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2011 BUDGET W P -UP
TABLE OF CONTENTS
1. T SMITTAL LETTER / GENE ' t L INFO TION
2. PROPOSED CIT DE BUDGET BY F CTIONAL GROUPING
3. GENE L GOVE' MENT - BUDGET & POLICY ISSUES
20 I I BUDGET SUMMARY (REFLECTING UPDATED PROJECTIONS)
COUNCIL BUDGET ADJUSTMENT WORKSHEET
BUDGET REDUCTION POLICY ISSUES FOR COUNCIL ACTION
— BUDGET REDUCTION OPTIONS — SUMMARIES
— BUDGET REDUCTION OPTIONS - DETAIL
OTHER GENERAL GOVERNMENT POLICY ISSUES
4. OTHER GOVE MENT F DS - POLICY ISSUES
5. SUPPLEMENTAL INFO TION
SPECIAL ASSIGNMENT PAY
POLICE /FIRE MEMO - 2ND BUDGET REDUCTION ALTERNATIVE PROPOSAL
SHIFT PARKS WATER COSTS TO WATER UTILITY
PRIOR 3 YEAR POSITION DELETIONS
MEMO A DUM
DATE: December 7, 2010
To: The Honorable Mayor and Members of City Council
FROM: Dick Zais, City Manager
Rita DeBord, Finance Director
Cindy Epperson, Deputy Director of Accounting & Budgeting
SUBJECT: 2011 Budget Wrap-Up — Final Policy Decisions
Budget Wrap Up Meeting, The 2011 Budget Wrap Up meeting is scheduled for Tuesday,
December 7, 2010 from 9:00 am to noon, in Council Chambers. The purpose of this meeting
is to obtain final Council decisions regarding the 2011 City budget.
The purpose of this meeting is to obtain Council decisions (vote) on all Policy Issues
(budgeted and non-budgeted). Several Policy Issues were included in the Budget Forecast
and Preliminary Budget Documents previously submitted; additionally, over the course
of the past several weeks, new Policy Issues have been proposed by one or more Council
member(s) and by staff. Regardless of the time or mode of proposal — all Policy Issues
have been included on the enclosed Policy Issues Lists and are scheduled to be voted on by
Council during the Budget Wrap Up meeting.
Budget Wrap Up Document: For your convenience and ease of reference, this Budget Wrap
Up document segregates the Policy Issues into two primary areas: (1) General Government
Funds (tab #3) and (2) all Other Funds (tab #4). Each Policy Issue relates to one of these
two areas and is included on the Policy Issue list behind the applicable tab. Council will
be asked to vote on each Policy Issue — individually or as a group during the Wrap-up
meeting.
Tab #3, "General Government Policy Issues", includes:
(a) Two (2) important worksheets: one, the "General Government Budget Summary
by Priority of Government", is meant to provide a quick reference of both the
October 5, 2010 Forecast and the current updated projections as of December 1,
2010 of the estimated beginning 2011 General Government reserve balance and the
2011 revenue projections and proposed budget.
(b) A detailed list of all Policy Issues included in this section — both the Budget
Reduction Policy Issue list and the Other General Government Policy Issue list.
Budget Wrap-Up 1
These lists will be used to guide the discussions during the budget wrap up
meeting. These Policy Issues lists include considerable information regarding the
budget item, such as: the Budget Priority, the Service Unit to which the item relates,
recommendations from Council Committees and staff, if applicable; and the 2011
budgeted amount, if any.
Tab #4 "Other Government Funds", includes a detailed list of all policy issues relating to
Non-General Government Funds.
Tab #5 "Supplemental Information" , includes staff responses to additional information
requests from Council and a memo from the Police and Fire Departments explaining an
additional budget reduction alternative proposal that has been included in the revised
budget proposal.
Budget Forecast Update: It is important to note that since the 2011 Budget Forecast
Document was submitted to Council on October 5, 2010, staff has continually monitored
and reassessed the 2010 and 2011 actual and projected revenue and expenditure estimates.
As a result, the Budget Forecast has been revised since it was originally submitted
to council for review in early October. Changes included in the current revenue and
expenditure forecasts consist of several small adjustments for refinements and corrections
of previous information and both adjustments for changes in division operations and / or
economic projections over the past couple months. These changes and the current 2010 and
2011 revenue and expenditure forecasts are outlined on the following pages.
One of the added Policy Issues was a request from the Yakima Council for all bargaining
units (including the nonrepresented "Management Group") to consider a salary reduction
of 5%. At the time of the printing of the document, there has been no definitive response
from any of the major groups. Management has asked to receive some indication by the
end of the business day Monday, December 6, so this can be taken into consideration
during Council deliberations.
Note: while the 2011 projected revenues and expenditures have been updated since
the Budget Forecast was submitted to Council in early October, these changes have not
altered the Priorities of Government defined percentage allocations between the six
Budget Priorities from that previously presented to Council. Therefore, the Priorities of
government related charts and graphs have not been updated in the Budget Wrap Up
document. Staff will update and distribute the Priorities of Government "Map" and other
significant charts / graphs after Council has finalized the 2011 budget.
2011 Budget Adoption: After the Budget Wrap Up meeting, staff will prepare the 2011
Budget Ordinance — based on the decisions made at the Wrap Up meeting — for Council's
adoption at the December 14, 2010 regular City Council business meeting.
2 Budget Wrap-tip
CITYWIDE BUDGET UPDATE
The revised total City budget for 2011 is now $192.7 million which represents a net increase
of $2.9 million more than the 2011 Forecast of $189.8 million. The major adjustments
include:
New grant awards of $2.2 million:
• $1.4 million in the Arterial Street Fund for improvements on 64th Ave. and the
Powerhouse Trail/William 0. Douglas Trail connector project;
• $0.5 million from Yakima County SIED for infrastructure design at the sawmill
site; and
• $0.3 for Stormwater capital improvements.
$500,000 for projects that will be carried forward (i.e. a grind and overlay.)
Many of the expenditure increases also have related revenues — Total Citywide revenues
increased by S2.2 million as well.
GENERAL GOVERNMENT BUDGET UPDATE
As is customary following the presentation of the Preliminary Budget, we have again
reviewed and updated the General Government revenue and expenditure projections for
2010 and 2011. The revised General Government (i.e. tax supported) fund adjustments
netted to an increase of $128,000, consisting primarily of the alternate Police and Fire
proposals, and the one-time special election cost.
After all adjustments to date, the proposed 2011 General Government budget is
$56,917,771 — $3.0 million or 5.0% less than the amended 2010 budget.
STATUS OF GENERAL FUND BUDGET
Revenue — Each budget cycle, major General Fund revenues and trends are reviewed before
finalizing the budget for the subsequent year. The national economic crisis that caused the
major general government budget reductions warranted a serious look at revenue trends.
November Sales Tax was more than the same month in 2010, bringing the year to date
considering 11 months of activity slightly ahead of 2010 actual levels. Since the Forecast
was built assuming a 2.0% reduction, the Sales Tax estimate for both 2010 and 2011 was
increased by $100,000 and $75,000 respectively.
As reported in the property tax levy agenda at the November 16th meeting, the property
tax estimate for new construction and annexations was increased by $170,000 for 2011.
Revenue projection adjustments include the following:
General Sales Tax estimates increased by $100,000 in 2010, and $75,000 in 2011 (see
discussion above.)
Additional Property Tax of $170,000 was allocated to General Fund in the 2011
budget (see discussion above.)
Budget Wrap-Up 3
Cellular Taxes were reduced by ($35,000) in 2011 in response to the likelihood that
cellular providers will separate charges for internet services from phone services,
and only collect and remit taxes on phone services.
Building Permits and Plan Checking Fees are performing stronger than originally
expected, thereby resulting in an increased estimate of $10,000 in 2010 and $40,000 in
2011.
Although Parking Infractions are corning in as originally anticipated, the ticket
revenue from the parking lots will be transferred to the Committee for Downtown
Yakima (CDY) as they are doing enforcement by contract. Both 2010 and 2011
budget estimates are being reduced by ($10,000) to accommodate this change.
Fines and Forfeitures were increased by $5,000 for 2010, but conservatively
decreased by a net of ($5,000) for 2011.
As part of the Fire alternative proposal, the contract with YVTech for the fire training
program is being terminated as of January 1, 2011, resulting in a reduction of
revenue in General Fund of ($76,000).
Total General Fund Revenues were increased by a net of $75,000 for the 2010 year end
estimate, and $129,000 for the 2011 budget.
Expenditures — Upon further review and discussion of the impacts to Public Safety caused
by the budget reduction proposal included in the preliminary budget, both Police and Fire
Departments submitted alternative proposals that better inaintain the core functions of the
departments. These alternatives netted to about the same reduction, but revenue changes
need to be considered to accomplish that goal. The main components of these changes
include:
Police Department:
• A reduction in outside jail costs paid to Yakima County of ($90,000) in 2011, primarily
because Yakima County announced there would be no rate increase.
• The reinstatement of 2 Police Officers and 1 Corrections Officer (about $246,000).
Fire and Police have a joint proposal to move the current Police Officer assigned
to Fire Investigation back into the Police Department, which will be considered
the filling of one of the 2 vacant positions. (See the supplemental memo behind
tab #5).
• The reinstatement of the Assistant Evidence Technician, as well as the
restorations of the Forensic Supervisor and Crime and Intelligence Analyst
Supervisor, with the transfer of a portion of these 3 positions to the Police Grant
Fund 152 to be supported by drug forfeiture funds.
• A reduction in overtime of ($20,000). This was reduced from the alternate
proposal because of the additional cost of the veteran police officer returning
from Fire.
4 Budget Wrap-tip
Fire Department:
• The elimination of the Deputy Fire Marshall upon the incumbent's retirement in
mid-2011. The half-year vacancy is about S62,000—the cashout of about $26,000
was added to the Non-Recurring section of the budget.
• Extending the vacancy of the Fire Chief for 6 months into 2011 saves about
$73,000
• Eliminating the YVTech program, and transferring the Training Lieutenant into a
recently vacated Shift Lieutenant, (eliminates $108,000 of expense, and $76,000 of
revenue.
• Reduction in Departmental overtime costs of ($100,000). This was increased from
the alternate proposal because of the additional savings of the veteran police
officer being transferred to the Police Department, in comparison to the less
senior firefighter.
• Restoring 4 of the 6 firefighters previously targeted for lay-off at a cost of
$352,000.
Other changes included the addition of the special election costs of $55,000 in 2011;
the correction to completely eliminate all salary costs associated with the elimination
of the Pedestrian & Bike service unit of about ($2,500) in 2011; and the reduction
of the cashout estimate in 2010 considering the updates in the number of filled
positions still budgeted for lay-off of about ($91,000).
In total, 2010 revenue was increased by a net of $75,000 and 2010 expenditure estimates
were reduced by ($91,000). 2011 revenue was increased by a net of $129,000 while 2011
expenditures experienced a net increase of $128,138.
