proposed Funding Source — if applicable; identify increases or decreases in revenues S. Public Impact - 4. Personnel Impact - 5. Required Changes in City Regulations or Policies - 6. Legal Constraints, if applicable - 7. Viable Alternatives — Consideration of several viable alternatives to meet policy objectives. CONCLUSION AND/OR STAFF RECOMMENDATION Stateineiit of the above usually 10 the effect that the itein is a Council policy decision Prelinthwy Budget • Budget Guidelines —13 ATTACHMENT 111 2010 BUDGET PROCESS CALENDAR (as of 7/13/09) CITY MANAGER / DEPARTMENTS / f0 ACTION STEPS FINANCE DIVISIONS COUNCIL R.C.W. DATE • Distribution of 2010 Preliminary Budget Guidelines, including the request for 2010 policy issues. July 13 Sept. 14 m Distribution of Budget Worksheet Printouts: Request for estimates of revenues and expenditures for July 13 Sept. 14 • ■-. year -end and 2010 budget request. Finance Department issues budget worksheet printouts (showing 6 CO months of activity). Printouts will be updated throughout process. Finance Department Budget Development Workshop July 14 & 15 July 14 & 15 -- p 2010 draft policy issues due to Finance July 27 -- CM /Finance /Department Directors Policy Issue Review Meeting July 30 July 30 -- • Budget worksheet printouts of revenue /expenditure estimates (2009 year -end & proposed 2010) due to Finance July 24 Sept. 28 Preliminary Revenue Review 2010 Status - CM /Finance July 31 Review General Govt. revenue projections - CM /Finance July 31 Oct. 1 Finance assists departments with development prior to CM /department review meetings Ongoing Ongoing -- (Aug.) (Aug.) CM /Finance /Dept. review of Year -end forecasts and 2010 Budget Requests Aug. — Sept. Aug. — Sept. -- 2010 budget narrative development — Departments /Divisions Sept. — Oct. 9 -- Departments submit detail budget narratives to Finance Oct. 9 -- Finance & CM prepare 2010 Budget Forecast Sept. — Oct. 9 -- Budget Forecast on Council Agenda - CM /Finance Oct. 20 November 1 Finalize Preliminary Budget Document - CM /Finance Oct. 30 None Preliminary Budget and Policy Issue Documents printed and available to City Council /public Nov. 2 60 days prior to January 1 City Clerk publishes notice of Budget Hearings 1st 2 weeks 1st 2 weeks in November in November Council sets Property Tax Levy (Holds hearing on revenues) Nov. 17 November 30 Department Budget Reviews, with Council (1) Nov. 3, Nov. 3, Nov. 3, a) General Government Funds 10, 17, & 24 10, 17, & 24 10, 17, & 24 -- b) Utility /Enterprise Funds Council holds Public Hearing (mandatory) Nov. 17 On or before December 1 Council holds Budget Wrap -Up meeting to finalize Budget Decisions Dec. 1 Dec. 1 Dec. 1 -- 2010 Budget adopted (L) Dec. 8 or 15 December 31 (1) Only as required -- Council may chose to review the Policy Issue document, have limited Detailed Budget reviews, and hold the Public Hearing only, as required by law. (2) State law requires that the Budget be adopted by December 31. For our purposes, based on current Council schedule, the Budget will be adopted at the last business meeting of the 2009 calendar year, which may be either December 8, 2009 or December 15, 2009. CITY ,x ' GLOSSARY Accounting S9steao— Thehoba|shuctuoeofrecordyandproceduoeywhkhaoeusedhorecou[ classify and report information on the financial status and operations of an entity. Accrual Basis of Accounting — The method of accounting under which revenues are recorded when they are earned (whether 01' not cash is i'eceived at that tirne) and expenditu ai'e recorded when goods and services are received (whether cash disbursements are made at that time or not). Ad Valorem Taxes — A tax Ievied on the assessed value of real property. Appropriation — An authorization made by the legislative body of a government which permits officials to incur obligations against and to make expenditures of governmental resources. Appropriations are usually made for fixed amounts and are typically granted for a one-year period. Appropriation Ordinance — An official enactment by the legislative body establishing the legal authority for officials to ohligate ate and expend resources. Assessed Valuation — The estimated value placed upon real and personal property by the Yakima County Assessor as the basis for levying property taxes. Audit — A systematic examination of utilization concluded in a written report. It is a test of management's internal accounting controls and is intended to: ■ Ascertain whether financial statements fairly present financial position and results of operahonx Test whet ti'ansachons have been Iegally pei'foi'ined Identify areas for possible improvements in accounti practices and procedures Ascertain whether transactions have been recorded accurately and consistently Ascertain the stewardshi of officials responsihle for goverrnnental resources Balance Sheet — A statement purporting to present the financial position of an entity by disclosing the value of assets, Iiabilities and equities as of a specified date. BARS Manual — The Washington State Auditor's Office (SAO) prescribes the financial accounting and reporting of local governments in the State. This is accomplished by the utilization of a standardized chart of accounts and financial reporting requirements as set forth in the Budgeting, Accounting, and Repoi'ting System (BARS)manuals. Bond — A written promise to pay (debt) a specified sum of money (called principal orfaccvahe)ai a specified future date (called the maturity date(s)) along with periodic interest paid at a specified percentage of the princi al (interest rate). Basic/Sub Codes (BASUB)— required element of the account iuiinber as set forth in the BARS manual. Preliminary Budget • Glossary —1 ■ Revenue - The portion of the account rnninber which identifies the source (origin in or originating category) from which revenues are obtained. MajorcaLpgodpsane:1axps; Licenses and Permits; Intergovermnental Revenue; Charges for Goods and Services; Fines and Forfeits; Miscellaneous Revenues; Non revenues; and Other Financing Sources. ■ Expenditure/Expense - The numbers assi ned to identify different categories of operations from which expenditui'es/expenses are incurred. Maoi' categories are General Governrnent Services, Secui'ity of Persons and Property, Physical Environment, Transportation, Economic Environment, Mental and Physical HeaIth, Cultui'e and Recreation, Debt Service, Capitalized Expenditures and Other Financi Uses. Budget (Operating) - A plan of financial operation embodying an estimate of proposed expenditures for a given period (typically a fiscal year) and the proposed means of financing them (revenue estimates). The term is also sometimes used to denote the officially approved expenditure ceilings under which a government and its departrnents operate. Capital Assets - Assets of significant va|ueandhavb\gauyek/|Ubeof several years. Capital assets may also be called fixed assets. Capital Budget - A plan of proposed capital expenditures and the means of financing them. The capital budget rnay be enacted as part of the complete annual budget which inckides both operating and capital outlays. The capital budget is based on a capital improvement program (CIP). Capital Facilities Plan - A plan for capital expenditures to be incurred each year over a fixed period, identifying the expected beginning and ending date for each project, the amount to be expended in each yeai and the rnethod of financing those expenditures. Capital Outlays - Expenditures for the acquisition of capital assets (examples include land, buildings, machinery, and equiprnent, and constriiction projects). The tisefiil life is more than one year and the uni cost is$5„OOOormore. Capital Projects - Projects vvhi h purchase or construct capital assets. Typically a capital pr jec| encompasses a purchase of land and/or the construction of a building or facility. Capital Project Funds - Account for financial resources to be used for the acquisition or construction of major capital facilities other than those financed by proprietary funds. Cash Basis - The method of accounting under which revenues are recorded when received in cash and expenditures are recorded when paid. Cash Flow Budget (Cash Budget) - A projection o(dvecashoeceiptyanddisbursex'enLsanticipated during a given time period. Debt Service - Payment of interest and repayment of princi a|ioho|derso(agovcrnn/crd'sdehi instruments. Debt Service Funds - Debt Service Funds account for accumulation of resources for and payment of principal, interest and related cost on general long-term debt. Deficit — (1) The excess of an enlity's Iiabilities over its assets (see Fund Balance). (2) The excess of expenditures or expenses over revenues duri a single accnonLi period. Department — Department can have two different definitions: (1) The second component of the account number structure which identifies distinct operational units within fund. The City uses separate depai'trnents in three funds General, Streets and Equi (2) The broad categories of organizational operations. The City's Operating Departments are: City Management, Municipal Court, Finance and Budget, Community and Economic Development, Police, Fire, and Public Works. Division — A unit designation within an operational department, usually with a separate manager. Enterprise Funds — Enterprise funds account for services to the general public where all or most of the expenses, including depreciation are intended to be financed or recovered form users of such services. Expenditures — Where accounts are kept on the accrual or modified accrual basis of accounting, the cost of goods received or services rendered whether cash payments have been made or not. Where accounts are kept on a cash basis, expenditures are recognized only when the cash payments for the above purposes are made. Full Faith and Credit — A pledge of the general taxing power of a government to repay debt obligations (typically used in reference to bonds). Fund — An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and/or other resources together with all related liahilities, obligations, reserves and equities which are segregated for the purpose of carryi on specific activities or attaining certain objectives. Fund Balance — Found in governmental and trust funds, this account represents the difference between fund assets and liabilities. GAAP — See Generally Accepted Accounti Principles. General Fund — The General Fund is the operating fund of the CiLy. It accounts for all of the financial resources of the City except those required to be accounted for in a separate fund. General Government — This desi nation refers to General, Parks, and Street Funds. These funds are supported in part by property tax, sales tax and utility tax. General Long-Term Debt — Long-term debt expected to be repaid from governmental funds. This includes special assessment debt fot' which the govei'nrnent is obligated inxomennan/ver. General Obligation Bonds — When a government pledges its full faith and credit to the repayment nf the bonds it issues, then those bonds are general obligation (GI\)hnnds.Un|in/hedTaxGpneca| Obligation bonds (UTGO) are voted by the people and property taxes are irrevocably pledged to service the debt. Limited Tax General Obligation 8onds(LTGO) areauthodzedbyCoon(i|acdon only. Typically, specific taxes are pledged for debt service, with any shortfall being made up by property taxes. Generally Accepted Accounting Prin ' ls (GAAl)- Uniform minimum standards for financial accounting and reporti .Theygorernthe[nrmandcnnLen1nfLhebasicdnancia|s|aLemen1sof an entity. GAAP encompass the conventions, rules and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. GAAP provide a standard by which to measure financial presentations. Grant - A contribution of assets (usually cash) by one governmental unit or other organization to another. Typically, these contributions are made to local governments from the state and federal governrnents. Grants are usually rnade for specified purposes. 