HomeMy WebLinkAbout2010-050 2011 Preliminary Buget and Policy Issues 2011 P B ez,
II
Po ticy Issues
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CITY OF
Washington
2011 BUDGET FORECAST
Insurance & Risk
Management
Equipment $12.4 Million
Rental
$5.0 Million 1 Police, Courts, Fire
(Public Safety)
Water & Irrigation $40.2 Million
$14.0 Million
City
Administration
$6 Mill
Wastewater
$36.3 Million Information Systems
& Other Services
$7.4 Million
Other Operating Funds
$15.5 Million
Refuse
$4.9 Million Streets, Engineering,
Transit Planning & Codes
$7.7 Million $5.8 Million
Stormwater Parks and Recreation
$2.9 Million $4.0 Million
Non - Utility Community & Economic
Capital Improvement
$18.3 Million Development
$2.4 Million
Debt Service
$6.5 Million
$189.8 MILLION
(4,of YA4.
CITY OF �tI.iff it
PRINCIPAL OFFICIALS
CITY COUNCIL
Micah Cawley Mayor, At Large, Position 6
Kathy Coffey Assistant Mayor, District 4
Maureen Adkison District 1
Dave Edler District 2
Rick Ensey District 3
Dave Ettl At Large, Position 5
Bill Lover At Large, Position 7
CITY MANAGEMENT EXECUTIVES
Richard A. Zais, Jr. City Manager
Dave Zabell Assistant City Manager
Jeff Cutter City Attorney
Rita DeBord, CPA Director of Finance and Budget
Michael Morales Director of Community and
Economic Development
Sam Granato Police Chief
Charlie Hines Fire Chief
Chris Waarvick Director of Public Works
129 North Second Street
Yakima, WA 98901
(509) 575 -6000
www.ci.yakima.wa.us
CITY OF );1
2011 PRELIMINARY BUDGET
TABLE OF CONTENTS
BUDGET DETAIL BY DEPT '- TMENT
CIT DE SU • ES
CITY MANAGEMENT
MUNICIPAL COURT
FINANCE / INTERGOVERNMENTAL
CO UNITY AND ECONOMIC DEVELOPMENT
POLICE DEP TMENT
FIRE DEP ,; TMENT
PUBLIC WO S
POLICY ISSUES
See Police Issue document on the Finance website.
APPENDICES /SUPPLEMENTAL INFO • TION
BUDGET READER'S GUIDE
BUDGET GUIDELI S
GLOSS • Y
S • Y OF SIGNIFI T ACCOUNTING POLICIES
PAY ORDINANCE
GE L STATISTICAL INFO ATION
("*.
OFFICE OF THE CITY MANAGER
129 North Second Street
City Hall, Yakima, Washington 98901
Phone (509) 575 -6040
1 ORP OYAT80 �
October 29, 2010
TO: The Honorable Mayor and Members of the City Council
FROM: Dick Zais, City Manager
Rita DeBord, Finance Director
Cindy Epperson, Deputy Director Accounting / Budget
SUBJECT: 2011 Budget Proposal: Volume II - Preliminary Budget Detail
Volume III - Policy Issues
Due to the accelerated schedule to review the Priorities of Government (POG) budget
reductions, the completed Policy Issue document and the Public Works tab of the
Preliminary budget detail document were distributed on October 22, 2010. The balance of
the Preliminary Budget is enclosed and completes the formal budget documents presenting
the proposed 2011 Budget to Council and the citizens of Yakima.
The 2011 proposed expenditure Budget, as previously distributed and as reflected in the
Budget Forecast, is as follows:
➢ General Government Expenditures — 2011 Proposed Budget of 56.8 million; is
approximately ($3.1 million) or (5.2 %) below last year's amended budget of $59.9
million. (Includes: the General Fund, Parks and Recreation Fund and the Street Fund.)
➢ City - Wide Expenditures — 2011 Proposed Budget of $189.8 million is approximately
(7.5 %) less than last year's amended budget of $205.1 million.
The 2011 Budget document is divided into three Volumes:
Volume I - BUDGET FORECAST — Previously submitted to Council and the public on
October 5, (General Government Funds) and October 19
(all other funds), 2010.
Volume II - BUDGET DETAIL — Enclosed (note: the Public Works section and the Policy
Issues for Council binders were previously distributed on
October 22nd.)
Volume III - POLICY ISSUES — Previously submitted on October 22nd. (Policy Issues are
enclosed in Council packets and the 3 -ring binders)
DESCRIPTION OF THE THREE 2011 BUDGET DOCUMENTS
VOLUME I - THE 2011 BUDGET FORECAST
This document is an overview of the total City budget, and includes revenue and
expenditure estimates / proposals for year-end 2010 and for 2011. Also included in
this document is a discussion of fiscal challenges currently facing the City, including an
overview of Initiatives 1100 and 1105 that will be on the statewide ballot in November; a
discussion of the "Priorities of Government" model that Council adopted in 2010, including
a summary of budget reductions made to balance the 2011 budget; a "What You Pay and
What You Get" section with a breakdown of how the taxpayers' tax dollar is allocated
between state and local governments as well as how the City of Yakima spends its share of
these dollars; and various other statistical summaries.
VOLUME II - 201 I PRELIMINARY BUDGET DOCUMENT
Budget Detail by Operating Departments - Includes budget and operating
information on every Department and Division in the City.
Supplemental Information - In addition to the Departmental budget information
noted above, the Preliminary Budget document contains general information that
may assist the reader in better understanding the City's budget, including: a budget
reader's guide, glossary of terms, accounting policies, a pay ordinance and general
statistical information.
VOLUME III - POLICY ISSUES DOCUMENT
Policy Issues are designed to address proposed changes in policy (i.e.: significant changes
in service levels, staffing, etc.) and other items of a nature appropriate for Council
level review and consideration. The Policy Issue document includes explanations and
supporting documentation concerning all policy issues included in the 2011 budget
proposal.
NOTE: Due to the size of these documents, they are distributed in different formats, as
noted below:
Three Ring binders - Council and others who received a copy of the proposed
2011 budget in a three ring binder will find the policy issue document intact in a
separate major tab, near the end of the document. Note: This differs from prior year
distribution, which separated the policy issues behind each major tab, because of the
Citywide budget reduction policy issue.
Soft Cover Budgets - Holders of soft cover budget documents will find the policy
issues under separate cover entitled "2011 Policy Issues", and segregated by
department.
COUNCIL BUDGET HEARING/STUDY SESSION SCHEDULE
Tuesdays, October 26, November 2, 9, 16, 2010 — Council Budget Study Sessions;
scheduled for 9:00 am to 12:00 am, in Council Chambers. The mornings of
November 23 and 30 are being held for additional review/discussions, as needed.
Tuesday, November 16, 2010 — Council will hold two Public hearings; (1) the 2011
Budget, as proposed and (2) the 2011 Property (Ad Valorem) Tax Levy. Council's
regular business meeting is scheduled to begin at 6:00 pm in Council chambers, with
Public Hearings to begin at 7:00 pm.
Tuesday, December 7, 2010 — Budget Wrap-up session - Council decisions on the 2011
budget and policy issues; scheduled for 9:00 am to 12:00 am, in Council Chambers.
Tuesday, December 14, 2010 — Final budget adoption; included on Council's regular
business meeting agenda ; which is scheduled for 2:00 pm in Council Chambers.
Note: This schedule is subject to change based on the needs of the Council in their
budget deliberations. (By law, the 2011 budget must be authorized by Council by December
31st.)
(This page intentionally contains no intormation.l
Budget Detail
by Department
CITY OF YAKIMA
2010 Organizational Chart
CITY COUNCIL
D. ZABELL K. OLWELL \...
Assistant City Manager Presiding Judge
Position I
City Clerk /Records R. A. ZAIS, JR.
Water /Irrigation • Wastewater
City Manager • Community Relations Y g er S. WOODARD
Human Resources • Indigent Defense C Position 2
Administrative Services Municipal Court
r
r 1 1 1 1 1
M. MORALES R. DEBORD h S. GRANATO C. HINES il h J. CUTTER C. WAARVICK
Director Director Chief Chief City Attorney Director
Community & Economic Development Finance Police Fire Legal Public Works -111 Neighborhood Development 1 Accounting Services l PUBLIC SAFETY Prosecution Safety and Training
Code Administration I Budget Administration COMMUNICATIONS Civil Legal Counsel Parks and Recreation
Planning • City Engineering Financial Services Cemetery
City Hall Maintenance Treasury Services Street and
Economic Development Risk Management Criminal Investigation Suppression Traffic Operations
Animal Control Utility Customer Services Support Services Investigation Transit
Information Systems Patrol Squads Training Refuse and Recycling
Printing Services Police Reserves EMS Response Fleet and Facilities
Graphics Services SWAT Team
Convention Center Special Operations
Capitol Theatre Parking Enforcement
J
Citywide Summaries
Description - Citywide Summaries
Policy Issue Summary
Permanent Budgeted Positions
Resources and Expenditures
Comparative Revenues by Fund
Expenditures by Fund and Department
Expenditures by Fund and Category
Revenues by Category
Expenditures by Category
Selected Categories of Expenditures by Fund
Double Budgeting
City Service Charge
General Fund Resource Comparison
C IT Still
This section contains additional budget information with summaries bv fund. It is relevant in
understanding the total City budget because it pulls together data by fund (often multi-year) for
comparative purposes. 11 differs frorn the other sections of the hudget in that the forecast presents
discussion at the fund total level, while the narratives dekT into the account detail in each fund. This
section is the bridge that adds more detail to the overall City discussion, yet pulls out different aspects of
account detail comparatively hyfund. 11 should he noted that there is not much narrative discussion of
the data presented here. Most questions that would arise froin reviewing this section should be answered
in the indi\ idual fund detail narratives
Policy Issue Summary - A listing of major budgetary changes from the previous year, which need to
be reviewed separately by City CounciL These may include , hut are not limited to: reorganizations,
staff increases or decreases, increases in fees, charges for ser ices, new projects, and major increases or
decreases in service levels.
Permanent Budgeted Positions - A 3 year cornparison of authorized personnel by operating
division /fund.
Resources and Expenditures - A sumrnary hy fund of just the 2011 estirnated resources compared to
the 2011 estirnated hudget, and calculates the fund balance at the end of the hudget year. This report
is scrutinized carefully hy City Managenient in the hudget developrnent phase, as it depicts a fund's
dependency on its hegmnning cash to halance the current year hudget.
Comparative Revenues by Fund - A 3 year summary by fund of Revenues, and then adds the Beginning
Balance to calculate total Resources availahle for next year's hudget.
Expenditures by Fund and Department - A 3 year summary of Expenditures by Fund / Department
and calculates the change of the 2011 budget from the 2010 amended budget in both dollar amount and
percentage.
Expenditures by Classification - Depicts the 2011 budget by Fund / Department with the expenditures
hroken down into the foliowing classification (or type): Salaries and Wages; Personnel Benefits; Supplies;
Other Services and Charges; Intergovernmental / Fund Services; Capital Outlay; Debt Service; Interfund
Payrnents for Service; and Total Budget.
Revenues by Basic and Sub Accounts and Expenditures by Object and Sub Object - Crosses fund
lines, and summarizes the major types of revenue and expenditures for the 2011 budget by General
Fund and Other Funds, showing Citywide Totais hy accounb bype. The nexb several pages presents a
3'ycarsunonmryo(yc|cctcdaccountshyspecKicobiectcodc the account number
that denobes the character and bype of ibems purchased or services obtained. Where bhe ohjecb bibies are
notucK'csp|anak`ry,Hhccxp|anakonaudcucdhcdinthcBudgchng,400unhnA,andRcporkngSyaieno
(BARS) manual published by the Washington Stabe Audibor's Office is included as x6x`bu`tc to the chart.
Double Budgeting - Lists the revenues in the 2011 budget which are programmed to be transferred from
another Ciby fund. (This presentation contains a description o( double budgeted iVcms.)
City Service Charge - Details the calculation for charging other operating divisions for support services
(such as legal, accounbing, purchasing, ebc.) paid oub of General Fund.
General Fund Resources - Provides a 3 year comparison for each General Fund revenue account. General
Fund expenditure accounts are detailed elsewhere in the budget, but since General Fund revenues aren't
"tied" to particular expenditures, most detail narratives don't discuss revenue. (General Government
revenues are discussed at a surninary le\ el in bhe Forecasb section.)
Preliminary ������ �� 1
rV ' City Summaries
(Thiii page intentionally contains no inlormation.i
2 — City Wide Summaries • Preliminary Budget
CITYWIDE POLICY ISSUE SUMMARY
PRIORITIES OF GOVERNMENT REDUCTION OPTIONS
POG REDUCTIONS - SUPPLEMENTARY REDUCTIONS - FURLOUGHS
PRIORITY OF GOVERNMENT PERSONNEL NON- PERSONNEL TOTAL PERSONNEL NON - PERSONNEL TOTAL (5 DAYS) TOTALS
Public Health & Safety
Police $690,138 $127,470 $817,608 $280,341 $23,000 $303,341 - $1,120,949
Fire 643,000 - 643,000 377,000 - 377,000 - 1,020,000
Municipal Court - - - - - - - -
Finance 30,000 - 30,000 - - - - 30,000
City Manager / Legal - - - - - - - -
Community & Economic Development 134,417 - 134,417 - - - - 134,417
Street & Traffic Operations - 124,500 124,500 57,662 20,000 77,662 - 202,162
Furloughs - - -- - - - $56,055 56,055
1,497,555 251,970 1,749,525 715,003 43,000 758,003 56,055 2,563,583
Resource Management
Finance 110,741 45,000 155,741 - 31,000 31,000 - 186,741
City Manager / Legal - - - 74,333 - 74,333 - 74,333
Human Resources 18,000 - 18,000 - - - - 18,000
Community & Economic Development 186,085 10,000 196,085 52,647 - 52,647 - 248,732
Resource Management Furloughs - - - - - - 80,692 80,692
314,826 55,000 369,826 126,980 31,000 157980 80,692 608,498
p
Economic Development
pi Community & Economic Development 44,986 35,000 79,986 - - - - 79,986
a., Street & Traffic Operations 62,274 10,500 72,774 - 58,000 58,000 - 130,774
Economic Development Furloughs - - - - - - 28,904 28,904
• 107,260 45,500 152,760 - 58,000 58,000 28,904 239,664
Quality of Life
Street & Traffic Operations - 4,000 4,000 - - - - 4,000
Parks 30,000 15,000 45,000 60,000 29,500 89,500 - 134,500
Quality of Life Furloughs - - - - - - 24,320 24,320
ro
cn 30,000 19,000 49,000 60,000 29,500 89,500 24,320 162,820
Customer Service /Communications - - - - - - 22,000 22,000
p Strategic Partnerships - - - - - - 6,487 i 6,487
m Grand Total $1,949,641 $371,470 $2,321,111 $901,983 $161,500 $1,063,483 $218,458 $3,603,052
m
I
CA) Note: For additional detail on the 2011 POG reduction options, see the 'Citywide" tab in the separate Policy Issue document.
CITY OF �GT�L
2011 MAJOR POLICY ISSUE SUMMARY
OTHER THAN PRIORITIES OF GOVERNMENT
OUTSIDE AGENCIES — As RECOMMENDED BY CITY CowrclL
DEPARTMENT/ DIVISION
POLICY ISSUE REQUEST/ JUSTIFICATION PROPOSED FUNDING SOURCE NON - PERSONNEL COMMENTS
Seasons Music Festival Parks & Recreation Fund 2010 Budget $4,000
Deleted 4000 Unbudgeted
$0
Yakima - Morelia Sister City Association 2010 Economic 2010 Budget $1,333
Development Fund (123) Deleted 1 Unbudgeted
2011 General Fund $0
Yakima Fourth of July Committee General Fund / Fire 2010 Budget $2,750
Deleted 2,750 Unbudgeted
$0
Greater Yakima Chamber of Commerce General Fund 2010 Budget $2,950
Deleted 2,950 Unbudgeted
$0
Hispanic Chamber of Commerce (HCC) General Fund 2010 Budget $2,950
Deleted 2950 Unbudgeted
$0
Yakima Sunfair Festival Association General Fund 2010 Budget $500
Deleted 500 Unbudgeted
$0
Allied Arts of Yakima Valley - ArtsVan General Fund 2010 Budget $2,667
Deleted 2667 Unbudgeted
$0
Retired Senior Volunteer Program (RSVP) General Fund 2010 Budget $2,000
Deleted 2000 Unbudgeted
$0
Citizens for Safe Yakima Valley Communities (CSC) General Fund 2010 Budget $10,000
Community Programs Deleted 10,000 Unbudgeted
$0
Yakima Symphony Orchestra General Fund 2010 Budget $5,000
Deleted 5,000 Unbudgeted
$0
$0 Budgeted Total
The above agencies have all been defunded by City Council for the 2011 budget year. The
two Outside Agencies funded by CED are now located in the Community and Economic
Development section, and Intergovernmental Agencies are located within the Finance
section.
4— City Wide Summaries • Preliminary Budget
CITY ,!"%,..1.,:41""'
IRRIGATION
DEPARTMENT/ DIVISION PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION PROPOSED FUNDING SOURCE SALARY/ BENEFITS NON-PERSONNEL COMMENTS
Irrigation Rate Increase Bi-monthly Irrigation Option "a" budgeted
rate charges paid Revenue
a) 2011 - 5.51/4 by customers of the a) 2(111 $75,8(H)
2012 - 5.9Y, Irrigation Utility 2012 83,134
2013 - 5.51/4 7 013 87,700
2014 - 5.51/4 7(114 9
b) 2011 - 71/4 In 2011 5105,800
2012 - 71/4 7017 112,350
2013 - 7¼ 7013 120,214
c) 2011 - 101/4 c) 2011 5149,000
2012 - 101/4 2012 163,900
WASTEWATER
DEPARTMENT/ DIVISION PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION PROPOSED FUNDING SOURCE SALARY/ BENEFITS NON-PERSONNEL COMMENTS
Asset Management Software System Wastewater Operating 2011 5200,000 Budgeted
Fund 2012 5100,000
Will likely be included with the
city wide replacement of the
current Automated Inventory and
Maintenance Management System
(AIMMS)
Mandated Wastewater Treatment Wastewater Fa ci i ty Expenditure Budgeted
Facility Capital Improvements funded Capital Fund. 513,500,001)
by a combination of:
Future debt service RCPCJIlfe
a) Revenue bonds from existing rates a) 86,000,000
b) Public Works Trust Fund loan with maturity of In 5,000,000
c) State Revolving Fund loan current bond / other c) 1,000,000
d) Capibl transfer; f/Operating fimds capital allocations 2) 1,500,000
M ICIPAL COURT
DEPARTMENT/ DIVISION PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION PROPOSED FUNDING SOURCE SALARY/ BENEFITS NON-PERSONNEL COMMENTS
No Policy Issues Submitted
Preliminary Budget • City Wide Summaries — 5
FIN CE
INFORMATION SYSTEMS 1 FINANCE
DEPARTMENT / DIVISION PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS
Information Systems Assessment
Implementation
Policy Issue included as a Priorities of
Government reduction
INTERGOVERNMENTAL
DEPARTMENT/ DIVISION
POLICY ISSUE REQUEST/ JUSTIFICATION PROPOSED FUNDING SOURCE NON-PERSONNEL COMMENTS
Yakima Regional Clean Air Agency (YRCAA) — General Fund 2010 Assessment S33,720
Assessment Adjustment 220
2011 Total $33,940 Budgeted
Yakima Valley Office of Emergency Management General Fund 2010 Assessment S59,937
(OEM) — Assessment Adjustment (294)
2011 Estimate $59,43 Budgeted
Yakima Valley Conference of Governments General Fund 2010 Assessment S3S,623
(YVCOG) — Assessment Adjustment 1,736
2011 Total $40,359 Budgeted
CO UNITY D ECONOMIC DEVELOPMENT
PLANNING
DEPARTMENT / DIVISION PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS
Increase Land Use Application General Fund Revenue $S,000 Unbudgeted
Fee to match Yakima County rate
(approximately 15%)
ONDS
DEPARTMENT / DIVISION PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS
Budgeted
Reinstatement of Home Remodeling Office of Neighborhood S5S,000 .5.58,000
Technician positions. Cost offset by Development (ONDS)
reduction in contracted services CDBG home repair Reduction in
programs professional services
6 — City Wide Summaries • Preliminary Budget
ENGINEERING
DEPARTMENT/DIVISION PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION PROPOSED FUNDING SOURCE SALARY! BENEFITS NON-PERSONNEL COMMENTS
Establish/increase Engineering General Fund Revenue $10,000 Unbudgeted
review and inspection fees
OUTSIDE AGENCY
DEPARTMENT! DIVISION
POLICY ISSUE REQUEST/ JUSTIFICATION PROPOSED FUNDING SOURCE NON-PERSONNEL COMMENTS
Yakima County Development Association (YCDA) Economic Development 2010 Budget $30,000 Budgeted
Fund 2011 Budget $30,000
Committee for Downtown Yakima (CDY) CBD Capital 2010 Budget $50,000 Budgeted
Improvement Fund (321) 2011 Budget $50,000
POLICE
DEPARTMENTI DIVISION PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS
Continue Gang-free laitiative/ General hind. $75,000 Budgeted.
Coordinator contract Police Administration Council approved the
SU 119. contract at their
Oct. 5, 201() meeting.
1'1 not included in this
docturtent.
FIRE
FIRE SUPPRESSION
DEPARTMENTI DIVISION PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS
Fire Engine / Pumper Replacement Fire Capital Fund Expenditure Budgeted
S600,000
Purchase 2 pumpers for $300,000 each,
funded by a state run lease program. Debt Service
$70,000
Debt Service Per year/10 years
$70,000 per year for 10 year
From:
$40,000 Dedication of EMS
replacement contribution
$30,000 Revenue transfer from
General fund
Prethninary Budget • City Wide Summaries —7
PUBLIC SAFETY COMMUNICATIONS
DEPARTMENT/ DIVISION PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION PROPOSED FUNDING SOURCE SALARY! BENEFITS NON-PERSONNEL COMMENTS
Reorganization/reallocation of 911 and Public Safety Budgeted
Dispatch operations Communications.
Increase in
Net Staffing changes: Countywide 911 excise
Add 1 911 call taker position tax $54,600
Add 1 Public Safety Admin. 62 500
Assistant position $117,100
Equipment replacement $60,000
Total $237,100
Increase Fire Alarm monitoring fees Public Safety Rea' ue $4,000 Unbudgeted
by 2(Il", Communications Note: Withdrawn
pending additional
research. PI not
included.
PUBLIC WO 1? S
REFUSE
DEPARTMENT/ DIVISION PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS
$45,000 Unbudgeted -
Purchase 1,00064 Gallon Yard Waste New Refuse yard
pending County ban
carts in response to mandated yard waste customers (not a
on yard at in
debris disposal/composting general rate increase)
the general landfill
(Implementation
encouraged)
CEMETERY
DEPARTMENT/ DIVISION PERSONNEL
POLICY ISSUE REQUEST/ JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL COMMENTS
7% Tahoma Cemetery Fee Increase Cemetery fees Ren' n $7,300 Budgeted
8 — City Wide Summaries • Preliminary Budget
CITY OF ),(70:///i/:
PE ENT BUDGETED POSITIONS
The perrnanently budgeted work force for 2011 is 713.8, a total net decrease of 23.0 FTE's from
the 2OlO Amended Budget. In the General Governrnent cIassificaions (General Fund, Parks and
Recreation Fund, and Street Fund) the permanent budgeted positions are 461.6, a net reduction of
28.0 from 2010. The changes in permanent budgeted positions are all related to deletions due to
budget constraints or reorganizations, policy issues, or new revenue (See attached table).
Cumulatively, General Government has reduced by a net of 40 positions in the 2 years since 2009.
In 2010, 9 FTE's were added because of additional revenue (7 Police Officers were tied to a grant,
and 2 were the result of Purchasing consolidation and funded by Yakima County.) Also, 1 FTE
was elirninated froni Puhlic Works Adrninistration to reduce costs. When these are taken into
consideration, General Governrnent has eliminated a total of 50 positions which were supported by
ongoing revenues.
Management continues to focus on the City's critical priorities in accordance with the Priorities
of Government (POG) model to accommodate Federal and State mandates and provide critical
support services. In an effort to meet these goals and respond to revenue shortfalls caused by
the national recession, management has proposed changes to some personnel resources in the
2011 budget. (See Budget Highlights Section Changes in Funding Authorization in the Budget
Forecast.)
The 2011 Preliminary Budget includes negotiated settlernents for the Yaknna Police Management
Unit. All other hargai units are in negotiations. However, the 2011 budget currently assurnes a
wage freeze for all other units,
Status of the collechve bargaining process is described below. The number immediately following
the bargaining unit title represents the number o[employees included in the bargaining unit.
AFS[M8 Municipal -286 Negotiations ioProgress
AFSCME Transit - 50 Negotiations in Progress
International Association of Firefighters (IAFF) LE0FF Employees -78 Negotiations in Progres
.UiCalk^kr, 7EK9 Employees -l7 Negotiations iuProgress
Public Safetv Dispatchers YEKS Employees -]6 Negotiations iuProgress
Fire Deputy Chief's LEOFF Employees -2 Negotiations in Progres
Battalion Chief's LE0FF Employees -3 Negotiations in Progres
Yakima Police P^t,v]m^u, Association (YP[4}-i29 Negotiations iuProgress
Yakima Police Mmug,em,nt Unit (Captains & Lieutenants) -7 Settlement Budgeted
Management, Supervisory Confidential / Exempt Class -l26 Frozen
New Teamsters Units: No Contrcts Have Been Signed
Corrections Sergeants
Non-Commissioned Police Department Supervisors
l'uhFic Works Supervisors
Public \'Vorks Division Managers
The City's mosi recently arnended Pay and Cornpensation Ordinance is included in this document
in the Appendices Supplemental Information section.
Preliminary Budget • City Wide Summaries 9
'.o- � /�»�/nor � —
CITYWIDE ALLOCATION OF PERMANENT BUDGETED POSITIONS
Equipment Public
Rental Works
Transit 1.7% 1.2%
7.3% General Administration
18.4%
Water /Irrigation
5.5%
Refuse
2.6%
Other Operating Divisions
2.1%
Wastewater /Stormwater 411L: ....40000
9.7%
Streets
5.2%
Parks and Recreation
3.0%
Engineering
1.7%
Police and Fire
41.6%
10 — City Wide Summaries • Preliminary Budget
PERMANENT BUDGETED POSITIONS
AMENDED PRELIMINARY
ACTUAL BUDGET BUDGET NEW DELETED
No. DESCRIPTION 2009 2010 201 I POSITIONS POSITIONS
GENERAL GOVERNMENT
GENERAL FUND
011 City Council 700 700 700 0.0 0.0
(112 City Manager 4.00 4.00 4.00 0,0 0.0
014 Records 4.00 4.00 4.00 0.0 0.0
015 Financial Services 1701) 16.00 15.00 0.0 (1.0) w
016 Human Resources 8.00 8.00 8.00 (1.0 0.0
017 Legal 18.00 17.00 17.00 0.0 0,0
018 Municipal Court 17.50 11.50 11.50 0.0 0.0
019 Purchasing 3.00 5.01) 5.01) 0.1) 0.0
021 Environmental Planning 12.00 11.00 9.00 0.0 (2.0)w
022 Code Administration 22.00 19.00 1700 0.0 (2.0)
031 Police 188.00 189.00 180.00 0.0 ( 9 . 0) o
032 Fire 8700 8700 80.00 0.1) (7.0)a,
041 Engineering 15.00 13.00 12.01) 0.0 (1.0)w
051 City Hall Maintenance 2.0(1 2.0(1 1.00 0.0 (1.0)
052 Information Systems 18.70 19.00 18.00 0.0 (1.)))
054 Customer Services 14.75 14.75 14.75 0.0 0.0
TOTAL GENERAL FUND 432.95 427.25 403.25 0.0 (24.0)
131 Parks & Recreation 25.60 23.30 2 1.30 0.0
133 Traffic Engineering 16.00 13.00 13.00 0.0 0.0
141 Street 2700 26.00 24.00 0.0 (2.0) w
TOTAL GENERAL GOVERNMENT 501.55 489.55 461.55 0.0 (28.(1)
OTHER OPERATING FUNDS
124 Community Development 7.75 6.75 7.75 1.0 0.0
125 Community Relations 5.01 5.01 5.01 OM 0.0
144 Cemetery 2.00 2,00 2,00 0.0 0.0
151 rubric Safety Communications 35.00 35.00 37.00 7.0°) (1.0
441 Stormwater (1.00 (1.00 (1.00 0.0 0.0
462 Transit 50.011 50.011 52.00 2.0 w 0.0
471 Refuse 19.00 19.00 19.00 0,0 0,0
473 Wastewater Operating 69.5(1 69.5(1 69.5(1 0.0 0.0
474 Water Operating 31.00 31.00 31.00 0.0 0.0
475 Irrigation Operating 8.00 8.00 8.00 (1.0 0.0
551 Equipment Rental 12.00 12.00 12.00 0,0 0,0
560 Public Works Administration 10.00 9.0(1 9.0(1 0.0 0.0
TOTAL OTHER OPERATING FUNDS 249.25 24725 252.25 5.0 (1.0
GRAND TOTAL 750.80 736.80 713.80 5.0 (28.0)
(1) Unfunded due to budget constraint. (See Citywide Policy Issue)
(2) Reinstate Home Remodeling Technician position - cost is offset by reduction in contracted services. (See Policy issue)
(3) An addition of two positions (911 Ca lltaker and Public Safety Administrative Assistant). As these were tied to an increase in
the Countywide 911 access fee, which the Yakima County Commissioners are not bringing forward, the final budget will be
adjusted appropriately. (See Policy lssue)
(4) Reinstate two Transit Operator positions for additional Selah bus route.
Preliminary Budget • City Wide Summaries -11
(Jry of
RESOURCES ,41"" EXPENDITURES
2011 2011 EST BALANCE 2011 2011 ENDING BAL
ESTIMATED 2011 ESTIMATED VS, 2011 BEGINNING ENDING VS. 2011
FUND DESCRIPTION RESOURCES BUDGET BALANCE BUDGET BALANCE BALANCE BUDGET
000 General Fund $47,787665 $47,741,765 $45,900 0.1'3% 83,012,845 $3,058,745 6.4%
131 Parks & Recreation 4,034,485 4,006,862 27623 0.7% 369,085 396,711 9.9%
141 Street & Traffic Operations 5,041,810 5,041,006 804 0.0% 1,368,912 L369,716 272%
GENERAL GOVERNMENT TOTAL $56,863,960 $56,789,634 874,327 01% 84,750,845 84,825,172 85%
123 Economic Development $75,000 8169,372 (894,372) (55.7 $183,754 889,382 52.8%
124 Community Development 2,233,678 2,223,457 10,221 0.5% 762,350 772,571 34.7%
125 Community Relations 474,950 561,954 (871104) (15.5%) 818,106 731,102 1301%
127 Community Services 5,000 8,250 (3,250) (39.4%) 8,265 5,015 60.8%
140 Growth Management 0 20,305 (20,305) (100.0%) 20,305 0 0.03
142 Arterial Street 2,358,273 2,416,447 (58,174) (2.4%) 255,797 197623 8.2%
144 Cemetery 237550 262,463 (24,913) (9.5%) 71,331 46,418 177%
150 Emergency Services 1,120,476 1,091,586 28,890 2.6% 43,736 72,626 6.7%
151 Public Safety Communications 3,275,860 3,286,113 (10,253) (0.3%) 226,393 216,140 6.6%
152 Police Grant 1,101,083 1,083,129 17,954 L7% 193,240 211,194 19.5%
161 Downtown Business Improvement District 237170 236,451 719 0.3% 2,821 3,540 L5%
162 Trolley 1,486 1,165 321 275% 5,303 5,624 482.7%
163 Front Street Business Improvement Area 3,535 5,000 (1,465) (29.3%) 6,948 5,483 109.7%
170 Tourist Promotion 1,374,500 1,400,148 (25,64S) (1.8%) 178,688 153,040 10.1r%
171 Capitol Theatre 280,177 285,527 (5,350) (1.97) 118,232 112,882 39.5%
172 PFD Revenue - Convention Center 621,750 594,000 27750 4.73 137637 165,387 27.8%
173 Tourism Promotion Area 378,205 378,205 0 0.0%, 414 414 01%
174 PFD Revenue - Capitol Theatre 467960 468,000 (40) (0.077) 331 291 0.1%
195 Contingency 50,000 200,000 (150,000) (75.0%) 156,720 6,720 3.4%
198 FRS / Capitol Theatre Reserve 500 71,927 (71,427) 09.3311 381,715 310,288 431.4%
199 Recovery Program Grants 20000 20000 0 0.031 0 0 0.0%
221 LID Guaranty 100 0 100 n/a 79,930 80,030 n/a
272 PFD Convention Center GO Redemption 1,024,896 1,014,136 10,760 L1% 165,804 176,564 174%
281 2005 LTGO Parks and Recreation 986,989 988,113 (1,124) (0.131) 5,790 4,666 0.5%
282 1998 LTGO Street Bond 0 II II n/a 1 1 n/a
283 1994 GO LTD Levy Redemption 512,000 514,275 (2,275) (0.4%) 109,823 107548 20.9%
284 1995 GO Street, Parks & Fire 293,000 292,800 200 0.133 11)2,696 192,896 65.937
285 1997 GO Line of Credit 114,000 114,000 0 0.03 0 0 0.073
287 1996 GO LTD Levy Redemption 428,750 426,753 1,997 015123 64,437 66,434 15.637.
289 [ID Debt Service Control Fund 274,000 285,000 (11,000) (3.9'3) 14,030 3,030 11%,
321 CBD Capital Improvement 37000 132,264 (95,264) (72.033) 336,602 241,339 182.533
322 Capitol Theatre Construction 0 0 0 n/a 25,420 25,420 n/a
331 Parks & Recreation Capital 1,400,000 1,330,000 70,000 5.3%, 156,304 226,304 170%
332 Fire Capital 791,588 841,500 (49,912) (5.9%) 155,747 105,835 12.6%
333 Law and Justice Capital 845,422 947099 (101,677) (10.733) 270,095 168,418 17.8%
342 Public Works Trust Construction 628,000 744,411 (116,411) (15.6%) 874,773 758,362 101.9%
343 REET 2 Capital Fund 552,000 761,822 (209,822) (27527) 392,604 182,782 24.033
345 LID Construction Control Fund 0 0 0 n/a 5,043 5,043 n/a
364 Transit Capital Reserve 50,000 431,750 (381,750) (88.433) 911,282 529,532 122.6%
12- City Wide Summaries • Preliminary Budget
RESOURCES AND EXPENDITURES - CONTINUED
2011 2011 EST BALANCE 2011 2011 ENDING BAL
ESTIMATED 2011 ESTIMATED VS. 2011 BEGINNING ENDING VS. 2011
FUND DESCRIPTION RESOURCES BUDGET BALANCE BUDGET BALANCE BALANCE BUDGET
370 Convention Center Capital improvement 125,500 220,000 (94,500) (43.0%) 330,695 236,195 1074%
392 Cumulative Reserve f/ Capital Improvement 9,635,658 10,872,978 (1,237,320) (11.4%) 2,344,304 1,106,984 10.2%
441 Stormwater Operating Fund 2,101,200 2,225,207 (124,007) (5.6%) 440,802 316,795 14.2%
442 Stormwater Capita I 654,794 644,794 10,000 1.6% 639,655 649,655 100.8%
462 Transit 7,268,815 7,259,274 9,541 0.1% 676,361 685,902 9.4%
471 Refuse 4,824,500 4,861,374 (36,874) ((18%) 264,324 227,450 4.7%
472 Wastewater Facility Reserve 150,500 50,000 100,500 201.0% 577,375 677,875 1355.8%
473 Wastewater Operating 17,622,972 18,776,805 (1,153,832) (6.1%) 2,559,331 1,405,499 7.5%
474 Water Operating 7,644,337 7,901,474 (257,137) (3.3%) 1,766,903 1,509,766 19.1%
475 Irrigation Operating 1,556,600 1,541,669 14,931 1.0% 215,209 230,139 14.9%
476 Sewer Construction 1,386,000 4,280,000 (2,894,000) (676%) 4,039,449 1,145,449 26.8%
477 Domestic Water Improvement 800,000 3,010,000 (2,210,000) (73.4%) 3,464,285 1,254,285 41.7%
478 Wastewater Facilities 14,000,000 13,260,000 740,000 5.6% 1,839,749 2,579,749 19.5%
479 irrigation System improvement 3,208,500 1,594,234 1,614,266 101.3% 1,007,599 2,621,865 164.5%
481 1998 Water Revenue Bond Reserve 400 0 400 n /a 270,407 270,807 n/a
483 1996 Wastewater Revenue Bond Reserve 700 0 700 n/a 146,063 146,763 n/a
484 1991 Water / Sewer Rev Bond Redemption 545,107 544,707 400 0.1% 114,127 114,527 2L0%
486 1998 Water Revenue Bond Redemption 237,818 237,793 25 l).()¼ 4,841 4,866 2.0%
488 1996 Wastewater Revenue Bond Redemption 411,614 411,613 1 0.0% (0) 1 00%
489 1991 Water / Sewer Rev Bond Reserve 1,000 0 1,000 n/a 970,200 971,200 n/a
491 2003 Irrigation Revenue Bond Redemption 319,234 319,234 0 0.0% 35,436 35,436 111%
493 2003 Wastewater Revenue Bond Red 1,348,707 1,348,707 0 l).()¼ 3 3 0.0%
494 2003 Wastewater Revenue Bond Reserve 0 0 0 n/a 828,650 828,650 n/a
512 Unemployment Compensation 173,000 312,477 (139,477) (44.6%) 376,490 237,013 75.8%
513 Employees Health Benefit 10,489,085 10,686,761 (197,676) (1.8%) 2,753,493 2,555,817 23.9%
514 Workers Compensation 1,109,008 1,352,030 (243,022) (18.0q 1,184,406 941,383 69.6%
515 Risk Management 9,540,000 9,630,681 (90,681) (0.9%) 895,976 805,295 84%
516 Wellness / EAP Fund 60,000 79,885 (19,885) (24.9%) 122,869 102,984 128.9%
551 Equipment Rental 5,042,631 4,870,443 172,188 3.5% 4,048,264 4,220,452 86.7%
555 Environmental Fund 135,000 142,950 (7,950) (5.6%) 261,314 253,364 1772%
560 Public Works Administration 1,185,331 1,169,153 16,178 14% 285,165 301,343 25.8%
610 Cemetery Trust 13,500 5,500 8,000 145.5% 586,512 594,512 10809.3%
612 Firemens Relief & Pension 1,572,265 1,609,960 (37,695) (2.3%) 770,455 732,760 45.5%
TOTAL CITY BUDGET $182,462,634 5189,796,758 ($7,334,123) (3.9%) $45,904,024 $38,569,901 20.37„
Preliminary Budget • City Wide Summaries -13
CITY OF ),;10:ffiet
C OM PA ..IR ,A T V f : , REV EN 1 .1 E S BY F I. „I P' D
2009 2010 2011 2011 2011
Ac TUAL ESTIMATED ESTIMATED BEGINNING ESTIMATED
FUND DESCRIPTION REVENUES REVENUES REVENUES BALANCE RESOURCES
000 General Fund 847615,448 $47698,766 547787,665 $3,012,845 $50,800,510
123 Economic Development 218,484 121,237 75,000 183,754 258,754
124 Community Development 2,679,397 5,409,364 2,233,678 762,350 2,996,028
125 Community Relations 509,259 475,450 474,950 818,106 1,293,056
127 Community Services 336,684 145,000 5,000 8,765 13,265
131 Parks & Recreation 4,096,632 4,163,315 4,034,455 369,088 4,403,573
140 Growth Management 0 25,373 0 20,305 20,305
141 Street & 'Traffic Operations 5,578,638 5,215,763 5,041,510 1,368,912 6,410,722
142 Arterial Street 3,141,402 3,639,918 2,358,273 255,797 2,614,070
144 Cemetery 268,425 235,750 737 550 71,331 308,881
150 Emergency Services 1,048,696 1,087936 1,120,476 43,736 1,164,212
151 Public Safety Communications 2,893,757 3,048,319 3,275,860 226,393 3,502,253
152 Police Grant 397,518 936,300 1,101,083 193,2411 1,294,323
161 Downtown Business Improvement District 202,993 225,171) 237170 2,821 239,991
162 Trolley 5,334 283,302 1,486 5,303 6,789
163 Front Street Business Improvement Area 3,970 3,535 3,535 6,948 10,483
170 Tourist Promotion 1,327,949 1,389,5011 1,374,500 178,688 1,553,188
171 Capitol Theatre 298,627 274,177 280,177 115,232 398,409
172 PF D Revenue - Convention Center 667250 634,750 621,750 137637 739,387
173 Tourism Promotion Area 368,978 378,205 378,205 414 378,619
174 PFD Revenue - Capitol Theatre 502,887 477,700 467960 331 468,291
195 Contingency 27,000 25,000 31),000 156,720 206,720
198 FRS / Capitol Theatre Reserve 302,451 2,000 500 381,715 382,215
199 Recovery Program Grants 7 563 614,000 200,000 0 200,000
221 LID Guaranty 110 100 100 79,931) 80,030
272 PFD Convention Center GO Redemption 734,137 1,028,896 1,024,896 165,804 1,19(1,70(1
251 2005 LTGO Parks and Recreation 984,189 986,989 986,989 5,790 992,771)
252 1995 LTGO Street Bond 0 0 0 1 1
283 1994 GO LTD Levy Redemption 364,000 512,001) 512,000 109,823 621,823
284 1995 GO Street, 1'arks & Fire 265,672 297,000 293,1)00 192,696 455,696
255 1997 GO Line of Credit 0 0 114,000 1) 114,1)00
257 1996 GO LTD Levy Redemption 443,200 429,000 428,75(1 64,437 493,187
289 LID Debt Service Control Fund 119,077 394,000 274,000 14,030 288,030
321 CBD Capital Improvement 102,617 1,025,000 37,000 336,602 373,602
322 Capitol Theatre Construction 7613,761 165,000 0 25,420 25,420
331 Parks & Recreation Capital 393,041 562,525 1,41)0,01)0 156,304 1,556,304
332 Fire Capital 343,604 177,088 791,588 155,747 947335
333 Law and Justice Capital 1,010,894 1,025,859 845,422 270,095 1,115,517
342 Public Works Trust Construction 642,532 638,000 625,1)00 874,773 1,502,773
343 REST 2 Capital Fund 553,616 555,00)) 552,000 392,604 944,604
345 LID Construction Control Fund 6,778 918,263 0 5,043 5,043
364 Transit Capital Reserve 973,669 2,216,449 50,000 911,282 961,282
370 Convention Center Capital Improvement 246,103 736,500 125,500 330,695 456,195
392 Cum. Reserve for Capital improvement 2,773,687 13,796,389 9,635,658 2,344,304 11,979,962
14 - City Wide Summaries • Preliminary Budget
COMPARATIVE REVENUES BY FUND - CONTINUED
2009 2010 2011 2011 2011
ACTUAL ESTIMATED ESTIMATED BEGINNING ESTIMATED
FUND DESCRIPTION REVENUES REVENUES REVENUES BALANCE RESOURCES
441 Storimyater Operating Fund 1,773,236 2,034,738 2,101,200 440,802 2,542,002
442 Stormwater Capital 440,000 434,781 654,794 639,655 1,294,449
462 Transit 6,916,459 7,356,841 7,268,815 676,361 7,945,176
471 Refuse 4,633,948 4,821,210 4,824,500 264,324 5,088,824
472 Wastewater Facility Reserve 153,280 11,000 150,500 577,375 727,875
473 Wastewater Operating 17,307,692 17,735,474 17,622,972 2,559,331 20,182,303
474 Water Operating 7,547,553 7,365,637 7,644,337 1,766,903 0,411,240
475 Irrigation Operating 2,661,802 1,811,078 1,556,600 215,209 1,771,809
476 Sewer Construction 1,273,0011 1,501,350 1,386,00(1 4,03 5,425,449
477 Domestic Water improvement 1,644,74(1 1,930,600 800,000 3,464,285 4,264,285
478 Wastewater Facilities 1,378,7112 1,500,1)00 14,1)00,1)0)) 1,839,749 15,839,741)
479 Irrigation System Improvement 938,697 1,124,920 3,208,500 1,007,599 4,216,1)99
481 1998 Water Revenue Bond Reserve 400 400 400 270,407 770,807
483 1996 Wastewater Revenue Bond Reserve 700 700 700 146,063 146,763
484 1991 Water / Sewer Rev Bond Redemption 545,541 540,687 545,107 114,127 659,234
485 Apple Tree Bond Redemption 0 (1 0 0 0
486 1998 Water Revenue Bond Redemption 234,585 238,839 237,818 4,841 247,659
488 1996 Wastewater Revenue Bond Redemption 412,213 414,613 411,614 (0) 411,614
489 1991 Water / Sewer Rev Bond Reserve 2,500 2,500 1,000 970,200 971,200
491 2003 Irrigation Revenue Bond Redemption 320,700 322,684 3111,234 35,436 354,670
493 2003 Wastewater Revenue Bond Redemption 1,347,794 1,346,645 1,348,707 3 1,348,71(1
494 2(9)3 Wastewater Revenue Bond Reserve (1 (1 (1 828,650 828,6511
512 Unemployment Compensation 117,392 149,000 173,000 376,490 549,490
513 Employees Health Benefit 9,600,778 10,139,934 10,489,085 2,753,493 13,242,578
514 Workers' Compensation 1,347,933 1,309,008 1,109,008 1,184,406 2,293,414
515 Risk Management 2,707,975 2,693,000 9,540,00(1 895,976 10,435,976
516 Wellness / EAP Fund 100,000 WOO 60,00(1 122,869 182,869
551 Equipment Rental 4,981,560 4,9 5,042,631 4,048,264 9,090,895
555 Enviromnental Fund 403,196 484,000 135,000 261,314 396,314
560 Public Works Administration 1,190,261) 1,176,188 1,185,331 285,165 1,470,496
610 Cemetery Trust 24,2(15 15,00(1 13,500 586,512 600,012
612 Firemen's Relief & Pension 1,455,075 1,575,935 1,572,265 770,455 2,342,720
TOTAL CITY BUDGET 3161,518,221 3175,210,185 3182,462,634 345,904,024 3228,366,658
Preliminary Budget • City Wide Summaries - 15
CITY OF L'i/C2/ati
EXPENDITURES BY FUND AND DEPARTMENT
2009 2010 2010 2010 2011 CHNG 2011
ACTUAL ADOPTED AMENDED ESTIMATED PROPOSED TO 2010 PERCENT
FUND / DEPARTMENT EXPENSE BUDGET BUDGET EXPENSE BUDGET AMENDED DIFF
011 City Council 8197458 8207265 8207,265 8203,065 8203,061 (84,204) (2.0%)
012 City Manager 503,378 518,563 518,563 508,443 514,336 (4,227) (0.890
013 State Examiner 102,6(11 103,000 103,000 103,00(1 1(13,00(1 0 0.0%
1)14 Records 380,613 435,728 445,728 433,448 411,556 (34,172) (779)
015 Financial Services 1,471,508 1,460,278 1,460,278 1,366,044 1,381,498 (78,780) (5.4%)
016 Human Resources 454,937 467;478 467;478 447,897 447,436 (20,042) (4.3%)
017 Legal 1,160,611 1,142, 1,142, 1,105,994 1,139,157 (3,793) (0.39.)
(118 Municipal Court 1,278,903 1,262,77(1 1,262,77(1 1,235,668 1,234,194 (28,576) (2.39)
019 Purchasing 331,879 432,432 432,432 420,163 452,835 20,403 4.79
020 Yak Urban Area Hearings Examiner 51,396 41,000 45,605 51,000 31,000 (14,605) (32.0%)
(121 Environmental Planning 799,520 768,484 768,484 713,459 678,679 (89,805) (11.7
022 Code Administration 1,559,823 1,500,298 1,5(14,058 1,471,526 1,33(1,361 (173,697) (11.5%)
024 Indigent Defense 429,570 480,000 480,000 480,000 480,000 1) 0.0%
031 Police 22,829,884 2 22,859,639 22,113,475 21,835,261 (1,024,378) (4.5%)
032 Fire 9,063,500 9,055,724 9,148,439 9,173,749 8,629,702 (518,737) (5.79)
035 Police Pension 1,316,38(1 1,373,040 1,373,040 1,363,9 1,404,390 31,530 2.39
038 Probation Center 73,000 (1 (1 (1 (1 0 n
041 Engineering 1,026,172 997489 1,002,489 957,711 752,250 (250,239) (25.09)
051 City Hall Maintenance 410,184 404,486 404,486 404,288 352,127 (52,359) (12.99)
032 laformation Systems 2,450,12(1 2,306,255 2,389,406 2,551,811 2,228,738 (360,668) (13.99)
054 Utility Services 1,130,716 1,256,127 1,256,127 1,246,931 1,3059)94 49,957 3.99,
095 Intergovernmental 395,086 381,065 382,865 372,865 257,439 (125,426) (32.874
096 SunDome 150,000 150,000 0 0 0 0 n/a
097 Nonrecurring Expenses (1 155,000 127,187 127,187 n/a
098 District Court 2,277 1,800 (1 (1 (1 0 n/a
099 Transfers 2,272,933 2,252,275 2,402,275 2,417,275 2,442,275 40,000 1.7%
GENERAL FUND TOTAL 849,71)4,64 849,919,737 350,257,377 $49,298,806 347,741,766 (82,515,611) (5.0%)
131 Parks & Recreation 34,208,433 84,218,655 $4,218,635 34,133,782 $4,006,862 (3211,793) (5.09)
141 Street & Traffic Operations 5,490,023 5,379,043 5,424,662 5,308,117 5,041,006 (383,656) (7.19)
GENERAL GOVERNMENT FUND TOTALS $59,493,105 $59,517,435 $59,900,694 358,740,705 856,789,634 ($3,111,(611) (5.277)
123 Economic Development 3109,806 $211,304 $236,304 $236,317 $169,372 (866,932) (28.39)
124 Community Development 2,541,863 3,49743(1 5,705,566 5,024,318 2,223,457 (3,482,109) (61.0%)
125 Community Relations 478,730 561,448 561,448 550,448 561,954 506 0177
127 Community Services 342,254 206,834 206,834 142,334 8,250 (198,584) (96.0%)
140 Growth Management 20,305 49,745 29,44(1 20,305 (29,440) (59.277)
142 Arterial Street 3,811,939 3,746,806 6,154,428 4,581,182 2,416,447 (3,737,981) (60.777)
144 Cemetery 247,877 256,155 256,155 251,586 262,463 6,308 2.5%
150 Emergency Services 1,166,738 1,110,329 1,110,329 1,107,579 1,091,586 (18,743) (1.777)
151 Public Safety Communications 2,900,801 2,994,508 3,095,475 3,078,809 3,286,113 190,638 629
152 Police Grant 99,575 783,051 1,279,668 1,041,004 1,083,129 (196,539) (13.477)
161 Downtown Business Improvement District 201,949 239,989 239,989 224,989 236,451 (3,538) (1
162 Trolley 6,209 192,218 287,218 284,934 1,165 (286,053) (99.69)
163 Front Street Business Improvement Area 3,024 5,000 5,000 5,000 5,000 (1 0.077
16- City Wide Summaries • Prelinduary Budget
EXPENDITURES BY FUND AND DEPARTMENT - CONTINUED
2009 2010 2010 2010 2011 CHNG 2011
ACTUAL ADOPTED AMENDED ESTIMATED PROPOSED TO 2010 PERCENT
FUND/ DEPARTMENT EXPENSE BUDGET BUDGET EXPENSE BUDGET AMENDED DIFF
170 Tourist Promotion 1,313,109 1,469,180 1,469,180 1,455,955 1,400,148 (69,032) (4.7"4)
171 Capitol Theatre 315,647 310,749 319749 284,749 285,527 (34,222) (10.71/4)
172 PFD Revenue - Convention Center 657,871 689,000 689,000 653,000 594,000 (95,000) (13.81/4)
173 Tourism Promotion Area 368,978 378,205 378,205 378,205 378,205 l) 11.0°
174 PFD Revenue - Capitol Theatre 479,252 502,000 502,000 501,000 468,000 0 0.01/4
195 Contingency 120,199 225,000 225,000 125,000 200,000 (25,000) (11.1 %)
198 FRS / Capitol Theatre Reserve 371,927 71,927 71,927 71,927 71,927 0 (1.01
199 Recovery Program Grants 7,563 514,00(1 514,00(1 614,00(1 200,000 (614,000) (75.41/4)
272 PFD Convention Center GO Redemption 734,349 1,014,256 1,014,286 1,014,286 1,014,136 (150) (0 0 '4)
251 2005 LTGO Parks and Recreation 980,285 989,763 989,763 959,763 988,113 (1,650) (0.2' %4)
2831994 GO LTD Levy Redemption 518,038 511,788 511,788 511,788 514,275 2,487 0.51/4
284 1195 GO Street, Parks & Fire 267,678 296,551) 296,551) 296,550 292,80(1 (3,750) (1.3
285 1997 GO Line of Credit 11 50,000 5((000 1) 114,001) 64,000 128,0°
287 1996 GO LTD Levy Redemption 441,365 427,815 427,815 427,815 426,753 (1,062) (0.2%)
289 LID Debt Service Control Fund 121,881 207,000 407,000 406,000 285,000 (122,000) (30.0 %)
321 CBD Capital Improvement 286,908 1,145,252 1,165,185 1,120,352 132,264 (1,032,921) (88.6 %)
322 Capitol Theatre Construction 3 ,255,726 3,150,000 4,570,000 4,570,000 0 (4,570,000) (100.1M)
331 Parks & Recreation Capital 254,130 560,000 788,142 720,514 1,330,000 541,858 68.81/4
332 Fire Capital 428,151 555,500 1,476,079 1,444,821 541,500 (634,579) (43.0' %4)
333 Law and Justice Capital 1,256,831 1,071,0011 1,159,603 1,141,2311 947,099 (212,504) (18.3 %)
342 Public Works Trust Construction 922,109 845,851 1,191,851 935,279 744,411 (447,440) (3731/4)
343 BEET 2Capital Fund 714,315 1,301,822 1,536,822 1,231,822 761,822 (775,1)00) (50.4%)
345 LID Construction Control Fund 521 ,673 O 16,200 16,200 O (16,200) (100.0)
364 Transit Capital Reserve 969,899 2,693,7511 2,732,039 2,425,599 431,7511 (2,300,289) (84.2 %)
370 Convention Center Capital Impr 65,820 824,000 990,134 893,434 220,000 (770,134) (77.84)
392 Cum. Reserve for Capital Impr 1,694,952 18,946,251 18,946,251 12,905,266 10,872,978 (8,073,273) (42.614,)
441 Stormwater Operating Fund 1, 637,880 2,160,091 2,191,887 2,067,576 2,225,207 33,320 1.51/4
442 Stormwater Capital 47,369 368,040 368,040 315,000 644,794 276,754 75.21/4
462 Transit 6,829,986 7,216,965 7,471,870 7,353,711 7,259,274 (212,596) (2.81/4)
471 Refuse 4,617,358 4,765,792 4,814,792 4,777,563 4,861,374 46,582 1.0%,
472 Wastewater Facility Reserve 333 ,953 50,000 50,00( 50,8(10 50,0(10 0 0.01/4
473 Wastewater Operating 16,567,157 17,_ 56,966 17,583,2 55 17,345,542 15,776,805 1,193,5.50 6.8 1/4
474 Water Operating 7,297,455 7,774,8(17 7,774,807 7,709,553 7,901,474 126,667 1.6'
475 Irrigation Operating 2,643,303 2,758,394 2,758,394 1,877,634 1,541,669 (1,216,725) (44.11/4)
476 Wastewater Construction 55,057 3,435,1100 3,685,000 1,385,4110 4,280,000 595,0(10 16.11/4
477 Domestic Water Improvement 1,909,301 2,997,20( 2,997,200 1,015,00( 3,010,00( 12,800 0.4 1/4
478 Wastewater Facilities 3,512,377 2,285,000 3,951,867 3,483,096 13,260,000 9,308,133 235.51/4
479 Irrigation System Improvement 1,834,540 2,600,000 2,600,000 2,275,013 1,594,234 (1,005,766) (38.7 1/4)
484 1991 Water / Sewer Rev Bond Redemption 545,140 540,287 54(1,287 54(1,287 544,707 4,420 0.8`4,
486 1998 Water Revenue Bond Redemption 234,560 238,814 238,814 238,814 237,793 (1,021) (0.4%)
488 1996 Wastewater Rev Bond Redemption 412,213 414,613 414,613 414,613 411,613 (3,000) (0.7 %,)
491 2003 Irrigation Revenue Bond Redemption 320,709 322,684 322,684 322,684 319,234 (3,450) (1.11/4)
493 2003 Wastewater Revenue Bond Red 1,347,794 1,346,644 1,346,644 1,346,644 1,348,707 2,063 0.24
512 Unemployment Compensation 12(1,005 236,861 236,561 166,395 312,477 75,616 31 91/4
513 Employees Health Benefit 9,922,099 10,553, 556 10,553, 586 10,161,204 10,686,761 133,175 1.3 1/4
514 Workers' Compensation 1,317,593 1,466,695 1,469,617 1,293,866 1,352,030 (117,587) (8.0%)
515 Risk Management 2,845,143 2,759,338 2,759,338 2,806,624 9,630,681 6,871,343 249.01/4
Preliminary Budget • City Wide Summaries -17
EXPENDITURES BY FUND AND DEPARTMENT — CONTINUED
2009 2010 2010 2010 2011 CHNG 2011
ACTUAL ADOPTED AMENDED ESTIMATED PROPOSED TO 2010 PERCENT
FUND/ DEPARTMENT EXPENSE BUDGET BUDGET EXPENSE BUDGET AMENDED DIFF
516 Wellness / EAP Fund 110,034 89,849 89,849 80,093 79,885 (9,964) (11.1%)
551 Equipment Rental 5,094,648 5,198,027 5,201,037 5,176,621 4,870,443 (330,594) (6.4%)
555 Environmental Fund 459,121 828,450 1,172,873 681,005 142,950 (1,029,923) (87.8%)
560 Public Works Administration 1,145,662 1,175,373 1,175,373 1,110,415 1,169,153 (6,220) (0.5)
610 Cemetery Trust 12,061 15,000 15,000 10,000 5,500 (9,500) (63.3
612 Firemen 5 Relief & Pension 1,567,783 1,624,792 1,624,792 1,551,403 1,609,960 (14,832) (0.9%)
NON GENERAL GOVERNMENT FUND TOTALS $102,322,658 $133,666,334 8145,335,208 $127,249,051 $133,007,125 (812,328,083) (8.5%)
TOTAL CITY BUDGET 8161,815,763 8193,183,769 8205,235,902 8185,989,756 8189,796,759 (815,439,143) (753)
18 — City Wide Summaries • PrelimMary Budget
CITY Of )ii /Ct / / /i
EXPENDITURES BY FUND AND CATEGORY
SALARIES OTHER INTERGOV'T INTERFUND
AND PERSONNEL SERVICES & IFUND CAPITAL DEBT PAYMENTS Fl
TOTAL BUDGET
FUND/ DEPARTMENT WAGES BENEFITS SUPPLIES CHARGES SERVICES OUTLAY SERVICE SERVICE
011 City Council $95,100 $7,710 517,250 553,001 $0 511 SO $0 8203,061
012 City Manager 395,602 87,593 5,000 26,141 0 0 0 0 514,336
013 State Examiner 0 0 0 103,000 0 0 0 0 103.000
014 Records 212,186 51,010 9,200 139,159 0 0 0 0 411,555
015 Financial Services 987944 261,237 17,500 101,299 6 0 0 13,512 1,381.495
016 Human Resources 326,368 81,043 12,200 27,825 0 0 0 0 447,436
01 Legal 7 95,371 204,946 16,500 122,340 0 0 0 0 1.139.157
018 Municipal Court 792,735 198,949 35,000 184,510 23,000 0 0 0 1,234.194
019 Purchasing 327,460 90,430 11,500 23,445 0 (I 0 0 452,835
020 Yak Urban Area Hearings Exam 0 0 0 31,000 0 1) 0 0 31,001)
021 Environmental Planning 501,142 132,104 7,900 36,690 0 0 0 843 675,679
022 Code Administration 822.235 247,121 43,868 201.059 0 0 0 16,046 1.330,362
024 Indigent Defense (I 0 0 480,000 0 (I 0 0 450,000
031 Police 14,156.861 3.515929 816,500 1,335,203 1,713,068 1 0 294,698 21,835,2611
032 Fire 6,548,829 1.515,319 225,600 233,377 100 (1 0 106.477 8,629.702
035 Police Pension 0 589,1511 50 815,390 0 0 0 0 1.404,590
041 Engineering 543,763 155.679 15.500 1 0 0 0 19,787 752,250
051 City Hall Maintenance 102,503 22.305 18,255 117,485 0 0 0 91,579 352,127
052 Information Systems 1,300,601 344,472 160900 398,837 0 15,000 7,671 1257 2,228,738
054 Utility Services 704,561 251,650 21,341 306,194 0 0 0 16,337 1,305,053
1)95 Intergovernmental 0 0 0 67,159 154.678 0 35.602 0 257,439
097 Nonrecurring Expenses 127,187 0 0 0 0 (I 0 0 127,187
096 Transfers 1) 0 0 0 2.442,275 1) 0 0 2,442,275
GENERAL FUND TOTAL 828,745,451 $7, 759, 647 51,434,064 54,850,665 54,333,127 $15,001 $43,273 5560.536 547.741.764
131 Parks & Recreation $1.457,357 5467,655 $368.800 51,057.569 8151,600 80 SO 8503,882 $4.006,563
141 Street & Traffic Operations 2,006,102 670,052 720,120 488,226 63,642 0 0 1,062,864 5,041,006
GENERAL GOVERNMENT FUND TOTALS $32,208,910 $8,897.354 82.522984 $6,396,460 $4,548,369 $15,001 $43,273 $2,157.282 556,789,633
123 Economic Development 821.229 56,1311 SO 5142,013 $11 80 SO $0 8169,372
124 Community Development 543.993 197,994 33,100 1.390959 0 (I 0 57,410 2,223.456
125 Comm Relations 302.701 88,265 54,162 44,735 0 37,000 0 35,001 561.954
127 Community Services 0 tl II 8,250 tl 0 0 II 8,
140 Growth Management 0 1) 0 21),305 1) 0 0 0 20.305
142 Arterial Street (I 0 0 5,000 254,183 1,955,400 171,564 0 2,416,447
144 Cemetery 1 42,649 22,500 16,309 3.600 1) 0 55,472 262,464
15(1 Emergency Services 704,657 158,260 31,000 1,130 100,000 (1 0 95,739 11)91,586
151 Public Safety- Communications 2,071,375 653.247 55.100 260,046 0 70,000 34,912 141,433 1286,113
152 Police Grant 706,398 162.391 45,166 142.784 25,589 0 0 0 1,083,128
161 Downtown Bus Impr District II 0 5,000 220,000 0 II 0 11,451 236.451
162 Trolley 0 0 0 1,165 0 0 0 0 1,165
163 Front Street Business Impr Area 0 II 0 5,0011 0 0 11 0 5,000
170 Tourist Promotion 0 0 6000 1,235,962 0 0 10,951 93,235 1.400.145
171 Capitol Theatre 0 0 23,400 235,400 0 0 0 26,727 285,527
172 PFD Revenue - Convention Center O 0 0 14,000 580,000 O 0 0 594,000
Preliminary Budget • City Wide Summaries -19
EXPENDITURES BY FUND AND CATEGORY - CONTINUED
SALARIES OTHER INTER- INTERFUNU
AND PERSONNEL SERVICES & GOV'T /FUND CAPITAL DEBT PAYMENTS FI TOTAL
FUND/ DEPARTMENT WAGES BENEFITS SUPPLIES CHARGES SERVICES OUTLAY SERVICE SERVICE BUDGET
173 Tourism Promotion Area 0 0 0 378,205 0 0 0 0 756A10
174 PFD Revenue- Capitol Theatre 0 0 0 12,000 456.000 0 0 0 468,000
195 Contingency 0 0 0 200,000 0 0 0 0 400,000
198 FRS / Capitol Theatre Reserve 0 0 0 0 71,927 0 0 0 0
199 Recovery Program Grants 0 0 0 200.000 0 0 0 0 400,000
272 PFD Convention Center GO Red 0 0 0 0 0 0 1,014,136 0 1,014,136
2S1 2005 LTGO Parks & Recreation 0 0 0 0 0 0 088,113 0 988113
283 1994 GO LTD Levy Redemption 0 0 0 0 0 0 514,275 0 514,275
284 1995 GO Street, Parks & Fire 0 0 0 0 0 0 292,800 0 292,800
285 1997 GO Line of Credit 0 0 0 0 0 0 114,000 0 114,000
287 1996 GO LTD Levy Redemption 0 0 0 0 0 0 426,753 0 426.753
289 LID Debt Service Control Fund 0 0 0 0 0 0 270,000 0 270,000
321 CBD Capital Improvement 0 0 1,000 131.159 15,000 0 0 0 263.318
322 Capitol Theatre Construction 0 0 0 0 105 0 0 0 0
331 Parks & Recreation Capital 0 0 0 0 0 1,330,000 0 0 1,330,000
332 Fire Capital 0 0 18,000 37,000 0 716,500 70,000 0 878,500
333 Law and Justice Capital 0 0 119,099 90.000 0 523,000 0 215,000 1,037,099
342 Public Works Trust Constr 0 0 0 0 0 55,000 184.444 0 239,444
343 REET2 Capital Fund 0 0 250,000 0 504.067 0 0 0 2 50,000
345 LID Construction Control Fund 0 0 0 0 511,822 0 0 0 0
364 Transit Capital Reserve 0 0 20,000 0 0 411, 0 0 431,
370 Convention Center Capital Imps 0 0 120,000 100.000 0 0 0 0 320,000
392 Cum. Reserve for Capital imp]: 0 0 0 382,743 0 10.490.235 0 0 11,255,721
441 Stormwater Operating Fund 553.659 165,249 55,300 169,129 0 12,000 0 422,598 1,547,064
442 Stormwater Capital 0 0 0 25,000 847,272 619,794 0 0 669,794
462 Transit 2.574,062 1,022,506 800,500 1,498,672 0 0 0 1.361,233 8,755,645
471 Refuse 959,884 354.811 300.290 929,991 2.300 0 0 1,648,497 5,123.464
472 Wastewater Facility Reserve 0 0 0 50,000 667,900 0 0 0 100,000
473 Wastewater Operating 3,890,218 1,299036 589,780 1,224.073 0 265,000 906,850 2.338,394 11,738,324
4 Water Operating 1,820,883 585171 63 531,279 8,262,555 16,000 336.663 1.432.792 5,891.967
475 Irrigation Operating 503,098 177,032 75,000 37 2,540.786 0 0 342,714 1,857;796
476 Wastewater Construction 0 0 0 300,000 63,850 3980,000 0 0 4,580,000
477 Domestic Water Improvement 0 0 0 60,000 0 2950,000 0 0 3070,000
478 Wastewater Facilities 0 0 0 1,160,000 0 12,100,000 0 0 14,420,000
479 Irrigation System Improvement 0 0 0 0 0 1,275,000 0 0 1,275,000
483 Wastewater Rev Bond Reserve 0 0 0 0 319,234 0 0 0 0
4841991 Water /Sewer Rev Bond Red 0 0 0 0 0 0 544.707 0 544,707
485 Apple Tree Bond Redemption 0 0 0 0 0 0 0 0 0
486 1998 Water Rev Bond Red 0 0 0 0 0 0 237,793 0 237,793
488 1996 Wastewater Rev Bond Red 0 0 0 0 0 0 411,613 0 411,613
491 2003 Irrigation Rev Bond Red 0 0 0 0 0 0 319,234 0 319,234
493 2003 Wastewater Revenue Bond Red 0 0 0 0 0 0 1,348.707 0 1.348,707
512 Unemployment Compensation 23,056 280,330 0 5,700 0 0 0 3.391 318.177
513 Employees Health Benefit 100197 9,344,509 4,000 1,086981 0 0 0 151,074 11.7 73.742
514 Worker; Compensation 81,769 998,642 5.382 245,200 0 0 0 21,037 1,917.230
515 Risk Management 483.559 134,402 8,500 8.964.720 0 0 0 3 18,595,401
516 Wellness / EAP Fund 0 0 8,300 66,585 0 5,000 0 0 146,470
20 - City Wide Summaries • Preliminary Budget
EXPENDITURES BY FUND AND CATEGORY — CONTINUED
SALARIES OTHER INTER- INTERFUND
AND PERSONNEL SERVICES & GOV'T/FUND CAPITAL DEBT PAYMENTS
FUND/DEPARTMENT WAGES BENEFITS SUPPLIES CHARGES SERVICES OUTLAY SERVICE FOR SERVICE TOTAL BUDGET
551 Equipment Rental 649,242 215,472 2.130374 119.510 135,000 1,33S,240 0 282.604 4,870442
555 Env ironmental Fund 0 0 500 142,450 0 0 0 0 142.950
560 Public Works Administration 469,418 132,613 60,4S0 441,962 0 0 0 64,679 1,169,152
610 Cemetery Trust 0 0 0 0 5,500 0 0 0 5,500
612 Firemens Relief & Pension 0 7213.500 150 S43,600 0 0 0 37,710 1,609.960
NON GENERAL GOVERNMENT FUND TOTALS $16,581,422 $16,748,709 S5,534,183 $23,510,793 $15,307.590 $38,149,919 $8,197,815 $8.877,691 $133,007,122
TOTAL CITY BUDGET $48,790,332 $25,646,063 $8,057,167 $29,916.253 $19,945.959 $38,164,920 $8,241,088 S11,034.973 S189,796,755
Preliminary Budget • City Wide Summaries — 21
CITY OF Le7i2///t/
REVENUES BY CATEGORY
GENERAL OTHER TOTAL
FUND FUNDS REVENUE
31 TAXES
311 General Property Ta xes $9,228,000 $6,854,765 816,082,765
313 Retail Sales and Taxes 14,765,000 5,600,200 20,365,200
314 Utility Taxes 3,658,500 0 3,658,500
316 Business Taxes 8,893,000 1,085,000 9,978,000
317 Excise Taxes 878,000 1,100,000 1,978,000
318 Other Operating Assessments 0 378,205 378,205
319 Penalty Sc Interest - Delinquent Taxes 2,000 0 2,000
Total 537424,500 815,018,170 $52,442,670
320 LICENSES AND PERMITS
321 Business Licenses and Permits $26,300 50 $26,300
322 Non-Business Licenses and Permit 709,500 672,000 1,381,500
Total $735,800 $672,000 81,407,800
330 I NTERGOVERNMENTAL REVENUES
331 Federal Grants - Direct $65,000 $4,314,477 $4,379,477
332 Federal Entitlements 0 108,896 108,896
333 Federal Grants - indirect 0 4,569,573 4,569,573
334 State Grants 203,000 4,559,320 4,762,320
336 In Lieu and Impact Payments 1,459200 1,980,100 3,439,300
337 Grants from Local Units 6,330 500,01)0 506,330
338 Intergovernmental Revenues 708,000 4,668,267 5,376,267
339 Federal Stimulus Grants 0 921,217 921,217
Total 52,441,530 821,621,850 824,063,380
340 CHARGES FOR SERVICES
341 General Government 862,680 871,000 $133,680
342 Security of Persons and Property 169,500 38,000 207,500
343 Physical Environment 61,500 31,158,116 31,219,616
344 Transportation 0 676,500 676,500
345 Economic Environment 295,000 12,100 307,100
347 Culture and Recreation 0 953,265 953,265
348 Internal Service Fund Sales and Services 0 2,217,893 2,217,893
349 Other Interfund / Department Charges 4,480,305 269,808 4,750,113
Total 85,068,985 $35,396,682 840,465,667
350 FINES AND FORFEITS
353 Forfeited Contract Deposits $1,060,000 $0 $1,060,000
354 Administrative Penalties 100,000 12,000 112,000
355 Criminal Traffic Misdemeanors 255,400 0 255,400
356 Criminal Non-Traffic Penalties 100,050 0 100,050
357 Criminal Cost 220,750 0 220,750
359 Non-Court Fines Forfeitures 200 2 000
._, 2,200
Total $1,736,400 814,000 $1,750,400
22 - City Wide Summaries • Preliminary Budget
REVENUES BY CATEGORY — CONTINUED
GENERAL OTHER TOTAL
FUND FUNDS REVENUE
360 MISCELLANEOUS REVENUES
361 Interest Earnings 8320,000 5231,686 5551,686
362 Rents and Royalties 450 1,026,472 1,026,922
363 Insurance Premiums & Recoveries 0 203,000 203,000
365 Internal Service Fund Miscellaneous 0 6,497219 6,497,219
366 Trust and Other Interfund / Department 0 9,600,325 9,600,325
367 Contributions — l'rivate Source 0 1,106,900 1,106,901)
368 Assessment Revenue 0 2,519,889 2,519,889
369 Other Miscellaneous Revenue 19,000 2,498,578 2,517578
Total 5339,450 573,684,069 824,023,519
370 PROPRIETARY /TRUST GAINS (LOSSES) & OTHER INCOME
379 Capital Contributions — Others 80 $784,677 5784,677
380 NON REVENUES
381 Interfund Loans Received 50 51,500 81,500
382 Proceeds Of Long-Term Debt Proprietary Funds 0 12,000,000 12,000,00(1
385 Proceeds From Short-Term Debt (1 241,00)) 241,000
386 Agency Type Deposit 0 12,666 12,666
387 Residual Equity Transfer-In 0 114,513 114,513
Total $0 $12,369,679 512,369,679
390 OTHER FINANCING SOURCES
391 Proceeds Of General Long Term Debt 80 84,904,500 54,904,500
395 Proceeds Of General Fixed Assets 1,000 106,500 107 500
397 Operating Transfers — In 40,000 13,097,842 13,137842
398 Insurance Recoveries 0 7005,000 7005,00(1
Total 541,000 $25,113,842 525,154,842
TOTAL ESTIMATED REVENUE $47787665 $134,674,969 $182,462,634
ESTIMATED BEGINNING BALANCE 3,012,845 42,891,179 45,904,024
TOTAL ESTIMATED RESOURCES 550,800,511) $177, 566,148 $228,366,658
Preliminary Budget • City Wide Summaries —23
CITY OF ):11i2/ati
EXPENDITURES BY CATEGORY
GENERAL OTHER TOTAL
FUND FUNDS BUDGET
I 00 SALARIES AND WAGES
110 Salaries and Wages 526,697,527 519,083,110 $45,780,637
120 Overtime 1,325,800 709,650 2,035,450
130 Special Pay /Shift Differential 449,537 146,966 596,503
140 Retirement / Termination Cashout 272,587 105,155 377,742
Total $28,745,451 520,044,581 $48,790,332
200 PERSONNEL BENEFITS
210 Social Security / Council Benefits 5457,3 $1,365,965 $2,323,360
220 Retirement 1,413,523 1,047735 2,461,257
230 Industrial Insurance 452,505 1,643,221 2,095,726
240 Life Insurance 63,876 57,003 120,879
250 Medical Insurance 3,544,301 11,574,963 15,119,263
260 Dental Insurance 367,617 1,074,223 1,441,840
270 Unemployment Compensation 101,696 347,600 449,295
280 Miscellaneous 269,584 47,706 317,290
290 Pensions and Death Benefits 589,150 775,000 1,317,150
Total $7,759,647 517,886,415 $25,646,062
300 SUPPLIES
310 Office and Operating Supplies $688,241 $2,002,168 $2,690,409
320 Fuel Consumed 470,323 1,352,729 1,823,052
340 Items Purchased for Resale or Inventory 52,500 2,373,000 2,425,500
350 Small Tools and Equipment 223,000 555,957 778,957
3A0 Liquid Alum Sulphate 0 65,000 65,000
3B0 Bioxide Chemicals 0 30,000 10,000
3C0 Chemicals 0 172,250 172,250
3F0 Fluoride 0 40,000 40,000
3G0 Grouting chemicals 0 20,000 20,000
350 Soda Ash 0 12,000 12,000
Total $1,434,064 $6,623,104 88,057,168
400 OTHER SERVICES AND CHARGES
410 Professional Services 82,466,850 88,279,655 510,746,535
420 Communications 572,134 314,882 587,016
430 Transportation / Training 120,838 81,884 202,722
440 Advertising 60,700 103,100 163,800
450 Operating Rentals & Leases 62,898 97,522 160,420
460 Insurance 0 1,750,901 1,750,901
470 Public Utility Services 423,489 3,747,842 4,171,330
450 Repairs and Maintenance 652,600 2,433,560 3,086,160
491) Miscellaneous 486,157 8,039,612 8,525,769
4D0 DOE Wastewater Discharge Permit Fee 0 103,700 103,700
400 State Water Operating Permit 0 14,300 14,300
4R0 Reserve Fire Fighters 5,000 0 5,000
4W0 Water Quality Tests 0 65,600 68,600
4Y0 Yakima County Development Association 0 0 0
Total $4,850,666 525,065,588 $29,916,254
24 - City Wide Summaries • Preliminary Budget
EXPENDITURES BY CATEGORY - CONTINUED
GENERAL OTHER TOTAL
FUND FUNDS BUDGET
500 INTERGOVERNMENTAL SERVICES
510 Intergovernment Professional Services 51,551,651 5220,272 52,071,923
520 Intergovernment Agreements 39,095 84,014 123,109
530 State / County Taxes and Assessments 106 930,263 930,369
540 lnterfund Taxes and Assessments 0 3,564,100 3,564,100
550 lnterfund Subsidies 2,442,275 9,928,6711 12,370,945
560 lnterfund Transfers 11 114,513 114,513
SCO Connection Charge Transfers 0 650,000 650,000
5T0 Debt Coverage Transfer Terrace Heights 0 40,000 40,000
5U0 Debt Coverage Transfer Union Gap 0 81,000 81,000
Total 54,333,127 515,612,832 519,945,959
600 CAPITAL OUTLAYS
610 Land SO 5117000 5117000
620 Buildings 0 58,000 58,000
630 Icnprovecnents Other Than Buildings 0 701,300 701,300
640 Machinery and Equipment 15,001 5,690,996 5,705,997
650 Construction Projects 0 30,982,623 30,952,623
660 Capital Leases 0 600,000 600,000
Total 515,001 538,149,919 $35,164,920
700 DEBT SERVICE - PRINCIPAL
710 Debt Service - GO Bonds - Principal SO 52,257419 52,257419
720 Debt Service - Revenue Bonds - Principal 0 1,765,000 1,765,000
750 Debt Service - Capital Lease - Principal 6,1(18 91,737 97,845
770 Other Notes 0 230,001) 23(1,000
780 Intergovernmental Loans 25,820 1,490,571 1,516,391
Total 831,928 55,534,725 55,866,656
800 DEBT SERVICE - INTEREST
520 Debt Service - Interest - Interfund Debt 5(1 540,000 540,0(1(1
530 Debt Service - External LTD Interest 11,345 2,323,057 2,334,432
Total 511,345 52,363,087 52,374,432
900 INTERFUND PAYMENT FOR SERVICES
950 Interfund Opt Rental and Leases 540,841 83,466,406 53,507,247
960 Interfculd Insurance Services 519,695 1,857,755 2,377450
980 Interfund - Garage / Plant Charges 0 767438 767438
99(1 Interfculd - Administrative Charges (1 4,382,841) 4,382,84(1
Total 5560,536 810,474,439 511,034,975
TOTAL EXPENDITURES 547,741,765 5142,054,993 559,796,757
Preliminary Budget • City Wide Summaries -25
CITY OF L'i/C2/ati
SELECTED CATEGORIES OF EXPENDITURES BY F D
SALARIES PERMANENT #11I
2009 2010 YTD 2010 2011 10 vs. 11
FUND/ DEPARTMENT ACTUAL BUDGET 9/30/2010 ESTIMATE BUDGET BUDGET
011 City Council 595,100 595,100 571,325 595,100 895,100 0.0%
012 City Manager 368,579 359,721 274,206 352,803 359,721
014 Records 189,839 190,245 143,963 156,590 191,947 0.931
015 Financial Services 958,277 967,200 677,841 910,000 912,733 (5.0%)
016 Human Resources 310,418 304,275 230,442 298,424 293,821 (3.4r/o)
017 Legal 773,829 725,360 541,653 718,799 729,333 0.5%
01S Municipal Court 741,221 706,569 541,169 705,728 710,848 0.6%
019 Purchasing 193,116 267,358 208,177 262,217 287,700 7.6%
021 Environmental Planning 555,301 497,887 364,703 459,310 462,581 (7.1%)
022 Code Administration 954,944 863,513 653,594 846,908 766,751 (1L23)
031 Police 12,314,759 12,239,631 9,265,081 12,384,249 11,800,744 (3.6)
032 Fire 6,177,981 5,921,536 4,636,667 5,914,234 5,534,206 (6.3)
041 Engineering 705,334 637,529 497,18)) 635,400 496,597 (221%)
051 City Hall Maintenance 118,920 113,654 63,420 87,000 70,318 (38.ro)
052 information Systems 1,210,152 1,192,699 814,947 1,069,678 1,143,464 (4.13)
054 Utility Services 643,930 647,545 459,945 615,000 648,246 0.1%
GENERAL FUND TOTAL $26,314,999 825,729,824 819,447,314 $25,541,440 $24,504,111 (4.8'11,)
123 Economic Development 535,729 $23,002 519,592 823,002 $19,681 (14.43)
124 Community Development 431,306 470,481 373,265 529,612 505,918 7.5%
125 Community Relations 289,522 282,176 218,727 282,176 282,176 0.0%
131 Parks & Recreation 1,144,877 1,107,563 771,778 1,010,492 1,017,879 (S.1%)
141 Street & Traffic Operations 1,837,091 1,877,359 1,371,781 1,849,719 1,806,266 (3.83)
144 Cemetery 103,370 101,652 77,693 101,652 102,509
150 Emergency Services 618,510 556,247 443,425 586,247 586,247 0.0%
151 Public Safety Communications 1,661,289 1,748,933 1,289,086 1,736,056 1,839,522 5.2%
152 Police Grant 0 479,119 153,654 293,751 497,742 3.9%
441 Stormwater Operating 424,278 548,350 342,958 538,000 505,965 (7.73)
462 Transit 2,215,828 2,234,254 1,683,738 2,251,000 2,229,566 (0.2')
471 Refuse 838,532 855,926 648,624 863,252 866,840 L3%
473 Wastewater Operating 3,169,479 3,357,780 2,431,465 3,251,496 3,468,864 3.3%
474 Water Operating 1,495,182 1,570,370 1,165,929 1,529,436 1,591,383 L3%
475 Irrigation Operating 407.30S 434,036 335,201 434,036 447,306 3.1%
512 Unemployment Compensation Reserve 20,827 20,611 15,671 20,215 20,262 (L7%)
513 Employees Health Benefit 95,525 94,452 71,476 92,636 91,252 (3.4%)
514 Workers' Compensation 78,005 76,649 57,700 75,175 73,334 (4.3"/o)
515 Risk Management 354,308 432,830 344,106 432,500 442,952 2.3'1)-.
551 Equipment Rental 614,186 595,105 457,551 556,604 601,244 0.5%
560 Public Works Administration 393,323 399,150 302,653 391,905 401,979 0.7%
CITY TOTAL $42,573,423 $43,028,1369 832,023,417 $42,420,730 541,903,298 (2.63)
26 - City Wide Summaries • Preliminary Budget
SALARIES TEMPORARY #112
2009 2010 YTD 2010 2011 10 vs. 11
FUND/ DEPARTMENT ACTUAL BUDGET 9/30/2010 ESTIMATE BUDGET BUDGET
012 City Manager 50 S3,500 SO $2,500 53,488 (03 %)
014 Records 1,549 2,001 697 1,600 2,012 0.6 3
015 Financial Services 0 0 547 0 0 n/a
016 Human Resources 2,711 4,000 0 1,000 1,999 (50,0 %)
017 Legal 21,674 22,313 13,189 18,134 22,313 0.01,
018 Municipal Court 21,522 20,715 15,361 20,715 20,713 (0.0';
019 Purchasing 18,122 19,1)49 6,666 19,049 19,049 0.0%
021 Environmental Planning 0 0 9,4711 8,000 0 n/a
022 Code Administration 11,871 I) I) 11 11 n/a
1)31 Police 67,335 11 5,37)) 10,740 0 n/a
032 Fire 3,885 1) 5,721 8,000 0 n/a
041 Engineering 2,7111) 5,0110 0 1,000 4, (0.1%)
051 City Hall Maintenance 26,015 16,605 20,103 25,1)011 25,001 50.6%
052 Information Systems 45,278 45,841 37,643 65,841 45,840 (00 %)
054 Utility Services 0 10,651 26,145 25,000 10,650 (0.0';
GENERAL FUND TOTAL $222,663 $149,674 5140,911 8206,579 8156,061 4.3%
124 Community Development 89,468 $9,001) 814,913 514,300 $9,007 0.1%
125 Community Relations 1,141 1,999 921 1,999 1,999 0.0;
131 Parks & Recreation 341,690 357,192 358,193 416,052 364,190 2.0%
144 Cemetery 5,312 9,000 8,511 9,000 9,000 0.11` %4.
151 Public Safety Communication 30,493 12,535 14,085 12,535 12,535 11.11%,
441 Stormwater Operating 0 I) 7,805 11 11 n/a
462 Transit 6,742 11,141 1) 0 11,141 OJ)%
473 Sewer Operating 100,265 152,147 119,513 160,000 69,327 (54.4` %4.)
474 Water Operating 15,535 11,141 14,566 11,141 11,141 0.0 %,
475 Irrigation Operating 15,687 26,831 3,326 8,500 23,521 (12.3 %)
515 Risk Management 13,636 14,916 10,488 23,000 14,913 (0.0';
560 Public Works administration 39,608 17,602 8,249 17,602 17,602 110%
CITY TOTAL 8505,239 8773,175 5701,484 8880,707 5700,437 (9.4 %)
Preliminary Budget • City Wide Summaries - 27
OVERTIME #120
2009 2010 YTD 2010 2011 10 vs. 11
FUND/ DEPARTMENT ACTUAL BUDGET 9/30/2010 ESTIMATE BUDGET BUDGET
012 City Manager 50 81,000 50 50 51,000 0.0I.,
014 Records 1,485 2,550 721 2,550 2,550 007,
015 Financial Services 7,200 10,000 3,986 7500 7,500 (25.0q
016 Human Resources 59 2,000 0 1,800 2,000 00%
017 Legal 2,505 4,500 0 4,000 4,000 (11.1%)
018 Municipal Court 52,772 58,000 24,052 36,500 27,500 (52.67.)
(121 Environmental Planning 0 1,000 0 50(1 50(1 (50.0q
022 Code Administration 16,541 23,000 9,041 16,000 6,1)0(1 (73.9';
031 Police 1,176,999 943,000 848,579 1,160,633 917,000 (2.84)
032 Fire 411,389 369,871 315,1)17 413,000 343,000 (7.3%)
041 Engineering 2,875 6,000 453 1,500 1,000 (83.37)
051 City Hall Maintenance 1,631 2,500 771 7 ,500 7 ,500 0.0%
052 Information Systems 9,349 15,250 5,376 12,295 10,750 (32.8%)
054 Utility Services 396 4,000 7,779 5,500 1,000 (75.0%)
GENERAL FUND TOTAL 81,683,201 81,442,671 51,215,275 81,664,278 81,325,800 (8.1%)
124 Community Development 50 81,100 84 81,030 51,100 00%
125 Community Relations 474 1,000 252 1,000 1,000 0.0I.,
131 Parks & Recreation 11,017 9,70(1 14,735 13,100 13,100 35.17,
141 Street & Traffic Operations 67050 62,900 35,07(1 62,000 62,350 (0.()02;)
144 Cemetery 2,737 3,500 1,760 3,50(1 3,500 0.0%
150 Emergency Services 48,585 34,000 31,896 47,000 47,000 38.2%
151 Public Safety Communications 121,507 55,067 81,135 98,000 89,000 61.6%
152 Police Grant (1 83,002 70,148 162,711 183,200 120.7`Y,
441 Stormwater Operating 520 1,500 684 1,50(1 1,500 0.0%
462 Transit 53,387 75,500 47709 75,500 75,500 00%
471 Refuse 34,992 37,700 20,747 34,100 36,700 (2.7%)
473 Wastewater Operating 60,204 79,40(1 51,995 79,400 80,100 097,
474 Water Operating 75,838 65,00(1 39,945 65,00(1 70,000
475 Irrigation Operating 16,969 20,000 15,054 20,000 20,000 00%
512 Unemployment Compensation 25 100 0 100 100 0.0I.,
513 Employees Health Benefit 42 1,000 1) 1,000 1,000 0.0%
514 Workers' Compensation 42 50(1 (1 500 500
515 Risk Management 453 2,000 0 50(1 7,000 0.0%
551 Equipment Rental 8,000 8,500 4,940 8,50(1 8,500 0.070
56)) Public Works Administration 19,643 13,500 10,369 14,000 13,500 0.0%
CITY TOTAL 82,204,684 81,997,640 81,641,718 82,352,719 82,035,450 1.9%
28 - City Wide Summaries • Preliminary Budget
OFFICE AND OPERATING SUPPLIES #310
2009 2010 YTD 2010 2011 10 vs. 11
FUND/ DEPARTMENT ACTUAL BUDGET 9/30/20 I 0 ESTIMATE BUDGET BUDGET
011 City Council 517083 517,000 514,289 517000 517,000 0.0%
012 City Manager 4,096 5,000 3,220 5,000 5,000 0.0%
014 Records 8,659 8,000 5,163 8,000 8,000 0.0%
015 Financial Services 15,403 15,000 10,224 15,000 '15,000
016 Human Resources 9,412 12,201) 5,334 8,800 10,000 (18.0%)
017 Legal 12,263 11,500 7,394 11,500 11,500 0.0%
018 Municipal Court 28,460 34,000 22,333 30,908 34,000 0.0%
019 Purchasing 7,388 9,000 7,669 7,000 7,000 (22.2%)
021 Environmental Planning 4,764 6,000 4,865 6,000 6,000 0.0%
022 Code Administration 14,870 15,361 9,1)84 12,861 14,361 (6.5%)
031 Police 407,726 380,000 228,959 353,931 367,500 (3.3%)
032 Fire 163,797 150,344 114,115 145,500 118,500 (21.2%)
035 Pension 209 50 36 51) 50 0.0%
041 Engineering 10,958 9,000 6,595 9,000 8,001) (11.1%)
051 City Hall Maintenance 19,01)8 15,880 7,032 15,880 15,880 0.0%
052 Information Systems 45,167 44,451) 17,186 44,450 44,450
054 Utility Services 2,909 6,000 3,696 6,001) 6,000 0.0%
GENERAL FUND TOTAL 5772,173 5738,785 8467,194 8696,970 5688,241 (6.8%)
124 Community Development S13,116 $9,200 56,748 528,744 511,100 20.7%
125 Community Relations 1,651 3,750 1,511 3,250 3,750 0.0%
127 Community Services 1) 2,500 0 500 0 (100.0%)
131 Parks & Recreation 280,020 262,300 230,335 770,800 765,800 1.3%
141 Street & Traffic Operations 775,730 664,360 477,287 679,740 565,1)81 (14.9%)
144 Cemetery 6,570 8,000 4,076 6,000 8,000 0.0%
150 Emergency Services 25,200 25,000 18,868 25,000 25,000 0.0%
151 Public Safety Communications 42,500 37,000 28,441 37,000 37,000 0.0%
152 Tourist Promotion 0 85,688 61,732 102,111 15,966 (81.4%)
161 Downtown Business Impr () () 11,145 5,000 $1100 n/a
170 CBD Capital Improvement 71,398 66,000 45,913 66,000 60,000 (9.1%)
321 REET 2 Capital Fund 0 1,000 0 1,000 1,000 0.0%
332 Fire Capital 0 0 0 6,000 12,000 n/a
333 Stormwater Operating 0 15,000 14,069 15,000 0 (100.0')
343 Transit 250,000 250,000 257,452 350,000 250,000 0.0%
441 Refuse 24,319 30,000 13,671 30,000 30,000 0.0%
462 Wastewater Operating 25,018 18,500 10,063 18,500 18,500 0.0%
471 Water Operating 35,538 41,200 3,661 41,200 41,200 0.0%
473 Irrigation Operating 29 9,170 249,418 232,038 341,918 308,500 73.7%
474 Employees Health Benefit 192,766 208,200 137,345 203,200 206,200 (1.0%)
475 Workers' Compensation 53,617 60,000 40,454 52,000 52,000 (13.3%)
513 Risk Management 765 3,000 3,038 1,000 3,000 0.0%
514 Wellness / EAP 314 5,182 3,152 1,400 4,982 (3.9%)
515 Equipment Rental 2,171 3,500 11,037 12,142 3,500 0.0%
516 Wellness / EAP 227 3,300 265 750 3,300 0.0%
551 Equipment Rental 16,080 30,4(19 5,559 22,409 27,409 (9.9'q
555 Environmental 1) 500 0 500 500 0.0%
560 Public Works Administration 45,226 48,230 34,273 41,530 43,230 (10.4%)
612 Firemen's' Relief and Pension 241 150 3 150 150 0.0%
CITY TOTAL 52,933,810 52,870,172 52,119,329 53,059,814 52,690,409 (6.3%)
Note: Per Budgeting Accounting and Reporting Systems (BARS) object code 31 office and operating supplies are articles purchased
directly and consumed by operating departments. Examples are office supplies, forms chemicals, cleaning & sanitations
supplies, construction materials and supplies, drugs, electrical supplies, laboratory supplies, paint and painting supplies, etc.
Preliminary Budget • City Wide Summaries -29
FUEL #320
2009 2010 YTD 2010 2011 10 vs. 11
FUND/ DEPARTMENT ACTUAL BUDGET 9/30/2010 ESTIMATE BUDGET BUDGET
021 Environmental Planning $251 8350 $36 $200 8200 (42.9%)
022 Code Administration 16,187 14,205 12,047 16,963 17007 19.7%
031 Police 308,810 281,500 265,896 360,000 360,000 279%
032 Fire 60,201 52,391 53,017 75,000 75,000 43.2%
041 Engineering 6,331 6,282 5,408 7,200 6,500 3.3I
051 City Hall Maintenance 588 294 277 375 375 276%
052 Information Systems 722 755 656 900 900 19.2%
054 Utility Services 9,475 10,040 7,366 10,040 10,341 3.0%
GENERAL FUND TOTAL 8402,565 8365,817 $344,702 $470,678 8470,323 28.6%
124 Community Development $6,371 $7,230 $5,730 511,000 $10,500 45.2 .
125 Community Relations 255 400 238 400 412 3.07,,
131 Parks & Recreation 50,361 45,000 39,541 51,500 52,000 15.670
141 Street & Traffic Operations 127,282 132,368 96,960 139,400 140,039
144 Cemetery 3,183 3,774 4,138 4,800 4,800 27.24,
441 Storimvater Operating 19,328 20,000 18,216 25,300 25,300 26.5%
462 Transit 626,936 776,887 557224 752,500 777,000 6.9%
471 Refuse 171,069 199,000 152,867 19(000 199,090 0.0 I
473 Wastewater Operating 68,309 89,870 49,259 73,500 78,280 (12.87.)
474 Water Operating 37538 36,558 29,866 40,600 40,600 11.1%
475 Irrigation Operating 13,270 14,435 13,951 19,000 19,000 3E6%
551 Equipment Rental 3,713 3,842 2,452 3,842 3,957 3.070
560 Public Works Administration 1,008 1,243 895 1,743 1,750 40.8%
CITY TOTAL $1,531,189 $1,646,374 81,316,038 $1,793,263 81,823,052 10.7%
30 - City Wide Summaries • Preliminary Budget
PROFESSIONAL SERVICES #4I
2009 2010 YTD 2010 2011 10 vs. 11
FUND/ DEPARTMENT ACTUAL BUDGET 9130120 I 0 ESTIMATE BUDGET BUDGET
011 City Council $162 $300 80 $300 $300 0.0%
012 City Manager 450 100 0 100 100
013 State Examiner 102,601 1000 50,920 103,000 103,000 0.0%
014 Records 15,844 12,500 743 6,500 6,500 (48.0%)
015 Financial Services 76,247 48,700 24,490 48,700 48,700 0.0%
016 Human Resources 17,897 11,500 3,965 10,500 11,000 (4.3%)
017 Legal 61,951 62,800 30,884 53,150 53,150 (154q
018 Municipal Court 143,483 153,000 85,933 149,000 149,000 (2.6%)
019 Purchasing 34,589 5,000 0 360 0 (100.0%)
020 Hearing Examiner 51,396 44,605 54,347 50,000 30,000 (32.7)
021 Environmental Planning 1,104 2,300 1,134 1,500 1,500 (40.()%)
022 Code Administration 71,648 113,986 81,417 121,700 125,000
024 indigent Defense 429,57)) 480,000 350,535 480,000 480,000 0.0%
031 Police 385,129 267,750 254,825 332,558 384,250 43.5%
032 Fire 34,851 36,167 26,815 36,167 33,500 (7.4%)
035 Pension 740,561 785,550 592,576 774,665 813,100 3.5%
038 Probation Center 25,000 0 0 0 0 n/a
041 Engineering 2,397 7,000 0 2,000 0 (100.0%)
051 City Hall Maintenance 972 1,000 558 1,000 1,000 0.07.,
052 information Systems 205,113 190,791 152,455 233,000 74,950 (60.7%)
054 Utility Services 929 80,000 4,238 80,000 125,000 56.3';
095 intergovernmental 146,738 153,888 120,396 143,888 26,800 (S2.6%)
098 District Court 2,277 0 0 0 0 n/a
GENERAL FUND TOTAL 82,550,905 82,560,137 $1,836,232 52,628,088 $2,466,850 (3.6%)
123 Economic Development 852,631 8178,500 $145,750 $179,500 5134,000 (24.9%)
124 Community Development 91,171 243,333 87,979 142,613 95,000 (61.0%)
125 Community Relations 0 1,500 0 1,000 1,500 0.07.,
127 Community Services 178,562 139,334 54,661 139,334 8,250 (94.1't)
131 Parks & Recreation 518,667 507,100 389,949 465,100 464,600 (8.4%)
140 Growth Management & Commute Trip 0 49,745 23,144 29,440 20,305 (59.2%)
141 Street & Traffic Operations 104,856 98,791 41,024 67,700 15,000 (84.$)
142 Arterial Street 3,471 10,000 269 5,000 5,000 (50.()%)
144 Cemetery 153 150 2,795 3,000 150 0.0%
151 Public Safety Communications 5,687 4,000 1,641 3,000 4,000 0.0%
152 Police Grant 0 255,326 141,991 187,065 139,934 (45.2T)
161 Parking, & Business improvement 194,450 230,000 142,500 210,000 220,000 (4.3%)
162 Trolley 870 0 0 0 0 n/a
170 Tourist Promotion 880,549 1,012,423 768,517 1,008,423 960,423 (5.1%)
171 Capitol Theatre 209,000 209,000 156,750 174,000 174,000 (16.7%)
173 Tourism Promotion Area 368,978 378,205 274,597 378,205 378,205
195 Contingency 6,981 0 0 0 0 n/a
321 CBD Capital Improvement 8,336 75,000 6,906 75,000 75,000 0.0%
322 Capitol Theatre Construction 379,645 170,000 104,579 170,000 0 (100.0%)
333 Law & Justice Capital 17,528 75,000 28,402 45,000 65,000 (13.:3%)
370 Convention Center Capital 14,951 73,000 5,270 3,300 75,000 0.0%
392 Cum Res for Capital improvement 291,952 743,750 250,637 370,406 382,743 (48.5%)
441 Stormwater Operating 2,129 70,000 1,857 70,000 140,000 100.0%
Preliminary Budget • City Wide Summaries - 31
PROFESSIONAL SERVICES #41 - CONTINUED
2009 2010 YTD 2010 2011 10 vs. 11
FUND /DEPARTMENT ACTUAL BUDGET 9/30/201 0 ESTIMATE BUDGET BUDGET
442Suvm.merCapital 24,21 25,000 (364) 25,000 25,000 0.0%
462 Transit 1,046,876 1,200205 76] 1 1 (o��
471 Refuse k|V 0 766 0 0 n/a
473 Wastewater Operating 89\61} 46,000 49,321 71 71 54]%
474 Water Operating 12,176 60,200 4,782 3I200 35,200 (4L5%)
475 irrigation Operating 2 8 2,729 8,000 8,000 V/r%
476 Sewer Construction 0 20u00 U 5V00 3u 5V0%,
477 Domestic Water Improvement 1.615 5\0 18,845 4U00 4V (2V:)
478 Wastewater Facility Iroject 52,595 1 101 660,000 1J6V000 2.8%
512 Unemployment Compensation 6,381 5,60 4,172 5,60 3,70 1.8%
313 Employees Health Benefit 305,532 528J92 429,842 52V 54800 3.8%
514 Workers' Compens dou 208,999 205,000 126,303 ]5] 176,500 (139Y)
515 Risk Management 980 725,000 532,362 000 450K00 (37.9%)
516 Wellness / EAP 71,331 65 31,838 60 58,000 (11.5%)
551 Equipment Rental 3,189 2,000 o 2,000 2,000 0.0%
555 Eovi,^umcmd 194,899 561 148,343 194,055 25 (95.5%)
500 Public Works Administration 2 5,000 297 3,400 5,000 0.0%
612 Firernen's' Relief and Pension 740,779 790\300 598,926 780,429 821.50 I^%
CITY TOTAL 89,e25,601 $12 87,271 81\ $1\746 (153';.w
Note: Per Budgeting Accounting and Reporting Systems (BARS) object code 41 Professional Services includes accounting and
auditing, engineering and architectural, computer progranuning, management consulting, legal, custodial cleaning, messenger,
«n.
32- City Wide Summaries • Prelimiunry Budget
TRAVEL/TRAINING #43
2009 2010 YTD 2010 2011 10 vs. 11
FUND/ DEPARTMENT ACTUAL BUDGET 9/30/2010 ESTIMATE BUDGET BUDGET
011 City Council $9,923 813,500 $4,996 810,000 810,000 (25.9%)
012 City Manager 6,566 10,500 7,294 10,500 10,500 0.0%
014 Records 1,759 3,301) 1,248 3,00(1 3,30(1 0.0%
1)15 Financial Services 6,266 8,000 3,678 6,500 6,500 (18.8%)
016 Human Resources 676 3,10)) 32(1 2,10(1 3,100 0.0%
1)17 Legal 7,300 10,001) 1,672 10,000 10,000 0.0%
018 Municipal Court 2,569 4,500 81 1,50(1 3,00(1 (33.37,)
019 Purchasing 2,866 5,325 1,712 5,325 4,825 (9.4%)
021 Environmental Planning 928 1,800 116 1,800 1,800 00%
022 Code Administration 417 3,650 544 1,300 3,65(1 0.0%
031 Police 55,714 71,000 49,747 50,000 40,000 (43.7%)
032 Fire 12,058 14,780 3,416 12,780 12,780 (13.5)
035 Police Pension 1,503 1,440 1,666 1,666 1,440 00%
041 Engineering 1,230 2,500 1,732 2,500 1,000 (60.0)
051 City Hall Maintenance 0 465 0 465 465 00%
052 Information Systems 3,615 8,228 1,316 4,088 8,228 0.0%
054 Utility Services 202 250 0 250 250 00%
GENERAL FUND TOTAL 3113,591 3162,338 880,268 3123,774 3120,838 (25.6)
123 Economic Development 37,076 84,000 83,114 83,000 34,000 0.0%
124 Community Development 2,116 4,000 1,803 5,200 4,000 0.0%
125 Community Relations 29 1,634 55 1,634 1,634
127 Community Services 3,164 5,000 0 2,500 0 (100.0"/,)
131 Parks & Recreation 8,092 7,400 4,902 7,400 7,400
141 Street & Traffic Operations 2,835 4,700 654 2,200 2,850 (39.4"/)
150 Emergency Services 0 930 (1 93(1 930
151 Public Safety Commission 10,483 15,323 6,483 9,325 9,325 (39.2T)
152 Police Grants 0 0 (1 (1 1,100 n/a
170 Tourist Promotion 1,973 3,000 0 500 1,000 (66.27)
321 CBD Capital Improvement -885 1,900 (1 1,900 1,900
441 Stormwater Operating 0 500 30 500 500 0.0%
462 Transit 3,852 9,000 3,400 6,500 9,000
471 Refuse 1,050 1,045 1,256 1,256 1,045 0.0%
473 Sewer Operating 8,915 7,801) 5,991 8,800 8,800 17.8%
474 Water Operating 4,778 8,900 4,039 8,90(1 8,900 0.0%
475 Irrigation Operating 135 1,000 92 1,000 1,000 0.0%
513 Employees Health Benefit 737 1,400 79 700 1,000 (28.6%)
514 Workers' Compensation 561) 1,800 0 900 1,600 (11.1%)
515 Risk Management 2,040 4,000 1,441 3,000 4,000 0.0%
516 Wellness/EAP Fund 1,304 1,831) 0 550 1,830 0.0%
551 Equipment Rental 3,585 5,120 4,851 5,120 5,120 0.0%
555 Environmental 1) 950 0 950 950 0.0%
560 Public Works Admin 1,744 2,600 1,054 2,350 2,600 0.0%
612 Firemens Rel and Pension 781) 1,400 1,456 1,460 1,400 0.0%
CITY TOTAL 3177,958 3257,572 3120,972 3200,349 8202,722 (21.37,)
Preliminary Budget • City Wide Summaries - 33
TELEPHONE #421
2009 2010 YTD 2010 2011 10 vs. 11
FUND/ DEPARTMENT ACTUAL BUDGET 9/30/2010 ESTIMATE BUDGET BUDGET
011 City Council $507 $524 8231 $524 $524 0.0 ,
012 City Manager 1,255 1,179 602 1,179 1,179
014 Records 1,462 1,441 663 1,441 1,441 0.0%
015 Financial Services 3,572 3,40)) 1,583 3,400 3,400 0.0%
016 Human Resources 2,402 2,227 1,132 2,227 2,227 0.0 ,
017 Legal 3,434 3,144 1,628 3,144 3,144 0.0%
018 Municipal Court 2,796 2,620 1,278 2,600 2,620 0.0%
019 Purchasing 1,331 1,652 655 1,652 1,652 00%
021 Environmental Planning 2,901 3,406 1,313 1,000 1,000 (70.6%)
022 Code Administration 4,848 4,847 2,238 2,131 4,847 0.0%
031 Police 40,622 45,372 19,575 45,352 45,372
032 Fire 12,498 14,141 10,346 14,281 14,141 0.0%
041 Engineering 4,809 4,00)) 2,154 4,000 4,000 0.0%
051 City Hall Maintenance 1,765 1,773 952 1,773 1,773 0.0%
052 Information Systems 11,601 11,109 10,097 11,109 11,109
054 Utility Services 1,293 1,310 601 1,310 1,310 0.0%
GENERAL FUND TOTAL $97,097 8102,146 855,047 $97,124 899,740 (241/4)
124 Community Development $5,206 56,340 $3,476 $6,300 86,340 0.0%
125 Community Relations 943 917 416 917 917 0.0%
131 Parks & Recreation 11,026 16,052 7,660 16,052 16,052 00%
141 Street & Traffic Operations 4,525 4,210 3,340 2,502 2,500 (40.6%)
144 Cemetery 657 400 495 400 400 0.0%
151 Public Safety Communication 49,251 79,461 22,505 59,461 79,461
162 Trolley 506 477 381 477 477 0.0%
170 Tourist Promotion 15,844 18,000 11,095 18,000 18,000 0.0%
462 Transit 1,274 1,053 1,059 1,053 1,053 0.0%
471 Refuse 25 20 24 20 20
473 Sewer Operating 13,872 13,864 7,926 13,993 13,993 0.9%
474 Water Operating 2,825 2,394 1,766 2,394 2,394 0.0%
475 Irrigation Operating 259 262 117 262 262 0.0 ,
551 Equipment Rental 158 250 126 250 250 00%
560 Public Works Administration 39,128 52,715 28,146 52,715 52,715 OM
CITY TOTAL $242,597 8298,561 5143,580 $271,920 $294,574 (1.3%)
34 - City Wide Summaries • Preliminary Budget
POSTAGE #422
2009 2010 YTD 2010 2011 10 vs. 11
FUND/ DEPARTMENT ACTUAL BUDGET 9/30/2010 ESTIMATE BUDGET BUDGET
011 City Council $156 $549 $289 8549 $577 5.0" /,
012 City Manager 151 432 76 432 453 5.0%
014 Records 2,358 2,684 799 2,684 2,815 5.0%
015 Financial Services 8,385 9,464 6,438 9,464 9,935 5.0%
016 Human Resources 2,327 3,782 1,845 2,800 3,248 (14.1%)
017 Legal 3,229 3,615 3,018 3,615 3,796 5.0%
018 Municipal Court 5,770 5,500 4,122 5,500 5,6110 L8%
019 Purchasing 569 1,113 967 1,113 1,168 5.0%
021 Environmental Planning 12,404 15,000 9,454 10,000 2,500 (83.3%)
022 Code Administration 11,506 16,549 11,263 20,000 17,377 5.0%
031 Police 15,465 15,961 10,071 12,788 15,000 (6.0 %)
032 Fire 979 3,116 1,282 2,00)) 2,00)) (35.5"/0
041 Engineering 530 1,500 8.53 1,00)) 1,00)) (33.3 %.)
052 Information Systems 2,772 2,500 3,691 3,501) 3,500 40.0%
054 Utility Services 114,359 125,190 89,727 125,191) 135,000 7.8
GENERAL FUND TOTAL 8181,261 $206,955 $143,$96 $2011,635 $203,975 (1.4 "4.)
124 Community Development 81,278 81,605 81,762 82,700 $2,500 55.8" /,
125 Community Relations 21 111 12 111 117 5.0%
131 Parks & Recreation 10,897 9,570 3,324 7,651 7,874 (177 %)
141 Street & Traffic Operations 575 863 87 345 425 (50.74,)
144 Cemetery 317 371 457 371 389 5.0%
170 Tourist Promotion 0 100 0 101) 0 (100.11 %)
321 CBDCapitaFImprovement I1 247 0 247 259 5.0%
441 Stormwater Operating 788 0 942 1,0111) Il n/a
462 Transit 1,409 2,782 785 2,782 4,00)) 43.8%
471 Refuse 3,299 5,1)08 2,489 5,008 5,258 5.0%
473 Wastewater Operating 513 1,425 342 1,425 1,497 5.0%
474 Water Operating 2,347 2,900 1,454 2,900 3,045 5.0;,
475 Irrigation Operating 827 445 1,226 2,000 1,500 237.0%
513 Employees Health Benefit 25 2,302 2,794 4,500 4,500 955" /,
514 Workers' Compensation 58 0 0 0 0 n/a
516 Wellness / EAP Fund 160 719 68 200 755 5.0`
551 Equipment Rental 1,012 1,399 917 1,319 1,469 5.0%
560 Public Works Administration 516 2,192 668 1,589 2,302 5.11%
CITY TOTAL $205,603 $238,993 8161,224 $234,962 $239,$64 11.4`7;,
Preliminary Budget • City Wide Summaries - 35
CELLULAR PHONE #42C
2009 2010 YTD 2010 2011 10 vs. 11
FUND/ DEPARTMENT ACTUAL BUDGET 9/30/20 I 0 ESTIMATE BUDGET BUDGET
011 City Council $5,197 87,700 84,441 57,000 87,000 (9.1%)
012 City Manager 2,333 3,809 1,917 3,809 3,809
015 Financial Services 1,910 2,482 1,566 2,482 2,482 0.0%
016 Human Resources 768 1,00)) 57 25)) 0 (100.0%)
017 Legal 5,589 11,624 4,128 4,978 4,978 (57.2%)
018 Municipal Court 1,316 1,790 995 650 1,790 0.0%
019 Purchasing 939 2,700 1,047 1,600 1,600 (40.7)
021 Environmental Planning 2,011 2,140 1,072 1,765 2,140 00%
022 Code Administration 12,638 12,450 9,124 11,565 12,450 0.0I1,
031 Police 95,510 98,379 46,435 96,319 96,000 (2.4%)
032 Fire 14,298 13,894 9,931 13,894 13,894
041 Engineering 5,208 6,000 3,497 5,500 4,000 (33.3)
051 City Hall Maintenance 982 1,152 743 1,152 1,152 0.0%
052 Information Systems 11,545 12,50)) 7,742 10,000 10,000 (20.0"/0)
054 Utility Services 4,093 3,634 3,142 3,634 3,634
GENERAL FUND TOTAL $164,338 8181,253 895,336 $164,597 $164,928 (9.0)
124 Community Development 53,413 83,000 $3,195 84,100 $4,500 5001,
125 Community Relations 987 1,224 813 1,224 1,224 0.0%
131 Parks & Recreation 4,715 6,958 3,864 6,958 6 0.0%
141 Street & Traffic Operations 8,081 8,483 5,356 4,500 4,750 (44.0%)
144 Cemetery 368 476 210 476 476 0.0I1,
151 Public Safety Communications 2,110 5,258 1,689 3,000 3,000 (42.9%)
441 Stormwater Operating 338 476 208 476 476
462 Transit 3,340 2,913 2,46)) 2,913 2,913 0.0%
471 Refuse 578 753 522 753 753 0.0%
473 Sewer Operating 9,641 10,174 5,936 10,697 10,697 5.1%
474 Water Operating 6,051 6,986 3,583 6,986 7,286 4.3`l/-.
475 Irrigation Operating 1,995 3,140 1,082 3,140 3,140 OM
551 Equipment Rental 1,691 1,775 1,019 1,775 1,775 0.0%
560 Public Works Administration 2,228 3,505 1,166 4,029 4,029 15.0I1,
CITY TOTAL 8209,875 $236,375 8126,738 $215,625 8216,906 (8.2)
36 - City Wide Summaries • Preliminary Budget
ELECTRICITY #471
2009 2010 YTD 2010 2 0 1 1 10 vs. 1 I
FUND/ DEPARTMENT ACTUAL BUDGET 9/30/20 I 0 ESTIMATE BUDGET BUDGET
031 Police $104,117 $92,910 881,523 $101,513 5106,589 14.7%
032 Fire 41,237 43,443 33,166 43,443 45,616 5.0%
051 City Hall Maintenance 59,709 62,560 40,716 62,56)) 65,688 5.0';..,
GENERAL FUND TOTAL $205,063 $198,913 8155,405 5207,516 5217,892 9.5%
124 Community Development 53,677 $4,200 52,638 $4,500 54,410 SO%
125 Community Relations 3,366 4,725 2,588 4,725 4,961 5.0%
131 Parks & Recreation 99,471 98,227 81,951 108,027 113,678 15.7%
141 Street & Traffic Operations 410,960 391,954 317,488 401,954 383,551 (2.1%)
144 Cemetery 4,312 5,883 3,070 4,500 5,000 (15.0%)
170 Tourist Promotion 94,922 97,847 63,387 97,847 102,739 5.0%
441 Stormwater Operating 148 147 114 147 154 5.0',/,
462 Transit 4,449 5,392 7,109 5,392 5,661 5.0%
473 Wastewater Operating 467,314 428,611 378,560 512,128 633,735 479%
474 Water Operating 206,161 183,750 108,324 183,750 192,938 5.0%
475 irrigation Operating 64,838 78,278 54,321 78,278 82,191 5.0',/,
560 Public Works Administration 77,926 84,000 58,637 84,000 88,2(10 5.0%
CITY TOTAL 81,642,606 $1,581,925 $1,229,412 $1,692,763 $1,$35,111 16.0%
NATURAL GAS #472
2009 2010 YTD 2010 2011 I 0 vs. I I
FuND/ DEPARTMENT ACTUAL BUDGET 9/30/20 I 0 ESTIMATE BUDGET BUDGET
031 Police $55,912 848,568 $25,955 $48,204 552,600 8.3%
032 Fire 38,638 39,399 17,791 39,399 42,157 70%
051 City Hall Maintenance 18,348 19,298 8,876 19,798 20,649 70%
GENERAL FUND TOTAL $112,898 5107,265 552,623 $106,901 $115,406 76%
125 Community Relations $1,926 81,538 8966 81,538 $1,646 70%
131 Parks & Recreation 65,385 70,344 39,594 57,194 63,748 ((4%)
144 Cemetery 1,281 1,763 589 1,763 1,887 70%
170 Tourist Promotion 47,122 52,350 22,151 45,000 47,000 (10.2%)
462 Transit 817 1,536 273 1,536 1,643 70%
473 Sewer Operating 12,265 13,622 6,534 13,622 14,576 7.0%
560 Public Works Administration 134,349 144,450 59,782 100,000 126,000 (12.8%)
CITY TOTAL $376,043 5392,868 $182,513 $327,554 5371,905 (5.3%)
Preliminary Budget • City Wide Summaries - 37
MISCELLANEOUS #490
2009 2010 YTD 2010 2011 10 vs. 11
FUND / DEPARTMENT ACTUAL BUDGET 9/3012010 ESTIMATE BUDGET BUDGET
011 City Council 361,613 364,600 $62,494 364,600 364,6011 11.1fllo
012 City Manager 14,673 15,100 13,121 15,100 10,100 (33.1%)
014 Records 77,513 134,600 131,328 133,300 104,600 (22.31)
015 Financial Services 32,736 30,000 22,298 30,094 30,000 0.0%
016 Human Resources 3,350 6,200 3,061 5,250 6,500 4.81
017 Legal 37,786 37,673 22,030 37,673 37,673 0.0%
1)18 Municipal Court 18,233 22,20)) 14,354 21,100 21,000 (5.4%)
019 Purchasing 7,581 11,200 6,641 12,700 12,700 13.4%
020 Hearing Examiner 0 1,000 0 1,1)00 1,000 Ott%
021 Environmental Planning 14,163 16,750 12,779 16,750 9,250 (44.8%)
022 Code Administration 42,155 34,735 26,559 30,360 29,975 (13.7%)
031 Police 36,790 56,600 28,116 40,966 42,100 (25.61)
032 Fire 20,399 31,800 15,592 76,700 18,400 (42.1%)
035 Pension 963 850 963 963 850 0 0%
041 Engineering 6,082 5,500 2,884 5,500 4,700 (14.5%)
051 City Hall Maintenance 944 1,000 936 1,000 1,000 0.0%
052 Information Systems 10,181 20,050 1,888 24,350 15,350 (23.4%)
054 Utility Services 24,768 36,000 20,364 40,500 36,000 Ott%
095 1 il terg,overnm en ta I 41,125 38,623 3(1,350 38,623 40,359 4.51
GENERAL FUND TOTAL 3451,056 3564,481 3416,259 3546,529 3486,157 (13.91o)
123 Economic Development 32,996 31,333 30 3800 31,333 0.01
124 Community Development 79,685 31,250 4,892 30,75(1 38,750 24.0%
125 Community Relations 1,560 4,550 883 4,050 4,550 0.0%
127 Parks & Recreation 24,066 26,025 7,227 26,025 76,025 0.0%
131 Street & Traffic Operations 9,716 10,831 4,062 7,920 9,000 (16.9%)
141 Cemetery 837 1,250 726 1,25(1 1,250 0 0%
144 Emergency Services 880 1,000 1,893 1,250 1,000 0.0%
15)) Public Safety Commission 28,564 28,50)) 17,724 21,700 23,500 (1751o)
151 Parking & Business District Improvement 0 48,000 6,129 0 1,750 (96.4%)
163 Trolley 3,024 5,000 3,248 5,000 5,000 0.01
170 Front Street Business Improvement 6,496 3,00)) 4,700 6,000 3,00(1 11011
172 Tourist Promotion 11,098 24,00)) 7,672 24,000 14,000 (41.7'1c
174 Public Facilities District 13,245 12,000 7,545 11,000 12,00)) 0.0%
195 Contingency 0 225,000 23,49(1 125,000 200,000 (11.14)
321 CBD Capital Improvement 0 4,000 0 4,000 4,000 0,011
343 REET 2 Capital Fund 0 50,000 0 0 0 (100.0'I)
441 Stormwater Operating 7,972 6,000 1,926 6,000 6,000 0.0%
462 Transit 59,795 71,200 46,107 64,200 68,500 (3.811)
471 Refuse 11,014 7,40(1 3,246 6,40(1 7,400 0,011
473 Wastewater Operating 21,271 21,60)) 14,316 26,450 36,400 68.5%
474 Water Operating 43,922 59,400 38,179 58,275 57,900 (2.511)
475 Irrigation Operating 17,92744 18,000.00 14,471.15 18,000.00 18,000.0(1 0.0%
513 Employees Health Benefit 426.41 1,900.0)) 714.8 4,9110.00 5,400.011 184.21
514 Workers' Compensation 1,993.43 5,600.0)) 93(1 3,050.0(1 4,600.0(1 (17.9%)
515 Risk Management 291,416.26 261,500.0)) 200,103.19 231,500.00 7,336,500.00 2705.511
516 Wellness / EAP 7,196.48 8,500.00 3,193.64 5,400.00 6,000.00 (2941)
38 - City Wide Summaries • Preliminary Budget
MISCELLANEOUS #490 - CONTINUED
2009 2010 YTD 2010 2011 10 vs. 11
FUND/ DEPARTMENT ACTUAL BUDGET 9/30/20 I 0 ESTIMATE BUDGET BUDGET
551 Equipment Rental 3,920.30 10,954.00 4,865.11 10,954.00 10,954.00 0.0%
555 Environmental 18,988.60 1,500.00 2,705.83 1,500.00 101,500.00 6666.7%
560 Public Works Administration 5,630.58 14,6001)0 3,105.16 12,100.00 14,600.00 0.0%
612 Firemen's' Relief and Pension 412.5 20,7001)0 687.5 5,700.00 20,700.00 0.0%
CITY TOTAL 51,120,059 51,549,074 5841,001 51,269,703 58,525,769 450.4'Yo
Note: Per Budgeting Accounting and Reporting Systems (BARS) object code 49 Miscellaneous includes court costs and investigations,
dues, subscription and memberships, information and credit services, filing, recording and witness fees, contractual services not
otherwise classified, judgements and damages (and related contingencies), registration, printing and binding, etc.
EQUIPMENT MAINTENANCE #951
2009 2010 YTD 2010 2011 10 vs. 11
FuND/ DEPARTMENT ACTUAL BUDGET 9/30/20 I 0 ESTIMATE BUDGET BUDGET
021 Environmental Planning 80 81,065 5798 51,065 8843 (20.8T)
022 Code Administration 19,682 15,917 10,621 15,917 13,269 (16.6%)
041 Engineering 8,396 4,103 3,077 4,103 9,705 136.5%
051 City Hall Maintenance 1,881 1,787 1,340 1,787 436 (75.6q
052 Information Systems 1,881 1,257 942 1,257 1,257 0.02
054 Utility Services 10,277 11,993 8,996 11,993 10,315 (14.0%)
GENERAL FUND TOTAL 842,117 836,122 825,774 836,122 835,825 (0.STO
124 Community Development S9,405 $10,287 57,716 512,500 513,351 29.83
125 Community Relations 760 278 209 278 1,447 420.5%
131 Parks & Recreation 109,965 95,228 71,420 9 3, 07 7 118,886 24.8%
141 Street & Traffic Operations 448,530 422,587 316,939 413,743 472,419 11.8%
144 Cemetery 6,515 7,568 5,675 7,565 14,123 86.63
441 Stormwater Operating 12,692 14,229 10,671 14,229 33,510 135.5%
462 Transit 586,463 596,770 447577 596,77)) 482,767 CI 9.1%)
471 Refuse 403,387 373,442 780,087 373,442 403,996 8.2%
473 Wastewater Operating 102,540 93,654 70,239 93,659 126,964 35.6%
474 Water Operating 98,680 111,171 83,379 111,171 77,037 (30.7T)
475 irrigation Operating 21,562 16,393 12,295 16,393 33,201 102.5'';..,
551 Equipment Rental 17,665 19,969 14,977 19,969 14,206 (28.9%)
560 Public Works Administration 6,516 5,048 3,785 5,048 12,301 143.7%
CITY TOTAL 81,866,797 81,802,746 81,350,738 81,793,974 $1,840,033 2.1%
Preliminary Budget • City Wide Summaries -39
RENTAL/REPLACEMENT #952
2009 2010 YTD 2010 2011 10 vs. 11
FUND/ DEPARTMENT ACTUAL BUDGET 9/30/2010 ESTIMATE BUDGET BUDGET
022 Code Administration 81,416 S1,416 $2,380 $1,416 51,416 0.itII-.
041 Engineering 7,980 7,980 5,985 7,980 0 (l00.0%)
054 Utility Services 3,000 3,001) 2,251) 3,000 3,000 00%
GENERAL FUND TOTAL 812,396 S12,396 $10,615 $12,396 $4,416 (64.43)
125 Community Relations 82,565 $2,565 $1,923 S S2,565 00%
131 larks & Recreation 8,000 8,000 3,999 8,000 8,000
141 Street & Traffic Operations 250,000 300,000 725,000 300,000 250,000 (16.7%)
151) Emergency Services 95,000 95,000 75,001) 75,1)0(1 75,1)0(1 (21.V
333 Law and Justice Capital 340,000 115,000 97,505 160,000 215,000 87.0%
441 Stormwater Operating 50,000 60,000 45,000 6(1,001) 60,000 00%
471 Refuse 575,000 630,000 472,500 630,000 63(1,1)0(1 0.05
473 Sewer Operating 158,481 198,481 148,861 198,481 198,481 0.0%
474 Water Operating 134,400 134,401) 11)0,797 134,401) 134,400 00%
475 Irrigation Operating 15,000 20,000 14,999 20,000 20,000 0.0%
551 Equipment Rental 11,866 11,866 8,899 11,866 11,866 0M50
560 Public Works Administration 15,000 15,000 11,250 15,000 15,000 00%
CITY TOTAL $1,687,708 $1,602,708 81,218,348 $1,627,708 51,624,728 1.4%
LIABILITY INSURANCE #960
2009 2010 YTD 2010 2011 10 vs. 11
FUND / DEPARTMENT ACTUAL BUDGET 9/30/2010 ESTIMATE BUDGET BUDGET
015 Financial Services $12,493 $13,118 $13,118 813,118 813,512 3.0%
022 Code Administration 1,258 1,321 1,321 1,321 1,361 3.0%
031 Police 272,401 286,115 286,115 286,115 294,698 3.05
032 Fire 98,453 103,376 103,376 103,376 106,477 3.0%
041 Engineering 9,044 9,497 9,497 9,497 9,782 3.05
051 City Hall Maintenance 84,274 88,488 88,488 88,488 01,143 3.05
054 Utility Services 2,517 2,643 2,643 2,643 2,722 3.0%
GENERAL FUND TOTAL 8480,531 $504,555 8504,558 8504,558 $519,695 3.0%
124 Community Development $40,740 842,776 842,776 $42,776 844,059 3.0%
125 Community Relations 3,883 4,077 4,077 4,077 4,199 3.0%
131 Parks & Recreation 97,909 102,804 102,804 102,804 105,888 3.05
141 Street & Traffic Operations 109,445 114,917 114,917 114,917 118,365 3.05
144 Cemetery 5,841 6,133 6,133 6,133 6,317 3.0%
150 Emergency Services 19,177 20,135 20,135 20,135 20,739 3.0%
151 Public Safety Commission 21,760 22,845 22,848 22,848 23,533 3.05
170 Tourist Promotion 21,387 22,457 22,457 22,457 23,131 3.0%
171 Capitol Theatre 24,713 25,949 25,949 25,949 26,727 3.0%
441 Stormwater Operating 25,000 40,000 40,000 40,000 41,200 3.0%
462 Transit 335,079 335,895 335,895 335,895 362,555 795
471 Refuse 101,127 100,074 100,074 100,074 103,076 3.0%
473 Wastewater Operating 650,481 652,118 652,118 652,118 671,682 3.0%
474 Water Operating 209,055 205,608 205,608 205,608 211,776 3.05
475 Irrigation Operating 58,002 56,678 56,678 56,678 58,378 3.0%
560 Public Works Administration 33,406 35,076 35,076 35,076 36,128 3.0%
CITY TOTAL $2,240,533 $2,292,103 $2,292,103 $2,292,103 $2,377,450 3.75
40 - City Wide Summaries • Preliminary Budget
CITY OF },' '
DOUBLE BUDGETING
State Law requires that all expenditures, including ftiose charges and transfers from one fund to
another, be included and set forth in the annual budget. Transactions between funds are shown
going out of one fund and into the other and are, therefore, included twice. In order to arrive
at a true budget, it is necessary to exclude all items budgeted more than once. /\comparison of
expenditures on this basis is shown below:
2010 2011
AMENDED PRELIMINARY
BUDGET BUDGET
Total Budget $190\756692 3139,796758
Less Double Budgeted Items 39 39\742
Actual Budget 3150 $15V054,584
The most co/nxnonineLances of double budgeting are:
■ Transfers from operating funds to internal service funds (or other funds) in payment for
services
■ Transfers from operati funds to fund deht service
Transfers from operating funds to huild capital reserves
■ Operating subsidies
The following schedule represents revenue which is budgeted to be transferred into the fund shown
from other funds (i.e. budgeted as shown in this fund and as an expenditure in another fund).
Preliminary Budget • ���t ���� Summaries 41
.»' �/ e �/nnzore�—
SUMMARY OF DOUBLE BUDGETING
DOUBLE BUDGETING - GENERAL GOVERNMENT DOUBLE BUDGETING - OTHER FUNDS
City Services Capital I'rojects
Community Relations 826,790 Arterial Street 8255,000
Cemetery 12,223 Parks Capital 50,000
Public Safety Communications 67900 Fire Capital 50,000
Downtown Business Improvements District 11,451 Law & Justice Capital 161,000
Tourist Promotion 70,104 Convention Center 5,000
Stormwater Operating Fund 87888 Cum Reserve for Capital Improvement 80,000
Transit 345,891 Stormwater Capital 350,000
Refuse 227407 Wastewater Construction 1,386,000
Wastewater Operating Fund 839,011 Wastewater Facility Projects 2,000,000
Water Operating Fund 370,987 Wastewater Treatment Plant Capital Reserve 131,850
Irrigation Operating Fund 89,583 Domestic Water Improvement 800,000
Unemployment Compensation Reserve 3,391 Total Capital Projects 55,268,850
Health Benefit Reserve 151,074
Workers' Compensation Reserve 21,037 Debt Service
Risk Management Reserve 39,500 2002 PFD Convention Center GO Bond 8460,01)0
Firemen s Relief and Pension 37711) 2(1(19 PFD Capitol Theatre GO Bond 456,000
Total City Services 82,401,947 1994 GO Bond Fund 112,000
Various LTGO (SunDome/Parks/Fire/Street) 986,989
Utility Services 81,305,000 GO Line of Credit Fund-Upper Kiwanis Park Dev 114,000
Arterial Street 72,095
In Lieu of Taxes Public Works Trust Construction 75,000
Refuse 8440,000 Wastewater Operating Fund 32,939
Wastewater Operating Fund 2,203,500 Water 2008 Bonds (ref. 1998 Bonds) and Reserve 237,793
Water Operating Fund 1,015,000 Water Wastewater 2008 Bonds (ref 1998 Bonds) Rsv 544,707
Total 83,658,500 Wastewater 2008 Revenue Bonds 411,614
2003 Irrigation Bonds and Reserve 319,234
Other 2003 Wastewater Bonds and Reserve 1,348,707
Data Processing 850,00(1 Total Debt Service 5,171,078
SunDome Debt Service 40,000
Engineering 550,000 Internal Service
Printing 155,000 City Garage - Replacement/Transfers f/Add to Fleet 81,549,728
Total 5795,000 City Garage-Fuel/M&O 3,440,053
Employee Health Benefit Reserve 8,242,500
Environmental Fund 135,000
TOTAL GENERAL FUND 58,160,447 Public Works Department 1,185,331
Risk Management Reserve 2,465,000
Parks Interfund - Utility Tax 1,179,000 Unemployment Compensation 173,000
Street Interfund 253,760 Workers Compensation Fund 1,040,000
Wellness/Employee Assist Program 60,00(1
TOTAL GENERAL GOVERNMENT Total Internal Service 518,290,612
(General, Parks, and Streets Funds) $9,593,207
Operating Subsidies
Public Safety Communications 8920,00(1
Tourist Promotion 115,000
Capitol Theatre 77927
Cemetery Fund 55,500
Contingenc v 50,000
Wastewater Operating Fund 200,000
Total Operating Subsidies 81,418,427
TOTAL ALL FUNDS 539,742,174
42 - City Wide Summaries • Preliminary Budget
CITY OF }, '
CITY SERVICE CHARGE
There are several divisions that provide various support services to all other divisions / funds
thioughout lhe City. These include Legal, Purchas' Human Resources, Payroll, Accounting, ek.
However, the costs of these support services are paid entirely from the General Fund. As a means
by which 10 allocate the costs of these support services to all funds which rely on and benefit from
them; a service charge is applied to each such fund. Thi service charge represents an expenditure
lo each individual fund and a revenue to the Geiieral Fund.
Foliowing are the schedules showing charges for 2010 City Services.
CITY SERVICE DEPARTMENTS
2010 EXCLUDED DIRECT CHARGES NET CITY
CITT SERVICE DEPARTMENTS: BUDGET EXPENDITURES FOR SERVICES SERVICE COSTS
City Manager $518,563 $/ $/ $518,563
Auditing l(E\Nx/ U o l'
Records 445,728 0 0 445,725
Financial Services 1,46\278 0 U 1,46\278
Human Resources 467,478 o o 467,478
Legal 1 g769330 o 373,63)
Purchasing 432,432 0 $225,00 207432
City Hall 404,486 0 U 404,486
Information Systems 2,589,406 // 155,0 2,434,406
SUBTOTAL $7564,321 $769,330 $38(N00 $6
,~
The 2010 Budget Column illustrates the estimated 2010 amended budget which is the basis
for distrihuting charges.
The Excluded Expenditures Column represents deductions removed from budgets for
expenditures that do not relate to the delivery of administrative support (i.e. prosecution is
subtracted from iega|'sbndgeU.
The Direct Charges for Services Column represents deductions removed from budgets for
expenditures that are otherwise reimbursed by direct charge for service (reimbursement
from Yakima County is dedicated to Purchasing's budget; print shop revenues to
information Systems).
The amount in Net City Services Costs Column represents net administrative City Service
Cost that is distributed among all departments on the basis of budgeted expenditures.
Preliminary Budget • City ��/� Summaries 43
Y //. �/ e r�nz»�are�—
SELF SUPPORTING FUNDS
BUDGETS 2011 CITY SERVICE CHRGES
2010 Aa% o, NON- 2010 PERCENT
SELF-SUPPORTING FUNDS BUDGET TOTAL BILLABLE BILLABLE CHARGES INC (DEC)
Cable TV $561,448 0.4% $26,790 $282 (5.0%)
Cemetery' 256,155 0.2* 12 12,715 (3
Public Safety Communications 1,422,992 il% 67900 68,2SS y`.*w
113F\ - Central Llusiness District 239,989 0.2% 11,45 0,9w» 14.6&
Tourist Promotion 1,469\180 l]% 70,104 71,977 (2.6%)
Stormwater 1 14% 87,888 66,452 32.3%
knooh 7248 5.4% 345,8 364,234 (5/0�)
Refuse 4,765,792 3.5'X, 227407 227131 kl'&
Wastewater 17583,255 13.1% 839,0]] 02I954 1.8�
Water 7,774,507 5.8% 370,987 356,610 4.0%
Irrigation 1 1.4* 89,583 92,922 (3.6q
Unemployment Comp Re*lVe (30'I,) 71 KP% 3,391 2,229 52.1%
Health Benefit Reserve (25%) 3,166 2.4% ]5] 114,085 31.7'�
Workers Comp Reserve (25%) 440 0.3% 21 20 1.7%
Risk x1nong,nnco, Reserve (25%) 827,801 0.6% 39,500 34,050 I60%
Fire Pension -Medical 790,300 0.6'X, 37710 37,814 (03%)
SUBTOTAL 5\3I7,890
Other Operating Funds & Dept's 84,101,818 62.6% $4,03,044
Total City Service Budgets lmx% 52,401,947 $4,013,044 $2'33])43 3/0%
Excluded Funds &Departments 60,677,673
TOTAL 2010 BUDGET $202 TOTAL BILLABLE AND NON-BILLABLE 96,414
°' The Budgets as a Percent of Total Colrnrin represents the percentage allocation used in
distributing chargeable City Service costs.
~ The Billable City Service Charges Colrnnn represents the arnount of City service costs to
be recovered by the General Fund from other "xe|[-suppo/ting" funds that is included in the
2011 budget.
. The Non City Service Charges Charges Coltti indicates the unbillable allocation of the
City Service costs. This category consists primarily of other General Government operations,
such as Police, Fii'e, Streets and Parks, for which a City Service Charge would create an
unnecessary "grossing up" of revenues and expenditures in General Goverrinient.
~
The Charges Colurnn indicates the 2010 Charges for City Services.
/- The Percent Increase (Decrease) Coliirnn indicates Ihe pei'cenL increase or decrease from
2010 to 2011 charges.
44- City Wide Summaries • Preliminary Budget
EXCLUSIONS
FUNDS & DEPARTMENT BUDGETS EXCLUDED FROM CITY SERVICE CHARGE 2010 BUDGET
Indigent Defense 5480,000
Intergovernmental 381,065
Sun Dome 150,000
Transfers 2,252,275
C. 0. Bond Funds 2,275,916
Arterial Street Construction (96';..,) 5,944,562
CBD Capital Improvement (96q 1,125,452
Capitol Theatre Construction (96%) 3,042,585
Parks & Recreation Capital - Construction (962) 761,266
Fire Capital (96%) 1,425,745
Law and Justice Construction (96%) 1,120,061
Public Works Construction (96%) 817,007
REET II Capital (96%) 1,257,430
Convention Center Capital (9W;;_,) 956,370
Cumulative Reserve for Capital Improvement (96%) 18,300,184
Stormwater Capital (96%) 355,490
Transit Capital - Construction (96) 2,638,876
Wastewater Facility Capital Reserve (96%) 48,295
Sewer Construction - 476 (96%) 3,559,342
Water Construction - 477 (96) 2,894,995
Sewer Facility Construction - 478 (96%) 3,817108
Irrigation Construction (96T) 2,511,340
Equipment Rental Capital (96, 1,699,266
Revenue Bond Funds 2,863,042
TOTAL 860,677,673
Preliminary Budget • City Wide Summaries — 45
CITY OF );/ - Iii/ilet
GENE .XX ,. A L F I. X X ,,,,,'' D bt X' : , SOURCE C OM PA R I S ON
ACTUAL AMENDED ESTIMATED PRELIMINARY 11 VS. 10
RECEIPTS BUDGET RECEIPTS BUDGET BUDGET EST
2009 2010 2010 2011 CHANGE
TAXES
Real and Personal Property Tax $8,07,000 88,523,000 88,738,300 $9,228,000 5.6%
Criminal Justice Sales Tax .1% 902,308 960,000 924,000 905,000 (2.1'/)
Criminal Justice Sales Tax .3% 1,619,573 1,682,000 1,602,000 1,602,000 0.0'1'0
Retail Sales & Use Tax 12,623,990 12,703,000 12,504,000 12,258,000 (2.0%)
Franchise Fees Nob Hill Water Association 52,945 42,000 42,000 42,000 0.11`1/0
Utility Tax
Pacific Power & Light 3,677212 3,816,000 3,746,000 3,816,000 1.9'1'0
Nob Hill Water Association. 372,950 325,000 360,000 360,000 0.0%
Natural Gas 1,593,020 1,710,000 1,210,000 1,245,000 29%
Valley Disposal 324,738 32000 330,000 130,000 0.0%
Cellular Telephone 1,596,266 1,570,000 1,655,000 1,690,000 2.1%
Telephone 1,001,993 1,070,000 935,000 900,000 (3.7%)
City Water Utility 994,227 980,000 980,000 1,015,000 3.6%
City Sewer Utility 2,062,101 2,129,000 2,129,00() 2,203,500 3.5%
City of Yakima Refuse 418,431 420,000 435,000 440,000 1.1%
Total Utility Tax 12,040,938 12,340,000 11,780,000 11,999,500
Business License Tax 519,941 520,000 510,000 510,000 0.0%
Gambling Excise Tax 923,090 928,000 871,000 871,000 0.11`1/0
Abatement Charges / Appeals 22,509 35,00)) 5,000 5,000 0.0%
Leasehold Excise Tax 18,623 4,000 4,000 4,000 0.0'1'0
TOTAL TAXES 536,780,917 837,737.000 836,980,300 537,424,500 12l...1
LICENSES AND PERMITS
Regulatory Business Licenses 521,285 820,000 820,000 $20,000 0.0'l
Amusements 1,811 1,800 1,200 1,800 50.0'l.1)
Penalties on Business Licenses 5,160 4,500 4,500 4,500 00%
Gun Permits 14,741 15,000 15,000 15,000 0.11`1/0
Building Permits 499,855 460,000 550,000 500,000 (9.1)
Fire Code Permits 22,885 23,000 23,000 23,000 0.0%
Mechanical Permits 37,089 40,000 40,000 40,000 0.0%
Plumbing Permits 73,958 70,000 75,000 75,000 0.11`1/0
Sign Permits 11,931 12,500 12,500 12,500 0.0%
Miscellaneous Permits 90 0 0 0 n/a
Environmental Impact Permits 6,750 8,000 8,000 8,000 0.0'l.1)
Dog Licenses 12,105 32,000 25,000 32,000 28.0%
Right-of-Way Use Permits 4,175 2,200 2,400 4,000 66.7%
TOTAL LICENSES AND PERMITS $711,835 $689,000 $776,600 $735,800 (5.3%)
46 - City Wide Summaries • Preliminary Budget
GENERAL FUND RESOURCE COMPARISON - CONTINUED
ACTUAL AMENDED ESTIMATED PRELIMINARY I 0 vs. 09
RECEIPTS BUDGET RECEIPTS BUDGET BUDGET EST
2009 2010 2010 2011 CHANGE
INTERGOVERNMENTAL REVENUE
Great Grant (Gang Resistance) ($9,000) 80 $0 $0 n/a
Patrol Enhancement 0 0 13,162 0 (100.0%)
Police BYRNE Earmark Grant 153,731 110,000 136,650 45,000 (671%)
Police BYRNE Memorial Justice Grant 19,300 1,975 (100.0%)
Police Cops Tech Grant 5,509 5,000 27,745 0 (100.0'vo)
Criminal Alien Grant 25,925 20,001) 20,000 20,000 0.01/4
Homeland Security (SAFER) 69,1)00 5,871 32,871 0 (100.01/4)
Federal Forfeited Property (11,324) 0 (1 0 n/a
\\fapato Auto Theft Grant 52,238 0 0 0 n/a
State Patrol Fire Training 0 3,000 3,000 3,000 0.01/4
Police Public Defense Grant 150,000 150,000 150,000 150,000 0.01/4
Traffic Safety Commission 45,864 40,000 60,603 45,000 (2511/4)
Secretary of State archive Grant 1_1 10,000 5,00(1 5,000 0.0'4,
Criminal Justice - High Crime 513,695 510,000 360,000 210,000 (41.71/4)
Criminal Justice - Population/Violent Crime 83,920 84,000 84,000 84,000 0.01/4
Criminal justice - Special Programs 48,320 46,001) 48,000 46,1)00 (4.21/4)
MVET/DU1 Payment 27,575 16,000 16,00(1 16,001) 0101/4
Sales Tax Equalization/SST Mitigation 66,855 0 1) 0 n/a
judicial Salary Contribution 48,313 50,000 45,000 45,000 0.01/4
Liquor Excise Tax 411,997 405,001) 420,000 427,700 1.81/4
Liquor Board Profits 580,137 695,000 695,00(1 630,500 (9.31/4)
Interlocal grant - Legends/County 5,000 0 0 0 n/a
Intedocal grant - Yakima County/Legends 7,710 0 (1 0 n/a
Housing In-Lien Tax 6,329 6,330 6,330 6,330 0.01/4
DNR In-Lieu Tax 426 0 1) 0 n/a
Drug Enforcement Agency 5,120 0 0 0 n/a
Police Protection Fairgrounds 10,954 7,001) 7,000 7,000 0.01/4
Resource Officers 363,512 370,440 250,000 280,000 0.01/4
Yakima Housing Authority Law Enforcement (1 7,500 10,000 33.31/4
Union Gap Jail Contract 44,561 0 10,545 10,000 (78%)
Violet Crimes Task Force 37,344 95,000 95,000 95,000
Police Training Services 12,770 15,000 1,000 0 (100.0%)
Fire/EMS Services for District #10 32,989 30,001) 30,000 (1 (100.01/4)
Fire Protection Charge-State Facilities 2,449 0 1) 0 n/a
Union Cap Fire Service 100,0(10 0 0 0 n/a
Fire Investigator Services 1,360 5,600 1,000 1,000 0.01/4
Fire Training Center 3,750 9,000 4,000 4,000 0.01/4
Fire Training Services 76,247 74,038 76,000 76,000 0.01/4
Engineering Services 525 0 1,042 0 (1(10 (K)
Computer System Services 786 0 261 0 (100.0'vo)
Purchasing Services (County) 75,709 205,000 210,200 225,000 70%
TOTAL INTERGOVERNMENTAL REVENUE 53,073,099 82,967,279 82,849,190 82,441,530 (14.3%)
Preliminary Budget • City Wide Summaries - 47
GENERAL FUND RESOURCE COMPARISON - CONTINUED
ACTUAL AMENDED ESTIMATED PRELIMINARY 10 VS. 09
RECEIPTS BUDGET RECEIPTS BUDGET BUDGET EST
2009 2010 2010 2011 CHANGE
CHARGES FOR SERVICES
Accident Reports - Police 88,985 89,500 89,500 $9,500 0.0%
Fingerprints 15,769 10,000 14,000 10,000 (28.6%)
Miscellaneous Police Services 2,051 2,000 2,000 2,000 011%
Verification Letters 4,887 4,000 5,000 5,000 OM
Vending Machine Revenue - Jail 70,846 2500 22,000 22,000 0.01/4
Photostat - Fire 101 500 500 500 0.0%
Sale of Maps -- Codes 377 750 750 750 0.0%
Examinations -- Codes 15 NO NO 80 0.0%
Sale of Maps & Publications - Planning 2 1,00(1 1,000 1,000 0.0%
Sale of Maps & Publications - Engineering 175 0 511 0 (100.0%)
Sale of Plans & Specifications - Engineering 3,240 3,500 3,500 3,500 0.01/4
Engineering OUA Fees 0 1,200 1,200 1,200 0.0%
Sale of Publications -- Licensing 210 500 500 50(1 0.0%
Examinations - Human Resources 5 6,500 0 6,500 n/a
Data Processing Charges (6,717) 0 0 0 n/a
Sale of Codes and Publications - Clerk 303 150 150 15(1 0.0%
City Jail Inmate - Medical Cost Sharing 362 500 50(1 500 OM
Police Overtime Reimbursements 33,753 0 0 0 n/a
Other Police Services 1,811 (1 1,850 0 (100.0%)
Fire Protection Services 16,545 1) 0 (1 n/a
Home Detention Charges - Police 147,932 155,000 160,0(1(1 160,000 0.0%
Fire Alarm Permit/Protective Inspection fees 51 1,000 1,000 1,000 0.0%
Street and Curb Permits 8,20)) 10,000 8,000 8,000 0.0%
Abatement Charges/Appeals 18,193 15,000 4,500 15,000 233.3%
Dog Impound Fine 2,650 1,500 1,500 1,500 0.0%
Engineering (Contractors) 55,497 75,000 30,000 30,000 0.0%
Wastewater Connection Charges 9,40)) 15,000 15,000 15,000 0.0%
Plan Checking Fees 235,851 220,000 235,000 235,000 0.0%
Zoning and Subdivision Fees 3Z255 60,000 64,325 6(1,000 (6.7q
Planning Services-interfund (1 0 (1 2(1,305 n/a
Engineering (City Projects) 591,855 520,000 600,000 550,000 (8.3%)
Financial Services 3,908 5,000 0 0 n/a
Interfund Charges - Data Processing 35,000 35,000 35,000 5(1,000 42.9%
Interfund Charges -Customer Services 1,120,763 1,251,000 1,247000 1,305,000 471/4
Print Shop Revenues 129,768 155,000 155,000 155,000 0.0%
City Services 2,220,895 2,331,00(1 2,331,000 2,400,000 3.0%
TOTAL CHARGES FOR SERVICES 54,719,438 54,914,680 54,950,366 85,068,985 24%
48 - City Wide Summaries • Preliminary Budget
GENERAL FUND RESOURCE COMPARISON - CONTINUED
ACTUAL AMENDED ESTIMATED PRELIMINARY 10 VS. 09
RECEIPTS BUDGET RECEIPTS BUDGET BUDGET EST
2009 2010 2010 2011 CHANGE
FINES AND FORFEITURES
Municipal Court Infraction Penalties 61,011,211 $1,060,000 61,060,000 $1,060,000 0.0%
Traffic Infraction Penalties 0 700 0 0 n/a
Parking Infraction Penalties 68,268 100,1)00 100,001) 100,000 0.02
DWI Penalties - (Criminal) 0 0 342 200 (41.5'...;_)
Municipal Court DWI Penalties 99,126 95,000 112,000 95,000 (15.2%)
Other Criminal/Traffic Misdemeanors 311 0 370 200 (45.9%)
Municipal Court Criminal Traffic 151,605 160,000 160,000 160,000
Municipal Court non-Traffic Misdemeanors 109,571 130,000 100,000 100,000 0.0%
Other Non-Traffic Misdemeanors 272 0 54 50 (74%)
District Court Recoupments 609 1,000 1,500 75)) (50.0T)
Municipal Court Recoupments 19(1,619 190,000 200,000 220,000 10.0%
Dog Citations 0 200 (1 200 n/a
TOTAL FINES AND FORFEITURES $1,631,592 $1,736,900 $1,734,266 $1,736,400
MISCELLANEOUS REVENUE
Income From Investments $556,076 $435,000 $435,000 6300,000 (31.0%)
Interest on Sales Tax 40,510 40,000 2500 20,000 (200't)
Parking Permits 64 150 150 150 0.0%
Property Rental 300 300 300 300 0.0%
Great Program-Donation/Contribution-police 3,533 (1 2,450 (1 (100.0%)
Donations & Contributions(dogs)police 7709 0 0 0 n/a
Donations & Contributions fire 265 16,644 17,144 0 0000'0
Confiscated/Forfeited Property 16,086 0 (1 0 n/a
Miscellaneous Revenue Police 6,430 0 0 0 n/a
Unclaimed Monies 5,691) 4,000 10,00(1 4,000 (60.0%)
Other Miscellaneous Revenue 20,762 15,000 (123,000) 15,000 (112.2%)
TOTAL MISCELLANEOUS REVENUE $657,445 8511,294 6367,044 6339,450 (75%)
NON-REVENUES
Sale of Fixed Assets $975 80 $0 $0 n/a
Damage Reimbursements - Police 145 1,000 1,000 1,000 0.O%
Operating Transfers In 40,000 40,000 40,000 40,000 0.0%
TOTAL NON-REVENUES $41,120 $41,000 $41,000 $41,000 0.07,
TOTAL REVENUE $47615,446 $48,597153 $47698,766 647767665 11.7';..,
BEGINNING UNENCUMBERED BALANCE 6,798,731 4,612,886 4,612,686 3,012,845 (34.7%)
TOTAL RESOURCES $54,414,177 $53,210,039 $52,311,652 $50,800,510 (29%)
Preliminary Budget • City Wide Summaries - 49
(Thk page intentionally contains' no inti)rI11ation.i
50 — City Wide Summaries • Preliminary Budget
City Management
011 City Council
012 City Management
017 Legal
024 Indigent Defense
014 City Clerk and Records
016 Human Resources
512 Unemployment Compensation Reserve
513 Employees' Health Benefit Reserve
514 Workers' Compensation Reserve
516 Wellness / EAP
019 Purchasing
125 Community Relations
473 Wastewater Operating Fund
472 Wastewater Treatment Plant Capital Reserve
476 Wastewater Collection System Project Fund
478 Wastewater Facilities Project Fund
441 Stormwater Operating Fund
442 Stormwater Capital Fund
474 Water Operating Fund
477 Domestic Water Improvement
475 Irrigation Operating Fund
479 Irrigation System Improvements
CITY MANAGEMENT
2010 Budgeted Staffing Levels
R.A. ZAIS, JR.
City Manager
150.50 Positions
i
C. PRICE _ S. CLAAR TEE D. ZABELL J. CUTTER
Executive Assistant Executive Secretary Assistant City Manager City Attorney
—
Department Planning and Direction Prosecution • Civil
CIVIL SERVIC� CIVIL SERVICE Intergovemmental Affairs • Media Relations 16.00 Positions
Special Project Support • Chief Labor
COMMISSION EXAMINER j Negotiator • Indigent Defense - Legal Department r
J
1 1 1 1
D. KLOSTER S. SMITH S. OWNBY* D. BROWN S. SCHAFER R. BEEHLER - 1)
City Clerk Human Resources Manager Purchasing Manager Water/ Irrigation Manager W astewater /Stormwater Manager Community Relations Manager
r RECORDS HUMAN 1 L PURCHASING 11 WATER /IRRIGATION ' WASTEWATER COMMUNITY
DIVISION RESOURCES DIVISION DIVISION DIVISION RELATIONS DIVISION
3.00 Positions 1.00 Positions 4.00 Positions 38.00 Positions 68.50 Positions 4.00 Positions
■ City Council Clerk Recruitment and Testing Procurement of Goods Fire Suppression Wastewater Treatment Communications Training and
Agenda Preparation Employee Orientation and Services Operation, Maintenance and Wastewater Assistance for Elected Officials and
and Council Minutes Records Maintenance Purchasing Law and Administration Collection System all City departments and divisions
Transcription Collective Bargaining Support Regulation Compliance Water Supply, Treatment Operation Food Processing Media Relations
Central Records Depository Administration Contract Administration and Maintenance Collection and Treatment Community Outreach
Recorder for Charter, Police and Fire Civil Service Central Supply Control . Domestic Water Biosolids Recycling ADMINISTRATION
Various Advisory Health Insurance Plan Disposal of Distribution System, Operation, Industrial Pre - treatment Program Yakima Public Affairs
Boards and Commissions H Workers' Compensation Surplus Property Maintenance and Administration Facilities Operation, Channel (Y -PAC)
Voter Registration Retirement System Procurement Cards L Water System Maintenance and Yakima Community
Public/ Customer Unemployment Benefits DBE Liaison* ■ Improvements (ClP) Construction Television (YCTV)
Service /Inquiry ICMA Deferred Compensation Prevailing Wage and Irrigation System Operation Stormwater Cable TV & Telecommunications
Benefit Program Insurance Assessment and Maintenance Irrigation System Surface Drainage Franchises
FTA /DOT Random Purchase Audits Improvements (CIP) ( Stormwater Collection) Telecommunications Policy
Drug Testing J Citywide Vendor lists ) L
*Directly reports to the City Manager for Disadvantaged Business Enterprise Concerns
CITY ,x '
CITY MANAGEMENT
2011 PRELIMINARY BUDGET N ARRATIVE
CITY CO _011
GENERAL FUND
MAYOR MICAH CAWLEY — AT LARGE, POS ITION
ASSISTANT MAYOR KATHY COFFEY — DISTRICT 4
CooNCIL MEMBERS MAURzEeADmmSON— DISTRICT 1
DAVID EDLER — DISTRICT 2
RICK 8NSEY—DISTRICT 3
DAVE ETTL — AT LARGE, POSITION 5
BILL LOVER — AT LARGE, P OSITION
DEFINITION
The City Council serves as the legislative body of the City and consists of seven (7) members.
Three (3) Council members are elected at large without regard to residence in any particular area
of the City. Four (4) Council members are elected citywide froni within four individual districts
established by City Charter.
The City Council approves all ordinances, resolutions and contracts of the City. With lhe advice
and assistance of the appointed City Manager, the Council analyzes proposals 10 rneet cornrnunity
needs, initiates action for new programs and determines the ability of the City to provide financing
for City operations. The Council reviews, rnodifies and adopts the annual rnunicipal
pi'esenled by the City Manager. The Cfty Council reviews and adopts Iong-range planning
do(nmentsprpsnibpd by the Growth Management Act and other state statutes.
Finally; the City Council performs other miscellaneous duties including appointments to various
boards and commissions, liaison with other governmental bodies, and responses to numerous
comrnunity groups and constituents.
The only service unit in this division is:
SERVICE UNIT 611 — LEGISLATION
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
100 Mayor l/m l/m l/m
150 Assistant Mayor ]lm ]lm ]lm
200 City Council Mernber 5.00 5.00 5.00
TOTAL PERSONNEL lOO 7.00 lOO
Preliminary Budget • City Management I
V //n' � na/�//nem —
BUDGET SUMMARY
DEPT 011 CITY COUNCIL (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
611 Legislation 8197,458 $207,265 5163,855 5203,065 $203,061 98.0 100.0
TOTAL EXPENDITURES 5197,458 5207265 $163,858 5203,065 5203,061 98.0 100.0
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR- BUDGET 2 TO 5 TOTAL
100 Salaries and Wages 595,100 595,100 871,325 595,100 895,100 100.0 46.8
200 Personnel Benefits 7716 7,742 5,793 7,742 7710 996 3.8
SUB-TOTAL SALARIES AND BENEFITS 102,816 102,842 77,118 102,842 102,810 100.0 50.6
300 Supplies 17083 17250 14,289 17,250 17,250 100.0 8.5
400 Other Services and Charges 77 559 87173 72,451 82,973 83,001 95.2 40.9
TOTAL EXPENDITURES 5197458 8207,265 5163,858 5203,065 5203,061 98.0 100.1)
EXPLANATORY NARRATIVE
SERVICE UNIT - 611 LEGISLATION/CITY COUNCIL
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
110 Salaries and Wages 595,100 595,100 571,325 595,100 595,10(1 WO 0 10(1.0
200 Personnel Benefits 7716 7742 5,793 7742 7,710 99.6 99.6
300 Supplies
310 Office and Operating Supplies 17083 17,000 14,289 1700 17,000 100.0 100.0
350 Small Tools and Equipment 0 250 0 25() 25() 10(1.0 100.0
Total 17083 17750 14,289 17250 17250 100.1) 100.0
400 Other Services and Charges
410 Professional Services 162 300 0 300 300 100.0 100.1)
420 Communications 5,860 8,773 4,962 8,073 8,101 92.3 100.3
430 Transportation [Training, 9,923 13,51)0 4,996 10,000 10,000 74.1 100.0
490 Miscellaneous 61,613 64,600 62,494 64,600 64,600 1011.0 100.1)
Total 77;559 87;173 72,451 82,973 83,001 95.2 100.1)
TOTAL EXPENDITURES - SERVICE UNIT 611 5197,458 5207,265 $163,858 5203,065 5203,061 98.0 1(10.0
Account 110 Salaries and Wages - City Council salaries are set by ordinance. This account reflects
no change in salaries from the previous year.
Account 200 Personnel Benefits - This account is M pay Social Security and Worker's
Compensation for the Council members.
2 - City Management • Preliminary Blidget
Account 310 Office and Operating Supplies — This account is used for equipment replacement, and
pays for items such as calculators, office furniture and computer components.
Account 350 Small Tools and Equipment — This account is used for equipment /ep|acement,and
pays for items such as calculators, office furniture and coniputer components.
Account 410 Professional Services — This line item includes funds for miscellaneous minimal
professional services such ay photo development and enlargement.
Account 420 Communications — This account provides for wireless communication costs, telephone
services and postage.
Account 430 Transportation/Training — This account includes Council Member participation bnLhe
National League of Cities conferences, AWC meetings, state and federal legislative lobbying efforts,
trade missions, special legislative training and meetings with various boards and commissions, City
staff and other groups.
Account 49OMiscellaneous — This account includes registration fees for Council partici atiVn
in conferences, together with dues and subscri hons6orthe[ity'smembersN s, including the
Association of Washington Cities (AWC).
2010 2011
2009 AMENDED PROPOSED
EXPENSES ACTUAL BUDGET BUDGET
Association v/ Washington Cities $57027 557,027 557,528
Conference K,g,intmhm` and Misc. Fees 4 7573 7,072
TOTAL ACCOUNT 490 MISCELLANEOUS 961 S64600 $04,600
Preliminary Budget Management 3
V // City na/�//nem —
CITY OF /illtiffiet
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
CITY MANAGER - 012
GENERAL FUND
CITY MANAGER RICHARD A. ZAIS, JR.
ASSISTANT CITY MANAGER DAVE ZABELL
DEFINITION
This department provides executive policy guidance and administrative oversight in the effective
discharge of City Council policy, and Charter and ordinance provisions. This office is also
responsible for the administration of six major service divisions. The Assistant City Manager
supervises the divisions of Community Relations, Human Resources, City Clerk (Records), Indigent
Defense Services, Purchasing, Water and Irrigation, Wastewater and Stormwater.
Service units in this division are:
SERVICE UNIT 621 — CITY MANAGER'S OFFICE
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1110 City Manager 1.00 1.00 1.00
1130 Assistant City Manager 1.00 1.00 1.00
1311 Executive Secretary 1.00 1.00 1.00
10506 Executive Assistant 1.00 1.0)) 1.00
TOTAL PERSONNEL (I) 4.00 4.00 4.00
(1) .20 FTE'S funded by the Community Relations Fund (125).
BUDGET SUMMARY
DEPT 012 CITY MANAGER (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 913012010 YEAR-END ND BUDGET 2 TO 5 4 TO 5
621 City Management 5503,375 5518,563 5374,758 5505,443 5514,336 99.2 101.2
TOTAL EXPENDITURES 5503,378 5318,363 5374,758 5508,443 5514,336 9912 101.2
4— City Management • Preliminary Biidget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cnno %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY B SERVICE UNIT ACTUAL BUDGET 9/30/2010 Y, �' [ no BUDGET 2 TO 5 TOTAL
100 Sa1arie and Wages $}86,764 $393,801 $283,189 $384730 $395,602 00.4 76.9
200 Personnel Benefits 87090 88,583 65,340 87,588 87593 989 170
SUB-TOTAL SALARIES AND BENEFITS 473,854 482 348 472 483,195 l'xiZ 94/0
300 Supplies 4,096 5,000 I220 5,000 5,0() 100.0 1.0
40 Other Services and Charges 25,428 31J19 23,009 31 26 84.0 5.1
TOTAL EXPENDITURES 8503 8518,563 8374 858 8514 »vZ 10k0
EXPLANATORY NARRATIVE
SERVICE UNIT 621 - CITY MANAGER'S OFFICE
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % [nno % Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, �' [ no BUDGET % m 5 4 m5
Expenses
100 Salaries and Wages
110 Salaries and Wages $386,764 5392,861 $283 $384,736 5394,602 100.4 102.6
120 Overtime 0 1,000 V V 11000 ]mx/ *
Total 386,764 393,861 28I189 384,736 395,602 100.4 102.8
200 Personnel Benefits 8709V 88,583 65,340 87,588 87,593 989 100.0
310 Office and Operating Supplies 4 5 3 5 5,000 100.0 100.0
40 Other Services and Charges
410 Professional Services 450 100 0 1(10 loU lNx` 100.0
420 Communications �� 5,419 2,594 5,419 5,441 10\4 100.4
430 Transportation / Training 6,566 10,500 7,294 10\50 10\500 10i0 100.0
490 NimrUoorvuo 14,673 15,I00 13J21 15J00 VVm/ 669 66.9
Total 25,428 31]19 23V09 31J19 26,141 84.0 84.0
TOTAL EXPENDITURES - SERVICE UNIT 621 8503,378 $518,563 8374,758 8508,443 8514,336 *9.2 101.2
ACCOUnt 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility krr|ongeviLy
Account 120 Overtime - Overtime in this service unit is primarily due to coverage for Council
meetings.
Accoiint 200 Personnel Benefits - The personnel henefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the norrnal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and woi'kei's' compensation by
02'4 The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office cind Operciting Supp!ies - Items budgeted include office supplies and computer
accessories.
Preliminary Budget • City Management 5
V //n' � na/�//nem -
Account 410 Professional Services — Thi line item includes funds for miscellaneous minimal
professional services such asphoto development and enlargement.
