HomeMy WebLinkAbout2010-006 Public Records Management and Preservation - Appropriations ORDINANCE NO. 2010 -06
AN ORDINANCE amending the 2010 budget for the City of Yakima; and making
appropriations of $10,000 within the 000 - General Fund for
expenditure during 2010 to support local public records
management and preservation efforts.
WHEREAS, the amount of $10,000 must be appropriated within the 000 - General Fund
for expenditure during . 2010 to support local public records management and preservation
efforts, and
WHEREAS, the expenditure is being funded by a grant from the State of Washington,
Office of the Secretary of State, Division of Archives and Records Management through the
2009 -2011 Washington State Archives Local Records Grant Program, and
WHEREAS, at the time of the adoption of the 2010 budget it could not reasonably have
been foreseen that the appropriation provided for by this ordinance would be required; and the
City Council declares that an emergency exists of the type contemplated by RCW 35.33.091
and that it is in the best interests of the City to make the appropriation herein provided, now,
therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1: The amount of $10,000 is hereby appropriated from the Unappropriated
Fund Balance in the 000 - General Fund to the following accounts as a 2010 appropriation:
Resources:
State Archives Grant 000 - 000 - 625 - 0000 - 33400 -3SS -- $10,000
Expenditures:
Records - Professional Service 000 - 014 - 625 - 0000 - 51430 -410 -- $10,000
Section 2: This ordinance is one making an appropriation and shall take effect
immediately upon its passage, approval and publication as provided by law and by the City
Charter.
PASSED BY THE CITY COUNCIL, signed and approved this 2n day of February, 2010.
• kAA_A Dili
Micah Cawley!Mayor
ATTEST:
E LJYY/- 0 -L )
City Cle
First Reading: January 19, 2010
Publication Date: February 5, 2010
Effective Date: February 5, 2010
Cje ORD NO. 2010-06 Archive Grant Approp Ord 10.doc 2/3/2010
0 BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 4 ` I I
For Meeting Of February 2, 2010
ITEM TITLE: Consideration of Legislation regarding a grant agreement between the City of
Yakima and Washington State Division of Archives and Records Management:
A. Resolution authorizing execution of a grant agreement with the State of
Washington, Division of Archives and Records Management for local public
records management and preservation efforts — Passed at 1/19/10 meeting
B. Ordinance amending the 2010 budget and making an appropriation of
$10,000 in the 000-General Fund (Second Reading)
SUBMITTED BY: Dave Zabell, Assistant City Manager
Deborah Kloster, City Clerk
Jodi Stephens, Public Records Officer
CONTACT PERSON/TELEPHONE: Deborah Kloster, 575-6037
SUMMARY EXPLANATION:
On September 4, 2009, the City Clerk's office submitted an application to the State of
Washington, Secretary of State, Division of Archives and Records Management for a Local
0 Records Grant 2009-2011.
On October 19, 2009, the City was notified it was selected as one of the award recipients of a
grant for $10,000. The purpose of the grant is to digitize and preserve Minutes, Ordinances
and Resolutions from 1886-2000 and make them accessible to the public through the Digital
Archives. The award is based on a budget of not to exceed $9,714 for imaging services and
$286 for public records storage boxes.
Staff respectfully requests that Council approve the attached ordinance, which authorizes an
appropriation of $10,000 into the 014-625-410 to support local pubic records management and
preservation of documents.
Resolution X Ordinance X Other (Specify)
Contract X Mail to (name and address):
Phone:
Funding Source 000-General Fund City Clerk Records
APPROVED FOR SUBMITTAL: „, -N4 City Manager
STAFF RECOMMENDATION: Staff requests Council to adopt the resolution; read the
attached ordinance at the January 19, 2009 Council meeting; and pass the ordinance at the
February 2, 2010 Council meeting.
BOARDS/COMMISSIONS/COMMITTEES:
COUNCIL ACTION: Resolution passed at 1/19/10 Council business meeting
•