6/ Lieu nf Tax - A tax Ievied by the City on a City-owned operation (i,e,, watei; sewer and i'efuse utility tax.) Imterf/ndCburges - The sales and charges for services hy one departrnent or fund to another departnient or fund of the saine governnient. Intergovernmental Service - Expenditures made to other govermnental entities for services rendered. Intergovernmental services are limited to those functions normally provided by governrnents and not by private business. Internal Control - A plan of organization and methods and procedures adopted - by management to ensure that resource use is consistent with laws, regulations and policies; that resources are safeguarded against waste, loss and misuse; and that reliable date are obtained, rnaintained and fairly disclosed and reported. Internal Service Fund - Funds used 10 account for the financi of goods or services provided by one department or agency to other departments or agencies of a government or to other governments ona cost reimbursement basis. Liability - Debt or other legal obligations arising out of transactions in the past which must be Uonidatedrenewedorrcfunddatsone future date. Long-Term Debt - Debt with a maturity of more than one year after the date of insurance. Modified Accrual Basis - The basis of accounting under which expenditures other than accrued interest on general Iong-term debt are recorded at the time liabilities are incurred. Revenues are recorded when they - become both measurable and available to finance expenditures of the current period. Non-Expendable Trust Funds - Non-expendable trust funds earn revenue on behalf of the parties fot' whk'h the trust was established, but the princi al of the trust rnust rernain intact. Object nf Expenditure - Expenditure c|assihca|ionsbasednpnnLheLypesorca|egoriesnf goods and services purchased as prescribed in the BARS rnanual. Broad categories include: Salaries and Wages, Personnel benefits, supplies, Contracted services (utilities, maintenance, travel), Intergovernmental/Interfund Services, Capital outlays, and Debt Service (interest and principal). Operating Transfers — ALmmsfer (payment) between funds which purpose is to suppoi'l the normal level of operations in the recipient fund. Pension Trust Funds — Pension trust funds are used to account for the operations of trust established for employee retirement benefits. Performance Indicators — Specific quantitative measures of work performed within an activity or program (e.g., total miles of streets cleaned). Also, a specific quantitative measure of results obtained through a prograni or activity (e.g., reduced incidence of vandalisrn due to new street lighting program). Program — A specific and distinguishable unit of work or service performed. Program Revenue — These are revenues which are produced as a result of the operation of a prograonandarcsokiccttoqnardkyo(scrvizcsprovbdcdiothepoh|icorgovcrnmenla|nnhs(ie, permits, charges for fire alann services, recreational activities), or revenues dedicated to a specific use (i.e. grants, taxes of debt funds). Proprietary Funds — Proprietary funds are accounted for on a cost of services or "capital maintenance" measurement focus. Reserve — An account used to indicate that a portion of fund equity (fund balance) is legally restricted for a specific purpose or not available for appropriation and subsequent spending. Revenue — The term designates an increase to a fund's assets which Does not increase a Iiability (e.g., proceeds froin a loan) Does not represent a repayrnent of an expenditure already made (refund) ■ Does not represent a cancellation of certaiii Iiabilities ~ Does not represent an inci'ease in contributed capital Revenne Bonds — Bonds whose princi al and interest are payable exclusively from earnings of an enterprise fund. Service Unit — A component in the City of Yakima account number structure which represents a sub-departmental cost center. Special Revenue Funds — Special Revenue Funds are used to account for the proceeds of specific revenue sources or to finance specified activities as required by law or administrative regulation. Tax Rate Liiuit — The maximu legal rate at which a rnunicipality may levy a tax. The limit may apply to taxes raised for a particular purpose or for general purposes. (This page intentionally contains no information.) 6— Glossary' • Preliminary Budget CITY ,x ' SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accouifling policies of the City conform ho generally accephedaccou principles as they apply to governrnental units. The foliowing is a sununary of the rnore significant policies: BASIS OF PRESENTATION FUND ACCOUNTING The accounts of the City are organized on the basis of funds; each of which is considered a separate accounting entity. The City uses governmental, proprietary and fiduciary funds. The City's resources are allocated to and accounted for in individual fun s dependi on what they are to he spent for and how they are controlled. BASIS OF ACCOUNTING Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts. Basis of acco relates to the tnning of the rneasurernents made, regardless of the measurernent focus applied. The annual appropriated budgets are adopted on the modified accrual basis of accounting. The modified accrual basis differs from the accrual basis in the following ways: 1. Purchases of capital assets are considered expenditures. 2. Redernption of Iong-terrn debt is considered an expenditure when due. 3. Revenues are recognized only when they become both measurable and available to finance expenditures of the current period. Revenues that are measurable but not available are recorded as receivahle and offset hy deferred revenues. 4. Inventories and pre-paid items are reported as expenditures when purchased. 5. Interest on long-term debt is not accrued but is recorded as an expenditure when due. 6. Accumulated unpaid vacation and sick pay are considered expenditures when paid. For governmental fund types, there are no differences between the budgetary basis and generally accepted accounting principles. Proprietary, non-expendable and pension trust funds require full accrual reporti for financial staternent purposes. Budgetary accounts are integrated in fund ledgers for all budgeted funds. Budgets for debt service and capital projects are adopted at the level of the individual debt issue or projects and for fiscal periods that correspond to the lines of debl issues or projects. Preliminary Budget • Summary of Significant Accounting Policies —1 As stated before, annual appropriated budgets are adopted at the fund level. Subsidiary revenue and expenditure ledgers are used to cornpare the budgeted arnounts with actual revenues and expenditures. As a management control device, the subsidiary ledgers monitor expenditures for individual functions and activities by ohject class. Appropriations fot' general and special revenue funds Iapse a1 year-end. ENCUMBRANCES Encumbrance accounting, nndervvhichpnohaspnrders,con|radsandn|hprcnnm'iLmenLs(nrLhp expenditure of funds are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration in the governmental funds. Encumbrances are reported in the financial statement as i'esei'vaions of fund balances s'ince they do not constitute expenditures or liabilities. The City re-appropriates the outstanding encumbrances in the suhsequent year. 2 — Summary of Significant Accounting Policies • Preliminary Budget CITY OF �ti,iff it 2009 MASTER PAY ORDINANCE Amended by Ordinance No. 2009 Effective 5/24/2009 (as approved by Council 4/21/2009) Reflects: All Management: 4.72% 1/1/08; 1.48% 7/1/08; 3.27% 1/1/09; 0.88% 7/1/09 YPPA: 5.0% 1/1/08; 1.0% 7/1/08; 4.00% 1/1/09; 1.50% 7/1/09; 2.50% 1/1/10; 1.5% 7/1/10 AFSCME Municipal: 3.00% 1/1/08; 3.50% 1/1/09 AFSCME Transit: 4.00% 1/1/08; 4.00% 1/1/09; 0.50% 7/1/09 Fire PERS & 911 Calltakers: 3.10% 1/1/08 and implement F step 7/1/08; 4.00% 1/1/09; 1.00% 7/1/09 Fire Public Safety Dispatchers & Lead Dispatchers: 3.10% 1/1/08 and implement F step 7/1/08; 4.00% 1/1/09; 1.00% 7/1/09 Fire Battalion Chief: Scheduled hours reduced from 222.66 to 218.66 to implement a 11th and 12th Kelly Day. 4.00% 1/1/09: 1.00% 7/1/09 Fire LEOFF: 5.00% 1/1/2008; 1.00% 7/1/2008; 5.00% 1/1/2009; 1.00% 7/1/2009 Effective 1/1/09: Reclassification, reallocation and title change to the following positions: 2116 - Lead Client Services Technician (R 23.0), 8671 - Irrigation Specialist I (R 13.5), 8672 - Irrigation Specialist II (R 15.0), 8333 - Water Treatment Plant Chief Operator (R19.5), 8335 - Water Quality Specialist (R 21.5), 6415 - Public Safety Communications Supervisor (Pay Code 558) and 17101 - Public Safety Assistant Communications Manager (Pay Code 975) Effective 3/29/09: New classification, reallocation and title change to the following positions: 8331 - Water Treatment Plant Operator -In- Training (R14.5), 8332 - Water Treatment Plant Operator I I (R 20.0), 8333 - Water Treatment Plant Operator III (R 20.5) and 8433 - Title change from Solid Waste Crew Leader to Solid Waste Collector /Driver Effective 5/24/09: New classification and allocation to the following positions: 3312 - Planning Technician (R 13.0) 8434 - Solid Waste Code Compliance Officer (R 15.5) ORDINANCE NO. 2009 - AN ORDINANCE relating to City personnel; adopting a classification and compensation plan for City employees to be effective May 24, 2009; amending Subsections 2.20.100A, 2.20.100B, 2.20.100C, 2.20.100D, 2.20.100E, 2.20.110A, 2.20.1108, 2.20.110C, 2.20.110D, 2.20.110E, 2.20.110F, and 2.20.11OG, all of the City of Yakima Municipal Code. BE IT ORDAINED BY THE CITY OF YAKIMA: Section . Subsection 2.20.100A of the City of Yakima Municipal Code is hereby amended to read as follows: "2.20.100 Classification Plan. A. Plan Adopted. A classification plan for city employees is hereby adopted to be effective May 24, 2009, which plan shall consist of the various following subsections of this section." Preliminary Budget • Master Pay Ordinance 1 Section Subsection 2.20.100B of the City of Yakima Municipal Code is hereby amended to read as follows: "2.20.100 Classification Plan. B. Classes Exempt From Civil Service Class No. Class Title (Pay Range) 1000 Exempt Classification Group 1100 Executive Series 1110 City Manager (Pay Code 960) 1120 City Attorney (Pay Code 964) 1130 Assistant City Manager (Pay Code 962) 1140 Director of Finance and Budget (Pay Code 964) 1150 Director of Community and Economic Development (Pay Code 964) 1160 Director of Public Works (Pay Code 964) 1180 Fire Chief (Pay Code 964) 1190 Police Chief (Pay Code 963) 1200 Management Series 1231 Human Resources Manager (Pay Code 970) 1232 Purchasing Manager (Pay Code 973) 1233 Information Systems Manager (Pay Code 968) 1234 City Clerk (Pay Code 973) 1241 Financial Services Manager (Pay Code 968) 1242 Utility Services Manager (Pay Code 972) 1243 Deputy Director of Accounting and Budgeting (Pay Code 967) 1252 Code Administration and Planning Manager (Pay Code 968) 1253 Neighborhood Development Services Manager (Pay Code 971) 1254 Planning Manager (Pay Code 971) 1255 Community Relations Manager (Pay Code 970) 1261 Street and Traffic Operations Manager (Pay Code 970) 1262 Transit Manager (Pay Code 971) 1263 Fleet Manager (Pay Code 972) 1266 Refuse and Recycling Manager (Pay Code 972) 1267 Park and Recreation Manager (Pay Code 970) 1271 City Engineer (Pay Code 965) 1272 Wastewater Manager (Pay Code 968) 1273 Water and Irrigation Manager (Pay Code 970) 1274 Public Safety Communications Manager (Pay Code 971) 1275 Deputy Director of Economic Development & Intergovernmental Affairs (Pay Code 968) 1281 Deputy Police Chief (Pay Code 965) 1300 Executive Support Series 1311 Executive Secretary (Pay Code 979) 1321 Senior Assistant City Attorney 11 (Pay Code 965) 1322 Senior Assistant City Attorney I (Pay Code 968) 2 Master Pay Ordinance • Preliminary Budget Class No. Class Title (Pay Range) 1323 Assistant City Attorney 11 (Pay Code 971) 1324 Assistant City Attorney I (Pay Code 973) 1325 Legal Intern (Pay Code 980) 1331 Administrative Assistant to the City Manager (Pay Code 979) 1400 Municipal Court Series 1412 Municipal Court Commissioner (Pay Code 966) 1413 Municipal Court Judge (Pay Code 1000) 1421 Court Services Manager (Pay Code 973) 1422 Municipal Court Clerk (Pay Code 987) 