HomeMy WebLinkAboutR-2009-148 City - County Interlocal Purchasing Services Agreement and Budget AppropriationRESOLUTION NO. R-2009-148
A RESOLUTION authorizing and directing the City Manager of the City of Yakima to
execute a City/County Purchasing Services and Interlocal Agreement
between the City of Yakima and Yakima County for the provision of
providing purchasing services to Yakima County.
WHEREAS, RCW Chapter 39.34 authorizes the City of Yakima and Yakima County to
enter into a contract for purchasing services that specifies the responsibilities of each party;
and
WHEREAS, the City and County have studied the possibility of consolidating
purchasing services to reduce costs and increase the effectiveness of procurement in their
respective jurisdictions; and
WHEREAS, the City and County have determined there are significant economic,
operational and strategic advantages to such a merger; and
WHEREAS, the City and County have considered the anticipated costs of a
consolidated purchasing function and the corresponding potential for efficiencies and savings;
and
WHEREAS, the City and County have determined that with cost sharing by the County,
the City Purchasing Division possesses the human and administrative infrastructure and
capacity to successfully fulfill the purchasing needs of both agencies; and
WHEREAS, the City and County consolidation of purchasing functions is unique and
will not only be the first consolidation of its type in Washington State, but the first identified in
the nation over the past 30 years; and
WHEREAS, the City and County consolidation is intended to serve as an example of
inter-govemmental cooperation; and
WHEREAS, the Intergovernmental Committee has reviewed and is in support of a
consolidated purchasing operation; and
WHEREAS, the City Council deems it to be in the best interest of both entities to affect
such relationship, in accordance with the terms and conditions of the attached City/County
Purchasing Services and Interlocal Agreement, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager of the City of Yakima is hereby authorized and directed to execute
the attached and incorporated City/County Purchasing Services and Interlocal Agreement
between the City of Yakima and Yakima County.
ADOPTED BY THE CITY COUNCIL this 3`( day of
ATTEST:
kacbot rAl
City Cle
tuber, 2 /
David Edler, Mayor
CITY/COUNTY PURCHASING SERVICES AND INTERLOCAL AGREEMENT
THIS PURCHASING SERVICES AGREEMENT ("Agreement") is entered into by
and between the City of Yakima ("City"), a municipal corporation, and the County of Yakima
("County"), a Washington State political subdivision, under the authority and in conformance
with RCW 39.34, the Interlocal Cooperation Act.
WHEREAS, the City and County have studied the possibility of consolidating
purchasing services as a means to reduce costs and increase the effectiveness of procurement in
their respective jurisdictions; and
WHEREAS, the City and County have determined there are significant economic,
operational and strategic advantages to such a consolidation; and
WHEREAS, the City and County have considered the anticipated costs of a consolidated
purchasing function and the corresponding potential for efficiencies and savings; and
WHEREAS, the City and County have determined that with cost sharing by the County,
the City Purchasing Division possesses the human and administrative infrastructure and capacity
to successfully fulfill the purchasing needs of both agencies; and
WHEREAS, the Intergovernmental Committee has reviewed and is in support of a
consolidated purchasing operation as provided for herein; and
WHEREAS, the City Council and County Board of Commissioners deem it to be in the
best interest of both entities to affect such relationship;
NOW, THEREFORE, in consideration of the mutual promises and conditions contained
herein, the parties hereto agree as follows:
1. PURPOSE. The purpose of this Agreement is to set forth the terms and conditions upon
which the parties agree to consolidate their individual purchasing services and to enumerate
other related provisions that contribute to their mutual benefit.
2. DURATION. This Agreement shall become effective on November 1, 2009 and shall
remain in effect until terminated by either party, in accordance with Section 16 of this
Agreement.
3. PURCHASING SERVICES. The parties agree that the most effective way to consolidate
purchasing services is for Yakima County to cease all purchasing operations as set forth in this
agreement and for the City of Yakima to assume providing such services to the County.
Therefore, the parties agree that at midnight on October 31, 2009, the County will cease its
purchasing operations and confer sole responsibility for monitoring, supervising, and in all other
respects its purchasing services to the City.
Page 1 of 7
4. TRANSFER OF COUNTY EMPLOYEES. Candidates for new positions created as a
result of this agreement shall be required to compete per the City of Yakima Charter Civil
Service Rules. No transfer of employees is provided for in this agreement.