Even though there were several adjustments made, the change to the General Fund cash
reserve balance at the end of 2011 is a net increase of $166,862.
Budget Wrap-Up 5
2010 - 2011 GENERAL FUND CHANGES FROM THE 2011 FORECAST
2010 2011
INCI(DEC) INC/(DEC)
REVENUES
Property Tax Allocation $0 $170,000
General Sales Tax 100,000 75,000
Outside Water Utility Taxes (30,000) (30,000)
Cellular Utility Tax 0 (35,000)
Building Permits 0 30,000
Plan Checking Fees 10,000 10,000
Parking Infractions (10,000) (10,000)
Municipal Court — Nontra ffic Fines (10,000) (10,000)
Municipal Court — Recoupments 15,000 5,000
Fire Training Services YVTech Contract 0 (76,000)
TOTAL REVENUE $75,000 $129,000
EXPENDITURES
Police - Updated Alternate
Reduce Outside Jail Costs $0 (90,164)
Reinstate One Police Officer 0 81,263
Move Fire Investigation Police Officer from Fire to Police 0 104,355
Reinstate Corrections Officer (vacant) 0 60,811
Reinstate & Reallocate Asst Evidence Tech - Net Gen Fund 0 31,883
Restore Sr Reallocate Forensic Supervisor - Net Gen Fund 0 (15,503)
Restore & Reallocate C &I Analyst Supervisor - Net Gen Fund 0 (6,398)
Reduce Overtime 0 (20,000)
Total Police Adjustment 0 146,247
Fire - Updated Alternate
Reinstate Four firefighters (filled) 0 351,553
Move Fire Investigation Police Officer from Fire to Police 0 (104,355)
Eliminate YVTech program - move Training Lt to vacant Shift Lt 0 (108,873)
Eliminate Deputy Fire Marshall upon retirement - 6 months 0 (61,887)
Maintain Fire Chief vacancy for six months 0 (73,146)
Reduce Overtime 0 (100,000)
Total Fire Adjustment 0 (96,708)
Non - Recurring Expenditures
Update Cashout Estimates (91,000) 26,100
Additional Special Election Cost 0 55,000
Total Non - recurring (91,000) 81,100
NET GENERAL FUND EXPENDITURES CHANGES (91,000) 130,639
GENERAL FUND NET CHANGE $166,000 ($1,639)
BEGINNING ENDING
General Fund Estimated Fund Balance — 2011 Forecast $3,012,846 $3,058,746
Estimated Net Fund Balance — 2011 $3,178,846 $3,223,106
Note: The Police alternative plan proposed to use about $100,000 of the additional property tax. The change
to have a veteran police officer transfer from Fire into one of the reinstated vacancies resulted in an
increase of about $20,000 over the original estimate. Fire's proposal included a reduction of revenue
($76,000 in General Fund) related to the elimination of the YVTech program, so that in both areas the
net change is close to the proposals.
6 Budget Wrap -Up
2011 GENERAL GOVERNMENT EXPENDITURE CHANGES BY PRIORITY
Public Safety $49,540
Resource Management 0
Economic Development 0
Quality of Life (2,502)
Customer Service / Communications 0
Strategic Partnerships 0
Total $47,038
This total includes the General Fund changes noted above, as well as a housekeeping
adjustment in the Streets and Traffic Engineering Fund. The Parks and Recreation Fund
had no changes in the 2011 budget. These minor changes did not change the percentage of
resources allocated to the Priorities of Government categories from what was presented in
the 2011 Budget Forecast.
GENERAL GOVERNMENT RESOURCES - THREE YEAR COMPARISON
PERCENT 201 I
OF VS. 2010
2009 2010 PERCENT 2011 2011 INCREASE PERCENT
SOURCE ACTUAL ESTIMATE CHANGE BUDGET TOTAL (DECREASE) CHANGE
General Sales Tax $12,623,990 $12,604,000 (0.2 %) $12,333,000 21.6% ($271,000) (2.2 %)
Criminal Justice Sales Tax (1) 2,521,881 2,526,000 0.2% 2,507,000 4.4% ($19,000) (0.8 %)
Property Tax 13,889,500 14,019,500 0.9% 14,452,000 25.4% 432,500 3.1%
Franchise & Utility Taxes 12,093,883 11,792,000 (2.5 %) 11,976,500 21.0% 184,500 1.6%
Charges for Services 5,648,396 6,127,541 8.5% 6,258,110 11.0% 130,569 2.1%
State Shared Revenue 3,084,952 2,939,100 (4.7 %) 2,654,300 4.7% (284,800) (9.7 %)
Fines and Forfeitures 1,631,592 1,729,266 6.0% 1,721,400 3.0% (7,866) (0.5 %)
Other Taxes 1,492,626 1,402,747 (6.0 %) 1,395,000 2.4% (7,747) (0.6 %)
Other Revenue 942,937 701,754 (25.6 %) 601,920 1.1% (99,834) (14.2 %)
Transfers from other Funds 1,198,701 1,230,546 2.7% 1,259,000 2.2% 28,454 2.3%
Other Intergovernmental 1,450,423 1,303,790 (10.1 %) 1,068,930 1.9% (234,860) (18.0 %)
Licenses and Permits 711,835 776,600 9.1% 765,800 1.3% (10,800) (1.4 %)
TOTAL REVENUE $57,290,716 $57,152,844 (0.2 %) $56,992,960 100.0% ($159,884) (0.3 %)
Beginning Fund Balance 8,622,738 6,413,707 (25.6 %) 4,916,846 ($1,496,861) (23.3 %)
TOTAL RESOURCES $65,913,454 $63,566,551 (3.6 %) $61,909,806 ($1,656,745) (2.6 %)
(1) Some Criminal Justice Sales Tax is allocated to Public Safety Communication and Law & Justice Capital
Fund (Non - general Government Funds) for operating and capital needs, respectively.
Budget Wrap -Up 7
2010 YEAR -END ESTIMATE AND YEAR 2011 BUDGET
GENERAL GOVERNMENT RESOURCES
Sales Tax /Cram Justice Sales Tax 14,840,000
Property Tax $14,452,000
Franchise & Uhl Taxes $11,976,500
Charges for Services $6,258,110
State Shared Revenue $2,654,300
$1,721,400 2011 vs. 2010 Estimate Decrease Total Resources
Fines and Forfeitures Amount $1,656,745
Other Taxes $1,395,000 Percent 2.61
Other Revenue 1 $601,920
•2011 Budget
Transfers from other Funds / ll $1.259,000 02010 Y/E Estimate
Other Intergovernmental ' 1 1 $1,068,930
Licenses and Permits H $765,800
Beginning Fund Balance (1) S4,916,816
$0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000
After these adjustments were incorporated, the General Fund Beginning Balance for 2011
was $3,178,846 or $166,000 more than the Preliminary Budget estimate. The 2011 Ending
Balance is estimated to be $3,223,106 or $164,360 more than the Preliminary Budget
estimate. This entire balance is reserved for unbudgeted policy issues; cash flow timing
differences (such as the Property tax receipts which aren't received until May); and other
unanticipated fiscal impacts. The ending balance represents approximately 6.7% of the
total expenditure budget, or slightly less than a one month operating reserve.
STATUS OF THE PARKS AND RECREATION AND STREET AND TRAFFIC OPERATION FUNDS
Parks and Recreation Fund estimates are unchanged. Therefore, the Parks ending balance
is $396,711 which is reserved for cash flow and final budget adjustments. This represents
approximately 9.9% of total Parks and Recreation Fund expenditures, or slightly more than
a one month operating reserve.
Street and Traffic Operations Fund had a correction to totally eliminate all salary costs in
the Pedestrian & Bikeway service unit in 2011. The Street 2011 ending balance is projected
to be $1,372,218, which would be used for cash flow, emergency repairs / services, Council
policy decisions, and to help build a reserve for matching street capital improvement
project grants. At 27.2% of the Street expenditure budget, this represents slightly more
than a three month operating reserve.
GENERAL GOVERNMENT SUMMARY
The following table depicts a summary of all 2011 General Government budgets, including
a revenue and expenditure projection, the difference (or dependency on beginning cash
reserves), the estimated beginning and ending reserve balances, and the percentage of the
ending reserve in comparison to the operating budget.
8 Budget Wrap -Up
2011 2011 Esr. BAL. 2011 2011 END BAL.
ESTIMATED 2011 ESTIMATED VS 2011 BEGINNING ENDING VS 2011
FUND/ DESCRIPTION REVENUES BUDGET BALANCE BUDGET BALANCE BALANCE BUDGET
000 General Fund $47,916,665 $47,872,405 $44,260 (ftA%) $3,178,846 $3,223,106 6.7%
131 Parks & Recreation 4,034,485 4,006,862 27,623 (0.7 369,088 396,711 9.9%
141 Street & Traffic Operations 5,041,810 5,038,504 3,306 (0.1%) 1,368,912 1,372,218 27.2%
GENERAL GOVERNMENT TOTALS $56,992,960 $56,917,771 $75,189 (0.1%) $4,916,846 $4,992,035 8.8%
The total 2011 General Government budget was balanced without any use of reserves in
accordance with prior Council direction. The budget as currently presented is virtually
balanced, and actually is spending less than current revenue by S75,189. Ending cash
reserves are projected to be $4,992,035 or 8.8% of the 2011 budgeted expenditures (slightly
more than one month operations). A Council-added policy issue proposes to use reserves
to balance the 2011 budget to the extent that the ending reserve balance would be either
7.5% (City Manager recommendation) or 7% (Policy limit). With the changes previously
described, Council could allocate about $695,000 of additional expenditures to stay within
the minimum reserve limit of 7.5%, and will maintain a minimum reserve level above 7.0%.
These additional funds could be allocated:
• Proportionately, based on the Priorities of Government (POG) model (current
Council direction);
• All to Public Safety (Council direction for the 2010 Budget); or
• In a different way, as authorized by Council.
Because the Street fund is at the highest reserve levels in General Government, Property
Tax would be reallocated from the Street budget if Council chooses to use reserves.
Typically, balancing the budget uses 2 different benchmarks to ensure ongoing fiscal
stability. The first is the dependency on beginning cash, with a policy limit of using no
more than 3.0% of the annual operating budget to balance above the annual revenue
estimate. The second is that the ending reserve balance is at least 7.0% of the annual
operating budget, as discussed above. Since the City has used almost half of its available
reserves over the past two years, the limit on the dependency on beginning cash reserves
is moot--to add $695,000 to the budget which would maintain the 7.5% limit creates a
dependency on beginning cash of about 1.1%.
The following table updates the summary of cash dependency and reserve levels of the
General Government funds.