1423 Certified Court Interpreter (Pay Code 980) 1424 Municipal Court Cashier (Pay Code 990) 1430 Deputy Court Services Manager (Pay Code 980) 1431 Probation Services Manager (Pay Code 975) 1432 Probation Officer (Pay Code 978) 1433 Probation Services Clerk (Pay Code 987) 1434 Case Specialist (Pay Code 980)" Section Subsection 2.20.100C of the City of Yakima Municipal Code is hereby amended to read as follows: "C. Civil Service Classes Class No. Class Title (Pay Range) 2000 Administrative & Fiscal Technical Group 2100 Data Processing Series 2101 Computer Programmer (R 13.5) 2102 GIS Technician (R 16.5) 2103 Programmer Analyst (R 16.5) 2104 Senior Analyst (R 19.0) 2105 Computer Operator /Programmer (R 10.5) 2106 Computer Operations Assistant (R 9.0) 2107 Computer Operations Technician (R 11.5) 2108 Computer Client Services Technician (R 19.5) 2109 Applications Developer (R 20.5) 2110 Database Administrator (R 23.0) 2111 Lead Applications Systems Designer (R 24.0) 2112 Network Services Engineer (R 25.0) 2113 Senior Client Services Technician (R 21.5) 2114 Senior Applications Developer (R 21.5) 2115 Publications and Graphics Specialist (R 9.0) 2116 Lead Client Services Technician (R 23.0) Preliminary Budget • Master Pay Ordinance 3 Class No. Class Title (Pay Range) 2200 Management Technical Series 2230 Assistant Buyer (R 12.5) 2231 Buyer (R 16.5) 2232 Central Storekeeper (R 10.5) 2233 Purchasing Assistant (R 12.5) 2251 Cable Television Coordinator (R 18.0) 2252 Community Programming Coordinator (R 13.5) 2253 Community Programming Assistant (R 9.5) 2254 Municipal Producer (R 11.0) 2262 Safety and Training Officer (R 16.5) 2300 Fiscal Series 2310 Grant Coordinator (R 15.0) 2312 Accounting Technician (R 12.5) 2314 Budget Analyst (R 20.0) 2315 Cashier (R 6.5) 2316 Financial Services Specialist (R 12.5) 3000 Engineering, Planning & Technical Group 3100 Civil Engineering Series 3112 Engineering Associate (R 19.0) 3115 Project Engineer (R 22.5) 3120 Design Engineer (R 22.5) 3130 Development Engineer (R 21.0) 3200 Electrical Engineering Series 3300 Planning Series 3310 Planning Specialist (R 10.5) 3312 Planning Technician (R 13.0) 3311 Assistant Planner (R 16.5) 3320 Community Development Specialist (R 19.0) 3321 Associate Planner (R 19.0) 3322 Senior Planner (R 20.0) 3323 Economic and Community Affairs Specialist (R 20.0) 4000 Engineering, Planning & Inspection Technical Group 4100 Civil Engineering Technical Series 4111 Engineering Aid (R 9.5) 4115 Engineering Utility Specialist (R 16.0) 4121 Engineering Technician I (Design) (R 13.0) 4122 Engineering Technician I (Records) (R 13.0) 4 Master Pay Ordinance • Preliminary Budget Class No. Class Title (Pay Range) 4125 Engineering Technician II (R 16.5) 4128 Right of Way Agent (R 17.0) 4131 Engineering Technician I (Survey) (R 13.0) 4133 Engineering Technician III (Survey) (R 17.0) 4134 Engineering Technician III (Design) (R 17.0) 4135 Engineering Technician III (Development) (R 17.0) 4141 Construction Inspector (R 17.0) 4200 Electrical Technical Series 4211 Traffic Signal Aide (R 11.0) 4221 Signal Technician I (R 14.0) 4222 Signal Technician II (R 16.0) 4223 Signal Technician III (R 20.5) 4240 Instrument Technician (R 18.5) 4300 Plans Examiner Series 4310 Plans Examiner I (Residential) (R 16.0) 4315 Plans Examiner II (Commercial) (R 20.0) 4400 Code Inspection Series 4410 Code Inspection Trainee (R 12.0) 4419 Code Compliance Officer (R 15.0) 4420 Fire Code Inspector (R 19.5) 4421 Code Inspector (R 19.5) 4441 Permit Technician (13.0) 4500 Electronics Technical Series 4520 Electronics Technician I (Pay Code 547) 4521 Electronics Technician 11 (Pay Code 550) 4522 Electronics Supervisor (Pay Code 545) 4600 Traffic Technical Series 4611 Traffic Aid (R 9.5) 4621 Traffic Technician 1 (R 13.0) 4622 Traffic Technician II (R 16.5) 4632 Traffic Associate (R 19.0) 4635 Traffic Signal System Analyst (R 21.5) 5000 Human Services Group 5100 Housing Services Series 5121 Housing Rehabilitation Assistant (R 10.5) 5122 Neighborhood Development Rehabilitation Specialist 1 (R 14.0) Preliminary Budget • Master Pay Ordinance 5 Class No. Class Title (Pay Ranqe) 5123 Neighborhood Development Rehabilitation Specialist II (R 18.0) 5124 Housing Rehabilitation Specialist III (R 19.0) 5130 Home Remodeling Technician (R 14.5) 5151 Housing Loan Specialist (R 15.0) 5152 Neighborhood Development Accounting Specialist (R 14.5) 5154 Neighborhood Development Assistant (R 11.5) 5200 Recreation Series 5201 Golf Starter (R 5.5) 5202 Golf Course Attendant (R 8.5) 5234 Recreation Leader (R 6.5) 5235 Recreation Activities Specialist (R 10.5) 5254 Athletic Coordinator (R 12.5) 5255 Recreation Coordinator (R 12.5) 5256 Recreation Activities Coordinator (R 15.5) 5266 Aquatic Specialist (R 10.5) 5267 Aquatic Leader (R 7.0) 5268 Lifeguard /Instructor (R 2.0) 5271 Parks and Recreation Administrative Specialist (R 16.5) 6000 Public Protection Group 6100 Police Protection Series 6121 Police Officer (Pay Code 400) 6122 Police Officer (Lateral) (Pay Code 400) 6124 Police Sergeant (Pay Code 450) 6126 Police Lieutenant (Pay Code 968) 6127 Police Captain (Pay Code 966) 6200 Police Support Series 6210 Senior Evidence Technician (R 18.0) 6211 Evidence Technician (R 17.0) 6212 Assistant Evidence Technician (R 12.0) 6221 Corrections Officer (R 15.5) 6235 Corrections Administrative Specialist (R 16.0) 6241 Police Information Specialist (R 16.0)* 6242 Police Records Supervisor (R 14.0)* 6243 Police Department Assistant III (R 8.5)* 6251 Police Department Assistant I (R 5.5) 6252 Police Services Specialist I (R 10.0) 6253 Police Services Specialist II (R 14.0) 6260 Police Cadet (R 5.0) 6265 Crime and Intelligence Analyst (R 19.0) * Retained for Police Pension Purposes 6 Master Pay Ordinance • Preliminary Budget Class No. Class Title (Pay Range) 6300 Fire Protection Series 6321 Firefighter (Pay Code 530) 6323 Fire Lieutenant (Shift) (Pay Code 525) 6324 Fire Lieutenant (Day) (Pay Code 526) 6325 Fire Captain (Shift) (Pay Code 515) 6326 Fire Captain (Day) (Pay Code 510) 6327 Battalion Chief (Shift) (Pay Code 969) 6328 Battalion Chief (Day) (Pay Code 968) 6338 Fire Investigation and Education Officer (Pay Code 510) 6339 Fire Investigator (Pay Code 520) 6340 Public Safety & Education Officer (Pay Code 506) 6341 Technical Training Supervisor (Pay Code 506) 6342 Technical Training Lieutenant (Pay Code 526) 6343 Deputy Fire Marshal (Pay Code 506) 6344 Assistant Fire Marshal (Pay Code 527) 6351 Fire Training Supervisor (Pay Code 506) 6352 Fire Training Assistant (Pay Code 527 6380 Deputy Fire Chief (Pay Code 966) 6400 Fire Support Series 6410 911 Calltaker (Pay Code 590) 6411 Fire Dispatcher (Pay Code 575) 6412 Public Safety Dispatcher (Pay Code 575) 6415 Public Safety Communications Supervisor (Pay Code 558) 6425 Alarm Supervisor (Pay Code 555) 6440 Secretary I (Pay Code 585) 6441 Secretary 11 (Pay Code 580) 6500 Animal Control Series 6510 Animal Control Officer (R 15.0) 6511 Animal Control Officer (Lead) (R 10.5) 6600 Parking Control Series 6610 Parking Enforcement Officer (R 13.0) 6611 Lead Parking Enforcement Officer (R 9.5) 7000 Office Support Group 7100 Clerical Series 7110 Senior Center Clerk (R 6.5) 7111 Senior Center Assistant (R 10.5) 7121 Department Assistant 1 (R 5.5) Preliminary Budget • Master Pay Ordinance 7 Class No. Class Title (Pay Range) 7122 Department Assistant II (R 6.5) 7123 Department Assistant III (R 8.5) 7124 Department Assistant IV (R 10.5) 7131 Word Processing Typist (R 8.0) 7141 Pension /Records Clerk (R 12.5) 7151 Water /Irrigation Division Administrative Specialist (R 12.0) 7161 Public Records Officer (R 19.0) 7300 Utility Service Series 7311 Water Service Specialist (R 14.5) 7315 Utility Service Representative (R 12.0) 7500 Data Processing Support Series 7511 Data Entry Operator I (R 5.5) 7512 Data Entry Operator II (R 7.0) 7600 Duplicating Series 7611 Print Shop Operator (R 11.5) 8000 Maintenance and Crafts Group 8100 Maintenance and Crafts Supervision Series 8111 Park Supervisor I (R 13.0) 8200 Mechanical Repair Series 8203 Fleet Maintenance Technician (R 14.5) 8204 Vehicle Maintenance Attendant (R 10.0) 8205 Police Fleet Specialist (R 15.5) 8211 Mechanic I (R 17.0) 8213 Automotive Storekeeper (R 15.5) 8221 Machinist (R 14.0) 8230 Maintenance Mechanic (Pay Code 560) 8241 Industrial Maintenance Mechanic (R 17.0) 8242 Preventative Maintenance Technician (R 15.0) 8251 Waterworks Device Technician (R 16.0) 8252 Water Device Crew Leader (R 18.0) 8300 Plant Operation Series 8301 Wastewater Facility Support Worker (R 8.5) 8302 Industrial Waste Operator (R 14.5) 8311 Wastewater Treatment Plant Operator I (R 10.5) 8312 Wastewater Treatment Plant Operator II (R 15.0) 8 Master Pay Ordinance • Preliminary Budget Class No. Class Title (Pay Ranqe) 8313 Wastewater Treatment Plant Operator III (R 17.0) 8320 Laboratory Assistant (R 10.5) 8321 Laboratory Technician (R 15.5) 8322 Pretreatment Technician (R 15.5) 8323 Pretreatment Crew Leader (R 17.5) 8324 Environmental Compliance Specialist (R 21.0) 8326 Laboratory Chemist (R 19.0) 8331 Water Treatment Plant Operator -In- Training (R 14.5) 8332 Water Treatment Plant Operator II (R 20.0) 8333 Water Treatment Plant Operator III (R 20.5) 8335 Water Quality Specialist (R 21.5) 8400 Equipment Operation Series 8421 Equipment Operator I (R 10.5) 8422 Equipment Operator II (R 12.0) 8423 Equipment Operator III (R 14.0) 8433 Solid Waste Collector /Driver (R 15.5) 8434 Solid Waste Code Compliance Officer (R 15.5) 8500 Facilities Maintenance Series 8511 Custodian (R 4.5) 8541 Building Maintenance Specialist (R 8.5) 8542 Facility Maintenance Specialist (R 11.5) 8600 Labor and Crafts Series 8610 Labor Helper (R 2.0) 8621 Monument Setter (R 11.5) 8631 Utility Worker (R 10.5) 8641 Solid Waste Maintenance Worker (R 12.5) 8651 Concrete Specialist I (R 13.5) 8663 Traffic Sign Specialist (R 15.0) 8664 Senior Traffic Sign Specialist (R 16.5) 8671 Irrigation Specialist I (R 13.5) 8672 Irrigation Specialist II (R 15.0) 8673 Irrigation Crewleader (R 17.0) 8681 Storekeeper (R 15.5) 8700 Public Works Maintenance Series 8701 Street Inspector (R 17.0) 8710 Street Laborer (R 9.0) 8711 Street Maintenance Specialist (R 14.5) 8713 Street Maintenance Crew Leader (R 17.5) 8721 Street Cleaning Specialist I (R 10.5) 8722 Street Cleaning Specialist II (R 12.5) Preliminary Budget • Master Pay Ordinance 9 Class No. Class Title (Pay Ranqe) 8731 Wastewater Maintenance Specialist 1 (R 13.5) 8732 Wastewater Maintenance Specialist 11 (R 15.0) 8733 Wastewater Maintenance Crew Leader (R 17.0) 8741 Waterworks Specialist 1 (R 13.5) 8742 Waterworks Specialist 11 (R 15.0) 8743 Waterworks Specialist III (R 13.5) 8744 Water Distribution Crewleader (R 17.0) 8745 Waterworks Drafting /Service Representative (R 16.0) 8750 Utilities Locator (R 14.5) 8751 Utilities Locator /Safety Coordinator (R 16.5) 8755 Construction Quality Control Technician (R 17.5) 8800 Parks Maintenance Series 8810 Park Laborer (R 9.0) 8817 Parks Maintenance Technician (R 15.5) 8818 Parks Maintenance Specialist (R 12.5) 8819 Parks Maintenance Worker (R 9.0) 8820 Park Caretaker (R 6.5) 8821 Park Specialist 1 (R 9.5) 8822 Park Specialist 11 (R 10.5) 8823 Park Specialist III (R 12.5) 8825 Golf Course Maintenance Specialist (R 16.5) 8830 Cemetery Specialist (R 12.5) 8831 Cemetery Maintenance Technician (14.0) 8840 Pool Maintenance Specialist (R 12.5) 8841 Aquatic Maintenance Technician (R 16.5) 9000 Temporary Work Group 9100 City Worker Series 9114 City Worker (Outside) 9125 City Worker (Inside) 9126 Temporary Refuse Helper" Section Subsection 2.20.100 D of the City of Yakima Municipal Code is hereby amended to read as follows: "D. Union Exempt Civil Service Classes Class No. Class Title (Pay Ranqe) 10000 Union Exempt Management Support Group 10100 Human Resource Series 10101 Deputy Human Resources Manager (Pay Code 972) 10 1 aster Pay Ordinance • Preliminary Budget Class No. Class Title (Pay Range) 10102 Chief Examiner (Pay Code 975) 10103 Human Resources Specialist (Pay Code 981) 10104 Human Resources Assistant (Pay Code 984) 10200 Data Processing Series 10201 Senior Analyst (Pay Code 974) 10300 Fiscal Series 10301 Payroll Officer (Pay Code 975) 10302 Accountant (Pay Code 975) 10303 Financial Services Officer (Pay Code 972) 10304 Treasury Services Officer (Pay Code 972) 10305 Financial Services Technician -- Payroll (Pay Code 981) 10500 Clerical Series 10502 Deputy City Clerk (Pay Code 979) 10506 Executive Assistant (Pay Code 980) 10507 Administrative Secretary (Pay Code 983) 10510 Legal Assistant III (Pay Code (980) 10511 Legal Assistant II (Pay Code 983) 10512 Legal Assistant I (Pay Code 984) 10520 Utility and Finance Assistant (Pay Code 982) 10600 Civil Engineer Technical Support Series 10601 Engineering Contracts Specialist (Pay Code 980) 10602 Engineering Office Assistant (Pay Code 982) 11000 Union Exempt Technical Supervisory Group 11100 Civil Engineering Supervisory Series 11101 Construction Supervisor (Pay Code 973) 11102 Utility Engineer (Pay Code 971) 11103 Supervising Traffic Engineer (Pay Code 973) 11104 Senior Engineer (Pay Code 972) 11105 Water /Irrigation Engineer (Pay Code 972) 11106 Surface Water Engineer (Pay Code 973) 11107 Chief Engineer (Pay Code 970) 11200 Planning Supervisory Series 11201 Supervising Planner (Pay Code 973) 11202 Senior Project Planner (Transit) (Pay Code 972) 11250 Code Inspection Supervisory Series Preliminary Budget • Master Pay Ordinance 11 Class No. Class Title (Pay Ranqe) 11251 Supervising Code Inspector (Pay Code 973) 11300 Electrical Supervisory Series 11301 Traffic Operations Supervisor (Pay Code 974) 11400 Housing Services Supervisory Series 11401 Senior Program Supervisor (Pay Code 978) 11410 Neighborhood Development Services Operations Supervisor (Pay Code 973) 11500 Recreation Supervisory Series 11501 Recreation Program Supervisor (Pay Code 980) 11502 Aquatics Program Supervisor (Pay Code 975) 11503 Recreation Supervisor (Pay Code 976) 11600 Clerical Series 11601 Community and Economic Development Office Administrator (Pay Code 980) 11602 Code Inspection Office Supervisor (Pay Code 978) 11603 Public Works Office Assistant (Pay Code 983) 11604 Parks and Recreation Administrative Associate (Pay Code 979) 11700 Police Support Supervisory Series 11701 Administrative Assistant to the Police Chief (Pay Code 980) 11710 Police Services Supervisor (Pay Code 978) 11720 Corrections Sergeant (Pay Code 978) 11730 Forensic Supervisor (Pay Code 975) 11740 Crime and Intelligence Analyst Supervisor (Pay Code 967) 11800 Administrative Support Supervisory Series 11801 Administrative Assistant to the Director of Public Works 11900 Data Processing Series 11901 Supervising Senior Analyst (Pay Code 972) 12000 Union Exempt Mechanical Maintenance and Repair Supervisory Group 12100 Fleet Maintenance and Repair Supervisory Series 12101 Equipment Maintenance Supervisor (Pay Code 977) 12102 Mechanic II (Pay Code 979) 12103 Equipment Supervisor (Pay Code 975) 12 Master Pay Ordinance • Preliminary Budget Class No. Class Title (Pay Range) 12200 Industrial Maintenance and Repair Supervisory Series 12201 Industrial Maintenance Supervisor (Pay Code 974) 13000 Union Exempt Maintenance Supervisory Group 13100 Parks Maintenance Supervisory Series 13101 Parks Operations Supervisor (Pay Code 972) 13102 Parks Superintendent (Pay Code 974) 13103 Cemetery Supervisor (Pay Code 978) 13200 Wastewater Collections Supervisory Series 13201 Wastewater Maintenance Supervisor (Pay Code 975) 13300 Street Maintenance and Repair Supervisory Series 13301 Street Supervisor (Pay Code 975) 13302 Street Maintenance Supervisor (Pay Code 973) 13400 Irrigation Supervisory Series 13401 Irrigation Supervisor (Pay Code 976) 13500 Waterworks Supervisory Series 13501 Water Distribution Supervisor (Pay Code 975) 13600 Facilities Maintenance Supervisory Series 13601 Building Superintendent (Pay Code 978) 13700 Traffic Sign Supervisory Series 13701 Traffic Sign Supervisor (Pay Code 975) 14000 Route Operations Supervisory Group 14100 Refuse Supervisory Series 14101 Solid Waste Supervisor (Pay Code 979) 14200 Transit Supervisory Series 14201 Transit Operations Supervisor (Pay Code 975) 14202 Transit Field Operations Supervisor (Pay Code 978) Preliminary Budget • Master Pay Ordinance 13 Class No. Class Title (Pay Range) 14300 Utility Service Series 14301 Utility Service Supervisor (Pay Code 978) 15100 Wastewater Treatment Plant Supervisory Series 15101 Assistant Wastewater Manager (Pay Code 971) 15102 Wastewater Treatment Plant Process Control Supervisor (Pay Code 973) 15103 Wastewater Treatment Plant Chief Operator (Pay Code 976) 15104 Pretreatment Supervisor (Pay Code 975) 15200 Water Treatment Plant Supervisory Series 15201 Water Treatment Plant Supervisor (Pay Code 974) 15300 Wastewater Treatment Laboratory Supervisory Series 15301 Lab Coordinator (Pay Code 975) 16000 Union Exempt Fire Support Group 16101 Administrative Assistant to the Fire Chief (Pay Code 980) 17000 Union Exempt Fire Civil Service Supervisory Series 17101 Public Safety Assistant Communications Manager (Pay Code 975) 18000 Union Exempt Public Safety Support Group 18101 Communications Division Office Assistant (Pay Code 987)" Section Subsection 2.20.100E of the City of Yakima Municipal Code is hereby amended to read as follows: "E. Transit Civil Service Classes Class No. Class Title (Pay Range) 20000 Transit Technical Support Group 20100 Transit Technical Series 20101 Marketing and Program Administrator (Pay Code 675) 20102 Transit Project Planner (Pay Code 675) 14 Master Pay Ordinance • Preliminary Budget Class No. Class Title (Pay Range) 21000 Transit Supervisory Group 21101 Transit Route Supervisor (Pay Code 665) 22000 Transit Maintenance and Operation Group 22100 Transit Operation Series 22101 Transit Operator (Pay Code 655) 22102 Transit Dispatcher (Pay Code 660) 23000 Transit Maintenance Group 23000 Transit Maintenance Series 23101 Transit Service Worker (Pay Code 650) 23102 Transit Vehicle Cleaner (Pay Code 625) 24000 Transit Office Support Group 24101 Transit Department Assistant I I (Pay Code 645)" Section Subsection 2.20.110A of the City of Yakima Municipal Code is hereby amended to read as follows: "2.20.110 Compensation Plan. A. Pay ranges and pay steps, set out in the schedule constituting Subsection B through G of this section, for the classes allocated to these pay ranges shall be in full force and effect as of May 24, 2009. The pay rates shall constitute full compensation for those employees with a work week of forty hours as set out in other sections of this code. Employees whose work week is Tess than forty hours shall be paid at the rate which is in the same proportion to the rates set out herein that their work week bears to forty hours. The hourly rate for those employees of the Fire Department whose work week exceeds forty hours shall be computed according to the provisions of Section 2.22.030 of this code The performance of employees in the series designated Subsection B shall be evaluated annually in accordance with a management performance evaluation plan. The result of the performance evaluations shall be the determination by the City Manager of the actual salary of each employee in the designated positions, and the determination by the City Council of the actual salary of the City Manager, which actual salaries shall be no Tess than the minimum nor no greater than the maximum set out in the pay range applicable to the position, according to the following schedule:" Preliminary Budget • Master Pay Ordinance 15 Section Subsection 2.20.110B of the City of Yakima Municipal Code is hereby amended to read as follows: "B. General and Public Safety Management, Union Exempt Supervisors and Confidential Classes Pay Class Code Code Class Title A B C D E F 960 1110 City Manager MO 1/1/2008 9120.62 9578.22 10060.07 10561.00 11086.19 HR 1/1/2008 52.62 55.26 58.04 60.93 63.96 MO 7/1/2008 9255.82 9720.35 10209.14 10716.99 11250.85 HR 7/1/2008 53.40 56.08 58.90 61.83 64.91 MO 1/1/2009 9559.15 10037.54 10543.66 11067.12 11618.31 HR 1/1/2009 55.15 57.91 60.83 63.85 67.03 MO 7/1/2009 9644.08 10125.94 10637.26 11164.19 11720.57 HR 7/1/2009 55.64 58.42 61.37 64.41 67.62 961 No Allocated MO 1/1/2008 8687.30 9120.62 9578.22 10060.07 10561.00 Classification HR 1/1/2008 50.12 52.62 55.26 58.04 60.93 MO 7/1/2008 8815.56 9255.82 9720.35 10209.14 10716.99 HR 7/1/2008 50.86 53.40 56.08 58.90 61.83 MO 1/1/2009 9103.29 9559.15 10037.54 10543.66 11067.12 HR 1/1/2009 52.52 55.15 57.91 60.83 63.85 MO 7/1/2009 9183.02 9644.08 10125.94 10637.26 11164.19 HR 7/1/2009 52.98 55.64 58.42 61.37 64.41 1000 1413 Municipal Court Judge MO 9/1/2006 9949.14 HR 9/1/2006 57.40 MO 9/1/2007 10626.86 HR 9/1/2007 61.31 MO 9/1/2008 11219.65 HR 9/1/2008 64.73 The compensation for Municipal Court Judge is set by YMC 1.60.040(J) at 95% of the District Court Judges' salary as set by the State Salary Commission, with any variance for rounding in favor of the judge. 962 1130 Assistant City Manager MO 1/1/2008 8269.57 8687.30 9120.62 9578.22 10060.07 HR 1/1/2008 47.71 50.12 52.62 55.26 58.04 MO 7/1/2008 8392.64 8815.56 9255.82 9720.35 10209.14 HR 7/1/2008 48.42 50.86 53.40 56.08 58.90 MO 1/1/2009 8666.50 9103.29 9559.15 10037.54 10543.66 HR 1/1/2009 50.00 52.52 55.15 57.91 60.83 MO 7/1/2009 8742.77 9183.02 9644.08 10125.94 10637.26 HR 7/1/2009 50.44 52.98 55.64 58.42 61.37 Pay Class 16 1 aster Pay Ordinance • Preliminary Budget Code Code Class Title A BC DE F 963 1190 Police Chief MO 1/1/2008 7877.85 8269.57 8687.30 9120.62 9578.22 HR 1/1/2008 45.45 47.71 50.12 52.62 55.26 MO 7/1/2008 7993.98 8392.64 8815.56 9255.82 9720.35 HR 7/1/2008 46.12 48.42 50.86 53.40 56.08 MO 1/1/2009 8255.71 8666.50 9103.29 9559.15 10037.54 HR 1/1/2009 47.63 50.00 52.52 55.15 57.91 MO 7/1/2009 8328.51 8742.77 9183.02 9644.08 10125.94 HR 7/1/2009 48.05 50.44 52.98 55.64 58.42 964 1120 City Attorney MO 1/1/2008 7506.92 7877.85 8269.57 8687.30 9120.62 1150 Dir. Comm. & Econ. HR 1/1/2008 43.31 45.45 47.71 50.12 52.62 Development MO 7/1/2008 7617.85 7993.98 8392.64 8815.56 9255.82 1140 Director of Finance and HR 7/1/2008 43.95 46.12 48.42 50.86 53.40 Budget MO 1/1/2009 7867.45 8255.71 8666.50 9103.29 9559.15 1160 Director of Public Works HR 1/1/2009 45.39 47.63 50.00 52.52 55.15 1180 Fire Chief MO 7/1/2009 7936.78 8328.51 8742.77 9183.02 9644.08 HR 7/1/2009 45.79 48.05 50.44 52.98 55.64 965 1271 City Engineer MO 1/1/2008 7149.86 7506.92 7877.85 8269.57 8687.30 1281 Deputy Police Chief HR 1/1/2008 41.25 43.31 45.45 47.71 50.12 1321 Senior Assistant City MO 7/1/2008 7255.59 7617.85 7993.98 8392.64 8815.56 Atty II HR 7/1/2008 41.86 43.95 46.12 48.42 50.86 MO 1/1/2009 7493.06 7867.45 8255.71 8666.50 9103.29 HR 1/1/2009 43.23 45.39 47.63 50.00 52.52 MO 7/1/2009 7558.92 7936.78 8328.51 8742.77 9183.02 HR 7/1/2009 43.61 45.79 48.05 50.44 52.98 966 6380 Deputy Fire Chief MO 1/1/2008 6810.14 7149.86 7506.92 7877.85 8269.57 1412 Municipal Court HR 1/1/2008 39.29 41.25 43.31 45.45 47.71 Commissioner MO 7/1/2008 6910.67 7255.59 7617.85 7993.98 8392.64 6127 Police Captain HR 7/1/2008 39.87 41.86 43.95 46.12 48.42 MO 1/1/2009 7136.00 7493.06 7867.45 8255.71 8666.50 HR 1/1/2009 41.17 43.23 45.39 47.63 50.00 MO 7/1/2009 7198.39 7558.92 7936.78 8328.51 8742.77 HR 7/1/2009 41.53 43.61 45.79 48.05 50.44 967 11740 Crime and Intelligence MO 1/1/2008 6480.81 6810.14 7149.86 7506.92 7877.85 Analyst Supervisor HR 1/1/2008 37.39 39.29 41.25 43.31 45.45 1243 Deputy Director of MO 7/1/2008 6576.14 6910.67 7255.59 7617.85 7993.98 Accounting and Budgeting HR 7/1/2008 37.94 39.87 41.86 43.95 46.12 MO 1/1/2009 6791.07 7136.00 7493.06 7867.45 8255.71 HR 1/1/2009 39.18 41.17 43.23 45.39 47.63 MO 7/1/2009 6850.00 7198.39 7558.92 7936.78 8328.51 HR 7/1/2009 39.52 41.53 43.61 45.79 48.05 Preliminary Budget • Master Pay Ordinance 17 Pay Class Code Code Class Title A B C D E F 968 1252 Code Admin & Planning MO 1/1/2008 6174.01 6480.81 6810.14 7149.86 7506.92 Manager HR 1/1/2008 35.62 37.39 39.29 41.25 43.31 1275 Deputy Director of MO 7/1/2008 6265.88 6576.14 6910.67 7255.59 7617.85 Economic Development & HR 7/1/2008 36.15 37.94 39.87 41.86 43.95 Intergovernmental Affairs MO 1/1/2009 6470.41 6791.07 7136.00 7493.06 7867.45 1241 Financial Services HR 1/1/2009 37.33 39.18 41.17 43.23 45.39 Manager MO 7/1/2009 6527.61 6850.00 7198.39 7558.92 7936.78 1233 