5. CONTRACTUAL PAYMENT. In exchange for and in consideration of the services to
be performed by the City pursuant to this Agreement, for the first year of this agreement, the
County agrees to pay the City fifty percent (50%) of the City's annual purchasing budget, less
the cost of a temporary Department Assistant II that will be hired in 2010 to conduct manual data
entry in lieu of an E -Procurement system, and less the amount for an E -Procurement system. For
2010, the fifty percent (50%) County payment shall be Two Hundred Seven Thousand Eighty
Seven Dollars ($207,087) which amount shall be paid to the City in twelve (12) equal
installments of Seventeen Thousand Two Hundred Fifty Seven Dollars and Twenty Five Cents
($17,257.25). The City shall submit an invoice to the County for services provided within thirty
(30) days of the conclusion of each month in 2010. The County shall make payment to the City
no later than thirty (30) days following receipt of the invoice. For years 2011 and beyond, the
parties agree to confer during 2010 and develop cost-sharing methodology reflective of actual
costs. In addition, as the consolidation becomes effective November 1, 2009, the County shall
pay fifty percent (50%) of the additional salaries for 2009, for the two new staff positions
required for the consolidated operation during the period between November 1, 2009 and
December 31, 2009, in the amount of Eighteen Thousand Two Hundred Fifty Nine Dollars
($18,259) which shall be due and payable before December 31, 2009. This amount may be
adjusted, depending upon when the new employees actually start work.
6. COUNTY PURCHASING OFFICE EQUIPMENT AND FILES. All purchasing office
files and the two existing County purchasing computers shall become the property of City
Purchasing on November 1, 2009. All real and personal property that is acquired through this
agreement shall be and remain the property of the City.
7. E -PROCUREMENT. At such time as the parties agree to acquire an E -Procurement
system, said acquisition shall be subject to a contractual agreement that is mutually acceptable to
the Parties.
8. CITY RESPONSIBILITIES.
• Meet the Mission/Vision/Goals established (EXHIBIT A, copy attached);
• Perform as the lead agency for purchasing services and ensure compliance
purchasing requirements for the County;
• Provide all necessary personnel, equipment and facilities to provide
described herein.
• Establish and maintain excellent communications with County staff
purchasing services provided through this agreement.
9. COUNTY RESPONSIBILITIES.
• Decentralize purchasing below Five Thousand Dollars ($5,000);
• Establish Satellite Buyers;
• Institute a P -Card program;
Page 2 of 7
with all legal
the services
utilizing the
• Participate in the E -Procurement system per Section 7;
10. RE -NEGOTIATIONS. The City and County representatives agree to meet annually at
least thirty (30) days prior to the anniversary date of this Agreement to review the Purchasing
Budget and to assess whether additional consideration is merited for the continued performance
under this Agreement, or whether adjustments to level of service provided through this
agreement are necessary. In the event that additional consideration is deemed merited by mutual
agreement of the Parties, an agreement setting forth the results of such re -negotiations shall be in
writing and executed by the parties as an addendum to this Agreement. The City Manager has
the authority to execute such an addendum on behalf of the City. During re -negotiations, the
terms of this Agreement shall remain in full force and effect.
11. DATA TRANSFER. Upon execution of this Agreement, the City will begin working
with the County to effectuate the transfer of data necessary for City to perform its obligations
under this Agreement. The use of County data by the City shall be pursuant to any and all
applicable laws and regulations, including laws and regulations pertaining to confidentiality of
data transferred from the County to the City pursuant to this Agreement. Information that is
prohibited from public disclosure shall be kept in full confidence by the City and shall not be
revealed to any other person, firm, organization, or entity, except as required by law.
12. IMPLEMENTATION. The County and the City shall be jointly responsible for
implementation and proper administration of this Agreement. The Procurement Manager will be
responsible to oversee implementation of this Agreement, however, resolution of unresolved
implementation issues may require action by the governing bodies.
13. INDEPENDENT CONTRACTOR. The City shall be solely responsible for
compensating its employees, and for paying all related taxes, deductions, and assessments,
including but not limited to, federal income tax, FICA, social security tax, assessments for
unemployment and industrial injury, and other deductions from income which may be required
by law or assessed against either party as a result of this Agreement. The County understands
and expressly agrees that the County, the County Purchasing Department, and the County's
employees, officials, and agents are not City employees and the County shall make no claim of
employment nor shall claim against the City any employment benefits, social security, and/or
retirement benefits.
14. COMPLIANCE WITH LAW. Parties to this Agreement shall comply with applicable
federal, state and local laws, rules and regulations in carrying out the terms and conditions of this
Agreement.
15. LIABILITY
a. To the maximum extent permitted by law, the County shall protect, defend,
indemnify, and hold harmless the City of Yakima, its elected officials, officers,
employees, and agents from any and all claims, demands, losses, liens, liabilities,
penalties, fines, lawsuits, litigation, and other proceedings, and all judgments, awards,
costs and expenses, including attorneys' fees and disbursements, arising out of or in
connection with the negligent acts or omissions of Yakima County or its agents.