Account 420 Communications — This accouiil provides for wireless colrftnunication costs, telephone
services and postage.
Account 430 Transportation/ Training — This budget supports professional staff attendance at City
Management conferences, workshops, Iobbyiiig activities at the state and federal level, training
sessions and business rneetings. Major professional conferences and woi'kshop rneetings s in 2011
include the following:
ORGANIZATION MEETINGS STAFF ATTENDING
b`uroo,iomd City Management National Conference / City Manager (CfV1)
Association Special Meetings
Washington / Oregon Managers Nortlnv Regional Spring Conference CM and Asst, City Manager
Wa1iington City Managers Fall Meeting CM and Asst. City Manager
\ssociation of Washington Cities Annual Convention CM and Asst. City Manager
Legislative Conference /Olyrnpia CM and Asst. City Manager
Legislative Comm. /Olympia Seattle CM and Asst. City Manager
Special Workshops CM and Asst. City Manager
National League "F Cities Congressional YVashioA,vn,DC City Manager
Meeting March of each year
Secretarial Training /Wellness In-House Executive Secretary,
Workshops Executive Assistant
Account 490 Miscellaneous — This account includes registration fees for the City Management staff
to attend professional conferences and workshops, together with dues for City memberships in
ICMA and the Washington City Management Association. This account also includes subscriptions
for vai'ious professional publications and newspapers. In 2007, the ICMA Eastern Washington
Consortium was formed to identify established key areas for data collection and comparison,
While this program provided the City the opportunity to interact in structured fashion with
other consortium cities on a specific array of performance measures, given current financial
circumstances, the $5,000 annual assessment from ICMA has been put to hi her use elsewhere
in the budget. At such time as City finances allow, the City can reevaluate reengaging with the
consortium,
CITY v, /
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
LEGAL - 017
GENERAL FUND
CITY ATTORNEY JEFF CUTTER
DEFINITION
The Legal Depai'tment provides legal suppod fot' the CiL'y.
The three service units in this division are:
SERVICE UNIT 103 — CRIMINAL JUSTICE
SERVICE UNIT 131 — PROSECUTION
SERVICE UNIT 622 — LEGAL COUNSEL
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
LEGAL ACTUAL BUDGET BUDGET
Traffk and Criniinal Case Arraignnients in Municipal Court 4,650 3,400 3,800
Trials, Motions and Other Hearings 8,405 6,000 6
Municipal Court Cases: 6,117 5,69 580
Cases Actually Tried 21 16 16
Cases Set for Trial 7,578 2,010 2,050
Legislation Prepared 765 265 265
Legal Opinions Prepared 265 265 265
I'ending Civil Suits Filed By or t\gainst the City 58 0 (l
Damage Claims Handled 100 116 120
Meetings & Conferences Attended by City Attorney & Staff 1.810 1,850 1,850
Other Assignments Completed 710 750 750
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ocmm BUDGET BUDGET
1120 City Attorney Dm 1l0 1.00
1321 Senior Asitant City Attorney U 1.00 1.00 L00
1322 Senior Asitant City Attorney IW 3.00 2.00 2.00
1323 Assistant City Attorney U 3.00 4.00 4.00
1324 Asistant City Attorney P 2o0 1.00 1.00
10510 Legal Assistant III Lm) 1.00 1.00
10511 Legal Asistant 11 600 6.00 6.00
10512 Legal Assistant 1 1.00 1.00 1.00
TOTAL PERSONNEL (3) 18.00 |T.00 17.00
(]) One Senior Assistant City Attui'i'iey 1 position in t Civi Division is not filled. This pusition has i'ernained vacant since 2009
dne to budget constraints.
(2) Elirninated Assistant City Attorney 1 vacant position in 2009 in the Prosec Division due to hudget constraints.
(3) 5.73FTE's funded by the Risk Management Fund (5i5) and ioFTEk funded by Police Grants Fund (]52).
Preliminary Budget • City Management 7
rV /'n' �Y na/�//nem —
BUDGET SUMMARY
DEPT 017 LEGAL (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET .EAR--ND
9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
103 Criminal Justice Sales Tax .3% Inc $165,415 $171,327 $122,004 $168,974 $168,864 98.6 9‘.).9
131 Prosecution 635,604 59.3,003 427,524 583,897 603,418 100.9 103.3
622 Legal Counsel 35Q,592 373,619 735,542 353,173 366,375 98.2 103.9
TOTAL EXPENDITURES $1,160,611 $1,142,950 5785,071 $1,105,994 51,139,157 99.7 103.0
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET .EAR--ND
9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages S811,847 S789,144 $562,057 $770,556 $795,371 100.8 (-,Q.,s
200 Personnel Benefits 209,419 197,350 145,063 196,779 204,946 103.9 1S.0
SUB-TOTAL SALARIES AND BENEFITS 1,021,266 986,494 707,175 967,335 1,000,317 101.4 87.3
300 Supplies 12,456 18,000 11,162 16,500 16,500 91.7 1.5
401) Other Services and Charges 126,390 133,456 66,783 127,159 122,340 38.4 10.7
TOTAL EXPENDITURES $1,160,611 $1,142,950 $785,071 $1,105,994 51,139,157 99.7 100.0
EXPLANATORY NARRATIVE
SERVICE UNIT 103 - CRIMINAL JUSTICE ...........................................SENIOR ASSISTANT CITY ATTORNEY, CYNTHIA I. MARTINEZ
This service unit is funded by a 0.3% Criminal Justice Sales Tax approved by the voters in 2004.
The Criminal Justice Sales Tax funds are being used to supplement criminal justice functions
throughout Yakima County. This is a new service unit established to account for the budget
increase realized in July 2005. The 2011 budget fully funds one Assistant City Attorney 1 and one
Legal Assistant II position. The City of Yakima Municipal Code mandates these activities.
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET .EAR--ND
9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
110 Salaries and Wages $122,691 S127,907 590,234 $125,554 $125,183 979 99
140 Retirement/Termination Cashout 0 0 415 0 0 * *
Total 122,691 127,907 90,650 125,554 125,133 979 99.7
200 Personnel Benefits 34,562 35,070 25,126 35,070 35,331 100.7 100.7
310 Office and Operating Supplies 234 500 273 500 500 100 0 100 0
400 Other Services and Charges
410 Professional Services 5,393 5,000 4,576 5,000 5,000 100.0 100.0
430 Transportation / Training 1,250 1,100 372 1,100 1,100 100.0 100.0
490 Miscellaneous 1,236 1,750 1,008 1,750 1,750 100.1) 100.0
Total 7,879 7350 5,955 7,850 7,850 100.0 100.1)
TOTAL EXPENDITURES - SERVICE UNIT 103 $165,415 $171,327 $122,004 $168,974 $168,864 98.6 99 9
8 - City Management • Preliminary Bridget
Account 2lO Salaries and Wages - hnaccordanccvvidhmanagcmcnidioecihe,sa|adesancagabn
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments m' eligibility for longevity.
Accoiint 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the nonnal roII-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office & Operating Supplies - This account covers m\ sre||anpous office supplies, such
as copv papei bond paper, writi pens, and ink cartridges.
Account 410 Professional Services - Funds are budgeted in this line item for professional services
such as hiring contiact and/or conflict prosecutors as the need arises,
Account 430 Transportationl Training - This account is used for transportation and training for
attorneys to obtain mandatory continuing legal education. Supreme Court admission to Practice
Rule 11 requires attorneys to complete a minimum of 45 credit hours of approved legal education
every three years. At least six of the 45 continuing legal education credit hours required during
the reporting period shall be devoted exclusively to the areas of legal ethics, professionalism, or
professional responsibility.
Account 49U Miscellaneous - Thi account is needed 10 keep current on Federal State and local
court rules as well as rnembership dues 10 National, State, and Iocal Bar Associations and the
Washington State Association of Munici al Attorneys. The m jority of funds in this account are
used for registration fees for participation inconhnoing|ega|educahon(CLB),conferences,and
other various mn,atpgor\zeditems.
SERVICE UNIT 131 - PROSECUTION ................................................ SENIOR ASSISTANT CITY ATTORNEY, CYNTHIA A. MARTINEZ
The primary purpose and fiinction of this service unit is the prosecution of all inisdeineanor
and gross misdemeanor cases, including crimes of domestic violence, criminal traffic and civil
infractions under VVashiiigtoii statutes and City ordinances adopted by the Yakima City Council;
10 advise the Police Departrnent and all other departinents of the City concerni enforcement of
City traffic and penal codes; and to prepare legislation enacting, amending, and repealing traffic
and penal code provisions in the Yakima Municipal Code. The Prosecution Division also performs
such other duties as may be directed by the City Attorney. The City of Yakima Municipal Code
mandates these activities.
Preliminary Budget • City Management 9
rV 'n' �Y na/�//nem -
(1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 Y6Cmw % Cmm
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 91302010 �* � [ no BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Waes
llo Salaries and Wages $439,583 S415,335 529914 5408,745 $42I 101.5 103I
120 Overtime 180 2/000 0 1 1 75.0 10)/0
130 Special |'ay 720 720 0 0 o 0.0 "
140 Retirement/Term illation Ca hnu 989 0 0 0 0 * *
Total 441,472 418,055 299,14I 410,245 423,027 101.2 100
200 Personnel Benefits 111/615 103,354 77,006 10I354 109,96 106.4 106.4
30 Supplies
310 Office and Operating Supplies 4 4 3,498 4 4 100 10)/0
350 Small Tools and Equipment 68 4,000 3,221 4,000 4,000 100.0 100.0
Total 4,861 8,500 6,719 8,500 8,500 100.0 100.0
400 Other Ser vices and Charges
410 Professional Services 41 27800 22 28 28 101.3 100.0
420 Communications 9,747 15,60 7,413 9,014 9,138 58.4 101.4
430 Transportation /Training 3,950 3,00 1 3,700 I700 ]O(W 100.0
48)!) Repairs and Maintenance 3,800 4,800 1 4,800 4,800 100.0 100.0
490 Miscellaneous 16,155 16,131 12 ]6 16 ]O(W 100.0
Total 77,657 68,095 44,658 61 61,922 909 100.2
TOTAL EXPENDITURES - SERVICE UNIT 131 9635,604 9598'003 8427,524 5503,897 8603,418 1009 103.3
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustn'tents or eli ibUhy for |ongevby.
Account 120 Overtime - Overtime in this service unit can be caused by litigation and transactional
assignments needing legal assistant involvement that cannot be completed during norrnal office
hours. [)uciVn'andaiedhndgetconstrabnts,overtbncvvasnotanihorizedbniheycar2OlOandthc
same Iiniitation will he in place in the year 2011.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and uneinployment insui'ance of 25%; along with the normal roII-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Supplies - Copy paper, bond paper, ink cartridges, calendars,
pens, and writing pads are only a few items purchased out of this account.
Acroo//t350S/no//Tbo/eu//d]59o' aoe//t- Thisaccountiyusedhore4/ip/nenLrep|acex'ent,aooj
pays for items such as computer software, computer equipment, and office furniture.
Account 410 Professional Services - Thc majority of thi is funded by a state grant and provides
services for victims of dornestic violence. The Yakuria YWCA perfon'ns these services under
cOntract with the City ofYakirna. The rernaining funds are for outsideprosecutorial legal services..
Account 420 Communications - This account provides for wireless coniniunication costs, telephone
services and postage.
Account 430 TransportationlTraining - Tldsacco/mJisosedbxbm/sporbdkonand training for
attorneys 10 obtain mandatory continuing legal education. Suprerne Court admission 10 Practice Rule
11 requires attorneys to complete a minim(' Ill of 45 credit hours of approved legal education every three
years. At least six of the 45 continui legal education credit hours req during the reportmg period
shall be devoted exclusively to the areas of legal ethics, professionalism, orprofessional responsibility.
Account 480 Repairs and Maintenance - This account contains maintenance contracts and direct
repair costs for eq i n'cnd.
Account 490Miscellaneous - This account is needed to keep current on Federal, State, and local
court rules as well as membership dues to National, State, and local Bai Associations and the
Washington State Association of Munici al Attorneys. The rnajority of funds in this account are
used for registration fees for participation in continui legal education (CLE), conferences, and
other various uncategorized items.
SERVICE UNIT 622 - LEGAL Cnowxa---------------------------------------- CITY ATTORNEY, JEFF CUTTER
The purpose and function of this service unit is to advise and assist in the preparation of legislation
affecting the Municipal Code; prep re and advise on the legality, correctness, and fonn of all contracts,
bonds, and other legal instnunents to which the City is a party; to advise the Conndil, the City Manager,
all department heads, and other administrative officials and all boards and commissions regarding legal
/natters; to represent the City as attorney in all Civil legal proceedings in which the City is a pai'ty; to
recommend settlement or compromise of claims or suits at law or equity to which the City may be a
party involving property rights or inoney claii'ns; 10 preserve in its offk'e copies of all opinions rendered
by the departinent; and 10 perforrn such other legal duties as may he requi hydx,Chadpr,on1bsunce,
the City Council, or the City Manager. The City of Yakima Munici al Code mandates these activities.
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Coov Y4Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9Y302010 Ym x' [ wo BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries And Waes
110 Salaries And Wages $244 Y239,962 $171 $231,450 $243,851 11.6 1054
120 Overtime 2,324 2,50 0 2 2,50 Vm// l'N./
130 Special Pay 70 720 608 807 810 112.5 100.4
H0 Retirement/Termination Ca,hom 501 0 0 0 0 * *
Total 247684 243,102 172,267 234,757 247161 101.6 105.3
200 Personnel Benefits 63,243 58 42 58,355 59\645 101.2 1022
300 Supplies
J]O Office And Operating Supplies 7187 6500 3,624 6,500 6 100.0 KN/)
35) Small Tools And Equipment 124 7,50 547 1/00) 1,000 4K0 DN/)
Total 7311 v/ 4J70 7 50 7500 83.3 Dm/`
401) Other Services And Charges
410 Professional Services 12,553 3m00 3,805 2V00) 2V00 667 100/)
420 Communications �Ru 2,722 1 2,722 2,750 102.1 102.1
43` Transportation /Training 2,100 5,200 275 5,200 5,200 100/) Dm/`
480 Repairs And Maintenance 3,800 4 1,712 4,800 4,800 100.0 100.0
490 Miscellaneous 20\395 19\789 9,013 19789 lY789 100 i(mo
Total 11,354 62,511 16`170 52,5]] 52,569 84.1 NK]
TOTAL EXPENDITURES - SERVICE UNIT 622 $359,592 5373 $235,542 $353 5366,875 98.2 10I9
PrY//m///0r Budget Management II
rV ',' City ma�cn��o -
Account 110 Salaries and Wages — In accordance with inanageinent directive, salaries are again
"frozen" for the 2011budget. Minoi' changes in he salary accotins may occur becaiise ofan
individual employee's merit adjustments or eli ihUdy for |ongcvky.
Account 120 Overtime — Overtime in this service unit can be caused by litigation and transactional
assi nmentsneedi/!g legal assistant involvement that cannot becompleted during normal office
hours. Due to inandated budget constraints, overtime was noL authorized in the year 2010 and the
sarne limitation will be in place in the year 2011.
Account 130 Special Pay — This line item is funded to compensate a legal assistant who has a
bilingual capacity for her work as a - bilingual/biliterate legal assistant that assists both the Civil and
Prosecution Division in that capacity.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25"/0; along with the normal_ roll-ups related
to hasp wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Supplies — Copv papei; pens, writing pads, and binders for case
notebooks are only a few items that are pui'chased out of this account.
Account 35U Small Tools and Equipment — This account is used for equipment repbnen'ent,and
pays for items such as computer software, computer equipment, ando(Acpburnitore.
Account 410 Professional Services — Funds are generally budgeted in this line item for outside legal
services. The legal services provided are for certain matters that required specialized legal counsel
or additional attorney assistance due to very heavy caseloads. The need for legal counsel cannot be
foreseen at budget time, and this fact causes the account to fluctuate over time.
2010 FUNDS SPENT
6ll/4|O ACCOUNTS /OUTSIDE LEGAL COUNSEL SERVICES /lO|O PROFESSIONAL SERVICES
TOTAL PAID
IN 2010
THROUGH
LAW FIRM TYPE OF MATTER 9/30
Lyon Law Offices Real Estate Transactions and Closings, General $240
Menke, Jackson, Beyer, ENi, Community & Economic Development, Code Enforcement, Airport 3
& Harper Service Ove |ny,5ElA
TvmLV"nm,LEG^'Cv"n`aS,m/co $3,632
Account 420 Communications — This account provides for postage and telephone services.
Account 430 Transportation/ Training — This account is used for transportation and training for
attorneys to obtain mandatory continuing legal education. Supreme Court adrnission to Practice
Rule 11 requires attorneys to complete a minimum of 45 credit hours of approved legal education
every three years. At Ieast six of the 45 continuing legal edncation credit hours required du
the reporting period shall be devoted exclusively to the areas of legal ethics, professionalism, or
professional responsibility.
12— City Management • Preliminary Bitaget
Account 480 Repairs and Maintenance - This account contains maintenance contracts and direct
repair costs for equipment.
Account 490 Miscellaneons - This account is needed to keep current on Federal, State and local
court rules as well as rnernbership dues to National, State, and Iocal Bar Associations and the
Washington State Association of Municipal Attorneys. The rnajoritv of funds in this account are
used for registi'ation fees fot' participation bnccnLknuk\g|ega|ed/uahon(CLB),ccnheren(es
other various oncategorizeditems.
Preliminary Budget • Cit Management 13
CITY v, /
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
INDIGENT DEFENSE - 024
GENERAL FUND
CITY AGER RICHARD A. ZAIS
ASSISTANT CITY AGER DAVE ZABELL
DEFINITION
The purpose and function of this division is to fund and provide legal defense through contracted
services for indi nt defendants charged with violating City ordinances in all courts in whi h cases
are prosecuted or to which they may be appealed in all cases when the court appoints defense
counsel.
The only service uni in this d ivision is:
SERVICE UNIT 132 — INDIGENT DEFENSE
EXPLANATORY NARRATIVE
SERVICE UNIT 132 — INDIGENT DEFENSE
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 Y6Cnwo %Cowo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR- END BUDGET 2 m s 4 TO 5
Expenses
410 Professional Services $429,50 $480,000 $350 5480 $480 ]VO]/ 100.0
TOTAL EXPENDITURES $420,570 $48\000 $350,535 S4m0,000 $4m\000 100/0 100.0
Revenues
330 |n,*grvmm/rnWR,vrnoro $501U00 51501x00 $150 $150V00 $150V000 lUU// 100/)
TOTAL REVENUES — SERVICE UNIT 132 $150,000 $15\000 $15\000 $150,000 5150,000 100/) 100.0
Account 410 Professional Professional Services — The expenditw'e froin his service unit consisL solely
of payrnent for legal counsel and associated costs for indigent nt defendants in accordance with
constitutional mandates.
Revenues — The budget reflects grant amount o($l5O,0OO that the City was awarded from the
Washington Sate Office of Piiblic Defense.
CITY OF itiki/del
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
RECORDS - 014
GENERAL FUND
ASSISTANT CITY AGER DAVE ZABELL
CITY CLERK DEBORAH KLOSILR
DEFINITION
The Records Division maintains the official records of the City; takes and maintains a true record
of all City Council meetings; provides proper legal noticing; processes and publishes resolutions,
ordinances and other documents in accordance W ith the law; registers voters; accepts and processes
requests for information under the Public Records Disclosure Act; and provides general information
to the public. The City Clerk serves as Secretary to the Fire and Police Pension Boards, maintaining
a true record of all meetings, correspondence, pensions and claims.
The service units in this division are:
SERVICE UNIT 611 — LEGISLATION
SERVICE UNIT 625 — RECORDS
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
LEGISLATION ACTUAL BUDGET BUDGET
Legislative Agenda Items 627 617 622
Council Meetings Attended (Reg., Special, Adj. &-.. Exec. Session) 46 48 47
Legislation Adopted (Resolution and Ordinance) 236 238 237
Pages of Council Minutes: Regular & Adjourned Meetings 283 270 277
Legal Publications 114 116 115
Contracts Processed 147 125 134
RECORDS
Formal Public Disclosure Requests 311 372 386
Police Relief and Pension Board Medical Claims Processed 192 219 225
Fire Relief and Pension Board Medical Claims Processed 143 157 161
Volunteer Fire and Police Boards Medical Claims Processed 1 2 2
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1234 City Clerks 1.00 1.00 1.00
7123 Department Assistant III 1.00 1.00 1.00
10502 Deputy City Clerk 1.00 1.00 1.00
7161 Public Records Officer 1.00 1.00 1.00
TOTAL PERSONNEL (I) 4.00 4.00 4.00
(1) .60 FTE's funded by the Risk Management Fund (515).
Preliminary Budget • City Management —15
BUDGET SUMMARY
DEPT 014 RECORDS ( ) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %CHNG %CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9130120 1 0 YEAR-END BUDGET 2 TO 5 4 TO 5
611 Legislation 5141,525 5134,153 $87870 5131,235 5135,004 100.6 1029
625 Records 239,088 311,575 251,172 302,213 276,552 88.8 91.5
TOTAL EXPENDITURES $380,613 $445,728 $339,042 5433,448 8411,556 92.3 95,0
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END ND BUDGET 2 TO 5 TOTAL
100 Salaries and Wages 5201,250 8209,176 5149,697 5205,007 5212,186 101.4 51.6
200 Personnel Benefits 52,635 52,326 38,437 51,815 51,011) 97.5 12.4
SUB-TOTAL SALARIES AND BENEFITS 253,884 261,503 188,133 256,823 263,196 100.7 64.0
300 Supplies 9,812 9,20(1 6,431 9,20(1 9,200 100.0 2.2
400 Other Services and Charges 116,917 175,025 144,477 167,425 139,159 79.5 33.8
TOTAL EXPENDITURES $380,613 $445,728 $339,042 5433,448 8411,556 92.3 100,0
EXPLANATORY NARRATIVE
SERVICE UNIT 611 - LEGISLATION
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/20 I 0 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages 580,533 584,502 559,946 581,792 $85,736 101.5 104.8
120 Overtime 1,138 2,000 721 7,000 2,000 100.0 100.0
Total 81,671 86,502 60,667 83,792 87;736 101.4 104.7
200 Personnel Benefits 20,308 20,045 14,727 19,838 19,583 97.7 98.7
310 Office and Operating Supplies 3,746 2,500 1,838 2,500 2,500 100.0 100.0
400 Other Services and Charges
410 Professional Services 15,460 1,500 743 1,500 1,50(1 100 0 100,0
420 Communications 1,241 1,605 701 1,605 1,685 105.0 105.0
430 Transportation / Training 450 1,000 0 1,000 1,000 100.0 100.0
440 Advertising 17981 20,000 9,195 20,000 20,000 100.0 100.0
490 Miscellaneous 668 1,000 0 1,000 1,000 100.0 100.0
Total 35,801 25,105 10,639 25,105 25,185 10(1.3 10(1.3
TOTAL EXPENDITURES - SERVICE UNIT 611 5141,525 5134,153 587,870 5131,235 5135,004 100.6 102.9
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity.
Account 120 Overtime - This line consists of overtime incurred when generating council packets
and attending council meetings.
16 - City Management • Preliminary Budget
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for rnedical
insurance of abottt 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(l2%). The State's Public Employees' Retirement System (PER5) contributions were unchanged.
Accoiint 310 Office and Operating Sonn/ies - Thi line item is budgeted for council Iegislative
supplies, i.e. council packet preparation / supplies. There is rio increase in this Iine item from the
2010 budget.
Acconnt 410 Professioual Services - This budget includes the professional services for codification
of ordinances for the Yakima Muni i a|CVdc. This account is also used for ternporary help
needed for coverage duri leave times, interpretation services and File Maker Pro record prograrn
rnaintenance and upgrades.
Account 420 Communications - This account provides for postage costs.
Account 430 TransportationlTraining - This account provides for staff 10 attend conferences and
other traini seminars.
Account 440 Advertising - This account provides funds for legal advertising \n the Yakima Herald-
Republic of Council meeting agendas, public hearing notices and certification of ordinances enacted.
Account 490 Miscellaneous - This account includes registration fees for City Clerk staff to attend
professional conferences and workshops and purchase of traini manuals; dues for the City Clerk
and Deputy City Clerk in the Washington Municipal Clerk's Association and the international
Institute of Municipal Clerks.
SERVICE UNIT 625 - RECORDS
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo % Cowo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
Acmm BUDGET 9V30/2010 Y, a' [ oo BUDGET 2 TO 5 4 m5
Expenses
100 Sa1arie and Wage
110 Salaries and Wages 8119,231 S122,124 $89,030 8120,665 S123y00 101.5 102.7
120 Overtime 348 550 0 550 550 100/0 100/0
Total 119,579 122,674 89,030 121 124,450 101.5 1027
20 Personnel Benefits 32,327 32,281 23,710 31,978 31,427 974 Y83
300 Supplies
310 Office and Operating Supplies 4,914 5,500 3,326 5,500 5,500 WO 100
350 Small Tools and Equipment 1,152 1 1.268 1.200 1 100/) Dm/`
Total 606+ 6,70 4,594 6,70) 6,700 l'm 100/)
400 Other Services and Charge
410 Professional Service 383 ll/ 0 S/K 5/00 45.5 DU)
420 Communications 2,579 2,520 761 2,520 2,574 102] 102.1
430 Transportation / Training l 2 1 2.000 2.300 100/) 115/0
48) Repair And Maintenance 0 50 U 50) 500 l'm// 100/)
490 Miscellaneous 76,845 133,600 1}] 132,300 0I600 77.5 78.3
Total 0 149,920 133 142 113,974 76]0 80.1
TOTAL EXPENDITURES - SERVICE UNIT 625 $239,088 $311,575 $251 $302 8276,552 88.8 91.5
Preliminary Budget • City Management I7
V 'n' � ma�r/neo -
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %Cowo Y6Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 YEAR- END B"ooET 2 TO 5 4 TO 5
Revenues
340 Charge for Goods and Services 9O 910,000 $0 $5,000 55,000 50.0 100,0
TOTAL REVENUES — SERVICE UNIT 627 50 S10 $0 $5,000 $5,000 50/0 100/0
AxCo,///t Salaries and Wages — In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility (or|ongevity.
Account 120 Overtime — Overtime in this service unit is primarily due to the Public Records Officer
meeting response deadlines to puhlic disclosure requests.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 320 Office and Operating Supplies — Items hudgeted include office supplies and computer
accessories.
Account 350 Small Tools and Equipment — This account is used for equi menL replacement, and
pays for items such as calculatoi's, office furniture and computer cOiflpOnents.
Account 410 Professional Services — Funds are budgeted in this line item for professional services
by ternporary help needed for coverage during leave times.
Account 420 Communications — This account provides for telephone services and postage.
Account 430 Transportation' Training — The 2011 budget allolArs the City Clerk to attend the
Washington Munici al Clerk's Association Conference and the City Clerk and Deputy City Clerk
to attend regional meetings. Travel expenses associated with training workshops for the Puhlic
Records Officer are also included in this line item.
Account 480 Repairs and Maintenance — This account contains rnaintenance contracts and direct
repair costs for equ
Account 490Miscellaneous — This miscellaneous account fluctuates due to election costs, which
vary depending on whether there is an election for council members and judges, and the number
of issues on the ballot. The Constitution guarantees every American the right to vote. There is no
charge to the individual for exercising this right; hov/eper, this privilege is estimated to cost the
taxpayers $100,000 in 2011 for the 2010 election expenses. This does not include special el c|inn
costs. If a special election should occui', a fundi source would need to be identified. This line
item also includes registration expenses for conferences and workshops. The following major
expenses are included in this line item for 2011:
18 — City Management • _Preliminary Budget
EXPENSE AMOUNT
2010 Election Expenses 5100,000
Registrations for Conferences and Seminars and Miscellaneous 2,800
Dues and Subscriptions SOO
TOTAL EXPENSES 5103,600
Revenues — Revenues consist of a State grant of $5,000 for archiving.
- Preliminary Budget • City Management —19
CITY v, /
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
HU A SOURCES _016
GENERAL FUND
ASSISTANT CITY AGER DAVE ZABELL
HUMAN RESOURCES ^ AGso SHERuL M. SMITH
DEFINITION
The Human Resources Division is responsible for the administration of a comprehensive human
resource management program in accordance with Federal, State and local regulations.
This division adininisers the foliowing programs, plans or regulatory requirements:
Collective Bargaining - 13 Labor Units (State rnandated Chapter 41.56 RCW)
Charter Civil Service Operations (City Charter mandate)
Police and Fire Civil Service Operations (State mandated Chapter 41.12 and 41.08 RCW)
Retirement System Administration (State mandated Chapter 41.28 RCVV)
ADA (Americans with Disabilities Act) Administration (Federal and State Mandate)
FMLA (Fainily and Medical Leave Act) Administration (Federal and State Mandate)
FTA / DOT Random Drug Testing Administration (Federal Mandate)
Pre-Employment Physical Examination Administration (City Policy)
Employment Eligibility Veri8catinn(|-0) (Federal Mandate)
Record Retention Act (State rnandated Chapter 40.12 RCW)
B[[)CCo/np|\an(p (Federal Mandate)
FLSA (Faii' Labor Standards Act) (Fedeial Mandate)
Self Iiisuraiice for Health lnsurance (City Policy)
Self lnsurance for Wor Cornpensation (City Policy)
Self lnsurance for Unemplovment lnsurance (City Policy)
In addition, Homan Resources administers the following benefit programs:
ICMA 457 Deferred Compensation Plan (City Policy and Collectively Bargained)
Section 125 PIan (City Policy and Collectively Bargained)
Life insurance (City Policy and Collectively Bargained)
Disability Insurance (City Policy and Collectively Bargained)
Unreimbursed medical spending accounts (City Policy)
Dependent day care prograrn (City Policy)
The service units in this division are:
SERVICE UNIT 103 - CRIMINAL JUSTICE SALES TAX
SERVICE UNIT 623 - PERSONNEL
SERVICE UNIT 627 - POLICE AND FIRE CIVIL SERVICE
SERVICE UNIT 628- CHARTER CIVIL SERVICE
SERVICE UNIT 829- AFFIRMATIVE ACTION
20 — City Management • Preliminary Bidget
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
HUMAN RESOURCES ACTUAL BUDGET BUDGET
Permanent Budgeted Positions Authorized 753 735 714
Personnel Requisihons (58 perm certified —2009; 30 perm certified— 200 estimate) ^' S2 81 70
Employment Tests Administered 65 40 Zo
Personnel Hired '" S2 l'm 8)
Classification Studies Completed m 16 115 6
Training Programs Coordinated (|*Housr Training / Outside Provided) 8l Kl 60
Hours Invested io Labor Negotiations / Contract Adoio/Grievances ZVVo JVVo 3000
Hours Invested iuFWL&Administration 300 400 400
Hours Invested iu Employee Relations (Consultations vu Staff D,x WO WO WO
Performance Evaluation / Improvement, Discipline Administration
Personnel Action Forms (PA) processed 200 2600 25(0
Performance Evaluations Issued 542 524 500
(1) Includes Temporary Positions.
(2) Refiect updating c1as specifications for ADA cornpliance in 2010.
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE Acmm BUDGET BUDGET
1231 Hunian Resources Manager
10101 Deputy Human Resources Manager 1.00 1.00 1.00
10103 Human Resources Specialist 4.00 4.00 4.00
10104 Human Resources Assistant iO(/ 1.00 1.00
10102 Chief Examiner 1.00 1.00 1.00
TOTAL PERSONNEL (I) 8.00 8.00 8.00
(l)I05FT8's funded by Employee Benefit Funds (B2,B3(S).- 514).
The Human Resources Division volunteered for an unpaid furlough in May of 2010 as pad of the
City's mid year budget reduction efforts. The Human Resources staff volunteered to furlough 8
hours per month per employee for a total savings of 64 staff hours per month. Other general fund
employees were required to furlough a total of 40 hours in the last half of calendar year 2010.
For 2011, Human Resources has volunteered to continue our unpaid voluntary furloughs at 12
days annually per person. The advantage to the City of furloughing is the retention of trained and
skilled employees comp red to reduci staff and subsequently rehiring and retra employees
when the financial conditions improve. Morale and service to the community remains strong by
retaining jobs and redefining work schedules.
PrY//m///0r B//�w'/*���ƒ Management 2I
rV ',' City ma�cn��o —
BUDGET SUMMARY
DEPT 018 HUMAN RESOURCES (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cnov Y4CHwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMRY BY SERVICE UNIT ACTUAL BUDGET 9Y302010 Ym x' [ wo BUDGET 2 m6 4 m5
103 Criminal Justice Sales Tax .3% $6,750 8750 83,000 $750) $7500 l'm// 100/)
623 Personnel 161.650 16\»54 108,647 151.714 153,240 9E2 101.0
627 I>olice and Fire Civil Service 144,100 148,794 103,257 145,097 142,938 96.1 98.5
628 Charter Civil Service 141,826 149,730 101,184 143,086 143,258 95.7 100.1
629 Diversity Promotion 610 Rm Rm 500 ;00 100 100
TOTAL EXPENDITURES 9454,937 5467470 8316,589 8447097 9447,436 95.7 99 Y
( ( ( (4) ( ( (
2010 2010 2010 2011 % Cowo %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY 8,TYPE ACTUAL BUDGET 9V30/2010 Y, a' [ oo BUDGET 2 TO 5 TOTAL
00 Salaries and Wage 8332,627 5330,973 9240,309 8329,747 5326368 96.3 72.9
200 Personnel Benefits 88052 84,245 59,734 8I523 81 96.2 18J
SUB-TOTAL SALARIES AND BENEFITS 416,679 423,219 100,043 413,270 407,411 96] 91J
3(0 Supplies 10,078 14,700 5,779 ]0,5(0 12,200 83.0 2.7
400 Other Services and Charges 78,179 29 10\767 24,127 27825 94] 6.2
TOTAL EXPENDITURES $454,937 $467478 S316.589 $447897 $447436 957 l/m/`
EXPLANATORY NARRATIVE
SERVICE UNIT 183 - CRIMINAL JUSTICE SALES TAX 3%
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cowo Y6Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y� � [ wo BUDGET 2 TO 5 4 TO 5
Expenses
410 Professional Services 56.750 $7500 $3 $7 500 $7500 100/) 100/0
TOTAL EXPENDITURES -SERVICE UNIT 103 56,750 8750 83,000 $7,50) $7,500 l'm// 100/)
Account 410 Professional Services - The voter approved 0.3% Criminal Justice Sales Tax began in
2005. In order to adequately support the recruitment process for public safety related personnel,
$10,000 of the new tax was allocated to Human Resources in a professional services account to
provide for contract services, continuous testi for police and any necessary recruitrnent costs for
other positions funded by the crirninal justice sales tax. Since 2009, the budgeted allocation has
been reduced toS7,5OO.
22 - City Management • Preliminary Blidget
SERVICE UNIT 623 - PERSONNEL
( ( ( ( ( (6) (7)
2010 2010 2010 2011 % CHnn %[onv
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 �» � [ nu BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wage
110 Salaries and Wages $UZKD $1I5,892 S81,075 N10,875 01173 964 V\X
120 Overtime 59 50) 0 50 500 10i0 100.0
Total 112,680 116,392 81,075 111 112,232 96.4 10i8
20 Personnel Benefits 26,843 27,183 19,435 27,010 26,93) 99.1 99.7
300 Supplies
310 Office and Operating Supplies 5,175 600) 2,984 4 4,000 66.7 100.0
350 Small Tools and Equipment 43 1,000 416 70 1,000 lNN 142.9
Total 5,218 7,000 3,400 4,70 5000 71.4 106.4
40 Other Services and Charges
410 Professional Services 1\98 2,00) 910 7,000 2,000 10i0 100.0
420 Communications 2,69 3]79 1.00 2]29 1,87 99.1 88.3
430 Transportation / Training 676 1.000 320 1 l lNx` 100.0
480 Repairs and x1aiuteoo,ur 253 501 117 30 50 100.0 166.7
490 Miscellaneous 2,337 3,70) 2.298 3,20 3,700 10i0 1156
Total 16y08 10\379 4,737 8 9,079 875 1052
TOTAL EXPENDITURES - SERVICE UNIT 623 $161,650 $16N54 $108647 8151,714 $153,24) 95.2 101.0
Account 110 Salaries and Wages - ln accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli UbUby for longevity.
Account 120 Overtime - Overtime in this service unit is primarily due to operational needs and/or
unexpected staffing interruptions
Account 200Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8'&), and workers' compensation by
(l2'4 The State's Public Employees' Retirernent System (PERS) contributions were unchanged.
Account 310 Office and Operatiug Supplies - This line item is mainly foi' office siipplies,
consumables and printing costs for various Human Resources program booklets.
Account J5U Small Tools and Eqnipinent - This account is used for equiprnent rep|acen'pnt,and
pays for items such as calculators, office furniture and computer components.
Account 410 Professional Services - This budgeted line item is for professional labor negotiations
assistance in collective bargaining for Police (YPPA), Fire (|AFP), AFSCME Local 1122 contracts and
managernent bargaining units, plus in-service training.
Account 420 Communications - This account provides for wireless communication costs, telephone
sei'vices and postage.
Account 430 T / Training - The foliowing table depicts the antici aLed travel and
training for 2011.
Preliminary Budget • City Management 23
� ' r� aoo�en/oo -
ORGANIZATION MEETINGS STAFF ATTENDING
Washington Public Employer Western Washington Human Resources Manager and / or
Labor Relations Association (Usually Seattle area) Deputy Hurnan Resources Manager
(WAy8LKA) Quarterly meetings
Northwest H Resource Annual Conference Hainan Resources Manager and / or
Management Association Deputy Hurnan Resources Manager
International Personnel Site Unknown Hainan Resources Manager and / or
Management Association Annual Conference Deputy Hurnan Resources Manager
Association oF Washington Cities Yakinia (Labor Relations Hunian Resources Manager
Institute) Deputy Hurnan Resources Manager
Training Workshops Related to Yakima v, Seattle Area Hunian Resources Specialists
Human Resources Functions I-Iuinan Resources Assistants
Workers' Compensation and Safety Seattle, Spokane or the Tri-Cities Hunian Resources Specialists and / or
Functions Area I-Iuinan Resources Manager
Account 480 Repairs and Maintenance — This account contains maintenance contracts and direct
repair costs for equi /nent.
Account 490 Miscellaneous — The majority o(fnndsbnLhi account are used for registration fees for
participation in conferences, dues and subscri tions, and various uncategorized items.
SERVICE UNIT 627 — POLICE AND FIRE CIVIL SERVICE
(|) (2) ( ( ( ( (
201 201 201 2O|| %Cnwo % Cowo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/201 0 YEAR- [nn BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wage $110902 $1]] $80255 $109,367 8107127 96.2 98.0
120 Overtime 0 1.000 0 800 1 100]0 125/0
Total 11\902 112.389 80,255 110,167 108,127 96.2 98.2
2 Personnel Benefits 29,677 29,633 20,885 29,356 28,236 95.3 96.2
310 OFFice and Operating Supplies 1 2 603 1 2,000 909 lll]
4N) Other Services and Charges
410 Professional Services 72 50 l8 500 500 100/) Dm/`
420 Cumm`mkah^u, 1 2,022 1 1 1 85.3 100.0
430 Transportation /Training V ] o ;m/ 1 WO 200 0
480 Repairs and Maintenance 253 250 152 250 250 100.0 100.0
490 Miscellaneous 134 800 222 800 1 137.5 1375
Total 1 4,572 1 3,774 4,574 KN/) 1212
TOTAL EXPENDITURES —SERVICE UNIT 627 $44,100 $118,794 $103,257 $45,097 $142,938 96] 985
Revenues
340 Charges For Goods and Services $5 $6'500 $0 $0 $6.500 100/0 *
TOTAL REVENUES — SERVICE UNIT 627 $5 $6,50 $0 $) $6,500 l'm// "
Account 110 Salaries and Wages In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts rnay occur because of an
individual employee's merit adjustments or eli ibUity for longerhy.
24 — City Management • _Preliminary Budget
Account 120 Overtime — Overtime in this service unit is primarily due to operational needs and/or
unexpected staffing interruptions.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustrnents. Dental insurance was reduced by (S.8`&), and workers' compensation by
(12'X). The State's Public Employees' Retirernent System (PERS) contributions were unchanged.
Account 310 Office and Operating Supplies — Items budgeted inckide office supplies and computer
accessories.
Account 410 Professional Services — Funds are budgeted in this line item for professional services
such as outside legal services for the Police and/or Fire Civil Service Commission or other specialty
services.
Account 420 Communications — This account provides for postage and telephone services.
Account 43O Transportation /Training — The (oUowri tahle depicts the anticipated ated travel and
training for 2011:
ORGANIZATION MEETINGS STAFF ATTENDING
Association ni Washington Cities Seattle (Civil Service Seminar) Commission Chairman
Chief Examiner
Human Resources Specialists
NeoGov (training for the transition to Las Vogas, NV Chief Examiner
de/nwnppikomoacki/,gxyoteu)
Account 480 Repairs and Maintenance — This account contains maintenance contracts and direct
repair costs for equi nen1.
Account 49O Miscellaneous — The majority ofh/mdsinLhisaccoon1arensedhorregisbahonfees(or
participation in confereiices, dues and subscriptions, and various uncahpgo/ized items.
Revennes — Reveiiues consist of Civil Service eain fees.
Preliminary Budget • Cit Management 25
SERVICE UNIT 628— CHARTER CIVIL SERVICE
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cowo Y6Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y, a' [ oo BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $109,045 5109W93 $78 S107,05 $105,509 96,2 98.0
120 Overtime 0 500 0 500 500 100.0 100.0
Total 109,045 110\103 78,079 108 106 96.2 98/)
200 Personnel Benefits 27;532 27429 19,414 27,157 25,877 942 953
300 Supplies
310 OfFke and Operating Supplies 2,632 3,50 1,244 2,50) 3,500 l'm// 140/)
35) Small Tools and Equipment 622 1,500 29 l/K 1 mN 120U)
Total 3,254 5,000 1 I�N 4,700 94.0 134.3
400 Other Services and Charges
410 Professional Services 124 1,500 37 500 1,000 66.7 200
420 [^mm 1 ] 821 1 1 103.6 131.5
430 Transportation / Training 0 1'100 0 600 1 100.0 1813
440 Advertising 0 600 0 200 600 KN/) 300.0
480 Repairs and Maintenance 253 400 118 254 400 100 Kmo
490 Miscellaneous 269 1,700 542 1,250 1.700 lUU// 136/0
Total 1,996 7,18 1,51w 4,224 6,672 93.9 158/)
TOTAL EXPENDITURES — SERVICE UNIT 628 $141 $149,730 $10 $143,086 $143,258 95.7 100.1
Account 110 Salaries and Wages — In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility hor|nngpvdy'
Account 120 Overtime — Overtime in this service unit is primarily due to operational needs and/or
unexpected staffing interruptions.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustrnents. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Supplies — Items budgeted include office supplies and computer
accessories.
Acconnt 350 SmaIl Tools and Eqn/paoont — ThisaccnnnLisosedhoreqoi menJneplacementand
pays for items such as calculators, office furniture and computer components.
Account 410Professional Services — This line item is used primarily for aconyu|hant to perform
reclassification studies. This varies from year to year based on the nurnber of reclassification
requests by ernployees.
Account 420 Communications — This account provides for postage and telephone services.
26 — City Management • _Preliminary Budget
Account 430 Transportation / Training - The following table depicts the anticipated Lrave|and
training for 2011:
ORGANIZATION MEETINGS STAFF ATTENDING
Association of Washington Cities Seattle (Civil Service Seminar) Commission Chairman
Chief Examiner
Human Resources Spedaiits
NeoGov (applican tracking Las Vegas, NV Chief Examiner
system)
Account 440 Advertising - This account provides funds for extraordinary recruitment.
Account 480 Repairs and Maintenance - This account contains maintenance contracts and direct
repair costs for equ
Account 490 Misce!lc,neous - The majority o[hundsbothisaccoon1arensedhorregisba|ion6eeshor
participation in conferences, dues and subscriptions, a/x]variousun(ategorizeditex's.
SERVICE UNIT 629 - AFFIRMATIVE ACTION
This was established as the result of a 1992 policy issue for affirmative action and "difficult to
fill" professional and technical positions. With the implementation ofa recruitment program of
this nature, the City of Yakima will increase the opportunities of attracting technical skilled and
qualified applicants.
( ( ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnno % Cnoo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 m5
Expenses
310 Office and Operating Supplies $0 $Rm $R) 5500 5500 100.0 100/0
TOTAL EXPENDITURES — SERVICE UNIT 629 $0 $Rm $R)o 5500 5500 kmo Um
Account 310 Office and Operating Snpp!ies - Iterns budgeted include office supplies and computer
accessories.
Preliminary Budget • City Management 27
V -o' � ma�r/neo -
CITY OF
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
UNEMPLOYMENT COMPENSATION - 512
ASSISTANT CITY . AGER DAVE ZABELL
HUMAN RESOURCES . AGER SHERYL M. SMITH
DEFINITION
The Unemployment Compensation Reserve Fund covers unemployment claims filed by former
employees. Revenues to this fund are generated through monthly accrual assessments made for
each employee in operating funds with Salaries and Wages. This activity is recorded in one service
unit, 623 Personnel.
The service units in this division are:
SERVICE UNIT 623 - PERSONNEL
SERVICE UNIT 645 - INTERFUND DISTRIBUTION
SERVICE UNIT 699 - GENERAL REVENUES
AUTHORIZED PERSONNEL
The salary costs are an allocation of Human Resources personnel. Unemployment Compensation
funds .35 FTE's in Human Resources (016).
BUDGET SUMMARY
DEPT 512 UNEMPLOYMENT COMPENSATION RESERVE (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END ND B UDGET 2 TO 5 4 TO 5
623 Personnel 8120,1105 $236,861 $136,553 $166,395 $312,477 131.9 187.5
TOTAL EXPENDITURES 8120,005 8236,861 $136,553 $166,395 8312,477 131.9 187.8
REVENUE SUMMARY BY SERVICE UNIT
645 Interfund Distribution $117,392 8142,000 8110,387 8149,000 8173,000 121.8 116.1
699 General Revenues 396,498 359,841 393,885 393,885 376,490 104.6 95.6
TOTAL REVENUES $513,890 $501,841 $504,272 8542,885 $549,490 109.5 101.2
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END ND B UDGET 2 TO 5 TOTAL
100 Salaries and Wages $22,933 823,452 $16,737 $23,044 $23,056 95.3 7.4
200 Personnel Benefits 85,764 205,550 113,973 135,522 280,330 136.4 89.7
SUB-TOTAL SALARIES AND BENEFITS 111,697 229,032 130,71)) 158,566 303,386 132.5 97.1
40)) Other Services and Charges 6,381 5,600 4,172 5,60)) 5,700 101.8 1.5
900 Interfund Payment for Services 1,927 2,229 1,671 2,229 3,391 152.1 1.1
TOTAL EXPENDITURES 8120,005 8236,861 $136,553 $166,39') 8312,477 131.9 100.0
28 - City Management • Preliminary Budget
EXPLANATORY NARRATIVE
SERVICE UNIT 623— PERSONNEL
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo Cono
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, ^� [ wo BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
10 Salaries and Wages $22,008 $23,352 $16,737 $22,944 S22,956 08.3 100.1
120 Overtime 25 Im/ 0 l'N 100 100.0 10k0
Total 22,933 23,452 16,737 23,044 23\056 98.3 100.1
20 Personnel Benefits 88,764 205,580 113,973 135,522 280\33) 136.4 26.0
410 Professional Services 6,3*1 5,600 4,172 5,600 5,700 01.8 01.0
990 1ute,hmd Administrative Charges 1,927 2 1 3,391 152] 152J
TOTAL EXPENDITURES — SERVICE UNIT 623 $120,005 $236,861 $136,553 S166,395 $312,477 131.9 187.8
Account 110 Salaries and Wages — In accordance with management directive, salaries are again
"frozeo' for the 2Dllbudget. Minor changes in the salary accounts rnay occur because of an
individual employee's merit adjustments Vr eligibility {orlorgcvhy
Account 120 Overtime — Overtime in this service unit is primarily due to operational needs and/or
unexpected staffing interruptions.
Account 2UUPersonnel Benefits / Unemployment Compensation Benefits — The personnel benefit
accounts include rate increases for medical insurance of about 6%, and unemployment insurance
of 25'/0; along with the normal roll-ups related to base wage adjustments. Dental insurance was
reduced by (3.8%), and workers' compensation by (12%). The State's Public Employees' Retirement
System (PERS) contributions were unchanged.
This account also pays for unemployment claims filed byformer employees asxeUasLhebenebks
related to the salaries and wages paid from this fund and is expected to be impacted by the
reduction in force (layoffs) effective January 1, 2011.
Account 410 Professional Services — This account pays for our third party administrator, Talx
i/C)(p/ess Administrative Services.
Account 990 Interfuod Administrative Charges — This expense is this service unit's share of other
departments administrative services charges.
Preliminary Budget • Cit Management 29
WORKERS' UNEMPLOYMENT BENEFITS PAID
LAST EIGHT YEARS ACTUAL EXPENDITURES, 2010 YEAR -END ESTIMATE AND 2011 BUDGET
$300,000
$275,000
$250,000 -
$200,000
$150,000
$130,000
$112,520 $119,482 $115,023 $114,242
$98,525
$100,000 $88,851
$79,410 583,201
$50,000
2002 2003 2004 2005 2006 2007 2008 2009 2010 YE 2011
Actual Actual Actual Actual Actual Actual Actual Actual Estimate Budget
SERVICE UNIT 645 - INTERFUND DISTRIBUTION
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
Revenues
360 Miscellaneous Revenues $117392 $142,000 $110,387 $149,000 $173,000 121.8 116.1
TOTAL REVENUES - SERVICE UNIT 645 $117392 $142,000 $110,387 $149,000 $173,000 121.8 116.1
Revenues - Interfund revenues are generated through monthly accrual assessments made for each
employee in operating funds with Salaries and Wages. The reserve balance is stable.
SERVICE UNIT 699 - GENERAL REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance $396,498 $359,841 $393,885 $393,885 $376,490 104.6 95.6
TOTAL REVENUES - SERVICE UNIT 699 $396,498 $359,841 $393,885 $393,885 $376,490 104.6 95.6
Revenues - Beginning balance is the accumulated savings from prior year activity in the fund.
30 - City Management • Preliminary Budget
CITY m J'iiiiillm
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
ME y DENTAL COVER _4, GE - 513
ASSISTANT CITY NI ^�AGao DAVE ZABsLL
HUMAN RESOURCES „E'" SHERYL M. SMITH
DEFINITION
This fund is used to pay group medical and dental claims for covered employees and retirees and
their eli ible dependents. Revenues for this fund are generated from operating funds with payroll
activities through monthly assessments made for each covered employee. Additionally, employees
contribute monthly from payroll and retirees pay the full cost of coverage monthly from their
pension checks.
In order to pay all medical / vision / dental claims and maintain reserves at acceptable levels, rates
charged against all operating funds have been adjusted for 2011. The 2011 total revenue, which
includes estimated contributions from operating funds, employees' payroll deductions, retiree
contributions and interest earnings are projected at $10
The service units in this division are:
SERVICE UNIT 623 — PERSONNEL
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
SERVICE UNIT 699 — GENERAL REVENUES
AUTHORIZED PERSONNEL
The salary costs are an allocation of Hurnan Resources personnel. Medical / Dental Coverage
funds l.35PTB'sin Human Resources (0l6).
BUDGET SUMMARY
DEPT 513 EMPLOYEES HEALTH BENEFIT RESERVE (1) (2) (3) (4) (5) ( (
2010 2010 2010 2011 % Cnwo Cono
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY B, SERVICE UNIT ACTUAL BUDGET . »�[nu BUDGET 2 TO 5 4 TO 5
623 Personnel $0,022,099 $10,553,586 $7,268832 $10,10 $10V86,761 101.3 105.2
TOTAL EXPENDITURES $9,ii22,091) $10 $7,268 $10V61 $10,656 101.3 1052
REVENUE SUMMARY BY SERVICE UNIT
645 b`u,mndDb,dh"hm` $8,733,566 SyJxxVm/ $6,900,852 S0,351,488 S9,702,325 103.4 103.8
699 General Revenues 3 I420\769 3,425,661 3,563,208 3,540\253 10I2 99.4
TOTAL REVENUES 512,696,862 S]2 S]0,326 912 S13,242,578 103.3 102.5
Preliminary Budget • City Management 31
V /-o' � ma�r/neo —
DEPT 513 EMPLOYEES xmon BENEFIT RESERVE (U (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % [H^m %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY 8,TYPE ACTUAL BUDGET 9V30/2010 YEAR- END B"ooET 2 TO 5 TOTAL
100 Salaries and Wages $00,04 $03,60 $74 $01 $100,197 967 0.9
20 Personnel Benefits 8,76731V 9,343,308 6,273,108 8,933 9,34459 100.0 874
SUB-TOTAL SALARIES AND BENEFITS 8,868,124 9,446,928 6,347261 9,034,959 9,444706 100/) 88.4
300 Suppl ies 765 4,000 3 1.500 4 100]0 0/0
40) Other Services and Charges 942,26* 987,974 832.519 1 1 llU// 10.2
90 lnterfund I'ayrnent for Services 110,942 1l4,685 86,014 114,685 151,074 1317 1.4
TOTAL EXPENDITURES 89,9 22,099 $10\553,586 $7,268,83 $10,161 $1\686 101.3 l'V/
EXPLANATORY NARRATIVE
SERVICE UNIT 623 - PERSONNEL
(|) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cowo Y6Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 YEAR- END B"ooET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
UV Salaries and Wages $100,772 $102,020 874,153 8100'749 899,197 96 98
]Zo Overtime 42 ] V ],0(0 ] 100.0 100.0
Total 1(0 103,620 74,153 101 100V97 96.7 98.5
200 Personne Benefits 8,767,I10 9,343,308 6,273108 8,93I210 9,344509 100.0 1046
300 Supplies
310 Office and Opei'ating Supplies 765 IVVV 3,038 ],0(0 3,000 100.0 300.0
350 Small Tools and Equipment 0 1,000 o 500 EOM WO 200 0
Total 765 4 3,038 1 4,000 100.0 266.7
400 Other Services and Charges
410 Professional Services 505,532 528,192 429,842 520 548 103.8 105.1
420 Communications 25 2,302 2,794 4,500 4,500 195.5 i(mo
430 Transportation / Training 737 1 79 700 1,000 71.4 142.9
460 Insurance 435,548 45I680 399)89 479,710 527681 ]]6.3 10.0
4*0 Repairs and Maintenance V 500 V 250 400 80.0 160/0
490 Miscellaneous 426 1,900 715 4900 5,400 284.2 110.2
Total 942,269 987,974 832 1 1 1]0/) 1076
990 1uter6md Administrative Charges 110,942 114 *6,014 114,605 ]5] 131.7 1317
TOTAL EXPENDITURES - SERVICE UNIT 623 $9,922,099 910\55I580 87,268,832 910U01 8]0,686 101.3 1052
z1cconnt220So/or/eaundl4ares - |naccordanccvvkhn'anagcn'entdircctbvz salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli ibUhy for longevity.
Account 120 Overtime - Overtime in this service unit is primarily due to operational needs and/or
unexpected staffing interruptions.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(l2%). The State's Public Employees' Retirement System (PER5) contributions were unchanged.
32 - City Management • _Preliminary Budget
|nc/eaeesindhisfunda/eaLhibubabkehrmedka|costhnUahon(exLinahedat6-10%) an agi
workforce with niininial turnover (includi LEC>PF| medical costs) and a large number n[claims
exceeding $]5j)00. |n2O09,xe have 28 claimants whose claims experience exceeded $55,OOU,which
is 20% of the stop loss deductible of $175,000. Those 28 claimants incurred claims which totaled
approximately S1 As of August 31, 2010 we have 13 claimants who claims experience have
exceeded $35,000, or a total of approximately $1,295,152. In 2009, we had two stop loss claims and as
of August 31, 2010, we have two stop loss claims.
Accoiint 310 Office and Operating Siipplies — Items budgeted include office supplies and cornputer
accessories.
Account 350 Small Tools and Equipment — This account is used for equipment replacement, and
pays for items such as calculators, office furniture and computer components.
Account 420 Professional Services — This line item accounts for adrninistrative service charges
paid to Healthcare Management Administrators, Inc. (HMA), the City's Third Party Claims
Administrator (TPA) and effective January 1, 2009, the Delta Dental network and Vision Service Plan
(\SP) vision network premiums.
Account 42U Communications — This account is primarily used for medical information mailings Lo
participants in the medical plan.
Account 430 Transportationl Training — This account provides for staff to attend conferences and
other training seminars.
Account 46O Insurance — This line iteni pays for stop-loss insurance prerniuins.
Account 480 Repairs and Mciintenance — This account contains rnaintenance contracts and direct
repair costs for equi x'enL
Account490 Misce!laiieous — The majority of funds in this accoiintare used for registration fees for
participation in conferences, dues and subscri tions,andvarionsoncaicgorizcdkrnus.
Account 990 Interfund Administrative Charges — This expense is this service unit's share of other
departments administrative services charges.
Preliminary Budget • Cit Management 33
WORKERS' HEALTH BENEFITS PAID (MEDICAL /DENTAL /VISION)
LAST EIGHT YEARS ACTUAL EXPENDITURES, 2010 YEAR -END ESTIMATE AND 2011 BUDGET
$10,000,000 —
$9,320,000
$8,910,000
$9,000,000 - $8,414,467
$8,000,000 /,S14,L /9 57.770.456
$7,000,000 $b,5b25, .b, LU
$6,360,159
$6,000,000 $5,864,843
$5,000,000 ■ ■ ■ ■ ■ ■ ■ ■
$4,000,000 ■ ■ ■ ■ ■ ■ ■ ■ ■
$3,000,000 ■ ■ ■ ■ ■ ■ ■ ■ ■
$2,000,000 • ■ • • • • • • •
$1,000,000 ■ ■ ■ ■ ■ ■ ■ ■ ■
$0 .
2002 2003 2004 2005 2006 2007 2008 2009 2010 YE 2011
Actual Actual Actual Actual Actual Actual Actual Actual Estimate Budget
SERVICE UNIT 645 — INTERFUND DISTRIBUTION REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
Revenues
360 Miscellaneous Revenues $8,733,566 $9,388,000 $6,900,852 $9,351,488 $9,702,325 103.4 103.8
TOTAL REVENUES — SERVICE UNIT 645 $8,733,566 $9,388,000 $6,900,852 $9,351,488 $9,702,325 103.4 103.8
Revenues — Factors that affect this revenue are the coverage elected by the employee (employee only
or family) and the number of budgeted positions. The following reflects the total base premium
rates charged. (These rates are then used to calculate the portion paid by the City and employees
based on negotiated formulas).
2009 2010 vs.
2009 2010 VS. 2011 % CHANGE
DESCRIPTION ACTUAL BUDGET 2010 PROPOSED 2011
LEOFF I Employees $700.00 $714.80 $14.80 $722.79 1.1%
All Other Employees $495.16 $531.02 $435.86 $490.93 7.6%
Dependent(s) $438.80 $466.74 $27.94 $614.68 31.7%
Dental $84.47 $87.85 $3.38 $84.52 3.8%
34— City Management • Preliminary Budget
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cmm Y6Cmm
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y� �[wo BUDGET 2 TO 5 4 m
Dr",mteo
270 Beginning Balance 93,096,084 $2,766769 52,774,762 52,774,762 $2,753,493 9k).5 99.2
360 K1ixuUnor"uxKr,nmm 867,211 663 650\898 788,446 786760 1187 01)8
TOTAL REVENUES — SERVICE UNIT 699 $3,963,295 53,429,769 83,425,661 $3,563 $3,54\253 103.2 99.4
Revenues — Miscellaneous revenues include retired employee contributions and investment
interest. The 2011 revenue budget includes S2OO,OOOin stop loss recoveries. Stop loss recoveries are
unpredictable in both occurrence and magnitude.
Thisreservpisbp|ovvLheinsorancpboard'spoUcyandrecnoomendabnnshorresprve|eve|sborself-
insured programs.
Preliminary Budget • Cit Management 35
CITY OF 7;;A://il^
CITY MANAGEMENT
2011 FRELIMINARY BUDGET NARRATIVE
WO 'S C _514
ASSISTANT CITY AGER DAVE ZABELL
HUMAN RESOURCES AGER SHERYL M. SMITH
DEFINITION
This fund is used to pay industrial insurance iriedical claims and provide time loss payments
to City employees injured while performing their assi ned duties. Revenues for this fund are
generated through monthly accrual assessments made for each employee in operating funds with
Salaries and Wages. In addition, this fund will provide a portion of the wage and benefit costs for
the Human Resources Manager, Deputy Human Resources Manager, Hiirnan Resources Specialist
and Human Resources Assistant who administer this fund and assist in developing safety training
programs. This activity is recorded in oiie service unit, 623 Personnel.
The service units in this division are:
SERVICE UNIT 623 — PERSONNEL
SERVICE UNIT 645— INTERFUND DISTRIBUTION
SERVICE UNIT 699 — GENERAL REVENUES
AUTHORIZED PERSONNEL
The salary costs are an allocation of Hui Resources personnel. Workers Compensation funds
1.35 PTB's in Human Resources ()16).
BUDGET SUMMARY
DEPT 614 WORKERS COMPENSATION RESERVE (1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 % [nnv % Cnnn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 Yt m� [ wo BUDGET 2 TO 5 4 TO 5
623 Personnel $1 $1 5892/00 $1 $1 92/0 104.5
TOTAL EXPENDITURES 51.317,593 51,469,617 $892,01 $1 51 92.0 104.5
REVENUE SUMMARY B SERVICE UNIT
645 Interfund Distribution 51,303,825 51,407 300 5895,769 $L288,008 �108,008 78.7 86.0
699 General Revenues 1 1,175,017 1 1 1,185,4(16 100 99,6
TOTAL REVENUES 82,486 $2 92 $2,470 82 88.8 92.5
36 — City Management • Preliminary Bialget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/3012010 YEAR-END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages $S3,902 $S5,437 860,686 $S3,919 $81,769 95.7 6.1
200 Personnel Benefits 947993 1,082,916 625,649 972,705 998,642 92.2 73.9
SUB-TOTAL SALARIES AND BENEFITS 1,031,895 1,168,353 686,335 1,056,624 1,080,411 92.5 79.9
300 Supplies 314 5,682 3,214 1,700 5,382 94.7 0.4
400 Other Services and Charges 269,061 274,900 186,941 214,860 245,201) 89.2 18.1
900 lnterfund Payment for Services 16,322 20,682 15,510 20,682 21,037 101.7 1.6
TOTAL EXPENDITURES $1,317593 $1,469,617 $892,001 $1,293,866 $1,352,030 92.0 100.0
EXPLANATORY NARRATIVE
SERVICE UNIT 623 - EXPENDITURES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT - 623 PERSONNEL ACTUAL BUDGET 913012010 YEAR-END BUDGET 2 TO 5 4 TO 5
EXpelltieti
100 Salaries and Wages
110 Salaries and Wages 883,860 584,937 860,686 883,419 881,269 95.7 974
120 Overtime 42 500 0 500 500 100.0 100.0
Total 83,9(12 85,437 60,686 83,919 81,769 95.7 97.4
200 Personnel Benefits 947,993 1,082,916 625,649 972,705 998,642 92.2 1(12.7
300 Supplies
310 Office and Operating Supplies 314 5,182 3,152 1,400 4,982 96.1 355.9
350 Small Tools and Equipment 0 5(1(1 62 300 40(1 80.0 133.3
Total 314 5,682 3,214 1,700 5,382 94.7 316.6
400 Other Services and Charges
410 Professional Services 208,959 205,000 126,303 151,000 176,500 86.1 116.9
420 Communications 58 0 0 0 (1 * *
430 Transportation / Training 560 1,800 0 900 1,600 88.9 177.8
460 Insurance 57237 62,000 59,510 59,510 62,000 100.0 104.2
480 Repairs and Maintenance 253 500 199 400 500 100.0 125.0
490 Miscellaneous 1,993 5,6(10 930 3,(150 4,6(1(1 82.1 15(1.8
Total 269,061 274,901) 186,941 214,860 245,200 89.2 114.1
990 Interfund Administrative Charges 16,322 20,682 15,510 20,687 21,037 101.7 101.7
TOTAL EXPENDITURES - SERVICE UNIT 623 51,317593 51,469,617 8892,001 81,293,866 81,352,030 92.0 104.5
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity.
Account 120 Overtime - Overtime in this service unit is primarily due to operational needs and/or
unexpected staffing interruptions.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation
by (12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Preliminary Budget • City Management - 37
Expenditures for time loss payments have been reduced from 2010 to 2011 by approximately 15%
due to the timely and effective handling of claims by our new third party administrator.
Account 310 Office and Operating Supplies — Items budgeted include office supplies and computer
accessories.
Account 350 Small Tools and Equipment — This account is used for equipment replacement, and
pays for items such as calculators, office furniture and computer components.
Account 410 Professional Services — This account is for professional, vocational, legal and
administrative services connected with administration of Workers' Compensation claims. This line
item includes funding for the Safety and Health Committee.
Account 420 Communications — This account provides for wireless communication costs, telephone
services and postage.
Account 430 Transportation /Training— This line item is used to maintain administrative
professional knowledge related to ongoing changes in Workers' Compensation regulations and
procedures. This account includes funding for the Safety and Health Committee.
Account 460 Insurance — This line item pays for insurance premiums.
Account 480 Repairs and Maintenance — This account contains maintenance contracts and direct
repair costs for equipment.
Account 490 Miscellaneous — This account, along with the Professional Service Account 410, is
budgeted to provide for in- service and outside training costs. This account includes funding for the
Safety and Health Committee.
Account 990 Interfund Administrative Charges — This expense is this service unit's share of other
departments administrative services charges.
WORKERS' COMPENSATION BENEFITS PAID
LAST EIGHT YEARS ACTUAL EXPENDITURES, 2010 YEAR -END ESTIMATE AND 2011 BUDGET
$1,200,000
$1,114,330
$1,000,000 - $975 000
$925,000
$881,927
$786,818 $816,221
$800,000
$593,752 $614,757 $614,757
:::':::
$200,000 . . . . . . . . .
$0
2002 2003 2004 2005 2006 2007 2008 2009 2010 YE 2011
Actual Actual Actual Actual Actual Actual Actual Actual Estimate Budget
38 — City Management • Preliminary Budget
SERVICE UNIT 645 — INTER FUND DISTRIBUTION
( ( ( ( (5) (6) (7)
2010 2010 2010 2011 % [nno % CHwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, �' [ no BUDGET % m 5 4m5
Revenues
360 Miscellaneous Revenues S1 S1,407,300 S895 $1 $1 73.7 86.0
TOTAL REVENUES — SERVICE UNIT 645 S1 S1 SN95'769 $1 $1 787 36.0
Revenues — Revenues for this fund are generated through monthly accrual assessments made for
each employee in operating funds with Salaries and Wages. The 2011 rate system is antici ated to
cover current year costs.
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo ° A Cono
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, ^� [ wo BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Doraon $1J38,923 $1'17\017 S1.169,263 31.169!263 $1 1012 11.3
360 Miscellaneous Revenues 44 5y00 4.597 21 1 20.0 4.8
TOTAL REVENUES — SERVICE UNIT 699 $1]83,032 $1J75,017 $1]73,860 $1]9\263 81,185,406 l'w v^f
Revenues — This service unit includes interest revenue aswell ftie begi balance of
accumulated savings [onnuprioryearacti*hybothe(ond.
Preliminary Budget • Cit Management 39
CITY OF iiikt///et
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
LL SS & EMPLOYEE ASSIST CE - 516
ASSISTANT CITY , AGER DAVE ZABELL
HUMAN RESOURCES , AGER SHERYL M. SMITH
DEFINITION
This fund is used for the Wellness Program and the Employee Assistance Program (EAP). The
Employee Assistance Program includes the Random Drug, Alcohol Testing Program and training
for the City of Yakima as required by federal law.
The service units in this division are:
SERVICE UNIT 645 - INTERFUND DISTRIBUTION
SERVICE UNIT 655 - WELLNESS PROGRAM
SERVICE UNIT 656 - EMPLOYEE ASSISTANCE PROGRAM
SERVICE UNIT 699 - GENERAL REVENUES
BUDGET SUMMARY
DEPT 516 WELLNESS/ EAP FUND (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
655 Wellness Program $63,809 542,349 $23,179 $41,193 539,885 94.2 96.8
656 Employee Assistance Program 46,225 4Z500 2 38,900 40,000 84.2 102.8
TOTAL EXPENDITURES $110,034 889,849 $45,251 880,093 579,885 88.9 99.7
REVENUE SUMMARY BY SERVICE UNIT
645 Interfund Distribution 8100,000 , 560,000 50 860,000 860,000 100.0 100.0
699 General Revenues 152,91)6 136,825 142,062 142,962 122,869 80.8 86.))
TOTAL REVENUES 5252,996 5196,825 5142,962 5202,962 5182,869 92.9 90.1
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END ND BUDGET 2 TO 5 TOTAL
300 Supplies 523,854 58,300 52,929 53,750 58,300 100.)) 10.4
40)) Other Services and Charges 79,991 76,549 36,209 70,230 66,585 870 83.4
60)) Capital Outlays 6,189 5,000 6,113 6,113 5,000 100.0 6.3
TOTAL EXPENDITURES 5110,034 589,849 545,251 580,093 579,885 88.9 100.))
40 - City Management • Preliminary Budget
EXPLANATORY NARRATIVE
SERVICE UNIT 645 - INTERFUND DISTRIBUTION
(1) (2) ( (4) (5) ( (
2010 2010 2010 2011 % Cnwo ° A Cono
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym x [ nn BUDGET 2 TO 5 4 TO 5
Revenues
360 Miscellaneous Revenues 5]0(w00 860 S0 500,000 500,000 100.0 100.0
TOTAL RmEN"o— Smv/o UNIT 645 5100,000 860,000 SO $60,000 $60,000 100.0 100.0
Revenues — This fund is supported by a transfer from operating funds of the City's portion of
insurance premiums budgeted for unfilled / vacant positions. The increase in medical premiums
in the past few years has warranted an increase in support to this fund. The insurance industry
recognizes that an active wellness program is effective to improve the overall health of participants,
which could positively affect future medical costs.
SERVICE UNIT 655 — WELLNESS PROGRAM
The Wellness Prograrn provides the opportunitv 10 all ernployees to i |hpirnhvsicainxsn1a|
and eniotional well being. 11 also provides an avenue for rnedical cost containment, all in a positive,
supportive environrnent that promotes I'iealthy Iifestyle choices,
(1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 % Cnnn Y6Cowo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, ^� [ wo BUDGET 2 TO 5 4 TO 5
Expenses
300 Supplies
310 Office and Operating Supplies 5227 52,600 8265 5500 52 100.0 520.0
350 Small Tools and Equipment 23,627 5 2,664 3 5,000 100.0 1667
Total 23,854 7600 2,929 3,500 7600 800.0 2171
400 Othei' Services and Charges
410 Professional S,,vices 25,105 20 9,765 22 20,000 100.0 907
420 Communications 160 719 68 200 755 105.0 377.6
430 Transportation / Training 1 1'330 0 JoV I 100.0 4433
480 Repairs And Maintenance 0 0 ilm 4,021 U * 0.0
490 Miscellaneous 7196 770 3,194 5, 5,200 675 104.0
Total I3,765 29,749 14 31 27,285 917 86.4
640 Machinery and El1uipnlent 6 5 6,113 6,113 5,000 100.0 81.8
TOTAL EXPENDITURES — SERVICE UNIT 655 86309 $42,349 $23,179 $41,193 839,885 94.2 96.8
Account J20 Office and Operating Siipplies — Items budgeted include office supplies and cornputer
accessories.
Account 350 Small Tools and Equipment — This account is used for equipment replacement, and
pays for itei'ns such as calculat'ors, office furniture and computer components.
Account 410 Professional Services — Funds are budgeted in this line item for professional services
for prograrns such as Health Heart, flu shots and exercise prograrns.
Preliminary Budget Management 41
/rV .,- City oo�en��o —
Account 42O Communications — This account provides for postage costs.
Account 430 Transportation! Training — This account provides for staff to attend conferences and
other training serninai's.
Account 480 Repairs and Maintenance — This account contains maintenance contracts and direct
repair costs for equi n'en1.
Account 490 M scx//o//eo//a — The majority of funds in this account are used for registration fees for
participation in confei'ences, dues and subscriptions, and various uncategorized items.
Account 640 Machinery and Equipment — This account pays for exercise equi nL
SERVICE UNIT 656— EMPLOYEE ASSISTANCE PROGRAM
The Employee Assistant Program (EAP) offers free and confideniial services to all employees and
their families. The EAP assists in helping people to identify and resolve personal problems that
rnay be affecting their lives and job perforrnance. This fund also includes job developrnent and
training activities.
SERVICE UNIT 656 — EMPLOYEE ASSISTANCE PROGRAM
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 %Cnov Y4Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT — 656 EMPLOYEE ASSISTAN E PROGRAM ACTUAL BUDGET 9/30/2010 Ym s no BUDGET 2 ms 4 TO 5
Expenses
310 Office and Operating Supplies SO S700 80 $250 8700 100.0 280.0
400 Other Service and Charge
410 Professional S,,vices 46 45,500 22,072 38 3*000 83.5 10O.0
430 Transportation /Training V 500 0 254 ;00 100 (1 200
490 Miscellaneous V 800 0 400 800 ]VO]/ 2(0/)
Total 46,225 46,800 22,072 38,650 39,300 84.0 1017
TOTAL EXPENDITURES — SERVICE UNIT 656 844 847,500 522 538,900 540,00 84.2 102.8
Account 310 Office and Operating Snpp//oa — keonsbudgeted include office supplies and computer
accessories.
Account 410 Professional Services — Funds are budgeted in this line item for professional services
for the provider of EAP assistance, required drug and alcohol testing and related training.
Account 430 Transportation! Training — This account provides for staff to attend conferences and
other training seminars.
Account 490 Miscellaneous — The majority o(fnndsbnLhi account are used for registration fees for
participation in conferences, dues and subscri tions, and various uncategorized items.
42— City Management • Preliminary Budget
SERVICE UNIT 699 — REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2010 YEAR-END ND BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance $152,096 $136,S25 942,962 942,962 $122,869 S9.8 S6.0
TOTAL REVENUES - SERVICE UNIT 699 952,906 $136,S25 $142,062 $142,062 $122,S69 S0.8 S6.0
Revenues — Beginning balance is the accumulated savings from prior year activity in the fund.
Preliminary Budget • City Management — 43
CITY ,x '
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
PLIRC SING - 019
GENERAL FUND
ASSISTANT CITY AGER DAVE ZABszL
PURCHASING AGER SmEOWNBY
DEFINITION
This division consists of one service unit, Service LJnit 632 — Purchasing. On November l,2DO9\the
City of Yakima and Yakima County implemented an lnterlocal Agreement which provides that the
City execute purchasing functions for Yakirna County. As a result, City Purchasing is responsible
for City and County procurements greater in value than S7,500 and S5,000, respectively, with the
exception of Capital Projects and Utilities.
The Purchasing Division is tasked with the execution and adrninistration of the (oUovving:
The timely and cost-effective procurement of goods and services in compliance with
pertineifl laws and regulations to assist inteinal custornei's of the City and County to fulfill
their mission.
Take advantage of opporL to leverage the combined purchasing power of the City and
Lounty.
Provide excellent customer service to City and County departments and divisions. Establish
and maintain communications with internal customers in an effort to improve performance.
Establish and rnaintain vendor relationships.
The City Purchasing Division strives to promote competition, impartiality, conservation of funds,
transparency, accottntability, and iriaxiirutrn ret on investirient.
The Purchasing divisions mission statement abbreviated is "Quality Service, Responsible Public
Procnopn'erd."
The only sei'vice unit in this division is:
SERVICE UNIT 632 — PURCHASING
44 — City Management • Preliminary Budget
PERFORMANCE STATISTICS - CITY
2010 2011
2009 AMENDED PROPOSED
PURCHASING ACTUAL BUDGET BUDGET
Bid Processes Averted YTD (utilizing interlocal agreements, State
54 52 50
contracts and sole source procurements)
Formal Sealed Bids Processed (over $25,000) 21 29 30
Written Quotes Processed (67,50)) to $25,000) S1 67 70
Requisitions Received / Purchase Orders Processed' 612 397 350
Dollar Value of Purchase Orders Processed $15,706,272 612,926,821 613,000,000
Dollar Value of Tenure Contracts Administered ' $10,753,237 $12,128,923 $12,500,000
Total Dollar Value of Contractual Responsibility 626,459,509 $25,055,744 625,500,000
(1) Decrease in number of purchase orders processed is due to wider use of Procurement Cards.
(2) Purchasing is currently administering 84 contracts that have an amoral dollar value of ,12,12S,923. These are contracts that
usually have a five-year tenure and do not include any one-time purchase contracts.
PERFORMANCE STATISTICS - COUNTY
2010 2011
2009 AMENDED PROPOSED
PURCHASING ACTUAL BUDGET BUDGET
Bid Processes Averted YTD (utilizing interlocal agreements, State
N/A 22 5))
contracts and sole source procurements)
Formal Sealed Bids Processed (over 525,000) N/A 25 35
Formal Sealed Written Quotes Processed (65,000 to $25,000) N/A 30 50
Requisitions Received / Purchase Orders Processed N/A 37 55
Dollar Value of Purchase Orders Processed N/A 53,484,796 510,000,000
Dollar Value of Tenure Contracts Administeredw N/A 56,275,762 510,000,000
Total Dollar Value of Contractual Responsibility N/A 69,760,558 $20,000,000
(1) Amounts do not include over half of contracts logged. Unable to retrieve data.
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1232 City / County Procurement Manager 1.00 1.00 1.00
2231 Buyer II') 0.00 1.00 1.00
2233 Purchasing Assistant 1.01) 1.01) 1.01)
2234 Buyer II '' 0.00 1.00 1.00
11805 Senior Buyer 1.00 1.00 1.00
TOTAL PERSONNEL 3.00 5.00 5.00
(1) The City of Yakima and Yakima County consolidated their Purchasing departments in November, 2009.
Preliminary Budget • City Management — 45
BUDGET SUMMARY
DEPT 019 PURCHASING (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END ND BUDGET 2 TO 5 4 TO 5
632 Purchasing $331,879 $432,432 8302,461 8420,163 $452,835 104.7 107.8
TOTAL EXPENDITURES $331,879 $432,432 8302,461 8420,163 $452,835 104.7 107.8
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9130/2010 YEAR-END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages 8220,525 8303,954 S220,193 8298,659 5327,460 107.7 72.3
200 Personnel Benefits 53,996 85,988 62,909 85,255 90,430 105.2 20.0
SUB-TOTAL SALARIES AND BENEFITS 274,521 389,947 283,103 383,914 417889 107.2 92.3
300 Supplies 8,392 14,000 7,669 12,000 11,500 82.1 2.5
400 Other Services and Charges 48,966 28,490 11,689 24,250 23,445 82.3 5.2
TOTAL EXPENDITURES 8331,879 8432,432 3302,461 8420,163 8452,835 104.7 100.0
EXPLANATORY NARRATIVE
SERVICE UNIT 632 - PURCHASING
The 2010 budget reflected the merging of the City and County Purchasing functions into one entity,
with the City being the lead agency. RCW 39.34 permits local govenunental units to make the most
efficient use of their powers by enabling them to cooperate with each other. The County has agreed
to compensate the city for 50% of their annual budget.
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9130/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
110 Salaries And Wages $220,525 8303,954 8220,193 $298,659 $327,460 107.7 109.6
200 Personnel Benefits 53,996 85,988 62,909 85,255 90,430 105.2 106.1
30)) Supplies
310 Office And Operating Supplies Z388 9,000 7669 7000 7,000 77.8 100.0
350 Small Tools And Equipment 1,004 5,000 0 5,000 4,500 90.0 901)
Total 8,392 14,000 7,669 12,000 11,500 82.1 95.8
40)) Other Services And Charges
410 Professional Services 34,589 5,000 0 360 1) 0.0 0.0
420 Communications 2,839 5,465 2,669 4,365 4,420 80.9 101.3
430 Transportation / Training 2,866 5,325 1,712 5,325 4,825 90.6 90.6
440 Advertising 169 500 668 50)) 500 100.0 100.))
450 Operating Rentals And Leases 310 0 0 0 0 *
480 Repairs And Maintenance 411 1,000 0 1,000 1,000 100.)) 10011
490 Miscellaneous 7,581 11,200 6,641 12,700 12,700 113.4 100.0
Total 48,966 28,490 11,689 24,25)) 23,445 82.3 96.7
TOTAL EXPENDITURES - SERVICE UNIT 632 3331,879 8432,432 8302,461 $420,163 8452,835 104.7 107.8
Revenues
33)) intergovernmental Revenues 878,709 8205,000 $157,712 3210,200 8225,000 109.8 10710
TOTAL REVENUES - SERVICE UNIT 632 878,709 8205,000 $157,712 $210,200 8225,000 109.8 10710
46- City Management • Preliminary Budget
Accoiint 110 Salaries and Wages - In accordance with nlanagement directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts rnay occur because of an
individual employee's merit adjustments nr eligibility 0orlongevhy
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the norrnal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contrihutions were unchanged.
Account 310 Supplies - The supply budget is used for common supplies such as paper, filing
materials, etc. and has been decreased $2,OOO from the 2O1Obudget.
Account 350 Srnall Tools - - This line item is tised to buy m iflOi' eqtiiprnent throughout the
yeai' and will be spent to accorninodate the rnei'ged city / county fundion, specifically printers,
calculators and filing systems.
Account 410 Professional Services - This amount was used to hire FCS Group to develop an
implementation plan to facilitate the merge of the City and County purchasing activities. This line
item has heen eliminated for 2011.
Account 420 Communications - This account provides for wireless communication costs, telephone
services and postage.
Account 430 Transportation /Training - This fund is used 10 train and certify curi and new
employees. Currently, the Purchasing Manager maintains CPPB and CPPO certifications, and the
Buyer maintains her CPPB certification, and the Buyer 1 and Buyer 11 are in the process of qualifyi
10 take the CPPB exam. Maintaining these certifications requires continuing professional education
points each year and is a requirernent of their respective jobs. An estimate o[h'aininge is as follows:
DESTINATION PURPOSE
Seattle NIG7-\%4 chapter annual honors and awards meeting
Olympia Procurement summit, NIGY board and general meeting
Vancouver PNYK\ annual =nck shop
Everett NIGY board nomu] planning meeting
Tacoma 0SY training &N1GY general meeting
TBA Introduction /^ Public Procurement - for C77Dcertification
TBA Contract Management - for CYYBcertification
TBA CPPB certification review and testing
Account 440 Advertising - This line item mainly provides for the advertising for bids on projects.
Account 450 Operating Rentals and Leases - Includes the rental Of lease of equipment hom
outside vendors.
Acconot400Repu/ry&8ya/ntn/zuoce - Thisisaccnon1isosedLonepairandmaindabno(dceequipment.
Account 490 Miscellaneous - This line item is used for registrations and to pay for a Washington
State Office of State Procui'einent AdoniniyhahvePeeincreaye,ayvveUas/neoberyhipyLoUve
National Institute of Governmental Purchasing and the state chapter.
Revennes - Revenues consist of Yakirna County's 50/50 split, pci' the Intem'Iocal Agm'eernent that
meqcedLhetwoyoohasingbunc|ions.
PrY//m///0r Budget Management 47
rV ',' City ma�cn��o -
CITY OF �GtLfut
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
COMMUNITY RELATIONS - 125
ASSISTANT CITY MANAGER DAVE ZABELL
COMMUNITY RELATIONS MANAGER RANDY BEEHLER
DEFINITION
The Community Relations Division has three primary areas of responsibility:
1. Management and administration of the City's community relations program
The community relations program focuses on three key objectives: 1) proactive media
relations; 2) providing communications support to all City departments; and, 3) creating
more and better opportunities for community involvement in the development and
implementation of City policy and services.
In 2010, the City entered the social media world with the launching of official City Facebook
and Twitter pages. The number of media inquiries responded to by the division continued to
trend upward, as has been the case since the inception of the community relations program
six years ago. The program continues to adapt to the evolving community relations needs of
the City and appropriate adjustments in the allocation of resources are made accordingly.
2. Operation of two cable television channels: 1) YCTV (Charter Cable channel 21), and 2) YPAC
(Charter Cable channel 22)
Two staff members, the Cable Television Coordinator and the Community Programming
Coordinator, primarily focus on providing equipment, facilities, training, and technical
support to YCTV community access producers. Additional YCTV duties include scheduling
programming and coordinating volunteer activities.
Two staff members, the Municipal Producer and the Community Programming Assistant,
primarily focus on producing public affairs programming for Y -PAC. Division staff also
advise other City divisions and departments on video equipment purchases and provide
various audio / visual support services throughout the City.
3. Negotiate and monitor compliance with cable and telecommunications franchises
The Community Relations Manager is primarily responsible for oversight of the one cable
communications system franchise and six telecommunications system franchises currently
in effect.
No General Fund tax revenues are expended in the Community Relations Division budget.
Community Relations Division activities and operations are funded exclusively by dedicated
revenue generated by cable communications system rights -of -way fees, an Access Facilities and
Equipment Grant provided by Charter Communications, and other minor miscellaneous revenue
sources.
48 — City Management • Preliminary Budget
The service units in thi division are:
SERVICE UNIT 428 — CAPITAL IMPROVEMENT
SERVICE UNIT 434 — CABLE COMMUNICATIONS
SERVICE UNIT 612 — COMMUNITY RELATIONS
SERVICE UNIT 699 — GENERAL REVENUES
PERFORMANCE STATISTICS
2010
2009 AMENDED
CABLE COMMUNICATIONS ACTUAL BUDGET
1 YCTV community programming »4 programs -4l75ho lN programs -422Sbr
2^1mpmted'Programming ]77 programs -14I25h,, l65 programs -]3275b,y
3 Production Equipment (mmr,n^ Use hy YON producers 123 hours per week 117 hours per week
4 Editing Equipiuent Use by YCTV producers S2 hours per week 77 hours per week
5 YCTV Producers Trained 37 29
6Y|A[Programming 3/)7 programs -3v275bm 3l4 programs -38725h,,
7 |`mg,mm Sales Revenue 5761 5563
These statistics reflect:
1. Number of prograrns and hours of community progmm through YCTV
2. Nuniber of prograrns and hours of "irnported" YCTV prograrnrning, which consists of
programs produced elsewhere and aired on YCTV at the request of a local community
members
3. Community use of YCTV field production equipment
4. Community use o( YCTV editing equipment
5. Number of community members trained as YCTV producers
6. Number of programs and hours of public affairs programming produced through Y-PAC
7. Revenue from sales of copies of YCTV and Y-PAC prograrns. The statistics compare January
through September 2009 with January through Septernber 2010.
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1255 Cornrnunity Relations Manager 1.00 1.00 1.00
225I Cable Television Coordinator 1.00 1.00 1.00
2252 Community Programming Coordinator 1.00 1.00 1.00
2253 Community Programming Assistant 1.00 1.00 1.00
2254 Municipal Producer 1.00 1.00 1.00
TOTAL PERSONNEL m 5.00 5.00 5.00
(l) Community Relations fund .2OFTE',b^ City Council (Ol2).
Preliminary 8r Budget • City Management 49
BUDGET SUMMARY
DEPT 125 COMMUNITY RELATIONS (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
428 Capital Improvement $12,401 $39,000 $29,333 $39,000 $39,000 100.0 100.0
434 Cable Communications 466,106 514,948 357,707 505,448 515,454 100.1 102.0
612 Community Relations 223 7500 2,198 6,000 7500 100.0 125.0
TOTAL EXPENDITURES $478,730 $561,448 $389,238 $550,448 $561,954 100.1 102.1
REVENUE SUMMARY BY SERVICE UNIT
434 Cable Communications $506,318 $476,200 $389,468 $474,950 $474,950 99.7 100.0
699 General Revenues 865,516 796,951 893,104 893,604 818,106 102.7 91.6
TOTAL REVENUES $1,371,834 $1,273,151 $1,282,572 $1,368,554 $1,293,056 101.6 94.5
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages $298,796 $302,128 $223,924 $302,128 $302,791 100.2 53.9
200 Personnel Benefits 88,973 88,675 66,133 88,675 88,265 99.5 15.7
SUB -TOTAL SALARIES AND BENEFITS 387,769 390,803 290,057 390,803 391,056 100.1 69.6
300 Supplies 29,878 54,150 11,819 30,650 54,162 100.0 9.6
400 Other Services and Charges 27,802 44,364 17,603 41,364 44,735 100.8 8.0
600 Capital Outlays 0 37,000 42,392 52,500 37,000 100.0 6.6
900 Interfund Payment for Services 33,281 35,131 27,367 35,131 35,001 99.6 6.2
TOTAL EXPENDITURES $478,730 $561,448 $389,238 $550,448 $561,954 100.1 100.0
EXPLANATORY NARRATIVE
CAPITAL OUTLAY
ITEM COST FUNDING SOURCE JUSTIFICATION
YPAC acquisition gear (cameras, $10,000 Franchise Fees Improve quality and versatility of equipment used by division
microphones, cords, etc.) staff in the production of YPAC programming.
YCTV acquisition gear (cameras, 8,000 Franchise Fees Improve quality and versatility of equipment used by community
microphones, cords, etc.) producers in the production of YCTV programming.
YCTV /YPAC facility Studio "A" 15,000 Franchise Fees Studio "A" cameras currently in use range in age from 15 to 23
upgrade years. Replacement of studio cameras and supporting equipment
is necessary as part of the ongoing transition of the YCTV / YPAC
facility to an all digital environment.
YCTV Video on Demand 10,000 Franchise Fees and Use of a Video on Demand server system for YCTV programming
Equipment Access Television will allow it to be accessed via the City's website. Y -PAC
Facilities and programming is currently available through such a system.
Equipment Grant
YCTV Video Server 10,000 Access Television Migration of YCTV programming on air playback functions from
Facilities and the current DVD based system to a video server system will
Equipment Grant increase reliability and improve scheduling efficiency.
50 - City Management • Preliminary Budget
ITEM COST FUNDING SOURCE JUSTIFICATION
Editing u ite upgrade 7000 Access Television Additional software and hardware upgrades are required in order
Facilities and to niaxiniize t capabilities of t three YCTV / Y1AC editing
Equipment Grant suites currently in operation.
Y[iV/Y-CAC Facility Upgrade 15/0 Access Television The YCTV/Y-rAC faeility's interior s have notbeen been upgraded
Facilities and in more than a dozen years. Attention needs to be paid to the
Equipment Grant faeility in order to properly niaintain it and extend its life.
A,xiUn,yY[]V/YPAC 7,000 Access Television As the transition to an all digital platforni for YCTV and YFAC
production gear (studio lighting, Facilities and produetions continues, a gear also needs to be replaced so
wireless rnicrophones, tripods, Equipment Grant as to be eornpatihle with digital equiprnent
tape-less recorders)
SERVICE UNITS 4l8 AND 4l4 $82.000
SERVICE UNIT 428 — CAPITAL IMPROVEMENT
This service unit provides accurate tracking of expenditures using funds from an Access Television
Facilities and Equipment Grant provided to the City by Charter Cornrnunications as per its
cahle conirnunications franchise agreement with the City. Use of Grant moneys is restricted to
expenditures related to YCTV and Y-PAC equipment and facilities. Constraint has been exercised in
the expenditure of Grant moneys in ordei' 10 provide adequate capital funds during the remaining
four years (2011 2014) of the Charter Communications franchise agreement, during which no Grant
payments will he received.
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo Cono
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
350 Small Tools and Equipment 812,213 $25,000 85,137 812,000 825,00 100/0 208.3
480 Repairs And Maintenance 188 2,000 0 2,0 2,00 lm@ 100
640 Machinery and Equipnient o 12/000 21 25 lZ 100.0 45/0
TOTAL EXPENDITURES — SERVICE UNIT 428 $]2,40] $39/00 $29,333 $39,000 100.0 100.0
Account 350 Small Tools and Eqnipinent— This account is used for purchase and replacernent ofa
variety of items ranging from YCTV/Y-PAC television production equi mpn1(nicrophonps,cah|es,
monitors, etc.) to office computers, supplies, and other materials needed for day-to-day operations of
the Community Relations Division.
Account 480 Repairs and Maintenance — This accounl contains rnainlenance conti'acts and direct
repair costs for YCTV/Y-PAC facilities and equi men1.
Accoont640Muc//ioo,yoodE4n/pznont— Thisacconn1isnspd|oporchasennnrpsignificant
equipment such as YCTV/Y-PAC video servers, studio lighting equi ment, vehicles, etc.
Preliminary Budget City Management 51
V 'n' � ma�r/nem —
SERVICE UNIT 434 - CABLE COMMUNICATIONS
( ( (3) (4) (5) (6) (7)
2010 2010 2010 2011 % [H^m % CH^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
E xpenses
100 Salaries and Wage
110 Salaries and Wages 5298,322 $30U $223,672 5301 $}(1 1002 1002
10 Overtime 474 ] 252 1 1,000 100 (1 Umo
Total 298 302,]28 223,924 302,128 302 100.2 100.2
200 Personnel Benefits 88 88 06,133 88,675 88 99.5 9Y;
300 Supplies
31(1 Offlce and Operating Supplies I,428 1,750 76* 1 1 Vm// l'N./
320 Fuel Consumed 255 40 235 40) 412 109u0 103V)
35) Small Tools and Equipment 15,759 75,0 1,933 lS/K 25V00 l'N 166i7
Total 17,441 77,150 2,940 17]50 27,162 100U) 1584
400 Other Services and Charges
420 Communications 1,951 7,252 1,242 2,252 2,258 100.3 100.3
430 Transportation / Training 29 1,634 55 1,631 1,634 100.0 100.0
440 Advertising 0 500 0 500 500 100.0 100.0
450 Operating Rentals and Leases 17,04} 17,072 8,632 17,072 17072 100.0 100.0
470 Public Utility Services 5,591 6,856 3,757 6,856 7,221 105.3 105.3
480 Repairs and Ma m"uo,n, 1,140 5,000 1 3000 5,000 100.0 1667
490 Miscellaneous 1 3,550 863 3 3 100.0 100/)
Total 27615 36,864 16,147 34,864 37,235 Dq/) 106`8
aVo Capital Outlays
630 Improvements Other Than Building 0 5,000 U 2,50) 5,000 l'm// 20/)
64) Machinery and Equipment 0 2V0 21J96 25,00 2U00 l'N 80)
Total 0 25,000 21.196 27,500 25,000 100/) vkv
900 lnterfund I'ayrnent for Services
950 Interfund Opt Rental And Leases 3,325 2,843 2,132 2,843 4,012 141.1 141.1
960 1u/,,k/mi Insurance Services I883 4,077 4,077 4,077 4,199 103.0 103.0
990 1m,rfuod Administrative Charges 26,073 28,211 21,158 28,211 26,790 95.0 95.0
Total 33,281 35,131 27367 35,131 35 996 996
TOTAL EXPENDITURES - SERVICE UNIT 434 $466.106 $514 $357707 8505 $515,454 100] 102/0
Revenues
310 Taxes 5491.832 546\000 5378,762 8460.000 5460/00 100/) 100/0
360 Miscellaneous Revenues 14,486 1620 10\706 I4,950 14,950 »Z.J l'N./
TOTAL REVENUES - SERVICE UNIT 434 8506,30 8476.20 8389,465 8474,950 8474,950 *9.7 100.0
Account 110 Salaries and Wages - In accordance with i'nanagement nt directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli ihUdy for |ongcvky.
Account 120 Overtime - This account is used for overtime expenses in rare instances when division
employees are needed to staff special events or when division staffing is depleted due to absences.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
52 - City Management • _Preliminary Budget
hbase wage adjustments. Dental insurance was reduced by (3.S%), and woi'kei's' coiipensaLIon by
(12%). The States Public Employees' ReLii'ernent System (PERS) contributions were unchanged.
Account 310 Office and Operating Supplies - This account is used to purchase a variety of office
supplies and coniputer accessories.
Account 328Fuel [osao/nod - Thisaccount is used to purchase fuel utilized by the two vehicles
operated by the Community Relations Division.
Account 350 Small Tools and Equipment - This account is used for purchase and replacement of a
variety of items ranging from YCTV/Y-PAC television production equi n/cnd(ooicroohones,cab|cs,
monitors, etc.) to office computers, supplies, and other materials needed for day-to-day operations of
the Cornrnunity Relations Division.
Account 42O Communications - This account is used for wireless communication costs,he
services, and postage.
Account 430 Transportation I Training - This account is used for staff to attend conferences and to
take advantage of othei' traini and professional development opportunities.
Account 440 Advertising - This account is prirnarily used to advertise special YCTV or Y-PAC
programming.
Account 450 Operating Rentals and Leases - This account is used to pay lease expenses for the
YCTV/Y-PAC facility, which is an asset of the City of Yakiina Fii'e Fund. A inajority of the lease
expense for the YCTV/Y-PAC facility is paid for by Charter Communications as per its cable
cornmunications franchise agreement with the Cit\
Account 470 Public Utility Services - This account is used to pay utility costs associated with the
operation of the YCTV/Y-PAC facility including power, natural gas, watei wastewater, and refuse.
Account 480 Repairs and Maintenance - This account contains maintenance contracts and direct
repair costs for YCTV / Y-PAC facilities and e .
Account 49OMiscellaneous - Thcnn jority of funds in this account are used for registration fees for
participation in conferences, dues and subscri hons,andvarioosuncategorizedihpnos.
Account 630 Iinproveinents Other Than Buildings - This account is used for communications
equipment utiliz dhyoderCd7db/isionsanddpnarboen1s. Exarnples include fiber optic lines
connecting City facilities, teleconferencing systems, and conduit used for telecommunications
infrastructure.
Account 640 Macliinery and Equipment - This account is used to purchase more significant
pq
Account 95O6zterh/md Operating 7rony6`,/ Rental and Leases - Thi account funds costs for
maintenance and operation of the Community Relations Division's two vehicles.
Preliminary Budget • Cit Management 53
Account 960 Inteifuod6morance Services — This account is used for the Community Relations
Divisioii's share of ffie City's instirance cost.
Account 99DI//terf//zd Administrative Charges — This account is used for the Conirnunity
Relations Division's share of City adrninistrative services charges.
Revenues — Revenues in this service unit are generated by a 5% franchise fee applied to Charter
Communications for use of public rights-of-way, revenues from a contribution from Charter
Communications toward lease costs for YCTV / Y-PAC facilities, sales of copies of YCTV and
Y-PAC progranuni non-resident user fees for use of YCTV facilities and equi ment, Access
Television Facilities and Equipment Grant payments from Charter Communications, and other
minor rniscellaneous sources.
SERVICE UNIT 612 — COMMUNITY RELATIONS
This service unit provides accurate tracking of expenditures directly related to the City's
community relations program.
(| ) ( ( ( ( ( (
2010 2010 2010 2011 %[nwo %Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym x [ wo BUDGET 2 TO 5 4 TO 5
Expenses
310 Office and Operating Snpp1ie $223 92 $742 S1,500 $2 100.0 ]3}3
400 Other Services and Charges
410 Professional S,,vices V ] o 1 1 100o 150.0
440 Advertising O 2,000 ],4}6 2,500 2,000 100.0 8O.0
450 Operating Rentals and Leases 0 1 0 50) 1 100.0 200/)
490 Miscellaneous V 1,000 20 500 1,000 100.0 200.0
Total V 5,51_11_1 1 4,500 ; ;m/ 100o 122.2
TOTAL EXPENDITURES —SERVICE UNIT 61I $223 $7,500 $2,198 *MO $7,500 kmo 125.0
Account 350 Small Tools and Eqa/p/nent — This account is used for purchase and replacement of
a variety of items directly related to the City's community relations program including cornputers,
projectors, offices supplies, and other materials.
Account 410 Professional Services — This account is used for community relations services
provided by outside vendors. Examples include developing promotional n'aicriaks conducting
surveys, and preparing advertising.
Account 448Adnert/a/ng— Thieaccountieusedh//T\(radio,print,andotheradve/hxi/!g(o/a
variety of City programs and services. In 2010, funds from this account were used to support the
Yakima Valley Gang Awareness Campaign.
Account 450 Operating Rentals and Leases — Includes the rental or lease of equipment (rVnu
outside vendors that is used for coinniunity relations activities. Exanipies include venue fees and
and\o/v\sua| ecy/\p/neni
Account 490 Miscellaneous — The majority of funds in this account are used for registration fees for
participation in conferences, dues and subscri tions, and various uncategorized items.
54 — City Management • Preliminary Budget
SERVICE UNIT 699 — GENERAL REVENUES
(|) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 Y6 Cmvo %Cmm
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/3O/IO|O Y,�'Fwu BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance g862575 $795,951 SW31 04 SS93,104 $818,106 102.x 9i6
360 Miscellaneous Revenues 7,941 1,000 0 50) 0 m/ 0)
TOTAL REVENUES — SERVICE UNIT 699 $865,516 $796,95 $8 $893,604 S818,106 12.7 1 /1.6
Renesnos - Thixee/viceunit provides accurate racking of he stahis of the Cornrnunity Relations
Division reserve fund and includes revenue primarily generated by interest earnings nnLhe
Cornrnunity Relations Division reserve fund. A si niAian1pnrbnnnfLherpserve(nndisn'adenp
of moneys received over the past 15 years as part of an Access Television Facilities and Equipment
Grant provided by Charter Communications as per its cable communications franchise agreement
with the City. Use of Grant moneys is restricted to expenditures related to YCTV and \-D\[
equipment and facilities. Community Relations reserve fund moneys not attributable to the Grant
have heen used in the past for con'tmunications equiprnent ntUizcdkvoihcrCdydivisk`nsand
departments. Exarnples include fiber optic lines connecting City facilities, teleconferenci systems,
and conduit used for telecornmunications infrastructure.
Although currently unbudgeted portion of Coininunity Relatioiis Division reserve fund moneys
may be utilized in 2011 for the Regional Public Safety Records Management System and/or for a
major upgrade of the City website.
Preliminary Budget Management 55
/ � ' City aoo�en/oo -
CITY OF }, ' '
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
WASTEWATER OPERATING FUND - 473
ASSISTANT CITY DAVE ZABELL
WASTEWATER DIVISION MANAGER SCOTT SCHAFER
DEFINITION
The functions of this division include the collection and treatment of sanitary wastewater to
protect the environment, public health and welfare; assess and comply with regulatory agency
requirements; and promote economic development.
DISCUSSION
The City's 2004 Wastewater Facility Plan (Facility Plan) presents the plan of action and
corresponding expense, based upon regulatory rnandated and pr jecLpd growth in our customer
base, for a 20-year horizon. The City of Yakima is responsihle for securing adequate collection,
treatment and administrative programs iV meet wastewater obligations. In general those
obligations are public health and welfare, regulatory compliance, financing, and community
growth. As such, continiied investment into the system is reqiiired, in fact the Plan identified
over $26 million of capital improvements required within the first six years to maintain the City's
ability to serve the wastewater deinands of the comrnunity. Federal Grants to fund these types of
irnprovernents are no Ionger available. The City's financing options include Ioans, bonds, or cash
funded through system users.
The 2011 Budget provides for staffing levels and equipment a(UoshnenLs(onsistentv/ithLhe
adopted Mandated 2004 Wastewater Facility Plan and continues implementation of Facility Plan
requirements.
Revenues generated through the Wastewater Connection Charge are utilized to finance growth
driven capital improvements and are necessary to minimize subsidy of such costs by existing
customers. Connection Charge revenues are decreasing due to the slow down of new development.
These revenues are received into the 2011 Opei'ating Budget Fund 473, and then transferred to
capital funds 476 and 478.
In co junction with this 2011 Budget, there are two Budgeted Major Policy Issues for Council
consideration:
■ Asset Management Software System
Continue Mandated \Vastewatei' Treatment Facility Capital Improvements ($13.5 million),
funded bya combination o[ state loans and revenue bonds
The increase in expenditures within the operation and maintenance (0 & M) Fund is primarily due
hoincoaasesbnnnn-kaborhenocosbsnchas(oe[ntUities,chennica|s,andcommodhiesxhichaoa
required by the treatrnent process.
56 — City Management • Preliminary Bidget
The service units in this division are:
SERVICE UNIT 211 — WASTEWATER COLLECTION
SERVICE UNIT 215 — RUDKIN ROAD PUMP STATION
SERVICE UNIT 218 — CAPITAL IMPROVEMENT
SERVICE UNIT 232 — WASTEWATER TREATMENT
SERVICE UNIT 233 — PRETREATMENT
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
SERVICE UNIT 699 — GENERAL REVENUES
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
RUDKIN ROAD PUMP STATION ACTUAL BUDGET BUDGET
Million Canons / Yr. Pumped
Yakima 49L) 500 510
Union Gap 188 170 170
Total Million Gallons / Yr. Pumped 687 670 680
Pumping Costs 872,434 S77,000 880,000
Cost Per Million Gallons Pumped $105 $115 8118
Debt Service and Coverage 53,052 0 0
WASTEWATER TREATMENT
Billion Canons / Yr. Treated 3.66 3.60 3.60
Laboratory Tests / Month 1,10)) 1,15)) 1,20))
Permitted Hydraulic Capacity (average day peak month) 21.5 21.5 21.5
Average Day Peak Month 11.94 11.94 11.94
Percent of Permit Capacity 56 56 56
Peak Day 13.31 12.52 12.52
Pounds of Organic Pollutants Treated (BOD) 10,541,552 11,000,000 11,000,000
Permitted BOD Loading (Average Day / Max. Month) 53,400 53,400 53,400
Actual Load Average Day / Max. Month 27,003 27,500 27,500
Percent of Permit Capacity 51 52 52
Pounds of Total Suspended Solids (TSS) 8,506,649 8,800,00)) 8,800,00))
Permitted SS Loading (Average Day / Max. Month) 38,600 38,600 38,60))
Actual Load Average Day / Max. Month 24,585 24,600 24,600
Percent of Permit Capacity 64 64 64
Bioso lids (Dry Tons) 1,779 1,780 1,78))
Treatment Costs 84,850,260 54,950,000 55,050,000
Flow Treated (mg) 3,663 3,600 3,600
Cost Per Million Gallons Treated w 81,324 81,375 81,403
Total Facility Debt Service 83,114,934 83,108,639 83,209,455
(1) See Wholesale Rate, Debt Service, and Reserve Contribution Determination. 1 of Operations and Maintenance Resources
treats 7.1 gallons of wastewater in 2011.
Preliminary Budget • City Management — 57
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1272 Wastewater Manager 1.00 1.00 1.00
4240 instrument Technician 1.00 1.00 1.00
7123 Department Assistant 111 2.01) 2.00 2.00
8241 Industrial Maintenance Mechanic 4.00 4.01) 4.01)
8242 Preventive Maintenance Technician 1.00 1.00 1.00
8301 WW Facility Support Worker 1.00 0.00 0.00
8312 WWTP Operator II 7.00 7.00 7.00
8313 WWTP Operator III 8.00 8.00 8.00
8321 Laboratory Technician 2.50 2.50 2.50
8322 Pretreatment Technician 3.00 3.00 3.00
8323 Pretreatment Crew Leader 2.00 2.00 2.00
8324 Environmental Compliance Specialist 1.00 1.00 1.00
8326 Laboratory Chemist 1.00 1.00 1.00
8542 Facility Maintenance Specialist 1.00 1.00 1.00
8732 Wastewater Maintenance Specialist 11 13.00 13.00 13.00
8733 Wastewater Maintenance Crew Leader 9.01) 9.01) 9.01)
11102 Utility Engineer 2.00 2.00 3.00
12201 Industrial Maintenance Supervisor 1.00 1.00 1.00
13201 WW Maintenance Supervisor 1.00 1.00 1.00
15101 Assistant Wastewater Manager 1.00 1.00 1.00
15102 WWTP Process Control Supervisor 1.00 1.00 1.00
15103 WWTP Chief Operator 4.00 4.00 4.00
15104 Pretreatment Supervisor 1.00 1.00 1.00
15301 Lab Coordinator 1.00 1.00 1.00
TOTAL BUDGETED PERSONNEL (I) 69.50 69.50 69.50
(1) Wastewater funds 2.60 FTE's in Engineering (041), Codes (022) and Water (474) in 2010 and will increase to 3.22 ETE's in 2011.
About 8.41 and 8.59 FTF's were funded by Stormwater (441) in 2009 and 2010 respectively. This will increase to 8.84 FTF's in
2011
BUDGET SUMMARY
DEPT 473 SEWER OPERATING (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
211 Wastewater Collection $4,707,397 85,156,295 $3,708,411 $4,986,177 85,368,177 104.1 107.7
215 Rudkin Road 72,434 79,244 60,809 77,095 79,810 100.7 103.5
232 Wastewater Treatment 5,007,525 5,405,650 3,919,207 5,329,52)) 5,751,694 106.4 107.9
233 Wastewater Pretreatment 824,805 815,577 578,644 812,662 849,818 104.2 104.6
645 lnterfund Distribution 6,254,996 6,126,489 2,871,462 6,140,08 6,727,305 109.8 109.6
TOTAL EXPENDITURES 816,867,157 $17,583,255 811,138,533 $17,345,542 $18,776,805 106.8 108.3
58 - City Management • Preliminary Budget
DEPT 473 SEWER OPERATING (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
REVENUE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
211 Wastewater Collection $13,614,226 $13,687000 $10,609,836 $13,998,440 $13,997,940 102.3 100.0
215 Rudkin Road 27,653 23,280 17,996 23,800 23,800 102.2 100.0
218 Capital Improvement 675,171 650,000 697,493 650,000 550,000 84.6 84.6
232 Wastewater Treatment 2,084,705 1,975,593 1,037,500 2,147,893 2,143,593 108.5 99.8
233 Wastewater Pretreatment 662,087 672,000 508,114 672,000 672,000 100.0 100.0
645 Interfund Distribution 238,640 238,641 238,641 238,641 232,939 97.6 97.6
699 General Revenues 1,734,073 1,901,396 2,184,804 2,174,099 2,562,031 134.7 117.8
TOTAL REVENUES $19,036,556 $19,147,910 $15,294,383 $19,904,873 $20,182,303 105.4 101.4
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPES ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages $3,389,740 $3,730,303 $2,587,652 $3,507,733 $3,890,218 104.3 20.7
200 Personnel Benefits 1,159,584 1,221,789 834,974 1,180,766 1,299,936 106.4 6.9
SUB -TOTAL SALARIES AND BENEFITS 4,549,324 4,952,092 3,422,626 4,688,499 5,190,153 104.8 27.6
300 Supplies 601,575 570,393 401,504 613,418 589,780 103.4 3.1
400 Other Services and Charges 958,365 1,230,402 811,913 1,171,965 1,224,073 99.5 6.5
500 Intergov Srvcs / Other Interfund 7799,950 7,693,937 3,871,025 7755,437 8,262,555 107.4 44.0
600 Capital Outlays 5,276 66,716 21,716 45,000 265,000 397.2 1.4
700 Debt Service 812,244 809,152 800,611 822,752 906,850 112.1 4.8
900 Interfund Payment for Services 2,140,423 2,260,563 1,809,138 2,248,471 2,338,394 103.4 12.5
TOTAL EXPENDITURES $16,867,157 $17,583,255 $11,138,533 $17,345,542 $18,776,805 106.8 100.0
EXPLANATORY NARRATIVE
2010 2011 I NCREASE
YE ESTIMATED PROPOSED INCREASE $
FUND 473 BUDGET BUDGET (DECREASE) (DECREASE)
0 & M 211, 215, 232, & 233 $17,345,542 $18,776,805 $1,431,263 8.3
WASTEWATER OPERATING FUND FINANCIAL DATA
$20,000,000 - - $3,500,000
$16,000,000 -
- $3,000,000
* - $2,500,000
$12,000,000 - . - $2,000,000 .
$8,000,000 - - $1,500,000
- $1,000,000
$4,000,000 -
- $500,000
$0 �` $0
2006 2007 2008 2009 2010 2011
Actual Actual Actual Actual Estimate Proposed
o Revenues $15,913,340 $15,511,412 $16,363,569 $17,307,692 $17,735,474 $17,622,972
Il Expenditures $16,581,913 $15,908,713 $16,646,483 $16,867,157 $17,345,542 $18,776,805
-A-Beg Bal $3,077,652 $2,409,079 $2,011,778 $1,728,864 $2,169,399 $2,559,331
- 34-End Bal $2,409,079 $2,011,778 $1,728,864 $2,169,399 $2,559,331 $1,405,498
Preliminary Budget • City Management - 59
WASTEWATER OPERATING FUND
2011 BUDGET — $18,776,805
Interfund
$2,010,693
10.7%
Utility Tax
$2,119,100
11.3%
O &M
$7,919,707
42.2%
Capital Transfer
$3,517,850
18.7%
Debt Service
$3,209,455
17.1%
SERVICE UNIT 211 — WASTEWATER COLLECTION
The tasks assigned to collection system personnel include: cleaning and maintaining over 335.6
miles of sanitary wastewater lines, maintaining 11 lift stations, infiltration reduction through slip -
lining and rehabilitation of manholes, root control program, assisting other City divisions with
street improvement projects, and emergency response throughout the system.
The City's AIMMS (Automated Inventory and Maintenance Management System) program is
utilized to track all emergency call outs and all maintenance activity. From this information, a "hot
spots" list and map are created. Extra emphasis maintenance is scheduled to prevent additional
emergencies in those identified areas. Most of these "hot spots" are maintained twice yearly,
with a few requiring more frequent work (up to six times per year). The pretreatment fat, oil,
grease control (FOG) program and the collection system root control program are beginning to
decrease the need for maintenance in many of the "hot spots." The Wastewater Division as a goal
of a maximum of five years between routine maintenance of pipes, however, because of minimal
pipe slope, much of the system requires more frequent maintenance. Staff continually evaluates
the scheduled frequency and adjusts as appropriate. To cover "hot spots" as well as "routine"
maintenance to achieve the five -year goal, collection staff needs to maintain a minimum of 220
miles (1,160,000 ft.) of pipe each year. Through October 2010, staff cleaned a total of 907,558 feet
of pipe (hydro cleaned 764,802 ft., rodded 142,756 ft.). An increase of 56,021 feet of pipe cleaned
compared to the same time frame in 2009.
Another important function of the Collection Crew is to respond to emergency call -outs after -
hours. Thus far during 2010, there have been only 5 emergency call outs that were determined to
be the City's responsibility, and were attributed to grease, roots, and rags; down considerable from
13 in 2009. In addition, crews responded to 19 emergency call outs that were determined to be the
60 — City Management • Preliminary Budget
custorner's responsibility this year, all of which were caused by plugged laterais. The continu d
efforts of the Collection Crews' preventative maintenance program on the sanitary sewer lines have
led to the significant decrease in the number of emergency call-outs.
Other duties include assisti neighboring Wastewater districts and contractors, TV inspection of
the collection system and of new developer construction, and Iocating stubs. About 94,927 lineal
feet of pipe has been Tv'ed in 2010 to date as part of the crew's routine inspection prograin aiined
at identifying problern areas such as voids within pipes, infiltration, etc. In addition, 5,099 feet
has been Tv'ed for new construction inspections, 5,776 feet for drainage, and 1,691 for irrigation.
Ohservation's reported for repair:
Broken pi e 32
Cracked pi c 195
Manhole (|/|issue) 1
Joint (|/|issue) 7
Broken pi e(|/|issoe) 2
Lateral (|/| issue) 1
V1~ inflow and infiltration
Wastewater Collections continues to aggressively pursue infiltration control and are experiencing
positive results of this prograrn. The City has put together a manhole rehabilitation program in
which the oldei' brick rnanholes are relined with fiber-impregnated ,p/nentatous grout; effectively
sealing all cracks and voids within the existing deteriorated nnortac In addition, the City also
performs "cured in place pipe (CIPP) reyair^ The CIPP process is useful for the permanent repair
of cracks or voids in sewer pi es, without havi to excavate the pi ehornep|acpmen1. Both
processes have proven to he quit effective in reducing infiltration. Thus far in 2010, staff has
rehabilitated a total of 52 manholes and conducted 4C|PP repair projects relining a total of 1,340
feet of pipe.
( ( ( ( ( ( (
2010 2010 2010 2011 % Cowo Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9130/2010
.EAR --ND BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $1 $] $801 $1 $1 108.2 119.3
120 Overtime 5,050 12 3,103 12,000 12,00 100/0 100
l3) Special Pay 6,653 15,006 3,800 7396 7396 49.0 100
140 Retirement / Termination [ooh"u, o 23 13,000 15 22 95.8 151.4
Total 1 1,236,597 823,605 1J09,892 1 1072 119.4
200 Personnel Benefits
20 Personnel Ben hts 357,325 406,353 266,040 375,051 451.880 111.2 12B
280 Clothing and Miscellaneous 601 1,500 381 1 1 100.0 100.0
Total 8357926 5407853 5266,421 8376,551 $453,7*0 111.2 120.4
Preliminary Budget • City Management 61
V //n' � ma�o/nem —
(|) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cnwo % Cowo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V302010 YEAR- END BUDGET 2 TO 5 4 TO 5
300 Supplies
310 Offke and Operating Supplies 836,939 84N00 824,879 $40,000 850,00 125.0 125.0
320 Fuel Consumed 31 5m00 27,203 38,000 41 82.4 1084
35) Small Tools and Equipment 0 7,50 524 2,50) 2,500 l'N DU)
3G0 Grouting Chemicals 13,404 13,155 4,015 15,000 20,000 152/) 133.3
Total 81,494 105,655 56,621 95,500 113,700 1076 119.1
400 Other Services and Charges
410 Professional Services 7,412 6000 3 6,000 6 100.0 100.0
420 [vmm`mknd^uo 6,514 7370 3,598 7,162 7,162 97.2 100.0
430 Transportation /Training 1 1 1 1 1,800 KN/) 100.0
440 Advertising V 200 298 300 300 150o 100
450 Operating Rentals and Leases V 2,000 0 2,000 2 ]VO]/ 100.0
470 Public Utility Services 27,326 35,315 15,751 33,933 35,807 101.4 105.5
480 Repairs and Maintenance 5,226 16 4,725 16000 16,00 100/) Dm/`
490 Miscellaneous 2,529 3J00 2,363 5,950 5,90 190.3 *{Z
Tota l 50,185 71 31 73,144 74 104.4 1025
50) Intergovernmental Services
530 State /County Taxes and Assessment 123\090 113/0 96i256 113,000 113,000 100U) Dm/`
540 1moyuud Taxes and Assessments 1974,08 1,994,500 1,494120 2,025,000 2,025,000 01.5 100.0
Total 2,097,163 2,10750m 1 2 2,]38,(m0 101.5 i(mo
640 Machinery and Equipment 5,276 51,716 2] 30,0(0 50,000 96.7 1667
900 1m,,6/od Payment for Services
950 Interfund Opt Rental and Leases 144,443 180\684 136,077 180,684 194 1078 1078
960 Interfund Insurance Services 340\566 338 338 338 348,279 103o iVIo
vvU Interfund Administrative Charge 594707 656,370 444 644.370 669,582 102/0 10I9
Total 1,079 1,175,18 918,332 1,163,08 1 103.2 1043
TOTAL EXPENDITURES - SERVICE UNIT 211 ��7,397 85,156,295 $3,78,411 $4,986,177 85,368,177 104.1 107.7
Revenues
34) Charges for Good and Services $13,611,924 $13,685,000 $10,52/075 813,879,00) $13,879,000 101.4 DN/)
360 Miscellaneous Revenues 2,303 2,000 107,761 119,440 ]]8,940 59470 99.6
TOTAL REVENUES - SERVICE UNIT 211 S13,614,226 $13687,000 810\609,836 $13,998,440 $13 ]02] i(mo
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli ibUity for longevity.
Account 120 Overtime - Overtime is required for emergency after-hour service calls generally for
sewer back-ups.
Account 130 Special Pay - Special pay is required for "standby" for after-hour emergency service calls.
Account 140 Retirement I Termination Cashout - This account is used to cover retirement cashouts
of accrued leave balances.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25"/0; along with the normal_ roll-ups related
62 - City Management • _Preliminary Budget
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Accozint 280 Clotliing and Miscel!aneons - Iteins paid for froin this accouifl include clothing and
personal protective equi ment such as ti'affic vests, hard hats, and safety gloves.
Account 310 Office and Operating Snpplies - Items budgeted include pi fittings, lift station parts,
inanhole grade rings, ando|hermaLeria|sforronLinenninorreyairs.
Account 320 Fuei Consumed - This accouiil provides for the purchase of diesel fuel and gasoline
utilized by Departineifl vehicles.
Account 35D Small Tools and Equipment - This account is used for equipment opp|acenmnt,and
pays for items such as calculators, office furniture and computer components (equipment porchascs
less than the capftal asset threshold 55,000).
Account 3G0 Grouting Cliemica!s - This accouiil provides rnaeria1s necessary for repair wouk of
sanitary sewer pi esandmanho|es.
Account 410 Professional Services - Funds are budgeted in this line item for professional services
such as consulting engineers and legal services.
Account 420 Communications - This account provides for wireless communication costs, telephone
services and postage.
Account 43U Transportation/ Training. - The following table Iists all of the antici ated off site
training functions to be attended by Wastewater Division personnel for 2011. The coss associated
with these activities are budgeted in Service Units 211, 232 and 233. Training allows personnel to
satisfy requirements for CEU's to meet their Professional Growth Period for their Operator's licenses
and to rernain current within their respected fields.
ORGANIZATION MEETINGS STAFF ATTENDING
Wastewater Operators vf Washington Annual Training Workshop in Four Division Members
(WOW) Washington State
Northwest Dioo^UdoAssociation Annual Convention and Workshops Two Division Members Amum1Meeting
and Semi-Annual Business Sessions
Pacific Northwest Clean Water Annual Conference Four Division IVienibers
Association (PNCWA
American Public }Vn ks Association Pollution Control }Vn k,h"p, Staff vv king with pollution control as
(AMA) related m Wastewater Treatment
umuz Pollution Control Federal Annual Wo HeId in Wastewater Collection Specific Training
(IA/|`[F) \Ya,biog,"o Four Division inernbers to attend
Pretreatment Specific Seminars HeFd in t Near Northwest ot One to two staff niernbers to attend
Various Times and Locations
Account 440 Advertising - This line item provides for advertising required by the State
Environinental Policy Act, bid announcements, perniits, and other required notices.
Account 45U Operating Rentals and Leases - Includes the rental or lease of equin'enJhnnn
outside vendors.
Preliminary Budget • Cif Management 63
Account 470 Public Utility Services — This line item includes electricity, natural gas, wastewater,
water, uah/se,stonn`vahec
Account 480 Repairs and Maintenance — This account contains rnaintenance contracts and direct
repair costs for equi men1.
Account 490 Miscellaneous — The majority of funds in this account are used for registration fees for
participation in conferences, dues and subscriptions, and various u/uahegorized items.
Account 530 State /County Taxem — The state excise tax applied to Wastewater revenues is budgeted
in this account.
Accouut 540 Interfuud Taxes and Assessrnents — This line ilem pays for in-Iieu laxes 10 the General
Fund based on 14% of the general revenue.
Account 640 Capital Outlay — This fund is used to continue the purchase of safety related
equipment and necessary equi ment for Wastewater maintenance activities.
Account 900 Interfund Payments for Sern/cex — Expenditures are detailed as follows:
2010 2011
2009 AMENDED PROPOSED
ACTUAL BUDGET BUDGET
Rentals /N�O—Garage 543,187 539,428 553,452
Rentals / Replacement —Garage *9,000 139V000 139,000
Rentals /W 0 — Radios 2,256 2,256 2,256
bxr,mmi Charges —insurance 340\566 338,135 348
1m,,b/mi Charges — City Services 174 181 184,582
|mokmdCha,ges — ikUky Billing Services 420,127 175,100 485,000
TOTAL 51 51 51
Revenues — Inside City and Outside City operating revenues generate the revenues for service unit 211.
YAKIMA DOMESTIC WASTEWATER COLLECTION INVENTORY IN LINEAL FEET
DIAMETER 6''m |2" »|2''m 18" >18^ m 27^ »27^m TOTAL
2 009 1,511,00 122,400 101 29,395 1
2010 1 122.400 101.831 29,395 1
Increase Z348 0 O 0 Z348
SERVICE UNIT 215 — RUDKIN ROAD PUMP STATION
Through September 2010, total flow at Rudkin Road is down 4.64% from last year. For budget
purposes, the Wastewater Division projects no change for total flow from 2010 to 2011.
64 — City Management • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cmm % Cmm
009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30D010 Y, �' [ wo BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries aiid Wages 517161 517,976 $2,710 517,976 517,989 100.1 100.1
120 Overtime 845 1,600 788 1 1,600 l'N]/ 100.0
140 Retirement/Termination Cashout 0 0 0 0 410 * *
Total 18,007 19,576 13,507 19,576 19,998 1022 1022
30 Personnel Benefits 5,968 6,122 4,453 6,122 6,426 105.0 105.0
300 Supplies
310 Office and Operating Supplie 1 2,500 4,746 2,500 2,500 100.0 100.0
320 Fuel Consumed 0 1 0 0 0 0/0 *
Total 1 4,I20 4,246 2 2,50 57.9 l'N./
400 Other Sei'vices and Charges
420 Communications 0 332 0 0 V V]/ *
470 Public Utility Services 18,256 19V19 13J22 19,019 19,974 105.0 105.0
480 Repairs and Maintenance V 50 o 50 50 Vm// l'N./
Total 18,256 19,851 13J22 19,519 20,474 108] 104.9
»N)|o,n6/od Payment for Services
950 Interfund Opt Rental and Leases 1 1.567 1J74 1 1,934 1234 123.4
960 1mr,6/od Insurance Services 13 13,801 ]I8(1 13,801 14 103.0 103.0
990 1mr,hmd Administrative Charges 13490 14,007 10,506 14,010 14,263 101.8 101.8
Total 28,350 29,375 25,481 29,378 30,412 103.5 103.5
TOTAL EXPENDITURES - SERVICE UNIT 215 572,434 $79,244 560,809 577,095 $79,810 1007 1015
Revenues
340 C ForGood and Services 827,653 $23,280 817996 $23,800 $23,800 102.2 100/)
TOTAL REVENUES - SERVICE UNIT 215 527,653 Y23,280 $17996 Y23,800 $23,800 102.2 Dm/`
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"foozen'' for the 2Ullbudget. Minoi' changes in the salary accouifls rnay occur because of an
individual employee's merit adjustments or eligibility h`r|ongpvity
Account 120 Overtime - Overtime may be required to address after-hour issues with the Rudkin
Road lift station.
Account 140 Retirement I Termination Cashout - This account is used to cover retirement cashouts.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and onen'p|oyn'cnJ insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Ernployees' Rehrernent System (PERS) contributions were unchanged.
Account 310 Office and Operating Snppbos - kenosbnJgphadincb/dedemssnchascomyo|er
equipment and office supplies.
Account 320 Fuel Consumed - This account provides for the purchase of diesel fuel and gasoline
utilized by Depart;uent vehicles.
Preliminary Budget • Cit Management 65
Account 42O Communications — This account provides for teleplione services.
Account 470 Public Utility Services — This line item includes electricity, water.
Acconnt 480 Repairs and Maintenance — Thi account contains maintenance contracts and direct
repair costs as it pertains to the Rudkin Road Iift station.
Account 900 Interfund Payments for Services — Expenditures are detailed as follows:
2010 2011
2009 AMENDED PROPOSED
ACTUAL BUDGET BUDGET
Krotals/M&O — GamAc $1,179 81,030 $1,397
Km,nls/Repinconmt — Gnrage 537 537 537
Interfund Charges — Insurance 13,144 1I801 14,215
1mrd`md Charges — City S,,vices 13,490 14,007 14,263
TOTAL $28350 829,375 $30,412
Revenues — Revenues are received from the City of Union Gap to cover the following expenditures:
(a) 0 & M costs (allocated to Union Gap on a prorated basis of flow), and (b) Debt service (which is
contractually allocated in Yakima at42.30%, and in Union Gap 5770'4 There ix currently /vn active debt
service /t the Rudkhn Road Lift Station (See 473 Revenue Chart in general narrative section at beginning.)
SERVICE UNIT 318 — CAPITAL IMPROVEMENT/ LID REVENUE
( ( ( ( ( 5 ) ( (
2010 2010 2010 2011 Y4 Cnwo % Cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
370 Proprietary / Trust Gains and Other S675,171 8650y00 8697,493 $650y00 $55(1,000 84.6 84.6
TOTAL REVENUES —SERVICE UNIT 218 8675,171 9650,000 8697,403 $650,000 $550\000 84.6 84.6
Revenues — This is the revenue from Wastewater connection charges, which will ultimately be
redistributed either to the 476 Fund (Wastewater Construction Pu/x]), or the 478 Fund (Wastewater
Facility Project).
SERVICE UNIT 232 — WASTEWATER TREATMENT
Service Unit 232 includes the operation and maintenance costs of the Treatment Facility in the
Wastewater Operati Fund (473). Approximately 57 billion gallons of sewage is treated annually
at the Treatment Facility. An excess of 1,100 complete laboratory tests are required to be performed
in an average rnonth. This number is expected to continue to increase due to mandated increased
Pretreatment (See Service (]nit 233). The laboratory has been accredited to perform most, but not all,
metals and organic pollutant analysis in the parts per billion thresholds.
The facility's rated hydraulic capacity in our NPL}ES permit is2].5 rnillion gallons per day (n'gd)
based on ammonia removal. Our rated capacity under this permit is based on engineering studies
discussed in the 2004 Facility PIan, During 2009, the average daily flow during the peak month
(August) was 1199 mgd and the hi hest daily flow being 13.31 mgd on August 22. It is too early
66 — City Management • Preliminary Bitaget
to capture the 2010 average day peak month and the highest daily flow. However, we anticipate the
trend to continue in 2010 which is significantly below 1996 when the average day peak month was
18.19 - mgd and peak day was 19.52 - mgd. This reduction is due to reductions in both infiltration
(groundwater leaking into Wastewaters) and inflow (illegal connections to Wastewater).
Through September 2010, total flow to the facility is down 1.0% from 2009. During this sarne time
period there have been decreases in Biochemical Oxygen Demand (BOD) of 4.O%; and increases in
Total Suspended Solids (TSS) of 0.2%. (These amounts do not include loading from Del Monte).
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG 'A CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 913012010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages 51,831,035 51,958,445 51,387759 51,883,021 51,971,427 10().7 104.7
120 Overtime 53,252 65,000 47485 65,000 65,000 100.0 100.0
140 Retirement/Termination Cashout 0 0 0 0 45,079 * *
Total 1,884,287 2,023,448 1,435,244 1,948,021 2,081,506 102.9 106.9
200 Personnel Benefits
200 Personnel Benefits 641,128 655,836 460,699 646,115 682,719 104.1 105.7
280 Clothing and Miscellaneous 2,362 3,300 1,440 3,300 3,300 100.0 100.0
Total 643,490 659,136 462,139 64415 686,019 104.1 105.6
300 Supplies
310 Office and Operating Supplies 255,357 201,418 195,666 291,418 250,000 124.1 85.8
320 Fuel Consumed 31,722 30,000 18,410 30,000 30,90)) 103.0 103.0
350 Small Tools and Equipment 6,2(18 10,001) 11)8 10,000 10,000 100.0 100.0
3B0 Bioxide Chemical -14,742 60,00(1 10,41)2 30,000 30,000 50.0 100.0
3C0 Chemicals 229,226 145,000 105,159 140,000 140,000 96.6 100.0
Total 507771 446,418 329,744 501,418 460,901) 103.2 91.9
400 Other Services and Charges
410 Professional Services 45,66(1 25,000 25,422 35,000 35,000 140.0 100.0
420 Communications 15,519 15,725 9,480 16,186 16,231 103.2 100.3
430 Transportation / Training 6,1)59 5,000 4,915 6,000 6,00)) 120.0 100.0
440 Advertising, 818 501) 369 500 50(1 100.0 100.0
450 Operating Rentals and Leases 2,432 213,001) 1,792 3,000 3,000 1.4 100.0
47(1 Public Utility Services 639,033 634,146 480,654 723,699 864,955 136.4 119.5
480 Repairs and Maintenance 48,564 120,000 135,833 150,000 50,000 41.7 33.3
490 Miscellaneous 17 354 16,501) 10,535 18,500 25,500 172.7 154.1
4D0 DOE WW Discharge Permit Fee 68,422 85,70(1 74,599 85,700 85,700 100.0 100.0
Total 843,862 1,115,572 743,599 1,038,585 1,089,886 97.7 104.9
530 State / County Taxes and Assessment 172,007 175,000 142,242 206,000 210,000 120.0 101.9
640 Machinery and Equipment 1) 10,001) 0 10,000 210,000 2100.0 2100.0
900 lnterfund Payment for Services
950 lnterfund Opt Rental and Leases 104,762 100,105 75,079 100,110 117,925 117.8 117.8
960 lnterfund hisurance Services 293,485 296,731 296,731 296,731 305,633 103.0 103.0
990 lnterfund Administrative Charges 557861 579,240 434,430 579,240 589,825 101.8 101.8
Total 956,105 976,076 806,240 976,081 1,013,383 103.8 103.8
TOTAL EXPENDITURES - SERVICE UNIT 232 55,007,525 85,405,651) 53,919,207 85,329,520 85,751,694 106.4 107.9
Revenues
340 Charges for Good And Services 52,000,003 51,885,216 5951,752 52,058,216 52,058,216 109.0 100.0
360 Miscellaneous Revenues 6,524 9,200 7570 11,500 7,200 78.3 62.6
370 Proprietary / Trust Gains and Other 78,177 78,177 78,177 78,177 78,177 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 232 52,084,705 51,975,593 51,037500 52,147,893 52,143,593 108.5 99.8
Preliminary Budget • City Management - 67
Account 110 Salaries and Wages — hnaccnrdancevvhhmanagemenLdbec|ive salaries are again
"hozen" for the 2011budget. Minoi' changes in the salary accounts may occur becaiise ofan
individual employee's merit adjustments o/ eligibility for longevity.
Account 22U Overtime — Overtime is usually generated when staffing is required for coverage during
Holidays and to provide minimal staffing during the graveyard shift when the scheduled personnel are
sick or want to e joyihcirvacationbcne8t. Some overtime is associated with the construction p jeci
due to interruptions of normal treatment processes and the installation of new equipment.
Account 140 Retirement/Termination Cashout — This account is used to cover retirement cashouts
of accrued leave balances.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insui'ance of about 6%, and uneinployinent insurance of 25%; along with the norinal rolI-ups related
to base wage adjustments. Dental insurance was reduced by(3.8"/(J and woi'kers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 280 Clothing and Miscellaneoiis — Itenis paid for froni this account include clothi and
personal protective equi n'en1snchashardhaLs,bno|s,sa(p|yshiek]s,sa(p|yg|nves,eLc.
Account 310 Office and Operating Supplies — Items budgeted include office supplies, computer
accessories, lab chernicals and supplies, pulTips, vaives, bearings, e|echica|compo/vents,ek.
Account 32O Fuel Consumed — This account provides for the purchase of diesel fuel and gasoline
utilized by vehicles at the wastewater treatment plant for administration and operations.
Account 350S/no//Tbo/mo//d E9//ip/no//t— ThixaccounLieusedh/rthepurchaxeo(mnaUtoo|xand
minor equipment.
Account 3B0 cind 3C0 Chernicals — This account purchases the various chemicals needed to
properly operate the wastewater treatinent plant.
Account 41OProfessional Services — This fund provides limited professional consulting services
and legal consultation with regards to permit and water quality regulations, and may include
regulatory consultation for Iirnited discharge perrnit issues.
Account 420 Communications — This account provides for telephone services and postage.
Account 430 TransportationlTraining — This account pi'ovides for staff to attend conferences and
other fro hn\ngsem\nars.
Account 440 Advertising — Thi account provides funds for re i dleva|(SEFA5ERP,Pern/is)
and biddi notices.
Account 450 Operating Rentals and Leases — Includes the rental or lease of equimenthox'
outside vendors.
Account 470 Public Utility Services — This line item includes electricity, water, landfill, ditch
charges, hioso|bds,s|ornn^a|er.
68 — City Management • Preliminary Bitaget
Acconnt 480 Repairs and Maintenance - This account contains maintenance contracts and direct
repair costs for e n1.
Account 490 Miscellaneous - The majority o[fondsbothisaccnnnLareosedh`ropgisLna|inn6eesh`r
participation in conferences, dues and subscriptions, andvariousu/oategorizeditex's.
Account 4D0 DOE WW Discharge Perrnit Fee - This accounl pays for lhe perrnil issned by the
Department of Ecology for the City's wastewater discharge perrnit.
Account 530 State/ County Taxes and Assessments - - This element includes State / County taxes
and assessments. This line itern reflects state excise tax on Wastewater revenues. An allocation of
this tax expense is not passed on to our wholesale customers, Union Gap and Terrace Heights.
/4ccno//t640Mudh/nor9o//dEq///p/no//t- Th\s|inpitempaysforthe/pp|acp/nentofoperahng
equipment.
Account 900 Inteifund Payments for Services - Expenditures are detailed as follows:
2010 2011
2009 AMENDED PROPOSED
ACTUAL BUDGET BUDGET
Rentals /M & 0 — Garage 854,762 850,105 $6Z925
Rentals / Replacement —Garage 50,0() 5(N00 50,0()
|mr,/ and Charges —Insurance 293,485 296,731 305,633
Interfund Charges — City Services 557,861 579240 589,825
TOTAL $956 8976 81.013.383
WHOLESALE RATE, DEBT SERVICE, AND RESERVE CONTRIBUTION DETERMINATION
2011 WASTEWATER TREAT ,nrPL/mrO,mmmnm[mrmxWHnLo^uRmrC^u"umun
2010 2011
SERVICE UNIT AMENDED ESTIMATE
232 Treatrnent (State Tax is not inclnded) 84,950/00 55,050,000
Per the 1997 Settlement Agreement, wholesale billing to Union Gap and Terrace Heights are based
upon their respective Ioadings 10 the treatrnent faciIit) Each yeai the operating and rnaintenance
expense is divided into Hydraulic (20`&),B0D(4U`&), and SSy0`XJcomponents. The divided
expense is further allocated to each customer based upon their actual loading. The 2009 actual
projected 2OlO, and estimated 2011 percent allocations are indicated on the foliowing table.
2009 2010 2011
ACTUAL % PROJECTED % ESTIMATED %
Million Gallons Treated (1001) 3,663 I600 3,600
Yakima (%) 3,257 88.9 3 wv2 3 89.2
Union Gap ('yV 188 5.1 I70 47 170 47
Terrace Heights () 218 6]0 220 6.1 220 6.1
BOD Tre tedOo (Includes LlNJ 1\541 11,000,000 ll/K\mm
Yakima (%) 9,700,111 92]0 1\15U00 92.3 10,15\000 923
Union Gap [� 396,874 3.8 400,00 3.6 40\00 3.6
Terrace Heights (%) 444,567 4.2 450,000 4.1 45,00 4.1
TSS Tre ted(lbo (Includes LlNJ 8,56,649 8,80,00 8,80\00
Yakima (%) 7914,951) 9I0 8,190,000 93.0 8,190,000 9I0
Union Gap (�) 252 3.0 260,000 10 260,000 3.0
Terrace Heights (\) 33,278 4.0 350000 4.0 350000 4.0
Preliminary Budget • City Management 69
/ � ' r� aoo�en/oo -
SHARED DEBT SERVICE
2010 2011 TERRACE
TOTAL TOTAL YAKIMA UNION GAP HEIGHTS
Allocation, % 87.9 8.1 4.0
'Treatment Debt Service N $1 $1 050,216 $74
Treatment Cash Contribution 0 $wVm $4m00
TOTAL 81/3118 8231,216 $114,181
Revenues — Revenues are detailed asfollows:
CAPITAL RESERVE
(CONTRIBUTIONS INTO 472 FUND YEARLY - $150,000)
TERRACE
YAKIMA UNION GAP HEIGHTS
Allocation, % 079% 8]% 4.0%
Charge, l'er Month 810\988 $1'03 $500
Total Yearly Allocation $131,850 S]2,]50 $6000
NOTE: Tite percentage preented are baed on contractual a11ocation.
SERVICE UNIT 233 — PRETREATMENT
The City of Yakima's Wastewater Division's Pretreatment Program is a requirement of the City's
wastewater discharge (National Pollutant Discharge Elimination System / NPL)ES) permit as issued
by the Depai'lrneiil of Ecology. Pretreatment staff currently includes one Pretreatment Supervisor,
two Pretreatment Crew Leaders, three Pretreatment Technicians and one Environmental
Compliance Specialist.
The objective of the Pretreatment Program is to protect the publicly owned treatment works
(POTW) from pollutants discharged by businesses and industries that can cause equipment
damage, interference of plant processes, or pass through into the receiving waters. Illegal and
u/qpe/nnitted discharges pose significant risk Lo public health and the City's ability to maintain
compliance with NP[ES permit requirements. Recovering from such an event can take
considerable time, exorbitant expense to the ratepayers, and risk fines and other penalties. Other
objectives include improving opportunities to recycle and reclaim wastewater, to protect biosolids
reuse options, and to protect the health of the employees at the POTW. The objectives are achieved
by regulating discharges from industries using Federal, Sbate, and local limits, the more stringent
being defined as Pi'eti'eatrnent Standards undei' Section 307 (d) of the Clean Watei' Act.
The City of Yakirna is a fully delegated delegated Pretreatment Prograni responsible for the control of wastewater
discharges of all industrial users of its wastewater treatrnent and disposal systen'pusnan1|n
requirements set forth bo4O[FR! Part 4O3, Chapter 9O40RCW, Chapters l73-2O0VVAC,l73-2l6WAC,
l73-2Dl}\\\AC and l73-24OWAC and the City's NP[)ES permit. A condition o(GS6.Alb.of the City's
NPDES permit requires the issuance of industrial waste discharge permits to all significant industrial
users, Silts, as defined in 40 CPK403.3 V1(i)hUrrnbibuhng to the treatment system from within
the City's jurisdiction. Further duties include monitori sampling, and inspecting all significant
industrial users (SIU's) and minor industrial users (MIU's,) discharging to the City's POTW. The City
of Yaknna recognizes 26 SIU's and approxirnately 465 MIU's. In addition, the City perforrns monthly
sampling and monitoring of wastewater from Union Gap and Terrace Heights. Year to date for 2Ol0the
70 — City Management • Preliminary Budget
Pretreatment Program performed compliance inspections on 15 of the 26 SIU's. ho addition, each SIU's
is required 10 be sampled aminimum of one tirne per year by the City in accordance with the City's
NPDES permit. The Pretreatment Program has sampled and i ected approximately 266 of the MIU's.
Each SIU is regulated through the issuance of a wastewater discharge permit. The City of Yakima is
currently managing permits originally issued by Ecology until the City can write and issue permits
of their own. The Pretreatment Program has issued a total of 21 of the 26 industrial wastewater
discharge permits to date. Ten (10) wastewater discharge permits have been issued in 2010 for the
following industries:
Evans Fruit
Hansen Fruit
Frosty Packi Company (formerly Jack Frost)
John L Haas, Inc.
PredkePo/it
Roche Fruit #l3
Roche Fruit #l4
Washington Fruit (N. IsI Ave.)
Washington Fruit (River Rd.)
Western Sweet Cherry Group
It is anticipated that the remaining wastewater permits will be written and issued in 2011.
The City continues to rnonitoi' businesses and industries for fat, oil and grease (FOG). Heavy
FOG concentrations have the potential to cause Wastewater backups within the collection system,
causing flooding of wastewater into residential homes and businesses. It also interferes with the
treatrnent process at the POTW. The City spends an average annual amount of $300,000 to cornhat
the problems associated with P[)G'y. The program focuses on educating and reinforcing best
management practices (BMPs) with food service establishment pei'sonnel, Pal'tictlIarlY with the
managers. Wastewater discharges are sampled for FOG's, to ensure grease traps or oil interceptors
are bei cleaned on a regular hasis and that the FOG concentrations are helow the Iocal discharge
limit. The Pretreatment Program's goal is to inspect and test each food establishment at least
once every quarter. The efforts of the Pretreatment Program are paying significant dividends. The
number o[grease related sewer backups has decreased dramatically since Pretreatment began
emphasizing Best Management Practices to the food service establishments. In addition, there has
been a reduction in the number of FOG violations issued to food service establishments.
To ensure that dischargers who violate the City's Wastewater Use and Pretreatment Ordinance
are brought back into compliance in a consistent and timely manner, the Pretreatment Program
continues 10 follow and irnplernent its Enforcement Response Plan (ERP). The BRPisaguidance
document that provides a rnenu of graduated enforcernent options 10 assist City personnel in
deciding on appropriate enforceinent actions taken towards industries.
The City's NPDES permit also requires Whole Effluent Toxicity (WET) tests. Chronic WET testi is
conducted during Spring / Surnmer and Surniner / Fall when fruit processing is occurring. This is due
10 the types of chernicals typically used by the fruit industries. Two Acute WET tests are conducted
during the inonths of August, Septernbei; and October. The tests utilize Ceriodaphnia dubia 10 monitor
for Ievels of i within the effluent by its effect on the Ceriodaphnia's survival and reproduction.
An outside Lab is contracted to conduct such tests as required hy the City's NPDESyennd.
Preliminary Budget Management 7I
/ V ' City oo�en�oo —
During 2009, the City was re i d to subrnit a Toxicity Identification/Reduction Evaluation (TI/RE)
PIan to the Department of Ecology (Ecology) and perform required Toxicity Identification Evaluation
(TIE) testing on its effluent. Underlying concerns with lhe previous WET test results prompted this
additional requirement. Through stringent monitoring and sampling, Ecology determined at the
first of the year, that the City's TI/RE plan was complete. Even though the "source" of underlying
toxicity was never identified, no fu ther TIE testi and monitori was re i d by the City.
In 2010, the City Pretreatment Program initiated a Local Limit Study As a requirement nf its NPDE5
permit with the Department of Ecology, local limits are to be reevaluated periodically /\s such, local
limits are developed to reflect specific requirements and capabilities of the wastewater treatment
plant to properly treat the wastewater discharged from businesses and industries. The stringency
of the Iocal Iirnits is lo pi'olecl the receiving waler's of lhe state such as the Yakirna River. The Local
Lirnit revision is pending City Cotincil approval. During this time, the Pretreatrnent Program has
been dili ntly worki with both the husinesses and industries most affected by this revision.
(|) (2) ( ( (S) ( (
2010 2010 2010 2011 % cnnv %cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL B"ooET 9/]0lO|O �*�[no BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $450,754 $44I/882 9314,768 942I/444 $460630 1024 1073
120 Overtime 1 800 529 000 L500 1875 1075
MN Retirement/Termination C/yho`u 0 0 0 0 1,024 * *
Total 451 450\682 315 430 463,154 102.8 107.7
200 Personnel Benefits
200 Personnel Benefits 152,200 148,078 101,860 148,078 ]53,51] 1017 10I7
280 Clothing and Miscellaneous 0 600 ]O] 600 600 100.0 100.0
Total I52,20 148 101,90 148,678 154 10I7 13.7
300 Supplies
310 Office and Operating Supplies 5,00 5,500 7247 8,000 6,000 109.1 75.0
320 Fuel Consumed 5 8 3,646 5 6 773 112.4
350 Small Tools and Equipment 0 254 0 250 250 moo 800.0
J[(/ Chemicals 0 250 0 250 250 100.0 100.0
Total 1\456 14/00) 10,593 14/ 12,680 906 90.6
400 Other Service and Charge
410 Professional Services 36,541 15,000 20370 30,000 30,000 200 800,0
420 Communications 2 2,445 1 2 2,994 122.5 1009
430 Transportation / Training 1 1 0 1 1,000 00.0 100.0
440 Advertising 4,027 2 804 4,000 2,000 100.0 50.0
400 Repairs and Maintenance o 754 0 750 750 moo 800,0
490 Miscellaneous 1 2 1,417 2 2,000 100.0 100.0
Total 46,062 23J95 23,552 4\717 38,744 1670 95.2
510 1m,,k/od Taxes and Assessments 88 91 67556 94 94,]00 100.0 100.0
640 Machinery and Equipment o 5,000 0 5,000 5,000 moo 800,0
Y(m 1m,,h/mi Payment for Services
950 Interfnnd Opt Rental and Leases 12 ]2,0}5 9,026 12 ]3 ]09] 109]
960 1m, k/od1o,`un,ncSovk,, 3,287 3,451 I151 3,451 3,555 103.0 103.0
990 1mr,6/odAdmiuCharges 60W07 64,437 46,608 64,437 65,341 101.4 1014
Total 76,250 79,923 9<085 79,923 82,030 102.6 1026
TOTAL EXPENDITURES - SERVICE UNIT 233 $824.805 $815 $578.644 $812 S849 104.2 104.6
Revenues
I20 Licenses and I'erniits $656,131 5672,000 858 5672000 5672,00 10k0 100.0
340 Charges For Goods And Services 5956 0 0 o U * "
TOTAL REVENUES - SERVICE UNIT 233 $662007 967 S508,14 $672000 $672,000 00.0 100.0
72- City Management • Preliminary Budget
Account 110 Salaries and Wages— In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts rnay occur because of an
individual employee's merit adjustments or eligibility for longevity.
Account 12O Overtime — Overtime in this service unil is due to weekend sarnpling of Terrace
Heights and Union Gap, as well as whole effluent toxicity (WET) Leehn«
Account 140 Retirement I Termination Cashout — This account is used to cover retirement cashouts
of accrued leave balances.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unernployrnent insurance of 25Yo; along with the norrnal roII-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 280 Clothing and M — Items paid for from this account incltide clothing and
personal protective equipment such as traffic vests, hard hats, and safety gloves.
Account 310 Office and Operating Supplies — Items budgeted include office supplies, computer
accessories, sampling equipment andsnpp|ies.
Account 320 Fuel Consumed — This account provides for the purchase of gasoline utilized by the
Pretreatment vehicles.
Account 350 SmaIl Tools and Equipinent — This account is used for the purchase of srnall tools and
minor equi n'en1.
Account 3C0 Chemicals — This account is used for chemicals that may be utilized in determining
connections to the sanitary sewer system such as srnoke/dye testi
Account 410 Professional Services — Funds are budgeted in this line item for professional services
such as consultants.
Account 420 Communications — This account provides for wireless communication costs, telephone
services and postage.
Account 430 Transportation/ Training — This account provides for staff to attend conferences and
other training serninars.
Acconnt 440 Advertisi — This line item provides reqtiired legal advertising for public notices of
permits issued to the industries by the City.
Account 480 Repairs and Maintenance — This account contains maintenance contracts and direct
repair costs for equi n'en1.
Account 490 Miscellaneous — The majority of funds in this account are used for registration fees for
participation in conferences, dues and subscriptions, and var\ousnn(ahegorizpd items.
Preliminary Budget • City Ma ƒ 73
Account 540 Inte rfund Taxes and Assessments - This line item pays for in-lieu taxes to the General
Fund based on 14% of the generated revenue.
Account 640 - Machinery and Equipment - Expenditures are detailed as follows:
ITEM COST FUNDING SOURCE JUSTIFICATION
Wastewater Samplers $5,000 Operating Funds Additional equipment to be used by additional staff to
Replacement fulfill NPDES permit requirements and grease control
program.
Account 900 Interfund Payments for Services - Expenditures are detailed as follows:
2010 2011
2009 AMENDED PROPOSED
ACTUAL BUDGET BUDGET
Rentals / M & 0 - Garage 53,412 53,091 54,190
Rentals / Replacement - Garage 8,944 5,944 8,944
Interfund Charges - Insurance 3,257 3,451 3,555
lnterfund Charges - City Services 47,613 49,437 50,341
Interfund Charges - Utility Billing Services 12,994 15,000 15,000
TOTAL 576,250 579,923 582,030
Revenues - Revenue is generated through the City's authority as a delegated Pretreatment Program
to assess wastewater discharge permit fees from the industries. The wastewater discharge permits
are assessed at 90% of Ecology's annual fee schedule Chapter 173-224 WAC. In addition to permit
fees, revenue is received from pretreatment program charges to minor (MIU's) and significant
industrial users (SIU's), Terrace Heights and Union Gap for sampling and testing performed.
SERVICE UNIT 645 - INTERFUND DISTRIBUTION
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YE AR-END BUDGET 2 TO 5 4 TO 5
Expenses
500 Intergovernmental Services
550 Interfund Subsidies 84,522,024 $4,503,821 $2,028,336 54,503,821 85,006,939 111.2 111.2
560 Interfund Transfers 42,516 42,516 42,516 42,516 42,516 100.0 100 0
5C0 Connection Charge Transfers 750,000 650,000 0 650,000 650,000 100.0 100.0
5T0 Debt Coverage Transfer Terrace Hts 31,360 40,000 0 40,000 40,000 100.0 100.0
5U0 Debt Coverage Transfer Union Gap 96,852 51,000 0 81,00)) 51,000 100.0 100.))
Total 5,442,752 5,317337 2,070,552 5,317337 5,520,455 109.5 109,5
750 intergovernmental Loans 763,096 763,323 776,921 776,922 532,156 109.0 107.1
83)) Debt Service - External Ltd - interest 49,148 45,829 23,690 45,83)) 74,694 163.0 163.))
TOTAL EXPENDITURES - SERVICE UNIT 645 $6,254,996 86,126,489 82,871,462 $6,140,089 $6,727,305 109.8 109.6
Revenues
36)) Miscellaneous Revenues $5,701 55,702 $5,702 $5,702 SO 0.0 0.0
380 Non-revenues 32,939 37,939 32,939 32,939 32,939 100.0 100.0
390 Other Financing Sources 200,000 200,000 200,000 200,000 200,000 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 645 $235,640 8235,641 5235,641 5235,641 8232,939 976 97.6
74 - City Management • Preliminary Budget
Account 500 Intergovernmental Services - The foliowing table details the changes that have
occurred in this account from 2009 through the proposed 2011 budget.
2010 2011
2009 YEAR- END PROPOSED
ACTUAL ESTIMATE BUDGET
Uti lity Services Systeni 8500000 $0 $o
Operating Transfer to Capital (476 / 478) 1,63\000 2 2,615,000
Connection Charge Transfer (476 /478) 75\00 65\00 65\00
Terrace Heights Debt Coverage Contribution (" (478) 31 40 40\000
Union Cap Debt Coverage Contribution ''(47) 96,852 81,000 81,000
Wastewater Treatment Plant Reserve (472) 151 131 131
TOTAL 9I140N62 53 93,517850
(1) Union Cap and Terrace Heights have agreed /^ participate h` debt service '',v,,,ogr'' costs ^, part ^f the "Settlement
Agreement." The revenues (shown iu the 232 narrative) are transferred /^ the &78 Fund for Treatment Facility improvements;
tlius, the expendit is shown here.
Acc000ta700}nte9Tonersn/es/u/lounauoJ030l)o6tSerrice/Eztersu/LTl}/f//oxoat-
City has received loans for projects which require yearly princi al and interest payments from the
annual revenue. The foliowing table details debt service:
2010 2011
2009 YEAR-END PROPOSED MATURITY
ACTUAL ESTIMATE BUDGET DATE
B,v,mnBvod,:
2008 Wastewater/Water (refunding 1998) 85*0,167 8495,713 8499,769 09/01/2011
2003 Wastewater Series A&B 1 ] ] 11/01/2023
2008 Wastewater 412,213 414iO3 411 1]/0]/2027
Intergovernmental Loans
Sewer Collection System Improvements 63,892 63,583 62,966 7y01/2)]2
11)94 Wastewater Facilitv Rehabilitation 178,178 177,327 175 7/01/2013
1994 Wastewater Collection Systein Irnprovernent 43J48 42,944 47,535 7/0/214
1995 F-Ieadworks/Digester Rehabilitation I73,994 I73,178 171 7/1/20I5
1995 King Street Collection System 12.445 12,386 12 7w1/2015
2UF,uitvak Neighborhood Water Wastewater [nojcct 82,477 82,283 81.894 7y01/2021
2)05 River Road -l6H`,"4UH`Ave 126.692 126.399 133 7y01/2025
2007 Ultra Violet Disinfection 125,717 125,350 131,100 7N1/2027
2005 Yakiina County SIED loan 5,701 5,702 0 6/01/2010
]v9ZF,uk,nle Canal Wa,u"nyTransfer 16,875 16,875 16,875 7m1/2011
]`w5 Fair Avenue Improvements Transfer 25,641 25,041 25,641 7N1/2015
TOTAL $3 $3 $3.209,455
Ronoanoy - FevenoescmosisLofresidna|eqobyandoperati transfers.
Pre////t///7r Budget Management 75
Pre/int/friary ',' � oa�en��o -
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 Vo CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance $1,728,864 $1,898,696 52,169,399 $2,169,399 S2,551),331 134.8 118.0
360 Miscellaneous Revenues 2,709 2,701) 1,959 4,700 2,70)) 100.0 57.5
390 Other Financing Sources 2,500 0 13,447 0 1) * ,..
TOTAL REVENUES — SERVICE UNIT 699 S1,734,073 $1,901,396 S2,184,804 S2,174,099 $2,562,031 134.7 1178
Revenues — Revenues consist of contributions by Yakima, Union Gap, and Terrace Heights, as well
as the sale of fixed assets and salvage
76 City 114anagement • Preliminary Budget
CITY Of
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
WASTEWATER CAPITAL RESERVES - 472
ASSISTANT CITY NI 4 '"' DAVE ZABELL
WASTEWATER DIVISION MANAGER SCOTT SCHAFER
DEFINITION
This fund is used for expenditures that are required for the purpose of moderate level replacement,
capital repair or capital improvements to the Wastewater Treatment Facility.
The service units in this division are:
SERVICE UNIT 218 - CAPITAL IMPROVEMENT
SERVICE UNIT 238 - CAPITAL IMPROVEMENT
SERVICE UNIT 645 - INTERFUND DISTRIBUTION
SERVICE UNIT 699 - GENERAL REVENUES
BUDGET SUMMARY
DEPT 472 WASTEWATER FACILITIES CAP. RES. (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/3012010 YEAR-END BUDGET 2 TO 5 4 TO 5
218 Capital Improvement 819,697 850,000 80 $50,000 $50,000 100.0 100.0
238 Capital Improvement 314,256 0 799 800 0 * ().0
TOTAL EXPENDITURES $333,953 850,000 8799 $50,800 $50,000 100.0 98.4
REVENUE SUMMARY BY SERVICE UNIT
238 Capital Improvement 819,430 818,150 813,613 818,150 818,150 100.0 100.0
645 Interfund Distribution 131,850 131,850 131,850 131,850 131,850 100.0 100.0
699 General Revenues 659,848 498,662 477,175 478,175 577,875 115.9 120.9
TOTAL REVENUES $811,128 8648,662 $622,638 8628,175 8727,875 112.2 115.9
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 913012010 YEAR-END BUDGET 2 TO 5 TOTAL
400 Other Services and Charges 819,697 850,00(1 80 $50,000 $50,000 100.0 100.0
600 Capital Outlays 314,256 0 799 800 0 * 0.0
TOTAL EXPENDITURES $333,953 $50,000 8799 $50,800 $50,000 100.0 10(1.1)
Plerinli nary Budget • City Management - 77
EXPLANATORY NARRATIVE
SERVICE UNIT 218 — CAPITAL IMPROVEMENT
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 Y6 Cnwo %Cowo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30I010 Y, �' F wu BUDGET 2 TO 5 4 TO 5
Expenses
48) Repairs and Maintenance 99,697 $5m00 $0 g5V000 g5V00 l'm// 100/)
Total Expenditures - Service Unit 218 $19,6»7 $5V0 $0 $50/000 $50000 100U) Dm/`
Account 480 Repair and Maintenance — This fund is a contingency for major facility repairs,
industrial coati or minor equ .
SERVICE UNIT 238 — CAPITAL IMPROVEMENT
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnov Y4Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT ' zsu CAPITAL IMPROVEMENT ACTUAL BUDGET 9/30/2010 Ym x s no BUDGET 2 m 4 TO 5
Expenses
650 Construction Projects $314,256 $V $79v 8800 $O * 0.0
TOTAL EXPENDITURES - SRV Uw, ll8 $31LL256 $0 $799 9800 50 ° 0.0
Revenues
340 Charges for Goods and Services $19,430 $18\150 8]3,6]3 818,150 $]8,]50 100.0 100.0
TOTAL REVENUES — SERVICE UNIT 238 $19,430 $18 813,613 S18 $18.150 100/) 100/0
Account 340 Charges for Goods and Services — This account reflects the contribution from Terrace
Heights and Union Gap to the Facility Reserve Fund. See CapitaI Contribution under 473 budget,
Service Unit 232.
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
( ( ( ( (5) (6) (7)
2010 2010 2010 2011 Y4 Cnwo % Cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30I010 Y, �' F wu BUDGET 2 TO 5 4 TO 5
Revenues
390 Other Financing Sources $131 8131 $131 $31,850 8131 lUU// 100/)
TOTAL REVENUES — SERVICE UNIT 645 S131 $131,850 $]3] 9]3] 91}] 100.0 100.0
Revennes — This is the City of Yakirna's share to the yearly fund contribution.
78 — City Management • _Preliminary Budget
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 To 5
Revenues
270 Beginning Balance $657,848 $496,662 $477175 $477175 $577,375 116.3 121.0
360 Miscellaneous Revenues 2,000 2,000 0 1,000 500 25.0 50.0
TOTAL REVENUES - SERVICE UNIT 699 $659,348 $498,662 $477175 $478,175 $577,375 115.9 120.9
Revenues — Interest from investments.
Pretintiudry Budget • City Management — 79
CITY v, /
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
WASTEWATER COLLECTION SYSTEM PROJECT F - 476
ASSISTANT CITY DAVE ZABsLL
WASTEWATER DIVISION MANAGER SCOTT SCHAFER
DEFINITION
The 476 Fund serves to provide resources for Wastewater System planning and collection system
capital improvements. These efforts consist of capital projects to reduce or eliminate in-flow and
infiltration, assist with financing of new trunk construction to accommodate service ai'ea growth,
upgrading capacity of collection lines where needed, installation of new collection systems into
select neighborhoods, and ieplaceineni of detei'ioi'ated pi
The service units in this division are:
SERVICE UNIT 218 — CAPITAL IMPROVEMENT
SERVICE UNIT 699 — GENERAL REVENUES
BUDGET SUMMARY
DEPT 476 SEWER CONSTRUCTION (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 Y4 Cnwo % Cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY B SERVICE UNIT ACTUAL BUDGET 9/30IO|O Y,�' BUDGET 2 TO 5 4 TO 5
218 Capital lrnprovernent $55,057 83,685 $355,999 51 $4,280,00 116.2 38.»
TOTAL EXPENDITURES $55,057 8I685,000 $355,999 $1,385,400 84,280000 ]]6.2 3*8.9
REVENUE SUMMARY BY SERVICE UNIT
218 Capital Improvement 5] 91 $683,350 $l 51 KN/) 923
699 General Revenues 2,707,557 3,074,322 3,923499 I923,499 4 131.4 103o
TOTAL REVENUES $3,97S,557 84,460 84,006 85,424,849 $5 121.6 100/0
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cowo %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM ,
EXPENDITURE SUMMARY 8,TYPE ACTUAL BUDGET 9V30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
400 Other Service and Charge 57,008 8330,000 $1492F7 $200,000 5300000 989 70
600 Capital Outlays 48 3,}55,0)0 206 1 3,980,000 1186 910
TOTAL EXPENDITURES $55,057 53,695,000 $355,999 $1.385,40) $4,2mV00 116.2 100/)
80 — City Management • Preliminary Budget
EXPLANATORY NARRATIVE
SERVICE UNIT 218 — CAPITAL IMPROVEMENT
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % cowo %cnnv
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/20|0 Y,�' BUDGET 2 TO 5 4 TO 5
Expenses
400 Other Services And Charge Y
410 Professional Sr,vices $(/ $200 80 $50V00 $300y00 150.0 60(
480 Repairs And Maintenance 7,008 130,000 149,257 150,000 0 0.0 0.0
Total 7,008 330 149\257 200,000 300,000 909 150.0
60 Capital Outlays
630 Fniprovenients Other Than Building 49,379 5V000 0 5N00 lm\mm 20.0 2mk0
64) Machinery and Equipment 0 750/00 0 2 l/xu 13I3 500.0
650 Construction Projects '1,330 2,555,00 2(16`742 935,40 2,88\00 112.7 307.0
Total 48,049 3,355,00() 206,742 1 398\000 118.6 335.8
TOTAL EXPENDITURES —SERVICE UNIT 218 855,057 53,685,000 8355,999 $1,385,400 $4,280000 116.2 3089
Revenues
390 Other Financing Sources $] $1 860I350 91 $1 100.0 92]
TOTAL REVENUES — SERVICE UNIT 218 $1 $] 8683,3 $1,501,350 $1,386000 800.0 92.3
Account 410 Professional Services — This account is used for Professional Services and
unanticipated or unforeseen expenditures that might arise.
