HomeMy WebLinkAbout12/01/2009 15 Byrne Grant/Second Chance Initiative - OIC Service Contract Amendment •
BUSINESS OF THE CITY COUNCIL
• YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. *lb
For Meeting of December 1, 2009
ITEM TITLE: . Consideration of a Resolution authorizing and directing the City Manager
of the City of Yakima to execute an Amendment to the. Professional
Services Contract with Opportunities Industrialization Center of
Washington (hereafter "OIC "), which Professional Services Contract
• assists in implementing and performing services pursuant to the Yakima
Police Department's federally funded Byrne Grant ,regarding the Second
Chance Initiative.
SUBMITTED BY:. . Sam Granato, Police Chief .
Kelly Rosenow, Deputy Police Chief
CONTACT PERSON/TELEPHONE: Sam Granato, Police Chief, 575 -6211 ,
Kelly Rosenow, Deputy Police Chief, 575 -6210
SUMMARY EXPLANATION:
• On 'September 8, 2008, the City received a grant through the Edward Byrne Memorial
0 Discretionary Grants Program (Byrne Discretionary Program), a program that helps local
communities improve the capacity of local justice systems and provides for national support
efforts. On June 16, 2009, the City Council adopted Resolution No. 2009 -90, and the City and
OIC entered into a "Professional Services Contract Between the City of Yakima and
Opportunities Industrialization Center of Washington Regarding Yakima Police Department's
Second Chance Initiative ", City Contract No. 2009 -71 (referred to as the "Professional Services
Contract "). The Professional Services Contract provides for a period of performance of two
years commencing on July 1, 2009. The City and OIC believe it is advantageous and
appropriate to amend the Professional Services Contract as specified in the proposed
Amendment. Staff requests the City Council to authorize the City Manager to execute the
attached Amendment to the Professional Services Contract with 010.
Resolution X Ordinance Other (Specify)
Contract Amendment: X Mail to (name and address): Ronnie Williamson,
Chairman of the Board, OIC; and Ester B. Huey, Director, Southeast Yakima Community Center •
(see Section 15.6 of Contract) Phone: 248 -6751 and 575 -6114
Funding Source Edward Byrr Grants Program (Federal Grant) •
APPROVED FOR SUBMITTAL: . =•::, V City Manager
•
STAFF RECOMMENDATION: Adopt Resolution.
BOARD /COMMISSION /COMMITTEE RECOMMENDATION:
0 COUNCIL ACTION: .
/ replaceine t
RESOLUTION NO. R- 2009 -
•
A RESOLUTION authorizing and directing the City Manager of the City of Yakima to
execute an Amendment to the Professional Services Contract with
Opportunities Industrialization Center of Washington (hereafter "OIC "),
which Professional Services Contract assists in implementing and
performing services pursuant to the Yakima Police Department's federally
funded Byrne Grant regarding the Second Chance Initiative.
WHEREAS, on September 8, 2008, the City received a grant through the Edward Byrne
Memorial Discretionary . Grants Program (Byrne Discretionary Program), a program that helps
local communities improve the capacity of local justice systems and provides for national
support efforts; and
WHEREAS, on June 16, 2009, the City Council adopted Resolution No. 2009 -90, and
the City and OIC entered into a "Professional Services Contract Between the City of Yakima
and Opportunities Industrialization Center of Washington Regarding Yakima Police
Department's Second Chance Initiative ", City Contract No. 2009 -71 (referred to here as the
"Professional Services Contract "); and
WHEREAS, pursuant to Resolution No. R- 2009 -90, the City executed the Professional
Services Contract on June 17, 2009, and OIC executed the Professional Services Contract on
July 5, 2009, and the Professional Services Contract provided in Section 2, "Period of
Performance ", for a period of performance of two (2) years, commencing on July 1, 2009; and
1111 WHEREAS, the City and OIC believe it is advantageous and appropriate to amend the
Professional Services Contract; and
WHEREAS, the City. Council finds it to be in the best interest of the City to authorize the
City Manager to execute an Amendment to the Professional Services Contract with OIC, in
which the amendments to Section 1.7, Section 4 and specifically Section 4.6 of the Professional
Services Contract are retroactive to the beginning of the period of performance on July 1, 2009,
and the amendments to Section 1 on "Scope of Services" will be effective on January 1, 2010;
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Council authorizes and directs the City Manager to execute the attached
Amendment to the Professional Services Contract with the Opportunities Industrialization
Center of Washington ( "OIC ").