Page 3 of 7
b. To the maximum extent permitted by law, the City shall protect, defend, indemnify,
and hold harmless Yakima County, its elected officials, officers, employees and
agents from any and all claims, demands, losses, liens, liabilities, penalties, fines,
lawsuits, litigation, and other proceedings, and all judgments, awards, costs and
expenses, including attorneys' fees and disbursements, arising out of or in connection
with the negligent acts or omissions of the City or its agents.
c. If any claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, litigation, or
other proceedings, arise out of or in connection with the negligent acts and/or
omissions of both Yakima County and the City of Yakima or their agents pursuant to
this Agreement, each party shall be responsible for its proportionate share of for any
resulting judgments, awards, costs and expenses, and for its attorneys' fees and
disbursements,.
d. Notwithstanding any provision to the contrary, the terms of this section shall survive
any expiration or termination of this Agreement.
16. TERMINATION. Termination of this Agreement by either party may be accomplished
on one hundred eighty (180) days written notice to the other party of the intent to terminate the
Agreement. All costs that have accrued up to the date of termination shall be allocated according
to the terms of this agreement. Further, actual costs associated with termination and separation
of merged purchasing services shall be reasonably allocated and reimbursed by the parties.
17. DISPUTE RESOLUTION. Any claim, dispute or other matter in question arising out
of or related to this Agreement shall be subject to mediation as a condition precedent to litigation
in a court of competent jurisdiction. The City and County shall endeavor to resolve claims,
disputes and other matters in question between them by mediation which, unless the parties
mutually agree otherwise, shall be administered by the American Arbitration Association in
accordance with mediation procedures in effect on the date of the Agreement. A request for
mediation shall be made in writing, delivered to the other party to the Agreement, and filed with
the person or entity administering the mediation. The request may be made concurrently with the
filing of a complaint but, in such event, mediation shall proceed in advance of other proceedings,
which shall be stayed pending mediation for a period of ninety (90) calendar days from the date
of filing, unless stayed for a longer period by agreement of the parties or court order.
The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held
in Yakima, Washington. Agreements reached in mediation shall be enforceable as settlement
agreements in any court having jurisdiction thereof.
If the parties do not resolve a dispute through mediation pursuant to this Section the dispute shall
be resolved through litigation in a court of competent jurisdiction.
18. INTEGRATION, SUPERSESSION, AND MODIFICATION. This Agreement sets forth
all of the terms, conditions, and agreements of the parties relative to the subject matter hereof
and supersedes any and all prior negotiations, discussions, agreements, and understandings
Page 4 of 7
between the parties as to the subject matter hereof. There are no terms, conditions, or
agreements with respect thereto, except as herein provided and no amendment or modification of
this Agreement shall be effective unless reduced to writing and executed by the parties.
19. NONDISCRIMINATION PROVISION
Neither party shall discriminate against any person on the grounds of race, creed, color,
religion, national origin, sex, age, marital status, political affiliation, sexual orientation, or belief
of the presence of any sensory, mental or physical handicap in violation of the Washington State
Law Against Discrimination (RCW chapter 49.60) or the Americans with Disabilities Act (42
USC 12110 et seq.). In the event of the violation of this provision, the other party may terminate
this Agreement immediately.
20. ASSIGNMENT
This Agreement, or any interest herein, or claim hereunder, shall not be assigned or
transferred in whole or part by the County or City to any other person or entity without the prior
written consent of both parties. In the event that such prior written consent to an assignment is
granted, then the assignee shall assume all duties, obligations, and liabilities of the assignor as
are stated herein.
21. AMENDMENT
This Agreement shall be amended only by written mutual consent of the. parties.
Amendments to this agreement may be initiated by either of the parties and shall become final
after agreement by all parties and appropriate signatories are attached.
22. NON -WAIVER
The failure of either party to insist upon strict performance of any provision of this
Agreement or to exercise any right based upon a breach thereof or the acceptance of any
performance during such breach shall not constitute a waiver of any right under this agreement.
23. SEVERABILITY
If any portion of this Agreement is changed per mutual written agreement of the parties,
or if any portion of this Agreement is held invalid, the remainder of the Agreement shall remain
in full force and effect.
24. INTEGRATION
This written document constitutes the entire Agreement between the City and the County.
There are no other written agreements between the parties as to the subjects covered herein. No
changes or additions to this Agreement shall be valid or binding upon either party unless such
change or addition are in writing and executed by both parties.
25. NOTICES
Unless stated otherwise herein, all notices and demands shall be in writing and sent or
hand -delivered to the parties to their addresses as follows:
City of Yakima Richard A. Zais, City Manager
129 N. 2nd Street
Page 5 of 7
Yakima County:
Yakima, WA 98901
Craig Warner, Budget Director
128 N. 2nd Street
Yakima, WA 98901
or to such other addresses as the parties may hereafter designate in writing. Notices
and/or demands shall be sent by registered or certified mail, postage prepaid, or hand -delivered.