Account 480 Repairs and Maintenance — This account contains maintenance contracts, direct
repair costs for equix'enLa/x] wastewater mains.
Account 6UO Capital Outlays — This account consists of the foliowi
2011 CAPITAL
FUND 476 — SEWER CONSTRUCTION BUDGET
Unassigned Improvements /Repairs 8300,000
Project 2228 Congdon Sewer Main 750,000
Project 2234 Neighborhood Wastewater Improvements 300y00
Project 226] Automated Meter Reading 1,0*0,000
Project 2264 Speedway / Race St. (engineering design) 1,500,000
Project 2297 Willow/Swan Extension 130N00
TOTAL SEWER CON STRUCTION 83,98u00
Revenues — Revenues include a capital transfer from 473 Wastewater Operating Fund, and
investment / reserve interest. The Wastewatei' Connection Charge IWCC) is divided between the
476 Fund and 478 Fund.
Development in the North and West Yakima city limits and urban growth areas continue to increase
the demand for Wastewater trunkage and L|[) participation to the City. Through enactment and
timely updates of the Wastewater Connection Charge and Cost of Service Evaluation, the City will
Pre////ti//7r Budget Management 81
/ rV ',' � oa�en��o —
continue financial assistance with the development of community and homeowner wastewater
extensions to service new and existing neighborhoods
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YE AR-END ND BUDGET 2 TO 5 4 TO 5
Revenues
27() Beginning Balance S2,705,557 $3,072,322 ti3,923,499 $3,023,409 54,039,449 131.5 103.0
360 Miscellaneous Revenues 7,000 7,000 0 0 0 0.0 *
TOTAL REVENUES - SERVICE UNIT 699 $2,707,557 $3,074,322 $3,923,490 $3,923,490 $4,030,449 131.4 103.0
Revenues — No interest from investments are anticipated in this Service Unit for 2011.
82 — City Management • Preliminary Budget
C1T Y
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
WASTEWATER FACILITIES PROJECT F D - 478
ASSISTANT CITY AGER DAVE ZABELL
WASTEWATER DIVISION MANAGER SCOTT SCHAFER
DEFINITION
The Yakima Wastewater Facilities Project Fund serves to direct funds and provide payments for
costs associated with the planning, installation, rehabilitation, expansion and modification of the
Wastewater Treatment Facility and the Rudkin Road Lift Station.
This fund channels resources for mandated treatment work, expansion and rehabilitation outlined
in the adopted Facilities Plan, Biosolids Management Plan, and other planning documents. The 2011
budget includes significant continued expenditures for the first and second phases of mandated
facility improvements, rehabilitation, and professional services related to construction activities in
the vicinity of the Treatment Facility.
The service units in this division are:
SERVICE UNIT 238 — CAPITAL IMPROVEMENT
SERVICE UNIT 699 — GENERAL REVENUES
BUDGET SUMMARY
DEPT 478 WASTEWATER FACILITY PROJECT (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5
238 Capital Improvement $3,512,377 83,951,867 $2,111,794 53,483,096 813,260,000 335.5 380.7
TOTAL EXPENDITURES $3,512,377 83,951,867 $2,111,794 83,483,096 813,260,000 335.5 380.7
REVENUE SUMMARY BY SERVICE UNIT
238 Capital Improvement 51,352,212 $1,500,000 8200,000 81,500,000 $14,000,000 933.3 933.3
699 General Revenues 5,983,009 1,740,862 3,822,845 3,822,845 1,839,749 105.7 48.1
TOTAL REVENUES 87,335,221 $3,240,862 84,022,545 85,322,845 815,830,749 485.8 297.6
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL
400 Other Services and Charges $52,595 81,128,271 8101,740 8660,000 51,160,000 102.8 8.8
600 Capital Outlays 3,459,781 2,823,596 2,010,054 2,823,096 12,100,000 428.5 91.3
TOTAL EXPENDITURES 53,512,377 53,051,867 $2,111,794 $3,453,096 813,260,000 335.5 100.0
Preliminary Budget • City Management — 83
EXPLANATORY NARRATIVE
The majority of the capital budget is for construction of facility improvements. Projected revenue
is derived from Wastewater Connection Charges (WCC), contracts, operating transfers, investment
interest, and Terrace Heights / Union Gap local share of cash.
SERVICE UNIT 238 — CAPITAL IMPROVEMENT
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2009 YE AR-END BUDGET 2 TO 5 4 TO 5
Expenses
410 Professional Services 552,595 $1,128,271 $101,740 $660,000 51,160,000 102.8 175.8
600 Capital Outlays
620 Buildings 20,097 39,900 28,886 39,900 0 0.0 0.0
630 Improvements Other Than Building 1,491 50,500 100 50,000 100,000 198.0 200.0
640 Machinery And Equipment 0 50,000 0 50,000 0 0.0 0.0
650 Construction Projects 3,438,194 2,683,196 1,981,067 2,683,196 12,000,00(1 4472 447.2
Total 3,459,781 2,823,596 2,010,054 2,823,096 12,100,000 428.5 428.6
TOTAL EXPENDITURES - SERVICE UNIT 238 83,512,377 $3,951,867 82,111,794 $3,483,096 $13,260,000 335.5 380.7
Revenues
380 Nonrevenues 50 $0 $0 SO $12,000,000
390 Other Financing Sources 1,352,212 1,500,000 200,000 1,500,00)) 2,000,000 133.3 133.3
TOTAL REVENUES - SERVICE UNIT 238 $1,352,212 81,500,000 $200,000 $1,500,000 814,000,000 933.3 933.3
Account 410 Professional Services — This account is used for Services related to the Counties
Floodplain Management Plan Project 2101, continued NPDES / TMDL Services Project 2267 (permit
and water dean up plan participation, continuation of the Wastewater Comprehensive Plan update
Project 2268 and professional services.
2011 CAPITAL
FUND 478 — WASTEWATER FACILITY PROJECT BUDGET
Professional Services 810,000
Project 2267 NPDES/TMDL implementation 1,0(10,000
Project 2268 WW Comprehensive Plan Update 150,000
TOTAL PROFESSIONAL SERVICES 9,160,000
Account 600 Capital Outlays — The 2011 project budget consists of the following
2011 CAPITAL
FUND 478 — WASTEWATER FACILITY PROJECT BUDGET
Project 2254 Security Upgrades $100,000
Project 2305 New Secondary Clarifier and Flow Distribution (see Policy Issue) 4,0(10,000
I'roject 2306 Power Distribution Upgrades (see Poricy Issue) 1,500,000
Project 2307 Biogas Enhancements (see Policy Issue) 4,500,000
Project 2308 Biosolids Improvements (see Po[icy Issue) 2,000,00(1
TOTAL WASTEWATER FACILITY PROJECT 92,100,00o
Revenues — The 2011 estimate consists of debt coverage participation from Union Gap and Terrace
84— City Management • Preliminary Budget
Heights; Capital and Connection Charges transfers from the 473 Wastewater Operating Fund and
from new state or federal loans and/or bonds (see policy issue)
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance $5,956,519 $1,735,862 $3,822,845 $3,822,845 $1,839,740 106.0 48.1
360 N4iscelraneous Revenues 26,490 5,000 0 0 0 0.0 *
TOTAL REVENUES - SERVICE UNIT 699 $5,983,000 $1,740,862 $3,822,845 $3,822,845 S1,839,749 105.7 48.1
Revenues - No interest from investments are anticipated in this Service Unit for 2011.
Preliminary Budget • City Management - 85
CITY ,x '
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
S T 0 b! — 441
ASSISTANT CITY DAVE ZABeLL
WASTEWATER DIVISION MANAGER SCOTT SCHAFER
DEFINITION
The functions of this division include the responsibilities and obli ations set forth by the City's
Eastern Washi ton Phase 11 Municipal Stormwater Permit and the State mandated Underground
Injection Control (|]|C) Program (WAC 173-218). The Federal and State mandated responsibilities
include collecting, transporting, and L of surface water (shzrm`vahpd to protect the
environment, public health and welfare, and assess and comply with regulatory agency requirements.
DISCUSSION
Support assistance is expected to increase in the future years as the National Pollutant Discharge
Elimination System (NP[}BS) permit and UIC guidelines are ramped-up; increasing mandated
regulations. Just one example of increasing regulations that will impact the city is by February 2013,
the city is required o cornpIee UIC well assessments. T piirpose of the well assessment is to
evaluate potential risks to ground water from the use of UIC wells, commonly known as drywells.
Additional assessment, treatment and monitoring will also be required in future years. Each of
these requirement components will impact future stormwater utility rates for the community.
The service unite in this division are:
SERVICE UNIT 213 - SURFACE DRAINAGE COLLECTION
SERVICE UNIT 645 - INTERFUND DISTRIBUTIONS
AUTHORIZED PERSONNEL
For 2011, the total authorized personnel funded by this division is 8.84 FTE's. Foui' of these
eniploye perforrn the basic day-to-day operation of cleani , inventoryi and assessi the
existing stormwater system. The fifth FTE, a surface water engineer provides review of private
developrnent applications and desi sortacpwraterprc1ecLs6ortheCityo(Yakiom's public
projects. The remaining S.84PTE's represent employee time that is dedicated to support mandated
stormwatei' activities and address safety and liability issues from other divisions within the City of
Yakima. The Wasewaer Division provides 3.19 FTE support for laboratory testing, smoke testing,
enforcement of the Illicit Discharge Ordinance, grant administration, mapping, registering UK's
installed prior to February 3, 2006, safety repairs, emergency response to localized flooding, Vactor
waste handling and response to citizens. The Community and Economic Development Department
KED) provide inspection and capital project management of stormwater projects and registration of
UK's constructed after February (i2OO6(O.65PTE).
86— City Management • Preliminary Bialget
BUDGET SUMMARY
DEPT 441 STORMWATER (1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % [Hwo ° A CHno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 Y, ^� [ wo BUDGET 2 TO 5 4 TO 5
213 Drainage 8972.880 $1.61'887 $953,737 81 $1 102] 1107
645 lnterfund Distribution 665,000 590,000 415,000 590V000 990\00 100/0 100
TOTAL EXPENDITURES S1,637,880 82,191,887 $1,368,737 $2/67576 $2,225,27 11.5 1076
REVENUE SUMMARY B, SERVICE UNIT
213 Drainage $1 $2,100,000 81,610,136 $2,034,738 $2,101 NK] NIS
699 General Revenues 338,285 346,023 473,640 473,640 440,802 127.4 93.1
TOTAL REVENUES 82,111 82,446,023 82 82,508,378 $2,542,002 1039 101.3
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo %
I009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 r, �' c wo BUDGET 2 TO 5 TOTAL
100 Salaries and Wages 8444404 8593,601 8352,482 8557,639 8553,659 93.3 24.9
200 Personnel Benefits ]40,690 187815 108 ]68 165,249 88.0 74
SUB-TOTAL SALARIES AND BENEFITS 585,094 70,416 40 725,738 718,908 92.0 32.3
300 S`q,p|ie, 43 50 31 55,300 55 110.6 2.5
40 Other Services and Charges 19,733 96,I22 18 98,765 169,129 I76.0 76
50 h`tergonSr,.o/Other Interfund 848308 871 511,414 795,092 847272 972 38.1
600 Capital OutFays 0 12,00 0 12/ 12,0 lNN 0.5
900 lmr,6//W Payment for Services 141 380,60 345,509 38\681 422,598 111.0 19.0
TOTAL EXPENDITURES 81 82 $1.368,737 $2 $2,225,207 1015 100.0
EXPLANATORY NARRATIVE
The operations crew cleaned and collected inventory data for 3,542 stormlArater devices in 2009.
During 2010 the crews will clean and inventory approximately 1,700 stormwater devices and clean
and inventory 55 miles of pi pUnp. The operations crew has inventoried 80% of the catch basins and
surface inlets to the City ofYakix'a's yLonnvvaLer yyytex'. In the spring of 2010 a wastewater crew
beganthevvork/vecessarytodeternoineLhe|ocationofexLsLi/!gshormvvaLerpipelines. The smoke
crew is documenting connections of pipelines to storm inlets, irrigation systems, outfalls to surface
waters, and private property.
In the future, these lines will require additional cleaning, root removal and maintenance repairs of
the lines and manholes. This crew is also rneeting the mandated component of the NP[)ESperonit to
"locate and address illicit discharges to the yLoronvvateryyyheon" Two property owners were notified
of illicit connections or discharges to the stormwater system. The Wastewater Pretreatment crew
notifies the property owners of the illicit connection and works to achieve compliance within the
180 days allocated to the City of Yakima by Ecology to eliminate the pollutant source. The Surface
Water Engineer estimates that he will have reviewed nearly 33 stormwater drainage plans by the
end of 2010. The wastewater utility crew unburied and raised 96 LAC manhole covers in 2010.
Pret/ofi// 7r Budget • ���f Management 87
«rV ',' � oo�e�n«o -
The 2011 Stormwater Budget was developed followi the assumptions noted helow that
were included in June 9, 2009 Council Study Session document and incorporates the approval
of Resolution 09-130 authorizing the Intergovernmental Local Agreement with the Regional
Stoonp/ater Policy Group for years and 5 of the NPDES Permit. The budget as presenled would
require council approval of the storniwater policy issue.
r Continue Regional Stormwater approach per Intergovernmental Local Agreement.
/- Continue maintenance program geared to meet the minimum requirements of the NPDES
pei'rnit for years 4 and 5.
. Continue maintenance program geared to meet the minimum requirement nfUKC
regulations.
°' Take appropriate action through rehabilitation and minor expansion of the current system
to increase safety to the public, and reduce liability to the City by addi'essing known safety
concerns such as flooding and hazardous conditions.
^- Continued repayrnent of the [astewater Utility and Street Fund for previous expenditures.
°' Minimize FTE's funded by the utility through the utilization of personnel from wastewater
and other divisions on a time only basis.
r Review, inspect and enfourpstonn`vatpr regulations within the city limits.
An annual rate of $40 per equivalent residential unit (ERU) for 2010 ($3.33 per month) and an annual
rate of $43 per ERU for 2011 ($3.59 per month) was proposed in the 2010 Policy Issue and approved
by City Council. Expenditures detailed in the 2011 budget are based on the approved rate.
SERVICE UNIT 213 — SURFACE DRAINAGE COLLECTION
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnov Y4Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym s no BUDGET 2 m s 4 TO 5
8`y«omn
100 Salaries and Wag
110 Salaries and Wages 5443,351 9592,01 $350,498 $554,139 $549435 927 99.1
120 Overtime 520 1 684 1 1,500 KN/) 10O.0
130 Special Pay 533 V 1,300 2,000 2,000 ' 100
]&(/ Retirement / Termination [o,b^u/ 0 0 0 0 1 * *
Total 444,404 593,601 352,482 557639 553,659 93.3 99.3
200 Personnel Benefits 140,690 187,815 108,704 168,098 165249 88/) 98.3
lVo Supplies
310 OfFke and Operating Supplies 24,319 3m00 13,671 3V000 3V00 l'm// 100/)
30 Fuel Consumed 19,328 2V0 13,216 25,30) 25,300 126.5 DU)
Total $43,647 $5\000 $31,883 $55300 $55,300 110.6 Dm/`
88— City Management • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cowo 'A Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET Y/lO/IO|O Ym [ wo BUDGET 2 TO 5 4m 5
40 Other Services and Charges
410 Professional Services 82,I29 $7V000 81,857 57N00 04\00 20.0 20k0
420 Communications 1J26 476 l 1,476 476 lNx` 32.2
430 Transportation /Training 0 50 30 500 500 100/0 100
450 Operating Rentals and Leases 0 4y00 0 4V0 4,00 100.0 100
470 Public Udii,y5r,vkro 148 147 114 147 154 105.0 105.0
490 Miscellaneous 2,922 600 1,926 kooV 6,000 800.0 moo
4D0 DOE WW Dischai'ge Pei'init Fee 13,108 15,000 1I663 16,643 18,000 120.0 108.2
Total 19\733 96 18,741 98 169V29 176.0 171.2
50m Intergovernmental S«vices
510 1mr,gvvr,mn,ut Professional Sys 164 252 73,191 171 220\272 874 128.8
530 State /County Taxes & Assessment 18\128 29,600 2I223 34,092 37000 125.0 108.5
Total 183,308 281,668 96,414 205 257,272 91.3 1254
640 Machinery and Eqniprnent 0 12 0 12 12 10i0 100.0
900 b`u,mnd Payment for Services
950 Interfund Op Rental and Leases 62,692 74,229 55,671 74,229 93,510 126.0 126.0
960 |ouz6und insurance Services 25,000 40,000 40,000 4V000 41 103/0 103.0
90 lute,6uW Garage / Plant Charges 0 200y0) 20V00 2V0 20\00 lm@ 100
990 1mrdmd Administrative Charges 53,405 66,452 49,838 66,452 87,888 12.3 132.3
Total 141 380\681 345,509 380W81 422,598 111.0 lUo
TOTAL EXPENDITURES - SERVICE UNIT 213 8972 81 5953,737 81,477,576 81 102] 1107
Revenues
330 1mr,Kv,,,um,malK,,,mn, 5108,682 $100,000 $83,003 S128,000 881 81.2 63.4
340 Charges For Goods And Services 21 0 4,777 17,738 0 * 0.0
360 Nim,|iaornu,Kcvomr, 1 2,000,000 1 1 2 101/0 1067
TOTAL REVENUES - SERVICE UNIT 213 51,773236 $lJVVK 81,610,136 $2,034,738 52J0L20 100.1 103.3
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity.
Account 120 Overtime - Overtime in this service unit is primarily due io emergency caUs from
localized floodi during storrn events or snow rnelt.
Account 130 Special Pay - The area that requires special pay frequently is standby coverage during
weekends.
Account 140 Retirement l Termination Cashout - This account is used to cover retirement cashouts.
Account 20OPersonnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the norrnal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%) and woi'kei's' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Acconnt 310 Office & Operating Supplies - Operating supplies are primarily replacement grates and
materials to repair / replace broken storm drain infrastructure that present a hazard to the public.
Preliminary Budget • Cit Management 89
Acconnt 320 Fuel Consumed - This account s for the purchase of diesel fuel and gasoline
utilized by Storniwater vehicles.
Account 410 Professional Services - Funds are budgeted in this line item for professional services
such as contracted repairs to the system, legal, and consulting services required to implement the
sLoronvater permit process and intedoca| agreements and infrastructure facility plan. The need for
a facility plan to address NPDES and UIC regulations was discussed at the June 2009 study session
with City Council mernhers,
Account 420 Communications - This account provides for telephone services and postage.
Account 430 Transportation/Training - This account provides for staff 10 attend conferences and
other trai spn'inars
Account 450 Operating Rentals and Leases - Includes the rental or lease of equipment (rVn'
outside vendors.
Account 470 Pub!ic Utiiity Services - This line itein is for electricity.
Account 490 Miscellaneous - The majority o(fnndsbnLhi account are used for registration fees for
participation in conferences, dues and subscri tions, and various uncategorized items.
Account 4D0 DOE Stonnrouterfhnn/t Fee - The Ecology Discharge Permit is paid from this
account.
Account 510 Intergovernmental Prqfessional Services - This account includes the fees paid to
Yakima County for providing "Regional administration" services as included in the interlocal
agreement and billing sery ices.
Account 530 State/ County Taxes and Assessments - This line item pays state business and
occupation tax.
Account 640 Machinery and Equipment - This account is used for SLornuvaLer testing equipment.
Account 950 Interfund Operating Transfer/ Rental and Leases - This account funds costs for
inaiiiteiiance and operation of department vehicles,
Account 960 Interfund Insurance Services - This expense is this service unit's share of the risk
management fund.
Account 980B/terh///d GaragefPlaut Cliarges - Rental charges for facilities.
Account 99DI//terf//zd Administrative Charges - This expense is this service unit's share of other
departments administrative services charges.
Revenues - Revenues consist ofStonnvvater assessment charges.
90 - City Management • Preliminary Budget
SERVICE UNIT 645 INTERFUND DISTRIBUTION
( ( (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cmm % CHNm
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym x [ wo BUDGET 2 TO 5 4 TO 5
Expenses
550 1m,r6mdSub,idie, S605,000 S590,000 $415,000 $590,000 9590,000 100.0 100.0
TOTAL EXPENDITURES — SERVICE UNIT 645 $66:7000 $590y00 $415,000 $590y00 S90y00 100o i(m
Account 550 Interfnnd SnbyimRos — Thp 2011 budget includes the following: a capital transfer to
Stormwater Capital Fund and the reimbursement to the Wastewater and Street Funds.
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cnwo Y6Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y� �[wo BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance S338 $346/023 $473.640 $473,F40 5440 1274 93]
TOTAL REVENUES — SERVICE UNIT 699 $33o $346,023 5473,640 5473,640 5440,802 1274 93]
Renesnos — The majority of revenue is from the stormwater rate of $43 per Equivalent Residential
Unit (ERU) per year with an estimated 50,000 billable ERU's, less an allowance for uncollectible
accounts of 2%. This revenue estimate reflects all applicable credits and waivers. In addition,
revenue is expected from Departrnent of Ecology Stormwater Mapping Grant that was awarded in
2008 to the City of Yakima. Seventy-five percent of funds expended for inventory data collection are
eligible for reimbursement.
Preliminary Budget Management 91
/rV .,- City oo�en��o —
CITY Of ),i/11///,/:
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
STO H.,1,1 WATER CAPITAL 442
ASSISTANT CITY DAVE ZABELL
WASTEWATER DIvIsIoN MANAGER SCOTT SCHAFER
DEFINITION
The 442 Fund serves to provide resources for Surface / Stormwater System planning and collection
system capital improvements. These efforts consist of capital projects to enhance the treatrnent of
stormwater to meet permit requirements, reduce or eliminate local flooding, upgrade capacity of
collection lines where needed, and replace deteriorated infrastructure. Reventies are dependent-
on on a line item transfer from the Storinwatei' Utility. This ti'ansfei' has been kept to a minimum to
reflect Council's past direction to keep stormwater utility rates reflective of a "minimal compliance"
approach. The ramp-up nf Underground Injection Cnn1rn|(U|[)andNa|iona|Yb|bdan1Discharge
Elimination System (NPDES) permit may substantially increase future rate levels as treatment and
pre-treatment components are required for existing ytonnvvaLer facilities.
The City's Surface Watei' Engineer has started design work on a project to address localized flooding
at the intersection of Nob Hill Boulevard and Fair Avenue, This pr ject may require acquiring
private property to construct a stornm detention swale. Design work will continue in 2011.
The city worked cooperatively with Yakima County to apply for and received a grant to construct
Low Impact Development features for addressing surface water runoff. This projecl will hack the
effectiveness of four types of stormw'aher treatment devises and their ability to mitigate pollutant
levels instonnvvatec
The service units in this division are:
SERVICE UNIT 218 — CAPITAL IMPROVEMENT
SERVICE UNIT 699 — GENERAL REVENUES
BUDGET SUMMARY
DEPT 442 STORMWATER CAPITAL (1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnno % Cnoo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY B SERVICE UNIT ACTUAL BUDGET 9V30/2010 YEAR-END BUDGET 2 5 4 m6
218 Capital bopmvoouu, $4Z369 $368040 $271y12 S315/000 $644794 17E2 204.7
TOTAL EXPENDITURES $47 369 $368 $27I,912 8315,000 $644,7 175.2 247
REVENUE SUMMARY BY SERVICE UNIT
218 Capital Improvement $440,000 $134 8175,000 $434 $654,794 1506 1506
699 General Revenues 127,244 244,744 519,874 519,874 639,655 2614 ]2}.0
T0m' REVENUES $567244 8679,525 $6/4,874 8954,655 81 1.0.5 1356
92 — City Management • Preliminary Biidget
(1) (2) (3) (4) ( ( (
2010 2010 2010 2011 % Cmm %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY 8,T,,, ACTUAL BUDGET 9/30/2010 Ym � [ nn BUDGET 2 TO 5 TOTAL
400 Other Service and Chares 324,321 $25,000 -3364 525,000 325,000 100.0 3.9
600 Capital Outlays 23 343 272,276 290y00 619\794 1807 96.1
TOTAL EXPENDITURES S47369 5303,044 9271,912 3315,000 3644,794 175.2 00.0
EXPLANATORY NARRATIVE
SERVICE UNIT 218 - CAPITAL IMPROVEMENT
(1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 % Cnnn Y6Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET yvsmzn|n na ~ c wo BUDGET 2 m 4 TO 5
Expenses
410 Professional Services $24 $25,000 ($364) $25,0( $25,000 100.0 100.0
600 Capital Outlays
630 Irnprovernents Other Than Building 0 70 0 70N00 0 0.0 0.0
654 Construction Projects 23,048 273,040 272,276 220,000 619,794 2270 281.7
Total 23,048 34I040 272,276 290,0() 619,791 1807 213.7
TOTAL EXPENDITURES - SERVICE UNIT 218 S47,369 834*40 $271,912 3315,000 $644 175.2 204.7
Revenues
330 intergovernmental Revenues 30 384 $0 $84.781 3304.794 359.5 359.5
390 Other Financing Sources 440,000 350,000 175,000 35\00 35m0) 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 218 5440,000 $434,781 3175,000 543470 5654,794 150W 150.6
Account 420 Professional Services Funds are budgeted in this line item for professional services
such as appraisal of property prior to acquisition, legal or consultant assistance required to
implement sLornnwaLer capital projects.
Accoo//t650Co//stroct/o//Pro/ecte- T|oepro)ecLsincbudedindhiybudgetare:
■ Continued desi n work and possible property acquisition for Fair and Nob Hill.
■ Low Impact Development Demonstration Project on '|'Street.
■ Capital facility pro)ects to address localized flooding or water quality issues.
Renen//es - Revpmes include S350,000 transfer from the ShonnwaterOperating Fund (441), a
$JO,OOO Department o( Ecology Grant that awarded for sto/mvvater Low Impact Development
demonstration project constructed on'|' Street between l6dh Avenue and 2Odh Avenue and S294,794
Municipal Stormwater Capacity Grant from the Department of Ecology.
Preliminary Budget • City Management 93
� ' r� aoo�en/oo -
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance 5127244 $244,744 $519,874 5519,874 5639,655 261.4 123.0
Total Revenues — Service Unit 699 $127,244 $244,744 $519,N74 $519,874 $639,655 261.4 123.0
Revenues — There are no revenues budgeted to come into this service unit in 2011.
94— City Management • Preliminary Budget
uvro"7": ^
CITY MANAGEMENT
2011 FRELIMINARY BUDGET NARRATIVE
WATER - 474
ASSISTANT CITY AGER DAVE ZABELL
WATER/ IRRIGATION AGER DAVE BROWN
DEFINITION
The Water / Irrigation Division is responsible for the treatment and delivery of a potable water
supply of sufficient quantity and quality to meet domestic, commercial, industrial, irrigation needs
within the system planning area, as well as fire suppression requirements. Water demand varies
throughout the year from a lolAr of 8 to a peak of 21 million gallons per day, consumed through
approximately 19,500 service installations. Water issupplied from the Naches River to the Naches
River Water Treatment Plant located at639Oi)S Highway l2vvhe/eiLiet/eahpdk/meeLstateand
federal drinking water standards. Seasonal supply capabilities ai'e provided by the Kissel Kiwaiiis,
and Airport welis. A new well at Gardner Park will be fully operational in 2011.
There are several issues on the immediate horizon that will have significant economic impacts on
the utility: a utility billing prograrn, Safe Drinking \'Vatei' Act rule modification and implementation,
Endangered Species Act (ESA) and State Salmon Recovery Programs, and the Water Efficiency
Rules.
In cooperation with the Finance Department, Information Systems, Wastewater, and Refuse
Divisions, the implementation of a new customer service utility billing system began in April 2010.
The costs of several of the chemicals used in the water process have increased significantly over the
last few years. Caustic Soda used for pH adjtistrnent, Fluoride, ,4knninmn [h|o/hydnahe used for
coagulation, and salt used to generate chlorine have increased somne 70% over the past five years.
These increases have resulted in hi her operational costs.
Safe Drinking Water Act changes include an emphasis on water quality monitoring. The additional
inonitoring required by the Stage 2 Disinfectant / Disiiifectant By-Product Rule (D/DPB) and the
Long-Term 2 Enhanced Surface Water Treatment Ru|e([T2 ) are to insui'e cornpliance with new
water quality rules and the types of additional treatment that may be required. Testing conducted
so far indicates that the water treatment processes should be capable of treating the water to meet
the proposed standards. improvements to the water treatrnent plant, which were completed in
February of 2006, were designed around this new rule.
WATER EFFICIENCY
Thp2OU7vvaLprpfficiencyro|esp|acesanen'phasisnnnon-nevenneprndncedornnaccnnnLed(or,
water, more efficient water use (conservation) including implementation of water meter calibration
standards. Non-revenue produci water rnust be Iess than 10% of a three year average of
total production and reported annually. In January of 2009, the City Council adopted two water
efficiency goals and 6 water efficiency measures.
Preliminary Budget City Management 95
/»/ / 'V »'n- � o/���n/on —
AUTOMATED METER READING
In July of 2009 Council approved an interlocal agreement with Selali, Nob Hill Water Association
and Yakima County to cooperatively conduct an Upper Valley Automated Meter Reading
Evaluation. Cotincil also adopted a policy isstie wiL-h the 2010 budgeL- to move the city h`Automated
Meter Reading. The Eval has been cornpleL-ed and the 2011 budgeL- includes funds L-o begin t
process of movi toward Autornated Meter Reading.
The service units in this division are:
SERVICE UNIT 122— FIRE SUPPRESSION
SERVICE UNIT 129 — FIRE SUPPRESSION ADMINISTRATION
SERVICE UNIT 341 — POTABLE WATER DISTRIBUTION
SERVICE UNIT 343 — POTABLE WATER SUPPLY
SERVICE UNIT 348 — CAPITAL CONSTRUCTION ADMINISTRATION
SERVICE UNIT 349 — POTABLE WATER ADMINISTRATION
SERVICE UNIT 845 — INTERFUND DISTRIBUTIONS
SERVICE UNIT 699 — GENERAL REVENUES
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
FIRE SUPPRESSION ADMINISTRATION ACTUAL BUDGET BUDGET
Fire Hvdrant Painted 593 605 650
City Fire Hydrants Tested 2,224 2 2
Fire Hydran Repired 40 90 95
Fire Hydrants Repla ,d 15 21 30
New Fire Hydrant Inta11ed 12 10 10
POTABLE WATER DISTRIBUTION
Water Meters in Place 19,047 19 19,217
New Water Services lnstalFed 85 75 80
Water Service Meter Sets Replaced 90 100 115
Nurnber of Water Meters Rep 30 75 75
Number of Water Main Breaks 15 7 7
POTABLE WATER Suir
Millions of Gallons of Water Produced 4,277 I928 4,241
Number ^/ Water Quality Complaints 16 20 |�
Percent ^i Water Meeting Disinfection Requirement KN% ]O(/% ]V(/%
Percent of Water Below Maxiinuin Contaminate Levels 100% 100% 100%
Percent "f8aux Meeting Treatment Optimization |\,f. Goal lb 99.7% lN)% 100%
(1) Treatment Optimi7ation Performance Goal. The Washington State Regulations require the Water Treatment Plant eff)uent to be at ur
berow 0.3 Nephelometric Turbidity Units in 95% of the samples. The Water Treatment Pram has adopted the Treamnient Optimization
Perforinance Goal of keeping Hhe0bte,Tbnmum|1m`trffluu ,atmhJm°0]N4hdwmtric Turbidity Units in»5%"F the samples.
(Z) This number based vu water not unrti`g, the TOP proarn due 10 a high turbidity event in june.
96 — City Management • Preliminary Budget
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1273 Water and Irrigation Manager 1.00 1.00 1.00
7151 Water / Irrigation Division Admin Specialist 1.00 1.00 1.00
8251 Waterworks Device Technician 2.00 2.00 2.00
8252 Water Device Crew Leader 1.00 1.00 1.00
8331 Water Treatment Plant Operator -in- Training 1.00 1.00 1.00
8332 Water Treatment Plant Operator II (1) 6.00 2.00 2.00
8333 Water Treatment Plant Operator III (1) 0.00 4.00 4.00
8335 Water Quality Specialist 1.00 1.00 1.00
8681 Storekeeper 1.00 1.00 1.00
8741 Waterworks Specialist I ( 2.00 3.00 3.00
8742 Waterworks Specialist II ( 7.00 6.00 6.00
8744 Water Distribution Crew Leader 3.00 3.00 3.00
8745 Waterworks Drafting / Service Rep 1.00 1.00 1.00
8751 Utilities Locator / Safety Coordinator 1.00 1.00 1.00
11105 Water / Irrigation Engineer 1.00 1.00 1.00
13501 Water Distribution Supervisor 1.00 1.00 1.00
15201 Water Treatment Plant Supervisor 1.00 1.00 1.00
TOTAL PERSONNEL (3 ) 31.00 31.00 31.00
(1) Reclassification of Water Treatment Plant Chief Operators to Water Treatment Plant Operator II and III.
(2) Waterworks Specialist I is upgraded to Waterworks Specialist II upon certification
(3) Water funds 1.30 FTE's in Codes (022), Engineering (041) and has 1.40 FTE's funded by Wastewater (473) and / or Irrigation
(475).
BUDGET SUMMARY
DEPT 474 WATER OPERATING (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
122 Fire Suppression $229,872 $298,833 $209,631 $285,571 $282,492 94.5 98.9
129 Administration 31,591 31,403 22,867 31,403 31,763 101.2 101.2
341 Potable Water Distribution 2,005,558 2,099,104 1,481,166 2,022,979 2,077,571 99.0 102.7
343 Potable Water Supply 1,461,861 1,508,524 1,019,170 1,485,215 1,553,660 103.0 104.6
348 Capital Improvement 54,150 56,164 40,486 56,164 56,161 100.0 100.0
349 Administration 2,200,612 2,314,675 1,677,411 2,278,675 2,358,435 101.9 103.5
645 Interfund Distribution 1,313,811 1,466,105 899,757 1,549,547 1,541,391 105.1 99.5
TOTAL EXPENDITURES $7,297,455 $7,774,807 $5,350,488 $7,709,553 $7,901,474 101.6 102.5
REVENUE SUMMARY BY SERVICE UNIT
341 Potable Water Distribution 7 ,413,232 7,292,000 5,376,319 7,292,000 7,564,000 103.7 103.7
348 Capital Improvement 110,886 80,000 61,226 51,500 66,500 83.1 129.1
645 Interfund Distribution 10,986 10,987 0 10,987 10,987 100.0 100.0
699 General Revenues 1,873,171 1,737,134 2,132,958 2,121,969 1,769,753 101.9 83.4
TOTAL REVENUES $9,408,274 $9,120,121 $7,570,503 $9,476,456 $9,411,240 103.2 99.3
Preliminary Budget • City Management - 97
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO S TOTAL
100 Salaries and Wages $1,644,731 $1,792,323 $1,242,485 $1,710,899 $1,820,883 101.6 23.0
200 Personnel Benefits 585,310 616,364 420,787 597140 585,771 95.0 7.4
SUB -TOTAL SALARIES AND BENEFITS 2,230,042 2,408,687 1,663,272 2,308,039 2,406,654 99.9 30.5
300 Supplies 617,320 606,258 451,087 607,300 637,300 105.1 8.1
400 Other Services and Charges 459,323 543,818 300,908 504,228 531,279 97.7 6.7
500 Intergov Srvcs / Other Interfund 2,392,209 2,552,443 1,567,101 2,556,443 2,540,786 99.5 32.2
600 Capital Outlays 6,430 17,000 7507 17,000 16,000 94.1 0.2
700 Debt Service 237,280 210,720 286,066 294,162 336,663 159.8 4.3
900 Interfund Payment for Services 1,354,851 1,435,881 1,074,547 1,422,381 1,432,792 99.8 18.1
TOTAL EXPENDITURES $7,297,455 $7774,807 $5,350,488 $7709,553 $7901,474 101.6 100.0
EXPLANATORY NARRATIVE
WATER OPERATING FUND
$7,901,474 - TOTAL 201 I EXPENDITURE BUDGET
Fire
Customer
Suppression Fire
Service
6.9% 3.6% Administration
City Services 0.4%
4.7%
Interfund Taxes Potable
12.8% Water
Distribution
26.3%
Transfer to CIP *77 111111
10.8%
■
Loans/Bonds Potable Water
Repayment Supply /Treatment
8.8% Insurance 19.7%
2.7% Potable Capital
Water Construction
Admin. Admin
2.7% 0.7%
Note: CIP transfer includes $50,000 for Utility Services System.
98 - City Management • Preliminary Budget
WATER OPERATING FUND FINANCIAL DATA
$10,000,000 - - - $2,500,000
•
$8,000,000 - - $2,000,000
$6,000,000 4 $1,500,000
$4,000,000 - - $1,000,000
$2,000,000 - - $500,000
$0 1 64 1 $0
2006 2007 2008 2009 2010 2011
Actual Actual Actual Actual Estimate Proposed
o Revenues $6,528,366 $6,831,147 $6,802,383 $7,547,553 $7,365,637 $7,644,337
I lExpenditures $6,990,955 $6,594,239 $6,831,165 $7,297,455 $7,709,553 $7,901,474
-A-Beg Bal $2,115,184 $1,652,595 $1,889,503 $1,860,721 $2,110,819 $1,766,903
- x- End Bal $1,652,595 $1,889,503 $1,860,721 $2,110,819 $1,766,903 $1,509,766
Revenue - Revenue for the 474 Water Fund is from the following sources:
> Sale of Materials - Meters and meter sets, water main taps and materials sold to other
divisions and developers.
> Water From Hydrants - Water sold through hydrant meters.
> Water Operating Revenue - Water sold through water meters.
> Personnel Services - Labor income for installing meters, taps and hydrants.
> Interest - Investment and contract interest earned.
> New Services - New water services sold.
> Domestic Connection Charge - Connection fees.
> Base Irrigation Charge - Connection fees when using domestic water for irrigation.
> Distribution Connection Charge - Connection fees for connecting to the distribution system.
SERVICE UNIT 122 - FIRE SUPPRESSION
The 2011 proposed expenditures in this service unit are for fire suppression by addition of new fire
hydrants to the system, replacement of existing fire hydrants, and the maintenance, testing and
repair of fire hydrants.
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $118,020 $139,162 $94,446 $130,524 $136,377 98.0 104.5
120 Overtime 3,011 2,500 876 2,500 2,500 100.0 100.0
130 Special Pay 1,305 1,702 1,025 1,702 1,702 100.0 100.0
Total 122,337 143,364 96,346 134,726 140,579 98.1 104.3
200 Personnel Benefits 41,308 48,568 31,945 48,568 44,893 92.4 92.4
310 Office and Operating Supplies 15,287 55,000 45,447 50,000 50,000 90.9 100.0
400 Other Services and Charges
480 Repairs And Maintenance 6,315 5,500 796 5,500 5,500 100.0 100.0
490 Miscellaneous 334 200 375 575 200 100.0 34.8
Total 6,649 5,700 1,171 6,075 5,700 100.0 93.8
900 Interfund Payment for Services
950 Interfund Rentals and Leases 31,411 33,197 24,971 33,197 28,316 85.3 85.3
980 Interfund Garage / Plant Charges 12,875 13,004 9,752 13,004 13,004 100.0 100.0
Total 44,286 46,201 34,723 46,201 41,320 89.4 89.4
TOTAL EXPENDITURES - SERVICE UNIT 122 $229,868 $298,833 $209,631 $285,571 $282,492 94.5 98.9
Preliminary Budget • City Management - 99
Account 110 Salaries and Wages — |n accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli ibUhy for longevity.
Account 120 ()nertinze — The functions that regularly require overtime are repairs of fire hydrants
that are leaking due to being hit by an automobile or main break, crews are called out by Fire to
respond to inoperable fire hydrants, or when there is inadequate water supply.
Acconnt 130 Special Pay — The areas that require special pay are for individuals on emergency
standby or employees ernployees who receive bilingual pay
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to hasp wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Supplies — This line item includes costs of fire hydrants and
repair materials.
Acconnt 480 Repairs and Maintenance — This account pays for pavement and / or concrete
restoration required as a result of fire hydrant maintenance, repair, or installation.
Account 490 M scx//o//eo//a — This account includes registration fees for participation in
conferences, together with dues and subscriptions for the City's memberships.
Account 95DInterfuod Rentals & Leases — For 2011 Fleet replacement increased to keep in line
with the cost of vehicle replacements. The details are as foliows:
2010 2011
2009 AMENDED PROPOSED
ACTUAL BUDGET BUDGET
Rentals /N&{\Garage Fleet Maintenance 94,111 95,897 91,016
Rentals /Replacement, Garage Fleet Replacement 17000 17000 l7,000
Rentals /M&0Radios Public Safety Communications Maintenance 30 30 300
Rentals for I>ublic Works Cornplex 12.875 13,04 13,004
TOTAL $44 $46,21 $41.320
Account 980 Interfund Gu,uge/ Plant Charges — Rent for the water distribution facility at the Public
Works Complex.
SERVICE UNIT 129 — FIRE SUPPRESSION ADMINISTRATION
( ( ( ( ( ( (
2010 2010 2010 2011 % Cnno % Cnoo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
110 Salaries and Wages 525,582 825,604 $18,686 $25,694 $25694 100/) Dm/`
200 Personnel Benefits 6,009 5 4 5,709 6,069 106.3 106.3
TOTAL EXPENDITURES — SERVICE UNIT 129 831 S31 $22 $31,403 $31.763 101.2 101.2
100 — City Management • _Preliminary Budget
Account 220 Salaries and Wages - In accordance with ma directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur hecause of an
individual employee's merit adjustments or eli ibi|iLy for longevity. The 2011 proposed expenditures
in this service unit make up 25% of the Water / Irrigation Division Manager's compensation and
benefits related to fire suppression.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unernployrnent insurance of 25'Yo; along with the norrnal roII-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
SERVICE UNIT 341 - POTABLE WATER DISTRIBUTION
The proposed expenditures in this service unit are for new water services and the maintenance and
operation of the portable water distribution systern.
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % cnno %coov
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9130/2010 Y� � [ wo BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages 5785153 8834 S579,484 8783,477 5843,339 101.1 1076
120 Overtime 22,859 20V000 6 20 2U000 100]0 100/0
130 Special Pay 12,424 13,176 9,766 13,176 13,176 l'm// 100/)
140 Retirement / Termination [nbmx 1,337 12,546 o o I2,546 Vmo/ *
Total 821.773 879,827 596079 816 88900 101.1 108.9
200 Personnel Benefits
200 Personnel Benefits 305,332 318,687 210VO48 299,463 205,345 927 98.6
280 Clothing and Miscellaneous 6,295 6,50 4,882 6,500 7000 1077 1077
Total 311 325,187 214,930 305963 302,345 vI/) 98.8
30')Supplies
310 OfFke and Operating Supplies 128,657 103 63,616 103,000 106,000 1029 102.9
320 Fuel Consumed 33 32,077 25,686 35,000 '15 �'NV 109.1 l'N./
344 Reins Purchased for Resale 207,259 210V0 182,402 210/000 230000 109.5 1095
35)) Sinall Tools and Equiprnent 7,329 8,50 5,623 8,500 8,500 100.0 100.0
Total 376,433 353,577 277327 356500 379,500 107.3 106i5
40)) Other Services and Charges
410 Professional Services 1 2,20 512 2,200 2,200 100/) Dm/`
420 Communications 8,720 9,208 4 9,208 9,283 100 100.8
430 Transportation / Training 1.814 3,50 1,961 3,50) 3,500 l'm// 100/)
440 Advertising 104 30 163 30 30 Vmo/ l'V/
45)) Operating Rentals and Leases 1.098 2 76 2.000 2,000 100/) Dm/`
470 Public Utility Services 2,667 3/0 777 3/0 3/00 100.0 100.0
480 Repairs and Maintenance 54 76,50 59,356 79,850 71,500 93.5 89.5
490 Miscellaneous 11,004 12/0 9,432 lZmm IZ' Vmo/ l'V/
4W0 Water Quality Tests 125 60 175 Nm 600 100) 100.0
Total 81.390 109,308 77,050 112,658 104,383 9E5 92.7
530 State / County Taxes and Assessnient 160,726 160,579 114,306 160,579 160,579 l'mx lmU)
640 Machinery and Equiprnent 6,460 U/N 757 lDxm o\' 90.9 nw
900 |m,,[ood Payment for Services
95) Interfund Rentals and Leases 174,220 185,938 138 185y38 158,06 85]0 85.0
980 |nte,6/nd Garage / Plant Charges 72,959 73,688 55,265 73,688 73,688 l'm// 100/)
Total 247179 259,626 193,968 259,626 231 89.3 89.3
TOTAL EXPENDITURES - SERVICE UNIT 341 S2,005,588 52U99,104 $1,481,166 S2,022,979 52,077571 *V/ 102'7
Preliminary Budget • City Management 101
/ � .n- � o�en/oo -
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHwo % CH^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ymo [ nn BUDGET 2 TO 5 4 TO 5
Revenues
340 Charges For Cood And Servires $7283,041 $7,192,000 55,264285 57192,000 57,474 103.9 NIv
370 Proprietary / Trust Gains And Other 130,192 K\V(N 112 NO vO vO]/ 90.0
TOTAL REVENUES — SERVICE UNIT 341 97413,22 97292,000 $5,376 $7,292,000 97564,000 103.7 10I7
z1cconnt220So/or/eaundl4ares— |naccordanccvvkhn'anagcn'entdircctbvz salaries are again
"frozen'' for the 2UDbudget. Minoi' changes in the salary accouifls rnay occur because of an
individual employee's merit adjustments or eligibility for longevity.
Acconnt 120 Overtiine — The functions that regularly require overtirne are response to custorner
ernergencies and water main breaks.
Account 130 Special Pay — The areas that require special pay frequently are for individuals on
ernei'gency standby or those ernployees who i'eceive bilingual pay
Account 140 Retjremeiit/ Termination Cus//oot — This account is used to cover retirement cashouts.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 20O Clothing & Misce!laneons — Items budgeted here include uniforrns.
Account 310 Office and Operating Supplies -- This account is for office supplies,printing, and to
purchase supplies for iriaintenance of the water distribution system.
Account 320 Fuel Consumed — This account provides for the purchase of diesel fuel and gasoline
utilized by Division vehicles.
Account 340 Ite;us Purchased For Resale — Hardware ttsed in maintaining the Water Distribution
System, eg. water meters, valves, pipes.
Acconnt 350 SmaIl Tools and Minor Equipment — Tools and minor equipment purchases Iess than
$5,UOOe.g. hand tools and computer equipment.
Account 410 Professional Services — Engineering associated with consulting for permits and
easements, mandatory dig locate service, mandatory commercial driver licenses and state
certifications renewal, and physicals for com rnercial driver Iicenses.
Account 42D Communications — This account provides for wireless cornrnunication costs, telephone
services and postage.
Accoziizt 430 Transportation / T — Travel related to traini required fot' inandatoi'y State
Waterworks Certification. Currently 12 out of 18 people in the Watet' Distribution service unit
102 — City Management • Preliminary Budget
are certified. This account also pays for travel expenses related to Yakima Basin Water Resources
Agency, mandatory CPR / First Aid Certification, Fork Lift Certification and Trenching and Shoring
Certification and meetings with consultants and conferences. The training is rnandaory foi' our
certified staff and enabies the City to stay in compliance with Federal and State laws ielevant to the
Dornestic Water System.
Account 440 Advertising — This account provides funds for pUblic notices, cross connection notices
and advertising for replacement employees.
TYPE OF TRAINING LOCATIONS STAFF ATTENDING
Water / Wastewater Operators Workshop In State Certified Staff Personnel
Spring AWWA Section Program In State Certified Staff Personnel
Various VVETRC Serninars scheduled throughout the vear In State Certified Staff Personnel
CPR / First Aid In State All Staff
Fork Lift Certification In State All Staff
Trenching and Shoring Certification In State All Staff
Accoiint 450 Operatiug Reutals nud Lenses — Includes the rental or lease of equi
outside vendors.
Account 470 Public Utility Services — Disposal of concrete, asphalt and other waste.
Account 480 Repairs and Maintenance — Contractor services e.g. saw cutting of concrete streets,
sidewalks or curbs so the division can accomplish new service installations, repairs, maintenance or
replacements; and for contractors to restore asphalt or concrete for street ctits, sidewalks and curb
after new service installations, repairs, maintenance or replacements have been completed.
Accoiint 490 Miscel!aneons — The account is detailed as foliows:
2010 2011
2009 AMENDED PROPOSED
ACTUAL BUDGET BUDGET
49i- Miscellaneous Expense $5,(86 $6,00 $6,000
4x3- Dues and Subscriptions 4,316 5,500 5,500
49R - Recruiting Expense 1 500 500
TOTAL NLooJ $1200 $12,000
Miscellaneous expenses include registration fees for training associated with the mandated
Water Certification Program, CPR / First Aid, Fork Lift Certification and Trenching and Shoring
Certification and other various miscellaneous expenses.
Dues and subscri tinnsbnc|nden/andaicdl\aherCcrii8cationannoa|nzncvva|(orboihvvaier
distribution and hackUovv prevention and dues to various associations and agencies. As members
of these associations we receive substantial discounts for training and training materials, along with
information about trends and rules associated with the water industry. This account also pays for
the fees associated with the water mains crossing under railroads. Types of expenses are described
in the following table.
Preliminary Budget • Cit Management 103
TYPE PURPOSE AFFECTED STAFF/AREA
Water Distribution Manager Certification Certification Renewal Certified Staff
Cross Connection Specialist Certification Certification Renewal Certified Staff
DnckOnw Assembly Tester Certification Certification Renewal Cross Connection Control Certified Staff
American \Yato Works Association Annual Dues All City
Yakima Valley Underground Utility Annual Dues All City
Loating Coordinating Council
Yakirna Basin Water Resour \gency Annual Dues All City
Raiiruad Crossing Fees Annual Fee Where water mains cross under railroads
Recrttiting expenses include preemployment physical and drug screening expenses when recruiting
for new hires.
Account 4W0 Water Quality Tests — Water quality testing required after new water mains have
been installed or after repairs are inade.
Account 530 State! County Taxes — This account pays the State Utility Tax on water sales. Tax does
not apply for water sold to the City or used solely for irri ation.
Account 640 Machinery and Equipment — This account is used to purchase trench excavation
safety equi /nentandotherconeh'/uhonequi mentover$5,OOO.
Account 950 Interfund Rentals & Leases — The details are as foliows:
2010 2011
2009 AMENDED PROPOSED
ACTUAL BUDGET BUDGET
Rentals / M 0, Garage Fleet Maintenance $80,720 $90,938 S63,016
Rentals / Replacement, Garage Fleet Replacement 92,000 92,000 92,000
Rentals / M 0, Radios Public Safety Coinirninications Maintenance 1 1,500 1
Labor and Materials / Special Repairs 0 1 1
Rentals for Dtblk Works Complex 72,959 73,688 73,688
TOTAL $24T1 7» 8259,626 $231.704
Account 908fntorb/odGu,uge/ Plant Charges — Rental of the watei' distribution facility at the
Public Works Cornplex.
Revenues— The 2OD projected erenoeinck/desLherahaaJins|merdo(5.5%dmtvvasapprovedhy
Council in 2005.
SERVICE UNIT 343 — POTABLE WATER SUPPLY
The 2011 proposed expenditures in this service unit are for the maintenance and operation of
the domestic water supply at the Naches River Water Treatrnent Plant, intake st welis,
reservoirs and hooster pump stations.
104— City Management • _Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9130/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
EXpelltieti
100 Salaries and Wages
110 Salaries and Wages 5469,320 5535,900 8385,016 8535,900 8553,226 103.2 103.2
120 Overtime 49,864 40,000 32,192 40,000 45,000 112.5 112.5
130 Special Pay 363 72 360 72 72 100.0 100 0
14(1 Retirement / Termination Cashout 0 9,613 0 0 9,613 100.0 *
Total 519,548 585,585 417568 575,1)72 607,911 103.8 105.6
200 Personnel Benefits
200 Personnel Benefits 181,887 193,163 139,176 11)3,163 188,299 97.5 97.5
280 Clothing and Miscellaneous 2,593 2,500 940 2,500 2,800 112.0 112.0
Total 184,480 195,663 140,116 195,663 191,099 97.7 97.7
300 Supplies
310 Office and Operating Supplies 48,821 50,200 28,282 50,200 50,200 100.0 100.0
320 Fuel Consumed 4,351 4,481 4,180 5,60(1 5,60(1 125.0 100.0
350 Small Tools and Equipment 707 3,000 725 3,000 3,000 100.0 100.0
3A0 Liquid Alum Sulphate 70,089 60,000 54,120 65,000 65,000 108.3 100.0
3C0 Chemicals 39,751) 35,000 18,747 25,000 32,000 91.4 128.0
3E0 Fluoride 47627 35,000 17146 40,000 40,000 114.3 100.0
3S0 Soda A sh 14,255 10,000 5,114 12,000 12,000 120.0 100.0
Total 225,599 197,681 128,313 200,800 207800 105.1 103.5
400 Other Services and Charges
410 Professional Services 164 3,000 0 1,000 3,000 100.0 300.0
420 Communications 2,462 2 999
_, 2,103 2,999 3,069 102.3 102.3
430 Transportation / Training 1,054 1,400 861 1,400 1,400 100.0 100.0
440 Advertising 1,176 1,000 0 1,000 1,000 100.0 100.0
450 Operating Rentals And Leases 715 1) 0 0 (1 * *
470 Public Utility Services 209,185 187882 111,817 188,067 198,398 105.6 105.5
480 Repairs and Maintenance 34,922 50,000 25,392 35,000 50,000 100.0 142.9
490 Miscellaneous 24,399 26,500 16,681 26,500 26,500 100.0 100.0
4W0 Water Quality Tests 67,582 60,000 39,111 60,000 68,000 113.3 113.3
Total 341,660 332,780 195,965 315,965 351,366 105.6 111.2
530 State / County Taxes and Assessment 160,726 160,479 114,306 160,47 160,479 100.0 100.0
640 Machinery and Equipment (1 6,00(1 0 6,1)00 6,000 100.0 100.0
950 Interfund Opt Rental and Leases 29,849 30,336 22,902 30,336 29,005 95.6 95.6
TOTAL EXPENDITURES - SERVICE UNIT 343 $1,461,861 $1,508,524 $1,019,170 $1,485,215 51,553,660 103.0 104.6
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity.
Account 120 Overtime - The functions that regularly require overtime are the function of the 12
hour shift requires overtime to be paid every other week; however there is a direct offset in regular
pay on the opposing weeks. Also response to customer emergencies, operator absences, equipment
failures, water quality emergencies related to weather.
Account 130 Special Pay - The areas that require special pay frequently are for individuals on
emergency standby or those employees who receive bilingual pay.
Preliminary Budget • City Management - 105
Account 140 Retirement I Termination Cashout — This account is used 10 cover retirernent cashouts.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(l2%). The State's Public Employees' Retirement System (PERS) contrihutions were unchanged.
Account 2B0 Clothing & Miscellaneous — Items budgeted here include uniforms.
Account 310 Supplies — Office supplies, printing, and to purchase supplies for maintaining the
Water Treatment Plant, Pump stations, intake and wells.
Acconnt 320 FneI Consnined — This account provides for the purchase hase of diesel fuel and gasoline
utilized by Division vehicles.
Account 350 Small Tools and Minor Equipment — Tools and minor equipment purchases less than
$5,OOO radios, hand tools, and computer equipment.
Account 3z1OAluminum Sulfate — Aluminum Ch|Vrhvdratc used asacoagulant.
Account 3C0 CJieniicals — Salt is purchased to make chlonne for disinfection at the watei' treatment
plant with the on-site sodium hypoch|oritegenerator. Chlorine at the wells is from achlorine tablet
system. Poke|ectro|yheiy used asa filter and coagulant aid.
Acconnt 3F0 Fhsoride — Purchase of fluoride 10 prevent dental cavities.
Account 3S0 Caustic Soda — Caustic Soda is used to add alkalinity and increase the pH of the
finished water for corrosion control.
Account 410 Professional Services — Costs for engineering associated with the Water Treatment
Plant and Telemetry Control Systems.
Account 420 Communications — This account provides for wireless communication costs, telephone
services and postage.
Account 430 Transportation/ Training — Transportation expenses related to training for the
employees at the Water Treatment Plant. All eniployees rnust he certified as Water Treatment Plant
Operators.
TYPE LOCATION STAFF ATTENDING
Water /u/n^trvnu, Operator Workshop In State Certified Staff
Spring AYV\VA Section Program In State Certified Staff
Water Operators Conference In State Certified Staff
YVETK[Sonionm In State Certified Staff
Account 440 Advertising — Advertisements for replacement operators, project and other
advertisements associated with water quality.
106 — City Management • _Preliminary Budget
Account 450 Operating Rentals and Leases Includes the rental or lease of equipment hom
outside vendors.
Account 470 Public Utility Services — Electricity, irrigation assessrnents for the reservoir sites and
refuse expenses.
Account 400 Repairs and Maintenance — Contractors to clean the wastewaIer recycle lagoon,
painting, janitorial janitoiial services, and other coiilrador supplied services,
Accoiint 490 Mis ce!laneous — The account is detailed as foliows:
2010 2011
2009 AMENDED PROPOSED
ACTUAL BUDGET BUDGET
4Nl- Miscellaneous Expense $7764 $10\000 510,000
493 - Dues and Subscriptions 16,635 16,000 lWmo
49R - Recruiting Expenses 0 500 500
TOTAL S24,399 526,500 52650
Miscellaneous expenses include registration fees for training associated with the mandated Water
Certification Program, CPR / First Aid Certification and other miscellaneous training and expenses.
TYPE LOCATION STAFF ATTENDING
Water / Wastewater Operator Workshop In State Certified Staff
Spring AWW\ Section Program In State Certified Staff
YYETK[Seuzivam In State Certified Staff
CPR / First Aid In State Certified Staff
Leadership Training In State Certified Staff
College Course Reimbursement In State Certified Staff
[)/es and subscriptions include mandated Water Certification annual renewal, membership dues
to various associaions and agencies, and annual fee for water storage to Bureau of Reclamation
(BOR). As members of these associations we receive substantial discounts for trai and training
materials, along with information about trends and rules associated with the Water Industry. The
types of expenses are Iisted helow:
TYPE PURPOSE AFFECTED STAFF /AREA
Water Treatment Plant Certification Certification Renewal Certified Staff
Washington Rural Water Association Annual Dues All Staff
Yakinia River Basin oint Board Annual Dues All City
Yakima River Basin Defense Coalition Annual Dues All City
Yakima Basin \Vater Reso Agen Annual Dues All City
American Water Works Association Aomm]D`u, All Staff
Washington State Water Resources Agency Annual Dues All Staff
Storage Water from B0k Annual Fee All City
Recruiting expenses include preemployment physical and drug screening expenses when recruiting
for new hii'es.
Preliminary Budget • Cit Management 107
Account 4lt0 Water Quality Tests - Water quality testing.
Accoiint 530 State/ Coiintij Taxes - This account pays the State Utility Tax on water sales. Tax does
not apply for water sold to the City or used solely for irrigation.
Account 640 Machinery and Equipment - This account is used to purchase equipment water
quality testing instriirnents over S5,000.
Account 950 Interfiind Rentals & Leases - The details are as foliows:
2010 2011
2009 AMENDED PROPOSED
Acmm BUDGET BUDGET
Rentals / M & 0, Garage Fleet Maintenance 83,849 84,336 83,005
Rentals / Replacement, Garage Fleet Replacement 25,400 25,400 25,400
Rentals /M & 0, Radios Public Safety Coinirninications Maintenance 600 600 600
TOTAL 829,849 830\336 829,005
SERVICE UNIT 348 - CAPITAL IMPROVEMENTS
( ( ( ( (5) (6) (7)
2010 2010 2010 2011 % cnno %coov
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y, a' [ oo BUDGET 2 TO 5 4 m5
Expenses
100 Salaries and Wages
110 Salaries and Wage $39,792 $40,371 $29,982 840,371 $40371 kmo WA
120 Overtime 28 1,000 0 1,000 ] ]VO]/ KN/)
Total 39,021 4] 29,982 41,371 41 100.0 100.0
200 Personnel Benefits 10,939 11 7,491 11 10 97.3 973
40m Other Services And Charges
420 [^mm 175 66 937 66 366 558.0 558/)
430 Transportation / Training 1.043 1.500 764 1 1 100]0 100/)
490 Miscellaneous 2,172 2,20 1 2,200 2,200 100/) Dm/`
Total 3,390 3,766 3/13 3,766 4,066 Vm// 10811
TOTAL EXPENDITURES - SERVICE UNIT 348 854]50 856,164 $40,486 $56,164 $56,161 10.0 lNU)
Revenues
370 Proprietary / Trust Gains and Other $110,886 $80000 $61,226 851 566,500 811 129.1
TOTAL REVENUES - SERVICE UNIT 348 $110,886 $80,000 $61 $51 $66 83.1 129J
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility (or|ongevity. The pi'oposed expenditures
in this service unit are for 40% of the Water / Irrigation Engineer's co/npensationand benefits for
the ad of the Capital Irnprovement Prograi'ns, and 11%, of an Engineering Division
Construction Inspector's c ion and benefits.
Account 120 Overtime - The functions that regularly require overtime are emergencies associated
with developer projects or capital improvement projects.
108 - City Management • _Preliminary Budget
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for rnedical
insurance of about 6%, and unemployment insurance of 25%; along with the normal s related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(l2%). The State's Public Employees' Retirement System (PER5) contributions were unchanged.
Account 420 Communications - Telephone, radio and ceII phone expenses.
Account 430 Transportation/ Training - Transportation expenses related to training for the
mandatory Water Certification Program and training related to the Capital hnprope/nents Program
administration (as listed bp|ovv).
TYPE LOCATION STAFF ATTENDING
Water / Wastewater Operator Workshop In State Certified Staff
Spring AWYYA Section Program In State Certified Staff
YVBK[S,mimo In State Certified Staff
Washington Water Utility Council In State Certified Staff
Contract Administration Training In State Certified Staff
z1cconnt490&fiyce//unoons - Hydran|icvvatersys|enncnmpnternnndeicerh(ica|innand
membership in the American Water Works Association.
2010 2011
2009 AMENDED PROPOSED
ACTUAL BUDGET BUDGET
491 - Miscellaneous Expense 52,130 51,700 51,700
4»J- Dues and Subscriptions 42 50 50
TOTAL 52,172 52,20 52,20
Miscellaneous expenses include registration fees for training associated with the mandated
Water Certification Program, CPR / First Aid Certification and training related to the Capital
Improvements Program administration (listed as6o||nvvs).
TYPE LOCATION STAFF ATTENDING
Water / Wastewater Operator \Yo,k,hop In State Certified Staff
Spring aVVYYa Section Program In State Certified Staff
VVGTK[Seminars In State Certified Staff
CPR / First Aid In State Certified Staff
Contract Adrninistration Training In State Certified Staff
Dues and subscriptions expenses include mandated Water Certification annual renewal and annual
dues for the Arnerican Water Works Association.
TYPE PURPOSE AFFECTED STAFF/AREA
Water Certification Certification Renewal Water / Irrigation Engineer
American �hte, Works Association Annual Dues All City
Reneonos - Theserevenoesarehonovva|erconnec|ionchargesandbaseirri ation charges.
Preliminary Budget • City Management 109
SERVICE UNIT 349 - POTABLE WATER ADMINISTRATION
SERVICE UNIT 349 - POTABLE WATER ADMINISTRATION
(1) (2) (3) (4) (5) ( (
2010 2010 2010 2011 % Cmm %[mw
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 �y �[no BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages 8115,341 014,730 S83,587 $114 8114,515 »vX »R8
120 Overtime 75 1 48 1 1 100 IMO
130 Special Pay 252 252 189 252 252 100.0 100.0
Total 115,067 110,482 83,824 ]]6,482 ]]6 99.0 *0
200 Personnel Benefits }(\947 }0 22 30,210 30 1014 101.4
400 Other Services and Charges
410 Professional Services 10,342 55 4,269 3(V)0 3(N00 54.6 100.0
420 Communications 1/072 1,964 638 1y64 1,964 100 10)/0
430 Transportation / Training 836 2,500 453 2,50 2,5 100 100.0
490 Miscellaneous 6,13 I8 10\379 17,000 l700 919 100.0
400 State Water Operating Permit 797) }4,30) 7970 14,30 14,3 l'W lNx`
Total 26,234 92,264 73,79 65,764 65,764 71.3 lNN
540 lnterfund Taxes and Assessrnents 994,227 976,00 724,799 980,000 1,015,00) 104.0 103.6
wm Interfund Payment for Service
960 1m,,h/mi Insurance Services 209,055 205,608 205,608 205,608 211,776 103.0 103.0
990 1m,,h/od Administrative Charges 824,482 894,110 617316 880,610 918 102.8 104.4
Total 1 1 822,954 1,086,218 ] 102.8 104.1
TOTAL EXPENDITURES - SERVICE UNIT 349 82,200\612 $2 $1 $2,278,675 82,358,435 101.9 10I5
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity. The proposed expenditures
in this service unit are for compensation and benefits for 50% of the Water / Irrigation Manager, a
percentage of six employees in the Engineering Division, one employee from the Codes Division,
liability insurance, city services, in lieu taxes and utility billing services for the administration of the
domestic water system.
Account 120 Overtime - Account 110 Salaries and Wages - In accordance with management
directive, salaries are again "frozen" for the 2011 budget. Minor changes in the salary accounts rnay
occur because of an individual employee's merit adjustments or eli ibUhy for longevity.
Account 130 Special Pay - The areas that require special pay frequently are for employees who
receive bilingnal pay.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(l2%). The State's Public Employees' Retirement System (P[FlS) contributions were unchanged.
110 - City Management • Preliminary Budget
z1/z000t42UPro6esaiono/Sernicey — [)c[ensco(ihcChy'svvaierrhrh|s(orwatcrriehiirans[ersand
to assist in the developnient of Iegislation critical to the needs of the City. Types of services Iisted
are as foliows:
ITEM PURPOSE
Attorneys Defense 'f Water Rights
Engineers Public Works Trust Fund Loan
Engineers Interim Update ^/ Water System Plan
Account 420 Coininnnicc,tions — Telephone, radio and celI phone expenses.
Account 430 Transportation' Training — Transportation related to mandatory water certification
training, travel associated with Yakima Basin Water Resources Agency, Washington State Water
Resources Agency, Eastern Washington Water Summit, Yakima Fish & Wildlife Recovery Board,
ineetings with consultants, attorneys, aiid conferences, The accouiit is detailed as foliows:
TYPE LOCATION STAFF ATTENDING
AYVYYA Spring Section Program In State Water Manager
Yakima Basin Fish & Wildlife Recovery In State Water Manager / Council Members
WA State Bar Asociation In State Wat Manager /Assistant City Manager / Coundil Meinhers
Yakima Basin Water Resources Agency In State Water Manager / Assistant City Manager /Council N,mb,n
Washington State Water Resources Agency In State Water Manager
VVETkC3cu`ioom In State N/a,nNaoogn
\Yaobiogt"o\Yatr, Utility Council In State Certified Staff
Account 49D Miscellaneous — Registrations for the training associated with the inandatoi'y water
certification, dues, and subscriptions.
2010 2011
2009 AMENDED PROPOSED
ACTUAL BUDGET BUDGET
491 - Miscellaneous Expense $1,409 $2,000 $1000
493 — Due and Subscriptions 4,50 15,00 15/0
491— Interest on Deposits 43 1 0
TOTAL $6,013 $18,500 $17,00
Miscellaneous expenses include registration fees for training associated with the mandated
Water Certification Program, CPR / First Aid Certification and training related to the Capital
improvements Program administration (listed as(n||ovvs).
TYPE LOCATION STAFF ATTENDING
aYVm6\ Spring Section Program In State YVn,c, Manager
WSWRA Annual Meeting In State Water Manager
WA State Water Resource Association In State Water Manager
Yakima Basin Fish & Wildlife Recovery In State Water Manager / Council Members
WA State Bar Association In State Water Manager
Assistant City Manager / Counci Members
Yakima Basin Water Resources Agency In State Water Manager
Assistant City Manager / Council Members
YVETK[Srmiuon In State Water Manager
Preliminary Budget • City Management 111
� ' r� aoo�en/oo —
Dues and subscriptions expenxesinckiemandahedWate/Ce/hhcahonannua|oanewm|amdannua|
dues for the American Water Works Association.
ORGANIZATION PURPOSE AFFECTED STAFF /AREA
Water Certification Certification Renewal Water Manager
American Water Works Association Aomm]D`u, All City
Washington Water Utility Council Annual Fee All City
Interest on Customer Deposits was moved from Service Unit 341 in 2006. This item is to return
interest earned on the customer deposits, a requirement for new accounts. This pay back occurs
once a customer has established a yea/-long reliable credit history with the City. The revenue
returned to the 474 Fund as interest income offsets this account. Interest payrnents were phased out.
Account 400 Operating Permit — Fees required to secure our annual operating permit frorn the
Washington Department of Health for the domestic water system and for conservation fees. The
permit fees are based on water sei'vk'e population.
Account 540 Interfund Taxes and Assessments— In conformance with current Council policy, the
In Lieu of Tax rate charged to the City Water Utility is 14%.
Account 960 Interfund Insurance Services — This expense is this service unit's share of the risk
management fund.
Account 9906ztorf/nd Administrative Charges — This expense is thi service unit's share of other
departments administrative services charges.
SERVICE UNIT 645— Uw/mmwuDISTRIBUTION
( ( ( (4) ( ( (
2010 2010 2010 2011 % cnno %cnov
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y, a' [ oo BUDGET 2 TO 5 4 TO 5
Expenses
500 Intergovernmental Services
550 1m,,b/odS`b,idie, 8] $1 8541 81 $1 95.7 95.7
560 Interfund Transfers 71,997 71,997 71,997 71,997 71,997 100.0 100.0
Total 1 1 613,691 1,255 1.204 96]0 96/0
780 Intergovernmental Loans 217,898 l90,590 274 274,281 312,425 163.9 11I9
830 Debt Service — External Ltd — lnterest 19,382 2U30 11 I9,881 24,238 I20\4 IZI.»
TOTAL EXPENDITURES — SERVICE UNIT 645 8l 81,466,105 $899,757 81.549 $1 105] 99.5
Revenues
360 Miscellaneous Revenues $10\986 $10,987 $o 00 $l0,987 100.1) loV./
TOTAL REVENUES — SERVICE UNIT 645 810,986 $10,987 $V 810,987 $10,987 100.0 100.0
Account 500 Intergovernmental Services — The proposed expenditures in this service unit are for
debt service payments and interfund transfers. Details of the service unit are as foliows:
112— City Management • _Preliminary Budget
2010 2011 DATE
2009 AMENDED PROPOSED OF
EXPENDITURES ACTUAL BUDGET BUDGET MATURITY
Transfer to CIP 5625,000 58V00 5800,000
1998 Water Bond 234560 238,814 23Z793 2018
1998 Water / Wastewater Bond 44,974 44,574 44/3* 2011
Equity Transfer Fruitvale Wasteway 7500 7,500 7500 2011
Equity Transfer Fair Avenue / 1-82 31 3I 31 2015
Equity Transfer Swan Ave. / Fruitvale Water Mains 32 32.939 32 2021
Water Treatment Milt bopvv`rmcm|`VV Trust Fund Loan 134 134,725 134 2023
Water Treatinent lIant Iniprovenient PW Trust Fund Loan Interest 9,767 9,431 8,757 2023
Drinking Water 5KFLoan 47,073 46,541 47,073 2025
interest on Drinking Water SRF Loan 3,942 3,956 3,472 2025
Utility Customer Service System & Work Order System 100l0 100,000 50l0
Gardner Park Well PWTF Loan 0 1 170,780 2030
Gardner Park Well PWTF Loan Interest 3,104 5,079 10,870 2030
Airport Water / Wastewater Line 91ED Payment '^ 8,826 9,323 9\847
Airport Water /Wa Line SIED Interest Payment ' 7,160 1 ]
TOTAL 81 51,466J05 51,541,391
(1) This was a SIED loan for Yakiina Airport's infrastructure irnprovelnents includin8 water and sewer lines; debt servire foi' this
loan is reirnbursed by the Yakiina Airport, and are therefore considered pass-through paylnents.
Accounts 780 Intergovernmental Loans and 830 Debt Service/ External LTD/ Interest - The
City has received loans for projects which require yearly princi al and interest payments from the
annual revenue.
Revenues - See the revenue discussion at the beginning of the Explanatory Revenue section.
SERVICE UNIT 699 - SUMMARY REVENUE
( ( ( ( ( ( (
2010 2010 2010 2011 % cowo %cnnv
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET Y/lO/IO|O Ym [ wo BUDGET 2 TO 5 4 5
Revenues
270 Beginning Balance 51 51 SZll'\Xl» S2 51 101.9 837
360 Miscellaneous Revenues Z110 2,350 18,840 6,350 1 57.5 21.3
384N^u+c,,mu, 5,339 1,500 0 1,500 1,500 100.0 100.0
390 Other Financing Sources 0 0 I299 3,300 0 * 0.0
TOTAL REVENUES - SERVICE UNIT 699 $1 $1 $2 52 51 1019 83.4
Revenues - See the revenue discussion at the beginning of the Explanatory Revenue section.
Preliminary Budget • Cit Management I13
CITY ,x '
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
DOMESTIC WATER IMPROVEMENT - 477
ASSISTANT CITY AGER DAVE ZABELL
WATER/IRRIGATION AGER DAVE BROWN
DEFINITION
The Domestic Water improvement Fund accounts for all the capital projects related to water supply
including surface water and groundwater, water treatment at the Naches River Water Treatment
Plant and the wells, water transmission and distribution, water booster pumping stations, water
storage at the reservoirs and control systems.
CAPITAL OUTLAY
This hudget represents a continuation of the CIP prograrn adopted in the 2004 Water System Plan
and the associated Cost of Service and Rate Stud\
PROJECTS FOR 2011:
Leak detection services for the 48 inch watei' transmission main
Build a pump house for the new 3,000 gallons pci' miniite well at Gardner Park, well dnlling
completed in May 2010. This well replaces the Ranney Well, providing additional flow to
meet peak demands, water demand in water short years, additional emergency resource and
meeting new water demands. This project is funded through a 20-year, 0.5% interest Public
Works Trust Fund Loan.
■ Complete the Water System Plan Update, that was started in the fall of 2010; due in 2011.
Autornated Meter Reading. Thisproject is to study the different types of autoinated water
meter reading systems so we can make an informed decision on the direction we should
take.
Replacenient of private water rnains, connecting dead end water rnains, installing water
main extensions, replacing large meter installations and water fill stations.
The service units in this d ivision ai'e:
SERVICE UNIT 348 - CAPITAL IMPROVEMENT
SERVICE UNIT 699 - GENERAL REVENUES
BUDGET SUMMARY
DEPT 477 DOMESTIC WATER IMPROVEMENT (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
348 Capital Improvement $1,909,301 52,997,200 $193,025 $1,015,000 53,010,000 100.4 296.6
TOTAL EXPENDITURES $1,909,301 $2,997,200 $193,025 $1,01 5,001) 53,010,000 100.4 296.6
REVENUE SUMMARY BY SERVICE UNIT
348 Capital Improvement 81,640,740 $2,041,460 5964,30(1 51928,600 5800,000 39.2 41.5
699 General Revenues 2,817,246 2,416,786 2,548,683 2,350,683 3,464,285 143.3 135.8
TOTAL REVENUES 54,457,986 $4,458,246 83,512,985 $4,479,285 84,264,285 95.7 95.2
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 TOTAL
400 Other Services And Charges $64,244 $ 50,000 $18,845 540,000 56(1,001) 120.(1 2.1)
50(1 Intergov Srvcs /Other Interfund 55,500 0 0 0 0 0.0
600 Capital Outlays 1,789,557 2,947,200 174,180 975,000 2,9511,000 11)0.1 98.0
TOTAL EXPENDITURES 51909,301 52,197,200 $193,025 $1,015,000 53,010,000 100.4 100.0
EXPLANATORY NARRATIVE
SERVICE UNIT 348 - CAPITAL IMPROVEMENT
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
Expenses
40(1 Other Services And Charges
410 Professional Services $1,615 $50,000 $18,$45 540,001) 540,000 80.0 1(1(1.1)
480 Repairs & Maintenance 62,629 l) 1) 1) 20,000 * *
Total 64,244 5(1,000 18,845 40,00(1 60,000 120.0 150.1)
551) Interfund Subsidies 55,5011 0 11 11 0 * *
600 Capital Outlays
640 Machinery And Equipment 4,809 1,50(1,1)00 30,862 40,00(1 2,0(10,000 133.3 5(100.1)
650 Construction Projects 1,784,748 1,447,200 143,319 935,0011 950,01111 65.6 101.6
Total 1,789,557 2,947,200 174,180 975,01)1) 2950,000 1011.1 302.6
TOTAL EXPENDITURES - SERVICE UNIT 348 51,909,301 52,997,20() 5193,023 51,015,00() $3,010,000 100.4 296.6
Revenues
390 Other Financing Sources 81,640,740 52,041,460 5964,300 51928,600 58(10,000 39.2 41.5
TOTAL REVENUES - SERVICE UNIT 348 51,641),741) $2,041,460 $964,301) $1928,600 8800,000 39.2 41.5
Account 410 Professional Services - Funds are budgeted in this line item for professional services
such as leak detection and water system plan updates.
Preliminary Budget • City Management -115
Account 55OInterfumd Subsidies — This line item represents transfers from other funds,
Account 600 Capital Outlays — The total capital outlay \s detailed below. Funds budgeted in the
2010 year-end estirnate and not spent will be brought forward to 2011.
CAPITAL OUTLAY CAPITAL IMPROVEMENTS 2011 477 FUND
Pump House for New well ot Gardner Park (Project #2l32) $800
Automated Meter Reading (Project #2261) 2,000,000
Water Main Replacement (Project #23m) ]5(y00
TOTAL CAPITAL OUTLAY $2,95U00
Revenues — The total projected is comprised of a transfer from the Water operating fund and a
PWTF loan for the new well at Gardner Park.
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 Y4 Cnwo % Cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30IO|O Y,�'Fwu BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning, Balance $2 $2,412 $2 52 $3,464 1436 135.9
360 Miscellaneous Revenues 4,000 4,000 0 2,000 V V]/ 0/)
TOTAL REVENUES — SERVICE UNIT 699 52,817,246 $2,416,786 52,548685 $2,550,685 $3,464,285 143.3 135.8
Revenues — This revenue is comprised of interest earnings from investments.
116— City Management • Preliminary Budget
cn ro, } —
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
ASSISTANT CITY NAGEm DAVE ZABELL
WATER/IRRIGATION ,\AGam DAVE BROWN
DEFINITION
The Irrigation Division is responsible for the operation and maintenance of the city-owned irrigation
oh|\ty. The irrigation system includes 66 individual delivery systems. The system is supplied with
water through the Nelson Dam diversion, Pruitva|e Canal (New 5channo Ditch Company), Naches
[ovviche Ditch Company, Yakima Valley Canal, Yakima Tieton Irrigation [)iyhictand[)|diJnion
Ditch Company.
System Operation and Maintenance (0 & M) program includes maintenance, cleaning, and repair
of valves, transmission and disL lines (wood, cast iron, ductile iron, PVC, asbestos cement,
cement and others), water boxes, fish and debris screens, pumps, and reservoirs.
The irri tion utility is an enterprise fund and, as such, generates revenues through rates sufficient
to sustain the utility. The currently adopted rate for service is $0.0911 per square foot of lot. The
rate includes an 0 & M component at $0D171 per square foot and a capital improvement component
atSO.Ol4O per square foot. These rates are stntctui'ed 10 fully fund 0 & M activities ai'id planned
capital improvements. A rate structure is bei presented as a policy issue for the 2011 budget to
increase the 0 & M component of the rates 10 address shortfalls cansed by ever increasing costs, by
increasing the 0 & M portion of the rates by 5.5% each year for four years.
/\[nn'prehensiveSys|ennP|an,nrrnadnna[\LonpgradeandrehabUdaLeLheirri ation systems,
including the Genei'al — 308 System, was cornpleted in 2000. The City issued i'evenue bonds in
August, 2004, for S5,000,000 and we expect to issue another revenue bond for about $2,OOO,OOO in
late 2011 to fund the planned i'econstruction of the General — 308 System and the refurbishment of
the remaining systems. Phase 2, replacement of the large transmission system of the General — 308
System was completed in the spring of 2007. Phase 3, replacement of the neihhorhoVddiskihoiion
systems, began in2OO7and was complete by the spring of 2010. Phase 4 (final phase) began with
design in the summer of 2010 and construction to start in the fall of 2010. A detailed description of
work recently completed and work planned for the 2011 budget year is located in the Irrigation C|P
479 narrative.
There have been several discussions with Washington Department of Fish and Wildlife (WDFW),
Washington State Department of Transportation (WSDOT) and Bureau of Reclamation (BOR) about
both a short-term and long-term fix (identified in the Waldo Action Plan) for the Fruitvale Canal
Diversion. We have retained Golder and Associates to provide technical assistance. A feasibility
study for the long-term solution, short-term design, and fix was completed by Goldei' and Associates
in 2004. We are currently evaluati and implementing son/e of the alternatives included in
the study in partnershi with WSDOT and Yakiina County through the Lower Naches River
Coordination Partnership Group. The group is evaluating several issues in the Lower Naches River
fi'oin the Nelson Dain 10 the confluence, including resolving the pi'oblems with the Fruitvale Canal
Diversion. The design of the consolidation of the diversions is bei completed in a cooperative
Preliminary Budget Management 117
/rV ',' � oo�en��o —
agreement with the Bureau of Reclamation, Washington State Fish and Wildlife, Yakima County
and North Yakima Conservation District.
The service units in this division are:
SERVICE UNIT 342 - IRRIGATION SUPPLY
SERVICE UNIT 645 - INTERFUND DISTRIBUTIONS
SERVICE UNIT 699 - GENERAL REVENUES
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
I RRIGATION SUPPLY ACTUAL BUDGET BUDGET
Feet of lrrig,ation Main Replaced by lrrig,ation Crew w 4,000 4,300
Number of Irrigation Services Replaced 85 145 110
Number of Irrigation Main Leaks 47 30 25
Number of Service Work Orders 1,780 1,932 1,800
(1) Main replacements ended in 2010
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
7151 Water / Irrigation Division Admin Specialist 1.00 1.00 1.00
8671 Irrigation Specialist I w 1.00 3.00 3.01)
8672 Irrigation Specialist IP" 3.00 1.00 1.00
8673 irrigation Crew Leader 2.00 2.00 2.00
134111 Irrigation Supervisor 1.00 1.00 1.00
TOTAL PERSONNEL (2) 8.00 8.00 8.00
(1) Irrigation Specialist I is an entry level position; upon certification there's an automatic upgrade to Irrigation Specialist II. One
Irrigation Specialist I I was replaced by an Irrigation Specialist I in 2009.
(2) Irrigation funds .27 FTE's in Codes (022) and Engineering (041).
BUDGET SUMMARY
DEPT 475 IRRIGATION OPERATING FUND (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END ND BUDGET 2 TO 5 4 TO 5
342 Irrigation Supply $1,332,647 $1,460,960 $1,113,755 31,431,415 $i,477bflh) 101.2 103.3
645 Interfund Distribution 1,310,656 1,297,434 386,219 446,219 63,750 4.9 14.3
TOTAL EXPENDITURES 32,643,303 32,758,394 81,499,974 31,877,634 $1,541,669 55.9 82.1
REVENUE SUMMARY BY SERVICE UNIT
342 Irrigation Supply S2,660,685 32,770,400 81,537,684 31,809,878 $1,555,900 56.2 86.0
699 General Revenues 264,383 172,848 281,764 282,964 215,909 124.9 76.3
TOTAL REVENUES $2/)25,067 $2, 31,819,448 82,092,842 31,771,809 60.2 84.7
118 - City Management • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages $442,668 $489,138 $362,805 $487,393 $503,098 102.9 32.6
200 Personnel Benefits 163,371 175,835 130,678 175,835 177,032 100.7 11.5
SUB -TOTAL SALARIES AND BENEFITS 606,040 664,973 493,483 663,228 680,130 102.3 44.1
300 Supplies 70,761 78,435 56,647 75,000 75,000 95.6 4.9
400 Other Services and Charges 336,327 391,907 324,068 369,542 379,976 97.0 24.7
500 Intergov Srvcs / Other Interfund 1,310,721 1,297,534 386,284 446,319 63,850 4.9 4.1
600 Capital Outlays 6,055 5,000 2,486 5,000 0 0.0 0.0
900 Interfund Payment for Services 313,399 320,545 237,006 318,545 342,714 106.9 22.2
TOTAL EXPENDITURES $2,643,303 $2,758,394 $1,499,974 $1,877,634 $1,541,669 55.9 100.0
EXPLANATORY NARRATIVE
2011 IRRIGATION OPERATING FUND
$1,541,669 - TOTAL EXPENDITURE BUDGET
Insurance
City Services 3.8%
5.8%
Customer Service
8.6%
Loans/Bonds
Repayment
2.2%
Transfer to CIP
1.9%
Operating &
Maintenance
77.6%
Note: Transfer to CIP includes $30,000 transfer for Utility Services System
Preliminary Budget • City Management - 119
IRRIGATION OPERATING FUND FINANCIAL DATA
$3,000,000 - - $600,000
$2,500,000 - - * I - $500,000
$2,000,000 - - $400,000
$1,500,000 - ! - $300,000
$1,000,000 - 1 - $200,000
$500,000 - ii - $100,000
$0 $0
2006 2007 2008 2009 2010 2011
Actual Actual Actual Actual Estimate Proposed
0 Revenues $2,457,294 $2,524,231 $2,609,515 $2,661,802 $1,811,078 $1,556,600
II Expenditures $2,577,906 $2,625,516 $2,631,451 $2,643,303 $1,877,634 $1,541,669
-A-Beg Bal $507,099 $386,487 $285,202 $263,266 $281,765 $215,209
-X- End Bal $386,487 $285,202 $263,266 $281,765 $215,209 $230,140
SERVICE UNIT 342 - IRRIGATION SUPPLY
The 2011 proposed expenditures in this service unit are for the operation and maintenance of the
irrigation intakes, reservoirs, pump stations and distribution system.
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries And Wages
110 Salaries And Wages $418,940 $460,421 $341,855 $460,421 $474,381 103.0 103.0
120 Overtime 16,969 20,000 15,054 20,000 20,000 100.0 100.0
130 Special Pay 6,621 6,972 5,896 6,972 6,972 100.0 100.0
140 Retirement / Termination Cashout 139 1,745 0 0 1,745 100.0 *
Total 442,668 489,138 362,805 487,393 503,098 102.9 103.2
200 Personnel Benefits
200 Personnel Benefits 161,564 173,535 129,570 173,535 174,732 100.7 100.7
280 Clothing And Miscellaneous 1,808 2,300 1,108 2,300 2,300 100.0 100.0
Total 163,371 175,835 130,678 175,835 177,032 100.7 100.7
300 Supplies
310 Office And Operating Supplies 53,617 60,000 40,454 52,000 52,000 86.7 100.0
320 Fuel Consumed 13,270 14,435 13,951 19,000 19,000 131.6 100.0
350 Small Tools And Equipment 3,874 4,000 2,241 4,000 4,000 100.0 100.0
Total 70,761 78,435 56,647 75,000 75,000 95.6 100.0
400 Other Services And Charges
410 Professional Services 2,814 8,000 2,729 8,000 8,000 100.0 100.0
420 Communications 3,848 3,929 2,452 5,484 4,984 126.9 90.9
430 Transportation / Training 135 1,000 92 1,000 1,000 100.0 100.0
440 Advertising 0 500 59 500 500 100.0 100.0
450 Operating Rentals And Leases 0 1,200 498 1,200 1,200 100.0 100.0
470 Public Utility Services 301,897 309,278 295,242 320,358 331,291 107.1 103.4
480 Repairs And Maintenance 9,706 50,000 8,525 15,000 15,000 30.0 100.0
490 Miscellaneous 17,927 18,000 14,471 18,000 18,000 100.0 100.0
Total 336,327 391,907 324,068 369,542 379,976 97.0 102.8
530 State / County Taxes & Assessment 65 100 65 100 100 100.0 100.0
630 Improvements Other Than Building $6,055 $5,000 $2,486 $5,000 $0 0.0 0.0
120 - City Management • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % cowo %cnnv
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET Y/lO/IO| YEAR- END BUDGET 2 TO 5 4 5
900 1mr,6//W Payment For Services
950 Interfund Opt Rental And Leases 858 838 $28 $38 855,141 143.9 1439
960 |nt,r[ond Insurance Services 58.002 56,678 56,678 56,678 58 103/0 10I0
980 Intei'fiind Garage / Plant Charges 6,546 6,612 4,959 6,612 6,612 100.0 100.0
990 1mrr6/mi Administrative Charges 190 218 146,635 216 222 101.7 1026
Total 313,399 320,545 237006 318,545 342,714 1069 107.6
TOTAL EXPENDITURES — SERVICE UNIT 342 81 8] $1 $]'0]'415 $1'477919 101.2 103.3
Revenues
340 Charges For Good And Services $2,660\695 82,77\40) $1.537,684 81 81 56.2 86.0
TOTAL REVENUES — SERVICE UNIT 342 $2,660685 52,77\400 $1 $1 81 56.2 86.0
Account 110 Salaries and Wages — lil accordance wiffi managernent dii'ective, salaries are again
'frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli ibUhy6orlongevdy
Account 120 {)nortizno— Expenditures for personnel that respond to emergency repairs.
Account 130 Special Puy— Expenditures fot' bilingual and personnel on stand-by that respond to
emergency shutoffs or repairs during the irrigation season.
Account 140 Retirement/ Termination Cashout — This account is used to cover retirement cashouts.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by [3.8%) and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 20O Clothing & Miscellaneous — Items budgeted here include uniforms.
Account 310 Office and Operating S//pp//em — Price increases in steel and plastics account for the
largest impact in this area. This account supports office supplies, repair clamps, valves, pumps and
replacement pi for the repair and maintenance of the irri tion systems.
Account 320 Fuel Consumed This account provides for the purchase of diesel fuel l and gasoline
utilized by Departinent vehicles.
including compute/s,
valued a| less than $5OO[i
Account 410 Professional Services — Renewal of mandatory herbicide applicators and Commercial
[)river's Licenses, mandatory dig locate SeI'viCe, defense of the City's water rights, water right
transfers, and to assist in the development o[legislation critical to the needs of the City.
Preliminary Budget • City Man f 121
ITEM PURPOSE
Dig Loate service Mandatory for Foate notices
Herbicide applicators Annual renea1 of rnandatory license
Cornniercial Drivers license renewal physlial Annual renewal of inandatory Ficense
Engineering services Consulting for permits easements
Attorneys Defense "y Water Rights, easements, permits
Account 420 Communications — This account provides for wireless communication costs, telephone
sei'vices and postage.
Account 430 Transportation/Training — Transportation expenses for travel related to training for
the mandatory herbicide applicators and corninercial driver's licenses, CPR / First Aid tra weed
conferences, meeting with consultants, Yakima Basin Water Resources Agemy, and Yakima Basin Joint Board.
TYPE LOCATION STAFF ATTENDING
Leadership Training In State Staff
VYA State Bar Association In State N/aurMmug,e,
Assistant City MauaAc,/ Council Members
CPR / First Aid Training In State Staff
Yakima Basin Water Resources Agency In State N/aurN000ge,
Assistant City Manager / Council Members
Yakima Basin Joint Board Water Manager
In State
Assistant City Manager / Council Members
YVETK[Srmion,, In State Staff
Weed Conference In State Licensed Staff
Yakima Valley Underground Utility In State Utility Locator
Locating Coordinating Council
Account 440 Advertising — This line item provides for public notices and replacement employee
advertisement.
Account 450 Operating Rentals and Leases Rental of backhoe and excavators from outside vendors.
Account 47DPublic Utility Services — The detail is as foliows:
2010 2011
2009 AMENDED PROPOSED
ACTUAL BUDGET BUDGET
Pacific Power Electrical services for screens and pumps 564,838 $78278 $82
Ditch Charges Shares / Contracts with outside cornpanies 362 1 1
Landfill Charges 236,697 241 248,000
S/mmwate, 0 0 100
TOTAL 9301 5320,278 $33]
Account 480 Repairs and Maintenance — Contractor assistance with nla breaks / problerns,
pavement and sidewalk restoration that arise in various areas of the system after repairs have been
completed.
Account 490 M — Registration fees for vai'ious types of training and for 4O% of the
United States Bureau of Reclamation (USBR) contract stored water and Yakima Basin Joint Board /
Defense Coalition dues.
122— City Management • Preliminary Bitaget
2010 2011
2009 AMENDED PROPOSED
ACTUAL BUDGET BUDGET
491- Miscellaneous Expense 84,032 86,000 86,000
4vl- Dues and Subscriptions 12,664 12,000 12,00
41)k - Recruiting Expense 1,I31 0 0
TOTAL 517,927 $18,000 518,000
Miscellaneous expenses include registration fees for traini associated with the mandated
Herbicide Applicators and Commercial [)river's Licenses, [PR! / First Aid Certification and other
rniscellaneous t ing and expenses.
Dues and subscriptions kobudeHedhkide}\pp|katory
Washington State Water Resources Association, Yakima River Basin Joint Board and Defense Coalition
and Yakima Basin Water Resources Agency; and the cost of stored Bureau of Reclamation (BOR) water.
TYPE PURPOSE AFFECTED STAFF/AREA
Herbicide Applicators License Certification Renewal Certified Staff
Yakinia River Basin oint Board Annual Dues All City
Yakima River Basin Defense Coalition Annual Dues All City
Yakima Basin Water Resources Annual Dom All City
Yakirna Basin Water Resource Agency Annual Dues All City
Washington State Water kesources \gency Annual Dues All City
Storage Water from B0k Annual Fee All City
Recruiting expenses include pre-employment physicals, drug screening and other costs associated
with hiring new employees.
Account 530 StatelCounty Taxes andAssessments — This line item pays for taxes assessed by
other governmental entities.
Accoont630Dnpo/no/noaty Other Than Buildings — This line item is for the purchase of
replacement pumps for various systems.
Account 900B/terh///d Payment for Services — The expenditures are detailed as follows:
2010 2011
2009 AMENDED PROPOSED
ACTUAL BUDGET BUDGET
Rentals /M 0, Garage Fleet Maintenance") 521,562 $16,393 $33201
Rentals / Replacement, Garage Fleet Replacement 35,000 20,000 20,000
Rentals /K16{\Radios Public Safety Communications Maintenance 1,440 1'440 1,440
Labor and Materials / Special Repairs 0 500 500
City's General Liability Im;urance 58 56,678 58
|m, kmdCh^,gesMam Rental of the water irrigation faci1it 6,546 6,612 6,612
City Services 85,195 92,922 09,583
Utility Billing Services 105 124 13I000
TOTAL 8313,390 5315,545 $342,714
(1) increase is due * some extraordinary maintenance required "uabaukh"ctow pickups that we replaced require sorne exira
maintenance before that we decommissioned and safety equipment installation in new equipment
Preliminary Budget City Management 123
V 'n' � ma�r/nem —
Revenues - This line item includes the proposed 5.5% 0 & M rate adjustment (2011 policy issue).
Revenue for the 475 Irrigation Fund is generated through:
. Operating Assessments - Payment of overdue LID assessments.
. Fruitvale Canal Billings - Payment for water delivered from the Fruitvale Canal.
. Irrigation Fees and Charges - Income from customers based on total square foot.
. Interest - Investment and contract interest earned.
SERVICE UNIT 645 - INTERFUND DISTRIBUTION EXPENSE
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET .EAR-_ND
9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
550 Interfund Subsidies 81,310,656 5E297,434 $386,219 $446,219 863,750 4.9 14.3
Total Expenditures - Service Unit 645 8E310,656 8E297,434 $386,219 8446,219 863,750 4.9 14.3
The 2011 proposed expenditures in this service unit are for debt service payments and interfund
transfers.
Account 550 Interfnnd Subsidies - Details of the service unit are as follows:
2010 2011
2009 AMENDED PROPOSED DATE OF
EXPENDITURES ACTUAL BUDGET BUDGET MATURITY
Transfer to CI P'' $896,197 $8s1,000 so
Fruitvale Canal 33,750 33,750 33,750 2011
Irrigation Bond Debt Service '" 320,709 322,684 0 2034
Utility Billing System 60,000 60,000 30,000
TOTAL $1,310,656 8E297,434 $63,750
(1) Moved to Capital Improvement 477 fund for 2011.
SERVICE UNIT 699 - GENERAL REVENUE
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance 8263,265 8171,648 8281,764 8251,764 8215,209 125.4 76.4
360 Miscellaneous Revenues 1,118 1,200 0 1,200 700 58.3 58.3
TOTAL REVENUES - SERVICE UNIT 699 8264,383 8172,848 $281,764 8282,964 8215, 124.9 76.3
Revenues - Revenues consist of funds from rates and interest.
124- City Management • _Preliminary Budget
CFI ro,} ,t7t filet
CITY MANAGEMENT
2011 PRELIMINARY BUDGET NARRATIVE
ASSISTANT CITY AGER DAVE ZABELL
WAxsm/DRszGxTImN AGER DAVE BROWN
DEFINITION
The Irri tion Improvement Fund accounts for all the capital pr ject expenditures related to irri Lion
water supply, distribution and transmission, storage, pumping stations and control systems.
The major source of funding for the Irrigation Improvement Fund is derived from the capital
improvement portion of the rates and through a S5,000,000 revenue bond issued in late August, 2004,
to fund reconstruction of the General - 308 System and the eventual refurbishrnent of the rest of the
systems. A road map for reconstniction for the General - 308 System has been adopted. The pr jec|
is split into four phases and each phase is split into stages. Phase one is the pi e replacements that
have been completed to date. Phase 2 is the replacement of the balance of the backbone transmission
pipes, completed in the spring of 2007 Phase 3, replacement of the nei hbo/hooddish[b/tionx'ai/e
began in the fall of 2009 and was complete in the spring of 2010. Phase 4, replacernent of the remaining'
neighborhood distribution mains had design completed in summer of 2010 and construction will begin
the fall o(2D0.
Proposed Capital Projects for 2011:
■ The PruiLva|e Canal Diversion Repair - involves ii to the diversion, incl ineasures
to enhance fish habitat, construction, maintenance and operation and required permits.
■ Bond Repayment
Replacement of the Capital Hill
Phase 4 of the General - 308 irrigation system irnprovernent project
[\xnp Station hnp/nvenmlts
The service units in this divisio are:
SERVICE UNIT 348 - CAPITAL IMPROVEMENT
SERVICE UNIT 645 - INTERFUND DISTRIBUTIONS
SERVICE UNIT 699 - GENERAL REVENUES
Preliminary Budget • City Management rV B/� n' �Y na/�//nem - 125
BUDGET SUMMARY
DEPT 479 IRRIGATION SYSTEM IMPROVEMENT (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
348 Capital improvement 81,834,540 $2,600,000 81,470,354 82,275,013 $1,594,234 61.3 70.1
TOTAL EXPENDITURES 81,834,540 $2,600,000 81,470,354 82,275,013 $1,594,234 61.3 70.1
REVENUE SUMMARY BY SERVICE UNIT
348 Capital improvement 80 $0 $574,682 8850,122 $3,207,500 * 377.3
645 Interfund Distribution 896,197 881,000 271,798 271,798 0 0.0 0.0
699 General Revenues 3,096,036 2,542,036 2,169,971) 2,160,692 1,008,599 39.7 46.7
TOTAL REVENUES $3,992,233 $3,423,036 53,016,450 53,282,612 $4,216,099 123.2 128.4
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
50)) Intergov Srvcs / Other Interfund $18,500 $0 8161,342 $242,013 8319,234 * 20.))
601) Capital Outlays 1,816,040 2,600,000 1,309,012 2,033,00)) 1,275,000 49.0 80.1)
Total Expenditures til ,834,540 $2,600,000 51 ,470,354 $2,275,013 $1,594,234 61.3 100.0
EXPLANATORY NARRATIVE
SERVICE UNIT 348 — CAPITAL IMPROVEMENT
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
550 Interfund Subsidies $18,500 $0 5161,342 $242,013 8319,234 * 131.9
650 Construction Projects 1,816,040 2,600,000 1,309,012 2,033,00)) 1,275,000 49.1) 62.7
TOTAL EXPENDITURES - SERVICE UNIT 348 81,834,540 52,600,000 81,470,354 82,275,013 51,594,234 61.3 70.1
Revenues
340 Charges For Good And Services 80 $0 $574,682 5850,122 $1,207,500 * 142.0
390 Other Financing Sources 0 0 1) 1) 2,000,0110 * *
TOTAL REVENUES - SERVICE UNIT 342 50 $0 $574,682 8850,122 $3,20Z500 * 3773
Account 550 Interfund Subsidies — This line item represents an Irrigation debt service transfer.
126 — City Management • Preliminary Bitaget
Account 65UConstruction Projects — The(oUnx/i chart shows expenditures bnLhi fund.
CAPITAL OUTLAY CAPITAL IMPROVEMENTS 2011 479 FUND
Fruit vale Canal Diversion Study (Project 20Ul) $200,000
Bond Repayment (last payment io2o33) 319,234
Capita iHilt System Kcpiamocm (Project #2257) 45N00
Phase Four of the General — 30S Rebuild (I'roject #218m 550,000
Pump Station Improvement (Project #2023) 75,000
TOTAL CAPITAL OUTLAY $1
Revennes — Revenues are from Irrigation Assessrnent fees.
SERVICE UNIT 845 — INTERFUND DISTRIBUTIONS
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Coov Y4Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym x' s no BUDGET 2 m 4 TO 5
B,v,mn,
390 Other Financin Sources $896,197 5881 $271,798 $271 $0 0.0 0.0
TOTAL REVENUES — SERVICE UNIT 645 $896 580 $271 $271 50 0/0 O{/
Revenues Revenues were comprised of the C1P portion of the rates, an anticipated $7OOO,OOOhond
and interest earnings. Use of ft collected from the CIP portion of the rates are i'estricted to debt
service or transferred to this service unit. For 2011, the CIP portion of the rate is now going directly
to the Irrigation Capital fund.
SERVICE UNIT 699 — GENERAL REVENUES
( ( (3) (4) (5) (6) (7)
2010 2010 2010 2011 % cmw %cmw
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9130/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance 83,053 $2 $2 52 51 397 46.7
360 Miscellaneous Revenues 42,50 3,000 12,278 3,00) VNU 3,33 33.3
TOTAL REVENUES — SERVICE UNIT 699 83,096,00 52,542,036 �169,970 �160,692 51,008,599 39.7 46.7
Reveonos Additiona|evemewNbe required to complete the necessary and planned
improvements identified in the adopted Master Irrigation Plan. The Plan contemplated a second
revenue bond. Experience in the desi nandconsbnc|ionnfLhein'prnvenenJshasaUnvvedhora
delay of the second revenue bond. At presenl it is estimated that in order to maintain the schedule
of iroveo' ntsadopiedbytheF1an,aS2,O0[L0OOreven/nebondwiUbereqoiredinbLe2Ull.
Funds budgeted in the 2010 yea/-end estimate and not spent will be brought forward to 2011.
Plelinlinary Budget • City Management 127
1This page intentionally contains no information.)
128 — City Management • Preliminary Budget
Municipal Court
018 Municipal Court
MUNICIPAL COURT
2010 Budgeted Staffing Levels
S. WOODARD K. OLWELL R. DEBORD
Judge Presiding Judge Director of finance
Position No. 2 Position No. 1
Logistical and
(Re- elected to (Re- elected to Financial Services
f our year term 01 /01 /10) four year term 01 /01 /10) Support
LIAISON WITH
COUNTY PROBATION J
r - )
--,
K
. EILMES I L. HAGERT ^-,
I/2 -time Commissioner Court Services Manager
Pro Tempore 8.00 Positions
Judges and Municipal Court Clerks
Commissioners Case filing, Scheduling & Processing
Records Management
Fine/ penalty Collections
CITY m 7iki/ilx
MUNICIPAL COURT
2011 PRELIMINARY BUDGET NARRATIVE
MUNICIPAL COURT - 018
GENERAL FUND
JUDGE KELLEY C. OLWELL, PRESIDING
JUDGE SUSAN J. WOODWARD
COURT SERVICES MANAGER LINDA HAGERT
DEFINITION
This division is responsible fot' operaion of the Yakirna Municipal Court.
The Municipal Cou/to[Yakbnavvasestab|iehedon|anua/yl,lq97 The Municipal Cotti' hears and
deterrnines all causes, civil and criniinal, including traffic, parki and aninial control infractions,
arising under City ordinance and pronounces judgment in accordance therewith.
The Municipal Court Judges are elected for a four-year term. Court Commissioners are appointed
by the Presiding Judge.
The City contracts with the County to provide probation services for coiwicted offenders sentenced
by the Munici al Court to probation. The probationers are required to pay the Cnm
their services; therefore, the City has not subsidized the program since 2009.
The sei'vice units in this division are:
SERVICE UNIT 103 — CRIMINAL JUSTICE SALES TAX
SERVICE UNIT 129 — ADMINISTRATION
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
|ommnum@Nw+Cmmm^4 ACTUAL BUDGET BUDGET
Filings and Hearings
Infractions Filed 10\952 l0,526 l0,526
Violations Charged 14]73 13,878 13,878
Mitigation Hearings 1 1.198 1.198
Contested Hearings 314 254 254
Show Cause Hearings 126 96 96
Other Hrndog,ovo Record and Deferred Findings 3,932 3 3
Total Fi1ins and Hearings 30 79,068 79,068
Dispositions
Infractions Paid 2,59s 2.7sm 2.7sm
6aikocwRespond 3,479 3,756 3,756
Committed 3,542 3,198 3,198
Not Committed 21 154 154
Dismissed 7,584 7,102 7,102
Amended » V/ V/
Total Disposed 12,404 12,908 12,908
K&mkipai Court Infraction Rr,unu") 81/11,211 81,06U000 81,06U000
(1) Doe not include all parking or District Court revenue.
Preliminary Budget • Municipal Court — 1
2010 2011
2009 AMENDED PROPOSED
CRIMINAL ACTUAL BUDGET BUDGET
Filings
Citations Filed 6,117 5,402 5,402
Violations Charged 7,742 6,708 6,708
Trial Settings
Non Jury Trials Set 10 8 8
Jury Trials 2,568 1,866 1,866
Proceedings
Arraignments 4,650 3,302 3,302
Non Jury Trials 0 0 0
jury Trials 21 8 8
Other Hearings 8,234 5,738 5,738
Dispositions
Bail Forfeitures 64 36 36
Guilty 3,890 3,866 3,866
Not Guilty 7 8 8
Dismissed 3,304 2,994 2,994
Amended 568 428 428
Deferred / Driver 817 616 616
Prosecution Resumed 157 148 148
Total Disposed 8,807 8,096 8,096
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1412 Municipal Court Commissioner 0.50 0.50 0.50
1413 Municipal Court judge 2.00 2.00 2.00
1421 Court Services Manager 1.00 1.00 1.00
1422 Municipal Court Clerk 8.00 8.00 8.00
1424 Municipal Court Cashier ''' 1.00 0.00 0.00
TOTAL PERSONNEL 12.50 11.50 11.50
(1) A Municipal Court Cashier position was eliminated in 2010 due to budget constraints.
BUDGET SUMMARY
DEPT 018 MUNICIPAL COURT (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
103 Criminal justice Sales Tax .3'4, hic 5220,270 5239,692 5140,815 5224,327 5238,494 99.5 106.3
129 Administration 1,058,633 1,023,078 750,346 1,011,341 995,700 97.3 98.5
TOTAL EXPENDITURES 81,278,903 51,262,770 5891,160 51,235,668 81,234,194 977 99
2 - Municipa 1 Court • Preliniluary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9130/2010 YEAR-END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages $825,796 8816,927 5585,864 $790,261 8792,735 97.1) 64.
200 Personnel Benefits 221,189 197,984 155,305 208,559 198, 100.5 16.1
SUB-TOTAL SALARIES AND BENEFITS 1,046,985 1,014,911 741,168 998,821) 991,684 977 80.4
301) Supplies 28,762 35,000 22,333 31,998 35,000 100.0 2.8
400 Other Services and Charges 176,073 189,860 108,616 181,850 184,510 97.2 15.0
501) Interg,ov Srvcs / Other Interfund 27082 23,000 19,1)43 23,000 23,000 100.0 1.9
TOTAL EXPENDITURES 51,278,903 $1,262,770 5891,160 $1,235,668 81,234,194 977 11)0.0
EXPLANATORY NARRATIVE
SERVICE UNIT 103 - CRIMINAL JUSTICE SALES TAX
A portion of the three-tenth percent Criminal Justice Sales Tax that was approved by the voters in
2004 funds this service unit. This service unit funds two Municipal Court Clerk positions and a
1/2 time Court Commissioner. The 2010 year-end estimate includes funding for the two Municipal
Court Clerk positions, the 1/2 time Court Commissioner and costs for other accounts which support
this service unit such as, the building security contract and interpreter fees.
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % GING
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT - 103 CRMNL JUSTICE SLS TAX •3% ACTUAL BUDGET 9130/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $126,797 8130,524 893,245 8126,728 $133,068 102.0 105.0
120 Overtime 1,646 3,000 342 2,500 2,500 83.3 100.0
Total 128,443 133,524 93,586 129,2 135,568 101.5 104.9
200 Personnel Benefits 40,076 40,168 28,99 38,299 40,925 101.9 106.9
310 Office and Operating Supplies 12,353 18,000 3,917 12,80)) 18,000 100.0 140.6
410 Professional Services 39,398 48,000 14,319 44,000 44,000 91.7 100.0
TOTAL EXPENDITURES - SERVICE UNIT 103 5220,27)) 5239,692 $140,815 $224,327 8238,494 99.5 106.3
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity. The 2011 budget represents a
full year cost of two Municipal Court Clerk positions and a 1/2 time Court Commissioner.
Account 120 Overtime - This account covers the overtime necessary for clerical staff to complete
daily court cases as well as working on holidays.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the non roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office & Operating Supplies - This account is used for purchasing office and
operating supplies which support staff and additional court calendars that have been implemented.
Preliminary Budget • Municipal Court - 3
Account 410 Professional Services - This line item represents building security, interpreter
services, witness and juror fees associated with processing the court's caseload.
SERVICE UNIT 129 - ADMINISTRATION
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT - 129 ADMINISTRATION ACTUAL BUDGET 9130!2010 YEAR -END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $643,407 $626,963 8467,488 $625,593 $630,727 10().6 100.8
120 Overtime 51,126 55,000 23,710 34,000 25,000 453 73.5
130 Special Pay 2,081 1,440 1,080 1,440 1,440 100.0 100.0
Total 697354 683,403 492,277 661,033 657,167 96.2 99.4
200 Personnel Benefits 181,113 157,816 126,313 170,26)) 158,024 100.1 92.8
30O Supplies
310 Office and Operating Supplies 16,107 16,000 18,416 18,198 16,000 100.0 87.9
35() Small Tools and Equipment 302 1,000 0 1,00() 1,00() 100.0 100.0
Total 16,409 17,000 18,416 19,198 17,000 100.0 88.6
400 Other Services and Charges
410 Professional Services 104,085 105,000 71,614 105,000 105,000 101).1) 100.0
420 Communications 9,882 9,910 6,395 8,750 10,010 101.0 114.4
430 Transportation / Training 2,569 4,501) 812 1,500 3,000 66.7 2011.11
480 Repairs and Maintenance 191)6 250 1,122 1,500 1,500 601).1) 100.0
490 Miscellaneous 18,233 22,200 14,354 21,100 21,000 94.6 99.5
Total 136,675 141,860 94,297 137,850 140,510 99.1 101.9
510 Intergovernment Professional Svc 27082 23,000 19,043 23,000 23,000 100.0 100.0
TOTAL EXPENDITURES - SERVICE UNIT 129 $1,057894 81,023,078 $750,346 $1,011,341 8995,70(1 97.3 98.5
Revenu es
336 Judicial Salary Contributions 848,313 550,000 533,999 845,00() 845,000 90.0 100.0
TOTAL REVENUES - SERVICE UNIT 129 848,313 $50,000 633,999 845,000 845,000 90.0 100,0
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity.
Account 120 Overtime - This account includes paying police support officers overtime to perform bailiff
duties during court proceedings and overtime to allow clerical staff to process the court cases. This
expense was reduced in lieu of the Municipal Court participating in the 2010 furlough, and the $30,000
reduction was carried forward into the 2011 budget.
Account 130 Special Pay - In the absence of the Court Services Manager, this line pays a designee a
5 increase for assuming the responsibilities of being a resou person for court staff.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6`Yo, and unemployment insurance of 25%; along with the normal roll -ups related
to base wage adjustments. Dental insurance was reduced by (3.8 %), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
4 - Municipal Court • Prelinihiartj Budget
Account 310 Office & Operating Supplies — Most of this budget is for the cost of file related
supplies for case management.
Account 350 Small Tools and Equipment — This account is used for equipment rpp|acpment,and
pays for items such as calculators, office furniture and computer components.
Account 410 Professional Services — This line item includes Court Certified Interpreters in various
languages, judge Pro-Tern service witness and jury fees, These costs are reflective of the volume of
court cases and the variety of different languages for which interpretive services are required.
Account 420 Communications — This account provides for postage and both telephone and wireless
communication costs.
Account 430 Transportation/Training — This account provides for staff to attend conferences and
other required training seminars.
Account 480 Repairs and Maintenance — This accouifl contains rnaintenance conti'acts and direct
repair costs for ecy/\p/neni
Account 490 Miscellaneous — Thi line itern provides for printing, registrations at trai
seminars, association dues, legal subscriptions, reqniredpdocaLionandcos|sassociahadvvdhLhe
State Administrative Office of the Courts.
2010 2011
2009 AMENDED PROPOSED
MISCELLANEOUS EXPENSES ACTUAL BUDGET BUDGET
Printing $7,926 $12'000 $12.000
Dues and Subsriptions 4,329 5/0 5,00
Recruiting Expense o 50 500
Miscellaneous other 5,979 3,60 3,500
TOTAL $18,234 $21 921
Account 510Intergovernmental Professional Services — This line item includes h jury fees and
other miscellaneous professional services performed by other govermnental agencies, as needed in
support of munici al court functions. (Note: the Yakirna County Superior Court handies jury duty
notifications, conununication and pays jury fees for the Yakima Municipal al Court.)
Rononooy — RpvenuereooittedtoLhe[hyofYakinnahnooLheYakinnaMonici al Court is generated
from the collection of fines and penalties on Criminal Traffic, Criminal Non Traffic cases, Infraction
cases and Parking violations. However, these dedicated fines and penalties are accounted for as a
Police Patrol dedicated revenue in Service Unit 113. The "Judicial Salary Contributions" revenue
account ixa state shared revenue that the City receives because it foliows a pi'edefined foi'rnula to set
Judicial salaries.
Preliminary Budget ° Municipal Coart-5
(This page intentionally contains no information.)
6— Municipal Court • Preliniluar j Budget
Finance
052 Information Systems
054 Utility Services
127 Community Services
015 Financial Services
035 Police Pension
612 Firemen's Relief and Pension
013 State Examiner
097 Nonrecurring Expenses
099 Operating Transfers
172 Public Facilities District Revenue - Convention Center
174 Public Facilities District Revenue - Capitol Theatre
195 Contingency
198 Capitol Theatre Reserve
515 Risk Management Reserve
610 Cemetery Trust
BONDED INDEBTEDNESS
General Obligation and Revenue Bond Summary
272 2002 & 2009 PFD LTGO Bonds
281 2006 -2008 LTGO Various Bond Issues
283 1994 LTGO Bonds
284 1995 UTGO Fire Bonds
285 LTGO Line of Credit
287 1996 LTGO Convention Center Bonds
289 LID Debt Service Control
484 Water /Wastewater - Revenue Bonds /Other Debt Service
486 1998 Water Revenue Bonds
488 2008 Wastewater Revenue Bonds
491 2004 Irrigation Revenue Bond
493 2003 Wastewater Revenue Bond
INTERGOVERNMENTAL
Citywide Log of Outside and Intergovernmental Agencies
095 Intergovernmental
FINANCE
2010 Budgeted Staffing Levels
R. DEBORD
Director of finance and Budget
48.15 Positions
Department Planning and Direction
Special Project Support
Liaison for Municipal Court, State
Auditor and Outside Agencies
Insurance / Risk Management
Oversight
R. DUKART
Administrative Assistant
1
C. EPPERSON VACANT P. HOBBS
Deputy Director of Accounting Acting Information Systems Manager ` Utility Services Manager
and Budgeting r
FINANCIAL TREASUR ( 1 UTILITY
SERVICES SERVICES (-^ PRINTING INFORMATION SERVICES
11.00 Positions 2.00 Positions SERVICES SERVICES (Water, Wastewater,
Irrigation and Refuse)
Accounting • Accounts Receivable Investments 1.00 Positions 17.00 Positions
13.75 Positions
Grant Billing • Collections Security of Funds
Accounts Payable
Debt Issuance High Volume Printing Operate Centralized Computer and Account Services
and Administration Copying Data Communications Systems Customer Relations
Payroll •Appropriations Document and Analyze, Design, Program and
Budget Preparation Internal Controls Meter Reading
Bindery Services Implement New Computer Software
Budget Monitoring and Analysis Banking Services Billing
Financial Reporting Banking and Applications Systems Field Services
Investor Relations Maintain and Enhance Collections
Financial Analysis Existing Application Systems,
Financial Statements • Assessments Financial Analysis
Special Projects Hardware and Equipment
Records Management Mapping and GIS
Special Projects J —1 /
CITY OF },' '
FINANCE
MESSAGE FROM THE DIRECTOR
FINANCE DIRECTOR RITA DEBwRO
THE FINANCE DEPARTMENT CONSISTS OF THREE 0wmmmo
(A) FINANCIAL SERVICES (B) UTILITY CUSTOMER SERVICES AND (C) INFORMATION SYSTEMS
The employees of the Finance Department have accomplished many goals and experienced many
challenges dui'ing 2010; and the horizon appears peppered with new challenges for the coming
year. The enclosed 2011 proposed budget outlines the essential services bei funded and identifies
some of the many challenges we antici ate in the corni year.
The Finance Department's total 2011 proposed budget is approximately $4.9 million; and is
allocated among the department's three divisions as foliows :
a. $l.4 million — Financial Services (5.4% reduction from prior year)
h. S22 million — Information Systems (94Y<. reduction from prior year; excluding 2OlO
encumbrances)
c. $1.3 rnillion — Utility Custorner Services (3.9% increase from prior year; and
approxnnately 4.O% of Utility operati rpvpnnps — VVaLer,Irrigation,
\\aetevva ter &c Refuse)
MAJOR ACCOMPLISHMENTS IN 201 0
As difficult and challenging a year as 2010 has been, staff still managed to attain many significant
achievements and to make strong progress on others. Many of these endeavors have involved two
or more of the three divisions included under the Finance Department's tunbrella; following is an
overview of some of the more notable achievements:
Utility Customer Service System (UCSS) Project The major portion of the utility customer
accottnt and billi processes and the Codes Business / Regulatory Public Portal functionality was
implemented in 2010. While the basic functions are performing well, we continue to implement,
rnodify and/or correct various portions of systern operations, user processes and user reports.
The work on these areas is detail oriented and very tnne consuming for both our staff and for the
vendor; this work will likely extend well into 2011.
(Phase | Permitting and Code Administration modules were implemented in 2009 and are
performing well. Subsequent Phases of this project yet to be implemented include: a stornovvater
utility module; electronic check (E-Check) processing; capability for internet payments for utilities
(this functionality has been i |cn'cntcd(orpayn'cn1V[permdsandbnsinessUcensesVvcrihc
internet), and some utility operati division requirements.)
Time and Attendance Systein (TAMS) Project This is an autornated, tirne entry system for all city
employees. The new system will automate the entry of time cards and related approval workflow.
The IS division staff installed the system in 2009 and is woi'king with four divisions who are
testing the system through parallel operations with the existing paper-based time keeping system.
IS and Finance staff are in the final stages of the interface tests with the existing payroll system.
City Management has reviewed various related administrative policies and practices and has
incorporated modifications into the new system. We antici te all divisions to be fully operating
under this new system by the end of 2011.
Integrated Regional Public Safety System (IPSS) Implementation scheduled for January
2011: Provided financial, technical and project management support to the pr ject, and several
employees functioned as key members of the project team; serving on various committees. Major
accomplishments in 2010 include: execution of contract with Spillman Technologies, Inc. for
purchase of public safety systems; development of a multi-agency Inter local Agreement; formation
of the Yakima Consortium for Regional Public Safety (YAKCORPS) - 24 of the 26 public safety
agencies within Yakima county have now joined the consortium, (2 still pending); poapaozdgrant
applications; commenced the implementation process with Spillman; and renewed contract
negotiations with the preferred vendor for the prosecuting attorneys system.
Additionally, the Information Systems staff provided significant GIS support to the project team
and upgraded approximately 130 mobile computers and replaced/upgraded 80 + mobile / desktop
comptmters for the Cities of Yakirna, Selah, Union Gap and six fire districts, in siipport of this project.
Note: the City was awarded $1 million in Federal grants ($500,000 in both 2009 and 2010) for the
public safety system p jec|. An additional 5700,000 Federal grant was requested in the 2011 federal
budget and $127„000 was applied for from the 2010 local portion of a State Homeland Security
grant; both of these requests remnain outstanding at this tiine. The City is the Fiscal Agent fot'
YAKCORPS and for the federal grants.
Information Systems Division - The division manager retired in February of this year and, due
to budget reductions, the division had to operate without this position for the majority of the
year. The manager's responsibilities were allocated among the department director and three key
members of the division.
The division's Sr. Applications Developer also retired 'in Febi'uary and the funding for this position
was temporarily re-directed to fund the costs of an external consultant to perform an assessment of
the division sti'uctttre and operations. While the i'esults of this assessirient have been very beneficial,
the lack of these two FTE's placed enormous pressur and additional workload on the division staif
and department director, and certainly affected response times and efficiencies of the entire staff.
The consultant performed an assessment of the existi information systems division, includi the
existing structure, services provided, skill-sets of existing staff and the technology needs of the City
The assessment was performed by external consiiltants who specialize in this area. The consultants
wei'e assisted by internal staff. The i'esttlts of this assessinent forrned the basis fot' the proposed
division re-organization included in the proposed 2011 general government budget, (refer to the
Finance Department's policy issue explanation within the "Citywide Budget Reduction Policy
Issue" for information regarding the proposed reorganization).
Systems Support I Internal - Implemented numerous "internal" upgrades to the city's technology
"operations and architecture", including: ArcGIS 10; new Web rnapping application; Helpdesk
intranet; firewall upgrades; server virtualization systems; new backup system for windows server;
server virtualization; new anti-virus and spyware protections installed virtual doinain controller;
new VO1P network / fiber backhaul to VVVVTP; replaced failed NAS for 911/Communications; and
upgraded several other network and communication devices throughout city:
System Support I Customer - Implemented numerous hardware and software upgrades for system
users throughout the City includi housing database; postcard notification
process for planning division; established a computer operations room for YPD special operations;
installed surveillance cameras for YPD and engineering; upgraded system application and
computers bo municipal cVnri room; installed license plate reader systems and various crime
analysis hardware and software for YPD; updated storm water billi process; supported several
public disclosure requests for clerk's office; setup / replaced several servers in various locations;
provided continuous technical support and hands-on assistance to the police department in effort
to generate and balance state required crime statistic (UCR) reports; and provided 24/7/365
ernergency support for all city divisions (prirnai'ily public safety).
Systems Support Regional - The IS division provided full desktop support to the Union Gap
Police Department and the Selah Fire Department, extended fiber optic communications to the
Selah City Hall and Fire department; and provided utility bill printing services for the City of
Toppenish.
Utility Services Improvements - Implementation of check scanning hardware and related processes
was completed duri the year and all checks received for utility payments are now scanned for
processing (City receives over 150,000 checks annually for payment of utility bills). This aliows for
payments to be deposited into the city bank account the same day they are processed and notification
to the City of any NSF checks occurs within a few days of receipt, which allows for a much timelier
follow up on bad checks and helps to i'educe delinquent balances. Additionally, utility bills, parking
tickets and dog licenses can now be paid for with a credit or debit card at the Utility Services counter
(internet payment capability is scheduled for next year); and parki iniractions written by the
Committee for Downtown Yakima can now be paid at the Utility Services counter.
Budget Support - Staff spent countless hours monitoring city revenues and expenditures
throughout the year; administered a mid-year budget reduction; prepared budgeted and
supplemental reductions for the proposed 2011 budget; provided support to the Council Budget
Committee, and responded to numerous internal and external budget and financial related
information requests.
Finance Support - Developed a master lease agreement for the purchase of new citywide telephone
system; executed line-of-credit agreement for Kiwanis park project; researched / prepared
financing options for fir apparatus replacement program and analyzed options for possible street
maintenance program; assisted with establishment of two new LID's; new parking ''nucicrs" that
accept both electronic payment and coins were placed into full operation; completed expansion of
new debit/ned\trard system to parks and cemetery facilities; commenced analysis and upgrade of
city's electronic banking practices; provided financial technical support for various "at riek" loans;
began researching possible financing options for a new baseball stadium; tracked costs for several
major construction p jecLs and administered numerous state and federal grants.
Fivancia! Stateinents - Prepared the 2009 financial statements and related schedules and
worked with the State Auditors, as needed, during the City's annual audit. The City received
an Unqualified Opinion on the 2009 Financial Statements - the highest rating achievable. (This
continues over two decades of consecutive unqualified financial statement opinions for the City.)
The 2011 proposed budget for the Finance Department is presented, division and service
units, on the following pages. In addition to charts identifying the budgeted dollars, the Division
Managers have prepared written narratives to help explain the 2011 operating plans and proposed
utilization o[funding.
Preliminary Budget ° Finance -3
CITY OF )���^'
FINANCE
2011 PRELIMINJARY BUDGET NARRAT
INFORMATION SYSTEMS - 052
GENERAL FUND
FINANCE DIRECTOR RITA DEBORD
INFORMATION SYSTEMS MANAGER VACANT
DEFINITION
UwFnow«nnwSvmswoDwmmw - Pmw«m Rmpnwmmuna:
Security and Operations of City's Information Systems Infrastructure (e.g.: databases;
operating systems; firewalls; anti-virus; anti-spam; communications networks; etc.)
Maintenance, Enhancement and Support of:
• Exisliiig Software Applications
• City's Geographical Information Services (GIS)
• Existing Computer Hardware (e.g.: computers; printers; copiers; mobile data terminals;
wireless PDA devices; data radios; microwaves; fiber optics; surveillance cameras; etc)
Implementation of New Software Application systems
Printing Services
Graphical DesinServicee
The Information Systems Division consists of three separate service units:
SERVICE UNIT 103 — CRIMINAL JUSTICE .3% SALES TAX
SERVICE UNIT 631 — DATA PROCESSING
SERVICE UNIT 653 — COPY CENTER
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1233 Information Systems Manager ^` 1.00 1.00 0 00
2102 GIS Technician 1.00 1.00 1.00
2107 Coinpnter Operations Technician 2.00 2.00 1.00
2108 Computer Client Services lecboirbu'` 4.00 4.00 600
2](9 A9p]knbvuoD,vd^po`'' 2.00 2.00 0.00
2110 Database Administrator iOV iOV iOV
2]]1 Lead Applications System Designer 1.00 1.00 2.00
2112 Network Services Engineer 1.00 1.00 1.00
2114 Senior Applications Developer 1.00 1.00 0.00
2116 Lead Client Services Technician 1.00 1.00 1.00
7611 Print Shop Operator 1.00 1.00 1.00
10201 Senior Analyst '` 1.00 1.00 0.00
11901 Supervising Senio Analyst 1.70 2.00 2.00
Web / 1mmu"/K4note,'z' 0.00 0.00 1.00
Project Manager / Business &uJy,/«' 0 00 0.00 1.00
TOTAL PERSONNEL (4) 10J0 19.00 10.00
(1) The 2011 Budget includes a propos l to consolidate the Information Systems Manager position with the l-'ublic Safety
Communications Manager position. Tbcmnuoger'sdm"ood,d^,dbudA,/wd1bcoU^cm"dbuwcuu/h,/w^dhisionx/h,
percentage allocated to each may change from time to time based on the workload demands of each division. The 2011 Budget
allocates .70FTE to Public Safety Communications and .30 FTE in Information Systems. (The position will be listed as 1 FTE in
the Pnblic Safety Comnmnunications personnel chart.)
(2) Information Systems i, proposing staffing adjustments iu2VU that, if approved, will result iu the deletion ^/ one Senior
Analyst, a Senior Applications Developer (vacant), two Applications Developers, and a Computer Operations Technician and
the addition "/ one Project Nnoog,r,/Ouxior^x Analyst, one Web master, one Lead Applications System Designer, and two
Client Services 1e.hoi'iaopositions. (See the Budget Reduction Policy Issue for the Finance Department/Information Systems
Reorganization, for more information)
(3) Although both of the Supervising Senior Analyst positions were originally approved as a full-time FIE, one of the Analysts
worked a reduced schedule in 2009. However, due to increased workload this position returned to full-time in 2010.
(4) A portion v[ the Department Director's (`.25)^nd Department Assistant's ((1.25) time is allocated to this division.
BUDGET SUMMARY
DEPT 052 INFORMATION SYSTE S (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % [Hwo %[H^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY 8, SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
103 Criminal Justice Sales Tax .3&Inc $37,199 $50,056 529,653 554,727 $42,776 85.5 78.2
631 Data Processing Center 2,25(\602 2,366,386 1 2 2,013 85.1 86.5
653 Copy Center 162 172,965 117,553 ]69,57] 172,607 99.8 101.8
Total Expenditures 82 $2.589,406 81 $2 $2.228 86.1 87.3
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHwo %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY 8,T,,, ACTUAL BUDGET 9/30/2010 Ym o [ nn BUDGET 2 TO 5 TOTAL
100 Salaries and Wages $1 $L 362,871 5955,480 $L 282,602 $L 300,601 95.4 58.4
200 Personnel Benefits 362,147 360\835 244291 356,024 344,472 95.5 15.5
SUB-TOTAL SALARIES AND BENEFITS 1 1,723,706 ] 1,638,626 1,645,08 95.4 73.8
300 Supplies 158,669 168,755 94 168,900 160,900 95.4 72
400 Other Services and Charges 522,141 516,078 411 555,747 398,837 77.3 179
600 Capital Outlays 27,723 179,610 9,290 179,610 1; OM 8.4 0.7
70 Debt Service 45,014 0 9,589 7,671 7,671 * 0.3
»N) |o,crf"od Payment For Services 1 1 942 1 1 l'N]/ kl
TOTAL EXPENDITURES $2,45U20 $2 0 $2,55I $2 86.1 l'N./
EXPLANATORY NARRATIVE
SERVICE UNIT 103 - CRIMINAL JUSTICE .3% SALES TAX
This Service Unit is funded through the 0.3% sales ax approved by voL'ers in 2005, which is used
to enhance the efficiency, effectiveness and safety of the City's law enforcement and other Criminal
Justice personnel t the expanded use of technology These funds are used prnnarily to support
mobile technology for the police patrol officers (ex: purchase, installation, maintenance and support of
in-car computers and video cameras).
( ( ( (4) ( ( (
2010 2010 2010 2011 % cnno %cnov
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages $28 929,961 925,591 $29,90 529\961 KN/) 100.0
110 Salaries and Wage V 250 209 254 250 WO 100
120 Overtime V V 47 V 0 * *
Total 20 30 25,848 30,211 30 100.0 100/0
200 Personnel Benefits 2 ,385 4,145 2,214 2,516 2,566 61.9 102.0
490 Miscellaneous 6,705 l�nN 1 22,000 10,000 637 45.5
TOTAL EXPENDITURES - SERVICE UNIT 103 837199 850,056 $29,653 $54,727 842,776 85.5 78.2
Account 110 Salaries and Wages - This account includes wages only for temporary employees,
who support the patrol car technology. In accordance with management directive, salaries are
again ''hnzeo' for the 2Dllbudget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli ihUdy[Vr|ongcvky
Account 120 Overtime - This account helps provide personnel to respond to after-hours emergency
calls, prirnarily in support of police or critical server support.
Account 490 Miscellaneous - This budget covers miscellaneous expenditures in support of the
Integrated Public Safety Systems (IPSS) project, which the City and County agreed to share equally;
his ainount represeiis the CiL'y's 50% share,
SERVICE UNIT 631 — DATA PROCESSING
The Data Proces Service Uni is responsible for six areas of c r and tec y support
for all City departments:
I. General City Business Systems which includes financial, billing, payroll, numerous other
traditional business computer systems, and support of the City's \\ebxiha.
2. Public Safety Systems which includes Fire Records, Mobile Data Terminals, Prosecutors Case
Management System, Document Imaging, MubUeDi da|VideoSysten\SafeLy NetRegiona|
Area Records System and a variety of support systems, This area also provides regional
technical and software services to the City of Union Gap, the City of Selah, and most of the
county Fire Districts.
3. Geographical Information Systems (GIS) which includes mapping, geo1ocatio/x«|oeyearch,
Global Positioning Syshm(GPS) support, Autornatic Vehicle Location (AVL) services, and
mobile client mapping systems for Transi and Refuse, and special p ject support to several
systems and departments within the Cit)
4. Automated Inventory and Maintenance Management System (AIMMS) includes Work Order
Management, Equipment Tracking,|oven1oryManagen/entPorchasing,Accoon1sPayab|e
and Cost Accounting.
5. Client Services Support, which includes installation, maintenance and support of personal
computers and workstations, peripheral equipment, BlacWerryPDA'sandothe/perso/m|
productivity tools, office automation systenls, video conferencing, and the data commnunications
network, including extensive wireless and mobile wireless data communications systems. This
area also provides technical services to the Union Gap Police Department, Selah Police and Fire
Departments and West Valley, East Valley, Gleed, Highland and Lower Valley Fire Districts.
6. Computer Operations which includes the maintenance and support of the large central City
and Public Safety servers, operation of all centralized software applications, data entry, and
office support.
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Coov Y4Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL n000,, v/smzo|o Ymx sno BUDGET 2 m s 4 TO 5
8`yn`o«n
100 SaFaries and Wages $1'234571 $1 $819,798 81.116,880 $1J99,456 95A 1074
]]0 Salaries and Wages 9,007 12,500 5,167 11 7,500 60.0 05.0
120 Overtime 18,779 19,000 11 19,000 l9,000 100.0 100.0
130 Special Pay V V 63,292 63,292 0 , uo
Total 1,262,358 1,288,226 899,261 ] 1 95.2 ]N]
200 Personnel Benefits 343,39 340,059 230,027 336,982 325,105 95.6 96.5
300 Supplies
310 Office and Operating Supplies 27,465 24,450 7559 24,450 24 IoV// loV./
320 Fuel Consumed 722 755 656 vN) 900 119.2 100/)
35) Small Tools and Equipment 68,87 73,550 42,518 73,55) 65,550 88 811]
Total 596,274 898,755 850,732 598900 590,900 92] 91.9
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHnv % CH^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9Y30/2010 Ym o [ ov BUDGET 2 TO 5 4 TO 5
400 Ot Services and Clmrges
40 Professional Services $205,113 8190,791 8152,455 823I000 $74/50 39.3 32.2
1Z(/Communications 49,598 41 35,865 47147 47,147 113.1 100.0
430 Transportation /Training 3 8 1 4,000 8,140 100.0 203.5
440 Advertising 0 500 0 500 500 100.0 100.0
450 Operating Rentak and Leases 4 �lVV 3 5,I00 5 100/0 100.0
480 Repairs And Maintenance 211 28,000 195,158 28,00 214,000 102.9 1029
490 Miscellaneous 3,476 4/00 297 2,00 5,00 125.0 250.0
Total 478,71 458,478 388,104 500\047 355,137 77.5 71.0
640 Machinery and Equipnient 27,723 179,610 9,290 I79,80 15 8.4 8.4
750 Debt Service Capital Lease -Or 43,709 0 0 0 0 * *
S3@ Debt Service Exte,mdUd -Iu -3,774 0 0 0 0 * *
950 Interfnnd Opt Rental and Leases 1 1 942 1 1,257 100.0 100.0
TOTAL EXPENDITURES — SERVICE UNIT 631 $2 $2,366,386 $1 $2 $2 85.1 86.5
Revenues
330 1m,,gn",,mnrmn1K,,ru'no 8786 80 9590 8201 SO " 0.0
340 Charges for Goods and Services 28,283 35,000 35 35,0 50 1429 142.9
TOTAL REVENUES — SERVICE UNIT 631 $29,06s $35,000 835.590 $35 850.000 142.9 141.8
/4ccou//t170Su/or/es o//dlVares — hn accordance with managemeifl's directive, salaries are
again "frozen" for the 2011 budget. Major budgeted changes in this line item are outlined in the
division's re-organization proposal (see the Citywide Policy Issue for Budget Reductions — Finance
L)epadmen1/|nhnrmaLinnSvshenns Division for details of the proposed changes.) Other minor
changes in the salary accounts may occur because of an individual employee's merit adjustments or
eligibility for longevity.
Account 120 Overtime — Ovedirne in his service tiniI is utilized pi for pei'sonnel o
respond to after-hours emergency calls; primarily in support of police and other 24-l'iour operations
and for after-hours server maintenance.
Account 130 Special Pay -- This account provides funding for standby pay to personnel who
are on call during all non-working hours to provide immediate response to computer system
emergencies. Though the Public Safety departments' systems require 24-hout' computer availability
several other City departments also operate around the clock and rely heavily on computer services
during all hours of operation.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of abottt 6Yo, and unemployment insui'ance of 254; along with the noi'inal roII-ups i'elated
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12YQ. The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Supplies — Chy+vbJc paper and printing supplies account for
approximately 60% of this budgeL These costs are driven by demand. Wiring, computer and office
supplies, and rniscellaneoiis parts account for mOst of the l'ernaining budget.
Account 320 Fuel Consumed — This account provides for the purchase of gasoline utilized by
Department vehicles and diesel fuel for the diesel engine generator that supports the city's
uninterruptable power supply (UPS) system.
Accoiint 350 Siiiall Tools and iVlinor Eqnipinent — This accouni provides citywide funding for
Personal Computers (PC), servers, network communications equipment, v/ire|esscomon/nications
devices, fiber optic equipment, cabling and M scel la neou s equipment and supplies for all departments.
(At this severel limited funding level, the City's replacement cycle for PC's is over twenty (20) years if
100% of thi funding were utilized to purchase PC's, alone which is not the case, as noted above.)
Account 410 Professional Services — This account contains funding for computer software licenses,
data base licenses, computer virus detection subscription, Anti-SPAM e-mail service and staff
training. This account also contains appropria kns for most Information Systems projects, thus this
budget can vary dramatically from year 10 year depending on pr ject completion dates and pr ject
implementation schedules.
Account 420 Coiurnnujcatjons — This accoiint includes internet and data back hani connections for
the entii'e City (e.g.: network backbone and infrastructure connections to all cilry facilities (police,
fire stations, public works, wastewater treatment plant, etc.) and to Selah, Union Gap and Yakiina
County; Postage, telephone, data and rnobile comrnunications costs for division personnel are also
included in this account.
Account 430 Transportation and Training — This account represents the full training budget for the
City's computer support staff.
Account 45O Operating Rentals & Leases — This account pays for the postage machine and postage
meter equi nxsn1 rental, which is utilized for all city mail.
Account 480 Repairs and Maintenance — This account includes maintenance and support contracts
and repair costs for computer hardware and computer software citywide. (Includes: desktop
computers, PC's, printers, scanners, servers, check writers, database and network hardware, mail
stuffers, postage machine s, etc.).
There are several offsetting adjustments in this account in 2011 as compared to the prior year. First,
several critical rnaintenance and support contracts were left out of the 2010 budget, including UPS
Power backup system, UniTrends backup system and the finance check printer, these costs were
included in the 2011 proposed budget, as were a few new systems that were implemented during
the year and which need maintenance contracts.
Offsetting the above increases, is the planned transition from the existing public safety systems
10 the new systems. Due to the planned t to the Spillrnan public safety systems early in
2011, we ai'e able to drop maintenance on existing systems for next year and do not need to fund
mainhena/ue/suY`portcn the new yyyheony until 2Ol2 the purchase contract includes the first year
maintenance support. However, an estimated $45,OOU will need Lohe added in the 2Ol2 budget Lo
cover the Spillman maintenance and support costs.
Account 490 Miscellaneous — The primary expenditures from this account are registrations for
training classes and vendor sponsored user group conferences.
Account 640 Machinery and Equipmont - This account is a summary account of capital
investments including software systems. The 2010 budgeted ainouifl mcl funding for the
prosecuting attorney's system, which is a part of the overall public safety system project. The
contract 10 purchase a prosecuting attorney's system has not been completed, thus, these dollars will
likely be rolled over (encurnhered) into 2011.
ztcco,/nt95UIntem6/odOpemut/ngRontn/uodLeueey Rental
replacement charge for the Information Sy stenns' two vehicles.
SERVICE UNIT 653-COPY CENTER
This Service Uni provides hi h speed copying and professional quality offset printing and
publishing services to all departments and divisions of the City. LJsing specialized computer
software in cornhination with professional printing and di ital reproduction equi ment, the Copy
Center produces a large volume of printed material for all facets of City govpn
In addition, the center performs a variety of mail room services and other tasks related to special projects
such as surveys and special publications. The Copy Center also provides printing services 10 the Cities
of Union Gap, Selah, and Toppenish. The cost of printi and docurnent services are charged 10 the user
departments and outside agencies tV offset the majority o{ourGcnera|F/n'doperati expenditures.
(1) (2) ( ( (S) (6) (7)
2010 2010 2010 2011 % Cnwo ° A Cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 Y, ^x' [ wo BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $41 841,934 $3\368 $41J74 $41,934 100.0 1019
120 Overtime 342 2 0 50 2 100.0 500.0
Total 42,078 44,434 30,368 41,674 44,434 100 0 106.6
20 Personnel Benefits
200 Personnel Benefits 16,000 16,530 12,051 16,426 16`701 101.0 101.7
280 Clothing and Miscellaneoiis 32 100 0 100 100 100.0 100.0
Total 16 16,630 ]2 16 16 ](U.O 1017
300 Supplies
310 Office and Operating Supplies 17,703 2000 9W27 20y00 20y00 ]m x/ 100 0
340 Items Purchased for Resale 44,692 50,000 34,008 50,000 50,000 100.0 NkV
Total 62,395 70,000 43,636 7\0 7m0) 100.0 100.0
400 Other Services and Charge
420 Communications 254 262 116 262 262 lVKV lVKV
43) Transportation / Training 0 x8 0 8o 8o 100.0 W0
48)) Repairs and Maintenance 36,481 41.20 21J94 33,000 Z\,K 80.1 1000
490 Miscellaneous U 35) 0 350 350 100.0 100.0
Total 36,734 41,900 21,910 33,700 3I700 80.4 00.0
640 Machinery And Equipment 0 0 0 U U * "
750 Debt Service Capital Lease -Pr 5,038 V 7,666 6,108 6,108 * 100.0
830 Debt Service External Ltd -Int 41 0 1,923 1,563 1 * 100.0
TOTAL EXPENDITURES - SERVICE UNIT 653 $162,320 $172/65 $l]7.553 $169,571 $172,607 99.S 101.8
Revenues
340 Charges for Goods and Services 9129,768 9155J00 $64125 $155,000 S155,000 00.0 00.0
TOTAL REVENUES - SERVICE UNIT 653 $129,768 5155 $64 $155 055,000 100.0 100/0
/0- Finance • Preliminary Budget
Account 110 Scdaries and Wages — In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility bzr|ongepiLy
Account 120 Overtiine The functions that regularly require overtirne include the printing of
Council packets and budget docurnents.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance o[ about 6% and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8"/J and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Snpplies — This account contains general office and operating
supplies such as plain white paper, black ink, and toner cartridges. Approximately 75'X, of this
budget is for paper. Most of this account is demand driven and, as a result, can vary from year to
year.
Account 340 Items Purchased for Resale — This account contains supplies purchased for and billed
to specific print jobs such as utility envelopes. This account is cornpletelv dernand driven.
Acconnt 430 TrausportatioufTrainiug— This accoiintprovides for staff to attend conferences and
other training seminars.
Accoiint 480 Repairs and Muintenon»e — Thi account contains rnaintenance contracts and direct
repair costs for copy machines, printi equipment and mail processi equipment.
Account 490 M xce//oseo//a — This account includes registration fees for participation in
conferences, together with dues, subscriptions and othei' rniscellaneons expenses.
Revenues — Revenues consist of printing services provided to both internal City divisions and non-
city customers
Preliminary Budget • Finance — 11
CI' ,o,
FINANCE
2011 PRELIMINARY BUDCET NARRATIVE
UTILITY SERVICES - 054
GENERAL FUND
FINANCE DIRECTOR RITA DEBORD
UTILITY SERVICES MANAGER PETE HOBBm
DEFINITION
The Utility Customer Services Division provides business services to utility customers and the utility
operating divisions, includi (a) office services such as custonier account rnaintenance, billing, credit
arrangements, follow up on overdue accounts, coordination of various service requests, and providing
general information tocustomers regarding theii' accounts, available services, utility operations, City
ordinances, etc., (b) field services such as meter reading, replacement of bad meters, service related
inspections, water turn-on's and shut-off's, and (c) utility operating services such as ensuring accurate
consumption and billing data is captured and maintained, working with operating divisions in
prohlern solving and maintaining / irnproving system perforrnance and processes.
Primary services provided by this division include:
r
Meter reading
■ Water Service Turn-on / Shut-Off
Custornei Service and Account Adiriinisti'ation and Maiiilenance
°' Utility Billing
■
Ctistorner Accotiiit Credit and Adjustments
■ Administration of Delinquent Accottnts and Collections
■ Miscellaneous Service Repairs Lo Utility System Facilities and Equipment
Utility Custoinei' Coininunications and Notifications
Phone support to customers
The Utility Services Division consists of the foliowing service unit:
SERVICE UNIT 635 — UTILITY CUSTOMER SERVICE
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
UTILITY SERVICES ACTUAL BUDGET BUDGET
New Accounts Started 6,386 6,300 63m
Meters Read 117,000 119,000 ]2]
Meters Replaced 165 150 150
Customer Service Calk Answered 105,191) ll'\Nx) 115/00)
Bills Issued 189,010 I95,00 ZVLVm
Suspension Notices Issued 31.0 I2,0 33/00)
Delinquent Bills ioCollection 7,100 7,50 7900
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1242 Utility Services Manager 1.00 1.00 1.00
7311 Water Service Specialist 5.00 5.00 5.00
7315 Utility Service Representative 7.75 7.75 7.75
14301 Utility Service Supervisor 1.00 1.00 1.00
TOTAL PERSONNEL (1) 14.75 14.75 14.75
(1) Utility Services funds portions of the Finance Director (.15), Administrative Assistant (.15) and an Accountant (.25).
BUDGET SUMMARY
DEPT 054 UTILITY SERVICES (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG ° A CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
635 Utility Customer Service 51,130,716 51,256,127 $833,729 51,246,931 51,305,084 103.9 104.7
TOTAL EXPENDITURES 61,130,716 $1,256,127 5833,729 81,246,931 81,305,084 103.9 104.7
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages 8694,520 8714,842 8510,314 8701,146 6709,561 99.3 54.4
200 Personnel Benefits 233,894 250,925 173,293 250,925 251,650 100.3 19.3
SUB-TOTAL SALARIES AND BENEFITS 928,414 965,766 683,608 952,071 961,212 99.5 73.7
300 Supplies 33,028 21,040 14,333 21,040 21,341 101.4 1.6
400 Other Services and Charges 153,480 251,384 121,899 255,884 306,194 121.8 23.5
900 lnterfund Payment For Services 15,794 17,936 13,889 17,936 16,337 91.1 1.3
TOTAL EXPENDITURES 51,130,716 51,256,127 5833,729 51,246,931 51,305,084 103.9 100.0
Prelinfinau Budget • Finance - 13
EXPLANATORY NARRATIVE
SERVICE UNIT 635 - UTILITY CUSTOMER SERVICE
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % cnw, % cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 rx m+ c ov BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages 8671 8705,230 8499,871 8687034 $707796 100.4 10I0
120 Overtime 396 4/00 7,279 5,500 1 25.0 182
130 Sp+zidl'ay 720 02 357 612 765 125.0 125.0
14) K«hmnroVlem/ioahm`C^nh"vt 22,175 5,000 2.87 8,0 o 0.0 m`
Total 69452) 714,842 51\314 71]46 79 99.3 1012
20 Personnel Benefits
20 Personnel Benefits 233,407 25425 I72,80 25\425 251J50 100.3 100.3
280 Clothing and Miscdllancous 487 500 493 540 500 lmlV 100.0
Total 233,891 250,925 173,293 250 25] 100.3 1003
300 Supplies
310 Office and Operating Supplies 2,909 6,000 I696 6,000 6,000 100.0 100.0
320 Fuel Consumed 9,475 10\040 7366 10,040 1(\341 103.0 103.0
350 Small Tools and Equipment 20,641 5,000 3,271 5,000 5,000 100.0 100.0
Total 33,028 21 14 21,040 21.341 1014 101.4
40 Other Services and Charges
410 Professional Services 929 80,00 4 8\00 125/000 1563 1563
420 Communications 119,745 13V34 93,471 13V34 139,944 1075 1075
430 Transportation/Training 702 250 V 250 250 100.0 100.0
480 Repairs and Maintenance 7837 5,000 3,826 5,00 5/00 100.0 100N
490 Miscellaneous 24,768 36,000 20,364 40,500 36,000 100.0 88.9
Total 153,480 251 ]2] 255 306,194 121.8 119.7
900 1uu,h/od Payment for Services
950 Interfund Opt Rental and Leases 13 15,293 11 15,293 13 89.0 89.0
960 Interfund Insurance Services 2 2,643 2,643 2,643 2,722 1010 103.0
Total 15,794 17936 13,889 17936 16,337 91] 91.1
TOTAL EXPENDITURES - SERVICE UNIT 635 $1J3\716 81 8833,729 $1 $1 10I9 104.7
Revenues
340 Charges for Goods and Services 0 0 882,479 0 0 1043 104.7
TOTAL REVENUES - SERVICE UNIT 635 S1,120,763 S1,251 $821,179 81,247000 81,305,000 104.3 1017
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozpn'' for the 2011budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility 6or|Vngevdy.
Account 120 Overtime - The functions that regularly require overtime are after hours call outs for
emergencies.
Account 130 Special Pay - The areas that require special pay frequently are bilingual services. The
Utility Services Division has one hudgeted bilingual position.
14 - Finance • Preliminary Budget
Acconnt 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25"/0; along with the normal s related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PBFlS)conhUhuhony were unchanged.
Account 280 Clotliing and Miscellaneous — Items paid for from this account indude uniforrns and
cold weather gear for field employees.
Account 310 Office and Operating Supplies — This account includes costs for basic office supplies,
such as pens, paper, binders, locks, flashlights, batteries, etc.
Account 320 Fuel Consumed — This account provides for the purchase of gasoline for Department
vehicles utilized hy field personnel.
Acconnt 350 Sinall Tools and Equipinent — Iterns in this hudget include wrenches, screwdrivers,
reading probes, hedge trimmers, shovels and the like. The 2009 elevated expenditures were for one
time costs primarily related to a facility remodel due to division reorganization.
Account 410 Professional Professionn 1 Services — This account covers the cost of the rnaintenance and support
agreernent for the new utility cosLon'erserviussyshpnn(xnproxin'ate|v$Jllj}O[[2011 is the first
year); and bank fees and charges related 10 use of debit/credit cards, (2010 budget included nearly
S80,00O for bank fees, based onan early projection of the implementation daLeandpendoresLbnaLed
ciistomer 'sattiration" rate for credit cards. This has been rednced h` approximately $l3,OOOfor
2011.)
Account 42U Communications — The majority n(dhisaccmunJisspen1mnposLage but also provides
for wireless communications for field staff and division telephone services.
Account 480 Repairs and Maintenance— This account provides for normal repairs and
maintenance to tools and equipment, primarily for field staff.
printing utility hilis and
notices.
Account 950 Interfund Operating Ransferl Rental and Leases — This account funds costs for
iriaintenance and operation of depai'trnent vehicles for field employees.
Account 96O6ntorf/md Insurance Services — This hudgeted item covers division's share of risk
nlanagernent related expenditures.
}leres//oa— from the Water, Irrigation, Wastewater and Refuse utilities fund 100% of the
expenditures o( this division.
/»re/i Budget • Finance — 15
CITY OF )���^'
FINANCE
2011 PRELIMINJARY BUDGET NARRAT
COMMUNITY SERVICES _ 127
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON
EXECUTIVE DIRECTOR LINDA KRAFT, KRAFT CONSULTING
DEFINITION
The Comrnunity Services Fund was established during 2006 to account for grant funded programs
that provide cornrnunity support services. The first prograrn of this kind is the Healthy Farnilies
Yakima initiative.
HEALTHY FAMILIES YAKIMA
At the Federal level, Health and Human Services (HHS), Administration for Farnilies and Children
(ACF) authorized five demonstration sites to test the effectiveness of alternative approaches to child
support enforcenient issues. The eniphasis of these projects has been to test farnily strengthening
by promoting and teaching skills for healthy marriages and responsible fatherhood. 11 is antici
that communities may realize stabilization inparticipants' employment, in their children's school
attendance, and that divorce rates will decrease, thereby reducing the cost of child support
enforcement for those people served. The City of Yakima agreed to be the grant sub-recipient and
fiduciary agent for this project, which has heen under the Ieadershi of a Steering Comrnittee made
up of nonprofit, government, and private social service providers.
Comrnunity Services consists of the following service unit:
SERVICE UNIT 351 — HEALTHY FAMILIES
BUDGET SUMMARY
DEPT 127 COMMUNITY SERVICES (1) (2) ( ( ( ( (
2010 2010 2010 2011 % cnw, %cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY 8, SERVICE UNIT ACTUAL B"oo,, 9/]0lO|O Y,^x'[wo BUDGET 2 m5 4 TO 5
351 Healthy Families 8342,254 $206834 $54,661 $142,334 $8,250 4.0 5.8
TOTAL EXPENDITURES 8342,254 $206,834 $54,661 $142 88.250 4.0 5.8
REVENUE SUMMARY BY SERVICE UNIT
351 Healthy Families 8336,684 $205,000 9653 $145,000 $5 2.4 3.5
699 General Revenues 11,168 3,956 5 5,599 8,265 2089 1476
TOTAL REVENUES $347852 $208,956 $6252 $150,599 81I265 6.4 8.8
16 — Finance • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHwo %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY Br SERVICE UNIT ACTUAL BUDGET 9V30/2010 Y� ^ [ wo BUDGET 2 TO 5 TOTAL
300 Supplies $0 92,500 90 5500 $0 0.0 0.0
400 Other Services and Charges 342 2 04 ' 3}4 54 141 8,250 4/0 lO(/{/
TOTAL EXPENDITURES $342,254 $206 554,661 5112 $8 4.0 100.0
EXPLANATORY NARRATIVE
SERVICE UNT 351 — HconxvFom/uco
This isa five-year program which began mid-year 2OO6, totaling $l,5OO,OOO, with a Federal
commitment of $9gO,OOO and a local match requirement of34X,or$5lO,OOO. The giant expiies in
June 2011. The State of Washington Department of Social and Health Services, Division of Child
Support ([)CS) is charging an administrative fee of 5% and the City is charging an administrative
fee of 3.1%, leaving a program - budget of $1,425,000 over the five-year period.
During 2008, lhe Stale of Washington Departrnent of Social and Heallh Services, Division of
Child Support, revised the way the 34% Iocal match worked. Whatever match is received, in-kind
or contrihutions, can he used to offset the expenditures. The noncash rnatch can then he used
to request reimbursement in whole from the State. However, ''VnbunLeer" in-kind contribution
continues to he ineligible as match.
The basic steps to carry out this five-year program are as follows:
1. Determine a baseline of attitudes about marriage, cohabitation, and marriage education pre
and post irnplernentation of the Coalition's workshops and media campaign.
2. Develop and maintain a coalition that is comprised n( multi-disciplinary organizaLinnsLhaL
are stakeholders in seeing that farnilies thrive in the Yakirna area.
3. Provide centralized services that are efficient so that technical assistance is provided to
multiple marriage education sites to ensure hi h|yeffecLireprngranosareo((eredaL|nvv
costs to consumers.
4. Saturate the Yakima Valley with information about the value of healthy, long-term
relationships and marriages that are stable for children, women and men as well as
employers and communities.
5. Provide workshops that are technically advanced about skills and attitudes necessary to
build a healthful, sli'ong pair bonding.
6. Capture data from participants inorderho/neam/reresu|tyandprovideink/nnaLionto
national researchers.
7. Create a sustainable coalition for years to come without the aid of government funding.
Preliminary Budget • Finance — 17
During 2010 the Healthy Farnilies Yakima Coalition has been successful in conducting several
PREP (ip. marriage/relationship training) workshops, a at a reduced pace as the fundi for
this prograrri is nearly depleted. The Coalition is currently doing strategic planni to determine
the best succession tactics for continuing this type of early intervention and prevention for couples
when the grant iscompleted. ACF has invited the executive diredor to seek universities to conduct
secondary research regarding the impacts k` couples, due ho the success o[ this five year project.
The media portion of the research has been concluded, which was desi ncdioimnlemenda
saturation of values based messages in the valley regarding commitment to marriage and family
This media plan was tremendously successful, with more than a one-third match being provided
by aiea TV, billboards, and radio. Fundi'aising for future tactics is currently a pi'imary focus fot'
the director, as well as providing research findings to the federal Human Health Services team in
Seattle and Washington DC. The national evaluatoi's will be in Yakirna beginning rnid Decernber to
begin a 6-month study of the Yakima Coalition's work, which has been deemed a priority because
more participants havcpariici ated than ori inally estimated. Ongoing maintenance of the web
basedresnnrcep|at6ornnisri nroos|ynsedbyLhecoa|dionn/enobersandthepob|ic.
(1) (2) ( ( ( ( (
2010 2010 2010 2011 %Cnnv % Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9Y30/2010 Y, m+ [ ov BUDGET 2 TO 5 4 TO 5
Expenses
310 Office and Operating Supplies SO $2,500 $0 $500 80 uV 0.0
400 Other Services and Chares
410 Professional Services 178,562 1}Y}34 54,661 139,334 8,250 '59 5.9
430 Transportation / Training 3,164 5,000 0 2,500 0 0.0 0.0
440 Advertising 160,527 60,000 0 0 0 ail '
Total 342,254 204,334 54,661 141.534 8.250 4.0 5.8
TOTAL EXPENDITURES — SERVICE UNIT 351 8342.254 $206834 $54.661 $142 $* 4.0 5.8
Revenues
330 h`tr,g,ovrnxn,nu| Revenues 5332 8200V000 50 8140,000 u/ 0.0 U/`
360 Miscellaneous Revenues 3,739 5,000 653 5,000 5,000 100.0 l'
TOTAL REVENUES — SERVICE UNIT 351 5336,684 $205,000 565 $145,000 $5,000 2.4 3.5
Account 310 Office and Operating Supplies - This line has primarily been made up of the
curriculum (i.e. class materials), and other supplies necessary to support the training effort; however
no expenses are budgeted in 2011.
Acconnt 410 Professionat Services - The 2011 budget consists of the following:
2010 2011
2009 YEAR-END PROPOSED
DESCRIPTION ACTUAL ESTIMATE BUDGET
Executive Director (m`tmu'" $125,595 $119,334 $5,250
Research and Data Collection 52,967 20,000 0
TOTAL 410 PROFESSIONAL SERVICES 8178 8139,334 88
(1) Contract includes executive staff, physical office, office equipment & technology support, supplies, utilities, etc.
18 - Finance • Preliminary Budget
Account430 TransportationlTraining No expenses are budgeted for thi account in 2011. This
account has been used for training and travel for the class leaders in the course materials. The grant
also pays for travel for the Executive Director to seminars, conferences, meetings, p|c.
Account 440 Advertising - No expenses are budgeted for this line item in 2011. This account
has been used for both marketing of the prograrn to make the community aware of the available
resources, and an informational campai nonthebcnc[hso[heakhv marriages.
Revenues - No revenue is budgeted for 2011 as it is expected that all of the grant money will be
spent by the end of 2010, however any additional contributions received will be used to continue
progra activities uiitil the end of the five yeai' program period in June 2011.
SERVICE UNIT 699 — GENERA REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHwo %[nno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V302010 YEAR-END BUDGET 2 TO 5 4m 5
Revenues
270 Beginning Balance 511 $3,956 55'599 85,599 88,265 208.9 1476
TOTAL REVENUES —SERVICE UNIT 699 $11 53,956 55 55,599 58.265 2089 1476
Revenues - Revenue consists of the fund balance. The biidget as included in the document shows
an ending balance of $5,015. However, since the five vear progi'am is corning to an end, the Final
Budget will be inodified to increase expenses so that the 2011 ending balance will be zeroed out.
CITY OF )���^'
FINANCE
2011 PRELIMINJARY BUDGET NARRAT
FINANCIAL SERVICES - 015
GENERAL FUND
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR oFAnCo/vv/I*s & BUDGETING CINDY EPPERSON
DEFINITION
The Financial Services Division supports all City departments and is responsible for:
• Financial Cornpliance and Inlernal Control Oversight,
• Accounting and Reporting of all expenditure and revenue transactions,
• Financial Staternents Preparation and Distrihution,
• Design, Preparation and Adrninistration of the operating and capital budgets,
• Financial Analysis of various operating, financial, legislative and economic development
proposals,
• Risk Management Administration,
• Investment Portfolio Administration,
• Capital Financing, and Debt Service Administration (bonds, leases, loans, lines of credit),
• Receiving and Recording of all City recei is(canh,ckzcironic[onds,ck.),
• Payrnent of all Invoices (Accounts Payahle),
• Payroll Administration,
• Administration and Budget responsibilities for : District Court costs; Capitol Theatre
Reserves; Cemetery Truyt;L|[)Guaranties;ConLi ncies and Operating Fund transfers, and
• Administrative Iiaison with the Municipal Court, Public Facilities District, Healthy Families
Yakima, and Intergovernmental Agencies.
2011 CHALLENGES
Over the past few years the Finance Division has been flooded with ever-increasing demands on our
services including: new regulatory requirements; new accounting, reporting and audit requirements;
increasing requests for financial / accounti support froni city division personnel; internal and external
challenges regardi ntnierous aspects of city operations, and/or suggestions for reduci costs or
increasing economic development, all of which result in the need for financial analysis and follow-up;
several new Council initiatives that require financial and/or budget staff support and an increasing
number of grants to adrninistei' and/or increas'tng tenns/co/x]kionstiedkrdxe grant awards, which
significantly increase the complexity and time - required to administer these grants.
|nadddiun|oaUofdhese'ex1erna[demandsnnsha(fresnorces,xehaveexyeriancedasignificant
increase in the arnount of staff tnne we rnust devote to monitoring and pr jpcLi the city's revenues and
expenditures, and identifying, implementing and adiriinistenng appropriate budget actions necessai'y to
ensui'e the city opei'ates with the approved budget and maintains minimal reserve (emergency) balances.