Budget Wrap-Up 9
GENERAL GOVERNMENT RESERVES — USAGE AND BALANCE COMPARISON
(1) (2) (3) (4) (5)
2010 2011 2011
2010 CURRENT BUDGET UPDATED
2009 AMENDED YEAR -END FORECAST MANAGEMENT
ACTUAL BUDGET ESTIMATE (10/5/10) PROPOSAL
Beg. Reserve Balance $8,622,738 $6,413,707 $6,413,707 $4,750,845 $4,916,846
Revenue 57,290,718 58,072,948 57,152,844 56,863,960 56,992,960
TOTAL RESOURCES 65,913,456 64,486,655 63,566,551 61,614,805 61,909,806
EXPENDITURE BUDGET 59,499,749 59,900,694 58,649,705 56,789,633 56,917,771
END. RESERVE BALANCE $6,413,707 $4,585,961 $4,916,846 $4,825,172 $4,992,035
Percent of Annual Expenditures 10.8% 7.7% 8.4% 8.5% 8.8%
INC / (DEC) IN RESERVES FROM PRIOR YEAR ($2,209,031) ($1,827,746) ($1,496,861) $74,327 $75,189
Percent of Expenditure Budget -3.7% -3.1% -2.6% 0.1% 0.1%
OTHER BUDGET ADJUSTMENTS
Other budget adjustments include:
➢ New grant awards of $2.2 million.
• $500,000 from the Yakima County SIED Board for infrastructure design at
the sawmill site (included in both revenue and expenditure in the Economic
Development Fund); and
• $1.4 million in the Arterial Street Fund for improvements on 64th Ave. between
Nob Hill and Tieton Drive; and the Powerhouse Trail /William O. Douglas Trail
connector project;
• $280,000 for Stormwater capital improvements.
➢ $475,000 for projects that will be carried forward (i.e. a grind and overlay project in
the REET 2 fund.)
➢ The Community Services Fund was re- evaluated to determine the balance left on the
Federal Grant, and the additional match /donations required to maximize the grant
drawdown for the Healthy Families program. Revenue was increased by $103,215,
and expenditures by $99,965. Note: If the match is not raised, then a small portion of
the grant can not be drawn.
➢ One of the position additions in the policy issue for the 911 portion of the Public
Safety Communications Fund is being taken back out of the 2011 budget, totaling
about $54,600, in response to the Yakima County Commissioners' decision to not
impose an additional 911 tax.
10 Budget Wrap -Up
The Forensic Supervisor, Assistant Evidence Technician, and Crime & Intelligence
Analyst Supervisor were restored as previously budgeted, and a portion of these
salaries have been transferred to the drug forfeiture service unit in the Police Grants
Fund, resulting in a total increase of about $116,700. An additional distribution from
the dissolution of the City County Narcotics Unit (CCNU) is being conservatively
estimated to be $100,000.
A portion of the YVTech fire training program revenue of $14,000 was allocated to
the Fire Capital fund, therefore the discontinuation of that contract will result in a
revenue reduction.
The Real Estate Excise Tax (REET) has been lower than expected in the past few
months, necessitating the revenue reduction of ($30,000) in 2010 and ($50,000) in
2011 in both REET 1 and REET 2.
Various housekeeping adjustments were made, resulting in a net addition of about
$37,000 in the 2011 budget among the remaining funds.
Overall, the effect of the adjustments identified herein is a net increase of about $3.0
million in the final total Citywide expenditure budget compared to the original Forecast
Budget submitted. With these adjustments, the new total City budget is $192.8 million,
approximately ($12.5) million or (6.1%) less than the 2010 Amended Budget, due
primarily to the timing / scope of capital projects and related grant awards, and other cost
containment measures.
Budget Wrap-tip 11
2010 - 2011 OTHER FUND CHANGES FROM THE 2011 FORECAST
REVENUES FUND 2010 2011
SIED Grant — Sawmill Development Economic Development $0 $500,000
Donations (to match Healthy Families grant) Community Services 0 103,215
Project Grants Arterial Street 0 $1,383,767
Drug Forfeitures Police Grants 0 100,000
Elimination of YVTech Program Fire Capital 0 (14,016)
Reduce Real Estate Excise Tax (REET) REET 1 (30,000) (50,000)
Reduce REET 2 REET 2 (30,000) (50,000)
Various Projects / lnterfund Loan LID Construction (6,000)
Underground Injection Control Grant Stormwater Capital 0 210,000
Correction — Equipment Rental Charges Equipment Rental 0 (13,270)
TOTAL REVENUE ($60,000) $2,163,696
EXPENDITURES FUND 2010 2011
SIED Grant — Sawmill Development Economic Development $0 $500,000
Maximize Federal Grant Comm Services (Healthy Fam) 0 99,965
Project Grants Arterial Street 18,986 $1,394,059
Eliminate Call-takers (see budgeted PI) Public Safety Communications 0 (54,559)
Police Alt - Transfer 45% f/Gen Fund
Assistant Evidence Tech Police Grants — Drug Forfeiture 0 26,086
Forensic Supervisor Police Grants — Drug Forfeiture 0 41,224
CM Analyst Supervisor Police Grants — Drug Forfeiture 0 52,122
Carry Forward Grind & Overlay REET 2 075,000) 475,000
Retirement Cashout Stormwater 2,773 0
Underground Injection Control Grant Stormwater Capital 0 280,000
Retirement Cashout Wastewater Operating 13,862 0
Retirement Cashout / ER & R Correction Water Operating 11,090 (13,271)
Bid Results — New Fueling Station Environmental Fund 0 50,000
TOTAL EXPENDITURES ($428,289) $2,850,626
OTHER FUNDS NET CHANGE ($368,289) $686,930
Following is a summary of the current status of the 2011 Preliminary Budget prior to
Council action on policy issues. See the following pages for an expenditure detail by
individual fund.
12 Budget Wrap-Up
BUDGET OVERVIEWS — EXPENDITURE COMPARISONS
2011 VS.2010
`11 vs. '10
2010 2010 AMENDED
YEAR -END AMENDED 201 I BUDGET
FUND ESTIMATE BUDGET BUDGET % CHANGE
General $49,207,806 $50,257,377 $47,872,405 (4.7 %)
Parks 4,133,782 4,218,655 4,006,862 (5.0 %)
Street & Traffic 5,308,117 5,424,662 5,038,504 (7.1 %)
GENERAL GOVERNMENT TOTAL 0 ) $58,649,705 $59,900,694 $56,917,771 (5.0 %)
Community Development (2) 5,024,318 5,705,566 2,223,457 (61.0 %)
Utilities / Other Operating 58,951,694 61,644,587 59,501,584 (3.5 %)
Capital Improvement 40,053,993 54,378,841 43,686,358 (19.7 %)
Contingency / Risk Management (3) 3,003,551 3,056,265 9,902,608 224.0%
Employee Benefit Reserves 13,252,961 13,974,705 14,041,113 0.5%
General Obligation Bonds 3,240,202 3,290,202 3,350,077 1.8%
LID Debt Service 406,000 407,000 285,000 (30.0 %)
Water / Wastewater Revenue Bonds 2,863,042 2,863,042 2,862,054 (0.0 %)
Trust and Agency Funds 10,000 15,000 5,500 (63.3 %)
TOTAL — CITYWIDE BUDGET (4) $185,455,466 $205,235,902 $192,775,522 (6.1 %)
(1) General Government - The 2011 General Government expenditure budget is approximately $3.0 million
or 5.0% below the 2010 amended budget.
(2) The 2011 budget includes an estimate of the 2011 grant awards only. The 2010 amended budget
includes the 2010 grant awards and awards carried forward from the previous years.
(3) The 2011 Risk Management fund includes $7.0 million for anticipated possible mitigation in 2011 of
contamination from the former City landfill at the sawmill site. It is anticipated that the mitigation
expenses will be reimbursed through a corresponding insurance recovery revenue.
(4) Citywide Expenditures - The Citywide Expenditure budget is approximately $12.5 million or 6.1%
below the 2010 amended budget.