Information Systems HR 7/1/2009 37.66 39.52 41.53 43.61 45.79 Manager 6126 Police Lieutenant 1322 Senior Assistant City Attorney I 1272 Wastewater Manager 968BC[ 6328 Battalion Chief (Day) MO 1/1/2008 6076.95 6380.28 6704.40 7038.93 7390.79 (Monthly hours - 173.33) HR 1/1/2008 35.06 36.81 38.68 40.61 42.64 MO 7/1/2008 6076.95 6380.28 6704.40 7038.93 7390.79 7759.98 HR 7/1/2008 35.06 36.81 38.68 40.61 42.64 44.77 MO 1/1/2009 6319.61 6522.41 6973.07 7319.73 7687.19 8070.24 HR 1/1/2009 36.46 37.63 40.23 42.23 44.35 46.56 MO 7/1/2009 6382.01 6588.27 7042.40 7392.52 7763.45 8151.71 HR 7/1/2009 36.82 38.01 40.63 42.65 44.79 47.03 969 6327 Battalion Chief Shift MO 1/1/2008 6078.62 6379.21 6695.39 7038.28 7387.86 (Monthly hours - 218.66) HR 1/1/2008 27.30 28.65 30.07 31.61 33.18 MO 7/1/2008 6078.62 6379.21 6695.39 7038.28 7387.86 7757.47 HR 7/1/2008 27.30 28.65 30.07 31.61 33.18 34.84 MO 1/1/2009 6317.09 6629.77 6957.76 7314.18 7677.15 8061.99 HR 1/1/2009 28.89 30.32 31.82 33.45 35.11 36.87 MO 7/1/2009 6380.50 6695.37 7027.73 7386.33 7753.68 8142.90 HR 7/1/2009 29.18 30.62 32.14 33.78 35.46 37.24 970 11107 Chief Engineer MO 1/1/2008 5882.82 6174.01 6480.81 6810.14 7149.86 1255 Community Relations HR 1/1/2008 33.94 35.62 37.39 39.29 41.25 Manager MO 7/1/2008 5969.49 6265.88 6576.14 6910.67 7255.59 1231 Human Resources HR 7/1/2008 34.44 36.15 37.94 39.87 41.86 Manager MO 1/1/2009 6165.35 6470.41 6791.07 7136.00 7493.06 1267 Park and Recreation HR 1/1/2009 35.57 37.33 39.18 41.17 43.23 Manager MO 7/1/2009 6219.08 6527.61 6850.00 7198.39 7558.92 1261 Street and Traffic Ops Mgr HR 7/1/2009 35.88 37.66 39.52 41.53 43.61 1273 Water and Irrigation Mgr 971 1323 Assistant City Attorney 11 MO 1/1/2008 5600.29 5882.82 6174.01 6480.81 6810.14 15101 Assistant Wastewater HR 1/1/2008 32.31 33.94 35.62 37.39 39.29 Manager MO 7/1/2008 5683.49 5969.49 6265.88 6576.14 6910.67 1253 Neighborhood HR 7/1/2008 32.79 34.44 36.15 37.94 39.87 Development Services Mg MO 1/1/2009 5868.95 6165.35 6470.41 6791.07 7136.00 18 1 aster Pay Ordinance • Preliminary Budget Pay Class Code Code Class Title A B C D E F 1254 Planning Manager HR 1/1/2009 33.86 35.57 37.33 39.18 41.17 1274 Public Safety MO 7/1/2009 5920.95 6219.08 6527.61 6850.00 7198.39 Communications Manager HR 7/1/2009 34.16 35.88 37.66 39.52 41.53 1262 Transit Manager 11102 Utility Engineer 972 10101 Deputy Human Resource MO 1/1/2008 5333.36 5600.29 5882.82 6174.01 6480.81 Manager HR 1/1/2008 30.77 32.31 33.94 35.62 37.39 10303 Financial Services Officer MO 7/1/2008 5413.10 5683.49 5969.49 6265.88 6576.14 1263 Fleet Manager HR 7/1/2008 31.23 32.79 34.44 36.15 37.94 13101 Parks Operations MO 1/1/2009 5589.89 5868.95 6165.35 6470.41 6791.07 Supervisor HR 1/1/2009 32.25 33.86 35.57 37.33 39.18 1266 Refuse and Recycling MO 7/1/2009 5638.42 5920.95 6219.08 6527.61 6850.00 Manager HR 7/1/2009 32.53 34.16 35.88 37.66 39.52 11104 Senior Engineer 11202 Senior Project Planner (Transit) 11901 Supervising Senior Analyst 10304 Treasury Services Officer 1242 Utility Services Manager 11105 Water /Irrigation Engineer 973 1324 Assistant City Attorney I MO 1/1/2008 5076.84 5333.36 5600.29 5882.82 6174.01 1234 City Clerk HR 1/1/2008 29.29 30.77 32.31 33.94 35.62 11101 Construction Supervisor MO 7/1/2008 5151.37 5413.10 5683.49 5969.49 6265.88 1421 Court Services Manager HR 7/1/2008 29.72 31.23 32.79 34.44 36.15 11410 Neighborhood MO 1/1/2009 5319.50 5589.89 5868.95 6165.35 6470.41 Development Services HR 1/1/2009 30.69 32.25 33.86 35.57 37.33 Operations Supervisor MO 7/1/2009 5366.30 5638.42 5920.95 6219.08 6527.61 1232 Purchasing Manager HR 7/1/2009 30.96 32.53 34.16 35.88 37.66 13302 Street Maintenance Supervisor 11201 Supervising Associate Planner 11251 Supervising Code Inspector 11103 Supervising Traffic Engineer 11106 Surface Water Engineer 15102 Wastewater Treatment Plant Process Control Supervisor 974 12201 Industrial Maintenance MO 1/1/2008 4837.64 5076.84 5333.36 5600.29 5882.82 Supervisor HR 1/1/2008 27.91 29.29 30.77 32.31 33.94 13102 Parks Superintendent MO 7/1/2008 4908.71 5151.37 5413.10 5683.49 5969.49 10201 Senior Analyst(Exempt) HR 7/1/2008 28.32 29.72 31.23 32.79 34.44 Preliminary Budget • Master Pay Ordinance 19 Pay Class Code Code Class Title A B C D E F 11301 Traffic Operations MO 1/1/2009 5069.90 5319.50 5589.89 5868.95 6165.35 Supervisor HR 1/1/2009 29.25 30.69 32.25 33.86 35.57 15201 Water Treatment Plant MO 7/1/2009 5114.97 5366.30 5638.42 5920.95 6219.08 Supervisor HR 7/1/2009 29.51 30.96 32.53 34.16 35.88 975 10302 Accountant MO 1/1/2008 4607.11 4837.64 5076.84 5333.36 5600.29 11502 Aquatics Program HR 1/1/2008 26.58 27.91 29.29 30.77 32.31 Supervisor MO 7/1/2008 4674.71 4908.71 5151.37 5413.10 5683.49 10102 Chief Examiner HR 7/1/2008 26.97 28.32 29.72 31.23 32.79 12103 Equipment Supervisor MO 1/1/2009 4827.24 5069.90 5319.50 5589.89 5868.95 11730 Forensic Supervisor HR 1/1/2009 27.85 29.25 30.69 32.25 33.86 15301 Lab Coordinator MO 7/1/2009 4870.57 5114.97 5366.30 5638.42 5920.95 10301 Payroll Officer HR 7/1/2009 28.10 29.51 30.96 32.53 34.16 15104 Pretreatment Supervisor 1431 Probation Services Manager 17101 Public Safety Assistant Communications Manager 13301 Street Supervisor 13701 Traffic Sign Supervisor 14201 Transit Operations Supervisor 13201 Wastewater Maintenance Supervisor 13501 Water Distribution Supervisor 976 13401 Irrigation Supervisor MO 1/1/2008 4381.78 4607.11 4837.64 5076.84 5333.36 11503 Recreation Supervisor HR 1/1/2008 25.28 26.58 27.91 29.29 30.77 15103 WWTP Chief Operator MO 7/1/2008 4445.91 4674.71 4908.71 5151.37 5413.10 HR 7/1/2008 25.65 26.97 28.32 29.72 31.23 MO 1/1/2009 4591.51 4827.24 5069.90 5319.50 5589.89 HR 1/1/2009 26.49 27.85 29.25 30.69 32.25 MO 7/1/2009 4631.38 4870.57 5114.97 5366.30 5638.42 HR 7/1/2009 26.72 28.10 29.51 30.96 32.53 977 12101 Equipment Maintenance MO 1/1/2008 4178.99 4381.78 4607.11 4837.64 5076.84 Supervisor HR 1/1/2008 24.11 25.28 26.58 27.91 29.29 MO 7/1/2008 4241.39 4445.91 4674.71 4908.71 5151.37 HR 7/1/2008 24.47 25.65 26.97 28.32 29.72 MO 1/1/2009 4380.05 4591.51 4827.24 5069.90 5319.50 HR 1/1/2009 25.27 26.49 27.85 29.25 30.69 MO 7/1/2009 4418.18 4631.38 4870.57 5114.97 5366.30 HR 7/1/2009 25.49 26.72 28.10 29.51 30.96 978 13601 Building Superintendent MO 1/1/2008 3974.46 4178.99 4381.78 4607.11 4837.64 13103 Cemetery Supervisor HR 1/1/2008 22.93 24.11 25.28 26.58 27.91 11602 Code Inspections Office MO 7/1/2008 4033.39 4241.39 4445.91 4674.71 4908.71 Supervisor HR 7/1/2008 23.27 24.47 25.65 26.97 28.32 20 Master Pay Ordinance • Preliminary Budget Pay Class Code Code Class Title A B C D E F 11720 Corrections Sergeant MO 1/1/2009 4165.12 4380.05 4591.51 4827.24 5069.90 11710 Police Services Supervisor HR 1/1/2009 24.03 25.27 26.49 27.85 29.25 1432 Probation Officer MO 7/1/2009 4201.52 4418.18 4631.38 4870.57 5114.97 11401 Senior Program Superviso HR 7/1/2009 24.24 25.49 26.72 28.10 29.51 14202 Transit Field Operations Supervisor 14301 Utility Service Supervisor 979 1331 Administrative Assistant to MO 1/1/2008 3792.46 3974.46 4178.99 4381.78 4607.11 the City Manager HR 1/1/2008 21.88 22.93 24.11 25.28 26.58 10502 Deputy City Clerk MO 7/1/2008 3847.93 4033.39 4241.39 4445.91 4674.71 1311 Executive Secretary HR 7/1/2008 22.20 23.27 24.47 25.65 26.97 12102 Mechanic II MO 1/1/2009 3974.46 4165.12 4380.05 4591.51 4827.24 11604 Parks and Recreation HR 1/1/2009 22.93 24.03 25.27 26.49 27.85 Administrative Associate MO 7/1/2009 4009.12 4201.52 4418.18 4631.38 4870.57 14101 Solid Waste Supervisor HR 7/1/2009 23.13 24.24 25.49 26.72 28.10 980 16101 Administrative Assistant MO 1/1/2008 3610.46 3792.46 3974.46 4178.99 4381.78 to Fire Chief HR 1/1/2008 20.83 21.88 22.93 24.11 25.28 11701 Administrative Assistant to MO 7/1/2008 3664.20 3847.93 4033.39 4241.39 4445.91 to Police Chief HR 7/1/2008 21.14 22.20 23.27 24.47 25.65 1434 Case Specialist MO 1/1/2009 3783.79 3974.46 4165.12 4380.05 4591.51 1423 Certified Court Interpreter HR 1/1/2009 21.83 22.93 24.03 25.27 26.49 11601 Community & Economic MO 7/1/2009 3816.73 4009.12 4201.52 4418.18 4631.38 Development Office HR 7/1/2009 22.02 23.13 24.24 25.49 26.72 Administrator 1430 Deputy Court Services Manager 10601 Engineering Contracts Specialist 10506 Executive Assistant 10510 Legal Assistant III 1325 Legal Intern 11501 Recreation Program Supervisor 981 10305 Financial Services MO 1/1/2008 3433.67 3610.46 3792.46 3974.46 4178.99 Technician - Payroll HR 1/1/2008 19.81 20.83 21.88 22.93 24.11 10103 Human Resources MO 7/1/2008 3483.93 3664.20 3847.93 4033.39 4241.39 Specialist HR 7/1/2008 20.10 21.14 22.20 23.27 24.47 MO 1/1/2009 3598.33 3783.79 3974.46 4165.12 4380.05 HR 1/1/2009 20.76 21.83 22.93 24.03 25.27 MO 7/1/2009 3629.53 3816.73 4009.12 4201.52 4418.18 HR 7/1/2009 20.94 22.02 23.13 24.24 25.49 982 10602 Engineering Office MO 1/1/2008 3277.67 3433.67 3610.46 3792.46 3974.46 Assistant HR 1/1/2008 18.91 19.81 20.83 21.88 22.93 10520 Utility and Finance MO 7/1/2008 3326.20 3483.93 3664.20 3847.93 4033.39 Assistant HR 7/1/2008 19.19 20.10 21.14 22.20 23.27 Preliminary Budget • Master Pay Ordinance 21 Pay Class Code Code Class Title A B C D E F MO 1/1/2009 3435.40 3598.33 3783.79 3974.46 4165.12 HR 1/1/2009 19.82 20.76 21.83 22.93 24.03 MO 7/1/2009 3464.87 3629.53 3816.73 4009.12 4201.52 HR 7/1/2009 19.99 20.94 22.02 23.13 24.24 983 10507 Administrative Secretary MO 1/1/2008 3116.47 3277.67 3433.67 3610.46 3792.46 10511 Legal Assistant II HR 1/1/2008 17.98 18.91 19.81 20.83 21.88 11603 Public Works Office MO 7/1/2008 3163.27 3326.20 3483.93 3664.20 3847.93 Assistant HR 7/1/2008 18.25 19.19 20.10 21.14 22.20 MO 1/1/2009 3267.27 3435.40 3598.33 3783.79 3974.46 HR 1/1/2009 18.85 19.82 20.76 21.83 22.93 MO 7/1/2009 3296.74 3464.87 3629.53 3816.73 4009.12 HR 7/1/2009 19.02 19.99 20.94 22.02 23.13 984 10104 Human Resources MO 1/1/2008 2969.14 3116.47 3277.67 3433.67 3610.46 Assistant HR 1/1/2008 17.13 17.98 18.91 19.81 20.83 10512 Legal Assistant I MO 7/1/2008 3012.48 3163.27 3326.20 3483.93 3664.20 HR 7/1/2008 17.38 18.25 19.19 20.10 21.14 MO 1/1/2009 3111.27 3267.27 3435.40 3598.33 3783.79 HR 1/1/2009 17.95 18.85 19.82 20.76 21.83 MO 7/1/2009 3139.01 3296.74 3464.87 3629.53 3816.73 HR 7/1/2009 18.11 19.02 19.99 20.94 22.02 985 No Allocated MO 1/1/2008 2830.48 2969.14 3116.47 3277.67 3433.67 Classification HR 1/1/2008 16.33 17.13 17.98 18.91 19.81 MO 7/1/2008 2872.08 3012.48 3163.27 3326.20 3483.93 HR 7/1/2008 16.57 17.38 18.25 19.19 20.10 MO 1/1/2009 2965.68 3111.27 3267.27 3435.40 3598.33 HR 1/1/2009 17.11 17.95 18.85 19.82 20.76 MO 7/1/2009 2991.68 3139.01 3296.74 3464.87 3629.53 HR 7/1/2009 17.26 18.11 19.02 19.99 20.94 986 No Allocated MO 1/1/2008 2693.55 2830.48 2969.14 3116.47 3277.67 Classification HR 1/1/2008 15.54 16.33 17.13 17.98 18.91 MO 7/1/2008 2733.41 2872.08 3012.48 3163.27 3326.20 HR 7/1/2008 15.77 16.57 17.38 18.25 19.19 MO 1/1/2009 2823.55 2965.68 3111.27 3267.27 3435.40 HR 1/1/2009 16.29 17.11 17.95 18.85 19.82 MO 7/1/2009 2847.81 2991.68 3139.01 3296.74 3464.87 HR 7/1/2009 16.43 17.26 18.11 19.02 19.99 987 18101 Communications Division MO 1/1/2008 2572.22 2693.55 2830.48 2969.14 3116.47 Office Assistant HR 1/1/2008 14.84 15.54 16.33 17.13 17.98 1422 Municipal Court Clerk MO 7/1/2008 2610.35 2733.41 2872.08 3012.48 3163.27 1433 Probation Services Clerk HR 7/1/2008 15.06 15.77 16.57 17.38 18.25 MO 1/1/2009 2695.28 2823.55 2965.68 3111.27 3267.27 22 Master Pay Ordinance • Preliminary Budget Pay Class Code Code Class Title A B C D E F HR 1/1/2009 15.55 16.29 17.11 17.95 18.85 MO 7/1/2009 2719.55 2847.81 2991.68 3139.01 3296.74 HR 7/1/2009 15.69 16.43 17.26 18.11 19.02 988 No Allocated MO 5/18/2008 2449.15 2572.22 2693.55 2830.48 2969.14 Classification HR 5/18/2008 14.13 14.84 15.54 16.33 17.13 MO 7/1/2008 2485.55 2610.35 2733.41 2872.08 3012.48 HR 7/1/2008 14.34 15.06 15.77 16.57 17.38 MO 1/1/2009 2567.02 2695.28 2823.55 2965.68 3111.27 HR 1/1/2009 14.81 15.55 16.29 17.11 17.95 MO 7/1/2009 2589.55 2719.55 2847.81 2991.68 3139.01 HR 7/1/2009 14.94 15.69 16.43 17.26 18.11 989 No Allocated MO 5/18/2008 2333.02 2449.15 2572.22 2693.55 2830.48 Classification HR 5/18/2008 13.46 14.13 14.84 15.54 16.33 MO 7/1/2008 2367.69 2485.55 2610.35 2733.41 2872.08 