Such notices shall be deemed effective when mailed or hand -delivered to the named
representatives at the addresses specified above.
26. GOVERNING LAW AND VENUE
This Agreement shall be governed by and construed in accordance with the laws of the
State of Washington. Litigation necessary to resolve disputes not otherwise decided in accord
with the provisions of Section 17, above, shall be decided in the Yakima County Superior Court.
27. APPROVAL
Each party shall approve this Agreement as specified by the laws and ordinances of the
governing body of each party. The attested signatures of the City Manager and the Yakima
County Commissioners below shall constitute a presumption that such approval was properly
obtained.
CITY OF YAKIMA
4r. it
R.A. Zais, J yManager
Date:
ATT
City Clerk
City Contract No.
Resolution No. g -,460 -/if
/I / _Slog
YAKIM e COUNTY
lliott, Chairman
Approved as to form:
City Attorney
Michael D. Leita, Commissioner
KettEid
Kevin J. Bouchey, Commissioner
Constituting the Board of County Commissioners
for Yakima County, Washington
Date:
ATTES
Christina S. Steiner
Clerk of the Board
Approved as to form:
►�4-e-C�n,I,Q,
°A/44.uvvd
Deputy Prosecuting Attorney
Page 6 of 7
•Use a cooperative, collaborative
approach in understanding customers'
needs while helping to expedite
purchasing processes.
• Ensure processes are consistent, timely,
efficient, seamless, and promote legal
compliance and fiscal responsibility.
• Provide easy to use tools and accessible
information which allows customers to
provide services to the public.
• Provide services in a professional,
knowledgeable, and respectful manner.
• Look for opportunities to be innovative
and resourceful and to leverage the
combined purchasing power of the City
and County.
• Ensure public funds are responsibly \ knowledgeable employees.
spent in a transparent and fair manner. J \`
VISION
MISSION
Purchasing facilitates the timely
procurement of goods and services to help
customers fulfill their missions by providing
cost effective opportunities to purchase
quality goods and services at the best value
while conducting business in a legal, fair,
open, and competitive manner.
GOALS
Maintainand expand relationships with
vendors and purchasing organizations, and
promote fair and equitable opportunities for
vendors.
• Educate City and County departments on the
services provided by Purchasing and their legal
requirements and obligations.
• Develop seamless procurement processes and
procedures that comply with each jurisdiction's
legal requirements.
• Develop and utilize cost-effective methods for
purchasing using best management practices
and technological tools, where appropriate.
• Maximize the efficiency and effectiveness of
administrative policies, internal operations,
and public information.
• Create and maintain a positive and cooperative
culture that respects employees, customers and
vendors.
• Hire and retain professional, well trained, and
"QUALITY SERVICE, RESPONSIBLE PUBLIC
PROCUREMENT"
tan'ittN
EXHIBIT A
Page 7 of 7
•
•
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. - 13
For Meeting Of November 3, 2009'
ITEM TITLE: Consideration of legislation regarding purchasing services to Yakima County:
A. A Resolution authorizing the City Manager to execute an interlocal
Agreement between the City of Yakima and Yakima County for the
provision of purchasing services to Yakima County; and
B. An Ordinance amending the 2009 budget and making an $18,259
appropriation in the 000 -General Fund, Purchasing Division (Read Ordinance
by title only, second reading scheduled for November 17, 2009)
SUBMITTED BY: Dave Zabel!, Assistant City Manager
CONTACT PERSON/TELEPHONE: Dave Zabel!, Assistant City Manager
Sue Ownby, Purchasing Manager/576-6695
SUMMARY EXPLANATION:
In an effort to improve efficiencies, the City/County Intergovernmental Committee undertook
an effort to evaluate the potential advantages of consolidatingthe City and County purchasing
operations. A preliminary study conducted in 2008 by the National Institute of Govemmental
Purchasing (NMGP) indicated that a consolidation could benefit both the City and the County
by centralizing purchasing operations and taking advantage of economies of scale. A more
detailed review was then conducted earlier this year by the Kirkland, Washington consulting
firm FCS Group, which confirmed that a consolidation would provide a better level of service
for the County while still allowing the City to maintain the high standards that that it had
established for its purchasing functions.
(continued on next page)
Resolution . X Ordinance X Other (Specify)
Contract X ' Mail to (name and address):
Phone:
Funding Source General Fundent for Services by Yakima County
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: A. Adopt Resolution
B. Read the attached Ordinance by title only at the November 3, 2009 meeting. Pass
ordinance after second reading at the November 17, 2009 Council Meeting.
