HomeMy WebLinkAbout07/26/2014 Council Retreat/Executive Session 87 k . YAKIMA CITY COUNCIL CITY COUNCIL RETREAT July 26, 2014 Hilton Garden Inn Board Room 9:00 - -10:30 a.m. Executive Session regarding personnel (City Manager Annual Review) 10:30 a.m. to 2:30 p.m. City Council Retreat -- Minutes 1. Roll CaII • Council: Mayor Micah Cawley, presiding, Assistant Mayor Kathy Coffey, Council Members Maureen Adkison, Tom Dittmar, Rick Ensey, Dave Ettl and Bill Lover Staff: City Manager O'Rourke 2. Executive Session regarding personnel (City Manager Annual Review -- allow approximately 1.5 hours) Executive Session was held and at 10:30 a.m., Mayor Cawley announced a 5 minute extension. The meeting adjourned at 10:35 a.m. 3. Roll Call for Council Retreat Council: Mayor Micah Cawley, presiding, Assistant Mayor Kathy Coffey, Council Members Maureen Adkison, Tom Dittmar, Rick Ensey, Dave Ettl and Bill Lover Staff: City Manager O'Rourke and Acting City Clerk Stephens Facilitator: Bill Chiat 4. Review of Strategic Plan and Business Plan Consultant Bill Chiat reviewed with Council the achievements, strengths, attributes of the City and community of which they are proud. Some accomplishments Council are proud of include: . The two million dollars allocated for roads . Better morale of employees city -wide • Necessary staff changes • Increased professionalism in the Police Department . Dedicated money for community events • Citizen Survey • Fiscal discipline • Hiring City Manager O'Rourke Council also discussed ideas and a vision for what the City could look like in 2018. Several ideas were discussed to include the following: • 85% occupancy in downtown buildings • Bring in agricultural -based businesses that offer jobs . Take care of City -owned equipment in our Parks • Build good soccer fields • Have a landmark branding Page 1 of 2 88 • Community Center for NE /SE Yakima Mr. Chiat had Council compare the listed ideas and evaluate them with the current five Strategic Priorities for any changes, modifications, and additions, and to consider any threats they may need to be aware of over the next several years. Council worked in small groups and discussed their findings. Mr. Chiat, along with Council, agreed that a process needs to be defined for matters to be brought forward for Council action. Mr. Chiat clarified to Council the clearer the direction, the better chance you will be provided the outcome you need. He also suggested they be very clear about an issue when engaging staff, committees, or commissions so they can find solutions to the problem voiced. Further discussion took place regarding the need for a defined process and the billboard situation was used as a learning opportunity. Council agreed that making motions under "other business" is not best practice. 5. Adjournment Motion: Ensey moved and Dittmar seconded to adjourn to the next Council Business meeting on August 5, 2014 at 10 a.m. in the Council Chambers. The motion carried by a unanimous voice vote. The meeting adjourned at 2:39 p.m. CERTIFICATION � READ AND CERTIFIED ACCURATE BY .r�A ���M. is ` Co , CIL ` Ji iv :R DATE 110 0 . y F •UNCIL MEMBER DATE ATTEST: CITY CLERK -„„, ocoor, �e� MAYR 2 % • a � y-r � ' I 1 i • Page 2 of 2 •