As "Murphy's law" would have it, it is precisely the impacts of the severe contraction in the local, state
and national economies over the past few years that are both reducing city revenues and generating
many of the ever increasing demands on our staff resources noted above. While all of the above
conditions were developing, each forming inc pressiire and demands on finance staff resources,
20 - Finance • Preliminary Budget
the nee 10 reduce the City's expenditures was also becoming evident. Thus, just as the dernands on the
finance staff were beginning to outpace the available resources, our staff levels were reduced for budget
reduction purposes.
An unfortunate consequence of operating with fewer resources in Finance is an increased financial and
legal risk lo lhe City Whether by cutting corners to "do more with less" or by unintentionally neglecting
something that is mandated, or - by a direct and/or indirect diminishment of internal controls, savings
achieved through staff reductions can result in costly outconies. The finance division has operated with
one less Accountant and one less Financial Services Specialist (FSS) for all of 2010; an overall personnel
reduction of appioxiinalely 12%, And while the remaining staff has stepped up and taken on more work
and more responsibilities, the professional staff has been stretched too far and are wearing down, and
we find ourselves far behind in a number of critical areas.
We hope that duri 2011 we can catch up with sorne of the more urgent needs; howevei it is more
likely that our outstandi project list will only increase as we struggle to keep up with the growi
regulatory requirements, research requests and 1 standards of fiscally responsible operations.
Even with fewer staff resources and the need to closely monitor revenues and reserve balances,
there are additional projects that require Finance involvement. Some of those include:
• Implement New GASB Pronouncements - The Governmental Accounting Standards
Board (GASB) continues to issue new financial reporting requirements which often require
significant additions lo the City's financial reports and underlying data collection. The next
major pronouncement to be implemented affects the categorization of fund balances.
• Bo;zd Issiies - The 2011 preIiiiinary budget i the issuance of a Revenue bond
to support continued rnandated irnprovernents at the Wastewater Treatment Plant.
Additionally, staff will be working with the Fire Department to accomplish their financing of
Fire apparatus using a state lease/purchase program for local governments.
• Sawmill Redevelopment - Work with Community and Economic Development to analyze
the proposal to build a minor league ballpark at the sawmill redevelopment area.
• Time and Attendance System - Continue to work with Information Systems and other
operating divisions to implement anelectronic time and attendance system. This project
will have a phased in irnplernentationby work group over the next year.
• IPSS- Continue coordination and implementation for the regional integrated Public Safety /
Criminal Justice computer systems (|pSS).
• Automated Inventory & Maintenance Management System (AIM&{S) Participate in
the review and implementation of computer systems necessary to complete the purchasing
consolidation, which affect the City's general ledger and work order (AIMMS) system. This
was begun in 2010, but will be a major {ocosbn2Dll,w1'irhcxtcmdsbcyomdFinanceioaU
major operating divisions Wastewater has submitted a policy issue 10 obtain an asset
rnanagernenl syslern lhal could be a component of this broader syslem.
Pn/i Budget ° Finance -21
• Policies/Comtrads — Atdhispoint in time there are several financial related contracts,
policies and / or operating practices that need updating or expandi (ex: banking
contracts, collections contract, use of warrants, expanded use of ACH, expanded use of
procureinent cards, budget policies, etc). Many of ffiese iteiis have been on Finance's IisL for
several years, and it is highly unlikely that there will be staff resources available to address
many, if any of these ontstanding issiies.
Summary— This combination of a significant increase in workload and a significant reduction in
staff has placed us in a very precarious position — a position that we are managing with extreme
care and caution today, but with considerable concern for our ability to maintain compliance with
the many critical fiscal and fiduciary responsibilities we hold relative to our regulatory agencies, our
funding agencies, our employees and the citizeiis we serve.
The only service nnit in this division is:
SERVICE UNIT 624— FINANCE
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
ACCOUNTING FUNCTIONS ACTUAL BUDGET BUDGET
Expenditures 8161.8 $205] $ln\x
Capital Projects 822.2 854.3 $41.5
Invoices Processed 27,104 25,389 25,000
Number of Grants Administered 51 60 }7
Payroll Warranu Issued 849 843 843
Payroll and Benefits Paid`^ $uw 861.5 862.1
Employees Paid (Permanent and Part Time) Average Monthly 809 799 775
Claims Warrants i,sucd 12 10\500 10\500
Dollar Aniounl of Claims Paid 856.4 864.5 866.5
Number "/ Funds 73 75 75
Number v[ Full Accrual Funds 33 33 33
iour6/mi Payment Requests `v 606 520 500
LID's in Process 2 2 0
TREASURY FUNCTIONS
Revenue Received"' $16i5 $183.4 $182S
Invoice and Assessment Rolls 3,258 3,590 3,500
GO and Reveniie Debt Issues Adininistered 19 19 22
L1D\ Closed (Establish Notes and redeem LID Warrants) 0 2 V
Public Works Trust Fund Loans Administered 18 18 20
Special Assessment Notes /Bonds 5 7 7
GO and Revenue Debt Service Payments Made `^ 85.8 86.2 86.2
IMPACT
Investment Income"' &97 8.72 8.44
Average Total YvnthdvMbuxged~ 857.6 554/ 554/
(1) Numbers iomillions.
(2) t\5 ACH (direct deposit) payments are used w pay more types vfbills, the nrmiber of warrants are decreasing. The pension
Funds are using ACI-1 to provide inost of the nionthly pensions. This one prograin is reducing warrants by about 1 ,t)t)0/year.
(3) Internal utility bills are being summarized by the new Utility Customer Service System, and processed in one transaction monthly.
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1140 Director of Finance and Budget 1.0 1.0 1.0
1243 Deputy Director of Accounting and Budgeting 1.00 1.00 1.00
2316 Financial Services Specialist w 510 510 410
lUlN Payroll Officer UN UN UN
10307 Accountant ' 4/0 3/0 3/0
10 Financial Service Officer 1.00 1.00 1.00
1304 Treasury Services Officer 1l 1l 1l
10305 Financial Services Techoiciao-Payroll 2.0 2.0 2.0
10520 Utility and Finance Assistant l/N l/N l/N
TOTAL PERSONNEL m 17.00 18.00 |lOO
(1) A Financial Services Specialist position vacancy was eliminated from the budget during the mid-2010 reductions, and is being
carried forward into 20U. It should be noted that the 2010 inid-vear reductions are not even listed on the 2011 Citywide policy
issue, as they were included 05 part ef thc "base" budget, prior to thc app1iction of additional reductions.
(2) Au Accountant position vacancy was eliminated from the budget iu the 2N(/ round .`/ budget reductions.
(2) l.35FT6', are funded hy Information Systems (052)' Utility Services (U54) and /m Public Safety Communications
(151). Additionally, 1,16 of Utility Serviee Representatives (054) are being frmded by Finance.
BUDGET SUMMARY
DEPT 0|S FINANCIAL SERVICES (1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo %[nno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY B, SERVICE UNIT ACTUAL B"noET V/3W2V|V YEAR- END BUDGET 2mS 4 S
624 Finance $1'471.58 81,46\27w 8*76,769 $1'366/44 $1 94.6 Dq]
TOTAL EXPENDITURES 51 91 9976,769 51 $1 946 101.1
DEPT n| FINANCIAL SERVICES (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 Y4 [ono %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY 8,T,,, ACTUAL BUDGET 9/30/2010 YEAR- END BUDGET % n, 5 TOTAL
l'N Salaries and Wages 01/28,281 $1'047962 5703,344 5958,38 5987,944 94.3 71.5
200 Personnel Benefits 278,555 279,366 185,843 273,692 261 93.5 18.9
SUB-TOTAL SALARIES AND BENEFITS 1 1 889,187 ] 1 94.1 90.4
300 Supplies 23,050 17,500 14,396 20,000 17500 100.0 13
400 Other Services and Charges 129,115 102,26 60,054 100,920 101 99.0 7.3
500 1m,,gvvS,vo/ Other 1mr,6/od 14 6 14 6 6 100 0 0.0
900 1m,,k/od Payment For Services 12,493 13,118 13,118 13,118 ]I5]2 103.0 1.0
TOTAL EXPENDITURES 51,471,508 81,46\278 8976,769 $1'366044 $1 94.6 lmU`
Preliminary Budget • Finance - 23
EXPLANATORY NARRATIVE
SERVICE UNIT 624 - FINANCIAL SERVICES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9130/2010 YEAR-END ND BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages 51,000,042 81,037,854 5698,282 5950,700 8980,309 94.5 103.1
120 Overtime 7,200 10,000 3,986 7,500 7,500 75.0 100.0
130 Special Pay 0 108 63 108 135 125.0 125.0
140 Retirement/Termination Cashout 21,030 0 1,013 0 0 * *
Total 1,028,281 1,047,962 703,344 958,308 987,944 94.3 103.1
200 Personnel Benefits 278,555 279,366 185,843 273,692 261,237 93.5 95.5
300 Supplies
310 Office and Operating Supplies 15,403 15,000 _ 10,224 15,001) 15,000 100.0 100.0
350 Small Tools and Equipment 7,647 2,500 4,172 5,000 2,500 100.0 50.0
Total 23,050 17,500 14,396 20,000 17,500 100.0 87.5
400 Other Services and Charges
410 Professional Services 76,247 48,700 24,490 48,700 48,7011 1110.0 100.0
420 Communications 13,867 15,346 9,588 15,346 15,819 103.1 103.1
430 Transportation / Training 6,266 8,000 3,678 6,500 6,500 81.3 100.0
450 Operating Rentals and Leases 0 13(1 0 130 130 100.0 100.0
480 Repairs and Maintenance 0 150 0 150 150 11)0.0 100.0
490 Miscellaneous 32,736 30,000 27,298 3(1,094 30,000 1(10.0 991
Total 129,115 102,326 60,054 100,920 101,299 99J1) 100.4
53(1 State /County Taxes and Assessment 14 6 14 6 6 100.0 100.0
960 lnterfund Insurance Services 12,493 13,118 13,118 13,118 13,512 103.0 103.0
TOTAL EXPENDITURES - SERVICE UNIT 624 81,471,508 $1,460,278 $976,769 81,366,044 81,381,498 94.6 101.1
Revenues
340 Charges for Goods and Services 83,908 85,000 SO 8)) 5)) 0.0 *
TOTAL REVENUES - SERVICE UNIT 624 $3,908 85,1)00 50 SO SO 0.0
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity. This account is 5.5% less than
the 2010 budget because of the elimination of a Financial Services Specialist, and a net effect of the
information Systems division reorganization.
Account 120 Overtime - The functions that regularly require overtime are monthly payroll
processing, budget preparation / production and financial statement preparation. With one fewer
Financial Services Specialist, the ongoing processing of Accounts Payable and Accounts Receivables
are also requiring overtime.
Account 130 Special Pay - This account includes bilingual pay for one Utility Services
Representative partially assigned to Finance.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
24- Finance • Preliminary Budget
Account 310 Office and Operating Supplies — Major components of this account are warrant
stock and IRS related forms, such as VV-2's and 1099!s, and binders for budget and other Finance
related documents.
Account 350 Small Tools and Equipment — This account is used for equipment replacement, and
pays for items such as calculators, office furniture and computer components.
Account 410 Professional Sornicos— Thisyrovkt s for fiduciary (banki and trust) services
$38,700, and outside consultants, such as arbitrage compliance specialists and technical support for
various sinall software systems $10,000.
Account 420 Communications — This account provides for postage costs, which include mailing
Accounts Payable remittances, Accounts Receivable invoices, and IRS required forms (i.e. 1099's and
W-2's), along with other husiness correspondence $9938 Also included are telephone and wireless
communication costs $5,881.
Account 430 Transportation I Training — This account provides for management and staff to attend
Finance conferences aini other training seminars, and to obtain coi'itinuing professional education
required 10 rnaintain CPA Iicenses.
Account 450 Operating Rentals and Leases — This account has been used for the leasing of a safe
deposit box.
Account 480 Repairs and Maintenance — This account contains direct repair costs for office
equipment, if needed.
Account 490 Misce!!cineous — This account provides for printing of the City's budget documents,
financial statements and other business forms and envelopes — S17,000. Dues and subscriptions
to keep current on accounting, finance and related issues are budgeted at 55,000. The balance
of $8,000 is registrations for training seminars, anntial rent of the post office box and othei' trnly
miscellaneous items.
Account 53U State/County Taxes and Assessments — This line itein represents Business and
Occupation taxes due to the State generated by taxable activities in General Fund.
Account 960 Interfund Insurance Services — This expense is this division's share of the risk
management fund, prirnarily to cover employee surety bonds. All charges frorn the Risk
Management Reserve Fund were increased a minimum or 3% to adequately cover program costs.
Revenues — Revenues consisted of reimbursement for direct work done foi' Healthy Families grant
administration. Since the grant is windi down, this revenue is being zeroed out. As a point of
discussion, the City does not maintain an indirect cost allocation plan for grant adininistration
for 2prbnary reasons: l/ It would require additional resources focused onmaintaining the plan
many organizations have a full position gatheri the needed data; and 2) Typically, grants are not
increased for administrative costs. In other words, if an indirect cost allocation is applied 10 a grant,
the funding available for the program/project are reduced by that amount. The City has historically
maximized project funds for grant awards.
Preliminary Budget • Finance — 25
CITY OF Velie_%llti
FINANCE
2011 PRELIMINARY BUDGET NARRATIVE
POLICE PENSION - 035
GENERAL FUND
FINANCE DIRECTOR RITA DEBORD
POLICE PENSION BOARD
DEFINITION
This General Fund division provides for pension, disability and medical benefits to retired police
officers hired prior to 3/1/70. All currently employed police officers hired prior to 10/1/77 are to
be paid any additional benefits they were entitled to under the 1955 Act that were not offset or
provided by the 1969 Amendatory Act.
Pension benefits for police officers that were hired after March 1, 1970 are covered by the
Washington Law Enforcement Officers and Firefighters' Retirement System (LEOFF 1), but this
division provides medical benefit coverage for these officers.
BUDGET SUMMARY
DEPT 035 POLICE PENSION (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET .EAR-_ND
9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
642 Prior Pensions $1,316,580 51,373,040 $1,035,657 81,365,994 $1,404,590 102.3 102.8
TOTAL EXPENDITURES $1,316,580 $1,373,040 81,035,657 $1,365,994 $1,404,590 102.3 102.8
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
200 Personnel Benefits 8573,346 8585,150 $440,417 $588,650 $589,150 100.7 41.9
300 Supplies 209 50 36 50 50 100.0 0.0
400 Other Services And Charges 743,026 787,840 595,205 777,294 815,390 103.5 58.1
TOTAL EXPENDITURES $1,316,580 $1,373,040 81,035,657 $1,365,994 $1,404,590 102.3 100.0
26 — Finance • Preliminary Budget
EXPLANATORY NARRATIVE
SERVICE UNIT 642— PRIOR PENSION
Medical benefits continue to i'ise evei'y year. (In 2003, total rnedical costs surpassed pension
benefits). As the population served by this fund ages, the medical benefits will continue to escalate.
For 2011 the total budget includes:
Pension Benefits 558v
Medical Benefits 8]3
Administrative Costs 2,344
TOTAL $1
( ( ( ( ( ( (
2010 2010 2010 2011 % Cnwo %[nno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, m+ [ nn BUDGET 2m5 4 m 5
Expenses
200 Personnel Benefits
200 Personnel Benefits $0 91 50 50 $0 0/0 *
290 Pensions And Death Bcnefits 573,346 584,150 440,417 588,650 589,150 100.9 kmJ
Total 573,346 585,150 410 588 589,150 ]007 100.1
30 Office And Operating Supplies 209 50 36 50 50 100.0 lmlV
400 Other Services And Charges
410 Professional Services 740,561 785,550 592,576 774,665 803,100 103.5 105.0
430 Transportation /Training 1 1,440 1 1 1.440 lUo// 864
400 Miscellaneous 963 85) 963 063 850 lNU/ 88.3
Total 743,026 787,840 595,205 777,294 815,390 103S 104.9
TOTAL EXPENDITURES — SERVICE UNIT 642 81'316'580 $1 $1 $ $1 1023 102.8
Account 290 Pensions and Death Benefits - Pensions and death benefits paid out to retired police
and their benefi iaries.
Account 3I0 Office and Operating Snpplies - Items budgeted are mainly inly office supplies, including
insurance ''p/eoniu/ne" paid into the City's i'nedical benefit fund.
Account 410 Professional Services - Funds budgeted in this line item are medical benefits
including insurance ''prpnnionns" paid into the City's medical benefit fund, medicare prernium
payments, dental care and long terrn care costs.
Account 430 Transportation / Training - This account provides for staff to attend conferences and
other training seminars.
Account 490 Miscellaneous - This account includes registration fees for participation in
conferences, together with dues and subscri tionsh`rtheChy's memberships.
Preliminary Budget • Finance - 27
CITY OF )���^'
FINANCE
2011 PRELIMINJARY BUDGET NARRAT
FIREMEN'S RELIEF AND PENSION - 612
FINANCE DIRECTOR RITA DEBORD
FIRE PENSION BOARD
DEFINITION
This trust fund pays pensions, disability benefits and medical benefits to retired Firefighters hired
prior to 3/1/70. All retired Firefighters hired prior to 10/1/77 are to be paid out of this fund any
additional benefits they were entitled to under the 1955 Act that were not offset or provided by the
l969 Amendatory Act.
The Washington Law Enforcement Officers and Firefighters' Retirement System (LEOFF I) pays the
pension benefits of firefighters hired after March 1, 1970; but this Fund provides medical benefit
coverage for these employees upon retirement.
This department has the following service uni s
SERVICE UNIT 642 — PRI0R PENSIONS
SERVICE UNIT 699 — GENERAL REVENUES
BUDGET SUMMARY
DEPT 612 FIREMEN'S RELIEF AND PENSION (1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 Y6 GIwo % Cn^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 m5 4 TO 5
642 Prior Pensions $1 51.624792 $1 51.551,403 $1 vv] 103.8
TOTAL EXPENDITURES $1 ��4,792 $1,170,424 $1 $1.609,%0 991 103.8
REVENUE SUMMARY BY SERVICE UNIT
642 Prior Pensions $67,634 $72800 $71 $71 $69,000 94.8 970
609 General Revenues 2,246072 2,286,410 1,587,491 2,250,688 2,273,72(1 994 NiO
TOTAL REVENUES $2 $2,359,240 $1 $2 $2 99.3 1009
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cowo %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY 8,T,,, ACTUAL BUDGET 9Y30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
200 Personnel Benefits $771,093 5774,428 $540,991 $725,850 9728500 94J 45.3
300 Supplies 241 150 3 150 150 l(mV 0.0
400 Other Services and Charges 741,972 812,400 601 78Z 589 843,600 103.8 52.4
900 1m,,h/od Payment for Services 54,477 37814 28,361 37.0|4 37.710 99.7 2.3
TOTAL EXPENDITURES 0 N.624'7 $1,17\424 N.551'403 $1,609,9611 99.1 100.0
28 Finance • Prelimbrary Budget
EXPLANATORY NARRATIVE
SERVICE UNIT 642 — PRI0R PENSIONS
The Pension Board has endorsed a policy issue approved in 1996 to set aside $50,000 annually to
build a reserve for future medical and long-term care costs. Because of budgel consti'aints 2008
is the last year the City been able to set aside that much for reserves. For 2011 the total budget
includes:
Pension Benefits 3728500
Medical Benefits 821
Contingency 20y00
Administrative Costs 39,960
TOTAL $1,609,960
Over the past ten years, medical benefits have demonstrated an annual average increase of over
16%, while pension benefits are relalively flat. As the poptilalion served by this fund ages, the
medical benefits will continue to escalate. These rnandated expenses will continue to erode General
Governinent resources until an alternative funding source is found.
(1) (2) ( ( ( ( (
2010 2010 2010 2011 Y4 [ono % Cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, m~ [ wo BUDGET 2 TO 5 4 TO 5
Expenses
200 Personn Benefits
200 Personnel Benefits 375 $500 $V 3500 $500 100.0 iVkV
290 Pensions And Death Benefits 771 773,928 540,991 725,350 728 94.1 1004
Total 771,093 774,428 540,991 725,850 728,500 94J 100.4
310 Office And Operating Snpplies 241 150 3 150 150 WO (/ 100
400 Other Services And Charges
410 Professional Services 74\779 790\300 598,926 780,429 821 104]0 105J
430 Transportation / Training 780 1.400 1,456 1,460 1,400 lNU) 95.9
490 Miscellaneous 413 2\70 688 5 20,700 IVo// 363.2
Total 741,972 812,4 61)1.069 787589 843,60 lUIx 1071
1 )90 Interfund Administrative Charges 54,477 37,814 78,361 37,814 37710 99.7 90.7
TOTAL EXPENDITURES — SERVICE UNIT 64I $1.567,783 51 91 51 91 99.1 10I8
Account 200 Personnel Benefits —This account is to pay medical expenses not covered by insurance
for active LB()PF|members.
Account 290 Pensions and Death Benefits — Pension and death benefits paid out to entitled parties.
Account 310 Office and Operating Supplies — Items budgeted are mainly office supplies.
Account 410 Professional Services — Funds budgeted in this line item are medical benefits such as
paid medicare premiums, dental care, medical care and long term care costs.
Preliminary Budget • Finance — 29
Acconnt 430 Transportation / Training — This account provides for staff to attend conferences and
other traini seminars.
Account 490 Miscellaneous — This account includes registration fees for participation in
conferences, together with dues and subscri hons for the City's memberships.
Account 990 Interfund Administrative Charges — This expense is this funds share of other
department's administrative services charges.
SERVICE UNIT 699 & 642 — REVENUES
( ( ( (4) (5) ( (
2010 2010 2010 2011 Cnwo %[nwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, m, [ no BUDGET 2 m5 4 5
Revenues
330 1m,,gn",,mnrmn1K,,ru'no 867634 872 971'170 971 969,000 94.0 97.0
TOTAL REVENUES —SERVICE UNIT 642 867,634 872,800 871 $71 S69,000 94.8 970
SERVICE UNIT — 699 GENERAL REVENUES
Revenues
270 Beginning Balance 8828631 8780,675 8745,923 8745,923 8770,455 98.7 103.3
310 taxr^ I 1,502 841 1 1 100/0 100.0
360 Miscellaneous Revenues 3,00) 3,000 0 2,0 50 167 250
TOTAL REVENUES — SERVICE UNIT 699 82,246,072 82,286,440 81,58741 82,250,688 82,273,720 99.4 101.0
Revenues — These benefits are supported by property taxes, an allocation of fire insurance premium
tax and reserves. The 2011 property tax allocation represents about S.278 per $1,000 of assessed
valuation or 10.7& of the total general property tax levy for 2011. State law (RCW 41.16O60) allows
cities with Firemen's pension funds to lev an additional $0225 per $1,000 of assessed valuation —
which covers about three-fourths of the otaI levy allocated for this purpose.
CITY Of
FINANCE
2011 PRELIMINARY BUDGET NARRATIVE
STATE EXAMINER - 013
GENERAL FUND
FINANCE DIRECTOR RITA DEBORD
DEPITTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON
DEFINITION
This division reflects the cost of the annual audit which is performed by the State Auditor's Office
on all City funds pursuant to State law. These regular audits look at financial statements, along with
compliance with federal, state, and local laws.
EXPLANATORY NARRATIVE
SERVICE UNIT 624 — FINANCE
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
ACTUAL BUDGET 9/3012010 Y EAR-END
BUDGET 2 TO 5 TOTAL
Expenses
410 Professional Services $102,601 S103,000 $50,920 $103,000 $103,000 100.0 100.0
TOTAL EXPENDITURES - SERVICE UNIT 624 $102,601 S103,000 $50,920 $103,000 $103,000 100.0 100.0
Account 410 Professional Services — Funds are budgeted in this line item the annual cost of audit
performed by Washington State Auditors.
Preliminary Budget • Finance — 31
CITY OF
FINANCE
2011 PRELIMINARY BUDGET NARRATIVE
TRANSFERS - 099
GENERAL FUND
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR OF ACCOITNTING & BUDGETING CINDY EPPERSON
DEFINITION
This Division is used to transfer funds from the General Fund to other funds.
EXPLANATORY NARRATIVE
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % GING %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
Expenses
550 Interfund Subsidies $2,27233 $2,402,275 51,496,635 52,417,275 $2,442,275 101.7 101.0
TOTAL EXPENDITURES - SERVICE UNIT 645 52,272,933 52,402,275 51,496,635 52,417275 52,442,275 101.7 101.0
Account 550 Interfund Subsidies — Budgeted to be transferred from the General Fund to the
following Funds in 2010 are the below transfers.
2010 2011
YEAR-END PROPOSED
FUND ESTIMATE BUDGET
SunDome Debt Service 5150,000 5150,000
Parks and Recreation Utility Tax (3.5%) 1,155,000 1,181,250
Law and Justice Capital Utility Tax (0.5%) 165,000 168,750
Public Safety Communications Fund Portion of Telephone Ta 850,000 S20,00(9'
Fire Capital — Ladder Truck Debt Service 72,275 72,275
Contingency 25,000 50,000
TOTAL TRANSFERS 52,417,275 52,442,275
(1) This represents the net reduction in the Public Safety Communications fund - 151, as a result of the Information Systems
reorganization/budget reduction proposal (see Citywide Policy Issue).
Note: When SunDome debt service was paid to Yakima County, it was accounted for in a separate
department in General Fund (096). Now that the City is paying for the recent improvements
directly, this has been moved to "Transfers" as the payment is transferred to a debt service fund.
2009 actual included $150,000 in Department 096.
32 — Finance • Preliminary Budget
mur o, Jik/a°'
FINANCE
2011 PRELIMINARY BUDGET NARRATIVE
PUBLIC FACILITIES DISTRICT/CONVENTION - 172
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR oF ACCOUNTING &BUDGETING CINDY EPPERSON
DEFINITION
In 2002 the City took the leadership role in forming a Public Facilities District (PFD) with the Cities
of Yakirna, Union Gap and Selah. The PFD is a separate govei'nrnental entity and its primary
purpose by law is to build and/or operate a regional center. The Yakima Regional PP[) is financing
the recent expansion of the Yakirna Convention Center by Ievyi a sales tax credit from the State of
Washington. This revenue comes from sales tax already being paid by the buyers of goods within
these three cities. 11 is not a new or increased tax. Note: The sales tax credit dedicated for the
Capitol Theatre is accounted for in a separate fund, Fund 174.
The sei'vice unhts in this division are:
SERVICE UNIT 327- PUBLIC FACILITIES DISTRICT
SERVICE UNIT 699 - GENERAL REVENUES
EXPLANATORY NARRATIVE
SERVICE UNIT 337- PUBLIC FACILITIES DISTRICT
( ( ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo %[nno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym � [ wo BUDGET 2 TO 5 4 m 5
Expenses
490 Miscellaneous $11 $24,0() 87,672 824 814,000 58.3 58.3
550 1mrrfuodS`boidhy 646773 665,000 476,500 629,000 580,000 87.2 v22
TOTAL EXPENDITURES — SERVICE UNIT 327 9657071 m89\000 S404 9653 $594,000 86.2 91.0
Revenues
330 Intergovernmental Revenues $665 $680y00 S484 $634,000 $621 91] 98.0
TOTAL REVENUES — SERVICE UNIT 327 8665,950 $68\00 $484 $634000 $621/0 912 vm)
Account 490 Miscellaneous — This account funds operati expenses of the PFD.
Account 55O l//terf///d Siibsidies — This line item represents transfers to other funds for debt
service on the Convention Center bonds issued in 2002 (Fund 272) $46O,OOO,a transfer Lothe
Tourist Promotion / Convention Center operating fund (Fund 170) to support operations of the
expanded facility $115,000 (down from $150,000 in 2010), and a transfer to the Convention Center
Capital fund (Fund 370) S5i000 (down from a budget of S55,000 reduced to a year-end estimate of
$19,000).
Preliminary Budget • Finance — 33
Revenues — Revenues consist of a tax credit transfer from the PFD. Since this is a tax revenue, it has
fallen with the economic downturn. The $634,000 year-end estimate is 10"/o less than the highest
year of collection which was $705,000 in 2008. The 2011 projected revenue is 2% below the year-end
estimate, which is consistent with sales tax estimates in other City funds.
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9130/2010 YEAR-END ND BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance $146,50ti $150,733 $155,S87 5155,887 8137,637 91.3 88.3
360 Miscellaneous Revenues 1,300 1,000 0 750 750 75.0 100.0
TOTAL REVENUES - SERVICE UNIT 699 5147,805 $151,733 5155,557 5156,637 5135,387 01.2 58.4
Revenues Revenue in this service unit consists of interest earned on investments.
34 — Finance • Prelimivary Budget
CITY Of },' '
FINANCE
2011 PRELIMINARY BUDGET NARRATIVE
PUBLIC FACILITIES DISTRICT/CAPITOL THEATRE - 174
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR oF ACCOUNTING &BUDGETING CINDY EPPERSON
DEFINITION
In 2002 the City took the leadership role in fo i a Puhlic Facilities District (PFD) with the Cities
of Yakima, Union Gap and Selah. The PFD is a separate goverilmental entity and its primary
purpose by law is to build and/or operate a regional ,enter. The Yakima Regional PP[} is financing
the recent expansion of the Yakima Convention Center as well as the current expansion of the
Capitol Theatre, by levying a sales tax credit fi'oin the State of Washington. This reveiiue comes
from sales tax already being paid by the buyers of goods within these three cities. It is not a new
or increased tax. This fund was created in 2008 to account for the PFD revenues that are dedicated
specifically to the expansion of the Capitol Theatre.
The service units in this division are:
SERVICE UNIT 327—PUBLIC FACILITIES DISTRICT
SERVICE UNIT 699 — GENERAL REVENUES
EXPLANATORY NARRATIVE
SERVICE UNIT 327—PUBLIC FACILITIES DISTRICT
( ( ( (4) (5) ( (
2010 2010 2010 2011 % Cowv Y4Cnnn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 m 5
Expenses
490 Miscellaneous $13 $12,00 87,545 811,000 812/0 lNU/ 109.1
550 Interfund Subsidies 466,06 40\00 345,000 490000 456,0 03.1 93]
TOTAL EXPENDITURES — SERVKE UNIT 327 5479,252 8502,000 S352,545 8501,000 $46N,000 93.2 93.4
Revenues
330 Intergovernmental Revenues 8502 850I000 8365 8477000 S467,460 92.9 98/0
TOTAL REVENUES — SERVICE UNIT 327 $542,S82 $543,000 8365,326 $477000 8467,460 92.9 98.0
Account 490 Miscellaneous — This account funds operating expenses of the PHD.
Account 558 fmtxnb///d Subsidies — This line item represents debt service on the Capitol Theatre
bonds issued in 2010 of S45O,OOO plus a $6,000 transfer to the Capitol Theatre Operating Fund. The
2010 - budget included a $30,000 transfer to the Construction fund.
Preliminary Bridget • Finance — 35
Revenues — Revenues consist of a tax credit transfer from the PFD. Since this is a tax revenue, it has
fallen with the economic downturn. The S477,000 year-end estimate is 5.1% less than 2009. 2011 has
been reduced by 2% from the new estimate, which is consistent with sales tax estimates in other
City funds, and is still adequate to meet required debt service even though the support to capital
and operating funds is reduced.
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 93012010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance SO 518,000 823,631 523,631 $331 LS 1.4
360 Miscellaneous Revenues 0 0 0 700 500 " 71.4
TOTAL REVENUES - SERVICE UNIT 699 $0 818,000 $23,631 $24331 $831 4.6 3.4
Revenues — Revenues consist of interest earned.
36 — Finance • Prelimbrary Budget
CITY Of },' '
FINANCE
2011 PRELIMINARY BUDGET NARRATIVE
Y - 195
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR oF ACCOUNTING &BUDGETING CINDY EPPERSON
DEFINITION
State Law, RClY35i33il45,andCdy(}rdbnmnce No. 1273permdsaCon|i y Fund to provide
rnoneys with which to nieet any rnunicipal al expense, the necessity or extent of which could not have been
foreseen or reasonably evaliiated at the time ofadopting the annual budget. The law Ii the total
arnouifl acct at any tiirie to an amount not exceeding 375(t.mn each thousand dollars o[assessed
valuation. The City is well under this requirement. City Council must approve payments made from
the Conti ncy Fund, but has delegated delegated requests for Iess than S10,000 to the City Manager.
EXPLANATORY NARRATIVE
The 2011 Contingency Fund is projected to have resources totalling S206,720, including S50,000
transfer from General Fund. $200,000 is budgeted to be available for contingencies during 2011.
SERVICE UNIT - 645 INTERFUND DISTRIBUTION
DEPT 195 CONTINGENCY (| (2) ( ( (5) (6) (7)
2009 2009 2009 2010 % CHNG % CHNG
2000 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY B, SERVICE UNIT ACTUAL BUDGET V/lO/lOOY Y, ^� [ no BUDGET l m 5 4 TO 5
195 Contingency 52\199 $` $` 50 50
645 lnterfund Distribution 100,000 225,00 23,490 I25 'NV 2y0 x8.9 lWV/
TOTAL EXPENDITURES $120,199 $225,000 $23,490 5125,000 $200,000 88.9 160.0
REVENUE SUMMARY B SERVICE UNIT
645 1ute,yuudDist,U,uh^u 525,000 $50,000 $25,000 925,000 550,000 1*0.0 200.0
699 General Revenues 351y19 176y19 256,720 256,720 156,70 *16 @J
TOTAL REVENUES $376,919 $226,919 $251 $251,720 $206,720 91.1 73.4
Preliminary Budget° Finance — 37
CITY c" )170_%/^'
FINANCE
2011 PRELIMINJARY BUDGET NARRAT
CAPITOL THEATRE RESERVE - 198
FINANCE DIRECTOR RzTxDsBmRD
DEPUTY DIRECTOR ox ACCOUNTING &BUDGETING CINDY EPPERSON
DEFINITION
The Capitol Theatre Reserve Fund was established in 1981 using the $1,000,000 proceeds of an
insurance settlement. The fund has been maintained as a general contingency reserve.
These fi have been used over the last several years to make major improvements to the Theatre,
which is slowly depleting the fund - balance.
The service units in this division are:
SERVICE UNIT SSO - INTERFUND SUBSIDIES
SERVICE UNIT 699 — GENERAL REVENUES
EXPLANATORY NARRATIVE
SERVICE UNIT SSO - INTERFUND SUBSIDIES
DEPT 198 FRS/CAPITOL THEATRE RESERVE ( ( ( (4) (5) ( (
2009 2009 2009 2010 % CHNG % CHNG
2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY 8, SERVICE UNIT ACTUAL BUDGET 9/30/2009 Y, m, [ no BUDGET 2 m5 4m 5
648 Capitol Theatre Ins. Reserve $371,927 $71,Q7 $53,&5 871927 $71,927 100.0 100.0
TOTAL EXPENDITURES 5371 $71 553,945 971 $71 100.0 100.0
REVENUE SUMMARY B, SERVICE UNIT
699 General Revenues $823,569 $453,581 $151,681 $453,642 $382215 84.3 813
TOTAL REVENUES 5823 5453 5451 5453,642 5382 84.3 84.3
Account 550I//terh/nd Subsidies — For 2Dll,$71,927is again budgeted iohc transferred iothe
Capitol Theatre Operating Fund for Depreciation Reserve purposes.
Revenues — Revenues for 2011 o[$5OO consist entirely of interest earnings, leaving a fund balance
of $310,288 at the end of 2011. As this fund is being depleted by the ongoing capital replacement/
maintenance program of the Theatre, it is projected that future growth of the Public Facilities
District revenue will be available to rneet future needs.
38 — Finance • Preliminary
CITY Of },' '
FINANCE
2011 FRELIMINARY BUDGET NARRATIVE
RISK MANAGEMENT RESERVE - 515
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR oF ACCOUNTING &BUDGETING CINDY EPPERSON
DEFINITION
The Risk Management Reserve Fund is maintained to separately account for various risk
management costs. The Risk Managernent Fund was established in 1986 when the City chose
to self-insure the liability exposure portion of the City's insurance program. On December 14,
2005, the City began purchasing liability insurance coverage Lhro/gha risk pool of cities, and on
Septeinber 1, 2005, for the Transit division thi'ough a ti'ansit risk pooL This budget for 2011 provides
for:
■ Administration of the program.
Legal, claiins adjustrnent, and broker services.
■ The purchase of liability, property and other miscellaneous insurance coverages.
The service units in this division are:
SERVICE UNIT 641 — INSURANCE AND BONDS
SERVICE UNIT 699 — GENERAL REVENUES
AUTHORIZED PERSONNEL
Risk Managenient funds 6.33 FTE's that are included in other divisions' Authorized Personnel
Charts. City Clerks ()14) includes 0.6 FTE's(Pnb|ic Records Officer) and Legal (017) includes 5.73
FTE's (Altorneys and Legal Assistants).
BUDGET SUMMARY
DEPT 5|5 RISK MANAGEMENT RESERVE (1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo %[nno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY B, SERVICE UNIT ACTUAL BUDGET 9V302010 Y EAR- _ND BUDGET 2 TO 5 4 5
641 lnsurance and Bonds 82 82,759,335 $2,349J99 $2,806,624 $9,63\681 3490 343.1
TOTAL EXPENDITURES 82,845,143 82,759,338 82 82,806624 $9,630\68I 349.1/ 343J
REVENUE SUMMARY BY SERVICE UNIT
641 Insurance and Bonds 82 $2 $2 $2 $9,165 3914 365/0
699 General Revenues 1 1 1,011,467 1,109,000 970,976 82.6 87.5
TOTAL REVENUES $3 83 83,491 83,702 $10\435 2904 281.9
Preliminary Budget • Finance — 39
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9130/2010 YEAR-END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages 3405,974 8471,455 3364,047 3470,778 8483,559 102.6 5.0
200 Personnel Benefits 111,240 132,298 94,346 131,466 134,402 101.6 1.4
SUB-TOTAL SALARIES AND BENEFITS 517,214 603,753 458,393 602,244 617,961 102.4 6.4
300 Supplies 2,297 8,500 13,037 17,142 8,500 100.0 0.1
400 Other Services and Charges 2,253,712 2,088,035 1,826,839 2,127,794 8,964,720 429.3 93.1
600 Capital Outlays 43,362 25,000 25,394 25,394 0 0.0 0.0
900 Interfund Payment for Services 28,557 34,050 25,536 34,050 39,500 116.0 0.4
TOTAL EXPENDITURES 32,845,143 32,759,338 32,349,199 82,806,624 39,630,681 349.0 100.0
EXPLANATORY NARRATIVE
SERVICE UNIT 641 - INSURANCE AND BONDS
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 ° A CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
E xpenses
10)) Salaries and Wages
110 Salaries and Wages 8405,522 3469,455 8358,456 $464,530 $480,929 102.4 103.5
120 Overtime 453 2,000 0 500 2,000 100.0 400.0
130 Special lay 0 0 473 630 630 * 100.0
140 Retirement/Termination Cashout 0 0 5,118 5,118 0 * 0.0
Total 405,974 471,455 364,047 470,778 483,559 102.6 102.7
200 Personnel Benefits 111,240 132,298 94,346 131,466 134,402 101.6 102.2
300 Supplies
310 Office and Operating Supplies 2,171 3,500 11,037 12,142 3,500 100 0 28.8
350 Small Tools and Equipment 126 5,000 2,000 5,1)00 5,1)00 100.0 100.0
Total 2,297 8,500 13,037 17,142 8,500 100.0 49.6
400 Other Services and Charges
410 Professional Services 980,763 725,000 532,362 800,000 450,000 62.1 56.3
430 'Transportation/Training, 2,040 4,000 1,441 3,000 4,000 11)0.0 133.3
460 Insurance 979,493 1,097,535 1,092,933 1,093,294 1,174,220 107.0 11)7.4
490 Miscellaneous 291,416 261,500 200,103 23E500 7,336,5011 2805.5 3169.1
Total 2,253,712 7,088,035 1,826,839 2,127,794 8,964,721) 429.3 421.3
640 Machinery And Equipment 43,362 25,000 25,394 25,394 0 0.0 0.0
990 Interfund Administrative Charges 28,557 34,1)50 25,536 34,050 39,500 116.0 116.0
TOTAL EXPENDITURES - SERVICE UNIT 641 $2,845,143 32,759,338 32,349,199 82,806,624 $9,630,681 349.0 343.1
Revenues
360 Miscel laneous Revenues 82,240,533 32,293,000 32,292,103 32,393,000 32,465,000 107.5 103.0
390 Other Financing Sources 365,681 125,000 187,971 200,000 7000,000 5600.0 3500.0
TOTAL REVENUES - SERVICE UNIT 641 32,606,214 32,418,000 32,480,074 32,593,00)) 39,465,1)0)) 391,4 365.0
40 - Finance • Prelimivary Budget
Account 110 Salaries and Wages - hnaccordancevvidhmanagemenLdinecLhe,sa|adesareagabo
.hnzen. for the 2Ullbudget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli ibUby6or|ongevby
Account 120 Overtime - [)verd/ne in this service unit can be caused by litigation and transactional
assignrnents needing legal assistant involvernent that cannot be cornpleted during normal office
hours Due to hudget constraints, overtime has not been authorized duri 2010, and the same
general limitation on overtime will be in place in 2011.
Account 130 Special Pay - The assignments that require special pay are for bilingual services.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for rnedical
insurance of about 6%, and unemployment insurance of 25%; along with the nomm|mU*ns related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
U2'XJ. The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Snppiies - Items budgeted include items such as computer
equipment and office supplies.
Account 350 Small Tools and Eqnipinent - This account is used for equiprnent oap|acpn'en1,and
pays for items such as calculators, office furniture and computer components.
Account 410 Professional Services - The professional services accounts are used to provide for
the cost of outside legal services, insurance broker fees, claims adjustment services, and contractor
services for repair of certain damaged property.
2010 2011
ESTIMATED PROJECTED INCREASE /
YEAR-END BUDGET (DECREASE)
Outside Legal Services $465,000 $350,000 ($115,00())
Insurance Broker Fees 6o,000 6(y00 (5,00()
Claims Adjustment Fees 10,000 10,000 V
Contractor Repair Services 60,000 3U00 (3U00)
Yakima Resources Risk Management'" 20V00 0 (200,000)
58 $450,(100 ($350,00)
(]) Costs related w the study ^[environmental issues arising fi'oin the forinei' Citv of Yakiina Landfill.
Account 430 Transportation/ Training - This account provides for staff to attend conferences and
other training serninars such as iriandatory continuing legal education. Washington Supreme
Court Admission to Practice R\/|e 11 requires attorneys to complete a m\n\nnunn of 45 credit hours of
appi'oved legal education every thi'ee years.
Account 460 Insurance - This account reflects the estimated cost of purchasing insurance coverage
including: a) property insurance (including boiler and machinery), b) liability insurance, c)
accidental death and dismeinberment, aIlii d) employee surety bonds. This account is inci'easing by
7% because of rnai'ket conditions related to purchased insurance.
Account 490 Miscellaneous — The 2011 budget provides a reserve for payment of claims which
could be incurred and for rniscellaneous expenses, including required cont education
training registrations and dues and subscriptions for the legal staff.
2010 2011
ESTIMATED PROJECTED INCREASE /
YEAR-END BUDGET (DECREASE)
DamagrOnimn 5220,000 8225,000 $5,000
Contingency 0 10 DK\'
Training Registrations 4,500 4,500 0
Dues and Subscriptions 7,000 7000 0
Yakima Resources Risk Mgm,(1) 0 7 7
8231,500 87336,500 $7,105,000
(1) Costs related to the potentia initigation of environrnental issues arising froin the foriner City of Yakiina Landfill. Revenues
include insurance reimbursement iu the same amount.
Account 990 Interfund Administrative Charges — This expense is this service unit's share of other
departments administrative services charges.
Revenues — Revenues in Service Unit 641 are from operating departments and divisions for
Risk Managernent Fund services. The 2011 budget also includes an estirnate of insurance
reimbursements.
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cnwo % Cono
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
»cmm BUDGET 9/30/2010 Y, �' [ wo BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance 51 91 91 $1,009\600 $895,976 86.7 88.8
360 Miscellaneous Revenues 101,761 141 73 95,000 70,000 49.5 737
lvU Other Finmxiog,Sources U U 1.794 5 5,000 " 100/0
TOTAL REVENUES — SERVICE UNIT 699 81 $1J75,275 $1/11,467 $l.ln{WW $970,976 82.6 87.5
Revenues — Revenues in Service U 699 include esL'imaL'ed inL from investments S70,000, and
rniscellaneotts revenue and insurance recoveries $5,000.
Reserves are programmed tVbc$8O5,295hy the end o(2O11.
Since 2011 will be the sixth year of purchased liability insurance with a S100,000 deductible, the
"run'out" of existing claims at the time of transition is slowing. Therefore, the reserve balance
appears to be adeq even though it is slightly below the targeted balance of $1 million.
42 Finance • Prelinlivary Budget
CITY Of },' '
FINANCE
2011 FRELIMINARY BUDGET NARRATIVE
CEMETERY TRUST - 610
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR oF ACCOUNTING &BUDGETING CINDY EPPERSON
DEFINITION
In accordance with State law, the City maintains trust fund for money received for endowment
care when cemetery plots are sold. The corpus is to remain in trust, while interest earnings are
ransfen'ed to the Cerneery Fund. Because interest eai'nings have not been adequate to suppoi't
cemetery operations, the Parks and Recreation Fund has been supplementing the Cemetery Fund.
The service units in this division are:
SERVICE UNIT 225 — CEMETERY
SERVICE UNIT 699 — GENERAL REVENUES
EXPLANATORY NARRATIVE
DEPT 610 CEMETERY TRUST (1) (2) ( ( ( ( (
2009 2009 2009 2010 % CHNG % CHNG
2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/302009 YEAR-END BUDGET % 5 4 m 5
699 General Revenues 512,061 05,00 s() 90,00 S5,50 36.7 55.0
TOTAL EXPENDITURES 512,061 515,00 50 510,00 55 36.7 55.0
REVENUE SUMMARY Br SERVICE UNIT
225 Cemeter y 02]47 58,00 510,059 58,00 58V ImV/ lmV/
699 General Revenues 578,426 589,865 578,551 588,512 592,012 1004 100.6
TOTAL REVENUES 959(\57} 5597,865 9588'610 S590 S600,012 100.4 1006
Revenues—Service Unit 225 revenue is from endowment care when cemetery plots are sold. Service
Unit 699 revenue is from interest earnings. The sarne arnount is then transferred to the Cernetery Fund
(thus, shown as both a i'evenue and an expense in the 2011 budget). The Trust fund balance at the end of
2011is estimated tobe$594,5l2.
Preliminary Budget • Finance — 43
CITY OF
S PO ,F. OF GE OBLI TION 1 REVE BO 1
ACT 1.71 Y
The chart below is a summary of all the General Obligation and Revenue bond issues that have
activity in the current budget year. The following narratives describe the funding sources, current
year principal and interest obligations, and related reserve balances.
2011 ---------------
DATE OF MATURITY ORIGINAL PREVIOUS AMOUNT AMOUNT ENDING
FUND DESCRIPTION ISSUE DATE ISSUE BALANCE REDEEMED ISSUED BALANCE
GENERAL OBLIGATION BONDS
272 Come Center Addition (Unrefunded) 05/08/2007 06/01/2012 S6,735,000 460,000 225,000 0 235,000
272 Com- Center Addition (Ref 19% Bonds) 05/08/2007 05/01/2026 4,910,000 4,880,000 10,000 0 4,870,000
273 Capitol Theatre Expansion 08/28/2009 12/01/2032 7,035,000 6,680,000 185,000 0 6,495,000
281 ['arks Capital Projects 12/05/2005 12/01/2015 755,000 415,000 75,000 0 340,000
281 River Road Street Project 05/08/2007 05/01/2017 1,765,000 1,315,000 165,000 0 1,150,000
281 Fire Station West Valley 05/08/2007 05/01/2022 615,000 690,000 45,000 0 645,000
281 Downtown Revitalization Project 05/08/2007 05/01/2022 1,400,000 1,260,000 85,000 0 1,175,000
281 3rd Avenue & Mead / Ped Crossing 08/28/2008 12/01/2019 2,190,000 1,810,000 175,000 0 1,635,000
281 Fire Ladder Truck 08/28/2008 12/01/2021 760,000 655,000 50,000 0 605,000
281 SunDome Expansion 06/17/2003 12/01/2023 1,430,526 1,055,666 112 419 0 943,267
283 Criminal justice /1-82 (Ref 1994 Bonds) 06/17/2003 12/01/2013 4,155,000 1,455,000 470,000 0 985,000
284 Fire (Refunding 1995 Bonds) 09/07/2004 12/01/2014 2,300,000 1,080,000 255,000 0 8
285 GO Ln of Cred - Parks Cap - Kiwanis Dev 2011 201; 0 0 0 500,000 500,000
287 Conn Center Expansion (Ref 19% Bonds') 09/07/2004 11/01/2010 4,175,000 3,125,000 305,000 0 2 ,8 2 0,000
SUB-TOTAL 638,515,528 824,880,686 82,157,410 5500,000 523,223,267
REVENUE BONDS
464 Wastewater / Water (Ref. 1998 Bonds) 06/05/2008 11/01/2011 1,516,049 525,000 525,000 0 0
486 Water (Refunding 1998 Bonds) 06/05/2008 11/01/2018 1,88351 1,555,000 170,000 0 1,385,000
488 Wastewater 06/05/2008 11/01/2027 5,440,000 4,975,000 205,000 0 4,770,000
491 Irrigation 09/14/2004 09/01/2034 5,215,000 4,580,000 115,000 0 4,465,000
493 Wastewater (Series A) 12/22/2003 11/01/2014 7390,000 2,585,000 750,000 0 1,635,000
403 Wastewater (Series B) 12/22/2003 11/01/2023 10,155,000 10,155,000 0 0 10,155,000
Wastewater (See Policy [sue) 2011 2021 0 0 0 6,000,000 6,000,000
SUB-TOTAL 531,600,000 524,375,000 51,765,000 56,000,000 528,00,000
GRAND TOTAL 570,115,528 849,255,686 53,922,419 56,500,000 551,833,267
Preliminary estimate - subject to change.
44 - Finance • Preliminary Budget
CITY Of
FINANCE
2011 PRELIMINARY BUDGET NARRATIVE
2002 & 2009 PFD ~TER Al BON tS_ 272
FINANCE DIRECTOR RITA DEBORD
DEr//rr DIRECTOR oF ACCOUNTING &BUDGETING CINDY EPPERSON
DEFINITION
The Public Facilities District Convention Center (PFDCC) was created in 2001 to provide a mechanism
to fund an expansion project for the Yakima Convention Center. General Obligation Bonds of $6,735
were issued in June 2002 for this project. This bond issue was refunded in 2007 which resulted in debt
service savings of abont S12,000 annually. These bonds are acconnted for in service unit 328.
The Public Facilities District Capitol Theatre (PFDCT) was created in 2009 to fund the Capitol Theatre
expansion p jpcL. General Obli tion Bonds of $7,O35,UOO (Series /\ and E0 were issued bn August 2UU9
for Capitol Theatre Expansion project — Series B were issued as "Buy America Bonds", with the Federal
Government funding a portion of the interest payments. These bonds ie accounted for in service unit
638.
EXPLANATORY NARRATIVE
See chart below for details regarding the General Obligation hnndsissoed(or|hishund.
REDEEMED BONDS BONDS COUPONS
DATE OF ORIGINAL PRIOR MATURING OUTSTANDING MATURING
DATE OF ISSUE MATURITY ISSUE YEARS 2011 1281/11 2011
SERVICE UNIT 328 — CAPITAL IMPROVEMENT/ CONVENTION CENTER
5/8/07 m'refm'ed 6/1/12 $l'28\000 $82V000 $225/0 $235,000 514
5/8/07 Refunding /vv^mm^is 5q/26 4, 3V0 lW 4,87V0 26,145
TOTAL $6 9850,000 5235,000 55,105,000 5221
SERVICE UNIT 638 — CAPITAL IMPROVEMENT/CAPITOL THEATRE
612.Y/09OVBond Series lZ/l/lx $2 $355 $l85,000 51 5373,I05
8/2S/09 GO Bond Series B 12/1/32 4,98\00 4,98\000
TOTAL $7,035,000 $355,000 $185,000 $6495,000 $373,105
FUND TOTAL 513 S1 $43V00 S11 $594,136
Preliminary Budget • Finance — 45
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 ° A Cmm % Cmm
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 Ym � [ wo BUDGET 2 TO 5 4 TO 5
328 Capital Improvement $460213 8455,78 8342.775 $455,781 $456,031 lo'D lUxl
638 Capital huprovement 274,137 558,505 189,253 558,505 558,105 *m *w
TOTAL EXPENDITURES 8734,349 81 $532,028 $1/14,286 N/14,136 100.0 lmN
REVENUE SUMMARY B SERVICE UNIT
328CaptaiImprovement 846\0 $46V0 $345,000 $46V0 $46\00 l00 lNN
638 Capital Improvement 274 568,896 399,448 568,896 564,896 99.3 99 3
699 General Revenues 151 150 151 151 165 lOv8 1097
TOTAL REVENUES 8885,544 81179,890 $895,612 $1,180,090 81190,700 1009 1009
Service Li 328 Capital Improverneut — $460,000 is provided by a transfer from the PFDCC Fund
#172 to support debt service payments of $456,031. The fund balance allocated to Convention Center
activity at the end of 2010 is estimated to be $159,383.
Service [6//t 638 Cop/to/ Improvement — Revenues for the Capitol Theatre bonds consist of a
transfer o($456,0OO from the Public Facilities Disti'ict Convention Centei' fund #174, and a Federal
subsidy of $108,896, for total revenue of $564,896 to support debt service payments of $558,105. The
projected year-end fund balance allocated to Capitol Theatre activities for 2010 is $17,182
CITY o, -
FINANCE
2011 PRELIMINARY BUDGET NARRATIVE
VARIOUS E GE""" I OBLIGATION BONDS FUND - 281
FINANCE DIRECTOR RITA DsBOmD
DEPUTY Dmxcn/xoF ACCOUNTING &BUDGETING CINDY EPPERSON
DEFINITION
This fund provides for redemption of several different Limited Tax General Obligation Bond|sxues.
It will also provide redemption for 2003 SunDome 2005 Parks, and 2007 & 2009 Fire & Streets
Capital bond issues.
All of these issues are Limited Tax General obligation Bonds and therefore a separate reserve is not
required. Tracking of the separate issues can be accomplished by project number. All revenue into
this fund is generated by hnterh transfers. The fund balance at the end of 2011 is estimated to be
$4,666.
EXPLANATORY NARRATIVE
Below is a rnatrix that presents the details o( each issue hy project. Thesecondn'atdxprovidesa
project description and the corresponding repayx'entsources.
BONDS BONDS COUPONS
DATE OF DATE OF ORIGINAL REDEEMED IN MATURING OUTSTANDING MATURING
PROJECT ISSUE MATURITY ISSUE PRIOR TEARS 2011 |z/sm| 2011
2134 12/01/2005 12/01/2016 8755,000 8340000 975,000 8340000 S17900
Sun Dome 06/17/203 12/01/2023 1 374,841 112,419 943,263 I7,581
1944 05/08/207 05/0/217 1 450,00 165,000 i150,00 55,450
2105 05/08/2007 /5/1/2022 815,000 125,/00 45,000 645,000 28,435
2165 05/08/2007 05/01/2022 ]�9(1,00V 230,000 85,000 i175,000 51,815
2230 08/28/2009 12/01/319 2,190,00V 380,000 17$,000 1 65,325
Fire Truck 08/28/2009 12/01/2021 760 105,000 50 605,000 24
TOTAL $9,205528 82,004 $707,419 86493,268 $280694
PROJECT DESCRIPTION REVENUE SOURCES
2134 Parks Capital proiecu incl Aquatic Spray Toys, Kiwoui,Skate Parks and Recreation Propertv Tax
Park, 4th Kiwoukb^Uh,1d, and ^ feasibility study for ^regional Allocation
aquatic center
SuuD,uu SuuD^mrExpnu,ivu Business License fee, first l/4% Real Estate
Excise Tax (KEETl)
1944 River Road and North IK^ Avenue ,"F,"i,,o|rDkd.Project Gas Tax
2105 Fire Station ^2 Facility Addition Excise 'Tax (KGETl)
2165 Downtown Revitalization Second 1/4' ReaF Estate Excise Tax (REET2)
2230 Grind & Overlay /|ed. Enhancement /Summi,vi,nSigualizah"u First & Second l/4% Real Estate Excise Tax
Fire Capital Ladder Truck Genera Property Tax
Preliminary Budget • Finance — 47
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END ND BUDGET 2 TO 5 4 TO 5
52S Capital Improvements $980,288 S989,763 $415,181 $989,763 $988113 99.S 99.8
TOTAL EXPENDITURES $980,288 $989,763 S415,181 8989,763 S988,113 99.8 99,S
REVENUE SUMMARY BY SERVICE UNIT
645 interfund Distribution $984,1S9 8989,763 $493,695 $986,989 $986,989 99/ 100.0
699 General Revenues 4,663 4,664 8,564 8,564 5,790 1241 67.6
TOTAL REVENUES $988,852 $994,427 $502,259 $995,553 $992,779 99.8 99.7
48 — Finance • Prelimivary Budget
orvo, },' '
FINANCE
2011 FRELIMINARY BUDGET NARRATIVE
1994 LTD LEVY GEP — 283
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR oF ACCOUNTING &BUDGETING CINDY EPPERSON
DEFINITION
This fund provides for redernption of 1994 Limited Levy General Obligation tion Bonds. Resources for
redemption are provided from utility taxes on cable television utilities for the portion of the bond
issue related to construction of the Criminal Jiistice Center (originally S425,000). The portion of the
issue used to assist construction of the 1-82 Interchange is supported by the Street Fund ($50,000)
and Arterial Gas Tax ($70,000) before 2003. In 2003, this bond issue was refunded, and remaining
annual debt service was reduced from $545,000 to S515,000.
EXPLANATORY NARRATIVE
SERVICE UNIT 528—CAPITAL IMPROVEMENTS
BONDS BONDS COUPONS
DATE OF ORIGINAL REDEEMED IN MATURING OUTSTANDING MATURING
DATE OF ISSUE MATURITY ISSUE PRIOR YEARS 2011 1281/11 2011
6/17/03 12/]/1} 54,155,000 52,700,000 $470,000 5985,000 844,275
8cl}omi/« 1994 Bowls
SERVICE UNITS UAA, 645 & 699— REVENUES
For 2011, Cable TV Utility Tax is scheduled to contribute $400/000, the Street Fund will contribute
846,667, and Arterial Gas Tax will support $65,333. The fund balance at the end of 2011 is estimated
to be $107,548.
( ( ( (4) (5) ( (
2010 2010 2010 2011 % Cono % Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY B, SERVICE UNIT ACTUAL BUDGET 9/30/2009 Y, m+ [ nn BUDGET 2m5 4 5
528 Capital Improvements 8518\038 $511,788 828,394 $511,788 $514,275 100.5 1005
TOTAL EXPENDITURES 951*038 5511 828,394 5511 5514 100.5 100.5
REVENUE SUMMARY 8, SERVICE UNIT
111 Crime Prevention 8252 S40\000 $299,997 $400/00 $400 100.0 100.0
645 |ute,hundDi^tdhuhvo 112,000 UZ UZ 112,000 112,000 ImV/ lmV/
699 General Revenues 263,649 109,611 109,611 109,611 109,S23 10x12 10i2
TOTAL REVENUES $627649 $621,611 $521,60S $621,611 $621,82 lNU) lmU
Preliminary Budget • Finance — 49
CITY OF - Like_%/1t1
FINANCE
2011 PRELIMINARY BUDGET NARRATIVE
1995 GENERAL OBLIGATION FIRE BOND REDEMPTION - 284
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON
DEFINITION
This fund provides for redemption of 1995 General Obligation Bonds through a voted Special
Property Tax Levy. The Streets portion of this debt was paid off in 1999. The Parks portion was
fully redeemed in 2002. The remaining debt service relates to the construction of Fire Station #4
in 1995, and will be retired in 2014. This bond issue was refunded in 2004 at a net present value
savings of about $142,000.
EXPLANATORY NARRATIVE
SERVICE UNIT 528 — CAPITAL IMPROVEMENTS
BONDS BONDS COUPONS
DATE OF ORIGINAL REDEEMED IN MATURING OUTSTANDING MATURING
DATE OF ISSUE MATURITY ISSUE PRIOR YEARS 2011 12/31/11 2011
9/7/05 12/1/14 $2,300,000 $1,220,000 $255,000 5825,000 $37,S00
1995 Bonds
SERVICE UNIT 699 — GENERAL REVENUES
The levy for 2011 is set to collect $293,000 (or approximately 5.5 cents per thousand — the same as
2010.) The fund balance is estimated to be S192,896 at the end of 2011.
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009
YEAR-END BUDGET 2 TO 5 4 TO 5
528 Capital improvements $267,678 5296,550 523,275 8296,550 8292,800 98.7 98.7
TOTAL EXPENDITURES 8267,678 5296,550 $23,275 5296,550 5292,8(10 98.7
REVENUE SUMMARY BY SERVICE UNIT
699 General Revenues 5459,923 5491,573 5364,166 5489,246 5485,696 98.8 99.3
TOTAL REVENUES 5459,923 $491,573 8364,166 5489,246 $485,696 98.8 99.3
50 — Finance • Prelimbrary Budget
CITY Of },' '
FINANCE
2011 PRELIMINARY BUDGET NARRATIVE
LTD TAX GENERAL OBLIGATION LINE OF CREDIT - 285
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR oF ACCOUNTING &BUDGETING CINDY EPPERSON
DEFINITION
This fund provides for redernption of the City's General Obligation tion Line of Credit. The line can be
used for capital / infrastructure needs too large for normal reserves and Loo small for 10 or 20
year bond issue. (General rule of thumb: 5750,000 is break-even in relation to normal underwriting
cosL Interest on the oiit balance is hed to a formula that resets June l o[ each year. The
current line of credit has a 5-year term that matures June 1, 2012, with a maximum borrowing of
$5 million. The Finance Department intends to renegotiate another line of credit when this one
expires, so that the City will have a viable short-term financing option available.
EXPLANATORY NARRATIVE
SERVICE UNIT 529 — ADMINISTRATION
All prior balances on the line of credit have been paid in full in 2008. In 2009 there was a budgeted
policy of $500,000 for Upper K\vvanis development which was re-budgeted for 2010 and will be
funded through line of credit. The line may be drawn down before the end of 2010, but debt service
will not begin until 2011. Principal and Interest will be repaid with FlBETl.
(1) (2) ( ( ( ( (
2010 2010 2010 2011 Y6Cono % Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/302009 YEAR- END BUDGET %m 5 4 m 5
529 Ad ministration $0 $5\00 $/ *J $114,000 ZZxo °
TOTAL EXPENDITURES $0 $5\0 8) $0 $114V0 228.0 ,
REVENUE SUMMARY 8, SERVICE UNIT
645 |ute,hundDi^tdhuhvo $0 $5\00 $/ *J $114,000 ZZxo °
TOTAL R oew"o $V $50,000 50 $0 $114j 228.0 ~
Preliminary Budget • Finance — 51
CITY OF )tike%/ItI
FINANCE
2011 PRELIMINARY BUDGET NARRATIVE
1996 LTD LE GE A OBLIGATION BOND DEMPTION - 287
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON
DEFINITION
This fund provides for redemption of 1996 Ltd. Levy General Obligation Bonds used to expand/
remodel the Convention Center. Resources for redemption are provided by the Room Tax on City
motels and hotels and investment interest. In 2004, this bond issue was refunded and average
annual debt service was reduced from $448,000 to $427,000. The fund balance at the end of 2011 is
estimated to be $66,4347.
EXPLANATORY NARRATIVE
SERVICE UNIT 328 — CAPITAL IMPROVEMENTS
BONDS BONDS COUPONS
DATE OF ORIGINAL REDEEMED IN MATURING OUTSTANDING MATURING
DATE OF ISSUE MATURITY ISSUE PRIOR YEARS 2011 12/31/11 2011
0/7/04 11/1/10 54,175,000 $1,050,000 $305,000 52,820,000 $121,753
Rqiniclill,g 1996 Bonds
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 Vo CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5
328 Capital Improvement S441,365 $427,815 .$66,408 $427,815 $426,753 00.$ 09,,s
TOTAL EXPENDITURES $441,365 S427,815 S66,408 $427815 S426,753 09.8 90.8
REVENUE SUMMARY BY SERVICE UNIT
609 General Revenues $504,617 .$492452 $381,976 $492,252 $493,187 100.2 100.2
TOTAL REVENUES $504,617 5492,452 5381,076 5492,252 $493,187 100.2 100.2
52 — Finance • Preliminary Bild,c,,el
CITY Of
FINANCE
2011 PRELIMINARY BUDGET NARR.ATIVE
LOCAL IMPROVEMENT DISTRICT DEBT
SERVICE CONTROL - 289
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR ox ACCOUNTING &BUDGETING CImDYEPPsReON
DEFINITION
This fund provides for redemption of LID Notes and Warrants as revenues become available from
assessment payments.
Pursuant to RCW 35.54, the City maintains a Local Improvement Guarantee Fund (Fund 221) for the
purpose of guaranteeing, to the extent of the fund, the payment o[ local improvement bonds, notes,
and warrants issued to pay for any local improvements.
EXPLANATORY NARRATIVE
Below is antici aUsddehLserriceonLheon|skandingnoLps.
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo Y6Cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5
699 General Revenues $121 540Z00 $238,430 5406,000 $285/0 7(U0 70.2
TOTAL EXPENDITURES $121 S407,00 $238,430 546,000 5285,000 nV/ 7i2
REVENUE SUMMARY B SERVICE UNIT
699 General Revenues 8151 5240,144 831\433 5420,030 5288,030 115.6 65.6
TOTAL REVENUES 5151,221 $249\144 5310,433 5420,030 9288030 115.6 68.6
General Revennes consist of beginning fund balance and special assessment from property owners
for the following LID projects:
UD# DESCRIPTION
1056 S.Jk8tb 9th Ave Wastewater main
1057 S4th Ave & Hawthorn Dr. Wastewater niain
1058 N90th Ave, O4th P1,, W. Yakiina Ave Wastewater inain
]V60N85,b Ave &K^UDr. Wastewater main
]06] Simpson Lane Wastewater main
Preliminary Budget°Finamce — 53
CITY OF - L1ke_%/1t1
FINANCE
2011 PRELIMINARY BUDGET NARRATIVE
WATER/WASTEWATER REVENUE BOND REDEMPTION - 484
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON
DEFINITION
This fund provides for redemption of Water / Wastewater Revenue Bonds from Water and
Wastewater Operating Revenues. The current debt issue being repaid from this fund is the 2008
revenue bonds (Refunding 1998 bonds).
Revenue bond issues have reserve requirements set forth in bond covenants. This bond redemption
fund has a related reserve fund (Fund 489) that has an estimated balance at the end of 2011 of
$971,200, and is in compliance with the requirements.
EXPLANATORY NARRATIVE
SERVICE UNIT 238 - CAPITAL IMPROVEMENTS
INTEREST/
DEBT DEBT COUPONS
DATE OF DATE OF ORIGINAL REDEEMED IN MATURING OUTSTANDING MATURING
ISSUE NAME ISSUE MATURITY ISSUE PRIOR YEAR 2011 12/31/11 2011
2005 Revenue Bond 6/5/08 11/1/11 $1,516,049 8991,049 8525,000 $0 819,707
Refunding 1993 Bond
The total debt service in this redemption fund for 2011 is $544,707 ($525,000 - principal and $17,707 in
interest).
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5
238 Capital Improvement $545,140 $540,287 $20,143 8540,287 8544,707 100.8 100.8
TOTAL EXPENDITURES 8545,140 $540,287 $20,143 8540,287 8544,707 1(10.8 100.8
REVENUE SUMMARY BY SERVICE UNIT
645 Interfund Distribution $545,141 $540,287 $270,144 8540,287 8544,707 100.8 100.8
699 General Revenues 113,726 114,126 113,727 114,127 114,527 100.4 100.4
TOTAL REVENUES 8658,567 $654,413 8383,571 $654,414 8659,234 100.7 100.7
54 Finance • Preihnivary Budget
CITY Of
FINANCE
2011 PRELIMINARY BUDGET NARRATIVE
WATER 2008 REVENUE BOND REDEMPTION - 486
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON
DEFINITION
This fund provides for redemption of 2008 Water Revenue Bonds (refunding 1998 revenue bonds)
from Water Operating revenues. The refunding resulted an economic gain of $56,094.
Revenue bond issues have reserve requirements set forth in bond covenants. This bond redemption
fund has a related reserve fund (Fund 481) that has an estimated balance at the end of 2011 of
$270,807, and is in compliance with bond covenants.
EXPLANATORY NARRATIVE
SERVICE UNIT 348 — CAPITAL IMPROVEMENTS
INTEREST/
DEBT DEBT COUPONS
DATE OF DATE OF ORIGINAL REDEEMED IN MATURING OUTSTANDING MATURING
ISSUE NAME ISSUE MATURITY ISSUE PRIOR YEAR 2011 12/31/11 2011
2008 Revenue Bond 6/5/05 11/1/15 51,553,951 5328,951 $170,000 81,355,000 $67,793
16fiincling 1998 Bowl
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/ 30/2009 F
.EAR-_ND BUDGET 2 TO 5 4 TO 5
348 Capital Improvement $234,560 $235,514 $36A7 $235,514 $237,793 99.6 99.6
TOTAL EXPENDITURES 5234,560 5238,814 536,907 8238,814 $237793 99.6 99.6
REVENUE SUMMARY BY SERVICE UNIT
645 1 nter fund Distribution 5234,560 5238,814 5119,407 5238,514 $237,793 99.6 99.6
699 General Revenues 4,515 4,840 4,816 4,541 4,566 100.5 100.5
TOTAL REVENUES $239,375 $243,654 8124,223 $243,655 $242,659 99.6 99.6
Preliminary Budget • Finance — 55
CITY OF )���^'
FINANCE
2011 PRELIMINJARY BUDGET NARRAT
WATER/WASTEWATER 2008 REVENUE BOND REDEMPTION - 488
FINANCE DIRECTOR RzTxDsBmRD
DEPUTY DIRECTOR ox ACCOUNTING &BUDGETING CINDY EPPERSON
DEFINITION
This fund provides for redemption of 2008 Wastewater Revenue Bonds from Wastewater Operating
revenues. This fund also provided redemption for the 1996 Revenue bond which matured in 2008.
Revenue bond issues have reserve requirements set forth in bond covenants. This bond redemption
fund has a related reserve fund (Fund 483) that has an estimated balance at the end of 2011 of
$146,763.
EXPLANATORY NARRATIVE
SERVICE UNIT 232 — WASTEWATER TREATMENT
INTEREST/
DEBT DEBT COUPONS
DATE OF DATE OF ORIGINAL REDEEMED IN MATURING OUTSTANDING MATURING
ISSUE MATURITY ISSUE PRIOR YEAR 2011 12/31/11 2011
6/5/08 11/1/27 55,440000 $465,000 $205;0 84,770,00 $206613
(1) (2) ( (4) ( ( (
2010 2010 2010 2011 ° ACn^m %[nwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY 8, SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 m5 4m 5
232 Wastewater Treatment $412,213 S414,613 $107,306 $114,613 $411,613 99.3 911
TOTAL EXPENDITURES $412 8414,613 $107,306 $414 5411 99.3 vu3
REVENUE SUMMARY n, SERVICE UNIT
645 |nur6/od0n,,ibxh"o $412,212 $414,612 $207306 $414.613 $411 99.3 99.3
TOTAL REVENUES 8412,212 8414,02 $207306 $414/613 8411 99.3 99.3
CITY Of
FINANCE
2011 PRELIMINARY BUDGET NARRATIVE
IRRIGATION 2003 REVENUE BOND REDEMPTION - 491
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON
DEFINITION
This fund was established in 2003 to provide for redemption of Irrigation Revenue Bonds from
Irrigation Operating revenues. The Council approved major improvements to the irrigation system
to be funded by 510 million of bonds issue. Because of the long-term nature of this project, the
bond issues will be separated based on estimated spend down schedules; 55.215 million were
issued in August 2004; the balance will be issued as needed. A portion of the - balance ($2 million) is
anticipated to be issued in 2011.
Revenue bond issues typically have reserve requirements set forth in bond covenants. This bond
redemption fund does not have a related reserve fund because a surety bond (insurance) was
purchased when the bonds were sold. The bond redemption fund balance at the end of 2011 is
$35,436.
EXPLANATORY NARRATIVE
SERVICE UNIT 348 — CAPITAL IMPROVEMENT
INTEREST/
DEBT DEBT COUPONS
DATE OF DATE OF ORIGINAL REDEEMED IN MATURING OUTSTANDING MATURING
ISSUE MATURITY ISSUE PRIOR YEAR 2011 12/31/11 2011
9/1/04 9/1/34 55,215,000 8635,000 $115,000 54,465,000 8204,234
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5
348 Capital Improvement $320,709 5322,684 5322,684 5322,684 5319,234 989 98.9
TOTAL EXPENDITURES $320,709 5322,684 5322,684 5322,684 $319,234 98.9
REVENUE SUMMARY BY SERVICE UNIT
645 Interfund Distribution $320,709 5322,684 5242,013 5322,684 5319,234 98.9 98.9
690 General Revenues 35,435 35,435 35,436 35,436 35,436 100.0 100.0
TOTAL REVENUES 6356,144 5358,119 $27Z449 5358,120 6354,670 99.0 90.0
Preliminary Budget • Finance — 57
CITY OF )���^'
FINANCE
2011 PRELIMINJARY BUDGET NARRAT
WASTEWATER 2003 REVENUE BOND REDEMPTION - 493
FINANCE DIRECTOR RzTxDsBmRD
DEPUTY DIRECTOR ox ACCOUNTING &BUDGETING CINDY EPPERSON
DEFINITION
This fund provides for redemption of Wastewater Revenue Bonds from Wastewater Operating
revenues. This Revenue Bond was issued in December 2003, in an amount of S17,545,000 with a
20-year repayment term. This issue included tv/oseries: a) Series A in the amount of $7,390,000 for
setHp/nentofodor|ihgahon,andb)Ser\psBintheannomntofSl0155,OOOfor(apiha|projects. This
fund is not projected iobnUdafundba|amomrmntlysbnccUmrcvomcisaixansferhomUm
operating fund; cash flow is not an issue as transfers can be made when debt service is due.
Revenue bond issues have reserve requirements set forth in bond covenants. This bond redemption
fund has a related reserve fund (Fund 494) that has an estimated balance at the end of 2011 of
$820,65O, and isin compliance with the requirements.
EXPLANATORY NARRATIVE
SERVICE UNIT 232 — WASTEWATER TREATMENT
INTEREST/
DEBT DEBT COUPONS
DATE OF ORIGINAL REDEEMED IN MATURING OUTSTANDING MATURING
ISSUE ISSUE PRIOR YEAR 2011 12/31/11 2011
Series A 12/1/03 57390,000 54,805,000 $750,00 51,835,000 596,756
Series B 12/1/03 510155,000 8\155,000 501y50
TOTAL $17545,000 54,805,000 $750V)00 $11.990 $998,706
DEPT 493 2003 SEWER R,, BOND REDEMPTION ( ( ( (4) (5) ( (
2010 2010 2010 2011 % Cnon % Cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY 8, SERVICE UNIT ACTUAL BUDGET 9/30/2009 Y, m,[no BUDGET 2 m 4 m 5
232 Wastewater Treatment $1 51 5310,822 $1 51,348,707 100.2 100.2
TOTAL EXPENDITURES 51 51 5310 51 51 100.2 1002
REVENUE SUMMARY B SERVICE UNIT
645 Interfund Distribution $1'347791 $1 5673,323 $1'346645 $1 10V2 100.2
0Y9 General Revenues 1 ] 2 2 3 270.0 158.8
TOTAL REVENUES 51 51 5673 0 51 100.2 1002
58 — Finance • Preliminary Budget
CM OF I 117■10/
CIT DE LOG OF OUTSIDE A, 7"
INTERGOVE MENTAL AGENCIES
The chart below is a summary of all the Intergovernmental and Outside Agency requests
throughout the 2011 budget. Since these agencies are funded from various sources, and thus
included within the various sections of this budget, this chart was developed to assist the reader in
locating budget information relating to these agencies.
Note: Budget information relating to those agencies listed under the "Intergoverrunental Budget
Section" in the chart below are included within this section.
2010 2011 Poucy
2009 AMENDED PRELIMINARY ISSUE
SECTION / DESCRIPTION FUND/ DEPT ACTUAL BUDGET BUDGET PAGE #
CITY MANAGEMENT
Association of Washington Cities GE/Colima 857,027 557,027 557,528
Yakima Basin Storage Alliance (Black Rock) Water 4,584 0 0
CITY MANAGEMENT TOTAL 561,611 557,027 557,528
COMMUNITY & ECONOMIC DEVELOPMENT
Committee for Downtown Yakima (CDY) CBD Capital 550,000 550,000 $50,000 CED - 11
Yakima County Development Association (YCDA)'' Econ Dev 0 30,000 30,000 CED - 6
Yakima - Morelia Sister City Association Econ Dev 1,979 1,333 0
CED TOTAL 551,979 881,333 $80,000
FIRE
Yakima 4th of July Committee GF / Fire 55,000 52,750 50
OUTSIDE & INTERGOVERNMENTAL AGENCIES
Yakima Valley Office of Emergency Management (OEM) GF/ lntergov 559 559,937 559, FlN - 4
Yakima Regional Clean Air Agency (YRCAA) GF/Intergov 22,394 33,720 33,940 FIN - 1
Yakima Co. DiV. of Alcohol & Other Substance Abuse Svcs GF/Intergov 20,196 22,000 22,000
Yakima Valley Conference of Governments (YVCOG) GF/lntergov 41,125 39,623 40,359 FIN - 6
Yakima County lnterlocal Agreement - Matures 06/01/20 GF/ lntergov 39,095 39 39
Debt Service - CERB Loan - Matures 07/01/16 GF/Intergov 35,602 35,602 35,602
BYRNE Grant - Community Policing GF/Intergov 25,000 60,000 25,000
District Court 1 GF/lntergov 0 1,800 1,800
CW Comprehensive Mental Health GF/ lntergov 66,020 66,021 0
Yakima County Development Association (YCDA)'" GF/Intergov 30,000 0 0
Citizens for Safe Yakima Valley Communities (CSC) GF/Intergov 20,000 10,000
Allied Arts of Yakima Valley- ArtsVan GF/lntergov 5,333 2,667 0
Greater Yakima Chamber of Commerce GF/ lntergov 5,900 2,950 0
Hispanic Chamber of Commerce (HCC) GF/Intergov 5,900 2,950 0
Yakima Sunfair Festival Association GF/Intergov 1,000 50(1
Retired Senior Volunteer Pro - gram (RSVP) GF/lntergov 3,000
2,000 0
Yakima Symphony Orchestra GF/ liner - gov 10,000 5,000 0
Yakima Basin Storage Alliance (Black Rock) GF/Intergov 4,584 0 0
GENERAL FUND TOTAL 395,086 383,865 257,439
PUBLIC WORKS
Seasons Music Festival Parks & Rec 8,000 4,000 0
GRAND TOTAL 8521,676 5528,975 8394,967
GF = General Fund
(1) Funding for YCDA moved from General Fund to Economic Development Fund in 2010.
(2) Accounting for the District Court moved from a separate department in General Fund 098 to Intergovermnental 095 in 2010.
Preliminary Budget • Finance - 59
CITY OF )il:7■1/i/a:
FINANCE
2011 PRELIMINARY BUDGET NARRATIVE
INTERGOVERNMENTAL - 095
GENERAL FUND
FINANCE DIRECTOR RITA DEBORD
DEPUTY DIRECTOR OF ACCOUNTING & BUDGETING CINDY EPPERSON
DEFINITION
This division, included in General Fund, is used to pay the City's obligations to other
intergovernmental agencies. It is also used to account for the outside agency requests that are
supported by General Fund. (Refer to chart at the beginning of this budget section for a summary
log of all outside agencies and intergovernmental agencies, citywide). In mid-2010, Council voted to
eliminate most of the Outside Agency funding for 2011.
The service units in this division are:
SERVICE UNIT 129 - EMERGENCY SERVICES
SERVICE UNIT 319 - CLEAN AIR
SERVICE UNIT 411 - HEALTH
SERVICE UNIT 611 - LEGISLATION
BUDGET SUMMARY
DEPT 095 INTERGOVERNMENTAL (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET .EAR-_ND
9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
129 Emergency Services S59,937 $59,937 559,937 859,937 $59,643 99.5 99.5
319 Clean Air 22,394 33,720 25,291) 33,720 33,940 100.7 100.7
322 industrial Development 30,000 0 0 0 0 * *
411 Physical Health Support 86,217 88,021 81,820 88,021 22,000 25.0 25.0
611 Legislation 196,538 201,187 159,422 191,187 141,836 70.5 74.2
TOTAL EXPENDITURES 8395,086 8382,865 8326,469 8372,865 8257,439 67.2 69.0
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
400 Other Services And Charges 217863 192 511
-, 150,746 182,511 67,159 34.9 26.1
500 Intergov Srvcs / Other lnterfund 141,622 154,752 140,121 154,752 154,678 100.0 60.1
700 Debt Service 35,601 35,602 35,601 35,602 35,602 100.0 13.8
TOTAL EXPENDITURES 6395,086 5382,865 8326,469 6372,865 S257,439 67.2 100.0
60 - Finance • Preliinivary Budget
EXPLANATORY NARRATIVE
SERVICE UNIT 129 — EMERGENCY SERVICES
By \rjrtt of R[W38.52.O70 and anagreement dated April 3,l984,a joint operation ismaintained
under the title o( "Yakima Valley Office o[ Emergency Managememt."Funding for his activity
is based upon a per capita charge for that portion of the Emergency Services budget that is not
reimbursed by the Federal Govenunent through the State agency. The population estimate used
to prorate the charges among the various cities and Yakima County is based on the latest official
population estiinates of the State Office of Financial Management.
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cowv Y4Cnnn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET v/snoo|o Ym x' c no BUDGET 2 TO 5 4 m 5
Expenses
510 Intergovermnent Professional S, $99,937 $59,937 S59,937 S59,9I7 $59,613 99 7, v9.5
TOTAL EXPENDITURES — SRV UNT 129 $59,937 $59,937 959,937 959,937 $59,643 99 7 , 99,5
z1ccoo//t520OtherGooer/nentu//\«e//cies(OfficenfEnzergenc9Monuge/no//t)—
Preliminary budget amount is based on an assessment of $.7014 per capita on a population estimate
of 85,040. (See budgeted policy issue),
SERVICE UNIT 319 — CLEAN AIR
(1) (2) ( ( ( ( (
2010 2010 2010 2011 Y6 Cono %Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET v/snoo|o Ym x' c no BUDGET 2 TO 5 4 m 5
Expenses
5N1mop»x,mnem Professional S, $27,394 $3I70 S25,290 S33,720 $33,*40 100.7 100.7
TOTAL EXPENDITURES — SRV UNT 319 522,394 $3I720 925,290 933 533,940 1007 100T
Account 510 Other Govern (Clean AirAntlioritij) — This service unit reflects the
allocation to the Yakima Clean Air Authority mandated by RCW 70.94.093. The per capita rate is
held at $40. (See budgeted policy issue.)
SERVICE UNIT 411 — HEALTH
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cnwo % Co^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 91302010 �� � [ wo BUDGET l m 5 4 TO 5
Expenses
410 Professional Services $66,1120 S66,021 S66/020 $6602I *J m/ m/
510 |ote,g,omr om,ntywfeosi"xa|Svc 2V96 22,0 15,80) 22,000 22,0 l'o/ lmU)
TOTAL EXPENDITURES — SRV UNT 411 586,217 888/21 $81,82 $8$,021 $22N0 25.0 25.0
Account 500 Intergovernment Services (Yakima County Division of Alcoholism)- This account
provides for pavrnents to the Yakirna County Division of Alcoholism and Central Washington
Comprehensive Mental Health. Payments to Yakima County Division of Alcoholism are based on
2% of City of Yakima receipts of Liquor Excise and Liquor Profits revenue, in accordance with state
law. This may be reduced if the initiatives related to Iiquor r sales pass in the upcoming election.
SERVICE UNIT 611 - LEGISLATION
(|) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 % cnnv %cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT - 811 LEGISLATION ACTUAL BUDGET 91302010 �* � [ no BUDGET 2 TO 5 4 TO 5
Expenses
400 Other Services And Charges
410 Professional Services $80,717 $87,S67 $54,376 $77,867 526,8 3\5 34.4
&vO Miscellaneous 11 38,623 30,350 38,623 40,359 104.5 104.5
Total 121,842 120,490 84,726 116,490 07,159 53] 57.7
520 1mergom,nmemA8nnmms 39,095 39,095 39,095 39,095 39,095 100.0 100.0
78m Intergovernmental Loans 23,198 24,474 24,474 24,474 25,820 105.5 105.5
830 Debt Service - External Ltd - Int 12 11128 11 11 9 87.9 87.9
TOTAL EXPENDITURES - SRV UNT 611 8196,538 82q $|5Y422 $191J87 8141 70.5 74.2
Accoo//t410}`rn6,psfonu/SernicxsK}ots/deAgc//c/es/-
shown in the chai't below.
INCREASE/
2010 2011 (DECREASE)
Sumfai,Assmiahv -3uofai,Parade $RN 50 (5500)
Retired Senior Volunteer Program 2 0 (2'000)
Allied Arts "/ Yakima Valley - Arts Van 2,667 0 (2,667)
Greater Chamber "fCommerce 2,950 0 (2,95)
Hispanic Chamber "FCommerce 2,950 0 (2,950)
Yakima Symphony Orchestra 5,000 0 (5,000)
Citizens for o Safe Yakima Community 10,000 0 (10,000)
Community Policing - Federal Byrne Grant WOW 25,000 (35,000)
District Court ] 1 0
TOTAL 587,867 926800 (561,067)
Accon//t49UMisce//u//eooy- Fnndingin(orooaiiVn6or2DlOand2011arcshnvvninthecharihc|ov«
INC ,^,d
2010 2011 (DECREASE)
Yakiina Valley Conference of Governrnents (COG) Asessinent 533,092 533,166 574
Metropolitan & Regional Planning Organization (MPO / RTPO) 5,531 7193 1
TOTAL 538,623 840,359 $1
(l) Based "o47« per capita against the City "f Yakima 2`l0 population estimate "F85.040. Refer to the policy issue for further
discussion.
62 - Finance • Preliminary Budget
Account 5U0 Intergovernmental Services - This account represents an interlocal agreernent with
Yakima County to allocate a portion of the County's debt service for Public Works Trust Fund loans
done for street improvements in recent annexation areas. The 2011 budget includes $3lOg5 for al5
year agreement arising from the 96th Avenue annexation in 2006 that runs through 2020.
wmand
2010 2011 (DECREASE)
Yakima County 1m,d^ral Agreement 39,095 39 'V'
Account 700 and 800 Debt Service — This account represents princi al and interest on a
Community Economic Revitalization Board KERB) loan. This was a twenty-year loan incurred in
l997 and is scheduled tnbe totally repaid in2Ol6.
| wmm,, /
2010 2011 (DECREASE)
Community Economic Revitalization Board KERB) Loan 35,62 35,602 '0'
Preliminary Bridget ° Finance -63
1This page intentionally contains no information.)
64 Finance • Prelimivary Budget
Community and Economic
Development Department
020 Hearings Examiner
021 Environmental Planning
022 Code Administration
051 City Hall Maintenance
123 Economic Development
124 Neighborhood Development
161 Downtown Yakima Business Improvement District
321 CBD Capital Improvement Fund
162 Trolley
163 North Front Street Business Improvement Area
170 Tourist Promotion/Convention Center
173 Tourism Promotion Area
370 Capital Improvement for Convention Center
171 Capitol Theatre
322 Capitol Theatre Construction
041 Engineering
142 Arterial Street
342 Public Works Trust Fund (REET 1)
343 Real Estate Excise Tax 2 (REET 2)
345 LID Construction
392 Cumulative Reserve for Capital Improvement
140 Growth Management
COMMUNITY AND ECONOMIC DEVELOPMENT
2010 Budgeted Staffing Levels
M. MORALES
J. COOPER Director of Community S. CAFFERY
President & CEO and Economic Development Executive Director
_ _ _ . 50.15 Positions
r i . Yakima Valley Visitors Capitol Theatre
and Convention Bureau Planning and Direction
Budget Preparation
1 and Control
Policy formulation
C. UPTON 3
General Manager T. REGIMBAL
Office Administrator
Convention Center
r 1 1 1
DAVENPORT i fl. J. CARUSO A. MATTHEW S ' r D. MAYO
Planning Manager Acting Code Neighborhood I City
Administration Manager Development Manager , Engineer
I
PLANNING
p
8.00 Positions r 1 ( NEIGHBORHOOD ENGINEERING1
DEVELOPMENT 12.00 Positions
CODE CITY HALL 5.75 Positions
Annexation •ioning •Subdivision ADMINISTRATION ) MAINTENANCE Prepare Contract Plans,
18.00 Positions 2.0 Positions Community Development Specifications and Estimates for
Right -of -way Vacations Y P P
SEPA • Growth Management I Block Grant Program Municipal Projects
State and Local Building Housing Rehabilitation Contract Administration
Urban Area Zoning Code Enforcement g
Ordinance (UAZO) Elderly Housing Inspection and Testing
Animal Control I Community Service Program for Municipal Projects
Construction Plan Review Infrastructure Project Preparation and Administration
Preparation of: Fire Inspections P
UA70 Amendments P Sidewalk Project of State and Federal Grant
Subdivision Ordinance Code Compliance g pp
Business /Regulatory Licenses Grants • Home Program Applications
Amendments Economic Development Right -of -Way- Acquisition
CHDO Monitoring LID Administration
N / i
CITY ,x '
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDGET N ARRATIVE
URBAN AREA HEARINGS EXAMINER - 020
GENERAL FUND
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
PLANNING MANAGER JOAN DAVENPORT
DEFINITION
This division's responsihility is to provide a si le regulatory heari system for the Yakima Urban
Area. The Hearing Examiner is responsible for conducting public hearings on zoning, subdivision
and other land use issues as aulhorized by adopted iohntCity/County ordinances. The Hearings
Examiner and the Hearings Examiner Pro Temare retained through a professional services
contract.
The service unit in this division is:
SERVICE UNIT 313 — LAND USE REGULATION
PERFORMANCE STATISTICS
2010 2010
2009 AMENDED ACTUAL
URBAN AREA HEARINGS EXAMINER ACTUAL BUDGET THRU 9110
Cases 25 30 33
BUDGET SUMMARY
DEPT 020 YAK URBAN AREA HEARINGS EXAMINER (1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo Y6Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY 8, SERVICE UNIT Acm^L BUDGET 9V30/2010 Y, ^x' [ oo BUDGET 2 TO 5 4 m5
313 Land Ue Regulation $5] 945'605 854 S5] S31 68.0 60.8
TOTAL EXPENDITURES 851 845,605 $54,347 851 831,000 WO 60.8
(1) (2) ( ( ( ( (
2010 2010 2010 2011 Y6 Cowo %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY o,TYPE ACTUAL BUDGET 9/30/2010 Ym s no BUDGET 2 ms TOTAL
400 Other Services and Charge 851 845,605 $54,347 851 831,000 Um
TOTAL EXPENDITURES 851 945'605 854 85] 831 68.0 100/)
EXPLANATORY NARRATIVE
Through September 2010 the number of cases heai'd by the Hearing Examiner was 33, compared to
24 at this time last year. The billing rate for professional services is $D4O per hour.
Preliminary Budget • Community and Economic Development — I
SERVICE UNIT — 313 LAND USE REGULATION
(1) (2) (3) (4) ( ( (
2010 2010 2010 2011 % Cmm %[mw
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
»cmm BUDGET 9/30/2010 Y, �' [ nn BUDGET 2 w 5 4 TO 5
Expenses
410 Professional Services 95] 544 554 550,000 530,000 673 60.0
490 Miscellaneous U 1 U V 1 100.0 100/0
TOTAL EXPENDITURES — SERVICE UNIT 313 851 545,605 554,347 88 531 68.0 6i8
Account 410 Professional Services — Funds are budgeted in this line item for the Examiner
services. In order 10 reduce the cost of contract services with the Heari Examiner by
approximately $20000 in 2011, two budget reduction strategies will he developed. The level of
review specified in the Yakima Urban Area Zoning Ordinance (YMC 15.04.030) will he modified to
change some of lhe land use categories from Class (3) to Class (2) uses in order to identify land uses
lhal may be efficiently processed administratively rather than through a public hea ring process.
Secondly, cases which require a public hearing in order to make a written recommendation to the
City Council (such as Preliminary Long Plats and Rezones) would be referred to the Yakima City
Planning Commission.
Both of lhese strategies will require amendments lo the Yakiina Municipal Code. Additional
Iraining will be necessary of the Planni Comrnission and assistance from City Legal regardi
the Findings and Recommendations to City Council. Planning staff will be responsible for more
detailed staff reports.
Account 49U Miscellaneous — This account includes dues and subscriptions hnrn'ennber*hips.
2 — Community and Economic Development • Preliminary Budget
CITY OF YGT��
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDGET NARRATIVE
ENVIRONMENTAL PLANNING - 021
GENERAL FUND
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
PLANNING MANAGER JOAN DAVENPORT
DEFINITION
Environmental Planning is responsible for both long range and current planning for land use
actions within the City of Yakima. Long -range planning efforts are primarily directed towards
the preparation, administration and amendments to the Yakima Urban Area Comprehensive
Plan. Additional long -range planning functions include support for required city functions
such as the 2010 Census, transportation planning, parks planning, preparation of amendments
to the development regulations, such as the Yakima Urban Area Zoning Ordinance, SEPA
ordinance, Critical Areas and FEMA ordinance, master plans, neighborhood plans, overlays,
Shoreline ordinance and subdivision ordinance. Long -range planning also involves the research,
development and processing of all annexation requests and drafting growth policy.
Current planning is responsible for the processing of all Class (2) and (3) land use reviews, rezones,
subdivisions, adjustments, right -of -way vacations, transportation concurrency and environmental
reviews submitted under the City's jurisdiction. In addition, current planners spend considerable
time responding to land use and environmental questions from the development community and
the public. In 2010 the Planning Division began processing permit applications for Parade and
Special Events. These permits, previously handed by the Police Department were re- assigned last
year to the Community and Economic Development Department to reduce administrative functions
of the YPD. Planning Division staff supports the Yakima Urban Area Hearings Examiner, the newly
formed City of Yakima Planning Commission, City Council, various advisory groups and Council
Committees. Due to staff reductions in the Code Division, the Planning staff currently provides a
planner at the front counter during business hours to assist in meeting the needs of the public and
fill the gap in personnel resources.
TASKS BY CATEGORY
Annexation Historic Preservation
Comprehensive Planning
Transportation Planning
Environmental
Economic Development
Support Other Divisions
Land Use Reviews
Regulatory Updates
Preliminary Budget • Community and Economic Development — 3
The service units in this division are:
SERVICE UNIT 221 — ENVIRONMENTAL PROTECTION
SERVICE UNIT 310 — COMPREHENSIVE PLANNING
SERVICE UNIT 313 — LAND USE REGULATION
SERVICE UNIT 319 — ADMINISTRATION
LAND USE PERMIT ACTIVITY
2010
2008 2009 ACTUAL
LAND USE APPLICATIONS ACTUAL ACTUAL 9/30/10
Class (2) 49 25 20
Class (3) 17 12 9
Rezones 7 6 10
Administrative Adjustments 36 26 16
Right-of-Way Vacations 4 3 2
SEPA Checklists 64 35 31
Appeals 9 4 2
Short Plat Exemptions 29 78 22
Preliminary Short Plats 26 10 13
Final Short Plats 2 9 11
Short Plat Amendment 3 1 3
Preliminary Long Plats 7 1 5
Final Long Plats 7 4 0
Binding Site Plans 0 0 0
Administrative Modifications 19 23 23
Shorelines 3 2 1
Interpretations 0 2 0
Non-Conforming Use Expansion 4 3 1
Easement Release 0 0 1
Right-of-Way Use Permit 8 3 1
Comprehensive Plan Amendments 4 4 9
Annexations 4 4 4
Variances 1 1 2
Critical Areas Review (JARPA) 12 6 4
Plat Alteration 2 1 1
Hearing Examiner Referral 3 1 2
Planned Development 1 2 2
Overlay Districts 0 1 1
Parade & Special Event Permits 0 8 58
Transportation Concurrency 0 26 12
TOTAL 321 251 266
4— Community and Economic Development • Preliminary Budget
LAND USE APPLICATIONS BY YEAR
321
300 -
266
258 251
250 - 235
ijii 224
214
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 ytd
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1150 Director of Community & Economic Development 1.00 1.00 1.00
1254 Planning Manager 1.00 1.00 1.00
1275 Deputy Director Econ Dev & Intergov't Affairs ( 1.00 0.00 0.00
3311 Assistant Planner ( 4.00 4.00 3.00
3312 Planning Technician 1.00 1.00 1.00
3321 Associate Planner 2.00 2.00 2.00
11201 Supervising Planner 1.00 1.00 1.00
11601 Comm / Econ Develop Office Administration 1.00 1.00 1.00
TOTAL PERSONNEL (3) 12.00 11.00 10.00
(1) The Deputy Director was eliminated upon the retirement of the previous Director in 2010.
(2) One Assistant Planner will retire.
(3) 1.92 FTE's are funded by Codes (022), Engineering (041), City Hall Maintenance (051), Economic Development (123), ONDS
(124) and / or Parks (131)
BUDGET SUMMARY
DEPT 021 ENVIRONMENTAL PLANNING (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
310 Comprehensive Planning $641,601 $558,642 $387389 $513,600 $480,765 86.1 93.6
319 Administration 157,918 209,843 146,143 199,859 197,914 94.3 99.0
TOTAL EXPENDITURES $799,520 $768,484 $533,532 $713,459 $678,679 88.3 95.1
Preliminary Budget • Community and Economic Development - 5
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YE AR-END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages 5577,167 $542,501 5385,477 5504,730 5501,142 92.4 73.8
200 Personnel Benefits 164,454 149,772 104,409 148,449 132,104 88.2 19.5
SUB-TOTAL SALARIES AND BENEFITS 741,621 692,273 489,886 653,179 633,246 91.5 93.3
300 Supplies 6,204 8,050 5,667 7,90(1 7,90(1 98.1 1.2
400 Other Services and Charges 51,695 67,096 37,18(1 51,315 36,690 54.7 5.4
900 Interfund Payment for Services 0 1,065 798 1,065 843 79.2 0.1
TOTAL EXPENDITURES 5799,520 8768,484 5533,532 5713,459 5678,679 88.3 100.0
SERVICE UNIT 221 - ENVIRONMENTAL PROTECTION
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/3012010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
320 Licenses and Permits 56,750 88,000 $5,818 88,000 88,000 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 310 56,750 58,000 55,818 58,000 88,000 100.0 100.0
Revenues - Revenues consist of environmental impact permit and land use application fees.
These revenues are included with Service Unit 310 - Comprehensive Planning in the Economic
Development Priorities of Government chart.
SERVICE UNIT 310 - COMPREHENSIVE PLANNING
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $453,280 8379,305 8270,713 8351,255 8345,222 91.0 98.3
120 Overtime 0 1,000 1) 500 500 50.0 100.0
130 Special Pay 720 720 540 720 720 WO 0 100.0
Total 454,000 381,025 271,253 352,475 346,442 90.9 98.3
200 Personnel Benefits 134,548 108,696 77,221 107,760 95,958 88.3 89.1
300 Supplies
310 Office and Operating Supplies 4,355 5,5(1(1 4,616 5,500 5,500 MO 100.0
320 Fuel Consumed 251 350 36 200 200 57.1 100.0
350 Small Tools and Equipment 545 1,000 163 1,000 1,000 100.0 100.0
Total 5,152 6,850 4,815 6,700 6,700 97.8 100.0
400 Other Services and Charges
410 Professional Services 1,104 2,500 1,134 1,500 1,500 60.0 100.0
420 Communications 16,284 19,271 10,994 11,865 4,365 22.7 36.8
430 Transportation / Training 238 1,000 53 1,000 1,000 100.0 100.0
440 Advertising 18,(148 25,(I00 11,314 18,000 18,000 72.0 100.0
480 Repairs and Maintenance 49 300 (1 300 300 100.0 100.0
490 Miscellaneous 12,179 14,000 10,606 14,000 6,500 46.4 46.4
Total 47,902 62,071 34,100 46,665 31,665 51.0 67.t)
TOTAL EXPENDITURES - SERVICE UNIT 310 8641,601 $558,642 5357,389 5513,600 5480,765 86.1 93.6
6 - Community and Economic Development • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %[nwo CHUG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym [ no BUDGET 2 TO 5 4 TO 5
Revenues
320 Licenses and Permits SO 92,00 S3,252 S2,400 94000 10.8 166.7
J&V Charges For Goods And Services 37257 61 49 61 81 133.3 133.3
TOTAL REVENUES —SERVICE UNIT 310 937257 $6I200 $57,392 $63,400 $85,305 135.0 134.6
Account //0 Salaries and Wages — In accordance with management directive, salaries are again
"frozen'' for the 2011budget. Minor changes in the salary accounts rnay occur because of an
individual employee's merit adjustments or eligibility for longevity. A reduction in2011 salaries
will result from the retirement of one Assistant Planner and the reallocation of .33 PTE of another
Assistant Planner Lo the Parks Department. For more information regarding the impact ofbudgeted
reductions, see the hudget reduction rnerno.
Account 120 Overtime — Overtime in this service unit has been reduced for budget reasons.
Account 130 Spexiu/Pay — The areas that require special pay frequently are for bilingual services.
Account 140 Retirement Termination Cash-Out — This account is used to cover retirement cash-
outs. One Assistant Planner will retire in 2011.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insiirance of about 6%, and unernplovinent insurance of 25%; along with the norrnal roU*ps/e|atpd
to base wage adjustrnents. Dental insui'ance was i'educed by (3.8%), and workers' cornpensation by
(12%). The State's PUblic es' Retirement System (PERS)cnntdbutions were unchanged.
Account 310 Office and Operating Supplies — Items budgeted include office supplies and computer
accessories.
Account 320 Fuel Consnined — This account provides for the piirchase of diesel fiiel and gasoline
utilized by Departrnent nt vehicles.
Account 35U Small Tools and Equipment — This account is used for equipment rep|acen'ent,and
pays for items such as calculators, office furniture and co/npuLe/co/npo/vente.
Account 410 Professional Services — This line item is used for outside consultants. The need to
hire outside consultants has been significantly rednceddnetnadpqnaLestafAng|evp|s.
Account 420 Communications — This account provides for postage and both telephone and wireless
(om mnn\ca ion costs. Postage charges consist prirnarily of the Public Notices reqtiirernents for land tise
permits.
Account 430 Transportationl Training — This account provides for staff to attend conferences and
other training serninars.
Account 440 Advertising — The Advertising account is used for public notice newspaper ads as well
as the posting of the applicant's property with the large yellow land use action signs.
Preliminary Budget • Community and Economic Development — 7
Account 480 Repairs and Maintenooce — This account contains maintenance contracts and direct
repair costs for equipment.
Account 490 Miscellaneous — This majority of funds in this account are used for printing and
mailing public notices, registration fees for partici ation in conferences, dues and subsc i iions
and various uncategorized items. The cost of printi and rnailing public notices will be reduced in
2011 with the implementation of a Post Card notification system, rather than the current practice of
mailing full notices. These material costs are estimated to save $15,000 in 2011.
SERVICE UNIT 313 — LAND USE REGULATION
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % cnno % com
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V302010 Y, ^� [ wo BUDGET l m 5 4 TO 5
Revenues
%D0 Licenses and Permits $4 50 50 50 50 * *
J40 Charges for Goods and Services 0 0 0 4,325 0 * 0/0
TOTAL REVENUES — SERVICE UNIT 313 54,175 50 50 84 50 * 00
Rononnoy — Rpvenuescnnsis|o(znni and subdivision fees and Ri h1n[Wayosepernnbs.
These revenues are included with Service Unit 310 — Comprehensive Planning in the Priorities of
Government chart.
SERVICE UNIT 319 — ADMINISTRATION
( ( ( ( (5) (6) (7)
2010 2010 2010 2011 Y4 [ono % Cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, m� [ wo BUDGET % m 5 4 m 5
Expenses
100 Salaries and Wages
110 Salaries and Wages 023,059 054,88 511$46 052,018 5154,463 *.8 101.6
130 Special Pay 18 238 178 238 238 100.0 lmU`
140 Retirement / Termination [ash"u, 0 6,408 0 0 0 00 *
Tota l 123V67 161,477 114,225 152,255 154,70 95.8 101.6
200 Personnel Benefits 29,96 41/76 27,188 4\689 36,1 45 88.0 88.8
300 Supplies
310 Office and Operating Snpplies 49 500 249 500 50 lNU/ 100.0
I50 Small Tools and Equipment 643 700 603 700 70 l' lNU)
Total 1,053 1,20 852 1,200 1,20 ImV/ lmV/
400 Other Services and Charges
420 Communications 1/92 1 844 900 1,275 lNU/ 1417
430 Transportation / Training 689 80 62 mN 80 l' lNU)
480 Repairs and Maintenance 87 20 0 20 20 ImV/ lmV/
490 Miscellaneous 1,985 2,750 2,174 2 ,750 2,750 lNU) lmU`
Total 3 5/025 3,08) 4,650 5,025 lNU/ 1081
95) Interfund Opt Rental and Leases 0 1,65 798 1 843 79.2 79.2
TOTAL EXPENDITURES — SERVICE UNIT 319 $157,918 $209,843 $146,143 5199,85 $97,914 94.3 »w)
,
Revenues
340 Charges for Goods and Servies $75 $) $) $511 50 * m)
TOTAL REVENUES — SERVICE UNIT 319 5175 $) $) $511 50 * m)
8 — Community and Economic Development • Preliminary Budget
Acconnt 110 Salaries and Wages — In accordance with management directive, salaries are again
"(nozen for the 2011 budgeL Minor chaiiges in the salai'y accounts inay occur because of an
individual employee's merit adjustments or eligibility hor|ongevb>.
Account 130 Special Pay The areas that require special pay frequently are for bilingual services.
Account 140 Retirement/Termination Cash-Out — This account is used to cover retirement cash-
outs. The CB[) Director retired in 2010.
Account 200 Personnel Benefits — The personnel be/veditaccoun1s include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(l2X). The State's Public Employees' Retirement System (PEp!F) contributions were unchanged.
Account 310 Office and Operating Supplies — Items budgeted include office supplies and compute/
accessories.
Acconnt 350 Sma!1 Tools and Equipment — This account is used for equiprnent replaopn'enLand
pays for items such as calculators, office furniture and computer components.
Account 420 Communications —This account provides for wireless communication costs.
Account 430 Transportation/ Training — This line item provides the Community and EC0110MiC
Developinent Director with training funds for 2011.
Account 480 Repairs and Maintenance — This account contains maintenance contracts and direct
repair costs for equipment.
Account 49U Miscellaneous — This jority of funds in thi account are used for registration fees
for partici tion in conferences, dues and subscri Linns and various nncahegoriceditems.
Account 950 Interfund Operating Transfer/ Rental and Leases — This account funds costs for
rnainenance and operation of departrnent vehicles.
Revennes — Revenues are from he sale of publications. These i'evenues are included w ih Service
LJnit 310 — Cornprehensive Planning in the Priorities of Governinent chart.
}'o///x,/no/)' Budget • Community amdEcmmmmni*DrveJVpmmrmt — 9
CTIY OF
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDGET NARRATIVE
CODE ADMINIST TION - 022
GENERAL FUND
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
ACTING CODE ADMINISTRATION MANAGER JOE CARUSO
DEFINITION
This portion of the Code Administration Division is responsible for the enforcement of all
development codes related to structural, fire, life safety and health requirements. In addition, this
division enforces land use regulations; operates the City's customer service Permit Center; answers
water and sewer utility location and / or connection fee inquiries, issues general and regulatory
licenses, oversees the City's Animal Control program, administers the weed abatement program
and other City nuisance ordinances; and operates the City's Code Enforcement hotline.
The service units in this division are:
SERVICE UNIT 103 — CRIMINAL JUSTICE SALES TAX (ANIMAL CONTROL OFFICER)
SERVICE UNIT 141 - STRUCTURES SAFETY
SERVICE UNIT 142 - FIRE SAFETY
SERVICE UNIT 145 - DANGEROUS BUILDING REPAIR AND DEMOLITION
SERVICE UNIT 149 - CODE ADMINISTRATION
SERVICE UNIT 223 — ANIMAL CONTROL
SERVICE UNIT 626 — PERMITS / LICENSES
PERFORMANCE STATISTICS
2010
2008 2009 ACTUAL
SERVICE UNIT 145 — DANGEROUS BUILDING REPAIR AND DEMOLITION ACTUAL ACTUAL 9/30110
Abatement Charges / Appeals 57 39 12
SERVICE UNIT 149 — CODE ADMINISTRATION
Building Permits 1,102 1,072 978
Fire Permits 132 97 111
Mechanical Permits 507 482 374
Plumbing Permits 512 436 330
Sign Permits 110 96 80
Plan Review Fees 459 468 411
Water / Sewer Application Processing Fee 98 188 151
Examinations 15 3 5
Right-of-Way Use Permits 63 80 120
TOTAL 2,998 2,922 2,560
SERVICE UNIT 223 — ANIMAL CONTROL
Dog Licenses Issued 1,876 1,896 1,692
10 — Community and Economic Development • Preliminary Budget
2010
2008 2009 ACTUAL
SERVICE UNIT 626 — PERMITSI LICENSES ACTUAL ACTUAL ssm|n
Business Licenses 4,841 4,499 4
Regulatory' Licenses 476 412 296
Amusement Devices 10 9 12
Penalties nu Business Licenses 443 526 451
TOTAL 5,770 5,446 4
AUTHORIZED PERSONNEL
2010 2011
CLASS I009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
4310 Plans Examiner i(KcsidrminV I.m I.m I.m
4315 Plans Examiner 11 (Commercial) 2/ 2/ 2/
4419 Code Compliance Officer w 4/0 4/0 3/0
4420 Fire Code 1,mpouo'` 2/ l/ l/
442 Code Inspector 4U0 4U0 4U0
4441 Permit Technician m 4/ D D
6510 Animal Control Officer" 3.00 2.00 1.00
11251 Supervising Code Inspector 1.00 1.00 1.00
11602 Code Inspection Office Supervisor 1.00 1.00 1.00
TOTAL PERSONNEL '* 22.00 19.00 17.00
(1) One Code Compliance Officer proposed for elimination in 2011 budget due to the City's current financia1 constraints.
(2) One vacant Fire Code Inspectoi' position vas eliininated in 2009 diie 10 inid-year budget i'ediictions.
(3) One vacant Perinit Technician Position was elirninated in the 2010 budget due to the City's current financial constraints.
(4) An Aniinal Control Officer position was eliininated in both 2010 and 2011 due to the City's current financial constraints.
(5) Code Adininistration funds .52FTE',h` Environmental Planning (o2l) and has I64FTE', funded hy0NDS(]24)
(&7J)' Water (&7&)' and /^, Irrigation (475).
BUDGET SUMMARY
DEPT 022 CODE ADMINISTRATION (1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 % Cn^m %Cnnv
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY 8, SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
103 Criininal Justice Sales Tax .3 Inc 578,582 974 551,342 573,232 $68161 914 9I1
145 Dangerous Bldg Repair and Dcino 30\339 18,760 20,194 18 15,000 80.0 mo
149 Administration 1 1,1_133,205 752,947 1,010,821 v38,389 v 08 92.8
223 Animal Control 231,450 21I124 140 2)8 148 69.7 71.4
626 Licensing 178 164 118 160,677 160,242 975 99.7
TOTAL EXPENDITURES $1 ' 559,823 $i504 g1 $1,471 $1 885 90.4
Preliminary Budget • Community and Economic Development — 11
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHno %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 m5 TOTAL
100 Sa1arie and Wages 51,015,041 $945,342 868E25 5920/24 5822,238 87.0 61.8
200 Personnel Benefits 31(\90} 285,272 210,950 203,062 247,]2] 86.6 186
SUB-TOTAL SALARIES AND BENEFITS 1,325,944 1,230,615 892,274 1,203,986 1 869 80.4
300 Supplies 46,085 47,066 29V31 40\324 43,868 93.2 3.3
400 Other Services and Charges 151,689 194,008 138,046 194,847 201 03.7 15J
700 Debt Service 1I749 1I716 10\286 13 0 0.0 0.0
900 1m, k/od@ym"m6`,So,km 22,356 18\654 14i322 18,654 16`046 86.0 1.2
TOTAL EXPENDITURES $1.599,823 $i $1 $i $] 88.5 100.0
EXPLANATORY NARRATIVE
SERVICE UNIT 103 - CRIMINAL JUSTICE SALES TAX 0.3%
( ( ( ( ( ( (
2010 2010 2010 2011 % Cnwo % Co^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
lVV Salaries and Wages
HO Salaries and Wages $46 546,527 $34,314 546,043 $41 89.9 90.8
120 Overtime 7,530 5,000 1,489 5,000 5,000 100.0 lm)/)
130 Special Pay 70 70 0 0 0 0.0 *
Total 54,265 52,247 35,803 51 46,807 89.6 91.7
200 Personnel Benefits
200 Personnel Benefits 20\574 19,293 14 ]9,]76 10 94.8 954
280 Clothing and Miscellaneous 146 150 150 150 150 100.0 NV/)
Total 20,670 19,443 14,414 19,326 18,447 94.9 95.5
300 Supplies
}]V Office and Operating Supplies 501 500 451 500 500 100.0 lm)/)
30 Fuel Consumed 2,173 1,463 162 1 1 103.0 NIV
Total 2,674 1 612 1 2 1022 102.2
420 Cumoumkatioo, 973 900 513 900 900 1*0.0 100.0
TOTAL EXPENDITURES - SERVICE UNIT 103 578,582 $74,553 551 $73 568 91.4 93J
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"{rozcr/' for the 2Dllbudget. Minor changes in the salary accounts may occur hecause of an
individual employee's merit adjustments nr eligibility for|ongerhy. This service unit is used solely
for the salary of an Anirnal Control Officer hired in Atigiist 2006, which is funded by the .3'X,
Criminal Justice Sales Tax account
Account 120 Overtime - The Animal_ Control Officer's overtime is caused by animal incident
requests for assistance (ca||onds) from the Police Department and the delivery of Council packets.
Account 130 Special Pay - The areas that require special pay frequently are bilingual services
performed by staff. Certified bilingual staff receives $60D0 per month special pay.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the nnrnna|roU-nps related
12 - Community and Economic Development • Preliminary Budget
to base wage adjustments. Oenta|insuramp*nsreducedby(3.8&),end workers' compensation by
(12%) The State's Public Ernployees' Rehrernent System (PERF) contributions were unchanged.
Account 280 Clothing and Miscellaneous — Items paid for from this account include Animal
Control uniforms, related accessories and e .
Account 320 Office and Operating Supplies — This account is used for supplies and equi n/cnl
reqttired by an Animal Control Officer, such as a camera, professional organization membership,
office supplies and animal kennels.
Account 320 FneI Consnined — This account provides for the purchase hase of diesel fuel and gasoline
utilized by Department vehicles.
Account 420 Communications — This account provides for wireless communication costs.
SERVICE UNIT 141 - STRUCTURES SAFETY
( ( ( (4) (5) (6) (7)
2010 2010 2010 2011 % Cnno % Cnoo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y� �[wo BUDGET 2 TO 5 4 m
Revenues
320 Licenses and Perrnits S645 S605 $570 $700,500 $650.500 1074 92.9
340 Charges for Goods and Services 235,851 22V000 220,534 235/000 235,000 1068 100.0
TOTAL REVENUES — SERVICE UNIT 141 $881,659 $825,50 $799,622 $935,500 $885,500 107.3 94.7
Reoenoep — See chart below:
2010 2011
2009 AMENDED PROPOSED
CODE ADMINISTRATION REVENUE ACTUAL BUDGET BUDGET
Uoi|ding $499,855 555\000 $500,000
Fire Permits 22 23,000 23,000
Mechanical Permits 37090 4V 40,000
|1"ubiog|tuu* 73,958 75V 75,00
Sign Permits 11,931 12,50 12,50)
Ilan Review Fee 235,851 235,00 235,0
Miscellaneous Permits vU 0 0
TOTAL S881 $ 3885'500
SERVICE UNIT 142 - FIRE SAFETY
( ( ( (4) (5) (6) (7)
2010 2010 2010 2011 % Coov Y4Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 m 4 m
Revenues
340 Charges for Goods and Services $51 51,000 $0 $1'000 $1'000 100]0 100/0
TOTAL REVENUES — SERVICE UNIT 142 $51 51.000 $) $1/000 $l l'N]/ 100.0
Renemney — Thesc revenues are included with Service Unit 149 — Code Administration in the
Priorities o[ Government chart.
Preliminary Budget • Community and Economic Development — 13
SERVICE UNIT 145 — DANGEROUS BUILDING REPAIR AND DEMOLITION
Continuing kr follow the City Council's focus on improving nekzhbodhood(onditiomsandqua|ityof
life, the concentrated effort in neighborhood code enfoi'cernent has continued to be very effective in
2010. Throughout the year, the Community Review Board KRR)hae reviewed cases at Ieast once a
month, and more commonly twice a month. Since the CRB's inception in 1999\ the CRB has assessed
Administrative fees for cases, some of which have been repeat offenses.
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % cnno %cowv
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET VV]0ZO|O Y,^�[wo BUDGET l m 5 4 TO 5
Expenses
491/ Miscellaneous 530,339 518'760 S20,1 08 515,000 80/0 Xo./
TOTAL EXPENDITURES — SERVICE UNIT 146 $30,339 $18\764 820191 818,760 $15,000 80.0 80.0
Revenues
310 Taxes $22 535,000 83,045 95,000 95,000 14J 100.0
340 Charges for Goods and Services 18,193 15,000 3,154 4,500 15,000 WO o 333.3
TOTAL REVENUES — SERVICE UNIT 145 840\702 850,000 56.199 59,500 820V00 40.0 210.5
Account 490 Miscellaneous - The proposed expenditure for this Service Unit is due to anticipated
future expenditures related to the abatement of dangerous buildings. The abatement expenses
include itei'ns such as: Title reports, contractor clean up costs, County Auditor filing fee, property
owner notification by certified mail, and printing cost. Staff inakes every effoi't to have the
insurance company, other agencies or the property owner voluntarily abate the property in order to
eliminate the City from covering the cost up front and placing a lien on the property.
These funds help offset the cost to abate the nuisance violations. The abatement cost collection has
been received on an irregular basis due to the property owners' lack of willingness or inability to
pay. The City sends three (3) payment request notices for the amount owed to the property owner
during the first 90 days after the case has been cornpleted. If fees are not paid in a timely niannei
a Surnrnary of Decision and a Director's Deterrnination of Material Breach is filed with the County
Assessor, which indicates the City has an outstanding financial interest in the property. The City
will receive funds due and owing for administrative and clean up fees when the property is sold.
In addition, the property owner is provided an opportunity to make payments to the City until the
outstanding nuisance abatement obligation is paid. Therefore, there are three potential methods by
which the city collects the abatement and administration fees for nuisance or dangerous conditions
on private property, which include: a payment plan with the property owner, a lien on the property,
and / or place the clean up costs on the property's County Auditor tax statement.
At the begiiiiiii'ig of October 2007, Code Administration Division senior staff implemented aproactive
program to address the City Council's focus on irnprovi neighborhood conditions and (pmhtyof
life. This program will allow each code c their
assigned area to actively review properties that have nuisance violations. In addition, the code
compliance officers will continue to address the citizen complaints received on the Code Hotline.
Revenues - Revenues consist of reimbursement of abatement costs, associated expenses and
administrative fees. These revenues are included with Service Unit 149 - Code Administration in
the Priorities of Government chart.
14 — Community and Economic Development • Prelimiunry Budget
SERVICE UNIT 149 - CODE ADMINISTRATION
Through the end of September 2010, we issued 978 permits with a construction valuation of
$77,249,862 compared to the same time period in 2009 when we issued 840 building pei'rnits with a
construction valuation of $53,486,340. The increase in the number of permits is primarily related to
an increase in the number of permits for comniercial new and commercial alterations.
The 149 service unit includes the expenditure accounts for several staff subgroups within the
division, which include code inspectors, plans examiners, code compliance officers, fire inspectors,
supervisors, and a portion of managernent expenditures.
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cn^m 'A Co^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET . Yxm,[nn BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $70] 8606,175 $502,48 $673,311 8638,925 93.1 94.9
120 Overtime 69 10,000 7346 10\000 0 0/0 0.0
130 Special Pay 284 86 65 86 86 l00.0 100.0
140 Retirement / Termination [oxbnut 4 l Z 2 0 0.0 0/0
Total 706,168 698,592 512,229 685,75* 639,012 915 912
20 [ns"oociDroc8,, 216,313 213,256 158,64 211,614 196 92/0 927
300 Supplies
310 Office and Operating Siipplies 11 11,361 6,874 11 11 100.0 100.0
320 Fuel Consumed 8,960 8,217 8,942 11 11,00 1424 louV
340 Items Purchased for Resale 816 2,500 1 2,5() 2 100.0 ](N.V
350 Small Tools and Equipment ]42]2 15,000 6,579 8,000 10,000 66.7 125.0
Total 35,718 37078 23 33 35,50 959 1060
400 Other Services and Charges
410 Professional Services 3,048 3,000 1 1 3,00) l'm 1765
420 Communications 30,967 30,747 25V98 32,656 31,416 102.2 962
430 Transportation / Training 298 7,800 544 1 2.800 100.0 280.0
480 Repairs and Maintenance 3,519 4V0 2,90 4,00 4,00 100.0 10V0
490 Miscellaneous 11 14 5,945 ll 13,20) vlU 1210
Total 49,472 54,747 36,103 50,356 54,416 99.4 108.1
750 Debt Service - Capita Lease Principa 12,899 12,900 10,059 12,900 0 0.0 0.0
830 Debt Service - External LTD -1m 850 816 227 816 0 0.0 0.0
950 1m,,h/od Opt Rental and Leases 19,582 15,817 1l ]5,8]7 13,169 83.3 83.3
TOTAL EXPENDITURES - SERVICE UNIT 149 $1/041 91,03I205 $752,947 51 8938,389 90.8 92.8
Revenues
340 Charges for Goods and Services $9,792 05 $12 $15,830 $15,830 100.0 100/0
T0TAL REVENUES - SERVICE UNIT | 4V $9,792 S15,830 $12,530 $15,83) $15,83) 100.0 100.0
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minoi' changes in the salary accounts rnay occur because ofan
individual employee's merit adjustments or eli ihUUy for longevity. Overall, Salary costs will
decrease in 2011 due to the elimination of one Code Compliance officer position. See supplemental
budget reduction information.
Preliminar) Budget' Community and Econonzic Development - 15
Account 220 Overtime — Nnovertime is budgeted for 2011.
Account 130 Special Pay — The areas that require special pay frequently are bilingual yervicey
perforrned by staff. Cei'ified bilingual staff receives 560.00 per month special pay.
Account 240 Retirement / Termination Coyhoot— This account is used to cover retirement cashouts,
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about V/0, and unemployment insurance o[25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' coinpensation by
(12%). The State's Public Employees' Retirement System (PBRS)(onhibobons were unchanged.
Account 320 Office and Operating Snpp!ies — Account funds are used for approxirnately nineteen
staff persons' supplies and division stock. This account also encornpasses the cost for several
sUbgroups such as code compliance, pen licensing, code inspectors, plans examiners, and fire
inspectors in order to provide public information, business license renewal processing, notices,
paper stock, staff correspondence, etc., to ensure our lines of communication with the public are
/nahnained.
Account 320 Fuel Consumed — This account provides for the purchase of diesel fuel and gasoline
utilized by Departrnent vehicles.
Acconnt 340 Iteins Pnrchasedfor Resale — This account pays for publications purchased and resold
to the public.
Acconnt350S/no//Tbo/so//dEqo/pnno//t— n/cnircp|accmcnt,and
pays for items such as calculators, office furniture and computer components.
Account 410 Professional Services — This account is used primarily to pay for the professional
services of consultants.
Account 420 Communications — This account provides for wireless cornnwnication costs, telephone
services and postage.
Account 430 Transportation/ Training — This account provides for staff to attend conferences and
other training seminars. Many of Code Administration Division staff are required to have at least
one professional certification prior to their hiri The professional certification rnust be rnaintained
by further education and training.
Acconnt 480 Repairs and Maintenance — This accouit includes an extensive ainouiit of color
copying for nuisance violation notices. The Code Adrninistration and Planning Division color
copier has incurred some 54000 worth of repair expenditures due to the volume of copies.
Account 490 Miscellaneous — This account includes registration fees for participation bocon(erences,
together with dues and subscri bnns(orLhe[dy'smeooberships.
Account 750 Debt Service/ Capital Lease Principal — This account has been used to pay the annual
principal payment for three new leased vehicles, The budget year of 2007 was the first year the
16 — Community and Economic Development • Prelimiunry Budget
Codes Division pursued leasing vehicles rather than purchasing new vehicles to reduce the overall
impact on the general fund. The three year lease was paid off in 2010.
Account 830 Debt Service I External LTD/Interest - This account is used to pay the annual interest
payment for the previously mentioned three leased vehicles. The lease was paid off in 2010.
Account 950 Interfund Operating Transferl Rental and Leases - This fund is used for maintenance
and operation of division vehicles.
SERVICE UNIT 223 - ANIMAL CONTROL
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CH NG ° A CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9130/2010 YEAR-END ND BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $101,395 $54,288 536,33 $53,276 87,048 13.0 13.2
120 Overtime 8,934 7,500 206 501) 501) 6.7 100.0
130 Special Pay 0 29 22 29 29 100.0 100.0
140 Retirement / Termination Cashout 1) 777 777 777 0 (W 0.0
Total 110,329 62,594 37336 54,582 7,577 12.1 13.9
200 Personnel Benefits
200 Personnel Benefits 39,806 21,067 14,953 20,936 2,043 97 cu.;
280 Clothing and Miscellaneous 208 450 330 450 450 100.0 100 0
Total 40,014 21,517 15,283 21,386 2,493 11.6 11.7
300 Supplies
310 Office and Operating Supplies 2,640 3,500 1,759 1,000 2,500 71.4 250.0
320 Fuel Consumed 5,053 4,525 2,943 3,800 3,800 84.0 100 0
Total 7,694 8,025 4,702 4,80)) 6,301) 78.5 131.3
40)) Other Services and Charges
410 Professional Services 68,601 110,986 79,801 120,000 122,000 109.9 11)1.7
421) Communications 1,968 5 690
_ _ 1,015 3,631 5,849 102.8 161.1
430 Transportation / Training 29 400 0 100 40)) 100.0 400.0
48)) Repairs and Maintenance 42 300 0 30)) 30)) 100.0 100.0
490 Miscellaneous 0 775 271 401) 775 100.0 193.8
Total 70,639 118,151 81,087 124,431 129,324 109.5 103.9
900 Interfund Payment for Services
950 Interfund Opt Rental and Leases 1,516 1,516 1,138 1,516 1,516 100.0 100.0
960 Interfund Insurance Services 1,258 1,321 1,321 1,321 1,361 103.0 103.0
Total 2,774 2,837 2,459 2,837 2,877 101.4 101.4
TOTAL EXPENDITURES - SERVICE UNIT 223 $231,450 $213,124 $140,868 5208,036 $148,569 69.7 71.4
Revenues
320 Licenses and Permits $12,105 $32,000 824,601 525,001) $32,000 100.0 128.0
341) Charges for Goods and Services 2,650 1,501) 1,480 1,500 1,501) 100.0 100.0
350 Fines and Forfeits 1) 700 0 0 20)) 100.0
TOTAL REVENUES - SERVICE UNIT 223 $14,755 833,700 826,081 826,501) 833,700 100.0 1272
Preliminary Budget Community and Economic Development - 17
Account 110 Salaries and Wages — hnaccordancevvidhmanagemenLdinecLhe,sa|ariesanaagabo
"frozen" for the 2011budget. Minor changes \n the salary accounts may occur because ofan
individual employee's me/it adjustments or eligibility for longevity. With the elimination of another
Aiiiinal Control Officei' in 2011, the only salary remaining in this service unit is for a portion o(the
[EL) Director and the CED Administrative Assistant.
Account 120 Overtime — The animal control officer's overtime is caused by animal incident requests
for assistance (callouts from the Police Department, and the delivery of City Council packets.
Account 130 Special Pay — The areas that require special pay frequently are bilingual services
provided hy staff. Certified bilingual staff receives $6OE00 per nionth special pay.
Account 140 Retirement' Termination Cashout — This account is used to cover retirement cashouts.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insn rance of abotit 6°/, and iineinploymenl insu rance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.E%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS)contributions were unchanged.
Account 280 Clothing and Miscellaneous — The areas that require special pay frequently are
bilingual sei'vices pi'ovided by staff. Certified bilingual staff receives $6O.00 per month special pay.
Account 310 Office and Operating Supplies — This account is used for supplies and equipment
required for Animal Control Officers, such as cameras, professional organization membership,
office supplies and aninial kennels. This account line is also used for the aninial licenses renewal
rocessi ng.
Account 320 Fuel Consumed — This account provides for the purchase of diesel fuel and gasoline
utilized by Departinent vehicles.
Account 410 Professional Services — The professional services budget is devoted entirely to the
contract with the Homane Society of Central Washington for the care, housing, euthanasia and
disposal of City irnpoiinds.
Account 42D Communications — This account provides for wireless cornmunication costs, telephone
services and postage.
Account 430 Transportation Training — This account provides for staff to attend conferences and
other training seminars required to maintain staff certifications.
Account 480 Repairs and Maintenance — Thi account contains maintenance contracts and direct
repair costs for equi nxerd.
Account 490 i'Vliscellaneous — The majority of funds in this account are used for registration fees for
participation in conferences, dues and subscriptions, and various uncategorized items.
Account 950 Interfund Operating TransferlRental and Leases — This account funds costs for
maintenance and operation of departrnent vehicles.
18 — Community and Economic Development • Preliminary Budget
Account 960lnterfuod Insurance Services — This expense is this service unit's share of the risk
management fund.
Reveiuies — See char below for details.
2010 2011
2009 AMENDED PROPOSED
ANIMAL CONTROL REVENUE ACTUAL BUDGET BUDGET
Dog License Issued $12J05 $25,00 S32,0
Dog Iinpound Fines 2,650 l 1
TOTAL $14 $265110 $33,7011
SERVICE UNIT 826— PERMITS AND LICENSING
Service Unit 626 is charged with administration of Title 5 of the Yakima Municipal Code,whkh
includes the following licenses:
MULTIPLE CODE PERMITTING AND LICENSE ACTIVITY
Amusement Devices Business Licenses
Panorama Devices Beautification Permits
Sidewalk Cafes Pawnbrokers
Billiard and Pool Tabies Peddlers
Dance Halis and Ca Secondhand Dealers
Dance Studios Solicitation ^/ Funds for Religious
Junk Dealers Taxicabs and \ for Hiro
Liquor-Live Entertainment License Tattooing
Right-of-Way Use Perinits Utility Locate and Conne tion Fee Collection
A`kd/Emouimu,m Temporary Use Permits
5tr,rd,onkKzmk, Sign Company Licenses
Public Dance Permits Heating Journevinan and Side Sewer Installer Lic.
Banner Permits Closing Out Sales
Sightseeing Vehicles Noise Permits
Special Event Permits
This service unit 626 includes the expenditure accounts for the Perini Technicians and Permit
Technician supervision within the division. Additionally, this service unit issues heating
journeyman and side sewer installer licenses, and acts as the information center for the City. The
service uni also provides administrative support for the Code Inspectors, Fire Code Inspectors,
Anirnal Control Officers, Code Compliance Officers, and the Planning staff, the Community
Review Board and Board of Appeals, as well as acting as the City's Complaint Center. To offset the
workload impact, due to the elimination of a Permit Technician in the 2010 budget, a Planner has
been stationed in the counter area to assist customers over the phone and at the counter with their
development questions orconcerns. 111 addition, all cou staff have absorbed the duties of the
fourth Perrnit Technician position, on a rotational basis.
f Budget • Community and Economic Development — 19
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 Y6 Cmm %Cmm
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 �a x-[wo BUDGET 2 m6 4 TO 5
Expenses
100 Salaries And Wages
UV Salaries And Wages $144,273 029,397 $97,962 N27,028 $128,271 vvl l/U//
120 Overtime 1 50 0 50 50 lom) lUxo
130 Special Pay 4 72 54 72 72 D l'U/
No Retirement / Termination [admu 0 1,941 1,94 1,94 0 00 /U)
Total 144,278 131910 95,957 129,541 128,843 97.7 *9.5
200 Personnel Benefits 33,W6 31 22,603 30,736 29,949 96.4 97.4
100 Other Services And Charges
430 Transportation / Training 91 450 0 00 450 100.0 225.0
490 Miscellaneous 175 1,000 150 200 1 100.0 500.0
Total 266 1'450 150 400 1 WO 362 5
TOTAL EXPENDITURES — SERVICE UNIT 626 8178,450 $164/416 $118 816\677 816\242 975 997
Revenues
320 Licenses and Permits S28,256 S2630 $26169 $25,700 $26,300 lom/ 102.3
v Charges For Goods and Services 210 50 l/Ao 50 50 lmU) l'o/
TOTAL REVENUES — SERVICE UNIT 626 $28,466 $26,800 $77:579 $26,200 $26,800 DKN 1023
Accoiint 110 Salaries and Wages — In accordance with n'Ianagen'Ient directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli iN|ity for hrgerhy.
Account 120 Overtime — Overtime in this service unit is budgeted at a minimal level and rarely used.
Account l3U Special Pay TI'ie areas that require special pay frequentiv are bilingual services
provided by staff. Certified bilingual s|affreceb/es $60.00 per rnonth special pay.
Account 140 Retirement I Termination Cashout — This account is used to cover retirement cashouts.
Account 200 Personnel Benefits — The personnel be/vehta((cu/nts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PER5) contributions were unchanged.
Account 430 Transportation / Training — This account provides for staff to attend conferences and
other training seiiiiiars.
Account 490 Miscellaneous — This account is used for travel, training and registration fees for front
counter staff personnel.
Rpvenues — Sep chart below for details.
20 — Community and Economic Development • Preliminary Budget
2010 2011
2009 AMENDED PROPOSED
PERMITS/ LICENSES REVENUE ACTUAL BUDGET BUDGET
Regulatory Licenses $21,285 520,000 $20,000
Amusement Devices 1,811 1,200 1,800
Penalties on Business Licenses 5,160 4,500 4,500
TOTAL 828,256 825,700 526,300
Codes also administers the Business Licenses but it is a General Fund revenue not intended to
support their operations, and therefore not included in this narrative.
Preliminary Budget • Community and Economic Development — 21
muro, Jik/a°'
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDGET NARRATIVE
CITY HALL MAINTENANCE - 051
GENERAL FUND
COMMUNITY AND EcoNoMIc DEVELOPMENT DIRECTOR MICHAEL MORALES
ACTING CODE ADMINIsTIMTI0N MANAGER JOE CARUSO
DEFINITION
The funct of this service unit is to provide centralized building rehabilitation and maintenance
of electrical equi nt, air conditioni equipment, boilers, hot water, steam heati system, and
toilet and restroom facilities in City Hall, as well as card access security and custodial services for
City Hall and Y-PAC. For YPD, services have previously included buildings access only; however
with the i'etii'emeifl of the YP[} Building 5upe/inte/x]anL in 2011 (see Police budget reduction nne/no),
and the elimination of that position, supervisory duties will fall to the currei'it City Hall Building
Snnp6nhendank Due to the 2010 retirernent of the only other full-time employee in this department,
and the suhsequent elimination of that Buildi Maintenance Specialist position in rnid- 2010,
preventative maintenance has and will continue to suffer this and next year with the drastic cutback
in staffing. Current staff is only able to provide the most basic janitorial services in public areas only
We continued to build onto the City Hall security system in 2010 by adding two more door locks in
the Utility Services area. This system has provided a more secure environment for city einployees
and customers. We are able to monitor video and autornatically unlock and lock doors at different
times of the day as needed. We are also able to activate or deactivate card controls for staff and
contractors easily when needed. Having the YPD system administered through the City Hall
systenoconLiox/es to work well. Information Systems works closely with City Hall and YPD staff to
give us a searnless support system.
We have continued to supply all city employees' with new or replacement ID cards since this system
was put into place. This is an intricate part of our overall security in this world of identity theft. It
is imperative that all City employees have an ID on their person during work hours.
As funds becorne available it would be in the best interest of the City to continue to add City-owned
facilities to the centralized security system for better control of City assets and safety for both staff
and the public.
THE CITY HALL PROJECTS COMPLETED IN 2010
■ Renovation work was performed in two offices and a janitor's area in the southeast corner
of the basement. This included furring of walls, electrical work, new sheetrock, tape and
texture along with paint new floo ceiling and lighting.
■ /\ major undertaking to ernptv the entire 3rd and 4th floors of all archived paper work and
supplies. All Departrnents worked closely with our staff to identify what needed to be saved
and what could be discarded. Any remaining surplus office furniture is stored in the garage
and will be moved back into a designated area on one of these floors when abatement work
is completed.
22 — Community and Economic Development • Preliminary Budget
In the south bay of the City Hall garage we have set up an area for a central shop so as to not
affect City Hall staff when working on loud or malodorous proects. There is now an area
with a table saw, drill press, grinder and air compressor that has already been utilized by
other facilities for their needed repair woi'k along with our own.
The lobby area in front of Utility Services counters and in the mail room was resurfaced and
painted. The bulletin board in the lobby was replaced and lights added across the hall for a
display area.
In July 2010 the demolition work on the 3rd and 4th floors was awarded to Talisman
Construction of Spokane, Washington. We are working closely with Wardell Architects
and Fulcrum Environmental Consultants to assure we have a safe project and a satisfactory
outcome of these floors being free of hazardous waste and as open as possible to allow for
future renovaL pi'ojects when needed.
Air quality continued to be inonitored in several areas in City Hall for carbon monoxide
levels. This inforination was cornpiled and assessed by a City consultant to verify there
were rio suhstandard air quality issues. This monitoring found rio evidence the air quality
in City Hall causes any health issues; in fact the air quality has been found to have above
normal quality levels, therefore this service was cancelled as of September 1st 2010 due to
budget constraints.
The service units in this division are:
SERVICE UNIT 633 - Fxoury MAINTENANCE
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
8541 Building Maintenance Specialist "` L00 L00 V/)V
13601 Building Superintendent L00 L00 L00
TOTAL PERSONNEL w 2.00 2.00 |.nn
(1) Building Maintenance Specialist is unfunded foi: 2011,
(2) City Hall Maintenance funds .24 FTE's in Environrnental Planning (021). lo2Nl_2gFTE"f the Building Superintendent's
salary will be funded by Police since their Building Superintendent will he retiring in 2011 and the position will he eliminated.
BUDGET SUMMARY
DEPT 051 CITY HALL MAINTENANCE (1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cn^m % Cn^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/302010 YEAR-END BUDGET 2 TO 5 4 TO 5
633 Facility Maintenance $410,1e4 $44,486 $302430 $44,283 $352,127 871 871
TOTAL EXPENDITURES 3410 3404,436 $302,430 3404,288 $352 87.1 87.1
}'u,///n/no/)'Bodoe/°Chmmmamiyy and Economic De*'elopnzent — 23
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages 8151,487 $143,330 8106,407 8143,377 $102,503 71.5 29.1
200 Personnel Benefits 42,842 40,230 22,446 39,904 22,305 55.4 6.3
SUB-TOTAL SALARIES AND BENEFITS 194,329 183,559 128,853 183,280 124,808 WO 35.4
300 Supplies 22,392 18,174 9,058 18,255 18,255 100.5 5.2
400 Other Services and Charges 107,308 112,477 74,691 112,478 117,485 104.5 33.4
900 lnterfund Payment for Services 86,155 90,275 89,828 90,275 91,579 101.4 26.0
TOTAL EXPENDITURES 8410,184 $404,486 8302,430 $404,288 8352,127 87.1 100.0
EXPLANATORY NARRATIVES
SERVICE UNIT 633 - FACILITY MAINTENANCE
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries And Wages
110 Salaries And Wages 8149,419 8138,093 $84,870 8119,769 $99,597 72.1 83.2
120 Overtime 1,631 2,500 771 2 ,500 2,500 100.0 100.))
130 Special Pay 437 406 65 406 406 100.0 10)).))
140 Retirement / Termination Cashout 0 2,330 20,701 20,701 0 0.0 0.0
Total 151,487 143,330 106,407 143,377 102,503 71.5 71.5
200 Personnel Benefits 42,842 40,230 22,446 39,904 22,305 55.4 55.9
300 Supplies
310 Office And Operating Supplies 19,008 15,880 7,032 15,880 15,880 100.0 100.0
320 Fuel Consumed 588 294 277 375 375 127.6 100.0
350 Small Tools And Equipment 2,796 2,000 1,749 2,000 2,000 100.0 100.0
Total 22,392 18,174 9,058 18,255 18,255 100.5 Thom
400 Other Services And Charges
410 Professional Services 972 1,000 558 1,000 1,000 100.0 100.0
420 Communications 2,747 2,926 1,695 2,926 2,926 100.0 100.0
430 Transportation / Training 0 465 0 465 465 100.0 100.))
470 Public Utility Services 89,857 95,086 59,169
95,087 100,094 105.3 105.3
480 Repairs And Maintenance 12,787 12,000 12,333 12,000 12,000 100.0 100.0
490 Miscellaneous 944 1,000 936 1,000 1,000 100.0 100.0
Total 107,308 112,477 74,691 112,478 117,485 104.5 104.5
900 Interfund Payment For Services
950 Interfund Opt Rental And Leases 1,881 1,787 1,340 1,787 436 24.4 24.4
960 Interfund Insurance Services 84,274 88,488 88,488 88,488 91,143 103.0 103.0
Total 86,155 90,275 89,828 90,275 91,579 101.4 101.4
TOTAL EXPENDITURES - SERVICE UNIT 633 8410,184 $404,486 8302,430 $404,288 8352,127 87.1 87.1
24 - Community and Economic Development • Preliminary Budget
Acconnt 110 Salaries and Wages — In accordance with management directive, salaries are again
"frozpn" for the 2011budget. Minoi' changes in the salary accotints rnay occur because ofan
individual employee's merit adjustments oreligibility for longevity. The savings in this account
reflect the elimination of the Building Maintenance Specialist position.
Account 120 Overtime — This account covers after hours emergencies and snow and ice removal.
Account 130 Special Pay — This account was used to pay differential pay for the Building
Maintenance Specialist for time worked after 6:OOpm.
Account 140 Retirementl Termination Cashout — This account is used to cover retirement cashouts.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of 6% and unemployment insurance of 25%; along with the normal roll-ups related to
base wage adjustments. Dental insurance was reduced by 3.8% and workers' compensation by 25%.
The State's Public Employees' Retirement System (PEFlS)conhibuhons were unchanged.
Acconnt 310 Office and Operating Soppbos — ThisaccnnnLcoversiKnsfnrc|eani ,ie.mnpsand
mars.
Account 320 Fuel Consumed — This account provides for the purchase of diesel fuel and gasoline
utilized by Depa i'tment vehicles.
z1cconnt35OS/no//Tbo/au//dEyoip/nent— n'cniocp|accmcnLand
pays for items such as calculators, office furniture and computer components.
Account 410 Professional Services — This account has covered service charges from license renewal
fees to the American Society of Composers and Authors and Yakima Herald bid notifications.
Account 420 Communications — This account provides for both telephone and wireless
communication costs.
Account 430 Transportatiou/Traini — This account provides foi' staff to attend confei'ences and
other training seminars.
Account 470 Public Utility Services — The following chart indicates the actual 2009 utility charges,
as well as the 2010 and 2011 budgets. The utility charges can change from year to year as a result of
weather and rate chaiiges.
2010 2011
2009 AMENDED PROPOSED
UTILITY ACCOUNTS ACTUAL BUDGET BUDGET
Pacific Power $59,709 862 $65,688
Natural Gas 18,348 19,298 2\649
Water, Wastewater, Refuse &s»xmwate, 11 13,229 I3,75W
TOTAL UTILITY CHARGES 889,857 895,087 $100\095
Account 480 Repairs and Maintenance — This account contains maintenance contracts and direct
repair costs for equi nvsrd.
Preliminary Budget °Community and Economic Developnzent — 25
Acconnt 490 Miscellaneous Expense — This account covers rniscellaneous items such as name plates
for doors, recycle waste, and registration fees.
Account 950I//bcr6///d Operating Transfer / Rental and Leases — This account fuiids costs for
maintenance and operation of departrnent vehicles.
Account 960 Insurance and Bonds — Property and boiler insurance for City Hall is included in this
service unit.
26 — Community and Economic Development • Preliminary Budget
CITY (J1. ) ilk//,f/
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDGET NARRATIVE
ECONOMIC DEVELOPMENT - 123
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
DEFINITION
The Economic Development Fund is used to account for economic development activity other than
that provided by the Department of Housing and Urban Development (HUD) which is accounted
for in Fund 124 Neighborhood Development.
The service units in this division are:
SERVICE UNIT 322 - INDUSTRIAL DEVELOPMENT
SERVICE UNIT 699 - GENERAL REVENUES
AUTHORIZED PERSONNEL
Economic Development funds .24 FTE's in Environmental Planning (021).
BUDGET SUMMARY
DEPT 123 ECONOMIC DEVELOPMENT (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET .EAR-_ND
9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
322 Industrial Development 8109,806 8236,304 5196,284 8236,317 8169,372 71.7 71.7
TOTAL EXPENDITURES 5109,806 5236,304 $196,284 S236,317 5169,372 71.7 71.7
REVENUE SUMMARY BY SERVICE UNIT
699 General Revenues 5408,639 5398,895 54(19,685 5420,071 5258,754 64.9 61.6
TOTAL REVENUES 5408,639 5398,895 5409,685 5420,071 $258,754 64.9 61.6
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET .EAR-_ND
9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages 537266 543,171 539,017 543,171 521,22 49.2 12.5
20)) Personnel Benefits 9,501 6,915 5,473 6,915 6,131) SS.7 3.6
SUB-TOTAL SALARIES AND BENEFITS 46,767 50,087 44,490 50,087 77,359 54.6 16.2
400 Other Services and Charges 63,039 186,217 151,794 186,230 142,013 76.3 83.9
TOTAL EXPENDITURES 5109,806 5236,304 5196,284 8236,317 8169,372 71.7 100.0
EXPLANATORY NARRATIVE
A City Economic Development Loan Fund, capitalized by federal HUD Section 108 Loans, has
been in place for seven years. Five loans have been approved to date, totaling S6,945,000. Of the
Preliminary Budget • Community and Economic Development - 27
five loans, two (Pepper's and Sports their entire outstandi debt. Another loan
to Yakima Cellars was assumed by Coyote Canyon Winery as part of their acquisition of Yakima
Cellars. The two remaining loans are with Trailwagons, Inc. and the Hilton Garden Inn. All
payments received by the City go to pay off loans made by the U.S. Department of Housing and
Urban Development (HUD) to the City to create this Economic Development Loan Fund.
Additionally, the Washington State legislature passed ESSB 6050 during the 2006 session, which
redirects a portion of the state's real estate excise tax to assist cities and counties with the lowest
taxing capacity. Following two good years of city/coiinty assistance receipts in 2006 and 2007,
i'evenues decreased in 2008 as the housing market experienced a sharp decline. In 2009, real estate
excise tax recei bbeUanother4Opercerd,hovveverahegis|aLb/eLransferinLhe5taLe'soyeraLing
budget allocated another $2.5 million to cities and counties on July 1 of 2009 and 2010. The City
of Yakima currently meets the parameters established in the law to continue to receive assistance
and, therefore, expects to receive approximately $75,000 in 2011, which should be roughly equal to
the 2009 and 2010 distributions. Since economic development is a hi hsLrategicprioriLy,a/od it is
unknown how long this distribution will last, this revenue is being allocated to this fund to support
econornic developrnent activities within the City and to rnarket Yakima's incentive programs
through the rnedia, on the City's web site, and in other forniats.
Sales and use tax from within the Council designated Revenue Development Area (RDA)
surrounding the Boise Cascade pi'opei'ties will add $21,161 to this fund in 2010, but no additional
revenue is expected in 2011. The sales tax fot' the RDA was rneasured separately for one year in
order to calculate a baseline revenue as part of the LIFT financing that will be used to develop
infrastructure on the former Boise Cascade site,
SERVICE UNIT 322 INDUSTRIAL DEVELOPMENT
(|) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 %cnno %cowv
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
100 Sa1arie And Wages
110 Salaries And Wages $37,158 824,639 $20\215 $24,639 S21 S5.8 85.8
130 Special Pay 108 86 65 86 86 100.0 100.0
Nm Retirement / Termination [nobnm 0 18,446 18,737 18,446 0 0.0 0.0
Total 37,266 43.171 39,017 43 21 49.2 492
200 Personnel Benefits 9,501 6,915 5,473 6,9I5 6,130 857 887
40U Other Services And Om,g,eo
410 Professional Services 52 175,50 145,75) 179,500 134/ 75.1 74.7
430 Transportation / Training 7,076 4 3 3,000 4 NU/) 133.3
440 Advertising 0 Z 2,250 2,250 2,000 ImV/ 889
470 Public Utili y Service 336 384 680 650 650 177.1 km
490 Miscellaneous 2,996 1 0 800 1,333 100.0 1666
Total 63,039 06,217 151 186,230 142,013 76.3 76.3
TOTAL EXPENDITURES - SERVICE UNIT 3II $109,806 $236,304 8196,284 $236317 $169,372 71.7 71.7
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"hozen'' for the 2ODbudget. Minor chaiiges in the salai'y accounts inay occui' because of an
individual employee's merit adjustments ore|i ibUityhzr|ongepby
28 - Community and Economic Development • Preliminary Budget
Account 130 Special Pay - Bilingual services account for a small amount of special pay in most
yea/s.
Account l40 Retirement/ Termination [uyAoat This account is used to cover retirernent cashouts.
None are budgeted for 2011.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insiirance of abont 6%, and unernplovinent insurance of 25%; along with the norrnal roU*ps/e|atpd
to base wage adjustrnents. Dental insurance was i'educed by (38%), and workers' cornpensation by
(12%). The State's PUblic Employees' Retirement System (PERS)contributions were unchanged.
Account 410 Professional Services - The budget will support economic development activities
including professional services agreements with Carlson Boyd ailil Bailey, PLLC, Manatt, Phelps
and Phillips, LLP, National Development Council and Yakima County Development Association.
There is also a separate 410 account to pay for geotechnical and environmental evaluation by
Landau Associates at the Boise Cascade Sawrnill Redevelopment area.
Account 430 Transportation and Training - Expenditures will be used for travel and training for
activities supporting econoiriic development, including work aL the state and federal level to fund
local economic development legislation and funding initiatives.
Account 440 Advertising - The extension of the City's renewal community federal income tax
incentive prograrn is still uncertain, However, funds still need to he budgeted in this account to
support outreach and niarketing of econornic programs and henefits.
Account 470 Public Utility Services - This line item pays for stormwater assessments.
Acconnt 490 Miscelh - Expenditures will be used for training and activities supporti
economic developrnent as described under Account 430 ahove.
SERVICE UNIT 699 — GENERAL REVENUES
( ( ( ( ( ( (
2010 2010 2010 2011 %cnno %cnov
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance 5]90 5255,895 5298 5298,834 $18I754 71.8 61.5
310 Taxes 81,527 8 21 2] 0 0.0 uV
330 Intergovernmental Revenues 136,775 135,000 89,614 NkOVV 75,000 55.6 7E0
360 Miscellaneous Revenues 183 0 76 76 0 ` 0.0
TOTAL REVENUES — SERVICE UNIT 699 5408 8398,895 $409,685 $43N71 5258,754 64.9 61.6
Revenues - For 2011, revenues consist entirely of City Assistance payments as described above.
Preliminary Budget • Community and Economic Development - 29
muro, Jiki(/°'
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDGET NARRATIVE
NEIGHBORHOOD DEVELOPMENT SERVICES - 124
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
ONDS MANAGER ARCHIE MATTHEWS
DEFINITION
The City of Yakima Office of Neighborhood Development Services (ONDS) is charged by the City
Council with administering the City's activities funded - by the Community Development Block
Grant (CDBG) and HOME Investment Partnershi s(|1(}ME)progranns. These federal programs,
funded through the U.S. Department of Housing and Urban Development (HUD), are intended
to assist low and moderate income neighborhoods and individuals (LMI) in the areas of Housing,
Living Eiiviroiiinent, and Economic Opportunities.
The two programs have a combined strategic planning process and document known as the
Consolidated Plan, which rnust he done every five years. Within the Consolidated PIan, and added
each year, is an Annual Action PIan. The Action PIan contains t specific activities that will be
undertaken in the corning year nsing CDBG and HOME funds. The forrnat and content of the
Annual Action PIan and five-year Consolidated Plan are largely dictated by U.S. Department of
Housing and Urban Development (HUD) regulations.
bis the mission n( the City o( Yakima Office n( Neighborhood [)eveknnen1Serricps|oassisLin
providing safe affordahle housi a suitable livi environment, and expanding econornic opportunities
principally to the low and moderate income (LMI) nei hborhoods and residents of the City.
2011 PROGRAMS
Funding for the City's successful Paint-Out-Graffiti Program has been provided by the Public
Services allocation of CDBG since 2007 and this formula will continue in 2011. This category
is subject to a 15% cap on expenditures, which will innit outside fundi requests. Other
commitments within the Public Services allocation include the ONDS contract with OIC for
managernent of the Southeast Cornmunity Center, Fair Housi Counseling, and Senior/Disabled
Energy Assistance Prograrn.
In 2008 HUD also required changes in how the City bills some staff time and other expenditures
to administer program delivery, and this is reflected in the 2011 budget. Some items previously
charged as programmatic expenses must now be charged as administrative costs. Since the
entitlement programs have amaximum that caii be charged to this category, it has been iiecessary to
pay some of these costs from non-federal sources.
The "Marvin Gardens" housing development, located south of Fruitvale Avenue on the 3000 - block
of Hathaway, has been developed in co jnncdonvviLhtvvoCnnnn/onityHnnsingDeve|npnnen1
Organizations (CHDO's), {l|[ of Washington and Habitat for Humanity, to build twenty (20) low to
moderate income single family housing unite. Although the physical construction of the homes will
reach completion by the end of 2010, some 2011 HOME funding will be directed towards first time
hoine buyer's assistance in purchasi these homes into 2Ull.
30 — Community and Economic Development • Preliminary Budget
The City of Yakinia also received $650,614 of Federal HUD funds from the State of Washington
Department of Commerce as part of the Neighborhood Stabilization Program (NSP). This program
allowed the City of Yakima to purchase four parcels of foreclosed and/or distressed properties that
were subdivided into thirteen (13) individual lots. These lots are to be redeveloped 10 include new
single family homes to be sold to qualified first time home buyers by December of 2012. Additional
funding for construction is being sought from the Washi LonSLaLpdepartoopn1of[onnnercp,
but if this funding is not forthcorning, thcCUyo(Yakin'aNcighborhood[)cvc|opnnentScrviccsis
prepared to use 2011 and 2012 HOME allocations for construction of these homes.
SECTION 108 REVOLVING LOAN PROGRAM
In addition to grant funded programs, HUD regulations require that cities participating inLhe
Section 108 Loan Program include notice of their participation in the Action Plan. This is because
of the provision that CDBG funds provide the final security for repayment of any defaulted Section
108 loan when the city is unable to recover payment from security collateral and personal financial
guarantees. Information about the city's Section 108 loan is also included in the City's budget in the
Economic Development Fund l23
This City budget is the One Year Action Plan for fiscal year 2011, which will be submitted to City
Council for approval, and then sent to the Regional HUD office for acceptance. [L)BGeodh|en'pn1
f ai'e awarded after the first o[ next year, 2011. Because the entitlement awards are estimated
in this budget, the Community Development Block Grant and Home revenues, along with
corresponding expenditures, may be adjusted when the awards are received.
The service units in this division are:
SERVICE UNIT 338— HOUSING DEVELOPMENT
SERVICE UNIT 331 — COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) � nocxxm
SERVICE UNIT 332 — HOME OWNERSHIP HOPE 3
SERVICE UNIT 333 — CDBG FAIR HoomwaCuowoa/ws
SERVICE UNIT 334 — CDBG PAINT-OUT-GRAFFITI PROGRAM
SERVICE UNIT 337— HOME PROGRAM
SERVICE UNIT 339 — CDBG ADMINISTRATION
SERVICE UNIT 340 — NON-FEDERAL PROGRAM
SERVICE UNIT 699 — GENERAL REVENUES
Preliminary Budget ° Community and Economic Development —31
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
NEIGHBORHOOD DEVELOPMENT PROGRAMS ACTUAL BUDGET BUDGET
Waiting List (fainilies applying for assistance to rehabi[itate their
133 116 ]20
property or purchase their first home.)
Community Service Programs (Youth Programs) -Contracts 1 1 1
Neighborhood Cleanup /bopmvoo,m-Sites 42 45 45
Paint Program - Homes") 37 32 35
Economic Development - lobs Created 48 52 50
Public Facilities - Facilities 2 2 2
Infrastructure (Side Sewers, Water lines, ete) - I-Iouse Assisted 6 0 12
|aint-Oxt-Gm86h-Hours 7,304 3,061 5,000
Paint-Out-Graffiti -Lvmhm` 3,836 1,420 1,50
Elderly / Disabled Rehab Program -Homes 12 58 65
Lead Based Paint Clearance - Properties 80 90 90
Volunteer Hours for all Pro - grnm,- Hours ^' 16,452 17072 18,000
CDBG FAIR HousiNG COUNSELING
Landlord /Tenant n6,mrs and Housing bdounadm` (Calls /woN-ios) 4,622 4 5/000
HOME PROGRAM
DowoyaymrmA,oiota,ur - FamUirs 68 14 30
First Tirne Horne Ownership Subsidy - Faniilies 5 4 10
Special )"Jeeds Housing, in Partnership with CHDO - Units 0 0 U
New Construction, in I'artnership with [HD0-Homes 9 11 13
(l) Partnerships la,)db Nonprofit Organizations -Tbwug,wm the year, 0NDS staff works h`rwn`mrd^u with o host vi,"|oute,rs
including Habitat for H'un^oi/y Youth Program, 01[',Am",k^,p, People for People, Work Source, local high school students,
local church goups, youth and adult service organizations, court mandated community service persons as well as private citizens to
paint out graffiti, assist with the senior Paint Program and help with neighborhood yards and alley cleanup. The man-hours related
to these aetiivities are induded in the statisties Iisted above.
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1253 Neighborhood Development Service Manager UN UN UN
5121 Housing Rehabilitation Assistant 1.00 1.00 1.00
5123 Neighborhood Development Rehab Specialist 1.00 1.00 1.00
5130 Home Remodeling T"cboi'inu''/ 0.00 0.00 1.00
5151 Housing Loan Specialist 0,75 0,75 0,75
5152 Neighborhood Dev Accounting Specialist '` 1.00 0.00 0.00
5156 Crant Financial Specialist 010 110 110
7]2} Depa Assistant 111 1.00 1.00 1.00
11401 Senior Program Supervisor 1.00 1.00 1.00
11410 Neighborhood Dev Services Ops Supervisor 1.00 0.00 0.00
ToTt. PERSONNEL (4) 7J5 6.75 7J5
(1) This i,^ budgeted policy issue and if approved, the Home Remodeling Technician position will b, filled iu2(/D.
(2) The Accoiinting Specialist position was upgraded to Grant Financial Specialist in 2009.
(3) The Operations Supervisor position was upgraded to the ONDS Manager position in 2010.
(4) 0NCS funds Z.vv F]8'oio Finance, Environmental Planning (VZl) and /", Codes (VZZ). , 0ND5 funds Z5%"/nplanning
position, which was increased tvlo0')',io2UlU but will be reduced back to257,,io2oll.
32— Community and Economic Development • Preliminary Budget
BUDGET SUMMARY
DEPT 124 COMMUNITY DEVELOPMENT (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % GING
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9130/2010 YEAR-END ND BUDGET 2 TO 5 4 TO 5
331 CDBG Programs $999,505 $3,080,399 $1,276,702 $2,709,52S $955,375 31.0 35.3
332 Homeownership - Hope 3 718,974 116,920 75,156 88,660 61,560 52.7 69.4
333 Housing Counseling 45,265 50,299 30,639 46,618 39,327 78.2 84.4
334 Graffiti Abatement 69,595 26,750 24,121 73,091 50,808 189.9 69.5
337 Home Program 864,750 2,156,910 619,762 1,814,346 825,601 38.3 45.5
339 Administration 236,769 211,870 178,124 264,045 270,786 127.8 102.6
340 Non-Federal Programs 106,706 62,418 14,651 28,030 20,000 32.0 71.4
TOTAL EXPENDITURES 82,541,863 85,705,566 $2,219,156 85,024,318 $2,223,457 39.0 44.3
REVENUE SUMMARY BY SERVICE UNIT
330 Housing Development 81,423,221 83,313,563 $1,007,199 $3,411,603 51,322,426 39.9 38.8
337 Home Program 1,065,607 2,157,869 299,351 1,912,211 825,752 38.3 43.2
340 Non-Federal Programs 49,314 7,000 4,320 7000 7,000 100.0 100.0
699 General Revenues 381,024 621,498 440,503 455,853 840,850 135.3 184.5
TOTAL REVENUES 82,919,167 $6,099,930 $1,751,374 $5,786,667 82,996,028 49.1 51.8
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages $461,188 $513,813 $404,237 $571,220 8543,993 105.9 24.5
200 Personnel Benefits 154,598 187,518 137,902 194,027 197,994 105.6 8.9
SUB-TOTAL SALARIES AND BENEFITS 615,7,85 701,330 542,139 765,247 741,987 105.8 33.4
300 Supplies 38,126 20,930 16,946 57,714 33,100 158.2 1.5
400 Other Services and Charges 1,837,807 4,430,243 1,609,411 3,646,081 1,390,959 31.4 62.6
600 Capital Outlays 0 500,000 167 500,000 0 0.0 0.0
900 lnterfund Payment for Services 50,145 53,063 50,492 55,276 57,410 108.2 2.6
TOTAL EXPENDITURES 82,541,563 $5,705,566 82,219,156 $5,024,31S 82,223,457 39.0 100.0
Preliminary Budget • Community and Economic Development - 33
EXPLANATORY NARRATIVE
Each year the CDBG and HOME Prograrns are antici hzme tcertainpn4ect goals using
the existing staff. Each staff position has time allocated to the various approved programs; the
allocation is reviewed and adjusted seiniannually, as needed.
Following recommendations through HUD's technical assistance, salary and benefits, as reported
on each employee's monthly Personnel Activity Report, demonstrate actual time spent delivering
(}N[)S'prograxm. Activities have two components when reporting in the Integrated Disbursement
Information System (IDIS): the prograrn cost and the program delivery cost.
SALARY DISTRIBUTION — NEIGHBORHOOD DEVELOPMENT FUND: 100 AND 200 OBJECTS
2010 2011
2009 YEAR-END PROPOSED
SERVICE UNIT ACTUAL ESTIMATE BUDGET
331 CDBG Prograin Delivery Costs $19I632 8376,303 $427376
J}2 Homeownership — HOPE 3 Delivery Costs 64,271 47,060 23,650
333 Fair Hoiiin Counseling Delivery Cots 42,662 42,618 35,327
334Y^im'0ut'GoHki Program Delivery Costs 49,034 32,377 34
337 HOME Prograin Delivery Costs 109,484 118,329 82,424
339 CDBG Administration Costs 138 138,231 138
340 Non-Federal Delivery Costs 18 9,730 /)
TOTAL $615.7o7 8765.248 8741
Additional CDBG-R funds received from HUD and additional Neighborhood Stabilization
Funds received from the state in 2010 allowed CDBG administrative savings to be used in 2010
Lo supplement l00%o(aplanning position 10 assist the Conirnunity Developrnent Director with
eligible Economic Development activities. The large increase in CDBG salaries in 2010 is due to this
reallocation, plus the use of three ternporary workers. Due to the one time nature of that fundi
and no new funding allocations currently projected from either HUD or the state, the planning
position will be reduced back to prior funding levels of 25% of this planner position salary being
paid from the limited [)N[}S non-federal HOPE 3 account. For 2011,a reallocation o[salaries
among all service units, plus the - budgeted addition of the Home Remodeling Technician increases
the CDBG salary line even further, though the total amount for salaries shows a decrease.