BOARD/COMMISSION RECOMMENDATION: The Intergovernmental Committee
recommends proceeding approval of the City/County Purchasing Services and interlocal ,
Agreement.
COUNCIL ACTION:
The FCS Group was also tasked to work with the .City and County in developing an
implementation plan for consolidation. For several reasons, the FCS Group study
recommended that the City Purchasing Division be expanded to provide purchasing services
for both agencies. This effort required considerable effort and coordination on the part of the
City and County, which in part has led to the success of the effort. Subsequent to the
completion of the FCS Group study, the City Council and Board of County Commissioners
directed their respective staffs to develop and Interlocal agreement (ILA).
As proposed in the ILA, the City will administer purchasing services for the County operating
out of City Hall. This consolidation of City and County purchasing operations is unique, and in
fact, is the first such consolidation in Washington State and nationally is the first of its kind in
over three decades.
As the consolidation will be effective November 1, 2009, attached for your consideration is a
balanced appropriation amending the purchasing budget $18,259 to provide for additional
salaries for the two new staff positions required for the consolidation of purchasing services
for two months to the end of the year, along with the additional revenue to be paid by Yakima
County. For 2010, the County shall reimburse the City fifty percent (50%) of the purchasing
budget which is $207,087, which is Tess $19,049 for temporary salaries. Per the ILA,
reimbursement shall be billed to the County monthly in 12 equal installments.
•
•
CITY/COUNTY PURCHASING SERVICES AND INTERLOCAL AGREEMENT
AMENDMENT NO. 1
THIS PURCHASING SERVICES AGREEMENT AMENDMENT ("Amendment")
is entered into by and between the City of Yakima ("City"), a municipal corporation, and the
County of Yakima ("County"), a Washington State political subdivision, under the authority and
in conformance with RCW 39.34, the Interlocal Cooperation Act.
WHEREAS, City Contract No. 2009-129 was entered into November 6, 2009 between
the City and the County, which merged their respective Purchasing functions, with the City being
the lead agency; and
WHEREAS, the merged function has been in existence for two years and, based upon
workload, there is a need to adjust the contractual payment; and
WHEREAS, it has been determined that the County's allocation of Purchasing's total
budget should be increased from fifty percent (50%), to fifty seven percent (57%); and
WHEREAS, re -negotiations are allowed under item 10 of the existing agreement; and
WHEREAS, all other terms and conditions of said contract shall remain unchanged; and
WHEREAS, the City Council and County Board of Commissioners deem it to be in the
best interest of both entities to affect an increase of the allocation;
NOW, THEREFORE, in consideration of the mutual promises and conditions contained
herein, the parties hereto agree to amend paragraphs 5 and 25 of the underlying City/County
Purchasing Services and Interlocal Agreement to read as follows:
5. CONTRACTUAL PAYMENT: In exchange for and in consideration of the services
to be performed by the City pursuant to this Agreement, the County agrees to pay the City fifty
seven percent (57%) of the City's annual purchasing budget, up to and not to exceed
$300,578.00. For 2012, the fifty seven (57%) County payment shall be Three Hundred
Thousand, Five Hundred Seventy Eight Dollars and zero cents. ($300,578.00). The City shall
submit an invoice to the County for services provided within thirty (30) days of the conclusion of
each month in 2012. The County shall make periodic monthly payments in the amount of
$25,048.16 to the City no later than thirty (30) days following receipt of the invoice.
25. NOTICES:
Unless stated otherwise herein, all notices and demands shall be in writing and
sent or hand -delivered to the parties to their addresses as follows:
City of Yakima Donald B. Cooper, City Manager
129 N. 2nd Street
Yakima, WA 98901
Page 1 of 2
Yakima County: Craig Warner, Budget Director
128 N. 2nd Street
Yakima, WA 98901
APPROVAL
Each party shall approve this Amendment as specified by the laws and ordinances of the
governing body of each -party. The attested signatures of the City Manager and the Yakima
County Commissioners below shall constitute a presumption that such approval was properly
obtained.
CITY OF YAKIMA
Donald B. Cooper, C. Manager
Date: /// ///
ATTEST:
City Clerk
City Contract No.
Resolution No. ZGoq— /Lie
Approved as to form:
City A
YAKIMA COUNTY
J. Rand Elliott, Commissioner
:ter
Michael D. Leita, Commissioner
Constituting the Board of County \\\\\ ( PKtMA co''%
Commissioners for Yakima Cour of WASA�•...,)
Washington oma:1--- �c =
T•` t,s o'-.