2010 VS. 201 1 GENERAL GOVERNMENT SUMMARY — BY BUDGET PRIORITY
Public Health & $39,040
Safety $40,938
Resource $8,256
Management $9,031
Economic A $2,1159
Development $3, 79
• 2011 Proposed Budget - $56,709
Quality of Life 84,007 • 2010 Amended Budget - $59,900
L4,298
Customer Service & $1,88'
Communications $1,87'
Strategic i $557
Partnerships $580
$0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $40,000 $45,000
Thousands
Budget Wrap -Up 13
2011 GENERAL GOVERNMENT PROPOSED BUDGET
(BY BUDGET PRIORITY)
Public Health & Safety
$39,040,220
68.8%
Resource
Management
$8,256,346
14.6%
Economic
Development
$2,959,020
5.2%
Quality of Life
$4,007,362
7.1%
Customer Service &
Communications
Strategic $1,889,248
Partnerships 3.3%
$557,280
1.0%
14 Budget Wrap -Up
2011 BUDGET BY CITY FUNCTIONAL GROUPING
(as proposed 12/01/10)
2009 2010 2010 2011 2011 2011 2011 2011
ACTUAL AMENDED YEAR -END PRELIMINARY VS 2010 BEGINNING PROJECTED EST. ENDING
EXPENDITURES BUDGET ESTIMATE BUDGET AMENDED FUND BALANCE REVENUE FUND BALANCE
GENERAL GOVERNMENT
City Council $197,458 $207,265 $203,065 $203,061 (2.0%)
City Manager 503,378 518,563 508,443 514,336 (0.8 %)
State Examiner 102,601 103,000 103,000 103,000 0.0%
Records 380,613 445,728 433,448 411,555 (7.7 %)
Financial Services 1,471,508 1,460,278 1,366,044 1,381,498 (5.4%)
Human Resources 454,937 467,478 447,897 447,436 (4.3 %)
Legal 1,160,611 1,142,950 1,105,994 1,139,157 (0.3 %)
Municipal Court 1,278,903 1,262,770 1,235,668 1,234,194 (2.3 %)
Purchasing 331,879 432,432 420,163 452,835 4.7%
Hearing Examiner 51,396 45,605 51,000 31,000 (32.0 %)
Environmental Planning 799,520 768,484 713,459 678,679 (1L7 %)
Code Administration 1,559,823 1,504,058 1,471,526 1,330,361 (11.5 %)
Indigent Defense 429,570 480,000 480,000 480,000 0.0%
Police 22,829,884 22,859,639 22,113,475 22,001,508 (3.8 %)
Fire 9,063,500 9,148,439 9,173,749 8,512,995 (6.9 %)
Police Pension 1,316,580 1,373,040 1,365,994 1,404,590 2.3%
Probation Center 25,000 0 0 0 n/a
Engineering 1,026,172 1,002,489 957,711 752,250 (25.0 %)
City Hall Maintenance 410,184 404,486 404,288 352,127 (12.9 %)
Information Systems 2,450,120 2,589,406 2,551,811 2,228,738 (13.9 %)
Utility Services 1,130,716 1,256,127 1,246,931 1,305,084 39%
Intergovernmental 395,086 382,865 372,865 257,439 (32.8 %)
?� Sun Dome 150,000 0 0 0 n/a
�� Nonrecurring Expenses 0 0 64,000 208,287 n/a
^ District Court 2,277 0 0 0 n/a
Transfers 2,272,933 2,402,275 2,417,275 2,442,275 1.7%
TOTAL GENERAL FUND $49,794,649 $50,257,377 $49,207,806 $47,872,405 (4.7 %) $3,178,846 $47,916,665 $3,223,106
Parks & Recreation 4,208,433 4,218,655 4,133,782 4,006,862 (5.0 %) 369,088 4,034,485 396,711
Street & Traffic Operations 5, 490,023 5,424,662 5,308,117 5,038,504 (7.1%) 1,368,912 5,041,810 1,372,218
ti
(� TOTAL GENERAL GOVERNMENT FUNDS $59,493,105 $59,900,694 $58,649,705 $56,917,771 (5.0 %) $4,916,846 $56,992,960 $4,992,035
c--, 2010 BUDGET BY CITY FUNCTIONAL GROUPING
(as proposed 12/01/10)
GKI)
■-• 2009 2010 2010 2011 2011 2011 2011 2011
-I-
ACTUAL AMENDED YEAR-END PRELIMINARY VS 2010 BEGINNING PROJECTED EST. ENDING
EXPENDITURES BUDGET ESTIMATE BUDGET AMENDED FUND BALANCE REVENUE FUND BALANCE
OTHER i vTHER vPERATING / ENTERPRISE
"t Economic Development $109,806 $236,304 $236,317 $669,372 183.3% $183,754 $575,000 $89,382
Community Development 2,541,863 5,705,566 5,024,318 2,223,457 (6L0%) 762,349 2,233,678 772,570
Community Relations 478,730 561,448 550,448 561,954 0.1°/. 818,106 474,950 731,102
Community Services 342,254 206,834 142,334 108,215 (477%) 8,265 108,215 8,265
Growth Mgmt / Commute Trip Red Fund 0 49,745 29,440 20,305 (59.2%) 20,305 0 0
Cemetery 247,877 256,155 251,586 262,463 2.5% 71,331 237,550 46,418
Emergency Services 1,166,738 1,110,329 1,107,579 1,091,586 (1.7%) 43,736 1,120,476 72,626
Public Safety Communications 2,900,801 3,095,475 3,078,809 3,231,554 4.4% 226,393 3,275,860 270,699
Police Grants 99,575 1,279,668 1,041,004 1,202,561 (6.0%) 193,240 1,201,083 191,762
Parking & Business Improvement Area 201,849 239,989 224,989 236,451 (L5%) 2,821 237,170 3,540
Trolley (Yakima Interurban Lines) 6,209 287,218 284,934 1,165 (99.6%) 5,303 1,486 5,624
Front Street Business Improvement Area 3,024 5,000 5,00() 5,000 0.0% 6,948 3,535 5,483
Tourist Promotion 1,313,109 1,469,180 1,455,955 1,400,148 (4.7%) 178,688 1,374,500 153,040
Capitol Theatre 318,647 319,749 284,749 285,527 (10.7%) 118,232 280,177 112,882
PFD Revenue - Convention Center 657,871 689,000 653,000 594,000 (13.8%) 137,638 621,750 165,388
Tourist Promotion Area 368,978 378,205 378,205 378,205 0.0% 414 378,205 414
PFD Revenue - Capitol Theatre 479,252 502,000 501,000 468,000 (6.8%) 331 467,960 291
Recovery Program Grants 7,563 814,000 614,000 200,000 (75A%) 0 200,000 0
Storm Water Operating 1,637,880 2,191,887 2,070,349 2,225,207 1.5% 438,029 2,101,200 314,022
Transit 6,829,986 7,471,870 7,353,711 7,259,274 (2.8%) 676,360 7,268,815 685,901
Refuse 4,617,358 4,814,792 4,777,563 4,861,374 L0% 264,324 4,824,500 227,450
Sewer Operating 16,867,157 17,583,255 17,344,404 18,776,805 6.8% 2,560,469 17,622,972 1,406,636
Water Operating 7,297,455 7,774,807 7,720,643 7,888,203 1.5% 1,755,813 7,644,337 1,511,947
Irrigation Operating 2,643,303 2,758,394 1,877,634 1,541,669 (44.1%) 215,208 1,556,600 230,139
Equipment Rental 5,094,648 5,201,037 5,176,621 4,870,443 (6A%) 4,048,265 5,029,361 4,207,183
Environmental Fund 459,121 1,172,873 681,005 192,950 (83.5%) 261,314 135,000 203,364
Public Works Administration 1,145,662 1,175,373 1,110,415 1,169,153 (0.5%) 285,164 1,185,331 301,342
TOTAL OTHER OPERATING 1 ENTERPRISE $57,836,716 $67,350,153 $63,976,012 $61,725,041 (8A%) $13,282,800 $60,159,711 $11,717,470
2010 BUDGET BY CITY FUNCTIONAL GROUPING
(as proposed 12/01/10)
2009 2010 2010 2011 2011 2011 2011 2011
ACTUAL AMENDED YEAR -END PRELIMINARY VS 2010 BEGINNING PROJECTED EST. ENDING
EXPENDITURES BUDGET ESTIMATE BUDGET AMENDED FUND BALANCE REVENUE FUND BALANCE
CAPITAL IMPROVEMENT
Arterial Street $3,811,939 $6,154,428 $4,600,168 $3,810,506 (38.1 %) $236,811 $3,742,040 $168,345
C.B.D. Capital Improvement 286,908 1,165,185 1,120,351 132,264 (88.6 %) 336,603 37,000 241,339
Capitol Theatre Construction 3 ,255,726 4,570,000 4,570,000 0 (100.0 %) 25,420 0 25,420
Parks & Recreation Capital 254,130 788,142 720,514 1,330,000 68.8% 156,304 1,400,000 226,304
Fire Capital 428,181 1,476,079 1,444,821 841,500 (43.0%) 155,747 777,572 91,819
Law & Justice Capital 1,256,831 1,159,603 1,141,230 947,099 (183%) 270,095 845,422 168,418
Public Works Trust Construction 922,109 1,191,851 935,279 744,411 (37.5 %) 844,773 578,000 678,362
REET 2 Capital Construction 714,318 1,536,822 756,822 1,236,822 (19.5%) 837,604 502,000 102,782
LID Construction Control 821,673 16,200 16,200 0 (100.0%) 5,043 0 5,043
Storm Water Capita l 47, 369 368, 040 315 ,000 924,794 151.3% 639,655 864,794 579,655
Transit Capital Reserve 969,899 2,732,039 2,425,599 431,750 (84.2%) 911,282 50,000 529,532
Convention Center Capital Improvement 65,820 990,134 893,434 220,000 (77.8 %) 330,695 125,500 236,195
Cum. Reserve for Capital Improvement 1,694,952 18,946,251 12,905,266 10,872,978 (42.6 %) 2,344,304 9,635,658 1,106,984
Wastewater Facilities Capital Reserve 333,953 50,000 50,800 50,000 0.0% 577,375 150,500 677,875
Sewer Construction 55,057 3,685,000 1,385,400 4,280,000 16.1% 4,039,449 1,386,000 1,145,449
Domestic Water Improvement 1,909,301 2,997,200 1,015,000 3,010,000 0.4% 3,464,285 800,000 1,254,285
Wastewater Facilities 3,512,377 3,951,867 3,483,096 13,260,000 235.5X 1,839,749 14,000,000 2,579,749
Irrigation System improvement 1,834,540 2,600,000 2,275,013 1,594,234 (38.7 %) 1,007,599 3,208,500 2,621,865
TOTAL CAPITAL IMPROVEMENT $22,175,083 $54,378,841 $40,053,993 $43,686,358 (19.7 %) $18,022,793 $38,102,986 $12,439,421
CONTINGENCY/ OPERATING RESERVES
Contingency Fund $120,199 $225,000 $125,000 $200,000 (11.1 %) $156,720 $50,000 $6,720
x FRS / Capitol Theatre Reserve 371,927 71,927 71,927 71,927 0.0% 381,715 500 310,288
c',.9, Management 2,845,143 2,759,338 2,806,624 9,630,681 249.0% 895,976 9,540,000 805,295
^+ T OTAL C ONTINGENCYIOPERATING RESERVES $3,337,269 $3,056,265 $3,003,551 $9,902,608 224.0% $1,434,411 $9,590,500 $1,122,303
ti
x 2010 BUDGET BY CITY FUNCTIONAL GROUPING
(as proposed 12/01/10)
z.
