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Home My WebLink AboutR-2014-146 2015 Yakima Valley Conference of Governments Budget Adoption RESOLUTION NO. R 2014 -146 A RESOLUTION accepting the 2015 Yakima Valley Conference of Governments Budget and authorizing the City of Yakima's 2015 assessment. WHEREAS, the Yakima Valley Conference of Governments concerns itself with the orderly growth and development of Yakima County and its cities, towns and communities, serving as a liaison to develop and promote communication, understanding and cooperation among the conference participants; and WHEREAS, the Yakima Valley Conference of Governments is responsible for distributing the federal transportation funds dedicated to our region, and WHEREAS, the City is required by state and federal rules and regulations to be a member of a Metropolitan Planning Organization / Regional Transportation Planning Organization (MPO /RTPO) and Yakima Valley Conference of Governments functions as the MPO /RTPO for Yakima County; and WHEREAS, the City Council deems it to be in the best interest of the citizens of Yakima to continue to participate in the conference; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Council hereby accepts the attached 2015 Yakima Valley Conference of Governments Budget and authorizes payment of the City of Yakima's share of the 2015 assessment of $45,136. ADOPTED BY THE CITY COUNCIL this 9th day of December, 2014. Micah Ca ey, Mayor ATTEST: tr � 4 11 L . 4 ✓- � tt�y Clerk ` ' ' ` r d � r • Nit MOO' F x .11 4 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 5.E. For Meeting of: December 09, 2014 ITEM TITLE: Resolution accepting and authorizing the City of Yakima's 2015 assessment from the Yakima Valley Conference of Governments SUBMITTED BY: Cindy Epperson, Director of Finance and Budget SUMMARY EXPLANATION: Attached is the Yakima Valley Conference of Governments' 2015 Budget. The proposed budget was reviewed and approved by the Executive Committee at its October 15th meeting for distribution to the YVCOG membership jurisdictions. YVCOG is responsible for distributing the federal transportation funds dedicated to our region. As a member, the City is eligible to be a recipient of a share of these funds. The programs for which they are responsible include: Surface Transportation Program (STP) — this year approximately $23.3 million; Congestion Mitigation Air Quality (CMAQ) — approximately $400,000 annually; and, Transportation Enhancement — amounts vary on a year to year basis. The City of Yakima's assessment for 2015 will be $45,136. This reflects an increase of $1,791 over last year and a decrease of $18,847 in 2013. (a) Population: increased from 92,620 to 93,080; Rates have increased from $0.40 per capita to $0.45 from the prior year; an increase of $4,838 from $37,048 to $41,886. (b) MPO /RTPO (Metropolitan Planning Organization /Regional Transportation Planning Organization) assessment. MPO /RTPOs were authorized as part of the 1990 Growth Management Act to ensure local and regional coordination of long -range transportation plans. This assessment is based on the percentage share of Regional STP funds that the City receives. This assessment decreased from $6,297 to $3,250, due to the percentage share of the overall federal funding. A copy of the letter sent to the City Manager, dated October 17, 2014, and a copy of the 2015 YVCOG Budget adopted by the YVCOG Board on October 15, 2014 are attached for your information. Resolution: X Ordinance: Other (Specify): Contract: Contract Term: Start Date: End Date: Item Budgeted: Yes Amount: Funding Source /Fiscal Impact: Strategic Priority: Improve the Built Environment Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: City