HR 7/1/2008 13.66 14.34 15.06 15.77 16.57 MO 1/1/2009 2445.69 2567.02 2695.28 2823.55 2965.68 HR 1/1/2009 14.11 14.81 15.55 16.29 17.11 MO 7/1/2009 2466.49 2589.55 2719.55 2847.81 2991.68 HR 7/1/2009 14.23 14.94 15.69 16.43 17.26 990 1424 Municipal Court Cashier MO 5/18/2008 2222.09 2333.02 2449.15 2572.22 2693.55 HR 5/18/2008 12.82 13.46 14.13 14.84 15.54 MO 7/1/2008 2255.02 2367.69 2485.55 2610.35 2733.41 HR 7/1/2008 13.01 13.66 14.34 15.06 15.77 MO 1/1/2009 2329.56 2445.69 2567.02 2695.28 2823.55 HR 1/1/2009 13.44 14.11 14.81 15.55 16.29 MO 7/1/2009 2350.35 2466.49 2589.55 2719.55 2847.81 HR 7/1/2009 13.56 14.23 14.94 15.69 16.43 Section Subsection 2.20.110C of the City of Yakima Municipal Code is hereby amended to read as follows: "C. Civil Service Classes Pay Class Range Code Class Title A B C D E F 1.0 No Allocated MO 1/1/2008 1625.84 1705.57 1776.63 1858.10 1937.83 Classification HR 1/1/2008 9.38 9.84 10.25 10.72 11.18 MO 1/1/2009 1683.03 1764.50 1839.03 1923.96 2005.43 HR 1/1/2009 9.71 10.18 10.61 11.10 11.57 1.5 No Allocated MO 1/1/2008 1669.17 1738.50 1819.97 1892.76 1975.96 Classification HR 1/1/2008 9.63 10.03 10.50 10.92 11.40 MO 1/1/2009 1728.10 1799.17 1884.10 1958.63 2045.29 HR 1/1/2009 9.97 10.38 10.87 11.30 11.80 Preliminary Budget • Master Pay Ordinance 23 Pay Class Range Code Class Title A B C D E F 2.0 8610 Labor Helper MO 1/1/2008 1705.57 1776.63 1858.10 1937.83 2017.56 5268 Lifeguard /Instructor HR 1/1/2008 9.84 10.25 10.72 11.18 11.64 M O 1/1/2009 1764.50 1839.03 1923.96 2005.43 2088.63 HR 1/1/2009 10.18 10.61 11.10 11.57 12.05 2.5 No Allocated MO 1/1/2008 1738.50 1819.97 1892.76 1975.96 2060.89 Classification HR 1/1/2008 10.03 10.50 10.92 11.40 11.89 MO 1/1/2009 1799.17 1884.10 1958.63 2045.29 2133.69 HR 1/1/2009 10.38 10.87 11.30 11.80 12.31 3.0 No Allocated MO 1/1/2008 1776.63 1858.10 1937.83 2017.56 2116.36 Classification HR 1/1/2008 10.25 10.72 11.18 11.64 12.21 MO 1/1/2009 1839.03 1923.96 2005.43 2088.63 2190.89 HR 1/1/2009 10.61 11.10 11.57 12.05 12.64 3.5 No Allocated MO 1/1/2008 1819.97 1892.76 1975.96 2060.89 2159.69 Classification HR 1/1/2008 10.50 10.92 11.40 11.89 12.46 MO 1/1/2009 1884.10 1958.63 2045.29 2133.69 2235.96 HR 1/1/2009 10.87 11.30 11.80 12.31 12.90 4.0 No Allocated MO 1/1/2008 1858.10 1937.83 2017.56 2116.36 2206.49 Classification HR 1/1/2008 10.72 11.18 11.64 12.21 12.73 MO 1/1/2009 1923.96 2005.43 2088.63 2190.89 2284.49 HR 1/1/2009 11.10 11.57 12.05 12.64 13.18 4.5 8511 Custodian MO 1/1/2008 1892.76 1975.96 2060.89 2159.69 2258.49 HR 1/1/2008 10.92 11.40 11.89 12.46 13.03 MO 1/1/2009 1958.63 2045.29 2133.69 2235.96 2338.22 HR 1/1/2009 11.30 11.80 12.31 12.90 13.49 5.0 6260 Police Cadet MO 1/1/2008 1937.83 2017.56 2116.36 2206.49 2310.49 HR 1/1/2008 11.18 11.64 12.21 12.73 13.33 MO 1/1/2009 2005.43 2088.63 2190.89 2284.49 2391.95 HR 1/1/2009 11.57 12.05 12.64 13.18 13.80 5.5 7511 Data Entry Operator I MO 1/1/2008 1975.96 2060.89 2159.69 2258.49 2359.02 7121 Department Assistant I HR 1/1/2008 11.40 11.89 12.46 13.03 13.61 5201 Golf Starter MO 1/1/2009 2045.29 2133.69 2235.96 2338.22 2442.22 6251 Police Department HR 1/1/2009 11.80 12.31 12.90 13.49 14.09 Assistant I 6.0 No Allocated MO 1/1/2008 2017.56 2116.36 2206.49 2310.49 2419.69 Classification HR 1/1/2008 11.64 12.21 12.73 13.33 13.96 MO 1/1/2009 2088.63 2190.89 2284.49 2391.95 2504.62 HR 1/1/2009 12.05 12.64 13.18 13.80 14.45 24 1 Master Pay Ordinance • Preliminary Budget Pay Class Ranqe Code Class Title A B C D E F 6.5 2315 Cashier MO 1/1/2008 2060.89 2159.69 2258.49 2359.02 2468.22 7122 Department Assistant II HR 1/1/2008 11.89 12.46 13.03 13.61 14.24 8820 Park Caretaker MO 1/1/2009 2133.69 2235.96 2338.22 2442.22 2554.88 5234 Recreation Leader HR 1/1/2009 12.31 12.90 13.49 14.09 14.74 7110 Senior Center Clerk 7.0 5267 Aquatic Leader MO 1/1/2008 2116.36 2206.49 2310.49 2419.69 2520.22 7512 Data Entry Operator II HR 1/1/2008 12.21 12.73 13.33 13.96 14.54 MO 1/1/2009 2190.89 2284.49 2391.95 2504.62 2608.62 HR 1/1/2009 12.64 13.18 13.80 14.45 15.05 7.5 No Allocated MO 1/1/2008 2159.69 2258.49 2359.02 2468.22 2575.68 Classification HR 1/1/2008 12.46 13.03 13.61 14.24 14.86 MO 1/1/2009 2235.96 2338.22 2442.22 2554.88 2665.82 HR 1/1/2009 12.90 13.49 14.09 14.74 15.38 8.0 7131 Word Processing Typist MO 1/1/2008 2206.49 2310.49 2419.69 2520.22 2631.15 HR 1/1/2008 12.73 13.33 13.96 14.54 15.18 MO 1/1/2009 2284.49 2391.95 2504.62 2608.62 2723.01 HR 1/1/2009 13.18 13.80 14.45 15.05 15.71 8.5 8541 Building Maintenance MO 1/1/2008 2258.49 2359.02 2468.22 2575.68 2705.68 Specialist HR 1/1/2008 13.03 13.61 14.24 14.86 15.61 7123 Department Assistant III MO 1/1/2009 2338.22 2442.22 2554.88 2665.82 2801.01 5202 Golf Course Attendant HR 1/1/2009 13.49 14.09 14.74 15.38 16.16 6243 Police Department Assistant III* 8301 Wastewater Facility Support Worker * Retained for Police Pension Purposes 9.0 2106 Computer Operations MO 1/1/2008 2310.49 2419.69 2520.22 2631.15 2769.81 Assistant HR 1/1/2008 13.33 13.96 14.54 15.18 15.98 8810 Park Laborer MO 1/1/2009 2391.95 2504.62 2608.62 2723.01 2866.88 8819 Parks Maintenance Worke HR 1/1/2009 13.80 14.45 15.05 15.71 16.54 2115 Publications and Graphics Specialist 8710 Street Laborer 9.5 2253 Community Programming MO 1/1/2008 2359.02 2468.22 2575.68 2705.68 2816.61 Assistant HR 1/1/2008 13.61 14.24 14.86 15.61 16.25 4111 Engineering Aid MO 1/1/2009 2442.22 2554.88 2665.82 2801.01 2915.41 6611 Lead Parking EnforcemenlHR 1/1/2009 14.09 14.74 15.38 16.16 16.82 Officer 8821 Park Specialist I 4611 Traffic Aid Preliminary Budget • Master Pay Ordinance 25 Pay Class Range Code Class Title A B C D E F 10.0 6252 Police Services Specialist MO 1/1/2008 2419.69 2520.22 2631.15 2769.81 2875.54 8204 Vehicle Maintenance HR 1/1/2008 13.96 14.54 15.18 15.98 16.59 Attendant (Lead) MO 1/1/2009 2504.62 2608.62 2723.01 2866.88 2976.08 HR 1/1/2009 14.45 15.05 15.71 16.54 17.17 10.5 6511 Animal Control Lead MO 1/1/2008 2468.22 2575.68 2705.68 2816.61 2951.81 5266 Aquatic Specialist HR 1/1/2008 14.24 14.86 15.61 16.25 17.03 2232 Central Storekeeper MO 1/1/2009 2554.88 2665.82 2801.01 2915.41 3055.81 2105 Computer Operator/ HR 1/1/2009 14.74 15.38 16.16 16.82 17.63 Programmer 7124 Department Assistant IV 8421 Equipment Operator I 5121 Housing Rehabilitation Assistant 8320 Laboratory Assistant 8822 Park Specialist I I 3310 Planning Specialist 5235 Recreation Activities Specialist 7111 Senior Center Assistant 8721 Street Cleaning Specialist I 8631 Utility Worker 8311 Wastewater Treatment Plant Operator I 11.0 2254 Municipal Producer MO 1/1/2008 2520.22 2631.15 2769.81 2875.54 3017.68 4211 Traffic Signal Aide HR 1/1/2008 14.54 15.18 15.98 16.59 17.41 MO 1/1/2009 2608.62 2723.01 2866.88 2976.08 3123.41 HR 1/1/2009 15.05 15.71 16.54 17.17 18.02 11.5 2107 Computer Operations MO 1/1/2008 2575.68 2705.68 2816.61 2951.81 3093.94 Technician HR 1/1/2008 14.86 15.61 16.25 17.03 17.85 8542 Facility Maintenance MO 1/1/2009 2665.82 2801.01 2915.41 3055.81 3201.41 Specialist HR 1/1/2009 15.38 16.16 16.82 17.63 18.47 5154 Neighborhood Development Development Assistant 8621 Monument Setter 7611 Print Shop Operator 12.0 6212 Assistant Evidence MO 1/1/2008 2631.15 2769.81 2875.54 3017.68 3156.34 Technician HR 1/1/2008 15.18 15.98 16.59 17.41 18.21 4410 Code Inspection Trainee MO 1/1/2009 2723.01 2866.88 2976.08 3123.41 3267.27 8422 Equipment Operator 11 HR 1/1/2009 15.71 16.54 17.17 18.02 18.85 7315 Utility Service Representative 26 Master Pay Ordinance • Preliminary Budget Pay Class Range Code Class Title A B C D E F 7151 Water /Irrigation Division Administrative Specialist 12.5 2312 Accounting Technician MO 1/1/2008 2705.68 2816.61 2951.81 3093.94 3230.87 2230 Assistant Buyer HR 1/1/2008 15.61 16.25 17.03 17.85 18.64 5254 Athletic Coordinator MO 1/1/2009 2801.01 2915.41 3055.81 3201.41 3343.54 8830 Cemetery Specialist HR 1/1/2009 16.16 16.82 17.63 18.47 19.29 2316 Financial Services Specialist 8818 Parks Maintenance Specialist 8823 Park Specialist III 5255 Recreation Coordinator 7141 Pension /Records Clerk 8840 Pool Maintenance Specialist 2233 Purchasing Assistant 8641 Solid Waste Maintenance Worker 8722 Street Cleaning Specialist 11 13.0 4121 Engineering Technician 1 MO 1/1/2008 2769.81 2875.54 3017.68 3156.34 3295.00 (Design) HR 1/1/2008 15.98 16.59 17.41 18.21 19.01 4122 Engineering Technician 1 MO 1/1/2009 2866.88 2976.08 3123.41 3267.27 3411.13 (Records) HR 1/1/2009 16.54 17.17 18.02 18.85 19.68 4131 Engineering Technician 1 (Survey) 6610 Parking Enforcement Officer 8111 Park Supervisor 1 4441 Permit Technician 3312 Planning Technician 4621 Traffic Technician 1 13.5 2101 Computer Programmer MO 1/1/2008 2816.61 2951.81 3093.94 3230.87 3381.67 2252 Community Programming HR 1/1/2008 16.25 17.03 17.85 18.64 19.51 Coordinator MO 1/1/2009 2915.41 3055.81 3201.41 3343.54 3499.53 8651 Concrete Specialist 1 HR 1/1/2009 16.82 17.63 18.47 19.29 20.19 8671 Irrigation Specialist 1 8731 Wastewater Maintenance Specialist 1 8741 Waterworks Specialist 1 8743 Waterworks Specialist III Preliminary Budget • Master Pay Ordinance 27 Pay Class Ranqe Code Class Title A B C D E F 14.0 8831 Cemetery Maintenance MO 1/1/2008 2875.54 3017.68 3156.34 3295.00 3451.00 Technician HR 1/1/2008 16.59 17.41 18.21 19.01 19.91 8423 Equipment Operator III MO 1/1/2009 2976.08 3123.41 3267.27 3411.13 3572.33 5122 Neighborhood Developme HR 1/1/2009 17.17 18.02 18.85 19.68 20.61 Rehabilitation Specialist I 8221 Machinist 6242 Police Records Supervisor 6253 Police Services Specialist II 4221 Signal Technician I * Retained for Police Pension Purposes 14.5 8203 Fleet Maintenance MO 1/1/2008 2951.81 3093.94 3230.87 3381.67 3527.27 Technician HR 1/1/2008 17.03 17.85 18.64 19.51 20.35 5130 Home Remodeling MO 1/1/2009 3055.81 3201.41 3343.54 3499.53 3650.33 Technician HR 1/1/2009 17.63 18.47 19.29 20.19 21.06 5152 Neighborhood Development Accounting Specialist 8302 Industrial Waste Operator 8711 Street Maintenance Specialist 8750 Utilities Locator 7311 Water Service Specialist 8331 Water Treatment Plant Operator -In- Training 15.0 6510 Animal Control Officer MO 1/1/2008 3017.68 3156.34 3295.00 3451.00 3613.93 4419 Code Compliance Officer HR 1/1/2008 17.41 18.21 19.01 19.91 20.85 2310 Grant Coordinator MO 1/1/2009 3123.41 3267.27 3411.13 3572.33 3740.46 5151 Housing Loan Specialist HR 1/1/2009 18.02 18.85 19.68 20.61 21.58 8672 Irrigation Specialist II 8242 Preventative Maintenance Technician 8663 Traffic Sign Specialist 8732 Wastewater Maintenance Specialist II 8312 Wastewater Treatment Plant Operator II 8742 Waterworks Specialist II 15.5 8213 Automotive Storekeeper MO 1/1/2008 3093.94 3230.87 3381.67 3527.27 3700.60 6221 Corrections Officer HR 1/1/2008 17.85 18.64 19.51 20.35 21.35 8321 Laboratory Technician MO 1/1/2009 3201.41 3343.54 3499.53 3650.33 3830.59 8817 Parks Maintenance HR 1/1/2009 18.47 19.29 20.19 21.06 22.10 Technician 8205 Police Fleet Specialist 5256 Recreation Activities Coordinator 28 Master Pay Ordinance • Preliminary Budget Pay Class Ranqe Code Class Title A B C D E F 8322 Pretreatment Technician 8434 Solid Waste Code Compliance Officer 8433 Solid Waste Collector /Driver 8681 Storekeeper 16.0 6235 Corrections MO 1/1/2008 3156.34 3295.00 3451.00 3613.93 3776.86 Administrative Specialist HR 1/1/2008 18.21 19.01 19.91 20.85 21.79 4115 Engineering Utility MO 1/1/2009 3267.27 3411.13 3572.33 3740.46 3908.59 Specialist HR 1/1/2009 18.85 19.68 20.61 21.58 22.55 4310 Plans Examiner I (Residential) 6241 Police Information Specialist* 4222 Signal Technician II 8251 Waterworks Device Technician 8745 Waterworks Drafting /Service Representative * Retained for Police Pension Purposes 16.5 8841 Aquatic Maintenance MO 1/1/2008 3230.87 3381.67 3527.27 3700.60 3877.39 Technician HR 1/1/2008 18.64 19.51 20.35 21.35 22.37 3311 Assistant Planner MO 1/1/2009 3343.54 3499.53 3650.33 3830.59 4012.59 2231 Buyer HR 1/1/2009 19.29 20.19 21.06 22.10 23.15 4125 Engineering Technician II 2102 GIS Technician 8825 Golf Course Maintenance Specialist 5271 Parks and Recreation Administrative Specialist 2103 Programmer Analyst 2262 Safety and Training Officer 8664 Senior Traffic Sign Specialist 4622 Traffic Technician II 8751 Utilities Locator /Safety