r
2009 2010 2010 2011 2011 2011 2011 2011
ACTUAL AMENDED YEAR -END PRELIMINARY VS 2010 BEGINNING PROJECTED EST. ENDING
EXPENDITURES BUDGET ESTIMATE BUDGET AMENDED FUND BALANCE REVENUE FUND BALANCE
1 EMPLOYEE BENEFIT RESERVES
" Unemployment Compensation $120,005 $236,861 $166,395 $312,477 31.9% $376,490 $173,000 $237,013
Employees Health Benefit 9,922,099 10,553,586 10,161,204 10,686,761 1.3% 2,753,492 10,489,085 2,555,816
Workers' Compensation 1,317,593 1,469,617 1,293,866 1,352,030 (8.0 %) 1,184,405 1,109,008 941,383
Wellness / EA F Fund 110,034 89,849 80,093 79,885 (11.1%) 122,869 60,000 102,984
Firemen's Relief & Pension 1,567,783 1,624,792 1,551,403 1,609,960 (0.9%) 770,455 1,572,265 732,760
TOTAL EMPLOYEE BENEFIT RESERVES $13,037,514 $13,974,705 $13,252,961 $14,041,113 0.5% $5,207,711 $13,403,358 $4,569,956
TRUST AND AGENCY FUNDS
Cemetery Trust $12,061 $15,000 $10,000 $5,500 (63.3 %) $586,512 $13,500 $594,512
DEBT SERVICE
LID Guaranty $0 $0 $0 $0 n/a $79,930 $100 $80,030
PFD Debt Service 734,349 1,014,286 1,014,286 1,014,136 (0.0°40 165,805 1,018,896 170,565
General Obligation Bonds 2,207,366 2,275,916 2,225,916 2,335,941 2.6% 372,748 2,334,739 371,546
LID Debt Service 121,881 407,000 406,000 285,000 (30.0 %) 14,030 274,000 3,030
Water, Irrigation and Wastewater Bonds 2,860,415 2,863,042 2,863,042 2,862,054 (0.0 %) 2,369,727 2,864,580 2,372,253
TOTAL DEBT SERVICE $5,924,011 $6,560,244 $6,509,244 $6,497,131 (1.0 %) $3,002,240 $6,492,315 $2,997,424
TOTAL CITY BUDGET $161,815,759 $205,235,902 $185,455,466 $192,775,522 (6.1 %) $46,453,313 $184,755,330 $38,433,121
CITYOF iiiii ;pia
2011 BUDGET WRAP-UP
BUDGET REDUCTION POLICY ISSUE SUMMARY
2011 GE 4L GOVE MENT BUDGET SU a RY — BY PRIORITY OF GOVE MENT
TOTAL PUBLIC RESOURCE ECONOMIC QUALITY CUSTOMER STRATEGIC NON-RECURRING
INCREASE/ GEN, Gov. SAFETY MANAGEMENT DEVELOPMENT OF LIFE SVC/COM. PARTNERSHIPS EXPENSES
2011 BUDGET DECREASE BUDGET (PS) (RM) (ED) (QL) (CS) (SP) (N
Beg Reserve Balance p/Forecast (10-05-201()) 84,750,846
Updated Estimate 8166,000 166,000
Revised Beg Reserve Balance (12-01-10) $4,916,846
Revenue p/Forecast (10-05-2010) 856,863,960
Updated Estimate S120,000 129,000
Revised Revenue Projection (12-01-10) $56,992,960
Expenditure Budget Forecast (10-05-2010) 836,78 $38,990,680 $6,256,346 82,959,020 $4,009,864 51,869,248 6557,280 8127,187
Updated Budget Proposal 8128,138 128,138 49,540 (1 0 (2,502) 0 0 81,100
Revised Expenditure Budget (12-01-10) $56,917,772 839,040,220 S8,256,346 82,959,020 84,007,362 S1,889,248 8557,289 S208,287
Ending Reserve Balance 8.8% $4,992,034
ENDING
IXI EXISTING ADD'L TOTAL RESERVE
RESERVE / EXPENDITURE OPTIONS BUDGET FUNDING BUDGET BALANCE PERCENTAGE
4 Maintain 7.5% Reserves 856,017,772 8695,000 857,612,772 $4,297,034 75',',
Maintain 70% Reserves 856,917,772 8232,000 857,844,772 84,065,034 70%
--:
1---A
'SD
2011 PROPOSED ADJUSTMENTS IN PERSONNEL
GENERAL GOVERNMENT PERMANENT POSITIONS
Updated 12/01/10 - Includes Police & Fire Alternative Proposals
BUDGETED / REVISED UNBUDGETED / REVISED
POG REDUCTIONS - SUPPLEMENTARY REDUCTIONS -
DEPARTMENT / POSITION # STATUS # STATUS TOTAL POG
POLICE
Assistant Evidence Technician* 1 Transfer to Fund 152 - 1 PS
Patrol Officer 2 Vacant 2 Future vacancies 4 PS
Corrections Officer 0 Vacant - 0 PS
Deputy Chief 1 Vacant 0 1 PS
Building Maintenance 1 Retirement - 1 PS
Crime Analyst /Intel Sup* - Portion to Fund 152 1 Filled 1 PS
Total Police 5 3 8
FIRE
Firefighter 2 Filled 3 Filled 5 PS
Secretary 1 Filled - 1 PS
Deputy Fire Marshall 1 Retirement - 1 PS
Total Fire 4 3 7
FINANCE /INFORMATION SYSTEMS
Position Eliminations 5 4 Filled, 1 Vacant - 5 RM
Position Additions (5) New positions - (5) RM
IS Manager 1 Vacant (consolidation) - 1 RM
Total Finance /Info Systems (Net) 1 0 1
LEGAL
Legal Assistant - 1 Filled 1 RM
PLANNING
Assistant Planner 1 Retirement - 1 ED
ENGINEERING
Development Engineer 1 Filled - 1 RM
Construction Inspector - 1 Filled 1 RM
Total Engineering 1 1 2
CODE ADMINISTRATION
Code Compliance Officer 1 Filled - 1 PS
Animal Control 1 Vacant - 1 PS
Total Code Administration 2 0 2
STREETS
Street Maintenance Specialist 1 Vacant - 1 ED
Traffic Sign Specialist 1 Filled 1 PS
Total Streets 1 1 2
Total General Government 15 9 24
GENERAL GOVERNMENT SUMMARY
DEPARTMENT / POSITION # STATUS # STATUS TOTAL
Eliminated 9 Filled 7 Filled 16
Eliminated 7 Vacant 2 Vacant 9
Added (5) New 0 New (5)
Transfer / Retirement 4 0 4
Notes: Shaded areas have changed from the original published in the Budget Forecast document as of 10/05/10.
Total Positions deleted 2008 -2010: 32.75 (See Supplemental Information).
20 Budget Wrap -Up
CITYOF
2011 BU DG ET WRAP-UP
BUDGET REDUCTION POLICY ISSUE SUMMARY
COUNCIL BUDGET ADJUSTMENT WO SHEET
TOTAL PUBLIC RESOURCE ECONOMIC QUALITY OF CUSTOMER STRATEGIC NON-RECURRING
INCREASE! GEN. Gov, SAFETY MANAGEMENT DEVELOPMENT LIFE SVCICOM, PARTNERSHIPS EXPENSES
2011 EXPENDITURES DECREASE BUDGET (PS) (RM) (ED) (QL) (CS) (SP) (NE)
Proposed Budget (12-01-10) 56,917,772 39,040,22() 8,236,346 2,959,020 4,007,362 1,869,248 5572S0 208,287
Additions - Use of Reserves
Net Budget Funding Authorized
COUNCIL EXPENDITURE ADJUSTMENTS (FROM PROPOSED BUDGET)
1
2
3
4
5
6
8
0
10
11
12
13
14
15
16
17
THIS PAGE LEFT INTENTIONALLY BLANK
22 Budget Wrap -Up
BUDGET REDUCTION
POLICY ISSUES
FOR CO CIL ACTION
Budget Wrap -Up 23
24 Budget Wrap -Up
CITY OF //
2011 BUDGET WRAP -UP
BUDGET REDUCTION POLICY ISSUE SUMMARY
REDUCTION OPTIONS SUMMARY BY PRIORITIES OF GOVERNMENT
FIRE AND POLICE ALTERNATIVE PROPOSAL
POG REDUCTIONS - SUPPLEMENTARY REDUCTIONS - FURLOUGHS
PRIORITY OF GOVERNMENT PERSONNEL NON - PERSONNEL TOTAL PERSONNEL NON - PERSONNEL TOTAL (5 DAYS) TOTALS
Public Health & Safety
Police $504,038 $217 470 $721,508 $197,000 $0 $197,000 - $918,508
Fire 643,000 - 643,000 264,000 - 264,000 - 907,000
Municipal Court - - - - - - - -
Finance 30,000 - 30,000 - - - - 30,000
City Manager / Legal - - - - - - - -
Community & Economic Development 134,417 - 134,417 - - - - 134,417
Street & Traffic Operations - 124,500 124,500 57,662 20,000 77,662 202,162
Furloughs - - -- - - - $56,055 56,055
1,497,555 341,970 1,653,425 518,662 20,000 538,662 56,055 2,248,142
Resource Management
Finance 110,741 45,000 155,741 - 31,000 31,000 - 186,741
City Manager / Legal - - - 74,333 - 74,333 - 74,333
Human Resources 18,000 - 18,000 - - - - 18,000
Community & Economic Development 186,085 10,000 196,085 52,647 - 52,647 - 248,732
Resource Management Furloughs - - - - - - 80,692 80,692
314,826 55,000 369,826 126,980 31,000 157980 80,692 608,498
Economic Development
Community & Economic Development 44,986 35,000 I 79,986 - - - - 79,986
Street & Traffic Operations 62,274 10,500 72,774 - 58,000 58,000 - 130,774
Economic Development Furloughs - - - - - - 28,904 28,904
107,260 45,500 152,760 - 58,000 58,000 28,904 239,664
bt1 Quality of Life
�, Street & Traffic Operations - 4,000 4,000 - - - - 4,000
r Parks 30,000 15,000 45,000 60,000 29,500 89,500 - 134,500
Quality of Life Furloughs - - - - - - 24,320 24,320
A 30,000 19,000 49,000 60,000 29,500 89,500 24,320 162,820
Customer Service /Communications - - - - - - 22,000 22,000
N Strategic Partnerships - - - - - - 6,487 6,487
cn
Grand Total $1,763,541 $461,470 $2,225,011 $705,642 $138,500 $844,142 $218,458 $3,287612
CITY 01 Jit
2011 BUDGET WRAP-UP
BUDGET REDUCTION POLICY ISSUE DETAIL
CIT DE
SERVICE / COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY / BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
1 To retain services/staff, utilize that Unbudgeted
portion of reserves over: (Council Request)
(a) 7.5%, of operating expenses,
or approximately $695,000
(City Manager recommendation)
(b) 7.0% of operating expenses, or
approximately $232,000 additional
2 Direct management to kvork toward Unbudgeted
health care premium equalization (Council Request
during labor contract negotiations
Consider a one-time employee salary
reduction in 2011 for all employees -
options incltide:
(a) 3% Reduction - Salary (a) Citywide $1,579K Unbudgeted
Gen. Gov. 1,031K (Council Request)
(b) 3'X, Reduction - Furlough (7 days) (b) Citywide n/a*
Gen. Gov. $330K
(c) 5 Reduction - Salary (c) Citywide $2,632K
Gen. Gov. $1,71SK
(d) 5% Reduction - Furlough (12 days) (d) Citywide n/a*
Gen. Gov. $%6K
* These numbers are not available at the time of printing.
(1) These amounts represent the maximum should all bargaining units participated in reductions.
26 Budget Wrap-Up
THIS PAGE LEFT INTENTIONALLY BLANK
Budget Wrap -Up 27
CITY OF �ti.iff it
2011 BUDGET WRAP -UP
BUDGET REDUCTION POLICY ISSUE DETAIL
POLICE - ALTERNATIVE PROPOSAL
INVESTIGATIVE DIVISION - 112
P SERVICE / COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY / BENEFITS NON - PERSONNEL COMMENTS COUNCIL ACTION
1 PS Move a portion of Forensic Supervisor $84,000
and the Assistant Evidence Technician
to Fund 152. Temporarily transfer a
portion of the forensic duties to be
funded by drug forfeitures.
PREVENTATIVE PATROL DIVISION - 113
2 PS 2 Positions - Patrol Officers (vacant) $161,500
3 PS Reduce Overtime. $45,000
Restore 2 officers - Total Department
budget overtime from $917,000 to
$872,000.
4 PS Downgrade 1 Captain Position to $20,673
Sergeant
5 PS Eliminate 29 vehicles taken home. $11,470 On hold for
Includes Vehicles from Service bargaining
Units 104 (GREAT Program) and 112
(Investigation). Needs to be negotiated
DETENTION DIVISION - 1 1 5
6 PS 1 Position - Corrections Officer $0
Restore Corrections officer to full
staffing for 24/7 operation.
7 PS Jail cost reductions $190,000
Increase reductions by $90,000.