Manager RECOMMENDATION: Pass the resolution authorizing the YVCOG assessment. ATTACHMENTS: Description Upload Date Type 0 resolution 12/4/2014 Resolution 0 2015 COG Budget 10/27/2014 Cover Memo Y V C ° G YAKIMA VALLEY A 3 r CONFERENCE OF GOVERNMENTS 311 North 4th Street, Suite 202 • Yakima, Washington 98901 509 -574 -1550 • FAX 574 -1551 website: www.yvcog.org RECEIVED CITY OF YAKIMA i OCT 2 4 2014 October 17, 2014 OFFICE OF CITY MANAGER Tony O'Rourke, City Manager City of Yakima 129 North 2nd St. Yakima, WA 98901 Dear Mr. O'Rourke: The Yakima Valley Conference of Governments (YVCOG) General Membership adopted the 2015 YVCOG Budget on October 15, 2014 (Resolution 2014 -5), by a unanimous vote. The City of Yakima's voting member was not in attendance. The General Assessment rate for 2015 is $0.45 per capita. YVCOG's total budget for 2015 is approximately 2.33% higher than in 2014. Increases in membership assessments are attributable to population increases as well as member jurisdictions' share of federal transportation project funding. The City of Yakima's total membership assessment for 2015 is $45,136.00. Article VIII of the YVCOG Articles of Association, provides in part that: "...each member jurisdiction shall notify the Conference in writing by December 31 of their intent to continue participation in the Conference at the specified assessment or to terminate their participation. In accordance with Article VIII, please notify the YVCOG in writing by December 31, 2014 of your jurisdiction's intent to continue participation as a member of the Yakima Valley Conference of Governments at the specified assessment rate. Please call if you have any questions. Sincerely, 4 Christina Wickenhagen Interim Executive Director CMW:th Enclosure cc: Micah Cawley, Mayor MEMBER JURISDICTIONS Grandview • Granger • Harrah • Mabton • Moxee • Naches • Selah Sunnyside • Tieton • Toppenish • Union Gap • Wapato • Yakima • Yakima County • Zillah 2015 YVCOG BUDGET January 1, 2015 through December 31, 2015 ADOPTED October 15, 2014 Y V C O G Prepared by Yakima Valley Conference of Governments A Metropolitan and Regional Planning Organization On behalf of Member Jurisdictions: City of Grandview City of Granger Town of Harrah City of Mabton City of Moxee Town of Naches City of Selah City of Sunnyside City of Tieton City of Toppenish City Union Gap City of Wapato City of Yakima Yakima County City of Zillah Preliminary Budget - Revenue 2015 Yakima Valley Conference of Governments 9/15/2014 GL Code & Description 2014 2014 2015 2014 -2015 Change Actual Budget Preliminary through 6/30/14 Budget % $ 615 100 308 000 01 Beginning Fund Balance - Designated ** 195,000 195,000 ** 615 210 333 20 205 Fed Hwy Admin -WSDOT STP ! 0 40,000 * 50,000 i 25.00% 10,000 615 215 333 93 945 HCFA Active Communities 3,766 10,000 * 10,000 1 0.00% 615 3xx 333 20 205 FHWA- DOT Metro PI Grant (PL) 108,127 350,000 350,000 0.00% 615 3xx 333 20 505 FTA - DOT Metro Plan Grant 42,652 42,658 42,658 0.00% 615 3xx 334 03 601 RTPO -RTPO LR - DOT 52,210 97,191 97,191 0.00% 615 4xx 334 03 606 CTR Plans & Progr - DOT 22,655 75,000 75,000 0.00% 0 615 475 333 20 205 CMAQ Grant 47,167 103,750 103,750 0.00% 0 615 500 338 13 001 Intergov Serv-Exec Boards (TA Contr) 24,914 73,000 83,000 i 13.70% 10,000 615 100 338 13 002 Intergov- County/City Share -gen'l assessm 74,537 98,900 111,960 13.21% 13,060 615 100 338 13 003 Intergov -Local Match WSDOT 41,432 52,574 41,642 - 20.79% (10,932) 615 100 338 13 007 Intergov -Local FTA (Yakima Transit) 3,000 3,000 3,000 0.00% 0 615 100 369 90 001 Misc Revenue - copies, posters (ESD 105) 11 500 500 ' 0.00% 0 615 100 369 90 014 Associate Membership Fees 200 300 300 0.00% 0 615 100 337 03 100 Intergovernmental Scholarship 0 1,500 1,500 0.00% 0 i Total $ 420,671 $ 948,373 * ! $ 970,501 2.33% $ 22,128 1/1/14 Beginning Fund Balance $279,635.59 ** Designated funds; 3 months float operating fun \FINANCE \Budget orenaralinn%9n1 a R...4....., o.