Coordinator 17.0 4141 Construction Inspector MO 1/1/2008 3295.00 3451.00 3613.93 3776.86 3958.86 4134 Engineering Technician III HR 1/1/2008 19.01 19.91 20.85 21.79 22.84 (Design) MO 1/1/2009 3411.13 3572.33 3740.46 3908.59 4097.52 4135 Engineering Technician III HR 1/1/2009 19.68 20.61 21.58 22.55 23.64 (Development) 4133 Engineering Technician III (Survey) Preliminary Budget • Master Pay Ordinance 29 Pay Class Range Code Class Title A B C D E F 6211 Evidence Technician 8241 Industrial Maintenance Mechanic 8673 Irrigation Crew leader 8211 Mechanic I 4128 Right of Way Agent 8701 Street Inspector 8733 Wastewater Maintenance Crew Leader 8744 Water Distribution Crew leader 8313 Wastewater Treatment Plant Operator III 17.5 8755 Construction Quality MO 1/1/2008 3381.67 3527.27 3700.60 3877.39 4050.72 Control Technician HR 1/1/2008 19.51 20.35 21.35 22.37 23.37 8323 Pretreatment Crew Leader MO 1/1/2009 3499.53 3650.33 3830.59 4012.59 4192.85 8713 Street Maintenance Crew HR 1/1/2009 20.19 21.06 22.10 23.15 24.19 Leader 18.0 2251 Cable Television MO 1/1/2008 3451.00 3613.93 3776.86 3958.86 4144.32 Coordinator HR 1/1/2008 19.91 20.85 21.79 22.84 23.91 5123 Neighborhood MO 1/1/2009 3572.33 3740.46 3908.59 4097.52 4289.92 Development HR 1/1/2009 20.61 21.58 22.55 23.64 24.75 Rehabilitation Specialist 11 6210 Senior Evidence Technician 8252 Water Device Crew Leader 18.5 4240 Instrument Technician MO 1/1/2008 3527.27 3700.60 3877.39 4050.72 4250.05 HR 1/1/2008 20.35 21.35 22.37 23.37 24.52 MO 1/1/2009 3650.33 3830.59 4012.59 4192.85 4399.12 HR 1/1/2009 21.06 22.10 23.15 24.19 25.38 19.0 3321 Associate Planner MO 1/1/2008 3613.93 3776.86 3958.86 4144.32 4338.45 3320 Community Development HR 1/1/2008 20.85 21.79 22.84 23.91 25.03 Specialist MO 1/1/2009 3740.46 3908.59 4097.52 4289.92 4490.98 6265 Crime and Intelligence HR 1/1/2009 21.58 22.55 23.64 24.75 25.91 Analyst 3112 Engineering Associate 5124 Housing Rehabilitation Specialist III 8326 Laboratory Chemist 7161 Public Records Officer 2104 Senior Analyst 4632 Traffic Associate 3() Master Pay Ordinance • Preliminary Budget Pay Class Range Code Class Title A B C D E F 19.5 2108 Computer Client Services MO 1/1/2008 3700.60 3877.39 4050.72 4250.05 4440.71 Technician HR 1/1/2008 21.35 22.37 23.37 24.52 25.62 4421 Code Inspector MO 1/1/2009 3830.59 4012.59 4192.85 4399.12 4596.71 4420 Fire Code Inspector HR 1/1/2009 22.10 23.15 24.19 25.38 26.52 20.0 2314 Budget Analyst MO 1/1/2008 3776.86 3958.86 4144.32 4338.45 4539.51 3323 Economic and HR 1/1/2008 21.79 22.84 23.91 25.03 26.19 Community Affairs MO 1/1/2009 3908.59 4097.52 4289.92 4490.98 4698.98 Specialist HR 1/1/2009 22.55 23.64 24.75 25.91 27.11 4315 Plans Examiner II (Commercial) 3322 Senior Planner 8332 Water Treatment Plant Operator II 20.5 2109 Applications Developer MO 1/1/2008 3877.39 4050.72 4250.05 4440.71 4650.44 4223 Signal Technician III HR 1/1/2008 22.37 23.37 24.52 25.62 26.83 8333 Water Treatment Plant MO 1/1/2009 4012.59 4192.85 4399.12 4596.71 4813.37 Operator III HR 1/1/2009 23.15 24.19 25.38 26.52 27.77 21.0 3130 Development Engineer MO 1/1/2008 3958.86 4144.32 4338.45 4539.51 4752.71 8324 Environmental Compliance HR 1/1/2008 22.84 23.91 25.03 26.19 27.42 Specialist MO 1/1/2009 4097.52 4289.92 4490.98 4698.98 4919.11 HR 1/1/2009 23.64 24.75 25.91 27.11 28.38 21.5 2114 Senior Applications MO 1/1/2008 4050.72 4243.12 4437.25 4650.44 4858.44 Developer HR 1/1/2008 23.37 24.48 25.60 26.83 28.03 2113 Senior Client Services MO 1/1/2009 4192.85 4392.18 4593.25 4813.37 5028.30 Technician HR 1/1/2009 24.19 25.34 26.50 27.77 29.01 4635 Traffic Signal System Analyst 8335 Water Quality Specialist 22.0 No Allocated MO 1/1/2008 4144.32 4338.45 4539.51 4752.71 4978.04 Classification HR 1/1/2008 23.91 25.03 26.19 27.42 28.72 MO 1/1/2009 4289.92 4490.98 4698.98 4919.11 5153.10 HR 1/1/2009 24.75 25.91 27.11 28.38 29.73 22.5 3120 Design Engineer MO 1/1/2008 4243.12 4437.25 4650.44 4858.44 5088.97 3115 Project Engineer HR 1/1/2008 24.48 25.60 26.83 28.03 29.36 MO 1/1/2009 4392.18 4593.25 4813.37 5028.30 5267.50 HR 1/1/2009 25.34 26.50 27.77 29.01 30.39 23.0 2110 Database Administrator MO 1/1/2008 4338.45 4539.51 4752.71 4978.04 5198.17 2116 Lead Client Services HR 1/1/2008 25.03 26.19 27.42 28.72 29.99 Technician MO 1/1/2009 4490.98 4698.98 4919.11 5153.10 5380.16 HR 1/1/2009 25.91 27.11 28.38 29.73 31.04 Preliminary Budget • Master Pay Ordinance 31 Pay Class Range Code Class Title A B C D E F 23.5 No Allocated MO 1/1/2008 4437.25 4650.44 4858.44 5088.97 5309.10 Classification HR 1/1/2008 25.60 26.83 28.03 29.36 30.63 MO 1/1/2009 4593.25 4813.37 5028.30 5267.50 5494.56 HR 1/1/2009 26.50 27.77 29.01 30.39 31.70 24.0 2111 Lead Applications System MO 1/1/2008 4539.51 4752.71 4978.04 5198.17 5458.16 Designer HR 1/1/2008 26.19 27.42 28.72 29.99 31.49 MO 1/1/2009 4698.98 4919.11 5153.10 5380.16 5648.82 HR 1/1/2009 27.11 28.38 29.73 31.04 32.59 24.5 No Allocated MO 1/1/2008 4650.44 4858.44 5088.97 5309.10 5577.76 Classification HR 1/1/2008 26.83 28.03 29.36 30.63 32.18 MO 1/1/2009 4813.37 5028.30 5267.50 5494.56 5773.62 HR 1/1/2009 27.77 29.01 30.39 31.70 33.31 25.0 2112 Network Services Enginee MO 1/1/2008 4752.71 4978.04 5198.17 5458.16 5730.29 HR 1/1/2008 27.42 28.72 29.99 31.49 33.06 MO 1/1/2009 4919.11 5153.10 5380.16 5648.82 5931.35 HR 1/1/2009 28.38 29.73 31.04 32.59 34.22 25.5 No Allocated MO 1/1/2008 4858.44 5088.97 5309.10 5577.76 5853.35 Classification HR 1/1/2008 28.03 29.36 30.63 32.18 33.77 MO 1/1/2009 5028.30 5267.50 5494.56 5773.62 6057.88 HR 1/1/2009 29.01 30.39 31.70 33.31 34.95 26.0 No Allocated MO 1/1/2008 4978.04 5198.17 5458.16 5730.29 6018.02 Classification HR 1/1/2008 28.72 29.99 31.49 33.06 34.72 MO 1/1/2009 5153.10 5380.16 5648.82 5931.35 6229.48 HR 1/1/2009 29.73 31.04 32.59 34.22 35.94 26.5 No Allocated MO 1/1/2008 5088.97 5309.10 5577.76 5853.35 6146.28 Classification HR 1/1/2008 29.36 30.63 32.18 33.77 35.46 MO 1/1/2009 5267.50 5494.56 5773.62 6057.88 6361.21 HR 1/1/2009 30.39 31.70 33.31 34.95 36.70 27.0 No Allocated MO 1/1/2008 5198.17 5458.16 5730.29 6018.02 6316.15 Classification HR 1/1/2008 29.99 31.49 33.06 34.72 36.44 MO 1/1/2009 5380.16 5648.82 5931.35 6229.48 6538.01 HR 1/1/2009 31.04 32.59 34.22 35.94 37.72 27.5 No Allocated MO 1/1/2008 5309.10 5577.76 5853.35 6146.28 6451.34 Classification HR 1/1/2008 30.63 32.18 33.77 35.46 37.22 MO 1/1/2009 5494.56 5773.62 6057.88 6361.21 6676.67 HR 1/1/2009 31.70 33.31 34.95 36.70 38.52 32 Master Pay Ordinance • Preliminary Budget Pay Class Range Code Class Title A B C D E F 28.0 No Allocated MO 1/1/2008 5458.16 5730.29 6018.02 6316.15 6640.27 Classification HR 1/1/2008 31.49 33.06 34.72 36.44 38.31 MO 1/1/2009 5648.82 5931.35 6229.48 6538.01 6872.53 HR 1/1/2009 32.59 34.22 35.94 37.72 39.65 28.5 No Allocated MO 1/1/2008 5577.76 5853.35 6146.28 6451.34 6777.20 Classification HR 1/1/2008 32.18 33.77 35.46 37.22 39.10 MO 1/1/2009 5773.62 6057.88 6361.21 6676.67 7014.67 HR 1/1/2009 33.31 34.95 36.70 38.52 40.47 29.0 No Allocated MO 1/1/2008 5730.29 6018.02 6316.15 6640.27 6971.33 Classification HR 1/1/2008 33.06 34.72 36.44 38.31 40.22 MO 1/1/2009 5931.35 6229.48 6538.01 6872.53 7215.73 HR 1/1/2009 34.22 35.94 37.72 39.65 41.63 29.5 No Allocated MO 1/1/2008 5796.16 6061.35 6326.55 6617.74 6912.40 Classification HR 1/1/2008 33.44 34.97 36.50 38.18 39.88 MO 1/1/2009 5998.95 6272.81 6548.41 6850.00 7155.06 HR 1/1/2009 34.61 36.19 37.78 39.52 41.28 Section Subsection 2.20.110 D of the City of Yakima Municipal Code is hereby amended to read as follows: "D. Transit Civil Service Classes Pay Class Code Code Class Title A BC DE F 625 23102 Transit Vehicle Cleaner MO 1/1/2008 1658.77 1740.23 1811.30 1894.50 1975.96 HR 1/1/2008 9.57 10.04 10.45 10.93 11.40 MO 1/1/2009 1724.63 1809.57 1884.10 1970.76 2055.69 HR 1/1/2009 9.95 10.44 10.87 11.37 11.86 MO 7/1/2009 1733.30 1818.23 1892.76 1981.16 2066.09 HR 7/1/2009 10.00 10.49 10.92 11.43 11.92 645 24101 Transit Department MO 1/1/2008 2102.49 2203.02 2303.56 2404.09 2518.48 Assistant II HR 1/1/2008 12.13 12.71 13.29 13.87 14.53 MO 1/1/2009 2187.42 2291.42 2395.42 2499.42 2619.02 HR 1/1/2009 12.62 13.22 13.82 14.42 15.11 MO 7/1/2009 2197.82 2303.56 2407.55 2511.55 2632.88 HR 7/1/2009 12.68 13.29 13.89 14.49 15.19 650 23101 Transit Service Worker MO 1/1/2008 2442.22 2551.42 2674.48 2790.61 2932.74 HR 1/1/2008 14.09 14.72 15.43 16.10 16.92 MO 1/1/2009 2539.28 2653.68 2781.95 2901.54 3050.61 HR 1/1/2009 14.65 15.31 16.05 16.74 17.60 MO 7/1/2009 2551.42 2667.55 2795.81 2915.41 3066.21 HR 7/1/2009 14.72 15.39 16.13 16.82 17.69 Preliminary Budget • Master Pay Ordinance 33 Pay Class Code Code Class Title A B C D E F 655 22101 Transit Operator MO 1/1/2008 2674.48 2790.61 2932.74 3052.34 3196.21 HR 1/1/2008 15.43 16.10 16.92 17.61 18.44 MO 1/1/2009 2781.95 2901.54 3050.61 3173.67 3324.47 HR 1/1/2009 16.05 16.74 17.60 18.31 19.18 MO 7/1/2009 2795.81 2915.41 3066.21 3189.27 3341.80 HR 7/1/2009 16.13 16.82 17.69 18.40 19.28 660 22102 Transit Dispatcher MO 1/1/2008 2790.61 2932.74 3052.34 3196.21 3343.54 HR 1/1/2008 16.10 16.92 17.61 18.44 19.29 MO 1/1/2009 2901.54 3050.61 3173.67 3324.47 3477.00 HR 1/1/2009 16.74 17.60 18.31 19.18 20.06 MO 7/1/2009 2915.41 3066.21 3189.27 3341.80 3494.33 HR 7/1/2009 16.82 17.69 18.40 19.28 20.16 665 21101 Transit Route Supervisor MO 1/1/2008 3116.47 3269.00 3414.60 3570.60 3735.26 HR 1/1/2008 17.98 18.86 19.70 20.60 21.55 MO 1/1/2009 3241.27 3399.00 3551.53 3712.73 3884.33 HR 1/1/2009 18.70 19.61 20.49 21.42 22.41 MO 7/1/2009 3256.87 3416.33 3568.86 3731.79 3903.39 HR 7/1/2009 18.79 19.71 20.59 21.53 22.52 670 No Allocated MO 1/1/2008 3501.27 3659.00 3818.46 4007.39 4192.85 Classification HR 1/1/2008 20.20 21.11 22.03 23.12 24.19 MO 1/1/2009 3641.66 3804.59 3970.99 4166.85 4360.98 HR 1/1/2009 21.01 21.95 22.91 24.04 25.16 MO 7/1/2009 3660.73 3823.66 3990.06 4187.65 4383.52 HR 7/1/2009 21.12 22.06 23.02 24.16 25.29 675 20101 Marketing & Program MO 1/1/2008 3970.99 4159.92 4355.78 4560.31 4771.77 Administrator HR 1/1/2008 22.91 24.00 25.13 26.31 27.53 20102 Transit Project Planner MO 1/1/2009 4130.45 4326.32 4530.85 4742.31 4962.44 HR 1/1/2009 23.83 24.96 26.14 27.36 28.63 MO 7/1/2009 4151.25 4347.12 4553.38 4766.58 4986.70 HR 7/1/2009 23.95 25.08 26.27 27.50 28.77 34 Master Pay Ordinance • Preliminary Budget Section Subsection 2.20.110E of the City of Yakima Municipal Code is hereby amended to read as follows: "E. Police Civil Service Classes Pay Class Code Code Class Title A BC DE F 400 6121 Police Officer MO 1/1/2008 4116.59 4449.38 4698.98 4900.04 5579.49 6122 Police Officer (Lateral) HR 1/1/2008 23.75 25.67 27.11 28.27 32.19 MO 7/1/2008 4158.19 4494.45 4745.78 4948.57 5634.96 HR 7/1/2008 23.99 25.93 27.38 28.55 32.51 MO 1/1/2009 4324.58 4674.71 4936.44 5146.17 5860.29 HR 1/1/2009 24.95 26.97 28.48 29.69 33.81 MO 7/1/2009 4388.72 4744.04 5010.97 5224.17 5948.69 HR 7/1/2009 25.32 27.37 28.91 30.14 34.32 MO 1/1/2010 4497.91 4861.91 5135.77 5354.16 6097.75 HR 1/1/2010 25.95 28.05 29.63 30.89 35.18 MO 7/1/2010 4565.51 4934.71 5212.03 5433.9 6189.61 HR 7/1/2010 26.34 28.47 30.07 31.35 35.71 450 6124 Police Sergeant MO 1/1/2008 6115.08 6416.68 HR 1/1/2008 35.28 37.02 MO 7/1/2008 6177.48 6480.81 HR 7/1/2008 35.64 37.39 MO 1/1/2009 6425.34 6740.80 HR 1/1/2009 37.07 38.89 MO 7/1/2009 6522.41 6841.34 HR 7/1/2009 37.63 39.47 MO 1/1/2010 6685.34 7012.93 HR 1/1/2010 38.57 40.46 MO 7/1/2010 6785.87 7118.66 HR 7/1/2010 39.15 41.07 Section Subsection 2.20.110F of the City of Yakima Municipal Code is hereby amended to read as follows: "F. Fire Civil Service Classes Pay Class Code Code Class Title A BC DE F 506 6343 Deputy Fire Marshal MO 1/1/2008 6056.15 6357.74 6685.34 7021.60 7342.26 6351 Fire Training Supervisor HR 1/1/2008 34.94 36.68 38.57 40.51 42.36 6340 Public Safety & Education MO 7/1/2008 6116.82 6421.88 6752.94 7092.66 7415.06 Officer HR 7/1/2008 35.29 37.05 38.96 40.92 42.78 6341 Technical Training MO 1/1/2009 6421.88 6742.54 7090.93 7447.99 7785.98 Supervisor HR 1/1/2009 37.05 38.90 40.91 42.97 44.92 MO 7/1/2009 6486.01 6810.14 7162.00 7522.52 7863.98 HR 7/1/2009 37.42 39.29 41.32 43.40 45.37 Preliminary Budget • Master Pay Ordinance 35 Pay Class Code Code Class Title A B