ADMINISTRATION - 119
8 PS 1 Position - Deputy Chief (vacant) $134,542
9 PS Transfer portion of Crime Analyst /Intel $36,815
Sup to Fund 152. Temporarily transfer
a portion of the crime analysis duties to
be funded by drug forfeitures.
10 PS 1 Position - Building Maintenance $42,093
Vacancy due to retirement. Calculated
6 months
11 PS Reallocate portion of City Hall Building ($20,585)
Maintenance Supervisor to Police.
12 PS Reduce out of state travel excluding $16,000
extradition. Travel budget from $56,000
to $40,000
28 Budget Wrap -Up
COUNCIL REQUESTS
P SERVICE / COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY / BENEFITS NON - PERSONNEL COMMENTS COUNCIL ACTION
13 PS Direct Police to stop responding to Unbudgeted
certain crimes:
- Burglary
- Graffiti
Citizen reports to be given over phone..
SUPPLEMENTARY BUDGET REDUCTIONS - ALTERNATIVE PROPOSAL
PREVENTATIVE PATROL DIVISION - 113
14 PS 2 Expected vacancies due to retirement $80,000
/ resignation
15 PS Deactivate SWAT Team $0 Withdrawn
ADMINISTRATION - 119
16 PS 1 Position - Crime Analyst / Intel $117,000
Supervisor. Eliminates position (filled).
Position was Partially transferred to
Fund 152 in first tier.
Budget Wrap -Up 29
CITY OF ha■ 2011 BUDGET BUDGET WRAP-UP
BUDGET REDUCTION POLICY ISSUE DETAIL
POLICE - ORIGINAL PROPOSAL
INVESTIGATIVE DIVISION — 112
SERVICE / COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY / BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
1 PS Downgrade Forensic Supervisor $84,000
to Evidence Technician. Eliminate
Assistant Evidence Technician.
1 position total (filled)
PREVENTATIVE PATROL DIVISION — 1 I 3
2 PS 4 Positions - Patrol Officer (vacant) $323,369
3 PS Downgrade 1 Captain Position to $20,673
Sergeant
4 PS Eliminate 29 vehicles taken home. $11,470
Includes Vehicles from Service Units
104 and 112. Needs to be negotiated (on
hold)
DETENTION DIVISION — 1 1 5
5 PS 1 Position - Corrections Officer (vacant). S6),231
6 PS Jail cost reductions 900,000
ADMINISTRATION — 1 I 9
7 PS 1 Position - Deputy Chief (vacant) $134,542
S PS Downgrade Crime Analyst/Intel Sup $36,815
to Crime/Intel Analyst. Downgrade
position (filled). Position eliminated in
next tier.
9 PS 1 Position - Building Maintenance $42,093
Vacancy due to retirement. Ca [cilia ted
6 months
10 PS Reallocate City Hall Building ($20,585)
Maintenance Supervisor
11 PS $16,000
Eliminate out of state traver. Not to
include extradition
30 Budget Wrap-tip
SUPPLEMENT BUDGET REDUCTIONS - ORIGINAL PROPOSAL
PREVENTATIVE PATROL DIVISION — 113
SERVICE 1 COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY / BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
12 PS 2 Expected vacancies due to retirement $80,000
/ resignation
13 PS Deactivate SWAT Team $120,000 $23,000 Withdrawn
Eliminate overtime for training,
call-outs, backfilI of shifts, & shift
differential pay. Small took, equipment,
uniforms for SWAT
ADMINISTRATION — 119
14 PS 1 Position - Crime Analyst / Intel :,;117,000
Supervisor. Eliminates position (filled).
Position was downgraded in first tier.
Budget Wrap-tip 31
CITY OF �G Lfut
2011 BUDGET WRAP -UP
BUDGET REDUCTION POLICY ISSUE DETAIL
FIRE - ALTERNATIVE PROPOSAL *
SUPPRESSION - 122
P SERVICE / COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY / BENEFITS NON - PERSONNEL COMMENTS COUNCIL ACTION
1 PS 2 Positions - Firefighter (filled) $175,000 See Supplemental
Place Ladder Truck on standby / reserve Information
status. 8 Firefighters retained for
overtime savings from an 11 person crew
and transfer Fire Investigation positions
back to Police.
2 PS Overtime Savings $170,000
Reduce overtime costs by 50 %, from
$340,000 to $170,000
TRAINING - 125
3 PS 1 Position - Deputy Fire Marshall (filled) $47,000
- to retire midway 2011. $124,000 annual
4 PS Delete YVTech program after retirement $34,000
noted above - net savings. Move training
Lieutenant to Deputy Fire Marshal.
Expense of $124,000; revenue of $90,000
ADMINISTRATION - 129
5 PS 1 Position - Secretary II (filled) $68,000
6 PS Postpone hiring of Fire Chief for 6 months $60,000
SUPPLEMENTARY BUDGET REDUCTIONS - - ALTERNATIVE PROPOSAL
SUPPRESSION - 122
7 PS 3 Positions (filled) - Firefighter $264,000
3 of 8 retained positions in first tier are
eliminated.
8 PS Brownout - Overtime $0
Overtime already reduced above.
ADMINISTRATION - 129
5 PS 1 Position - Deputy Fire Marshall (filled) $47,000 Withdrawn
- to retire midway 2011
* Salary and Benefit dollars reflected on this page are estimates; some adjustments are likely when actual adjustments are made in
payroll system.
32 Budget Wrap -Up
CITY OF
2011 BUDGET WRAP-UP
BUDGET REDUCTION POLICY ISSUE DETAIL
FIRE - ORIGINAL PROPOSAL
SUPPRESSION — 122
SERVICE / COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY / BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
1 PS 6 Positions - Firefighter
S525000
Place Ladder Truck on standby /
reserve status. 5 Firefighters retained
for overtime savings
2 P5 Overtime Savings $50,000
5 Firefighter overtime savings
ADMINISTRATION — 129
3 P5 1 Position - Secretary 11 (filled) $6S,000
SUPPLEMENT BUDGET REDUCTIONS - ORIGINAL PROPOSAL
SUPPRESSION — 122
4 P5 2 Positions (fi) led) - Firefighter
$180,000
2 of 5 retained positions in first tier are
eliminated.
5 P5 Brownout - Overtime 5150,000
Partial temporary closure of station if
understaffed
ADMINISTRATION — 129
5 FS 1 Position - Deputy Fire Marshall (filled) $47,000
- to retire midway 2011
Budget Wrap-Up 33
CITY OF �Gt tit
2011 BUDGET WRAP -UP
BUDGET REDUCTION POLICY ISSUE DETAIL
FINANCE
REORGANIZATION: TRANSFER PUBLIC SAFETY DISPATCH - 645 / FINANCE - 624 / DATA PROCESSING - 631
P SERVICE / COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY / BENEFITS NON - PERSONNEL COMMENTS COUNCIL ACTION
1 Reorganize the Information Systems
(IS) Division and consolidate the IS
and Public Safety Communications
Divisions. The manager of the
consolidated Division will report to the
Finance Director & the Fire Chief. This
PI includes all of the following:
(a) PS Reduce Transfer to Public Safety
Communications. (Net result of IS $30,000 Included above
reorganization)
(b) RM Reallocate Director $31,233
20% to Public Safety from Finance Included above
(c) RM Eliminate funding of IS Manager $109,565 Included above
position (vacant)
(d) RM Reallocate portion of PS Comm Mgr ($39,840) Included above
30% of salary to IS. (Title & job
description to be updated)
(e) RM Delete 1 Position - Computer Op Tech $45,484 Included above
position (filled) 4/1/11
(f) RM Delete 1 Position - Senior Analyst $79,673 Included above
(filled) 4/1/11
(g) RM Delete 1 Position - Senior Applications $75,076 Included above
Developer (vacant) full year
(h) RM Delete 1 Position - Applications $61,146 Included above
Developer (filled) 4/1/11
(i) RM Delete 1 Position - Applications $59,355 Included above
Developer (filled) 4/1/11
(j) RM Add 1 Position - Project Manager ($74,710) Included above
New position 4/1/11
(k) RM Add 1 Position - Sr Appl Syst Designer ($70,658) Included above
4/1/11
(1) RM Add 1 Position - Web Master 4/1/11 ($58,470) Included above
(m) RM Add 1 Position - Client Svcs Tech ($52,102) Included above
4/1/11
(n) RM Add 1 Position - Client Svcs Tech ($55,011) Included above
4/1/11
34 Budget Wrap -Up
DATA PROCESSING — 631
SERVICE / COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY 1 BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
2 RM Discontinue maintenance contracts that S29,000
provide Maintenance and support to
existing, computer software systems.
3 RN4 PC replacement budget from 40k to 32k $8,000
(Equates to over 20 year replacement
cycle)
4 RM Orthophotography $S,000
SUPPLEMENTA Y BUDGET REDUCTIONS
DATA PROCESSING — 631
SERVICE / COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY / BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
5 RM Discontinue additional maintenance S31,000
contracts that provide maintenance and
support to existing computer software
systems. (Specific contracts not yet
identified)
Budget Wrap-Up 35
CITY OF
2011 BUDGET WRAP-UP
BUDGET REDUCTION POLICY ISSUE DETAIL
CITY AGEMENT & LEGAL
PERSONNEL — 623
SERVICE / COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY / BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
1 RNI Voluntary Furlough- Human Resources $18,000
SUPPLEMENT Y BUDGET REDUCTIONS
LEGAL COUNSEL — 622
3 RM 1 Position - Legal Assistant (filled) S61,333
4 RM .3 Position - Temporary $13,000
36 Budget Wrap-Up
THIS PAGE LEFT INTENTIONALLY BLANK
Budget Wrap -Up 37
CITY OF
2011 BUDGET WRAP-UP
BUDGET REDUCTION POLICY ISSUE DETAIL
COMMUNITY & ECONOMIC DEVELOPMENT
CODE ADMINISTRATION — 149
SERVICE / COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY / BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
1 PS 1 Position - Code Compliance Officer (filled) $66,673
ANIMAL CONTROL — 223
2 PS 1 Position - Animal Control Officer (vacant) $67,744
COMPREHENSIVE PLANNING — 310
3 ED 1 Position - Assistant Planner $23,601
Retirement 7/31. Annual savings $70,000
4 ED .33 Position - Planner. Move to Parks. $21,3S5
Temporary for 2011; full year in 2012
5 ED Reduce printing and postage costs - 515,000
switch to postcard notification
6 ED Fee Increase (in lieu of further service Revenue $8,000 Unbudgeted
reductions)
HEARINGS EXAMINER — 313
7 ED Utilize Planning Commission $20,000
(530,000 remains in budget)
ENGINEERING — 528
RM 1 Position - Development Engineer $87,281
(filled). Consolidate function to
Design/Dev position
9 RM Transfer .0 FT E to Utilities (filled), $7S,210
General Fund 000 (.10), 441 Stormwater
(.40) & 473 Wastewater (.50)
10 RM Miscellaneous line items 510,000
Decrease various line item expenses
11 RIVI Fee Increase (in lieu of further service Revenue $1(J,000 Unbudgeted
reductions)
CITY HALL MAINTENANCE — 633
12 RM Transfer 50% Building Maint Supervisor 520,585
to Police Building. Estimated 1/2 year;
Retirement (Havter) date unknown.