__..,___ _ . . YVCOG PRELIMINARY 2015 REVENUE BUDGET BREAKDOWN 1--- Contracts, $83,000 Other $2,300 . Federal w State 0% gi Local • Contracts /0 I i $156,602 \ • Other I . 1 \ i I ! I I III" I I The Unified Planning Work Program (UPWP) is 2015 Budget based on state and federal transportation Revenue planning requirements and regional priorities. The work program provides an estimate for the 100 308 00 001 Operation Fund Balance ❖ Designated -3 months operation fund fiscal year budget. Variance Interpretation 210 333 20 205 –Surface Transportation Planning (STP) ❖ Federal Grant Funds • Regional Based on actual 2014 authorized funds and ❖ Transportation Planning Projects ❖ Approved UPWP estimate fiscal funds Requires a 13.5% non -fed match carry forward balance + 215 333 93 945 – Healthy Communities (FHWA) Grant ❖ Federal Grant Funds ❖ Regional Planning Projects ❖ Approved UPWP estimate fiscal funds 3xx 333 20 205 – Federal Highway Administration (FHWA) Grant •:• Metropolitan Transportation Planning Funds ❖ Approved UPWP estimate fiscal funds ❖ Requires a 13.5% non -fed match 3xx 333 20 505 - Federal Transportation Administration (FTA) – Department of Transportation (DOT) Metro Plan Grant ❖ Metropolitan Planning Organization (MPO) Planning Funds • Approved UPWP estimate fiscal funds ❖ Requires a 13.5% non -fed match S: \FINANCE \Budget preparation\2015 Budget PrepVurisdiction\2015 BUDGET REVENUE - EXPEND Variance Detail.doc 9/19 2015 Budget — Revenue Page 2 Variance Interpretation 3xx 334 03 601— Regional Transportation Planning Organization (RTPO) Planning Grant •�• Washington State RTPO Planning funds ❖ Approved UPWP estimate fiscal funds 4xx 334 03 606 — Commute Trip Reduction (CTR) Plans & Programs ❖ Washington State CTR Program funds 4xx 333 20 205 - Congestion Mitigation and Air Quality (CMAQ) Grant ❖ Federal Grant Funds ❖ Requires 13.5% non -fed match 5xx 345 89 003 - Intergovernmental Service -Exec Boards Contracts 12 Based on anticipated increase ❖ Technical Assistance (TA) ❖ Professional Service (PS) 100 368 52 001- Intergovernmental/County /City Share (General Assessments) 'Q Based on OFM's population, April 1, • Per capita $0.45 (based on Office of Financial Management [OFM] r g [ ] eport April 1, 2014) 2014 - per capita slow increase to phase 100 337 03 001 - Intergovernmental -Local Match required with UPWP out STP match — UPWP non -fed match • Transportation assessment. • Based on: o Population rate, within Metropolitan Planning Organization (MPO) u Based on estimated 2015 non - federal o Population rate, within Regional Transportation Planning Organization (RTPO) o Surface Transportation Planning (STP) requested funds matching funds and requested STP funds — slow decrease to phase out STP S: \FINANCE \Budget prcparation\20 I 5 Budget PrepVurisdiction\2015 BUDGET REVENUE - EXPEND Variance Detail.doc 9/19/20 2015 Budget — Revenue Page 3 Variance Interpretation 100 337 07 001 - Intergovernmental Local Public Transportation Share ❖ Flat Fee — Yakima Transit 100 369 90 001 -Other Misc. Revenue • Photocopies, posters, small miscellaneous revenue 100 345 89 004 - Associate Membership Fees • Associate member fees $50.00 each (contracts for services with YVCOG) o Yakima Health District o Yakima County Fire District #4 o Port of Sunnyside o Port of Grandview o Yakima Regional Clean Air Authorities o Office of Rural & Farm Worker Housing 100 337 03 100 - Governmental Scholarships ❖ Reimbursement of conference /workshop fees received from other governmental entities for attending