ADOPTED BY THE CITY COUNCIL this day of December, 2009.
David Edler, Mayor
ATTEST:
• City Clerk
• AMENDMENT TO PROFESSIONAL SERVICES CONTRACT BETWEEN THE
CITY OF YAKIMA
and
Opportunities Industrialization Center. of Washington
Regarding Yakima Police Department's
Second Chance Initiative
THIS AMENDMENT TO THE PROFESSIONAL SERVICES CONTRACT is
made and entered into by and between the City of Yakima, a Washington municipal
corporation (hereafter referred to as the "City "), and the Opportunities Industrialization
Center of Washington, a Washington non - profit corporation (hereafter referred to as the
"OIC ").
WHEREAS, on September 8, 2008, the City received a grant through the Edward
Byrne Memorial Discretionary Grants Program (Byrne Discretionary Program), a
program that helps local communities improve the capacity of local justice systems and
provides for national support efforts; and
WHEREAS, on June 16, 2009, the City Council adopted Resolution No. 2009 -90,
and the City and OIC entered into a "Professional Services Contract Between the City of
Yakima and Opportunities Industrialization Center of Washington Regarding Yakima
Police Department's Second Chance Initiative ", City Contract No. 2009 -71 (referred to
here as the "Professional Services Contract "); and
WHEREAS, pursuant to Resolution No. R- 2009 -90, the City executed the
Professional Services Contract on June 17, 2009, and OIC executed the Professional
Services Contract on July 5, 2009, and the Professional Services Contract provided in
Section 2, "Period of Performance ", for a period of performance of two (2) years,
commencing on July 1, 2009;
WHEREAS, pursuant to the Professional Services Contract between the City and
OIC, OIC is to develop, assist with, and implement the Yakima Police Department's
federally funded Second Chance Initiative; and
WHEREAS, to facilitate the goals of the Second Chance Initiative, which include
but are not limited to goals to improve the qualify of life for the residents living in high
crime neighborhoods in the City of Yakima, to reduce the crime rate through the
establishment of special emphasis patrol sweeps, and to improve the relationship between
Yakima Police and the residents living and working in the targeted high crime
neighborhoods, the City and OIC believe it is advantageous and appropriate to amend the
Professional Services Contract, and further agree that the amendments to Section 1.7,
Section 4 and specifically Section 4.6 of the Professional Services Contract are
retroactive to the beginning of the period of performance on July 1, 2009, and the
amendments to Section 1 on "Scope of Services" will be effective on January 1, 2010.