Full year 541,200.
38 Budget Wrap-Up
COUNCIL REQUESTS
ANIMAL CONTROL
SERVICE / COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY / BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
14 Discontinue home delivery of council S3,000 Unblidgeted
packets - General Fund; Reduce (Council Request)
overtime
SUPPLEMENT 'Y BUDGET REDUCTIONS
ENGINEERING — 528
15 RM 1 Position - Construction Inspector $65,446
(filled) General Fund 000 (73), 473 & 474
Wastewater (.11 respectively)
Budget Wrap-Up 39
CITY or ifkiffiet
2011 BUDGET WRAP-UP
BUDGET REDUCTION POLICY ISSUE DETAIL
ST E TS & T I' 'FIE
PUBLIC AREA LIGHTING — 116
SERVICE / COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY / BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
1 PS Operating Supplies - General 510,500
Reduce purchase of street lighting
materials. Eliminates annual relamp
program. Replace bulbs as they burn out.
($14,500 remains in budget)
2 PS Pacific Power & Light. Reduced utility 528,000
costs through LED replacements program
reduced hours for downtown pedestrian
lighting, removal of some arterial lighting.
($245,000 remains in budget)
3 PS R & M Contractors. Reduce use of 55,000
contract labor for repair of street
lighting. ($1(,000 remains in budget)
STREET MAINTENANCE — 521
1 Position - Street Maintenance
4 ED $62,274
Specialist (vacant). Service Units 521 -
St. Maint. (.8) & 524 - Snow/Ice Removal
(.2)
5 ED Operating Supplies - General. Eliminates 53,500
work category "Work for Others"
6 ED Operating Supplies - General 37,000
Weed spraying chemicals. Only one
application per year instead of 2 or 3
PEDESTRIAN / BIKEWAY / MAINTENANCE — 522
7 QL Operating Supplies - General 34,000
Supplies for sidewalk and bikeway
repairs. Eliminates work category
"Pedestrians & Bikeways"
TRAFFIC CONTROL — 525
PS Operating Supplies - Signals 525,000
Reduce purchases for replacement
controllers, detectors and signal heads
I'S Operating Supplies - Signs 322,000
Reduce purchases of signs and sign posts
10 PS Operating Supplies - Lines 53000
Reduce purchases of traffic paint and
thermoplastic markings
40 Budget Wrap-tip
SUPPLEMENT* I.?Y BUDGET REDUCTIONS
STREET MAINTENANCE — 521
SERVICE / COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY / BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
11 ED Operating Supplies - General S58,000
Street repairs materials & supplies.
Eliminates chip seal program.
SNOW & ICE CONTROL — 524
12 PS Operating Supplies - General $15,000
De-king and traction materials
TRAFFIC CONTROL — 525
13 P5 Operating Supplies & Small Tools/ $5,00()
Equipment, Materials for building/
maintaining traffic barricades & Traffic
counter supplies
TRAFFIC ENGINEERING — 526
14 I'S 1 Position - 'Traffic Sign Specialist s57,662
Budget Wrap-Up 41
CITY OF If7CLf/ilt
2011 BUDGET WRAP -UP
BUDGET REDUCTION POLICY ISSUE DETAIL
PA S D REC ATION
PARK MAINTENANCE — 421
P SERVICE / COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY / BENEFITS NON - PERSONNEL COMMENTS COUNCIL ACTION
1 QL Temporary Positions. S10,000
Reduce Park Maintenance positions.
COMMUNITY RECREATION — 422
2 QL Eliminate Summer Movies. Includes S5,000
some temporary time
SENIOR CENTER — 425
3 QL Temporary Positions. Close Harman $15,000
Center Tuesday and Thursday nights, as
well as Saturday
SPORTS — 426
4 QL Temporary Positions $2,500 S2,500
Eliminate Youth Baseball program.
5 QL Temporary Positions $2,500
S2,500
Reduce Adult sports programs.
ADMINISTRATION — 429
6 QL Advertising Expense $5,0110
Reduce advertising by 50'',4,
CO CIL REQUESTS
PARKS /CEMETERY
i Imnplemnent a major rate discount for Parks S125,000 Unbudgeted
City water used to irrigate Parks. Water Rcocnue See supplemental
($125,000) Info
5 Tahoma Cemetery subsidy
(a) Eliminate subsidy - reduce services
(b) Increase fees 7 - raise rates (a) $50,000 Unbudgeted
(current staff proposal) Revenue (b) $7,30() Budgeted
Transfer and gift Lions Pool to Yakima Net subsidy Unbudgeted
School District from Parks
$215,000
42 Budget Wrap -Up
SUPPLEMENT* I.?Y BUDGET REDUCTIONS
PARK MAINTENANCE — 421
SERVICE / COST REDUCTION
ITEM 0 PERSONNEL
# G DESCRIPTION SALARY / BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
12 QL MLK Spray Park S17,000
Do not operate - Water & WW savings
13 QL N4iller Park Spray lark $7,500
Do not operate - Water 6: WIN savings
COMMUNITY RECREATION — 422
14 QL 'Temporary Positions 9/000
Eliminate Free Summer Playground
Program. Includes some supplies
15 QL Eliminate Summer Concerts. $5,000
Includes some temporary time
ADMINISTRATION — 429
16 QL 1 Position Adm. Associate - Delay $50,000
Hiring for 8 months
Budget Wrap-Up 43
THIS PAGE LEFT INTENTIONALLY BLANK
44 Budget Wrap -Up
OTHER GENE L G OVE MENT
POLICY ISSUES
Budget Wrap -Up 45
46 Budget Wrap-Up
CITY OF )rilt /Phi
2011 BUDGET WRAP-UP
OTHER GENERAL GOVERNMENT POLICY ISSUES SUMMARY
OTHER GE a L GOVE MENT POLICY ISSUES
INTERGOVERNMENTAL
DEPARTMENT! DIVISION PROPOSED FUNDING
POLICY ISSUE REQUEST/ JUSTIFICATION SOURCE NON-PERSONNEL COMMENTS COUNCIL ACTION
Yakima Regional Clean Air Agency General Fund 201)) Assessment $33,72()
(YRCAA) — Assessment Adjustment 220
2011 Total S33,940 Budgeted
Yakima Valley Office of Emergency General_ Fund 2010 Assessment $59,937
Management (OEM) — Assessment Adjustment (204)
2011 Total $51),643 Budgeted
Yakima Valley Conference of Governments General Fund 2010 Assessment $38,623
(YVCOG) — Assessment Adjustment 1,736
2011 Total $40,359 Budgeted
CO ITY D ECONOMIC DEVELOPMENT
PLANNING
DEPARTMENT/ DIVISION PROPOSED FUNDING PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
Increase Land Use Application General Fund Re re 1 tie $45,000 Unbudgeted
Fee to match Yakima County
rate (approximately 15%)
ENGINEERING
DEPARTMENT/DIVISION PROPOSED FUNDING PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION SOURCE SALARY/ BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
Establish/increase Engineering General Fund Re re 1 tie S10,000 Unbudgeted
review and inspection fees
Budget Wrap-Up 47
THIS PAGE LEFT INTENTIONALLY BLANK
48 Budget Wrap -Up
CITY OF )il:7■1/i/a:
2011 BUDGET WRAP-UP
OTHER GOVERNMENT FUNDS POLICY ISSUES SUMMARY
OTHER GOVERNMENT FUNDS POLICY ISSUES
CITY :""'
IRRIGATION UTILITY
DEPARTMENT / DIVISION PROPOSED FUNDING PERSONNEL
POLICY ISSUE REQUEST / JUSTIFICATION SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
Irrigation Rate Increase Bimonthly
Irrigation rate ReTC1711C
a) 2011 - 5.5% charges paid by a) 2011 '78,S00 Option "a"
2012 - 5.5% customers of the 2012 83,134 budgeted
2013 - 5.5% Irrigation Utility 2013 87,700
2014 - 5. 2(04 92,530
b) 2011 - 0) 2011 $105,800
2012 - 7% 2012 112,350
2013 - 7% 2013 120,214
c) 2011 - 10% c) 2011 $149,000
2012 - 107., 2012 163,900
WASTEWATER UTILITY
DEPARTMENT / DIVISION PROPOSED FUNDING PERSONNEL
POLICY ISSUE REQUEST / JUSTIFICATION SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
Asset Management Software Wastewater 2011 $200,000 Budgeted
System Operating Fund 2012 $100,000
Will likely be included with the
city ■vide replacement of the
current Automated Inventory
and Maintenance Management
System (A M MS) (A M MS
replacement related to purchase
of Eturchasing system)
Mandated Wastewater Wastewater Facility Budgeted
Treatment Facility Capital Capital Fund. Expenditure
Improvements funded by a S13,500,000
combination of: Future debt service
from existing rates
a) Revenue bonds with maturity a) $6,000,000
b) MA Trust Fund loan of current bond 0) 5,001)000
c) State Revolving Fund loan / other capital (:) 1,000,000
d) Cap transfers f/Oper funds allocations d) 1,500,000
Budget Wrap-Up 49
CO ITY D ECONOMIC DEVELOPMENT
ONDS
DEPARTMENT/ DIVISION PROPOSED FUNDING PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
Reinstatement of Home Office of 55S,000 $58,000 Budgeted
Remodeling Teclmician position. Neighborhood
Cost offset by reduction in Development Reduction in
contracted services (ONDS) CDBG home professional services
repair programs
OUTSIDE AGENCY
DEPARTMENT/ DIVISION PROPOSED FUNDING
POLICY ISSUE REQUEST/ JUSTIFICATION SOURCE NON-PERSONNEL COMMENTS COUNCIL ACTION
Yakima County Development Association Economic 2010 Budget 530,000
(YCDA) Development Fund 2011 Budget 530,000 Budgeted
Committee for Downtown Yakima (CDY) C BD Capital Irnprov. 2010 Budget 550,000
Fund (321) 2011 Budget 550,000 Budgeted
FIRE
FIRE SUPPRESSION
DEPARTMENT/ DIVISION PROPOSED FUNDING PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION SOURCE SALARY/ BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
Fire EnOne / Pumper Replacement Fire Capital Fund Expenditure Budgeted
5600,000
Purchase 2 pumper trucks for
5300,000 each, funded by a Debt Service
state rim lease program. 570,000
Per year/10 years
Debt Service
$70,01)0 per year for 10 years
From:
$40,000 Dedication of
EMS replacement
contribution
530,000 Revenue transfer
from General fund
50 Budget Wrap-Up
PUBLIC SAFETY COMMUNICATIONS
DEPARTMENT / DIVISION PROPOSED FUNDING PERSONNEL
POLICY ISSUE REQUEST / JUSTIFICATION SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
Reorganization/reallocation of
Public Safety
911 and Dispatch operations
Communications.