.' - •. ®- •
•
Date: lc' ii/ii %�o� .�o�\;
ATTEST: �� �''�'�ittti��`
Tiera Girard
Clerk of the B
d
A . . roved as to form:
Mandy Burkett
Deputy Clerk of the Board
BOCC645-2011
ovember 22, 2011
eputy Prosecuting Attorney
w5A #3540
Page 2 of 2
CITY/COUNTY PURCHASING SERVICES AND INTERLOCAL AGREEMENT
AMENDMENT NO. 2
THIS PURCHASING SERVICES AGREEMENT AMENDMENT ("Amendment")
is entered into by and between the City of Yakima ("City"), a municipal corporation, and the
County of Yakima ("County"), a Washington State political subdivision, under the authority and
in conformance with RCW 39.34, the Interlocal Cooperation Act.
WHEREAS, City Contract No. 2009-129 was entered into November 6, 2009 between
the City and the County, which merged their respective Purchasing functions, with the City being
the lead agency; and
WHEREAS, the merged function has been in existence for three years and was amended
previously in 2011; and
WHEREAS, based upon actual time currently being spent on workload, there is a need
to adjust the contractual payment allocation; and
WHEREAS, it has been determined that the County's allocation of Purchasing's total
budget should be decreased to 49% and the City's allocation of the total Purchasing budget
increased to 51%; and
WHEREAS, re -negotiations are allowed under item 10 of the existing agreement; and
WHEREAS, all other terms and conditions of said contract shall remain unchanged; and
WHEREAS, the City Manager and County Board of Commissioners deem it to be in the
best interest of both entities to affect an adjustment of the current budget allocation;
NOW, THEREFORE, in consideration of the mutual promises and conditions contained
herein, the parties hereto agree to amend paragraph 5 of the underlying City/County Purchasing
Services and Interlocal Agreement by establishing the allocation of the Purchasing Department's
total annual budget for the years 2013 and beyond to be forty nine percent (49%) County
responsibility and fifty one percent (51%) City responsibility.
27. APPROVAL
Each party shall approve this Amendment as specified by the laws and ordinances of the
governing body of each party. The attested signatures of the City Manager and the Yakima
County Commissioner • shall constitute a presumption that such approval was properly
obtained.
CITY !J F YAKI
, City Manager
YAKIMA COUNTY
Page 1 of 2
t /r
Elliott, Chairman
Date: 1a --(O` l�
AT
. Leita, Co missioner
City Clerk"
City Contract No.
Resolution No. 0249
Approved as to form:
City A 9
uchey, Commissioner
ting the Board of County Commissioners
fo W'akima County, Washington
Date: DekcVY‘bel( 1‘ 2rDi
ATd'EST:
Tiera Girard
Clerk of the Board
App
Deputy
•
Page 2 of 2
ecuting Attorney
CITY/COUNTY PURCHASING SERVICES AND INTERLOCAL AGREEMENT
AMENDMENT NO. 3
THIS PURCHASING SERVICES AGREEMENT AMENDMENT ("Amendment")
is entered into by and between the City of Yakima ("City"), a municipal corporation, and the
County of Yakima ("County"), a Washington State political subdivision, under the authority and
in conformance with RCW 39.34, the Interlocal Cooperation Act.
WHEREAS, City Contract No. 2009-129 was entered into November 6, 2009 between
the City and the County, which merged their respective Purchasing functions, with the City being
the lead agency; and
WHEREAS, the merged function has been in existence for four years and was amended
previously in 2012; and
WHEREAS, based upon actual time currently being spent on workload, there is a need
to adjust the contractual payment allocation; and
WHEREAS, it has been determined that the County's allocation of Purchasing's total
budget should be decreased to 45% and the City's allocation of the total Purchasing budget
increased to 55%; and
WHEREAS, re -negotiations are allowed under item 10 of the existing agreement; and
WHEREAS, all other terms and conditions of said contract shall remain unchanged; and
WHEREAS, the City Manager and County Board of Commissioners deem it to be in the
best interest of both entities to affect an adjustment of the current budget allocation;
NOW, THEREFORE, in consideration of the mutual promises and conditions contained
herein, the parties hereto agree to amend paragraph 5 of the underlying City/County Purchasing
Services and Interlocal Agreement by establishing the allocation of the Purchasing Department's
total annual budget for the years 2014 and beyond to be forty five percent (45%) County
responsibility and fifty five percent (55%) City responsibility.
27. APPROVAL
Each party shallapprove this Amendment as specified by the laws and ordinances of the
governing body of each party. The attested signatures of the City Manager and the Yakima
County Commissioners below shall constitute a presumption that such approval was properly
obtained.
CIT OF YAKIMA
YAKIMA COUNTY
Tony O'Rourke City anager
Michael D. Leita, Chairman
Page 1 of 2
Date:
City Cler
City Contract No.