C D E F 510 6326 Fire Captain Day MO 1/1/2008 5508.43 5777.09 6076.95 6382.01 6680.14 6338 Fire Investigation and HR 1/1/2008 31.78 33.33 35.06 36.82 38.54 Education Officer MO 7/1/2008 5563.89 5834.29 6137.62 6446.14 6747.74 HR 7/1/2008 32.10 33.66 35.41 37.19 38.93 MO 1/1/2009 5842.95 6125.48 6444.41 6768.54 7085.73 HR 1/1/2009 33.71 35.34 37.18 39.05 40.88 MO 7/1/2009 5901.89 6186.15 6508.54 6836.14 7156.80 HR 7/1/2009 34.05 35.69 37.55 39.44 41.29 515 6325 Fire Captain Shift MO 1/1/2008 5510.23 5779.18 6076.56 6380.50 6675.69 (Monthly hours - 218.66) HR 1/1/2008 25.20 26.43 27.79 29.18 30.53 MO 7/1/2008 5564.90 5836.04 6137.79 6443.91 6743.47 HR 7/1/2008 25.45 26.69 28.07 29.47 30.84 MO 1/1/2009 5842.60 6126.85 6443.91 6765.34 7080.21 HR 1/1/2009 26.72 28.02 29.47 30.94 32.38 MO 7/1/2009 5901.63 6188.08 6507.32 6833.13 7150.18 HR 7/1/2009 26.99 28.30 29.76 31.25 32.70 520 6339 Fire Investigator MO 1/1/2008 4979.77 5225.90 5470.29 5754.56 6044.02 HR 1/1/2008 28.73 30.15 31.56 33.20 34.87 MO 7/1/2008 5030.04 5277.90 5525.76 5811.75 6104.68 HR 7/1/2008 29.02 30.45 31.88 33.53 35.22 MO 1/1/2009 5281.37 5541.36 5801.36 6102.95 6409.74 HR 1/1/2009 30.47 31.97 33.47 35.21 36.98 MO 7/1/2009 5333.36 5596.83 5858.55 6163.61 6473.88 HR 7/1/2009 30.77 32.29 33.80 35.56 37.35 525 6323 Fire Lieutenant (Shift) MO 1/1/2008 4978.89 5225.97 5470.87 5759.50 6041.58 (Monthly hours - 218.66) HR 1/1/2008 22.77 23.90 25.02 26.34 27.63 MO 7/1/2008 5029.18 5278.45 5525.54 5816.36 6102.80 HR 7/1/2008 23.00 24.14 25.27 26.60 27.91 MO 1/1/2009 5280.64 5543.03 5801.05 6107.17 6408.92 HR 1/1/2009 24.15 25.35 26.53 27.93 29.31 MO 7/1/2009 5333.12 5597.70 5860.09 6168.40 6472.34 HR 7/1/2009 24.39 25.60 26.80 28.21 29.60 526 6324 Fire Lieutenant (Day) MO 1/1/2008 4979.77 5225.90 5470.29 5754.56 6044.02 6342 Technical Training HR 1/1/2008 28.73 30.15 31.56 33.20 34.87 Lieutenant MO 7/1/2008 5030.04 5277.90 5525.76 5811.75 6104.68 HR 7/1/2008 29.02 30.45 31.88 33.53 35.22 MO 1/1/2009 5281.37 5541.36 5801.36 6102.95 6409.74 HR 1/1/2009 30.47 31.97 33.47 35.21 36.98 MO 7/1/2009 5333.36 5596.83 5858.55 6163.61 6473.88 HR 7/1/2009 30.77 32.29 33.80 35.56 37.35 36 Master Pay Ordinance • Preliminary Budget Pay Class Code Code Class Title A B C D E F 527 6344 Assistant Fire Marshal MO 1/1/2008 5473.76 5749.36 6019.75 6328.28 6648.94 6352 Fire Training Assistant HR 1/1/2008 31.58 33.17 34.73 36.51 38.36 MO 7/1/2008 5529.23 5806.56 6080.42 6392.41 6714.80 HR 7/1/2008 31.90 33.50 35.08 36.88 38.74 MO 1/1/2009 5806.56 6097.75 6383.74 6711.34 7051.06 HR 1/1/2009 33.50 35.18 36.83 38.72 40.68 MO 7/1/2009 5865.49 6158.41 6447.88 6778.94 7122.13 HR 7/1/2009 33.84 35.53 37.20 39.11 41.09 530 6321 Firefighter MO 1/1/2008 4032.09 4349.15 4607.17 4801.77 5466.50 (Monthly hours - 218.66) HR 1/1/2008 18.44 19.89 21.07 21.96 25.00 MO 7/1/2008 4071.45 4392.88 4653.08 4849.88 5521.17 HR 7/1/2008 18.62 20.09 21.28 22.18 25.25 MO 1/1/2009 4274.80 4611.54 4884.86 5092.59 5796.68 H R 1/1/2009 19.55 21.09 22.34 23.29 26.51 MO 7/1/2009 4318.54 4657.46 4932.97 5142.88 5855.71 HR 7/1/2009 19.75 21.30 22.56 23.52 26.78 545 4522 Electronics Supervisor MO 1/1/2008 4392.18 4608.84 4839.37 5073.37 5333.36 HR 1/1/2008 25.34 26.59 27.92 29.27 30.77 MO 7/1/2008 4392.18 4608.84 4839.37 5073.37 5333.36 5600.29 HR 7/1/2008 25.34 26.59 27.92 29.27 30.77 32.31 MO 1/1/2009 4567.25 4792.57 5033.50 5276.17 5546.56 5823.89 HR 1/1/2009 26.35 27.65 29.04 30.44 32.00 33.60 MO 7/1/2009 4612.31 4841.11 5083.77 5328.16 5602.03 5882.82 HR 7/1/2009 26.61 27.93 29.33 30.74 32.32 33.94 547 4520 Electronics Technician I MO 1/1/2008 3369.54 3518.60 3685.00 3854.86 4031.66 HR 1/1/2008 19.44 20.30 21.26 22.24 23.26 MO 7/1/2008 3369.54 3518.60 3685.00 3854.86 4031.66 4232.72 HR 7/1/2008 19.44 20.30 21.26 22.24 23.26 24.42 MO 1/1/2009 3504.73 3659.00 3832.33 4009.12 4192.85 4402.58 HR 1/1/2009 20.22 21.11 22.11 23.13 24.19 25.40 MO 7/1/2009 3539.40 3695.40 3870.46 4048.99 4234.45 4445.91 HR 7/1/2009 20.42 21.32 22.33 23.36 24.43 25.65 550 4521 Electronics MO 1/1/2008 3813.26 4007.39 4204.99 4414.72 4636.58 Technician 11 HR 1/1/2008 22.00 23.12 24.26 25.47 26.75 MO 7/1/2008 3813.26 4007.39 4204.99 4414.72 4636.58 4868.84 HR 7/1/2008 22.00 23.12 24.26 25.47 26.75 28.09 MO 1/1/2009 3965.79 4166.85 4373.12 4591.51 4822.04 5062.97 HR 1/1/2009 22.88 24.04 25.23 26.49 27.82 29.21 MO 7/1/2009 4005.66 4208.45 4416.45 4636.58 4870.57 5113.24 HR 7/1/2009 23.11 24.28 25.48 26.75 28.10 29.50 Preliminary Budget • Master Pay Ordinance 37 Pay Class Code Code Class Title A B C D E F 555 6425 Alarm Supervisor MO 1/1/2008 3912.06 4092.32 4276.05 4473.65 4672.98 HR 1/1/2008 22.57 23.61 24.67 25.81 26.96 MO 7/1/2008 3912.06 4092.32 4276.05 4473.65 4672.98 4906.97 HR 7/1/2008 22.57 23.61 24.67 25.81 26.96 28.31 MO 1/1/2009 4068.06 4255.25 4447.65 4652.18 4860.17 5102.84 HR 1/1/2009 23.47 24.55 25.66 26.84 28.04 29.44 MO 7/1/2009 4107.92 4298.58 4492.71 4698.98 4908.71 5153.10 HR 7/1/2009 23.70 24.80 25.92 27.11 28.32 29.73 557 No Allocated MO 1/1/2008 4305.52 4497.91 4705.91 4922.57 5142.70 Classification HR 1/1/2008 24.84 25.95 27.15 28.40 29.67 MO 7/1/2008 4305.52 4497.91 4705.91 4922.57 5142.70 5399.23 HR 7/1/2008 24.84 25.95 27.15 28.40 29.67 31.15 MO 1/1/2009 4477.11 4678.18 4894.84 5120.17 5348.96 5615.89 HR 1/1/2009 25.83 26.99 28.24 29.54 30.86 32.40 MO 7/1/2009 4522.18 4724.98 4943.37 5172.17 5402.70 5671.36 HR 7/1/2009 26.09 27.26 28.52 29.84 31.17 32.72 558 6415 Public Safety MO 1/1/2008 3756.06 3944.99 4144.32 4350.58 4567.25 Communications HR 1/1/2008 21.67 22.76 23.91 25.10 26.35 Supervisor MO 7/1/2008 3756.06 3944.99 4144.32 4350.58 4567.25 4796.04 HR 7/1/2008 21.67 22.76 23.91 25.10 26.35 27.67 MO 1/1/2009 3906.86 4102.72 4310.72 4523.91 4749.24 4988.44 HR 1/1/2009 22.54 23.67 24.87 26.10 27.40 28.78 MO 7/1/2009 3946.72 4144.32 4354.05 4568.98 4796.04 5038.70 HR 7/1/2009 22.77 23.91 25.12 26.36 27.67 29.07 560 8230 Maintenance Mechanic MO 1/1/2008 4218.85 4430.31 4652.18 4882.71 5130.57 HR 1/1/2008 24.34 25.56 26.84 28.17 29.60 MO 7/1/2008 4218.85 4430.31 4652.18 4882.71 5130.57 5387.10 HR 7/1/2008 24.34 25.56 26.84 28.17 29.60 31.08 MO 1/1/2009 4386.98 4607.11 4837.64 5078.57 5335.10 5602.03 HR 1/1/2009 25.31 26.58 27.91 29.30 30.78 32.32 MO 7/1/2009 4430.31 4653.91 4886.17 5128.83 5388.83 5657.49 HR 7/1/2009 25.56 26.85 28.19 29.59 31.09 32.64 565 No Allocated MO 1/1/2008 1941.30 2029.69 2126.76 2220.36 2326.09 Classification H R 1/1/2008 11.20 11.71 12.27 12.81 13.42 MO 7/1/2008 1941.30 2029.69 2126.76 2220.36 2326.09 2442.22 H R 7/1/2008 11.20 11.71 12.27 12.81 13.42 14.09 MO 1/1/2009 2019.29 2111.16 2211.69 2308.76 2419.69 2539.28 H R 1/1/2009 11.65 12.18 12.76 13.32 13.96 14.65 MO 7/1/2009 2040.09 2131.96 2234.22 2331.29 2443.95 2565.28 H R 7/1/2009 11.77 12.30 12.89 13.45 14.10 14.80 38 Master Pay Ordinance • Preliminary Budget Pay Class Code Code Class Title A B C D E F 575 6411 Fire Dispatcher MO 1/1/2008 3106.07 3255.14 3411.13 3582.73 3965.79 6412 Public Safety Dispatche HR 1/1/2008 17.92 18.78 19.68 20.67 22.88 MO 7/1/2008 3106.07 3255.14 3411.13 3582.73 3965.79 4163.39 HR 7/1/2008 17.92 18.78 19.68 20.67 22.88 24.02 MO 1/1/2009 3230.87 3385.13 3548.07 3726.60 4125.25 4329.78 HR 1/1/2009 18.64 19.53 20.47 21.50 23.80 24.98 MO 7/1/2009 3263.80 3419.80 3582.73 3764.73 4166.85 4373.12 HR 7/1/2009 18.83 19.73 20.67 21.72 24.04 25.23 580 6441 Secretary II MO 1/1/2008 2801.01 2931.01 3080.07 3218.74 3390.33 HR 1/1/2008 16.16 16.91 17.77 18.57 19.56 MO 7/1/2008 2801.01 2931.01 3080.07 3218.74 3390.33 3560.20 HR 7/1/2008 16.16 16.91 17.77 18.57 19.56 20.54 MO 1/1/2009 2913.68 3048.87 3203.14 3347.00 3525.53 3702.33 HR 1/1/2009 16.81 17.59 18.48 19.31 20.34 21.36 MO 7/1/2009 2943.14 3080.07 3234.34 3379.94 3560.20 3738.73 HR 7/1/2009 16.98 17.77 18.66 19.50 20.54 21.57 585 6440 Secretary I MO 1/1/2008 2102.49 2225.56 2341.69 2466.49 2598.22 HR 1/1/2008 12.13 12.84 13.51 14.23 14.99 MO 7/1/2008 2102.49 2225.56 2341.69 2466.49 2598.22 2728.21 HR 7/1/2008 12.13 12.84 13.51 14.23 14.99 15.74 MO 1/1/2009 2187.42 2313.96 2435.29 2565.28 2702.21 2837.41 HR 1/1/2009 12.62 13.35 14.05 14.80 15.59 16.37 MO 7/1/2009 2209.96 2336.49 2459.55 2591.28 2729.95 2865.14 HR 7/1/2009 12.75 13.48 14.19 14.95 15.75 16.53 590 6410 911 Calltaker MO 1/1/2008 2698.75 2833.95 2977.81 3125.14 3281.14 HR 1/1/2008 15.57 16.35 17.18 18.03 18.93 MO 7/1/2008 2698.75 2833.95 2977.81 3125.14 3281.14 3445.80 HR 7/1/2008 15.57 16.35 17.18 18.03 18.93 19.88 MO 1/1/2009 2806.21 2946.61 3097.41 3249.94 3412.87 3584.46 HR 1/1/2009 16.19 17.00 17.87 18.75 19.69 20.68 MO 7/1/2009 2833.95 2976.08 3128.61 3282.87 3447.53 3620.86 HR 7/1/2009 16.35 17.17 18.05 18.94 19.89 20.89 Preliminary Budget • Master Pay Ordinance 39 Section Subsection 2.20.11OG of the City of Yakima Municipal Code is hereby amended to read as follows: G. Seasonal or Temporary Work Classes Steps Pay Class Class Title Code Code 1 2 3 914 9114 City Worker (Outside) HR 1/1/2009 8.55 8.83 9.71 914 9125 City Worker (Inside) HR 1/1/2009 8.55 8.83 9.71 915 9126 Temporary Refuse Helper HR 1/1/2006 10.01 10.94 11.95 Section This ordinance shall be in full force and effect thirty days after its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this day of , 2009. Mayor ATTEST: City Clerk Publication Date Effective Date 40 Master Pay Ordinance • Preliminary Budget CITY OF )il:7■1/i/a: 2008 GENE L INFORMATION* STATISTICS FIRE PROTECTION Date of Incorporation .1886 Commissioned Fire Fighting Personnel .85 Form of Government Council-Manager Number of Non-Commissioned Personnel .. ......... 3 Type of Government Charter City Total Number of Fire Personnel 88 Location . .Central Washington Land Area 27.7 square miles POLICE PROTECTION Rank in Size — Commissioned Police Personnel...........................138 Rank in Size— County .................................................. 1 Non-Commissioned Police Personnel.. 52 Population 84,300 Total Number of Police Personnel 190 Assessed Valuation $5,368,959,341 Number of Calls for Service 156/day City Employees (Full-time Equivalents) ........... 749.78 Election and Voter Registration: LICENSES AND PERMITS ISSUED Number of Precincts 32 Business Licenses - sliding scale starts at Number of Registered Voters 36,529 $42.90 for 1 - 2 employees, maximum of $1,285.20 for over eighty employee 4,841 PARKS AND RECREATION Regulatory Licenses - Total Acreage . 334.7 Varies from $11.00 to $1,000. 625 Number of Parks . 3? Number of Playgrounds 16 UTILITY AND FRANCHISE TAX RATES Major Facilities: Fisher Golf Course, two Electricity, Gas, Telephone (4% Capped @ swimming pools, (one indoor, one outdoor), $4,000 per customer per month) 6% two water playground areas, 13 ball fields (five City Utilities — Water, Sewer. .14% lighted), two skate parks, 26 tennis courts, six Refuse 9% soccer fields, Senior Citizen Center, Southeast TV Cable 6% Center, Tahoma Cemetery. UTILITY RATES (2 MONTHS) Bus PASSES (1 MONTH) Water — Base Charge $17.53 Each Unit $1.29 Student. .$12.00 Wastewater - Base Charge $28.58 Senior Citizen/Disabled $5.00 Each Unit $2.51 Refuse (Carry-out Available for Additional Charge): ANIMAL LICENSE FEES - RABIES VACCINATION REQUIRED: Automated Collection: 1 Year License — Altered...................................$5.00 35 Gallon Cart. $18 34 Senior Citizens Lifetime - Altered. $5.00 96 Gallon Cart $31.16 Senior Citizens Lifetime - Not Altered ........$30.00 Yard Waste: 1 Year License — Not Altered $30.00 96 Gallon Cart ..............................................$23.50 1 Year License — Not Altered, Renewal $25.00 Irrigation (per square foot) $.0301 Disabled / Guide Dog. .Free Replacement License $5.00 PROPERTY TAX LEVY Regular Levy $15,082,850 SALES TAX RATES Special Levy $294,000 State. 6 . 50 % Total 2008 Property Tax Levy. $15,376,850 Transit 0.30% City of Yakima 0.85% Yakima County 0.15% Criminal Justice (County) ................................. 0.40% Total Sales Tax Rate 8.?0% * For information purposes only - not intended for official or legal purposes. Preihnivary Budget • General Statistical Information —1 (This page intentionally contains no information.) 2 — General Statistical Information • Preliminary Budget