specific trainings or workshops S: \FINANCE \Budget preparation\2015 Budget PrepUurisdiction\2015 BUDGET REVENUE - EXPEND Variance Detail.doc 9/19/201 Preliminary Budget - Expenditures 2015 Yakima Valley Conference of Governments 9/15/2014 GL Code & Description 2014 2014 2015 2014 -2015 Change Actual Budget Preliminary Salaries to 6/30/14 Budget % $ 615 110 1001 Salaries and Wages 615 1101002 $ 209,773 $ 532,000 580,000 9.02% $ 48,000 Salaries- Overtime 766 5,000 6,000 20.00% 1,000 615 110 1003 Salaries -Extra Help Salaries 1,500 - -100.00% (1,500) Personnel Benefits 210,539 538,500 586,000 8.82% 47,500 615 110 2002 Benefits- Direct 615 1 10 2004 69,577 178,000 195,000 9.55% 17,000 Benefits -Bank Accruals Personnel Benefits 69,577 178,000 Supplies 195,000 9.55% 17,000 615 1 I 0 3101 Office & Operating Supplies 615 110 3501 2,243 11,500 11,500 0.00% Small Tools and Minor Equip 137 3,500 0 615 110 3502 Computer Software 2,000 -28.57% (1,000) 615 110 3590 - 3,000 2000 j - 33.33% (1,000) Small & Attractive Items - 2,000 ' Supplies 00 - -100.00% (2,000) Other Services - Charges 2.380 20,000 16,000 - 20.00% (4,000) 615 110 4101 Professional Services 615 110 4125 16,171 47,088 34,559 -26.61% (12.529) Prof Serv-Indirect Costs 3,368 6,761 4,867 * - 28.01% (1,894) 615 110 4191 Prof Serv- Purchasing Sery 615 110 4192 1 .227 2,454 2,790 * 13.69% 336 Prof Serv-Tech Svs 300 * 100.00% 300 615 110 4201 Communications- Telephone 4,556 9,600 9,550 I - 0.52% (50) 615 110 4202 Communication- Postage 324 1,000 1,000 0.00% 615 110 4301 Travel 6,930 42,000 32,000 -23.81% (10,000) 615 110 4401 Advertising 615 1 10 4401 Operating 360 7,000 4,500 -35.71% (2,500) 615 110 4501 Insurance Rentals and Leases 27,543 59,000 59,000 0.00% 0 615 110 4601 5,878 6,145 6,100 ** -0.73% (45) Utility Services 71 125 135 8.00% 10 615 110 4801 Repair and Maintenance 838 2,500 re strations, dues, 2,500 0. 1 % 0 615 110 4901 Misc. ( gi d 6,452 18,000 16,000 - 11.11% (2,000) subscriptions, bank service fees) Other Services - Charges 73,718 201,673 Capital Outlay 173,301 -14.07% (28,372) 615 110 6401 Capital Expenditure Capital Outlay 0 10,000 j - -100.00% (10,000) Debt Services- Interest 0 10,000 - -100.00% (10,000) 615 110 8101 Interest ! Debt Service - Interest 0 200 200 0.00% 0 0 200 200 0.00% 0 Total $ 356,214 $ 948,373 970,501 I 2.33% 22,128 * County sets contract rate ** WCIA assessment rates YVCOG PRELIMINARY 20M5 EXPENDITURE BUDGET BREAKDOWN _ -_-_'__-___-______---__-_-_---_'_'_____--___-___'_- _ Miscellaneous, , � ��,�� • munamwo�s 2% Benefits Supplies � onemmn ::: 5e5be5 emsen Supplies, � ��,�� 2% ' | 2015 Budget Expenditures 1001 - Salaries and Wages Based on YVCOG adopted pay plan; includes step increases 2002 - Benefits — Rates provided by Yakima County Benefits Admin Fee Workers Comp Retirement Contribution (employer) Medical premiums (employer) Unemployment Insurance 3101 - Supplies Daily office supplies Paper, pens, printing, printer cartridges CMAQ -CTR: Rideshare passes; wheel option prizes, bus passes, posters, brochures, maps, fair promotions 3501 - Small Tools and Minor Equipment Purchase Surface Slate Examples: Computer hardware, office furniture 3502 - Computer Software S: \FINANCE \Budget prcparation\2015 Budget PrepUurisdiction\2015 BUDGET REVENUE - EXPEND Variance Detail.doc 9/19/2014 2015 Budget — Expenditures Page 2 4101 - Professional Services Software maintenance and licenses o PTV America VISUM license (modeling software) o ESRI renewal licenses (geographic information system [GIS]) o Trend Micro AntiVirus Renewal o Sonicwall Firewall Support o Symantec — backup software Translation services Graf Investment janitorial service Professional training for staff CMAQ -CTR: Vanpool subsidy Bob Shull — Modeling