Use of Countywide
Net Staffing changes (modified)
ese
Add 1 911 call taker position 911 xci tax $54,600 Unbudgeted
Ve
Add 1 Public Safety Adm re nt LeS in. 62,50() Budgeted
Assistant position $117100
Equipment replacement $60,000 Budgeted
Total $237,100
Increase Fire Alarm monitoring Public Safety ReTC1711C $4,000 Unbudgeted
fees by 20'-: Communications Note:
Withdrawn
pending
additional
research.
PLIB L IC WO S
REFUSE
DEPARTMENT / DIVISION PROPOSED FUNDING PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION SOURCE SALARY/BENEFITS NON-PERSONNEL COMMENTS COUNCIL ACTION
Purchase 1,000 64 Gallon New Refuse yard $45,000 Unbudgeted-
Yard Waste carts in response waste customers pending County
to mandated yard debris (not a general rate ban on yard
disposal/composting increase) waste in the
general landfill
(Implementation
encouraged)
Budget Wrap-tip 51
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52 Budget Wrap -Up
CITY OF )il:7■1/i/a:
2011 BUDGET WRAP-UP
SUPPLEMENTAL INFORMATION
MEMO DUM
December 7, 2010
To: The Honorable Mayor and City Council Members
From: Finance Department
Subject: Supplemental Info: Special Pay for Non Employees
This memo is submitted in response to Mayor Cawley's request at the November 30, 2010 Council
Budget meeting, for information regarding those non-union represented employees who receive
"Special Pay".
Special Pay is something that may be authorized from time to time to compensate an employee
who is performing duties and responsibilities above and beyond their normal job classification
for an extended period of time, (examples: during an extended illness of an employee or after the
resignation of a manager and prior to their replacement, etc. ) Per the Yakima Municipal Code, the
City Manager must authorize all Special Pay assignments. As of December 1, 2010, there are 12
non-union represented employees receiving special assignment pay, the additional pay ranges from
a 5% to 10% pay adjustment. A list of positions receiving Special Pay follows:
POSITION TITLE % ADJ. REASON:
1 Executive Secretary Additional Duties / Responsibilities
2 Senior Assistant City Attorney 5% Additional Duties / Responsibilities
3 Senior Assistant City Attorney - Prosecution 9!3, Additional Duties / Responsibilities
4 Supervising Code Inspector 733 Acting Manager / Special Assignment
5 Corrections Sergeant 533 Additional Duties / Responsibilities (Acting Assignment)
6 Corrections Sergeant Additional Duties / Responsibilities
7 Corrections Sergeant 9!3, Additional Duties / Responsibilities
5 Parks Superintendent 5% Additional Certification (Arborist)
9 Traffic Operations Supervisor 5% Additional Duties / Responsibilities
10 Mgr. Public Safety Comm. & Information Systems 10% Special Assigmnent pending final Council authorization
11 Supervisor Public Safety Comm. 1033 Additional Duties / Responsibilities
12 Manager Fleet & Facilities Manager Pending Reclass
Budget Wrap-Up 53
uv,o, /OM
2011 BUDGET WRAP-UP
SUPPLEMENTAL INFORMATION
MEMOR D I ��
December 2,2OlO
To: The Honorable Mayor and Mernbers of the City Council
Dick Zais,City Manager
From: Dave Willson, Fire Chief Captain Greg Copeland, Yakima Police Department
Subject: Transfer of Police Officer from Fire to Police Department
Several years ago the Fire Department embarked on a new program that placed a Police Detective
in the pOsili011 of Assistant Fire Marshal in the Fire Departrnent Investigative Division. Due 10 the
current financial clnnate, the Fire Departrnent is reducing personnel to the core functions of fire and
medical mitigation. /\ithcsaoocibneihcPV|ice[)cparinncn1isfiUingivvocrncia|posidVnsinthe
Department with new line officers. The City Manager, Captain Copeland, and I have come to an
agreement that transferring the Police Deteclive back 10 lhe Police Departrnent is the most pnident
action.
The transfer will be a benefit to the City by placi a trained, cornrnissioned, and experienced
officer on the force for immediate assignment. This will save the cost of the state academy and on
the job training. This action will also allow the Fire Department to exempt one firefighter from
layoff, which reduces the chance of closing a station.
The difference in wage and benefit packages between a new police officer and the officer being
transferred from the Fire Department is approximately $2O,OOO. This aniount will be transferred
from the Fire budget to the Police budget for 2011.
54 Budget Wrap-tip
CITY ,x '
2011 BUDGET WRAP-UP
SUPPLEMENTAL INFORMATION
MEMO DUM
December 7,2OlO
To: The Honorable Mayor and City Council Members
From: Parks Department
Subject: Policy Issue to Shift Parks Water Costs to Water Utility
The Parks and Recreation Division budget for water costs is approximately $200,000 per year.
This policy issue would discount water rates for Parks to produce an annual savings of $125,000
and ultimately place that cost back onto water rate payers within the utility. A number ofyears
ago, all City of Yakima water utility customers received a steep discount for potable water used
for irrigation purposes (in addition to the adjustinent recognizing that the irri ation use did not
go back to the wastewater system). Where Parks has heen able to make the capital investrnent,
systems have been put in place using irrigation system water shared to replace and avoid using
City potable water fot' irrigation purposes.
Budget Wrap-Up 55
CITY o, J�/i ' i://,a
2011 BUDGET WRAP-UP
SUPPLEMENTAL INFORMATION
MEMOR D I ��
December 7,20lO
To: The Honorable Mayor and City Council Mernbers
From: Pinance[)eparhnent
Subject: Summary of General Government Deleted Positions
Council member Ed|er reqttested a summary of General Government positions that have been
deleted in the recent past. In response to that request, staff has created a listing of positions
deleted from 2008 through 2010, with a sub-total of thi history to-date, sorted and totaled by
operational department. A colurnn was also added for what is currently included in the 2011
budget, prior to Council action, and a total that would represent the total deletions, should Council
approve the 2011 budget as presented.
The assurnptions used to develop this chart include:
• Transfers of positions to different fundi sources were not included, A total of 5.6
positions were transferred in 2010, and 1 in 2011. Note: boa few instances the funding
source may bptemporary.
• Reorganizations that netted to little o/no change in total positions were not included.
A few conclusions that can be drawn from this chart include:
• The total number of positions deleted from 2008 through 2010 is 32.75 which represents
over 65,000 hours of work annually.
• The 2011 budgeted proposal would eliminate an additional 14 positions which represents
28,OUO hours of work annually,
• The cumulative 4 year total adds to 46.75 positions and a total of 93,000 hours of lost work
hours/resources to perfoi'in services foi' the public.
56 Budget Wrap-Up
CITY OF �Gt t
2011 BUDGET WRAP -UP
SUPPLEMENTAL INFORMATION
PERMANENT BUDGETED POSITION ADJUSTMENTS - 2008 TO 2011
DEPARTMENT / DESCRIPTION 2008 2009 2010 SUB TOTAL 2011 TOTAL
Police
Police Services Specialist I - - (3.00) (3.00) - (3.00)
Police Services Supervisor - - (2.00) (2.00) - (2.00)
Police Officer - - (2.00) (2.00) (2.00) (4.00)
Building Superintendent - - - - (1.00) (1.00)
Deputy Police Chief - - - - (1.00) (1.00)
Total Police 0.00 0.00 (7.00) (7.00) (4.00) (11.00)
Fire
Fire Fighter - - - - MI (2.00) (2.00)
Fire Training Lieutenant - - - - (1.00) (1.00)
Deputy Fire Marshall - - - - (1.00) (1.00)
Secretary II - - - - (1.00) (1.00)
Total Fire 0.00 0.00 0.00 0.00 (5.00) (5.00)
Finance /Information Systems
Accountant - - (1.00) (1.00) I - (1.00)
Financial Services Spec - - (1.00) (1.00) - (1.00)
Information Systems Manager - - - 0.00 (1.00) (1.00)
Total Finance 0.00 0.00 (2.00) (2.00) (1.00) (3.00)
Municipal Court
Deputy Court Services Mgr - (1.00) - (1.00) - (1.00)
Municipal Court Cashier - - (1.00) (1.00) - (1.00)
Municipal Court Commissioner (0.25) - - (0.25) - (0.25)
Total Municipal Court (0.25) (1.00) (1.00) (2.25) 0.00 (2.25)
City Management /Legal
Senior Asst City Attorney - - (1.00) (1.00) - (1.00)
Community & Economic Development
CED Deputy Director - - (1.00) (1.00) - (1.00)
Assistant Planner - - - - (1.00) (1.00)
Fire Code Inspector - - (1.00) (1.00) - (1.00)
Permit Technician - - (1.00) (1.00) 1 - (1.00)
Code Compliance Officer - - - - (1.00) (1.00)
Animal Control - - (1.00) (1.00) (1.00) (2.00)
Engineering Office Assistant - - (1.00) (1.00) - (1.00)
Project Engineer - - (1.00) (1.00) - (1.00)
Development Engineer - - (1.00) (1.00) - (1.00)
Building Maintenance Specialist - - (1.00) (1.00) - (1.00)
Total CED 0.00 0.00 (8.00) (8.00) (3.00) (11.00)
Budget Wrap -Up 57
DEPARTMENT / DESCRIPTION 2008 2009 2010 SUB TOTAL 2011 TOTAL
Parks
Parks Maintenance Technician (1.00) - - (1.00) - (1.00)
Parks Maint Worker - - (0.75) (0.75) - (0.75)
Aquatic Maint Tech - - (1.00) (1.00) - (1.00)
Golf Course Attendant - - (0.75) (0.75) - (0.75)
Aquatic Specialist - - (1.00) (1.00) - (1.00)
Parks Superintendent - - (1.00) (1.00) - (1.00)
Total Parks (1.00) 0.00 (4.50) (5.50) 0.00 (5.50)
Streets & Traffic
Traffic Technician II - (1.00) - (1.00) - (1.00)
Senior Traffic Sign Specialist - (1.00) - (1.00) - (1.00)
Supervising Traffic Engineer - - (1.00) (1.00) - (1.00)
Traffic Sign Specialist - - (1.00) (1.00) - (1.00)
Traffic Aide - - (1.00) (1.00) - (1.00)
Street Maint Specialist - - (2.00) (2.00) (1.00) (3.00)
Total Streets & Traffic 0.00 (2.00) (5.00) (7.00) (1.00) (8.00)
Total General Government (1.25) (3.00) (28.50) (32.75) (14.00) (46.75)
58 Budget Wrap -Up