34 — Community and Economic Development • Preliminary Budget
2011 CDBG ESTIMATED EXPENDITURES
(DOES NOT INCLUDE ANY CARRY FORWARD DOLLARS)
PUBLIC INPUT RECOMMENDATIONS
2011 2011
2011 PROGRAM TOTAL
PROGRAM DELIVERY 2011 ESTIMATED
HUD PROGRAMS (CDBG) EXPENSES EXPENSES ADMINISTRATION EXPENSES
CDBG Single Family Rehabilitation 570.202(b) S299,188
Senior / Disabled Rehabilitation S79,00()
Single Family Rehabilitation 30,01)0
Single Family Rehabilitation - 30S Irrigation 5,000
Rehabilitation Relocation 570.201(i) 4,000
Total 118,000 299,188 5417,188
Economic Dev. 570.203(h)
Unnamed-Year 2011 105,000
Section 108-Year 2011 5,000
Total 110,000 110,000
Community / Public Services 570.201(e)
Paint-Out-Graffiti (per HUD) 16,000 34,80S
Fair Housing Counseling 570.201(k) 4,100 35,227
OIC of WA: Southeast Community Center Programsw 75,000
Senior/Disabled Energy Assistance Program 5,000
Total 100,100 70,035 170,135
Public Facilities 570.201(c)
Southeast Community Center / Miller Park Activity Center 50,000
(or other public facilities in the neighborhood)
Public Infrastructure 150,000
Total 200,000 200,000
Neighborhood Imp - Dangerous Buildings Clearance 5701201(d) 20,000 20,000
Code Compliance 570.202(c) 171,41S 171,41S
Administrative CDBG Costs 570.206 $272,185 272,185
GRAND ESTIMATED TOTALS FOR YEAR 2011 8548,100 8540,641 5272,185 $1,360,926
(1) Entitlement is estimated, as Congress has not yet approved the national HUD budget for 2011. Program Income is estimated
since the figure is unknown until the money is received, through the end of year 2011. Appropriate adjustments will be made, if
needed, when HUD awards are received. Carry forward from 2010 will be encumbered when amount is known in spring 2011.
2011 CDBG ESTIMATED REVENUES
ACCOUNT NUMBER AND DESCRIPTION 2011
124-330-0000-33114-2CY - CD Block Grant - Current Year 81,283,426
124-699-1!R)00-36140-PH - CDBG - Program Interest Income 7,500
124-699-0000-38500-PRG - CD Block Grant - Program Income 70,000
2011 ESTIMATED CDBG REVENUES $1,360,926
Any 2010 carry forward dollars will be accounted for in the 2011 Encumbrance Ordinance. Because
entitlement awards are estimated in this budget, the Community Development Block grant and
HOME grant revenues, along with corresponding expenditures, may be adjusted when the awards
are received.
Preliminary Budget • Community and Economic Development - 35
SERVICE UNIT 330— HOUSING DEVELOPMENT
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHwo Y6CHno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y� ^ [ oo BUDGET 2 TO 5 4 TO 5
Revenues
3}0 1mo8.,,omu,mo]Krv,m*, $1,293,943 53,274,563 9985 53 $1,283,426 392 38.1
360 Miscellaneous K,,,mn, 9\692 9,000 t061 9,000 9V00 100 0 BM
380 Non-revenues 119,586 3u00 16,436 3V00 3u0 l' lNU)
TOTAL REVENUES — SERVICE UNIT 330 $1,423221 53,313,563 $1V7,199 53,411,63 51.322,42 39.9 38.8
Revenues — This service unit includes revenues from intergovernmental agencies and miscellaneous
revenues.
SERVICE UNIT 331 — COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) � xnGoxw
This Public Service Program has a 15% cap each year, under which all expenses for PUblic Service
rnust be kept. The cap is calculated on 15% of current year CDBG entitlement plus 15% of prior year
income.
( ( ( ( ( ( (
2010 2010 2010 2011 % Cnwo %[nno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, m+ [ wn BUDGET 2m5 4 m 5
Expenses
100 Salaries and Wages
110 Salaries and Wages 5139,789 5227,246 S184.547 $269,611 5307094 1351 113.9
120 Overtime (1 500 o 500 500 IVo// lVo./
130 Special Pay 78 166 729 1 281 169.2 26.7
Total 139,867 227,92 185,276 271J61 307,875 1351 113.5
200 Personnel Benefits 53,765 95,119 71y75 105,142 119,501 125.6 113.7
40 Other Services and Charges
410 Professional Services 76,530 225,333 73,592 127613 WOW 35.5 62.7
480 Repairs and Maintenance 729,644 2,02 946591 ] 448 22.1 26.3
Total 806 2,257,368 1 1 528 23.4 20.8
650 Construction Projects 0 50(N00 167 500,000 (1 0/0 (/{/
TOTAL EXPENDITURES — SERVICE UNIT 331 $v99,805 $3,080,399 $i276702 52,709,528 5955,375 SLV 353
Account 110 Salaries and Wages — In accordance with management directive, salaries are again
"frozer' for the 2011budget. Minot' changes in the salary accounts may occur because of an
individual employee's merit adjustments oreligibility for longevity. Larger adjustments in this
account are due to a semi-annual review/ of employees' actual time spent wfthin each service tinit
and a subsequent realignment of salary allocations, as well as the addition of a Home Remodeling
Technician position (see budgeted policy issue).
Account 120 Overtime — Overtime in this service unit is budgeted at a minimal level and rarely
used.
Account 130 Special Pay — The areas that require special pay frequently are bilingual services.
36 — Community and Economic Development • Preliminary Budget
Acconnt 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of 6% and unemployment insurance of 25%; along with the normal roll-ups related to
base wage adjustments. Dental insurance was reduced by (3.8%) and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Acconnts 410 Pr Services cind 480 Repairs and Maintenance — The dollars in these two
lines are allocated to all the programs in CDBG. The 2011 prograrn expenditure budget is based on
an informed estimate of the funds to be received from HUD. Distribution of the actual amount of
the entitlement into the various projects |\stpdbe|ovv`vU|be(hangpdatah/h//edatetoroin,Wp
with the amount of the entitlement received for fiscal year 2011. Additionally, any current grant
funds unspent at the end of 2010 will be included in the encumbrance appropriation for 2011. The
foliowing chart describes this account in detail for 2011:
CONSOLIDATED
PLAN
2011
CDBG # PROGRAM PROGRAM
0000.41E Community Service 580,000
0000.48D Neighborhood lrnprovernent / Clearance (Dangerous Buildings) 20,000
000)48T Economic Development ll'VNU
0 Public Facilities 2
HS1.48F Single Faniily Rehabilitation 30,000
H912.488 Elder! y/Dioo bled Krhnhi|dnhm` 79,1N0
HS05.481 Rehabilitation Relocation 4,00
1KKL48W Single Family Rehabilitation 3NIrrigation 5,000
TOTAL OF ACCOUNT 400 OTHER SERVICES AND CHARGES 528
(1) All munb,,, are estimates based vu the projection "f^o,=''CD0C grant funds. b^ addition, what money remains unspent at the
end of 2010 in a line ibm is carried forward into the foliowing year, 2011. Program dollars will b" reconciled when final figures
are available to retlect nUcmoy6n»a,donodncum|^m^v^[DBG grant funds. Fair Housing Counseling and Paint-Out-Graffiti
are found iu Service Unit 3}3 and }34respectively; therefore, they are not iteinized in this chart. In the 2011 Estirnated Budget
they are found under the category ^f Community / Public Service.
As part of the American Recovery and Reinvestment Act (ARRA), in late 2009 the City of Yakima
received Federal stimulus funds designed to help local participating jurisdictions with job creation
or retention in a wide variety of ways, including new infrastructure pr jects that will create or
retain jobs. These CDBG-R funds are being used for pUblic facilities improvements along "A"
Street for the placement of new infrastructure, sidewalks and utility placement within the Renewal
Community. Funding is also being used for retention of a programs manager and staff within a
public facility serving the public through a nonprofit agency in order to supply a wide variety of
programs to the Renewal Community.
The State of Washington has received Federal funds for the Nei hhorhoVdStahUizadonProgrann
(NSP). The City of Yakima has qualified for $650,,614 of the NSP funding to conduct acquisition and
redevelopment of foreclosed properties through rehabilitation or clearance and construction of new
single fairiily affoi'dable housing within the city Iirnits ofYakima. Down Payment Assistance may
also be provided to help hoine buyers purchasing formerly foreclosed properties, as defined aIlii
outlined by the City's contract with the State.
Some of these accounts will be increased with the 2011 encumbrance appropriation if there are
dollars to carry foi'wai'd.
Preliminary Budget • Community and Economic Development — 37
SERVICE UNIT 332 — HOME OWNERSHIP HOPE 3
Service Unit 332 is dedicated to the use of program income received from the HOPE 3 Grant for
affordable housing and ownership to low and moderate income families. Part of the process of
assessing low to moderate income families and their ability to make their monthly loan payments
is staff tirne spent in re\!iewing affordability of the client as well as obtaining legal assist when
needed. And, since the CDBG and HOME administration dollars are limited, related staff
salaries and benefits are hudgeted in this service unit. HUD defines the staff tirne spent reviewing
loans for affordability and monthly loan payment collection as administration costs, not program
activity related costs.
( ( ( ( (5) (6) (7)
2010 2010 2010 2011 % Cono % Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, m+ [ wn BUDGET 2 4 5
Expenses
100 Sa1arie and Wage
HO Salaries and Waes $49,804 $1I839 $27,925 930 518,179 131.4 59.1
130 Special Pay 108 0 0 0 0 , ~
140 Retirement / Termination [anhv*, 0 9,000 $`N) 9,000 0 xo m)
Total 49,912 22,839 36,925 39,784 18V79 79.6 45.7
200 Personnel Benefits 14,359 5,082 7030 7;876 5,381 1059 68.3
400 Other Services and Charges
410 Professional Services 12 14 8,184 13,000 13 929 100/)
480 Repairs and Maintenane 141 75,0 2I017 28,000 25/ 33.3 89.3
Total 154,703 89,000 31,201 41,000 38,000 42.7 97.7
TOTAL EXPENDITURES — SERVICE UNIT 332 $218,974 $116,920 $75156 588,660 86E560 527 69.4
Account 110 Salaries and Wages — In accordance with management directive, salaries are again
"{rozcr/' for the 2Dllbudget. Minor changes in the salary accounts rnay occur hecause of an
individual employee's merit adjustments or eligibility hzr|ongepiLy Larger adjustrnents in this
account are dne h`asemi-annual review of employees' acttial tirne spent within each service nnit
and a subsequent realignment o(sa|aryaUocatioms.
Account 140 Retirement/ Termination Cashout — This account is used to cover retirement cashouts.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of 6% and unemployment insurance of 25%; along with the normal roll-ups related to
base wage adjustments. Dental insurance was reduced by (3.8°/0) and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 410 Professional Services — Funds are budgeted in this line item for professional services
such as contract collection.
Account 480 Repairs and Maintenance — This account contains maintenance contracts and direct
repair costs and was used primarily for the construction of a new home where a burned, abandoned
house had stood; it is expected 10 be sold and the investment recaptured.
38 — Community and Economic Development • Preliminary Budget
SERVICE UNIT 333 — CDBG FAIR HOUSING COUNSELING
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %Cn^m Y6GIwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9130/2010 rm s wo BUDGET 2 m s 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $3] $}I8(4 920,01 $31,000 $25469 75.3 82.2
120 Overtime 0 00 4 30 100 100.0 3313
130 Special Pay 330 324 243 324 324 100.0 l(m
Total 3],65] 34,228 21148 31 25,893 75.7 82.6
200 Personnel Benefits 11,011 12,071 7,751 11 9,434 78.2 83.8
420 Communications 2,603 4,000 1 4 4.000 100.0 100.0
TOTAL EXPENDITURES —SERVICE UNIT 333 $45,265 g5\299 g3\639 g46,08 $39,327 78.2 84.4
Account 110 Salaries and Wages — In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments oreligibility for longevity. Larger adjustments in this
account are due to a semi-annual review of e s' actual time spent within each service unit
and a subsequent realignrnent of salary allocations.
Account 120 Overtime — Overtime in this service unit is budgeted at a very low level as the cost is
rarely incurred.
Account 130 Special Pay — The areas that require special pay are primarily for bilingual services.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of 6% and unen'tployn'tent insurance of 25%; along with the norrnal rolI-ups related to base
wage adjustments. Dental insurance was reduced by (3.8%) and workers' compensation by (12%). The
State's Public Employees' Retirernent System (PERS) contributions were unchanged.
Account 420 Communications — This account provides for telephone services.
SERVICE UNIT 334— PAINT-OUT-GRAFFITI PROGRAM
Service Unit 334 was created as a result of the June, 2006, HUD monitoring visit of federally funded
programs for year 2OO5. The HUD officials felt ONDS should no Ionger use CDBG funds for the
paint-out-graffiti program. In the spring of 2007, Hi/[} reversed its decision and the Pa\nt'{lut-
Gra(fitiPnogrannosingC[)BGdoUarsvvasa||Vwed(orihccndircyear2OO7. (}N[)5 opted iVperform
this activity under "Public Services', which is the best fit for eligibility.
Preliminary Budget ° Community and Economic De*'elopnzent — 39
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cmm Y6Cmm
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y� � [ wo BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
U// Salaries and \'Vages 835,576 06225 03,380 525,550 $25 154.3 »X./
130 Special Pay 70 50 38 70 101 200/0 144/)
Total 35,776 16,275 13,418 25,62) 25J29 154.4 $»]
200 Personnel Benefits 13 6,475 4,562 6,757 9 149.5 143.3
JVo Supplies
310 Office And Operating Siipplies 3696 V 1y76 21,744 5,000 ' 23.0
320 Fuel Consumed I640 4,000 3,356 7000 6 ]50.0 85.7
JFV Small Tools And Equipment 13,274 0 0 11,970 5,000 * 41.8
Total 20,560 4 5,332 41_1,714 16,000 400.0 39.3
480 Repairs And Maintenance V V 809 o 0 * *
TOTAL EXPENDITURES — SERVICE UNIT 334 869,595 526,750 $24121 $73,091 $5\808 189/ 69.5
Account 110 Salaries and Wages — In accordance with management directive, salaries are again "frozen"
for the 2011budget. Minor changes in the salary accounts rnay occur because of an individual employee's
merit adjustments or eligibility for longevity Largei' adjustirients in this account are due to a semi-annual
oevievvofenp|oyees'actna|Lbnesperdvvkhineachservicennda/xjasubseqnen1naa|i nnxerdo(sa|ary
allocations. Although many volunteer hours are spent perforrning the paint-out-graffiti prograrn, staff
must oversee, schedule, supervise, etc. these volunteers as well as order supplies as needed.
Account 130 Special Pay — The areas that require special pay are primarily for bilingual services.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of 6% and unemployment insurance of 25%; along with the normal roll-ups related to
base wage adjustments. Dental insurance was reduced by (3.8%) and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 312 Operating Supplies This account provides for the purchase of paint and paint
supplies used in the graffiti abaternent prograrn.
Account 320 Fuel Consumed — This account provides for the purchase of diesel fuel and gasoline
utilized by Department vehicles.
SERVICE UNIT 337 HOME PROGRAM
The HOME program is of more recent origin. It can only assist low/moderate income persons with
issues relating to housing. These services can range from new construction of single family or
rental housing and down payn'tent assistance to assistance with rents. While lacking the flexibility
of the Block Grant program, the HOME program has provided valuable services to hundreds of
families here in Yakima. By combining both programs under one strategy, the City of Yakima has
provided adiversi[izd approach to helping the many local residents these pi'ograrns serve.
The HOME program can provide a variety of assistance to help meet affordable housing needs. The
Yakima City Council has chosen to concentrate its impstment of HOME funds (with the exception
of assistance through nonprofits such as CHDO's) exclusively for home ownership activities.
40 — Community and Economic Development • Preliminary Budget
Community Housing Development Organizations (CHD()'s)are, bv law, entitled Loaminimum
of 15% of annual HOME entitlement funds. In Yakirna in recent years, these fi have assisted
Habitat for Humanity, OIC of Washington, Next Step Housing, and others with a broad spectrum of
affordable housing projects. Each CHDO application is considered by the Council on a case-by-case
basis and fundi decisions are rnade based on the cornrnunity benefit of each. The partici a|ing
jurisdiction has two years to spend these funds.
One such CHDO project is The Marvin Gardens project --the construction of 20 single family
residential houses within the "Marvin Gardens" housing development located south o[Pn/itva|e
Avenne on the 3000 biock of Hathaway. This development isin conjunction vvbht`voComon/nity
Housing Developrnent Organizations, OIC of Washington ton and Habitat for Humanity. 01C of
Washington has contracted with the City of Yakima to build fifteen (15) of the homes, with Habitat
for Humanity building the rernaining five (5) homes. Both of these organizations have been long
standing CH[)(}'ycertified to qualify for HOME CHDO set aside funds. Although the physical
construction of these single family homes will be completed in 2010, homeownership assistance in
the form of Down Payment Assistance or First Time Horne buyer subsidy assistance is expected to
Iast through 2011 until the hornes are sold in turn.
Specific pr jecLs(nrLhensen(H()MEhundscanbpdifYicobLok|en1i(ybnadvnnce,sinceLheydepend
on actual applications from individuals and families as they become ready for the assistance.
The City of Yakima's first time home buyers assistance programs have had a long and reliable track
record with an arnazi low foreclosure rate of less than 1%, far below the national average.
2011 HOME ESTIMATED REVENUES
ACCOUNT No. AND DESCRIPTION 2011
l24'337-0')00'33ll4'2HN-HUD HOME Program $677752
l24'337-mm'3Q40'HW1- HOME Program Interest Income 13,000
I24-337-mxN'385m'HK1|`- HOME l'mg,nmIncome 135,0m
HOME REVENUE TOTALS: 6825,752
2011 HOME ESTIMATED EXPENDITURES
ALL ACTIVITY IS EIIGIBLE UNDER 92.205(4(1)
PROGRAM 2011 TOTAL
PROGRAM DELIVERY 2011 ESTIMATED
HOME PROJECT CATEGORIES EXPENSES EXPENSES ADMINISTRATION EXPENSES
First Time Homeowner Assistance (up w$3\mmeach) 5200,000 S/ 8200V000
Down Payment Assistance (up w84,'m0 each ~l4wmore) 12V000 o U 120,000
Community Housing Development Organization 123,862 o U 123,56
([HDO: HUD requirement, minimum vfl�1',"F30
HOME Entitlement)
New Construction 299,315 0 0 299,315
Adniinistrative HOME Costs U 5,000 75,575 52,575
GRAND ESTIMATED TOTAL EXPENSES FOR YEAR 2011 8743,177 55/0) 575,575 5825752
(1) Entitlement is estimated, a, Congress has not yet approved the national HUD budget. Program Income is estimated, /ythe
figui'e is unknown until the rnoney is received. Appropriate adjustinent will be inade, if needed, vhen HUD awrds are
received. Carry forward will b, encumbered when amount i, known, iu spring 20l].
Preliminar) Budget' Gommunity and Economic Development — 41
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHwo Y6CHno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL 8"ovET YV3�%V|V Y�^ [oo BUDGET 2 TO 5 4 TO 5
Expenses
100 Sa1arie and Wages
110 Salaries and Wages 882,226 $121 $69,620 584,783 $62,453 51.5 73.7
130 Special Pay 162 360 243 360 130 36.0 36/0
Total 82,388 121.564 69,863 85,143 62,582 51.5 73.5
200 Personnel Benefits 27096 39,329 24,082 33 l9,842 50.5 59.8
480 Repairs and Maintenance 755,266 1,996,17 525 1 743,I77 372 43.8
TOTAL EXPENDITURES — SERVICE UNIT 337 $864 82 8619 81,814,346 $825,61 38.3 45.5
Revenues
3}0 1mo8.,,omu,mo]Krv,m*, 9817520 $1,768,869 5219,617 9i $677752 38.3 38.4
360 Miscellaneous Revenues 10 9,000 7827 13000 13,000 1444 im
380 Non-r,vonov 237]]6 380000 71,9V8 135,000 135,000 35.5 iVkV
TOTAL REVENUES — SERVICE UNIT 337 $1 $2'157869 $299\351 $1,912,211 5825,752 38.3 43.2
Account 110 Salaries and Wages — In accordance with management directive, salaries are again
''frozen" for the 20llbudget. Minor changes in the sala ry accounts i'nay occttr because of an
individual employee's merit adjustments or eligibility for longevity. Larger adjustments in this
account are due to a semi-annual review of employees' actual time spent within each service
unit and a subsequent realignment ofsa|arya||ncaLions. These salary lines are nionitored, as
recommended by the State Auditor, in order to properly track adrninistrative costs to the HOME
entitlement. The HOME entitlement allows 10% of the entitlement plus 10% of HOME program
incoiie to be used as adininistrative costs.
Account 130 Special Pay — The areas that require special pay are primarily for bilingual services.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of 6% and unemployment insurance of 25%; along with the normal roll-ups related to
base wage adjustments. Dental insurance was reduced by (3.8%) and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 400 Repairs and Moi/ztenooco — ThpseUneshavpheendpsi nated in the City's chart of
accounts as the place for HOME expenditures, both CHDO and non-CHDO. CHDO's are outside
professional organizations providing a variety of housing services to the community. This line
includes minimum of 15% of the total HOME Grant entitlement that is contracted through
nonprofits to carry out CHDO eli ib|e housing programs. The CHDO budget reflects greater than
the 15% minimum of the current allocation. This budget will be increased by unspent money in
2010 that will be carried forward in 2011.
Rene//oy— PbvenucscVnsisto[ihcconlracico||cctinno(|oans,anypayo(fsandinlcrcsiaccrncd.
42 — Community and Economic Development • Preliminary Budget
SERVICE UNIT 339 - CDBG ADMINISTRATION
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cn^m Y6GIwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9130/2010 rm s wo BUDGET 2 ms 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages 598'970 975,500 $69,987 $109\768 $103 136.7 94.0
120 Overtime 0 500 0 500 500 100.0 100.0
130 Special Pay 814 490 367 490 605 123.5 123.5
]&(/ Retirement/Termination [o,hxo 7,392 0 0 0 0 * *
Total 107175 76/92 70,355 11\758 104,336 136.4 942
200 Personnel Benefits 31 25,527 21 27,473 34.157 133.8 124.3
300 Supplies
310 OFFke and Operating Supplies 9,420 9,70 4,771 7,000 6,10) 66.3 87.1
320 Fuel Consumed 2,731 3,230 2,375 4,0 4,50) 139.3 112S
350 Small Tools and Equipment 5,415 4,500 4,468 6,000 6500 144.4 108.3
Total 17,566 16,930 11,614 17,000 17,100 101.0 100.6
400 Other Services and Charges
410 Professional Services 1 4,000 1,153 2,0() 2 50.0 ](N.V
420 Communications 7,294 6,945 6,694 9,100 9,340 134.5 1026
430 Transportation / Training 2,116 4 1 5,200 4,000 100.0 76.9
440 Advertising 7,379 ,1100 4,299 8,000 7,000 140i0 87.5
470 Public Utility Services 6 6,064 4,639 6,789 6,693 110.4 986
480 Repairs and Maintenance 4,053 6,600 3,104 5,000 5 75.8 100.0
490 Miscellaneous 1 7;250 2,517 17,450 23,750 327.6 136J
Total 30,752 39,858 24 53,539 57,782 145.0 1079
voU |n,*6/nd Payment for Services
950 lnterfund Opt Rental and Leases 9,405 10\287 7,716 12,5 13,351 129.8 106.8
960 Interfund Insurance Services 40,74) 42,776 42,776 42,776 44 103.0 103.0
Total 50,145 53,063 50,492 55,276 57,410 1082 103.9
TOTAL EXPENDITURES - SERVICE UNIT 339 $236 $211 $178,124 $264,045 8270,786 1278 ]026
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozeo' for the 2011budget. Minor changes in the salary accounts rnay occur hecause of an
individual employee's merit adjustments oreligibility for longevity.
Account 120 Overtime -Overtime in this service unit is budgeted at a minimal level and rarely used.
Acconnt 130 Special Pay - The areas that requi special pay are prirnarily for bilingual l services.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of 6% and unemployment insurance of 25%; along with the normal roll-ups related to
base wage adjustments. Dental insurance was reduced by (3.8%) and workers' compensation by
(12%). The State's Public Employees' Retirernent System (PERS) contributions were unchanged.
Acconnt 310 Office and Operating Siipp!ies - Items purchased with these dollars include pens,
staples, toner, binders, janitorial paper products, copy paper, etc.
Preliminary Budget °Community and Economic Development -43
Account 32O Fuel Consumed - Thi account provides for the purchase of diesel fuel and gasoline
utilized by Department vehicles.
Account 350 Small Tools and Minor Equipinent - lieins purchased in this line include monthly
lease payments for the copie1 keys and Iocks, etc.
Account 4]D7/,�/�ym/o/zu/ Services - This line is used for such costs as monthly paging, sec nr�
etc.
Account 420 Communications - This account provides for wireless COMIT11111ication costs, telephone
services and postage.
Account 430 Transportation/ Training - Staff is required to keep certifications updated, which
requires attending special classes. Also, HUD offers training, usually at their Seattle offices, which
is important to attend in order to keep current with changes in HUD Rules and Regulations, etc.,
and to pi'ornote good public relations between ONDS and HUD.
Account 440 Advertising - HLJD requi oohUcnoii8ca1ionbnncvvspaperdispbvand/ork'n|ads
in English and Spanish papers, on the radio, etc. for rnulti le citizen partici aLionmee|i s to gather
public inpiit, and other such notificat
Account 470 Public Utility Services - This line item includes use fees for utilities and other
governmental departments.
Account 480 Repairs and iVlaintenance - With an old building for office space, it is difficult to
foresee unexpected repairs and maintenance. The main ongoing cost to this line is the weekly
janitorial fees.
Account 490 Miscellaneous - This account includes seminar registrations, printing, dnesand
subscriptions, recruiting expenses and college tuition expenses for staff.
Account 950 Interfnnd Operating TransferlRental and Leases - This account fuiids costs for
maintenance and operation of department vehicles.
Account 9606/terf///d Insurance Services - This expense is this service unit's share of the risk
management fund.
SERVICE UNIT 340 NON-FEDERAL PROGRAM
This service unit was created in 1997 to account for program income derived from sources other
than CDBG and HOME, and is, therefore, not restricted by HUD grant requirernents. This revenue
can be used for Iocal rnatch for grants or other appropriate purposes. The annual maintenance
budget for Southeast Community Center (originally purchased with CDBG support) is included in
Account 480 Repairs and Maintenance. This service unit is hudgeted to he available for Iocal rnatch
for the HOME Program and the balance is carried forward in the unencumbered balance each year.
44- Community and Economic Development • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG Y4Cmm
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y� � [ wo BUDGET 2 TO 5 4 TO 5
Expenses
110 Salaries and Wages $14420 $14,503 87,252 87,400 $0 V]/ 0/0
200 l'ersonnel Benefits 3,977 3,915 1,950 2,330 0 N/ m/
40)) Other Services and Charges
480 Repairs and Maintenance 9,794 2V0 3,074 5,00 � ' 25.0 l'V/
490 Miscellaneous 78 24,000 2,375 13,30) 15,000 62.5 112.8
Total 88,308 44V0 5,449 18,30 20,000 45.5 10
TOTAL EXPENDITURES - SERVICE UNIT 340 8106,706 962,41 $14051 828,030 820000 32.0 71.4
Revenues
360 Miscellaneous Revenues 51 91 8584 $1 $1,000 KN/) 100.0
380 Noo+u~nnn~ 18,001 6,000 I736 60(0 6,000 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 340 849,314 87,000 84,320 57,000 57,000 100 i(mo
ACCOMit 110 Salaries and Wages - In accordance with management directive, salaries are again
'frozen" for the 2011 budget. Minor changes in the salary accounts rnay occur because of an
individual employee's merit adjustments or eligibility hork`ngerhy For 2011, salaries are
budgeted in tI'iis service unit.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of 6% and unemployment insurance of 25%; along with the normal roll-ups related to
base wage adjustments. Dental insurance was reduced by (3.8%) and workers' compensation by
(12%). The State's Public Employees' Retiren'tent System (PERS) contributions were unchanged. As
thereare
Account 480 Repairs and Maintenance - This account contains maintenance contracts and direct
repair costs for equipment.
Account 490 Misce!lc,neons - This majority ofhndsbnLhisaccoon|arensed6orregistm1kon6eps
for partici ation in conferences, dues and subscri tions, and various uncategorized items.
Revenues - Revenues consist of contract collections of portfolio loans, payoffs, and interest accrued.
SERVICE UNIT 699 - GENERAL REVENUES
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnno % Cnoo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/I010 Y,�'Fwu BUDGET 2 TO 5 4 TO 5
Revenues
37) Beginning Balance S289770 855\848 $377,303 $377303 $762 138.4 202.1
360 Miscellaneous Revenues 9,539 10\650 4 8,550 8,500 79,8 »»A
380 Non-revenues 81 6\000 58,360 70,000 70,000 1167 Dm/`
TOTAL REVENUES - SERVICE UNIT 699 $381 $621,498 8410503 $455,853 $840850 135.3 184.5
Revenues - This service unit includes revenues from CDBG program and interest income and
miscellaneous revenue.
Preliminary Bodget° Community and Economic Development - 45
cu,v, /
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDG ET NARRATIVE
DOWNTOWN YAKIMA BUSINESS IMPROVEMENT
DISTRICT - 161
COMMUNITY AND EcoNoMIc DEVELOPMENT DIRECTOR MICHAEL MORALES
DEFINITION
A Parki and Business Improvement Area(PNA) in downtown Yaknna was established in April
1996 for the purpose of assisting trade economic viability and livability within the area. Revenues are
derived from self-assessrnents on husinesses. The City Council renewed this PBIA in May 2002, with a
six (6) year "sttnset" provision. In 2007, the City Council approved a srnall expansion of the boundaries
of the original PBIA area, and increased the assessment rates as an initial move to increase the capability
of the Committee for Downtown Yakhna(CDY) to maintain the pub spaces in downtown Yakirna.
In 2008, the City Coun terrninated the existi PBIA #1 and established a new, Iarger Downtown
Yakima Business Improvement District (DYB|[)). The new DYBID assessrnents are used to support
the City's coiflracL with the Coininittee for Downtown Yakima (CDY) for improved delivery
of a variety of downtown services, including cleaning and maintenance, safety, and business
development activities. However, this new [)YEU[}sunsets in 2011 and a successful renewal
campaign will be contingent on DYBID constituent support. The CDY is now also under contract
with the City of Yakima for downtown parking management, which is supported by revenues from
parking meters installed in City-owned Iots in 2009.
The service units in this division are:
SERVICE UNIT 330— ECONOMIC DEVELOPMENT
SERVICE UNIT 612 — COMMUNITY RELATIONS
SERVICE UNIT 699 — GENERAL REVENUES
BUDGET SUMMARY
DEPT 161 DOWNTOWN YAKIMA BUSINESS IMPROVEMENT (1) (2) ( ( ( ( (
2010 2010 2010 2011 Y6 Cono % Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY n, SERVICE UNIT ACTUAL BUDGET v/snoo|o Y, ^x' c no BUDGET 2 TO 5 4 m 5
30 Economic Development 5189,450 $200\000 5120,000 8190,000 $190,000 95 o 105.6
323 Parking Facilities 5,000 S/\O( 33 35 35 1167 NV/)
612 Community Relations 7399 9v89 7493 9,989 11.451 114.6 114.6
TOTAL EXPENDITURES 8I01 $ZJ» N0 $224 $23645I 98.5 I051
REVENUE SUMMARY B, SERVICE UNIT
320 Economic Development $197,991 $210 $126 8190 $200 952 105J
323 Parking Facilities 5,102 3\000 18,113 35,170 37,170 123.9 105.7
699 General Revenues 1,796 9,267 2,640 2,644 2,821 30.4 1069
TOTAL REVENUES $204,489 8249,437 $147,091 $227810 $239,991 96.2 105.4
46 — Community and Economic Development • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %Cnwo %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/302010 Ym F nu BUDGET 2 TO 5 TOTAL
30 Supplies 50 50 511,145 55,00 55,000 " 2.1
400 ther Services and Charges 19z257 230,0 142,50 210u 22V00 957 93.0
900 Interfund Payment for Services 4,592 9,089 7493 9,v89 11,451 114.6 4.8
TOTAL EXPENDITURES 52q 5239,989 516 $224,989 5236,451 985 10V0
EXPLANATORY NARRATIVE
SERVICE UNIT 320 - Ecowom/c DEVELOPMENT
In 2007, the[ityen1eredin1oanAvreemerd6orPro(essiona|Servicesvvidh the Conirnittee for
Downtown Yakima (CDY) to provide the administrative and management services to oversee the
maintenance, landscaping and special projects, safety services, economic and business development,
and inarketing/coinmunicaiion services iii dowiflown Yakima,
(1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 %Cnwo ° ACo^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9130/2010 Y, m, s wo BUDGET 2 ms 4 TO 5
Expenses
410 Professional Services $189,150 5200000 $120,000 $$kOVV 5]900(0 95.0 10E6
TOTAL EXPENDITURES - SERVICE UNIT 320 5189,450 92)0 5120 5l8(N00 9190,000 95.0 105.6
Revenues
360 Miscellaneous Revenues 5197591 5210V70 5126,342 $lv'umU 500V000 952 1053
TOTAL REVENUES - SERVICE UNIT 320 5197,991 5210,170 $126,342 519\00 $200/000 95.2 1053
SERVICE UNIT 323 - PARKING FACILITIES
This service unit accounts for expenditures related to parking facilities, specifically pavrnent 10 the
Committee for Downtown Yakima for parking management services, as well as supplies for the
parking meters that were installed in downtown parking lots in 2009.
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 %[nwo ° ACnwo
I009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 Y, ^x' [ wo BUDGET 2 TO 5 4 TO 5
8`y«on=
310 Office And Operating SnppFies 50 50 511J45 $5,0 $5/00) * 100.0
410 Irofessiona1 Services 5/0) 30V00 22,50 3\00 30/000 100N 100.0
TOTAL EXPENDITURES - SERVICE UNIT 323 $5/000 53V00 533,645 535,00 535,000 1167 10V0
Revenues
350 Fine And Forfeits 50 50 50 512,000 512'00) * 100.0
360 Miscellaneous Revenues 5,102 30,000 18,113 23,170 25,170 83.9 108.6
TOTAL REVENUES -SERVICE UNIT 3323 $5,102 530,000 $U\US $35,170 $37,170 1239 10E7
Preliminary Budget °Community and Economic Development -47
SERVICE UNIT 612 — COMMUNITY RELATIONS
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cn^m %[n^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 �y �[no BUDGET 2 m 4 m 5
Expenses
48) Repairs And Pvlaintenance S2 0 0 0 0 * "
990 1mrrf`md Administrative Charges 4,592 $o,98v $7,493 59,989 511,451 114.6 114.6
TOTAL EXPENDITURES — SERVICE UNIT 612 S7399 $9,v89 $7,493 $9,989 $1] ]]4.6 114.6
Account 990 Interfund Administrative Charges — This expense is this service unit's share of other
departrnents administrative services charges.
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) ( ( ( ( (
2010 2010 2010 2011 'A Cowo % Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9Y30/2010 �a � [ wv BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance 51 89,267 $2,640 $2 52,821 30.4 1069
360 Miscellaneous Revenues 300 0 0 0 0 * *
Total Revenues — Service Unit ;wv $1 89,267 $2 $2 $2.821 30.4 106.9
Revenues — Self-assessments for area businesses are based on calculations that include assessed
property value, business license assessments and nonprofit assessments. Additional revenue is
provided by parking meters installed in downtown lots.
48 — Community and Economic Development • Preliminary Budget
CITY COMMUNITY
ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDG ET NARRATIVE
CBD BUSINESS AND CAPITAL IMPROVEMENT - 321
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
DEFINITION
The Central Business District (CBD) Capital Improvement Fund is used for the development and
ongoing irnplernentahon of capital fi pl'ograins designed to benefit the Yakiina Central
Business District. Improvernents to the City's Central Business District are ongoi and will
benefit the conirnunity and region as a whole. The Downtown Yakiina Futures Initiative (DYFI)
has been funded through the 321 Fund. The previous projects that have been cornpleted as part of
the DYFI including Yakima Avenue from Ninth Street to Seventh Avenue, the various streets from
Front Street to Naches Avenue, 8th Street between "A' Street and Chestnut, and "A' Street from
Sixth Street to Front Street are all considered one project (different phases) with multiple elements
requiring resources 10 support the desi n and construction envisioned.
The service units in this division are:
SERVICE UNIT 321 - CommmoxL AREA DEVELOPMENT
SERVICE UNIT 323 — PARKING FACILITIES
SERVICE UNIT 699 — GENERAL REVENUES
BUDGET SUMMARY
DEPT 321 CBD CAPITAL IMPROVEMENT FUND (1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 % Cnwn %Cnnv
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY 8, SERVICE UNIT ACTUAL BUDGET 9/30/2010 Yx m, [ nn BUDGET 2 TO 5 4 TO 5
321 Commercial Area Development 5286/08 $1,165,185 $583,174 51,120,352 $132,264 114 118
TOTAL EXPENDITURES $286 $1 $583,174 $1 $12 11.4 11.8
REVENUE SUMMARY B, SERVICE UNIT
323 Parking Facilities 526,886 930,800 $33,581 537,000 537,000 ]20] ]NlO
699 General Revenues 691,977 L365,361 828 1,4I9 336,602 247 23.7
TOTAL REVENUES 8718,863 S1.396 $862.4l9 $1 8373,602 26.8 256
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cowo %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/302010 Y, ^�[wo BUDGET 2 TO 5 TOTAL
300 Supplies $10\480 $2\933 $0 81.0 $1/00) 4.8 100.0
400 Other Services nd Charges 57,451 131]47 44,406 131J47 131J59 l00N 99.2
50 |ouzgox Srvcs / Other lnterfund 94 105 Xl 105 105 l/KlV 0.1
( Capital Outlays 218,874 1.013,0 538,687 988J0) U m` 0.0
TOTAL EXPENDITURES 5286,908 $1,165,185 $583,174 51,120,352 $132,264 11.4 100.0
Preliminary Budget • Community and Economic Development — 49
EXPLANATORY NARRATIVE
SERVICE UNIT 321 — COMMERCIAL AREA DEVELOPMENT
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Coov Y4Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym s no BUDGET 2 m s 4 TO 5
8`y«omn
300 Supplies
310 Office And Operating Supplies 80 81 90 81'000 81'000 100.0 100.0
350 Small Tools And Equipment 10,489 19\933 0 0 0 0/0 *
Total 10,489 20y33 o 1 1,000 4,8 100
400 Other Services and Charges
410 Professional Services 8,336 75,000 6 75 75,000 100.0 100/0
420 Communications 0 747 0 247 259 105.0 105.0
430 Transportation / Training '885 ivoV 0 l 1,900 IoV// loV./
48) Repair and Maintenance 50,000 5m00 37,500 5V00) 5V00 l'm// 100/)
490 Miscellaneous 0 4V0 0 4/0 4/00 l'N DU)
Total 57,451 131J47 44,406 131,147 131J59 100.0 DKN
530 State / County Taxes and Assessnient 94 105 81 105 105 VKV/ l'V/
6 Capital Ontlays
610 Machinery And Equipinent 44,578 V 4,321 0 0 * *
650 Construction Projects 174 1 534 988,10) 0 0.0 0/)
Total 218,874 1 538,687 988,100 0 0.0 0.0
TOTAL EXPENDITURES — SERVICE UNIT 321 9286 $] $583,171 $1 $132,264 11.4 11.8
Account 310 Supplies - The primary purpose of this budget line is for office supplies.
Account 410Professional Services - This budget item is for downtown planning and antici aLed
downtown improvement project i/np|e/nentaLion. These funds are budgeted as a reserve for
potential public expenditures in the downtown area, including but not limited to the multi-year
Downtown Yakima Futures Initiatives program.
Account 420 Communications - This account provides for postage costs.
Account 430 Transportation/Training - Expenditures will beused for planning programs and
attendance at national downtown conferences.
Acconnt 480 Repairs and Maintenance - This budget is for the maintenance and safety
ambassador contract with the Committee for Downtown Yakima (see related Policy Issue).
Account 490 i'Vliscellaneous - 2011 expenditures will be used in the marketing of the core
downtown area.
Account 530 State! County Taxes and Assessments - This line item pays for taxes assessed by
other governmental entities.
50 - Community and Economic Development • Preliminary Budget
Account 650 Construction Projects - Phase 4 of the Downtown Futures Initiative, which made
improvements to 8th street between "A" and Chestnut, and made improvements to "A' Street
between 3rd Street and 6th SL was cornpleted in 2010, The improvements to 8th Streel included
its realignment to eiihance the eiiti'ance to the Conventioii Center. Other improvements on8th
Street and "A" Street included replacing the sidewalk and installing pedestrian lighting and other
streetscape amenities to match the theme established by previous DYFI projects. There are no
construction pr jects planned for 2011 in this account.
SERVICE UNIT 323 — PARKING FACILITIES
( ( ( ( ( ( (
2010 2010 2010 2011 % Cnno % Cnon
I009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y,m+[no BUDGET 2 TO 5 4 TO 5
Kcnnm
360 Miscellaneous Revenues 926,886 S30,800 833 97000 97000 120U 100.0
TOTAL REVENUES — SERVICE UNIT ]2] $26 $30'800 833581 $37,000 $37,000 120] l(mV
Revenues - These funds are generated from monthly contracted parking in City owned downtown
parking lots in the CB[)
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 %Cnon Y6GIwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET yvsmzo|o Y,m,swo BUDGET 2 ms 4 TO 5
Revenues
270 Beginning Balance $616,246 $374,361 S431 $01 $336 89.9 77
330 Intergovernmental Revenues ]4,91] 980 396,884 908,000 0 0.0 0.0
360 Miscellaneous Revenues 4 3,000 0 0 0 0.0 *
390 Other Financing Sources 56,311 0 0 0 0 * *
TOTAL REVENUES —SERVICE UNIT 699 8691,977 $1 8825,838 $1,419,954 $336 24.7 23.7
Revenues - Resources for 2011 to fund this program will come from the unencumbered balance and
parking lot revenue.
Preliminary Budget ° Community and Economic Development -51
C1 1 `f OF
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDGET NARRATIVE
TROLLEY - 162
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
DEFINITION
The Trolley Fund is to be used for improvements of the historic Yakima Valley Transport System
(YVTS), and is paid for primarily by outside agency grants. A small amount of revenue is generated
by telecommunication lease agreements.
The service units in this division are:
SERVICE UNIT 326 - TROLLEY
SERVICE UNIT 699 - GENERAL REVENUES
BUDGET SUMMARY
DEPT 162 TROLLEY (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 913012010 YEAR-END BUDGET 2 TO 5 4 TO 5
326 Trol $6,209 $287,218 $140,151 5284,934 $1,165 0.4 0.4
TOTAL EXPENDITURES $6,209 $237,218 $140,151 S284,934 S1,165 0.4 0.4
REVENUE SUMMARY BY SERVICE UNIT
699 General Revenues $1L144 5216,326 $106,323 5290,237 56,789 3.1 2.3
TOTAL REVENUES $11,144 S216,326 $106,323 S290,237 S6,789 3.1 2.3
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YE AR-END BUDGET 2 To 5 TOTAL
400 Other Services and Charges $1,901 S1,118 5574 $1,118 51,165 104.2 100.0
600 Capital Outlays 4,308 786,100 139,577 283,816 0 0.0 0.0
TOTAL EXPENDITURES $6,209 $287,218 $140,151 5284,934 $1,165 0.4 100J)
52- Community and Economic Development • Preliminary Budget
EXPLANATORY NARRATIVE
SERVICE UNIT 326 — TROLLE
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %Co^m %Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, a' [ no BUDGET 2 TO 5 4 TO 5
Expenses
400 Other Service and Chares
410 Professional Services $870 $V $V so so * *
420 Communications 506 477 381 477 477 l'm 100,0
47D Public Utility Services 524 642 193 642 688 1073 107.3
Total 1,901 1.118 574 1 1.l65 104.2 104.2
650 [mn,,`xd"o|tojrcts 4,308 286,100 139,577 283 0 0.0 0.0
TOTAL EXPENDITURES — SERVICE UNIT 326 $6,29 S287,218 8140,151 8284,934 81,165 0\4 0.4
Account 410 Professional Services — In the past, funds were budgeted in this line item for
professional services such as security at the Trolley barn. No expenditures are budgeted for 2011.
Account 420 Communications — This account provides for telephone services.
Account 470 Public Utility Services — These accounts include fees for water plus a xLo/o^ater
assessment.
Account 650 Capital Expenditures — In 2010, this account included expenditures for the Trolley
Enhancement project, which is - being paid for by a Department of Transportation grant. This project
is scheduled to be completed in late 2010 or early 2011.
SERVICE UNIT 699—GENERAL REVENUE
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 %[nwo ° ACn^m
I009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 Y, ^x' [ wo BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance $2,790 $2,e47 84,935 84,935 85,303 186.3 1075
330 Intergovernmental Revenues 4,308 209,493 101 283,816 0 0.0 0.0
360 Miscellaneous Revenues 4 3,986 0 1 1 37.3 100/0
TOTAL REVENUES —SERVICE UNIT 699 S11,144 $216,326 S106,323 $290,237 $6,789 3.1 2.3
Revenues — Revenues budgeted consists of interest and telecommunications lease revenues.
}'u,//x,/no/)' Budget ° Community and Economic De*'elopnzent — 53
COY OF )4i/Fia/a
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDGET NARRATIVE
NORTH FRONT STREET PARKING AND BUSINESS
IMPROVEMENT AREA (PBIA) - 163
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
DEFINITION
On November 21, 2006, Council passed Ordinance No. 2006-57 reforming the Parking and Business
Improvement Area (PBIA) for a portion of the North Front Street Area of the City for the purpose of
assisting trade, economic viability and livability within the area. The current PBIA will remain in
effect through 2011. Twenty businesses were assessed through the PBIA in 2010.
The service units in this division are:
SERVICE UNIT 321 - COMMERCIAL AREA DEVELOPMENT
SERVICE UNIT 699 - GENERAL REVENUES
BUDGET SUMMARY
DEPT 163 FRONT STREET BUSINESS IMP AREA (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 Y F
.EAR-_ND BUDGET 2 TO 5 4 TO 5
321 Commercial Area Development 83,024 $5,000 $3,248 85,000 85,000 100.0 100.0
TOTAL EXPENDITURES s3,024 $5,000 $3,748 85,000 85,000 100.0 100.0
REVENUE SUMMARY BY SERVICE UNIT
321 Commercial Area Development $3,935 83,500 $1,200 $3,500 $3,500 100.0 100.))
699 General Revenues 7502 8,037 8,413 8,448 6,983 86.0 82.7
TOTAL REVENUES $11,437 $11,537 $9,613 $11,948 810,483 90.9 877
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
400 Other Services and Charges 83,024 $5,000 $3,248 85,000 85,000 100.)) 100.0
TOTAL EXPENDITURES 83,1)24 $5,000 $3,248 85,000 85,000 100,0 100.0
54 - Community and Economic Development • Preliminary Budget
EXPLANATORY NARRATIVE
SERVICE UNIT 321 — CommmcuuARm DEVELOPMENT
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % [nwo ° ACn^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 Y, m+ [ wo BUDGET 2 TO 5 4 TO 5
Expenses
400 Miscellaneous $3,024 $5,000 83,248 $5,0 $5/00) l' 100.0
TOTAL EXPENDITURES — SERVICE UNIT 321 53,024 55,000 53,248 55,00 55,000 100.0 10
Revenues
360 Miscellaneous Revenues 83,935 $3,50 81.20 83,50 $3,500 l'N 100.0
TOTAL REVENUES —SERVICE UNIT 321 9I935 $3,500 91 5I500 53,500 100.0 100.0
Account 490 Miscellaneous Expense — The operating budget includes miscellaneous expenses
to provide for prornotion of the North Front Street PBIA Area. Expenditures from this fund are
recommended by the North Front Street PBIA.
Revenues — Self assessments for area businesses are based on number of employees. This
assessment figure is subject to change if there is a net increase or loss in employees in the Front
Street P8|A assessment area.
SERVICE UNIT 699 — GENERAL REVENUE
( ( ( ( ( ( (
2010 2010 2010 2011 % cnno %cnov
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 Y, ^� [ wo BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance 57,467 58 $8 58 56948 86.8 82.6
360 Miscellaneous Revenues 35 35 0 35 35 l'm 100.0
Total Revenues — Service Unit 69v 57,502 58,037 50,413 58,443 50/33 86.9 82.7
Rxneooea — Flevenueinthish/ndconsistsofinLeresLeandngs.
Preliminary Budget • Community and Economic Development — 55
'
m `m J^�//m
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDC ET NARRATIVE
YAKIMA CONVENTION CENTER - 170
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
PRESIDENT AND CEO — YVVCB JOHN COOPER
CONVENTION CENTER GENERAL MANAGER CONNIE UPTON
DEFINITION
This fund was established in 1978 and centralizes All-City expenditures for the support of tourist,
sporting and convention activities and publicity.
The City contracts with the Yakima Valley Visitors and Convention Bureau (YVVCB) to manage the
Yakirna Convention Center.
The convention industry has not escaped the downturn in the overall economy. That being said, the
industry is becoming increasingly more cornpetitive by the day. The single rnost cornpetitive factor
is that venues around the state are discoiinting rates and are offering rnulti-year deals. Added to the
incieased cornpetition for dollars, groups aie shortening their conferences, reducing the number
of meals that are included in their registration and, in some instances, merging organizations,
therefore eliminating some conventions. However, given the long history of outstandi service and
the newly updated facilities and outdoor plaza, there is excitement with our planners in booking the
facility in 2011 and heyond.
The service units in this division are:
SERVICE UNIT 324—TOURIST PROMOTION
SERVICE UNIT 325 — YAKIMA CENTER MANAGEMENT
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
SERVICE UNIT 699 — GENERAL REVENUES
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
YAKIMA CONVENTION CENTER ACTUAL BUDGET BUDGET
Fiitiirc Days Booked 616 550 525
Event Das Held 512 180 490
Revenue
Yakima Center 8708,599 $694 9714
General Revenue 495,576 545,20 545,20
Operating, Transfer from FED 123,777 15V00 115000
Total Revenue $1'32T 81,289,500 $1.374,51)
56 — Community and Economic Development • Preliminary Budget
BUDGET SUMMARY
DEPT 170 TOURIST PROMOTION (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
324 Tourist Promotion $304,763 $359,574 $287124 $358,024 6310,024 86.2 86.6
325 Yakima Center Management 1,008,347 1,109,606 791,148 1,097,931 1,090,124 98.2 99.3
TOTAL EXPENDITURES $1,313,109 61,469,180 61,078,272 51,455,955 $1,400,148 95.3 96.2
REVENUE SUMMARY BY SERVICE UNIT
325 Yakima Center Management $708,330 $709,200 5509,874 5694,200 5714,200 100.7 102.9
645 Interfund Distribution 123,773 150,000 112,500 150,000 115,000 76.7 76.7
699 General Revenues 726,150 730,994 634,249 790,443 723,988 99.0 91.6
TOTAL REVENUES 51,558,253 $1,590,194 61,256,624 61,634,643 51,553,188 97.7 95.0
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
300 Supplies 571,398 567,000 $45,913 566,000 $60,000 89.6 4.3
400 Other Services and Charges 1,142,140 1,296,795 945,087 1,284,570 1,235,962 95.3 88.3
700 Debt Service 10,951 10,951 10,633 10,951 10,951 100.0 0.8
900 Interfund Payment for Services 88,671 94,434 76,440 94,434 93,235 98.7 6.7
TOTAL EXPENDITURES 51,313,109 51,469,180 61,078,272 51,455,955 51,400,148 95.3 100.0
EXPLANATORY NARRATIVE
SERVICE UNIT 324 - TOURIST PROMOTION
This account is for sales and marketing in the various markets that affect our business. The Visitors
and Convention Bureau focuses on Convention sales and tourism related promotion. The Visitor
Information Center addresses the individual tourist through e-mail promotions, mass mailings and
personal visitors, selling Yakima as a destination, and is included in the consultant fee. The Sports
Commission focuses on bringing tournaments and sports related conventions to Yakima.
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG 'A CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
400 Other Services and Charges
410 Professional Services $284,023 6333,073 6263,555 $333,073 5285,073 85.6 85.6
440 Advertising 9,789 15,550 12,737 14,000 14,000 90.0 100.0
Total 293,812 348,623 276,292 347073 299,073 85.8 86.2
780 Intergovernmental Loans 10,714 10,714 10,714 10,714 10,714 100.0 100.0
830 Debt Service - E xterna I Ltd - Interest 237 237 118 237 237 100.0 10040
TOTAL EXPENDITURES - SERVICE UNIT 324 5304,763 5359,574 5287,124 $358,024 5310,024 86.2 86.6
Preliminary Budget • Community and Economic Development - 57
Account 410 Professional Services - The following chart details the components of this account:
2010 2011
2009 AMENDED PROPOSED
ACTUAL BUDGET BUDGET
Visitors and Convention Bureau promotes convention and $169,190 $180,000 8165,000
tourist activities for the City of Yakima.
Sports Commission promotes Yakima's ability to host sporting 58,073 58,073 55,073
event' and sports related conventions.
Consultant Fee highlights the positive aspects of living, visiting 56,760 95,000 65,000
and meeting, in Yakima through advertising by the YVVCB
($25,0(R)), and assistance in operating the Visitor Information
Center ($40,000).
TOTAL ACCOUNT 410 $784,023 $333,073 $285,073
Account 440 Advertising - This budget includes funds established by the City for use by the
Mayor's office to purchase promotional items for visiting VIP's. Also included are funds for a two
page, full color ad in the Yakima Valley Visitors Guide and funds to support the Committee for
Downtown Yakima.
Accounts 780 Intergovernmental Loans and 830 Debt Servicel External LTD I Interest - The
City has received loans for projects which require yearly principal and interest payments from the
annual revenue.
SERVICE UNIT 325 - YAKIMA CENTER MANAGEMENT
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9130/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
300 Supplies
310 Office and Operating Supplies 871,398 $66,000 $45,913 $66,000 $60,000 90,9 90.9
350 Small Tools and Equipment 0 1,000 0 0 0 0.0 *
Total 71,398 67,000 45,913 66,000 60,000 89.6 90.9
400 Other Services and Charges
410 Professional Services 596,526 679,350 504,962 675,350 675,350 99.4 100.0
420 Communications 15,844 18,100 11,095 18,100 18,000 99.5 99
430 Transportation / Training 1,975 3,000 0 500 1,000 33.3 200.0
440 Advertising 5,648 9,000 3,926 7,000 5,000 55.6 71.4
450 Operating Rentals and Leases 223 500 76 200 200 40.0 100.0
460 Insurance 12,364 15,000 16,68S 17,000 17,000 113.3 100.))
47)) Public Utility Services 162,786 175,222 100,216 168,347 175,339 100.1 104.2
480 Repairs and Maintenance 46,467 45,000 27,133 45,000 42,000 93.3 93.3
490 Miscellaneous 6,496 3,000 4,700 6,000 3,000 100.)) 50.0
Total 848,328 948,172 668,795 937,497 936,889 98.8 99
900 Interfund Payment for Services
960 Interfund Insurance Services 21,387 22,457 22,457 22,457 23,131 103.0 103.0
990 Interfund Administrative Charges 67,234 71,977 53,983 71,977 70,104 97.4 97.4
Total 88,621 94,434 76,440 94,434 93,235 98.7 98.7
TOTAL EXPENDITURES - SERVICE UNIT 325 81,008,347 $1,109,606 8791,148 $1,097,931 81,090,124 98.2 99.3
58 - Community and Economic Development • Preliminary Budget
Acconnt 310 Of and Operating Supp&es - This account covers a wide variety of services
and supplies to serve lhe public at the Convention Center. Included in this line item are cleaning
supplies, uniforms, office and operating supplies such as paper towels, soap, gaibage bags, water,
security monitoring service, window cleaning services, computer software maintenance and |T
services.
z1cconnt35OS/no//Tbo/au//dEyoip/nent- n1rcp|accmcn1necds.
Account 410 Professional Services - This account covers the cost for contracting security guards,
management fees to the Bureau, and all payroll fees for the Convention Center staff. Security is a
mandatory service provided at the Convention Center. The Convention Center staffing expenses
includes salaries, taxes, L&I and insurance costs.
Account 420 Communications - This account provides for postage and telephone services.
Account 430 Transportation! Training - This account covers the cost of training programs, sales
trips and promotional programs.
Account 440 Advertising - These funds are used to maintain the website, provide Internet service
to the building (both hard wired and vv irekess) and advertising in publications or online to attract
business to the Ceiiter.
Acconot450[7poxuti/q{Rootu/muodlousom- from
outside vendors.
Account 460 Insurance - This line item is offset in part by revennes collected from nsers of the
Center who arrange for insurance from the Center liability insurance agent. AIso included in this
account is liability insurance for the Yakima Valley Visitors and Convention Bureau and the City of
Yakima.
Account 470Public Utility Services - The foliowing chart indicates the actual 2009 utility charges,
as well as the 2010 year-end estimate and the proposed 2011 figures.
2010 2011
2009 YEAR-END PROPOSED
ACTUAL ESTIMATE BUDGET
Pacific Power 504 $97w46 $102,739
Natural Gas 47]21 45,0 47,0
Water and Refuse 20,741 25,500 25,600
TOTAL UTILITY CHARGES $162,784 5168,346 8175,339
Acconnt 480 Repairs and Maintenance - This account is used for repairs and upkeep. Whether it
is parts or supplies or a professional contractor, it is a necessary business expense to maintain the
City's investrnent in the Center.
Account 490 M axe//uneonm - This account includes membership dues / registration fees, printing
costs and bank charges.
Account 960 Interfund Insurance Services - This expense is this service unit's share of insurance.
}'u,///n/no/)'Bodoe/°Chmmmamiyy and Economic De*'elopnzent - 59
Account 990 Interfund Administrative Charges - This expense is this service unit's share of other
department's administrative services charges.
SERVICE UNIT 325, 645 AND 699 - REVENUES
( ( ( ( ( ( (
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
Revenues
360 Miscellaneous Revenues $708,33() 8709,200 85(19,874 8694,200 $714,200 1(10,7 102.9
TOTAL REVENUES - SERVICE UNIT 325 8708,330 8709,200 $509,874 $694,200 8714,200 100.7 11)29
Revenu es
391) Other Financing Sources 8123,773 8150,000 $112,50( $150,00(1 $115,00(1 76.7 76.7
TOTAL REVENUES - SERVICE UNIT 645 8123,773 $150,00() 8112,500 8150,000 8115,000 76.7 76.7
Revenue~
270 Beginning Balance 8230,304 8185,694 $245,143 $245,143 8178,688 96.2 72.9
310 Taxes 495,576 545,200 389,091 545,200 545,200 100.0 100.0
360 Miscellaneous Revenues 270 100 15 100 100 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 699 $726,150 $730,994 8634,249 $790,443 8723,988 99.0 91.6
Revenues - The following table details Yakima Center resources from 2009 through the 2011
proposed budget:
2010 2011
2009 YEAR -END PROPOSED
YAKIMA CENTER REVENUE ACTUAL ESTIMATES BUDGET
Service Unit 325
Equipment Rentals $68,509 855,000 $55,000
Space Rent 346,511 345,000 350,0(10
Office Rent 1,200 1,200 1,200
Food Service 269,807 265,000 280,000
Tenant Insurance 4,200 3,000 3,000
Miscellaneous Revenue 18,101 25,000 25,0(10
Total Revenue SU 325 708,328 694,20(1 714,200
Service Unit 645
Public Facilities Transfer 123,773 150,000 115,000
Service Unit 699
Beginning Fund Balance 230,304 245,143 178,687
Hotel / Motel Tax 415,576 545,20(1 545,2(10
Interest From Investments 269 100 100
Total Revenue SU 699 726,149 790,443 723,987
TOTAL REVENUE 81,558,250 81,634,643 81,553,187
60 - Community and Economic Development • Preliminary Budget
CITY COMMUNITY
ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDG ET NARRATIVE
TOURISM AREA _173
GENERAL FUND
COMMUNITY AND EcoNoMIc DEVELOPMENT DIRECTOR MICHAEL MORALES
PRESIDENT AND CEO — YVVCB JOHN COOPER
CONVENTION CENTER GENERAL MANAGER CONNIE UPTON
DEFINITION
The Tourism Promotion Area Ordinance was established on April 13, 2004 as a result of a petition
process hylocal hotels. The Department of Revenue collects Tourism Promotion Assessments from
guests staying at area hotels and disburses them to the City of Yakima for the annual Tourism
Promotion Area (TPA) Budget.
The City contracts with the Yakima VaIley Visitors and Convention Bureau to nianage the Tourism
Prornotion Area and budget. Revenue paid 10 the City of \'akirna by the Departrnent of Revenue is
then disbursed in its entirety to the YVVCB to market the destination, regional event facilities and
attractions 10 tourists ai'id groups.
The service u nits in this d ivision are:
SERVICE UNIT 324—TOURIST PROMOTION
SERVICE UNIT 699 — GENERA REVENUES
BUDGET SUMMARY
DEPT 173 TOURISM PROMOTION AREA (1) (2) (3) (4) (5) ( (
2010 2010 2010 2011 % Cnwo % Cowo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY 8, SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
324 Tourist Promotion $368978 5378205 $274,597 $378205 $378,205 100.0 100.0
TOTAL EXPENDITURES $368 5375 $274,597 $375,205 $375 100.0 100.0
REYENUE SUMMARY B SERVICE UNIT
324 Tourist Promotion $368 $378 $274.597 $378,205 $378 100.0 100.0
699 General Revenues 414 414 414 414 414 100.1 100/0
TOTAL REVENUES $369,392 $375619 $275,012 $375,619 $375,619 l'N 100.0
( ( ( ( ( ( (
2010 2010 2010 2011 % Cn^m %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/302010 YEAR-END BUDGET 2 TO 5 TOTAL
400 Other Services and Charges $368,978 5375205 $274,997 $378,205 $375,205 l'N 100.0
TOTAL EXPENDITURES $368978 5378205 $274,597 $378205 5378,205 100.0 100.0
Pre1iminar' Budget' Community and Econonzic Development — 61
EXPLANATORY NARRATIVE
SERVICE UNIT 324—TOURIST PROMOTION
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo Y6Cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y, m+ [ oo BUDGET 2 TO 5 4 TO 5
Expenses
410 Professional Services 9368 $378,205 5274,597 9378,205 9378 100/0 lO(/{/
TOTAL EXPENDITURES — SERVICE UNIT 324 $368978 $378205 5274,507 $378,205 5378,205 l'o/ lNU)
Revenues
310 Taxes S368 $378,205 $274 5378 5378 NU/) lmU`
TOTAL Rmmoo— S,m/o UNIT 324 5368978 5378,205 5274,597 5378,205 5378,205 l' lNU)
Account 410 Professional Services — This account pays for the marketing agreement with the
Yakima Valley Visitors and Convention Bureau, This covers the cost of implementing ihc 2011
TPA Marketing PIan, as well as office overhead, bookkeeping and audits, equipment, software and
management. It is similar to the management fee charged for the management of the Convention
Center.
The Yakima Valley Visitors and Convention Bureau will implement the marketing activities listed
below, pending final approval by the TPA Cornmission in late October. These services will include
advertising campaign n'anagcn'ent sales and prornotion of all facilities, events and attractions for
conventions/groups, sporting events, and leisure travelers. This program is designed to increase the
number of overnight visitors to Yakima and the Yakima Valley. Outlined below is a summary of the
TPA expenditures by category for 2011:
Travel Trade Shows $12,500
Marketing, FAM Tours 64,005
Visitor Guide Distribution 8,500
Administrative 27,000
Sports / Conf. Dev / WIAA 12,500
Payroll Expenses ( 225,600
Convention / Group Sales Marketing 13,000
P.|{.Campaign 14,500
Total $378,205
(1) These are four sales positions necessary to bring and service conventions, sporting groups, motor coach tours, etc. tv all event
facilities ai'id attractions ii'i the region.
Revenues— Revenues are generated by an assessment of guests staying at hotels/motels within the TPA.
62 — Community and Economic Development • Preliminary Budget
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance S414 S414 $414 $414 $414 100.1 100 0
TOTAL REVENUES - SERVICE UNIT 699 $414 $414 $414 $414 S414 10(1.1 100.0
Revenues — General Revenue for the Tourist Promotion Area fund is the balance carried forward
from year to year. This is maintained at $414.
Preliminary Budget • Community and Economic Development — 63
COY OF )4i/Fia/a
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDGET NARRATIVE
YAKIMA CONVENTION CENTER CAPITAL - 370
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
PRESIDENT AND CEO - YVVCB joinv COOPER
CONVENTION CENTER GENERAL MANAGER CONNIE UPTON
DEFINITION
The Yakima Convention Center Capital Fund is used to account for major facility upgrades and
purchases, and is contained in Service Unit 328.
Reserves for major facility maintenance typically come from Hotel/Motel Tax and/or growth in the
Public Facilities District State Sales Tax credit. While the Hotel/Motel Tax has remained relatively
stable, the Public Facility District revenues are decreasing due to loss of the sales tax revenue.
However, the five year Capital Facility Plan developed in 2008 is still being realized.
Reserves still need to be maintained to continue covering future expenditures. Maintaining a
building of this importance to the City and the Valley is critical for its future success.
The service units in this division are:
SERVICE UNIT 328 - CAPITAL IMPROVEMENT
SERVICE UNIT 699 - GENERAL REVENUES
BUDGET SUMMARY
DEPT 370 CONVENTION CENTER CAPITAL IMPROVEMENT (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 Y F
.EAR-_ND BUDGET 2 TO 5 4 TO 5
328 Capital hnprovement $65,820 8990,134 8420,589 8893,434 $220,000 22.2 24.6
TOTAL EXPENDITURES 865,820 $990,134 8420,589 8893,434 8220,000 22.2 24.6
REVENUE SUMMARY BY SERVICE UNIT
699 General Revenues 8553,449 81,060,951 $861,449 $1,224,129 8456,195 43.0 37.3
TOTAL REVENUES $553,449 $1,060,981 $861,449 81,224,129 $456,195 43.0 37.3
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
300 Supplies $28,170 $327,134 $171,429 8300,134 8120,000 36.7 54.6
400 Other Services and Charges 37,650 663,000 249,159 593,300 100,000 15.1 45.5
TOTAL EXPENDITURES $65,820 8990,134 8420,589 8893,434 $220,000 22.2 100.0
64- Community and Economic Development • Preliminary Budget
EXPLANATORY NARRATIVE
SERVICE UNIT 328- CAPITAL IMPROVEMENT
(1) (2) (3) (4) (5) ( (
2010 2010 2010 2011 % CH^m %CHnv
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 Ym Fnu BUDGET 2 TO 5 4 TO 5
Expenses
350 Small Tools and Equipment $28,170 $327,134 $171 $300,134 $12V000 36.7 40.0
4 Other Serv and Charges
410 Professional Services 14,951 75,000 5,I70 5,300 75,000 100.0 4]5]
480 Repairs and Maintenance 22,699 588000 243,889 588,000 25,000 4.3 4.3
Total 37,650 66300 249,159 '-i93 ]myNo 15] 169
TOTAL EXPENDITURES - SERVICE UNIT 328 965,820 8990,134 $420,589 $893,434 9220,000 22.2 74.0
Acconnt 350 Small Tools and Equipinent - This account is for srnall tools and equi
replacement, such as tabies, chairs, and audio/vidpoequip/nenL
Account 410 Professional Services - Funds are budgeted in this line item for outside professional
services that existing staff is not qualified to undertake. Expertise is needed to ensure rnaxirnurn
efficiency In addition, a separate account was added for insurance work to repair the exterior stucco.
This revenue was received in 2010 and the work will he cornpleted in 2011.
Account 480 Repairs and Maintenance - This accotint relates to rnajor financial outlays, snch as
water heaters, HVAC, Electrical, etc. In 2010, a separate account was set up to track expenditures
funded bya$563,OOO grant from Yakima County. tipgrades include new carpeting plus roofing,
lighting, sound, resboonnand HVAC upgrades.
SERVICE UNIT 699 - GENERAL REVENUES
(1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 % Cnon Y6Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET yvsmzo|o Y, m, s wo BUDGET 2 m s 4 TO 5
Re
270 Beginning Balance $307346 $252,481 $487,629 $487,629 $330,695 131.0 67.8
310 Taxes 144,453 120 90,000 120,000 10 100.0 100.0
330 Intergovernmental Revenues 0 563,000 230,80 563,000 0 0.0 0.0
360 Miscellaneous Revenues 2 500 V 500 ;m/ 100.0 l(mV
390 Other Financing Sources 99,000 125,000 53,000 53,000 5,00) 4.0 9.4
TOTAL REVENUES - SERVICE UNIT 699 $553,449 $1/060,98 S861,449 $1 $456J95 43.0 373
Renxnoea - Hote| / Motel tax revenue generates the m jority of this revenue, plus a small portion
that comes from the Public Facilities District.
Preliminary Budget • Community and Economic Development - 65
muro, Jiki(/°'
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDGET NARRATIVE
CAPITOL THEATRE - 171
COMMUNITY AND EcoNoMlc DEVELOPMENT DIRECTOR MICHAEL MORALES
CAPITOL THEATRE EXECUTIVE DIRECTOR S FsvEN CAFFERY
DEFINITION
By coiilrad with the Capitol Theatre Committee KTC), the City is responsible for major upkeep and
maintenance of this facility as well as fire, casualty and extended coverage insurance. The CTC is
responsible for programmatic, administrative and operational expenses.
Annually, a thorough needs study is undertaken by the Theatre staff in order to update our ongoing
capital plan. This is necessary in order to maintain a viable and aesthetically appealing (a(i|ity.
In 2010, construction will be completed on the Production Center, an expansion to the back of the
Theatre that will facilitate larger productions and includes a 500 seat black box theatre. These
facility upgrades are accounted for in the 322 Capitol Theatre Construction fund.
Top priorities for 2011 are [T['s continuing maintenance of the facility and its equi/nentvvhi|e
working wfthin current budget and resource parameters. The intent is to always maintain a balance
at year-end of over S50,000 in the Depreciation Reserve Fund; however, these funds are not sufficient
to maintain the 30-ycar old facility at levels expected by the City and community atlarge.
Many of the formerly purchased capital items have been in service now for over 30 years (the
Theatre opened again in 1978). The useful Iife of many items has been grossly overextended due
to priOr years' policy of constant repair and sinall part replaceineiit. While this served to further
extend the life of this outdated equipment, it only deferred the ultimate purchase. Repair is no
longer cost effective, or possible, for these capital replacernent items. The necessity for City support
via this process continues to be essential.
The service units in this division are:
SERVICE UNIT 433 — PERFORMING ARTS FACILITY
SERVICE UNIT 638 — CAPITAL IMPROVEMENTS
SERVICE UNIT 648 — CAPITOL THEATRE INS. RESERVE
SERVICE UNIT 699 — GENERAL RESERVES
66 — Community and Economic Development • Preliminary Budget
BUDGET SUMMARY
DEPT 171 CAPITOL THEATRE (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cn^m Y6CHwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET yvsmzom rm s wo BUDGET 2 ms 4 TO 5
433 Performing, Arts Facility $233713 $234,949 $182,699 $199,949 $200,727 854 100N
638 Capital Improvement 84,934 84,800 53,908 84,800 84,800 100.0 100.0
TOTAL EXPENDITURES 8318 9319 5236,607 $284,749 8285,527 89.3 ]00.}
REVENUE SUMMARY B, SERVICE UNIT
645 Interfund Distribution S(/ $V $V $V $6 * *
648 Capitol Theatre Ins. Reserve 71,927 71,927 53,945 71,927 71,927 100.0 100.0
699 General Revenues 375,525 366 278,633 331/054 320,482 87.5 96.8
TOTAL REVENUES $447,452 $438,081 8332 $402 $398 909 98
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % [nwo %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/302010 Y, ^x' [ wo BUDGET 2 TO 5 TOTAL
300 Supplies $23,42 823,400 $13,285 $23,40 $23400 l'm 82
40 Other Services and Charges 270,532 27,40 197,273 235,400 235,40) 87.1 82.4
nN|nterfund I>aynient for Services 24,713 25,949 75,949 75,949 26,727 103.0 9.4
TOTAL EXPENDITURES 8318,647 5319,749 8236,607 $284 $285,527 89.3 100.0
EXPLANATORY NARRATIVE
SERVICE UNIT 433 - PERFORMING ARTS FACILITY
The Capitol Theatre Operating Agreement has been in place since October 4, 1988. Currently,
ongoing operating repair and maintenance expenses are included in the management fee. An
allocation of Hotel / Motel Tax and revenues from the Cable TV Utility Tax funds the management
fee and the insurance charge in Service Unit 641.
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Co^m %Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
410 Professional Services 5209,000 5209,000 9156,750 $]74 5]74,000 83.3 100.0
vW b`u,mnd Insurance Services 24,713 25,949 25,949 25,949 26,727 103.0 loIV
TOTAL EXPENDITURES - SERVICE UNIT 433 $233 $234/49 $1e2/99 8199y49 S200,727 85.4 104
Account 410 Professional Services - This includes the City portion of the management fee and
inchides repair and rnaintenance costs as noted above.
Account 960 Interfund Insurance Services - These rates are set based on increases in insurance
rates.
}'o///x,/no/)'Bodoe/°Comnmmanity and Economic Development -#7
SERVICE UNIT 638 — CAPITAL IMPROVEMENTS
The CapitoI Theatre requests that the Depreciation Reserve Fund be tttilized for items o[major
irnpodance in rnaintaining an efficienl and safe public facility operat'ion. |nl983 the Council
approved a policy issue establishing a Depreciation Reserve for the Theatre funded through a
transfer of interest earni from the Capitol Theatre Insurance Reserve Fund (Fund 198). Although
in the current econornic environrnent interest earnings are negli prnpprnnain1enanceo(|hp
Capitol Theatre depends on this transfer, which will remain at $71/727 in 2011.
( ( ( ( ( ( (
2010 2010 2010 2011 % Cnwo %[nno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, m+ [ wn BUDGET 2 4 5
Expenses
350 Small Tools and Equipment 823,402 $23,400 513,205 523,400 $23,400 100.0 100.0
400 Other Services and Charges
450 Operating Rentals and Leases 36,450 36,400 24,297 36,400 36,400 100 (/ im
470 Public Utility Services 84 0 160 0 0 " ~
450 Repairs and Maintenance 24,90 25,000 16 25,000 25,000 100.0 lm)/)
Total 61,532 61,400 40,623 61,400 0,400 1*0.0 lmlV
TOTAL EXPENDITURES — SERVICE UNIT 638 $84 $84 553.908 554,800 554 lUo// 100/)
Accouut 350 Sn,a!! Tools and Miuor Equipment - The iI'ems in this account are for minor
equipment replacement and upgrades, which individually total less than $2,500. These items
include small tools, basic service goods that are a normal part of facility operations and light bulbs
for the upkeep of the stage and buildi maintenance.
Account 45O Operating Rentals and Leases - Amonnishndgpiednndcrthisaccoonlanc[or|casc
payments for office space for The Capitol Theatre Committee and rent of additional storage space.
The Theatre ad offices have been moved from the first floor to the seventh floor of the
Chinook Tower. The lease has been renewed for Iwo years.
Account 470 Public Utility Services - This line item typically includes use fees to utilities and
other governmental departments, and in this case is for a stormwater assessment.
Account 480 Repair and Maintenance - Amounts budgeted under this account heading are for
i'najor repair and maintenance on capital outlay items toextend their useful life. This line includes
inonitoring and maintenance of the HVAC system, ongoing maintenance of the facility, including
carpet cleani on a regular rnonthly basis and furniture cleaning annually as part of ongoi
building maintenance, and maintenance contracts on required equipment (e|evaLnr, generator,
inspections, etc.).
68 — Community and Economic Development • Preliminary Budget
SERVICE UNITS 645, 648 AND 699 — REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %Cn^m Y6GIwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET yvsmzom rm s wo BUDGET 2 ms 4 TO 5
Revenues
390 Other Financing Sources SO $V $V SO $6,000 * *
TOTAL REVENUES — SERVICE UNIT 645 90 $0 $0 5(/ $6,000 * *
Revenues
390 Other Financing Sources $71 $71 853,945 $71 $71 100.0 100.0
TOTAL REVENUES — SERVICE UNIT 648 $71,927 571,927 S53,945 $7l,Q7 $71,927 100.0 100.0
Revenues
270 Beginning Balance S148e25 $128,154 5128,804 $128,804 $118 92.3 98.8
310 Taxes 225700 237,000 149,879 202,000 202.000 85.2 1/0.0
360 Miscellaneous Revenues 1/000 l 0 250 250 25.0 10
TOTAL REVENUES —SERVICE UNIT 699 S375,525 $366,154 $278,633 $331,054 8320,482 87.5 96.8
Revenues — Revenues for the Capitol Theatre consist of a portion of Hotel/Motel Tax, a 1% Cable
litility Tax, and an operating transfer from the Capitol Theatre Reserve.
Preliminary Budget ° Community and Economic Developnzent — 69
muro, Jik/a°'
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDGET NARRATIVE
CAPITOL THEATRE CONSTRUCTION - 322
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
CAPITOL THEATRE EXECUTIVE DIRECTOR SIsvEN J. CAFFERY
DEFINITION
The Capitol Theatre Construction Fund was reactivated in 2004 to account for major facility
upgrades, and is contained in Service LJnit 638.
The service units in this division are:
SERVICE UNIT 638 — CAPITAL IMPROVEMENT
SERVICE UNIT 699 — GENERAL REVENUES
BUDGET SUMMARY
DEPT 322 CAPITOL THEATRE CONSTRUCTION (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 Y4 [ono % Cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY 8, SERVICE UNIT ACTUAL BUDGET 9/30/2010 Y, m~ [ no BUDGET 2 TO 5 4 TO 5
638 Capital Improvement $3 $4,57\00 $4 $4 50 m/ m/
TOTAL EXPENDITURES 53,255,726 54,570,000 54,073,203 54,570,00 $0 0.0 0.0
REVENUE SUMMARY B SERVICE UNIT
635 Capital Improvement $7,618\761 537,000 571,487 $165,000 $4 0.0 0.0
699 General Revenues 67,7*5 I826,417 4,430,420 4,430,420 25,420 0.7 0.6
TOTAL REVENUES $76w6 53 $4 $4 $25,420 0.7 06
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9V302010 YEAR-END BUDGET 2 TO 5 TOTAL
400 Other Services and Charge $379,645 5170,000 $104,579 $170,000 $0 0.0 "
600 Capital Outlays 2.575 4 3,968 4,400/00 0 0.0 "
70 Drh,Sr,,kr 300,390 o o 0 0 * *
TOTAL EXPENDITURES 53,255,726 $4,57\00 $4,07I203 $4,57U00 $0 00 *
EXPLANATORY NARRATIVE
SERVICE UNIT 638 — CAPITAL IMPROVEMENT
In 2008, a budgeted policy issue was approved by the City Council for an expansion to the Capitol
Theatre. |n August 2OO9, the City issued approximately $7 million o[ general obligation honds,
to be repaid by a 25 year revenue stream of Public Facilities Sales Tax credit collections dedicated
to the Capitol Theatre project. These sales tax credit collections commenced in 2008 and are now
70 — Community and Economic Development • Preliminary Budget
providing debt service on the bonds, plus a small amount of excess collections are hudgeted to he
transferred to the Capitol Theatre operating fund in 2011 for ongoing maintenance.
The first phase of the expansion included a new Production Center (attached to the back of the
Theatre), which includes a 500 seat black box theatre and an expanded loading area which enables
the theatre to hring in bigger ger shows. The Production Center was completed and the newly narned
4th Street Theatre held its first event in October 2010. Future plans include the construction of the
Pavilion (a support annex including administrative offices to be built on the corner of Yakima
Avenue and 3rd Street), to be completed when economic conditions improve and additional funding
sottrces can be identified.
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cnwo ° ACo^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 1� ^x' F nu BUDGET 2 TO 5 4 TO 5
Expenses
410 Professional Services g379,645 $17000 $104 $17u00 $) m` 0.0
650 Construction Projects 2,575,61) 4,40,00 3,968,624 4,40\0 0 0.0 0.0
790 Debt Service Lid Assessment 300y0) 0 0 0 0 " *
820 Debt Service |ute,ro,|oterf"od Jvo 0 0 0 0 * *
TOTAL EXPENDITURES — SERVICE UNIT 638 $3,255,726 �570,000 $4,073,203 84,570,000 80 0.0 0.0
Revenues
330 Intergoverninental Revenues $8 $0 $0 50 50 ° *
360 Miscellaneous Revenues 1200 700 71,487 135,000 0 0.0 0.0
380 N^o,,c 300,000 0 0 0 0 * °
390 Other Financin Sources 7,223,81)8 30,000 0 30\000 0 0/0 0.0
TOTAL REVENUES — SERVICE UNIT 638 8Z08 $37,000 $71,487 065,00 50 0.0 0.0
Account 410 Professional Services - Funds in this line item paid for professional services such as
architect and engineering fees in 2010. As the Production Center project is scheduled to be wrapped
up by the end of 2010, rio funds are budgeted in this account in 2011.
Account 650 Construction Projects - Funds in this line item were for the construction costs of
the Production Center, which will be completed by the end of 2010. Therefore, no expenses are
budgeted in this line item for 2011.
Reneones - {}nvoi revenue for Service Uni 638 will typically he from excess Public Facilities
Sales Tax Credit collections. The majority of the Public Facilities Sales Tax Credit collections will be
used to pay debt service on the bonds and are accounted for in Fund 174 - Public Facilities District
- Capitol Theatre. Any remaining collections will be transferred to either the Capitol Theatre
operating fund or this fund. For 2011, any excess will be transferred to operations. No revenue is
budgeted in this fi.
P/elimim/7 Budge/ • Community and Economic Development - 71
SERVICE UNIT 699 — GENERAL REVENUE
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/3012010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance 367,385 63,826,417 64,430,420 64,430,420 625,420 0.7 0.6
TOTAL REVENUES - SERVICE UNIT 699 567,385 63,826,417 54,430,42() 54,430,420 525,420 0.7 0.6
Revenues — Revenue consists of the remaining fund balance.
72— Community and Economic Development • Preliminary Budget
un'vJ ///^/
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDGET NARRATIVE
ENGINEERING - 041
GENERAL FUND
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
CITY ENGINEER DOUG MAYO, PE
DEFINITION
The Capital Projects Management and Engineering Division is responsible for the administration
and preparation of reports, desi ns, plans, specifications, funding applications, construction
inspection, and cost estimates for state, federal, and locally funded construction projects, local
improvement districts and private development projects.
The division's projecL's are accounted for in a number of funds, including Arterial Street 142,
Transportation Irnprovernent 143, Public Works Trust 342, REET 2 Capital Project Fund 343, and
Curnulative Reserve for Capital Irnprovement 392. In addition to those capital funds managed
by the division, staff provides services for several capital projects for other City departments and
Federal Aid contract administration assistance to adjacent communities from time to time.
Other services pi'ovided by this division include detennining and acquiring right-of-way needs for
public infrastructure projects; coordinating and supervising work of private developers; providing
survey and inspection services on public works pr jects such as sewers, domestic water, irrigation and
streets; providing utility cornection inforrnation and other inforniation concerning City facilities; and
providing adn'tinistrative and technical engineering assistance 10 other divisions within the City.
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1271 City Engineer 1.00 1.00 1.00
3115 Project Engineer `^ 2.00 1.00 0.00
3120 Design Engineer 2.00 2.00 3.00
3130 Development Engineer ' 1.00 1.00 0.00
4141 Cvmtr action Inspector 2.00 2.00 2.00
8701 Street Inspector 1.00 1.00 1.00
10601 Engineering Contracts Specialist 1/00 1/00 1/00
10602 Eniiieerin Office Assistant 1.00 0.00 0.00
11101 Cvu,tr action Super ,i,^, 1.00 1.00 1.00
11104 Senior Engineer 1.00 1.00 1.00
11106 Surface Water Engineer 1.00 1.00 1.00
11107 Chief Engineer 1.00 1.00 1.00
TOTAL PERSONNEL m 15.00 13.00 12.00
(]} One Project Engineer position bmd,d for 33%"f20lo but eliminated upon retirement "f the incumbent.
(2) One vacant project enginee position elirninated, one design engineer position added.
(3) Development Engineer position elirninated in 21)11 budget.
(4)4.9JF]8's are funded hy5w,unwnuz(44l) Wastewater (473) Water (474)' and /", Irrigation (475). This i000 increase v/l/UH]8's
from 2010.
Preliminaly Budget • Community and Economic Development - 73
BUDGET SUMMARY
DEPT 041 ENGINEERING (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHwv Y4CHnn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY n, SERVICE UNIT ACTUAL n000a v/s000|o Ymx cno BUDGET 2 TO 5 4 m 5
528 Capital Improvements $ $1.002,489 $73\229 8957711 $752,250 75/0 78.6
TOTAL EXPENDITURES 91,026172 $1 $730229 99577]] 8752,250 75.0 78.6
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % cnno %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL 8"ovET YV3�%V|V Y,m+[oo BUDGET 2 TO 5 TOTAL
100 Sa1arie and Wages 8745,064 8731 $534,672 8687829 $543,763 74.3 72.3
200 Personnel Benefi y 215,227 201 150,241 206091 155,679 771 20.7
SUB-TOTAL SALARIES AND BENEFITS 960\291 933,506 684,913 893 699\442 74.9 uIo
300 Supplies 17678 17782 12,264 17200 15,500 87.2 7.1
400 Other Services and Charges 22 29 14,493 24,721 17521 59.8 23
900 1moyuod Payment for Services 25,420 21 18,55n 21 19,787 90.4 2.6
TOTAL EXPENDITURES 81 $1.002 $730,229 8957711 8752 75/0 100/)
EXPLANATORY NARRATIVE
SERVICE UNIT 528 — CAPITAL IMPROVEMENT
\'Vork plaiiiied for 2011 is expected to inchide the foliowing typpso[projp,ts:
• Utility Rehabilitation • Six Year Transportation Improvement Program
• Sidewalk Safety Projects • Grant Applications and Prospectus for ISTEA
• Intersection Si nal Projects S/\FETEA-LU,/\||| T|ELHESTP||ST||etc.
• Intersection Paving Projects • Budget Preparation
• Utility Installation • L|[) Information and Administration
• Citizen, City Managei' and Council Requests • Division Accouifling and Tii'ne Records
• Maintain and Update Records and Maps • Assistance to Other City Departments
• Legal Descriptions • Admin. Federal Funded Pi'ojects f/ Union Gap
• Street Break Inspections • Stormwater Analysis and Review
All of the 2011 Engineering Division budget will be expended in this service unit.
74 — Community and Economic Development • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %Cnwo ° ACo^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL n000ET yvsmzom rmx swo BUDGET 2 ms 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $742.045 $688,921 5511 $664 5542 78.8 w1.7
120 Overtime 2,875 6,00 453 1 1.000 167 66.7
130 5pr/in1 yny 144 I22 92 122 122 100.0 10V0
140 Retirement / Termination (^s'oxt o 36,602 22,147 22,147 U m` 0.0
Total 745,064 731,646 534,672 687,829 543,763 74.3 711
200 Personnel Benefits 215,227 201,861 150,241 206,081 155,679 77.1 75.5
300 Supplies
V0 Office and Operating Supplies 10,955 90V 6,595 9,000 S,000 88.9 88.9
320 Fuel Consumed 6 6,282 5 7200 6 103.5 90i3
350 Small Tools and Equipment 380 7,500 762 1,000 1 40.0 100.0
Total 17,678 17,782 12.264 17200 15.500 87.2 90J
400 Other Services and Charges
410 Professional Services 2 7000 0 2 U U/` 0.0
420 Communications 13,068 13,221 7,705 12 10,721 81] 877
430 Transportation / Training 1 7,500 1 2,500 1.000 40.0 40.0
440 Advertising o 10 0 100 lm/ 100.0 10V0
480 Repairs And Maintenance 6 1/00 2,171 2,40) 1,00) l'mw 417
490 Miscellaneous 6,082 5,50 2,884 5,5 4,70) wES 85.5
Total 22,783 29,321 14,493 24,721 17521 59.8 70.9
900 1mr,6/od Payment for Services
950 Interfund Opt Rental and Leases 16,376 12,3*3 9,062 12,383 10,005 80.8 *0.8
960 1m,,k/mi Insurance Services $044 9,497 9,497 9,497 9,782 103.0 103.0
Total 25,420 21 18,559 21 19,787 904 90.4
TOTAL EXPENDITURES - SERVICE UNIT 528 51 51 5730,229 $957711 5752,250 75.0 78.6
Revenues
330 Intergovernmental Revenues $525 50 51 $1 50 * 0.0
340 Charges for Goods and Services 658.792 609,700 478,752 642 592 972 92.2
TOTAL REVENUES - SERVICE UNIT 528 $659,317 $609,70 5479,793 5643,742 $592 972 92]
Account 110 Salaries and ltames - hn accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salai'y accounts may occur because of the
annualized effect of mid-year 2010 adjustments, and/or an individual employee's merit adjustments
or eli ibUdy(nr|ongevhy. The si nihcan1dpcneasebnLhisaccnnnLisdne|nLhpeUnninaLionofnne
position and the shifting of allocation of other positions to utility accounts.
Account 120 Ooe,tinze /\ minimum amount is budgeted for overtime. Overtime is required for
coverage by inspectors when various contractors on several different projects arp`vorkingd\[[prpnt
hours.
Acconnt 130 Special Pny - Special pay is tI'iis Fund's allocation of bili pay|nanen'p|oyee.
Account 140 Retirement I Termination Cashout - This account is used to cover retirement cashouts.
Preliminary Budget • Community and Economic Development - 75
Account 200 Personne! Benefits — The personnel benefit accounts include rate increases for rnedical
insurance of about 6% and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12Y<). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Snpplies — Major items budgeted include computer accessories,
office supplies, drafting supplies, etc.
Account 320 Fuel Consumed — This account provides for the purchase of fuel utilized by division
vehicles.
Account 350 Small Tools and Equipment — This account is used for equipment replacement as
needed including replacement of small tools and related items for staff both in the field and in the
office.
Account 410 Professional Services — This account is used to compensate for additional project
workloads, such as surveying. The division is asked to respond and provide information on short
notice for a number of private and public development issues, and this line item provides the
flexibility to engage professional services on an as needed basis, rather than through a full time staff
position.
Account 420 Communications — This account provides for wireless communication costs, telephone
services and postage.
Account 430 Transportation and Training — The foliowing table Iists all of the anticipated ated travel
and training functions to be attended by Engineering Division personnel in 2011.
MEETING LOCATION /FREQUENCY STAFF ATTENDING
AIWA Conference and Cily Engineers 1eetin WahioAmuStote - Twnpnym, City Engineer, Chief Engineer,
Senior Engineer
State Design Standards Cornrnittee Washington State - Quarterly Chief Engineer
Management / Supervisor Training Washington / Oregon - Yearly Chief Engineer
Construction \drninistration and Quality Control Washington State - Yearly Construction Staff (2)
Design and Specification Training Washington/ Oregon / Idaho - Yearly Design Staif (2)
General Training Washington State - Yearly Support Staff (3)
Account 440 Advertising — This line item provides for advertising requests for - bids.
Account 480 Repairs and Maintenance — This account contains maintenance contracts and direct
repair costs for equi menL
Account 490 Miscellaneous — This line item also provides flexibility for the division to deal with
special projects or issues that rnay arise from an administrative or technical issue.
Account 950 Interfiind Operating TransferlRental and Leases — This account funds costs for
maintenance and operation of department vehicles.
76 — Community and Economic Development • Preliminary Budget
Account 960 Interfund Insurance Services - Thieexpenseiethieserviceunb's share of the risk
management fund.
Revennes - This Fund is financed by the City's General Fund. Howevei staff tirne is charged
h/ numerous public and private projects. Private developers pay design review and inspection
fees that benefit the General Fund. This private revenue stream has decreased drarnatically from
$296,400 in 2008 to an estimate ofS3O,OOOin2011.
Significant staff time is also charged to public pr jec|s. Public project funds can be used only
for staff tirne that is directly related to the planning design andconsLrncbnnn'anagen'eodn(Lhe
project. This revenue stream has decreased slightly from $591,850 in 2009 to an estimated $550,000
in 2011. This revenue also goes directly to the General Fund.
Preliminary Budget • Community and Economic Development - 77
1 - -
CITY Of
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDGET NARRATIVE
ARTERIAL STREET CAPITAL - 142
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
CITY ENGINEER DOUG MAYO, PE
DEFINITION
The Arterial Street Capital Fund is used for street improvement projects listed in the Six Year Transportation
Improvement Progra IT1 (STIP). The fund is used to provide local match to other funding sources, debt service,
or as 100% funding for certain projects. 2011 projected .005 cent Gas Tax revenue for this fund is S550,000.
Additional revenue is placed into this Fund from grants or loans. The amount and time of receipt is
dependent on project approval and construction progress of each individual project. The timing is
not usually coincidental with year-end.
The service units in this division are:
SERVICE UNIT 528 — CAPITAL IMPROVEMENT
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
SERVICE UNIT 699 — GENERAL REVENUES
BUDGET SUMMARY
DEPT 142 ARTERIAL STREET (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET .EAR-_ND
9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
528 Capital Improvements 83,621,756 55,917245 52,341,066 54,343,999 52,132,264 36.0 49.1
645 Interfund Distribution 190,183 237183 151,258 237183 284,183 119.8 119.8
TOTAL EXPENDITURES 83,811,939 86,154,428 82,492,324 84,581,182 82,416,447 39.3 52.8
REVENUE SUMMARY BY SERVICE UNIT
528 Capital Improvements 83,038,530 52,669,672 81,795,153 53,560,823 52,027178 75.9 56.9
645 lnterfund Distribution 92,380 297095 57,199 72,095 327,095 110.1 453.7
699 General Revenues 1,878,090 962,740 1,197061 1,204,061 259,797 27.1) 21.6
TOTAL REVENUES 55,009,000 53,929,507 53,049,413 54,836,979 82,614,070 66.5 54.0
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET .EAR-_ND
9130/2010 YEAR-END BUDGET 2 TO 5 TOTAL
400 Other Services and Charges 83471 510,00)) 8269 85,000 85,000 50.0 0.2
500 lntergov Srvcs / Other lnterfund 190,183 237183 151,258 237183 284,183 119.8 11.8
600 Capital Outlays 3,277463 5,620,719 2,004,801 3,999,795 1,955,400 34.8 80.9
700 Debt Service 340,822 286,526 335,996 339,204 171,864 60.0 7.1
TOTAL EXPENDITURES 53,811,939 86,154,428 82,492,324 54,581,182 52,416,447 39.3 100.0
78 — Community and Economic Development • Preliminary Budget
EXPLANATORY NARRATIVE
SERVICE UNIT - 528 CAPITAL IMPROVEMENTS
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 F
. EAR- _ND BUDGET 2 TO 5 4 TO 5
Expenses
410 Professional Services $3,471 810,000 $269 $5,000 $5,000 50.0 100.0
600 Capital Outlays
610 Land 43,811 500,990 355,274 434,30(1 117000 23.4 26.9
63(1 Improvements Other Than Building 419,325 679,930 395,264 455,658 3(13,30(1 44.6 66.6
650 Construction Projects 2,814,328 4,439,799 1,254,262 3,109,837 1,535,100 34.6 49.4
Total 3,277463 5,620,719 21104,801 3,999,795 1,955,40(1 34.8 48.9
780 intergovernmental Loans 320,765 276,407 322,846 322,848 161,887 58.6 50.1
830 Debt Service - External Ltd - Interest 20,057 10,119 13,150 16,356 9,977 98.6 61.0
TOTAL EXPENDITURES - SERVICE UNIT 528 $3,621,756 85,917,245 $2,341,066 $4,343,999 $2,132,264 36.0 49.1
Account 410 Professional Services - Funds are budgeted in this line item for professional services
such as electrical or mechanical engineering, architecture, or surveying.
Account 600 Capital Outlays - Projects scheduled and budgeted for 2011 using this fund are:
2011
FUND 142 EXPENDITURES PROJECTED
Construction 1 Projects
0(100 Project Contingency $105,000
1796 Valley Mall Boulevard Extension, Phase III CA Agreement, 1001/4 Union Cap"' 500
1867 Annual Traffic Control Program 25,000
1872 Annual Bridge Inspection 5,000
1875 Sidewalk Program 15,000
1957 WA Avenue Wetland Monitoring"' 3,500
2143 Nob Hill / Fair Avenue Rebuild (Design) 54,900
2166 William 0. Douglas Trail 220,000
2167 William 0. Douglas Restoration and Trail heads 83,300
2232 16th and Washington Avenue Intersection Reconstruction 1,170,20(1
2239 William 0. Douglas Trail 117,000
2272 Nob Hill Boulevard - 49th Avenue to 64th Avenue 170,000
Total Con stall: lion Projects $1,964,400
Preliminau Budget • Community and Economic Development - 79
2011
FUND 142 EXPENDITURES PROJECTED
Debt Service
1374 First Avenue (Maturity Date July l'DUm 50,471
1493 Yakima Ave /1-82 Bond Red (Operating Transfer to Fund 283) (Maturity Date Dml.2013) 65,333
1526 Fair Avenue (Maturity Date July l 55,914
1907 ANomun Road (Maturity Date June l'2Nm 5,477
1944 River Road —N.l6d` Ave to F,xitva|r 218.o50
2189 Fiesta Foods (Maturity Date June 1, 2012) 12,378
2241 S.28H' Curb and Gutter (Maturity Date June l.2n2)^` 6292
2249 |tal,*or23rd Ave/mr,\b,noom* Oak (Maturity Date June l 47,624
Total Debt Service $462339
TOTAL FUND 142 EXPENDITURES $2
(1) 3 Items inadvertently left out of the budget-will be included in the final budget adding $l0 the expenditure total.
(2) Since the preliminary budget was prepared, we have [earned we were successful in obtaining Grants for two additional projects;
Powerhouse and William O Douglas connector, 64d` Avenue-Nob Rill wTirwn. These prujects will be included in the final
budget.
Accounts 780 Intergovernmentai Loans and 830 Debt Service / External LTD / Interest — The
City has received loans for pr jects which require yearly princi l and interest payments from the
annual revenue.
SERVICE UNIT — 645 INTERFUND DISTRIBUTION
( ( ( ( ( ( (
2010 2010 2010 2011 % Cnwo Y6Cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET % 5 4 5
Expenses
550 Interfund Subsidies $190'10 5237,183 5151 5237183 5284,183 119.8 119.8
TOTAL EXPENDITURES — SERVICE UNIT 645 $190\183 $237,183 5151 $237]83 5284 119.8 119.8
Account 55Dl//terfuod Sobs/dios — This line item represents transfers from other funds.
SERVICE UNITS 528, 645 AND 699 — REVENUES
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo % Cowo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 4 5
Revenues
330 Intergovernmental Revenues 5I00V76 $2,60I697 $1 $3 $1 75] 62.2
340 Charges for Good and Services 13,663 500 0 500 500 100.0 100.0
360 Miscellaneous K,,,mn, 24,690 65 4,311 2S4 65,47S 100,0 2I0
390 Other Financing Sources 0 0 0 120,000 0 " 0.0
TOTAL REVENUES —SERVICE UNIT 528 53 $2.669.672 $1 83 $2'027178 75.9 56.9
Revenues
380 Non-revenues $57,199 557,199 557199 $57199 $57,199 100]0 100/)
J»o Other Financing Sources 35,181 239,896 o 14 269,896 112.5 18119
TOTAL REVENUES — SERVICE UNIT 645 $92,380 $297095 $57199 872l95 8327095 110 453.7
80 — Community and Economic Development • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance 81,867,598 8952,740 81,197,061 81,197,061 8255,797 26.9 21.4
360 Miscellaneous Revenues 10,492 10,000 0 7,000 4,000 40.0 57.1
TOTAL REVENUES - SERVICE UNIT 699 81,878,090 8962,740 $1,197,061 81,204,061 8259,797 27.0 21.6
Revenues — Revenues for these funds are detailed in the following charts.
2011
FUND 142 REVENUES PROJECTED
1526 Utilities' Contribution to PWTF Loan $57,199
1796 Engineering 500
1907 Special Assessment from SIED Loan Ahtanum 5,476
2232 16th and Washington from Fund 343 255,000
Gas Tax 565,000
Interest 4,000
1374 First Avenue LID 14,896
2143 Nob Hill and Fair Avenue (Design) 47,500
2166 William 0. Douglas Trail 6th Ave and Naches Bridge 220,000
2167 William 0. Douglas Bridge Restoration and Trail heads 83,300
2189 Fiesta Foods 12,378
2232 16th and Washington Avenue intersection Reconstruction 928,400
2239 William 0. Douglas Trail Enhancement 117,000
2249 Italstone 47,624
TOTAL FUND 142 REVENUES 82,358,273
2011
YEAR EXPENSES AND REVENUES PROJECTED
2010 Balance Forward 81,197,061
2010 Estimated Revenue 3,639,918
2010 Projected Expenditures 4,581,182
BALANCE AT END OF 2010 8255,797
2011 Revenues 82,358,273
TOTAL ESTIMATED RESOURCES $2,614,070
2011 Projected Expenditures 82,426,739
BALANCE AT END OF 2011 8187,331
Preliminary Budget • Community and Economic Development — 81
c
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDG ET NARRATIVE
PUBLIC WORKS TRUST FUND - 342
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
CITY ENGINEER DOUG MAYO, PE
DEFINITION
Fund 342 is used to track the debt service on capital improvement projects funded with State Public
Works Trust Fund loans and the first 1/4% Real Estate Transfer Tax (REET 1) moneys the City
receives.
Additional revenue is placed into this fund from grants or loans. The amotint and time of receipt is
dependent on project approval and construction progress of each individual project: The timing is
not usually coincideiflal with year-end.
The service units in this division are:
SERVICE UNIT 348 — CAPITAL IMPROVEMENT
SERVICE UNIT 528 — CAPITAL IMPROVEMENT
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
SERVICE UNIT 699 — GENERAL REVENUES
BUDGET SUMMARY
DEPT 342 PUBLIC WORKS TRUST CONSTRUCTION (1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cowv Y4Cnnn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY n, SERVICE UNIT ACTUAL BUDGET v/snoo|o Y, ^x' c no BUDGET 2 TO 5 4 m 5
528 Capital Iinproveincnts $211,502 $859,309 8278,957 $602,737 $297,869 34.7 49.4
645 1m,kmd0»/,Ub'uiou 710,607 332,542 186,271 337,512 446,542 134J 134.3
TOTAL EXPENDITURES $922 91 5465,228 $935 $744411 62.5 79.6
REVENUE SUMMARY BY SERVICE UNIT
348 Capital Improvement $54] $525,0() $1]2 $550 $55(V)0 104.8 100.0
645 liter fund Distribution 75,000 75,00 75,000 75,000 75/0 10(0) 100.0
699 General Revenues 1 993,410 1J72,052 1�85,052 877,773 88.4 74.1
TOTAL REVENUES $2,094,162 $1.593,410 $1 $1.00,052 $1 943 8I0
— Community and Economic Development • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % [mm %
009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY B TYPE ACTUAL BUDGET 9/30/2010 Ym x [ wo BUDGET 2 TO 5 TOTAL
500 1mug^ Other Interfund 8710,607 $117542 $244698 $390,970 $504,967 120.9 67.8
600 Capital Outlays 97,450 710,000 158 480 55,000 7.8 7.4
700 Debt Service 114,053 64,39 62,489 64,309 184,444 286.8 74.8
TOTAL EXPENDITURES $922 81 $465,228 $935,279 8744 62.5 100/)
EXPLANATORY NARRATIVE
SERVICE UNIT 528- CAPITAL IMPROVEMENT
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cnwo % Cowo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y� � [ wo BUDGET 2 TO 5 4 TO 5
Expenses
520 |o,r,g",r,oumxag,,crmrotx $V $85 $58,427 $58,428 858,425 68.7 10011
60)) Capital Outlays Y
620 Buildings 94,928 710V000 158 48N00 55,000 7.8 11.5
650 Construction Projects 2,522 0 0 0 0 * *
Total 9 7450 71N00 158,041 480,000 ;5 000 78 11.5
780 intergovernmental Loans 109J96 6W6 60,669 60,669 173,389 2858 2858
830 Debt Service - External LTD - Int 4,857 3,644 i820 3,640 11,055 30I7 30I7
TOTAL EXPENDITURES - SERVICE UNIT 528 9211 585Q,309 5278 $602 9297869 34.7 49.4
520 Intergovernment Agreements - In 2010, Yakima County made ADA improvements to the street
and sidewalk to the west side of 2nd Street between "A" and MLK. In co junction with this work,
the City made improvements to the sidewalk to match the "Downtown theme". The Count'y paid
for the project under an agreement that the City will repay their allocation in three equal annual
payments. The total City allocation was S175,277 The second payment is due April 30, 2011.
2011
PROJECT PROPOSED
NUMBER PROJECT BUDGET
2285 2nd and "A" Sidewalk Improvements $58,425
620 Buildings - Projects scheduled and budgeted for 2011 using 342 funds are:
2011
PROJECT PROPOSED
NUMBER PROJECT BUDGET
1783 2010 City Hall Renovation (Contim $55,000
780 Intergoverninental Loans and 830 Debt ServicelExternal LTD Ilnterest - The City has
received PVVTF loans for the following projects, which require yearly principal and interest
payments from the annual revenue estimated Lobe $184/144.
Preliminary Budget °Community and Economic Development -60
The Obligations for loan repayments [rom|hi fund are:
PROJECT 2011 DATE OF
YEAR NUMBER PROJECT DEBT MATURITY
1992 1455 huuok Canal UPiping S61.579 7/1/11
29 1818 Yakimn Railroad Grade Separations 8122,865 7y1/29
The debt service for the 1992 Fruitvale Canal Project includes responsibilities for other divisions.
The extra debt attributed to the divisions of Water/Irrigation, Wastewater and Traffic will be funded
entirely by identified revenue within these divisions. This reflects no change from historic practice
indebLcha[ges. Each year, funds from these other divisions are transferred to the 342 Fund for loan
repayment. See narrative discussion for the other funds. The current transfers will continue until
2011.
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cnwo % Cowo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V302010 Y, ^�[wo BUDGET l m 5 4 TO 5
Expenses
550 lnterfund Subsidies $710,607 $332 $186,271 $332,542 $446,542 134.3 134.3
TOTAL EXPENDITURES — SERVICE UNIT 645 $710 $332,542 $186 $332 $446 1342 134J
Revenues
lXo Nno',rvrou 824,375 824,375 $24,375 $24,375 $24 IVo// lVo./
lvU Other Finandng Sources 50,625 50,625 50,625 50,625 50,625 l' lNU)
TOTAL REVENUES — SERVICE UNIT 645 975,000 575,000 575,00) 575,000 575,000 100.0 lmlV
Account 55Dl//terf/od Subsidies — Current Interfund Distributions are as follows:
PROJECT 2011 DATE OF
YEAR NUMBER PROJECT DEBT MATURITY
1989 0000 SLin Doine (operating transfer to General Fun 540 12/1/23
Interfund transfers scheduled and budgeted for 2011 using 342 funds are:
2011
PROJECT PROPOSED
NUMBER PROJECT BUDGET
2105 Fire Station 92 \'VV Addition (operatlng transfer to 332) $71
2212 Upper Kiwanis Developinent (operating transfer to 331) 114,000
223) 3rd Avenue — Mead 10 Chestnut (operating transfer to Fund 142) 120,607
P331 Parks Capital (operating transfer to Fund 331) 50,000
P332 Fire Capital (operating transfer * Fund JJ2) 5V00
TOTAL SCHEDULED INTERFUND DISTRIBUTIONS $446542
Ronen,/ex — Revenues consist of interest and payrnents from other divisions totaling $75000.
84— Community and Economic Development • Preliminary Budget
SERVICE UNITS 348 AND 699 — REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9130/2010 YEAR-END ND BUDGET 2 TO 5 4 TO 5
Revenues
310 Taxes $541,616 $525,000 $412,129 $550,000 $550,000 104.8 100.0
TOTAL REVENUES — SERVICE UNIT 348 $541,616 $525,000 $412,129 $550,000 $550,000 104.8 100.0
Re VerilleS
270 Beginning Balance $1,451,330 $978,410 $1,172,052 $1,172,052 $874,773 89.4 74.6
330 Intergovernmental Revenues 13,216 0 0 0 0
360 Miscellaneous Revenues 13,001) 15,000 0 13,000 3,000 20.0 23.1
TOTAL REVENUES — SERVICE UNIT 699 $1,477546 $993,410 81,172,052 81,185,052 337773 38.4 74.1
Revenues — The yearly expense of construction payments and loan repayments continues to exhaust
the anticipated real estate tax revenue. Anticipated revenues are as follows:
2011
PROPOSED
PROJECT BUDGET
Local Real Estate Excise Tax 8550,000
Interest 3,000
Fruitvale Canal — Phase II 75,000
TOTAL ANTICIPATED REVENUES $628,000
2011
PROJECTED
EXPENSES AND REVENUES
Balance Forward 8874,773
Estimated Revenue 628,001)
Projected Expenditures 744,411
BALANCE AT THE END OF 2011 $758,362
Preliminary Budget • Community and Economic Development — 85
PUBLIC WORKS TRUST CONSTRUCTION FUND
REVENUES AND EXPENDITURES
1999 - 2009
1999 2000 2001 2002
REVENUES (1986 TO 2005)
Local Real Estate Excise Tax 5384,250 8376,088 8366,997 5472,809
interest From investments 6,020 5,896 2,620 1,510
Reimbursement-County P1783-City Hall Remodel 18,436 0 0 0
Residual Equity Transfer(Wa ter/Wastewater) 24,375 24,375 24,375 24,375
Operating Transfer(Street) 16,875 16,875 16,875 0
Operating Transfer(lrrigation) 33,750 33,750 33,750 16,875
Public Works Trust Loan 0 0 0 33,75(1
Inter local Grant Yakima County - Purchasing 0 0 0 0
TOTAL REVENUES 5483,706 5456,984 5444,616 8549,319
EXPENDITURES (1986 TO 2005)
Debt Service (P0653 - Tieton Dr.: maturity - 20()6) 546,421 545,284 844,147 843,011
Debt Service (P1133 - Nob Hill Over Pass: maturity - 2007) 11,205 11,101 10,998 10,895
Debt Service (P1355 - Fruitvale Canal Wasteway: maturity - 2009) 8,386 8,194 8,003 7,812
Debt Service (P1367 - Resignalization: maturity - 2009) 46,576 46,155 45,733 45,312
Debt Service (P1455 - Fruitvale Canal Phase 11: maturity - 2011) 83,42)) 81,60)) 79,779 77,959
Operating Transfer -General Fund (Sun Dome County Bond: maturity 2006 - (1S) 40,00)) 40,00)) 40,000 40,00))
Operating Transfer - Debt Service Fund (1998 Street Bond: maturity - 2008) 60,000 60,000 60,000 60,000
Operating Transfer - Debt Service Fund (2007 Fire St. Bond: maturity - 2022) (1 (1 0 0
Operating Transfer - Debt Service Fund (2008 3rd / Mead Ave: maturity - 2019) (1 (1 0 0
Project 41783 - City Hall Facility / Parking Improvement 161,164 242,816 85,077 34,521
Project #1815 - Repair City Hall Sidewalk 2,361 0 0 0
Project #2118 - Miller Pool Demolition/ Basketball Court (1 (1 0 0
l'roject #2214 West Nob Hill Grind and Overlay 0 0 (1 (1
Professional Service Assembly Hall 0 0 0 0
Parking Maintenance 0 0 0 0
Capital Transfer for Southeast Community Center Improvement P2169 0 0 0 0
Capital Transfer for Kiwanis 4th Ballfield 1'2171 0 0 (1 (1
Capital Transfer to Parks Capital Fund 0 0 0 0
Capital Transfer to Fire Capital Fund 0 0 0 0
Capital Transfer to CBD Capital Improvement Fund 0 0 0 0
TOTAL EXPENDITURES $459,533 8535,151 8373,738 5319,509
BALANCE AVAILABLE 824,173 (578,167) 570,878 5229,810
86- Community and Economic Development • Preliminary Budget
PUBLIC WORKS TRUST CONSTRUCTION FUND
REVENUES AND EXPENDITURES
1999 - 2009
2003 2004 2005 2006 2007 2008 2009 TOTAL
$645,074 8706,670 $878,034 $894,037 $1,056,417 $755,841 8541,616 $7078,731
990 3,053 0 78,136 86,820 60,000 13,000 258,045
0 0 0 0 0 0 0 18,436
24,375 24,375 24,375 24,375 24,375 24,375 24,375 268,125
0 0 0 0 0 0 0 50,625
16,875 16,875 16,875 16,875 16,875 16,875 16,875 236,250
33,750 33,750 33,750 33,750 33,750 33,750 33,750 270,000
0 0 0 0 0 0 13,216 13,216
5721,063 $784,723 $953,934 81,047,173 $1,218,237 5890,841 5642,832 88,193,428
$41,874 $40,737 $39,600 $38,463 $0 $0 $0 8339,537
10,792 10,688 10,585 10,482 10,378 0 0 97,123
7620 7429 7238 7,047 6,855 6,664 6,473 81,721
44,89() 44,469 44,047 43,626 43,704 42,783 42,361 489,156
76,139 74,319 72,499 70,679 68,859 67039 65,219 817,512
40,000 40,000 40,000 40,000 40,000 40,000 40,000 440,000
60,000 60,000 60,000 60,000 60,000 60,000 0 600,000
0 0 0 0 0 73,535 71,935 145,470
0 0 0 0 0 32,534 120,607 153,141
28,928 177419 102,015 149,126 143,564 164,289 94,928 1,383,848
0 0 0 0 0 0 0 2,361
0 0 103,552 (28) 0 0 0 103,524
0 0 0 0 0 551,515 2,522 554,037
0 0 10,030 0 0 0 0 10,030
0 0 0 0 0 2,495 0 2,495
0 0 0 160,000 0 0 0 160,000
0 0 0 550,000 0 0 0 550,000
0 0 0 0 200,000 250,000 250,000 700,000
0 0 0 0 200,000 176,465 178,065 554,530
0 0 0 0 0 0 50,000 50,000
$310,244 8455,061 $489,566 81,129,394 $772,861 81,467319 5922,109 87234,485
5410,52)) $329,662 $464,368 ($82,221) 5445,376 (5576,478) ($279,278) 5955,943
Preliminary Budget • Community and Economic Development - 87
CITY OF
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDGET NARRATIVE
REET 2, CAPITAL FUND - 343
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
CITY ENGINEER DOUG MAYO, PE
DEFINITION
Fund 343 is used to track capital improvement projects funded with the second 1/4% Real Estate
Transfer Tax (REET 2) moneys the City receives.
City Council enacted this tax as described in the Revised Code of Washington (RCW) to be used for
capital improvement projects.
The service units in this division are:
SERVICE UNIT 348 - CAPITAL IMPROVEMENT
SERVICE UNIT 645 - INTERFUND DISTRIBUTION
SERVICE UNIT 699 - GENERAL REVENUES
BUDGET SUMMARY
DEPT 343 REET 2 CAPITAL FUND (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 913012010 YEAR-END BUDGET 2 TO 5 4 TO 5
348 Capital improvement 8319,542 $1,280,000 8274,018 $970,000 $505,000 39.5 52.1
528 Capital Improvements 137,954 0 2,407 5,000 _ 0 * 0.0
645 Interfund Distribution 256,822 256,822 128,411 256,822 256,822 100.0 100.1)
TOTAL EXPENDITURES 5714,318 51,536,822 $404,836 $1,231,822 8761,822 49.6 61.9
REVENUE SUMMARY BY SERVICE UNIT
348 Capital Improvement 8541,616 8525,000 8412,129 8550,000 8550,000 104.8 100.0
699 General Revenues 1,242,128 943,306 1,069,426 1,074,426 394,604 41.8 36.7
TOTAL REVENUES 51,783,744 51,468,306 51,481,555 51,624,426 $944,604 64.3 58.2
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 913012010 YEAR-END BUDGET 2 TO 5 TOTAL
300 Supplies 5250,000 5250,000 8257,453 5350,000 $250,000 100.0 71.4
400 Other Services and Charges 0 50,000 ii 0 0 0.0 0.0
500 IntergoV Sr VCS / Other Interfund 306,822 746,822 128,411 376,822 511,822 68.5 67.2
600 Capital Outlays 157,496 490,000 18,972 505,000 0 0.0 0.0
TOTAL EXPENDITURES 5714,318 $1,536,822 $404,836 $1,231,822 $761,822 4 100.0
88 - Community and Economic Development • Preliminary Budget
EXPLANATORY NARRATIVE
SERVICE UNIT 348—CAPITAL IMPROVEMENT
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %[nwo ° ACn^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym [no BUDGET 2 TO 5 4 TO 5
Expenses
310 Office And Operating Supplies 8250Y00 8250\000 $257A52 8350000 9250,000 100.0 71.4
490 Miscellaneous 0 50 0 0 0 0.0 *
550 b`u,mndS"hsidiro 5V000 490,00 0 12\00 255,000 52.0 2I2.5
65W Construction Projects 19,542 49000 16,566 50u U m` 0.0
TOTAL EXPENDITURES — SERVICE UNIT 348 $319,542 $1.280,000 $274,018 $970,00 $505,00 39.5 52.1
Revenues
310 Tax,, $541,616 $525,000 $412 $55u00 $55V000 104.8 100.0
TOTAL REVENUES — SERVICE UNIT 348 8541,616 $525,000 $412,129 $FFVNN $550,000 104.8 100.0
Acconnt 350 Small Tools and Equipinent - This account is used for equiprnent rep|acemenLand
pays for items such as calculators, office furniture and computer components.
Account 490 Miscellaneous - This account includes the contingency to match street projects. No
funds have been budgeted for this account for 2011.
Account 55OIntorf///d Subsidies - This line item represents transfers to other funds for capital
improvement
Account 650 Construction Projects - The proposed projects for 2011 are listed below:
PROJECT
NUMBER PROJECT AMOUNT
2232 1Eth Ave and Washington Ave 1/8 keeonstrnction $255,00
Rencnoe- Additional revenue is placed into this fund from grants or loans. The ainount and time
of recei t is dependent on pr ject approval and construction progress of each individual pr jec|.
The timing is not usually coincidental with year-end, and receives approval from City Council
annually for desi nated projects.
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
( ( ( ( ( ( (
2010 2010 2010 2011 % Cnno % Cnon
I009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
550 Interfund Subsidies 8296,822 $256,822 9128,411 9256,822 $256,022 100.0 100.0
TOTAL EXPENDITURES — SERVICE UNIT 645 $256,822 $256,822 8128 8296,822 8256,822 100.0 100 V
Preliminary Budget • Community and Economic Development - 89
Account 550 Inte 'fund Subsidies - lnterfund distributions for 2011 will be used to pay off bonds:
BOND PROJECT
DATE NUMBER PROJECT AMOUNT
2007 2165 2006 Downtown Revitalization - Yakima Avenue 8136,215
2008 2230 3rd Avenue Grind and Overlay - Mead to Chestnut 120,607
TOTAL 8256,822
SERVICE UNIT 699 - GENERAL REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance 81,230,128 5938,306 51,069,426 51,069,426 5392,604 41.8 36.7
360 Miscellaneous Revenues 12,000 5,000 0 5,000 _ 2,000 40.0 40.0
TOTAL REVENUES - SERVICE UNIT 699 51,242,128 $943,306 $1,069,426 51,074,426 8394,604 41.8 36.7
2010 2011
2009 AMENDED PROPOSED
ACTUAL BUDGET BUDGET
EXPENDITURES
Operating Supplies (Street repairs and maintenance) 8250,000 $350,000 8250,000
New Equipment 50,000 0 0
Contribution for Yakima Ave. Pedestrian Improvements 136,215 136,215 136,215
Contribution for 3rd Ave Grind and Overlay 120,607 120,607 120,607
Nob Hill Bridge Repair 9,963 120,000 0
16th Ave. and Washington Ave. I / 5 Reconstruction 0 0 255,000
loth Ave. Grind / Overlay Nob Hill to Wash Ave. 9,579 500,000 0
River Road 137,954 5,000 0
TOTAL EXPENDITURE 8714,618 $1,231,822 $761,822
REVENUES
Local Real Estate Excise Tax 8541,616 8550,000 5550,001)
General Revenue 12,1)1)0 5,000 2,1)1)0
Balance from previous years 1,230,128 1,624,426 944,604
BALANCE AVAILABLE $1,069,426 8392,604 $182,782
90 - Community and Economic Development • Preliminary Budget
CITY COMMUNITY
ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDG ET NARRATIVE
LID CONSTRUCTION CONTROL FUND - 345
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
CITY ENGINEER DOUG MAYO, PE
DEFINITION
This fund is used to account for the resources and costs associated with Local Improvement District
(LID) pr jccis. Project expenses are covered by interest bearing warrants that are redeemable upon
project completion either by individual payoffs, or from bond proceeds issued for the project. This
fund does not maintain a reserve balance, as it is only used to account for the cost of LID projects
that are reimbursed in full upon completion.
During 2009, we sent IeL'ters to nearly 200 property owners in 4 areas of the City tha did not have
sewer asking for interest in forming an LID. Froni none of these areas did we receive sufficient
positive response to initiate an LID. Therefore, we scheduled no LID's for 2010 and currently have
none scheduled for 2011.
The service units in this division are:
SERVICE UNIT 218 — CAPITAL IMPROVEMENT
SERVICE UNIT 699 — GENERAL REVENUES
BUDGET SUMMARY
DEPT 345 LID CONSTRUCTION CONTROL FUND (1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 % Cowo %Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BoonET 9/3W20|0 Y,m+[no BUDGET 2 TO 5 4 m5
2]8 Capital Improvement 8*70,354 816,00 916,115 $16,200 90 0.0 0.0
699 General Revenues 1,319 0 5,272 0 0 * *
TOTAL EXPENDITURES $821,673 $16 821,387 $16,200 $) U/` 0.0
REYENUE SUMMARY B SERVICE UNIT
218 Capital improvement $6,728 80 854,16* $54,170 $` " 0.0
699 General Revenues '82 0 '32,927 '32,927 5,043 " '15.3
TOTAL REVENUES 675,347) $V $21,241 $21,243 85,043 * 23.7
Preliminaly Budget • Community and Economic Development — 91
Cl 1 `f OF
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDGET NARRATIVE
CUMULATIVE RESERVE FOR CAPITAL
IMPROVEMENTS - 392
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
CITY ENGINEER DOUG MAYO, PE
DEFINITION
Fund 392, the Cumulative Reserve for Capital Improvements Fund accounts for various capital
improvement projects which the City Council may deem appropriate. Currently the Yakima
Railroad Grade Separations Project (1818), the Utility Services System Upgrade (2094), and the
Consolidated Financial System Software (2292) are accounted for in this Fund.
The service units in this division are:
SERVICE UNIT 528 — CAPITAL IMPROVEMENT
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
SERVICE UNIT 699 — GENERAL REVENUES
BUDGET SUMMARY
DEPT 392 CUM RES FOR CAPITAL IMPROVEMENT (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/3012010 YEAR-END BUDGET 2 TO 5 4 TO 5
528 Capital Improvements 51,694,952 518,946,251 55,205,496 512,905,266 510,872,978 57.4 84.3
TOTAL EXPENDITURES 51,694,952 518,946,251 55,205,496 512,905,266 510,872,978 57.4 84.3
REVENUE SUMMARY BY SERVICE UNIT
528 Capital Improvements 52,112,687 520,932,775 56,198,306 513,636,389 59,555,658 45.7 70.1
645 Interfund Distribution 660,000 160,000 0 160,000 WOW 50 0 50.0
699 General Revenues 375,445 1,390,722 1,453,181 1,453,181 2,344,304 168.6 161.3
TOTAL REVENUES 83,148,132 522,483,497 57,651,486 515,249,570 511,979,962 53.3 78.6
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 913012010 YEAR-END BUDGET 2 TO 5 TOTAL
300 Supplies $1,341 50 50 50 50 * 0.0
400 Other Services and Charges 291,952 743,750 250,637 370,406 382,743 51.5 3.5
600 Capital Outlays 1,400,159 18,200,000 4,881,721 12,461,721 10,490,235 57.6 96.5
700 Debt Service 1,500 2,501 73,138 73,139 0 0.0 0.0
TOTAL EXPENDITURES 51,694,952 518,946,251 55,205,496 512,905,266 510,872,978 57.4 100.1)
92 — Community and Economic Development • Preliminary Budget
EXPLANATORY NARRATIVE
SERVICE UNIT 528 — CAPITAL IMPROVEMENT
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Co^m %Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, a' [ no BUDGET 2 TO 5 4 TO 5
Expenses
350 Small Tools And Equipment 91 $0 $0 $0 $0 ° *
410 Professional Services 291 743,750 250,637 370,406 382,743 51.5 1033
60 Capita) Out)ays
64) Machinery And Equipment 0 0 0 0 12,506 * *
650 Construction Projects 1.40J59 18,20,000 4,881 12,40 10,477729 57.6 84.1
Total 1,400 I8 4,881 12'461'721 I0 57.6 84.2
780 intergovernmental Loans 0 1 71,053 71 U m` 0.0
830 Debi Service - External l Ltd - Interest 1,50 7,50 2/85 2,086 0 0.0 0.0
TOTAL EXPENDITURES — SERVICE UNIT 528 $1,6v4952 918,946251 55,205,496 512,905,266 510,872,978 57.4 84.3
u,
330 Intergovernmental Revenues $1 $16 $4,538,806 $11 $6,986 42.5 58.5
360 Miscellaneous Revenues 0 1,000 0 0 765 76.5 "
390 Other Financing Sources 600,000 3,498,735 1 1 1,804500 51.6 06.5
TOTAL REVENUES — SERVICE UNIT 528 82 $20\932 $6,198 813.636,389 59,555 45.7 7)]
Account 410 Professional Services - The hntp/fund Operating Transfers will be used to continue
work on project 2094, a new Utility Services System; funds are also allocated for project 2292, new
Consolidated Financial System Software to assist the consolidated purchasing arrangement with the
County.
650 Construction Projects - In 2011 the major project scheduled and budgeted in this fund is
project l0l8 Railroad Grade Separation project.
Accounts 780 Intergovernmental Loans and 830 Debt Servicel External LTD/ Interest - The
City has received loans for projects which require yearly princi al and interest payments from the
annual revenue.
Renxnoea- TheRaih'oadGradeSepa/ationypro)ecLiyfundedbyPedera|Granty($5,664 ' 63lo(l00%
funds and 513,274,796 of 86.5% funds). Other funds obtained for the projecL' that can be used as
match include: grants from the Transportation Improvement Board (TIB); a grant from the Freight
Mobility Strategic Investment Board (FMSIB); a Stormwater Loan from the Department of Ecology;
a Public Works Trust Fund Loan; and, a 5% project cost contribution from the Burlington Northern
Santa Fe Railroad Cornpany
Preliminary Budget °Community and Economic Developnzent - 93
SERVICE UNIT 645 — INTER FUND DISTRIBUTION
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cmm %Cmm
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
K,mmno
390 Other Financing Sources S660,000 $160000 5u 5160,000 $*0,000 50 o Rlo
TOTAL REVENUES — SERVICE UNIT 645 S66V000 $luV)V SO 5160,000 S80,000 50/) 50]0
Reoemoex — The|nter(und(]peratingTranshersv/iUbeosedhorpro)e(t2O94 a new Utility Services
System.
SERVICE UNIT 699 — GENERAL REVENUES
(|) ( ( ( ( ( (
2010 2010 2010 2011 % Cnwo Y6Cowo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance S374,445 g1 g1 51.453181 g2.344.304 1687 lA]
560 MboUane"usKrvonus l l/N 0 0 0 0.0 °
TOTAL REVENUES — SERVICE UNIT 699 S375,445 $1,390,772 S1,453181 N�53,18l $2,344,34 168.6 161.3
Reoe//es — Fbvcmms come from interest from investments.
94 — Community and Economic Development • Preliminary Budget
CITY (J )rt kt/Ili
COMMUNITY AND ECONOMIC DEVELOPMENT
2011 PRELIMINARY BUDGET NARRATIVE
GROWTH MANAGEMENT - 140
COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR MICHAEL MORALES
PLANNING MANAGER JOAN DAVENPORT
DEFINITION
This service unit has been used to track revenues and expenses relating to compliance W i t h the
Growth Management Act. The City of Yakima has received several grants over the last several years
from Washington State Department of Community Trade and Economic Development (CTED) to
assist in such planning elements as the Yakima Urban Area Comprehensive Plan 2025 update, the
State Environmental Protection Act (SEPA) review for the Yakima Lfrban Area Comprehensive Plan
2025 and the Yakima Urban Area Zoning Ordinance update.
The service unit in this division is:
SERVICE UNIT 699 — GENERAL REVENUES
BUDGET SUMMARY
DEPT 140 GROWTH MGMT/COMMUTE TRIP RED. (1) (2) (3) (4) (5) (6) (7)
2009 2009 2009 2010 % CHNG % CHNG
2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5
314 Interagency Planning SO 549,745 523,144 529,440 520,305 40.8 69.0
TOTAL EXPENDITURES SO 849,745 823,144 529,440 $20,305 40.8 KO
REYENUE SUMMARY BY SERVICE UNIT
314 Interagency Planning SO 525,373 821,888 825,373 50 0.0 0.0
699 General Revenues 24,372 20,305 24,372 24,372 20,305 100.0 83.3
TOTAL REVENUES 524,372 545,678 846,260 549,745 520,305 44.5 40.8
(1) (2) (3) (4) (5) (6) (7)
2009 2009 2009 2010 % CHNG %
2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 TOTAL
400 Other Services And Charges SO 549,745 823,144 529,440 520,305 40.8 100.0
TOTAL EXPENDITURES 5)) 549,745 523,144 529,441) 520,305 40.8 100.0
EXPLANATORY NARRATIVE
The remaining funds in this account will be allocated in 2011 to a neighborhood and capital
facility study for the Northeast Neighborhood Area that is located adjacent to the Cascade Mill
Redevelopment and LIFT funded infrastructure project. A Planned Action EIS is expected to be
prepared by the property owner with the assistance of the City of Yakima for the land uses and
required infrastructure for the planned and existing uses in the area.
Preliminary Budget • Community and Economic Development — 95
SERVICE UNIT 314 — INTERAGENCY PLANNING
(1) (2) (3) (4) (5) (6) (7)
2009 2009 2009 2010 % CHNG % CHNG
2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT - 314 INTERAGENCY PLANNING ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
410 Professional Services 30 349,745 323,144 $29,440 $20,305 40.8 69.0
TOTAL EXPENDITURES - SRV UNT 314 30 349,745 323,144 329,440 320,305 40.3 69.0
Revenues
330 Intergovernmental Revenues 30 $25,373 $21,58S S25,373 50 0.0 0.0
TOTAL REVENUES - SRV UNT 314 30 325,373 321,838 325,373 SO 0.0 0.0
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) (3) (4) (5) (6) (7)
2009 2009 2009 2010 % CHNG % CHNG
2008 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2009 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance 324,372 320,305 $24,372 524,372 $20,305 100.0 83.3
TOTAL REVENUES - SRV UNT 699 524,372 320,305 $24,372 324,372 $20,305 100.0 83.3
96 — Community and Economic Development • Preliminary Budget
Police
031 Police
152 Police Grants
333 Law and Justice Capital
POLICE
2010 Budgeted Staffing Levels
T. CROFT S. GRANATO W. WANTLAND* e
Administrative Assistant Chief of Police Public Safety
- — — — FIRE DEPARTMENT
Adm Sup /Elec Hm Mon /Clerical Sup 189.00 Positions Communications Manager
8.0 Position 34.0 Positions
7
i
Building Maintenance /Fleet Mgmt G. COPELAND g C. ABREU M. MERRYMAN
3.00 Positions Acting Deputy Chief Crime Analyst Admin / PIO / GFI
I
C 1 1
VACANT G. BELLES J. SCHNEIDER S. MURPHY G. JONES 7 ..14
Captain Acting Captain Captain Acting Services Supervisor Acting Lieutenant
1
Ill INVESTIGATIVE PREVENTATIVE ,, r SPECIAL A r SERVICES DIVISION PROFESSIONAL NARCOTICS 1
DIVISION PATROL OPERATIONS 18.00 Positions STANDARDS 4.00 Positions
20.00 Positions 82.00 + I5-25 Volunteers 43.00 Positions SUPPORT SERVICES INTERNAL
INVESTIGATIONS PATROL SQUADS SPECIAL OPERATIONS COMMUNICATIONS INVESTIGATIONS
Person Crimes Emergency Response Gang Enforcement • Traffic Unit AND RECORDS
Property Crimes Reactive and Preventative Patrol SRO • GREAT • Transit MANAGEMENT
Arson Criminal and Traffic Enforcement Call Taking • TRU • Data Entry
Special Assault Service Response SRO's TRAINING Retention and Dissemination
Narcotics K -9 Unit Training, Recruitment and Testing Permits
IDENTIFICATION POLICE RESERVES PLANNING & RESEARCH PROPERTY
Fingerprint Comparison (Volunteer) Weed and Seed Grants Inventory • Control and Safekeeping
Forensics Patrol Support • Special Details I of Evidence and Found Property
Evidence Collection Service Response 1 COMMUNITY SERVICES
SWAT TEAM Crime Prevention • PAL
Emergency Tactical Volunteer Programs • Housing Auth
Intervention and Crisis Negotiations CLERICAL SUPPORT
I
TRAFFIC AND PARKING PRISONER DETENTION
ENFORCEMENT / Care and Custody of Prisoners
TRANSIT Transportation • Courtroom Security
* Shared administrative authority of the Public Safety Communications Division between Police Chief and Fire Chief. More detail included on Fire Department Budgeted Staffing Levels Chart.
CITY w }//74/0/«
POLICE
2Vll PRELIMINARY BUDGET NARRATIVE
POLICE - 031
GENERAL FUND
POLICE CHIEF SAM GRANATO
DEFINITION
The Police Department has the basic purpose of maintenance of the public order and the control of
conduct legislatively defined as crirne.
This responsibility is discharged through operational functions designed to prevent crime, provide
protection to persons and property, as well as detect, investigate, and apprehend offenders. The
primary mission of the Yakima Police Department is enforcement of federal, state, county and
city ordinances and statutes through a corniruinity partnershi wrNchpromn|essahe,secnre
neighborhoods.
The following service units cornpi'ise this departrnent:
SERVICE UNIT 103 — CRIMINAL JUSTICE SALES TAX 0.3% INCREASE
SERVICE UNIT 104 — GREAT (GANG RESISTANCE AND EDUCATION TRAINING) PROGRAM
SERVICE UNIT 112 — INVESTIGATIVE DIVISION
SERVICE UNIT 113 — PREVENTIVE PATROL DIVISION
SERVICE UNIT 114 — POLICE SUPPORT SERVICES DIVISION
SERVICE UNIT UUS — DETENTION DIVISION
SERVICE UNIT AU7—POLICE SPECIAL OPERATIONS
SERVICE UNIT 119 — ADMINISTRATION
SERVICE UNIT 323 — PARKING FACILITIES
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
INVESTIGATION ACTUAL BUDGET BUDGET
Part I Crimes Against Property Cleared 1,210 1,250 1,275
Part 1 Crimes Against Persons Cleared 889 930 950
PREVENTATIVE PATROL
Service Requests Received 54,374 57,120 58,000
Traffic Accidents Reported 2,178 2,109 2,100
Officers Per 1,000 Population 1.64 1.34 1.29
UCR Part I Arrests 1,118 1,033 1,100
All Other Arrests (except Traffic) 3,771 3,405 3,500
Traffic Violations Cited 17,559 16,430 16,000
POLICE SUPPORT SERVICES
Commissioned Police Officers 110 116 114
Case Numbered Events Processed 21,497 21,260 22,000
Infraction Citations Processed 14,008 12,807 12,500
Property Received 8,832 7,837 8,000
Property Disposed Of 1,783 900 1,100
Events Requiring Services 54,374 57,120 58,000
DETENTION SERVICES
Misdemeanor Arrests 4,389 4,505 4,500
Misdemeanor Commitments 823 768 300
Total Prisoner Days Served (excluding contract jails) 25,644 23,213 23,200
Average Cost Per Prisoner Per Day Wapato Jail I') 45.27 52.21 54.30
Average Cost Per Prisoner Per Day Toppenish Jail (" 44.38 45.06 46.87
Average Cost Per Prisoner Per Day Sunnyside jail ' 43.30 44.55 46.34
Average Cost Per Prisoner Per Day (Yakima County DOC) 86.73 94.67 97.51
Electronic Horne Monitoring Average Cost Per Monitored Individual Per Day''' 11.77 13.40 13.40
PARKING FACILITIES
Parking Citations Issued 2,344 3,147 3,300
Unmetered Space Available - Downtown Business District 930 930 930
Spaces Available City Lots 410 410 410
(1) Includes daily incarceration rate plus medical costs
(2) Average cost per day of Yakima County DOC includes daily incarceration rates including medical cost and includes
fractionalization of cost with other agencies.
(3) Electronic Home Monitoring has returned a modest profit since 2009.
2- Police • Preliminary Budget
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1190 Police Chief lm) lm) lm)
1281 Deputy Police Chief '" iOV iOV KOV
1434 Case Specialist 1.00 1.00 1.00
6121 Police Officer 1000 111.00 106.00
022 lh|io Officer (Lnte, V^ 3.00 5.00 5.00
6124 Police Sergeant 170 170 170
6126 Police Lieutenant BN BN BN
6127 Police Captain 3.00 3.00 3.00
6211 Evidence Technician '» 0.00 0.00 1.00
6212 Assistant Evidence Tedinician' UN UN 0.00
6221 Corrections Office " 11.00 11.00 10.00
6235 Corrections Administrative Specialist 1.00 1.00 1.00
6252 Police Services Specialist 1`v 20.00 16.00 16.00
6253 Police Services Specialist U 310 410 410
6265 Crime � Intelligence Analyst 'n 0.00 0.00 1.00
6610 Parking Enforcement Officer 1.00 1.00 1.00
8205 Police Fleet Specialist 1.00 1.00 1.00
8541 Building Maintenance SpeiaFist 1.00 1.00 1.00
11701 Administrative Assistant m Police Chief UN UN UN
1170 Pol Services Supervisor 4.0 2.0 2.0
11720 Corrections Sergeant 3.00 3.00 3.00
11730 Forensic Supervisor 1.00 1.00 KVV
11740 Crime & Intelligence Analyst Supervisor ''' DN DN mN
13601 Building Superintendent * 1.00 1.00 KOV
TOTAL PERSONNEL 188.00 189.00 180.00
(1) Deputy Police Chief poition eliininated
(2) 2010: 1 vacant position eliminated, 7 positions added funded by COPS grant. 2011: 5 vacant positions eliminated. 2 of these
positions are funded hy Transit (364) and /v, Fire y/32>.
(3) Forensic Supervisor position downgraded m Evidence Technician
(4) Assistant Evidence Technician eliininated
(5) 1 Corrections Officer position eliininated
(6) 3 F>oliee Services Specia)ist positiolis and 2 Police Services Supervisor positions eliiuinated in 201(1 for cost containnient,
(7) Crime and Intelligence Analyst Supervisor position downgraded * Crime and Intelligence Analyst.
(8) Building Superintendent position eliminated upon retirement in 2011. Responsibilities are to be covered by City Hall
Superintendent.
BUDGET SUMMARY
DEPT 031 POLICE (1) (2) (3) (4) ( ( (
2010 2010 2010 2011 % [H^m %Cn^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY 8, SERVICE UNIT ACTUAL BUDGET 9/30I010 YEAR-END BUDGET 2 m5 4 TO 5
13 Criininal Justice Sales Tax .3'o Inc S1 $1 859,218 51 S1 92.0 967
104 Byrne Grant / Great Program 131 I07540 35 57731 26551 24.7 460
112 Investigation 2 2,44941)4 2.079,397 2,833,233 2 109.8 949
113 Preventive Patrol 9,077,715 9,235,082 6,995,583 9,338,596 9,470,738 1026 11.4
114 Police Support Services 1 1 772>49 1 1 87.3 997
115 Detention Services 1,494897 1,527911 1,078,474 1,466,474 1,449586 949 98.9
117 Police Special Operations 2 2 2,075,971 2 2 ]02] 96.6
119 Administration 3,994,857 4,272156 2,511,299 3,216`446 3,]37,]38 7I4 97.5
323 Parking Facilities 92,282 ]02,]93 69\024 95,307 94,982 929 997
TOTAL EXPENDITURES 822,829,884 S22,859,639 $16,126,994 822 821 95.5 98.7
( ( ( ( (5) (6) (7)
2010 2010 2010 2011 % Cowo %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 rx m+ c ov BUDGET 2 TO 5 TOTAL
100 Salaries And Wages 814436,03 814644 880,721,824 814,554,285 814,156,861 96.7 64.8
200 Personnel Benefits 3 3,543,785 2,589,661 3 3'518 9v0 16]
SUB-TOTAL SALARIES AND BENEFITS 17961.276 18 13,311,485 18 17675,790 972 81/0
300 Supplies 808,775 761/00 551,844 795,972 816 1073 3.7
40 Other Services \nd Charges 1,323,977 1 937330 1 1,335,203 1159 6]
5 Other h`ter[ood 2,453,765 2,472,00 1 1 1.713,068 69.3 79
6/ Capital Outlays 9,60) 1 0 0 1 100.0 0.0
vm) lote,6od Payment For Services 272,49 286,115 286,115 286,115 294,698 13.0 1.4
TOTAL EXPENDITURES 822,829,884 S22859639 $16 822J13,475 821,835,261 95.5 100.0
EXPLANATORY NARRATIVE
The impact of the budget reductions for the 2011 budget from actual expenditures in 2009 and
estimated expenditures in 2010 involve primarily Service Units 103 - Criminal Justice Sales Tax .3"/0,
114 - Police Support Services and 119 - Police Adrninistration.
The reductions in Service Unit 103 are entirely a function of reduced Sales Tax Revenues being
realized by the City. (See Citywide Summary) Reductions were made to Jail Costs which are
discussed with Service Unit 119.
Service Uni 112 - Investi LionhasbpennedncedbyLheprnpnsede|in'inaLinnof|he/\ssisLan1
Evidence Technician position and the downgrading of the Forensic Supervisor to Evidence
Technician/Senior Evidence Technician.
Service Unit 114 - Police Support Services was reduced in 2010 in anticipation of a new records
management which will bc implemented boJannary2OD.
4- Police • Preliminary Budget
Service Unit 119 - Adrninistration has been reduced in salary costs for the elirnination of the vacant
Deputy Chief position and the downgrade of the Crime Analyst Supervisor to Crime Analyst. Jail
costs have been reduced si ni0can1ly due 10 cooperative efforts by the Prosecutor's office in tirnely
ar and tise of Horne Monitoring.
SALARY DISTRIBUTION (BY SERVICE UNIT)
2010 2010 2011 2010 BUDGET 2011 BUDGET
SERVICE 2009 AMENDED YEAR END PROPOSED m. VS. 2010
UNIT ACTUAL BUDGET ESTIMATE BUDGET 2011 BUDGET EST. ACTUAL
103 $388 $461,963 $455,91 $472731 2.3% 3.7%
]]Z 1,911,406 1,798,509 1031 1,968872 9.5% (3.1%)
113 6,163 6,439\183 6 6 0.7% 3.4%
114 940 807802 699,884 699V74 (134%) (0,1%)
115 787779 83I190 782,699 794,389 (4.7%) 1.9%
104/117 2/62,889 2/15,276 2,036,624 1,951 (I2TQ (42q
119 544,024 847,318 548>12 409283 (51.7%) (25.4%)
323 58 8 6\276 57855 (57%) (4/)%)
TOTAL 812,857700 $13,264,601 92 812,839,696 (I2%) (0.4%)
SERVICE UNIT 103 - CRIMINAL JUSTICE SALES TAX 0.3% INCREASE ..........................................ACTING CAPTAIN GARY BELLES
This service unit is used to separately track expenditures naid from the .3% Criminal Justice Sales
Tax Revenue that is allocated to the Police Departrnent. Generall)3 expenditures in thi service
unit would otherwise be paid from 113 - Patrol or 119 - Administration (Jail costs). See the Budget
Forecast, Section 11, Reveniie Trends for a more detailed ex'planation of this source ofrevenue.
(1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 % cnno % com
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y, m+ [ wo BUDGET 2 TO 5 4 TO 5
Expenses
100 Sa1arie and Wages
110 Salaries and Wages 5388,980 $461 $343 $455,949 $472,731 102] 10I7
120 Overtime 99,27 ]]0,000 53,089 90,000 90,000 81.8 100.0
130 Special Pay 16 ]9,]74 1] 17283 17,080 922 1023
14o Retirement/Termination [od`^u 885 0 0 0 0 * *
Total 505,238 59I 408,257 563 580\411 982 103.1
200 Personnel Benefits
200 Personnel Benefits 100\456 113 86,742 115,761 118,323 1044 1022
280 Clothing and Miscellaneous 11717 17636 1 17636 17,636 lNU) lmU`
Total 115,173 130,968 88,243 133 I35,959 103.8 1019
300 Suppl ies
310 Office and Operating SnppFies 4 5,0 1,327 5,000 5/0 lNU/ lNN
320 Fuel Consumed 86$55 60,000 928 60,000 60V00 100.0 lmlV
350 Small Tools and Equipment 25,226 25,000 3,141 25,000 25,000 1*0.0 100.0
Total 81]7004 S90y00 $5,396 890ym0 590V00 100 (/ WO
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 Y6CHwo %Cn^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET ssmzmn Ym o c ov BUDGET 2 TO 5 4 TO 5
40m Other Services and Charges
110 Professional Services S5,363 S5,000 $0 $5,000 $5,000 100.0 100.0
420 Communications 0 2,060 0 0 0 0.0 `
430 Transportation / Training 1,400 6,000 0 0 0 0.0
490 Miscellaneous o 6,000 0 0 0 0.0
Total 6,763 19,060 U 5,0 5,000 26.2 l'm
510 lntergovernrnent Professional Svc 411,107 432,000 0 410,00 350,000 81.0 85.4
960 lnterfund Ins rance Services 6,973 7322 7,322 7I22 7,542 103.0 103.0
TOTAL EXPENDITURES — SERVICE UNIT 103 :,;1'162,260 $ $59,218 $1 $1 92.0 96.7
/4ccn/o/t Salaries and Wages — In accordance with management directive, salaries are "frozen"
for the 2011budget. Minoi' changes in the salary accounts may occui' because of the ann
effecto(/nid'year2OlOa/6usbnenLs,and/oraniojividua|e/np|oyee'sx'edLadjush/'entyor
eligibility for Iongevity The exception to the salary freeze are those ernployees operati under the
Yakima Police Pa|rohnan's Association (YP[A). The YPPA labor agreement extends through 2011
and provides for a cost of living adjustment for Police Officers and Sergeants.
Account 120 Overtime — The functions that regularly require overtime are court testimony, shift
coverage to maintain minimum shift staffing, and completion o[required reports prior to days off.
Overtime containment measures are ineffect.
Account 130 Special Pay — This account pays special premium pays, such as bilingual pay, education
incentive, and shift differential, inany of which ai'e based on the einployee's base i'ate of pay.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 9%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation
by (l2%). The Law Enforcernent Officers and Firefighter (LEOFF) retirement contributions were
unchanged.
Account 280 Uniforms / Clothing — line pays for uniforms, equipment and uniform cleaning
expenses for officers.
Account 310 Office and Operating Supplies — This line item accounts for supply purchases such as
ammunition, taser cartridges, and other operating supplies for officers. Additionally, this line pays
for sorne lab/'investigative suppUexh/rhnge/p/hntingandevide/"recoUechon.
Account 320 Fuel Consumed — This supply line accounts for a portion of the fuel consnn'pbnnhnr
the police fleet, additional fuel expenses are budgeted in service unit 113 Patrol.
Account 350 Small Tools and Equipment — Equipment and tools for officers and the crime lab such
as safety equipment for vehicles, self defense devices and technology items that do not rneet the
capital purchase i'equireirients are accounted for under this line item.
Account 410 Professional Services — This line accounts for expenses related to fit for duty
evaluations and other professional service needs.
Account 420 Communications - These funds primarily pay for cellular phone and e-mail services
for officers.
Account 430 Transportation I Training - This account provides for training expenses
(transportation, lodging, meals). Due to cost containment measures, out of town ti'aini has been
restricted and the year end estimate for 2010 is lower than what was budgeted.
Account 490 Miscellaneous - This account pays training registration fees. Due to cost containment
measures, out of town traini has been restricted and the year end estnriate for 2010 is lower than
what was budgeted.
Account 518 Intergovernmental Professional Services - These funds are budgeted for outside Jail
Costs that are in addition to the budget in Service tinit 119.
Account 960 Inteifund Insurance Services - This expense is this service unit's share of the risk
management fund.
SERVICE UNIT U04 GREAT (GANG RESISTANCE EDUCATION AND TRAINING) PROGRAM ......................... CAPTAIN JEFF Scxwonso
This service umt funded one position, through the Byrne Second Chance Yakima Federal Grant and
for that reason was tracked in a separate service unit. New grant funding has not hecome availahle.
However, the Department recognizes the benefits of the GREAT program in our current initiative
against gangs, and has continued to fund the program through General Fund revenues. Most gang
related activities were conducted in Service Unit 117, Special Operations during 2010. Accordingly
the remainder of this service unit will be combined into Service Unit 117 beginning in 2011.
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cnwo Y6Cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y, m+ [ wo BUDGET 2 TO 5 4 TO 5
Expenses
100 Sa1arie and Wages
110 Salaries and Wages 596 $01 527,295 844,888 919\988 24.6 44.5
120 Overtime 6,876 5,0() 461 748 1,000 20.0 13I7
130 Special Pay 1,771 1 520 854 371 25.2 43.5
Total 105 87,754 28,276 46,490 21 24.3 45.9
200 Personnel Benefits 2I600 19,787 6,803 ]1,24] �]92 26.2 46.2
310 Office And Operating Supplies 2 0 0 0 0 " *
TOTAL EXPENDITURES — SERVICE UNIT 104 $131,883 S107,544 S35,079 $57,731 $26551 24.7 460
Revenues
330 1m,,g^,r,mn"m^]Kcv"u`e» (S9,000) SO $V $0 $0 " *
360 Miscellaneous 3,533 wyK,,,mn, ��3 0 2,450 2,450 0 * 0.0
TOTAL m o SERVICE REVENUES UNIT |O4 (S5,468) SO $2,450 $2,450 80 * 0.0
SERVICE UNIT UU2- UwvmnGxnow----_.------_.------_.------_.------'Cxpnww GREG Conaxwu
This service unit is responsible for the investigative functions of the Police Department, with
ernphasis on violent crirne and crirne against persons.
(1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 % cnnv %cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 91302010 �* � [ no BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages 81,911/406 51,795,509 81/98,252 82,031 51,965,572 109.5 96.9
120 Overtime 139,358 100,0* 87,076 133,557 100,000 100.0 74.9
130 Special Pay 74,055 8<604 56,054 78,442 78,227 112.3 99.7
140 Retirement / Termination [nohxu 5,927 12 40,939 52,939 ]2,00) 100.0 22.7
Total 2,130,745 1,98K192 1'682y21 2,296,285 2,19\098 109.0 94.0
200 Personnel Benefits
200 Personnel Benefits 468 431 369\315 502,448 491 114.0 979
280 Clothing and Miscellaneous 27,350 28.000 21.800 28 28 100.0 10i0
Total 495,900 459,111 391JI5 530,448 5I9,647 113.2 98.0
400 Other Services and Charge
410 Professional Services 9,999 6,00) 4,434 6,50 1\000 1667 1539
480 Repairs and Maintenance 130 3,800 928 0 1,0 26.3 "
Total 10y89 9,80 5 6,50 D 112.2 169.2
TOTAI, EXPENDITURES - SERVICE UNIT 112 82,636,734 $2,449101 $2/79,397 $2,833,233 82,689,745 109.8 949
Revenues
320 Licenses and Perrnits $14,741 $15,000 910 5]5,0(0 515,000 100.0 100.0
330 Intergovernmental Revenues -6,204 o 0 0 o * '
340 Charges for Goods and Services 31 25,500 22,314 30,500 26,500 1039 86.9
TOTAL REVENUES - SERVICE UNIT 112 $39,728 540.500 832,405 845 841 1025 91.2
Account 110 Salaries and Wages - In accordance with management directive, salaries are "frozen"
for the 2011 budget. Minor changes in the salary accounts may occur because of the annualized effect
of mid-year 2010 adjustments, and / or an individual employee's merit adjustments or eligibility for
Iongevity The exception to the salary freeze are those ernployees operating under tl'ie Yakima Police
Patrolirtan's Association (YPPA). The YPPA labor agreement extends through 2011 and provides for a
cost of living adjustrnent for Police Officers and Sergeants. This Service Unit is served with 25 positions.
Account 120 Overtime - This service unit, in particular, cannot anticipate overtime needs in advance
as their overtime is driven by violent crirnes that rnust be investigated. Howevei as previously
mentioned, overtime containment measures are in effect, allowing us to keep the budget static.
Account 130 Special Pay - This account pays for negotiated premiums such as special investigator
pay and bilingual pay
Account 140 Retirement I Termination Cashout - This account is used to cover the contractually
mandated annual leave and retirement cashouts.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 9%, and unemployment insurance of 25%; along with the normal roll-ups related to
base wage adjustments. Dental insurance was reduced by(5.8%), and workers' cornpensation by (12%).
The Law Enforcement Officers and Firefighter (LEOFF) retirement contrihutions were unchanged.
Accouut 280 Clot/zi This liiie pays he dohing / cleaning allowance for detectives and other
officers who have plain clothes a i rnnenJs in this service unit.
Account 410 Professional Services - This line covers special investigations expenses, such as
informant fees, specialized investi ative equi nmn1andbave|expensps6orprisonprLnanspnrLsfnr
suspects in m jor crimes.
Account 400Repairs and Maintenance - This line pays for the service, repairs and maintenance
of various equipment s/uhasdicLationeq/i /nentinthedetecLhedivision. Although this is a
small account, there was a substantial decrease in the 20ll budget asthe department has been
moving toward a consolidated document management system and has experienced a decrease in
replacement and repairs of individual printers as a result of this program.
Revenues - Revenues consist of primarily the issuance of permits and charges for
miscellaneous services such as fingerprint services and accident report copies.
SERVICE UNIT AU3 PREVENTIVE PATmoL_--------_.------_.------_.----ACnms CAPTAIN GARY BELLES
This service unit is responsible for all uniforrned field personnel functions, including Police
Reserves, with an emphasis on Police / Community partnerships in developing proactive
enforcement strategies. The Traffic Unit was incorporated into the Patrol Division in 2010. Service
Unit 105 was consolidated into this service unit in 2010 as both Service Units serve similar functions.
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cnwo Y6Cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y, m+[wo BUDGET 2 TO 5 4 TO 5
Expenses
100 Sa1arie and Wages
110 Salaries and Wages 50 56 84,076 96,273 56 1007 1034
120 Overtime 498,214 425,000 385,227 5]5,68] 150,000 105.9 87.3
130 Special Pay 173 183 ]26,94] 174,968 177,726 96.8 1016
140 Retirement/Termination [od`^ u 33,058 20,000 47,162 67,162 20,000 1*0.0 29.8
Total 6,869V55 7,067,885 5,236,248 7,030,950 7,133 100.9 101.5
200 Personnel Benefits
200 Personnel Benefits 1 1 1 1 1 1034 102.2
280 Clothing and Miscellaneous 127,350 12iO48 72,211 121,048 121 1*0.0 100.0
Total 1 1 1,232,087 1,690\385 1 103J ]02]
300 Supplies
310 Office and Operating Supplies 0 1,000 0 0 1 WO o *
320 Fuel Consumed 221,825 221 264 }00,000 }00,0(0 135.4 100.0
350 Small Tools And Equipment 25,674 27,000 17905 18,771 19,000 70.4 1012
Total 217449 249,5( 282,873 318,771 320V00 128J 100.4
400 Other Services and Charges
410 Professional Services 3,337 500 8,140 10,000 I000 600/0 30.0
450 Operating Rentals and Leases 22,632 30,000 17646 19,490 20,000 667 1026
480 Repairs and Maintenance 269,337 214i725 217990 269,000 269,()0 125J 100.0
Total 295,307 245,225 243,775 298 292 119] 97.8
640 Machinery And Equipment 9,60 // // V V * *
TOTAL EXPENDITURES - SERVICE UNIT | |] 99,077715 99 56,995,583 99 $9,470 1026 101.4
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 Y6GIwo %Cn^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET ssmzmn Ym o c ov BUDGET 2 TO 5 4 TO 5
Revenues
310 Taxes $917935 $926,000 S654,565 $88{(00 $869,000 93.8 100.0
330 1m,,gn",,mnrmn1K,,ru'no 374 377,440 222,866 323,265 297,000 78.7 919
340 Clmrges For Goods And Services 1 0 1 1'850 0 ` 0.0
350 Fines And Forfeits 1 1,636,00 1,2(18,152 1,634,266 1,636,2(1(1 lmlV mo]
360 MiooUanrv*oR,vrnoro 7709 0 0 o o " ^
390 Other Financing Sources 145 1/00 0 1,0 Vk 100.0 l'
TOTAL REVENUES — SERVICE UNIT 113 82,865 82,941 $2,087431 82 $2,803,200 95.3 vv]
Account 110 Salaries and Wages — In accordance W ith management directive, salaries are 'frozen"
for the 2011 budget. Minor changes in the salary accounts may occur because of the annualized effect
of mid-year 2010 adjustments, and / or an individual employee's merit adjustments or eligibility for
|ongerhy. The exception to the salary freeze are those employees operating under the Yakima Police
Patrolman's Associahon(YPP4). The YPPA labot' agreement extends through 2011 and provides for a
cost of living adjustment for Police Officers and Sergeants. There are 82 positions in this service unit
Account 120 Overtime — The functions that regularly require overtime are shift coverage to
maintain minimum shift staffing, court testimony, and completing required report prior to days off.
Special events such as cruise ni h1s,parades,naUies,andnoarchesa|socon1dbnLeLoLheovprbme
expenses in this service unit, as Patrol is frequently called upon to onaintaino/de/at these events.
Overtime containment measures are ineffect.
Account 130 Special Pay — This account pays for negotiated premiums such as shift differential pay,
education incentive and hilingual pay.
Account 200 Personne(Benefits — The personnel benefit' accoiint's include rat'e increases for rnedical
insurance of about 9%, and unemployment insurance of 25%; along with the normal roll-ups related to
base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by (12%).
The Law Enforcernent Officers and Firefighter (LEOFF) retirernent contributions were unchanged.
Account 200 Clothing and iVliscellaneous — This line provides uniforms, dry cleaning and
alterations topatrol uniforms.
Account 310 Office and Operating Supplies — This account was originally created in Service Unit 105
to provide supplies (taser ca s, etc.) to officers in the Safe C Action Plan, but was
rolled into this Service Unit. Due to cost cnn1aininen1measnrps, it has been eliminated in 2011.
Accozint 320 Fuel Consnined — This supply line accouifls for the major portion o( the fuel
consumption for the police fleet, additional fuel expenses are budgeted in service unit 103 Criminal
Jnstice Sales Tax. Fuel expenditures in 2010 exceeded the budget due in part to several emphasis
patrols throughout the year that had more patrol vehicles in service at times.
Account 350 Small Tools and Equipment — This line accounts for K-9 equipment, veterinary
services, and other i'elated expenses, as well as SWAT equiprnenl'. The funds budgeted fot' SWAT
was reallocated from the 119 Service Unit so that the expenses could be tracked inore effectively.
10 — Police • Preliminary Budget
Account 410 Professional Smvicos- ThpaccoonLh/ndspro(essiona|era|oaLionssnchasOL-for-doLy
evaluations.
Account 450 Operating Rentals and Leases - This account funds the lease of our airport substation,
photocopiers, and, pi'eviously, police iriotorcycles, Harley Davidson is rio longer offei leases of
police motorcycles, so ftie accouit was decreased accordingly.
Acconnt 480 Repair / Mc,intenance - This account funds fleet maintenance. The 2010 expendih.ire
increased due to the aging of the fleet, and is expected to continue to increase in 2011 due to the
extremely limited number of fleet replacement vehicles budgeted.
Revenues - Revenues consist of Traffic fines and penalties, Gambling Tax from local Bingo, Pull
Tabs, Card and Amusement games. Other revenue sources are reimbursements from special events
and programs such as the School Resource Officer program and the Central Washington State Fair.
SERVICE UNIT 114 - POLICE SUPPORT SEnv/co.-.-_.-'.--.--_.-'.--.--_.-'.--.--_.SopEnvmno SHERRY MURPHY
This service unit is responsible for the department's customer service, data entry, records
maintenance and property control functions. The pi'imary diities of this tinit are [o provide
administrative support to the operational divisions of the Police Department.
( ( ( (4) (5) ( (
2010 2010 2010 2011 % Cono % Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym � [ wo BUDGET 2 TO 5 4 m 5
Expenses
100 Sandmaod Wages
110 Salaries and Wages $94\121 8807802 $502,351 S699884 **9,174 866 ^vv
120 Overtime 59,922 50 54 63,634 65,000 IJo// 102.2
130 Special Pay 6,654 25,247 3,615 4,980 4,50 178 904
H0 Retirement / Termination [n4^vu 12,323 14,500 408 408 0 0.0 0.0
Total ] 897549 560 768,906 768,674 85.6 10)/)
200 Personnel Benefits 323,510 276 191,400 258,447 252 91.4 978
300 Supplies
310 Office and Operating Supplies 500 500 0 500 500 100.0 iVkV
350 Small Tools and Equipment 2 4,000 3,031 2,270 4,000 100.0 1762
Total 3,283 4,500 3,031 2,770 4 lNU) 162.5
400 Other Services and Charge
450 Operating Rentals and Leases 26,996 27,000 16,025 27,364 27,804 lUIo 101.6
450 Repairs and Maintenane 2,166 �N 1,789 1,492 1 RU/ 100.5 �
Total 29,167 3\000 17,814 28,856 29,304 977 101.6
TOTAL EXPENDITURES - SERVICE UNIT 114 $1,374,974 $1,208747 $772,949 $1,058,979 $1,055,324 87.3 99.7
Revenues
JW Miscellaneous Revenues $16,086 $0 $0 $0 $0 " *
TOTAL REVENUES - SERVICE UNIT ||4 $16,086 $u $u 80 80 * *
Account 110 Salaries and Wages - In accordance with management directive, salaries are "frozen"
for the 2011 budget. Minor changes in the salary accounts may occur because of the annualized
effect of mid-year 2010 adjustments, and / or an individual employee's merit adjustments or
eligibility for longevity.
Acconnt 120 Overtiine — The functions that regularly require overtime are shift coverage and
serious backlogs of data entr) Other divisions of the departrnent are not able to function unless
police reports are entered into the Records Management System. Reduced staffing in this unit has
made shift coverage challenging and at times has created a backlog of over 1000 police reports to
be entered. Overtime has been used to remedy this backlog, but has been authorized judiciously
Overtime containment measures are ineffect.
Account 130 Special Pay — This line provides bilingual and other differential pay to service unit
employees.
Account 740 Retirement / Termination [ushnot This account \sused to cover the contractually
mandated retirement caehouLs.
Acconnt200yereoone/8en«6te — Thepersonne|henefkaccoon1sinckzderaLeincreaseshnrn'edica|
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' coi by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 32U Office and Operating Supplies — This line pays for expenses of the Explorer post.