Amendment to Contract Between the City of Yakima and 1
Opportunities Industrialization Center of Washington
NOW, THEREFORE, in consideration of the mutual covenants,• promises, and •
agreements set forth herein, it is agreed by and between the City and OIC as follows:
A. Section 1
Section 1 of the attached Professional Services Contract, and specifically
Section 1, Scope of Services are amended to read as follows:
Section 1. Definitions and Scope of Work
Scope of Services: Opportunities Industrialization Center (hereafter "OIC ") agrees to
perform the following minimum services,
OIC shall maintain a professional staff and shall provide professional services to the City
and shall dedicate its best efforts for the express purpose of fostering community
development, contributing to the operation of City government, enhancing the quality of
life in Yakima and building a safe community for its citizens. OIC's efforts under this
Agreement shall conform to all applicable federal, state, and local laws, and to all
standards of professional skill, competence and care in the community economic
development profession. OIC shall use its best efforts and devote all necessary
personnel, and recruit and utilize volunteers, to work on the projects undertaken on behalf
of the City. OIC shall hire a Project Coordinator. The Project Coordinator must be
Spanish/English bilingual. OIC will administer an examination for the Project
Coordinator position to test both oral bilingual and bi- literate written skills •
( Spanish/English) which will be graded on a pass /fail basis. As a condition of
employment with OIC, the Project Coordinator will have a reference check and a
criminal background check prior to employment commencing., whose office will be
located at the Miller Park Activities Center, 604 North Fourth Street, Yakima,
Washington, who The Project Coordinator will serve as a conduit between service
providers, residents, educational agencies and organizations, community organizations,
and law enforcement to assist with the Yakima Police Department's Second Chance
initiative, which project and work includes, but is not limited to the services referred to in
Section 1.1 through 1.8 below:
B. Section 1.7
Section 1.7 entitled "Grant Funding Mechanism" and Sections 1.7a and 1.7b, of
the attached Professional Services Contract are deleted. Section 1.7 and Sections 1.7a
and 1.7b are removed from the services to be performed by OIC under the Professional
Services Contract as follows:
1.7 Grant Funding Mechanism
donations, and fundraising- events on an annual basis to assist with the
Amendment to Contract Between the City of Yakima and 2
Opportunities Industrialization Center of Washington
• support of the youth activities. .. -
e • - - . • . . .. . _ mechanism for the City and
Yakima Police Department to obtain private foundation and other
youth and their families in the targeted neighborhoods.
C. Section 4.6
Section 4 of the attached Professional Services Contract, and specifically Section
4.6 of the Professional Services Contract are amended to read as follows (Sections 4.1,
4.2, 4.3, 4.4 and 4.5 of the Professional Services Contract remain the same):
Section 4. Performance by OIC and Location of Offices
4.6 Offices to be Located at the Miller Park Activities Center and the Southeast
Yakima Community Center
The office for the Project Coordinator and for the services and activities pursuant
to this Contract will be located at the Miller Park Activities Center, 604 North
Fourth Street, Yakima, Washington. The City will provide the office space at the
Miller Park Activities Center for the Project Coordinator and for the services and
activities under this Contract without charge to OIC, either through the City
providing the space itself or through a lease between the City and the Yakima
Police Athletic League ( "YPAL ") or between the City and whatever entity has a
current Site Use Contract with the City of Yakima for the Miller Park Activities
Center. The Project Coordinator also will have another office for the services and
activities pursuant to this Contract at the Southeast Yakima Community Center,
1211 South 7th Street, Yakima, Washington 98901.
•
The amendments to Section 1.7, Section 4 and specifically Section 4.6 of the
Professional Services Contract are retroactive to the beginning of the period of
performance on July 1, 2009. The amendments to Section 1 on "Scope of Services" will
be effective on January 1, 2010.
Except as expressly modified herein, all other terms and conditions of the
Professional Services Contract shall remain in full force and effect.
Amendment to Contract Between the City of Yakima and 3
Opportunities Industrialization Center of Washington
•
CITY OF YAKIMA OPPORTUNITIES INDUSTRIALIZATION
CENTER OF WASHINGTON
By By
Richard A. Zais, Jr., City Manager Ronnie Williamson
Chair of the Board of Directors
Date: Date:
ATTEST:
By
City Clerk
City Contract No. 2009 -71
Resolution No. 2009 -
STATE OF WASHINGTON )
ss.
COUNTY OF YAKIMA )
I hereby certify that I know or have satisfactory evidence that Ronnie Williamson
is the person who appeared before me, and said person acknowledged that he signed this
instrument, and on oath stated that he /she was authorized to execute the instrument,
acknowledged that he is the Chair of the Board of Directors of the Opportunities
Industrialization Center of Washington and that the Board of Directors has authorized
him to execute this instrument, and he acknowledged it as the Chair of the Board of the
Opportunities Industrialization Center of Washington, to be a free and voluntary act of
the Opportunities Industrialization Center of Washington for the uses and purposes
mentioned in the instrument.
DATED this day of , 2009.
Print Name:
NOTARY PUBLIC in and for the State of
Washington, residing at
My appointment expires:
Amendment to Contract Between the City of Yakima and 4
Opportunities Industrialization Center of Washington