services Printing 4125 - Professional Services Indirect Costs Indirect Costs ( "Current Expense" for Administrative Services with Yakima County — Human Resources, Auditor's Office (payables /payroll) and Treasurer's Office 4191 Prof Services — Purchasing Yakima County contract — mail room, Pcard, general/direct purchasing 4192 - Prof Services - Tech Services Financial Application and VPN 4201 — Communications Integra — phone system allocation (local & long distance) and internet service (1) Cell phone monthly service fee S: \FINANCE \Budget preparation\2015 Budget Prep\Jurisdiction\2015 BUDGET REVENUE - EXPEND Variance Detail.doc 9/19/2014 2015 Budget — Expenditures Page 3 4202 - Communication — Postage 4301- Travel Air fare, mileage, car rental Lodging Meals Executive Committee travel 4401 - Advertising Meeting notices in Spanish and English Metropolitan / Regional Transportation Improvement Plan (M/RTIP) and amendments Staffing opportunities 4501 Operating Rentals and Leases Facility lease; office, board room, common area Copier/Printer lease Plotter lease Central Washington State Fair booth rental 4601 Insurance Washington Cities Insurance Authority (WCIA): Liability and property insurance 4701 - Utility Service Recycling S: \FINANCE \Budget preparation\2015 Budget PrepUurisdiction\2015 BUDGET REVENUE - EXPEND Variance Detail.doc 9/19/2014 2015 Budget — Expenditures Page 4 4801 - Repairs and Maintenance Includes photocopier and printer maintenance, and any other unforeseen repairs 4901 - Miscellaneous Subscriptions to local newspapers Dues Seminars, training conferences General Membership registration reimbursed 8201 - Debt Services — Interest A safeguard in case the cash balance drops and we need to borrow money from Treasurer to cover warrants; we would be required to pay interest S: \FINANCE \Budget preparation\2015 Budget Prep\Jurisdiction\2015 BUDGET REVENUE - EXPEND Variance Detail.doc 9/19/2014 \ YAKIMA VALLEY CONFERENCE OF GOVERNMENTS r" - MEMBERSHIP ASSESSMENTS FOR 2015 Members OFM General MPO /RTPO Total 2014 -2015 Change STP REGIONAL FUNDING % Population Population Assessment* Assessment' Assessment % $ REQUESTED 2013 2014 2014 2015 2014 2015 2014 2015_ GRANDVIEW 4.49% 11,010 11,170 $ 4,404 $ 5,027 $ 2,616 $ 3,369 S 7,020 $ 8,395 19.6% 1,375 $ 2,108,200 GRANGER 1.40% 3,315 3,495 $ 1,326 $ 1,573 $ 500 $ 1,214 1,826 2,787 52.6% 961 $ 279,272 HARRAH 0.26% 645 645 $ 258 $ 290 $ 500 $ 500 758 790 4.3% 32 $ MABTON 0.93% 2,305 2,310_$ 922 $ 1,040 $ 500 $ 2,719 1,422 3,759 _ 164.3% 2,337 $ 2,564,419 MOXEE 1.50% 3,655 3,720 $ 1,462 $ 1,674 $ 8,260 $ 3,515 9,722 5,189 - 46.6% (4,533) $ 2,624,130 NACHES 0.33% 805 815 $ 322 $ 367 $ 1,087 $ 769 1,409 1,136 -19.4% (273) $ 350,670 SELAH 2.97% 7,340 7,395 $ 2,936 $ 3,328 $ 3,942 $ 4,028 6,878 7,355 6.9% 477 $ 1,989,450 SUNNYSIDE 652% 16,200 16,230 $ 6,480 $ 7,304 $ 5,034 $ 4,569 11,514 11,873 3.l% 359 $ 3,346,160 TIETON 0.50% 1,235 1,255 $ 494 $ 565 $ 500 $ 1,649 994 2,214 122.8% 1,220 $ 1,171,400 TOPPENISH 3.60% 8,950 8,955 $ 3,580 5 4,030 $ 4,640 $ 2,933 8,220 6,963 -15.3% (1,257) $ 1,866,550 UNION GAP 2.47% 6,110 6,140 $ 2,444 $ 2,763 $ 5,433 5 3,409 7,877 6,172 -21.6% (1,705) $ 1,509,850 WAPATO 2.03% 5,035 5,040 $ 2,014 $ 2,268 _ $ 1,000 $ 1,250 3,014 3 16.7% 504 $ - YAKIMA 37.41% 92,620 93,080 $ 37,048 5 41,886 $ 6,297 5 3,250 43.345 45,136 4.1% 1,791 $ - YAKIMA CO. 34.33% 84,910 85,410 $ 33,964 $ 38,435 $ 10,137 $ 3,250 44,101 41,685 _ -5.5% (2,417) $ - ZILLAH 1.26% 3,115 3,140 $ 1,246 $ 1,413 $ 2,129 $ 5,216 3,375 6,629 96.4% 3,254 $ 5,490,520 TOTALS 1 1 247,250 I 248,800 1 $ 98,900 I $ 111,960 1 $ 52,574 I $ 41,642 1 $ 151,474 1 $ 153,602 11 1.4 %1 2,128 11 $ 23,300,621 1 Yakima Transit Total Trans Assessment 3,000 *$0.45 per capita