Account 350 Small Tools and Equipment — This line is for equipment neededinpropedy,andis
funded by incorne frorn ttnclaiiried pi'opei'ty that is sold at auction.
Account 450 Operating Rentals and Leases This line covers photocopier leases, but also encompasses
the state mandated costs to use the ACCESS system for crirninal records. The Department has been
advised there will be an increase in the mandated ACCESS fees effective July 2011.
Account 480 Repairs and Maintenance — This account covers the maintenance contracts on the
office equi /nentinthisdivision,anda|sop/ovides(o/a/ry/epai/sneededtoUheequipment. As
seeii in SU 112, there is a reduction to this account due to the efficiencies gained in the consolidated
docurnent managernent model the departrnent is usi
SERVICE UNIT AU - DETENTION SERVICES ................................................................................ CAPTAIN JEFF SCHNEIDER
This prisoner detention service unit provides for the care and custody of offenders arrested for and
convicted of misdemeanor criines within the City of Yakirna and sentenced to the City jail.
12 — Police • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHwv Y4CHnn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET v/s000m Ym c no BUDGET 2 TO 5 4 m 5
Expenses
100 Salaries and Wages
110 Salaries and Wages 5787,779 503I190 5581 5782 8794 95.3 101.5
120 Overtime 78,443 70N00 64 84,248 70,000 100/0 831
130 Special Pay 5,393 10,400 675 10,400 10,400 WO o iVuo
140 Retirement/Termination [aoh^xt 5 , 699 U 2 2,811 U " U/)
Total 877314 913,990 650,081 88V58 874,789 95.8 994
200 Personnel Benefits 283.399 300 208,844 279,081 272 90.8 976
300 Supplies
31)) Office and Operating Supplies 1 9 79 79 1875 119,404 168,2$ 165; eu/ 981
3503uaU Took and Equipment 853 1,000 0 l l/ lNU/ lNN
Total 198,831 188,500 119,404 169,20 166,0 *11 98.1
400 Other Services and Charges
410 Professional Services 134,343 12;,000 99, F63 136,867 135,000 108.0 98.6
490 Miscellaneous ] 800 583 1,166 1 162.5 111.5
Total 135,354 125,800 100,145 138,08 136,300 108.4 9 K7
TOTAL EXPENDITURES - SERVICE UNIT 115 8,4*4,x97 81 0 81,466,474 81,449586 94.9 »89
Revenues
330 Intergovernmental Revenues 844,561 80 $10\84w 81\848 &DVN * 922
340 Charges for Goods and Services 168 l80 128 182/00 182 101.1 lmU`
TumLRmmoo- S,m/oUnn 115 8213,339 $18u00 $38,902 5192,848 $192,000 106i7 99.6
Account 110 Salaries and Wages - In accordance with management directive, salaries are "frozen"
for the 2011 hndgct Minor changes in the salary accounts may occur because of the annualized
effect of mid-year 2010 adjustments, and / or an individual eniployee's merit adjustments or
eligibility for longevity. The exception to the salary freeze are those employees operating under the
Yakima Police Patrolman's Association (YPPA). The YPPA labor agreement extends through 2011
and provides for acost o( living adjustment for Police Officers and Sergeants.
Account 120 Overtime - The functions that require overtime in this unit are prisoner transports
and shift staffing. Increases in overtime are primarily due to transporting prisoners from lower
valley contract jails for court appearances. This ultimately results in savings by not housing
prisoners at the YCDOC, however, the city jail has had one vacant position for most of 2010, and has
another vacant position as of August 2010. Minimum shift staffing is required for both coi'rections
officer and inmate safety. These vacant positions have frequently needed to be filled by hiring
overtirne throughout the year.
Account 130 Special Pay - This line is covers negotiated special pay premiums.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 9')/0, and unemployment insurance of 25')/o; along with the normal roll-ups related
Lo base wage adjustments. Dental insurance was reduced by(3.8%), and workers' compensation
by (l2`&). The Law Enforcernent Officers and Firefighter (LEOFF) retirement contributions were
unchanged.
Preliminary Budget • Police - 13
Acconnt 310 Office and Operati Supplies - This line pays for food and other supplies bn
inmates.
Account 350 Small Tools and Equipment - This line purchases small office equipment for use in
the jail.
Account 410 Professional Services - This account is for the medical services contract.
Account 49U Miscellaneous - This account pays for printi expenses in the Horne Detention
division.
Revenues - Revenues consist o[ Electronic Home Monitoring fees and inmate vending machine
receipts. Sorne income is expected from Union Gap Jail housing contract.
SERVICE UNIT 117 - SPECIAL OPERATIONS ................................................................................. LIEUTENANT Tom FOLEY
ThiyudtoveryeesdheProAzhveTemn,Gm\gEnhorceoxentTeao\
Officers, Community Services, Police Athletic League, Training Divisions and the GREAT program
Special Operations in2Dll will also oversee the Safe Streets Task Force, a cooperative partnership with
federal and local lalAT enforcement agencies to target violent criminals.
( ( ( (4) ( ( (
2010 2010 2010 2011 ° ACnwo %[nwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, ^x' F w" BUDGET 2 TO 5 4 TO 5
Exyro*n
lN) Salaries and Wages
110 Salaries and Wages 51 S1 5l461 5l.991 5l 99.» 970
120 Overtime 284 170,1)00 194 28 lJV 76.5 49.8
130 Special Pay 57,965 65,592 44,060 67815 69,582 106] 1026
140 Retirement / Termination Cashout 6,787 8 0 8,400 8,100 100.0 100.0
Total 2,314,872 2,177,989 1,700,651 2,328,951 2,139,363 98.2 919
200 Personnel Benefits 474 456/31 358,348 482,493 478,646 104.8 99.2
300 Supplies
310 Office and Operating Supplies 6452 5,000 1,912 6,306 25,000 5000 396.5
350 Sinall Tools and Equiprnent 795 7,500 0 0 5 66.7 *
Total 7,247 12.500 1 6,306 30 240.0 475.7
4/ Other Services and Charges
410 Professional Services 50,533 25 000 0 o 75.000 300.0 *
430 Transportation/Training 1.319 V V 0 0 * *
440 Advertising 13,575 7000 13,586 17;733 1700) 242.9 95.9
450 Operating Rentals and Leases 2,644 2,000 1,474 2 2 11I7 100.0
490 Miscellaneous o 5,000 0 0 0 uV '
Total 68,071 39,000 15,059 20,008 94,275 211.7 171.2
TOTAL EXPENDITIJRES - SERVICE UNIT 117 52 $2 52 52,837,758 $2,742,284 102J 96.6
Revenues
330 Intergovernmental Revenues $332,072 $265 8169,536 8307,373 $185,000 69.8 60.2
TOTAL R,,,w"o- SERVICE UNIT ||7 5332,072 5265,000 8169,536 8307,373 5185 69.8 60.2
14- Police • Preliminary Budget
Account 110 Salaries and Wages — In accordance with management directive, salaries are "frozen"
for the 2011 hudget. Minor changes in the salary accounts may occur because of the annualized
effect of mid-year 2010 adjustments, and / or an individual employee's merit adjustments or
eligibility for longevity. The exception to the salary freeze are those employees operating under the
Yakima Police Patrolman's Association (YPPA). The YPFA labor agreement extends through 2011
and provides for a cost of living adjustment for Police Officers and Sergeants.
Accoo/zt]20(Jnortin/o- 8ecaosenfLhedhersenaLnopo[|hisoniLcaoses0orovertinevary
greatly. Gang and Pro-Active units were tasked with gang emphasis patrols earlier in the year,
contributing to the overtime expense in this division. However, other units in the division, such as
SRO's, GREAT, and Community Services, frequently adjust their schedules to cont 10 overtime
containment.
Account 230 Special Pay — This line item includes negotiated special pay premiums tied directly 10
salaries and therefore tied to the anticipated increase.
Account 140 Retirement / Termination Cashout — This account is used to cover the contractually
mandated annual leave and retirement rashouts.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for rnedical
insurance of about 9%, and unemployment insurance of 25%; along with the nomm| roll-ups related Lo
base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by (12%).
The Law Enforcement Officers and Firefighter (LEOFF) retirement contributions were unchanged.
Account 310 Office and Operating Supplies — This line is for program supplies for the services unit
and the supplies used primarily in the PAL office.
Account 350 Small Tolls and Equipnient— This acconnt provides for tasers, radars, and other small
equipment needs of the division. Cost containment measures have resulted in savi for this
account.
Account 410 Professional Services — This account was used to fund training program where
outside trainers are used for various law enforcement training programs. Other agencies
participated and paid to attend these trainings, which helped to offset the expenses. This assisted
ns in reducing our t and training expenses by being able 10 t several officers locally rather
than sending one or two officers out of area to be trained. However, we have seen these training
opportunities decline in the past year, so this budget line has been reduced to zero for 2010 and
2011. In 2011, this account will fund the Gang Free Initiative Coordinator contract.
Account 440 Advertising — This line provides advertising and public service announcements for
National Ni ht{)utandothercono/n^nnityevents,asv/e||as/pdatestotheYP[)vvebsbe.
Account 45O Operating Rentals and Leases — This line pays for the lease on a photocopier at the
PAL Center.
Account 490 i'Vliscellaneous — This line provides for printing of materials for Community Services.
Revenues — Revenues consist of rehribursements of overtime from the Washington State Traffic
Safety Commission for special emphasis overtime and safety equipment, honnLheYakiooa
Preliminary Budget • Police — 15
County for the Violent Crimes Task Force officer, and some income from seizures/property
forfeitures from the Gang and Pro Active Units. Some residual Police grant revenue (Byrne Justice
Grant) is still reported in this service unit. Future grant revenues are reported in Fund 152.
SERVICE UNIT 119 - ADMINISTRATION ..........................................................................................CHIEF SAM GRANATO
The purposes of this service unit are to plan, direct, oversee and support the operations of the
Yakima Police Department.
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 Vo CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 913012010 YEAR-END ND BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages 8544,024 $847,318 $384,011 8548,912 $409,283 48.3 74.6
110 Salaries and Wages 9,839 12,000 8,407 11,224 10,000 83.3 89.1
120 Overtime 348 6,262 267 1,101 356 5.7 32.4
130 Special Pay 0 0 16,592 16,592 0 * 9.9
Total 554,211 865,581 409,278 577,829 419,640 48.5 72.6
200 Personnel Benefits
200 Personnel Benefits 125,457 197,570 91,976 129,551 100,561 50.9 77.6
280 Clothing and Miscellaneous 8,341 10,000 5,729 8,971 10,000 100.0 111.5
Total 133,798 207,570 97,655 138,522 110,561 53.3 79.8
300 Supplies
310 Office and Operating Supplies 195,26)) 180,000 106,316 173,972 170,000 94.4 977
350 Small Tools and Equipment 36,958 35,000 32,912 35,000 35,000 100.0 100.0
Total 232,218 215,000 139,227 21)8,922 205,000 95.4 98.1
400 Other Services and Charges
410 Professional Services 181,559 106,000 142,632 174,175 156,000 147.2 89.6
420 Communications 199,277 198,403 129,293 227,180 229,372 115.6 101.0
430 Transportation / Training 57,995 65,000 49,747 50,000 40,000 61.5 80.0
440 Advertising 2,350 3,000 2,154 3,969 4,000 133.3 100.8
450 Operating Rentals and Leases 7,165 5,000 4,920 5,890 5,890 117.8 100.0
470 Public Utility Services 180,642 153,308 130,274 186,246 196,650 128.3 105.6
480 Repairs and Maintenance 106,690 89,500 59,523 66,320 79,000 88.3 119.1
490 Miscellaneous 35,779 44,800 27,533 39,800 40,800 91.1 102.5
Total 766,456 665,011 _ 546,124 753,580 751,712 113.0 99.8
510 Intergovernment Professional Sys 2,042,658 2,040,200 1,040,222 1,258,80(1 1,363,068 66.8 108.3
960 rnterfund insurance Services 265,517 278,793 278,793 278,793 287,157 103.0 103.0
TOTAL EXPENDITURES - SERVICE UNIT 119 83,994,857 84,272,155 82,511,299 53,216,446 53,137,137 73.4 975
Revenues
330 Intergovernmental Revenues 825,925 520,000 $0 $20,000 $20,000 100.0 100.0
360 Miscellaneous Revenues 6,430 0 0 0 0 '' *
TOTAL REVENUES - SERVICE UNIT 119 832,355 820,000 50 $20,000 $20,000 100 0 100.0
Acconnt 110 Salaries and Wages - In accordance with management directive, salaries are "frozen"
for the 2011 budget. Minor changes in the salary accounts may occur - because of the annualized
effect of mid-year 2010 adjustments, and / or an individual employee's merit adjustments or
eligibility for longevity. There is one sergeant budgeted in this service unit who is covered by the
YPPA labor agreement, which extends through 2011 and provides for a cost of living adjustment for
Police Officers and Sergeants.
16 - Police • Preliminary Budget
Accoiint 120 Overtime — Staff in lhis division range from commissioned command staff members
to non-commissioned office and building support staff. Overtime in this service unit is primarily
due Ln time sensitive assignments sochaspayrnUcon'p|eLinnandnrgpn1bxcUdiesoepairs. Overtime
containment measures have been in effect for this service unit throughout 2010.
Account 130 Special Pay — This account pays for various special pays, and is increased due to the
transfer of positions into this Service Unit.
Acconnt 200 Personnel Benefits — The personnel benefit accounts include rate increases for rnedical
insurance of about 9%, and unemployment insurance of 25%; along with the normal_ roll-ups related to
base wage adjustments. Dental insurance was reduced by (3.8%), and workers' cornpensation by (12%).
The Law Enforceinent Officers and Firefighter (LEOFF) retirement contributions were unchanged.
Accouut 280 Misce!!aneous Beuefits — This line payS for pre-ernployment physicals for police
officer applicants. The Department was awarded the COPS Hiri Recovery Program grant and
filled 7 positions in 2010 that required pre-employrnent physicals.
Account 310 Office and Operating Snpp!ies — This line pays for office supplies, duty ammunition,
training ammunition, taser cartridges, and other necessary operating items. These accounts have
been closely rnonitored throughout the year 10 contain costs.
Account 350 Sinall Too!s and Equipment — These funds pay for di ital cameras, weapons and other
small equipment henos.
Account 410 Professional Services — This line covers several professional service expenses,
including building security, range master services, arbitration expenses, and pre-booking in custody
medical treatment.
Account 420 Communications — This account provides for wireless communication costs,
telephone services and postage. This reflects increased costs based on the need for more secure
coinmnnications within the department and expanding the cellular phone system 10 accominodate
those needs. Cellular technology was also implemented into the patrol fleet computer systems with
a resulti increase in cominunications expense.
Account 430 Transportation I Training —This account provides travel expenses for employee
training department-wide. Out of town training has been restricted as a cost containment measure.
Account 440 Advertising — This line covers advertising, such as bid calls and recruitment.
Account 450 Operating Rentals and Leases — Thi line covers lease of c i rs for the
administration division.
Account 470 Public Utility Services — This account covers the utility services not only at the main
police station, but also the SWAJ` station, Special Operations Building, YFAL building, and annex.
Account 480 Repair and Maintenance — Thi line pays for repair and rnaintenance of all facilities
connected with the police departrnent operations.
Account 498i'Vl/mce//uoeona— This group of accounts covers training registrations, professional
association dues, and subscriptions. Tra registrations have been reduced as tra has been
restricted.
Account 510 Intergovernmental Professional Services — This account pays for incarceration fees at
the Yakima County Department of Corrections, Wapato City Jail, Toppenish City Jail and Sunnyside
City Jail. Jail costs are also budgeted in the 103 Service Unit. Several jail cost contairninent options
are currently being studied and irnplernented.
Account 960Intenb/dInsurance Services — This is the Police Department's contribution to the
Risk Managernent Fund.
Revenues — — Some grant revenue from the State Criminal Alien Assistance Program is recognized
in this Service Unit.
SERVICE UNIT 323 — PARKING FACILITIES ..............................................................................ACTING CAPTAIN GARY BEIIES
This service unit is responsible for parking enfoi'ceineiit within the City of Yakima.
( ( ( ( ( ( (
2010 2010 2010 2011 %[nnv % Cnnn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR- END BUDGET 2 TO 5 4 TO 5
Expcnms
100 Salaries and Wages
|l'/ Salaries and Wages $58,607 561 544,454 $60\276 $57,855 94.3 96.0
120 Overtime 944 1.000 391 541 1,000 l00.0 184.8
130 Spc/biPoy 535 557 564 667 923 165.8 138.4
Total 60,087 62 45.409 61.484 59,778 95.0 972
20 Personnel Benefits 19,418 20\226 14,565 I9,859 I8 919 936
310 Office and Operating Snpplies 0 1.000 0 0 1,000 100.0 "
40 Other Services and CI'iarges
410 Professional Services 35 250 8 16 250 100.0 15625
420 Communications 543 1,168 350 66 l 85.6 165.0
470 Public Utility Services 12.192 16,632 8,692 13,342 14 86.4 1077
480 Repairs \nd Maintenance 6 0 0 0 0 ^ *
Total 1 777 18/05) 9,050 13,964 15,613 86.5 111.8
TOTAL EXPENDITURES — SERVICE UNIT 323 592,282 $102,193 569,024 $95,307 594,982 92.9 99.7
Revenues
350 Fines and Forfeits $68,268 $100V000 $78,544 $100,000 $l'\N/ 100.0 lNx`
360 Miscellaneous Revenues 64 150 186 I50 I50 10k0 100.0
TOTAL REVENUES — SERVICE UNIT 323 568,332 5100]50 $78730 $1V50 $10V50 100.0 100.0
'1ccnuut Salaries and Wages — In accordance with management directive, salaries are "frozen"
for the 2011 budget. Minor changes in the salary accounts may occur because of the annualized
effect of mid-year 200 adjustments, and / or an individu |emp|oyee's merit adjustments or
eligibility for |ongevhy. The exceptions to the salary freeze are those employees operating under
the Yakirna Police Patrolman's Association (YPPA). The YPPA labor agreement extends through
2011 and provides for a cost of living adjustment for Police Officers and Sergeants. There is 1
employee paid entirely out of this service unit, with several others with ancillary parking ditties,
such as supervision, fleet maintenance, and accounting being partially funded from this service
unit.
18 — Police • Preliminary Budget
Accoiint 120 Overtime — Oveiiiirie in his sei'vice unit is piirnarily due to the employees with
ancillary parki duties. Very Iittle overtirne is paid out of this account.
Account 130 Specici! Pay — There are employees |haLper6ormancU|aryparki duties that are
partially funded out of this service unit and a portion of their special pay come from this account.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 9%, and unemployment insurance of 25°/0; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation
by (12Y&). The Law Enforcernent Officers and Firefighter (LEOFF) retirernent contributions were
unchanged.
Account 310 Office and Operating Supplies — This account pays for marking chalk and paint to
maintain city parking lots.
Account 410 Professional Services— This fund pays for collection services for unpaid parking
tickets, and also provides access to vehicle registrations.
Account 420 Communications — This account provides for postage costs.
Account 470 Pub!ic Litility Services — This line item includes use fees to utilities and other
governmental departments.
Revenues — Reveniies consist of parking fines.
Preliminary Budget • Police — 19
CITY
POLICE
2011 PRELIMINARY BUDGET NARRATIVE
POLICE GRANTS _ 152
POLICE CHIEF SAM GRANATO
DEFINITION
This fttnd was inilially crealed in 2010 to accounl for Police Grants. Grant funded activities tend to
generate inconsistent streams of revenue, reimbursements and expenditures which are bettei' managed
onLsk|en(LheGenera|Fond./\bhonghomLa''grard''bydphndinn,LherevpnuegeneraLedbyseizores
of property and cash from drug-related cases involve use and accounting restrictions similar to grant
funds. Therefore, such revenues are accounted for with their respective expenditures in this fund.
The following service units comprise this department:
SERVICE UNIT 112 — INVESTIGATION
SERVICE UNIT 113 — PREVENTIVE PATROL
SERVICE UNIT 117 — POLICE SPECIAL OPERATIONS
SERVICE UNIT 131 — PROSECUTION
SERVICE UNITS 699 — GENERAL REVENUES
BUDGET SUMMARY
DEPT 152 POLICE GRANTS (1) (2) ( ( (S) (6) (7)
2010 2010 2010 2011 Y4 [ono % Cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 Y, m� [ wo BUDGET % m 5 4 m 5
112 Investigation $0 $147,48 5198,827 $26V71 5165,40 1122 63.6
113 Preventive Patrol 0 558 162 306.623 578.555 10I7 MI
117 I'oFice Special Operations 99,575 482209 214u000 382,278 228,789 47.5 59.9
131 Prosecution 0 92 52 92 110 119.9 119.9
TOTAL EXPENDITURES $99,575 $1,279,668 5628,258 $1 5] 84.6 104J
REVENUE SUMMARY 8, SERVICE UNIT
112 Investigation 9310,93 5135,000 8217443 8292,910 9310 234.6 ]08]
113 Preventive Patrol 0 558,019 127,474 306,623 575,628 03.2 1877
117 Police Special Operations 8(\525 482,209 236,948 336,767 208 43.3 62.0
699 General Revenues 0 224 297944 297,944 193,240 863 64.9
TOTAL REVENUES 5397518 0 5879,808 51 $1,294 92.5 1049
20 — Police • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 Y6 Cmm %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/302010 Ym x [ wo BUDGET 2 m5 TOTAL
100 Sa1arie and Wages $0 $582,650 5235,356 $468,061 $706,398 121.2 65.2
200 Personnel Benefit 0 150,40$ 55,813 92,704 162,391 NKV 15.0
SUB-TOTAL SALARIES AND BENEFITS 0 733 291 561 868,790 118.5 80.2
300 Supplie 0 120,688 129,270 172,038 45,966 38.1 4.2
400 Other Services And Charges 0 303,326 148 187065 142 471 13.2
500 lotr,g"vS,m,/0H`r,lo,r,huod vu,575 122 28.998 77962 25.589 20.9 2.4
600 Capital Outlays 0 o 30,702 42 0 * o//
TOTAL EXPENDITURES $99,575 $1 $628258 &1 $1/083,129 84.6 1000
AUTHORIZED PERSONNEL
The salary costs in this fund are an allocalion of Police Department and Legal Department
personnel. The COPS Hiri Grant funds 7.00 FTE's in the Police Department. One Prosecutor is
paid from revenues generated by the Narcotics Unit. Narcotics unit overtirne and other direct grant
overtnne is allocated to this fund as appropriate. The FTE's allocated to this fund are included with
their respective General Fund sections of this narrative (031 Police and 017 Legal).
EXPLANATORY NARRATIVE
SERVICE UNIT 112 - INVESTIGATION
The Narcotics unit frequently seizes property and cash in conjunction with its crime-fighting
activities. The unit also assists in federal drug investigations with such agencies as the FBI, the
US Marshall's Office, DEA and others. State and federal regulations allow seized property that
is ultimately legally forfeited to be used or sold by the police force(s) involved in the case. Such
property and its proceeds are restricted to the purpose of fighti crime of the san'e nature from
which it was seized. As such, the revenue from such seizures is accounted for in this fund and only
expenditiires meeting legal criteria for its tise are charged against that revenue. Most notably, the
overtime incurred by the Narcotics unit is expended in this fund. Other supplies and costs directly
related to drug related crime prevention are also charged to this fund as appropriate. (See also
Service Unit 191 for prosecution costs related to these cases.)
( ( ( (4) (5) (6) (7)
2010 2010 2010 2011 % Cowo %Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym � [ on BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries And Wages
120 Overtime $0 $75,000 $61,786 $98,150 $100,000 133.3 101.9
150 Special Pay 0 0 811 0 0 * *
Total 0 75,0 62,597 98J5) D)Nm 133.3 10.9
20 Personnel Benefits 0 o 5J39 0 0 * *
310 Office and Operating Supplies U 21,082 40,887 71,921 14,400 68.3 70.0
410 Professional Services 0 51,326 90\205 *l' 51,000 99.4 56.7
TOTAL EXPENDITURES - SERVICE IJNIT 112 50 $147408 5198,827 5260071 9165,400 1122 63.6
Preliminary Budget • Police - 21
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cmm % Cmm
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
»cmm BUDGET 9/30/2010 Y, �' [ wo BUDGET 2 TO 5 4 TO 5
Revenues
330 Intergovernmental Revenues 548,394 91O0,000 939,949 540,800 SO 0.0 0.0
360 Miscellaneous Revenues 268,599 35,000 174,308 226,899 304,000 868.6 134.0
380 N^u,c,ru,u» 0 0 3 25 12,666 * 50.2
TOTAL REVENUES - SERVICE UNIT 112 $316,993 5135,000 5217443 S292,910 5316,666 234.6 108.1
Account 120 Overtime — Overtime in this service unit is primarily used to pay overtime to the City
Narcotics Unit officers.
Account 310 Office and Operating Supplies — Items budgeted include office supplies and computer
accessories.
Account 410 Professional Services — Funds are budgeted in this line item for professional services
such as translation services, auction services, preparing seized vehicles for auction, etc.
Ronouoes— Revenues consist of seized and forfeited assets.
SERVICE UNIT 113 — PREVENTIVE PATROL
This service uni accounts for various grants of the Police Department. The COPS Hiring Recovery
Pi'ogi'ain Gi'ant funds 7 officer positions. The purpose of this Recovei'y Act gi'ant is to provide police
officer jobs to expand the department and / or prevent Iayoff thereby enhancing economic recovery.
These officers backfill patrol positions for 2 officers assigned as School Resource Officers, 1 Yakima
Housing Authority Officer, and 4 of the 6 positions that were eliminated in the 2010 and 2011
budgets. The grant reimburses only entry level salary and - benefit costs for 3 years. Overtime and
special pay for these officers is charged to the General Fund.
( ( ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnno % Cono
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 Ym � [ wu BUDGET 2 m 5 4 m 5
Expenses
100 Salaries And Wages
110 Salaries and Wages SO $429,94 5121,035 $236251 5436,915 101.6 184.9
120 Overtime 0 V }0] 0 0 " "
130 Special Pay V 0 2,934 0 4,271 * *
Total o 429,949 124 236,251 441 1026 1867
200 Personnel Benefits V 128,070 38,414 70,372 137369 1073 1952
TOTAL EXPENDITURES - SERVICE UNIT 113 50 5558,019 $162744 536i623 5578,555 103.7 168.7
Revenues
330 h`tr,gnvrnnrou| Revenues $) 8558,019 $127474 5306,623 5575,628 103.2 1877
TOTAL REVENUES - SERVICE UNIT 113 50 5558,019 5127474 536i623 5575,628 103.2 1877
Account 110 Salaries and Wages — Account 110 Salaries and Wages — In accordance vviUh
management directive, salaries are again "frozen" for the 2011 budget. Minor changes in the
sa|aryaccoon1sn'ayoccnrhecaoseofanindividna|en
22 — Police • Preliminary Budget
for longevity. The exception to the salary freeze are those employees oneraLi under the Yakima
Police Patrolman's Association (YPPA\ The YPPA labor agreernent extends through 2011 and
provides for a cost of living adjustment for Police Officers and Sergeants.
Account 200 Personnel Benefits— The personnel benefit accounts include rate increases for medical
insurance of about 9%, and unemployment insurance of 25%; along with the normal roll-ups related to
base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by (12%).
The Law Enforcement Officers and Firefighter (LEOFF) retirement contributions were unchanged.
Revenues — Revenues consist of COPS Hiring Recovery Program grant.
SERVICE UNIT 117 — POLICE SPECIAL OPERATIONS
The primary activity in this service unit is the Recovery Act Byrne Disparate Agencies Grant. The
City is the fiscal agent and primary grantee of this federal award which is intended to fund youth
gang prevention activities and technology and minor equi nerdneeds(or|heCd>iConn1yaod
various other cities in the Yakima Valley. This service unit also accounts for Police Department
participation in County and other agency grants as well as the 2010 Justice Assistance Grant which
is pi'oviding Ein Patrol overtiine funding for 2011.
(1) (2) ( (4) (5) ( (
2010 2010 2010 2011 % Cnwo ° A Cowo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 1� ^x' F nu BUDGET 2 TO 5 4 TO 5
8 xprumo
120 Overtime $U $8,002 $8,001 $64,561 $83,20) 1039.7 1 25.9
300 Supplies Y
310 Office And Operating Supplies 0 64,606 20,845 3\190 1 17 3.5
350 Small Tools And Equipment 0 35 67,538 69,927 30,000 85.7 429
Total 0 99,66 88,363 10V17 31 31.2 31.0
40m Other Services And Charges Y
410 Professional Services 0 204000 51,707 97005 88,934 43.6 916
490 Miscellaneous 0 48 6 0 0 0.0 *
Total 0 252,000 57,916 97,065 88,934 35.3 91.6
520 1u/,,g^,r,mn"mAg,,,mcm» vn,575 122 28,998 77,962 25 20w 32.8
640 Machinery And Equiprnent 0 0 30\702 42 V * 0.0
TOTAL EXPENDITURES - SERVICE UNIT 117 399,575 3482 3214 6'J82,l78 3228 47.5 5»9
Revenues
530 Intergovernmental Revenues S80,525 848229 3236,948 6336,767 6208,789 43.3 62.0
TOTAL REVENUES - SERVICE UNIT 117 880'525 3482 3236,948 3336,767 3208 43.3 62/0
Account 120 Overtime — This line primarily contains Emphasis Patrol overtime funded by the 2010
Justice Assistance Grant.
Account 310 Office and Operating Snpp!ies — Items budgeted include office supplies and computer
accessories.
Account 350 Small Tools and Equipment — This account is used for equipment replacement, and
pays for items such as calculators, office furniture and computer components.
Preliminary Budget • Police — 23
Accoiint 410 Professional Services - This line accounts for contracts to suppress graffiti and gang
activities.
Account 490Miscellaneous - The majority of funds in this account are used for registration fees for
participation in conferences, dues and subscriptions, and various uncategorized items.
Reneonex - RexenopsconsisLofRecoveryAcLUyrneL)isparaheGran1Progran\pass grants
from the County and other agencies, and the 2010 JAG grant.
SERVICE UNIT 131 - PROSECUTION
This service unit accounts for l FTE in the Legal Department that the dnig related
ci'iiries of the Narcotics unit. Revenue from seized and forfeited property is generated in this fund
froni the prosecution of these cases.
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 ° A Cono % Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Yt ^� [ w" BUDGET 2 TO 5 4 TO 5
Expenses
110 Salaries And Wages $0 g69699 $40,428 $69,699 552,013 1177 1177
200 Personnel Benefits 0 22,332 12 22,332 25,022 112.0 112/0
310 Offke And Operating Supplies 0 0 0 0 500 * "
400 Other Services And Charges Y
430 Transportation/Training 0 0 0 0 1,100 * *
490 Miscellaneous 0 0 0 0 ] * *
Total 0 0 0 0 7,850 * *
TOTAL EXPENDITURES - SERVICE UNIT 131 $0 $92,032 $52,637 592,032 5110,335 iyw 1199
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli ibUity for |ongepity'
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and uneniployrnent insurance of 25%; along with the normal roll-ups related
to base wage adjustrnents. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
SERVICE UNITS 699 - GENERAL REVENUES
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cnwo Y6Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y, a' [ oo BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance $0 $224 5297,944 9297944 5193,244 56.3 64.9
TOTAL REVENUES - SERVICE UNIT 699 $0 $224 $297944 5297944 3193.240 56.3 64.9
Revennes - The nurnhers shown are the beginning balance for the fund.
24 — Police • Preliminary Budget
CITY OF
POLICE
2011 PRELIMINARY BUDGET NARRATIVE
LAW AND JUSTICE CAPITAL - 333
POLICE CHIEF SAM GRANATO
DEFINITION
The City uses this fund to account for capital expenditures and grants relating to the law
enforcement mission of the Yakima Police Department and the Criminal Justice adjudication
mission of the City of Yakima Municipal Court.
The following service units comprise this department:
SERVICE UNIT 103 - CRIMINAL JUSTICE SALES TAX 0.3% INCREASE
SERVICE UNIT 1 1 1 - CRIME PREVENTION
SERVICE UNIT 518 - CAPITAL IMPROVEMENT
SERVICE UNIT 645 - INTERFUND DISTRIBUTION
SERVICE UNIT 699 - GENERAL REVENUES
BUDGET SUMMARY
DEPT 333 LAW AND JUSTICE CAPITAL FUND (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YE AR-END BUDGET 2 TO 5 4 TO 5
103 Criminal Justice Sales Tax .3% Inc 820,723 830,923 820,418 8 812,000 38.8 47.7
111 Crime Prevention 843,233 470,680 340,395 518,056 332,099 70.6 64.1
124 Communications 0 500,001) 181,146 500,000 500,000 WO 0 100.1)
518 Capital Improvement 392,874 158,000 41,466 98,000 103,000 65.2 105.1
TOTAL EXPENDITURES 51,256,831 51,159,603 5583,425 51,141,230 8947,099 81.7 83.0
REVENUE SUMMARY BY SERVICE UNIT
103 Criminal Justice Sales Tax .3 ';..-i Inc $33,000 $25,000 $17,900 $25,000 $25,000 100.0 100.1)
111 Crime Prevention 712,937 349,035 120,181 337859 159,172 45.6 47.1
124 Communications 0 500,000 286,404 500,000 500,000 100.0 100.0
645 Interfund Distribution 261,957 161,000 116,937 161,000 161,000 100.)) 100.0
699 General Revenues 634,403 218,660 390,554 387,466 270 345 123.6
_, 69.8
TOTAL REVENUES 81,642,297 81,253,695 8931,976 81,411,325 51,115,517 89.0 70
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YE AR-END BUDGET 2 TO 5 TOTAL
300 Supplies 5118,297 5319,046 5160,237 5242,413 $119,099 37.3 12.6
41)0 Other Services and Charges 33,615 100,000 41,506 70,000 90,000 90.0 9.5
600 Capital Outlays 764,919 625,557 2 84,178 668,817 523,000 83.6 55.2
900 Interfund Payment for Services 340,000 115,000 97,505 160,000 215,1))))) 1870 22.7
TOTAL EXPENDITURES 51,256,831 81,159,603 5583,425 51,141,230 8947,099 81.7 100.0
Preliminary Budget • Police - 25
EXPLANATORY NARRATIVE
SERVICE UNIT 103 - CRIMINAL JUSTICE SALES TAX 0.3Y6 INCREASE
This service unit is used to sepai'ately track expenditures paid from the O.3% Ci'iininal Justice Sales
Tax Revenue that is allocated to the Law and Justice Capital Fund. See the Budget Forecast, Section
II, Revenue Trends for a more detailed explanation of this source of revenue.
(1) (2) ( (4) ( ( (
2010 2010 2010 2011 ° ACn^m %[nwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, ^x' F w" BUDGET 2 TO 5 4 TO 5
Expenses
350 Small Tools and Equipment 9]2 $30,923 820\418 $25 $12 38.8 47.7
640 Machinery and Equipment 7,853 0 0 U U * "
TOTAL EXPENDITURES - SERVICE UNIT 103 $2\723 $3n23 52\418 $25,174 $12.000 38.8 477
Revenues
JD) Taxes 533,000 825,000 $17,900 525,0 525y0) 100.0 l00.0
T0TAI. REVENUES - SERVICE UNIT 103 833,000 525,000 517900 $25,000 $25,000 lmlV 100.0
Account 350 Small Tools - This line covers office equi nen1andconq/nhprsh`rpabn|cars.
Revennes - Revenues corne froni the .3% Criniinal Justice Sales tax.
SERVICE UNIT IUU - CRIME PREVENTION
This service unit primarily accounts for the purchase of new patrol cars, equipment and technology
for police vehi les and special and technical equi n'en1nsedhySVVy\T.Thenearpa|soexppnddores
from grant funds for special projects or programs related to Crime Prevention.
(1) (2) ( (4) ( ( (
2010 2010 2010 2011 %Cnwo %Cowo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 Y, ^o'[wo BUDGET 2 m6 4m 5
Expenses
350 Small Tools and Equipment $105,427 $273.123 $125751 $202 $107,099 39.2 53.0
410 Professional Services 14,2 lNNV 3 o o 0/0 "
640 Machinery and Equipment 383,513 72.557 113,873 155,817 10,000 118 64
950 Fnte Opt Rental and Leases 34V0 115/00 97,505 160,0 215,00 187.0 134.4
TOTAL EXPENDITURES - SERVICE IJNIT 111 1E346468 5826360 8583,285 5876 $449,198 54.4 51.3
Revenues
310 Taxes 8414,617 $255 $85,397 $]20N00 $]20,000 471 100.0
330 1m,qgo"oounmn1K,,mumm 268,290 94,035 34,784 217,859 39,172 41.7 18.0
TOTAL REVENUES - SERVICE UNIT 111 8712 8349035 8120 8337,899 8159,172 45.6 47.1
/{Cconnt 350 Szno//Tbo/yundEYoip/nont- ThespbundsarposedLnpnrchaseeqni ment for patrol
cars, radios and equipment for officers, gear obtained with the JAG grants and foi' SWAT tactical
equipment.
26 - Police • Preliminary Budget
Account 410 Professional So,nicoy— hoprinryeacsLhi account was used for the justice Assistance
Grant. In 2011 thi grant will be used for Emphasis Patrols and will be accounted for in Fund 152 —
Police Grants as the expenditures are not capital in nature.
Account 648 Machinery and E9//ip/no//t— ThixaccounLvvasusedtoaccount(o/p/io/year
equipment purchases paid for by the COPS Technology 2008 grant and by various Justice Assistance
Grants. The 2011 budget reflects the final spend down of these prior year grants.
Account 950 Interfiind Operating Renta! and Leases — These funds support the replacernent of the
Police Department fleet. These funds will purchase approximately five fleet replacement vehicles in
2011. One addihonal Police vehicle will be pnrchased from he Transit btidget.
Revenues — Revenues consist of Cable TV Tax Revenue and private and federal grant reimbursement
for capital purchases.
SERVICE UNIT 124 — COMMUNICATIONS
This service unit was created to account for the Integrated Regional Public Safety SysL'ern (IPSS)
Project. As fiscal agent for the Pr iprt, the City will adininister the fund ing to plan, irnplernent and
manage a common communications and records management system for the Yakima Consortium
for Regional Public Safety (YAKCORPS). Funding for the Project consists prirnarily of Federal
Eat Grants administered by the Department of Justice COPS Office. See the Finance Director's
message for more information about the IPSS project.
( ( ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo %[nno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, m+ [ nn BUDGET 2 m5 4 m 5
Expenses
640 Machinery and Equipment $0 S500,000 $101 $500 $500V00 100.0 lm)/)
TOTAL EXPENDITURES 'SERVICE UNIT 111 $0 $500000 $181 $500000 $500,000 100 o iVu
Revenues
330 Intergovernmental Revenues $0 5500\000 $286,404 $500 $500 100]0 100/)
TOTAL REVENUES - SERVICE UNIT 111 $0 55\00 $286,404 $50,000 $5V ImV/ lmV/
Account 648 Machinery and Equipment — Capitalized technology, software, project implementation
costs and equi nenL related to the IPSS Project are accounted for in this line.
Revenues — Revenues consist of federal and pass-through grant reimbursement for the IPSS Project.
Preliminary Budget • Police — 27
SERVICE UNIT 518 - CAPITAL IMPROVEMENT
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/3012010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
310 Office and Operating Supplies 50 $15,000 $14,069 515,000 80 0.0 0.0
400 Other Services and Charges
410 Professional Services 3,234 65,000 14,490 45,000 65,000 100.0 144.4
480 Repairs and Maintenance 16,087 25,000 13,103 25,000 25,000 100.0 100.0
Total 19,321 90,000 27,593 70,000 90,000 100.0 128.6
600 Capital Outlays
610 Land 347,968 0 0 0 0 * *
620 Buildings 0 3,000 0 3,000 3,000 100.0 100.0
640 Machinery and Equipment 30,585 50,000 0 10,1)00 10,000 20.0 100.0
Total 373,553 53,000 0 13,000 13,000 24.5 100.0
TOTAL EXPENDITURES - SERVICE UNIT 518 5392,874 5158,00)) $41,661 598,000 5103,001) 65.2 105.1
Account 310 Office and Operating Supplies - This account was used to purchase special energy
efficient street lights.
Account 410 Professional Services - Security upgrades to the Law and Justice Center were paid
from this account.
Account 480 Repairs and Maintenance - This account contains maintenance contracts and direct
repair costs for equipment in the Law and Justice Center.
Account 620 Buildings - This line funds a contingency for building repairs.
Account 640 Machinery and Equipment - This line item contains expenses for capital machinery
and equipment.
SERVICE UNITS 645 AND 699 - REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
390 Other Financing Sources 5261,957 5161,000 8116,937 5161,000 5161,000 100 (1) 100.0
TOTAL REVENUES - SERVICE UNIT 645 8261,957 $161,000 5116,937 8161,000 8161,001) 100.0 100.0
Revenues
270 Beginning Balance 8631,403 5215,660 5385,466 8385,466 5270,095 125.2 70.1
360 Miscellaneous Revenues 3,00)) 3,00)) 0 2,000 250 8.3 12.5
39)) Other Financing Sources 0 0 5,088 0 0 * *
TOTAL REVENUES - SERVICE UNIT 699 $634,403 $218,660 $390,554 5387,466 $270,345 123.6 69.8
Revenues - Revenues consist of lnterfund transfers and Beginning Fund Balances.
28 - Police • Preliminary Budget
Fire
032 Fire
150 Emergency Services
151 Public Safety Communications
332 Fire Capital
FIRE
2010 Budgeted Staffing Levels
C. HINES
fire Chief
121.00 Positions
L C. MENDOZA R. MANTEY
Administrative Assistant l Secretary 11
J
B. STEWART D. WILLSON W. WANTLAND* '")
Deputy Chief Deputy Chief PUBLIC SAFETY
Operations /Logistics I Support Services Communications Manager
75.00 Positions /3 Shifts 4.00 Positions 34.00 Positions
Fire • EMS • Equipment Strategic Planning Dispatch
Special Operations / Logistics Accreditation 9 -1 -1 Call Taking
Vehicle Maintenance Budgeting Communications
Info Systems Purchasing Electronic Equipment
Internal Affairs Construction and
Community Risk Repairs
T SEVIGNY'1 T raining Supervision
A. CASTILLEJA Safety Administration
M. COLE I Investigations
Operations Battalion Chiefs C odes Interface
Fire Marshall
Fire Suppression • EMS Responses Reserve Force (12)
L HazMat Responses
Disaster Planning
Emergency Preparedness
Resource Scheduling — J J
1
POLICE DEPARTMENT
* Shared administrative authority of the Public Safety Communications Division between Police Chief and Fire Chief
CITY m)
FIRE
2011 FRELIMINARY BUDGET NARRATIVE
FIRE - 032
GENERAL FUND
FIRE CHIEF C»mAmmeHINua
DEFINITION
The Fire Department has the responsibility for the protection of lives and property from loss due
to fire, emergency medical response, and all other emergency events that occur in the City with the
exception of Iaw enforcement. Additionally, the Departrnent provides fire and irijury
public education progranis designed ned to educate the citizens about the hazards of fire, emergency
fire extinguishing and evaluation methods, disaster preplanning, and general community
preparedness. The Fire Department tracks National Incident Management System (N|N3F)
compliance activities with City employees and departments.
To accomplish these responsibilities in the rnost efficient and productive inannei the Department
has a staff of career and reserve employees strategically located at Fire Stations throughout the
comonu/uty.
The Fire Department has the following service units:
SERVICE UNIT 121 — &omumm
SERVICE UNIT 122 — SUPPRESSION
SERVICE UNIT 123 — INVESTIGATION
SERVICE UNIT 125 — TRAINING
SERVICE UNIT 129 — ADMINISTRATION
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
AUXILIARY ACTUAL BUDGET BUDGET
Fire 438 420 441
Rupture/Explosions 8 8 8
Hazardous Condition 162 130 137
Service Call 465 490 515
Goud Intent (response to report of fire / other hazardoiis conthtions) 871 940 987
False Call 587 500 609
Other (miscellaneous request for service) 16 16 17
EMS/ Rescue 7190 7500 7,875
INVESTIGATION
uvenile Fire Setter Counseling 41 8 8
Investigate and Deterrnine the Cause of the Fires 340 214 220
Accelerant Detection Canine Utilizations (started l/l/o5) 68 17 0
• Stmctum/Fires - Stmcbrefiresusually require four or more companies per response.
• 8tAerfimes- huludesvcNck\abzmftmdsideV{stmcture8res,andgrass8res.
• Hazardous Conditions - Include liquid syiUs hazardous inaterial Ieaks, spills or incidents.
• Electrical Hazards - Events haI pose i'isk o heafth and welfare of people, pi'operty or
environment.
• Service Call - Includes such alarms as smell of smoke, CO alarms sounding, assisting
invalids, Iock-outs and various other calls not requiring a "lights andsiren''en'ergency
response.
• Automatic Alarms - Alarms from on-site monitoring systems.
• Other Emergencies - Calls that are unique in nature that are not able to be categorized.
• EIVISfRescue - Consist of all types of medical and h'anmatic injury calls, inchiding: cardiac
difficulties and arrest, breathing difficulties and arrest, vehicles accidents, and varied
technical rescue services.
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1180 Fire Chief 1.00 1.00 1.00
02 Firefighter") 57.0 57.0 51/0
6323 Fire Lieutenant (Shift 12110 12110 12110
6325 Fire Captain (Shift) 6.00 6.00 6.00
6344 Assistant Fire Marshal '`` 0.00 0.00 0.00
6327 Battalion Chief (Shift) 3.00 3.00 3.00
6343 Deputy Fire Marshal 1.00 1.00 1.00
6351 Fire Training Supervisor 1.00 1.00 1.00
6357 Fii'e Training Assistant 1.00 1.00 1.00
6380 Deputy Fire CI'iief 2/0 2/0 2/0
6441 Secretary II") 1.00 1.00 00
8230 Maintenance Mechanic 1.00 1.00 1.00
16101 Administrative Assistant * the Fire Chief l/m l/m l/m
TOTAL PERSONNEL m 87.00 87.00 80.00
(1) UnFunded for 2011 due to budget constraints.
(2) The Assistant Fire Marshal position is currently fiiled in the Fire Departnient (032) with ^ Police Officer and Funded by the Fire
Department (032).
(3) 8.00FT6', funded by Emergency Services (l5V.
BUDGET SUMMARY
DEPT 032 FIRE (1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo % Cono
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY B SERVICE IJNIT Acmm B"ooET 9/30/2010 YEAR-END BUDGET � m � 4 ,o S
121 Fire Auxiliary 516,437 $10,900 $4 $10n00 $10n00 100.0 lNx`
122 Fire Suppression Z891,605 7,8,562 5,88,946 7,992,794 7517,144 94.8 *U
123 Fire Investigation 149,791 161.138 111373 148,323 15NO3 9I3 11.4
125 Fire Training 295,480 334 230,475 316,690 302,377 90.3 95.5
129 Administration 710V8o 713,071 544,396 705,043 648,878 91.0 92/0
TOTAL EXPENDITURES $9,063,500 �14S,439 �774,980 59,173,749 58,629,702 94.3 94.1
2- Fire • Preliminary Budget
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cmm Y6
I009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL n000a yvsmzn|n r,�'cwo BUDGET 2 TO 5 TOTAL
NV Salaries and Wages S6,937,373 $6,960\065 35,138,761 $7005,872 $6,548,S29 94.1 75.9
200 Personnel Benefits 1 ] 1 1 ] 957 176
SUB-TOTAL SALARIES AND BENEFITS 0,470,488 8,544,233 6,322,563 8,576,564 8,064148 94.4 015
300 Supplies 299,996 239 182 252 225,600 94] 2.6
400 Other Services and Charges 234,563 260,895 166,132 241,109 233,377 89.5 2.7
5o0h`,*g^vSr,.n/ Other h`tr,fxod 0 lUo 0 100 100 100/0 0.0
900 lnterfund Payment for Services 98,453 103 103,376 103,376 106,477 103.0 12
TOTAL EXPENDITURES 89,063,311 Sy148,439 S6,774,9m0 39,173,749 38,629,702 943 lVKV
EXPLANATORY NARRATIVE
The Department provides service in a wide variety of areas such as Fire Suppression, Public Fire
Prevention Education, Injury Prevention Education, Hazardous Materials Response, Basic Life
Support Emergency Medical Response, Disaster Planning, Aircraft Fire and Rescue Response, Cave-
in/Building Collapse Rescue, Fire Investi ation, Arson Detection Canine, Confined Space Rescue,
High and Low Angle Rescue, Incident Command, and Involvement in Community Projects. Each
of these services requires extensive education and training on a continuous basis fot' our personnel.
The majority of the training is being done by personnel in-house; however, to provide up-to-date
and state-of-the-art training, it necessitates that we send our personnel to some outside training
programs |o maintain a high hve|ofprobzssionaUsnn. This year the Departnwnt will continue to
focus on expanding our training center education activities. This will provide on-site training for
our personnel using statewide and national experts in the related fields.
The Depai'tmenthas devoted a large percentage of available ti'aini funds toward state and
federally mandated training for structured Firefighter training, specialized rescue, Emergency
Medical certification, hazardous materials response, Incident Command and National Incident
Management System (N|NJS)training.
The equi mentrep|acennentreservevvithinthePireCapita|Pundvvasestab|ishedano/nbero[years
ago, and has provided the Fire Department with the ability to replace equipment without a major
impact on the General Fund or a need to pursue bondi revenue. The fund was set up usi the
City code provisions, which established a structured method for building equipment rey|acemerd
reserves. 11 is based on the estirnated Iife, saivage value, inflation, and the original inal cost of the
major Fire Department rolling stock. In 2011, the funding of this account is from the Eiriergency
Services Fund; contribution from the General Fund continues to be eliminated again this year
due to budget constraint. This level of funding is barely adequate to provide enough i'evenue to
meet the immediate apparatus replacement replacernent needs that exist today. Future apparatus, facilities and
equipment needs are not addressable with this level of fun
SERVICE UNIT 121 — AUXILIARY ................................................................................DEPUTY FIRE CHIEF DAVE WILSON
The "Yakima Fire Reserves" play a vital role in the success of the Yakirna Fire Department. These
dedicated citizens serve in one of three branches: Emergency Operations, Public Education and
Chaplaincy.
The Operations branch responds to major pmergenciesinAbSuppnd90and provides
rehabilitation to the firefighters. This includes monitoring vital signs, rehydration and mitigating
the effect that t envirorninent has on thern. In addition, the reserves are tasked with refilling our
self-contained breathing apparatus (SCBA) bottles and assisting with disaster relief efforts.
The Public Education branch visits schools, fairs ai'id various public eveifls to promote fire safety
and education. They have been very successful by utilizing puppets, "Sparky," and a variety of
brochures and pamphlets.
The Chaplaincy branch pi'ovides counseli , crisis intervention at emergency scenes and is a key
member of our Critical Incident Stress Debriefing ([|S[)) team.
The Reserve Program has developed a core of dedicated volunteers, who truly have a passion to
serve their fellow citizens. Last year, they contributed well over 2,650 hours of fire ground and
community service. This program is expandi in scope, without expanding the budget. Projects
such car washes and yardya|es were entirely developed by the Fire Department Reserves. These
programs generate income to the program that allows it to expand without affecting the city
budget. These income generating programs also help fund public education programs, smoke
detector programs, etc.
( ( ( ( ( ( (
2010 2010 2010 2011 %[owo %Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 m6 4 m5
Expenses
28) Clothing and Miscellaneous $1 $1,600 $) $1'60) 81 1000 100.0
350 Small Tools and Equipment 5,040 1 577 1.500 1.500 100U) 1000
40)) Other Services and Charges
410 Professional Services 40 50 511 500 800 lUxo lom)
480 Repaii's and Maintenance 500 0 500 500 100.0 100.0
490 Miscellaneous 1,401 1,500 0 1 1 100.0 100.0
4N0 Reserve Firefighters 7,644 5 3 5,000 5,000 100.0 100.0
Total 9,520 7,800 4,262 7,*00 7,*10 100.0 WO
TOTAL EXPENDITURES — SERVICE UNIT 121 916,437 910,900 84,789 810,900 810Y00 100.0 NkV
Account 280 Clothing and Miscellaneoiis — Items paid for from this account include sweat shirts
and jackets used on emergency scenes.
Account 350 Small Tools and Eqnipnient — This account is used fot' equipment replaceinent
asneeded(ip,sn'nkedehecLnrs,h|nndpressore(HP)ouf6sreUecLhesa0e|yvpsLs,poppeLsand
sports drinks.) The Reserve's applied for, and were awarded grant money which accounts for the
additional funding in 2010.
Account 41OProfessional Services — This accoiint provides for background checks on Reserve
candidates. Thehndisuxedso/neyeare/no/e than othei's depending on new i'eserve candidate
applications.
Account 480 Repairs cind Maintenc,nce — This account is for repairing the portable generator, BP
cuffs, portable prOpane heaters, air truck and the Race Street station.
4— Fire • Preliminary Budget
Accoiint 490 Miscellaneous - This fund pays for Association dues, bookseeminars,cbssesand
Ernergency Medical Technician (EMT) tuitions,
Account 4R0 Reserve Firefighters - This fund is for compensation of costs incurred by reserves
responding to emergencies and performing public services. The reserves aie paid a small amount
per inciden to help offseL the costs of gas money that they incui' di'iving to the fire station fi'oin
their homes for volunteer work for the city. This compensation is paid on a quarterly basis.
SERVICE UNIT U22 SUPPRESSION ............................................................................. DEPUTY FIRE CHIEF BOB STEWART
The mission of this service tinit is to professionally and expeditio control and mitigate incidents
resulting from fires, medical emergencies, natural and man-made disasters, hazardous materials
incidents, and other related incidents; to minimize suffering and loss of life and property; and to
protect the environnient.
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Cnwo ° A Cono
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 �» x' [ nu BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $5,690,816 85,679,593 $4,227,147 $5,685,248 $5,339,317 94.0 93.9
120 Overtime 381,286 327,371 294,436 386,50 316,50 96.7 81.9
130 5pcdni|'ny 36,334 36,384 27,875 36,384 37790 103.9 1039
l40 Retirement/Termination Co,b^ut 31 1000 0 ]03 103,000 ]m x/ l00 0
Total 6,140,288 6,146,348 4,549,499 6,211 5,796,607 94.3 93.3
20 [com`oriDrorh,s
200 Personnel Benefits 1 1 ] 1,343,710 ] 96.8 96.8
280 Clothing and Miscellaneous 08,661 103,000 60,570 90,100 90,100 87.5 00.0
Total 1,394 1'446 1 1,433'810 1 96] 970
300 Supplies
310 Office and Operating Supplies 129,41 95,50 82,89 105,00 88,50 92.7 84.3
320 Fuel Consumed 60,21 52,391 53,017 75,00 75,000 143.2 100.0
350 Small Tools and Equipment 27,307 29,500 14,679 24 24 83.1 lVKV
Total 216,927 177391 150,594 204500 188,000 106.0 919
400 Other Services and Charge
410 Professional Services 5,221 3,667 3,678 3,667 1,000 27.3 27.3
420 Communications 5,920 4,937 3,245 5,077 4,937 100.0 972
450 Operating Rentals and Leases 94 1,000 570 1,000 1,000 100 0 muV
470 Public Utility Services ]01 103 68 ]09,007 112 108.4 103.1
480 Repairs and Maintenance 24,126 32,000 73,978 15,000 15,000 fm 00.0
490 Miscellaneous 3,090 12 4,058 9,500 7,100 56a 74.7
Total 14V50 I57821 103,952 143,251 141 89.6 987
53) State /County Taxes mid Anseom/mm o l'm 0 100 lN) 10m 100.0
TOTAL EXPENDITURES - SERVICE UNIT 122 �891,605 57;92ti,562 �880,946 $7,992,794 $7,517,144 94.8 94.1
Revenues
330 Intergovernmental Revenues $04 835,871 $57000 $62 80 U/` 0.0
340 Charges For Goods And Services 16545 0 404 V V * *
360 Miscellaneous Revenues 285 V 899 300 0 * 0.0
TOTAL REVENUES - SERVICE UNIT 122 $221 $35,871 $58,303 $63,171 $u 0.0 0.0
Acconnt 110 Salaries and Wages — In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments nr eligibility for|ongevhy. The exceptions to the salary
freeze are those employees operating under the Law Enforcement Officers and Fire Fighters
(LB[}PP). The LEOFF Iaboi agreernent is cui'rently in negotiations for 2010,
Account 120 Overtime — The overtime budget is primarily driven by the need to maintain daily
minimum shift staffing levels and for emergency call - back of off-duty personnel during large scale
incidents.
Account 130 Special Pay — This account provides for stipends and special pays which include pay
differentials for MSA Technician, Technical Rescue Team member, Investigator, and Hazard Material
Technician.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for
medical insurance of about 10%, and unemployment insurance of 25%; along with the normal
roll-ups related to base wage adjustments. Dental insurance was reduced by (3.8%), and workers'
compensation by (12%). The State's Public Employees' Retirement System (iF{lPP)contributions
were unchanged.
Account 280 Clothing and Miscellaneous — This account provides for the purchase and maintenance
of Personal Protective Equipment (PPE), turnouts and uniforms, and also funds physical exams fot'
newly hired members and those ineiibers ovei' the age of thui'ty-five.
Account 310 Office and Operating Supplies — The majority of this line item funds the repair and
maintenance of emergency vehicles (fire engines and Iadder trucks). In addition, this account is
used to fund supplies for the fire stations, traini center, administration offices and maintenance
facility.
Account 320 Fuel Consumed— This account provides for the purchase of diesel fuel and gasoline
utilized by the Fire Department vehicles.
Account 350 Small Tools and Equipment — This account provides for the purchase of a variety of
tools and equipment for fire station facilities and fire apparatus. In addition, this account provides
the funds needed to maintain facility appliances and furnishings. Examples ofitems under this
account are Thermal Imaging Cameras (TIC), axes, vapor/gas monitors, safety vests, drills, lights,
traffic cones, seat belt cutters, rubbish hooks, flashlights, ladder belts, nozzles, hose, vacuum
cleaners, batteries, axe belts, caineras, tarps, ovens, chairs, etc.
Account 410 Professional Services — This is a pass-through account used as a contribution to 4th of
July Cominittee for the aiinual fii'eworks display
Account 420 Communications — This account provides for telephone and wireless communication
costs.
Account 450 Operating Rentals and Leases — This account funds the rental of the propane tanks located
at the fire stations to fuel the emergency backup generators and the training tower bum room.
Account 47D Public Utility Services — This account funds the eIectricit\ natural gas, watei sewer,
stormwater and irrigation costs for all Fire Department facilities.
Acconnt 480 Repairs and Maintenance — Thi R & M account provides fundi for eq i n/cniand
facility repairs, pest control, pagi services, carpet cleaning, apparatus bay door rnaintenance,
vehicle exhaust capture systems, sprinkler system check valve tests, etc.
Account 490 Miscellaneous — Thisacco/nLkx]sh/ihons/regisLrahonshortraid\gconhere/^ces,
classes, and serninars. In addition, thi account is used to pay dues to professional organizations
and subscriptions bzrpoobzssiona|UhpraLoreasvveUasb/ndi promotional exams.
Account 538 State / County Taxes — This account is used to fund sales tax remitted directly to the
State when vendors do not include sales tax in their products cost.
Revenues — Consist of revenues from fire protection services (other governmental agencies).
SERVICE UNIT 123 — INVESTIGATION ......................................................................... DEPUTY FIRE CHIEF DAVE WILLSON
This service unit is responsible for determining the origin and cause of all fires and explosions
occurring within the City, and identifying criminal acts as related to the incidence of fire. The goal
of this service unit is to determine accurately the cause of fires and gather evidence and prosecution
of persons guilty of arson, as well as facts and information that may be pertinent to protect failure
and safety concerns. Investigations lead to claims and restitution for all fires (accidental and
intentional). Subrogation and insurance restitution has expanded the role of fire investi ahnn. To
increase efficiency and be more cost effective, the YFD utilizes "shift investigators". This allows
Firefighters that are already on duty, assigned to a fire engine, to investigate a significant number of
fires. This takes a tremendous workload off of our two day investigators while reducing overtime
costs.
In April of 2006 Yakima Fire Department instituted a pilot program, which involves assigning an
YPD Detective as a fire investigator. This program has been successful beyond our expectations.
The prograrn had a sunset date of April 2009. We successfully came to an agreement to extend this
program.
This unit is also responsible for the delivery of the Juvenile Fire Stopper Program, Public Safety
Education and Media Relations in the City. Additionally, this uni performs background checks Vn
new hires, conducts special internal investi ations for the department, and issues public disclosure
releases as per applicable RCW.
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YE AR-END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages 575,147 578,875 858,305 $78,875 579,953 101.4 101.4
120 Overtime 16,505 23,000 13,720 15,000 15,000 65.2 100.0
130 Special Pay 25,176 23,933 18,657 23,933 23,957 100.1 100.1
Total 116,828 125,808 90,682 117808 118,910 94.5 100.9
200 Personnel Benefits 25,470 20,081 20,368 20,266 21,245 105.8 104.8
300 Supplies
310 Office and Operating Supplies 886 2,000 0 2,000 2,000 100.0 100.0
350 Small Tools and Equipment 3,353 4,600 429 4,600 4,600 100.0 100.0
Total 4,239 6,600 429 6,600 6,600 100.0 100.0
400 Other Services and Charges
410 Professional Services 225 1,200 2,394 1,200 1,200 100.0 100.0
420 Communications 254 1,048 116 1,048 1,048 100.0 100.0
430 Transportation / Training 1,157 2,500 0 500 500 20.0 100.0
490 Miscellaneous 1,619 3,900 385 900 900 23.1 100 .0
Total 3,255 8,648 2,895 3,648 3,648 42.2 100.0
TOTAL EXPENDITURES - SERVICE UNIT 123 S149,791 $161,138 $114,373 $148,323 $150,403 93.3 101.4
Revenues
330 Intergovernmental Revenues 51,360 85,600 8324 $1,000 51,000 17.9 100.0
340 Charges for Goods and Services 100 500 0 500 501) 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 123 51,461 56,100 5324 51,50)) 51,500 24.6 100.0
Account 110 Salaries and Wages - In accordance W i th management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity. The exceptions to the salary
freeze are those employees operating under the Law Enforcement Officers and Fire Fighters
(LEOFF). The LEOFF labor agreement is currently in negotiation for 2010.
Account 120 Overtime - Overtime in this service unit is primarily due to emergency scene callback,
investigations or courtroom proceedings.
Account 130 Special Pay - This money is to provide the "stipend" or skill pay for the shift fire
investigators.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for
medical insurance of about 10%, and unemployment insurance of 25%; along with the normal
roll-ups related to - base wage adjustments. Dental insurance was reduced by (3.8%), and workers'
compensation by (12%). The State's Public Employees' Retirement System (LEOFF) contributions
were unchanged.
Account 310 Office and Operating Supplies - This account provides for evidence kits, property
room equipment, disposable cameras and film development.
8- Fire • Preliminary Budget
Account 350 Small Tools and Equipment - This account provides for digital carneras, saw blades,
weapons vault power converters and arnmunition.
Account 410 Professional Services - This account is iitilized to cover expenses associated with
co/x]uctingbackvrou/x]inmesti Lionxh//h/e0ghie/candida(esaewe||aedeon'dutyPo|yXmph
Technician at YPD.
Account 420 Communications - This line item provides a cellular phone for the fire investigator.
Account 430 TransportationlTraining - This account provides for classes on Interrogation
techniques and K-9 training classes.
Account 490 Miscellaneous - This account provides for Association dues, continuing education
seminars, subscriptions andoegisLrahonfeps(nrc|asses.
Revenues - Revenues consist of investigation fees from other governmental agencies (i.e. Yakima
County).
SERVICE UNIT 125 - Txmw/wa-'..-...-...-..-'..-...-...-..-'..-...-...-..-'..-...-...-..-' DEPUTY FIRE CHIEF DAVE WILLSON
The purpose of this service uni is to provide developrnent and coordination of all education, tra rnng
and certification prograins for the Fire Departrnent. The division added a Council approved Trai
Lieutenant position in 2003, which is funded in part by pass-through YV-Tech funds. Five major
areas of activity exist within the Training Division of the Department; (1) fire suppression training,
( emergency medical training, (3) special operations training (hazardous materials, terrorism
mitigation and tactical rescue), and (4) fire investi tion trai and (5) recrui acaderny trai
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cono % Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 Y, ^�[wo BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries And Wages
110 Salaries And Wages 320,747 31*,933 047106 $1*N33 320E711 V lmw
120 Overtime 10,494 16,0 6496 9,000 9,000 m» 100.0
130 Special Pay 2,175 5,67 1.054 5,607 4,202 74.9 74.9
140 Retirement / Termination [nobmm 0 2 2 4,265 2,000 100.0 *6.9
Total 213,415 223,540 156,01 217,805 215,912 96.6 99l
200 Personnel Benefits 32,699 34 25,992 34,330 37,410 109.0 ]V.N
300 Supplies
310 Office And Operating Supplies 15,574 37,844 22,720 25,500 15,000 39.6 5S.S
350 Small Tools And Equipment 298 1 142 1 1 100.0 100.0
Total 15,872 39,344 22,962 27,00 1650 41.9 0]
40 Other Services And Charges
410 Professional Services 25,542 28,000 19,48 29V0 29,0 KkN 1000
420 Communications 634 655 289 655 655 100.0 100.0
490 Miscellaneous 7,317 8y01 5,241 9,900 7� «so 43.8
Total 33,494 37,555 25,010 I7,555 32,555 96.7 96.7
TOTAL Emcwvnvm, - ucmxEown 125 3295,480 3334,769 3230,475 3}]6,690 3}02,}77 90.3 95.5
Revenues
330 Intergovernmental Revenues 387,707 $86 S50,038 $83 383,000 96.5 BM V
360 Miscellaneous Revenues 0 16S44 16S44 16,S44 U N/ m)
TOTAL REVENUES - SERVICE UNIT 125 $87,707 S102,882 $66,8S2 S99,844 $33,000 8%7 83]
Account 110 Salaries and Wages — hnaccnrdancevvhhmanagementdbec|ive salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility h`r|ongpvity The exceptions to the salary
freeze are those employees operating under the Law Enforcement Officers and Fire Fighters
(LEOFF). The LEOFF labor agreernenl is in negolialions for 2010.
Account 120 Overtime — This account provides for off-duty rnandated training, such as ARFF,
HazMat Team and Recruit Fire Acaderny instructors.
Accoiint 130 Specia! Pay — This accounl funds the special pay/skills slipends 6o/hainingo[0ce/s
lhat are also ineinbers of the |1azK1at Team, Technical Rescue Team, MSA Technicians, orInvestiga-
tors.
Account 24U Retirement /Termination Cushoot— This account is used 10 cover retirernent
cashouts.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for
medical insurance of about 10%, and unemployment insurance of 25%; along with the normal
roll-ups related to base wage adjustrnents. Dental insurance was reduced by (S.8YQ, and workers'
compensation by (12%). The State's Public Employees' Retirement System (LEOFF) contributions
were unchanged.
Acconnt 310 Office and Operati Supplies — This account provides public education supplies, bro'
chures,senxo/kitekrrLhet/ahni/\g tower burn room, entrance exam costs, instructor manuals, dry
erase hoards, canine rnasks, foil badges, huilding, outside sound system, lurnher, concrete, etc.
Account 350 Sinall Too!s and Eqnipinent — This account funds equipment ment such as printers, storage
racks for training supplies.
Account 41OProfessional Services — This account provides for thpTri-Connty HazMat Team fee,
/\RFP training requirements, outside instructors and cadet instructor requirernents, and all schools
and classes by Yakima Firefighters.
Account 420 Communications — This accounl is use to provide NesLe|/teUu|a/ communications Lo
our emergency responders.
Account 490 Miscellaneous — This line item provides fitness equipment, h/e|6orAoptraining, per-
mit fees, dues, subscri tions, tuitions.
Revennes — Reveniie consist of fire Iraining program fees.
SERVICE UNIT 129 — ADMINISTRATION
10 — Fire • Preliminary Budget
The purpose of this service unit is to plan, direct, control, and coordinate all operations of the Fire
Department. The goal of thi division is to acc planning, control, and coordination of all the
programs and services of the Fire Department in the most efficient and cost effective manner.
( ( ( ( ( ( (
2010 2010 2010 2011 % [nno % Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 �a � [ no BUDGET 2 TO 5 4 w 5
Expenses
100 Salaries And Wages
110 Salaries And Wages 545y 9460868 $341 8455,626 8413,900 89.8 908
120 Overtime 3 3 675 3 3,;00 ]m x/ 100 0
Mm Retirement/Termination [o,b^m 4,139 0 V V 0 * *
Total 466,842 464,368 342,010 4511,126 417400 899 909
200 Personnel Benefits 78 81 60.501 80,686 64,046 78.8 rv^
JV/ Office And Operating Supplies 17918 15/000 8,497 13 I3,00 86.7 lVKV
00) Other Services And Charge
410 Professional Services 3,444 2 751 7,50 2,5 100.0 100.0
420 Communications 24,211 25,691 19,192 24,575 24,575 95.7 1000
430 Transportation / Training l'\»N 12 3,416 12 12,280 lVKV lVKV
45u Operating Rentals And Leases o 700 43 700 700 WO 0 muV
480 Repairs And Maintenance 2 2 702 2 2,9() 100.0 100.0
4110 Miscellaneous 6,972 5,000 5,909 5,900 5,000 00.0 84.8
Total 48 49,071 30 48,855 47,955 97.7 98.2
960 1ut,,h/od Insurance Services 98,453 103,376 103 103 106,477 103.0 103.0
TOTAL Emcw"nom` - ucmxc UNIT 129 8710,1e8 8713/071 8544396 $705/43 8648 91/0 92.0
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozpn" for the 2011budget. Minor changes in the salary accotints may occur because of an
individual employee's merit adjustments oreligibility for longevity. The exceptions to the salary
freeze are those employees opera|i under the Law Enforcement Officers and Fire Fighters
(LEOFF). The LEOFF labor agreement is in negotiations for 2010.
Account 120 Overtime - This line item is maintained to fund the overtime caused by Chief
Officers respondi to State Mobilization ernergencies; these costs are i'eirnbursed by the State of
Washington to the City.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for
medical insurance of about 10%, and unemployment insurance of 25u/o; along with the normal
roll-ups related to base wage adjustments. Dental insurance was reduced by (3.8'/0), and workers'
compensation by (12X). The State's Public Employees' Retirement System (LEOFF) contributions
were unchanged.
Account 310 Office and Operating Sopp/ies - This account includes the print shop expenses, postal
costs, identification cards, flags, office equipment supplies, etc. for the entire Fire Department.
Account 410 Professional Services - This line item includes negotiation consultants and legal
adv isors.
Acconnt 420 Co/n/no/z/cu/iony- provides for wireless communication costs, telephone
services and postage.
Preliminary Budget • Fire - 11
Account 43O Transportation /Training — This account covers the transportation and lodgi costs
incurred by all departrnent ernployees' attendance at conferences, seminars, and rneetings that
require out-of-tow'nvenues.
Account 450 Operating Rentals and Leases — This account is available for incidental rentals of
various types of equi n'en1.
Account 480 Repairs and Maintenance — This account is utilized for copy machine, fax machine
and repair costs.
Account 490 Miscellaneous — This account is for conference and seminar registrations, tuitions,
printing, dues, subscri tionsandpromo|inna|exanos.
Account 960 Inteifund Insurance Services — This expense is this service unit's share of the risk
management fund.
12 Fire • Preliminary Budget
CITY m )(T .- A l /Nu
FIRE
2011 FRELIMINARY BUDGET NARRATIVE
EMERGENCY SERVICES - 150
FIRE CHIEF CHARLIE HINES
DEPUTY FIRE CHIEF DAVE WILLSON
DEFINITION
The Emergency Services Fund was created to account for the EMS Levy resources received by
the City of Yakima. These resources may be used for operation and support in the provision of
Emergency Medical Services to the citizens of Yakima and to those citizens that are visiting within
the City lirnits and in need of assistance, This fund provides state required eniergency medical
training for Emergency Medical Technicians, emergency medical supplies and technical rescue tools
and equi n'en1.
The Einei'gency Services Depai'tiient has the foliowing service units:
SERVICE UNIT 122 — FIRE SUPPRESSION
SERVICE UNIT 126 — EMERGENCY SERVICES
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
SERVICE UNIT 699 — GENERAL REVENUES
Authorized Personnel is found in he Fire Depai'inenL
Performance Statistics are found in the Fire Department.
BUDGET SUMMARY
DEPT 150 EMERGENCY SERVICES (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cnno %[ono
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY B SERVICE UNIT ACTUAL BUDGET 9/3V/20|0 Ymx [ nn BUDGET 2 TO 5 4 TO 5
122 Fire Suppression 5705,922 9702 5510,563 9719,740 5727,246 10I5 101.0
126 Emergency Services 335,816 2$2 216 262,830 264,340 93.6 100.6
645 1mofuod0,uUbmiou ]25,(00 125,000 62,500 125,000 100,000 80.0 oun
TOTAL EXPENDITURES $1 51 5789\544 51'107579 91 98.3 v8.6
REVENUE SUMMARY BY SERVICE UNIT
699 General Revenues $1 $1 $704 51 $1.164,212 lUxl 101.1
TOTAL REVENUES 51.23\117 51,163,428 5704,290 81,151,315 $1J64,212 lmD 101.1
Preliminary Budget • Fire — 13
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages $698,458 $686,074 $494,146 $703,074 $704,657 102.7 64.6
200 Personnel Benefits 145,583 151,190 111,180 151,190 158,260 104.7 14.5
SUB -TOTAL SALARIES AND BENEFITS 844,041 837264 605,326 854,264 862,917 103.1 79.1
300 Supplies 34,435 31,000 24,689 31,000 31,000 100.0 2.8
400 Other Services and Charges 880 1,930 1,893 2,180 1,930 100.0 0.2
500 Intergov Srvcs / Other Interfund 173,205 125,000 62,500 125,000 100,000 80.0 9.2
900 Interfund Payment for Services 114,177 115,135 95,135 95,135 95,739 83.2 8.8
TOTAL EXPENDITURES $1,166,738 $1,110,329 $745,990 $1,107,579 $1,091,586 -1.7% 100%
EXPLANATORY NARRATIVE
EMERGENCY SERVICES FUND FINANCIAL DATA
$1,400,000 - - $250,000
$1,200,000 - - $200,000
$1,000,000 - ,
$800,000 - - $150,000
$600,000 - - $100,000
$400,000 -
$200,000 - - $50,000
$0 $0
2006 2007 2008 2009 2010 2011
Actual Actual Actual Actual Estimate Projected
■ Revenues $958,683 $1,061,930 $1,046,508 $1,048,696 $1,087,936 $1,120,476
1l Expenditures $986,744 $1,019,761 $1,084,313 $1,166,738 $1,107,579 $1,091,586
Beg Bal $205,119 $177,058 $219,227 $181,422 $63,380 $43,737
-M-End Bal $177,058 $219,227 $181,422 $63,380 $43,737 $72,627
SERVICE UNIT 122 - FIRE SUPPRESSION
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $536,196 $531,507 $379,529 $531,507 $533,090 100.3 100.3
120 Overtime 36,458 27,000 30,197 40,000 40,000 148.2 100.0
130 Special Pay 5,568 5,621 4,175 5,621 5,621 100.0 100.0
140 Retirement / Termination Cashout 1,333 7,000 0 11,000 11,000 157.1 100.0
Total 579,554 571,128 413,901 588,128 589,712 103.3 100.3
200 Personnel Benefits 126,368 131,621 96,663 131,621 137534 104.5 104.5
TOTAL EXPENDITURES - SERVICE UNIT 122 $705,922 $702,749 $510,563 $719,749 $727,246 103.5 101.0
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
14 - Fire • Preliminary Budget
"frozen" for the 2011 budget. Minor changes in the salary accounts rnay occur because of an
individual employee's merit adjustrnents or eligibility for longevity. Wage freezes are not applicable
to members of the bargaining unit unless agreed upon in the labor agreement.
Account 120 Overtime - Overtime in this service unit is primarily due to manpower shortages.
Acconnt 130 Special Pny - This account funds the special pay/skills stipends ends for firefighters that
a|snarpneoohersofLhe|1azMaLTeaoo,Technica|RpscneTean,MSATechnicians,nrInvestigators.
Account 140 Retirement I Termination Cashout - This account is used to cover retirement cashouts
and holiday cash-outs aspermitted in the labor contract.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for
medical insurance of about 10%, and unemployment insurance of 25%; along with the normal
rolI-ups related to base wage adjustrnents. Dental insurance was reduced hy (3.04 and workers'
compensation by (12%). The State's Public Employees' Retirement System (LEOFF) contributions
were unchanged.
SERVICE UNIT 126 - EMERGENCY SERVICES
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo ° A Cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 Y, ^x' [ wo BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $105,645 $107,946 578,547 $17,946 $17,946 100.0 1000
120 Overtime 12,127 T/mx/ 1,698 700 700 100.0 lVKV
140 Krhrnxu`t/lennioahm`[a,hoot 1J32 0 0 0 U * "
Total ]]8,904 114946 80,245 114,946 ]]4,946 100.0 100.0
200 Personnel Benefits 19,215 ]`\569 14,517 19,569 20\725 1059 1059
300 Supplies
3N Office and Operating Supplies 25,200 25,000 18,868 25,000 2;,000 WO 0 muV
350 Small Tools and Equipment 9,235 6000 5,822 6,000 6,0( 100.0 100.0
Total 34,435 31 24,689 31.00 31.00) 100.0 100.0
40 Other Services and Charge
431) Transportation / Training o 930 0 930 930 100.0 lVKV
490 Miscellaneous MO l.'m 1,898 1 l 10m mm
Total 880 1,930 1,893 2,180 1,93) lWN 815
510 |mr,g",,o`mo`t Professional Ser 48,205 U 0 0 0 * *
9(8) Fnterhind l'ayrnent for Services
950 Intcrfnnd Opt Rental & Leases 95,000 9500 75,000 75,000 75,000 79.0 muV
960 1mo0/od Insurance Services ]9,]77 20,135 20,135 20,135 20,739 103.0 103.0
Total 114,177 115,135 95,135 95,135 95,739 83.2 00.0
TOTAL EXPENDITURES -SERVICE UNIT 126 5335,816 $282580 8216,4*0 8262,830 $264,340 93.6 100.6
AcConnt ]]0 Su/u,ioyoodWzgnm- |naccordancevvidhn'anagpn'erddiopcLirp salaries are "frozen"
for the 2011 budget. Minor chaiiges in the salai'y accounts inay occur because of the annualized
effect of mid-year 2010 adjustments, and/or an individual employee's merit adjustments or eligibility
for longevity.
Preliminary Budget • Fire - 15
Account J20 Overtime — Overtime in this service unit is prirnarily due manpower shortages.
Account 200 Personnel Benefits — The personnel benefit account include rate increases for
rnedical insurance of about 1O%, and unemployment insurance of25%; along with the normal
roll-ups related to base wage adjustments. Dental insurance was reduced by 0.8'4 and workers'
compensation by(12%).The State's Public Employees' Retirement System (LEOFF)contributions
were unchanged.
Account 310 Office and Operating Supplies — This account funds the purchase of Basic Life
Support (BLS) equipment and consomab|e items used to deliver Emergency Medical Services (EMS)
to the corniniinity
Account 350 SmaIl Tools and Eqnipment — This account funds equiprnent n1UizedbyLheTechni a|
Rescue Team.
Account 430 Transportation I Training — This account is utilized for lodging and meals when an
employee attends training.
Account 490 iVliscellaneons — This account pays a portion of the fees associated with trai at the
North Bend State Acaderny.
Account 950 Interfund Opt Rentals and Leases — This is the contribution to the Fire Capital Fund
from the EMS fund.
Account 960 Interfund Insurance Services — This fund provides the Fire Department's contribution
to the City liability insurance fund to cover escalating insurance costs and to rebuild reserves.
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
( ( ( ( ( ( (
2010 2010 2010 2011 % [owo %Cnwn
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT — 645 INTERFUND DISTRIBUTION ACTUAL BUDGET 9/30/2010 Ym �[wo BUDGET 2 TO 5 4 TO 5
Expenses
55) lo,n6/od3ubsidir, &125,000 &125,00 $62,500 $l25,00) S100,00 m, m/o
TOTAL REVENUES — SERVICE UNIT 645 $125V0 $125,00 $6250 $125,0 SD WV/ mV/
Account 550 Interfund Subsidies — This item is EMS money that is directed to communications.
16 — Fire • Preliminary Budget
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 %Cmm Y6Cmw
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT - 699 GENERAL REVENUES ACTUAL BUDGET 9/302010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance $181,421 $99,558 663,379 $63 $43,736 43.9 mv
330 Intergovernmental Revenues l 1 64\984 1 1 105.3 103.0
360 Miscellaneous Revenues 729 750 -73 750 750 100.0 100/0
TOTAL REVENUES - SERVICE UNIT 699 91 $] $704 $1 $1,]64,2]2 100.1 101.1
Reneooey — The majority of|hisrpvenuecon'esh000LheEK4S|evy,andiscakobatedhyLhp[nun1y
Emergency Medical Department using a multi factor formula. The rernaining revenue is generated
by interest from investments.
Preliminary Budget • Fire — 17
CITY v,}//74/0,«
FIRE
2011 FRELI MINARY BUDGET NARRATIVE
PUBLIC SAFETY COMMUNICATIONS - 151
FIRE CHIEF CHARLIE HINES
PUBLIC SAFETY COMMUNICATIONS MANAGER: WAYNE WANTLAND
DEFINITION
The responsibilities of this division are to provide emergency call answering, dispatching, records
keeping and communications support for the public safety departments and agencies served. In
addition, the division provides repair and maintenance of a variety of equipment for all City
departments. The goal of the division is to provide quality, efficient, cost-effective emergency
communications, maintenance and communications support to the citizens and those departments
and agencies served.
In addition there is a proposal to merge this division and the Information Systems Division under
one manager which will result in some cost sharing that will impact the overall budget of both this
division and the Finance/IS department.
The Public Safety Communications Department has the foliowing service units:
SERVICE UNIT 103 — CRIMINAL JUSTICE SALES TAX .3% INCREASE
SERVICE UNIT 120 — 9-1-1 CALLTAKERS
SERVICE UNIT 124 — COMMUNICATIONS
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
SERVICE UNIT 699 — GENERAL REVENUES
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1274 Public Safety Communications Manager l// l// l//
4520 Electronics Technician 1 1.00 1.00 1.00
4521 Electronics Technician 11 1.00 1.00 1.00
4522 Electronic Supervisor 110 110 110
6410 9'1-][a Uak«^' 12.00 12.00 13.00
6412 Public Safety Dispatcher 12.00 12.00 12.00
6415 Public Safety Lead Dispatcher 5.00 5.00 5.00
17101 rubric Safety Communications Supervisor I.m/ I.m/ I.m/
l�0 Conuuunications Division Office Assistant l/m l/m l/m
Division Administrative A*istaot' 0.00 0.00 l/m
TOTAL PERSONNEL r 35.00 35.00 37.00
(1) The additional calltaker position will he elirninated for the Final hudget.
(2) Addition of a Division Adnunistrative Assistant 10 aide the Manager with the un,g,rd responsibilities v/ the Communications
Division and hifurniatiun Systems. See pOInY issue.
(3) Public Safety Conimunications funds .20 FTE's in Finance and had .30 ETE's funded bv lnforination Systems (052) (See Finance
Policy Issue).
18 • Preliminary Budget
BUDGET SUMMARY
DEPT 151 PUBLIC SAFETY COMMUNICATIONS (1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnnn Y6Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/302010 YEAR-END BUDGET 2 m 4 TO 5
103 [nnn| justice S|nTox.3%Inc $139,210 $27,539 $97,623 $127,539 8126,911 99.5 995
l2/.8lCall-Takers 1 1,422,99 1/42/95 1 1,756,368 123.4 1264
124 Communications 1 1.544,944 1 1 1/42.834 90.8 899
TOTAL EXPENDITURES �900,S01 83,095,475 52,203,768 $3,078,809 83,286,113 106.2 1(16.7
REVENUE SUMMARY BY SERVICE UNIT
103 Crmill Justice Sls Tax .3% Inc 5143,300 5143,300 802,607 5125,000 590,000 62.8 72.0
124 Communications 1 1,918,477 1,441 1,947069 2,264610 1180 1163
645 1mobmdCk,/,U/mkw 1 975,000 487500 975,000 920,000 944 94.4
699 General Revenues 265 260,937 256,883 258,133 227,643 87.2 88.2
TOTAL REVENUES 83 83.297714 82,288,342 53,305,202 83 1062 106.0
( ( ( ( ( ( (
2010 2010 2010 2011 % Cnwo %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/302010 YEAR-END BUDGET 2 TO 5 TOTAL
100 Salaries and Waes $1 51941,017 51,424,605 51,951,193 52,071,375 1067 610
IUV Personnel Benefits 572 599,918 437,849 599,1)18 653,247 I08.9 199
SUB-TOTAL SALARIES AND BENEFITS 2.457,999 2.54u935 1.862 2,551 2,724,622 1072 82.9
300 Supplies 53,292 55,100 42 55,100 55,100 100/0 1.7
40 Other Services nd Charges 2690q2 273,304 189,770 239444 26V46 95.2 79
600 Capital Outlays 9,178 loV (1 98,289 n\VVo 70.0 2.1
70 Debt Service (1 (1 0 8,728 34'912 * l]
900 b`te,kmd Payment For Services 11] ]26]36 109,063 126,136 141,433 112.1 4.3
TOTAL EXPENDITURES $2/00801 53/95,47 $2,203768 $3,078809 53,286113 106.2 100.0
EXPLANATORY NARRATIVE
Within this division, there are three prirnary service units. Service unit 103 is funded through the .3%
Criminal Justice Sales Tax and allows the division to meet the demands being placed on it from the
Criminal Justice departments in the City. Service Unit 120 provides the 9-1-1 call answering services
for the entire Yakima County. Service UniL' 124 provides pt safety dispatching, whk'h includes
Police and Fire, and electronic repair and maintenance for all City departments and other user
agencies under contract. These con'tputations exclude tl'ie 9-1-1 Conirnunication accounts, which l'iave
no direct impact on city revenues ashis funded through the 9-l-1 contracts with Yakima [on
Preliminary Budget • Fire - 19
PUBLIC SAFETY COMMUNICATION FUND FINANCIAL DATA
$3,500,000 - - $500,000
$3,000,000 - - $450,000
- $400,000
$2,500,000 - 4 , - $350,000
$2,000,000 - f N4 - $300,000 - $250,000
$1,500,000 - /
� - $200,000
$1,000,000 - E
$150,000
$500,000 - $50,000
$o $o
2006 2007 2008 2009 2010 2011
Actual Actual Actual Actual Estimate Projected
■ Revenues $2,535,750 $2,703,830 $2,535,003 $2,893,752 $3,048,319 $3,275,860
Ir l Expenditures $2,526,531 $2,449,375 $2,703,602 $2,900,801 $3,078,809 $3,286,113
Beg Bal $168,857 $178,076 $432,531 $263,932 $256,883 $226,393
-44-End Bal $178,076 $432,531 $263,932 $256,883 $226,393 $216,140
SERVICE UNIT 103 - CRIMINAL JUSTICE SALES TAX .3% INCREASE
The communications center is a significant partner with the criminal justice system in the city and,
therefore, receives a small portion of this revenue stream to help offset the cost attributed to support
of the criminal justice departments. This revenue funds two dispatcher positions that support law
enforcement activities.
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $76,943 $101,238 $71,532 $101,238 $94,523 93.4 93.4
120 Overtime 23,090 0 2,351 0 2,000 * *
130 Special Pay 20 0 0 0 0 * *
Total 100,053 101,238 73,883 101,238 96,523 95.3 95.3
200 Personnel Benefits 32,397 26,302 23,741 26,302 30,387 115.5 115.5
640 Machinery And Equipment 6,761 0 0 0 0 * *
TOTAL EXPENDITURES - SERVICE UNIT 103 $139,210 $127,539 $97623 $127,539 $126,911 99.5 99.5
Revenues
310 Taxes $143,300 $143,300 $102,607 $125,000 $90,000 62.8 72.0
TOTAL REVENUES - SERVICE UNIT 103 $143,300 $143,300 $102,607 $125,000 $90,000 62.8 72.0
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6 %, and unemployment insurance of 25 %; along with the normal roll -ups related
to base wage adjustments. Dental insurance was reduced by (3.8 %), and workers' compensation by
(12 %). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Revenues - Revenues come from the .3% Criminal Justice Sales tax.
20 - Fire • Preliminary Budget
SERVICE UNIT 128 - 9-1-1 CALLTAKERS
This service unit provides 9-1-1 Call taking for the entire Yakima County, and is funded completely
under contract with Yakima County from the 9-1-1 excise tax revenue.
(1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 % Cnnn Y6Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET yvsmzn|n na ~ c wo BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages 9731.840 5753,703 $539,614 8753,703 8963,881 127.9 127.9
120 Overtime 46,700 38,100 33,689 38,000 38,000 99.7 00.0
130 Special Pay ] l ] l 2,340 123.8 123.8
140 Retirement/Termination [o,b^m 1,018 0 2,736 0 0 * *
Total 781,448 793 577,457 793 1,0,4 1265 126.5
200 Personnel Benefits
20 Personnel Benefits 245 251 184 251,863 335,414 133.2 133.2
280 Clothing and MiseHaneous 1 2.30 1 2 2,300 100.0 100.0
Total 247164 254,163 185,857 254,163 337714 1329 1329
300 Supplies
310 Office and Operating Supplies Wm/ (,K 6,357 600 600 l/KN 10V0
350 Small Tools and Equipment 8,513 10,00 5,029 l'u l'V`N) 100.0 100.0
Total 14,603 16,000 11,386 16,000 16,000 100 100.0
400 Other Services and Charges
410 Professional Services 3,726 } 1,641 3 3,000 100.0 100.0
40 Communications 39,061 7000 15,756 50,000 70,000 100 0 140.0
430 Transportation /Training 10,485 13,000 5,019 ZNN Z000 53.9 NkV
4*0 Repairs and Maintenance 154,837 125 122 12I000 125,000 100.0 1016
490 Miscellaneous 20,912 22 13.839 lT000 17000 77.3 100.0
Total 229,02l ZJl/mx/ 158 2\00 222 953 111/0
640 Machinery And Equipment 0 0 0 0 350 * "
900 lnterfund Payment for Services
960 Interfund insurance Services 21 27,848 22,848 22,848 23,533 103.0 13.0
*m|mrdood Administrative Charges n9,561 103 06,215 103,288 117,900 1142 114.2
Total 111,321 126,176 109,063 126,136 141,433 llll 112.1
TOTAL EXPENDITURES - SERVICE UNIT 120 51 51,422,992 91 51 51,756,368 12I4 120.4
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for |ongevhy.
Account 120 Overtime - Overtime in this service unit is primarily due to two factors. The primary
ta(k`r\sthat`vennusthaveam
with the workload of processing emergency calls. The second factor is that this is a high stress
envirorujient that tends to lead to high turnover (a nationwide issue). With this turnovei we niust
use existing personnel to meet factor number one.
Account 130 Specia! PaLJ - The areas that require special pay fi'equently ai'e bilingual pay
(continual for certified personnel) and special assignment pay as needed.
Preliminary Budget • Fire - 21
Account 200 Personne! Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal s related
to base wage adjustments. Dental insurance was reduced by (3.8Y), and workers' compensation by
(12'X,). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
/&ccoont200[/otbf/ � gu//dM/sce//u//eoos— |heonypak]horho/nUdsa(counti/uk/deunifonnsdrty,
coats and pants.
Account 320 Office and Operating Supplies — Thisaccoondhundstheday-io-daycxpendahkzsbnihc
cornrnttnications center: copy papel; pens, lok, etc.
Account 3505/no//Tbo/mo//d E9//ip/no//t— ThixaccounLieusedh/requi menLrep|acement,and
pays for items such as calculators, office furniture and c rconponen1s.
Account 410 Professional Services — This line item is used when professional assistance is needed,
such as instructors for this sei'vice uiiit.
Acconnt 420 Coiuiuunications — This account provides for postage .'Osts.
Account 430 TransportationlTraining — This account is used for the travel associated with
professional training and meetings that are held to ensure that both adrninistration and operation
pei'sonnel keep cuii'ent with 9-1-1 issues and techniques.
Account 480 Repairs and Maintenance — This account contains rnaintenance contracts and direct
repair costs for equi n'en1.
Account 490 Miscellaneous — This line item is used for any expenditure (i.e. registration,
subscription, dues, etc.) that does not fit into one of the other budget line items and for training
expenses other than travel expense which is in account 430.
Account 960 Inteifund Insurance Services — This expense is this service unit's share of the risk
management fund.
Account 990 Interf Adniinistrative CJ;arges — This expense is this service unit's share of othei'
departments adrninistrative services charges.
SERVICE UNIT 124 — COMMUNICATIONS
This service unit provides the adrninistration, dispatching and electronic rnaintenance functions
for the division. This service unit is funded from a variety of sources (i.e. dispatching services,
electronic maintenance alarm monitoring, etc.) with majority of the revenue being provided
through an Interfund transfer from the telephone utility tax.
22 — Fire • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG Vo CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9130/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $946,455 51,028,220 5727,496 8995,462 5921,181 89.6 92.5
120 Overtime 51,717 16,967 45,095 60,000 49,000 288.8 81.7
130 Special Pay 880 900 675 900 450 50.0 50.0
140 Retirement/Termination Cashout 5,044 0 0 0 0 *
Total 1,004,096 1,046,087 773,266 1,056,362 1) 70,631 92.8 91.9
200 Personnel Benefits
200 Personnel Benefits 291,4911 317,453 226,818 317,453 283,145 89.2 89.2
280 Clothing and Miscellaneous 1,351 2,000 1,433 2,000 2,000 100.0 100.0
Total 292,842 319,453 228,251 319,453 285,145 89.3 89.3
300 Supplies
310 Office and Operating Supplies 36,410 31,000 22,083 31,000 31,00(1 100.0 100.0
340 Items Purchased For Resale Or In -936 (1 4,537 0 0 * *
350 Small Tools and Equipment 3,214 8,100 4,524 8,100 8,100 100.0 100.0
Total 38,689 39,100 31,144 39,100 39,100 100.0 100.0
400 Other Services and Charges
410 Professional Services 1,961 1,0011 0 0 1,000 100.0 *
420 Communications 21,765 22,579 14,218 20,321 20,321 90.0 100.0
43)) Transportation / Training 0 2,325 1,466 2,325 2,325 100.0 100.0
450 Operating Rentals and Leases 3,183 3,400 3,183 3,400 3,400 100.0 100.0
480 Repairs and Maintenance 5,43(1 4,50(1 8,635 8,700 4,500 100.0 51.7
490 Miscellaneous 7652 6,500 3,885 4,700 6,50)) 100.0 138.3
Total 39,991 40,304 31,387 39,446 38,046 94.4 96.5
600 Capital Outlays
640 Machinery And Equipment 2,417 0 0 0 35,000 * *
660 Capital Leases 0 10000 0 98,289 0 0.0 OM
Total 2,417 100,000 0 98,289 35,000 35.0 35.6
750 Debt Service - Capital Lease Prin 0 (1 (1 7,730 31,737 * 41(1.6
830 Debt Service - External LTD - Int () () 0 998 3,174 * 318.1
TOTAL EXPENDITURES - SERVICE UNIT 124 $1,37$,034 $1,544,044 81,064,049 81,561,378 51,402,834 90.8 89.9
Revenues
330 Intergovernmental Revenues 81,680,129 $1,757 523 $1,387,077 $1,774,008 $2,160,734 122.9 121.8
340 Charges for Goods and Services 48,085 51,126 46,303 64,854 94,048 184.0 145,0
360 Miscellaneous Revenues 15,185 9,828 7972 9,828 9,828 100.0 100 .0
39(1 Other Financing Sources (1 100,000 0 98,289 0 0.0 0.0
TOTAL REVENUES - SERVICE UNIT 124 1,743,399 1,918,477 1,441,352 1,947,069 2,264,610 118.0 116.3
81,743,399 51,918,477 81,441,352 51,947,069 52,264,610 118.0 116.3
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity.
Preliminary Budget • Fire - 23
Account J20 Overtime — Overtime in this service unit is primarily due to two factors. The primary
factor is that we must have a minimum number of personnel on duty at any given time the deal
with the workload of processi emergency calls. The second factor is that this is a high stress
environment that tends to lead to high turnover (a nationwide issue). With this turnover, we most
use existing personnel to meet factor nurnber one.
Account 130 Special Pay — The areas that require special pay frequently are bilingual pay
(continuous for certified personnel), trainer pay and MSAG/Geofile maintenance pay. MSAG/
Geofile maintenance is the task of keeping the 911 records correct as well as the information on our
mapping system which requires constant updating.
Account 200 Personnel Benefits — The personnel be/vehtaccounte include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustrnents. Dental insurance was reduced by (3.8%), and workers' compensation by
(12'X). The State's Public Employees' Retirement Systern (PERS) contributions were unchanged.
Account 280 Clotliing and Misce!!aneous — Iteins paid for from this account include uniforrn
replacement and cleaning.
Account 310 Office and Operating Supplies — Itemspurchasedhom this account include the day-
|n-Jnvpxpendah|esinLhecon'nn/nia|ionscerdpr. A few exarn of items purchased are copy
papei, pens, ink, etc.
Account 350 Small Tools and Equipment — This account is used for equipment replacement, and
pays for iterns such as calculators, office furniture and computer components.
Account 410 Professional Services — This line item is used when professional assistance is needed,
such as instructors for this service unit,
Account 420 Communications — This account provides for wireless communication costs and
telephone services.
Account 430 TransportationlTraining — Thi account is used for the travel associated with
professional training and meetings that are held to ensure that both adrninistration and operation
personnel keep ctirrent with Fire, EMS, and Police dispatching issiies and techniques.
Account 45D Operating Rentals and Leases — The funds are used to pay for leasi space on radio
sites.
Account 480 Repairs and Maintenance — This line item is for maintenance contracts on items such
as the copy inachine and the Uninterruptible Power Supply for the Coirirnunications Center.
Account 490 iVlisce!!aneons — The majority o[hundsboihisaccoonlancnscd(orocgistraiionhscs(or
participation in conferences, dues and subscri dons,andvarinosnnca|egodzeddems.
Account 750 Debt Service/ Capital Lease Principal — This account (along with account 830) will be
used to process the payments on the Citywide telephone system upgrade that occurred in October
2010.
24 — Fire • Preliminary Budget
Account 830 Debt Service I External LTD I Interest — The City has received loans for the Citywide
telephone system upgrade which requires yearly princi l and interest payrnents from the annual
revenue.
Revenues — Revenues consist of primary the Telephone Utility tax, but augmented by dispatching
user fees to other agencies that we dispatch for, alarm monitoring fees and electronic and technical
services the Electronics Shop and IS staff provide to other agencies.
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
(1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 % Cnno % Cowo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT — 645 INTERFUND DISTRIBUTION ACTUAL BUDGET 9/302010 Ym � [ wu BUDGET 2 TO 5 4 TO 5
Revenues
390 Other Financing Sources $1.005,000 5975 54875 $975.000 $920,000 94.4 94.4
TOTAL REVENUES — SERVICE UNIT 645 51.005,001) $975,000 54875 $975,000 $92V100 94.4 94.4
Revenues — This service unit provides revenue support to the Service Unit 124 from the telephone
excise lax collechon and operating l from Ernergencv Services Fund.
SERVICE UNIT 699 — GENERAL REVENUES
SERVICE UNIT 699 — GENERAL REVENUES
( ( ( (4) (5) (6) (7)
2010 2010 2010 2011 % coov %cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT — 699 GENERAL REVENUES ACTUAL BUDGET V/]O/lO|O �a� BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance 5263,932 5260\437 5256 5256 5226,393 86» 88.1
360 Miscellaneous Revenues 2.053 500 0 1 1 250/0 lUo//
TOTAL REVENUES — SERVICE UNIT 699 5765,985 5260,937 5256,883 S258,133 5227,643 872 *8.2
Revenues — This service unit provides revenue support to the Division from the carryover of
previous years and any rniscellaneous incorne received.
Preliminary Budget • Fire — 25
CITY OF Vt.
FIRE
2011 PRELIMINARY BUDGET NARRATIVE
FIRE CAPITAL - 332
FIRE CHIEF CHARLIE HINES
DEPUTY FIRE CHIEF BOB STEWART
DEFINITION
The Fire Capital Reserve account is constituted of funds from various sources with the origin of the
funds in some instances establishing parameters for the expenditure of those funds.
The Fire Capital Department has the following service units:
SERVICE UNIT 122 - FIRE SUPPRESSION
SERVICE UNIT 125 - FIRE TRAINING
SERVICE UNIT 126 - EMERGENCY SERVICES
SERVICE UNIT 699 - GENERAL REVENUES
BUDGET SUMMARY
DEPT 332 FIRE CAPITAL (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
122 Fire Suppression $411,581 $1,476,079 $1,335,472 $1,444,821 $841,500 57.0 58.2
124 Communications 16,600 0 0 0 0 * *
TOTAL EXPENDITURES $428,181 $1,476,079 $1,335,472 $1,444,821 $841,500 57.0 58.2
REVENUE SUMMARY BY SERVICE UNIT
122 Fire Suppression $24,000 $24,000 $18,000 $14,000 $0 0.0 0.0
124 Communications 6,024 0 0 0 0 * *
125 Fire Training 14,449 14,016 8,670 14,016 14,016 100.0 100.0
126 Emergency Services 95,000 95,000 75,000 75,000 75,000 79.0 100.0
699 General Revenues 1,712,188 702,397 1,456,766 1,497,552 858,319 122.2 57.3
TOTAL REVENUES $1,851,661 $835,413 $1,558,436 $1,600,568 $947,335 113.4 59.2
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 TOTAL
300 Supplies $24,073 $0 $0 $12,000 $18,000 * 2.1
400 Other Services And Charges 11,401 37,000 12,553 25,000 37,000 100.0 4.4
600 Capital Outlays 392,707 1,439,079 1,322,919 1,407,821 716,500 49.8 85.2
700 Debt Service 0 0 0 0 70,000 * 8.3
TOTAL EXPENDITURES $428,181 $1,476,079 $1,335,472 $1,444,821 $841,500 57.0 100.0
26 - Fire • Preliminary Budget
EXPLANATORY NARRATIVE
FIRE CAPITAL FUND FINANCIAL DATA
$2,300,000 - - $1,650,000
$2,000,000 -
$1,400,000
$1,700,000 -
- $1,150,000
$1,400,000 -
- $900,000
$1,100,000 -
$80Q000 - - $650,000
$500,000 - - $400,000
$200,000 - - $150,000
- $100,000 - $100,000
2006 2007 2008 2009 2010 2011
Actual Actual Actual Actual Estimate Projected
■ Revenues $340,740 $2,140,135 $1,259,964 $343,604 $177,088 $791,588
I lExpenditures $713,586 $1,554,054 $308,661 $428,181 $1,444,821 $841,500
-A-Beg Bal $343,521 - $29,325 $556,754 $1,508,057 $1,423,480 $155,747
-44-End Bal - $29,325 $556,756 $1,508,057 $1,423,480 $155,747 $105,835
SERVICE UNIT 122 - FIRE SUPPRESSION
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
Expenses
300 Supplies
310 Office And Operating Supplies $0 $0 $0 $6,000 $12,000 * 200.0
350 Small Tools And Equipment 7473 0 0 6,000 6,000 * 100.0
Total 7473 0 0 12,000 18,000 * 150.0
480 Repairs And Maintenance 11,401 37,000 12,553 25,000 37,000 100.0 148.0
600 Capital Outlays
630 Improvements Other Than Building 0 0 0 0 58,000 * *
640 Machinery And Equipment 320,767 851,018 792,438 819,760 58,500 6.9 7.1
650 Construction Projects 71,939 588,061 530,481 588,061 0 0.0 0.0
660 Capital Leases 0 0 0 0 600,000 * *
Total 392,707 1,439,079 1,322,919 1,407,821 716,500 49.8 50.9
750 Debt Service - Capital Lease -Pr 0 0 0 0 60,000 * *
800 Debt Service - Interest Y 0 0 0 0 10,000 * *
TOTAL EXPENDITURES - SERVICE UNIT 122 $411,581 $1,476,079 $1,335,472 $1,444,821 $841,500 57.0 58.2
Revenues
360 Miscellaneous Revenues $24,000 $24,000 $18,000 $14,000 $0 0.0 0.0
TOTAL REVENUES - SERVICE UNIT 122 $24,000 $24,000 $18,000 $14,000 $0 0.0 0.0
Preliminary Budget • Fire - 27
Fire Operation Expenditures are itemized in the following table.
ITEM COST FUNDING SOURCE JUSTIFICATION
Supplies MS A 12,00(1 Fire Capital Funds Mandated overhaul for self contained apparatus(SCBA).
122 - R & M
Small Tools & Equipment 6,000 Fire Capital Funds Hose & fitting equipment
350 - Small tools
Repair and Maintenance 95,000 Fire Capital Funds To provide for incidental repairs as they arise. Ongoing
Contractor Costs for Fire 122 - R & M annual cost of repairs. This money will also fund two sink
Stations Contractors) holes in front of station 93 and station 94.
Staff Vehicle and MDC 58,500 Fire Capital Funds These funds will be used to replace one high-mileage
Replacement 122 - M&E staff vehicle and replace 3 Mobile Data Computers as
recommended by Info Systems.
Fire Engine/Pumper/ 670,000 Fire capital Funds 10 year lease program for fire apparatus replacement.
Capital Lease Debt Service
(Policy Issue)
TOTAL 841,500
SERVICE UNITS 125, 126 AND 699 - GENERAL REVENUES
(1 ) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
360 Miscellaneous Revenues $14,449 814,016 $8,670 $14,016 514,016 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 125 $14,449 814,016 58,670 $14,016 814,016 100.0 100.0
Revemtes
360 Miscellaneous Revenues $96,000 595,(100 575,000 575,000 575,00(1 79 (1 100(1
TOTAL REVENUES - SERVICE UNIT 126 $95,000 595,1)00 575,001) 875,001) 875,000 79.0 100.0
Revenues
270 Beginning Balance 81,508,057 5625,825 51,423,480 51,423,480 $155,747 24.9 1(1.9
331) Intergovernmental Revenues 1,037 2,1)00 0 2,001) 32,000 1600.0 1600.1)
360 Miscellaneous Revenues 27,190 20,572 8,286 19,572 16,572 80.6 84.7
390 Other Financing Sources 180,904 54,000 25,00(1 52,500 654,000 1211.1 1245.7
TOTAL REVENUES - SERVICE UNIT 699 81,712,188 $702,397 81,456,766 $1,497,552 5858,319 122.2 57.3
28 - Fire • Preliminary Budget
Revenues— Revenues are detailed in the following table.
2010 2011
2009 AMENDED PROPOSED
DESCRIPTION ACTUAL BUDGET BUDGET
Capital Component of Reimbursements f /Other Agencies (i.e. response to State fires) $1,037 S2,000 $32,000
Interest from Investments 5,61S 4,000 0
Lease Revenue from YPAC 16,572 16,572 16,572
Sale of Salvage /Fixed Assets 2,530 4,000 4,000
Bond Proceeds — Line of Credit Bridge Financing for Station #92 Project 0 0 600,000
Transfer from First 1/4% Real Estate Excise Tax (REET 1) 173,065 50,000 50,000
TOTAL - 699 GENERAL REVENUES $204,131 `76,572 `702,572
Preliminary Budget • Fire — 29
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30 — Fire • Preliminary Budget
Public Works Department
560 Public Works Administration
141 Streets
133 Traffic Engineering
462 Transit
364 Transit Capital Reserve
471 Refuse
551/552 Equipment Rental and Revolving Fund
555 Environmental
131 Parks and Recreation
331 Parks and Recreation Capital
144 Cemetery
199 Recovery Program Grants
PUBLIC WORKS DEPARTMENT
2010 Budgeted Staffing Levels
C. WAARVICK
Director of Public Works
153.3 Positions
Policy Planning and Direction
Budget Oversight and Control
ADMINISTRATION TEAM _.„,\ I 1.00 Positions D. MAUK
Reception • Registration • Customer Relations • Accounts Payable /Receivable Personnel /Payroll Safety and Training Officer
Timekeeping • Word Processing • Safety and Training Committee /Commission Support J
1 1
K. WILKINSON J. ROSENLUND K. MEHIN N. FORTIER R. WONNER
Parks and Recreation Manager Street and Traffic Operations Manager Transit Manager ` Refuse and Recycling Manager Fleet and Facilities Manager
PARKS AND STREET MAINTENANCE TRANSIT SERVICES SOLID WASTE EQUIPMENT RENTAL
RECREATION TRAFFIC ENGINEERING 49.00 Positions I 18.00 Positions 11.00 Positions
24.30 Positions 38.00 Positions
Fixed -route Bus System Refuse and Recycling Equipment Rental
Park Irrigation, Development STREET MAINTENANCE ADA Eligibility Residential Collections and Replacement
and Maintenance Street Sweeping Dial -a -Ride • Dispatch 1 Bin Collections ` Environmental Fund
Research • Grants Misc. Street Construction & Repairs Route Supervision Yard Waste Collections 1 Equipment
Special Projects Sidewalk /Curb Repair Equipment Servicing Special Hauls Maintenance
Aquatic Programs I Utility Cut Patching Project Planning Cart /Bin Delivery and Removal Shop Operation/
Pool Maintenance • Athletics Snow and Ice Removal Grants and Projects Cart / Bin Maintenance Maintenance
Youth Programs •Special Events Administration I Fall Leaf Program Equipment Specifications
Senior Center Operation TRAFFIC ENGINEERING Marketing and Special Event Recycling Auto Parts Inventory
Senior Programs Traffic Signals •Street Lighting Programming
Golf Course Operations Street Signs • Street Marking Administration FACILITY
Central Business District Signal Design • Development Review Vanpool Program MAINTENANCE
Traffic Studies /Analysis Commute Tri Reduction Public Works Facility
Arborist • Major Repairs p
C
[ /
emetery Maintenance Lighting Design and Contract Administration Transit Center
Burials • Volunteers Specifications • Traffic Operations ` Customer Relations
i
CITY o' /
PUBLIC WORKS
MESSAGE THE DIRECTOR
DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK
The employees of Public Works for the City of Yakima once again extend their appreciation for the
opportunity to provide basic services and quality of life opportunities for the citizens and visitors of
this City.
The Street Division completed its fourth year of a limited arterial seal coating and surface
rehabilitation program. Only 15 lane miles of arterial streets were seal coated compared to over 30
last year. With the budget limitations and increased cost of asphalt products, we have provided no
chip seali to residential streets and limited our residential program to minor pavement repairs
and crack seali Winter drivi safety is an i ortant priority for the Street Division. We
continue to enhance our snow, ice, and traction program through improved materials and operating
methods. A number of intersections with signal equipment failure were repaired or upgraded in
2010, including controller enhancements to improve corridor progression 1)FOjeCtS in 2010 for Yakima
Ave., 16th Ave. and 4OUhAve. Traffic Operations is losing 1 FTE in 2011 which impacts graffiti
renioval from traffic si andopdocesoorabUityLooppaiodaUpavpn'erdnnarkingspachypar.
Traffic safety continues to be a hi h priority for our Traffic Operations Division. Six radar speed
signs continue to be placed in nei hborhonds|hroughon1Yakimaandhaveheeneager|vreceived
by citizens. Residential neighborhoods continue to call frequently about speeding and other traffic
safety matters. The City's first "lit, in-pavernent' crosswalk was activated at 4th Street and MLK
Blvd. Council approved a project aiming at tra(h( safety in the Barge / Chestnut neighborhood. A
neighborhood vote on the initial S50,000 pr ject occurred in late 2009. A final public hearing on
the plan is scheduled for late 2010 with i lemen1atkma|socmdi n1onUeNJemnria|Hospha[s
Carnpus Overlay District Plan, Nearly 400 of the hi hest wattage least energy efficient streetlights
will be converted to LED technology through the federal American Recovery and Reinvestment
Act (ARRA) stirnulus grant program. This work has begun and will also receive PPL energy credit
rebates. An ai'ea in NE Yakirna received street light vandalisrn protection funded by the faith
community. Additional cost reduction measures include the removal of 14 streetlights on Nob
Hill Boulevard and limiting the operational time nf the tree and pedestrian lighting dovvn1ovvn.
The current recession has caused the reduction in budget for Streets in both 2010 (midterm) and
2011. A total of iiearly $400,000 has been cut from Streets followiiig the Council approved Pi'iorities
of Governrnent model. This follows a reduction o( nearly S750,000 from the 2OO9ho20lObudget.
One FTE has been rernoved from the 2011 Streets budget. This is in addition to a rnid-year 2010
FTE reduction, and the elirnination of two 2010 budgeted working supervisory positions; leavi
only 2 out of 4 ori inal supervisors in the division. This winter's corni El Nina weather pattern
could bring significant snow. Street Maintenance will be strained to sustain a heavy snow and
ice response. The overall condition of the City's streets is now on the progressively steeper curve
of deterioration. Patching, crack filling, wheel path and road edge repair cannot take the place of
grind and overlay; but those activities do slow the deterioration of road surfaces. This means that
the currently discussed $20 million street repair bond will become a larger figure as the backlog of
necessary repairs grow.
Preliminary Budget • Public Works — I
Refuse had cornpletelv changed over from manual collection to automated cart pick up in 2008. The
aulomaled provision of service will allow for incorporating neai1y 450 iiew custoiners froin WesI
Valley in2011. Refuse will be serving approximately 4,500 more residential customers and 1,400
more yard service customers now than it did 9 years ago with 3.6 fewer employees. Council will
consider a Policy Issue relating to a proposed Yakima County Landfill regulation restricting yard
waste from the general Iandfill. A prograrn addressing iliegal durriping has been very successful
responding lo over 200 cornplaints. Refiise has also worked in partnership with ONDS in cleaning
approximately 86 additional illegal dump sites. This effort has resulted in 600 tires and over 35 tons
of illegally dumped debris being removed from public right-of-ways and alleys. Over 100 property
owners have been contacted regarding litter abatement from the alleys adjacent to their property,
with successful cleanup results. City Council adopted a shopping cart ordinance in 2009 providing
the legal structure to address problems associated with abandoned shopping carts. This program
has shown great results in encouraging retail establishments to retrieve their carts that have been
left abandoned. Finally, Refuse will provide biodegradable bags for the 2010 Fall Leaf Program.
Larger, more durable biodegradable bags will be used for this program with a 25 bag limit per
customer. Refuse will pick up additional leaf debris at a nominal cost at the request of the customer.
A few years ago, the Street Division provided the bulk of leaf pick up, but that Ieft the City exposed
to snow conditions and kept the crews away from important street maintenance work.
The Regional Aquatic Center concept has been placed on hold until economic indicators signal
an opportunity to begin the (o/nmnn discussion again. In the wake of the discussion over the
Regional Aquatics Center, the City Council forwarded a proposal to the Parks Commission to
exarnine the feasibility of a regional pooI district 10 preserve existing aquatic facilities. This concept
promotes protecting current aquatics facilities within a larger area, perhaps as large as the Upper
Va|key. A revenue model examining property tax impacts of a Metropolitan Parks District (MPD)
has been coinpleted; however, lhis pi'oec1 has beeii sel aside in Iieu of working on furthei' research
and due dili nceindopad/veringvviththeYaki/naBears6ora/vevvsLadkn.
The Service Club's Trust donated 5 parcels of land to the City at Kiwanis Park in the fall of 2008
and committed to an additional $300,000 for development. The City received a $500,000 Recreation
and Conservation (ROC) grant to fund a significant initial element of these rernaining projects in
the >{ivvanis Park Master Plan. The new skate pai'k al Uppei' Kiwanis continues to be very populat'.
Coinpleled phases of the Kiwanis Park Master Plan includes a basketball court (Southwest Rotary), a
playground (Downtown Rotary), a new restroom, a picnic shelter by the new ballfield area (Sunrise
Rotary) and other Title 12 amenities in the northwest portion of the park. The three hallfields for
litIle Ieague and woman's fast pitch, night Ughiing,vo|kzyhaUcooriand/\[>Aacccssihkzvva|kvvay
are slated fot' cornpletion in 2011. Franklin Pool had a gi'eat surnrner season with extended hours of
opei'ation due 10 lighting irnprovernents. Lions Pool also had a good operating yeai' even thongh
much of the infrastructure is very mature. All of the over 300 acres of parks are extensively used
and are ohviously very popular. McGuinness and Cherry Parks received Iighting enhancements to
mitigate vandalism at ni Parks has been challenged with rnaintaining services and rnaintenance
of existing infrastructure in a hi h|yUnnhedresonrceshoahon. Nearly $lMO,OOO was cut a| mid-
year 2OlO from the Parks budget including staffing reductions. }\n additional $gO,OOO has been cut
from the 2011 Parks budget according the POG Model. Fisher GoIf course was offei'ed for conti'act
operation proposals in the fall of 2009. No pi'oposals were received. We have been told by real
estate professionals that the value of the property is si niOcanLhndnoiasaparthrccgcJ(cVnrsc
that requires general fund subsidy to continue operations. Further erosion of Park's revenues
elevates more serious service cuts such as pool closures and abandonment of current open space
maintenance practices.
Transit provides e service 10 Selah. LJnion Gap passed their sales tax bailot measure,
contracted with the City for transit service, and then abruptly terininated the contract in favor of
providing their own service in 2008. Five new buses were incorporated mb the Transit fleet in rnid
2010 and a commensurate number of older buses were removed. These five new buses are from a
capital grant from PTA through the Federal Stirnulus prograrn. Sei'vk'e to the Pacific Northwest
University of Health Science, Riverside Christian Elementary and Snokist in lower Terrace Heights
began in September of 2009 and are slated to end in December 2010 due to funding loss. Due to
significant staff research and analysis, the federal assistance for Transit continues to grow, helping
to supplement the local sales tax to provide adequate funding for this public transportation service
many in the community find essential. Even with the significant reduction in sales tax resources,
Transit did not need to reduce curi'eiit service levels for 2010 and 2011 as many of the Northwest's
transit agencies have recently experienced. This is due in Iarge measure 10 fuel pi'ices dropping
drarnatically and conservative service offerings.
The 2011 Equi men1Ren1a|vehic|erep|acenxen1bodgeLreUpcLscondinoedcareb/|ana|ysiso(UeeL
condition and use. This selective replacement of worn-out vehicles complements management and
maintenance strategies creating hourly rates at or below the private sector hourly rates for vehicle
maintenance; thus conlaining costs for the paying operating divisions. The City's Fleet division
was selected by the Washington State Auditor's Office (SAO) and the City's Performance Au]d
Committee for a performance review. We provided all the information requested by the State and
were confident a positive review would he forthcoming. Howevei the SAO has indicated that work
on the performance audit has been postponed indefinitely because of state budgetary pressures.
We have restored selected asphalt sui'faces around the Public Works complex in 2008 and 2009. The
work for 2010 highlights concrete repair and surface water/wastewater management compliance
activities prior to continued surface repair.
11 continues 10 be a privilege 10 participate in|hprevitaUzaLionn[Dovvn1ovvnYakinna. |have
worked closely with the Committee for Downtown Yakima as they have assumed the majority
of downtown maintenance activities through the new DYBID. CDY is now under conti'act with
the City for downtovn piiblic parking inanageinent. At the recolTlrnendation of the Parking
Commission and with City Council approval and funding, new pay stations were installed and
a promotional program was implemented. The Barrel House parking lot was incorporated into
the program aL mid-year 2OlU. 1 look forward 10 assisting the City Council in the developrnent of
a North First Street Mastet' Plan. Again, as 1 mentioned Iast yeai', considei'ation should be given
to establishing a dedicated repair and refurbishment fund for the streetscape improvements. In
addition to the damage caused by vehicle accidents, wear, tear and age are not to be denied.
I welcome Council members and citizens to contact us with any questions they may have about
the Public Works Departrnent. The foliowing budget narratives and analyses outline our collective
financial plan for the Year 2011 in this difficult econornic and budget time.
Preliminary Budget • Public Works — 3
CITY v, JiiiY �
PUBLIC WORKS
2011 PRELIMINARY BUDGET NARRATIVE
ADMINISTH - 560
DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK
DEFINITION
Public Works Administration provides support services in the Department of Public Works to the
following divisions: Parks and Recreation / Cernetery; Street Maintenance and Traffic Engineeri
/ Operations; Refuse and Recycli Transit; and Fleet and Facilities. Sorne support services are also
provided to the Water and Irrigation Division located in the Public Works Complex. Both Streets and
Parks fall across a number of the functional divisions within the Priorities of Government Model.
The Public Works "Administration [}\vis\rn' is not an official City division, but \s the administrative arm
of the Director of Public Works. Nevertheless, since Puhlic Works Adniinistration functions in the same
rnarn as any other City division, albeit srnallei; it is required to prepare and present a budget to City
Council as if it were a stand-alone division operati within the Public Works Departrnent.
We continue to internally restructure this support arm of the Public Works Department to meet the
support demands and cost containment needs of the resident divisions within available resources. This
is evidenced hy comparing the 2009 authorized FTE's of 10 to the proposed 2011 Budget of 9 FTE's, a
reflection of the continued reduction in availahle resources. This level of personnel will reduce the
attention to the public and increase response times to necessary tasks, but will be manageable.
The service units in this divisiOn are:
SERVICE UNIT 633 — FACILITY MAINTENANCE
SERVICE UNIT 639 — ADMINISTRATION
SERVICE UNIT 640 — SAFETY AND TRAINING PROGRAM
SERVICE UNIT 699 — GENERAL REVENUES
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1160 Director "f Public Works l/m l/m l/m
2262 Safety and Training Office I,m/ I,m/ I,m/
7122 Departrnent Assistant 11 2.0) iN) iN)
7123 Deparirnent Assistant 111 2.0 2.0 2.0
7124 Department Assistant IV l/m l/m l/m
5511 Custodian I,m/ I,m/ I,m/
11603 Public Works Office Assistant 1.00 1.00 1.00
1561 Building Superintendent l/m l/m l/m
TOTAL PERSONNEL 10.00 9.00 9.00
(1) Due to niid-year 2009 reductions, one Department Assistant Uposition was deleted.
(2) Equipment Rental funds .5)FTE'sio Public Works Admioimmhm`(5N) nodhmlJ0FTE's6/odrdby[omruzy(l44)nod/m
Transit (462.
4 — Public Works • Preliminary Budget
BUDGET SUMMARY
DEPT 560 PUBLIC WORKS ADMINISTRATION (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cnwo %Cn^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY n, SERVICE UNIT ACTUAL BUDGET 9/30/2010 Ym o c ov BUDGET 2 TO 5 4 ms
633 Facility Maintenance 5574,742 5572071 33*2,103 3524,935 9564217 98.6 07.5
639 Administration 537,258 561,044 381 544 561.185 100/0 103]
640 Safety and iraining 33,662 42,258 23,698 41 43,751 10I5 105.8
TOTAL EXPENDITURES $l 0 3787,420 $1 31J69J53 99.5 105.3
REVENUE SUMMARY BY SERVICE UNIT
633 Facility Maintenance $561 8567,438 3425,614 $567,438 $567,438 100.0 100
639 Administration 628 617,593 462,650 605,750 617,893 100/) 101.5
699 General Revenues 174,906 187,367 219,391 219,391 285,165 152.2 130
TOTAL REVENUES 31 51 31,107,685 51.395579 51�70,49 107.1 105.4
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 Ym o c ov BUDGET 2 TO 5 TOTAL
100 Salaries and Wages 8483,663 8406315 3333,317 9499,352 3469,410 1007 40.2
200 Personnel Benefits 135,63 133,213 99,596 132,226 132,613 99S 11.3
SUB-TOTAL SALARIES AND BENEFITS 619\294 599,558 432,9I2 59I 602,031 100i4 51.5
300 Supplies 53,245 68,973 46,864 62,773 60,480 87.7 5.2
400 Other Services and Charges 418,201 450,468 257,532 400\690 441 95.1 37.8
.m(/ 1m,,6/od Payment for Services 54,922 56,374 5(V11 55,374 64,679 114.7 5.5
TOTAL EXPENDITURES $1,145,662 $1,175,373 $787,420 $1,110,415 $1 99.5 100
EXPLANATORY NARRATIVE
The service units are supported by charges against the designated assisted divisions. The charges
aoabaeedoneachdivieion'scur/entb/udgetyea/'s projected expenditures and an amount calculated
on the percentage of administration support services received and square footage occupied.
SERVICE UNIT 633 - FACILITY MAINTENANCE
The service unit is primarily supported by revenue received from the fees charged to the divisions
occupying space at the Public Woi'ks Cornplex. A division's fee is based on its calculated percenage
of space assigned a1 the Ptiblic Works Complex.
Preliminary Budget • Public Works - 5
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHwo ° A(Hno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 980/2010 Y� � [ nu BUDGET 2 TO 5 4 TO 5
Expenses
1(1(1 Salaries and Wages
110 Salaries and Wages $122,761 5120,102 588,712 5118,129 $121 101/0 1027
120 Overtime 15,957 10,00) 10\355 10\50 10\00 100.0 95.2
Total 138,718 130,02 v9,067 128,679 131 100.9 102J
20 Personnel Benefits 43,219 39,908 31.192 39,620 39,331 906 99.3
300 Supplies
310 Office and Operating Supplies 31,626 31 27,056 30,530 3] 100.0 102.3
JZo Fuel Consumed 1 1 895 1 1 150.0 100.0
350 Small Tools and Equipment 1'289 500 80,539 YooV 5,000 800 0 55.6
Total 33,922 37,230 38,489 41 37,730 1013 92.0
400 Other Services and Charges
410 Professional Services U 1 297 500 1 100.0 300.0
420 Communications 447 476 1 l I 210i3 lmN
430 Transportation / Training 1J26 50 945 750 500 lNx` 66.7
470 Public Utility Services 245,775 261 151 22\906 252,341 96.4 1142
480 Repairs and Maintenance 111J87 98,00) 99,504 97,000 95,0)0 100.0 1065
490 Miscellaneous 349 1 150 50 1 lmN 30N
Total 358,883 363,832 213,355 315,656 354841 97.5 1124
950 Intei'fiind Opt Rental And Leases V 1,000 V V 1,000 100.0 *
TOTAL EXPENDITURES - SERVICE UNIT 633 $574,742 $572 9382 9524 5564 986 1075
Revenues
360 Miscellaneous Revenues $561 5567,438 S425,614 $567438 $567438 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 633 5561,838 5567,438 8425614 5567,438 5567,438 100.0 100m
Account 110 Salaries and Wages - |n accordance with management directive, salaries are again
"froze//' for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli ibility for longevity.
Account 120 Overtime - ()ver|in/e in this service unit is primarily due to snow and ice removal,
absenteeism coverage, annual carpet and t'Ioor care, and emergency call-outs.
Account 200Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(l2'X). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Supplies - M ioritp/nsbudgeted include: water, furnace, and
ventilation filters; typical office supplies; janitorial cleaning supplies; floor dust mop, rags, linen and
floor mat laundering; facility supplies such as paper products, light fixtures, - bulbs, and ballasts;
floor dry; ice melt; repair paris and services for door locks; plumbing repair parts, fittings and
supplies; small tools; paint supplies; miscellaneous hardware for minor repair work; tarps; padlocks
and replacement batteries.
Account 320 Fuel Consumed - This account provides for the purchase of diesel fuel and gasoline
utilized hw Department vehicles.
Account 350 Sinall Too!s and Euoip/nont - Thi account is used for janitorial equipment
replacement such as vacuuni cleaners, floor buffers and fans, and pays for items such as hand tools
and other specialty tools.
Account 410 Professional Services - Professional services expenditures include fees for special
hu/nanreyourceyandtechnica|e/\gkoeeringiyyuey.
Account 420 Communications - This account provides for telephone services.
Account 430 Transportation/ Training - This account provides for staff to attend conferences and
other hahn\ngsem\naTs.
Account 470 Public Utility Services - This line iteni includes use fees to utilities and other
governmental departments..
Account 400 Repairs and Maintenance - This account contains maintenance contracts and direct
repair costs for equipment.
Account 490 iVliscel!aneons - Miscellaneous expenditures include staff recruitrnent costs,
workshop registrations and frei ht charges.
Account 950 Interfund Operating TransferlRentai and Leases - This account funds costs for
inaiifleiiance and operation of department vehicles.
Revenues - The following chart shows a cornparison of the distribution of charges billed by the
Public Works Facility Maintenance Fund to the divisions housed or supported by the Facilities
Maintenance arrn of the Puhlic Works Departrnent.
PUBLIC WORKS PLANT CHARGE DISTRIBUTION
2011
2010 2011 PROPOSED VS.
AMENDED % OF TOTAL PROPOSED % OF TOTAL 2010
DIVISION BUDGET BUDGET BUDGET BUDGET AMENDED
['arks 555,661 v,% 555,661 v8% U%
Street and Traffic 6`ginr,h/`g, 153,462 ZDnt 153,462 271 y;..„ 'nt
irrigation 6,612 1.2& 6,61 1.2& 0&
Transit 88,690 156% 88,690 15.6% 0%
Refuse 42,884 76% 42,884 7.6% [To
Water *6,692 15.3% 86,692 15.3% 0%
Equipment Rental 133,07 23.5% 133 23.5%
TOTAL 567,438 100.0% $ 567,438 100.0% 0%
SERVICE UNIT 639 - PuBLIc WORKS ADMINISTRATION
This service unit's primary responsibility is to carry out 'three R's and an M" at the Public Works
,4d nninisbahon complex: Reception, Registration, Record Keeping and Management.
Preliminary Budget • Public Works - 7
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHwo ° A(Hno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT - 639 ADMINISTRATION ACTUAL BUDGET 980/2010 Y� � [ nu BUDGET 2 TO 5 4 m 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $311,636 5308,749 $217,579 $303,258 $39 100.2 102.0
120 Overtime 3,685 2,50) 13 2,50 2 lm@ 100.0
I30 Special Pay I80 o 0 0 o ° *
140 Retirement/Termination
[as'oxt 7,572 0 0 0 U * *
Total 323,073 311,249 717,593 305,758 311,83 100.2 102
200 Personnel Benefits 85,627 86,031 0I060 85,307 85,791 *9.7 00.0
300 Supplies
310 Office and Operating Supplies 13,424 16,000 6,979 MOO 11,000 68.8 ]No
320 Fuel Consumed 0 243 V 243 250 103.0 103.0
350 Small Tools and Equipment 3,603 12,000 246 8,000 8,000 66.7 00.0
Total 17,027 28,243 7,226 18,243 19,250 68.2 105.5
40 Other Services and Charges
410 Professional Services 2,145 2,50 0 2,50 2 lNx` l'N
420 Communications 41.377 56,648 28,770 56,44 56,753 100.2 11.3
430 Transportation / Training 206 1 l/w 1 1 100.0 15m
440 Advertising, 117 50(1 V 50 50 lmN lmN
470 Public Utility Scrvices 3,836 5,00 6,600 6,600 5,375 1075 814
480 Repairs and Ma m,on,x" 5,895 4,500 5,699 4,500 4,500 100.0 100.0
490 Miscellaneous 3,03* 9,500 2,451 8,300 9,500 100.0 14.5
Total 56 80U48 43,629 79,444 80,628 100.6 101.5
900 1mrd`md Payment for Services
95V1u/o0/mi Opt Rental &Leases 21 20,298 15,035 20 27,551 1357 13E7
960 |otr,6uodb`,um's,Services 33,406 35,076 35,076 35,076 36,128 103/0 103.0
Total 54,922 55,374 5V11 55,374 63,679 115.0 1150
TOTAL EXPENDITURES - SERVICE UNIT 639 5537258 856.044 830.619 8544.122 $561 100/0 103]
Revenues
340 Charges for Good and Services 8628 5617,893 5462.669 5608.750 8617,893 100.0 101.5
360 Miscellaneous Krv,m*, 0 0 11 O (/ * *
TOTAL REVENUES - SERVIOE UNIT 639 5628,309 $617,893 8462,680 $608750 $617,893 NkO 101.5
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity.
Account 12O Overtime - Overtime hn this service unit is pnmarily due to extended hours coverage.
Accoiint 200 Personnel Benefits - The personnel henefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Supplies - Supplies include: routine office supplies, pens,
pencils, erasers; calendars; printer and copier paper; binders; and highlighters
Account 320 Fuel Consumed - This account provides for the purchase of diesel fuel and gasoline
utilized by Department vehicles.
Acconnt 350 Srncd! Tools cind Equipment - This account is used for equi repboemenLand
pays for items such as calculators, office furniture and computer components.
Account 410 Professional Services - Consists of office equipment maintenance services, desktop
publishing projects and special hurnan resources services.
Account 42U Communications - This account provides for wireless cornrnunication costs, te lephone
services and postage.
Account 430I}uomportut/o/// Training - The following chart shows some o[ the major activities
supported by this account.
ORGANIZATION MEETINGS STAFF ATTENDING
A|`VVA State Spring Conference Dim/w,
APWA State Fall Conference Director
AYWANod^uo] National Conference Director
APWA State Board Meetings Director
WRPA WA Recreation and Park Asoc, Director
Y&\ State Internment Association Conference Workshops Department Assistants
Various Computer Training Director / Department Assistants
Various [k,ka| and Administrative Department Assistants
Training Programs
Account 440 Advertising - This line item provides for public notices of meeting, hearings, or other
items of public interest.
Account 47O Public Utility Services - This line item includes use fees to utilities and other
governmental departments.
Accoii;zt 480 Repairs and Maintenance - This account contains maintenance contracts and direct
repair costs for equipment.
Account 49U Miscellaneous - Includes excise tax payments, uniforms, flags, meeting registrations,
service awards, kitchen supplies for rneetings, and rnembershi dues.
Account 950f//on0/oJ Operating Iruoe/br/ Rental and Leases - This account funds costs for
maintenance and operation of department vehicles.
Account 960 Interfund Insurance Services - This expense is this service unit's share of the risk
management fund.
Revenues - These reveniie budget line items are established at a level sufficient to offset the
projected costs for providing service. Revenue souoreeco/ne from charging other Public Works
divisions for administrative support services. An equitable distribution of charges was developed
using the prorated method combined with a calculation based on a percentage of the support
actually provided to each division.
Preliminary Budget • Public Works - 9
PUBLIC WORKS ADMINISTRATION BUDGET REVENUE SOURCES
% CHANGE 2010 2011 PROPOSED
FROM ASSESSMENT ASSESSMENT
DIVISION 2009 BUDGET % OF TOTAL BUDGET % OF TOTAL BUDGET
(131) Parks and Recreation (1.2%) 5208,690 34% $214,447 35%
(141) Streets and Traffic Engineering (173%) 86,616 14% 89,002 14%
(144) Cemetery (70%) 22,809 4% 22,809 4%
(462) Transit PO% 67070 11% 67070 11%
(471) Refuse and Recycling 1.0% 104,330 17% 104,330 17%
(551) Equipment Rental and Revolving 1.0% 119,235 2nl/0 119,235 19%
TOTAL BUDGET: (3.1%) S608,750 100% $616,893 100%
SERVICE UNIT 640 - PUBLIC WORKS SAFETY PROGRAM
The service unit is responsible for introducing and monitoring programs targeted to prevent or
reduce injuries and accidents. It is also responsible for accident investigation and providing general
and required (by law, in some cases) safety training for Public Works employees.
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG 'A CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT - 640 SAFETY AND TRAINING ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $21,872 $23,964 516,657 823,964 825,266 105.4 105.4
120 Overtime 0 1,000 0 1,000 1,000 100.0 100.0
Total 21,872 24,964 16,657 24,964 26,266 105.2 105.2
200 Personnel Benefits 6,785 7,305 5,343 7,305 7,492 102.6 102.6
300 Supplies
310 Office and Operating Supplies 176 L000 238 1,000 1,000 100.0 100.0
350 Small Tools and Equipment 2,120 2,500 911 2,500 2,500 100.0 100.0
Total 2,296 3,500 1,149 3,500 3,500 100.0 100.0
400 Other Services and Charges
410 Professional Services 0 1,000 0 400 1,000 100.0 250.0
420 Communications 53 1,289 44 1,289 1,293 100.3 100.3
430 Transportation / Training 412 600 0 600 600 100.0 100.0
490 Miscellaneous 2,244 3,600 504 3,300 3,600 100 .0 109.1
Total 2,709 6,489 549 5,589 6,493 100.1 116.2
TOTAL EXPENDITURES - SERVICE UNIT 640 533,662 842,258 523,698 541,358 543,751 103.5 105.8
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity.
Account 120 Overtime - Overtime in this service unit is primarily due to covering accident
investigation and safety training outside of the normal work schedule.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
10 - Public Works • Preliminary Budget
to base wage adjustments. Dental insurance was reduced by(3.8%),and workers' compensation by
(12%). The State's Public E es/RehreoentSvyhe/n(PERS)conLrUbuhmm
Account 310 Office and Operating Supplies — Items budgeted include office supplies and computer
accessories.
Account 350 Small Tools and Equipment — This account \sused for equipment replacement, and
pays for items such as calculators, office furniture and computer components.
Account 410 Professional Services — Funds are budgeted in this line item for professional services
in accordance with safety training and preparedness requirements.
Account 420 Coin;nunications — This account provides for wireless Cornmunication costs, telephone
services and postage.
Account 430 Transportation — The budget includes expense support for the follmAring:
ORGANIZATION MEETINGS STAFF ATTENDING
Governor's Safety Conference Spring and Fall Conference Safety Officer
Evergreen Safety Council Workshops Conferences Safety Officer
Various Safety Topics Meetings /Seminars Safety Officer / Support Staff
Account 490 Miscellaneous — This account includes registration fees for participation in
conferences, together with dues and subscriptions for the City's memberships.
SERVICE UNIT 699 — GENERAL REVENUES
SERVICE UNIT 699 — GENERAL REVENUE
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %Co^m Y6Cnwo
2009 AMENDED AcTUAL ESTIMATED PROJECTED FROM FROM
SERVICE UNIT — 699 GENERAL REVENUES ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
37) x,g,im'ingBa|ao'r $174,793 $87367 $219,391 5219,391 $285,165 152.2 13m
360 MboUane"usKevrmus 113 V 0 0
TOTAL REVENUES — SERVICE UNIT 699 874,906 $187,367 $219,391 $219,391 $285J65 152.2 130.0
Revenues — These revenue budget line items are established at a level sufficient to offset the
jected costs for providing service. Revenue sources come from charging other Public Works
divisions for adrninistrative support services. An equitable distribution of charges was developed
using the prorated method combined with a calculation based on a percentage of the support
actually provided to each division.
Preliminary Budget • Public Works — 11
cn ro,} it -
PUBLIC WORKS
2011 PRELIMINARY BUDGET NARRATIVE
STREETS - 141
DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK
STREET AND TRAFFIC OPERATIONS MANAGER JOE ROSENLUND
DEFINITION
The Street Operations Division is responsible for street surface preservation, rnaintenance, repairs,
sweeping, sidewalk repairs, arterial weed control, snow and ice control, and other seasonal service
prograrns dedicated to the health, safety and welfare of our citizens. Street operations staff
maintains over 368 miles of public streets and 44 miles of alleys under the authority of the City. The
Street and Traffic Operations Division takes a great deal of pride in preserving and maintaining
Yak\ma's million investment for this (o/nmnn transportation system. The Division
strives to be good stewards of the funds allocated every year to provide safe streets for motorists,
pedestrians and bicyclists.
Maintenance of the street and related infrastructure is the primary function of the Street and
Traffic Operations Division. Activities include regulat' or planned maintenance work, emergency
rnaintenance events and special maintenance projects in response to citizen requests, Council
directives or other factors. Anticipating and planning for the necessary materials by each work
group is critical to timely, efficient and cost-effective maintenance work. Response to snow and ice
removal is an obvious example of the need for timely preparation of materials and equipment.
The City of Yakima uses three different materials for the winter maintenance program, a liquid
deicer, bulk rock salt and traction material. The amount of these materials can vary widely
depending on winter weather conditions. The city, at tirnes, also utilizes private contract services
for plowing residential streets and assisting in snow removal. Snow removal prograrns are initiated
by the city when specific snow depths are reached and weather forecasts indicate that temperatures
will be remaining below freezing. Crews apply de-icing material in a proactive mode to reduce ice
conditions and it is used on snow-covered roads to reduce snow cornpaction.
Material costs this past year have been more stable than the previous three years. However,
budgetary reductions for both material and personnel have limited our ability to provide the level of
maintenance required to maintain roads in an overall good condition. Street work is now primarily
reactive repairs instead proactive preventive inaintenance.
The service units in this division are:
SERVICE UNIT 224 — STREET CLEANING
SERVICE UNIT 521 — STREET MAINTENANCE
SERVICE UNIT 522 — P PEDESTRIAN/ BIKEWAY MAINTENANCE
SERVICE UNIT 524—SNOW AND ICE CONTROL
SERVICE UNIT 529 — ADMINISTRATION
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
SERVICE UNIT 699 — GENERAL REVENUES
12— Public Works • Preliminary Budget
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
STREET CLEANING ACTUAL BUDGET BUDGET
Maintenance Miles of Paved Streets 355 357 368
Sweeper Material (Tons) 15,000 15,500 15,500
STREET MAINTENANCE
Miles Sealed Residential 0.5 0.5 010
Seal Coated Arterials Lane Miles 31.5 15.0 0.0
Miles Crack Filled and Level Coursed 50.0 35.1) 50.0
Miles of Dirt Streets and Alleys Graded / Graveled 26.0 26.0 26.0
Dust Abatement Tons of Material Applied 15.0 10.0 0.0
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1261 Street and Traffic Operations Manager ' 1.01) 1.01) 1.01)
8711 Street Maintenance Specialist") 20.01) 19.01) 17.01)
8713 Street Maintenance Crew Leader 5.00 5.00 5.00
13302 Street Maintenance Supervisor 1.00 1.00 1.00
TOTAL PERSONNEL t 27.00 26.00 24.00
(1) The Streets & Traffic Operations Manager position is shared with Traffic Operations..
(2) A vacant Street Maintenance Specialist position was eliminated in 2010. Two positions will be eliminated in 2011.
BUDGET SUMMARY
DEPT 141 STREET (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
224 Street Cleaning $347,164 5335,742 3236,550 3335,196 3334,877 99.7 99»
521 Street Maintenance 2,173,451 2,220,875 1,519,367 2,198,036 2,118,757 95.4 96.4
522 Pedestrian And Bikeway Maint 111,540 68,728 46,972 67,904 2,502 3.6 3.7
524 Snow And lce Control 438,736 365,851 294,576 372,452 393,323 107.5 105.6
529 Administration 218,262 225,262 188,711 217,502 223,695 99.3 102.9
645 Interfund Distribution 214,542 130,542 87,042 11(1,542 63,542 48.7 57.5
TOTAL DEPT 141 EXPENDITURES 33,503,694 33,346,999 32,373,217 $3,301,631 33,136,696 93.7 95.0
Department 133 Total 1,986,329 2,077663 1,510,362 2,006,486 1,904,310 91.7 94.9
TOTAL STREETS AND TRAFFIC EXPENDITURES 35,490,023 35,424,662 33,883,579 35,308,117 5,041,006 92.9 95.1)
PreliminaQ Budget • Public Works - 13
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG Vo CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
REVENUE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YE AR-END BUDGET 2 TO 5 4 TO 5
224 Street Cleaning 50 $200,000 5200,000 5200,000 $200,000 100.0 100.0
521 Street Maintenance 1,252,652 1,208,760 929,401 1,258,760 1,258,760 104.1 100 (1)
522 Pedestrian And Bikeway Maint 10,060 0 50 50 0 * 0.0
524 Snow And Ice Control 3,535 0 0 0 0 * *
645 Interfund Distribution 25,000 40,000 40,000 40,000 40,000 100.0 100.0
699 General Revenues 5,610,193 4,978,403 3,570,347 5,142,640 4,884,962 98.1 95
TOTAL DEPT 141 REVENUES $6,901,440 56,427,163 54,739,798 56,641,450 56,383,722 99.3 96.1
Department 133 Total 849,849 557,000 S15,368 535,579 527,000 47.4 75.9
TOTAL STREETS AND TRAFFIC REVENUES 56,951,289 56,484,163 54,755,166 $6,670,029 56,410,722 98.9 96.1
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages 51,290,085 $1,329,004 $902,057 51,269,502 51,250,572 94.1 39.9
200 Personnel Benefits 460,748 461,124 321,484 457,598 417,544 90.6 13.3
SUB-TOTAL SALARIES AND BENEFITS 1,750,533 1,790,128 1,223,541 1,727,101 1,668,117 93.2 53.2
300 Supplies 562,282 478,260 354,808 542,173 477,550 99.9 15.2
400 Other Services and Charges 122,618 88,250 37,605 71,497 64,600 73.2 2.1
500 intergoy Srycs / Other lnterfund 214,579 130,642 87,101 110,642 63,642 48.7 2.0
900 Interfund Payment for Services 853,383 859,719 670,163 850,219 862,788 100.4 27.5
TOTAL EXPENDITURES 53,503,694 53,346,999 52,373,217 $3,301,631 53,136,696 93.7 100.0
EXPLANATORY NARRATIVE
Street cleaning services have increased over this past year in part because of the reduction in pavement
maintenance has allowed more time for this activity. The limited three-person night sweeping crew
was eliminated to provide an increased effort on arterial street maintenance and weed control.
SERVICE UNIT 224 - STREET CLEANING
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries And Wages
110 Salaries And Wages 5115,152 $118,248 580,751 5116,075 5114,196 96.6 98.4
120 Overtime 2,113 2,000 1,021 2,000 2,000 100.0 100.0
130 Special Pay 7,597 2,375 824 2,375 2,375 100.0 100.0
Total 119,862 122,623 82,595 120,450 118,571 96.7 984
200 Personnel Benefits 45,359 47,080 32,293 46,791 44,917 95.4 960
310 Office And Operating Supplies 1,2711 1,500 997 1,000 1,500 100.0 150.0
470 Public Utility Services 37,592 34,650 23,247 4(1,000 40,000 115.4 100.0
95(1 lnterfund Opt Rental and Leases 143,081 129,889 97,417 126,955 129,889 100.0 102.3
TOTAL EXPENDITURES - SERVICE UNIT 224 5347,164 5335,742 5236,550 5335,196 5334,877 99.7 99.9
Revenues
340 Charges for Good and Services 50 5200,000 5200,000 5200,000 5200,000 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 224 50 5200,00(1 8200,000 8200,000 5200,000 100.0 100.0
14 - Public Works • Preliminary Budget
Account 110 Salaries and Wages - |nacco/dancewidhomnageoertdirective salaries are again
"(rozen for the 2011budget. Minot' changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli ibi|ity for longevity.
Acconnt 120 Overtime Overtirne in this service uni is primarily due to personnel allocations
towards snow and ice rernoval and for street sweeping after parades.
Account 130 Special Pay - The areas that require special pay frequently are standby pay for winter
storms and weekend emergency caUouLs.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25'/0; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Acconnt 310 Office and Operating Snpp/iee - Items budgeted include office supplies and c r
accessories.
Acconnt 470 Pnblic Uti!ity Services - This line pays foi' landfill charges.
Account 950 Interfnnd Operating Transfer/Reutal and Leases - This account h costs for
rnaintenance and operation of departrnent vehicles.
Revenues - Revenues consist of an interfund distribution transfer from Storm Water for the removal
of pollutants before they enter the storm water system.
SERVICE UNIT 521 - STREET MAINTENANCE
This is the primary service unit for the Street Operation Division performing general maintenance,
work on street shoulders and drains, vegetation control litter control, and work for other divisions.
This budget includes the only line item for fuel used in all street operations.
City Council direction has focused the street division on providing a 12,yea/ cycle of programmed
preventative maintenance operations to the surface of all 92 miles of classified roadway and the
276 miles of residential streets. The prograrn's objective is to ensure that asphalt streets are kept
in good condition and prevent sections frorn failing. Tasks include cleaning and filling existing
cracks in the asphalt surface, removing failed sections, and chi sealing. Included in the program is
sweeping and surface markings when required. The program had been averaging over 20 miles of
residential streets and 30 lane miles of arterial streets annually. The residential chip sealing projects
were omitted for the second straight yeac The residential street maintenance program now consists
of minor patching and crack sealing only. We will continue with this practice in 2011 unless funding
levels change.
In 2010, an emphasis was placed on repair of failing arterial roadway sections due to the continued
deterioration of many of the arterial roads. This will remain the priority in 2011. Targeted
streets this year include lstStoepi Smnm\tvievv Avenue, Lincoln Avenue, 16th Avenue, and the
intersections of lst/Walnut, 56t ton, and Mead Ave 72nd to 75th.
PreliminaQ Budget • Public Works - 15
In response to clean air requirements and citizen concerns, the Bituminous Surface Treatment (BST)
Program for unpaved streets was initiated in 2003 and has successfully placed an interim hard
surface on over 20 miles of unpaved roads. There is only one unpaved roadway segment remaining,
Coolidge Avenue which is expected to be paved through an Engineeri project in late 2010.
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnno % Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y, ,m-[wo BUDGET % m 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $xW\Nw $894 $67,641 $841 $846027 946 1011.6
120 Overtime 6.866 14.400 2.574 14 14,400 100/0 100.0
l3/ Special Pay 24,358 18,215 12,597 18,345 18 100.4 99.7
140 Retirement/Termination Cn,b"ut 4,436 0 0 0 0 * *
Total 896,348 926/55 622812 874]17 878,722 94.8 100.5
200 Personnel Benefits
200 Personnel Benefits 315,830 329,984 221 327,780 300,968 91.2 91.8
280 Clothing and Miscellaneons 1 1 1 800 1,000 00.0 125.0
Total }]7,354 331 222,936 28,580 301968 91.2 919
300 Supplies
310 Office and Operating Supplies 284135 244,410 153,089 288,20 227,80 9I2 79.0
320 Fuel Consumed 109,839 110,000 8\254 117000 117,00 106.4 100
350 SrnalI Tools and Equipment 1,63 600) 8,076 9,773 6,00 100.0 61.4
Total 395,68 36410 241,419 414,973 35\80 973 84.5
400 Other Services and Charges
4l0 Professional Services 3,725 7,50 1,195 3,40 5,0 66.7 147]
420 Communications 4,185 5,242 2,257 1,600 1,900 36.3 118.0
430 Transportation / Training 605 950 601 950 950 lO(N 100.0
450 Operating Rentals and Leases 4,989 14,000 V ',NO 5,000 35.7 BM V
480 Repairs and Ma m,on,x" 795 2,500 199 2,500 2,500 100.0 NKV
490 Miscellaneous 3 2 2 2,200 2 100.0 100.0
Total 17947 32,392 6,401 15,650 17,550 54.2 112]
530 State /County Taxes & Assessment 37 Im/ 59 l'N 100 100.0 lmN
950 Interfund Op Renta) and Leases 546,157 56978* 425,741 564,616 569,616 lNx` 100w
TOTAL EXPENDITURES - SERVICE UNIT 521 82J73,48 82,220,875 $1 82J98/036 $2J18,757 95.4 96.4
Revenues
330 Intergovernmental Revenues $1 $1 $924,59 $1 $1 104.2 l'
340 Charges for Good and Services 2,876 8,760 4,892 8,760 8,760 100.0 NKV
TOTAL REVENUES - SERVICE UNIT 521 $1,252,652 $1,208760 $929,40 S1,258,760 S1,258,760 104.1 00.0
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments m' eligibility for longevity.
Account 120 Overtime - Overtime costs vary year-to-year and are heavily determined by call-
outs from the Police and Fire Departments along with personnel allocations towards snow and ice
removal.
16 - Public Works • Preliminary Budget
Account 130 Special Pay — The areas that require special pay frequently are standby pay for winter
storms and weekend emergency ca||oub.
Account 140 Retirement! Termination Cashout — This account is used to cover retirement cashouts.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (38%), and workers' cornpensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Acconnt 280 Clothing and Misce!!aneous — Items paid for from this account include gioves, boots,
ram gear, traffic vests, etc.
Account 310 Office and Operating Supp!ies — Supplies include items such as fuel, asphalt, CRS2P
oil, aggregate, chip seal rock, propane, grease, cleaning agents, and cutoff paper.
Account 320 Fuel Consumed — This account provides for the purchase of diesel fuel and gasoline
utilized hy Department vehicles.
Account 350 Sinall Too!s and Equip;nent — This account is used for equiprnent rep|acennentand
pays for items such as calculators, office furniture and computer components, as well as picks,
YVRCAA Permits, haminers, survey hubs, traffic control signs, ns, shovels, first aid supplies.
Account 410 Professional Services — Funds are budgeted in this line item for professional services
such as hiring specialty conti'actors.
Account 420 Communications — This account provides for wireless communication costs and
telephone services.
Account 430 Transportation! Training — This account provides for staff to attend conferences and
other training seminars.
Acconnt 450 Operating Rentals and Leases — Includes the rental or lease of equipment bro/n
outside vendors.
Account 480 Repairs and Maintenance — This account contains maintenance contracts and direct
i'epaii' costs for street equiprnent and rnachinei'y
Account 490Miscellaneous — This account includes registration fees for participation in
conferences, together with dues and subscri LionsforLheChy's memberships.
Account 530 State / County Taxes and Assessments — This line item pays for taxes assessed by
other govei'ninental entities.
Account 950 Interfnnd Operating Transfer/Reutal and Leases — This accoiint hinds costs for
rnaintenance and operation of department vehicles.
Revennes — State Gas Tax is based on a state per capita forrnula. Another revenue source is
insurance reimbursements for damages toinfrastructure.
8rlimim/? Budget °Public Works-17
SERVICE UNIT 522 — PEDESTRIAN/BIKEWAY MAINTENANCE
This service unit covers pedestrian and bikeway maintenance, as well as sidewalk maintenance
adjacent to City-owned facilities. The Pedestrian and Bikeway Maintenance prograrn has been
eliminated for 2011. Sidewalk repairs / replacement are the responsibility of the adjacent property
owner; curb and gutter i'epairs are contracted out to private companies. The City's 50/50 sidewalk
program provided a limited fund for the sharing of costs of repairs / replacements made to existing
sidewalks. However, this program was not funded in 2010 and will not be funded until city
revenues improve significantly
A more aggressive weed control campaign on arterial roadways has resulted in a noticeable
improvement in street appearance and reduced weed intrusion into roadways and sidewalks.
Unfortunately, the 2011 program will be scaled back to 1/3 of the existing level due to cost
containment. In previous years, the Department of Corrections (DOC) crew performed weed
removal, hand sweeping and litter removal along the classified streets in Yakima. The DOC
contract was cancelled early in 2009 and will not be renewed anytime in the near future. Some of
the work previously accomplished by the DOC crew is being done by city forces on an as needed
basis.
( ( ( (4) (5) (6) (7)
2010 2010 2010 2011 % Cnwo Y6Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 YEAR- END BUDGET 2 TO 5 4 m5
Expenses
100 Sa1arie and Wage
110 Salaries and Wages $38,227 538 526,849 838 $0 0.0 uo
]Zo Overtime 309 700 4 200 200 100.0 100.0
130 Special Pay l 2,302 763 2 2 100]0 100/0
Total 39,931 41,496 27;615 40,764 2,502 6/) 6.1
20 Personnel Benefits 14 15,434 10\528 15,340 0 0.0
31(1 OFFke and Operating Supplies 3,385 4 1 4 U U// 0/0
41)) Professional Services 53,607 7,797 7,673 7,80) 0 m/ 00
TOTAL EXPENDITURES — SERVICE IJNIT 522 $111,540 568,778 846,972 $67,904 82,502 3.6 3.7
Revenues
340 Charges for Guod and Services $10\060 50 $50 $50 $0 " 0.0
TOTAL REVENUES — SERVICE UNIT 521 $10N60 $0 $50 $50 50 " O{/
Note: Perrnanent staffing for this program has heen eliminated. The overtirne and Special pay
accounts will be zeroed out fot' the final budget.
SERVICE UNIT 524— SNOW AND ICE CONTROL
Snow and ice control services will vary in magnitude from year to year as weather conditions
change. Service delivery is often necessary in the early hours of morning and for long durations
which requires overtime for city personnel. Citizens gauge much of the effectiveness of the street
maintenance program in the handling of snow and ice during and after storm conditions. The goal
of the street maintenance crew in snow and ice control is to provide citizens a reasonably safe and
passable road surface, in a timely manner. Our ability to remove snow in a timely /natter is limited
by the number of skilled maintenance workers available. The Streets division is down two positions
since last year. Moderate to large snowstorms or even a series of sniall snowstorms will require
18 — Public Works • Prelinduary Budget
dividing the saff into Iwo crews resulbing in less eq i mentonUemadandlongerLimesto clear
snow from city streets.
(1) (2) (3) (4) (S) (6) (7)
2010 2010 2010 2011 % Co^m %Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym o c ov BUDGET 2 TO 5 4 TO 5
Expenses
]m) Salaries and Wages
110 Salaries and Wages 915] 5151 5112 9148 510I961 100/0 110.1
120 Overtime 46 35,000 20,215 35,000 }5,(00 100.0 100.0
130 Sprdn|l'ay 4f90 �l/m 2 5,I00 5J00 l'V/ VKlo
Total 23,005 191,956 135,458 189,052 24i061 106i3 1079
200 Personnel Benefits 69,»13 56,545 47,552 56J70 9V12 14.4 15.1
310 Office and Operating Supplies 162,019 112,350 111 122,20) 125,250 111.5 102S
410 Professional Services 3,798 �o/m o 5,000 5,000 l' VKlo
TOTAL EXPENDITURES —SERVICE UNIT 524 5438736 5365851 5294,576 5372,452 5393,323 107.5 105.6
Revenues
340 Charges for Good and Services 9I535 50 $0 50 90 * *
TOTAL REVENUES — SERVICE UNIT 521 S3 $0 $0 50 50 * *
Account 110 Salaries and Wages — In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli [bUity for longevity.
Acconnt 120 Overtime — Overtirne in this service uni is primarilv due to the hours of work
required for snow and ice removal.
Account 130 Special Pay — The areas that require special pay frequently are standby pay for winter
storms and weekend emergency caUoutx.
Acconnt 200 Personuel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the norrnal s related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Supplies — The funds cover expenses for traction sand, bulk
rock salt and Iiquid anti-ici materials. Material costs especially salt and de-ici materials vary
widely based on winter demands. This line item varies greatly each year, as it is based on weather
conditions and varving rnaterial costs.
Account 410 Professional Services — These funds pay for private contractors that are hired to
augment city crews during large storm events. This line item varies greatly each yea/, as it is based
on weatl'ier conditions
Revenues — Revenues consist of reimbursement from state or federal agencies if a state of emergency
is declared for winter storms.
Dr//mim/T Budget °Public Works —19
SERVICE UNIT 529 — ADMINISTRATIO
This service unit ie for management services for Street Operations, as well as inteifund charges fot'
insurance and Public Works Administration. One-half of the Street and Traffic Operations Manager
expenses is shared with Traffic Engineering / Traffic Operations.
(1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 %cowv %cnno
2009 AMENDED Acmm ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET Y/lO/IO|O Ymx [ wo BUDGET 2 TO 5 4 5
Expenses
110 Salaries and Wages 830938 $45,974 533,576 545,090 846,716 106 103.6
200 Personnel Benefits 13,505 10.831 7,846 10,717 11.647 1075 1087
40 Other Services and Charges
410 Professional Services 8,541 5,000 0 1.50 U 0.0 0.0
420 Communications 12 216 15 77 100 46.4 1299
430 Transportation /Training 0 85) 0 250 400 471 160.0
490 Miscellaneous 1,121 2,345 268 1.220 1 66.1 127]
Total 9,674 8,411 283 3,047 2,05) 24.4 673
900 bxrnnnd Payment for Services
960 loux6und insurance Services 102 107888 107,888 107,888 111J25 103.0 103.0
990 b`uz6o/vi Administrative Charges 61 52 39 50,760 52,158 100/0 102.8
Total 164 160,046 147005 158 163,283 102/0 102.9
TOTAL EXPENDITURES — SERVICE UNIT 529 5218,262 8225,262 $88,711 $217,502 $223,695 99.3 102.9
ACCOUnt 110 Salaries and Wages — In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility 6or|ongeviLy
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
iohascvvagca/6osimcn1s.[)cn1a|insnranccvvasrcdnccdhy|3.8YQ,andvvorkcrs'con/pcnsadonby
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 410 Professional Services — Funds are budgeted in this line item for professional services
such as minor specialized ti'aining and minot' desi
Account 420 Coinrnunications — This account provides for postage costs.
Account 430 Transportation Training — This account provides for staff to attend conferences and
other tnahn\ngseminars.
Account 49O Miscellaneous — The majority offun s in this account are used for registration fees for
participation in conferences, dues and subscri tions, and various uncategorized items.
Account 960 Interfund Insurance Services — This expense is the Street Departments share of the
risk management fund.
Account 990lntorfumd Administrative Charges — This expense is the Street Departrnents share of
the Public Works administration charge.
20 — Public Works • Preliminary Budget
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
550 Interfund Subsidies 8214,542 8130,542 887,042 8110,542 863,542 48.7 57.5
TOTAL EXPENDITURES - SERVICE UNIT 645 8214,542 8130,542 887,042 8110,542 863,542 48.7 57.5
Revenues
390 Other Financing Sources 825,000 840,000 840,000 840,000 840,000 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 645 $25,000 840,000 $40,000 $40,000 840,000 100.0 100.0
Account 550 Interfund Subsidies — This line item represents the expense for debt service for the
following projects: Fruitvale Canal Reconstruction, debt retired 2011 (S16,875); the 1-82 Gateway
Project, debt retired 2013 ($46,667); River Road - 16th Avenue to Fruitvale, PW contribution ends in
2011 ($47000). The total 2011 debt service is $63,542.
Revenues — Revenue consists of an operating transfer from Stormwater to repay start-up costs.
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR- ND BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance 8E372,651 81,255,353 81,461,266 81,461,266 81,368,912 109.1 93.7
310 Taxes 4,217463 3,708,000 2,089,275 3,628,447 3,513,000 94.7 96.8
360 Miscellaneous Revenues 20,079 15,050 14,879 48,000 3,050 20.3 6.4
390 Other Financing Sources 0 0 4,927 4,927 0 * 0.0
TOTAL REVENUES - SERVICE UNIT 699 $5,610,193 84,978,403 83,570,347 85,142,640 $4,884,962 98.1 95.0
Revenues — Revenue source is primarily from property taxes and interest income.
PreliminaQ Budget • Public Works — 21
cn ro, }it -
PUBLIC WORKS
2011 PRELIMINARY BUDGET NARRATIVE
FFIC ENGINEERING - 133
DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK
STREET AND TRAFFIC OPERATIONS MANAGER JOE ROSENLUND
DEFINITION
Traffic Engineering and Operations is responsible for the design, installation, operation and
maintenance o( street lighting, traffic signals, signs, and pavement marking programs for the Cby.
Other services include data collection, pavement condition rating, collision analysis, transportation
planning, development review, grant applications, traffic studies, aiid coordination with other city
divisions, committees, associations, businesses, school districts and citizens.
The Signal shop's prirnary function is rnaintaining existing traffic control and lighting
infrastructure. Well functioning traffic signals and street lighting are critical to rnaintaining safe and
efficient flow of traffic. Annual maintenance of the traffic signal system is necessary to provide safe
transportation for citizens and emergency vehicles. (]ptkoon equipment mustbe tested annually
to ensure emergency service activation. All traffic signal controllers and conflict monitors must be
tested annually, which involves the testing of all electronic components of the traffic si/na|systenn.
In addition to the planned, annual maintenance, city crews must respond to emergency maintenance
events, such as equipment malfunctions or damage from a vehicle accident or vandalism.
The Signs and Lines shop maintains the City of Yakima's traffic signs, lane lines, stencils, stop bars
and crosswalks. Over nine thousand gallons of paint are used annually to provide on pavement
guidance and diiection to inotorists, pedestiians and bicyclists. Areas receiving the most attention
are school zones and arterial roadways. On new construction p jechs and on streets,
durable pavement markings are applied where feasible. The durable pavement markings hare the
advantage of wearing well through several winters Most of the painted pavement markings will
be lost in a year due to traffic and winter wear from traction materials grinding the paint o[[ the
surface. The division also provides ternporaiy pavernent markings during construction projects to
provide lane delineation during those periods when lane lines cannot be placed.