Resolution No
Approved as to form:
/
JI �— t.L..,
, 1J.: •
hey, Commissioner
J. R.r lliott, Commissioner
Constituting the Board of County Commissioners
for Yakima County, Washington
Date: Dece rn bey. go, D'3
Tiera Girard
Clerk of the Board
Approved as to form:
,F( 1U Welt
����\\�F1 1 1 I Si, /1 /iii
C; 'k ° V1,fJ�•r'�i
Deputy Prosecuting Attorney
Page 2 of 2
BOCC710-2013
December 30, 2013
0.0_
CITY/COUNTY PURCHASING SERVICES AND INTERLOCAL AGREEMENT
AMENDMENT NO. 4
THIS PURCHASING SERVICES AGREEMENT AMENDMENT ("Amendment")
is entered into by and between the City of Yakima ("City"), a municipal corporation, and the
County of Yakima ("County"), a Washington State political subdivision, under the authority and
in conformance with RCW 39.34, the Interlocal Cooperation Act.
WHEREAS, City Contract No. 2009-129 was entered into November 6, 2009 between
the City and the County, which merged their respective Purchasing functions, with the City being ti
the lead agency; and
WHEREAS, the merged function has been in existence for five years and was amended
previously in 2013; and
WHEREAS, based upon actual tracked staff time spent on workload, there is a need to
adjust the contractual payment allocation; and
WHEREAS, it has been determined that the County's allocation of Purchasing's total
budget should be increased from 45% to 46% and the City's allocation increased decreased from
55% to 54%; and
WHEREAS, every year the respective budgets are estimates and do not usually match
exactly what has been spent the previous year in terms of time and money; to resolve this
inaccuracy, the City of Yakima will adjust the .actual annual billing allocations to reflect the City
and County's actual costs by January 15th of the subsequent year, to either refund Yakima
County's excess payments or bill Yakima County for any overages; and
WHEREAS, re -negotiations are allowed under item 10 of the existing agreement; and
WHEREAS, all other terms and conditions of said contract shall remain unchanged; and
WHEREAS, the City Manager and County Board of Commissioners deem it to be in the
best interest of both entities to affect an adjustment of the current budget allocation;
NOW, THEREFORE, in consideration of the mutual promises and conditions contained
herein, the parties hereto agree to amend paragraph 5 of the underlying City/County Purchasing
Services and Interlocal Agreement by establishing the allocation of the Purchasing Department's
total annual budget for the years 2015 and beyond to be forty six percent (46%) County
responsibility and fifty five percent (54%) City responsibility.
APPROVAL
Each party shall approve this Amendment as specified by the laws and ordinances of the
governing body of each party. The attested signatures of the City Manager and the Yakima
Page 1 of 2
County Commissioners below shall constitute a presumption that such approval was properly
obtained.
OF YAKI
BOARD OF YAKIMA COUNTY COMMISSIONERS
Tony O'Ro rke, City Manager
Date:
EST:
�'
I-: 1 ' '`
Y477 \:-r'
-�
1 �^�/
0 c_ t p --- _
City Clerk
Approved as to form:
z(*e-
City t ey
cc o dam'
J. R
ey, Chairman
Elliott, Commissioner
Michae D. Leita, Commissioner
Constituting the Board of County Commissioners
for Yakima County, Washington
ATTEST:
Tiera Girard
Clerk of the Board
Approved as to form:
Deputy4ct/aLt
�Prosecutingne
Y
Page 2 of 2
BOCC556-2014
December 30, 2014
CITY/COUNTY PURCHASING SERVICES AND INTERLOCAL AGREEMENT
AMENDMENT NO. 5
THIS PURCHASING SERVICES AGREEMENT AMENDMENT ("Amendment")
is entered into by and between the City of Yakima ("City"), a municipal corporation, and the
County of Yakima ("County"), a Washington State political subdivision, under the authority and
in conformance with RCW 39.34, the Interlocal Cooperation Act.
WHEREAS, City Contract No. 2009-129 was entered into November 6, 2009 between
the City and the County, which merged their respective Purchasing functions, with the City being
the lead agency; and
WHEREAS, the merged function has been in existence for six years and was amended
previously in 2014; and
WHEREAS, based upon actual tracked staff time spent on workload, there is a need to
adjust the contractual payment allocation; and
WHEREAS, it has been determined that the County's allocation of Purchasing's total
budget should be increased from 46% to 47% and the City's allocation increased decreased from
54% to 53%; and
WHEREAS, every year the respective budgets are estimates and do not usually match
exactly what has been spent the previous year in terms of time and money; to resolve this
inaccuracy, the City of Yakima will adjust the actual annual billing allocations to reflect the City
and County's actual costs by January 15th of the subsequent year, to either refund Yakima
County's excess payments or bill Yakima County for any overages; and
WHEREAS, re -negotiations are allowed under item 10 of the existing agreement; and
WHEREAS, all other terms and conditions of said contract shall remain unchanged; and
WHEREAS, the City Manager and County Board of Commissioners deem it to be in the
best interest of both entities to affect an adjustment of the current budget allocation;
NOW, THEREFORE, in consideration of the mutual promises and conditions contained
herein, the parties hereto agree to amend paragraph 5 of the underlying City/County Purchasing
Services and Interlocal Agreement by establishing the allocation of the Purchasing Department's
total annual budget for the years 2016 and beyond to be forty seven percent (47%) County
responsibility and fifty three percent (53%) City responsibility.
