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Home My WebLink About2014-007 2013 Year-End Encumbrances; Budget Amendment and Appropriations ORDINANCE NO. 2014 -007 AN ORDINANCE amending the 2014 budget for the City of Yakima; and making appropriations for 2013 Year -End Encumbrances from Unappropriated Fund Balances within various Funds for expenditure during 2014. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2014 in various amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 2014 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2014, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 15 day of April, 2014. MICAH AWVEY, MAYOR TTEST: fi el/10A CI 4 CLERK _ � , ' N V First Reading: April 1, 2014 * � � t Publication Date: April 18, 2014 Effective Date: April 18, 2014 City of Yakima 2014 Encumbrance Ordinance SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION I GENERAL FUND City Council 001 $8,124 Ten new chairs for council chambers Planning 001 2164100 $8,000 Complete Development Code Update Police 001 - 3124180 $8,231 Interview System 001 - 3132800 $2,761 Ballistic Vests 001- 3193112 $42,176 Ammunition 001 - 3193500 $60,000 Desk -top Computer Replacement 001-3184800 $3,444 Interview System 001-3184800 $3,987 Replace drive -thru gate $120,600 Fire 001 - 3233500 $1,353 Opticom /Console Unit 001- 3233500 $4,680 Mobile Data Terminal Docking Station for Ne 001- 3253190 $6,817 Training Tower paint 001 - 3253132 $3,625 Public Education Supplies 001-3253133 $1,515 Burn Room Smoke fluid 001 - 3254100 $7,811 Training Room table 001- 3254910 $3.870 Misc Supplies $29,670 Information Systems 001 - 3513510 $50,000 Equipment Upgrades -under $5,000 001 - 3516460 $50,000 Equipment Upgrades -over $5,000 001 - 3514800 $35,000 Maintenance Contracts $135,000 TOTAL GENERAL FUND $301,393 cje 3/24/2014 Page 1 of 3 City of Yakima 2014 Encumbrance Ordinance SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION NEIGHBORHOOD DEV FUND #124 Grant awards carried forward ON- 20- P12/4820 $35,470 Economic Development ON- 20- P11/4820 $200,000 Single Family First Time Homebuyers ON- 20- PO4/4820 $328,418 Single Family Home Rehab ON- 20- P06/3112 $9,000 Graffiti Supplies - General ON- 20- P06/3200 $2,000 Graffiti Supplies - Fuel ON- 20- P06/3500 $31,000 Graffiti - Small Tools ON- 10- P18/4820 $747,270 Home Single Family $1,353,158 PUBLIC SAFETY COMM. FUND 151-3423190 $1,282 MDS Microwave unit repair $1,282 TROLLEY FUND 162- 2066500 $9,041 Trolley Barn Enhancement Project $9,041 FIRE CAPITAL FUND 332 3314800 $23,957 Replace Wood Facade @ 92's 332 - 3314800 $9,522 Safety eyes for apparatus bay doors (91, 92, 93 & 9: 332 - 3314800 $876 Replace Tower Doors @ 91 332 - 3314800 $6,817 Repair/Repaint Training Tower Doors 332 - 3314800 $2,464 Replace fire alarm panal @ 95 332 - 3314800 $5,303 Replace apparatus bay lights @ 93 332 - 3314800 $3,372 Replace range/hood at 93 332- 3226400 $30,000 Balance on Fire Truck 332 - 3226420 $496,588 Breathing apparatus 332 - 3224800 $7,452 Roofing retainage $586,349 LAW AND JUSTICE CAPITAL FUND 333 - 3013500 $3,760 Greenway lighting project 333 - 3013500 $8,927 Titan M7V Video Mobile Data Computer 333 - 3013500 $37,870 Patrol Room office furniture 333 - 3013500 $16,230 Administrative office furniture 333 - 3013503 $11,199 SWAT Gas mask,Clear outsert, Riot agent filtt 333 - 3016420 $56,175 Equipment for Police Cars $134,160 AIRPORT OPERATING FUND 421 2816400 $49,098 Tractor with Cab for grounds maintenance 421- 2824800 $34,225 Carpet and Paint inside Air Terminal 421-2864100 $9,600 Balance of Airport Master Plan cje 3/24/2014 Page 2 of 3 City of Yakima 2014 Encumbrance Ordinance SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT, DESCRIPTION $92,923 CONVENTION CENTER CAPITAI $0 370 - 2793500 $7,352 Audio - Visual Equipment 370 - 2793500 $6,922 Skirting 370 - 2793500 $3,246 Storage Units 370 - 2793500 $24,791 Kitchen Equipment $42,311 REFUSE FUND 471- 4784100 $6,690 Solid Waste Cost of Service Rate Study $6,690 WASTEWATER OPERATIONS 473 7314800 $150,000 Install light poles & fixtures /Security upgrade $1 50,000 WEL NESS /PAP FUND 516 - 1683500 $2,600 Treadmill - Fire Station 91 516 - 1684100 $2,100 Professional services for wellness programs $4,700 PUBLIC WORKS ADMINISTRATION 560 4936500 $50,000 Facility Improvements at Public Works 560 4924800 $25,000 $75,000 Security TOTAL ALL FUNDS $2,757,008 $2,757,008 cje 3/24/2014 Page 3 of 3 i S i i a r - .",:.1..,, - ti: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 56, For Meeting of: 4/15/2014 USW ITEM TITLE: Ordinance Amending the 2014 Budget for 2013 Year - End Encumbrances (Second Reading). SUBMITTED BY: Cindy Epperson, Department of Finance SUMMARY EXPLANATION: Attached is an Ordinance amending the 2014 Budget to provide appropriations for encumbrances outstanding at the close of the 2013 Fiscal year. Encumbrances represent orders (included in 2013 Budget appropriations) for materials which had been authorized but not yet received, or for services authorized but not yet completed, as of December 31, 2013. Therefore, appropriations from Unencumbered Fund Balances are required to move forward the budget for payment when the materials are received or services completed. The total encumbrance for all funds is $2,757,008, as follows: General Fund $301,393 Neighborhood Development (HUD Grants) $1,353,158 All other funds $1,102,457 Note: Neighborhood Development typically has a large encumbrance, because this annual budget is set based on "new" federal Community Development Block Grant (CDBG) and HOME grant awards. Amounts obligated but not yet spent at the end of each year are carried forward into the next year through the encumbrance ordinance. In some instances, the appropriations will be funded by approved grants (i.e. Neighborhood Development Block Grants, Trolley grants, etc.) For these items, Finance will also increase the grant revenue budgets to match the estimated revenues to the corresponding expenditures. In all other instances, the appropriations will be funded by reserves in their respective funds. This is an annual year -end accounting requirement. Resolution: Ordinance: X Other (Specify): . Contract: Contract Term: Start Date: End Date: Item Budgeted: Yes Amount: $2,757,008 Funding Source /Fiscal Applicable Fund Reserves or Grants Impact: Strategic Priority: Public Trust and Accountability Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: City Manager RECOMMENDATION: Ordinance was read by title only at the April 1, 2014 meeting. Pass Ordinance after the second reading at the April 15, 2014 meeting. ATTACHMENTS: Description Upload Date Type ❑ 2014 Encumbrance Ordinance 3/21/2014 Ordinance 0 2014 Encumbrance Ordinance - Schedule 1 3/24/2014 Ordinance • •