The city rnaintains over 23,000 traffic signs LhaLaoesn|jpcL|nenvbonn'enLa|dan'agevandaUsn'
and collision knockdowns. This shop fabricates many of the traffic control and directional si ns
but pre-made signs are purchased when bid prices indicate they are less expensive than in-house
fabrication. New si nsaopp|a(edeachyearinresponsetocitizenca||s,operationa|andsafety
improvements, work with Transit and the School Districts, as well as requests from the Yakima
Police Department. This work unit is also responsible for special traffic control devices used for
fires, parades, special events and other incidents requiring barricades.
Traffic Engineering is responsible for traffic signal timing plans, review and design of striping, sign
layouts, and signals, traffic studies, collision analysis, collection of transportation yyytex' data, traffic
impact reviews for proposed developments, transportation planning and grant applications. It also
is responsible for responding to citizen i calming request, and school zone heacon
operation. This unit is also responsible for the operation of the Pavement Management System
including pavenient inspection, analysis and reporting.
22 — Public Works • Preliminary Budget
The service units in this division are:
SERVICE UNIT 116 — PUBLIC AREA LIGHTING
SERVICE UNIT 525 — TRAFFIC CONTROL
SERVICE UNIT 526 — TRAFFIC ENGINEERING
SERVICE UNIT 639 — ADMINISTRATION
SERVICE UNIT 644 — OUTSIDE AGENCY BILLINGS
SERVICE UNIT 646 — INTERFUND PAYMENTS
SERVICE UNIT 699 — GENERAL REVENUES
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
PUBLIC AREA LIGHTING ACTUAL BUDGET BUDGET
City High Pressure Sodium Street Lights in Service' 4,800 4,800 4,300
1JO) Streetlights inService 9 9 477
Lighted Street Signs 2 2 2
TRAFFIC CONTROL
Traffic Signs Under Maintenance
Warning 1,800 1,85(1 1,850
Regulatory 10,400 10,600 10,600
Other 13,500 13,700 13,700
Total Traffic Signs Under Maintenance 25,700 26,1511 26,150
Traffic Pavement Markings to be Maintained (in gallons)
Semi - Actuated Solid State 10,000 10,000 9,500
Fully Actuated Solid State 99 102 103
Fixed Time 5 5 5
Solar - Powered School Flashers Units 36 34 34
School Pedestrian Sig nals 3 3 3
School Flashers 4 4 4
Street Flashers 21 21 21
TRAFFIC ENGINEERING
Update Traffic Counts on Arterial Streets (in segments) 230 100 50
Number of Street Segment Traffic Counts 75 50 50
Corrective or Citizen Request Work Orders Generated 70 90 120
(1) Inventory has not been updated for annexations, new developments or construction projects.
Preliminary Budget • Public Works — 23
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
4221 Signal Technician I'D 2.00 1.00 1.00
4222 Signal Technician II 1.00 1.00 2.00
4223 Signal Technician 111 1.00 1.00 1.00
4622 Traffic Technician 11 2.00 2.00 2.00
4635 Traffic Signal System Analyst 1.00 1.00 1.00
8151 Traffic Sign Supervisor' 1.00 0.00 0.00
8663 'Traffic Sign Specialist 5.00 5.00 4.00
8664 Senior Traffic Sign Specialist 1.00 1.00 1.00
11103 Supervising Traffic Engineer ''' 1.00 0.00 0.00
11301 Traffic Operations Supervisor 1.00 1.00 1.00
TOTAL PERSONNEL ($) 16.00 13.00 13.00
(1) A Traffic Signal Technician I position was eliminated in 2009.
(2) The Traffic Sign Supervisor position was eliminated in 2009.
(3) The vacant Supervising Traffic Engineer position was eliminated in 2009.
(4) The Streets & Traffic Operations Manager position listed in Service Unit 144 is shared with Traffic Operations..
BUDGET SUMMARY
DEPT 133 TRAFFIC ENGINEERING (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG ° A CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9130/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
116 Public Area Lighting 8408,349 $383,363 $320,355 $387,243 $355,274 92.7 91.7
525 Traffic Control 1,050,539 1,122,573 756,846 1,036,829 1,052,236 93.7 101.5
526 Traffic Engineering 265,643 311,756 239,275 324,750 238,600 76.5 73.5
639 Administration 201,997 197,335 149,758 196,347 197,546 100.1 100.6
646 lnterfund Payments 59,800 62,637 44,128 61,317 60,655 96.8 98.9
TOTAL EXPENDITURES 51, $2,077,663 $1,510,362 52,006,486 81,904,310 91.7 94.9
Department 141 Total 3,503,694 3,346,999 2,373,217 3,301,631 3,136,696 93.7 95.0
TOTAL STREETS AND TRAFFIC EXPENDITURES 85,490,023 $5,424,662 83,883,579 85,308,117 $5,041,006 92.9 95.0
REVENUE SUMMARY BY SERVICE UNIT
525 Traffic Control $30,000 50 50 $0 $0 * '
644 Outside Agency Billings 7,582 2,000 9,083 9,233 2,000 100.0 21.7
646 Interfund Payments 12,267 5,000 1,485 1,546 5,00(1 100.0 323.4
699 General Revenues 0 50,000 4,800 24,800 20,00(1 40.0 8(1.7
TOTAL REVENUES 849,849 857,000 815,368 $35,579 827,000 47.4 75.9
Department 141 Total $6,901,440 $6,427,163 $4,739,798 86,641,450 56,383,722 99.3 96.1
TOTAL STREETS AND TRAFFIC REVENUES $6,951,289 56,484,163 84,755,166 $6,670,029 86,41(1,722 98.9 96.1
24 - Public Works • Preliminary Budget
Do" 133 TRAFFIC ENGINEERIN (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cnwo %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY 8,TYPE ACTUAL BUDGET 9V30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
100 Sa1arie and Wage Salaries and Wages 8096(8} $745,323 9546091 8741 8755,530 014 39.7
200 Personnel Benefits 238,465 256,256 185,746 254,274 252,508 98.5 13.3
SUB-TOTAL SALARIES AND BENEFITS 935,148 I 732,636 996,066 1 I00.6 529
300 Supplies 348 333,468 233,567 295,240 242.570 72.7 127
400 Other Services and Charges 481,743 512 368 485,724 423,626 82.6 22.3
6m` Capital Outlays 0 0 1 1 0 " 0/0
vm/ lnterfund i'ayrnent for Services 22\836 229,865 174 228,140 230,076 lVKl 12.1
TOTAL EXPENDITURES S1,986,329 S2,077663 $1 $2,006,486 $1,904,310 91.7 100.0
EXPLANATORY NARRATIVE
SERVICE UNIT 116 — PUBLIC AREA LIGHTING
This service unit includes the power service, design, installation, repair and maintenance of the
City's streetlights. Supplies purchased in this service unit include items such as bulbs, starters,
poles, capacitors, fuses, photo-cells, arms, fixtures, brackets, and wire. Scheduled replacement of
lamps and cleaning of hi h-nnessnrp sodium fixtures continue in the five service areas of the City in
2011. The preventative maintenance program for the City's street light system has been successful
in minimizing call outs for street light repairs. Budget reductions will limit the preventative
maintenance that can be accomplished resulting in a higher rate of call-outs for equipment
malfunctions. The addition of pedestrian lights and tree lights in the Central Business District has
increased power costs. The tree lights have experienced a high rate of vandalism and the need for
frequent replacenient and maintenance.
In order to reduce these costs, hi h wattage incandescent streetlights are being replaced with LED
fixtures funded through the Energy Efficiency Conservation Block Grant. The use of LED fixtures
result in savings of up to 62% in energy costs where installed. In other locations, the city has
installed induction Iighting that provides sii'nilar cost benefits. Iii addition to reduced power tise,
LED and induction lighting reduce maintenance costs due to their longer service expectancy. Solar
powered beacons are also used whenever possible to reduce installation cost and ongoing power
bills.
Another way in which the division is reducing energy costs is by reducing the number of street
lighting fixtures or limiting their hours of operation. Along with the upgrade to LED lighting along
arterial corridors, an evaluation is made to determine if streetlight fixtures can he removed without
reducing roadway safety. The time clocks built in to downtown pedestrian and tree lights circuits
are used to turn these fixtures off late at nih1Lherehy reducing their annual energy costs by about
50Y<` Street lighting will remain to provide security and roadway safety.
Preliminary Budget • Public Works — 25
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 ° A CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Y F
.EAR-_ND BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
11(1 Salaries and Wages $56,067 $49,937 $36,464 $48,995 $50,124 100.4 102.3
120 Overtime 441 500 804 900 500 100.0 35.6
130 Special Pay 1,333 1,600 960 1,200 1,600 100.0 133.3
Total 57,840 52,037 38,228 51,095 52,224 100.4 102.2
200 Personnel Benefits 18,426 16,389 13,375 16,265 18,277 111.5 112.4
300 Supplies
310 Office and Operating Supplies 26,463 25,000 28,464 25,000 14,500 58.0 58.0
320 Fuel Consumed 8,721 11,184 8,353 11,200 11,520 103.0 107.9
Total 35,184 36,184 36,817 36,200 26,021) 71.9 71.9
400 Other Services and Charges
470 Public Utility Services 287,461 26)1,1)0)) 223,559 270,01)0 245,000 94.2 90.7
480 Repairs and Maintenance 7,643 15,50)) 5,937 10,500 10,50(1 67.7 100.0
Total 295,104 275,500 229,496 280,500 255,500 92.7 91.1
950 Interfund Opt Rental and Leases 1,794 3,253 2,440 3,183 3,253 100.0 102.2
TOTAL EXPENDITURES - SERVICE UNIT 116 8408,349 5383,363 $320,355 8387,243 $355,274 92.7 91.7
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
'frozen" for the 2011 budget. Minor changes in the salary accounts may occur becattse of an
individual employee's merit adjustments or eligibility for longevity.
Account 120 Overtime - Overtime in this service unit is primarily due to call outs for light poles
damaged by accidents or weather.
Account 130 Special Pay - The area that requires special pay frequently is standby pay for weekend
emergency coverage.
Account 200 Personnel Benefits - The personnel - benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Supplies - Items budgeted include office supplies and computer
accessories.
Account 320 Fuel Consumed - This account provides for the purchase of diesel fuel and gasoline
utilized by Department vehicles.
Account 470 Public Utility Services - This line item includes use fees to utilities and other
governmental departments.
Account 480 Repairs and Maintenance - This account contains maintenance contracts and direct
repair costs for equipment.
Account 950 Interfund Operating Transfer I Rental and Leases - This account funds costs for
maintenance and operation of department vehicles.
26 - Public Works • Preliminary Budget
SERVICE UNIT 525 — TRAFFIC CONTROL
In 2011 Traffic Operations will continue maintenance and operation of the City's traffic signal
system and maintain our si and marki inventory. The Si l shop's tasks include
maintenance V[lighting, wiring, controllers, electronic subsystems, structural items, and
maintenance of the miles of underground conduits. Supplies purchased for this service unit include
items such as signal controllers, conflict monitors, load switches, fans, filters, lamps, signal heads,
detection equipment, wire, back-plates, brackets, conduits and other items. The Signal crew is
responsible for emergency response to signal malfunctions or damage due to accidents.
The rising cost of materials, fuel and power service is well known and continues to be a significant
factor for the Division. The Division has pursued methods of reducing costs, when possible. All
new ti'affic signals and i'eplaceinent signal heads are LED rather than incandescent heads. Solar
powered beacons are also used whenever possible to reduce installation cost and ongoing power
bills.
Signs and Marking tasks includes painting lane lines, arrows, stencils and crosswalks on City
streets, and fabrication and installation of all traffic control si in the City. Supplies purchased
for this service uniti/^ck/de items such as liquid paint, glass beads, and thermoplastic street
marking material, sign plates, sign film, posts, brackets, clamps, cones, bari'icades, and other
specialized traffic control devices. The Signs and Lines crew provide traffic control in the event of
emergencies, for parades and other special events, as needed.
The reduction in the materials budget means that not all of the pavement markings and crosswalks
will receive annual maintenance. The potential loss of a Traffic Sign Specialist position would
further affect this effort. School zones and arterials will continue to be the top priority for
maintenance but markings in residential areas may be allowed to fade away. Requests for new
markings will be reviewed not just for need but rnaintainahility as well.
Damaged sign plates are recycled for reuse whenever possible to minimize material expenditures.
The city has begun using Telspai' signposts that are more dui'able, more adaptable, and easier to
install and replace. Although these post are sli hUy more expensive than wood posts or steel pipe,
the benefits in durability and efficiency more than make up for that marginal costs difference.
The City of Yakima does not have a planned program for the maintenance of street signs. The
routine maintenance prograrn for all signs vvasc|bmboaied several years ago as a cost containrnent
measure. The City's sign maintenance program has focused on bringing arterial street narneplates
to current industry standards and addressing gi'affiti and vandalisrn. This prograrn will not be as
aggressive in 2011 due to budget and personnel reductions. Begitining in 2012 a fedei'aI regulation
will take effect that requires the city to inaintain all regulatory and warning signs at specified
reflectivity levels. At that tune, a funded pmgram(nrsi nreviewandmaintenancpwiU
necessary to ineet those requireinents.
Preliminary Budget • Public Works — 27
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cnwn ° A Cono
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET . Y,^�[wo BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries And Wages
110 Salaries And Wages $405,212 $459,874 $305,064 $419,179 $47\537 1023 112.3
ID/ Overtime 8y97 8,800 8,810 8,000 8,250 93.8 lVll
130 Special Pay 11 10,073 8,128 10,73 1\073 lm@ lNm
Total 428,466 478,747 324999 437,252 488,860 1021 111.8
200 Personnel Benefits
200 Personnel Benefits 146,623 165,223 ]10,(97 164 164,422 99.5 100.2
280 Clothing And Miscellaneous 2,782 500 100 300 R 100.0 1667
Total 149,405 165,723 110V97 164 164,922 99.5 100.3
300 Supplies
310 Office And Operating Supplies 297139 274,90) 180,771 237340 193,831 70.5 81.7
320 Fuel Consumed 5,721 11 5,353 11.20 11 103/0 129
350 Small Tools And Equipment 1 4,00 2,347 4,00 4,0 lNx` 100.0
Total 307657 290,084 191,471 252,540 209,351 72.2 82.9
400 Other Services And Charges
420 C^mm`/okatkm» 8,992 8,002 6,436 5,520 5,525 69.1 100.1
430 Transportation / Training 1 i 53 Rm LOW 55.6 200 0
450 Operating Rentals And Leases 1 2,000 0 2,000 2,000 100\0 00.0
470 Public Utility Services 123,499 131,954 93,930 131,954 138 105/0 105.0
480 Repairs And Maintenance 10,058 12,000 4 10,000 10,000 83.3 100.0
490 NimrUoocvoo 2,453 2,986 1,589 2,750 2,750 »Z] lmN
Total 147967 158,741 106,905 152,774 199,826 10i7 1047
640 Machinery And Equipment 0 0 1,317 1,317 0 , 0.0
950 Interf,uldOpt Rental And Leases 17044 29,277 21,957 28,611_1 29,277 8m0 102.3
TOTA EXPENDITURES - SERVICE UNIT 525 $1,050539 51,122,573 $756,846 51,036,829 51,052,236 93.7 101.5
Revenues
390 Other Financing Sources 53(N00 $(/ 80 $0 $0 * *
TOTAL REVENUES - SERVICE UNIT 645 53\00 50 50 50 50 * *
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
'frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility 6orlongevdy
Account 120 Overtime - Overtime in this service unit is primarily due to call outs for signs
damaged by accidents or veather, traffic control aLstructure fires or vehicle accident scenes, and
traffic control for parades.
Account 130 Special Pay - The area that requires special pay frequently is standby pay for weekend
emergency coverage.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 20O Clothing and M'iscellaneons - Iteins paid for froni this account include gioves, vests,
boots, and other prot'ective clothing.
28 - Public Works • Preliminary Budget
Accoii;zt 310 Office and Ope Supplies - Items budgeted include office supplies and computer
accessories.
Account 32O Fuel Consumed - This account provides for the purchase of diesel fuel and gasoline
utilized by Department vehicles.
Account 350 Small Tools and EY///pn/es/- This account is used for equipment replacement, and
pays for items such as calculators, office furniture and computer components.
Account 42D Communications - This account provides for wireless cornniunication costs and
telephone services.
Account 430 Transportationl Training - Division staff, both operations and engineering, attend
training sessions, professional conferences, workshops and business meetings atoLhe/citiesorp/
agencies to maintain and expand their expertise. Most positions require continuing education to
maintain specialized certifications. Contemplated meetings in 2011 may include the following:
ORGANIZATION MEETINGS STAFF ATTENDING
International NI1llllcipal Signal Association Monthly lneetings, generaily in State Electrical and / or Signs / Lines Staff
International Municipal Signal Association Annual Conference Electrical and / or Signs / Lines staff
Institute vf Transportation Engineers Monthly meetings, generally iuState Streets and Traffic Operations
Manager, Engineer
Northwest Pavement Management Pavement Management Training Technical Staff, Traffic Engineering
Association and / or Street Maintenance
Urban Traffic Engineers Council Three per year iuWashington Streets and Traffic Operations
Manager and / or Technical Staff
University ^/Washington, Washington Administrative / Technical Short Traffic Operations Supervisor,
State University, And Other Siinilar Conrses in Seattle and Snpervisors and / or Appropriate Staff
Entities Training
Traffic Systein Training Courses Per New Technical Courses and Training Appropriate Staff
Controlkrs and Traffic Control Eqtiipinent
Acconnt 450 Operczting Rentals and Leases - Includes the rental or lease of equiprnent
outside vendors.
Account 470 Public Utility Services - This line item includes use fees to utilities and other
governmental departments.
Acconnt 480 Repairs and Maintenance - This account contains rnaintenance contracts and direct
repair cosLs for equipment.
Account 490 Miscellaueous - This majority of funds in this account are used for registration fees
for participation in conferences, dues and subscriptions, and various uncategorized items.
640 Machinery And Eqn/pment - Thismcount is used to purchase iterns such as school flashers
and signs.
Account 950 Interfund Interfund Operating Transfer/Renta! and Leases - This accounl funds coss for
maintenance and operation of department vehicles.
Preliminary Budget • Public Works - 29
SERVICE UNIT 526 — TRAFFIC ENGINEERING
The Traffic Engineeri Service Unit 526 is responsible for lraffic studies, collision analysis, collection
of transportation system data, traffic impact reviews for proposed developments, transportation
planning, traffic signal tin'i plans, review and de i no(striping, sign layouts, and signals. U
also is responsible for respondi to citizen i iries, Nei Calming Program,
and grant applications. The Pavement Managernent System has been replaced with MicroPavei'
pavement management software that is used to evaluate conditions of all city streets and not just
arterial roadways. Staff has spent a great deal of time in the past year inventorying and inspecting
the entire city street network. The 4Oth Avenue corridor study is in its final stages. Staff will continue
LovvorkvvbhvarionsdivisinnswrdbinLhpCitytnsuppor|LhpDnding|onNorLhern/San1aFegmde-
scparaiionproject, the Barge-Chestnut Neighborhood Traffic Calming and other city projects and CBD
initiatives. Signal operations at arterial intersections, intersection safety improvements and school
safety enhancements rernain the highest priorities. Additionally, agreat deal of staff tirne is devoted
to improving the efficiency of the traffic signal system and better signal progression on ai'terial streets.
Staff will continue to seek any grant opportunities to rnove forward with these i ortant objectives.
(1) (2) ( ( ( ( (
2010 2010 2010 2011 % Co^m 'A Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET . Ymx [nn BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Sa1arie and Wages $]65,81] 9167,404 $150 5207654 9168 lO(W 8lJ
120 Overtime 480 1 612 500 1.000 100/0 200.0
Total 166291 168,404 15\696 28,154 169,380 10i6 SU
I00 Personnel Ben 0ts
2m Personnel Benefits 55,493 5*058 51 57;646 53,819 927 93.4
280 Clothing and Miscellaneons 0 200 0 200 200 100.0 100.0
Total 55,493 58 51 57,846 54 927 93.4
300 Supplies
310 Office and Operating Supplies 1 2 ,00 1 2,000 2 100.0 110.0
350 Small Tools and Equipment 4,413 5,000 3 4,500 5,0() 100.0 111.1
Total 5,761 TZm/ 5,279 6,50 7,200 100.0 DKX
40 Other Services and Charge
410 Professional Services 35 73,49 32,157 5V000 5,0 68 10.0
430 Transportation / Training 419 lJ'm 0 50 500 455 l'
490 Miscellaneous 2 3,300 55 1,750 2 75.8 1429
Total 30/098 77,894 32,212 52,250 8,000 10.3 ]5.}
TOTAL EXPENDITURES - SERVICE UNIT 526 8265,043 S311,756 8239,275 $324750 8238,600 76.5 73.5
Account 110 Salaries and Wages — In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts rnay occur hecause of an
individnal ernplovee's merit adjustments or eligibility foi' longevity.
Account 120 Overtime — Overtime inthis sei'vice unit is pi'imarily due to data collection at
intersections for tirne periods outside the norrnal work hours,
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustrnents. Dental insurance was reduced by (3.8%), and workers' compensation by
(l2%). The State's Public Employees' Retirement System (PBRS) contributions were unchanged.
30 — Public Works • Preliminary Budget
Account 280 Clothing and Miscellaneous — |tems paid for from this account include safety related
clothing.
Account 320 Office and Operating Supplies — Items hudgeted include office supplies and computer
accessories.
Account 350S/no//Tbo/mo//d Equipment — This accottnt is for ti'affic counting tools, equiprnent and
supplies along with specialized engineering software.
Account 410 Professional Services — Funds are budgeted in this line item for professional services
such as traffic engineering services and peer reviews of development traffic impact studies.
Account 430 Transportation! Training — This account provides for staff to attend conferences and
other training seminars.
Account 490 Miscellaneous — This account includes purchase of the radar speed signs, refuse speed
limit stickers and other items for i |pnenJa|innoftheNeiehhorhondTra(McCahningProgrann.
SERVICE UNIT 639 — ADMINISTRATION
This service unit includes the Public Works Administration charges, which are an allocation of the
cost of providing general administrative, clerical and plant expenses to the Public Works Divisions.
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 Y6Cowo %Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/I010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
vN) lateral nd Paynieiit fur Services
vW/ Liter mmi Insurance Services *\694 S7,029 $7,029 $7,29 $7,240 103.0 103.0
980 |ote,6nmd Garage / Plant Charges 151,943 153,462 115/95 153,462 153,462 100U) Dm/`
*mbu,rf`md Administrative Charges 4I360 36,844 27,634 35,856 36,844 100.0 102.8
TOTAL EXPENDITURES - SERVICE UNIT 639 $201 $197,335 8149,758 8196 8197546 ]OV.] 1006
Account 960 Intelfund Insurance Services — This expense is this service unit's share of the risk
management fund.
Account 980 Interfnnd GaragelPlant Charges — Rental chai'ges for facilities.
Account 990 Interfund Administrative Charges — This expense is this service unit's share of other
departments administrative services charges.
SERVICE UNIT 644 — OUTSIDE AGENCY BILLINGS
This service unit tracks revenue related charges for reviewing concunency applications and
insurance reimbursement for traffic control equipment dax'agedbyprivahepartiey.
Preliminary Budget • Public Works — 31
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cmm % Cmm
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
340 Charges o, Good and Services 65,250 62.000 62,750 63 62 100.0 66.7
390 Other Financing Sources 2,332 o 6,333 6,233 o * 0.0
TOTAL REVENUES - Son/c, UNIT 644 67,582 $2,000 69,063 $9,233 62,00 100 21.7
Rene////es — Concurrency reviews have been temporarily moved to the Planning Department. These
revenues are shown with Service Unit 526 in the Priorities of Govermnent chart.
SERVICE UNIT 646— INTERFUND PAYMENTS
This service unit includes work done for other City departments on a reimbursable basis, special
sign fabrication, signal and striping design, and consli'uclion activities on City street projects.
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 Y6Cmw % Cmm
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET ssmzo|o Ym x' c no BUDGET 2 TO 5 4 TO 5
Expenses
100 SaFaries and Wages
110 SaIarie and Wage 641.972 644N30 631.032 643,564 643,360 976 995
120 Overtime 867 1,000 1 1,000 l 10k0 100.0
130 Special Pay 1,247 706 96 706 706 100 lm@
Total 44086 46,136 32y68 45,290 45,066 977 99.5
200 Personnel Benefits 15,141 15,885 11 15,777 15 96.3 969
420 Communications 574 616 75 250 30 487 12N
TOTAL EXPENDITURES - SERVICE UNIT 646 859,80 662,637 644,128 $61,317 $60,655 96.8 98.9
Revenues
340 Charges for Good and Services $12,267 $5/0 8939 $1/0 $5,00 lmN 500.0
390 Other Financing Sources 0 0 546 546 U * 0.0
TOTAL REVENUES - SERVICE UNIT 646 612,267 65/000 $1,485 $1,546 65,00 100 323.4
Acxo////tI10Su/ur/emosdWag/a— |naccoodancevvithmanagemenLdi/ective salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli ibUdy for |nngevby.
Account 120 ()nxrtfnnx— Overtime in this service unit is primarily due to night or weekend work
on construction projects.
Account 130 Special Pay — The area that requires special pay frequently is standby pay for work
outside norrnal work hours.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insw'ance of about 6%, and unelnployiilent insui'ance of 25%; along with the lioi'iilaI roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 420 noo/catio account provides for postage costs.
32 — Public Works • Prelimiunry Budget
Revenues Revenues consist of reimbursement for materials.
SERVICE UNIT 699 — GENERAL REVENUES
( ( ( ( ( ( (
2010 2010 2010 2011 %CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
Revenues
360 Miscellaneous Revenues SO SO S4,5( $4,S0() $O 0.0
3010 Other Financing Sources 0 50,000 0 20,000 20,000 40.0 100.0
TOTAL REVENUES - SERVICE UNIT 699 $0 $50,000 $4,S00 $24,50) 520,000 40,0 50.7
Revenues Revenues consist of private contributions and insurance reimbursements.
Preliminary Budget • Public Works — 33
cn ro,} it -
PUBLIC WORKS
2011 PRELIMINARY BUDGET NARRATIVE
TRANSIT - 462
DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK
TRANSIT MANAGER KEN MEHIN
DEFINITION
The Transit Division's task is to provide quality public transportation operations within the Yakima
urban growth area This service is performed, in part, through the scheduling and routing of
regular fixed-route bus service that includes Selah and Yakirna Beginning with our 2009 fall /
winter service period, a bus route was extended into the Terrace Heights area to link the Pacific
Northwest University campus, Riverside Christian School and Snokist Grower's Fn/\t Packers into
the Yakima Transit system. This service is slated to be terminated hn December o[2OlOdue bo lack of
funding.
There are ten bus routes that operate from 6:OOa.nuho7:45pm,Monday through Friday. Our
Saturday and desi nated holiday schedules consist of nine bus routes that run on an hourly
schedule from 8:45 am. to 6:30 p.m., except for the #6 bus which cycles on thirty minute intervals
during the mid-Saturday time period.
These established bus routes cover residential and cnnxnerzia| neighborhoods snrronndi
Surrimitview Avenue, Lincoln Avenue, Tieton Drive, Fruitvale Boulevard, Mead Avenue, East and
West Nob Hill Boulevard, Fair Avenue, North and South First / Main Street to the Union Gap /
Yakima City limits, 16th Avenue, 40th Avenue, Washington Avenue / Airport vicinity and on the
main arterials hnSebh.
Yakima Transit also provides specialized transportation services to individuals with disabilities
through our demand response (Dial-A-Ride) service contract with Tri-City Transportation Services
(TCT) The ammal budgeted allocation for this contractor is the same in 2011 as the 2010 budget.
In an effort to control the escalating costs associated with this service, the City of Yakima continues
to lease TCT its Paratransit vehicle UeeL In 2010, we added several new vehicles to the program
which all have inanufacture's warranties and are rnore fuel efficient. We are also providing all the
fuel and insurance coverage By havi a contract with these incentives, Yakima Transit was able
to provide service at or helow similar operating levels with other statewide transit providers. The
second year contract extension is expected to be signed by current year 2011
Yakiina Transit continued its coin eiihanceinent efforts throughout the summer months
by providing free rides on Saturdays for its fixed route and Dial-A-Ride customers. There are
also annual corrnnunity events; the New Year's Eve Celebration, the July 4th fireworks and the
Central Washington State Fair; which the City Council deems appropriate for Yakima Transit to
provide additional transportation service. Shuttle buses are used 10 tranSport these attendees from
designated Park and Ride locations directly to the event; thus saving parking charges and relieving
traffic congestion in those areas.
34 — Public Works • Preliminary Budget
The Vanpool prograrn in 2010 conlinues to grow in ndership and the nuinbei of vans on the road;
the i'esuli of highei' fuel pi'ices lhat daily co have to pay.
Yakima Transit also continues Lo offset our fuel costs by participating inLheWashhnrhonStaLeTransit
Insurance Pool for its insurance coverage. This action has resulted in hoth reduced premiums for
the agency and increased nionetary coverage for the operation. In addition, Yaknna Transit's direct
involvements in both oor[)\a|-4-RWp / Bus Cleaning coiflracls have realized even grealel' savings for
our division's annual budget.
YAKIMA TRANSIT'S MISSION STATEMENT
Our objective is to provide prompt, safe and courteous public transportation services to the
residents of the greater Yakima area in a cost-effective and efficient manner.
The service units in this division are:
SERVICE UNIT 512 — CITY TRANSIT
SERVICE UNIT 513 — SPECIALIZED TRANSIT OPERATIONS
SERVICE UNIT 5 14— SPECIALIZED TRANSPORTATION SERVICES
SERVICE UNIT 5A9 — ADMINISTRATION
SERVICE UNIT 699 — GENERAL REVENUE
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
TRANSIT FIXED ROUTE SERVICES ACTUAL BUDGET BUDGET
Ridership 1 1,299,505 1,338,490
Service Days 307 307 308
\'hic1e Service Mileage 736 703,251 006
Vehicle Service Hour 51 54 56,575
Operating Expenses (SU 512, 519, and 641) 5 5,409,]84 5,571
Fare Box Revenues (pa»,cs, tickets, and cash fares) 490,192 437,230 450,347
Fare Box Return Raho' 9.09 8/08 8/08
Revenue /Passenger 0.36 0.34 .34
Revenue /Mile 0.67 0.56 .56
Revenue / Hour 9.53 796 796
Passenger /Mile 1.85 1.66 1.66
Passenger /Hour 26.54 23.66 23.66
Operating Cost / Passenger 3.95 4.16 4.16
Operating Cost /Mile 7.32 691 691
Operating Cost /Hom'`/ 104.82 98.48 98.48
(1) Fare Box Return Ratio i» calculated by dividing the fare box revenue by operating expenses.
(2) Does not include depreciation.
Preliminary Budget • Public Works — 35
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1262 Transit Manager 1.00 1.00 1.00
14201 Transit Operations Supervisor 1.0(1 1.0(1 1.0(1
14202 Transit Field Operations Supervisor 1.00 1.00 1.00
20111 Marketing and Program Administrator 1.00 1.00 1.00
20112 Transit Project Planner 1.00 1.00 1.00
221(11 Transit Operator , ll 36.0(1 36.0(1 38.0(1
22102 Transit Dispatcher 4.00 4.00 4.00
23101 Transit Service Worker 2.00 2.00 2.00
23102 Transit Vehicle Cleaner 1.50 1.50 1.50
241(11 Transit Department Assistant II 1.50 1.5(1 1.5(1
TOTAL PERSONNEL (2) 50.00 50.00 52.00
(1) Increased transit operators by two for the Sera h Route.
(2) Transit funds 1.50 FTE's in Police (031) and / or Public Works Administration (560).
BUDGET SUMMARY
DEPT 462 TRANSIT (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG 'A CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
512 City Transit $4,510,113 54,884,326 $3,538,256 54,898,553 S4,759,472 97.4 97.2
514 Specialized Trans. Services 1,202,778 1,420,12() 889,797 l,3224() 1,383,675 1 )7.4 104.6
519 Administration 1,117,095 1,167424 880,607 1,132,757 1,116,127 95.6 98.5
TOTAL EXPENDITURES $6,829,986 $7471,870 $5,30,8,660 $7;353,711 $7,259,274 97.2 98.7
REVENUE SUMMARY BY SERVICE UNIT
512 City Transit $2,624,852 $2,876,500 $660497 52,867,909 $2,844,040 98.9 99.2
513 Special Transit Operations 0 1,000 0 1,000 1,000 100.0 100
514 Specialized Trans. Services 136,878 169,405 47473 170,350 107,675 63.6 63.2
699 General Revenues 4,741,486 4,936,255 4,031,013 4,990,812 097,461 101.1 100
TOTAL REVENUES 57,503,216 S7,983,160 54,738,683 $8,030,071 S7,945,176 1)9.5 98.9
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages 2,446,300 2,686,444 1,909,699 2,665,593 2,574,062 95.8 353
200 Personnel Benefits 974,962 1,025,352 706,919 1,025,352 1,022,506 99.7 14.1
SUB-TOTAL SALARIES AND BENEFITS 3,421,262 3,711,7% 2,616,617 3,690,945 3,596,568 96.9 49.5
300 Supplies 653,67() 770,237 567891 776,000 811(),5()() 103.9 11.(1
400 Other Services and Charges 1,315,423 1493,267 944,633 1,417546 1,498,672 100.4 20.6
500 lntergov Srvcs / Other Interfund 553 2,300 21)3 2,300 2,300 100.0 0.0
600 Capital Outlays 0 27,350 0 0 0 0.0 0.0
900 Interfund Payment for Services 1,439,078 1,466,919 1,179,227 1,466, 1,361,233 92.8 18.8
TOTAL EXPENDITURES $6,829,986 $7,471,870 $5,308,660 $7,353,711 57,259,274 97.2 100.0
36- Public Works • Preliminary Budget
EXPLANATORY NARRATIVE
SERVICE UNIT 512 - CITY TRANSIT
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END ND BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $2,092,468 52,221,255 $1,630,391 82,206,735 $2,153,123 96.9 97.6
120 Overtime 52,682 73,000 45,988 73,000 73,000 100.0 100.0
130 Special Fay 1,440 56,440 1,080 56,4411 56,44(1 100.0 100.0
140 Retirement / Termination Cashout 477 20,00(1 16,504 40,000 0 0.)) 0.0
Total 2,147068 2,370,725 1,693,963 2,376,175 2,282,563 96.3 96.1
20)) Personnel Benefits
200 Personnel Benefits 874,730 909,040 633,240 909,040 921,772 101.4 101.4
280 Clothing and Miscellaneous 8,331 14,000 8,372 1400 1400 100.0 100.0
Total 883,067 923,040 641,612 923,040 935,772 101.4 101.4
300 Supplies
310 Office and Operating Supplies 15,169 13,500 6,991 13,500 13,500 100.0 100.0
320 Fuel Consumed 489,592 564,222 445,436 587 500 59700 105.8 101.6
Total 504,762 577,722 452,427 601,000 610,500 105.7 101.6
400 Other Services and Charges
410 Professional Services 0 7000 3,000 7,000 7,000 100.0 100.0
420 Communications 19,421 19,419 12,742 19,419 19,419 100.0 100.0
430 'Transportation / Training 1,245 5,000 2,214 2,500 5,1)00 100.)) 200.0
440 Advertising 55,452 60,000 45,649 60,000 60,000 100.)) 100.0
480 Repairs and Maintenance 113,140 110,000 66,117 98,000 125,000 113.6 127.6
490 Miscellaneous 30,489 38,700 27,179 38,200 38,500 100.8 100.8
Total 219,746 239,619 156,900 225,119 254,919 106.4 113.2
90(1 Interfund Payment for Services
950 Interfund Opt Rental & Leases 596,613 611,030 453,337 611,030 497,027 81.3 81.3
960 Interfund Insurance Services 70,000 73,500 73,500 73,500 90,000 122.5 122.5
1)$)) Interfund Garage / Plant Charges 87,812 88,690 66,517 88,6911 88,69(1 100.0 100.0
990 Interfund Administrative Charges 1,051 (1 0 0 0 * *
Total 755,476 773,220 593,354 773,220 675,717 87.4 87.4
TOTAL EXPENDITURES - SERVICE UNIT 512 $4,510,113 54,854,326 $3,538,256 54,898,553 $4,759,472 974 972
Revenues
330 Intergovernmental Revenues $1,884,287 $2,178,000 8138,663 82,163,409 $2,134,540 98.0 98.7
340 Charges for Good and Services 688,071 636,000 490,283 655,500 655,500 103.1 100.0
360 Miscellaneous Revenues 52,494 62,500 31,250 49,000 54,000 86.4 110.2
TOTAL REVENUES - SERVICE UNIT 512 82,624,852 $2,876,500 $660,197 52,867,909 $2,844,040 98.9 99.2
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity.
Account 120 Overtime - Overtime in this service unit is primarily due to Holiday and shuttle works.
Preliminary Budget • Public Works - 37
Account 130 S /Pay- Theareasthatnquire special pay frequently are Employees filling inat
higher positions / ading as crew leaders. The bilingual special pay is charged to his accouifl also.
Account 140 Retirement I Termination Cashout - This account is used to cover retirement cashouts.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insiirance of about 6%, aiid unernplovrnent iiisuraiice of 25%; along with the norrnal ro||'upsrp|atpd
to base wage adjustrnents. Dental insurance was i'educed by (38%) and workers' cornpensation by
(12%). The State's Public Employees' Retirement System (PBFlF) conhUhuhony were unchanged.
Account 2B0 Clothing and Miscellaneons - Items paid for from this account include the coach
operator's uniform and clothing allowance
Account 310 Office and Operating Supplies - Items budgeted include office supplies and computer
accessories.
Account 320 Fuel Consumed - This account provides for the purchase of diesel fuel and gasoline
utilized by the Tr nsit fleet.
Account 410 Professional Services - Funds are budgeted in this line item for professional services
such as the fee for services done by Yakima Valley Conference of Governments.
Account 420 Communications - This account provides for wireless communication costs.
Acconnt 430 Transportation/Training- This accottnt provides for staff to attend conferences and
other training seininai's.
Accoiint 440 Advertising - This line item provides for media advertising.
Acconnt 480 Repairs and Maintenance - This account contains rnaintenance contracts and direct
repair costs for equipment.
Account 490 Miscellaneous - The majority of funds in this account are used for registration fees for
participation in conferences, dues and subscri Linns and various uncategorized items.
Account 95O6ntonh///d Operating Transfer! Rental and Leases - This account funds costs for
maintenance and operation of department vehicles.
Account 960}nten0/sdInsurance Services - This expense is this service unit's share of the risk
management fund.
Account 9B0Bntorf/nd Gcircige/P!ant Charges - Rental charges for facilities.
Account 990 Interfund Administrative Charges - This expense is this service unit's share of other
departrnents administrative services charges.
Reneooes - Te[ityhasreceiadcmeishntdnan ial sup odhmndnFedera|Gcvemment
(Federal Transit Administration) for operating expense reimbursements that are paid to us annually
from fedei'aI fuel tax collections.
38- Public Works • Preliminary Budget
The following graphs are intended to provide the City Council additional information with which
to make budgetary decisions. This information indicates the pattern of revenue and ridership over
a five -year period.
The revenue analysis below indicates that the contribution to fare revenue (referred to in the reports
as fare box revenue) is comprised of the various fare categories illustrated. The graph reflects the
changes taking place during this tracking period.
TRANSIT FARE ANALYSIS COMPARISON BY REVENUE CATEGORIES
$600,000
$500,000
$490,192
1 1 $449,000 $449,000
$400,000 $
$327,630
$300,000
$200,000
$100,000
$0 Jr,
2007 2008 2009 2010 2011
• Discount Fare $26,417 $24,000 $30,080 $30,000 $30,000
o Adult $77,157 $88,000 $109,339 $100,000 $100,000
o Youth $54,090 $55,000 $106,834 $100,000 $100,000
• Cash Fare $169,966 $185,000 $243,939 $219,000 $219,000
o Total Revenue $327,630 $352,000 $490,192 $449,000 $449,000
Estimated Projected
The following ridership analysis consists of two graphs: The first indicates the ridership taken
by each of the rider categories. The data reflects a similar pattern to that which is shown on the
revenue graph on the previous page.
TRANSIT RIDERSHIP ANALYSIS COMPARISON BY RIDERSHIP CATEGORIES
1,600,000
1,455,124
1,400,000 1 349 024
1,280,841 , .
1,200,000 iii
• Transfer
1,000,000 - 0 Discount Fare
• Adult
800,000 • Youth
600,000 i O Total Ridership
400,000
200,000
0
2007 2008 2009 2010 2011
• Transfer 29,450 42,102 42,060 40,057 41,259
• Discount Fare 285,335 292,049 283,271 269,782 277,875
• Adult 440,898 610,244 528,530 503,362 518,463
• Youth 525,158 510,729 495,163 471,584 485,731
• Total Ridership 1,280,841 1,455,124 1,349,024 1,284,785 1,323,328
Estimated Projected
Preliminary Budget • Public Works - 39
The second ridership graph indicates the total ridership pattern displayed on a monthly basis over a
five -year period.
TRANSIT RIDERSHIP ANALYSIS
180,000
160,000
140,000 t 2006
-N-2007
0
'z 120,000 /,• — *-2008
I —X— 2009
100,000 \ ,
�� CIF 2010
80,000
60,000
1 2 3 4 5 6 7 8 9 10 11 12
Month of the year
SERVICE UNIT 513 — SPECIAL TRANSIT OPERATING
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
Revenues
340 Items Purchased for Resale $0 $1,000 $0 $1,000 $1,000 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 513 $0 $1,000 $0 $1,000 $1,000 100.0 100.0
Account 340 Items Purchased For Resale - This account has consistently been allocated $1,000
annually, however, there are no anticipated expenditures or revenues.
SERVICE UNIT 514 - SPECIALIZED TRANSPORTATION SERVICES
This service unit supports our transportation service contract that provides specialized demand
response transportation services to persons with disabilities and the elderly. For the past three years,
Yakima Transit has a contract with A -1 Tri -City Taxi (TCT) to provide Paratransit transportation
service inside the City limits of Selah and Yakima to persons with a known certified and
documented Americans with Disability Act (ADA) qualified disability. Yakima Transit supplies the
paratransit vehicle fleet, all the fuel, and insurance coverage for a monthly lease fee that helps control
the City's costs for those services. The total contract is budgeted at the sum of $1,111,000.00 dollars.
In addition, Transit received for 2010 and is carrying over into 2011, the balance of a State Special
Needs grant that was allocated to the Yakima area for implementation and compliance to the
American Disability Act program. These funds of $92,500 are currently paying for our Professional
Services Contract with the Entrust Community Services to staff our downtown transit information
center.
40 - Public Works • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END ND BUDGET 2 TO 5 4 TO 5
Expenses
301) Supplies
320 Fuel Consumed 8137,344 5162,665 $111,787 5165,000 8180,000 110.7 1011,
350 Sinall Tools And Equipment 191 19,850 0 0 0 0.0 *
Total 137535 182,515 111,787 165,000 180,000 98.6 109.1
40)) Other Services And Charges Y
410 Professional Services 1,044,196 1,188,205 755,959 1,135,351) 1,178,675 99.2 103.8
480 Repairs And Maintenance 47 0 0 0 0 " *
Total 1,044,243 1,188,205 755,959 1,135,35(1 1,178,675 99.2 103.8
640 Machinery And Equipment 0 27,350 1_1 1_1 0 0.0 '
961_1 Interfund Insurance Services 21,000 22,050 22,051) 22,050 25,000 113.4 113.4
TOTAL EXPENDITURES - SERVICE UNIT 5 14 51,202,778 $1,420,120 $889,797 51,322,400 51,383,675 974 104.6
Revenues
330 Intergovernmental Revenues 5136,878 5169,405 547,473 $170,350 5107675 63.6 63.2
TOTAL REVENUES - SERVICE UNIT 514 8136,878 $169,405 547473 5170,350 5107675 63.6 63.2
Account 320 Fuel Consumed — This account provides for the purchase of diesel fuel and gasoline
utilized by Department vehicles.
Account 350 Small Tools and Equipment — This account is used for equipment replacement, and
pays for items such as calculators, office furniture and computer components.
Account 410 Professional Services — — Funds are budgeted in this line item for professional services
such as Dial-A-Ride contract and the Transit Center staffing charges.
Account 480 Repairs and Maintenance — This account contains maintenance contracts and direct
repair costs for equipment.
Account 640 Machinery and Equipment — These are State grant pass through funds that are
allocated to us during their current - biennium period.
Account 960 Interfund Insurance Services — This expense is this service unit's share of the risk
management fund.
Revenues — Revenues consist of State Operating grants and the Selah Dial-a-Ride contract.
PreliminaQ Budget • Public Works — 41
SERVICE UNIT 519 - ADMINISTRATION
(1) (2) (3) (4) (S) (6) (7)
2010 2010 2010 2011 % com %cnno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Yo m' [ no BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
10 Salaries and Wages 829708$ 8311,779 8212,429 8284613 8288,279 92.5 101.3
]Z(/Overtime 705 2,500 1 2,500 2 100.0 ]O(N
130 Special Pay 1,440 1,440 720 1,440 720 90.0 50.0
140 Kch,cmrm/]e,miva,iouCnyhmut 0 0 865 865 0 * 0.0
Total 299,233 315,719 215,736 289,418 291,499 923 10\7
20 Personnel Benefits 91,900 102,313 65,307 102,313 *6,734 84.8 81.8
300 Supplies
310 Office and Operating Supplies 9,849 5,000 3,072 5000 5000 100.0 100.0
350 SniaFI Tools and Equiprnent 1,524 5,000 604 5 5,000 100.0 100/0
Total 11 10,000 1,676 MOO 80,000 800 0 lm V
400 Other Services and Charges
410 Professional Services 7,680 5,000 2,461 3,000 5,000 100.0 16*.7
420 Communications 6 6,748 4 6,748 7,966 118.1 118J
430 Transportation / Training 2 4000 1 4 4,000 ]m u/ 100 0
440 Advertising 77 500 301 500 500 100.0 NKV
470 Pubile Utility Services 10\740 10 4,592 16 17,612 108.8 1047
490 Miscellaneous 29,306 33,000 18,928 26,000 3\000 90.9 1154
Total 51 65 31 57,077 65,079 99.4 114/0
53) State /County Taxes �Assessment 553 2,30 293 2,30 2 lNx` l'
»,Nlmr,6o/W Payment for Services
960 loux6und insurance Services 247,079 240,345 240,345 240,345 247,555 103.0 103.0
990 |mr,mmd Administrative Charges 415 431 323,478 431 412,961 95.8 95.8
Total 662,602 671 563,823 671 6601,516 98.3 98.3
TOTAL EXPENDITURES - SERVICE UNIT 519 81 81 8080,607 9l 81 95.6 98.5
ACCOUnt 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility 6or|ongeviLy
Account 120 Overtime - Overtime in this service unit is primarily due to work performed or
regular monthly rneetings during the off tirnes.
Accoiint 130 Special Pay - Bilingual special pay is charged to this account.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.t"/o), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Supplies - Items budgeted include office supplies and computer
accessories.
42 - Public Works • Preliminary Budget
Account 350 Sinall Tools and Equipinent - This account is used for equipment replacement, and
pays for items such as calculators, office furniture and c components.
Account 410 Professional Services - Funds are budgeted in this line item for professional services
such as ai'rnored vehicle service fot' revenue collection and delivei'y.
Account 420 Communications - This account provides for wireless communication cosis,tc|cohone
services and postage.
Account 430 Transportation/Training - This account provides for staff to attend conferences and
other training seminars.
Account 440 Advertising - This line item provides for posti job openi s and legal notices in the
local newspaper.
Account 470 Public Utility Services - This line item includes use fees to utilities and other
governmental departments.
Account 490 Miscellaneous - This account includes registration fees for participation bn
conferences, together with dues and subscri Lions0orLhe[iLy's memberships.
Account 530 State/ County Taxes and Assessments -This line item pays for taxes assessed by
other governmental entities.
Account 960 Inteifund Insurance Services - This expense is this divisions' share of the risk
management fund.
Accouizt 990 Interfnnd Adininistrative Charges - This expense is this divisions' shai'e of other
departments administrative services charges.
SERVICE UNIT 699 — GENERAL REVENUE
(1) (2) ( ( ( ( (
2010 2010 2010 2011 Y6 Cowo %Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/3O/IO|O Y,�' BUDGET 2 TO 5 4 TO 5
B,v,mn,
270 Beginning Balance 5586757 $612,155 $673230 $673,230 $676 110.5 100.5
310 Taxes 4,14,186 4,295,0 3,332299 4,205,000 4,205/00 l'N 100.0
330 Intergovernmental Revenues 25,163 0 2,248 1,482 0 " 0/`
360 Miscellaneous Revenues 25 20300 23,276 21,100 21 72.5 l'N./
TOTAL REVENUES - SERVICE UNIT 699 $4,741,486 $4y36,255 $4,031,013 54,000812 $4y92,46 101.1 DU)
Revenues - These amounts are from Transit sales taxes and interest earnings.
Pre///n/vou Budget °Public Works -43
.. . '
C11 OF i 117■1/11 et
PUBLIC WORKS
2011 PRELIMINARY BUDGET NARRATIVE
TRANSIT CAPITAL RESERVE FUND - 364
DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK
TRANSIT MANAGER KEN MEHIN
DEFINITION
This fund is established for the purpose of budgeting Transit's Capital Improvements and
Procurements.
The service units in this division are:
SERVICE UNIT 518 — CAPITAL IMPROVEMENT
SERVICE UNIT 699 — GENERAL REVENUES
BUDGET SUMMARY
DEPT 364 TRANSIT CAPITAL RESERVE (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET .EAR--ND
9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
518 Capital Improvement 5969,899 $2,732,039 52,236,818 $2,425,599 5431,750 15.8 178
TOTAL EXPENDITURES 5969,899 $2,732,039 52,236,818 52,425,599 $431,750 15.8 17.8
REVENUE SUMMARY BY SERVICE UNIT
645 Interfund Distribution $185,000 50 50 $0 $0 * *
699 General Revenues 1,905,330 3,337,853 3,097,597 3,336,881 961,282 28.8 28.8
TOTAL REVENUES 52,090,330 53,337,853 53,097,597 53,336,881 $961,282 28.8 28.8
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET .EAR--ND
9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
300 Supplies 515,204 557,690 $2,415 520,000 520,000 34.7 4.6
600 Capital Outlays 954,695 2,674,349 2,234,404 2,405,599 411,750 15.4 95.4
TOTAL EXPENDITURES 5969,890 52,732,039 82,236,818 52,425,599 5431,750 15.8 100.0
44— Public Works • Preliminary Budget
EXPLANATORY NARRATIVE
SERVICE UNIT 518 — CAPITAL IMPROVEMENTS
( ( ( (4) (5) (6) (7)
2010 2010 2010 2011 % Cnnv % Cn^m
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym � [ w" BUDGET 2 TO 5 4 TO 5
Expenses
350 Small Tools and Equipment $15,204 $57690 S2 $20,000 $20,000 34.7 ]VO]/
60(/ Capital Outlays
630 Iinp Other Than Bldg 69,004 365,599 52,190 365,599 50,000 117 137
640 Machinery and Eqniprnent 805,691 2 2 2,040,00V 361 l57 177
Total 954,695 2,674,349 2,234,404 2,405,599 4]] 15.1 ]7]
TOTAL EXPENDITURES - SERVICE UNIT 518 g969,899 52 $2.236,818 52 g431 15.8 178
Account 350 Small Tools and Eqiiipinent — Transit uses this as a supply account for the purchase,
assernbly and installation of benches, shelters and si nage infrastructure that are then placed at our
various bus stop locations throughout our service area.
Account 600 Capital Outlays — This category normally covers the anticipated purchases of
replacement buses, transit service vehicles, bus related equipment such as two-way radio units,
security cameras and Global Positioning Systems. Machinery and Equi ment includes the
replacement of the Transit Police car.
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 % Co^m Y6Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym o c ov BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance $] 5995 $] $] $911 91.5 81.3
310 Taxes 380,107 150,000 0 0 V 0.0 '
330 1ute,gvv,,ounma1Kcmmny 38I191 2,141,005 1/41 2,144261 0 0.0 k0
340 Charges for Good and Services 0 20,000 V 20,000 20 100/0 100.0
360 Miscellaneous Revenues 21 26,000 34,188 42,188 25,000 96.2 59.3
J.m Other Financing Sotirces 1 5,000 1 10,000 �000 i(mo 50.0
TOTAL REVENUES - SERVICE UNIT 699 $1y05,330 53,337853 $3,097997 53,336,881 8961 28.8 28,8
Reoesoxs— In 2010, a majority of this amount includes federal AFlQ/\ grant monies. These funds
will have a positive effect on Transit's Capital Reserves in succeeding years as transit busses will not
need to he replaced for the next several years. Charges for Services represent the capital portion of
van pool fees and Miscellaneous Revenue consists of the lease of Dial-a-Ride vehicles to the service
provider
Preliminau Budget • Public Works — 45
cn ro,} it -
PUBLIC WORKS
2011 PRELIMINARY BUDGET NARRATIVE
REFUSE - 471
DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK
REFUSE AND RECYCLING MANAGER NANCY FORTIER
DEFINITION
The Refuse Division is responsible for collection and disposal of all garbage, yard waste and other
debris for residential customers within the City of Yakima and from all City-owned facilities.
The City o( Yakima provides automated refuse carts to all residential customers for weekly refuse
collection. The custornei' has the option of using a 32 01' 96-galion cai't. Carry cutt service is
available for those wishing to have their cart collected from a location other than the cu/b or alley
line.
A 96-gallon yard waste cart is available to city residential customers for the collection of yard debris.
This service is provided weekly, March through November, to any citizen subscribing to the service.
During the winter months, customers are encouraged to retain the yard waste cart for use in the
spring.
Metal bins are available to City-owned facilities, mul i-faooi|v residential uni s, and other premises
where large arnounts of refuse accurnulate and need to he collected. The hins can he ernptied
multiple times throughout the week, depend ing upon the need of the ciistomer. Temporary bins
in two, four and six-yard capacity are also available to any cilry resident needing to clean up their
property or to dispose of large amounts of debris that normally cannot be collected with their
regular refuse service.
The Refuse Division is responsible for abatement of litter and debris accumulating in alleyways and
on the public i'ight-of-way. Letters are sent to property owners where accumulations o[ debris are
located, requesting that the area be cleaned. Mostproperty owners cornply and clean the property
without fui'thei' action by the Refuse Division. This program is an ongoing endeavor to inform the
puhlic of the need for proper disposal of unsanitary and unsightly dehris|ha|noaybeonsa(eLo
public health 01' constitutes a fire hazard.
The Refuse Division and Office of Neighborhood Development Services (ONDS) work together
to address illegal dumping throughout the City. The illegally dumped items include furniture,
appliances, bnish, 1 shopping carts and rniscellaneoiis debris. L.ocations are identified and often
with the help of volunteers, cleanup is provided. The Refuse Division covers the cost of disposal.
This partnershi has assisted rnany citizens who are unable 10 dispose of itenis that have heen
illegally durnped on or adjacent 10 their property.
The Refuse Division continues to deal with shopping carts that are taken from retail establishments
and left throughout the City. The Refuse Code Compliance Officer enforces the ordinance that
regulates losI, stolen or abandoned shopping carts. Retail estahlishinents are notified of cart
locations to assure prompt retrieval of the shopping carts, which in turn improves the image and
appearance of the City.
46 — Public Works • Preliminary Budget
In 2010, the Refuse Division purchased several special event recycling containers to recycle plastic
bottles and aluminum cans during yearly events, such as the Yak - Attack Soccer Tournament, the
Folk Life Music Festival, the Skewered Apple Barbeque and the Hot Shots Basketball Tournament.
Eight permanent recycling containers were also purchased and will be permanently affixed in
various locations throughout Yakima.
Biodegradable leaf bags will again be provided to citizens within the City of Yakima for the Fall
Leaf Program. The leaves collected in the biodegradable bags will be composted and used as a
valuable product, rather than being buried in the landfill.
The service units in this division are:
SERVICE UNIT 212 — SOLID WASTE DISPOSAL
SERVICE UNIT 219 — ADMINISTRATION
SERVICE UNIT 639 — ADMINISTRATION
SERVICE UNIT 699 — GENERAL REVENUES
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
REFUSE ACTUAL BUDGET BUDGET
Residential Can Accounts Active 21,652 23,352 23,790
Bin Accounts Active 435 419 419
Yard Service Accounts Active 5,038 5,211 5,294
Tons of Refuse Collected Special Collection, etc'' 385 390 390
Tons of Refuse Collected Residential Automated Carts 23,195 23,995 24,500
Tons of Refuse Collected Bin 2,695 2,75(1 2,7511
Tons of Refuse Collected Yard Service 3,334 3,715 3,785
Estimated Annual Cost Per Account Collected Residential Cans $16.67 $16.42 $17.02
Estimated Annual Cost Per Account Collected Residential Auto. Cart $151.61 $144.79 $144.07
Estimated Annual Cost Per Account Collected( Bin $992.35 51,1111.15 $1,132.13
Kstimated Annual Cost Per Account Collected Yard Service 8106.16 811)3.8(1 8103.44
(1) Special collections include litter, illegal dumping, special hauls, etc.
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1266 Refuse and Recycling Manager 1.0(1 1.0(1 1.0(1
5434 Solid Waste Code Compliance Officer 1.00 1.00 1.00
7122 Department Assistant II 1.5)) 1.5)) 1.5))
8433 Solid Waste Collector / Driver'" 10.50 11.50 11.50
8641 Solid Waste Maintenance Worker "' 4.00 3.50 3.50
14101 Solid Waste Supervisor 1.00 1.00 1.00
TOTAL PERSONNEL 19.00 19.00 19.00
(1) In 201)) two Solid Waste Collector / Driver positions were upgraded from nine -month seasonal to full time and one half -time
Solid Waste Maintenance Worker position was eliminated.
Preliminory Budget • Public Works — 47
BUDGET SUMMARY
DEPT 471 REFUSE (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/3012010 YEAR-END BUDGET 2 TO 5 4 TO 5
212 Solid Waste Disposal $4,089A8 $4,326,238 $3,076,867 $4,290,798 $4,369,487 101.0 101.8
219 Administration 322,986 284,150 210,184 282,361 284,481 100.1 100.8
639 Administration 204,424 204,404 178,322 204,404 207,406 101.5 101.5
TOTAL EXPENDITURES $4,617,358 $4,814,792 83,465,373 84,777,563 $4,861,374 101.0 101.8
REVENUE SUMMARY BY SERVICE UNIT
212 Solid Waste Disposal $4,632,150 $4,802,525 $3,681,004 $4,820,710 84,824,000 100.5 100.1
699 General Revenues 205,885 255,473 221,204 221,177 264,824 103.7 119.7
TOTAL REVENUES $4,838,035 $5,057,948 $3,902,207 $5,041,887 $5,088,824 100.6 100.9
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages $902,673 $947,661 $683,398 8931,332 5959,884 101.3 19.8
200 Personnel Benefits 403,397 384,625 254,649 387,014 354,811 92.3 7.3
SUB-TOTAL SALARIES AND BENEFITS 1,306,071 1,332,286 938,047 1,318,346 1,314,695 98.7 270
300 Supplies 295,344 300,200 186,220 280,200 300,290 100.0 6.2
400 Other Services and Charges 781,430 906,741 607,482 005,057 929,991 102.6 19.1
500 Intergov Sr VC'S /Other Interfund 684,786 667,900 520,952 667,900 667,900 100.0 13.7
900 Interfund Payment for Services 1,549,728 1,607,665 1,212,671 1,605,165 1,648,497 102.5 33.9
TOTAL EXPENDITURES $4,617,358 $4,814,792 83,465,373 84,777,563 $4,861,374 101.0 100.0
EXPLANATORY NARRATIVE
SERVICE UNIT 212 - SOLID WASTE DISPOSAL
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG ° A CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages 5661,924 5705,314 5509,838 5692,585 8717,818 101.8 103.6
120 Overtime 30,093 31,700 18,359 30,100 31,700 100.0 105.3
140 Retirement/Termination Cashout 2,409 0 0 0 0 *
Total 694,425 737,014 528,197 722,685 749,515 101.7 103.7
200 Personnel Benefits
200 Personnel Benefits 330,612 312,140 200,871 314,529 281,714 90.3 89.6
280 Clothing and Miscellaneous 5,414 6,000 4,940 6,000 6,000 100.0 100.0
Total 336,025 318,140 205,811 320,529 287,714 90.4 89.8
48 - Public Works • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Co^m %Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym � [ w" BUDGET 2 TO 5 4 TO 5
300 Supplies
310 Office and Operating Supplies 34,899 4m00 2,615 40,000 40,000 100.0 l'
320 Fuel Consumed 171,069 l*V l52,867 109,00 199,090 100.1 lND
35) Small Tools and Equipment 88,737 6V)00 20,692 40,000 60,000 10.0 150.0
Total 294 299,000 185,174 279,000 200,000 100.0 1072
4(1)) Other Servies and C
120 Communications 7,916 7,523 7,247 7,523 7,773 103.3 103.3
470 Public Utility Services 752,471 80 588,447 801 904 1026 102.6
480 Repairs and Maintenance 8,236 9,000 5,973 9,000 0,000 100.0 100.0
490 Miscellaneous 3 I400 715 2 3 i(mo 1417
Total 771.702 900\923 602,383 x99,923 924,173 102.6 1027
500 Intergovernmental Services
53m State /County Taxes 6: Assessment 229,355 237,900 188>68 237;900 237,900 l/m/` 100.0
540 |o,c,mod Taxes & Assessments 418 43*00 331 430V00 430 100.0 IoV//
Total 647,786 667,900 52\952 667,900 667,900 100.0 l'm
9 |ote,6und Payrnent For Services
95) lnterfnnd Opt Rental & Leases 982,667 1 754 1 1/037800 103.0 103.1
»m/ |ote,huW Garage / Plant Charges 42,460 42,884 I2,162 42,884 42,884 l'V/ 100.0
*mb*,nftod Administrative Charges 320,177 353,131 247,292 351 360,407 102J 102.6
Total 1,345,304 1,443,261 1 ],400,76] 1,141 1027 102.9
TOTAL EXPENDITURES -SERVICE UNIT 212 $4 54,326,238 53 84,290,708 54 101.0 101.8
ur,,mn,
330 Intergovernmental Revenues $25,000 525,000 $0 SO SO kV *
340 Charges for Good and Services 4 4.777,525 3,679504 4 4,822,000 100.9 100]
350 Fines nd Forfeits 25 0 1 2 2 * 100/)
TOTAL REVENUES - SERVICE UNIT 212 $4.632,150 $4'82.525 53,681 84 $4,824,000 100.5 l'm]
/4ccount170Su/or/es and Wages - In accoi'dance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility 6or|ongevity
Account 120 Overtime - Overtime in this service unit is primarily due to providing refuse and
yard waste collection on holidays.
Account }40 Retirement! Termination Cumhoot This account is used to cover retirement cashouts.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Acconnt 280 Clothing and Misce!!aneous - Iterns paid for from this account includes cleani and
maintaining uniforms and clothing for employees.
Preliminau Budget • Public Works - 49
Account 310 Office and Operating Smplies — Officeand Operating Supplies in this service unit
include repair parts for yard/refuse carts and bins; paint supplies for graffiti removal; safety
supplies, srnall tools, and biodegi'adable leaf bags.
Account 320 Fuel Consumed — This account provides for the purchase of diesel fuel and gasoline
utilized by Department vehicles.
Account 350 Small Tools and Equipment — This account is used for equipment /ep|acemenL,
including refuse and yard waste carts, and pays for items such as vehicle modems and computer
components. For 2011, there is an unbudgeted policy issue to purchase 1,000 new 64-gallon yard
waste carts in response to a pending County ban on yard waste in the general landfill. The
estirnated cost of these carts would be $45,000.
Account 420 Communications — [om mnn\,ahon includes postage and data communications.
Account 47D Public Utility Services — This line item includes use fees for the Yakima [nn
Landfill.
Account 480 Repairs and Maintenance — This account contains maintenance contracts and direct
repair costs for the cart washer.
Account 49O Miscellaneous — The majority V{h/ndsbnihisaccoontarcnscd[ornagistraiion(ces
for partici ation in conferences, dues and subscri Lions,andmedica|examinabonsfbr[LDmedica|
card renewals.
Account 530 State I County Taxes and Assessments — State / County Taxes are based on projected
revenue.
Account 54O6ntorf///d Taxes and Asseas/no//ta— Thcindcr[nndiaxcsandasscssn/cndsarchascdVn
projected revenue.
Account 950 Inteifund Operating Transferl Rental and Leases — This account funds costs for
maintenance and operation of department vehicles. The Refuse Division fleet consists of automated
side-loaders used for residential collection; residential front-loaders used for collection of temporary
and permanent metal bins; manual side-loaders used for leaf collection and other special collections;
a 1-ton flathed truck; a bin hauler, two pickups and a sedan.
Account 980 Interfuud Garage/Plant Cliarges — Rental charges for facilities.
Account 990 J Charges — This expense is this service unit's share of other
departments administrative services charges.
Revenue — Annualized revenue from new refuse and yard waste services.
50 — Public Works • Preliminary Budget
SERVICE UNIT 219 — ADMINISTRATION
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG Y4Cmm
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym x' [ wo BUDGET 2 m 4 m
Expenses
100 SaFaries and Wages
110 Salaries and Wages $203,349 $204,647 $152,814 $204 8205,366 100g 100\4
120 Overtime 4 6000 2 4 �oVV 83.3 125.0
Total 208,24S 210 155,201 208,647 210,366 9v9 100.8
200 Personnel Benefits 67,372 66 18 66,485 67,097 100.9 100.9
310 Office and Operating Snpplies 639 1,200 ] ] 1 100.0 100/)
400 Other Services and Charges
410 Professional Services 140 0 766 0 0 * ~
420 [^monmkn/iouo 603 773 546 773 773 100.0 100.0
430 Transportation / Training 1.050 1 1 1 1 100]0 83.2
490 Miscellaneous 7,935 4 2,531 4.000 4,000 100/) Dm/`
Total 9,728 5,818 �'nv 6/29 5,818 Vmo/ 96.5
550 h`ur6/odSobsidi,, 37,000 0 U U 0 " *
TOTAL EXPENDITURES — SERVICE UNIT 219 $322,986 8284,150 8210\184 $282361 8284,48 100] 100.8
Account 110 Salaries and Wages — In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli [hUhy for longevity.
Account 120 Overtime — Overtime in this service unit is primarily due to providing refuse and
yard wase collection on holidays.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unernployrnent insurance of 25Yo; along with the norrnal roII-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Snpp!ies — Items hudgeted include office supplies and computer
accessories.
Account 420 Communications — This account provides for eIephone services and wireless
communication costs.
Account 430 Transportation I Training — This account provides travel and lodging expenses for
Refuse Division personnel to attend professional conferences, workshops, and meetings.
Preliminary Budget • Public Works — 51
Ant ted training contemplated in20lim|/desthe following:
ORGANIZATION MEETINGS STAFF ATTENDING
Waste Expo Conference Refuse / Recycling Manager and / or Supervisor
Various Workshops / Training Refuse Personnel
Account 490 Miscellaneous — The majority of funds in this account are used for registration fees for
participation in conferences, dues and subscri tions, and various uncategorized items.
SERVICE UNIT 639 — ADMINISTRATION
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnnn Y6Cowv
2009 AMENDED Acmm ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET v/so/zn|n v, �' c wo BUDGET 2 TO 5 4 TO 5
Expenses
900 Interfiind Pa ment For Sery ices
960 Interfund Insurance Services $10] $00,074 9100,074 9100,074 $103,076 103.0 103.0
990 1mr,h/mi Administrative Ch8, 103 104 78,248 104 104 100.0 100.0
TOTAL EXPENDITURES — SERVICE UNIT 639 $201,424 $201,404 $178,22 8204,404 $207406 101.5 101.5
Account 960 Interfund Insurance Services — This is the Refuse Division's insurance coverage for
Refuse equipment.
Account 990 }'//h//c Works Administration (Interfund Charges) — This is the Refuse Division's
share of the administrative costs for the Public Works Division
SERVICE UNIT 699 — GENERAL REVENUES
( ( ( ( ( ( (
2010 2010 2010 2011 % Cnno %[ono
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 980/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance 5204*97 $252,423 $220,677 $220,677 $264324 1047 119.8
360 Miscellaneous Revenues 1 3,000 527 500 5() 167 100.0
TOTAL REVENUES — SERVICE UNIT 699 8205,885 $255,423 5221 5221 $264824 1037 119.7
Revenues — Below is a recap of Refuse revenues by detailed account classification
52— Public Works • Prelimiunry Budget
2010 2011
2009 AMENDED PROPOSED
ACTUAL BUDGET BUDGET
REVENUE SERVICE UNIT 212
Dept of Ecology — Alt to Burning Grant 825,000 $0 $0
County / City Departments 86,496 87,000 87,000
Container Service 360,065 372,000 372,01)0
Automated Residential Service 3,649,042 3,830,000 3,835,00(1
Residential Service 5,382 1,271 0
Special Haul 2,619 3,000 3,000
Residential Extra Service 1,587 439 0
Yard Refuse 501,934 525,000 525,000
Shopping Cart Reg. Revenue 25 2,001) 2,000
TOTAL SERVICE UNIT 212 $4,632,150 $4,820,710 $4,824,000
REVENUE SERVICE UNIT 699
Interest from Investments SLOW $0 $0
Recycling Revenue 798 500 500
TOTAL SERVICE UNIT 699 1,798 501) 500
Beginning Unencumbered Balance 204,087 220,677 264,324
TOTAL ESTIMATED RESOURCES ALL SERVICE UNITS 84,838,035 35,041,387 35,083,324
2011 RATES
Automated Refuse Service:
CURB OR ALLEY CARRY OUT
WEEKLY RATE WEEKLY RATE
35-GALLON 35-Gmi0N
One cart $2.18 One cart 34.22
Two carts 34.36 Two carts $8.44
96-Gm0N 96-GALL0N
One cart $3.71 One cart $6.12
Two carts $7.42 Two carts $12.24
Call Back (Hat Rate Charge) $11.38
Overfill Fee 82.72
Yard Service $2.79 per week for nine months, from March 1st through November 30th
(approximately $111.6)) / year) and $1.40 per week for each additional
96-gallon cart.
Preliminary Budget • Public Works — 53
Bin Service:
2-YARD WEEKLY RATE 4-YARD WEEKLY RATE 6-YARD WEEKLY RATE
1-1x S17.81 11'. $28.49 11 x $39.18
1-2x $28.49 1-2x $49.85 1-2x $71.73
1-3x S39.17 1-3x $71.21 1-3x $103.28
1-4x $49.85 1-4'. $92.57 1-4x $135.33
1-5x $60.53 1-5x S113.93 1-5x S167.38
Overfill Fee $11.57
Temporary Bin Accounts:
2-Yard Bin Initial Delivery Fee $38.56 4-Yard Bin Initial Delivery Fee $61.69
Pickup Charge $9.64 Pickup Charge S15.42
Daily Service Fee $ .32 Daily Service Fee $ .51
6-Yard Bin Initial Delivery Fee 5$4.82
Pickup Charge $21.21
Daily Service Fee $ .71
54— Public Works • Preliminary Budget
CITY o' /
PUBLIC WORKS
2011 PRELIMINARY BUDGET NARRATIVE
EQUIPMENT RENTAL REVOLVING _ 55/y552
DIRECTOR OF PUBLIc WORKS CHRIS WAARVICK
FLEET AND FACILITIES MANAGER RICHARD WONNER
DEFINITION
The following is an overview of issues to be addressed in the future for the Equipment Ren1a|
Division. This summary is not all-inclusive, nor is it in any particular order of priority.
COMPETITIVE MAINTENANCE SERVICES
Staff productivity, measured in terms of billable hours, exceeds the industry standard of 80% by
nearly 5%. The resulting hourly shop rate is $51.62 for the year July 1, 2009 thn/ June 30, 2010. In
comparison to private sector shop labor rates, industrial truck repair shops charge from $92 to $98
per hour. Heavy duty equi ment repair shops charge $86.50 to $115 per hour. Passenger car repair
shops charge from $82 to S87 per hour. High shop productivity and the wide spectrurn of staff
inernbers' technical expeiience has made it possible to bring previously outsourced work back into
the shop, thus saving the operating divisions money thru lower shop rates.
FLEET EQUIPMENT "REPLACED BUT REnwmEn'
Due to the overall demand for fundi , especially for capital, many vehicles are retained in the fleet
after being replaced. In normal practice, for every new vehicle purchased, an old vehicle will leave
the fleet. Retaining a replaced vehicle is an addition to the fleet. Presently there is no replacement
funding for retained vehicles. In order to replace retained vehicles, additional contributions must
be made to the Equi nent Replacement Fund. Additions to the fleet ai'e only authorized by the
City Manager. Whenever possible, the Fleet Manager is cornrnitted to reducing the "Replaced but
Retained" fleet over time.
FLEET IDENTIFICATION AND ASSESSMENT
A perpetual phvsical photographic inventory was irnpleinented in 2001. Continual updates to
the inventory listing complies not only with the State Auditor's requirement for conducting a
physical inventory, but also provides a tool for all division managers to more accurately assess their
particular fleet requirernents.
PREVENTIVE MAINTENANCE SYSTEM REVIEW
Changes in technologies, mandated maintenance procedures, and equipment design require
continuous reassessment of the entire preventive inaintenance prograrn.
The operation of the Equi Revolving Fund is budgeted in five service units:
SERVICE UNIT 634 — FLEET MAINTENANCE
SERVICE UNIT 636— REPLACEMENT RESERVES
SERVICE UNIT 639 — ADMINISTRATION
SERVICE UNIT 646 — INTERFUND PAYMENTS
SERVICE UNIT 699 — GENERAL REVENUES
Preliminary Budget • Public Works — 55
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1263 Fleet Manager 1.00 1.00 1.00
7122 Department assistant 11 1.1)0 1.1)0 1.1)0
8203 Fleet Maintenance Technician 2.00 2.00 2.00
8211 Mechanic 1 6.00 6.00 6.00
8213 Automotive Storekeeper 1.01) 1.01) 1.01)
12103 Equipment Supervisor 1.00 1.00 1.00
TOTAL PERSONNEL (1) 12.00 12.00 12.00
(1) .15 FTE's are funded by Public Works Administration (560).
BUDGET SUMMARY
DEPT 551 EQUIPMENT RENTAL REVOLVING (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG 'A CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
634 Fleet Maintenance $2,680,781 $2,946,568 82,172,640 82,924,534 82,942,088 99 9 100.6
639 Administration 307,310 325,477 234,434 324,798 320,358 98.4 98.6
642 Prior Pensions 108 0 0 0 0 *
646 lnterfund Payments 142,143 1611,735 0 169,735 135,000 79.5 79.5
TOTAL EXPENDITURES $3,130,343 53,441,780 52,407,073 53,419,067 53,397,446 98.7 99.4
REVENUE SUMMARY BY SERVICE UNIT
634 Fleet Maintenance $3,248,197 83,365,246 82,538,127 53,381,474 83,442,553 102.3 11)1.8
699 General Revenues 4,374,138 4,105,118 4,230,388 4,230,704 4,048,614 98.6 95.7
TOTAL REVENUES 57,622,335 87470,364 $6,768,515 87.612,178 8749E167 10(1.3 98.4
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG ° A CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 913012010 YE AR-END BUDGET 2 TO 5 4 TO 5
100 Salaries and Wages $559,130 8562,965 5412,980 5552,819 5567,531 10(1.8 16.7
200 Personnel Benefits 192,644 195,501 142,873 194,237 192,923 98.7 5.7
SUB-TOTAL SALARIES AND BENEFITS 751,773 758,465 555,852 747,056 760,454 100.3 22.4
300 Supplies 1,883,568 2,136,269 1,573,689 2,124,965 2,130,374 99.7 62.7
40)) Other Services and Charges 102,001 119,440 85,675 119,44)) 119,510 100.1 3.5
500 lntergov Srves / Other Interfund 142,143 169,735 0 169,735 135,000 79.5 4.0
900 lnterfund Payment for Services 250,857 257,871 191,857 257,871 252,10S 97.8 7.4
TOTAL EXPENDITURES $3,130,343 53,441,780 52,407,073 53,419,067 53,397,446 98.7 100.0
56 - Public Works • Preliminary Budget
DEPT 552 EQUIPMENT RENTAL CAPITAL (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
636 Replacement Reserve 51,964,305 $1,759,257 $921,843 $1,757,554 51,472,996 83.7 83.8
TOTAL EXPENDITURES 51,964,305 $1,759,257 $921,843 $1,757,554 51,472,996 83.7 83.8
REVENUE SUMMARY BY SERVICE UNIT
636 Replacement Reserve $1,674,594 51,577,708 81,142,590 61,572,708 51,569,728 99.5 99.8
699 General Revenue 28,072 40,000 33,435 40,000 30,000 75.0 75.0
TOTAL REVENUES $1,702,666 81,617,708 $1,176,025 81,612,708 51,599,728 98.9 99.2
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages 680,458 $81,664 $59,278 $80,162 $81,711 100.1 5.6
200 Personnel Benefits 22,357 22,097 16,065 21,896 22,549 102.1 1.5
SUB -TOTAL SALARIES AND BENEFITS 102,815 103,761 75,343 102,058 104,260 100.5 7.1
300 Supplies 7,712 0 0 0 0 * 0.0
600 Capital Outlays 1,823,584 1,625,000 823,626 1,625,000 1,338,240 82.4 90.9
900 Interfund Payment for Services 30,194 30,496 22,873 30,496 30,496 100.0 2.1
TOTAL EXPENDITURES 81,964,305 $1,759,257 51 $921,843 81,757554 51,472,996 83.7 100.0
EXPLANATORY NARRATIVE
SERVICE UNIT 634 - FLEET MAINTENANCE
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $519,188 $522,598 5384,968 $512,852 $527,165 1()0.9 102.8
120 Overtime 7,667 8,000 4,508 8,000 8,000 100.0 100.0
130 Special Pay 400 0 138 200 0 0.0
Total 527,255 530,598 389,615 521,052 535,165 100.9 102.7
200 Personnel Benefits
200 Personnel Benefits 184,306 186,692 13Z013 185,414 183,613 98.4 99.0
280 Clothing and Miscellaneous 396 1,206 381 1,300 1,206 100.0 92.8
Total 184,702 157,898 137,394 186,714 184,819 98.4 99.0
300 Supplies
310 Office and Operating Supplies 15,722 28,409 5,259 20,409 25,409 89.4 124.5
340 Items Purchased for Resale 1,854,698 2,088,010 1,559,107 2,085,000 2,085,000 99.9 100.0
350 Small Tools and Equipment 9,076 14,008 6,570 13,714 14,008 101).0 102.1
Total 1,879,497 2,130,427 1,570,936 2,119,123 2,124,417 99.7 100.3
400 Other Services and Charges
420 Communications 992 842 902 842 885 105.0 105.0
450 Operating Rentals and Leases 11,789 20,000 8,381 20,000 21),001) 101).0 100.0
470 Public Utility Services 0 309 0 309 309 100.0 100.0
480 Repairs and Maintenance 76,546 76,133 65,412 76,133 76,133 100.0 101).0
490 Miscellaneous 0 361 0 361 361 100.0 100.0
Total 89,327 97,645 74,694 97,645 97,658 100.0 100.0
TOTAL EXPENDITURES - SERVICE UNIT 634 52,680,781 52946,568 $2,172,640 $2,924,534 52,942,088 99.9 100.6
Preliminary Budget • Public Works - 57
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %[H^m [Hwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 980/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
340 Charges For Good and Services 81'372,338 $] $1 $1 $l'w(yxm 102.6 ]VLV
360 Miscellaneous Revenues 1,866797 1 ] 1 1,840053 102.1 102.6
390 Other Financing Sources 9,063 2,500 4,701 2 2 100.0 100.0
TOTAL REVENUES — SERVICE UNIT 634 $3,248,197 S3,365,246 92,538,127 $3,3*1,474 S3,442 1023 01.0
Account 110 Salaries and Wages — In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments m' eligibility for longevity.
Account 120 Overtime — Overtime in this service unit is primarily due to emergency situations,
particularly winter snow events.
Account 2UOPersonnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage ad Dental insurance was reduced by (3.8%) and workers' compensation by
(12%). The State's Public Employees' Retirement System (PBRS) contributions were unchanged.
Account 20U Clothing and Miscellaueons — Items paid for from this account include storeroom staff
uniforrns and clothing.
Account 310 Office and Operating Supplies — Ma)or items budgeted include shop towels; electrical
supplies; fasteners; belts; hoses; oil analysis kits and analyses; batteries; glass cleaner; clamps;
routine office supplies; engine and transrnission oils and filters and antifreeze.
ztcxoontJ4UIto/nyPanc/,nxedforReyo/e— Thisaccnuodpays(nrgaso|ine,diese|(npiengineoiL
anti-freeze, replacement parts, filters, and tires.
Account 350 Sinall Tools and Equipment — This account is used for equipment rep|ace/nentas
needed: genpm|repairpar|s;|iresandhrpservices;andassor|edspeciaUzpd|oobanddiagnostic
systems software, all required to support the vehi o|arnccdso(ihcChyUcci.
Account 420 Communications — This account provides for postage costs.
Accoo//t450Operoti/gRentu/pondlxosxs— from
outside vendors.
Account 470 Public Utility Services — This line item includes use fees to utilities and other
governmental departments.
Account 480 Repairs and Maintenance — This account contains rnaintenance conti'acts and direct
repair costs for equi men1.
Account 490 Miscellaneous — This majority of funds in this account are used for registration fees
for participation in conferences, dues and subscriptions, andvariousu/oategorizeditex's.
58 — Public Works • Prelimiunry Budget
Revenues - Revenues are derived from M & 0 and interdepartmental charges related to equipment
expenditures, fuel sales, and miscellaneous revenues. The following table compares Maintenance
& Operation rates from 2010 to 2011. The table also illustrates the amount of change in dollars
and percent of change to each division. Prior to the 2003 budget preparation, M & 0 charges were
prepared year to year by adding an equal inflation rate to all divisions. The 2011 budget reflects
allocations based on 2010 year-to-date actual costs from the AIMMS cost collection system.
201012011 EQUIPMENT RENTAL M & 0 RATE CHART
2010 2011
BUDGET PROPOSED AMOUNT PERCENT
DEPARTMENT M & 0 BUDGET OF CHANGE INCREASE
Code Administration 815,917 813,269 ($2,648) (16.6%)
Planning 1,065 843 (222) (20.8%)
Engineering 4,103 9,705 5,602 136.5
City Hall Maintenance 1,787 436 (1,351) (75.5T)
Information Systems 1,217 1,257 0 0
Customer Services 11,993 10,315 (1,678) (14.0%)
Community Development 10,287 13,351 3,064 29.S%
Community Relations 278 1,447 1,169 470.5%
Parks and Recreation 95,228 118,886 23,658 24.8'...;_,
Streets and Traffic 422,587 472,419 49,832 11.8%
Cemetery 7,568 14,123 6,555 86.6%
Storimvater 14,229 33,510 19,281 135.511
Transit 596,770 482,767 (114,003) (19.111)
Refuse 373,442 403,996 30,554 8.2
Wastewater Operations 1)3,654 126,1)64 33,310 35.6111
Water Operations 111,171 7Z037 (34,134) (30.7%)
lrriga lion 16,393 33,201 16,808 102.5%
Equipment Rental 19,969 14,206 (5,763) (28.91111)
Public Works Administration. 5,048 12,301 7,753 143.7%
TOTAL 51,802,746 51,840,033 537,287 2.1111
SERVICE UNIT 639 - ADMINISTRATION
Preliminary Budget • Public Works - 59
(1) (2) ( (4) (5) (6) (7)
2010 2010 2010 2011 %[nno % CHwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 980/2010 Ym [nn BUDGET 2 TO 5 4 TO 5
Expenses
110 Salaries and Wages 831 $32,366 $23,365 $31'768 $32.366 100.0 101.9
20 Personnel Benefits 7834 Z603 5,478 7523 84 o4 1066 1077
30 Supplies
310 Office and Operating Supplies 358 200 300 2,000 2,000 800 0 lm V
320 Fuel Consumed 3 3 2 3,847 I957 103.0 103.0
Total 4,071 5,842 2,753 5,f42 5,957 102.0 102o
400 Other Services and Charges
410 Professional Services 3 2,000 V 2 2,000 ]m u/ 100 0
420 Communications 1 2,582 1 2 2,609 Ni] DU]
430 Transportation / Training 3,585 5,120 4 5,120 5,120 ]m u/ 100 0
440 Advertising 111 1,500 104 1,500 1 100.0 00.0
490 Miscellaneous 3920 10\593 4,S65 10\593 10\593 ]m u/ 100 0
Total 12 21 10,981 21 21 l'N] 100.1
9 Intcrf Fay inen for Ser vices
950 Interfund Opt Rental & Leases 30,881 35,695 25,226 35,695 29,932 8I9 83.9
»xU bxc,umd Garage / Plant Charges 132 133,437 100 I33,437 133,437 100.0 100/0
9 lmr,6u/W Administrative [|`As 8T860 88,739 66,554 88,739 e8 lNN 100
Total 250\857 257,871 19I 257871 252 978 978
TOTAL EXPENDITURES - SERVICE UNIT 639 5307,310 $325477 8234 5324 5320,358 98.4 986
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity.
Account 200Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12'X). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Supplies - |tp/nsbudgpted include office supplies and computer
accessories.
Account 320 Fuel Consumed - This account provides for the purchase of diesel fuel and gasoline
utilized by Department vehicles.
Account 410 Professional Services - Expenditures are related to hearing testing and retainage of
specialists with regard to human resources and technically specific engineering issues.
Account 420 Communications - This account provides for wireless communication costs, telephone
services and postage.
Account 430 Transportation I Training - This account provides for staff to attend conferences and
other training seminars.
Acconnt 440 Advertising - This line item provides for newspaper notices, calls to bid and surplus
equipment notices.
60 - Public Works • Preliminary Budget
Account 490 Miscellaneous - Miscellaneous expenditures are for C[)L physicals, physicals, and echnicaI1y
specific seminar registrations
ORGANIZATION MEETINGS STAFF ATTENDING
Public Fleet Managers Association Bimonthly Hkr, Manage 6: Equipment Supervisor
Annual Vehicle Maintenance Manageinent University of Washington Fleet Manager or Equipinent Supervisor
Conference (alternating)
Washington State Transit Twice Annually Fleet Manager & Equipment Supervisor
Association / Evergreen Bus Maintenance Forum
Allison Transinission Certification Training Local Shop Personnel
2011 Governinent Fleet Expo & Conference Annually Fleet Manager
CIIInnuns Certification Training Locally Shop Personnel
Account 950 Interfund Operating Transfer/ Rental and Leases - This account funds costs for
maintenance and operation of departrnent vehicles.
Account 900f//orf/od Garage/Plant Charges - Rental charges for facilities.
Account 990 Interfund Administrative Charges - This expense is this service unit's share of other
departments administrative services charges.
SERVICE UNIT 646 — INTERFUND PAYMENTS
(|) ( ( (4) (5) ( (
2010 2010 2010 2011 % Cnwo %[nwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 Yo m' [ wo BUDGET 2 m5 4 TO 5
Expenses
550 1m,,h/odS'bsNi,s $142 5169,735 W/ 9169\735 9135 79:5 70.5
TOTAL EXPENDITURES — SERVICE UNIT 646 $142,143 $169,735 $o $69,735 $35,000 79.5 79.5
Account 550 6nterf/od Subsidies - This line item represents transfers from other funds for the operation
of the Environrnental Fund with a surcharge on fuel.
SERVICE UNIT 699 — GENERAL REVENUES
( ( ( (4) (5) ( (
2010 2010 2010 2011 % Cnwo %[nwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 Yo m' [ wo BUDGET 2 m5 4 TO 5
Kr,,mn,
270 Beginning Balance $4,343,441 54]04 54,23\354 $4,230,354 54045,264 95.6 957
360 Miscellaneous Revenues 30 350 34 350 350 100.0 IoV//
TOTAL R,,,w"o— SERVICE UNIT 6vv $4,374.138 $4,105,118 $4,230,388 $4 54 98.6 95.7
Revennes - These line items show the cash balances of both the Opei'ating Division, 551 Equipment
Rental, and the 552 Replacement Reserves. These line items also contain revenues received as a
result of warranty repairs performed by the City and reinibnrsed by vehicle manufacturers and
insurance settlements, along with interest income on operating reserves and M & 0 revenues.
PreliminaQ Budget • Public Works - 61
EXPLANATORY NARRATIVE — DEPARTMENT 552
The 2011 Replacement budget allocation is used to purchase vehicles and / or pieces of equi ment.
SERVICE UNIT 636— EQUIPMENT REPLACEMENT
( ( ( ( ( ( (
2010 2010 2010 2011 % Co^m 'A Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET Y/lO/IO|O Ym [ wo BUDGET 2 TO 5 4m 5
Expenses
100 Salaries And Wages
110 Salaries And Wages 580,126 $81.164 858,846 879,662 $81 100.1 101.9
120 Overtime 332 50 432 500 500 100.0 100
Total 80,458 81,664 50,278 80,162 81 100] 1019
200 Personnel Benefits 22,357 22 16065 21 22 1021 103/0
350 Small Tools And Equipment 7,712 0 0 0 0 ~ *
640 Machinery And Equipment 1 ] 823,626 1 1 82.4 82.4
990 1mohmd Administrative [hrgo 30,194 30,496 22 30,490 30,496 100.0 00.0
TOTAL EXPENDITURES — SERVICE UNIT 636 $1'964305 51 S921 S1 $1 83.7 83.8
Revenues
360 Miscellaneous Revenues $1 $1 $1 $1,552 81.540 102.8 00.8
390 Other Financing Sources 81 70,000 560 2\000 2\000 28.6 100.0
TOTAL REVENUES — SERVICE UNIT 636 81 $1 81 $1.572,708 $1 99.5 99.8
Account 110 Salaries and Wages — lil accordance with managernent directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli ibUhy for |ongevdy.
Account 120 Overtime — Overtime in this service unit is primarily due to mandatory scheduled
work that must be completed even though normal schedules are full.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25')/o; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12'X). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 350 Small Tools and Equipment — This account iy used for equipment rep|a(e/nent,a/vd
pays for items such as calculators, office furniture and computer components.
Account 64OMachinery and Equipment — Fleet replacement needs and replacements. The
following table lists the requests for equipment replacement and additions to the City fleet for 2011.
62 — Public Works • Prelinduary Budget
DIVISION DESCRIPTION REPLACING 2011 BUDGET FUND TOTAL
Police Patrol Cars $215,000 $215,000
Parks and Recreation Toro Groundsmaster 580D ER5239 87550 87,550
Cemetery Toro Groundsmaster 328D Rotary Mower ER5234 23,690 23,690
Streets and Traffic 14 Ton Ext, Cab 4x4 Pickup w/Snowplow ER2236 35,000 _ 35,000
Irrigation 3 4 Ton x2 Reg. Cab Pickup w/Svc Body ER2203 40,000
Step Utility Van ER3147 90,000
3/4 Ton Ext Cab Pickup w/Svc Body ER222S 40,000
Replace Dump Truck Body ER3112 20,000 190,000
Refuse Automated Side loader Refuse Truck ER31S7 315,000
Automated Side loader Refuse Truck ER3205 315,000 630,000
Wastewater /4T Reg Cab 4x2 Pickup w/Svc Body ER2145 40,000
3/4T Reg. Cab 4x4 Pickup w/Svc Body/Snplw ER2211 45,000
I4T Reg. Cab 4x4 Pickup w/Svc Body/Snplw ER2250 45,000
Cargo Van ER3141 77000 157000
TOTAL $1,338,240
Account 990 Interfund Administrative Charges — This expense is this service unit's share of other
departments administrative services charges.
Revenues — Revenues consist of replacement fund transfers from other departments for the
purchase of fleet vehicles.
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 913012010 YEAR-END BUDGET 2 TO 5 4 TO 5
Revenues
360 Miscellaneous Revenues $28,072 540,000 533,435 540,000 530,000 75.0 75.0
TOTAL REVENUES - SERVICE UNIT 699 $2S,072 540,000 533,435 540,000 $30,000 75.0 75.0
Revenues — Revenues consist primarily of interest from investments.
Preliminary Budget • Public Works — 63
cnro,
PUBLIC WORKS
2011 PRELIMINARY BUDGET NARRATIVE
ENVIRONMENTAL FUND - 555
DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK
FLEET AND FACILITIES MANAGER RrCH«amWxN»mR
DEFINITION
The purpose of the Environmental Fund is to provide a funding source for coiriplying with the
rules and regulations i osed by Federal and State mandates regardi underground storage tank
operation, hazardous waste disposal, site clean-up and other environmental compliance issues.
The revenues for this fi are generated by a stii'charge Ievied against hiel purchased a1 the Public
Works Complex. The Ciy Manager may annually adjust the surcharge as requii'ed.
Additional revenue is placed into this Fund from grants or loans. The amount and timing of recei
is dependent on project approval and construction progress of each individual project. The timing
is not usually coincidental with year-end.
Al] departrnents and divisions rntis ensiire that ftie ernplovees become fully aware of
environiriental regulahons that may affect heni and in urn, musi abide by hese environ
regulations each and every da)
Whenever there are rio specific compliance projects identified, the funds accumulated remain an
unob|i hedappoopriahcnavaUab|eonaconLknge/uybasiy.
The service iinis in this division are:
SERVICE UNIT 639 — ADMINISTRATION
SERVICE UNIT 699 — GENERAL REVENUES
BUDGET SUMMARY
DEPT 555 ENVIRONMENTAL FUND (1) (2) ( ( ( ( (
2010 2010 2010 2011 % Co^m Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY R, SERVICE UNIT ACTUAL BUDGET 980/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
639 Administration 8459,121 9i $329238 568i 5142950 12.2 21
TOTAL EXPENDITURES 8459,121 $1 $329,238 5681 5142.950 12.2 21
REVENUE SUMMARY BY SERVICE UNIT
639 Administration $403,196 $907,423 $12\600 $484000 $135,000 14.9 27»
699 General Revenues 514,244 494 458319 458,319 20 52.9 57
TOTAL REVENUES H91T440 $1/41,667 $578y19 $942319 $396,314 28.3 4
64 — Public Works • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
300 Supplies 80 $500 $0 $500 $500 100.0 0.4
400 Other Services and Charges 415,327 932,373 314,202 440,505 142,450 15.3 99.7
500 Intergov Srvcs/Other lnterfund 37,000 0 0 0 0 * 0.0
600 Capital Outlays 6,793 240,000 15,1)36 240,000 0 0.1) 0.0
TOTAL EXPENDITURES $459,121 $1,172,873 8329,238 $681,005 $142,950 12.2 100.0
EXPLANATORY NARRATIVES
SERVICE UNIT 639 - ADMINISTRATION
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
310 Office And Operating Supplies $0 8500 $0 $500 $500 100.)) 100.0
400 Other Services And Charges
410 Professional Services 194,899 561,423 148,343 194,055 25,000 4.5 12.9
430 Transportation / Training 0 950 0 950 950 100.0 100.0
480 Repairs And Maintenance 201,440 368,500 163,154 244,000 15,000 4.1 6.2
490 Miscellaneous 18,989 1,500 2,706 1,500 101,500 6766.7 6766.7
Total 415,327 932,373 314,202 440,505 142,450 15.3 32.3
550 Interfund Subsidies 37,000 0 () () 0 '' *
600 Capital Outlays
630 Improvements Other Than Building 0 225,000 72 225,000 0 0.0 0.0
640 Machinery And Equipment -3,819 (1 0 0 0 * *
650 Construction Projects 10,613 15,000 14,965 15,000 0 0.0 0.0
Total 6,793 240,000 15,036 240,000 0 0.0 0.0
TOTAL EXPENDITURES - SERVICE UNIT 639 $459,121 $1,172,873 $329,238 $681,005 $142,950 12.2 21.0
Revenues
330 Intergovernmental Revenues $261,053 $772,423 $120,600 $341/000 $0 0.0 0.0
390 Other Financing Sources 142,143 135,000 1) 135,000 135,000 100.)) 100.0
TOTAL REVENUES - SERVICE UNIT 639 $403,196 $907,423 $120,600 8484,000 $135,000 14.9 279
Account 310 Office and Operating Supplies - Items budgeted include office supplies and computer
accessories.
Account 410 Professional Services - The professional services line item is used to fund potential
mon itoring and study of mediation efforts as needed around City sites.
Account 430 Transportation I Training - This account provides for staff to attend conferences and
other training seminars.
Account 480 Repairs and Maintenance - This account contains potential repair costs for City fuel
tank facilities.
Preliminary Budget • Public Works - 65
Account 490 Miscellaneous - The line item contains a budgeted contingency for future unknown
incidents.
Account 600 Capital Projects - In 2010, the City was successful in obtai grant money from the
Department of Ecology to assist in two major pr jects at the Yakima Airport. Projects scheduled to
be completed in 2010, but which may run into 2011 using this fund are:
FUND 555 EXPENDITURES - CONSTRUCTION PROJECTS
2145 Richardson Airways (90% Ecology grant)
2192 Fuel Capacity Exp1msion
2274 Yakima Airport UST (75% Ecology grant)
Revenues - This line item consists of an annual transfer from the Equipment Rental fund to fund
environmental cleanup issues that may arise.
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwn Cono
2009 AMENDED Acmm ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 980/2010 Y, ^� [ wo BUDGET 2 TO 5 4 TO 5
Revenues
Zn0 Beginning Balance 5514244 5494,244 5458 $455,319 5261.314 529 570
TOTAL REVENUES - SERVICE UNIT 699 5514 5494 5458,319 $458 520 52.9 570
Revenues - Consists of the beginning balance in the f
66 - Public Works • Preliminary Budget
CITY o' /
PUBLIC WORKS
2011 PRELIMINARY BUDGET NARRATIVE
PARKS RECREATION - 131
DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK
PARKS AND RECREATION KEN WILKINSON
DEFINITION
The Parks and Recreation Division provides and maintains leisure services and park facilities
for the conintunity. The mission of the Parks and Recreation Division is to provide and promote
community leisure as well as recreational and cultural opportunities for all citizens. This is
accomplished through professional staff who provide recreational programs and activities and who
maintain facility standards making thern aesthetic and desirable for tise. Throiigh our services we
strive to enhance personal well-being and to improve the quality of life that makes Yakima a great
place to live, work and play.
The Parks and Recreation Division has continued to make every effort to provide exceptional
service 10 the citizens of Yaknna during this past year.
2010 ACCOMPLISHMENTS
Park Maintenance
Kiwaniy Park Improvements:
• Maple Street parking and ADA walkways - Sun Yakirna LLC/RCO Grant
• New restroom - Sun Yakima LLC/RCO Grant
• Nc»vbaskcthaUcoort - Southwest Rotary donation
• New playground - Downtown Rotary donation
• New picnic shelter - Sunrise Rotary donation
New drinki fountain at Southeast Yakirna Cornnnniity Center
6000 square feet of sod at Chesterley soccer fields
^~
Wide Hollow Creek Improvement - Washington Conservation Corps
Removal of old reshoo/n at West Valley Community Park
New security Iighting - Cherry, McGniness and Miller Parks
Eight new street banners at Chesterley Park - partial donation from Mike Murphy
Community Recreation
Received a $1,500 grant from Yakama Legends Casino to partially fund our Outdoor Cinema
Series.
3,500 people enjoyed the Outdoor Cinema Series eight movies were shown at Randall and
Gilbert Park
Dive N Movie at Franklin Pool. The movie ''|avvs" was shown, while people floated on
inner tubes in the pool.
Preliminary Budget • Public Works - 67
Fall Drive In Movie Series at the Gateway Cornplex - "Bl Side' 'Caus" and "Hocus
Focus".
4,000 attended the Suinmer Sunset Concert Series at Franklin Park,
Secured a $3,000 Sponsorship from Subway for the Summer Sunset Concert Series.
Collected ovei' 1500 pounds of canned food items at the Outdoor Cinerna Sei'ies and the
Srniirner Sunset Concert Series for Northwest Harvest.
Conci'ete Rodeo coinpetition was held at the Apple VaIley Kiwaiiis Skate Pai'k at Kiwanis
Park.
Yakima Parks and Recreation staff played very big role in the Kiddin' Around program,
which is a collaboration of many different organizations that teamed up to offer summer
fuli of free activities for KIDS to promote heaithier |desiyhs(orihcyontho{oorconnnnniiy
Some of the events that YPR staff hosted for the Kiddin' Around program was the Kickin'
Around soccer program that had 4l participants, theGn|0n'Aroondprogranninconjunction
with The First Tee of Yakirna introduced over 100 youth to the garne of golf. The movie
Karate Kid was shown at the Sarg Hubbard Park and featured a martial arts demonstration
bySenyei Ernie Bren/veke. Lastly the So|ashin' Around event was held aL Franklin pool
which allowed hundreds of kids the opportunity to swim for free at Franklin Pool and
featured a surprise appearance by a US Arrny Hiiey Helicopter.
Fisher Park Golf Course
The golf course played host to the first ever KYVE 47 Goif Ciassic.
Hosted two Friday Night Glow Ball Outings this year. Al! the golfers enjoyed playing golf
tinder the rnooniight and enjoying Subway sandwiches dui'ing the evening.
June was Women's Golf Month at Fisher, which entitled women to golf nine holes for $7
throughout the whole rnonth of Jiine.
July was Family Golf Month at Fisher, which allowed kids to golf nine holes for free on the
weekends while being accompanied by their mom or dad.
Hoie #2 green was moved and reconfigured.
OnIy one goif bali ciairn has heen subrnitted 10 the course this year.
Aquatics
Installed new fence at Franklin to include grassy area and increased capacity
instaiied two new shade rninbreiias at Frarikiin
Coiipleted needed repail's and upgrades to Fraiik!in Pool vvatersUde.
Replaced sand iayei's in sand filters at Frankiin
Installed new deck lighting at Franklin
Installed new Beck's V chlorinator at Franklin
Extended pool operating schedule at Franklin to include evening swims and rentals
!rnpi'oved operating scheduie at Franklin
68 — Public Works • Preliminary Budget
Installed new conti'ol vaives at Franklin
Increased attendance and revenue at Franklin
HeId the Iargest "Paws in the Pool" event to date, 130 dogs
lncreased revenue at Siiack Shack at Franklin
lncreased revenue at Lions
Increased swim lesson participation aLLions
Replaced grids and screens for filter system at Lions
Installed new valves in filter and surge pit at Lions
Repainted Lions pool tank and deck rnai'kings
Seniors/Harman Ce//te,
Requested and received $25,000 from the Harman Foundation for new computers and
computer equipment
Changed Harman Center newsletter from monthly to quarterly
Required organized groups to cost share for room set up & tear down. [$12.00 quarterly]
Replaced and/or repaired all outdoor Iighting
Upgraded HVAC system with new computer software with remote capabilities
Installed security carnera in kitchen area
Hosted successfu volunteer dinner
Facilitated Senior Inc. and Staff retreat
Restriped Hannan Center parking lot
Secured Day Break and Foot Care grants through ALTC
/- Utilized Work Source's Back to Work Program for additional staff at no charge
Had 268 volnnteers for various activities at the Harrnan Center
Awarded a new five year bus contract to Alpha Ornega for senior trips andtours
lbntbl\d//tS»orty
The 2009-2010 State High School Softball 2B/1B Fastpitch Tournament was hosted at the
Gateway Complex.
Secured the 2B/1B State High School Softball Championships at the Gateway Complex with
the help of the Sports Commission two more years.
Hosted the 12U Baseball Players Association State Tournament at the Gateway Complex.
Hosted 8 youth baseball tournaments with an average nuiriber of 30 teams per tournament
and consisting of teams from all ovei' the Northwest, Hawaii and Alaska at the Gateway
Complex.
Preliminary Budget • Public Works — 69
Despite the economy our overall number of adult softball teams that registered this year
incfeased by five teains coinp to 200 There wefe 216 teams that registered for softball
this yeai' cons of over 3,200 softball players that participated bnourkeagoes.
• The revenues for the concession stand at the Gateway Complex are expected to surpass the
estirnated year end budget by nearly S3,000.
Built new scorekeeper risers on all four fields at the Gateway Cornplex.
Increased 2010 adul sports revenues from 2009.
Offered three seasons of adult soccer servi 51 teams consisting of approxirnatelv 830 adult
soccer players.
Developed a new promotional brochure for our adult soccer leagues.
New baiiners were placed Chester ley Park.
Secured a grant from Parker Youth Sports Foundation and received a donation for a total of
$3,800 that was used to purchase five sets of portable TEK Goals that are used for our 5 v 5
soccer leagues.
Served nearly 140 youth ages 3-5 years old in our instructional soccer programs.
The 2010 Hot Shots 3-on-3 Basketball Tournament was the 3rd largest 3-on-3 tournament in
the Northwest with 366 teams behind Portland and Spokane. 1500 players and five to six
thousand spectators converged on downtown Yakima during the event.
Offered a series of Fitness Bootcamps throughout the summer and the fall at Chester ley and
Franklin Parks.
f1n/er/Cornm/Be9mod the Bell Program
• The AmeriCorps team served nearly 1,300 youth in our after school program.
335 youth attended the Free Stunmer Playground Program the program at SECC
296 attended the free surnrner playground prograrn at Kissel park
TheAx'edCorps teain provided 100 hours of acadeinic and enricl support for over
1,100 youth at risk.
• The new Beyond the Bell Program started at Roosevelt Elementary. [The Beyond the Bell
Program currently feati YPR staff providing after school tutoring, inentoring and
recreational activities to over 130 youth and growi ]
2011 MAJOR GOALS
Continue the Kiwanis Park Irnprovernent Project
• Create a cornprehensive renovation plan for Randall Park
• Cornplete the 2012 - 2016 Cornprehensive Park Parks and Recreation PIan
Acquire grants and donations for current and future prograrns
70 — Public Works • Prelinduary Budget
The following service units are included in the Parks and Recreation Division:
SERVICE UNIT 421 — PARK MAINTENANCE
SERVICE UNIT 422 — COMMUNITY RECREATION
SERVICE UNIT 423 — FISHER GOLF COURSE
SERVICE UNIT 424 — AQUATICS
SERVICE UNIT 425 — SENIOR CENTER
SERVICE UNIT 426 — SPORTS
SERVICE UNIT 427 — GRANTS, SPONSORSHIPS, CONTRIBUTIONS, YOUTH PROGRAMS
SERVICE UNIT 429 — ADMINISTRATION
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
SERVICE UNIT 699 — GENERAL REVENUES
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
PARK MAINTENANCE ACTUAL BUDGET BUDGET
Yakima Population (2000 Census): 71,845 84,174 85,857 87,574
(Urban Area = 110,000+)
(Estimated Annual Growth = 2%)
Acres of Park Land Maintained by Parks and Recreation [286.8 acres of
332.8 337.3 332.8
park land and Arboretum (forty acres)
Fu 11-tiine Equivalent Maintenance Employees 13.5 10.7 9.7
Acres of Turf Trimmed, Mowed, Sprayed, Irrigated 33 Weeks / Year, 220.3 220.3 220.3
Daily Litter Patrolled Year-round
Square Feet of Playground Equipment, Inspected, Repaired / 16 Locations 44,941/1.0 acre 44,941/1.0 acre 44,941/1.0 acre
Linear Feet of Hard Surface Pathway and Sidewalks, Snow Removal, Repairs 85,662/ 85,662/ 85,662/
16.2 mis 16.2 mis 16.2 mis
Square Feet of Parking Lot, Snow Removal, Repairs 608,329/ 608,329/ 608,329/
140 acre 14.0 acre 14.0 acre
FISHER PARK GOLF COURSE
Number of Acres Requiring High Quality Maintenance 19 19 19
Hours of Operation 2856/year 2592/year 2592/year
Total Days Open 238 238 216
Number of Rounds of Go) f 12,593 11,932 11,900
Average Players Per Day 53 55 55
AQUATICS
Lions Attendance 44,370 44,50(1 45,00(1
Franklin Attendance 33,838 34,533 35,000
SENIOR CENTER
Yakima Population (200(1 Census) Over 65 Years Old: 15,226 12,325 12,572 12,800
(Based upon 2°4 growth per year.)
Volunteer Hours 1(36$ 19,500 19,632
Numher of People Attending Programs at the Harmon Center mot duplicated). 39,134 39,364 40,000
Indexed Numher of Participants 92,869 93,001 93,1)25
Number of Programs Offered 783 776 780
Number of Prog min Days 299 303 307
Average Numher of Participants Per Day 307 311 320
PreliminaQ Budget • Public Works — 71
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
1267 Parks and Recreation Manager 1.00 1.00 1.00
5202 Golf Course Attendant '" 1.5(1 0.75 0.75
5235 Recreation Activities Specialist 1.00 1.00 1.00
5256 Recreation Activities Coordinator 2.00 2.00 2.00
5266 Aquatic Specialist 2.00 2.00 1.00
7111 Senior Center Assistant 1.00 1.00 1.00
8818 Parks Maintenance Specialist" 6.50 5.50 5.50
8819 Parks Maintenance W 3.00 2.25 2.25
8825 Golf Course Maintenance Specialist 1.00 1.00 1.00
8841 Aquatic Maintenance Technician 1.00 1.00 1.00
11501 Recreation Program Supervisor 1.00 1.00 1.00
11503 Recreation Supervisor 1.80 1.80 1.80
11604 Parks and Recreation Administrative Associate 0.80 1.00 1.00
13102 Parks Superintendent 2.00 2.00 1.00
TOTAL PERSONNEL 25,60 23.30 21.30
(1) Unfunded due to budget constraints.
(2) The Administrative Associate position was on voluntary furlough of 1 day per week or 0.80 and retired in August of 2009. This
position was upgraded to full time employee in 2010.
BUDGET SUMMARY
DEPT 131 PARKS AND RECREATION (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
421 Park Maintenance 81,400,590 51,431,564 51,048,801 51,390,362 51,252,621 87.5 90.1
422 Community Recreation 66,636 76,36(1 97,361 117,999 127,93(1 167.5 108.4
423 Golf Course Activities 194,000 166,80(1 130,645 165,573 167,200 100.2 101.0
424 Aquatics 645,339 602,399 480,047 601,512 565,715 93.9 94.1
425 Senior Center 662,730 709,249 559,230 733,825 716,714 101.1 97.7
426 Sports 336,095 350,616 267,131 343,716 353,024 100.7 102.7
427 Grants,Sponsorships and Conts 159,998 158,082 86,131 106,765 85,229 53.9 79.8
429 Administration 599,345 577,086 408,016 527,529 591,979 102.6 112.
645 Interfund Distribution 143,700 146,500 85,950 146,500 146,500 100.0 100.0
TOTAL EXPENDITURES 84,208,433 $4,218,655 83,163,311 54,133,782 54,006,862 95.0 96.9
REVENUE SUMMARY BY SERVICE UNIT
420 C.B.D. Maintenance 51,576 55,000 SO 50 50 0.0 *
421 Park Maintenance 17,797 19,000 19,540 21,000 20,000 105.3 95.2
422 Community Recreation 5,500 5,000 5,801 5,000 5,000 100.0 100.0
423 Golf Course Activities 121,628 114,250 100,332 104,250 114,250 100.0 109.6
424 Aquatics 238,830 223,015 211,022 242,015 242,015 108.5 100.0
425 Senior Center 541,078 582,300 484,681 583,300 583,300 100.2 100.0
426 Sports 261,757 263,850 260,000 263,850 263,850 100.0 100.0
427 Grants, Sponsorships and Conts 90,893 61,100 65,842 57,100 21,100 34.5 370
429 Administration 2,458 2,200 6,341 6,700 2,200 100.0 32.8
645 Interfund Distribution 1,133,7(11 1,117,00(1 818,560 1,150,000 1,1711,000 105.6 102.5
699 General Revenues 2,132,7711 2,116,747 1,345,561 2,069,655 1,972,858 93.2 95.3
TOTAL REVENUES $4,547,988 $4,509,462 53,317,681 84,502,870 $4,403,573 977 978
72- Public Works • Preliminary Budget
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END ND BUDGET 2 TO 5 TOTAL
100 Salaries and Wages 81,580,727 81,599,285 81,216,884 81,542,517 $1,457,357 91.1 36.4
200 Personnel Benefits 498,581 551,185 365,867 556,554 467,655 84.9 11.7
SUB-TOTAL SALARIES AND BENEFITS 2,079,308 2,150,470 1,582,751 7,099,071 1,975,011 89.5 48.0
300 Supplies 380,231 361,300 320,140 373,300 368,800 102.1 9.2
400 Other Services and Charges 1,111,096 1,078,145 788,442 1,040,579 1,057,569 98.1 26.4
500 Intergov Sr vcs / Other Interfund 146,304 151,600 89,038 151,600 151,600 100.0 3.8
600 Capital Outlays 9,128 0 137 0 0 * OM
900 Interfund Payment for Services 482,365 477,140 382,804 469,232 503,887 105.6 12.6
TOTAL EXPENDITURES 54,208,433 84,218,655 53,163,311 54,133,782 54,006,862 95.0 100.0
EXPLANATORY NARRATIVE
SERVICE UNIT 421 - PARK MAINTENANCE
Service unit 421 provides and administers the overall maintenance for the City parks and the park
facilities.
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END ND BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages 5553,342 5577,686 5414,229 8537,228 8484,227 83.8 90.1
120 Overtime 873 2,000 1,834 2,000 2,000 100.0 100.0
13(1 Special 1 'ay 2,162 2,720 1,459 2,72(1 2,720 100.0 100.0
140 Retirement/ Termination Cashout 0 54,327 54,054 54,327 0 0.0 0.0
Total 556,378 636,733 471,576 596,275 488,947 76.8 82.0
20(1 Personnel Benefits
200 Personnel Benefits 193,656 250,256 149,583 249,861 177,284 7(1.8 711)
28(1 Clothing and Miscellaneous 1,579 1,500 1,561 1,50(1 1,500 100.0 100.0
Total 195,235 251,756 151,144 251,361 178,784 71.0 71.1
300 Supplies
310 Office and Operating Supplies 105,678 102,000 81,259 102,000 102,000 100.0 10(1.0
320 Fuel Consumed 50,361 45,000 39,541 51,500 52,000 115.6 101.0
350 Small Tools and Equipment 99 2,000 337 2,000 2,000 100.0 10(1.0
Total 156,137 149,000 121,136 155,500 156,000 104.7 100.3
400 Other Services and Charges
410 Professional Services 40,870 0 178 (1 0 * *
420 Communications 715 753 625 753 753 100.0 10(1.0
450 Operating Rentals and Leases 0 250 0 250 250 100.0 100.0
470 Public Utility Services 308,486 271,969 206,988 267,271 283,127 104.1 105.9
480 Repairs and Maintenance 12,746 12,500 17,292 12,500 12,500 100.0 100.0
490 Miscellaneous 1,133 1,175 828 1,175 1,175 100.0 100.0
'Total 363,95(1 286,647 225,912 281,949 297,805 103.9 105.6
531) State /County Taxes & Assessment 1,700 3,700 1,476 3,200 3,200 100.0 100.0
630 Improvements Other Than Building 9,128 0 137 1) 0 * *
950 lnterfund Opt Rental & Leases 118,062 104,228 77,419 102,077 127,886 122.7 125.3
TOTAL EXPENDITURES - SERVICE UNIT 421 81,400,590 51,431,564 51,048,801 81,390,362 81,252,621 87.5 90.1
PrelinfinaQ Budget • Public Works - 73
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cmm % Cmm
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET ssmzo|o Ym x' c no BUDGET 2 TO 5 4 TO 5
Revenues
340 Charges for Good and Services $13,677 $11,400 $14,844 $13,400 $12,440 10K8 92.5
360 Miscellaneous Revenues 4 7600 4 7,000 700 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 421 97,797 $19,000 $19,540 $21 $2\00 105.3 952
Acxo////tI10Su/ur/emosdWag«a— |naccoodancevvithmanagemenLdi/ective salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eli ibUdy for longevby.
Account 120 Overtime — This line item is used to pay staff for necessary repairs to the parks after hours
or on weekends. It is also used for snow removal in the parks, on the pathways and in parking lots.
Account 130 Special Pay — The areas that require special pay are for special assignments.
Account 140 Retirement/Termination Cashout — This account is used to cover retirement cashouts.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unernployrnent insurance of 25%; along with the noi'rnal i'oII-ups i'elated
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PBRS) contributions were unchanged.
Accoiint 280 Clothing and iVliscellaneoiis — Items paid for from this accoun include shi ts with
the Pai'ks and Reci'eation logo for staff. Usually, one shirt is pui'chased fot' each Pai'k Maintenance
einployee during the year. Woi'k jackets and hats have been purchased in the past out of this account.
Account 310 Operating Supplies — This line item covers all operational supplies for park
maintenance including fertilizers, herbicides, lumber, paint, irrigation, rcstrVonns,cic. /\large
portion of this line item is spent on supplies to make repairs due to vandalism.
Account 320 Fne! Consnnzed — This account pi'ovides for the purchase of diesel fuel and gasoline
utilized by Deparhnei'it vehicles.
Account 350 Small Tools and Equipment — Thi account is used for e ses that are
less than $5,000; such as hand tools and small electric or gasoline powered tools.
Account 420 Communications — This account provides for wireless communication costs.
Account 450 Operating Rentals and Leases — Includes the rental or lease of eq i n/en1 from outside
vendors.
Account 470 Public Utility Services — This line item includes use fees to utilities (electricity, water,
refuse, Iandfill irrigation).
Account 400 Repairs and Maintenance — This account contains rnaintenance contracts and direct
repair costs for equipinent.
74 — Public Works • Preliminary Budget
Account 490 Miscellaneous — This jority of funds in thi account are used for registration (eesfor
participation in conferences, dues and subscriptions, and various uncategorized items.
Account 530 Stute/ County Taxes and Assessments — This|inekmnpayskvhaxesayyessedbyoUer
governmental entities.
Account 950 Inteifund Operating TransferlRental and Leases — Thi account funds costs for
maintenance and operation of department vehicles.
Revenues — Revenues consist of special project fees, rentals and donations.
SERVICE UNIT 422 — COMMUNITY RECREATION
This service uni provides and adniinisters ypar-ronndrecveaLionand|eisoreservices0oryood\
adults ai'id fainilies in all areas of ffie coi Activities include youth and adult eiirichmeiit
programs, summer playgrounds and special community events. Current offerings include
plavgrounds, IilTlited special activities, and sumrner concerts in the park. The outdoor cinema
series was elin'tinated duri this budget round.
(1) (2) ( (4) ( ( (
2010 2010 2010 2011 % Cowo Y6Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ymo cov BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries And Wages
110 Salaries And Wages $40V30 $45,180 $66,847 $80\478 $90\789 2010 112.8
120 Overtime 314 0 512 0 0 * *
Total 40,443 45,180 67,359 80,478 90,789 201.0 112.8
200 Personnel Benefits 14 ]62)2 19,710 24,044 27164 1677 113.0
310 Office and Operating Siipplies 3,779 3000 1,391 1,'„7,00 1 50 o 100 (1
400 Other Services and Clmrges
410 Professional Services 7,492 11 8,877 11 7,500 68.2 68.2
120 Communications 0 577 0 577 577 100.0 100.0
430 Transportation / Training 0 200 o 200 200 Umo WO
490 Miscellaneous 0 200 24 200 200 100.0 KN/)
Total 7,492 11,977 8,900 11,977 8,477 70.8 70.8
TOTAL EXPENDITURES - SERVICE UNIT 422 m6 976 997,301 8]]7999 8127,930 1675 1084
Revenues
340 Charges for Good and Services $3 85,000 92,601 $5,000 $5,000 100/) 100.0
360 Miscellaneous Revenues 2 0 3,200 0 0 * *
TOTAL REVENUES - SERVICE UNIT 422 $5 85 $501 $5,000 $5,000 KN/) ]VO]/
Account 110 Salaries and Wages — In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments o/eligibility for longevity. Teiripoi'ary staffing was
transferred to this service unit froin the elimii'iation of the }\x'erkorpy program in service unit 427
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25'/0; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' cornpensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
PreliminaQ Budget • Public Works — 75
Account 310 Office and Operating Supplies - |temsbudgetedindude prograin supplies and
computer accessories.
Account 410 Professional Services - Funds are budgeted in this line item for professional services such
as summer concert costs for set up and take down. The performers are also paid from this account.
Account 420 Communications - This account provides for wireless communication costs.
Accoo//t430]la/aportotfo///Jrxf//f/ � g- Thisaccountprovideshorshofftoathendcon6ere/xcesaooj
other trai seminars.
Account 49O Miscellaneous - This jority of funds in thi account are used for registration fees for
participation in conferences, dues and subscriptions, and various on(ategorized items.
Revenues - Revenues consist of pi'ogi'am fees and donations,
SERVICE UNIT 423 - FISHER Goo COURSE
This service uni provides a top quality par three golf course to the public. It is the only muni i a|
golf coui'se operated by the City. Reductions ii'i expenses ai'id personnel have assisted in deci'easing
the overall costs for golf course OpeFatiOflS.
(1) (2) (3) (4) (5) ( (7)
2010 2010 2010 2011 % [nno % CHwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET % m 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages 8104 88\267 856,251 879,214 $8\364 100.1 11.5
120 Overtime 2.536 3,000 1 3,000 3,000 100.0 100.0
130 Special Pay 254 127 150 127 127 100.0 lmN
Total 106,960 83,394 57,768 82,341 83,491 100.1 101.4
20 Personnel Benefits
20 Personnel Benefits 41 29,214 2\433 29,040 28,159 96.4 970
2S0 Clothing and MiseFIaneous 65 501 84 50 50 lmN lmN
Total 41,793 29,714 2\517 29,540 28,659 *6.5 970
300 Supplies
310 Office nd Operating Supplies 14,844 18,000 17,858 18,000 18,000 lNx` l'N
340 hems Purchased for Resale 4950 5,00 5,196 5/0 5,00 lmN lmN
Total 19,795 23,00) 23,055 23,000 23,000 lm@ 100.0
40 Other Services and Charges
410 Professional Services 4.178 2,100 4 2,100 2,100 lNx` 100.0
420 Communications 1,247 1J97 936 1,197 1,197 100.0 lmN
47)) 1>nblic Utility Services 1*02) 26,096 22,886 26,096 27,453 105.2 105.2
480 Repairs and Maintenance 0 5 186 500 R 100.0 100
*N Miscellaneous 1.566 30 162 30 30 lNx` l'N
Total 25,011 30,192 28,775 3V92 31,550 14.5 14.5
BA State /County 7axeo&A,sesmnnnt 442 50) 529 50 50 100.0 lNm
TOTAL EXPENDITURES - SERVICE UNIT 423 8194,0 8166*0) $130,645 $165,573 8167,20 1i2 01.0
Revenues
340 Charges for Good and Services 8104,608 5104 $90\204 $94,000 $104,000 lm@ 11.6
360 Miscellaneous Revenues 17,020 10,250 10,128 10\250 10\25) lNN 100
TOTAL REVENUES - SERVICE UNIT 423 $121.628 $114,250 $100\332 $104250 8114 lNN 109.6
76 - Public Works • Preliminary Budget
FISHER GOLF COURSE ATTENDANCE 0 )
18,000
17,000
16,000
c 15,000
.."1"1".
C7
0 14,000 •
13,000
o
0 12,000
11,000
10,000
2004 2005 2006 2007 2008 2009 2010
Actual Actual Actual Actual Actual Actual Estimate
(1) The golf course was open only 7 months in 2010 as a cost saving measure
FISHER GOLF ATTENDANCE BY CATEGORIES
Special Programs Adult
29.0% 49.0%
Juniors
13.0% Seniors
9.0%
Account 110 Salaries and Wages — In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity.
Account 120 Overtime — Overtime in this service unit is primarily due to special golf events and during
2010 overtime was paid to golf course workers to repair substantial vandalism to the golf course.
Account 130 Special Pay — The areas that require special pay are for special assignments.
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6 %, and unemployment insurance of 25 %; along with the normal roll -ups related
to base wage adjustments. Dental insurance was reduced by (3.8 %), and workers' compensation by
(12 %). The State's Public Employees' Retirement System (PERS) contributions were unchanged..
Account 280 Clothing and Miscellaneous — Items paid for from this account include staff shirts.
Account 310 Office and Operating Supplies — Items budgeted include office supplies, golf course
maintenance and computer accessories.
Preliminary Budget • Public Works — 77
Account 340 Items Purchased for Resale — This account pays for items that are sold in the club
house, such as golf balls, tees, hats, visors, etc.
Account 410 Professional Services — Funds are budgeted in this line item for professional services
such as golf instructors.
Account 420 Communications — This account provides for telephone services.
Account 470 Public Utility Services — This line item includes use fees to utilities (electricity, natural
gas, wastewater, water, refuse, etc).
Account 480 Repairs and Maintenance — This account contains maintenance contracts and direct
repair costs for equipment.
Account 490 Miscellaneous — The majority of funds in this account are used for registration fees for
participation in conferences, dues and subscriptions, and various uncategorized items.
Account 530 State / County Taxes and Assessments — This line item pays for taxes assessed by other
governmental entities.
Revenues — Revenues consist of greens fees, resale items, golf club and pull cart rentals and golf
instruction classes.
SERVICE UNIT 424 — AQUATICS
This service unit has been established to plan, implement and provide the City's Aquatic programs
for the health, safety and recreational needs of the community and to maintain the City's swimming
pools. The 2011 Budget reflects the operation of Lions and Franklin pools.
AQUATICS ATTENDANCE
60,000 -
55,000
50,000
45,000
40,000
35,000
•
30,000
25,000
20,000
•
15,000
10,000 ,
2004 2005 2006 2007 2008 2009 2010
Actual Actual Actual Actual Actual Actual Estimate
Lions Pool/Year Round U-Franklin Pool /10 weeks
78 — Public Works • Preliminary Budget
AQUATICS ATTENDANCE BY CATEGORIES
LIONS POOL FRANKLIN POOL
Learn -to-
School Swim Rentals
Rentals District 1.2% 2.3%
Exercise 1.2 /o
Learn-to-
2 8 8% 5.7%
Ili
Swim
8.0% Rec Sm
24.4% wi
Lap Swim Rec Swim
50.1%
96.5%
AQUATICS EXPENDITURE /REVENUE PROFILE
2005 2006 2007 2008 2009 2010 2011
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ESTIMATE PROPOSED
LIONS
Attendance 46,252 49,834 38,864 41,865 44,370 44,500 45,000
Expenditures $421,687 $409,099 $386,200 $393,983 $430,245 $401,517 $390,165
Revenue $119,133 $132,817 $125,909 $125,085 $147,783 $142,450 $142,450
% Self Supporting 28% 32% 33% 32% 34% 35% 37%
Net Cost / Participant $6.54 $5.54 $6.70 $6.42 $6.37 $5.82 $5.50
FRANKLIN
Attendance 30,417 35,012 17,570 28,483 33,838 34,533 35,000
Expenditures $147,473 $133,627 $110,496 $159,703 $215,094 $199,995 $175,550
Revenue $76,106 $65,008 $54,158 $87,098 $91,047 $99,565 $99,565
% Self Supporting 52% 49% 49% 55% 42% 50% 57%
Net Cost / Participant $2.35 $1.96 $3.21 $2.55 $3.67 $2.91 $2.17
COMBINED TOTAL
Attendance 76,669 84,846 56,434 70,348 78,208 79,033 80,000
Expenditures $569,160 $542,726 $496,696 $553,686 $645,339 $601,512 $565,715
Revenue $195,239 $197825 $180,067 $212,183 $238,830 $242,015 $242,015
% Self Supporting 34% 36% 36% 38% 37% 40% 43%
Net Cost / Participant $4.88 $4.07 $5.61 $4.85 $5.20 $4.55 $4.05
Preliminary Budget • Public Works - 79
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHwo ° A(Hno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 980/2010 Y� � [ nu BUDGET 2 TO 5 4 TO 5
Expenses
1)))) Salaries and Wages
110 Salaries and Wages $328397 $315,329 $254 8305,130 $281,217 89.2 922
120 Overtime 4,522 2,40) 9,674 5800 58)0 2417 lNm
I30 Special Pay I27 Im/ 64 l'N 100 100.0 lmN
140 Krhn,xu`t/1ennin^hm`[as'oxt 6,095 o 0 0 U ~ *
Total 339,141 317,829 263,706 311,030 287,]]7 90.3 vlS
200 Personnel Benefits
200 Personnel Benefits 91 91,513 65970 90,776 72,987 79.8 804
280 Uothing and Miscellaneous 931 i V ] 1 ]m u/ 100 0
Total 92,524 97,513 65,970 91 73,987 8x0 8\6
300 Supplies
310 Office and Operating Supplies 50 35,500 48 38 38 108.5 100.0
340 Items Purchased for Resale I3,479 D 13,306 13,000 13 1182 lmN
Total 63,939 46,50 61,430 51.50 51 111i8 l'
40 Other Services and Charges
420 Communications 3,884 3,901 2 3,901 3,901 lm@ lNm
430 Transportation / Training o IVo 156 loV loo 100.0 100/0
470 Public Utility Services 132,012 131 76,446 128,255 138,80 105.0 107.7
480 Repairs and Ma m,on,x" 11,706 8,000 8,037 13,000 9,000 112.5 69.2
490 Miscellaneous 1,867 950 962 950 950 100.0 100.0
Total 149\46+ 144 88,417 146,206 152,112 105.2 04.0
530 State /C"umyCzxr,&Assessment 267 i 524 ] 1 ]m u/ 100 0
TOTAL EXPENDITURES - SERVICE UNIT 424 $645,339 8602,399 848\047 $61 $565,715 »l» 94J
Revenues
330 Intergovernmental Revenues 815,413 515,000 80 05,000 05 lmN lmN
340 Charges for Good and Services 170,353 159,15 165092 174/015 174,015 109.4 l'
360 Miscellaneous Revenues 53,065 49,000 45,930 53,000 53,0 108.2 100
TOTAL REVENUES - SERVICE UNIT 424 $238,830 $223,015 $211,022 9242,015 9242015 1*8.5 00.0
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts rnay occur hecause of an
individual employee's merit adjustments or eli ihUby for longevity.
Account 120 Overtime - Overtime in this service unit is primarily due to staff shortages. Currently,
the number of certified lifeguards is below the needed amount to operate the pools.
Account 130 Special Pay - The areas that require special pay frequently are for lifeguards that are
placed in a supervisory role and have oversight of pool operations when needed.
Account 148 Retirement /Termination Cumhont - ThixaccounL is used to cover /eh/ementcashouts.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to - base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
80 - Public Works • Preliminary Budget
Account 280 Clothing and Miscellaneous — Items paid for from this account include staff shirts.
Account 310 Office and Operating Supplies — Items budgeted include office supplies, swimming
pool supplies (chemicals, cleaning supplies, etc.) and computer accessories.
Account 340 Items Purchased for Resale — This account pays for items that are purchased and sold
to customers. Food items and swim goggles are examples of the items sold.
Account 420 Communications — This account provides for telephone and wireless communication costs.
Account 430 Transportation l Training — This account provides for staff to attend conferences and
other training seminars.
Account 470 Public Utility Services — — This line item includes use fees to utilities (electricity,
natural gas, wastewater, water, refuse, etc).
Account 480 Repairs and Maintenance — This account contains maintenance contracts and direct
repair costs for equipment.
Account 490 Miscellaneous — The majority of funds in this account are used for registration fees for
participation in conferences, dues and subscriptions, and various uncategorized items.
Account 530 State / County Taxes and Assessments — This line item pays for taxes assessed by other
governmental entities.
Revenues — Revenues consist of swim instruction fees, pool rentals, resale items and general pool
admission.
SERVICE UNIT 425 — SENIOR CENTER
This service area provides services to individual who are 55 years of age or older in the Greater
Yakima Area.
SENIOR CENTER ATTENDANCE
110,000
•
100,000 4 •
90,000
80,000
70,000
60,000
2004 2005 2006 2007 2008 2009 2010
Actual Actual Actual Actual Actual Actual Estimate
Preliminary Budget • Public Works — 81
SENIOR CENTER ATTENDANCE BY CATEGORIES
Clubs Social Services
Drop -In Pool 21.6%
7.1% 11.1%
0 Tours
2.0%
Recreational and Educational
Social Volunteers
28.9%
27.9%
1.4%
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 %CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries And Wages
110 Salaries And Wages $179,114 $185,633 $133,526 $183,135 $171,095 92.2 93.4
120 Overtime 0 0 238 0 0 *
Total 179,114 185,633 133,764 183,135 171,095 92.2 93.4
200 Personnel Benefits 50,561 54,511 38,152 54,103 49,885 91.5 92.2
300 Supplies
310 Office and Operating Supplies 30,575 30,300 15,974 30,300 30,300 100.0 100.0
340 Items Purchased for Resale 8,524 10,000 2,980 5,000 5,000 50.0 100.0
Total 39,099 40,300 18,954 35,300 35,300 87.6 100.0
400 Other Services and Charges
410 Professional Services 330,938 360,000 326,711 383,000 383,000 106.4 100.0
420 Communications 10,900 14,885 4,802 12,966 12,966 87.1 100.0
430 Transportation / Training 2,577 1,500 1,305 1,500 1,500 100.0 100.0
440 Advertising 541 1,500 161 1,500 1,500 100.0 100.0
470 Public Utility Services 32,967 36,620 23,234 37,120 39,069 106.7 105.3
480 Repairs and Maintenance 10,039 6,000 9,863 16,900 14,100 235.0 83.4
490 Miscellaneous 5,868 8,200 2,044 8,200 8,200 100.0 100.0
Total 393,828 428,705 368,121 461,187 460,335 107.4 99.8
530 State /County Taxes & Assessment 128 100 240 100 100 100.0 100.0
TOTAL EXPENDITURES - SERVICE UNIT 425 $662,730 $709,249 $559,230 $733,825 $716,714 101.1 97.7
Revenues
330 Intergovernmental Revenues $72,659 $71,600 $55,383 $71,600 $71,600 100.0 100.0
340 Charges for Good and Services 384,937 441,600 369,024 442,600 442,600 100.2 100.0
360 Miscellaneous Revenues 83,482 69,100 60,274 69,100 69,100 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 425 $541,078 $582,300 $484,681 $583,300 $583,300 100.2 100.0
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6 %, and unemployment insurance of 25 %; along with the normal roll -ups related
to base wage adjustments. Dental insurance was reduced by (3.8 %), and workers' compensation by
(12 %). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
82 - Public Works • Preliminary Budget
Account 310 Office and Operating Supplies — Items budgeted include office supplies, program
supplies, and computer accessories.
Account 340 Items Purchased for Resale — This account pays for nutrition supplies.
Account 410 Professional Services — This line item is utilized for janitorial contracts for the Harmon
Center, alarm services and copy machine contract although the majority of the line item is used for
travel program that is offset by revenues from the tours.
Account 420 Communications — This account provides for wireless communication costs, telephone
services and postage.
Account 430 Transportation l Training — This account provides for staff to attend conferences and
other training seminars.
Account 440 Advertising — This line item provides for advertising for special events held at the
Harman Center and for newsletters that are mailed to seniors.
Account 470 Public Utility Services — This line item includes use fees to utilities (electricity, natural
gas, wastewater, water, refuse, etc).
Account 480 Repairs and Maintenance — This account contains maintenance contracts and direct
repair costs for equipment.
Account 490 Miscellaneous — The majority of funds in this account are used for registration fees for
participation in conferences, dues and subscriptions, and various uncategorized items.
Account 530 State / County Taxes and Assessments — This line item pays for taxes assessed by other
governmental entities.
Revenues — Revenues consist of program fees, donations, grants, resale items and facility rentals.
SERVICE UNIT 426 — SPORTS
This service unit provides and administers year -round athletic programs for youth and adults.
Activities include leagues and tournaments in volleyball, softball and basketball. Also included are
several youth leagues, camps and special events.
SPORTS AND ATHLETICS
80,000
60,000
40,000
20,000
2004 2005 2006 2007 2008 2009 2010
Estimate
Preliminary Budget • Public Works — 83
(1) (2) ( ( (S) (6) (7)
2010 2010 2010 2011 %[nno % CHwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 980/2010 Ym [nn BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries and Wages
110 Salaries and Wages $137163 $138 $108 $136,481 $144,239 1045 1057
120 Overtime 657 2,300 1,1 59 2,30 2 100.0 100.0
140 Retirement/Termination Co,b^o 154 0 V V 0 ~ *
Total 137,973 140,396 ]09\77} 138 ]46 1044 105.0
200 Personnel Benefits 46,696 44,905 35,136 44 47171 105.0 105.7
300 Supplies
310 Office and Operating Supplies 57,209 56,500 45,638 B 58 10I5 92.1
340 Iteins Purchased for Resale 22,799 26,000 28,445 76,000 26,000 100.0 00.0
Total S0,00* 82,500 74,083 SYRm 84,500 1024 94.4
400 Other Services and Charges
410 Professional Services 64,908 7500 45,589 B 67.000 S93 1064
420 Communications 1,720 ] 1,383 1,715 1 100.0 00.0
430 Transportation / Training 422 400 237 400 400 ]m u/ 100 0
490 Miscellaneous 4,301 5,400 611 5,400 5,400 100.0 00.0
Total 71 82,515 47820 7\515 74 9(3 1057
53) State /County Taxes &Assesmmrm 67 3 319 30 300 100.0 100
TOTAL EXPENDITURES - SERVICE UNIT 426 $336,095 5350,616 g267131 $343,716 $353,024 1007 1027
Revenues
340 Charges for Good and Services S220,538 8223,850 $218,208 $223,850 8223,85) 100.0 100
360 Miscellaneous Revenues 41 4V000 41 4V0 4\00 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 426 $20 $263,850 S260V00 $263,850 $263850 lm@ 100.0
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"froze//' for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity.
Account 22O Overtime - Overtime in this service unit is prirnarily due to pay temporary staff for the
preparation and supervision of bali fields.
Account 140 Retirement I Termination Cashout - This account is used to cover retirement cashouts.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance V{23)/0; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' compensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Supplies - Items budgeted include office supplies and cOmputer
accessories.
Account 340 Items Purchased for Resale - This account pays for food items purchased for sale for
visitors to our sports activities.
Account 410 Professional Services - This line item is used for the paying of sports officials for
volleyball, basketball, softball and security alarms.
84 - Public Works • Preliminary Budget
Account 420 Communications - This account provides telephone services.
Account 430 Transportation I Training - This account provides for staff to attend conferences and
other trai seminars.
Account 490 Miscellaneous - This majority n[(/ndsioLhisacconn|areosedh/rregis|ra|inn(ees[or
participation in conferences, dues and subscriptions, and various uncategorized items.
Account 530 Statel County Taxes and Assessments - This line item pays for taxes assessed by other
gnvprnn'enLa|en1iLies.
Revenues - Revenues consist of program and league fees, sale of food items and facility rentals for
tournaments.
SERVICE UNIT 427 - GRANTS, SPONSORSHIPS, CONTRIBUTIONS,YOUTH PROGRAMS
This service unit tracks grants, scholarships and major contributions for the recreation programs
and services. Budgeted in this service unit for 2010 are dollars for the AmeriCorps after school
program. The Grant provides AmeriCorps members to supervise the after-school recreation
programs. The Grant also provides funds for supplies.
( ( ( ( (S) ( (
2010 2010 2010 2011 % Cnwo %Cn^m
2009 AMENDED AcTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym c ov BUDGET 2 TO 5 4 TO 5
Expenses
100 Salaries And Wages 857658 $60\613 845,055 $59,477 $14,960 74.1 7S6
110 Salaries And Wages 638 0 0 0 0 " *
120 Overtime 58,297 60,643 45,055 59,477 44,960 74.1 75.6
Total 25,050 26,087 19V05 25,936 18 72.5 72.9
200 Personnel Benefits 16`133 15,000 ]8,]29 15,000 15,000 100.0 100.0
510 OFFke and Operating Supplies
400 Other Servires and Charges 52.417 50,000 0 0 0 0/0 "
420 ["unn"oimdnoo 1,334 1 520 1 1 l'V/ VKlo
430 Transportation / Training 4,464 7,500 2.550 2,50 2,50 100.0 l'
490 Miscellaneous 2,304 2,*0 471 2,000 2/00 lNl) 10.0
Total 6\518 56353 3,840 6,353 6,353 11.3 100.0
TOTAL EXPENDITURES - SERVICE UNIT 427 $159,99ti $15,5,052 856,131 $106,765 885,229 53.9 79.5
Revenues
330 1u,,,gn",,mnrmn1K,,ru'n, 890 $01 865,042 857100 921 34.5 370
TOTAL REVENUES - SERVICE UNIT 427 890,893 $61,100 865,542 857100 821100 34.5 37.0
Account 110 Salaries and Wages - In accordance with management directive, salaries are again
"frozen'' for the 2011budget. Minot' changes in the salary accounts may occi.ir because of an
individual employee's merit adjustments or eli ibi|ity for longevity.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8'XJ,and workers' ro/npensahonby
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Preliminau Budget • Public Works - 85
Account 310 Office and Operating Supplies - Items budgeted indudeoKicesupp|iesand computer
accessories.
Account 420 Communications - This account provides for telephone services.
Account 430 Transportation / Training - This account provides for staff to attend conferences and
other training seminars.
Account 490 Z'vliscel!aneons - The majority majoritv of funds in this account are used for registration bzes6nr
participation in conferences, dues and subscri tions, and various uncategorized items.
Reveuues - Revenues consis of Grant funds.
SERVICE UNIT 429 - ADMINISTRATION
Administration provides support services and coordinates all funds and operations of the other
service units in the division. This service unit is also responsible for the publishing of the City of
Ybki/na's Parks and Recreation Program Guide, insurance, inherk/nd distributions and support to
the Public Works Administration, Fleet and Garage.
(1) (2) (3) (4) ( ( (
2010 2010 2010 2011 'A Cowo %Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9Y30/2010 Y, m+ [ wv BUDGET 2 TO 5 4 TO 5
Expenses
1(1)0 Salaries And Wages
110 Salaries And Waes S]2] $129,477 867883 $91 8141 111.5 1587
120 Overtime 1,478 0 0 0 0 ^ *
140 Kainmrot/Tezudmoivu[ash"o, 39,815 0 0 0 0 * "
Total 162,42 120,477 67883 »l 144,420 111.5 158.7
20 Personnel Benefits 31,81 35,496 16J29 35,174 43,90 121.4 1225
310 Office and Operating Supplies 1 2100 1,963 2,00 2,00 100.0 l'N
40) Other Service and Charge
410 Professional Services 17865 YNN 3,987 6,000 5,000 55.6 83.3
420 Communications 6,839 8,000 3,766 8,000 8,223 102.8 102.8
130 Transportation /Training 630 2,400 354 2,400 2 ](N.V ]VO.O
440 Advertising 7]]8 10,000 6,423 8,000 3000 30.0 37.5
490 Miscellaneous 7,026 7800 2,125 780) 7,800 100.0 100,0
Total 39,477 3720 16,656 32,20 26423 71/0 82]
900 Interfund Payment for Services
960b`tn6/mi Insurance Services 97909 10 102 102 105,888 103.0 103.0
vm` b`xz6und Garage / Plant Charges 55110 55,661 41 55,661 55,661 100.0 100.0
»»o|o,c,(uod Administrative [bg,x 211,284 214 160\834 208 214 100/0 102.8
Total 364,303 377,917 3/5,385 367155 375,996 100.8 1024
TOTAL EXPENDITURES - SERVICE UNIT 429 5599,345 5577.086 $408 $527529 S591 1026 1122
Revenues
340 Charges for Good and Services Si $1 Si Si $1'500 l(mV 100,0
360 Miscellaneous Revenues 1 00 5,170 5,200 700 ]mlV 13.5
TOTAL REVENUES - SERVICE UNIT 429 52,458 92,200 56,341 56,700 52,200 100.0 32.8
86- Public Works • Preliminary Budget
Account 110 Salaries and Wages — In accordance wfth managernent directive, salaries are again
"frozen" for the 2011 budget. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments Vr eligibility {or|ongevhy
Account 200 Personnel Benefits — The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage adjustments. Dental insurance was reduced by (3.8%), and workers' co/npensationby
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Supplies — Items budgeted include office supplies and computer
accessories.
Account 4I0Professional Services — Funds are budgeted in this line item for professional services
such as graphic design services.
Account 420 Communications — This account provides for wireless conununication costs, telephone
services and postage.
Account 430 Thansportation Training — This account provides for staff to attend conferences and
other trai seminars.
Account 440 Advertising — This line item provides for general park brochures and program guides.
Account 490 Miscellaneous — The majority o(hndyinLhisaccountareuyed(orregiyhahon(ees(or
participation in conferences, dues and subscriptions, and various uncategorized items.
Account 96OI//terf Insurance Services — Thi expense is thi service unit's share of the risk
management fond.
Account 980ln/erd/d Garage /Plant Charges — Rental charges for facilities.
Account 99U1nberf//zd Administrative Charges — This expense is thi service unit's share of other
departments administrative services charges.
Revennes — Revenues consist of gift certificates, private donations, etc.
SERVICE UNIT 645 - INTERFUND DISTRIBUTION
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo Y6Cono
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 v, m+ c oo BUDGET 2 TO 5 4 TO 5
Expenses
550 Interfund Subsidies $]43,7)0 $]46 $85 $146500 $]46,5(0 100.0 ]O(K/
TOTAL EXPENDITURES - SERVICE UNIT 645 $143,700 $144500 $85,950 $146500 $146,500 100.0 100.0
Revenues
390 Other Financing Sources $] S] $8]8,560 61 $i 1056 102.5
TOTAL REVENUES - SERVICE UNIT 645 $] S1,117,000 $818\560 61 $i179,000 1056 102.5
Prelix/vou Budget °Public Works —87
Account 550 Interfund Subsidies — The Parks and Recreation Division subsidize the operation of
the Tahorna Cemetery. This transfer is completed in Service Unit 645 Interfund Distribution. In
addition, expenditures for Capital and Line of Credit are under this service unit. Included within
these expenditures are subsides for Tahoma Cemetery and Aquatic enhancements debt service.
Revenues — The City Council approved an In Lieu of Tax on City-owned utilities as a new revenue
soui'ce for the Parks and Recreation Fund in 1988.
SERVICE UNIT 699 — GENERAL REVENUES
( ( ( (4) (5) ( (
2010 2010 2010 2011 % Cnwn %[nno
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 �y �[no BUDGET 2 TO 5 4 TO 5
Revenues
270 Beginning Balance $48.356 8262477 5339,555 $339,555 $369088 1406 1087
310 Taxes 1 1 I 1 1 86.4 92.8
360 Miscellaneous Revenues 14,816 10,770 4,423 9,600 2,770 25.7 28.9
390 Other Financing Sources 43 55 0 55 55,000 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 699 $2 52 $1,345,561 $2 51,972,858 93.2 953
Revenues — Revenues consist of property taxes and miscellaneous sources.
88 — Public Works • Preliminary Budget
CITY OF
PUBLIC WORKS
2011 PRELIMINARY BUDGET NARRATIVE
PARKS AND RECREATION CAPITAL - 331
DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK
PARKS AND RECREATION MANAGER KEN WILKINSON
DEFINITION
The purpose of Fund 331 Capital Improvements is the acquisition of property and equipment and
development and / or rehabilitation of parks and facilities.
The service units in this division are:
SERVICE UNIT 428 - CAPITAL IMPROVEMENT
SERVICE UNIT 645 - INTERFUND DISTRIBUTION
SERVICE UNIT 699 - GENERAL REVENUES
BUDGET SUMMARY
DEPT 331 PARKS AND RECREATION CAPITAL (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
428 Capital Improvement $254,130 8788,142 $614,788 $720,514 81,330,000 168.8 184.6
TOTAL EXPENDITURES $254,130 8788,142 8614,788 8720,514 81,330,000 168.8 184.6
REVENUE SUMMARY BY SERVICE UNIT
428 CapitaIlinprovement 5139,893 5654,884 5484,991 8484,992 81,350,000 206.1 278.4
645 Interfund Distribution 250,000 50,000 25,000 50,000 50,1)00 100.0 1(9)
699 General Revenues 178,527 121,926 339,825 341,826 156,304 128.2 45.7
TOTAL REVENUES 5568,420 $826,810 5849,816 8876,818 81,556,304 188.2 177.5
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR-END BUDGET 2 TO 5 TOTAL
30)) Supplies 50 825,536 $27,791 $27,792 SO 0.0 0.0
600 Capital Outlays 254,130 762,606 556,996 692,722 1,330,000 174.4 100.0
TOTAL EXPENDITURES 5254,130 8788,142 8614,788 8720,514 81,330,000 168.8 100.0
Preliminau Budget • Public Works - 89
EXPLANATORY NARRATIVE
SERVICE UNIT 428 - CAPITAL IMPROVEMENT
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 913012010 YEAR-END BUDGET 2 TO 5 4 TO 5
Expenses
35)) Small Tools And Equipment $0 $25,536 $27,791 $27,792 $0 0.0 0.))
600 Capital Outlays
610 Land 200,000 0 0 0 0 * *
630 hnprovements Other Than Bldg 23,751 132,722 86,231 132,722 85,000 64.0 64.1)
650 Construction Projects 30,379 629,884 500,765 560,000 1,245,00(1 1977 222.3
TOTAL EXPENDITURES - SERVICE UNIT 428 8254,130 8788,142 8614,788 $720,514 $1,330,000 168.8 184.6
Revenues
330 Intergovernmental Revenues $124,893 80 8330,107 8330,108 8550,000 '166.6
360 Miscellaneous Revenues 15,000 154,884 154,884 154,884 300,000 193.7 193.7
390 Other Financing Sources 0 500,000 1) 0 51)0,01)0 100.1) *
TOTAL REVENUES - SERVICE UNIT 428 S13,893 8654,884 $484,991 $484,992 $1,350,000 206.1 278.4
600 Capital Outlays - See the following chart for current capital improvement project expenses
and revenues.
Revenues - Financing for projects is through State Recreation and Conservation Office (RCO) grant,
short term financing, donations and reserves.
2010 2010 2011
2009 AMENDED YEAR-END PROPOSED
ACTUAL BUDGET ESTIMATE BUDGET
EXPENDITURES - CAPITAL PROJECTS
Small Tools & Equipment 80 $25,536 $27,792 $0
Other Capital Projects / Improvements 23,751 132,722 132,722 85,000
Kiwanis Skate Park (2023) 20,688 0 0 0
Upper Kiwanis Development (2212) 202,935 629,884 555,000 1,245,000
Franklin Pool Rehabilitation (2225) 6,756 0 0 0
Upper Kiwanis Dev Phase 2 & 3 (2298 0 0 5,00)) 0
TOTAL EXPENDITURES 8254,130 8788,142 8720,514 $1,330,000
REVENUES
Interest from Investments $3,000 53,000 $2,000 $0
Operating Transfer (Various Projects) (1) 250,000 50,000 50,000 50,000
Upper Kiwanis Dev - State Grant 124,893 0 325,108 50,000
Interlocal Grant - Yakima School District 0 0 5,000 500,000
Upper Kiwanis Dev - Contributions (1 154,884 154,884 300,000
Kiwanis Skate Park - Contributions 15,1)00 0 0 0
Private Donations / Contributions 148 25,536 25,536 0
Bond - Upper Kiwanis Development (2212) 0 500,000 0 500,000
TOTAL REVENUES 8393,041 $733,420 8562,528 $1,400,000
Beginning Unencumbered Balance 5175,379 5314,290 $314,290 $156,304
TOTAL RESOURCES $568,420 $1,047710 5876,818 $1,556,304
(1) The Operating Transfers are from Public Works Trust Construction the first .23 of the Real Estate Excise Tax (RE FT 1).
90 - Public Works • Preliminary Budget
CITY OF
PUBLIC WORKS
2011 PRELIMINARY BUDGET NARRATIVE
CEMETERY- 144
DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK
PARKS AND RECREATION MANAGER KEN WILKINSON
DEFINITION
This service unit provides burial facilities and services and maintains the grounds of Tahorna
Cemetery.
The service units in this division are:
SERVICE UNIT 225 — CEMETERY
SERVICE UNIT 645 — INTERFUND DISTRIBUTION
SERVICE UNIT 699 — GENERAL REVENUES
PERFORMANCE STATISTICS
2010 2011
2009 AMENDED PROPOSED
CEMETERY ACTUAL BUDGET BUDGET
Yearly Niunber of Burials 129 100 100
Number of Acres to be Watered. Mowed and Maintained 65 65 65
AUTHORIZED PERSONNEL
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
8818 Parks Maintenance Specialist 1.00 1.00 1.00
8831 Cemetery Maintenance Technician 1.00 1.00 1.00
TOTAL PERSONNEL (I) 2.00 2.00 2.00
(1) Cemetery (144) funds .60 FTE's in Public Works Administration (560)
BUDGET SUMMARY
DEPT 144 CEMETERY (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET 9/30/2010 YEAR-END ND BUDGET 2 TO 5 4 TO 5
225 Cemetery 5247,377 8256,155 8186,236 8251,586 8262,463 102.5 104.3
TOTAL EXPENDITURES 5247,377 8256,155 8186,236 8251,586 8262,463 102.5 104.3
REVENUE SUMMARY BY SERVICE UNIT
225 Cemetery $202,236 $175,000 8128,324 $174,000 S181,250 103.6 104.2
645 Interfund Distribution 30,000 50,000 37500 50,000 50,000 100 110.1
699 General Revenues 82,807 68,307 87905 98,917 77631 113.7 78.5
TOTAL REVENUES 5335,044 8293,307 $253,729 8322,917 8308,881 105.3 95.7
PreliminaQ Budget • Public Works — 91
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 201 I % CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
EXPENDITURE SUMMARY BY TYPE ACTUAL BUDGET 9/30/2010 YEAR -END BUDGET 2 TO 5 TOTAL
100 Salaries and Wages $117,298 $121,052 $89,887 $121,052 $121,934 100.7 46.5
200 Personnel Benefits 43,363 43,799 33,050 43,799 42,649 97.4 16.3
SUB -TOTAL SALARIES AND BENEFITS 160,661 164,851 122,938 164,851 164,582 99.8 62.7
300 Supplies 22,176 21,474 13,610 19,000 22,500 104.8 8.6
400 Other Services and Charges 13,490 17,005 10,607 14,910 16,309 95.9 6.2
500 Intergov Srvcs / Other Interfund 2,403 3,600 632 3,600 3,600 100.0 1.4
900 Interfund Payment for Services 49,147 49,225 38,449 49,225 55,472 112.7 21.1
TOTAL EXPENDITURES $247,877 $256,155 $186,236 $251,586 $262,463 102.5 100.0
EXPLANATORY NARRATIVE
SERVICE UNIT 225 - CEMETERY
TAHOMA CEMETERY REVENUES, EXPENDITURES AND SUBSIDY
$350,000 -
$300,000 -
$250,000 -
$200,000 -
$150,000 - ii , _ iiiiii 4 1004
$100,000 -
$50,000 -
$0
2004 2005 2006 2007 2008 2009
1 1 Revenues Il Expenditures --Subsidy
TAHOMA CEMETERY BURIALS
2009
2003 2004 2005 2006 2007 2008 Estimate
200 '
150
100
50 111160••■• i
0 -
-•-Standard Burials fCremains -a-Total Burials
92 - Public Works • Preliminary Budget
(1) (2) (3) (4) (S) (6) (7)
2010 2010 2010 2011 % Co^m %Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/30/2010 Ym � [ w" BUDGET 2 TO 5 4 TO 5
8xpcuom
100 Salaries aiid Wages
lN Salaries and Wages $114,561 $l17,552 588 81l7,552 $118,434 100.8 100.8
120 Overtime 2,737 3,50 1.760 3,50) 3,500 10.0 100.0
Total 117298 121 8y 887 121 ]2],934 100.7 1007
2 Personnel Benefits 43,363 43,799 33.050 43,799 42 974 974
300 Supplies
30 Office and Operating Supplies 6,570 8,000 4,076 6,000 8,000 lNlV 13I3
320 Fuel Consumed 3,183 3,774 4,138 4,800 4 1272 KN/)
340 Items Purchased for Resale 11 9,000 5,203 7500 900 i(mo 120.0
350 Small Tools and Equipment 530 700 194 700 700 NkV NKV
Total 22 21,474 13,610 19,000 22 104.8 118.4
4 Other Services and Charges
41V Professional Services 153 150 2 3,000 150 l' 5.0
420 Communications 1 1.246 1J62 1 1 1015 101.5
440 Advertising 452 1,000 452 1,000 100/) 10.0
470 Public Utility Services 7,702 13,359 5,472 8,41 12f44 *4.7 150.3
480 kepairs And Maintenance 3,006 V o o V * "
490 Miscellaneous 837 1,250 726 1 1 Umo kmo
Total 13,490 ]7(05 10,607 14,910 16`309 959 109.4
530 State /County Taxes &Assessment 2,403 3 632 3 3,600 100/) 100.0
901) Interfund Payrnent For Services
950 1u/,,6/od Opt Rental & Leases 6 7568 5,675 7,568 14,123 1866 1866
vm 1u/",h/od Insurance Services 5,841 6 6 6 6 103.0 103.0
990 |ote,6/od Administrative ChAs 36,791 35,524 26,641 35,524 35,032 98.6 98.6
Total 49,147 *9,225 38,449 49,225 55,472 1127 1127
TOTAL EXPENDITURES - SERVICE UNIT 225 5247877 8256,155 8186.236 825l.586 5262 102.5 104.3
Revenues
34/) Charges for Good and Services $202 5175,000 $128 8174 S181 103.6 104.2
TOTAL REVENUES - SERVICE UNIT 225 $202,236 $175,000 8128 $174,000 8181 10I6 1042
Account }]0 Salaries and Wages - In accordance with management directive, salaries are again
"frozen" for the 2011 hodgci. Minor changes in the salary accounts may occur because of an
individual employee's merit adjustments or eligibility for longevity.
Account 120 Overtime - Overtime in this service unit is primarily due to the staff worki on the
Meniorial Day holiday and perforniing Saturday burials, which are charged 10 the custorner at a
higher rate.
Account 200 Personnel Benefits - The personnel benefit accounts include rate increases for medical
insurance of about 6%, and unemployment insurance of 25%; along with the normal roll-ups related
to base wage ad Denlal insurance was reduced by (3.8°/), and workers' cornpensation by
(12%). The State's Public Employees' Retirement System (PERS) contributions were unchanged.
Account 310 Office and Operating Supplies - Items budgeted include office supplies, grounds'
i'nainL'enance supply and cornputei' accessories.
Preliminary Budget • Public Works - 93
Account 320 Fuel Consumed — This account provides for the purchase of diesel fuel and gasoline
utilized by Department vehicles.
Account 340 Items Purchased for Resale — This account pays for grave liners.
Account 350 Small Tools and Eqnipment — This account is used for equi rep|acen/ent,and
pays for items such as calculators, office furniture and computer components (equipment purchases
less than $5,OOC).
Account 410 Professional Services — Funds are budgeted in this line item is for fire alarm monitor.
During 2010 this account was primarily utilized for the removal of rodents at the cemetery.
Account 420 Communications — This account provides for wireless communication costs, telephone
services and posi
Account 440 Advertising — This line item provides for printed materials and brochures for potential
customers. Sorne expenditures were for placing advertising in the newspaper.
Account 470 Public Utility Services — This line item includes use fees to utilities (electricity, natural
gas, wastewater, water, refuse, irri Lion,andstonnwated.
Acconnt 480 Repairs and Maintenance — This account contains rnaintenance contracts and direct
repair costs for equi men1.
Account 490 Miscellaneous — The majority of funds in this account are used for registration fees for
participation in conferences, dues and subscriptions, and various u/uahegorized items.
Account 530 State I County Taxes and Assessments — This line item pavs for taxes assessed by
other governmental entities,
Account 950[utonO/d Operating Tro//xfe,/ Rental and Leases — This account funds costs for
maintenance and operation o[ department vehicles.
Account 960 Interfund Insurance Services — This expense is this service unit's share of the risk
management fund.
Account 990 Interfund Administrative Charges — This expense is this service unit's share of other
departments administrative services charges.
Revennes — Revenues consist of lot and niche sales, burial fees, grave liners, Saturday burials,
monument setting fees, and interest frorn investrnents. There is a budgeted policy issue for a 7%
fee increase. Revenues are conservatively estimated since volume may be affected by the rate
adjustment.
94 — Public Works • Preliminary Budget
SERVICE UNIT 645— UwTmmwuDISTRIBUTION
(1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % Cmm Y6Cmm
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y� �[wo BUDGET 2 TO 5 4 m
Revenues
390 Other Financing Source 950,000 $50,000 $37500 550,000 550,000 100.0 100.0
TOTAL REVENUES - SERVICE UNIT 645 $50.000 $50 $37500 g50V00 g50V000 lUU// 100/)
Account 390 Other Financing Sources — The Cemetery receives an annual coiflribtihon from Parks
and Recreation to fund expenses no covered by revenues.
SERVICE UNIT 699 — GENERAL REVENUES
(1) (2) ( ( (5) (6) (7)
2010 2010 2010 2011 % Cnwo Y6Cnwo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9V30/2010 Y� �[wo BUDGET 2 TO 5 4 m
Revenues
27) Beginning Balance $66,619 S49,557 $87167 S87167 $71 143.9 81.8
J4// Charges for Good and Services 1,028 750 738 750 xVV I067 106.7
360 Miscellaneous Revenues 3,100 3 U 1 0 U// 0/)
31)0 Other Financin Sources 12 15,000 0 l,NN) 5,500 367 55.0
TOTAL REVENUES - SERVICE UNIT 699 $82807 568,307 987,905 $98,917 $77631 113.7 78.5
Revenues Revenues consist of interest from investments, incidental charges and donations.
Cemeterij Trnst Fund 610 — See Finance and Budget Narratives.
Preliminau Budget • Public Works — 95
CITY OF
PUBLIC WORKS
2011 PRELIMINARY BUDGET NARRATIVE
RECOVERY PROGRAM GRANTS- 199
DIRECTOR OF PUBLIC WORKS CHRIS WAARVICK
DEFINITION
For 2011, this fund is being used to account for an Energy Efficiency and Conservation Block Grant
awarded that the Department of Energy. Becattse this grant is part of the American Recovery
and Reinvestment Act (ARRA) funds and has more stringent reporting requirements, it is being
accounted for in this special fund. The entire grant was included in the 2010 budget. Projects that
may not be completed by 2010 year-end are being re in 2011.
The service units in this division are:
SERVICE UNIT 527 — FEDERAL SHARED REVENUE
BUDGET SUMMARY
DEPT 199 FEDERAL SHARED REVENUE (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 % CHNG % CHNG
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
EXPENDITURE SUMMARY BY SERVICE UNIT ACTUAL BUDGET .EAR-_ND
9/30/2010 YEAR-END BUDGET 2 TO 5 4 TO 5
527 Recovery Act Funds $7563 S814,000 S141,SS9 $614,000 $200,000 24.6 32.6
TOTAL EXPENDITURES $Z563 SS14,000 S141,880 $614,000 $200,0011 24.6 32.6
REVENUE SUMMARY BY SERVICE UNIT
527 Recovery Act Funds $7,563 5814,000 5141,468 $614,000 $200,000 24.6 32.6
Total Revenues $7,563 SS14,000 $141,468 $614,000 $200,0011 24.6 32.6
DEPT 199 FEDERAL SHARED REVENUE (1) (2) (3) (4) (5) (6) (7)
2010 2010 2010 2011 CHNG %
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM OF
ACTUAL BUDGET .EAR-_ND
9/30/2010 Y F BUDGET 2 TO 5 TOTAL
400 Other Services and Charges $7,563 $114,000 $141,8s9 5614,000 $200,000 24.6 100.0
TOTAL EXPENDITURES $7563 581000 5141,539 $614,000 $200,000 24.6 100.0
EXPLANATORY NARRATIVE
SERVICE UNIT 527 — FEDERAL SHARED REVENUE
The purpose of the Energy Efficiency and Conservation Block Grant is to assist State and local
governments in creating and implementing a variety of energy efficiency and conservation projects,
with the following objectives:
■ To reduce fossil fuel emissions created as a result of activities within the jurisdictions of
eligible entities
96— Public Works • Preliminary Budget
To reduce the total energy use of the eligible entities; and
■ To i rove energy efficiency in the transportation, buildi and other sectors.