APPROVAL
Each party shall approve this Amendment as specified by the laws and ordinances of the
governing body of each party. The attested signatures of the City Manager and the Yakima
Page 1 of 2
County Commissioners below shall constitute a presumption that such approval was properly
obtained.
CITY OF YAKIMA
Date:
City Manager
()mem. DaL
City Clerk
City Contract No. ,,,,0409 -/.29
Resolution Noi'09'—/ tYP
Approved a tojorm:
City Attorney
YAKIM
COUNTY
J. Ra
d lli
tt, Chairman
1';chael D. Leita_ Commissioner
:r , t' sting the Board of County Commissioners
r Yakima County, Washington ----
BOCC391-2015
December 15, 2015
Date:
ATTEST:
dA.PAC
Tiera L. Girard
Clerk of the Board
Approved as to form:
-644 ,e. W, d
Deputy Prosecuting Attrney
Page 2 of 2
CITY/COUNTY PURCHASING SERVICES
INTERLOCAL AGREEMENT AMENDMENT NO. 6
THIS PURCHASING SERVICES AGREEMENT AMENDMENT ("Amendment")
is entered into by and between the City of Yakima ("City"), a municipal corporation, and the
County of Yakima ("County"), a Washington State political subdivision, under the authority and
in conformance with RCW 39.34, the Interlocal Cooperation Act.
WHEREAS, City Contract No. 2009-129 was entered into November 6, 2009 between
the City and the County, which merged their respective Purchasing functions, with the City being
the lead agency; and
WHEREAS, the merged function has been in existence for seven years and was
amended previously in 2015; and
WHEREAS, there is a need to adjust the contractual payment allocation; and
WHEREAS, based upon averaging tracked staff time over the past three years, it has
been determined that the County's allocation should be fixed at 46.75% of Purchasing's total
budget for 2017, plus a City Service Fee of (currently set at $3,779), less $40,962 savings for the
elimination of County surplus disposal and Back -end Cayenta support; and
WHEREAS, every year the respective budgets are estimates and do not usually match
exactly what has been spent the previous year in terms of time and money; to resolve this
inaccuracy, the City of Yakima will adjust the actual annual billing allocations to reflect the City
and County's actual costs by January 15th of the subsequent year, to either refund Yakima
County's excess payments or bill Yakima County for any overages; and
WHEREAS, re -negotiations are allowed under item 10 of the existing agreement; and
WHEREAS, all other terms and conditions of said contract shall remain unchanged; and
WHEREAS, the City Manager and the County Board of Commissioners deem it to be in
the best interest of both entities to affect an adjustment of the current budget allocation;
NOW, THEREFORE, in consideration of the mutual promises and conditions contained
herein, the parties hereto agree to amend paragraph 5 of the underlying City/County Purchasing
Services and Interlocal Agreement by establishing the County's allocation of the Purchasing
Department's total annual budget for the year 2017 to be 46.75% of Purchasing's total budget,
plus City Service Fee of $3,779, minus surplus disposal and Cayenta back -end support of
$40,962, for a net County cost allotment of $266,333 or $22,194.40 per month.
APPROVAL
Each party shall approve this Amendment as specified by the laws and ordinances of the
governing body of each party. The attested signatures of the City Manager and the Yakima
Page 1 of 2
County Commissioners below shall constitute a presumption that such approval was properly
obtained.
CITY OF YAKIMA
/ice
Cliff Ms o -, City Manager
Date: Dec 01 it?
A- JEST /?
Zbt
City Clerk (pm, 901
City Contract No. Zcnq - 12_9
Resolution No. -4K2009 _ lyg
Approved as to form: •
f;;t��:'
Wad (Q
.. r
City Attorney
YAKIMA COUNTY
Michael D. Leita, Chairman
ey, Commissioner
J. Rand lliott, Commissioner
ConsSituting the Board of County Commissioners .oxY1610
for Yakima County, Washington —q
pR� 0 F Y . M
.r
c -e____ /3
�:?�
¢ 6•
Date:
ATTEST:
a
z: r
Linda Kay O'Hara
Deputy Clerk of the Board
Clerk of the Board
Approved as to form:
Deputy Prosecuting Attorney
Page 2 of 2
BOCC377-2016
December 13, 2016