Grant revenue will be used for the foliowing five activities:
Lighting Upgrades for City Facilities — Replacement of existing light fixtures with energy
efficient lighting is planned for Fire Stations #4 and #5, City Hall and Council Chambers, the
Office of Nei hborhoodL)eve|npn'ent,SnoLheasL[onnnuzndyCen1pr,Y|}*C,Y-Pa|[en1er,
Wastewater Treatment Facilit\ and the Public Works buildings.
Heating and Coo!ing System Upgrades lnstallation and replacement of heating and
cooling systems in City facilities, specifically: Fire Station #5, City Hall and Council
Chambers, ONDS, YPAC, and the Southeast Community Center. By replacing old heating
and cooling systems with energy efficient units and thermostats, the City will save 39,174
kvvh.
■ Install Energy Efficient Windows and Door Closures — Window replacement on all four
floors of City Hall to help reduce energy consurription, phis the installation of new ADA
door closures.
Purchase for [ft9Eoc//it/es order to reduce waste, the City will
purchase clear-bag systems for recycling. These bags will be used around the City and
used during special events. The containers have a wide opening lid to accommodate just
about any type of recyclable materials such as beverage containers, paper, organics and
compostable food waste, special materials like plastic bags and plastic film, and trash.
■
Replace Street Liglits lYit/, Energy Efficient Lighting —Eliminate all 400 watt street lights
in the City and replace them with 80 LED and 120 LED energy efficient units. The City is
proposing to install 446 of the SO LE[) units and 13 of the 120 LED units.
(1) (2) ( (4) ( ( (
2010 2010 2010 2011 Y6Cnwo %Cowo
2009 AMENDED ACTUAL ESTIMATED PROJECTED FROM FROM
ACTUAL BUDGET 9/302010 YEAR-END BUDGET 2 m6 4 5
Expenses
480 Repair and Maintenance 67,563 $814,000 $141 8614 9200000 24.6 32.6
TOTAL [x,,wmmxo' SERVICE UNIT 527 67,563 $814,()0 $]1] $614i000 6200,000 24.6 326
Revenues
330 1u,,,gvv,,mnrma1Kcmuury 67,563 $814,000 $141 8614,000 9200 24.6 32.6
TOTAL REVENUES - SERVICE UNIT 527 S7,563 $814,()0 $]1] $614i000 6200,000 24.6 32.6
Preliminary Budget °Public Works —97
98 — Public Works • Preliminary Budget
Appendices
Budget Reader's Guide
Budget Guidelines
Glossary
Summary of Significant Accounting Policies
Pay Ordinance
General Information
CITY OF )il:7■1/i/a:
BUDGET READER'S GUIDE
OVERVIEW
The cross reference table below identifies the relationships between the City Fund (including a
breakdown of General Fund by related City Departments / Divisions), the classification type (for
governmental accounting and budget requirements), the City operating department and the City
functional grouping.
FUND/ ACCOUNTING OPERATIONAL CITY FUNCTIONAL
DEPT. FUND DEPT, NAME FUND TYPE DEPARTMENT GROUPING
011 City Council General City Management Gen Gov't
012 City Manager General City Management Gen Gov't
013 State Auditor General Finance Gen Gov't
014 Records General City Management Gen Gov't
015 Financial Services General Finance Gen Gov't
016 Human Resources General City Management Gen Gov't
017 Lega I Genera I City Management Gen Gov't
018 Municipal Court Genera I Municipal Court Gen Gov't
019 Purchasing General City Management Gen Gov't
020 Hearings Examiner General Comm & Econ Dev Gen Gov't
1)21 Environmenta I Planning Genera I Comm & Econ Dev Gen Gov't
0 Code Administration General Comm & Econ Dev Gen Gov't
024 Indigent Defense General City Management Gen Gov't
031 Police General Police Gen Gov't
032 Fire General Fire Cen Gov't
035 Police Pension General Finance Gen Gov't
038 Probation Center General Municipal Court Gen Gov't
041 Engineering General Comm & Econ Dev Gen Gov't
051 City Hall General Comm & Econ Dev Gen Gov't
052 ln formation Systems Genera I Finance Gen Gov't
054 Utility Business Office Genera I Finance Gen Gov't
095 Intergovernmental General Finance Gen Gov't
097 Nonrecurring Expenses General Finance Gen Gov't
1)99 General Fund Transfers General Finance Cen Gov't
123 Economic Development Special Revenue Comm & Econ Dev Op / Enterprise
124 Neighborhood Development Special Revenue Comm & Econ Dev Op / Enterprise
125 Community Relations Special Revenue City Management Op / Enterprise
127 Community Services Special Revenue Finance Op / Enterprise
131 Parks and Recreation Special Revenue Public Works Gen Gov't
140 Growth Management Special Revenue Comm & Econ Dev Op / Enterprise
141 Streets Special Revenue Public Works Gen Gov't
142 Arterial Streets Special Revenue Comm & Econ Dev Capita I
144 Cemetery Special Revenue Public Works Op / Enterprise
150 Emergency Services Special Revenue Fire Op / Enterprise
151 Public Safety Communications Special Revenue Fire / Police Op / Enterprise
152 Police Grants Special Revenue Police Op / Enterprise
161 Downtown Yakima Business Imp District Special Revenue Comm & Econ Dcv Op / Enterprise
162 Trolley Special Revenue Comm & Econ Dev Op / Enterprise
Prelimiunry Budget • Budget Reader's Guide —1
FUND/ ACCOUNTING OPERATIONAL CITY FUNCTIONAL
DEPT. FUND / DEPT. NAME FUND TYPE DEPARTMENT GROUPING
163 Front Street Business Improvement Special Revenue Comm & Econ Dev Op / Enterprise
170 Tourist Promotion Special Revenue Comm & Econ Dev Op / Enterprise
171 Capitol Theater Special Revenue Comm & Econ Dev Op / Enterprise
172 PFD — Convention Center Special Revenue Finance Op / Enterprise
173 Tourist Promotion Area Special Revenue Comm & Econ Dev Op / Enterprise
174 PFD — Capitol Theatre Special Revenue Finance Op / Enterprise
195 Contingency Special Revenue Finance Reserve
198 Capitol Theater Reserve Special Revenue Finance Reserve
199 Recovery Grants Program Special Revenue Public Works Op / Enterprise
221 LID Guaranty Debt Service Finance Debt Service
272 2002 & 2009 PFD LTGO Bonds Debt Service Finance Debt Service
281 LTGO — Various Bond Issues Debt Service Finance Debt Service
283 2003 GO Grim in a 1 Justice / 1-82 Debt Service Finance Debt Service
284 95 General Obligation Fire Debt Service Finance Debt Service
285 General Obligation Line of Credit Debt Service Finance Debt Service
287 96 General Obligation Convention Center Debt Service Finance Debt Service
289 LID Control Debt Service Debt Service Finance Debt Service
321 Central Business District Capital Capital Project Comm & Econ Dev Capital
322 Capitol Theatre Construction Capital Project Comm & Econ Dev Capital
331 Parks Capital Capital Project Public Works Capital
33 Fire Capital Capital Project Fire Capital
333 Law and Justice Capital Capita l Project Police Capital
342 Public Works Trust Construction (REET 1) Capital Project Comm & Econ Dev Capital
343 REET 2 Capital Fund Capital Project Comm & Econ Dev Capital
345 [ID Construction Capital Project Comm & Econ Dev Capital
364 Transit Capital Enterprise Public Works Capital
370 Convention Center Capital Capital Project Comm & Econ Dev Capital
392 Cumulative Reserve — Capital Capital Project Comm & Econ Dev Capital
441 Stormwater Operating Fund Enterprise City Management Op / Enterprise
442 Stormwater Capital Fund Enterprise City Management Capital
462 Transit Enterprise Public Works Op / Enterprise
471 Refuse Enterprise Public Works Op / Enterprise
472 Wastewater Treatment Plant Cap Reserve Enterprise City Management Capital
473 Wastewater Operating Enterprise City Management Op / Enterprise
474 Water Operating Enterprise City Management Op / Enterprise
475 Irrigation Operating Enterprise City Management Op / Enterprise
476 Wastewater Construction Enterprise City Management Capital
477 Domestic Water Improvement Enterprise City Management Capital
478 Wastewater Facility Project Enterprise City Management Capital
479 Irrigation System Improvement Enterprise City Management Capital
481 Water Revenue bond Res. Enterprise Finance Debt Service
484 91 Water / Wastewater Bond Enterprise Finance Debt Service
486 98 Water Revenue Bond Enterprise Finance Debt Service
488 Wastewater Revenue Bond Enterprise Finance Debt Service
489 Water/ Wastewater Rev Bond Res, Enterprise Finance Debt Service
491 2003 Irrigation Revenue Bond Red. Enterprise Finance Debt Service
493 2003 Wastewater Revenue Bond Red. Enterprise Finance Debt Service
2 — Budget Reader's Guide • Preliminary Budget
FUND / ACCOUNTING OPERATIONAL CITY FUNCTIONAL
DEPT. FUND /DEPT. NAME FUND TYPE DEPARTMENT GROUPING
512 Unemployment Compensation Reserve Internal Service City Management Reserve
513 Employee Health Benefit Reserve Internal Service City Management Reserve
514 Workers Coinpensation Reserve iutcrunl5cr,ic, City Management Reserve
515 Risk Maiiagcinent Reserve Internal Service Finance &Mgmt Reserve
516 Wellness / Employee Assistance Program Internal Service City Management Reserve
551 Equipment Rental Internal Service Public Works Op / Enterprise
555 Environmental Internal Service Public Works Op / Enterprise
560 Public Works Administration Internal Service Public Works 0p/Enterprise
610 Cemetery Trust Trust Finance Trust
612 Fire Pension Trust Finance Reserve
BUDGET PROCESS
PROCEDURES FOR ADOPTING THE ANNUAL OPERATING AND CAPITAL BUDGET
The City Council annually approves the City's operating budget. The operating budget is designed
to allocate annually available resources among the City's services and programs and provides for
associated financing decisions.
The City's - budget procedures are mandated by Washington State Law and Yakima's Charter. At a
noi ninnonn, the law requires the following steps:
1. Prior to November lst of each yeai; the City Manager subrnits a proposed budget to the
City Council. This budget is based on priorities established by the Council and includes
expenditure projections / requests provided by City departments and balanced against
revenue projections.
2. The Coun UcondncispuhUcoocetingsandahcaringontheproposcdbodgciinNovenzher
to obtain taxpayer comrnents.
3. During mid-December, the budget is legally enacted through passage of an ordinance.
The complete budget calendar is included as an attachment to the Budget Guidelines memo.
AMENDING THE BUDGET
The total fund approved budget is the legal level of control; this ineans that there is sorne flexibility
vvi thin a fund to over or under spend individual line itern budgets, but total expenditures for a fund
cannot exceed the total approved budget (appropriation) for that fund.
The City Manager is authorized to transfer budgeted amounts between departments within any
fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of
permanently authorized employee positions, salary ranges, or other conditions of employment must
be approved by the City Coiincil.
Prelimiunry Budget • Budget Reader's Guide — 3
When the City Council determines that it is in the best interest of the City to increase or decrease
the approved budget (appropriation) for a particular fund, it may do so hy ordinance, if approved by
a si majority pbusone after holding two public hearings.
BUDGET FORMAT
The foliowing is an explanation of the Pi'elirninary budget, by volurne and section:
BUDGET FORECAST
A separate document release in mid-October which contains a general introduction and overview
of the entire budget. This document provides an overview of the financial environment in which
the City is operating, an overview of the challenges facing the City in the foi'eseeable futui'e and
the strategies the City will employ and the dii'ection the City will take to meet these challenges.
This document also provides an overview of each of the si nificant revenue sources of the City and
displays a comparison of last year actuals, current year-end estimates and next-year projections for
each revenue source. Similarly, this document provides an overview and a three-year comparison of
actual, estimated and projected expenditures of the City, groiiped on a functional basis.
PRELIMINARY BUDGET
Released in early November and provides a more detailed analysis of the underlying programs that
make up the larger budget totals.
Cityzvide Summaries Section displays summary information for each fund, including revenues,
expenditures, and fund balances. Included in this section are sumrnaries on Permanent Budgeted
Positions; Double Budget ;CiLyServiceCha/Xee;and General Fund Resources.
Budget Detail by Operating Departments Section is o dhntnLhe[dy'sseven operating
departments, including: CdyNJanagpn'ent; Municipal Court; Finance; Community and Economic
Development; Police; Fire; and Public Works, plus a separate category for Intergovernmental and
outside agency budgets. Each departmental section begins with an organizational chart and may
include a summary for the department as a whole. Then each operational Division within the
Departnient is presented. This inforination includes a narrative definition of the basic ohjective
and / or program activity, and a summary of authorized personnel for the division as a whole.
Each division includes a table which summarizes financial information including an expenditure
summary by object (type of item purchased) and service unit (program) and a revenue summary
by source (BASUB) and service unit. (It should be noted that General Fund departments will
not have revenue so/rxnaries,as the General Fund revenue does not "belong" Loa particular
department. General Fund revenue is analyzed separately in the Citywide Forecast Document.) In
many instances the division activities are - broken down further into groupings called service units;
the City's recognized activity centers. The service units are explained and program performance
statistics are presented, where applicable.
Appendices includes this Budget Reader's Guide; the Budget Guidelines issued by management in
July; a Glossary of c used budget terms; a Summary nf Significant }\ccoon1ingYb|icies;
the City's Pay Ordinance (and other ordinances, if applicable); and General Information statistics, as
4 — Budget Reader's Guide • Preliminary Budget
app|icahh
BUDGET PREPARATION AND ADOPTION OBJECTIVES
The budget process plays a significant ndphnYakhna'skerisJahvppo|kymakhng.[ounrUmponbprs
establish the level of services that the City will provide and allocates the funds which will support
these services. This Preliminary Budget, as proposed, includes a broad range of service priorities
and financial policies for the City. Accordingly, the pla preparation, and adoption of the City
budget will incorporate the legislative fiscal priorities set by the Council in the Strategic Planning
process, as well as those priorities established by the Council in making the final policy decisions.
In addressing these legislative priorities, the budget meets the following objectives:
1. Presents a balanced spending plan for operati and capital budgets within existi
resources.
2. Maintains municipal sprrice level priorities and programs as determined by the City
Council.
3. Considers and implements appropriate options to either increase resources or reduce
expenditures where necessary to meet critical needs and to reduce projected budget deficits
or operal'tng subsidies.
4. Ensures that departmental are in compliance with the uniform set of guidelines
issued by lhe Cily Manager.
5. Maintainsopenahnghmd,ashOovv/esprve|pvp|s,andaUorahesm|fi,ipnthndsfornon'
discretionaryhxedandomndaiedcoet 'increases.
6. Examines the impact of changing local economic conditions and examines opportunities or
economic growth which could affect both operating revenues and expenditures.
7. Incorporates in progressive phases, the Six-Year Capital Facilities Plan for capital
facility / infrastructure projects. 777
8. Evaluales proposals for i productivity and performance ho minimize future staff
and rate increases and reduces expenses wherever possible.
9. Incorporates critical Council legislative priorities set by the Council through the Strategic
Planning process.
Budget and policy issue perfor;uance is regularly ;uonitored aizd periodically reported tlirougli
monthly, quarterly and "as needed" reports to the City Manager and City Council.
Prelimiunry Budget • Budget Reader's Guide —
(This page intentionally contains no information.)
6 — Budget Reader's Guide • Preliminary Budget
CITY ,x '
BUDGET GUIDELINES
MEMO HA �����
July 13, 2010
TO: Department Directors and Division Managers
FROM: Dick Zais, City Manager
Rita DeBord, Finance Director
Cindy Epperson, Deputy Director of Accounting & Budgeting
SUBJECT: 2011 Budget Guidelines
This Budget Guidelines packet has been prepared to assist in the development of the 2011 budget.
The 2011 budget process will be very similar to that of previous years (refer to Section I for an
overview of the City's arn budget process). Because of the potential for hudget reductions in
view of the ongoing national recession, the General Government budget meetings are targeted to be
completed by mid to late August to give ample time for Council/Management review of reduction
options within the Priorities o( Government (P(}G)model. A copy of the POG chart which has been
updated with 2009 actual and 2010 adopted budget is attached.
BUDGET DEVELOPMENT INSTRUCTIONS
Section 1: Overview of the City's Annual Budget Process
Section U: General Information
Section III: Expenditures
Section IV: Revenues
Section V: Budget Narratives — Preliminary Budget Document
Attachment I: Sample ofaBudget Narrative Submittal for Preluriinary Budget
Attachment II: Blank Policy Issue Form
Attachment 111: 2011 Preliminary Budget Calendar
Attachment IV: 2011 City Manager/Finance -- The Policy Issue/Detailed Budget Review.
This schedule has not yet been set, and will be provided upon completion.
Meetings will be scheduled from August 2 through mid September. Should
any essential people (Deparhnent Director and Division Managers) be
unavailable for budget meetings at any time during this period, please
contact Kathy Miles bn Finance immediately |oadviseherofyonrschednle.
The Detailed Budget Worksheets for each division are attached as appropriate. The Year-to-Date
acttial coli incliides Ji payroll and rnost of the 2nd quarter charges.
Preliminary Budget • Budget Guidelines —1
CURRENT AcTI0N ITEMS AND TIME LINES
Following are the tasks that need to be completed in the immediate future and the related time
lines. (Information and guidelines related to tasks re i d at later dates are also included in this
document to help prepare for the overall budget process.)
Wu/acpw//wy July 14 20}0– Annually, Cindy Epperson leads a Budget Workshop to explain the
budget process and to answer any questions regarding the preparation of the 2011 budget. Two
meetings are scheduled on Wed. July 14 – 8:30 a.m. and 1:50 p.m., both to he held in the large CE[)
conference room. All division managers and other employees involved in budget preparation are
urged to attend this nleeting. This review will include guideline interpretation and overall budget
p/epa/ahon.
Tuesday Jul x27,20]0– All 2010 year-end estimates and proposed 2011 Preliminary Budget
Worksheets due to the Finance Departrnent.
2010 Year Estimates – Identify on the budget worksheets (attached) the year-end
estimate of revenues and expenditures, based on the most current information available
and best judgment. Note: If one expenditure account is going over budget, another
account will need to be adjusted downward (within the same department and fund) so
that the net year-end expenditures do not exceed the budget. Please reduce year-end
salary estimates for any position vacancies. Finance has modified the year end estimates
for the budget reductions implemented in April—please verify those changes.
Proposed 2011 P/e/////// the budget worksheets attached, the proposed
projected revenues and expenditures (operating and capital, excluding personnel) for 2011 based
on the most current information available and the departments proposed operating plan. Note:
General Government changes to increase the 20II budget will not be entered before they are
reviewed by the City Manager and/or Finance. Reductions will be processed.
Note: Subinit your budget worksheets 10 Teresa Borginan in Finaiice (updated with your year-end
estirnates and your 2011 budget requests).
Finance will be greatly assisted - by ensuring that all information is submitted to the Finance
Departnient hefore the JuIy 27th due date. This aliows Finance adequate time 10 process the data
before budget rneetings begin. If there are any questions after readi the enclosed inforrnation,
feel free to contact Cindy Epperson, Deputy Director of Accounting & Budgeting, at #576-6644
Friday July 30, 2010 – All Policy Issues anticipated for inclusion in the 2011 budget are due to
Finance Department in draft form.
Note: Kathy Miles has previously distributed properly formatted sample policy issue form via
e Please use this form, insert your information into the appropriate fields, and return it to
Kathy electronically. Contact Kathy if you need the forrn sent again. If a handwritten document is
preferred, please submit itone full week prior to the due date (Attachment A).
cc: City Council
2 – Budget Guidelines • Preliminary Budget
U. OVERVIEW OF THE CITY'S ANNUAL BUDGET PROCESS
There are several steps to the City's annual budget process:
Step 1: Distribution Of Budget Guidelines And /\ Draft "Working Budget" Document — Distributed
h/ all Department Heads and Division Managers by the Finance Depai'UienL (This
working budget is updated by the respective Division Managers and Department
Directors to reflect year-end estimates and next years hudget requests and subrnitted
to Finance along with draft Policy Issues, if any. See #3 below.)
Step 2: Review And Discussion (}f The 20I7 /)/z7ftPolicy Issues — Department Directors meet as a
group.
Step 3: Year-End Estimate And Next Year's Proposed Revenue And Expenditure Budgets Submitted
— Updated budget worksheets are submitted to the Finance Department by Division
Managers for processi and preparation in advance of the Administrative Budget
Review meeting.
Step 4: Ad///////s//n///e Budget Reviews — Department budget review rneetings are held with the
City Manager, Finance department staff and the respective Department Directors and
Division Managers. Budget requests are adjusted as needed.
Step 5: Update And Preparation Of Departmental Budget //for/no//no— cooperation from
the various Depaitment Directors and staff, the Finance Depaitment prepares this
information as adjusted during the administrative budget review meetings.
Step 6: 2077 Budget Forecast Is Submitted To Council — The Finance Department prepares and
submits a Budget Forecast to Council utilizing, in part, the information submitted
by Departnient Heads and discussed at the Adrninistrative Budget Review meeting,
as noted above. The Budget Forecast is typically discussed with Conncil at the Iast
regular Council rneeting in October.
Step 7: 2077 Preliminary Budget /y Prepared And Submitted To Council — The same format
and process as used in the past will be utilized again this year. Each department
and division will finalize their pi'elirninary budget request and prepare the related
budget narratives for inclusion in the Preliininary Budget dOcl.1Iflent. The Finance
Department will review and refine as needed, and prepare the full docinnent for
suhrnission to Council, The Policy Issue docrnnent and Preliminary Budget will he
suhrnitted to Council on Octoher 29,
Step 8: Council's Budget Review. — Department budget review meetings with Council will be
held during the November and December time frame.
Step 9: Public Budget Hearing — As required by lalAr, will be held on or before the first Monday
in Decernber of each year. (Generally held the last Council meeting in November.)
Step 10: F///n/ [o////c// Budget Review Meeting — Finance Department prepares and submits a
Budget Wrap-up Docunient 10 Council. Council votes on the Policy Issues and any
other issues, as necessary.
Step 11: Council Passes Ordinance — The ordinance approving the 2011 Budget in passed in
December.
Preliminary Budget • Budget Guidelines — 3
II. GENERAL INFORMATION
The initial budget worksheets provided to department heads and division nianagers (for their
updates regardi year-end estnnates and 2011 proposed budget) are based on the 2010 adopted
budXeL,axadj/oted[o/de following items:
SALARY AND WAGES ADJUSTMENTS
The negotiated increases in base wages (at thi point in tirne, IAFF is the only hargaining
unit with a 2011 settlement all other groups are frozen at 2010 base wage levels).
Applicable compensation adjustments; including:
• Longevity
• Appi'oved Civil Service Reclassifications
• Merit (step) increases - please review for accuracy, but do not automatically increase
steps for sorneone not at top step - the new budget system is extracting personnel
related information directly from payroll.
• 6% Medical Insurance increase, subject to further review.
S% Insurance - Risk Management
�
3% Fuel
Utility Increases:
• 7% Natural Gas
• 5% Electricity
• 5.5%Wa r
• 3.5% Wastewater
• 7.5%5LormvvaLe/
Internal charges (first estirnate):
• 3% City Service charge
POLICY ISSUE PROPOSALS
All proposals should be submitted using the Policy Issue form enclosed, (refer to Attachment U).
If further explanation beyollii the two-page form is necessary, summarize the information on the
form (do not expand the form beyond the 2 pages) and provide additional information in a separate
attached, supplemental memorandum.
A rough draft of all Policy Issue proposals must be submitted to Finance by July 9OLh. The Policy
Issues need not be complete and in final form until September/October time h'amp.
4- Budget Guidelines • _Preliminary Budget
III. EXPENDITURES
For General Governnient (General, Parks and Street Funds) divisions, these instructions include
summary budget limitations.
20A A GENERAL GOVERNMENT
For Preliminary Budget development, the 2010 adopted budget is transferred over and becomes the
2011 budget; except as noted on the previous page. Positions targeted for elirnination as part of the
April cost containment measure have also been removed from the 2011 budget.
If departments have needs that cannot be met within the above-described limitations, a policy issue
must be submitted. The initial reports will include actual expenditures through June 2010. Please
identify on this i'epoi't the estiinated year-end actual expenditures. Althou it is early in the yeai;
it is important that these es|bnahes be as accurate as possible, as they determine the calculation of
the 2011 beginning fund balance (which is then used, in part, to determine funds available for the
2011 budget expenditures).
ALL FUNDS: PERSONNEL -- WAGE AND BENEFIT CONSIDERATIONS
No additional staff (permanent, full-time, part-time or temporary) increases are to be
budgeted for 2011.
No requests for new or additional staffing in all funds (permanent, full-time or part-time)
above 2010 authorized levels will be allowed, except for positions funded by new grants or
reductions hn other staffing expenses.
Overtime is to be frozen at the lesser of the 2010 budget or 2010 estimated actual level except
for grants whi hanLhorizeandb/ndaddbinna|nvprLbnpexpense(ip.PnUcegran1s(nr
emphasis patrol). An analysis should he made in hudgets where there are large overthne
expenditures (i.e. Police and Fire) for the potential savi that might he generated hy hiring
full time personnel. To justify a new position, it will need to be tunded l00% (ol' rnol'e) by
overtime reductions.
If personnel cost a produce an inci'ease in departinent/division total 2011 budget above
what revenues can support, expenditure reductions elsewhere must be implemented to balance the
2011 budget.
For 2011, expenditures for existing pai't-tirne or temporary staff are to be projected at 2010 actual
estimated levels or below.
All reclasses already approved by Civil Service should already be included in the 2011 budget.
Exclude reclasses requested but not yet approved, at this point in tirne. However, please inforrn
Finance of any pending reclasses.
2010 year-end estimates for staffing need to be analyzed and adjusted to take into account vacancies
or other staffing related changes.
2011 Proposed Personnel Budget: 2011 hudget staffing costs noted on the budget worksheets are
generated from the staff percentage worksheet, and these system-generated accounts say "Staff."
Preliminary Budget • Budget Guidelines — 5
some staffing costs such as Overtime, Retirement Cashouts and Special Pay need to be
entered -- they do not corne in from the staff percentage worksheet.
2011 Expenditures For Anticipated Employee Retirements And Cash-Outs — Object #]40. At this point
in tirne, all cash-ottts have been i'ernoved from the 2011 bttdget fot' all ft General Government
operations should identify cash-out requirements, but these should not be entered into the budget
system. Other operati funds can enter cash-outs as appropriate.
2011 Expenditures For State Re hr/nc//t "Excess Compensation" Estimate —Object #224. "Excess
Compensation," as used in this section, includes any payrnent that was used in the calculation
of the employee's retirement allowance by the State Retirement System, which is in excess of 240
hours of unused annual leave. For planned 2011 i'etii'ernents, contact the Finance Departrnent for
assistance in calculati these costs. Entry into the 2011 budget should follow the same guidelines
as retirernent cash-outs,
2011 Oz'ertiine Expe;iditures — Should provide for the ongoing reqiiirernents of the Fair Laboi'
Standards Act. However, each depai'tment is to perfoi'rn an ovei'tirne cost/impact act analysis. The
objective is to identify avoidable costs and reduce overtiine expenditures to below year-end
estimates. 2011 proposed expenditures are to be budgeted no greater than the 2010 budget or year-
end esdnnates,vvhicheveris|nvver
2011 Citt Ex'pe;iditures For Medical And De;ital [;isumitce — Should be estirnated at the budgeted
amount for 2OlO(ip. disregard vacancies for medical and dental insurance eshnnates) Initially, the
2011 bt will include a 6% rate increase to cover rnedical inflation. New rates will be developed
later in August/September, and will consider our group history and any plan design changes
recoinrnended by the Insurance Cornrnittee.
PROFESSIONAL SERVICES
Except for indi entde(enseandnoandatedorreq!/i/edpro(essiona|serviceconhacts,nohmds
should be budgeted for any new professional services. Any proposed increase in professional
services should not be budgeted and will require explanatory narrative and a Policy Issue request.
OTHER OPERATING COSTS
Travel And Training Expenditures (Account #430) — aoe to be budgeted and justified on the basis of
critical needs.
The 2011 travel budget should he no greater than the costs expected for 2010 year-end
estimates or the 2010 budget, whichever is lower.
EachdivisinnisrpqopsLpdLnbJen1ifvby|ocaLionandprnfessiona|a(fi|iaLinn,p|annedon1-
of-state travel for 2011.
Make sure account #430 includes only room, meal, and general subsistence costs.
Registration fees are to be budgeted in Account 490.
Miscellaneous Operating Expenses — Refer to Section II, General Information, for a list of items that
have been increased to calculate your initial 2011 budget request. Any deviation from Budget
Guidelines for specific operati requireinents of a departinent or division rnust be discussed at
6 — Budget Guidelines • Preliminary Budget
the Adrninisli'alive Budget Review rneelings and approved by the City Manager, and should be
described in the budget narrative portion of the Preliniinary Budget docurnent. Most internal
charges, such as Equi n'eodRenLa|M6c(}aoecnrrpn1|ybodgeUsda|Lhe2DlO|pvpivvhUeson'p
have been estirnated. As Finance further develops these charges, they will be entered into the 2011
budget.
Equ/p///ro/Opeo/t/n///\odKc///nce//m//[hnrg7y-
ongoing expenditures. The Fleet Manager will identify funding requirements for each depariment.
The E i men1Ren1a|andRey|acen/en1PondnvvnsaUooUingsLockLhaLcanbecayhaUzed(ie.
a useful life greater than one year with a cost greater than $5,000) with the exception of Fire and
Transit. The procedures relating to the Equipment Rental Fund are set forth in the Municipal Code,
Chapter 3.15.
No additions to fleet (as opposed to equi mprdrepbcemeod)arpLo he included in the 2011
proposed hudget subrnitted on the hudget worksheets, Any addition to fleet must he discussed
at the Departrnent Administrative Budget Review rneeting and approved hy the City Managei;
viI1 require a transfer of funds frorn the Operahng Fund 10 Equipment Rental 10 cover the initial
purchase, and musl be budgeted in bolh funds.
Additions to fleet are norrnally policy issues. Therefore, operati departments must notify the
Equipment Rental Manager of potential Policy Issues that may affect the Equipment Rental budget.
If a department expects Equipment Rental to fabricate or provide services not included in the
M & 0 charges, these costs should be budgeted separately. If there are any questions regarding
whether a cost is included in the MJ&c(} charge, contact the Equipment Rental Manager.
Other 2011 Budget Items - Except for fixed, mandated, contractual, or uniform cost increases for
expenditures not addressed in these guidelines, should not exceed 2010 year-end estimates, or 2010
ainended budget, whichever is lower.
CAPITAL OUTLAY
Capital outlays for 2011 are iohe reduced lOY& below the 2OlObudget. Requests should include
sufficient justification for Council consideration as indicated in the budget submission format.
Contact the Purchasing Division for assistance in developing estimates for major purchases.
(Purchases below $5,000 per individual item are not considered capital outlay, and would likely be
included in the budget as "small tools and minor equipment.")
NON-GENERAL GOVERNMENT DIVISIONS
All funds had the 2010 adopted hudget carried forward mb 2011. Other operati divisions
should follow the sarne guidelines as General Governrnent, as detailed above. 11 is expected that
the capilal funds would need 10 be adjusled for new projecls. For capital projects budgeted in2OlO,
please provide an estimate of costs expected to be completed by the end of 2010 the balance of the
project should be rebudgeted in 2011.
Preliminary Budget • Budget Guidelines - 7
IV. REVENUES
The 2010 budgeted revenues have also been programmatically carried forward to the 2011 budget.
RATE ADJUSTMENTS
Departments considering increases in utility rates or other fees should prepare a separate policy
issue supporting the rate adjustments.
TAX ADJUSTMENTS
The Finance Department will estimate tax recei Lsbo|i hLo(corren1econonniccondidonsand
changes in State law. This will include review of the City tax on City-owned utilities.
FEES
Where possible, all current fee-for-service programs should be budgeted on a 100% self-supporting
basis. If raises in fees are necessary to maintain this standard, include a comparison of existing
fees and costs together with proposed increases and an estimate of revenues generated to offset
anticipated expenditures. These changes should be pi'esented in a Policy Isstte.
GENERAL REVENUES
The Finance Department will make an estimate of general revenues that do not require
departmental input. They will also review department revenue estimates prior to final submittal.
V. BUDGET NARRATIVES — PRELIMINARY BUDGET DOCUMENT
The Department/Division narratives make up the largest portion of the Preliminary Budget
OocnntenL The hudget narrative forrnat consists of six sections. They are:
l. Division Definition
2. Authorized Personnel
3. Performance Statistics
4. Explanatory Narrative
5. Capital Outlay
6. Major Policy Issues
The information required in each of these sections is desci'ibed in the Budget Request Surniriai'y
Format, Attachment I. (It is also recommended that Department Director and Division Managers
review last years Preliminary Budget document narratives.)
A copy of the previous year's hudget narrative will be issued to each Division Manager and
Department Director by Finance later in the hudget development process. This narrative should
then be used to assist in the developinent of the 2011 budget narrative. These "narrative dnafts" (i.e.
last year's narratives and 2011 approved budget proposals) will be issued as soon as the numbers
are 'fi'ozen" fot' the Preliiniiiai'y Budget, around the end of Septeinbei'. Narratives should then be
written to reflect the 2011 budget proposals, the 2010 year-end estimates and assumptions made by
departrnents based on the Budget Forecast printouts.
Each Departirient Director is responsible for the preparation and content of the budget nai'i'atives
for all div\sions/hmdsnndpr their scope of responsibility. It is critical that nan'atives be submitted
8— Budget Guidelines • _Preliminary Budget
on time to ensure proper review and finalization by Finance and the City Manager. (Attachment III
— Budget Calendar.)
FUNCTIONAL ORGANIZATIONAL CHART
In addition to the budget narrative described above, each department is to provide a current (not
proposed) 2010 organizational chart, including statements outlining organizational responsibility.
A restructured organizational chart, similar to the one used in the 2010 Preliminary Budget
docunient, will be distributed to Department Heads and should he used as a template for
preparing the organizational chart for the 2011 Preliminary Budget document (again; this
chart should reflect the 2OlOorganization)
~ The updated chart should reflect the organization as it currently exists in 2010. Remember
that the nuarber of employees shown on the organizational chart should equal the number
of employees listed in the "Authorized Personnel" section of your 2010 budget narrative as
"Perrnanent Budgeted Positions" If changes were made after the 2010 budget was adopted,
the personnel listing in the "2010 amended budget" column should be revised to reflect
those changes.
Preliminary Budget • Budget Guidelines — 9
ATTACHMENT
CITY OF �~+
(DEPARTMENT) 2011 BUDGET REQUEST SU !o�,,'"W^�RY
DIVISION DEFINITION
A short statement describing the function(s) of the division, including the division's Mission
Statement, if applicable. End youi' "Definition" with a listing of service units wihin t division.
AUTHORIZED PERSONNEL
Each departrnent and division is responsible for updati the detailed authorized personnel Iist.
This Iis should reflect:
Actual personnel authorized for 2OO9,
Budgeted level (as arnended) for 2010, and
Proposed hudget level for 2011.
This information is essential to the 2011 Preliminary Budget process. The number oftemporary
employees each year should be denoted by separate footnote listing immediately below the permanent
authorized listing. (The "2010 Amended B/udget" authorization should equal the staff* level identified
on the functional_ organizational charL submitted for inclusion in the Preliminary Budget.)
Authorized personnel should be formatted as shown in the following example:
2010 2011
CLASS 2009 AMENDED PROPOSED
CODE POSITION TITLE ACTUAL BUDGET BUDGET
Um City Manager Loo loo Loo
1130 Assistant City Managert l/m I.m l/m
1311 Executive Secretary VN l/ VN
10506 Ex" `ukrAssistant U 1.00 U
TOTAL PERSONNEL 4.00 4.00 4.00
(1) Explain changes by summari7ing budgeted policy issue oi° other basis for the change; i.e. "See
proposed budgeted policy issue to add an Assisiant Services Operator ^
PERFORMANCE STATISTICS
List performance statistics only where applicable. Divisions are encouraged to co/»yiderpoesenLhng
data that would be meaningful as a chart or graph. For example, Water and Wastewater summarize
their budgets by service unit and produce a pie chart, while Transit charts monthly ridership.
EXPLANATORY NARRATIVE
Begin the 'Explanatory Narrative" section with any general narrative discussion which would
affect numerous account lines kn your budget.
10— Budget Guidelines • Preliminary Budget
A statement similar to the following example is recommended:
"All service units' salary and benefit accounts in this division are impacted by the wage
settlement and an estimate for the management pay and compensation adjustment (PACA)."
This statement could likewise be modified and used for any other accounts such as benefits,
insurance, or any accounts impacted mnifonmly a department or division's budgets.
Note: Finance will draft a staternent regarding systeniatic personnel benefit changes.
To complete your "Explanatory Narrative" section for each division, referenced by service unit title
and number, describe the following:
Address the Program [ho Issues — Explain any administrative changes in prograrns and
operations proposed or planned for 2011. This should include a brief explanation of all budgeted
policy issues and the accounts affected.
Address Substantial Increases/Decreases ix Spending for 2077— Briefly identify, explain and justify
all increases or decreases in each summary line item of proposed expenditures for 2011 which
result in a change of 3% and S1,000, plus or minu ,(rnnn|hp2OlOps|bnaLpdyeapendexpendih/os
levels. Also, if a significant difference occurs between the 2010 budget and the estimated year-end,
this relationship should he narratively docrnnented. This narrative should directly correlate to
expenditure levels reported on the summary budget printouts included with your expenditure/
revenue projection worksheets. (This excludes increases planned foi' utilities and other commodity
items specified in the Budget Guidelines. AIso excluded are increases or decreases which i'epresent
policy issues requiring Council action see separate section below.) Please use the follow example
as a guideline for the narrative. Please note, the inlent S 10 continue 10 "right-size" the general
narrative descriptions. This is the basic narrative for all accounts.
GENERAL NARRATIVE EXAMPLE
/4c(o///// #'v//J Name — This line item for 2011 reflects an increase/decrease of $
from the 2OlO year-end estimate n[$ to $ . This is a % increase/
decrease. The increase/decrease is $ or `& from the 2010 budget of $
The increase/decrease is the result of
For most accounts this narrative is all that is necessary to describe increases or decreases. Extensive
narrative repetition is to be |bni|ed. |[ for example, all service units are impacted by a labor
settlement, management increase or adjustment, a one-time general statement at the beginning of
the division's "Explanatory Narrative" should he used 10 describe those overall irnpacts. (See the
"Exa/np|p'' first discussed hn the "Explanatory Narrative" sprhonj
It is also helpful to give a short explanation of what is included in the account i.e. "This account
provides for p of the City's budget documents and financial statements; registrations for
training seminars; and dues and subscriptions Lokeppcnrnprdonaccnunti /Ananceissnes."
Talk About What's Special urExceptional in Your Division(s) for 2011 — Identify and describe special or
exceptional work programs to be undertaken in 2011; approximate cost, if applicable, and estimated
time 10 cornplete.
Preliminary Budget • Budget Guidelines— 11
Explain Notable ^Un's^ur^/}oo Revenue Estimates — Identify and explain any variances in 2011
revenue estimates, if applicable |nUn departments operation, which change plus or minu 3% from
2OlO estimated actual levels.
CAPITAL OUTLAY REQUESTS
Please submit Budget Year 2011 capital outlay requests in the format shown below. Make sure that
all capital outlays are listed by service unit and type (equi n/enLvs.bnUding,e|c.)./Usoremenober
that capital outlays must exceed $5,000 per individual item and compare total proposed capital
outlay to three year average.
CAPITAL OUTLAY REQUEST EXAMPLE
SERVICE UNIT 341 —
Account 640Mc///oe/ly and Equipment -
ITEM COST FUNDING SOURCE JUSTIFICATION
Y'|A[ acquisition gear (camco, $l4/00) Franchise Fees lrnprove quality and versatility af equipnlent used by division
microphones, cords, ru.) staff in the production of Y-P\C prograrnlning.
Y[TY acquisition gear (mmr,n^ $14 Franchise Fees bnp,n°c quality and versatility "y equipment used hy
microphones, cords, ur.) community producers iu the production ^[Y[TVprogramming.
Y[T\yY'CAC facility $15/00) Franchise Fees Provide dedicated stu faciFities 6vY'K\[ productions and
Studio ''D''upgrade enhanced ''ch,^mn'kry^capabilities.
TOTAL SERVICE UNIT 341 $43.000
12— Budget Guidelines • Preliminary Budget
ATTACHMENT II
2011 ..,'"%.1.4JOR POLICY ISSUES/SUPPLEMENTAL BUDGET iL QUESTS
In order of priority prepare a separate, short sturtmary for each departmental / division policy
issue as foliows, using the attached format, Again this yeai all policy issues should not exceed one
typewritten page, front and back.
Contact Kathy Miles in Finance for a sample form, which can be e-mailed, and already in the
proper format. The form can then be updated and returned in the sarne fashion. Please try to
have these submitted to Finance by July 26, for summarization and compilation for City Manager
/ Department Head review. If further supplemental inforrnation is required to explain, docnrnent,
or expand on the rationale for policy change, a separate memorandum should be prepared. The
supplemental information may be prepared within the division and submitted as an attachment to
the main policy issue finalized in Finance. Below is a sample Policy Issue forrnat.
POLICY ISSUE TITLE
BUDGETED /[NB[0CETED
PROPOSAL
State the proposal/issue 10 he considered and policy objectives: i.e. proposed reorganization,
staff increases or decreases, increase in fees, charges for services, new projects, major increases or
decreases in service Ievels, etc.
IMPACTS
1. Fiscal Impact — cost reductions or increases
2. Proposed Funding Source — if applicable; identify increases or decreases in revenues
S. Public Impact -
4. Personnel Impact -
5. Required Changes in City Regulations or Policies -
6. Legal Constraints, if applicable -
7. Viable Alternatives — Consideration of several viable alternatives to meet policy objectives.
CONCLUSION AND/OR STAFF RECOMMENDATION
Stateineiit of the above usually 10 the effect that the itein is a Council policy decision
Prelinthwy Budget • Budget Guidelines —13
ATTACHMENT 111
I.
1
tt 2011 BUDGET PROCESS CALENDAR
p (as of 7/13/10)
co
CITY MANAGER / DEPARTMENTS /
R, ACTION STEPS FINANCE DIVISIONS COUNCIL RCW DATE
fo
Distribution of 2011 Preliminary Budget Guidelines, including the request for 2011 policy issues. July 13 Sept. 14
co m • Distribution of Budget Worksheet Printouts: Request for estimates of revenues and expenditures for July 13 Sept. 14
• year -end and 2011 budget request. Finance Department issues budget worksheet printouts (showing 6
months of activity). Printouts will be updated throughout process.
co
Finance Department Budget Development Workshop July 14 July 14 --
2011 draft policy issues due to Finance July 30 --
r.
z. CM /Finance /Department Directors Policy Issue Review Meeting Aug. 5 August. 5 --
Budget worksheet printouts of revenue /expenditure estimates (2009 year -end & proposed 2011) due to Finance July 27 Sept. 28
bzi
• Preliminary Revenue Review 2011 Status - CM /Finance By Aug. 4
Review General Gov't. revenue projections - CM /Finance By Aug. 4 Oct. 1
co
Finance assists departments with development prior to CM /department review meetings Ongoing Ongoing --
(Aug.) (Aug.)
CM /Finance /Dept. review of Year -end forecasts and 2011 Budget Requests Aug. — Sept. Aug. — Sept. --
2011 budget narrative development — Departments /Divisions Sept. — Oct. 8 --
Departments submit detail budget narratives to Finance Oct. 8 --
Finance & CM prepare 2011 Budget Forecast Sept. — Oct. 14 --
Budget Forecast on Council Agenda - CM /Finance Oct. 19 Oct. 19 November 1
Finalize Preliminary Budget Document - CM /Finance Oct. 29 None
Preliminary Budget and Policy Issue Documents printed and available to City Council /public Oct. 29 Nov. 2 60 days prior
to January 1
City Clerk publishes notice of Budget Hearings 1st 2 weeks 1st 2 weeks
in November in November
Council sets Property Tax Levy (Holds hearing on revenues) Nov. 16 November 30
Department Budget Reviews, with Council (1) Nov. 2, Nov. 2, Nov. 2,
a) General Government Funds 9, 16, & 23 9, 16, & 23 9, 16, & 23 --
b) Utility /Enterprise Funds
Council holds Public Hearing (mandatory) Nov. 16 On or before
December 1
Council holds Budget Wrap -Up meeting to finalize Budget Decisions Dec. 7 Dec. 7 Dec. 7 --
2011 Budget adopted (2) Dec. 14 December 31
(1) Only as required -- Council may chose to review the Policy Issue document, have limited Detailed Budget reviews, and hold the Public Hearing only, as required by law.
(2) State law requires that the Budget be adopted by December 31. For our purposes, based on current Council schedule, the Budget will be adopted at the last business
meeting of the 2010 calendar year, which may be either December 7, 2010 or December 14, 2010.
CITY ,x '
GLOSSARY
Accounting S9steao- Thehoba|shuctuoeofrecordyandproceduoeywhkhaoeusedhorecou[
classify and report information on the financial status and operations of an entity.
Accrual Basis of Accounting - The method of accounting under which revenues are recorded when
they are earned (whether 01' not cash is i'eceived at that tirne) and expenditu ai'e recorded when
goods and services are received (whether cash disbursements are made at that time or not).
Ad Valorem Taxes - A tax Ievied on the assessed value of real property.
Appropriation - An authorization made by the legislative body of a government which permits
officials to incur obligations against and to make expenditures of governmental resources.
Appropriations are usually made for fixed amounts and are typically granted for a one-year period.
Appropriation Ordinance - An official enactment - by the legislative - body establishing the legal
authority for officials to ohligate ate and expend resources.
Assessed Valuation - The estimated value placed upon real and personal property by the Yakima
County Assessor as the basis for levying property taxes.
Audit - A systematic examination of utilization concluded in a written report. It is a test of
management's internal accounting controls and is intended to:
■ Ascertain whether financial statements fairly present financial position and results of
operahonx
Test whether ti'ansachons have been Iegally pei'foi'ined
Identify areas for possible improvements in accounti practices and procedures
Ascertain whether transactions have been recorded accurately and consistently
Ascertain the stewardshi of officials responsihle for goverrnnental resources
Balance Sheet - A statement purporting to present the financial position of an entity by disclosing
the value of assets, Iiabilities and equities as of a specified date.
BARS Manual - The Washington State Auditor's Office (SAO) prescribes the financial accounting
and reporting of local governments in the State. This is accomplished by the utilization of a
standardized chart of accounts and financial reporting requirements as set forth in the Budgeting,
Accounting, and Repoi'ting System (BARS)manuals.
Bond - A written promise to pay (debt) a specified sum of money (called principal orfaccvahe)ai
a specified future date (called the maturity date(s)) along with periodic interest paid at a specified
percentage of the princi al (interest rate).
Basic / Sub Codes (BASlJ8)- required element o( the account number as set foi'th in the BARS
manual.
Preliminary Budget • Glossary -1
■ Revenue - The portion of the account rnninber which identifies the source (origin in or
originating category) from which revenues are obtained. MajorcaLpgodpsane:1axps;
Licenses and Permits; Intergovermnental Revenue; Charges for Goods and Services; Fines
and Forfeits; Miscellaneous Revenues; Non revenues; and Other Financing Sources.
■ Expenditure / Expense - The numbers assigned to identify different categories of operations
from which expenditures / expenses are incun'ed. Majoi' categories are General Governrnenl
Services, Secui'ily of Persons and Prope/ty, Physical Environment, Transportation,
Economic Environment, Mental and Physical HeaIlh, Cultui'e and Recrealion, Debt Service,
Capitalized Expenditures and Other Financi Uses.
Budget (Operating) - A plan of financial operation embodying an estimate of proposed
expenditures for a given period (typically a fiscal year) and the proposed means of financing them
(revenue estimates). The term is also sometimes used to denote the officially approved expenditure
ceilings under which a government and its departments operate.
Capital Assets - Assets of significant va|ueandhavb\gauyek/|Ubeof several years. Capital assets
may also be called fixed assets.
Capital Budget - A plan of proposed capital expenditures and the means of financing them. The
capilal budget rnay be enacted as part of the complete annual budget which inckides both operating
and capital outlays. The capital budget is based on a capital improvement program (CIP).
Capital Facilities Plan - A plan for capital expenditures to be incurred each year over a fixed
period, identifying the expected beginning and ending date for each project, the amount to be
expended in each yeai and the rnethod of financing those expenditures.
Capital Outlays - Expenditures for the acquisition of capital assets (examples include land,
buildings, machinery, and equiprnent, and constriiction projects). The tisefiil life is more than one
year and the uni cost is$5,OOOormore.
Capital Projects - Projects vvhi h purchase or construct capital assets. Typically a capital pr jec|
encompasses a purchase of land and / or the construction of a building or facility.
Capital Project Funds - Account for financial resources to be used for the acquisition or
construction of major capital facilities other than those financed by proprietary funds.
Cash Basis - The method of accounting under which revenues are recorded when received in cash
and expenditures are recorded when paid.
Cash Flow Budget (Cash Budget) - A projection o(dvecashoeceiptyanddisbursex'enLsanticipated
during a given time period.
Debt Service - Payment of interest and repayment of princi a|ioho|derso(agovcrnn/crd'sdehi
instruments.
Debt Service Funds - Debt Service Funds account for accumulation of resources for and payment of
principal, interest and related cost on general long-term debt.
Deficit — (1) The excess of an enlity's Iiabilities over its assets (see Fund Balance). (2) The excess of
expenditures or expenses over revenues duri a single accnonLi period.
Department — Department can have two different definitions: (1) The second component of the
account number structure which identifies distinct operational units within fund. The City
uses separate depai'trnents in three funds General, Streets and Equiprnent (2) The broad
categories of organizational operations. The City's Operating Departments are: City Management,
Municipal Court, Finance and Budget, Community and Economic Development, Police, Fire, and
Public Works.
Division — A unit designation within an operational department, usually with a separate manager.
Enterprise Funds — Enterprise funds account for services to the general public where all or most of
the expenses, including depreciation are intended to be financed or recovered form users of such
services.
Expenditures — Where accounts are kept on the accrual or modified accrual basis of accounting, the
cost of goods received or services rendered whether cash payments have been made or not. Where
accounts are kept on a cash basis, expenditures are recognized only when the cash payments for the
above purposes are made.
Full Faith and Credit — A pledge of the general taxing power of a government to repay debt
obligations (typically used in reference to bonds).
Fund — An independent fiscal and accounting entity with a self-balancing set of accounts recording
cash and / or other resources together with all related Iiabili Obligations, reserves and equities
which are segregated for the purpose of carryi on specific activities or attaining certain
objectives.
Fund Balance — Found in governmental and trust funds, this account represents the difference
between fund assets and liabilities.
GAAP — See Generally Accepted Accounti Principles.
General Fund — The General Fund is the operating fund of the CiLy. It accounts for all of the
financial resources of the City except those required to be accounted for in a separate fund.
General Government — This desi nation refers to General, Parks, and Street Funds. These funds are
supported in part by property tax, sales tax and utility tax.
General Long-Term Debt — Long-term debt expected to be repaid from governmental funds. This
includes special assessment debt fot' which the govei'nrnent is obligated inxomennan/ver.
General Obligation Bonds — When a government pledges its full faith and credit to the repayment
of the bonds it issues, then those bonds are general obli ation(G() honds.UnJbnbpdTaxGenpra|
Obligation bonds (UTGO) are voted by the people and property taxes are irrevocably pledged to
service the debt. Limited Tax General Obli aLion Bonds (LTGO) are authoi'ized by Council action
only. Typically, specific taxes are pledged for debt service, with any shortfall being made up by
property taxes.
Generally Accepted Accounting Prin ' ls (GAAl)- Uniform minimum standards for financial
accounting and reporti .Theygorernthe[nrmandcnnLen1ofLhebasicdnancia|s|aLemen1sof
an entity. GAAP encompass the conventions, rules and procedures necessary to define accepted
accounting practice at a particular time. They include not only broad guidelines of general
application, but also detailed practices and procedures. GAAP provide a standard by which to
measure financial presentations.
Grant - A contribution of assets (usually cash) by one governmental unit or other organization to
another. Typically, these contributions are made to local governments from the state and federal
governrnents. Grants are usually rnade for specified purposes.
6/ Lieu nf Tax - A tax Ievied by the City on a City-owned operation (i,e,, watei; sewer and i'efuse
utility tax.)
Imterf/ndCburges - The sales and charges for services hy one departrnent or fund to another
departnient or fund of the saine governnient.
Intergovernmental Service - Expenditures made to other govermnental entities for services
rendered. Intergovernmental services are limited to those functions normally provided by
governrnents and not by private business.
Internal Control - A plan of organization and methods and procedures adopted - by management
to ensure that resource use is consistent with laws, regulations and policies; that resources are
safeguarded against waste, loss and misuse; and that reliable date are obtained, rnaintained and
fairly disclosed and reported.
Internal Service Fund - Funds used 10 account for the financing of goods or services provided
by one department or agency to other departments or agencies of a government or to other
governments ona cost reimbursement basis.
Liability - Debt or other legal obligations arising out of transactions in the past which must be
Uonidatedrenewedorrcfunddatsone future date.
Long-Term Debt - Debt with a maturity of more than one year after the date of insurance.
Modified Accrual Basis - The basis of accounting under which expenditures other than accrued
interest on general Iong-term debt are recorded at the time liabilities are incurred. Revenues are
recorded when they - become both measurable and available to finance expenditures of the current
period.
Non-Expendable Trust Funds - Non-expendable trust funds earn revenue on behalf of the parties
fot' whk'h the trust was established, but the princi al of the trust rnust rernain intact.
Object nf Expenditure - Expenditure c|assihca|ionsbasednpnnLheLypesorca|egoriesnf goods
and services purchased as prescribed in the BARS rnanual. Broad categories include: Salaries
and Wages, Personnel benefits, supplies, Contracted services (utilities, maintenance, travel),
Intergovernmental / Interfund Services, Capital outlays, and Debt Service (interest and principal).
Operating Transfers — ALmmsfer (payment) between funds which purpose is to suppoi'l the normal
level of operations in the recipient fund.
Pension Trust Funds — Pension trust funds are used to account for the operations of trust
established for employee retirement benefits.
Performance Indicators — Specific quantitative measures of work performed within an activity or
program (e.g., total miles of streets cleaned). Also, a specific quantitative measure of results obtained
through a prograni or activity (e.g., reduced incidence of vandalisrn due to new street lighting
program).
Program — A specific and distinguishable unit of work or service performed.
Program Revenue — These are revenues which are produced as a result of the operation of a
prograonandarcsokiccttoqnardkyo(scrvizcsprovbdcdiothepoh|icorgovcrnmenla|nnhs(ie,
permits, charges for fire alann services, recreational activities), or revenues dedicated to a specific
use (i.e. grants, taxes of debt funds).
Proprietary Funds — Proprietary funds are accounted for on a cost of services or "capital
maintenance" measurement focus.
Reserve — An account used to indicate that a portion of fund equity (fund balance) is legally
restricted for a specific purpose or not available for appropriation and subsequent spending.
Revenue — The term designates an increase to a fund's assets which
Does not increase a Iiability (e.g., proceeds froin a loan)
Does not represent a repayrnent of an expenditure already made (refund)
■
Does not represent a cancellation of certaiii Iiabilities
~
Does not represent an inci'ease in contributed capital
Revenne Bonds — Bonds whose princi al and interest are payable exclusively from earnings of an
enterprise fund.
Service Unit — A component in the City of Yakima account number structure which represents a
sub-departmental cost center.
Special Revenue Funds — Special Revenue Funds are used to account for the proceeds of specific
revenue sources or to finance specified activities as required by law or administrative regulation.
Tax Rate Limit — The maxim]] Ill legal rate at which a municipality may levy a tax. The limit may
apply to taxes raised for a particular purpose or for general purposes.
(This page intentionally contains no information.)
6— Glossary' • Preliminary Budget
CITY ,x '
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The accouifling policies of the City conform ho generally accephedaccou principles as they
apply to governrnental units. The foliowing is a sununary of the rnore significant policies:
BASIS OF PRESENTATION FUND ACCOUNTING
The accounts of the City are organized on the basis of funds; each of which is considered a separate
accounting entity. The City uses governmental, proprietary and fiduciary funds. The City's
resources are allocated to and accounted for in individual fun s dependi on what they are to he
spent for and how they are controlled.
BASIS OF ACCOUNTING
Basis of accounting refers to when revenues and expenditures or expenses are recognized in the
accounts. Basis of acco relates to the tnning of the rneasurernents made, regardless of the
measurernent focus applied.
The annual appropriated budgets are adopted on the modified accrual basis of accounting.
The modified accrual basis differs from the accrual basis in the following ways:
1. Purchases of capital assets are considered expenditures.
2. Redernption of Iong-terrn debt is considered an expenditure when due.
3. Revenues are recognized only when they become both measurable and available to finance
expenditures of the current period. Revenues that are measurable but not available are
recorded as receivahle and offset hy deferred revenues.
4. Inventories and pre-paid items are reported as expenditures when purchased.
5. Interest on long-term debt is not accrued but is recorded as an expenditure when due.
6. Accumulated unpaid vacation and sick pay are considered expenditures when paid.
For governmental fund types, there are no differences between the budgetary basis and generally
accepted accounting principles. Proprietary, non-expendable and pension trust funds require full
accrual reporti for financial staternent purposes. Budgetary accounts are integrated in fund
ledgers for all budgeted funds. Budgets for debt service and capital projects are adopted at the level
of the individual debt issue or projects and for fiscal periods that correspond to the lines of debl
issues or projects.
Preliminary Budget • Summary of Significant Accounting Policies —1
As stated before, annual appropriated budgets are adopted at the fund level. Subsidiary revenue
and expenditure ledgers are used to cornpare the budgeted arnounts with actual revenues and
expenditures. As a management control device, the subsidiary ledgers monitor expenditures for
individual functions and activities by ohject class.
Appropriations fot' general and special revenue funds Iapse a1 year-end.
ENCUMBRANCES
Encumbrance accounting, nndervvhichpnohaspnrders,con|radsandn|hprcnnm'iLmenLs(nrLhp
expenditure of funds are recorded in order to reserve that portion of the applicable appropriation,
is employed as an extension of formal budgetary integration in the governmental funds.
Encumbrances are reported in the financial statement as i'esei'vaions of fund balances s'ince they do
not constitute expenditures or liabilities. The City re-appropriates the outstanding encumbrances in
the suhsequent year.
2 — Summary of Significant Accounting Policies • Preliminary Budget
CITY OF �ti,iff it
2010 MASTER PAY ORDINANCE
Amended by Ordinance No. 2010
Effective 2/21/2010
(as approved by Council 1/19/2010)
Reflects:
All Management: 4.72% 1/1/08; 1.48% 7/1/08; 3.27% 1/1/09; 0.88% 7/1/09
YPPA: 5.0% 1/1/08; 1.0% 7/1/08; 4.00% 1/1/09; 1.50% 7/1/09; 2.50% 1/1/10; 1.5% 7/1/10
AFSCME Municipal: 3.00% 1/1/08; 3.50% 1/1/09
AFSCME Transit: 4.00% 1/1/08; 4.00% 1/1/09; 0.50% 7/1/09
Fire PERS & 911 Calltakers: 3.10% 1/1/08 and implement F step 7 /1/08; 4.00% 1/1/09; 1.00% 7/1/09
Fire Public Safety Dispatchers & Lead Dispatchers: 3.10% 1/1/08 and implement F step 7/1/08; 4.00% 1/1/09; 1.00% 7/1/09
Fire Battalion Chief: Scheduled hours reduced from 222.66 to 218.66 to implement a 11th and 12th Kelly Day. 4.00% 1/1/09: 1.00% 7/1/09
Fire LEOFF: 5.00% 1/1/2008; 1.00% 7/1/2008; 5.00% 1/1/2009; 1.00% 7/1/2009
Effective 2/21/2010: New classification and allocation to the following positions:
11750 - Lead Police Support Services Supervisor (Pay Code 976);
Correction to Pay Range 29.5
ORDINANCE NO. 2010 -
AN ORDINANCE relating to City personnel; adopting a classification and compensation plan for City
employees to be effective February 21, 2010; amending Subsections 2.20.100A,
2.20.100B, 2.20.100C, 2.20.100D, 2.20.100E, 2.20.110A, 2.20.1108, 2.20.110C,
2.20.110D, 2.20.110E, 2.20.110F, and 2.20.11OG, all of the
City of Yakima Municipal Code.
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section . Subsection 2.20.100A of the City of Yakima Municipal Code is hereby amended to read as
follows:
"2.20.100 Classification Plan.
A. Plan Adopted. A classification plan for city employees is hereby adopted to be effective
February 21, 2010, which plan shall consist of the various following subsections of this section."
Preliminary Budget • Master Pay Ordinance 1
Section Subsection 2.20.100B of the City of Yakima Municipal Code is hereby
amended to read as follows:
"2.20.100 Classification Plan.
B. Classes Exempt From Civil Service
Class No. Class Title (Pay Range)
1000 Exempt Classification Group
1100 Executive Series
1110 City Manager (Pay Code 960)
1120 City Attorney (Pay Code 964)
1130 Assistant City Manager (Pay Code 962)
1140 Director of Finance and Budget (Pay Code 964)
1150 Director of Community and Economic Development (Pay Code 964)
1160 Director of Public Works (Pay Code 964)
1180 Fire Chief (Pay Code 964)
1190 Police Chief (Pay Code 963)
1200 Management Series
1231 Human Resources Manager (Pay Code 970)
1232 City /County Procurement Manager (Pay Code 967)
1233 Information Systems Manager (Pay Code 968)
1234 City Clerk (Pay Code 973)
1241 Financial Services Manager (Pay Code 968)
1242 Utility Services Manager (Pay Code 972)
1243 Deputy Director of Accounting and Budgeting (Pay Code 967)
1252 Code Administration and Planning Manager (Pay Code 968)
1253 Neighborhood Development Services Manager (Pay Code 971)
1254 Planning Manager (Pay Code 971)
1255 Community Relations Manager (Pay Code 970)
1261 Street and Traffic Operations Manager (Pay Code 970)
1262 Transit Manager (Pay Code 971)
1263 Fleet Manager (Pay Code 972)
1266 Refuse and Recycling Manager (Pay Code 972)
1267 Park and Recreation Manager (Pay Code 970)
1271 City Engineer (Pay Code 965)
1272 Wastewater Manager (Pay Code 968)
1273 Water and Irrigation Manager (Pay Code 970)
1274 Public Safety Communications Manager (Pay Code 971)
1275 Deputy Director of Economic Development &
Intergovernmental Affairs (Pay Code 968)
1281 Deputy Police Chief (Pay Code 965)
1300 Executive Support Series
1311 Executive Secretary (Pay Code 979)
1321 Senior Assistant City Attorney 11 (Pay Code 965)
1322 Senior Assistant City Attorney I (Pay Code 968)
2 Master Pay Ordinance • Preliminary Budget
Class No. Class Title (Pay Range)
1323 Assistant City Attorney 11 (Pay Code 971)
1324 Assistant City Attorney I (Pay Code 973)
1325 Legal Intern (Pay Code 980)
1331 Administrative Assistant to the City Manager (Pay Code 979)
1400 Municipal Court Series
1412 Municipal Court Commissioner (Pay Code 966)
1413 Municipal Court Judge (Pay Code 1000)
1421 Court Services Manager (Pay Code 973)
1422 Municipal Court Clerk (Pay Code 987)
1423 Certified Court Interpreter (Pay Code 980)
1424 Municipal Court Cashier (Pay Code 990)
1430 Deputy Court Services Manager (Pay Code 980)
1431 Probation Services Manager (Pay Code 975)
1432 Probation Officer (Pay Code 978)
1433 Probation Services Clerk (Pay Code 987)
1434 Case Specialist (Pay Code 980)"
Section Subsection 2.20.100C of the City of Yakima Municipal Code is hereby
amended to read as follows:
"C. Civil Service Classes
Class No. Class Title (Pay Range)
2000 Administrative & Fiscal Technical Group
2100 Data Processing Series
2101 Computer Programmer (R 13.5)
2102 GIS Technician (R 16.5)
2103 Programmer Analyst (R 16.5)
2104 Senior Analyst (R 19.0)
2105 Computer Operator /Programmer (R 10.5)
2106 Computer Operations Assistant (R 9.0)
2107 Computer Operations Technician (R 11.5)
2108 Computer Client Services Technician (R 19.5)
2109 Applications Developer (R 20.5)
2110 Database Administrator (R 23.0)
2111 Lead Applications Systems Designer (R 24.0)
2112 Network Services Engineer (R 25.0)
2113 Senior Client Services Technician (R 21.5)
2114 Senior Applications Developer (R 21.5)
2115 Publications and Graphics Specialist (R 9.0)
2116 Lead Client Services Technician (R 23.0)
Class No. Class Title (Pay Range)
2200 Management Technical Series
Preliminary Budget • Master Pay Ordinance 3
2230 Assistant Buyer (R 12.5)
2231 Buyer I (R 16.5)
2232 Central Storekeeper (R 10.5)
2233 Purchasing Assistant (R 12.5)
2234 Buyer 11 (R 19.5)
2251 Cable Television Coordinator (R 18.0)
2252 Community Programming Coordinator (R 13.5)
2253 Community Programming Assistant (R 9.5)
2254 Municipal Producer (R 11.0)
2262 Safety and Training Officer (R 16.5)
2300 Fiscal Series
2310 Grant Coordinator (R 15.0)
2312 Accounting Technician (R 12.5)
2314 Budget Analyst (R 20.0)
2315 Cashier (R 6.5)
2316 Financial Services Specialist (R 12.5)
3000 Engineering, Planning & Technical Group
3100 Civil Engineering Series
3112 Engineering Associate (R 19.0)
3115 Project Engineer (R 22.5)
3120 Design Engineer (R 22.5)
3130 Development Engineer (R 21.0)
3200 Electrical Engineering Series
3300 Planning Series
3310 Planning Specialist (R 10.5)
3312 Planning Technician (R 13.0)
3311 Assistant Planner (R 16.5)
3320 Community Development Specialist (R 19.0)
3321 Associate Planner (R 19.0)
3322 Senior Planner (R 20.0)
3323 Economic and Community Affairs Specialist (R 20.0)
4000 Engineering, Planning & Inspection Technical Group
4100 Civil Engineering Technical Series
4111 Engineering Aid (R 9.5)
4115 Engineering Utility Specialist (R 16.0)
4121 Engineering Technician 1 (Design) (R 13.0)
4122 Engineering Technician 1 (Records) (R 13.0)
Class No. Class Title (Pay Range)
4125 Engineering Technician 11 (R 16.5)
4128 Right of Way Agent (R 17.0)
4131 Engineering Technician 1 (Survey) (R 13.0)
4133 Engineering Technician III (Survey) (R 17.0)
4 Master Pay Ordinance • Preliminary Budget
4134 Engineering Technician III (Design) (R 17.0)
4135 Engineering Technician III (Development) (R 17.0)
4141 Construction Inspector (R 17.0)
4200 Electrical Technical Series
4211 Traffic Signal Aide (R 11.0)
4221 Signal Technician I (R 14.0)
4222 Signal Technician II (R 16.0)
4223 Signal Technician III (R 20.5)
4240 Instrument Technician (R 18.5)
4300 Plans Examiner Series
4310 Plans Examiner I (Residential) (R 16.0)
4315 Plans Examiner II (Commercial) (R 20.0)
4400 Code Inspection Series
4410 Code Inspection Trainee (R 12.0)
4419 Code Compliance Officer (R 15.0)
4420 Fire Code Inspector (R 19.5)
4421 Code Inspector (R 19.5)
4441 Permit Technician (13.0)
4500 Electronics Technical Series
4520 Electronics Technician I (Pay Code 547)
4521 Electronics Technician II (Pay Code 550)
4522 Electronics Supervisor (Pay Code 545)
4600 Traffic Technical Series
4611 Traffic Aid (R 9.5)
4621 Traffic Technician I (R 13.0)
4622 Traffic Technician II (R 16.5)
4632 Traffic Associate (R 19.0)
4635 Traffic Signal System Analyst (R 21.5)
5000 Human Services Group
5100 Housing Services Series
5121 Housing Rehabilitation Assistant (R 10.5)
5122 Neighborhood Development Rehabilitation Specialist I (R 14.0)
Class No. Class Title (Pay Range)
5123 Neighborhood Development Rehabilitation Specialist II (R 18.0)
5124 Housing Rehabilitation Specialist III (R 19.0)
5130 Home Remodeling Technician (R 14.5)
5151 Housing Loan Specialist (R 15.0)
5152 Neighborhood Development Accounting Specialist (R 14.5)
5154 Neighborhood Development Assistant (R 11.5)
5156 Grant Financial Specialist (R 18.5)
Preliminary Budget • Master Pay Ordinance 5
5200 Recreation Series
5201 Golf Starter (R 5.5)
5202 Golf Course Attendant (R 8.5)
5234 Recreation Leader (R 6.5)
5235 Recreation Activities Specialist (R 10.5)
5254 Athletic Coordinator (R 12.5)
5255 Recreation Coordinator (R 12.5)
5256 Recreation Activities Coordinator (R 15.5)
5266 Aquatic Specialist (R 10.5)
5267 Aquatic Leader (R 7.0)
5268 Lifeguard /Instructor (R 2.0)
5271 Parks and Recreation Administrative Specialist (R 16.5)
6000 Public Protection Group
6100 Police Protection Series
6121 Police Officer (Pay Code 400)
6122 Police Officer (Lateral) (Pay Code 400)
6124 Police Sergeant (Pay Code 450)
6126 Police Lieutenant (Pay Code 968)
6127 Police Captain (Pay Code 966)
6200 Police Support Series
6210 Senior Evidence Technician (R 18.0)
6211 Evidence Technician (R 17.0)
6212 Assistant Evidence Technician (R 12.0)
6221 Corrections Officer (R 15.5)
6235 Corrections Administrative Specialist (R 16.0)
6241 Police Information Specialist (R 16.0)*
6242 Police Records Supervisor (R 14.0)*
6243 Police Department Assistant III (R 8.5)*
6251 Police Department Assistant I (R 5.5)
6252 Police Services Specialist I (R 10.0)
6253 Police Services Specialist II (R 14.0)
6260 Police Cadet (R 5.0)
6265 Crime and Intelligence Analyst (R 19.0)
* Retained for Police Pension Purposes
Class No. Class Title (Pay Range)
6300 Fire Protection Series
6321 Firefighter (Pay Code 530)
6323 Fire Lieutenant (Shift) (Pay Code 525)
6324 Fire Lieutenant (Day) (Pay Code 526)
6325 Fire Captain (Shift) (Pay Code 515)
6326 Fire Captain (Day) (Pay Code 510)
6327 Battalion Chief (Shift) (Pay Code 969)
6328 Battalion Chief (Day) (Pay Code 968)
6338 Fire Investigation and Education Officer (Pay Code 510)
6339 Fire Investigator (Pay Code 520)
6 Master Pay Ordinance • Preliminary Budget
6340 Public Safety & Education Officer (Pay Code 506)
6341 Technical Training Supervisor (Pay Code 506)
6342 Technical Training Lieutenant (Pay Code 526)
6343 Deputy Fire Marshal (Pay Code 506)
6344 Assistant Fire Marshal (Pay Code 527)
6351 Fire Training Supervisor (Pay Code 506)
6352 Fire Training Assistant (Pay Code 527
6380 Deputy Fire Chief (Pay Code 966)
6400 Fire Support Series
6410 911 Calltaker (Pay Code 590)
6411 Fire Dispatcher (Pay Code 575)
6412 Public Safety Dispatcher (Pay Code 575)
6415 Public Safety Communications Supervisor (Pay Code 558)
6425 Alarm Supervisor (Pay Code 555)
6440 Secretary I (Pay Code 585)
6441 Secretary 11 (Pay Code 580)
6500 Animal Control Series
6510 Animal Control Officer (R 15.0)
6511 Animal Control Officer (Lead) (R 10.5)
6600 Parking Control Series
6610 Parking Enforcement Officer (R 13.0)
6611 Lead Parking Enforcement Officer (R 9.5)
7000 Office Support Group
7100 Clerical Series
7110 Senior Center Clerk (R 6.5)
7111 Senior Center Assistant (R 10.5)
7121 Department Assistant 1 (R 5.5)
Preliminary Budget • Master Pay Ordinance 7
Class No. Class Title (Pay Range)
7122 Department Assistant II (R 6.5)
7123 Department Assistant III (R 8.5)
7124 Department Assistant IV (R 10.5)
7131 Word Processing Typist (R 8.0)
7141 Pension /Records Clerk (R 12.5)
7151 Water /Irrigation Division Administrative Specialist (R 12.0)
7161 Public Records Officer (R 19.0)
7300 Utility Service Series
7311 Water Service Specialist (R 14.5)
7315 Utility Service Representative (R 12.0)
7500 Data Processing Support Series
7511 Data Entry Operator I (R 5.5)
7512 Data Entry Operator II (R 7.0)
7600 Duplicating Series
7611 Print Shop Operator (R 11.5)
8000 Maintenance and Crafts Group
8100 Maintenance and Crafts Supervision Series
8111 Park Supervisor I (R 13.0)
8200 Mechanical Repair Series
8203 Fleet Maintenance Technician (R 14.5)
8204 Vehicle Maintenance Attendant (R 10.0)
8205 Police Fleet Specialist (R 15.5)
8211 Mechanic I (R 17.0)
8213 Automotive Storekeeper (R 15.5)
8221 Machinist (R 14.0)
8230 Maintenance Mechanic (Pay Code 560)
8241 Industrial Maintenance Mechanic (R 17.0)
8242 Preventative Maintenance Technician (R 15.0)
8251 Waterworks Device Technician (R 16.0)
8252 Water Device Crew Leader (R 18.0)
8300 Plant Operation Series
8301 Wastewater Facility Support Worker (R 8.5)
8302 Industrial Waste Operator (R 14.5)
8311 Wastewater Treatment Plant Operator I (R 10.5)
8312 Wastewater Treatment Plant Operator II (R 15.0)
8 Master Pay Ordinance • Preliminary Budget
Class No. Class Title (Pay Range)
8313 Wastewater Treatment Plant Operator III (R 17.0)
8320 Laboratory Assistant (R 10.5)
8321 Laboratory Technician (R 15.5)
8322 Pretreatment Technician (R 15.5)
8323 Pretreatment Crew Leader (R 17.5)
8324 Environmental Compliance Specialist ( R 21.0)
8326 Laboratory Chemist (R 19.0)
8331 Water Treatment Plant Operator -In- Training (R 14.5)
8332 Water Treatment Plant Operator II (R 20.0)
8333 Water Treatment Plant Operator III (R 20.5)
8335 Water Quality Specialist (R 21.5)
8400 Equipment Operation Series
8421 Equipment Operator I (R 10.5)
8422 Equipment Operator II (R 12.0)
8423 Equipment Operator III (R 14.0)
8433 Solid Waste Collector /Driver (R 15.5)
8434 Solid Waste Code Compliance Officer (R 15.5)
8500 Facilities Maintenance Series
8511 Custodian (R 4.5)
8541 Building Maintenance Specialist (R 8.5)
8542 Facility Maintenance Specialist (R 11.5)
8600 Labor and Crafts Series
8610 Labor Helper (R 2.0)
8621 Monument Setter (R 11.5)
8631 Utility Worker (R 10.5)
8641 Solid Waste Maintenance Worker (R 12.5)
8651 Concrete Specialist I (R 13.5)
8663 Traffic Sign Specialist (R 15.0)
8664 Senior Traffic Sign Specialist (R 16.5)
8671 Irrigation Specialist I (R 13.5)
8672 Irrigation Specialist II (R 15.0)
8673 Irrigation Crewleader (R 17.0)
8681 Storekeeper (R 15.5)
8700 Public Works Maintenance Series
8701 Street Inspector (R 17.0)
8710 Street Laborer (R 9.0)
8711 Street Maintenance Specialist (R 14.5)
8713 Street Maintenance Crew Leader (R 17.5)
8721 Street Cleaning Specialist I (R 10.5)
8722 Street Cleaning Specialist II (R 12.5)
Preliminary Budget • Master Pay Ordinance 9
Class No. Class Title (Pay Range)
8731 Wastewater Maintenance Specialist 1 (R 13.5)
8732 Wastewater Maintenance Specialist 11 (R 15.0)
8733 Wastewater Maintenance Crew Leader (R 17.0)
8741 Waterworks Specialist 1 (R 13.5)
8742 Waterworks Specialist 11 (R 15.0)
8743 Waterworks Specialist 111 (R 13.5)
8744 Water Distribution Crewleader (R 17.0)
8745 Waterworks Drafting /Service Representative (R 16.0)
8750 Utilities Locator (R 14.5)
8751 Utilities Locator /Safety Coordinator (R 16.5)
8755 Construction Quality Control Technician (R 17.5)
8800 Parks Maintenance Series
8810 Park Laborer (R 9.0)
8817 Parks Maintenance Technician (R 15.5)
8818 Parks Maintenance Specialist (R 12.5)
8819 Parks Maintenance Worker (R 9.0)
8820 Park Caretaker (R 6.5)
8821 Park Specialist 1 (R 9.5)
8822 Park Specialist 11 (R 10.5)
8823 Park Specialist 111 (R 12.5)
8825 Golf Course Maintenance Specialist (R 16.5)
8830 Cemetery Specialist (R 12.5)
8831 Cemetery Maintenance Technician (14.0)
8840 Pool Maintenance Specialist (R 12.5)
8841 Aquatic Maintenance Technician (R 16.5)
9000 Temporary Work Group
9100 City Worker Series
9114 City Worker (Outside)
9125 City Worker (Inside)
9126 Temporary Refuse Helper"
Section Subsection 2.20.100 D of the City of Yakima Municipal Code is hereby
amended to read as follows:
"D. Union Exempt Civil Service Classes
10 1 aster Pay Ordinance • Preliminary Budget
Class No. Class Title (Pay Range)
10000 Union Exempt Management Support Group
10100 Human Resource Series
10101 Deputy Human Resources Manager (Pay Code 972)
Class No. Class Title (Pay Range)
10102 Chief Examiner (Pay Code 975)
10103 Human Resources Specialist (Pay Code 981)
10104 Human Resources Assistant (Pay Code 984)
10200 Data Processing Series
10201 Senior Analyst (Pay Code 974)
10300 Fiscal Series
10301 Payroll Officer (Pay Code 975)
10302 Accountant (Pay Code 975)
10303 Financial Services Officer (Pay Code 972)
10304 Treasury Services Officer (Pay Code 972)
10305 Financial Services Technician -- Payroll (Pay Code 981)
10500 Clerical Series
10502 Deputy City Clerk (Pay Code 979)
10506 Executive Assistant (Pay Code 980)
10507 Administrative Secretary (Pay Code 983)
10510 Legal Assistant III (Pay Code (980)
10511 Legal Assistant II (Pay Code 983)
10512 Legal Assistant I (Pay Code 984)
10520 Utility and Finance Assistant (Pay Code 982)
10600 Civil Engineer Technical Support Series
10601 Engineering Contracts Specialist (Pay Code 980)
10602 Engineering Office Assistant (Pay Code 982)
11000 Union Exempt Technical Supervisory Group
11100 Civil Engineering Supervisory Series
11101 Construction Supervisor (Pay Code 973)
11102 Utility Engineer (Pay Code 971)
11103 Supervising Traffic Engineer (Pay Code 973)
11104 Senior Engineer (Pay Code 972)
11105 Water /Irrigation Engineer (Pay Code 972)
11106 Surface Water Engineer (Pay Code 973)
11107 Chief Engineer (Pay Code 970)
Preliminary Budget • Master Pay Ordinance 11
11200 Planning Supervisory Series
11201 Supervising Planner (Pay Code 973)
11202 Senior Project Planner (Transit) (Pay Code 972)
11250 Code Inspection Supervisory Series
Class No. Class Title (Pay Range)
11251 Supervising Code Inspector (Pay Code 973)
11300 Electrical Supervisory Series
11301 Traffic Operations Supervisor (Pay Code 974)
11400 Housing Services Supervisory Series
11401 Senior Program Supervisor (Pay Code 978)
11410 Neighborhood Development Services
Operations Supervisor (Pay Code 973)
11500 Recreation Supervisory Series
11501 Recreation Program Supervisor (Pay Code 980)
11502 Aquatics Program Supervisor (Pay Code 975)
11503 Recreation Supervisor (Pay Code 976)
11600 Clerical Series
11601 Community and Economic Development Office Administrator (Pay Code 980)
11602 Code Inspection Office Supervisor (Pay Code 978)
11603 Public Works Office Assistant (Pay Code 983)
11604 Parks and Recreation Administrative Associate (Pay Code 979)
11700 Police Support Supervisory Series
11701 Administrative Assistant to the Police Chief (Pay Code 980)
11710 Police Services Supervisor (Pay Code 978)
11720 Corrections Sergeant (Pay Code 978)
11730 Forensic Supervisor (Pay Code 975)
11740 Crime and Intelligence Analyst Supervisor (Pay Code 967)
11750 Lead Police Support Services Supervisor (Pay Code 976)
11800 Administrative Support Supervisory Series
11801 Administrative Assistant to the Director of Public Works
11805 Senior Buyer (Pay Code 976)
11900 Data Processing Series
11901 Supervising Senior Analyst (Pay Code 972)
12000 Union Exempt Mechanical Maintenance and Repair Supervisory Group
12100 Fleet Maintenance and Repair Supervisory Series
12 Master Pay Ordinance • Preliminary Budget
12101 Equipment Maintenance Supervisor (Pay Code 977)
12102 Mechanic II (Pay Code 979)
Class No. Class Title (Pay Range)
12103 Equipment Supervisor (Pay Code 975)
12200 Industrial Maintenance and Repair Supervisory Series
12201 Industrial Maintenance Supervisor (Pay Code 974)
13000 Union Exempt Maintenance Supervisory Group
13100 Parks Maintenance Supervisory Series
13101 Parks Operations Supervisor (Pay Code 972)
13102 Parks Superintendent (Pay Code 974)
13103 Cemetery Supervisor (Pay Code 978)
13200 Wastewater Collections Supervisory Series
13201 Wastewater Maintenance Supervisor (Pay Code 975)
13300 Street Maintenance and Repair Supervisory Series
13301 Street Supervisor (Pay Code 975)
13302 Street Maintenance Supervisor (Pay Code 973)
13400 Irrigation Supervisory Series
13401 Irrigation Supervisor (Pay Code 976)
13500 Waterworks Supervisory Series
13501 Water Distribution Supervisor (Pay Code 975)
13600 Facilities Maintenance Supervisory Series
13601 Building Superintendent (Pay Code 978)
13700 Traffic Sign Supervisory Series
13701 Traffic Sign Supervisor (Pay Code 975)
Preliminary Budget • Master Pay Ordinance 13
14000 Route Operations Supervisory Group
14100 Refuse Supervisory Series
14101 Solid Waste Supervisor (Pay Code 979)
14200 Transit Supervisory Series
14201 Transit Operations Supervisor (Pay Code 975)
Class No. Class Title (Pay Range)
14202 Transit Field Operations Supervisor (Pay Code 978)
14300 Utility Service Series
14301 Utility Service Supervisor (Pay Code 978)
15100 Wastewater Treatment Plant Supervisory Series
15101 Assistant Wastewater Manager (Pay Code 971)
15102 Wastewater Treatment Plant Process Control Supervisor (Pay Code 973)
15103 Wastewater Treatment Plant Chief Operator (Pay Code 976)
15104 Pretreatment Supervisor (Pay Code 975)
15200 Water Treatment Plant Supervisory Series
15201 Water Treatment Plant Supervisor (Pay Code 974)
15300 Wastewater Treatment Laboratory Supervisory Series
15301 Lab Coordinator (Pay Code 975)
16000 Union Exempt Fire Support Group
16101 Administrative Assistant to the Fire Chief (Pay Code 980)
17000 Union Exempt Fire Civil Service Supervisory Series
17101 Public Safety Assistant Communications Manager (Pay Code 975)
18000 Union Exempt Public Safety Support Group
18101 Communications Division Office Assistant (Pay Code 987)"
Section Subsection 2.20.100E of the City of Yakima Municipal Code is hereby
amended to read as follows:
14 Master Pay Ordinance • Preliminary Budget
"E. Transit Civil Service Classes
Class No. Class Title (Pay Range)
20000 Transit Technical Support Group
20100 Transit Technical Series
20101 Marketing and Program Administrator (Pay Code 675)
20102 Transit Project Planner (Pay Code 675)
Class No. Class Title (Pay Range)
21000 Transit Supervisory Group
21101 Transit Route Supervisor (Pay Code 665)
22000 Transit Maintenance and Operation Group
22100 Transit Operation Series
22101 Transit Operator (Pay Code 655)
22102 Transit Dispatcher (Pay Code 660)
23000 Transit Maintenance Group
23000 Transit Maintenance Series
23101 Transit Service Worker (Pay Code 650)
23102 Transit Vehicle Cleaner (Pay Code 625)
24000 Transit Office Support Group
24101 Transit Department Assistant I I (Pay Code 645)"
Section Subsection 2.20.110A of the City of Yakima Municipal Code is hereby
amended to read as follows:
"2.20.110 Compensation Plan. A. Pay ranges and pay steps, set out in the schedule
constituting Subsection B through G of this section, for the classes allocated to these pay ranges shall
be in full force and effect as of February 21, 2010. The pay rates shall constitute full compensation for
those employees with a work week of forty hours as set out in other sections of this code. Employees
whose work week is Tess than forty hours shall be paid at the rate which is in the same proportion to
the rates set out herein that their work week bears to forty hours. The hourly rate for those employees
of the Fire Department whose work week exceeds forty hours shall be computed according to the
provisions of Section 2.22.030 of this code
The performance of employees in the series designated Subsection B shall be evaluated
annually in accordance with a management performance evaluation plan. The result of the
performance evaluations shall be the determination by the City Manager of the actual salary of each
employee in the designated positions, and the determination by the City Council of the actual salary of
the City Manager, which actual salaries shall be no Tess than the minimum nor no greater than the
maximum set out in the pay range applicable to the position, according to the following schedule:"
Preliminary Budget • Master Pay Ordinance 15
Section Subsection 2.20.110B of the City of Yakima Municipal Code is hereby amended to read as follows:
"B. General and Public Safety Management, Union Exempt Supervisors and Confidential Classes
Pay Class
Code Code Class Title A BC DE F
960 1110 City Manager MO 1/1/2008 9120.62 9578.22 10060.07 10561.00 11086.19
HR 1/1/2008 52.62 55.26 58.04 60.93 63.96
MO 7/1/2008 9255.82 9720.35 10209.14 10716.99 11250.85
HR 7/1/2008 53.40 56.08 58.90 61.83 64.91
MO 1/1/2009 9559.15 10037.54 10543.66 11067.12 11618.31
HR 1/1/2009 55.15 57.91 60.83 63.85 67.03
MO 7/1/2009 9644.08 10125.94 10637.26 11164.19 11720.57
HR 7/1/2009 55.64 58.42 61.37 64.41 67.62
961 No Allocated MO 1/1/2008 8687.30 9120.62 9578.22 10060.07 10561.00
Classification HR 1/1/2008 50.12 52.62 55.26 58.04 60.93
MO 7/1/2008 8815.56 9255.82 9720.35 10209.14 10716.99
HR 7/1/2008 50.86 53.40 56.08 58.90 61.83
MO 1/1/2009 9103.29 9559.15 10037.54 10543.66 11067.12
HR 1/1/2009 52.52 55.15 57.91 60.83 63.85
MO 7/1/2009 9183.02 9644.08 10125.94 10637.26 11164.19
HR 7/1/2009 52.98 55.64 58.42 61.37 64.41
1000 1413 Municipal Court Judge MO 9/1/2006 9949.14
HR 9/1/2006 57.40
MO 9/1/2007 10626.86
HR 9/1/2007 61.31
MO 9/1/2008 11219.65
HR 9/1/2008 64.73
The compensation for Municipal Court Judge is set by YMC 1.60.040(J) at 95% of the District
Court Judges' salary as set by the State Salary Commission, with any variance for rounding
in favor of the judge.
962 1130 Assistant City Manager MO 1/1/2008 8269.57 8687.30 9120.62 9578.22 10060.07
HR 1/1/2008 47.71 50.12 52.62 55.26 58.04
MO 7/1/2008 8392.64 8815.56 9255.82 9720.35 10209.14
HR 7/1/2008 48.42 50.86 53.40 56.08 58.90
MO 1/1/2009 8666.50 9103.29 9559.15 10037.54 10543.66
HR 1/1/2009 50.00 52.52 55.15 57.91 60.83
MO 7/1/2009 8742.77 9183.02 9644.08 10125.94 10637.26
HR 7/1/2009 50.44 52.98 55.64 58.42 61.37
16 1 aster Pay Ordinance • Preliminary Budget
Pay Class
Code Code Class Title A B C D E F
963 1190 Police Chief MO 1/1/2008 7877.85 8269.57 8687.30 9120.62 9578.22
HR 1/1/2008 45.45 47.71 50.12 52.62 55.26
MO 7/1/2008 7993.98 8392.64 8815.56 9255.82 9720.35
HR 7/1/2008 46.12 48.42 50.86 53.40 56.08
MO 1/1/2009 8255.71 8666.50 9103.29 9559.15 10037.54
HR 1/1/2009 47.63 50.00 52.52 55.15 57.91
MO 7/1/2009 8328.51 8742.77 9183.02 9644.08 10125.94
HR 7/1/2009 48.05 50.44 52.98 55.64 58.42
964 1120 City Attorney MO 1/1/2008 7506.92 7877.85 8269.57 8687.30 9120.62
1150 Dir. Comm. & Econ. HR 1/1/2008 43.31 45.45 47.71 50.12 52.62
Development MO 7/1/2008 7617.85 7993.98 8392.64 8815.56 9255.82
1140 Director of Finance and HR 7/1/2008 43.95 46.12 48.42 50.86 53.40
Budget MO 1/1/2009 7867.45 8255.71 8666.50 9103.29 9559.15
1160 Director of Public Works HR 1/1/2009 45.39 47.63 50.00 52.52 55.15
1180 Fire Chief MO 7/1/2009 7936.78 8328.51 8742.77 9183.02 9644.08
HR 7/1/2009 45.79 48.05 50.44 52.98 55.64
965 1271 City Engineer MO 1/1/2008 7149.86 7506.92 7877.85 8269.57 8687.30
1281 Deputy Police Chief HR 1/1/2008 41.25 43.31 45.45 47.71 50.12
1321 Senior Assistant City MO 7/1/2008 7255.59 7617.85 7993.98 8392.64 8815.56
Atty II HR 7/1/2008 41.86 43.95 46.12 48.42 50.86
MO 1/1/2009 7493.06 7867.45 8255.71 8666.50 9103.29
HR 1/1/2009 43.23 45.39 47.63 50.00 52.52
MO 7/1/2009 7558.92 7936.78 8328.51 8742.77 9183.02
HR 7/1/2009 43.61 45.79 48.05 50.44 52.98
966 6380 Deputy Fire Chief MO 1/1/2008 6810.14 7149.86 7506.92 7877.85 8269.57
1412 Municipal Court HR 1/1/2008 39.29 41.25 43.31 45.45 47.71
Commissioner MO 7/1/2008 6910.67 7255.59 7617.85 7993.98 8392.64
6127 Police Captain HR 7/1/2008 39.87 41.86 43.95 46.12 48.42
MO 1/1/2009 7136.00 7493.06 7867.45 8255.71 8666.50
HR 1/1/2009 41.17 43.23 45.39 47.63 50.00
MO 7/1/2009 7198.39 7558.92 7936.78 8328.51 8742.77
HR 7/1/2009 41.53 43.61 45.79 48.05 50.44
967 1232 City /County Procurement MO 1/1/2008 6480.81 6810.14 7149.86 7506.92 7877.85
Manager HR 1/1/2008 37.39 39.29 41.25 43.31 45.45
11740 Crime and Intelligence MO 7/1/2008 6576.14 6910.67 7255.59 7617.85 7993.98
Analyst Supervisor HR 7/1/2008 37.94 39.87 41.86 43.95 46.12
1243 Deputy Director of MO 1/1/2009 6791.07 7136.00 7493.06 7867.45 8255.71
Accounting and Budgeting HR 1/1/2009 39.18 41.17 43.23 45.39 47.63
MO 7/1/2009 6850.00 7198.39 7558.92 7936.78 8328.51
HR 7/1/2009 39.52 41.53 43.61 45.79 48.05
Preliminary Budget • Master Pay Ordinance 17
Pay Class
Code Code Class Title A BC DE F
968 1252 Code Admin & Planning MO 1/1/2008 6174.01 6480.81 6810.14 7149.86 7506.92
Manager HR 1/1/2008 35.62 37.39 39.29 41.25 43.31
1275 Deputy Director of MO 7/1/2008 6265.88 6576.14 6910.67 7255.59 7617.85
Economic Development & HR 7/1/2008 36.15 37.94 39.87 41.86 43.95
Intergovernmental Affairs MO 1/1/2009 6470.41 6791.07 7136.00 7493.06 7867.45
1241 Financial Services HR 1/1/2009 37.33 39.18 41.17 43.23 45.39
Manager MO 7/1/2009 6527.61 6850.00 7198.39 7558.92 7936.78
1233 Information Systems HR 7/1/2009 37.66 39.52 41.53 43.61 45.79
Manager
6126 Police Lieutenant
1322 Senior Assistant City
Attorney I
1272 Wastewater Manager
968BCD 6328 Battalion Chief (Day) MO 1/1/2008 6076.95 6380.28 6704.40 7038.93 7390.79
(Monthly hours - 173.33) HR 1/1/2008 35.06 36.81 38.68 40.61 42.64
MO 7/1/2008 6076.95 6380.28 6704.40 7038.93 7390.79 7759.98
HR 7/1/2008 35.06 36.81 38.68 40.61 42.64 44.77
MO 1/1/2009 6319.61 6522.41 6973.07 7319.73 7687.19 8070.24
HR 1/1/2009 36.46 37.63 40.23 42.23 44.35 46.56
MO 7/1/2009 6382.01 6588.27 7042.40 7392.52 7763.45 8151.71
HR 7/1/2009 36.82 38.01 40.63 42.65 44.79 47.03
969 6327 Battalion Chief Shift MO 1/1/2008 6078.62 6379.21 6695.39 7038.28 7387.86
(Monthly hours - 218.66) HR 1/1/2008 27.30 28.65 30.07 31.61 33.18
MO 7/1/2008 6078.62 6379.21 6695.39 7038.28 7387.86 7757.47
HR 7/1/2008 27.30 28.65 30.07 31.61 33.18 34.84
MO 1/1/2009 6317.09 6629.77 6957.76 7314.18 7677.15 8061.99
HR 1/1/2009 28.89 30.32 31.82 33.45 35.11 36.87
MO 7/1/2009 6380.50 6695.37 7027.73 7386.33 7753.68 8142.90
HR 7/1/2009 29.18 30.62 32.14 33.78 35.46 37.24
970 11107 Chief Engineer MO 1/1/2008 5882.82 6174.01 6480.81 6810.14 7149.86
1255 Community Relations HR 1/1/2008 33.94 35.62 37.39 39.29 41.25
Manager MO 7/1/2008 5969.49 6265.88 6576.14 6910.67 7255.59
1231 Human Resources HR 7/1/2008 34.44 36.15 37.94 39.87 41.86
Manager MO 1/1/2009 6165.35 6470.41 6791.07 7136.00 7493.06
1267 Park and Recreation HR 1/1/2009 35.57 37.33 39.18 41.17 43.23
Manager MO 7/1/2009 6219.08 6527.61 6850.00 7198.39 7558.92
1261 Street and Traffic Ops Mgr HR 7/1/2009 35.88 37.66 39.52 41.53 43.61
1273 Water and Irrigation Mgr
971 1323 Assistant City Attorney 11 MO 1/1/2008 5600.29 5882.82 6174.01 6480.81 6810.14
15101 Assistant Wastewater HR 1/1/2008 32.31 33.94 35.62 37.39 39.29
Manager MO 7/1/2008 5683.49 5969.49 6265.88 6576.14 6910.67
1253 Neighborhood HR 7/1/2008 32.79 34.44 36.15 37.94 39.87
Development Services Mgr MO 1/1/2009 5868.95 6165.35 6470.41 6791.07 7136.00
18 1 aster Pay Ordinance • Preliminary Budget
Pay Class
Code Code Class Title A BC DE F
1254 Planning Manager HR 1/1/2009 33.86 35.57 37.33 39.18 41.17
1274 Public Safety MO 7/1/2009 5920.95 6219.08 6527.61 6850.00 7198.39
Communications Manager HR 7/1/2009 34.16 35.88 37.66 39.52 41.53
1262 Transit Manager
11102 Utility Engineer
972 10101 Deputy Human Resource MO 1/1/2008 5333.36 5600.29 5882.82 6174.01 6480.81
Manager HR 1/1/2008 30.77 32.31 33.94 35.62 37.39
10303 Financial Services Officer MO 7/1/2008 5413.10 5683.49 5969.49 6265.88 6576.14
1263 Fleet Manager HR 7/1/2008 31.23 32.79 34.44 36.15 37.94
13101 Parks Operations MO 1/1/2009 5589.89 5868.95 6165.35 6470.41 6791.07
Supervisor HR 1/1/2009 32.25 33.86 35.57 37.33 39.18
1266 Refuse and Recycling MO 7/1/2009 5638.42 5920.95 6219.08 6527.61 6850.00
Manager HR 7/1/2009 32.53 34.16 35.88 37.66 39.52
11104 Senior Engineer
11202 Senior Project Planner
(Transit)
11901 Supervising Senior Analyst
10304 Treasury Services Officer
1242 Utility Services Manager
11105 Water /Irrigation Engineer
973 1324 Assistant City Attorney I MO 1/1/2008 5076.84 5333.36 5600.29 5882.82 6174.01
1234 City Clerk HR 1/1/2008 29.29 30.77 32.31 33.94 35.62
11101 Construction Supervisor MO 7/1/2008 5151.37 5413.10 5683.49 5969.49 6265.88
1421 Court Services Manager HR 7/1/2008 29.72 31.23 32.79 34.44 36.15
11410 Neighborhood MO 1/1/2009 5319.50 5589.89 5868.95 6165.35 6470.41
Development Services HR 1/1/2009 30.69 32.25 33.86 35.57 37.33
Operations Supervisor MO 7/1/2009 5366.30 5638.42 5920.95 6219.08 6527.61
13302 Street Maintenance HR 7/1/2009 30.96 32.53 34.16 35.88 37.66
Supervisor
11201 Supervising Associate
Planner
11251 Supervising Code Inspector
11103 Supervising Traffic
Engineer
11106 Surface Water Engineer
15102 Wastewater Treatment
Plant Process Control
Supervisor
974 12201 Industrial Maintenance MO 1/1/2008 4837.64 5076.84 5333.36 5600.29 5882.82
Supervisor HR 1/1/2008 27.91 29.29 30.77 32.31 33.94
13102 Parks Superintendent MO 7/1/2008 4908.71 5151.37 5413.10 5683.49 5969.49
10201 Senior Analyst(Exempt) HR 7/1/2008 28.32 29.72 31.23 32.79 34.44
Preliminary Budget • Master Pay Ordinance 19
Pay Class
Code Code Class Title A BC DE F
11301 Traffic Operations MO 1/1/2009 5069.90 5319.50 5589.89 5868.95 6165.35
Supervisor HR 1/1/2009 29.25 30.69 32.25 33.86 35.57
15201 Water Treatment Plant MO 7/1/2009 5114.97 5366.30 5638.42 5920.95 6219.08
Supervisor HR 7/1/2009 29.51 30.96 32.53 34.16 35.88
975 10302 Accountant MO 1/1/2008 4607.11 4837.64 5076.84 5333.36 5600.29
11502 Aquatics Program HR 1/1/2008 26.58 27.91 29.29 30.77 32.31
Supervisor MO 7/1/2008 4674.71 4908.71 5151.37 5413.10 5683.49
10102 Chief Examiner HR 7/1/2008 26.97 28.32 29.72 31.23 32.79
12103 Equipment Supervisor MO 1/1/2009 4827.24 5069.90 5319.50 5589.89 5868.95
11730 Forensic Supervisor HR 1/1/2009 27.85 29.25 30.69 32.25 33.86
15301 Lab Coordinator MO 7/1/2009 4870.57 5114.97 5366.30 5638.42 5920.95
10301 Payroll Officer HR 7/1/2009 28.10 29.51 30.96 32.53 34.16
15104 Pretreatment Supervisor
1431 Probation Services Manager
17101 Public Safety Assistant
Communications Manager
13301 Street Supervisor
13701 Traffic Sign Supervisor
14201 Transit Operations
Supervisor
13201 Wastewater Maintenance
Supervisor
13501 Water Distribution Supervisor
976 13401 Irrigation Supervisor MO 1/1/2008 4381.78 4607.11 4837.64 5076.84 5333.36
11750 Lead Police Support HR 1/1/2008 25.28 26.58 27.91 29.29 30.77
Services Supervisor MO 7/1/2008 4445.91 4674.71 4908.71 5151.37 5413.10
11503 Recreation Supervisor HR 7/1/2008 25.65 26.97 28.32 29.72 31.23
11805 Senior Buyer MO 1/1/2009 4591.51 4827.24 5069.90 5319.50 5589.89
15103 WWTP Chief Operator HR 1/1/2009 26.49 27.85 29.25 30.69 32.25
MO 7/1/2009 4631.38 4870.57 5114.97 5366.30 5638.42
HR 7/1/2009 26.72 28.10 29.51 30.96 32.53
977 12101 Equipment Maintenance MO 1/1/2008 4178.99 4381.78 4607.11 4837.64 5076.84
Supervisor HR 1/1/2008 24.11 25.28 26.58 27.91 29.29
MO 7/1/2008 4241.39 4445.91 4674.71 4908.71 5151.37
HR 7/1/2008 24.47 25.65 26.97 28.32 29.72
MO 1/1/2009 4380.05 4591.51 4827.24 5069.90 5319.50
HR 1/1/2009 25.27 26.49 27.85 29.25 30.69
MO 7/1/2009 4418.18 4631.38 4870.57 5114.97 5366.30
HR 7/1/2009 25.49 26.72 28.10 29.51 30.96
978 13601 Building Superintendent MO 1/1/2008 3974.46 4178.99 4381.78 4607.11 4837.64
13103 Cemetery Supervisor HR 1/1/2008 22.93 24.11 25.28 26.58 27.91
11602 Code Inspections Office MO 7/1/2008 4033.39 4241.39 4445.91 4674.71 4908.71
Supervisor HR 7/1/2008 23.27 24.47 25.65 26.97 28.32
20 Master Pay Ordinance • Preliminary Budget
Pay Class
Code Code Class Title A BC DE F
11720 Corrections Sergeant MO 1/1/2009 4165.12 4380.05 4591.51 4827.24 5069.90
11710 Police Services Supervisor HR 1/1/2009 24.03 25.27 26.49 27.85 29.25
1432 Probation Officer MO 7/1/2009 4201.52 4418.18 4631.38 4870.57 5114.97
11401 Senior Program Supervisor HR 7/1/2009 24.24 25.49 26.72 28.10 29.51
14202 Transit Field Operations Supervisor
14301 Utility Service Supervisor
979 1331 Administrative Assistant to MO 1/1/2008 3792.46 3974.46 4178.99 4381.78 4607.11
the City Manager HR 1/1/2008 21.88 22.93 24.11 25.28 26.58
10502 Deputy City Clerk MO 7/1/2008 3847.93 4033.39 4241.39 4445.91 4674.71
1311 Executive Secretary HR 7/1/2008 22.20 23.27 24.47 25.65 26.97
12102 Mechanic II MO 1/1/2009 3974.46 4165.12 4380.05 4591.51 4827.24
11604 Parks and Recreation HR 1/1/2009 22.93 24.03 25.27 26.49 27.85
Administrative Associate MO 7/1/2009 4009.12 4201.52 4418.18 4631.38 4870.57
14101 Solid Waste Supervisor HR 7/1/2009 23.13 24.24 25.49 26.72 28.10
980 16101 Administrative Assistant MO 1/1/2008 3610.46 3792.46 3974.46 4178.99 4381.78
to Fire Chief HR 1/1/2008 20.83 21.88 22.93 24.11 25.28
11701 Administrative Assistant to MO 7/1/2008 3664.20 3847.93 4033.39 4241.39 4445.91
to Police Chief HR 7/1/2008 21.14 22.20 23.27 24.47 25.65
1434 Case Specialist MO 1/1/2009 3783.79 3974.46 4165.12 4380.05 4591.51
1423 Certified Court Interpreter HR 1/1/2009 21.83 22.93 24.03 25.27 26.49
11601 Community & Economic MO 7/1/2009 3816.73 4009.12 4201.52 4418.18 4631.38
Development Office HR 7/1/2009 22.02 23.13 24.24 25.49 26.72
Administrator
1430 Deputy Court Services
Manager
10601 Engineering Contracts
Specialist
10506 Executive Assistant
10510 Legal Assistant III
1325 Legal Intern
11501 Recreation Program Supervisor
981 10305 Financial Services MO 1/1/2008 3433.67 3610.46 3792.46 3974.46 4178.99
Technician - Payroll HR 1/1/2008 19.81 20.83 21.88 22.93 24.11
10103 Human Resources MO 7/1/2008 3483.93 3664.20 3847.93 4033.39 4241.39
Specialist HR 7/1/2008 20.10 21.14 22.20 23.27 24.47
MO 1/1/2009 3598.33 3783.79 3974.46 4165.12 4380.05
HR 1/1/2009 20.76 21.83 22.93 24.03 25.27
MO 7/1/2009 3629.53 3816.73 4009.12 4201.52 4418.18
HR 7/1/2009 20.94 22.02 23.13 24.24 25.49
982 10602 Engineering Office MO 1/1/2008 3277.67 3433.67 3610.46 3792.46 3974.46
Assistant HR 1/1/2008 18.91 19.81 20.83 21.88 22.93
10520 Utility and Finance MO 7/1/2008 3326.20 3483.93 3664.20 3847.93 4033.39
Assistant HR 7/1/2008 19.19 20.10 21.14 22.20 23.27
Preliminary Budget • Master Pay Ordinance 21
Pay Class
Code Code Class Title A BC DE F
MO 1/1/2009 3435.40 3598.33 3783.79 3974.46 4165.12
HR 1/1/2009 19.82 20.76 21.83 22.93 24.03
MO 7/1/2009 3464.87 3629.53 3816.73 4009.12 4201.52
HR 7/1/2009 19.99 20.94 22.02 23.13 24.24
983 10507 Administrative Secretary MO 1/1/2008 3116.47 3277.67 3433.67 3610.46 3792.46
10511 Legal Assistant II HR 1/1/2008 17.98 18.91 19.81 20.83 21.88
11603 Public Works Office MO 7/1/2008 3163.27 3326.20 3483.93 3664.20 3847.93
Assistant HR 7/1/2008 18.25 19.19 20.10 21.14 22.20
MO 1/1/2009 3267.27 3435.40 3598.33 3783.79 3974.46
HR 1/1/2009 18.85 19.82 20.76 21.83 22.93
MO 7/1/2009 3296.74 3464.87 3629.53 3816.73 4009.12
HR 7/1/2009 19.02 19.99 20.94 22.02 23.13
984 10104 Human Resources MO 1/1/2008 2969.14 3116.47 3277.67 3433.67 3610.46
Assistant HR 1/1/2008 17.13 17.98 18.91 19.81 20.83
10512 Legal Assistant I MO 7/1/2008 3012.48 3163.27 3326.20 3483.93 3664.20
HR 7/1/2008 17.38 18.25 19.19 20.10 21.14
MO 1/1/2009 3111.27 3267.27 3435.40 3598.33 3783.79
HR 1/1/2009 17.95 18.85 19.82 20.76 21.83
MO 7/1/2009 3139.01 3296.74 3464.87 3629.53 3816.73
HR 7/1/2009 18.11 19.02 19.99 20.94 22.02
985 No Allocated MO 1/1/2008 2830.48 2969.14 3116.47 3277.67 3433.67
Classification HR 1/1/2008 16.33 17.13 17.98 18.91 19.81
MO 7/1/2008 2872.08 3012.48 3163.27 3326.20 3483.93
HR 7/1/2008 16.57 17.38 18.25 19.19 20.10
MO 1/1/2009 2965.68 3111.27 3267.27 3435.40 3598.33
HR 1/1/2009 17.11 17.95 18.85 19.82 20.76
MO 7/1/2009 2991.68 3139.01 3296.74 3464.87 3629.53
HR 7/1/2009 17.26 18.11 19.02 19.99 20.94
986 No Allocated MO 1/1/2008 2693.55 2830.48 2969.14 3116.47 3277.67
Classification HR 1/1/2008 15.54 16.33 17.13 17.98 18.91
MO 7/1/2008 2733.41 2872.08 3012.48 3163.27 3326.20
HR 7/1/2008 15.77 16.57 17.38 18.25 19.19
MO 1/1/2009 2823.55 2965.68 3111.27 3267.27 3435.40
HR 1/1/2009 16.29 17.11 17.95 18.85 19.82
MO 7/1/2009 2847.81 2991.68 3139.01 3296.74 3464.87
HR 7/1/2009 16.43 17.26 18.11 19.02 19.99
987 18101 Communications Division MO 1/1/2008 2572.22 2693.55 2830.48 2969.14 3116.47
Office Assistant HR 1/1/2008 14.84 15.54 16.33 17.13 17.98
1422 Municipal Court Clerk MO 7/1/2008 2610.35 2733.41 2872.08 3012.48 3163.27
1433 Probation Services Clerk HR 7/1/2008 15.06 15.77 16.57 17.38 18.25
MO 1/1/2009 2695.28 2823.55 2965.68 3111.27 3267.27
22 Master Pay Ordinance • Preliminary Budget
Pay Class
Code Code Class Title A BC DE F
HR 1/1/2009 15.55 16.29 17.11 17.95 18.85
MO 7/1/2009 2719.55 2847.81 2991.68 3139.01 3296.74
HR 7/1/2009 15.69 16.43 17.26 18.11 19.02
988 No Allocated MO 5/18/2008 2449.15 2572.22 2693.55 2830.48 2969.14
Classification HR 5/18/2008 14.13 14.84 15.54 16.33 17.13
MO 7/1/2008 2485.55 2610.35 2733.41 2872.08 3012.48
HR 7/1/2008 14.34 15.06 15.77 16.57 17.38
MO 1/1/2009 2567.02 2695.28 2823.55 2965.68 3111.27
HR 1/1/2009 14.81 15.55 16.29 17.11 17.95
MO 7/1/2009 2589.55 2719.55 2847.81 2991.68 3139.01
HR 7/1/2009 14.94 15.69 16.43 17.26 18.11
989 No Allocated MO 5/18/2008 2333.02 2449.15 2572.22 2693.55 2830.48
Classification HR 5/18/2008 13.46 14.13 14.84 15.54 16.33
MO 7/1/2008 2367.69 2485.55 2610.35 2733.41 2872.08
HR 7/1/2008 13.66 14.34 15.06 15.77 16.57
MO 1/1/2009 2445.69 2567.02 2695.28 2823.55 2965.68
HR 1/1/2009 14.11 14.81 15.55 16.29 17.11
MO 7/1/2009 2466.49 2589.55 2719.55 2847.81 2991.68
HR 7/1/2009 14.23 14.94 15.69 16.43 17.26
990 1424 Municipal Court Cashier MO 5/18/2008 2222.09 2333.02 2449.15 2572.22 2693.55
HR 5/18/2008 12.82 13.46 14.13 14.84 15.54
MO 7/1/2008 2255.02 2367.69 2485.55 2610.35 2733.41
HR 7/1/2008 13.01 13.66 14.34 15.06 15.77
MO 1/1/2009 2329.56 2445.69 2567.02 2695.28 2823.55
HR 1/1/2009 13.44 14.11 14.81 15.55 16.29
MO 7/1/2009 2350.35 2466.49 2589.55 2719.55 2847.81
HR 7/1/2009 13.56 14.23 14.94 15.69 16.43
Section Subsection 2.20.110C of the City of Yakima Municipal Code is hereby amended to read as follows:
"C. Civil Service Classes
Pay Class
Range Code Class Title A BC DE F
1.0 No Allocated MO 1/1/2008 1625.84 1705.57 1776.63 1858.10 1937.83
Classification HR 1/1/2008 9.38 9.84 10.25 10.72 11.18
MO 1/1/2009 1683.03 1764.50 1839.03 1923.96 2005.43
HR 1/1/2009 9.71 10.18 10.61 11.10 11.57
1.5 No Allocated MO 1/1/2008 1669.17 1738.50 1819.97 1892.76 1975.96
Classification HR 1/1/2008 9.63 10.03 10.50 10.92 11.40
MO 1/1/2009 1728.10 1799.17 1884.10 1958.63 2045.29
HR 1/1/2009 9.97 10.38 10.87 11.30 11.80
Preliminary Budget • Master Pay Ordinance 23
Pay Class
Range Code Class Title A BC DE F
2.0 8610 Labor Helper MO 1/1/2008 1705.57 1776.63 1858.10 1937.83 2017.56
5268 Lifeguard /Instructor HR 1/1/2008 9.84 10.25 10.72 11.18 11.64
MO 1/1/2009 1764.50 1839.03 1923.96 2005.43 2088.63
HR 1/1/2009 10.18 10.61 11.10 11.57 12.05
2.5 No Allocated MO 1/1/2008 1738.50 1819.97 1892.76 1975.96 2060.89
Classification HR 1/1/2008 10.03 10.50 10.92 11.40 11.89
MO 1/1/2009 1799.17 1884.10 1958.63 2045.29 2133.69
HR 1/1/2009 10.38 10.87 11.30 11.80 12.31
3.0 No Allocated MO 1/1/2008 1776.63 1858.10 1937.83 2017.56 2116.36
Classification HR 1/1/2008 10.25 10.72 11.18 11.64 12.21
MO 1/1/2009 1839.03 1923.96 2005.43 2088.63 2190.89
HR 1/1/2009 10.61 11.10 11.57 12.05 12.64
3.5 No Allocated MO 1/1/2008 1819.97 1892.76 1975.96 2060.89 2159.69
Classification HR 1/1/2008 10.50 10.92 11.40 11.89 12.46
MO 1/1/2009 1884.10 1958.63 2045.29 2133.69 2235.96
HR 1/1/2009 10.87 11.30 11.80 12.31 12.90
4.0 No Allocated MO 1/1/2008 1858.10 1937.83 2017.56 2116.36 2206.49
Classification HR 1/1/2008 10.72 11.18 11.64 12.21 12.73
MO 1/1/2009 1923.96 2005.43 2088.63 2190.89 2284.49
HR 1/1/2009 11.10 11.57 12.05 12.64 13.18
4.5 8511 Custodian MO 1/1/2008 1892.76 1975.96 2060.89 2159.69 2258.49
HR 1/1/2008 10.92 11.40 11.89 12.46 13.03
MO 1/1/2009 1958.63 2045.29 2133.69 2235.96 2338.22
HR 1/1/2009 11.30 11.80 12.31 12.90 13.49
5.0 6260 Police Cadet MO 1/1/2008 1937.83 2017.56 2116.36 2206.49 2310.49
HR 1/1/2008 11.18 11.64 12.21 12.73 13.33
MO 1/1/2009 2005.43 2088.63 2190.89 2284.49 2391.95
HR 1/1/2009 11.57 12.05 12.64 13.18 13.80
5.5 7511 Data Entry Operator I MO 1/1/2008 1975.96 2060.89 2159.69 2258.49 2359.02
7121 Department Assistant I HR 1/1/2008 11.40 11.89 12.46 13.03 13.61
5201 Golf Starter MO 1/1/2009 2045.29 2133.69 2235.96 2338.22 2442.22
6251 Police Department HR 1/1/2009 11.80 12.31 12.90 13.49 14.09
Assistant I
6.0 No Allocated MO 1/1/2008 2017.56 2116.36 2206.49 2310.49 2419.69
Classification HR 1/1/2008 11.64 12.21 12.73 13.33 13.96
MO 1/1/2009 2088.63 2190.89 2284.49 2391.95 2504.62
HR 1/1/2009 12.05 12.64 13.18 13.80 14.45
24 1 Master Pay Ordinance • Preliminary Budget
Pay Class
Range Code Class Title A BC DE F
6.5 2315 Cashier MO 1/1/2008 2060.89 2159.69 2258.49 2359.02 2468.22
7122 Department Assistant II HR 1/1/2008 11.89 12.46 13.03 13.61 14.24
8820 Park Caretaker MO 1/1/2009 2133.69 2235.96 2338.22 2442.22 2554.88
5234 Recreation Leader HR 1/1/2009 12.31 12.90 13.49 14.09 14.74
7110 Senior Center Clerk
7.0 5267 Aquatic Leader MO 1/1/2008 2116.36 2206.49 2310.49 2419.69 2520.22
7512 Data Entry Operator II HR 1/1/2008 12.21 12.73 13.33 13.96 14.54
MO 1/1/2009 2190.89 2284.49 2391.95 2504.62 2608.62
HR 1/1/2009 12.64 13.18 13.80 14.45 15.05
7.5 No Allocated MO 1/1/2008 2159.69 2258.49 2359.02 2468.22 2575.68
Classification HR 1/1/2008 12.46 13.03 13.61 14.24 14.86
MO 1/1/2009 2235.96 2338.22 2442.22 2554.88 2665.82
HR 1/1/2009 12.90 13.49 14.09 14.74 15.38
8.0 7131 Word Processing Typist MO 1/1/2008 2206.49 2310.49 2419.69 2520.22 2631.15
HR 1/1/2008 12.73 13.33 13.96 14.54 15.18
MO 1/1/2009 2284.49 2391.95 2504.62 2608.62 2723.01
HR 1/1/2009 13.18 13.80 14.45 15.05 15.71
8.5 8541 Building Maintenance MO 1/1/2008 2258.49 2359.02 2468.22 2575.68 2705.68
Specialist HR 1/1/2008 13.03 13.61 14.24 14.86 15.61
7123 Department Assistant III MO 1/1/2009 2338.22 2442.22 2554.88 2665.82 2801.01
5202 Golf Course Attendant HR 1/1/2009 13.49 14.09 14.74 15.38 16.16
6243 Police Department
Assistant III*
8301 Wastewater Facility
Support Worker
* Retained for Police Pension Purposes
9.0 2106 Computer Operations MO 1/1/2008 2310.49 2419.69 2520.22 2631.15 2769.81
Assistant HR 1/1/2008 13.33 13.96 14.54 15.18 15.98
8810 Park Laborer MO 1/1/2009 2391.95 2504.62 2608.62 2723.01 2866.88
8819 Parks Maintenance Worker HR 1/1/2009 13.80 14.45 15.05 15.71 16.54
2115 Publications and Graphics
Specialist
8710 Street Laborer
9.5 2253 Community Programming MO 1/1/2008 2359.02 2468.22 2575.68 2705.68 2816.61
Assistant HR 1/1/2008 13.61 14.24 14.86 15.61 16.25
4111 Engineering Aid MO 1/1/2009 2442.22 2554.88 2665.82 2801.01 2915.41
6611 Lead Parking Enforcement HR 1/1/2009 14.09 14.74 15.38 16.16 16.82
Officer
8821 Park Specialist I
4611 Traffic Aid
Preliminary Budget • Master Pay Ordinance 25
Pay Class
Range Code Class Title A BC DE F
10.0 6252 Police Services Specialist I MO 1/1/2008 2419.69 2520.22 2631.15 2769.81 2875.54
8204 Vehicle Maintenance HR 1/1/2008 13.96 14.54 15.18 15.98 16.59
Attendant (Lead) MO 1/1/2009 2504.62 2608.62 2723.01 2866.88 2976.08
HR 1/1/2009 14.45 15.05 15.71 16.54 17.17
10.5 6511 Animal Control Lead MO 1/1/2008 2468.22 2575.68 2705.68 2816.61 2951.81
5266 Aquatic Specialist HR 1/1/2008 14.24 14.86 15.61 16.25 17.03
2232 Central Storekeeper MO 1/1/2009 2554.88 2665.82 2801.01 2915.41 3055.81
2105 Computer Operator/ HR 1/1/2009 14.74 15.38 16.16 16.82 17.63
Programmer
7124 Department Assistant IV
8421 Equipment Operator I
5121 Housing Rehabilitation
Assistant
8320 Laboratory Assistant
8822 Park Specialist II
3310 Planning Specialist
5235 Recreation Activities
Specialist
7111 Senior Center Assistant
8721 Street Cleaning Specialist I
8631 Utility Worker
8311 Wastewater Treatment
Plant Operator I
11.0 2254 Municipal Producer MO 1/1/2008 2520.22 2631.15 2769.81 2875.54 3017.68
4211 Traffic Signal Aide HR 1/1/2008 14.54 15.18 15.98 16.59 17.41
MO 1/1/2009 2608.62 2723.01 2866.88 2976.08 3123.41
HR 1/1/2009 15.05 15.71 16.54 17.17 18.02
11.5 2107 Computer Operations MO 1/1/2008 2575.68 2705.68 2816.61 2951.81 3093.94
Technician HR 1/1/2008 14.86 15.61 16.25 17.03 17.85
8542 Facility Maintenance MO 1/1/2009 2665.82 2801.01 2915.41 3055.81 3201.41
Specialist HR 1/1/2009 15.38 16.16 16.82 17.63 18.47
5154 Neighborhood Development
Development Assistant
8621 Monument Setter
7611 Print Shop Operator
12.0 6212 Assistant Evidence MO 1/1/2008 2631.15 2769.81 2875.54 3017.68 3156.34
Technician HR 1/1/2008 15.18 15.98 16.59 17.41 18.21
4410 Code Inspection Trainee MO 1/1/2009 2723.01 2866.88 2976.08 3123.41 3267.27
8422 Equipment Operator II HR 1/1/2009 15.71 16.54 17.17 18.02 18.85
7315 Utility Service
Representative
26 Master Pay Ordinance • Preliminary Budget
Pay Class
Range Code Class Title A BC DE F
7151 Water /Irrigation Division
Administrative Specialist
12.5 2312 Accounting Technician MO 1/1/2008 2705.68 2816.61 2951.81 3093.94 3230.87
2230 Assistant Buyer HR 1/1/2008 15.61 16.25 17.03 17.85 18.64
5254 Athletic Coordinator MO 1/1/2009 2801.01 2915.41 3055.81 3201.41 3343.54
8830 Cemetery Specialist HR 1/1/2009 16.16 16.82 17.63 18.47 19.29
2316 Financial Services
Specialist
8818 Parks Maintenance
Specialist
8823 Park Specialist III
5255 Recreation Coordinator
7141 Pension /Records Clerk
8840 Pool Maintenance
Specialist
2233 Purchasing Assistant
8641 Solid Waste Maintenance
Worker
8722 Street Cleaning
Specialist II
13.0 4121 Engineering Technician I MO 1/1/2008 2769.81 2875.54 3017.68 3156.34 3295.00
(Design) HR 1/1/2008 15.98 16.59 17.41 18.21 19.01
4122 Engineering Technician I MO 1/1/2009 2866.88 2976.08 3123.41 3267.27 3411.13
(Records) HR 1/1/2009 16.54 17.17 18.02 18.85 19.68
4131 Engineering Technician I
(Survey)
6610 Parking Enforcement
Officer
8111 Park Supervisor I
4441 Permit Technician
3312 Planning Technician
4621 Traffic Technician I
13.5 2101 Computer Programmer MO 1/1/2008 2816.61 2951.81 3093.94 3230.87 3381.67
2252 Community Programming HR 1/1/2008 16.25 17.03 17.85 18.64 19.51
Coordinator MO 1/1/2009 2915.41 3055.81 3201.41 3343.54 3499.53
8651 Concrete Specialist I HR 1/1/2009 16.82 17.63 18.47 19.29 20.19
8671 Irrigation Specialist I
8731 Wastewater Maintenance
Specialist I
8741 Waterworks Specialist I
8743 Waterworks Specialist III
Preliminary Budget • Master Pay Ordinance 27
Pay Class
Range Code Class Title A BC DE F
14.0 8831 Cemetery Maintenance MO 1/1/2008 2875.54 3017.68 3156.34 3295.00 3451.00
Technician HR 1/1/2008 16.59 17.41 18.21 19.01 19.91
8423 Equipment Operator III MO 1/1/2009 2976.08 3123.41 3267.27 3411.13 3572.33
5122 Neighborhood Development HR 1/1/2009 17.17 18.02 18.85 19.68 20.61
Rehabilitation Specialist I
8221 Machinist
6242 Police Records Supervisor *
6253 Police Services Specialist II
4221 Signal Technician I
* Retained for Police Pension Purposes
14.5 8203 Fleet Maintenance MO 1/1/2008 2951.81 3093.94 3230.87 3381.67 3527.27
Technician HR 1/1/2008 17.03 17.85 18.64 19.51 20.35
5130 Home Remodeling MO 1/1/2009 3055.81 3201.41 3343.54 3499.53 3650.33
Technician HR 1/1/2009 17.63 18.47 19.29 20.19 21.06
5152 Neighborhood Development
Accounting Specialist
8302 Industrial Waste Operator
8711 Street Maintenance Specialist
8750 Utilities Locator
7311 Water Service Specialist
8331 Water Treatment
Plant Operator -In- Training
15.0 6510 Animal Control Officer MO 1/1/2008 3017.68 3156.34 3295.00 3451.00 3613.93
4419 Code Compliance Officer HR 1/1/2008 17.41 18.21 19.01 19.91 20.85
2310 Grant Coordinator MO 1/1/2009 3123.41 3267.27 3411.13 3572.33 3740.46
5151 Housing Loan Specialist HR 1/1/2009 18.02 18.85 19.68 20.61 21.58
8672 Irrigation Specialist II
8242 Preventative Maintenance
Technician
8663 Traffic Sign Specialist
8732 Wastewater Maintenance
Specialist II
8312 Wastewater Treatment Plant
Operator II
8742 Waterworks Specialist II
15.5 8213 Automotive Storekeeper MO 1/1/2008 3093.94 3230.87 3381.67 3527.27 3700.60
6221 Corrections Officer HR 1/1/2008 17.85 18.64 19.51 20.35 21.35
8321 Laboratory Technician MO 1/1/2009 3201.41 3343.54 3499.53 3650.33 3830.59
8817 Parks Maintenance HR 1/1/2009 18.47 19.29 20.19 21.06 22.10
Technician
8205 Police Fleet Specialist
5256 Recreation Activities
Coordinator
28 Master Pay Ordinance • Preliminary Budget
Pay Class
Range Code Class Title A BC DE F
8322 Pretreatment Technician
8434 Solid Waste Code Compliance Officer
8433 Solid Waste Collector /Driver
8681 Storekeeper
16.0 6235 Corrections MO 1/1/2008 3156.34 3295.00 3451.00 3613.93 3776.86
Administrative Specialist HR 1/1/2008 18.21 19.01 19.91 20.85 21.79
4115 Engineering Utility MO 1/1/2009 3267.27 3411.13 3572.33 3740.46 3908.59
Specialist HR 1/1/2009 18.85 19.68 20.61 21.58 22.55
4310 Plans Examiner I
(Residential)
6241 Police Information
Specialist*
4222 Signal Technician II
8251 Waterworks Device
Technician
8745 Waterworks
Drafting /Service
Representative
* Retained for Police Pension Purposes
16.5 8841 Aquatic Maintenance MO 1/1/2008 3230.87 3381.67 3527.27 3700.60 3877.39
Technician HR 1/1/2008 18.64 19.51 20.35 21.35 22.37
3311 Assistant Planner MO 1/1/2009 3343.54 3499.53 3650.33 3830.59 4012.59
2231 Buyer I HR 1/1/2009 19.29 20.19 21.06 22.10 23.15
4125 Engineering Technician II
2102 GIS Technician
8825 Golf Course Maintenance
Specialist
5271 Parks and Recreation
Administrative Specialist
2103 Programmer Analyst
2262 Safety and Training
Officer
8664 Senior Traffic Sign
Specialist
4622 Traffic Technician II
8751 Utilities Locator /Safety
Coordinator
17.0 4141 Construction Inspector MO 1/1/2008 3295.00 3451.00 3613.93 3776.86 3958.86
4134 Engineering Technician III HR 1/1/2008 19.01 19.91 20.85 21.79 22.84
(Design) MO 1/1/2009 3411.13 3572.33 3740.46 3908.59 4097.52
4135 Engineering Technician III HR 1/1/2009 19.68 20.61 21.58 22.55 23.64
(Development)
4133 Engineering Technician III
(Survey)
Preliminary Budget • Master Pay Ordinance 29
Pay Class
Range Code Class Title A BC DE F
6211 Evidence Technician
8241 Industrial Maintenance
Mechanic
8673 Irrigation Crew leader
8211 Mechanic I
4128 Right of Way Agent
8701 Street Inspector
8733 Wastewater Maintenance Crew Leader
8744 Water Distribution
Crew leader
8313 Wastewater Treatment
Plant Operator III
17.5 8755 Construction Quality MO 1/1/2008 3381.67 3527.27 3700.60 3877.39 4050.72
Control Technician HR 1/1/2008 19.51 20.35 21.35 22.37 23.37
8323 Pretreatment Crew Leader MO 1/1/2009 3499.53 3650.33 3830.59 4012.59 4192.85
8713 Street Maintenance Crew HR 1/1/2009 20.19 21.06 22.10 23.15 24.19
Leader
18.0 2251 Cable Television MO 1/1/2008 3451.00 3613.93 3776.86 3958.86 4144.32
Coordinator HR 1/1/2008 19.91 20.85 21.79 22.84 23.91
5123 Neighborhood MO 1/1/2009 3572.33 3740.46 3908.59 4097.52 4289.92
Development HR 1/1/2009 20.61 21.58 22.55 23.64 24.75
Rehabilitation Specialist 11
6210 Senior Evidence Technician
8252 Water Device Crew Leader
18.5 5156 Grant Financial MO 1/1/2008 3527.27 3700.60 3877.39 4050.72 4250.05
Specialist HR 1/1/2008 20.35 21.35 22.37 23.37 24.52
4240 Instrument Technician MO 1/1/2009 3650.33 3830.59 4012.59 4192.85 4399.12
HR 1/1/2009 21.06 22.10 23.15 24.19 25.38
19.0 3321 Associate Planner MO 1/1/2008 3613.93 3776.86 3958.86 4144.32 4338.45
3320 Community Development HR 1/1/2008 20.85 21.79 22.84 23.91 25.03
Specialist MO 1/1/2009 3740.46 3908.59 4097.52 4289.92 4490.98
6265 Crime and Intelligence HR 1/1/2009 21.58 22.55 23.64 24.75 25.91
Analyst
3112 Engineering Associate
5124 Housing Rehabilitation
Specialist III
8326 Laboratory Chemist
7161 Public Records Officer
2104 Senior Analyst
4632 Traffic Associate
3() Master Pay Ordinance • Preliminary Budget
Pay Class
Range Code Class Title A BC DE F
19.5 2234 Buyer II MO 1/1/2008 3700.60 3877.39 4050.72 4250.05 4440.71
2108 Computer Client Services HR 1/1/2008 21.35 22.37 23.37 24.52 25.62
Technician MO 1/1/2009 3830.59 4012.59 4192.85 4399.12 4596.71
4421 Code Inspector HR 1/1/2009 22.10 23.15 24.19 25.38 26.52
4420 Fire Code Inspector
20.0 2314 Budget Analyst MO 1/1/2008 3776.86 3958.86 4144.32 4338.45 4539.51
3323 Economic and HR 1/1/2008 21.79 22.84 23.91 25.03 26.19
Community Affairs MO 1/1/2009 3908.59 4097.52 4289.92 4490.98 4698.98
Specialist HR 1/1/2009 22.55 23.64 24.75 25.91 27.11
4315 Plans Examiner II
(Commercial)
3322 Senior Planner
8332 Water Treatment Plant Operator II
20.5 2109 Applications Developer MO 1/1/2008 3877.39 4050.72 4250.05 4440.71 4650.44
4223 Signal Technician III HR 1/1/2008 22.37 23.37 24.52 25.62 26.83
8333 Water Treatment Plant MO 1/1/2009 4012.59 4192.85 4399.12 4596.71 4813.37
Operator III HR 1/1/2009 23.15 24.19 25.38 26.52 27.77
21.0 3130 Development Engineer MO 1/1/2008 3958.86 4144.32 4338.45 4539.51 4752.71
8324 Environmental Compliance HR 1/1/2008 22.84 23.91 25.03 26.19 27.42
Specialist MO 1/1/2009 4097.52 4289.92 4490.98 4698.98 4919.11
HR 1/1/2009 23.64 24.75 25.91 27.11 28.38
21.5 2114 Senior Applications MO 1/1/2008 4050.72 4243.12 4437.25 4650.44 4858.44
Developer HR 1/1/2008 23.37 24.48 25.60 26.83 28.03
2113 Senior Client Services MO 1/1/2009 4192.85 4392.18 4593.25 4813.37 5028.30
Technician HR 1/1/2009 24.19 25.34 26.50 27.77 29.01
4635 Traffic Signal System
Analyst
8335 Water Quality Specialist
22.0 No Allocated MO 1/1/2008 4144.32 4338.45 4539.51 4752.71 4978.04
Classification HR 1/1/2008 23.91 25.03 26.19 27.42 28.72
MO 1/1/2009 4289.92 4490.98 4698.98 4919.11 5153.10
HR 1/1/2009 24.75 25.91 27.11 28.38 29.73
22.5 3120 Design Engineer MO 1/1/2008 4243.12 4437.25 4650.44 4858.44 5088.97
3115 Project Engineer HR 1/1/2008 24.48 25.60 26.83 28.03 29.36
MO 1/1/2009 4392.18 4593.25 4813.37 5028.30 5267.50
HR 1/1/2009 25.34 26.50 27.77 29.01 30.39
23.0 2110 Database Administrator MO 1/1/2008 4338.45 4539.51 4752.71 4978.04 5198.17
2116 Lead Client Services HR 1/1/2008 25.03 26.19 27.42 28.72 29.99
Technician MO 1/1/2009 4490.98 4698.98 4919.11 5153.10 5380.16
HR 1/1/2009 25.91 27.11 28.38 29.73 31.04
Preliminary Budget • Master Pay Ordinance 31
Pay Class
Range Code Class Title A BC DE F
23.5 No Allocated MO 1/1/2008 4437.25 4650.44 4858.44 5088.97 5309.10
Classification HR 1/1/2008 25.60 26.83 28.03 29.36 30.63
MO 1/1/2009 4593.25 4813.37 5028.30 5267.50 5494.56
HR 1/1/2009 26.50 27.77 29.01 30.39 31.70
24.0 2111 Lead Applications System MO 1/1/2008 4539.51 4752.71 4978.04 5198.17 5458.16
Designer HR 1/1/2008 26.19 27.42 28.72 29.99 31.49
MO 1/1/2009 4698.98 4919.11 5153.10 5380.16 5648.82
HR 1/1/2009 27.11 28.38 29.73 31.04 32.59
24.5 No Allocated MO 1/1/2008 4650.44 4858.44 5088.97 5309.10 5577.76
Classification HR 1/1/2008 26.83 28.03 29.36 30.63 32.18
MO 1/1/2009 4813.37 5028.30 5267.50 5494.56 5773.62
HR 1/1/2009 27.77 29.01 30.39 31.70 33.31
25.0 2112 Network Services Engineer MO 1/1/2008 4752.71 4978.04 5198.17 5458.16 5730.29
HR 1/1/2008 27.42 28.72 29.99 31.49 33.06
MO 1/1/2009 4919.11 5153.10 5380.16 5648.82 5931.35
HR 1/1/2009 28.38 29.73 31.04 32.59 34.22
25.5 No Allocated MO 1/1/2008 4858.44 5088.97 5309.10 5577.76 5853.35
Classification HR 1/1/2008 28.03 29.36 30.63 32.18 33.77
MO 1/1/2009 5028.30 5267.50 5494.56 5773.62 6057.88
HR 1/1/2009 29.01 30.39 31.70 33.31 34.95
26.0 No Allocated MO 1/1/2008 4978.04 5198.17 5458.16 5730.29 6018.02
Classification HR 1/1/2008 28.72 29.99 31.49 33.06 34.72
MO 1/1/2009 5153.10 5380.16 5648.82 5931.35 6229.48
HR 1/1/2009 29.73 31.04 32.59 34.22 35.94
26.5 No Allocated MO 1/1/2008 5088.97 5309.10 5577.76 5853.35 6146.28
Classification HR 1/1/2008 29.36 30.63 32.18 33.77 35.46
MO 1/1/2009 5267.50 5494.56 5773.62 6057.88 6361.21
HR 1/1/2009 30.39 31.70 33.31 34.95 36.70
27.0 No Allocated MO 1/1/2008 5198.17 5458.16 5730.29 6018.02 6316.15
Classification HR 1/1/2008 29.99 31.49 33.06 34.72 36.44
MO 1/1/2009 5380.16 5648.82 5931.35 6229.48 6538.01
HR 1/1/2009 31.04 32.59 34.22 35.94 37.72
27.5 No Allocated MO 1/1/2008 5309.10 5577.76 5853.35 6146.28 6451.34
Classification HR 1/1/2008 30.63 32.18 33.77 35.46 37.22
MO 1/1/2009 5494.56 5773.62 6057.88 6361.21 6676.67
HR 1/1/2009 31.70 33.31 34.95 36.70 38.52
32 Master Pay Ordinance • Preliminary Budget
Pay Class
Range Code Class Title A BC DE F
28.0 No Allocated MO 1/1/2008 5458.16 5730.29 6018.02 6316.15 6640.27
Classification HR 1/1/2008 31.49 33.06 34.72 36.44 38.31
MO 1/1/2009 5648.82 5931.35 6229.48 6538.01 6872.53
HR 1/1/2009 32.59 34.22 35.94 37.72 39.65
28.5 No Allocated MO 1/1/2008 5577.76 5853.35 6146.28 6451.34 6777.20
Classification HR 1/1/2008 32.18 33.77 35.46 37.22 39.10
MO 1/1/2009 5773.62 6057.88 6361.21 6676.67 7014.67
HR 1/1/2009 33.31 34.95 36.70 38.52 40.47
29.0 No Allocated MO 1/1/2008 5730.29 6018.02 6316.15 6640.27 6971.33
Classification HR 1/1/2008 33.06 34.72 36.44 38.31 40.22
MO 1/1/2009 5931.35 6229.48 6538.01 6872.53 7215.73
HR 1/1/2009 34.22 35.94 37.72 39.65 41.63
29.5 No Allocated MO 1/1/2008 5853.35 6146.28 6451.34 6777.20 7115.19
Classification HR 1/1/2008 33.77 35.46 37.22 39.00 41.05
MO 1/1/2009 6057.88 6361.21 6676.67 7014.67 7364.79
HR 1/1/2009 34.96 36.70 38.52 40.47 42.49
Section Subsection 2.20.110 D of the City of Yakima Municipal Code is hereby amended to read as follows:
"D. Transit Civil Service Classes
Pay Class
Code Code Class Title A B C D E F
625 23102 Transit Vehicle Cleaner MO 1/1/2008 1658.77 1740.23 1811.30 1894.50 1975.96
HR 1/1/2008 9.57 10.04 10.45 10.93 11.40
MO 1/1/2009 1724.63 1809.57 1884.10 1970.76 2055.69
HR 1/1/2009 9.95 10.44 10.87 11.37 11.86
MO 7/1/2009 1733.30 1818.23 1892.76 1981.16 2066.09
HR 7/1/2009 10.00 10.49 10.92 11.43 11.92
645 24101 Transit Department MO 1/1/2008 2102.49 2203.02 2303.56 2404.09 2518.48
Assistant 11 HR 1/1/2008 12.13 12.71 13.29 13.87 14.53
MO 1/1/2009 2187.42 2291.42 2395.42 2499.42 2619.02
HR 1/1/2009 12.62 13.22 13.82 14.42 15.11
MO 7/1/2009 2197.82 2303.56 2407.55 2511.55 2632.88
HR 7/1/2009 12.68 13.29 13.89 14.49 15.19
650 23101 Transit Service Worker MO 1/1/2008 2442.22 2551.42 2674.48 2790.61 2932.74
HR 1/1/2008 14.09 14.72 15.43 16.10 16.92
MO 1/1/2009 2539.28 2653.68 2781.95 2901.54 3050.61
HR 1/1/2009 14.65 15.31 16.05 16.74 17.60
MO 7/1/2009 2551.42 2667.55 2795.81 2915.41 3066.21
HR 7/1/2009 14.72 15.39 16.13 16.82 17.69
Preliminary Budget • Master Pay Ordinance 33
Pay Class
Code Code Class Title A BC DE F
655 22101 Transit Operator MO 1/1/2008 2674.48 2790.61 2932.74 3052.34 3196.21
HR 1/1/2008 15.43 16.10 16.92 17.61 18.44
MO 1/1/2009 2781.95 2901.54 3050.61 3173.67 3324.47
HR 1/1/2009 16.05 16.74 17.60 18.31 19.18
MO 7/1/2009 2795.81 2915.41 3066.21 3189.27 3341.80
HR 7/1/2009 16.13 16.82 17.69 18.40 19.28
660 22102 Transit Dispatcher MO 1/1/2008 2790.61 2932.74 3052.34 3196.21 3343.54
HR 1/1/2008 16.10 16.92 17.61 18.44 19.29
MO 1/1/2009 2901.54 3050.61 3173.67 3324.47 3477.00
HR 1/1/2009 16.74 17.60 18.31 19.18 20.06
MO 7/1/2009 2915.41 3066.21 3189.27 3341.80 3494.33
HR 7/1/2009 16.82 17.69 18.40 19.28 20.16
665 21101 Transit Route Supervisor MO 1/1/2008 3116.47 3269.00 3414.60 3570.60 3735.26
HR 1/1/2008 17.98 18.86 19.70 20.60 21.55
MO 1/1/2009 3241.27 3399.00 3551.53 3712.73 3884.33
HR 1/1/2009 18.70 19.61 20.49 21.42 22.41
MO 7/1/2009 3256.87 3416.33 3568.86 3731.79 3903.39
HR 7/1/2009 18.79 19.71 20.59 21.53 22.52
670 No Allocated MO 1/1/2008 3501.27 3659.00 3818.46 4007.39 4192.85
Classification HR 1/1/2008 20.20 21.11 22.03 23.12 24.19
MO 1/1/2009 3641.66 3804.59 3970.99 4166.85 4360.98
HR 1/1/2009 21.01 21.95 22.91 24.04 25.16
MO 7/1/2009 3660.73 3823.66 3990.06 4187.65 4383.52
HR 7/1/2009 21.12 22.06 23.02 24.16 25.29
675 20101 Marketing & Program MO 1/1/2008 3970.99 4159.92 4355.78 4560.31 4771.77
Administrator HR 1/1/2008 22.91 24.00 25.13 26.31 27.53
20102 Transit Project Planner MO 1/1/2009 4130.45 4326.32 4530.85 4742.31 4962.44
HR 1/1/2009 23.83 24.96 26.14 27.36 28.63
MO 7/1/2009 4151.25 4347.12 4553.38 4766.58 4986.70
HR 7/1/2009 23.95 25.08 26.27 27.50 28.77
34 Master Pay Ordinance • Preliminary Budget
Section Subsection 2.20.110E of the City of Yakima Municipal Code is hereby amended to read as follows:
"E. Police Civil Service Classes
Pay Class
Code Code Class Title A BC DE F
400 6121 Police Officer MO 1/1/2008 4116.59 4449.38 4698.98 4900.04 5579.49
6122 Police Officer (Lateral) HR 1/1/2008 23.75 25.67 27.11 28.27 32.19
MO 7/1/2008 4158.19 4494.45 4745.78 4948.57 5634.96
HR 7/1/2008 23.99 25.93 27.38 28.55 32.51
MO 1/1/2009 4324.58 4674.71 4936.44 5146.17 5860.29
HR 1/1/2009 24.95 26.97 28.48 29.69 33.81
MO 7/1/2009 4388.72 4744.04 5010.97 5224.17 5948.69
HR 7/1/2009 25.32 27.37 28.91 30.14 34.32
MO 1/1/2010 4497.91 4861.91 5135.77 5354.16 6097.75
HR 1/1/2010 25.95 28.05 29.63 30.89 35.18
MO 7/1/2010 4565.51 4934.71 5212.03 5433.9 6189.61
HR 7/1/2010 26.34 28.47 30.07 31.35 35.71
450 6124 Police Sergeant MO 1/1/2008 6115.08 6416.68
HR 1/1/2008 35.28 37.02
MO 7/1/2008 6177.48 6480.81
HR 7/1/2008 35.64 37.39
MO 1/1/2009 6425.34 6740.80
HR 1/1/2009 37.07 38.89
MO 7/1/2009 6522.41 6841.34
HR 7/1/2009 37.63 39.47
MO 1/1/2010 6685.34 7012.93
HR 1/1/2010 38.57 40.46
MO 7/1/2010 6785.87 7118.66
HR 7/1/2010 39.15 41.07
Section Subsection 2.20.110F of the City of Yakima Municipal Code is hereby amended to read as follows:
"F. Fire Civil Service Classes
Pay Class
Code Code Class Title A BC DE F
506 6343 Deputy Fire Marshal MO 1/1/2008 6056.15 6357.74 6685.34 7021.60 7342.26
6351 Fire Training Supervisor HR 1/1/2008 34.94 36.68 38.57 40.51 42.36
6340 Public Safety & Education MO 7/1/2008 6116.82 6421.88 6752.94 7092.66 7415.06
Officer HR 7/1/2008 35.29 37.05 38.96 40.92 42.78
6341 Technical Training MO 1/1/2009 6421.88 6742.54 7090.93 7447.99 7785.98
Supervisor HR 1/1/2009 37.05 38.90 40.91 42.97 44.92
MO 7/1/2009 6486.01 6810.14 7162.00 7522.52 7863.98
HR 7/1/2009 37.42 39.29 41.32 43.40 45.37
Preliminary Budget • Master Pay Ordinance 35
Pay Class
Code Code Class Title A BC DE F
510 6326 Fire Captain Day MO 1/1/2008 5508.43 5777.09 6076.95 6382.01 6680.14
6338 Fire Investigation and HR 1/1/2008 31.78 33.33 35.06 36.82 38.54
Education Officer MO 7/1/2008 5563.89 5834.29 6137.62 6446.14 6747.74
HR 7/1/2008 32.10 33.66 35.41 37.19 38.93
MO 1/1/2009 5842.95 6125.48 6444.41 6768.54 7085.73
HR 1/1/2009 33.71 35.34 37.18 39.05 40.88
MO 7/1/2009 5901.89 6186.15 6508.54 6836.14 7156.80
HR 7/1/2009 34.05 35.69 37.55 39.44 41.29
515 6325 Fire Captain Shift MO 1/1/2008 5510.23 5779.18 6076.56 6380.50 6675.69
(Monthly hours - 218.66) HR 1/1/2008 25.20 26.43 27.79 29.18 30.53
MO 7/1/2008 5564.90 5836.04 6137.79 6443.91 6743.47
HR 7/1/2008 25.45 26.69 28.07 29.47 30.84
MO 1/1/2009 5842.60 6126.85 6443.91 6765.34 7080.21
HR 1/1/2009 26.72 28.02 29.47 30.94 32.38
MO 7/1/2009 5901.63 6188.08 6507.32 6833.13 7150.18
HR 7/1/2009 26.99 28.30 29.76 31.25 32.70
520 6339 Fire Investigator MO 1/1/2008 4979.77 5225.90 5470.29 5754.56 6044.02
HR 1/1/2008 28.73 30.15 31.56 33.20 34.87
MO 7/1/2008 5030.04 5277.90 5525.76 5811.75 6104.68
HR 7/1/2008 29.02 30.45 31.88 33.53 35.22
MO 1/1/2009 5281.37 5541.36 5801.36 6102.95 6409.74
HR 1/1/2009 30.47 31.97 33.47 35.21 36.98
MO 7/1/2009 5333.36 5596.83 5858.55 6163.61 6473.88
HR 7/1/2009 30.77 32.29 33.80 35.56 37.35
525 6323 Fire Lieutenant (Shift) MO 1/1/2008 4978.89 5225.97 5470.87 5759.50 6041.58
(Monthly hours - 218.66) HR 1/1/2008 22.77 23.90 25.02 26.34 27.63
MO 7/1/2008 5029.18 5278.45 5525.54 5816.36 6102.80
HR 7/1/2008 23.00 24.14 25.27 26.60 27.91
MO 1/1/2009 5280.64 5543.03 5801.05 6107.17 6408.92
HR 1/1/2009 24.15 25.35 26.53 27.93 29.31
MO 7/1/2009 5333.12 5597.70 5860.09 6168.40 6472.34
HR 7/1/2009 24.39 25.60 26.80 28.21 29.60
526 6324 Fire Lieutenant (Day) MO 1/1/2008 4979.77 5225.90 5470.29 5754.56 6044.02
6342 Technical Training HR 1/1/2008 28.73 30.15 31.56 33.20 34.87
Lieutenant MO 7/1/2008 5030.04 5277.90 5525.76 5811.75 6104.68
HR 7/1/2008 29.02 30.45 31.88 33.53 35.22
MO 1/1/2009 5281.37 5541.36 5801.36 6102.95 6409.74
HR 1/1/2009 30.47 31.97 33.47 35.21 36.98
MO 7/1/2009 5333.36 5596.83 5858.55 6163.61 6473.88
HR 7/1/2009 30.77 32.29 33.80 35.56 37.35
36 Master Pay Ordinance • Preliminary Budget
Pay Class
Code Code Class Title A BC DE F
527 6344 Assistant Fire Marshal MO 1/1/2008 5473.76 5749.36 6019.75 6328.28 6648.94
6352 Fire Training Assistant HR 1/1/2008 31.58 33.17 34.73 36.51 38.36
MO 7/1/2008 5529.23 5806.56 6080.42 6392.41 6714.80
HR 7/1/2008 31.90 33.50 35.08 36.88 38.74
MO 1/1/2009 5806.56 6097.75 6383.74 6711.34 7051.06
HR 1/1/2009 33.50 35.18 36.83 38.72 40.68
MO 7/1/2009 5865.49 6158.41 6447.88 6778.94 7122.13
HR 7/1/2009 33.84 35.53 37.20 39.11 41.09
530 6321 Firefighter MO 1/1/2008 4032.09 4349.15 4607.17 4801.77 5466.50
(Monthly hours - 218.66) HR 1/1/2008 18.44 19.89 21.07 21.96 25.00
MO 7/1/2008 4071.45 4392.88 4653.08 4849.88 5521.17
HR 7/1/2008 18.62 20.09 21.28 22.18 25.25
MO 1/1/2009 4274.80 4611.54 4884.86 5092.59 5796.68
HR 1/1/2009 19.55 21.09 22.34 23.29 26.51
MO 7/1/2009 4318.54 4657.46 4932.97 5142.88 5855.71
HR 7/1/2009 19.75 21.30 22.56 23.52 26.78
545 4522 Electronics Supervisor MO 1/1/2008 4392.18 4608.84 4839.37 5073.37 5333.36
HR 1/1/2008 25.34 26.59 27.92 29.27 30.77
MO 7/1/2008 4392.18 4608.84 4839.37 5073.37 5333.36 5600.29
HR 7/1/2008 25.34 26.59 27.92 29.27 30.77 32.31
MO 1/1/2009 4567.25 4792.57 5033.50 5276.17 5546.56 5823.89
HR 1/1/2009 26.35 27.65 29.04 30.44 32.00 33.60
MO 7/1/2009 4612.31 4841.11 5083.77 5328.16 5602.03 5882.82
HR 7/1/2009 26.61 27.93 29.33 30.74 32.32 33.94
547 4520 Electronics Technician I MO 1/1/2008 3369.54 3518.60 3685.00 3854.86 4031.66
HR 1/1/2008 19.44 20.30 21.26 22.24 23.26
MO 7/1/2008 3369.54 3518.60 3685.00 3854.86 4031.66 4232.72
HR 7/1/2008 19.44 20.30 21.26 22.24 23.26 24.42
MO 1/1/2009 3504.73 3659.00 3832.33 4009.12 4192.85 4402.58
HR 1/1/2009 20.22 21.11 22.11 23.13 24.19 25.40
MO 7/1/2009 3539.40 3695.40 3870.46 4048.99 4234.45 4445.91
HR 7/1/2009 20.42 21.32 22.33 23.36 24.43 25.65
550 4521 Electronics MO 1/1/2008 3813.26 4007.39 4204.99 4414.72 4636.58
Technician II HR 1/1/2008 22.00 23.12 24.26 25.47 26.75
MO 7/1/2008 3813.26 4007.39 4204.99 4414.72 4636.58 4868.84
HR 7/1/2008 22.00 23.12 24.26 25.47 26.75 28.09
MO 1/1/2009 3965.79 4166.85 4373.12 4591.51 4822.04 5062.97
HR 1/1/2009 22.88 24.04 25.23 26.49 27.82 29.21
MO 7/1/2009 4005.66 4208.45 4416.45 4636.58 4870.57 5113.24
HR 7/1/2009 23.11 24.28 25.48 26.75 28.10 29.50
Preliminary Budget • Master Pay Ordinance 37
Pay Class
Code Code Class Title A BC DE F
555 6425 Alarm Supervisor MO 1/1/2008 3912.06 4092.32 4276.05 4473.65 4672.98
HR 1/1/2008 22.57 23.61 24.67 25.81 26.96
MO 7/1/2008 3912.06 4092.32 4276.05 4473.65 4672.98 4906.97
HR 7/1/2008 22.57 23.61 24.67 25.81 26.96 28.31
MO 1/1/2009 4068.06 4255.25 4447.65 4652.18 4860.17 5102.84
HR 1/1/2009 23.47 24.55 25.66 26.84 28.04 29.44
MO 7/1/2009 4107.92 4298.58 4492.71 4698.98 4908.71 5153.10
HR 7/1/2009 23.70 24.80 25.92 27.11 28.32 29.73
557 No Allocated MO 1/1/2008 4305.52 4497.91 4705.91 4922.57 5142.70
Classification HR 1/1/2008 24.84 25.95 27.15 28.40 29.67
MO 7/1/2008 4305.52 4497.91 4705.91 4922.57 5142.70 5399.23
HR 7/1/2008 24.84 25.95 27.15 28.40 29.67 31.15
MO 1/1/2009 4477.11 4678.18 4894.84 5120.17 5348.96 5615.89
HR 1/1/2009 25.83 26.99 28.24 29.54 30.86 32.40
MO 7/1/2009 4522.18 4724.98 4943.37 5172.17 5402.70 5671.36
HR 7/1/2009 26.09 27.26 28.52 29.84 31.17 32.72
558 6415 Public Safety MO 1/1/2008 3756.06 3944.99 4144.32 4350.58 4567.25
Communications HR 1/1/2008 21.67 22.76 23.91 25.10 26.35
Supervisor MO 7/1/2008 3756.06 3944.99 4144.32 4350.58 4567.25 4796.04
HR 7/1/2008 21.67 22.76 23.91 25.10 26.35 27.67
MO 1/1/2009 3906.86 4102.72 4310.72 4523.91 4749.24 4988.44
HR 1/1/2009 22.54 23.67 24.87 26.10 27.40 28.78
MO 7/1/2009 3946.72 4144.32 4354.05 4568.98 4796.04 5038.70
HR 7/1/2009 22.77 23.91 25.12 26.36 27.67 29.07
560 8230 Maintenance Mechanic MO 1/1/2008 4218.85 4430.31 4652.18 4882.71 5130.57
HR 1/1/2008 24.34 25.56 26.84 28.17 29.60
MO 7/1/2008 4218.85 4430.31 4652.18 4882.71 5130.57 5387.10
HR 7/1/2008 24.34 25.56 26.84 28.17 29.60 31.08
MO 1/1/2009 4386.98 4607.11 4837.64 5078.57 5335.10 5602.03
HR 1/1/2009 25.31 26.58 27.91 29.30 30.78 32.32
MO 7/1/2009 4430.31 4653.91 4886.17 5128.83 5388.83 5657.49
HR 7/1/2009 25.56 26.85 28.19 29.59 31.09 32.64
565 No Allocated MO 1/1/2008 1941.30 2029.69 2126.76 2220.36 2326.09
Classification HR 1/1/2008 11.20 11.71 12.27 12.81 13.42
MO 7/1/2008 1941.30 2029.69 2126.76 2220.36 2326.09 2442.22
HR 7/1/2008 11.20 11.71 12.27 12.81 13.42 14.09
MO 1/1/2009 2019.29 2111.16 2211.69 2308.76 2419.69 2539.28
HR 1/1/2009 11.65 12.18 12.76 13.32 13.96 14.65
MO 7/1/2009 2040.09 2131.96 2234.22 2331.29 2443.95 2565.28
HR 7/1/2009 11.77 12.30 12.89 13.45 14.10 14.80
38 Master Pay Ordinance • Preliminary Budget
Pay Class
Code Code Class Title A BC DE F
575 6411 Fire Dispatcher MO 1/1/2008 3106.07 3255.14 3411.13 3582.73 3965.79
6412 Public Safety Dispatcher HR 1/1/2008 17.92 18.78 19.68 20.67 22.88
MO 7/1/2008 3106.07 3255.14 3411.13 3582.73 3965.79 4163.39
HR 7/1/2008 17.92 18.78 19.68 20.67 22.88 24.02
MO 1/1/2009 3230.87 3385.13 3548.07 3726.60 4125.25 4329.78
HR 1/1/2009 18.64 19.53 20.47 21.50 23.80 24.98
MO 7/1/2009 3263.80 3419.80 3582.73 3764.73 4166.85 4373.12
HR 7/1/2009 18.83 19.73 20.67 21.72 24.04 25.23
580 6441 Secretary 11 MO 1/1/2008 2801.01 2931.01 3080.07 3218.74 3390.33
HR 1/1/2008 16.16 16.91 17.77 18.57 19.56
MO 7/1/2008 2801.01 2931.01 3080.07 3218.74 3390.33 3560.20
HR 7/1/2008 16.16 16.91 17.77 18.57 19.56 20.54
MO 1/1/2009 2913.68 3048.87 3203.14 3347.00 3525.53 3702.33
HR 1/1/2009 16.81 17.59 18.48 19.31 20.34 21.36
MO 7/1/2009 2943.14 3080.07 3234.34 3379.94 3560.20 3738.73
HR 7/1/2009 16.98 17.77 18.66 19.50 20.54 21.57
585 6440 Secretary 1 MO 1/1/2008 2102.49 2225.56 2341.69 2466.49 2598.22
HR 1/1/2008 12.13 12.84 13.51 14.23 14.99
MO 7/1/2008 2102.49 2225.56 2341.69 2466.49 2598.22 2728.21
HR 7/1/2008 12.13 12.84 13.51 14.23 14.99 15.74
MO 1/1/2009 2187.42 2313.96 2435.29 2565.28 2702.21 2837.41
HR 1/1/2009 12.62 13.35 14.05 14.80 15.59 16.37
MO 7/1/2009 2209.96 2336.49 2459.55 2591.28 2729.95 2865.14
HR 7/1/2009 12.75 13.48 14.19 14.95 15.75 16.53
590 6410 911 Calltaker MO 1/1/2008 2698.75 2833.95 2977.81 3125.14 3281.14
HR 1/1/2008 15.57 16.35 17.18 18.03 18.93
MO 7/1/2008 2698.75 2833.95 2977.81 3125.14 3281.14 3445.80
HR 7/1/2008 15.57 16.35 17.18 18.03 18.93 19.88
MO 1/1/2009 2806.21 2946.61 3097.41 3249.94 3412.87 3584.46
HR 1/1/2009 16.19 17.00 17.87 18.75 19.69 20.68
MO 7/1/2009 2833.95 2976.08 3128.61 3282.87 3447.53 3620.86
HR 7/1/2009 16.35 17.17 18.05 18.94 19.89 20.89
Preliminary Budget • Master Pay Ordinance 39
Section Subsection 2.20.11OG of the City of Yakima Municipal Code is hereby amended to read as follows:
G. Seasonal or Temporary Work Classes
Steps
Pay Class Class Title
Code Code 1 2 3
914 9114 City Worker (Outside) HR 1/1/2009 8.55 8.83 9.71
914 9125 City Worker (Inside) HR 1/1/2009 8.55 8.83 9.71
915 9126 Temporary Refuse Helper HR 1/1/2006 10.01 10.94 11.95
941 9151 Judge Pro Tem HR 11/22/09 69.00
Section This ordinance shall be in full force and effect thirty days after its passage, approval
and publication as provided by law and by the City Charter.
PASSED BY THE CITY COUNCIL, signed and approved this day of
, 2010
Mayor
ATTEST:
City Clerk
Publication Date
Effective Date
40 Master Pay Ordinance • Preliminary Budget
CITY (W
2009 GENERAL INFORMATION*
STATISTICS ANIMAL LICENSE FEES — RABIES VACCINATION REQUIRED
Date of incorporation 1886 1 Year License - Altered 812.00
_Form of Government. .Counci I-Manager Senior Citizens Lifetime - Altered . .85.00
Type of Government Charter City Senior Citizens Lifetime - Not Altered 830.00
Location Central Washington 1 Year License - Not Altered 530.00
Land Area 28.7 square mi les 1 Year License - Not Altered, Renewal 8
Rank in Size - State . .10 Disabled / Guide Dog Free
Rank in Size - County 1 Replacement License 85 00
Population 84,850
Assessed Valuation 55,389,218,769
City Employees (Full-time Equivalents) ................... 749.80 FIRE PROTECTION
Election and Voter Registration Commissioned Fire Fighting Personnel 84
Number of Precincts 32 Number of Non-Commissioned Personnel 3
Number of Registered Voters 35,854 Total Number of Fire Personnel 87
PROPERTY TAX LEVY POLICE PROTECTION
Regular Levy $15,508,982 Commissioned Police Personnel 137
Special Levy . 8268,000 Non-Commissioned Police Personnel .51
Total 2009 Property Tax Levy 815,776,982 Total Number of Police Personnel 188
Number of Calls for Service 149 / day
SALES TAX RATES
State . UTILITY AND FRANCHISE TAX RATES
Transit 0.30% Electricity, Gas, Telephone (43/4 Capped @
City of Ya kima 0.85% 54,000 per customer per month) 6%
Yakima County 0.15% City Utilities Water, Sewer ..........................................14'/.
Criminal Justice (County) . 0.411% Refuse 9%
Total Sales Tax Rate 8.20% TV Cable 61/4
PARKS AND RECREATION UTILITY RATES (2 MONTHS)
Total Acreage 334.7 Water - Base Charge $17.53
Number of Parks 32 Each Unit 81.
Number of Playgrounds 16 Wastewater - Base Charge 828.58
Major Facilities: Fisher Golf Course, two swimming Each Unit. .S2 51
pools, (one indoor, one outdoor), two water Refuse (Carry-out Available for Additional Charge)
playground areas, 13 ball fields (five lighted), two Automated Collection
skate parks, 26 tennis courts, six soccer fields, Senior
35 Gallon Cart $18.34
Citizen Center, Southeast Center, Tahoma Cemetery.
96 Gallon Cart $31.16
Yard Waste
0
Bus PASSES (1 MONTH) 96 Gallon Cart 523.51)
Adult . 817.00 Irrigation (per square foot) 8.00502
Student $12.00
Senior Citizen / Disabled 55.00
WATER/WASTEWATER CUSTOMER BASE
Water (Inside the City) 136
Water (Outside the City . 19 355
LICENSES AND PERMITS ISSUED
Total INater Customers 19,491
Business Licenses - sliding scale starts at S42.90 for
Wastewater Residential (Inside the City) 21,899
1 - 2 employees, maximum of $1,285.20 for over
eighty employee 6,171 Wastewater Residential (Outside the City) 56
Regulatory Licenses - Wastewater Commercial 7 2,11)6
: :-(_
Varies from 811.00 to 81,001) 7,76 Total Wastewater Customers 24,061
* For information purposes only - not intended for official or legal purposes.
Preihnivary Budget • General Statistical Information —1
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2 — General Statistical Information • Preliminary Budget